HomeMy WebLinkAbout11-12-13-WS--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our
longstanding tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
AGENDA ITEMS
1.A.2014 Budget
Sue Iverson, Director of Finance and Administrative Services
Patrick Klaers, City Administrator
Ryan Streff, City Planner (Clean
Documents:MEMO.PDF,UP DAY EVENT MEMO.PDF,
PROPOSED BUDGET NOVEMBER (2).PDF
1.B.Snelling Avenue Bus Rapid Transit (BRT)
Jill Hutmacher, Community Development Director
Matt Kramer and Jonathan Weinhagen, St. Paul Chamber of Commerce
Charles Carlson, Senior Manager Metro Transit Project Office
Documents:MEMO.PDF
Emerald Ash Borer Update
Michelle Olson, Parks and Recreation Manager
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF, ATTACHMENT G.PDF
The special City Council work session may reconvene after the regular City
Council meeting if more time is needed.
MEMORANDUM
DATE: November 12, 2013
TO:Honorable Mayor and City Council Members
FROM: Patrick Klaers, City Administrator
SUBJECT: 2014 Budget
Introduction
th
The City Council discussed the preliminary 2014 budget and tax levy at the August 26
th
work session and the September 9 regular meeting.
In August/September, the Council requested information from staff on possible
adjustments to the preliminary budget that could reduce the tax levy. Some possibilities
for adjustments are included in the budget memo that is in the front of the budget book.
th
This November 12 special work session on possible budget cuts is being held in
advance of the regular November work session, which is generally scheduled for budget
discussions prior to the December Truth in Taxation hearing.
Background
In August/September, the 2014 general fund revenues were projected to be $4,251,619.
This was an increase of $121,212 or 2.93% over the adopted 2013 budget.
At that time, the total tax levy was projected at $3,191,230. The proposed tax levy
increase was $97,797 or 3.1% over the adopted 2013 tax levy. The tax levy is 77% of the
total general fund revenues.
In August/September, the 2014 expenditures were projected to be $4,269,559. (The City
needed to use $17,940 of reserves to balance the budget.) The expenditures were
projected to increase $118,698 or 2.9% over the adopted 2013 budget.
At that time, the public safety contracts were up $67,117 from the 2013 budget. The
increase in the contracts was 69% of the proposed 2014 tax levy increase. The remaining
increase in 2014 tax levy was $51,581 and these funds were spread out between the
personal services, the materials and supplies, the other services and charges, and the
transfers budget categories.
Changes in the Budget since August/September
There have been a few changes in the preliminary budget since the Council meeting in
August/September.
First, the good news. The police contract is down approximately $14,987 from the
preliminary budget due to lower than expected health care costs.
Second, the (maybe) bad news. We are not sure if St. Katherine is going to continue to
The 2014 City contribution to NYFS is
$15,087. This contribution to NYFS by St. Katherine on behalf of the City is completely
voluntary. St. Katherine operates gaming activities at Pot O Gold. Staff will continue to
work with our contact at St. Katherine on this financial issue. This expense has not been
added to the budget. This type of budget uncertainty is a good reason for the Council to
Finally, an organizational change. Due in part to questions raised by Councilmember
Holmes, the TCAAP budget has changed significantly since August/September. On May
28, 2013, the City Council authorized a $500,000 loan (at 3% interest) from the PIR fund
to cover TCAAP related expenses. This loan was mainly for the Kimley-Horn contract
for the Master Plan and AUAR. Initially, staff thought that from an accounting
perspective, it would be best to keep this loan and the expenses separate from the general
fund; but now staff thinks that it should keep all the TCAAP expenses together and
include everything in the general fund budget. While this makes all the TCAAP
expenses more it also makes the total general fund budget
year-to-year comparisons more difficult.
(Prior to 2012, the TCAAP budget was classified as a Special Revenue Fund. In 2012,
due to GASB 54 requirements, the TCAAP fund was reclassified as part of the General
Fund.)
With this recording of revenues and expenditures change, TCAAP in the general fund
now shows a $500,000 revenue budget amendment in 2013 and the Kimley-Horn
expenses for the planning contract will be in both the amended 2013 and proposed 2014
TCAAP budgets. Making the year-to-years general fund comparisons even more
challenging is that the TCAAP budgets now also include the 2013 Ramsey County
requested and authorized amendment to the Kimley-Horn contract for the I-35W
intersection reports. With this County amendment, the revenues and expenses will be in
both 2013 and 2014.
With the TCAAP changes, the general fund totals are now as shown below:
Revenues Expenditures
2013 adopted $4,130,407 $4,150,861
2013 amended 4,678,987 4,493,703
2014 proposed 4,272,439 4,458,634
These revised budget figures are much different than what the Council reviewed in
August/September. The TCAAP departmental budget being in the general fund will
continue to cause challenges in making year-to-year comparisons because the City
expects to start receiving some TCAAP development related revenues starting in about
2016 to repay the PIR loan. Plus, the City may incur some consulting planning expenses
for TCAAP that would be accounted for and passed through to the JDA.
Budget Review and Options
The good news with the TCAAP budget organizational and accounting change is that it
does not have any impact on the City tax levy. The proposed $97,797 tax levy increase in
this November budget proposal is the same as what the Council reviewed in
August/September. The increase in the public safety contracts is now at $52,130. This is
about 53% of the tax levy increase. The balance of the tax levy increase is $45,667.
When the Council discusses budget reductions at the work session, it would make sense
if you think about budget changes relative to the tax levy change from 2013 to 2014.
Personnel Changes
Wage adjustments for the employees can always be considered but the impact is
somewhat minor with each .5% equaling about $1,750 in general fund expenses.
However, there are three personnel issues that the Council will need to decide and each
has a different impact on the proposed and future budgets. These three issues are the
Engineering Intern, the Planning Intern, and the part time Finance position. All three
requests relate to the amount and type of work that can be accomplished.
The Planning Intern request has a $16,730 impact on the general fund budget (and
therefore the tax levy). The request is for a full time intern as compared to the part time
intern that has been included in previous budgets. If approved, our current Intern,
Matthew Bachler, would work full time in 2014. Because of the length of his
employment with the City, PERA is in effect, but not health insurance or holiday or PTO
benefits. Given the increasing work load in planning, economic development, and
community development, the Council may want to consider reestablishing the Planner I
position that was in the budget a few years ago. On the other hand, if the Council does
not approve the Intern position going from part time to full time, then you can save
$16,730 in the proposed budget but how much work gets done in planning, economic
development and communi
th
City will end on June 30.
The Finance part time position has very little impact on the general fund budget as this
position is compared to three interns that have been in previous Finance departmental
budgets. However, this request does amount to a regular part time staffing increase. Sue
provided information in support of this personnel change during the August budget work
session and the request is related to work productivity.
The Engineering Intern is a new request and is based on the need for more engineering
field work, general and support services, and studies/reports for our streets, storm water,
sewer and water departments. The impact to the general fund is expected to be minor and
depends how much time is spent on special projects and on enterprise fund activities.
The Materials and Supplies and the Other Services and Charges Categories
It is challenging to look at most of the line items within these two budget categories that
run across most of the departmental budgets and say that reductions should be made to
reduce the tax levy. Some reductions we must pay our gas and
electric bills, legal services bills, garbage bills, the Ramsey County lease for public works
space, the Auditors, IT services from Roseville, the contract for elections services with
Ramsey County, property and liability insurance, postage, publication expenses, dues for
LMC, and so on. Reductions that can be made in materials for street maintenance, the
amount of sand/salt for ice control, recreation staff for programs, do fewer City
newsletters, eliminate tree removal services
mow the parks less often, etc. but these reductions will impact the level of municipal
services that are provided and maybe even the quality of life for some residents.
Transfers
This is the easiest way to reduce the tax levy. The transfers from the general fund are
essentially the same as a tax levy for equipment and for improvements to streets and
trails/parks. However, reducing the $200,000 transfer to the PIR fund will likely hurt the
noted that the transfers for equipment is proposed to increase by $10,000 to help address
the deficit in the equipment fund.
Conclusions
It is unlikely that there will be any changes in this November preliminary budget in our
public safety contracts (about 1/3 of the budget) or in the current number of employees
(about 1/3 of the budget). This leaves the remaining 1/3 of the budget the materials and
supplies requested within each department, the other services and charges requested
within each department, changes with Interns, and the transfers as the places to look at
for budget cuts.
The memo at the front of the budget book offers some options for the Council to consider
for budget reductions. Most of the options relate to the professional services line items,
the line items related to conferences and schools and training, the Interns, and the
transfers.
ny specific recommendations on how to reduce the tax levy. The Council is
in the best position to establish spending priorities. Staff provides the type of services and
the level of services as the Council decides.
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
Budgeted Amount: Actual Amount: Funding Source:
Requested Action
Background/Discussion
City of Arden Hills
City Council Work Session for November 12, 2013
P:\Planning\Recycling & Garbage\2014
Requested Action
City of Arden Hills
City Council Work Session for November 12, 2013
P:\Planning\Recycling & Garbage\2014
2014 PROPOSED BUDGET
City of Arden Hills
Council Work Session
November 12, 2013
General Fund Summary
GENERAL FUND SUMMARY
Fund Description:
The General Fund is used to account for the ordinary operations of the City, which are financed
from taxes and other general revenues, which are not accounted for in another fund. The
modified accrual basis of accounting is used in the General Fund. This is, expenditures are
recorded at the time liabilities are incurred and revenues are recorded when received. However,
Budget Summary:
The three largest revenue sources for the City are property taxes, charges for current services,
and license fees and permits. Property taxes are the largest revenue source with 78% of the
revenue, charges for current services are 10%, license fees and permits are 6%,
intergovernmental revenues are 3%, investment revenues are 1%, court fines are 1% and
miscellaneous revenues are 1%. The graph below illustrates the projected revenue by type.
