HomeMy WebLinkAbout8B, Hazelnut Park Irrigation Project Award�
-��N HILLS
Req�es� fvr �auncil Actiivn
�'r�pared 8y:
M€c�elie Glson, Parks an� Recre�iic�n Manager
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Cauncil Meetir�g Qata: March 2f, �012
Hazelnut Park Irrigation I'raject Aw�rd
Bud�e�.ed tLmaunt:
`�28,[i4p (i�cludes
$2,�Qfl c�a�at�an increase}
Recr�mr�e�datir�n:
Actual Am€�unt:
$2�,217.06
Fund�n� �c�urce.
P� R Fnnd
5tafi recc�mmends a�nnti�n to award the Hazelnut Park I�-a-i�a�i��a I��stallment to An�ersora Irri�atinn Inc.
in tlie amount a� $24,217.(�C, plus an additic��a1 amount of $S,�}tlQ far #�ie Ci�y Public Wor�Cs staff tc�
instaEl the plumbia�g �'or a iata� prnject c�f $29,217.Q6. If Cc�uncil is interested in adding the alte:-nate quote
f�r �he landscapin� irrigation, it w�u�d t�e �n additinnar $2,552.Qd fQr a total of $3 i,7�5�. I2.
Supporting D+�curnents:
I. Me�a�'andum from Miai�elle Olsan, Parks and :E�ecreation tvianager
2. A�tac�r�tent t�: Propnse� �'roj�ct Scop� Ma� fc�r (r�igation Sysiem at Hazelnut Park
3. Aitac#�ment B: Donation I.ette�- frain I*�SSA
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TV1EPvI[]RANDUM
liATE: March 2�, 2012
T°O: Ho�orable Mayc�r and City +Cau�cil iVlembers
Patrick Klaer�, Czty Administr�.tor
FR4M: �vvlic�elle Dison, Pa�ks and l��cr�aiivn IVianager ��
SiTBJECT: Haze�nut �'ark Irrigation Project Awa�rd
Backg�r+ar�nd
The 2012 Capital Imp�or�er�ent Program (CIP} includes $26,Of30 for izz�iga�ian
impro�vernents at Hazelnut Park. At the joint PTRCICouncil wc�rk aession an February 21,
2t112, ihe �'TRC r��iewed their recom.naendation for the a�ditiQn of irrigatian fc�r bt�fh the
saccer and softball fields at Hazelnut P'ar�. Reas�ns hi�hlight�d at tlae rr�eeting:
• Th� Gity has an appro�ed Ma�nier�ance PQliay that places our parks in le�els
c�f �a�nter�arice. I�azelnut is c�assi�ed as a Le�el �ne park �Perry Part� and
Cumrnin�s �ark are the crt.�er twc�}. Leve1 t7ne is defined within the
Ma�ntenance �olicy as: Highest le�el of mainienance at a la.�'�er
community park c�r athleti� �omplex. Turf �reas are subject to fre�uent and
interrs� Ievels pf u�e ihro��h��at a majarity of the growing seas€�n. The�e
parks are used a�e��larly far organized sports. M�intenan�e at this leUel
maintains the par�C or facility at a s#�ndard su�`ficient ta ensure a well-k�pt
a�apearance. Water is a necess�ry camp+anent ta k�ep turf in healthy
ce�r�ditic�n at this le�el.
* The irrigatian irnprc��ement ai Cummings Park in ZO 1(l has grea�ly
i�npror�ed field canditians.
• The City and NS�A lost the use af the S�tton Place soecer fieid at
Presbyterian Hcames r��ae ta their expansiar� (a �ieid in the same area c�� the
City}. Th� City sha�ed t�ae cost of rna.in�enan�e of these fields (mowing,
outdoor bathrooms, field paint and nets} �.nd with this �e�d nt� lvnger
a�ailable, this will be a cvst sa�vi�tgs.
• Th� Norfh Suba�rhan Association has cozxamittec� to a dan�ii�n taward ti�e
irrigation project.