The 2014 General Fund budget of $4,458,634 is a .78%decrease 3budget.
Public Safety and General Government expenditures represent the largest expenditure areas with
41% and 30% respectively, while Park & Recreation represents 16%. These areas account for
87% of the budgeted expenditures within the City. The remaining expenditures are represented
by Public Works at 7% and Transfers at 6%. Generally, the City does not budget for
Contingency expenses.Economic Development revenues and expenses are located in the EDA
General Fund budget. Capital Outlay expenses are located in the Capital Improvement Plan are
not included in the General Fund. The following graph illustrates the budgeted expenditures by
department.
ActualActualBudgetAmendedYear To DateProposed% Change
FY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Revenues
Taxes 2,913,248 3,087,160 3,220,791 3,220,791 1,678,791 3,319,1273.05%
Licenses and Permits 429,279 415,070 260,525 260,525 344,552 259,873-0.25%
Other Intergovernmental 126,691 118,800 115,867 164,447 78,965 138,100-16.02%
Charges for Services 491,548 526,334 417,481 417,481 293,322 418,7670.31%
Fines & Forfeits 29,151 33,192 40,301 40,301 12,023 31,900-20.85%
Special Assessments 442 1,771 2,769 2,769 1,443 1,822-34.20%
Miscellaneous 190,128 127,300 72,673 72,673 43,024 102,85041.52%
Transfers - - 500,000- - -100.00%-
$ 4,180,486$ 4,309,626$ 4,130,407$ 4,678,987$ 2,452,121$ 4,272,439-8.69%
Total Revenues
Expenditures by Department
Mayor & Council$ 71,687$ 70,212$ 76,371$ 76,371$ 54,874$ 78,4112.67%
Elections 17,268 17,276 18,000 18,000 9,525 18,9105.06%
Administration 322,094 302,107 333,017 333,017 217,367 302,901-9.04%
Finance & Administrative Services131,723 149,850 170,058 170,058 138,644 173,9512.29%
TCAAP 27,898 41,571 50,000 362,932 106,867 329,340-9.26%
Planning & Zoning 215,913 171,871 249,037 249,037 157,723 232,309-6.72%
Government Buildings 202,552 207,130 210,495 210,495 159,407 210,8120.15%
Police & Animal Services 939,612 987,210 1,011,663 1,011,663 844,944 1,039,0432.71%
Dispatch 42,166 49,219 52,067 52,067 39,050 60,35215.91%
Fire Protection 379,402 392,869 414,541 414,541 414,541 431,0063.97%
Emergency Management 9,699 9,308 15,464 15,464 3,789 15,4970.21%
Protective Inspections 269,923 290,062 284,685 284,685 231,299 280,212-1.57%
Street Maintenance 273,165 377,101 318,834 318,834 376,753 325,9542.23%
Park Maintenance 437,568 441,883 444,647 444,647 346,112 448,0190.76%
Recreation 204,284 217,912 232,628 232,628 188,232 236,9171.84%
Celebrating Arden Hills 19,894 19,487 25,000 25,000 940 25,0000.00%
Reserves/Contingency - 4,354- 4,354 - -100.00%-
Transfers 252,600 364,955 240,000 270,000 270,000 250,000-7.41%
Capital Outlay - - - - - 0.00%-
$ 3,817,447$ 4,110,023$ 4,150,861$ 4,493,793$ 3,560,066$ 4,458,634-0.78%
Total Expenditures
Fund Balance - January 1 1,788,296 2,151,335 2,350,938 2,350,938 2,350,938 2,536,132
Excess Revenue Over Expenditure363,039 199,603 (20,454) 185,194 (1,107,945) (186,195)
Fund Balance - December 312,151,335$ $ 2,350,938$ 2,330,484$ 2,536,132$ 1,242,993$ 2,349,937
The previous table summarizes the General Fund Revenues by classification and expenditures by
departments, while the table below summarizes the General Fund
revenues and expenditures both by classification.
ActualActualBudgetAmendedYear To DateProposed% Change
FY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Revenues
Taxes
Taxes2,913,2483,087,1603,220,7913,220,7911,678,7913,319,1273.05%
Licenses and Permits429,279415,070260,525260,525344,552259,873-0.25%
Other Intergovernmental126,691118,800115,867164,44778,965138,100-16.02%
Charges for Services491,548526,334417,481417,481293,322418,7670.31%
Fines & Forfeits29,15133,19240,30140,30112,02331,900-20.85%
Special Assessments4421,7712,7692,7691,4431,822-34.20%
Miscellaneous190,128127,30072,67372,67343,024102,85041.52%
Transfers--- 500,000-- -100.00%
Total Revenues$ 4,180,486$ 4,309,626$ 4,130,407$ 4,678,987$ 2,452,121$ 4,272,439-8.69%
Expenditures by Category
Personal Services$ 1,326,431$ 1,287,850$ 1,381,493$ 1,381,493$ 1,124,408$ 1,398,6961.25%
Materials and Supplies206,303201,997140,150140,150132,049142,9502.00%
Other Services and Charges2,032,1142,255,2212,384,8642,689,0462,033,6092,651,988-1.38%
Capital Outlay------ 0.00%
Transfers252,600364,955240,000270,000270,000250,000-7.41%
Contingency/Reserves-- 4,3544,354-- -100.00%
Other Financing Uses--- 8,750- 15,00071.43%
Total Expenditures$ 3,817,447$ 4,110,023$ 4,150,861$ 4,493,793$ 3,560,066$ 4,458,634-0.78%
Fund Balance - January 11,788,2962,151,3352,350,9382,350,9382,350,9382,536,132
Excess Revenue Over Expenditure363,039199,603(20,454)185,194(1,107,945)(186,195)
Fund Balance - December 312,151,335$ $ 2,350,938$ 2,330,484$ 2,536,132$ 1,242,993$ 2,349,937
What Do You Get for Your Arden Hills Tax Dollar?
Parks &
Public SafetyPublic WorksGeneral Government
Recreation
41Cents7Cents30Cents
16Cents
Transfers
6Cents
A $264,700 home generates $709 in annual property taxes:
This comes to$59.00 per month for 2014.
What could you purchase for $59.00 a month?
ONEALL
One month of cable service24 hours Police Protection
One hardback book24 hours Fire Protection
One month at a gymZoning and Subdivision Service
Three Compact disksCurbside Recycling
Dinner for twoPaved and Maintained City Streets
Movie and snacks for a family of fourSnow and Ice Removal
Street Lighting
Parking Lot Maintenance
Well Groomed Park and Lake
Right-of-Way Mowing
Special Events
Estimated Cost of City Services
$264,700 Homestead in 2014
Actual Cost of City Services
Pay 2014 Property Tax Support
for $264,700 Homestead
City Service Percent Amount Monthly
CategoryActualof Levyof LevyCost
General Government
Mayor/Council, Administration,
$1,331,63429.9%$212$18
Communications, Elections,
Auditor, Assessor, Legal,
Planning
Public Safety
Building Inspection/Code
$1,826,11041.0%$291$24
Enforcement, Court,
Police Contract, Fire, Ambulance,
Human Services, Animal Control
Public Works
$325,9547.3%$52$4
Engineering, Streets, Street
Lighting, City Buildings
Parks
$448,01910.0%$71$6
Recreation
$261,9175.9%$42$3
Transfers
$265,0005.9%$42$4
Reserves
$00.0%$0$0
Capital Projects
$00.0%$0$0
Totals
$4,458,634100.0%$709$59
REVENUES
Activity Description
To record and maintain all general operating revenues of the City. The General Fund is used to
account for all financial resources except those required to be accounted for in another fund.
These revenues will be used to finance the general operating expenditures of the City.
Objectives
1.Maintain stable, constant revenue sources.
2.Maintain a low tax rate by reviewing the costs of services provided and charge
appropriately for those services.
Budget Issues
2012budget and 78% of the 2013 budget. For 2014property taxes make up 78% of the total
General Fund revenues.
Other revenues besides property taxes
schedule. However,noting that administrative charges to other funds for overhead may decrease
with the decreasing budget of Government Buildings (In 2008, Charges for Services were
increased as administrative charges to other funds are now being charged these fluctuate based
on the estimated expenditures in each of these departments).
Liquor licenses have been decreased slightly to account for the closing of the Blue Fox. Fines &
Forfeits have seen a decrease in Highway Patrol fines and Forfeits so they have been reduced
further in this budget. The major increases have been property taxes (3%), Rental Registrations
(61.9%), and Interest Income (85.7%).
Budget Summary
See next two pages.
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Taxes
Current Ad Valorem Taxes$ 2,656,624$ 2,801,080$ 3,191,230$3,191,230$ 1,552,2633,289,0273.06%
Payments in Lieu of Taxes174----- 0.00%
Delinquent Ad Valorem Taxes(7,721)18,41821,46121,461(23,407)22,0002.51%
Mobile Home Tax2,2075,7377,5007,5001,8807,500 0.00%
Fiscal Disparities265,220252,829- 146,471-- 0.00%
Aggregate Removal Tax501700600600- 0.00%600
Penalties & Interest on Taxes(3,757)8,396- 1,585-- 0.00%
Forfeited Tax Sales------ 0.00%
Total Taxes2,913,2483,087,1603,220,7913,220,7911,678,7913,319,1273.05%
Licenses and Permits
Liquor, On Sale & Sunday24,10014,94026,25026,25024,97124,000-8.57%
Liquor, Off Sale6409,320--462- 0.00%
Inspection Fees9003,600- 1,880-2,000 0.00%
Contractors6,7507,3505,7755,7756,4356,750
Rental Regulation Fee3,2803,6802,1002,1005043,400
Business Licenses10,28610,90513,65013,6509,55713,6500.00%
Other Business Lic/Permits1,6901004,2004,200 1,500- -64.29%
Tabacco License1,0003001,3771,3771,2051,300
Plan Review & Bldg Permits269,199233,533133,000133,000191,115133,0000.00%
Mechanical Permits29,64944,18226,00026,00028,88126,0000.00%
Plumbing Permits23,19410,24110,00010,00019,07010,0000.00%
Animal Licenses1,6402,1592,1002,1001,3162,200 4.76%
Sign Permits1,8502,1008938931,325 0.00%893
Sign Permit Renewal1,6401,5502,1002,1001,7602,100 0.00%
Electrical Permits33,76947,30920,00020,00034,07720,0000.00%
Utility Permit Fees4,3755,2503003003,137 0.00%300
Fire Suppression Permits6,95510,4026,0006,00011,0326,000 0.00%
Fire Permit Plan Check Fee2,6626,6513,0003,0006,8763,000 0.00%
Erosion/Grading Permit4,6009001,6801,6809481,680 0.00%
Other Nonbusiness Lic/Permits1,1006002,1002,100 2,100- 0.00%
Total Licenses and Permits429,279415,070260,525260,525344,552259,873-0.25%
Intergovernmental Revenues
Market Value Homestead Credit------ 0.00%
Mobile Home Homestead Credit3,773138---- 0.00%
State PERA Aid5,1795,1795,1795,1792,5905,179 0.00%
Local Preformance Aid 1,337----- 0.00%
Police Aid41,72237,11842,12942,129 37,073- -12.00%
MSA Maintenance76,01775,02868,55968,55976,37575,0289.44%
State Grants------ 0.00%
County Grants & Aids-- 48,580- 20,820- -57.14%
Other County Grants & Aids------ 0.00%
Other Intergovernmental126,691118,800115,867164,44778,965138,100-16.02%
Charges for Services
Zoning and Subdivision Fees-50--100- 0.00%
Plan Checking Fees140,983117,770---- 0.00%
Sale of Maps and Publications929--4- 0.00%
Plat & Other Fees10,0256,90011,55011,5508,370 -13.42%10,000
Admin Chgs from other funds20,03030,77817,98417,984 25,380- 41.12%
Admin Chgs from other funds35,70049,31854,49354,493 54,014--0.88%
Admin Chgs from other funds82,497102,85692,06592,065 87,885--4.54%
Zoning Permit Fees6402,0108938931,019 0.00%893
Business Subsidiary App Fee- 2,000-2,000 2,000- 0.00%
Water Tower Antenna Rentals72,35175,74576,48676,48672,56476,4860.00%
Other General Govt Charges3,4013,4683,4003,4003,3903,500 2.94%
Admin Charge-Staff Time-100---- 0.00%
Plan Check Fee- 42,000-42,00085,91642,0000.00%
False Alarms1504501,0001,0007501,000 0.00%
Impound Fees------ 0.00%
State Building Code Surcharges13,87317,3848,0008,00012,8448,000 0.00%
City Building Code Surcharges1,3071,1761,0001,0001,1711,000 0.00%
City Hall Rental6070---- 0.00%
Park Facility Rental Fees- 4,230-4,230 4,230- 0.00%
Youth Program Field Use3,2426,3803,6753,6755,9073,675 0.00%
Adult Program Field Use 3,360-1,6001,600 1,600- 0.00%
Summer Playground Fees13,53714,07113,50013,50016,74614,5007.41%
Summer Trip Fees------ 0.00%
Adult Programs35,10534,46831,00031,00030,38031,0000.00%
Youth Programs43,10746,15040,00040,00044,39840,0000.00%
Adult Softball------ 0.00%
After School Programs11,99711,59810,00010,0008,57610,0000.00%
Special Events Programs3,1812,1532,5002,5001,1881,500 -40.00%
Other Charges for Services35550105105- 0.00%105
Total Charges for Services491,548526,334417,481417,481293,322418,7670.31%
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Fines & Forfeits
Highway Patrol Fines1,7621,7892,0002,0005792,000 0.00%
DWI Forfeitures-5541,0001,000- -50.00%500
Violations Bureau14,95215,21923,00023,00011,158 -30.43%16,000
Tobacco Fines100-300300100 0.00%300
Administrative Fines12,00115,63112,00112,001 12,600-4.99%
Forfeits336 2,000-2,000186 -75.00%500
Total Fines & Forfeits29,15133,19240,30140,30112,023 -20.85%31,900
4381,7712,7692,7691,4431,822 -34.20%
Special Assessments
Special Assessments------ 0.00%
Delinquent Sp Assessments4----- 0.00%
Penalties and Int Sp Assessments------ 0.00%
PrePaid Special Assessments------ 0.00%
Total Special Assessments4421,7712,7692,7691,4431,822 -34.20%
Miscellaneous
Interest Income34,85863,15135,00035,00032,523 85.71%65,000
Contributions/Donations-1503,6003,600 3,600- 0.00%
Contributions/Donations------ 0.00%
Contributions/Donations750814---- 0.00%
Contributions/Donations10,02512,42315,00015,000 15,000-0.00%
Contributions/Donations 1,750----- 0.00%
Contributions/Donations------ 0.00%
Candidate Filing Fee------ 0.00%
Developer Reimbursements------ 0.00%
Developer Reimbursements-396---- 0.00%
Conduit Debt Application Fee500----- 0.00%
Conduit Debt Fees134,95539,6199,5009,5009,4229,500 0.00%
Night Time Construction Waiver------ 0.00%
Other Miscellaneous Revenue------ 0.00%
Miscellaneous Reimbursements429195550550117 0.00%550
Miscellaneous Reimbursement1,0792,6691,2501,2509131,000 -20.00%
Miscellaneous Reimbursement19 3,000-3,000493,000 0.00%
Miscellaneous Reimbursement------ 0.00%
Private Street Light Reimbursements------ 0.00%
Miscellaneous Reimbursement7,5136,1334,7734,773 5,200- 8.94%
Fire Inspection Reimbursement------ 0.00%
Total Miscellaneous190,128127,30072,67372,67343,024102,85041.52%
4,180,4864,309,6264,130,4074,178,9872,452,1214,272,4392.24%
Total Operating Revenues
Other Financing Sources
Sales of General Fixed Assets------ 0.00%
Transfer-- 500,000--- -100.00%
Transfer------ 0.00%
-- 500,000--- -100.00%
Total Other Financing Sources
$ 4,180,486$ 4,309,626$ 4,130,407$4,678,987$ 2,452,121$ 4,272,439-8.69%
Total General Fund Revenue
MAYOR AND COUNCIL
Function: General Government
Supervisor: Mayor & City Council
Fund #: 101
Activity#: 41100
Activity Scope
The Mayor and City Council are responsible for the formulation of policy and the passage of
laws governing the City of Arden Hills. Members participate in various committees, as well as
direct staff, through the City Administrator, as to their overall goals for the City. This
department provides for Mayor and Council compensation, Council meetings and work sessions,
management consultants, memberships, and publishing legal notices. Funding for
newsletter is included in this budget, as is funding for the City Council Retreat Facilitator.
Objectives
1.
financial strategy.
2.Continue to work on the redevelopment of the TCAAP property.
Issues
1.Reduced tax capacity and levy limits which place pressure on the ability to finance City
operations at current levels
Measurable Workload Data
None developed at this time.
Budget Commentary
In the 2014 the Mayor and Council Budget is proposed to increase by 2.67%.Other Professional
Services has been increased to provide for an outside consultant to work on the Council Retreat
and Goal setting. Tablets have been reduced to only 1 Council Member.
Budget Summary
Function: General GovernmentDepartment: Mayor & Council
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services31,23031,18231,18131,18125,06631,1810.00%
Materials and Supplies13324--46 0.00%-
Services and Charges40,32539,00545,19045,19029,76247,2304.51%
Total Operating Expenses
71,68770,21276,37176,37154,87478,4112.67%
Capital Outlay
----- 0.00%-
Department Total
71,68770,21276,37176,37154,87478,4112.67%
Funding Source: General Fund
ADMINISTRATION
Function: General Government
Supervisor: City Administrator
Fund #: 101
Activity#: 41300
Activity Scope
City Administration provides the overall direction of the City, as determined by the City Council.
The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws,
ordinances, and resolutions of the City Council are enforced and implemented. The
Administration Department is responsible for administering Council policies, coordinating
Council agendas, and providing support to other functional areas within the City.
The City Attorney acts as an advisor to the Council and staff on legal matters and represents the
City in the legal actions. He prepares the contracts, ordinances, legal opinions and legal
documents needed for the operation of City government.
As the City progresses further with the TCAAP Property and is partners with Ramsey County
the TCAAP department to more accurately reflect the costs of supporting this development. This
will result in a decrease in Personal Services in the Administration department.
City Engineer services have historically been provided by the City of Roseville. In 2012, the
City hired an Assistant City Engineer and phased out services from Roseville, this has resulted in
increased savings and reduction to this budget in the Administration department.
Objectives
1.
position.
2.Provide direction and leadership on major city projects, budget management, oversee
performance evaluation and long-range planning.
Issues
1.Implications due to the decrease in tax capacity and levy limits for the City
2.Long-range comprehensive TCAAP planning
3.Long-range comprehensive public safety planning
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2014 Administration operating budget is decreasing by 9.04% over 2013.Notable changes
are: Legal fees have been increased as the City contracted with a new City Attorney in 2013
and is seeing an increased use in these services; decreases in Professional services which are now
reflected in the TCAAP department.