Staff wark�d with Minnesvta Irrigation D�stri�ution Ce�ter to assemble plans ar�d
�pecificaiions for the irri�atian �ys�em. The project scvpe inelud�s w��ering t��ih the ball
field and the saccer field. Staff jncluded one smali segtnent Qf landscaping in front of t�e
picnic shelter {�n�iuding �e perennial garden around �ark si�n) as an alterna�e. The scop�
�f the pr�ject, including the alternate is shawn in �%e attach� map (Attacl�ment A}. The
plumhin� and irrigaiian installat�c�n fax this pra�jec� h�.ue been separated.
P: iPR&P�'iPrzrkslMemns�Councif MemoslQ3262d]I2 H��elnul Park Irrigation.dac
2
The piu�r►bing �ortion af this prc�yect will in�vQl�r�e tapping into the �ity water maia� alo�tg
New Brighton Road. flur Publ�c Works staf� is capable of compl�ting thzs t�sk. The
P�zblic Warlcs Superintendent Jve M�aney pro�idec� an esiimate of �.pprnxitr�ately $5,Of3�i
for parts and supplies (inclut�ing a water rneier}, to com�leie ihe plu�bing partic�n of the
irrigation praject.
Faur quotes were so�icited fnr the irrigatiQn installatiar� at Hazelnut Par�, with twv
sub�n�tting quo�es. Tt�e fs�llawing are the result�:
Carnpar�y �ase Sid Landscaping �Grand Tota�
Alte�rnate with Alternate
And�rson Irrigation Inc. $24,� 17.(}b $2,SS2,{�6 �2G,769,12
Albrecht Irrigation $�5,453.[}f3 $2,497.00 $27,980.d{�
Autornatic Irri�atiar�, Inc. �id nat submit IV�A NiA
Diers Irrigation �id nvt suhtnit — due tn ��A IVfA
s rin a a�ailabilit
Diers Irrigaiion indicated they did nai submit a quote due to their schedule in t�e sp�ring.
Siaff eantacted Greg Andersan fro�n Anderson Irrigaiian Inc. to discuss their quote. They
indi�a.ted th�i anticipated hi�h gas prices added cQst to the project. Sfaff askec� zf delaying
ti�e proje�t until fall would possibly Iflwer the cast. Mr. And�rsan indieated that a deiay
would nQt malce a difference in the price.
The combined totai of the �lu�nbing �(by City �t.�f� and irrigatian {base b�d) insta.11aiiQn is
$29,21'7.06. Anderson Irrigation has extensive experienee instailing irri�ation sy�tems on
spor�s f elds in surrounding ��ra�rnunities. They successfully campleted the Cummings
Paxk irrigaiion project in 241 D and did quality work,
Bu�get
Staff budgeted $1 S,atl4 fram ti�e P�rmanent Revalving Impra�ement Fund �PIR} and
$8,Of3D fram the NSSA danatian for the irrigatian prcrje�t.
The North Suburban SQccer Association (NSSA) had agreed tn donate $8,d{�0 toward the
irrigation pso�ect be�ore quotes w�re obtair�ed. City staff contacted NSSA after fhe quaies
came in to discuss the pr€�ject casts with the associaiion. The N�SA board met on
Tuesday, March 13`h and approwed ar� increase to their danativn ta $ l 0,a0[l, with tl�e
additior�al $2,41[l0 cc�ntinge�t on F�a�� i'ielc�s being irnprovec�. T�e donation letter is
attached f�r re�iew {Atiachment B}. NSSA has a sh�artage of �elds and mentic�ned in their
Ietter ihat they are Ioaking ta expand i.�aeir playing and practice field capacity. Therefore,
they are inierested in seein� hoth field� at Hazelnut cansidered far t�te irrigatzon
impravement. Tk�is wo�zld aliflw a new pr�.ctice fFe�d in the fall far the City and NSSA ta
share use af. �f tt�e proje�t is a�praved, NSSA l�as aske.�l far a"rr�emorandum c�f
un�ierstanc�ing„ that wauld pro�ride far them t� ha�ve s€�tne prefere�ee, after �City recreat�an
programs, for use of the fields. The City and NSSA haye a long histary of a caoperati�e
wQrking relatianship anc� shaxed use of this field and s#aff does ncrt anticipate a,n�y issues.