Budget Summary
Function: General GovernmentDepartment: Administration
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Total Personal Services205,510197,744196,546196,546168,601173,853-11.55%
Total Materials and Supplies----419 0.00%-
Other Services and Charges116,584104,363136,471136,47148,347129,048-5.44%
Total Operating Expenses
322,094302,107333,017333,017217,367302,901-9.04%
Total Capital
----- 0.00%-
Department Total
322,094302,107333,017333,017217,367302,901-9.04%
Funding Source:General Fund
ELECTIONS
Function: General Government
Supervisor: Deputy City Clerk
Fund#: 101
Activity#: 41410
Activity Scope
This department covers the cost of administering all Federal, State and Municipal elections. This
includes the preparation of any and all absentee ballots, organizing the polling places, election
judges, and vote tabulations. The City contracts with Ramsey County for all the required election
services.
Objectives
1.Stay current on election laws.
Issues
1.Stay current on election laws.
Measurable Workload Data
None developed at this time.
Budget Commentary
The Elections budget is 5.06% according to the contract with Ramsey County.
Budget Summary
Function: General GovernmentDepartment: Elections
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services6018--- 0.00%-
Materials and Supplies----- 0.00%-
Other Services and Charges17,20817,25818,00018,0009,52518,9105.06%
Total Operating Expenses
17,26817,27618,00018,0009,52518,9105.06%
Total Capital
----- 0.00%-
Department Total
17,26817,27618,00018,0009,52518,9105.06%
Funding Source: General Fund
This page left intentionally blank
FINANCE & ADMINISTRATIVE SERVICES
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 41500
Activity Scope
The Finance Department conducts the financial affairs of the City of Arden Hills in accordance
with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting
Principles (GAAP). This includes protecting the assets of the City, the initiation of financial
plans, investment and debt management, review and implementation of internal controls, and
accounting for every financial transaction of the City including accounts payable, accounts
receivable, payroll, and accounting control. The preparation of the annual audited financial
report and annual budget document are also facilitated through Finance.
The Finance and Administrative Services Department is responsible for coordinating Council
agendas, issuing business licenses and providing administrative support to other functional areas
within the City. Costs captured in this department include auditor fees, software maintenance,
network support fees, management of the website and audi visual equipment, office supplies and
postage.
records and documents of the Cityas well as all election
procedures. Finance and Administrative Services Department staff includes the Director of
Finance and Administrative Services, Finance Analyst, Accounting Analyst, Accounting Clerk,
Deputy Clerk, and Office Support Staff.
Objectives
1.Continue working to develop a financial management plan for the City.
2.
Distinguished Budget Presentation Award.
3.Continue to produce a Comprehensive Annual Financial Report (CAFR) and report for
the public (Popular Annual Financial Report PAFR) that
for excellence in reporting.
4.Provide meaningful and timely financial reports and information to Council,
Commissions and other City Departments.
5.Develop a financial model to analyze developer Performa.
6.Conduct City elections.
7.Management information technology and train personnel.
8.Manage human resource functions and employee benefits.
Issues
1.Implement improved reporting procedures to inform Council, Commissions, and
Departments.
2.Work with other Departments to find ways to reduce costs of City operations.
3.Analyze and implement ways to reduce transaction processing and costs.
4.Analyze and comply with the new Health Reform Act.
5.Update and maintain Human Resource Policies and Procedures.
Measurable Workload Data
None developed at this time.
Budget Commentary
The Finance and Administrative Support Services budget includes funds to handle the financial
transactions of the City, in an efficient manner, while maintaining the highest level of internal
controls and segregation of duties. It also includes funds to manage the administrative support
and human resource functions of the City. This budget increases by 2.29% in 2014.
While Personal Services shows a decrease of 11.18%, this includes the elimination of 1.5 FTEs
for interns and replaces this with a 0.5 FTE part-time Accounting Clerk position to assist in
Finance and Administration. This new position will be split between the General Fund and
Enterprise Funds as it is expected that this position will provide data entry support to Utility
Billing, Accounts Payable, Payroll and the Deputy Clerk.
Other Services and Charges are increasing due to a number of factors. Most of these are due to
increased use of credit cards and technology.
Since Administrative Support Services and Finance benefit all areas within the City, an
administrative charge was established in 2008 to recover costs from all funds based on the
support provided from this department. Various line items in Other Services and Charges were
increased or reduced in an effort to more accurately reflect expected expenditures.
Budget Summary
Function: General GovernmentDepartment: Finance & Administrative Services
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services58,52366,48975,66375,66351,636 -11.18%67,201
Materials and Supplies23,62717,38024,10024,10014,04224,1000.00%
Other Services and Charges49,57365,98170,29570,29572,966 17.58%82,650
Total Operating Expenses
131,723149,850170,058170,058138,644173,9512.29%
Total Capital
----- 0.00%-
Department Total
131,723149,850170,058170,058138,644173,9512.29%
Funding Source: General Fund
TCAAP
Function: General Government
Supervisor: City Administrator
Fund#: 101
Activity#: 41600
Activity Scope
This department was established to account for revenue and expenditure activity related to the
-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
Objectives
1.Coordination of TCAAP redevelopment planning activities while continuing to meet the
needs of the City of Arden Hills.
2.Work with Ramsey County though the Joint Development Authority (JDA).
Issues
1.Economic conditions.
2.Coordinating with multiple entities//players
Measurable Workload Data
None developed at this time.
Budget Commentary
sprivate development partner pulled out of the project in April of 2009, Ramsey
County purchased the property and established a Joint Development Authority (JDA) with the
City. Revenues and expenditures are unknown at this time, but placeholders have been included
for consulting costs, and staff time has been allocated for the City Administrator, Community
Development Director, and Public Works Director as they ac
Authority. The 2014budget shows a decrease of -9.26% this is due to the Budget Amendments
entered in 2013. Without the Amendments the budget would show a 558.68% increase over last
years.
Budget Summary
Function: General GovernmentDepartment: TCAAP
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services---- 59,118-0.00%
Materials and Supplies1,15517-- 1,00092 0.00%
Other Services and Charges26,74341,55450,000354,182106,775254,222-28.22%
Total Operating Expenses
27,89841,57150,000354,182106,867314,340-11.25%
Capital Outlay
----- 0.00%-
Other Financing Uses
---8,750 15,000- 71.43%
Department Total
27,89841,57150,000362,932106,867329,340-9.26%
Funding Source: General Fund
PLANNING & ZONING
Function: General Government
Supervisor: Community Development Director
Fund#: 101
Activity#: 41910
Activity Scope
functions of the City. Activities administered by this department include requests for variances,
subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance
with City Ordinances, and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council,
meets monthly to review the above requests and to make recommendations to the City Council in
an advisory capacity.
Objectives
1.Continue to work on Rental Housing registrations.
2..
3.Develop zoning on the TCAAP property.
Issues
1.Rental Housing registrations
2.Refine Building Permit process
3.Research and refine an Administrative Fines process
Measurable Workload Data
None developed at this time.
Budget Commentary
The budget for 2014 is a total decrease of 6.72% over the 2013 budget. The Personal Services
budget decreased by 4.99%, but includes an increase to a full-time intern and a reduction in the
.
Other reductions were expenses that were reallocated to the TCAAP department.
Budget Summary
Function: General GovernmentDepartment: Planning & Zoning
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services190,788156,062170,792170,792141,425162,264-4.99%
Materials and Supplies1,703491,0001,00081400 -60.00%
Other Services and Charges23,42215,76077,24577,24516,21769,645-9.84%
Total Operating Expenses
215,913171,871249,037249,037157,723232,309-6.72%
Capital Outlay
----- 0.00%-
Department Total
215,913171,871249,037249,037157,723232,309-6.72%
Funding Source: General Fund
GOVERNMENT BUILDINGS
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 41940
Activity Scope
This department captures all of the operation/maintenance related costs for the City Hall and
Government Building facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just
west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed
facility is charged to this budget.
Objectives
1.Maintain a reputable facility to house meetings and staff.
Issues
1.Normal maintenance and repair issues as the building (City Hall) has now been in
operation for ten years.
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2014 budget is an increase of 0.15% fbudget. This increase is
primarily due to step changes and salary and benefit increases
Budget Summary
Function: General GovernmentDepartment: Government Buildings
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services35,52029,02630,77830,77827,85831,0951.03%
Materials and Supplies9,4935,5314,5004,5006,164 0.00%4,500
Other Services and Charges157,539172,572175,217175,217125,385175,2170.00%
Total Operating Expenses
202,552207,130210,495210,495159,407210,8120.15%
Capital Outlay
----- 0.00%-
Department Total
202,552207,130210,495210,495159,407210,8120.15%
Funding Source: General Fund
POLICE AND ANIMAL CONTROL
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey
Animal control services are included in this contract.
Objectives
1.Continue contracting for law enforcement and animal control services through the
Issues
1.Residents concerns over police coverage and visibility.
2.Response times.
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of budget increased
2.71% over 2013, Animal control is now included as it is now provided by the Ramsey County
2,000 to Hillcrest Animal
Hospital is also included in this budget.
Budget Summary
Function: Public SafetyDepartment: Police and Animal Services
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Other Services and Charges939,612987,2101,011,6631,011,663844,9441,039,0432.71%
Total Operating Expenses
939,612987,2101,011,6631,011,663844,9441,039,0432.71%
Capital Outlay
----- 0.00%-
Department Total
939,612987,2101,011,6631,011,663844,9441,039,0432.71%
Funding Source: General Fund
DISPATCH
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Emergency dispatch services are provided by Ramsey County.
Objectives
1.Continue contracting dispatch services though Ramsey County.
Issues
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget increased
by 15.91%. This charge is primarily based on a three year cost allocation formula and for 2014
there is $4,296 of CAD operating costs in the budget for Arden Hills.
Budget Summary
Function: Public SafetyDepartment: Dispatch
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Other Services and Charges42,16649,21952,06752,06739,050 15.91%60,352
Total Operating Expenses
42,16649,21952,06752,06739,050 15.91%60,352
Capital Outlay
----- 0.00%-
Department Total
42,16649,21952,06752,06739,050 15.91%60,352
Funding Source: General Fund
FIRE PROTECTION
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a
contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the
cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating
and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden
Hills City Council.
Objectives
1.Continue contracting for fire protection services through Lake Johanna Volunteer Fire
Department.
Issues
1.
Measu
rable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of the Lake Johanna Fire Department operating budget increased 3.97%.
This budget reflects the fifth year of implementation of a full-time duty crew, as well as
increases to capital and operating costs.
Budget Summary
Function: Public SafetyDepartment: Fire Protection
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Other Services and Charges379,402392,869414,541414,541414,541431,0063.97%
Total Operating Expenses
379,402392,869414,541414,541414,541431,0063.97%
Capital Outlay
----- 0.00%-
Department Total
379,402392,869414,541414,541414,541431,0063.97%
Funding Source: General Fund
EMERGENCY MANAGEMENT
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42300
Activity Scope
Emergency Management coordination for the City is required by the Federal Government. This
department works closely with Ramsey County Department of Homeland Security, as well as the
Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant
to provide these services.
Objectives
1..
2.Train staff in emergency management procedures.
Issues
1.ocedures and policies
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2014 budget is a 0.21%increase from the previous and is mainly due to salary and benefit
changes
Budget Summary
Function: Public SafetyDepartment: Emergency Management
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services8,1702,4862,6142,6142,195 1.26%2,647
Materials and Supplies----- 0.00%-
Other Services and Charges1,5296,82212,85012,8501,59412,8500.00%
Total Operating Expenses
9,6999,30815,46415,4643,78915,4970.21%
Capital Outlay
----- 0.00%-
Department Total
9,6999,30815,46415,4643,78915,4970.21%
Funding Source: General Fund
PROTECTIVE INSPECTIONS
Function: Public Safety
Supervisor: Building Official
Fund#: 101
Activity#: 42400
Activity Scope
This department is responsible for all building construction, plumbing, sanitary sewer, water and
mechanical inspections within the City. Electrical inspections are contracted for by an
independent inspection firm. This department is also responsible for enforcement of the Zoning
Code and other sections of the City Code of Ordinances.
Objectives
1.Sign Ordinance.
2.Continue implementation of the building codes.
3.Continue to work on Building Permit software to produce Council reports.
Issues
1.Managing and prioritizing department workloads
2.Keep up with rental license inspections of investor owned residential properties
3.Continued implementation and design of new Building Permit software and reports
Measureable Workload Data
None developed at this time.
Budget Commentary
The 2014 operating budget is a decrease of 1.57This is
mainly due to salary and benefit changes.
Budget Summary
Function: Public SafetyDepartment: Protective Inspections
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services217,421224,164235,650235,650185,404230,287-2.28%
Materials and Supplies2,640853,6503,650 4,05017 10.96%
Other Services and Charges49,86365,81345,38545,38545,87745,8751.08%
Total Operating Expenses
269,923290,062284,685284,685231,299280,212-1.57%
Capital Outlay
----- 0.00%-
Department Total
269,923290,062284,685284,685231,299280,212-1.57%
Funding Source: General Fund
This page left intentionally blank
STREET MAINTENANCE
Function: Public Works
Supervisor: Public Works Superintendent
Fund#: 101
Activity#: 43100
Activity Scope
This department is responsible for maintaining City streets, including snowplowing, minor street
repair, street signs, and street sweeping.
Objectives
1.Maintain street infrastructure utilizing all available techniques including crack sealing,
seal coating, patching and overlays.
2.Recommend a cost effective program for reconstructing/reclaiming street surfaces when
maintenance techniques no longer provide the desired results.
3.Maintain and update equipment and vehicles.
Issues
1.Implement a capital improvement program for City infrastructure
2.Balance the public works department needs with available funds
3.Increased costs of fuel and street products due to fuel costs
4.Staffing and budgeting for unpredictable circumstances
5.Aging equipment
6.Increased safety regulation for equipment and vehicles
7.
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2014 operating budget is an increase of 2.23% This
increase is primarily due to an increase of $10,000 for curb and sidewalk repair.
Budget Summary
Function: Public WorksDepartment: Street Maintenance
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services171,448174,359196,014196,014169,187193,134-1.47%
Materials and Supplies58,445106,18637,62537,62562,24237,6250.00%
Other Services and Charges43,27196,55685,19585,195145,324 11.74%95,195
Total Operating Expenses
273,165377,101318,834318,834376,753325,9542.23%
Capital Outlay
----- 0.00%-
Department Total
273,165377,101318,834318,834376,753325,9542.23%
Funding Source: General Fund
PARKS MAINTENANCE
Function: Parks and Recreation
Supervisor: Parks and Recreation Manager/Public Works Superintendent
Fund#: 101
Activity#: 45200
Function
This department is responsible for maintenance of City parks and trails as well as administration
of the diseased tree/forestry program. This includes maintaining and improving playground and
picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and
maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks
system of the City. These assets of the City are extensively used by the residents, and
improvements must be made to uphold the safety, functionality, and beauty the City represents.
Objectives
1.Continue pathway maintenance.
2.Continu
Issues
1.Other maintenance concerns coming up and not allowing completion of existing projects
2.Budget constraints for future and existing projects
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2014 operating budget is an increase of 0.76
primarily due to adding costs
program.
Budget Summary
Function: Parks and RecreationDepartment: Park Maintenance
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services282,386268,642281,552281,552231,675282,9240.49%
Materials and Supplies71,81833,41234,00034,00028,64936,0005.88%
Other Services and Charges83,364139,829129,095129,09585,788129,0950.00%
Total Operating Expenses
437,568441,883444,647444,647346,112448,0190.76%
Capital Outlay
----- 0.00%-
Department Total
437,568441,883444,647444,647346,112448,0190.76%
Funding Source: General Fund
RECREATION PROGRAM
Function: Parks and Recreation
Supervisor: Park and Recreation Manager
Fund#: 101
Activity#: 45120
Activity Scope
This department provides all recreation activities to residents of Arden Hills, as well as residents
from neighboring communities.
Objectives
1.To provide recreation activities to residents of Arden Hills.
Issues
1.Develop Senior programming
2.Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2014operating budget is an increase of 1.84% from the
increase is primarily due to salary step and benefit increases. Program costs have risen slightly
as program participation has been up which is offset by revenues collected.
Budget Summary
Function: Parks and RecreationDepartment: Recreation
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services125,375137,679160,703160,703121,360164,9922.67%
Materials and Supplies18,51220,70216,27516,27519,39416,2750.00%
Other Services and Charges60,39759,53255,65055,65047,47755,6500.00%
Total Operating Expenses
204,284217,912232,628232,628188,232236,9171.84%
Total Capital
----- 0.00%-
Department Total
204,284217,912232,628232,628188,232236,9171.84%
Funding Source: General Fund
CELEBRATING ARDEN HILLS
Function: Parks and Recreation
Supervisor: Parks and Recreation Manager
Fund#: 101
Activity#: 45400
Activity Scope
This department provides all the activities and costs associated with the City-wide celebration,
vent in a neighborhood park.
Objectives
1.To provide a City-wide celebration for all residents of Arden Hills or to provide for an
event in a neighborhood park.
Issues
1.Budget constraints
2.Economic conditions which effect donations from the business community
Measurable Workload Data
None developed at this time.
Budget Commentary
This department was created to monitor activities and funding for Celebrating Arden Hills. The
budgeted cost is $25,000 and offset by revenue of $15,000 in donations. The net City cost is
$10,000 and this amount is sufficient for a neighborhood park event if this option is chosen by
the City Council.
Budget Summary
Function: General GovernmentDepartment: Celebrating Arden Hills
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Personal Services------ 0.00%
Materials and Supplies18,77618,61119,00019,000903 19,0000.00%
Other Services and Charges1,1188766,0006,000 6,00037 0.00%
Total Operating Expenses
19,89419,48725,00025,000940 25,0000.00%
Department Total
19,89419,48725,00025,000940 25,0000.00%
Funding Source: General Fund
TRANSFERS TO OTHER FUNDS
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 49300
Activity Scope
The transfers to other funds budget is utilized to account for the transfer of general fund revenues
to other funds within the City financial structure.
Objectives
1.To build reserves for capital equipment replacement.
2.To subsidize infrastructure improvements.
Issues
1.Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2014 budget one change from 2013, the transfer to the Equipment Building and
Replacement Fund has been reestablished at $50,000 which is an increase of $10,000. An
amendment to transfer conduit debt fees received in 2012 was made in 2013to fund EDA
activities.
Budget Summary
Function: General GovernmentDepartment: Transfers
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Operating Transfers
Transfer to Storm Water Mgmt------0%
Transfer to Park Fund------0%
Transfer to EDA General Fund12,600124,955 30,000-30,000 -100%-
Transfer to Equipment Fund40,00040,00040,00040,00040,00050,00025%
Transfer to Public Safety Capital------0%
Transfer to PIR200,000200,000200,000200,000200,000200,0000%
Transfer to Debt Service-----0%
Department Total
252,600364,955240,000270,000270,000250,000-7.41%
Funding Source: General Fund
RESERVES/CONTINGENCY
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: n/a
Activity Scope
The reserves/unallocated contingency department is utilized to budget present reserves to be used
for future expenditures and to set aside funds for unexpected occurrences or items whose costs
cannot be readily estimated.
Objectives
1.To set aside funds for unexpected occurrences.
2.Allow funding for items which costs cannot be readily estimated.
Issues
1.Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
This budget is to provide designated funding for unanticipated expenses. No
reserves/contingency has been budgeted for 2014.