P: IP1i�cPWlParks4Memasl�'ourrcid 11leme�s1032fi2F�iZ Huzelnut Pczrk Irrigation.doG
�iequeste�i Cauncil Ma#inn
S#aff recomm�a�ds a moti�n to aw�.rd the Hazelnut Park Irr�gation Installment t� Ande�'son
TrrigafiQn Inc. in the arnv�t �f ��4,2I7.0�+6, plus a� add'atiarral €�noua�t �f $S,[D��i %�r the
City Public Warks st�f ta instali the plumbin� for � ic�tal p�crject cost of $2�,217,C16. I�
Cot�ncil is interes�ed in adding the alternate q�ote fcrr the la�ds�aping irrigativn, it would be
an �ddiiiflna� $Z,S52.�D6 far a t�tal of $31,769.12. �
P: {PFZ&PWIParksl�YfemoslC'aunctl Memasi032b2012 Hazedrrut Park Irrigatiar�.d�c
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P�apos�d P'roject Sc�p� M�,p for Irrr�a�ian System at Hazelnut Par�
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�tt���i�er�t �:
Donation Le�ter fr�m NS�A
Nor�h �u�urban Svcc�r Assoc�atian �NSSA��
Gary Ver�ce
Presid�nt
�arth 5uburlaan �occ�r Assc�cia�ion
PO Bvx � 30�9[}
Ras�vilie, MM 55'� 13
hllarch 1 �, 2fl'i 2
Michelle Gfs�r�
Parks and �te�creatifln Di�ec#or
Ci#y of Arden H�tis
1 �45 Wss# Hig�way 96
Arden Hills, MN 55�N ��
Ta; City trf A�'den iiills
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The N�rth 5uburban Soc�er Associa#ivr� �N55A} is pl��sed fo cor�t�n�e it� comm�tm�nt tv pro�i�e
$1{�,t]�(� toward Ehe field irrigatic�� irr�pra�eme�ts ir� �e City vf Arc��n Hi14s, Hazelr�ut Park. This
Ietter s��ersec�es �nd e�tirefy re�tac�:s the �re�iau$ letter of commitm�nt of ,�anu�ry 7, 2p12.
Fur�ding this imprQvement wc�uld suppc�rt our r�ge�tered yo�th play�rs and �rc��ride s�stairtab�e,
�igher quafity fi�lds far th�ir use. We se��C ts� expan�d our playing and practrc� fieid capacity within
a�r club footprint — w�ich incl�des the �i#y of Arden Hili�. Th�refo�e N55A i� in�srested in
psc�vidir�g #unding ioward boti� areas that are currer�tl�r being cr�rt�idered fc�r irrigatian t�y the City of
Accien Hifls: the soccer field fvr gar��slpractice area, and the outer area a�` the bal! �ef� fic�r practice
area. TF�is fetter o# ccxmmitme�t is ciirectet� �owar�, and continger�t upon the irriga#ion of bQih socce�'
'Fie�t�5.
When the �iiy of Arder� Hitis does proceed witF� the projec#, rrve vvauld request a I�rie# "m�mflrar�d�sm
vf �o�cfersta�ding" that wc��Cd provide f�r NS�SA ta Y�ave same pref�rence, after Gity rec pragrams,
far cc�nsideration Qf p�rmits €a us� t�e fieCd (subj�ct, of ��rse, ta caur stewarclship of Arden Hills
fields generai�y}.
We ic�ok farward #v seeing this project rec:eive iui# appravai anci fundan�. Niast importantiy, we 1ook
#arwar� to see�ng t�� posit4�e impa�t that this irr��roverner�t wi�l have �r� a� important comm�anity
res�e�rce wit�in t�ae City csf Aret�� HiilsE
Ptease contact me if yo� have any ques#ions.
Sir�cerely,
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G�ry Ver�ce
P�esid�ni `�,
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