Budget Summary
Function: General GovernmentDepartment: Reserves/Contingency
Appropriation Detail
ActualActualBudgetAmendedYear To DateProposed% Change
ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14
Reserves
Contingency--4,3544,354- 0.00%-
Department Total
--4,3544,354- 0.00%-
General Fund
SPECIAL REVENUE FUNDS
SUMMARY
Description
The City of Arden Hills currently maintains six active Special R
Revenue Fund is used to account for revenue sources that are leg
specific purpose. The modified accrual basis of accounting is u
Funds. That is, expenditures are recorded at the time liabiliti
are recorded when received. However, compensated absences are e
for budgetary purposes. Special Revenue Funds budgets are not a
meaning budgeted revenues may be greater or less than budgeted e
circumstances reserves will show an increase or decrease in the
Budget Issues
See individual funds for budget issues, because each fund will
budget issues. Due to changes in GASB standards, the Community S
been folded into the Public Safety Capital Fund as its revenue s
Gambling Proceeds) can only be used for Public Safety Capital as
Statute.
Budget Summary
T
his page left intentionally blank
This page left intentionally blank
This page intentionally left blank
AGENDA ITEM 1B
MEMORANDUM
DATE: November 12, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Snelling Avenue Bus Rapid Transit (BRT)
Background
Metro Transit has approved a Snelling Avenue Arterial Bus Rapid Transit (BRT) Route. The
th
route will connect the 46 Street (Blue Line) and the Snelling Avenue (Green Line) light rail
th
stations with Rosedale Mall. The route will run along 46 Street in Minneapolis, and Ford
Parkway and Snelling Avenue in St. Paul and Roseville. Arterial BRT operates in regular traffic
without dedicated lanes. Stops are more widely spaced than regular bus routes and bus stops
have more amenities such as substantial shelters, ticket vending machines, radiant heat, and real-
time bus information.
final funding, Metro Transit plans to construct improvements in 2014 and begin operation of the
Snelling Avenue Arterial BRT line in 2015.
On May 28, 2013, Ramsey County Commissioners Jim McDonough and Blake Huffman along
with Metropolitan Councilmember John Doan, met with the City Council to discuss transit
projects in the north and east metro. City and County officials agreed that transit options for
TCAAP should be considered up-front, possibly including an extension of the Snelling Avenue
BRT to TCAAP in the future.
Since that time, Ramsey County and the St. Paul Chamber of Commerce have been meeting with
Metro Transit and the Metropolitan Council to discuss the possible extension of the Snelling
Avenue BRT line to serve TCAAP. The extension would run north on Snelling and Hamline
Avenues and could serve University of Northwestern, Bethel University, the County Road E
determine the feasibility of BRT extension to TCAAP.
12
Page of
At the November 12, 2013, City Council work session meeting, Charles Carlson, Senior
Manager Metro Transit BRT Project Office, will present information on arterial BRT and the
Snelling Avenue BRT line. Matt Kramer and Jonathan Weinhagen, St. Paul Chamber of
Commerce, will be available to respond to questions regarding the potential for BRT extension
to TCAAP.
22
Page of
AGENDA ITEM
MEMORANDUM
DATE: November 12, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Michelle Olson, Parks and Recreation Manager
SUBJECT: Emerald Ash Borer Update
Action Requested
Staff provided the Emerald Ash Borer (EAB) update in order for Council to be apprised of the
current situation and have a chance to reevaluate the current approved Management Plan.
Background
Emerald Ash Borer (EAB), an invasive beetle that kills ash trees, was discovered in St. Paul in
the spring of 2009, Shoreview in the summer of 2011 and Roseville and Arden Hills
(Northwestern College) in 2013. Previous infestations of EAB have shown that the beetles will
move out at a rate of one to two miles per year. At that rate, the entire county will be infested in
approximately 10 to 15 years. The Minnesota Department of Natural Resources completed a
forest is compiled of ash trees. The City of Arden Hills approved an Emerald Ash Borer
Management Plan in July, 2012 (Attachment B). The purpose of implementing a management
infestation
of the EAB. The City researched surrounding organizations when preparing the management
plan in 2012. Attached is a summary of what other organizations are currently doing regarding
EAB (Attachment C).
plan was approved, staff has worked closely with the
Department of Agriculture on inspections in Arden Hills. This past April, inspections took
place in the Glenpaul/Katie Lane neighborhood and the Glenhill/Ridgewood neighborhood.
These inspection areas were chosen due to the proximity to the positive EAB finds in Roseville,
just across County Road D. After inspections were complete, three EAB suspect trees and one
positive (Northwestern College) tree were found (Attachment D). Based on the findings during
these inspections, the Department of Agriculture suspects that there will likely be positive finds
in Arden Hills in the spring of 2014. Staff keeps up to date on the EAB situation through the
14
Page of
Department of Agriculture and contact with our surrounding municipalities. Staff participates
in an EAB Forum, which is a bimonthly meeting where state agencies and other entities provide
updates on EAB work during the past two months and anticipated work during the upcoming two
months. The information distributed at the October forum is attached for Council review
(Attachment E).
Discussion
The approved EAB Management Plan does not include treatment of public trees. The City
Right of Way (ROW) ordinance states that maintenance of trees within the ROW is the
responsibility of the homeowner. The City completed an ash tree inventory in 2012 of all ash
trees in the right of way of City streets with the software Simple Trees. A total of 2,397 trees
were plotted and 374 are listed as ash trees. A map of the locations of these trees is included for
Council review (Attachment F). This inventory does not include Ramsey County streets or
parks. It also does not include the parks and trails. However, an inventory of the City parks
was done before Simple Trees was complete, 70 ash trees were found in the maintained areas.
. The City could consider treatment of significant park
trees (maintained areas). However, not all ash trees are good candidates for treatment. The tree
must be fairly healthy.
height) be treated. Our current tree contractor Precision Landscaping has a rating scale they use
to determine if each tree is a good candidate for treatment. The ash trees in the park have not
been rated to determine what percentage would be good candidates for treatment. Precision
Landscaping can offer insecticide treatment at -
DBH trees
used and has shown to have a 99 percent survival rate on healthy trees. Treatment is for two
seasons and the trees would have to be retreated every two years. Below are two spreadsheets
listing existing ash trees within the maintained areas of our parks with their removal costs and
treatment costs. The removal costs do not include stump grinding or tree replacement.
TREE REMOVAL COSTS TREES IN MAINTAINED AREAS OF PARKS
Park Total # of trees: Estimated # of trees: Estimated Total
ash Removal Removal Estimate
trees or less Cost or more Cost for
removal
Arden Manor 2 2 $104 0 0 $104
Arden Oaks 2 2 $169 0 0 $169
Cummings 3 0 0 3 $520 $520
Floral 6 3 $182 3 $468 $650
Freeway 2 2 $208 0 0 $208
Hazelnut 3 1 $130 2 $429 $559
Ingerson 13 1 $130 12 $3,120 $3,250
Johanna Marsh 1 1 $130 0 0 $130
24
Page of
42$2082$312$520
Perry 21 12 $1,352 9 $1,599 $2,951
Royal Hills 12 1 $78 11 $2,054 $2,132
Sampson 1 0 0 1 $182 $182
Valentine 0 0 0 0 0 0
TOTALS 70 27 $2,691 43 $8,684 $11,375
Park # of trees: Estimated
for all ash trees Treatment
more Costs ($6/dbh)
(every 2 yrs)
Arden Manor 0 0 0
Arden Oaks 0 0 0
Cummings 3 $240
Floral 3 $216
Freeway 0 0 0
Hazelnut 2 $198
Ingerson 12 $1,422
Johanna Marsh 0 0 0
2 $144
Perry 9 $738
Royal Hills 11 $948
Sampson 1 $84
TOTALS 43 $3,990
A handout on insecticide options is included for Council review (Attachment G). This bulletin
was produced from multiple universities, including the University of Minnesota through a
cooperative Emerald Ash Borer Program. Two options that Council could consider for assisting
residents with EAB are:
1. Offering the municipality rate to the residents.
Precision Landscaping has agreed to offer the $6.00-$8.00 municipality rate to private
residents. The private rate is usually $8.00-$10.00 per DBH. The resident would have
to sign off on a liability waiver and work through the City. This would add staff time to
facilitate (Tree inspections and coordination, paperwork, billing).
Require that tree contractors become licensed in the City.
2.
This would give the City the ability to have a list of certified contractors for residents to
reference. In 2012 when the EAB management plan was approved, Council decided
against requiring this.
34
Page of
Attachments
Attachment A: Community Tree Survey
Attachment B: City of Arden Hills Emerald Ash Borer Management Plan (Approved July 2012)
Attachment C: Organization Comparison
Attachment D: Maps of positive EAB in nearby Roseville/Northwestern University
Attachment E: October EAB Dept. of Agriculture Summit Information
Attachment F: Map of ash trees in City Right of Way
Attachment G: Handout on insecticide options for ash trees
44
Page of
Emerald Ash Borer Management Plan
Background
Emerald ash borer (EAB), Agrilus planipennisFairmaire, is an exotic beetle that was discovered
in southeastern Michigan near Detroit in the summer of 2002. The adult beetles nibble on ash
foliage but cause little damage. The larvae (the immature stage) feed on the inner bark of ash
trees, disrupting the tree's ability to transport water and nutrients. Emerald ash borer probably
arrived in the United States on solid wood packing material carried in cargo ships or airplanes
originating in its native Asia. Without any natural predators or controls in North America the
insect has spread to 13 states and two Canadian provinces.
EAB adults can fly at least a half mile from the tree when they emerge. However, new
infestations are most often created when people transport infested nursery ash trees, logs or
firewood into uninfested areas. Transportation of firewood has been regulated to reduce the
spread of EAB. Ramsey County is a quarantine area, which prohibits the transportation of ash
wood outside the County.The Minnesota Department of Agriculture is responsible for
quarantine enforcement andpenalties.
Signs and Symptoms
Signs and symptoms of EAB include:
Bark splitting
Vertical fissures on bark
o
Galleries exposed under bark split
o
Serpentine galleries and “D” shaped exit holes
The presence of EAB or larvae.
Adult –Bright, metallic green/ ½ inch long, flattened back
o
Larva –Creamy white, legless
o
Canopy dieback
Begins in top one-third of canopy
o
Progresses until tree is bare
o
Increased woodpecker activity.
Sprouting of epicormic shoots from the base of the tree
Current EAB situation
St. Paul and Falcon Heights confirmed EAB discovery in May of 2009. The City of Shoreview
confirmed EAB discovery in the vicinity of County Road I and Schutta Roadin July of 2011.
The Department of Agriculture has since identified 11 trees in this neighborhood with confirmed
EAB and several that are suspected and being monitored. How thesetreesbecame infested is
%¬¤± «£ !²§ "®±¤± - ¦¤¬¤³ 0« #¨³¸ ®¥ !±£¤ (¨««² 0 ¦¤ 1
Adopted by the City Council on July 30, 2012
not known, though it is worth noting that the treesareonly ahalf mile from interstate highway
35W and in other states the principal spread of EAB has been along travel corridors.
Analysis of the infestation showed that the EAB had been present for 3-4 years, which is
consistent with the insect’s path of destruction. Symptoms are slow to appear and once EAB is
actually found, it is estimated that it has already been present for 3-5 years.It is difficult to
determine when EAB will reach Arden Hills. It is estimated that as much as 12.3% of Arden
Hills’ urbanforest is compiled of ash trees based on a Minnesota Department of Natural
Resources survey(
Minnesota Department of Natural Resources 2010 Community Tree Survey. Survey
of front yard and street trees in residential and commercial sampling areas)
To date, North American communities have not been successful in eradicating EAB once found.
EAB typically builds in population and eventually infests and kills all variety of ash trees.
Resident Education
Resident education and communication are key components of managing the impact of the EAB,
especially as more information becomes available. Public information isavailableto residents
through the City’s website, newsletters, and available at City Hall.
Homeowners may treat their private trees, provided they use a licensed treatment contractor who
adheres to the City’s standards to protect surface and ground water.
Mitigation
Although it is not possible to stop the spread of invasive species, like the Emerald Ash Borer, the
City of Arden Hills’ EAB Management Plan is designed to help manage the impacts. The City’s
mitigation of EAB will be similar to the policy and intent of Dutch Elm and Oak Wilt Disease,
which attempts to control and prevent the spread of these diseases.
The City of Arden Hills has done the following to prepare for the EABproblem:
Completed an electronic inventory with the software, “Simple Trees” of all trees in the
ROW along City streets, parks and trails. This will help the City monitor the condition
of ash trees throughout the City.
Clarified owner responsibilities for all Right of Way trees abutting a City road. These
changes were done with the amendment of Chapter 3 of the City Code in October of
2011.
Updated the City’s Tree and Vegetation Ordinance, Chapter 7 to add ash trees to the
diseased trees that must be removed to prevent the spread of the disease. This ordinance
permits the City to enter private property for inspection, order the removal of diseased
trees and abate the nuisance upon non-compliance of property owners.
%¬¤± «£ !²§ "®±¤± - ¦¤¬¤³ 0« #¨³¸ ®¥ !±£¤ (¨««² 0 ¦¤ 2
Adopted by the City Council on July 30, 2012
The City website includes information for residents on what steps to take if EAB is
suspected in one of their treesand general information.The City has handouts from the
Minnesota Department of Resources available at City Hall.
The City of Arden Hills will take the following actions:
The City will monitor ash trees throughout the City for EAB and in the event EAB is
discovered, staff will utilize Chapter 7, section 710 –Protection of shade trees from the
City Code to prevent the spread of the disease. As in the case of Oak Wilt and Dutch
Elm, this ordinance allowsthe City to enter private property for inspectionof ash trees,
order the removal of diseased trees, and abate the nuisance upon non-compliance of
property owners.
The City will begin some removal of declining ash trees on public property, even when
EAB has not yet been identified. These ash trees could be located within City parks or in
boulevard areas. No significant pruning or methods to save a declining ash tree will be
attempted. The City will remove the tree at that time. The decision to replace a tree
that is removed will be on a case to case scenario.The reasons for preemptive removal
of ash trees include:
Removing declining trees before they are infested with EAB;
o
Allowing for reforestation with other species of trees; and
o
Spreading the cost of tree removal over a longer period of time.
o
Staff will schedule removal of declining ash trees in the fall. The most critical period for
movement of confirmed EAB ash trees is May-July. This is the period when adult
beetles emerge from trees, begin feeding on foliage, and move to more trees to lay their
eggs. During this time it is best to leave these trees standing and not chance the spread of
EAB by transporting beetle-infested wood to other areas.The City will followthe
Minnesota Department of Agriculture’s regulations for handling ash wood removal
There are currently two methods of tree treatments being offered in the marketplace;
drenching the soil with chemicals and injecting the chemical into the tree. The City
strongly discouragesthe use of soil drench insecticides due to potential to pollute water
and negatively impact wildlife. Due to thehigh cost of reoccurring treatments and the
long-term effects of chemical treatments on ash trees, water resources, and the
environment, the City has no plans to chemically treat public trees. The City strongly
encourages residents to utilize a certified arborist to treat trees.
The City will permit residents to use chemical treatments on private ash trees,
o
given the following:
only
a.Private contractors are to use the approved trunk injection method.
%¬¤± «£ !²§ "®±¤± - ¦¤¬¤³ 0« #¨³¸ ®¥ !±£¤ (¨««² 0 ¦¤ 3
Adopted by the City Council on July 30, 2012
b.The City strongly encourages residents to utilize tree contractorsthat are
bonded, insured, and state licensed to apply commercial tree chemicals.
The City will publicize the Minnesota Department of Agriculture’s regulations for
handling ash wood removal. Ramsey County is currently under a quarantine which
th
prohibits the transportation of wood outside of the County. From September 15to May
st
1EAB-infested trees can be removed and transported only within the quarantine area, so
long as they are promptly chipped to the required dimensions, less than 1”x1”x1”.Non-
thst
infested EAB trees can be removed from September 15to May 1using the normal
process of transporting un-chipped wood to the Ramsey County Yard Waste Site.
In an effort to encourage reforestation of private properties, the City will promote
Ramsey County’s Friendsof the Parks annual tree sale.
The City will track the spread of EAB in surrounding communities in conjunction with
the Department of Agriculture.
The following is a list of resources for residents to review tolearn about Emerald Ash Borer
symptoms, firewood requirements, and insecticide options. These will be listed on the City’s
website and updated as needed.
Pest Alert-Emerald Ash Borer (PDF)
Do I Have EAB? (PDF: 245 KB / 1 page)
Ash Tree Identification (PDF: 7.95 MB / 2 pages)
Signs and Symptoms of EAB (PDF)
Map of EAB in USA (PDF)
Minnesota Department of Agriculture EAB Quarantine
Firewood Restrictions & Safe Handling Guidelines
Homeowner Guide to Insecticide Selection, Use and Environmental Protection
Ash Tree Waste Disposal Sites within Hennepin-Ramsey-Houston County
%¬¤± «£ !²§ "®±¤± - ¦¤¬¤³ 0« #¨³¸ ®¥ !±£¤ (¨««² 0 ¦¤ 4
Adopted by the City Council on July 30, 2012
Attachment C
Organization EAB Management Plan Comparison
Fall -2013
AHATS
WorkingwithDept.ofAgricultureoninspections
NoEABmanagementplan.
Little Canada
NoEABmanagementplan.
Completedinventoryofashtreesonpublicpropertyin2011.
Determinedthattheyhaveveryfew“significant”trees.
Havedecidedtoletnaturetakeitscourseandremovetreesonlyiftheyareinfested.
Minneapolis
Acceleratingthe strategic removal & replacement of 5,000 public ash trees this year(2013):
during road projects
o
under power lines
o
up to 20% ash per block throughout the city
o
target smaller ash for immediate removal & replacement.
o
Conductingcost-benefit analysis for chemical treatment of highest-value trees.
Increasingpublic awareness and engagement.
Mounds View
Usesaconsultantforester.
NoEABmanagementplan.
Cityisresponsibleforboulevard(ROW)andpublictrees.
Maintainalistoflicensedtreecontractors.
New Brighton
WasoneofthefirstCitiestotreattreeswithTREE-agetrunkinjectionsin2009.Treatedhighvalue
publictreesbyinjectionintheCityandofferedapilotprogram-discountstoresidentsfortreatment
ofprivatetrees.Thatprogramhasexpired.However,theCityretreatedtheoriginalpublicinjected
trees.
Cityisresponsibleforboulevardandpublictrees.
RequiretreecontractorsbecomelicensedthroughtheCity. Maintainalistforresidents.
Citydoesnothaveaforestrydepartment.
ReferresidentstothewebsiteandEABFirstDetectorsthroughtheUniversityofMinnesotafor
inspectionsandlicensedEABtreecontractors.
Page 1 of 3
Ramsey County
EABTreatment,RemovalandReplacementProgramapprovedinJune,2009.
Treated80%ofCountytrees,20%removedand50%ofremovedtreeswerereplacedinatwoyear
span. Treestreatedwouldberetreatedin4yearsversus2-3years.
CountypolicyistonotplanttreesalongtheRightofWay(ROW).AnytreeplantingintheROWis
donebymunicipalitiesorprivatehomeowners.Thecareofthosetreesistheresponsibilityofthose
whoplantthem.
Roseville
Employeesaseasonalforestrytechnician
EABmanagementplanapprovedin2010.
Treated“Significant”(definedaspark,noboulevardtrees)treesbeginningin2013.Theybegannear
theLangtonParkareabecauseofthepositivefindingsinthisarea.Treated70treesin2013for
approximately$6,000.
Cityisresponsibleforboulevard(ROW)andpublictrees.
Ifaresidentwouldliketotreataboulevardtree,theyneedtosecureapermitthroughtheCityandthe
treemustbetagged.
Maintainalistoflicensedtreecontractors.
St. Paul
Adopted a City wide EAB Management Strategy.
The City of Saint Paul is responsible for all public and boulevard trees.
TheCityofSaintPaulemploysinsecticideasjustonetooltoassistinslowingthespreadofEAB,and
asameansofresponsetoamoremanageabletimeandexpense.Treatmentofboulevardtreesisnot
employedasameansofsavingtreesforthelongterm.
2011: 299 boulevard ash trees were treated with a trunk injection of TREE-age (emamectin benzoate)
in a one mile radius of the original Saint Anthony EAB infestation.
2012: 400 boulevard ash trees were treated with a trunk injection of TREE-age in the expanded
treatment areas of Saint Anthony Park, Como, Hamline-Midway, Union Park, Summit-University,
and Summit Hill neighborhoods.
2013: Treatment areas will include the re-treatment of boulevard ash trees in Saint Anthony Park
(treated in 2011), and an undetermined expansion of the 2012 treatment area.
Criteria for boulevard ash tree treatment
10-20 inches DBH (diameter at breast height)
o
Good overall health without structural defects
o
Good growing location with wide boulevards and no utility conflicts
o
The trunk injection method of administeringTREE-age (Emamectin benzoate)is the preferred
method, based on the reduced possibility of surface and groundwater contamination. Soil drenches
are avoided, based on the high potential of shallow groundwater contamination and toxicity to
mammals, fish andaquatic invertebrates
Shoreview
ApprovedEABManagementPlanin2012.
Cityisresponsibleforboulevardandpublictrees.
RequiretreecontractorsbecomelicensedthroughtheCity. Maintainalistforresidents.
Page 2 of 3
Cityistreatingasmallamountofsignificant/highvaluetreesatCityHall/CommunityCenterwith
TREE-age.
Hiredaforestryinternfor2013andapprovedagainfor2014totreatsprivatetreesfromresidents
whenrequestedthroughthefulltimeEnvironmentalOfficer. TheCityoffersthemunicipality
discounttotheresident(casebycasepricingandavailabilitydependingontreecondition).The
residentmustsignoffonaliabilityrelease.Theyhavetreatedapproximately200privatetreesin
2013.
Page 3 of 3
Situation Update EAB Minnesota
October 10, 2013
MDA Files RF-1036, RF-1076, RF-2045 and Statewide Survey
Lead Agencies:
Minnesota Department of Agriculture
Minnesota Department of Natural Resources
USDA APHIS Plant Protection and Quarantine
Date and Time Completed: October 10, 2:00 PM
Operational Period: August 8, 2013 to October 9, 2013
OVERVIEW:
On April 6, 2009, Emerald Ash Borer (EAB) was confirmed in Victo
Iowa (Incident No. RF-1036). May 13, 2009, Minnesota Department of Agriculture (MDA) staff pr
EAB infestation reported by a private arborist in St. Paul, MN,
was the first detection in the state (Incident No. RF-1076). On February 28, 2010, EAB was confirmed in Hennepin
County at Tower Hill Park in Minneapolis. On April 28, 2010, EAB
Mississippi Fish and Wildlife Refuge.
The MDA enacted an emergency quarantine of Hennepin, Ramsey and Houston Counties on May 15, 2009, follow
formal quarantine on August 17, 2009. United States Department o
Service Plant Protection and Quarantine (USDA) imposed a paralleantine. The Incident Command System was
activated, with the Minnesota Department of Natural Resources (D-way
Unified Command.
At this point, visual delimit surveys and tree dissection indicat Anthony Park Neighborhood is the start
of the Ramsey / Hennepin infestation. The Houston County infesta
Victory, WI infestation.
On July 21, 2011, an EAB-infested ash tree was discovered in Shoreview (RF-2045) after the homeowner reported to the
City of Shoreview and a city official collected a beetle from th
Three EAB traps were found positive along Highway 61 in Houston result the
quarantine on Houston County was extended to Winona County. On September 14, a severe infestation of EAB was
discovered at the I90 / CR12 interchange on DOT Right of Way. In
Bluffs State Park as well (~ 2 miles away).
On September 20, 2011 EAB was confirmed in six trees on Dale and
east of the original EAB find in St Paul.
On August 13, 2012 EAB was confirmed at Fort Snelling Golf Cours
surveys did not find evidence of spread into Dakota County.
nd
On November 16, 2012 EAB was confirmed in Minneapolis on 2
Street east of Nicollet Island. This find is 2.2 miles west
of the closest EAB infested tree previously known in Minneapolis
On December 4, 2012 EAB was confirmed in Houston County along Hw-infested trees to be
documented in Houston County not on islands in the Mississippi River. On December 13, 2012 EAB was
trees in the City of La Crescent. During December, 2012 and Janu
found along Highway 61 north and south of Great River Bluffs State Park.
th
On January 28, 2013 EAB was confirmed in Lakewood Cemetery near Street
in Minneapolis. On January 29, 2013 EAB was confirmed in Como Pa
On January 30, 2013 EAB was confirmed along Pigs Eye Lake Road near the wo On March 19, 2013 EAB
was confirmed near the intersection of Hwy 36 and Snelling Avenu
Regarding regulation, MDA and USDA are accommodating requests foliance agreements (CAs). Follow up
inspections are being conducted on a pre-determined schedule.
Significant New Finds:
Superior, Wisconsin EAB was
announced as present in
Superior, Wisconsin on August
15 and as a result Douglas
County, Wisconsin was placed
under quarantine. Survey to date
in Duluth has not turned up any
EAB
Boulder, Colorado EAB was
announced as present in
Boulder, Colorado on September
26 this is by far the
westernmost find of EAB in
North America
SURVEY:
MDA Report
Trapping Trap
removal is done
in southern
Minnesota and
wrapping up in
northern
Minnesota. With
the late start to
the summer,
there are areas
of the North
Shore that have
not and wont
reach the 1500
DD threshold for
the end of EAB
activity. No
suspect EAB have
been found on
traps in
Minnesota this
year.
Degree day accumulations from UW Extension Ag Weather:
http://www.soils.wisc.edu/uwex_agwx/thermal_models/tree
Winter Scouting MDA and USDA will be
scouting for EAB in non-quarantined
areas during December and January. We
will use the EAB risk model/map
developed by Louis Iverson and
colleagues US Forest Service to direct
this work. We will concentrate on high-
risk areas bordering quarantined areas of
Minnesota and Wisconsin.
EAB Risk Map developed by
Iverson, et al. This map was
produced prior to the find of
EAB in Superior, Wisconsin. A
new map is being created to
reflect the risk posed by that
new find.
REGULATORY:
NOTICE: No Regulated Articles are legally allowed to move outside of a quar
(untreated or treated), unless they are accompanied by a certificate. Certificates ar
available when a compliance agreement is signed between the Minnepartment of
Agriculture and the firm interested in moving the regulated arti
MDA Report
Statewide:
Compliance and outreach inspections were
conducted to enforce the EAB quarantine.
Visits were made to nine (9) entities.
MDA field staff conducted 14 firewood surveys
at various sites including gas stations,
nurseries, grocery stores, and big box stores.
Firewood surveys are conducted to determine
compliance with all Minnesota Department of
Agriculture regulations.
During the last couple months, three kilns
passed the heat treatment certification and
met the heat treatment standard of 140
60 minutes. Sunset Firewood Company out of
Jenkins (Crow Wing County) now has three
kilns that have met the standard. Sunsets last
two kilns were recently certified. Price
Firewood from Cloquet (Carlton County) is now
certified as well. There are five MDA certified
firewood producers (see map):
JN Firewood
o
Minnesota Firewood, LLC
o
Sunset Firewood Company
o
Split Fire, Inc.
o
Price Firewood
o
Quarantined Counties (Hennepin, Ramsey, Houston and Winona):
Three (3) intrastate and four (4) cooperative interstate and int
compliance agreement is necessary for facilities to take regulat
states how the entity will mitigate the spread of the emerald ash borer.
Compliance and outreach inspections were conducted to enforce th
(5) entities inside quarantined counties.
Katy Longen worked with Jennifer Dippel (MDA) to create a sign tMDA Certified firewood at the
State Fair. The sign caught the attention of a large firewood di
Certified firewood.
Commercial vehicle saturations are used as
outreach opportunities to educate wood haulers
about invasive pests and quarantine regulations.
The following commercial vehicle saturations or
blitzes were conducted during the last couple
months.
Roadside blitz in Blaine (Anoka County):
o
Five tree care trucks were inspected. One
alleged quarantine violation was
discovered. The case is currently under
investigation.
Roadside blitz in St. Paul (Ramsey County):
o
Two tree care companies doing work in a
known infested area were inspected. Both
had ash in their vehicles and were going
to dispose of it at an approved receiving
facility. No violations were observed.
Roadside blitz in Lexington (Anoka
o
County): One vehicle was inspected. No
violations noted.
Roadside blitz in Blaine (Anoka County):
o
Five tree care companies were inspected.
No violations noted.
PUBLIC OUTREACH:
MDA Report
MDA staffed an exhibit hall in the
Ag/Hort building for the MN State
Fair Aug 22-Sep 2. PPD staff
worked every day of the fair
helping explain the new find in
Superior, WI and educating the
public on what signs of EAB to
look for on their trees. Staff spoke
with over 16,000 visitors.
Over 6,000 EAB outreach
materials were distributed
throughout the state.
Upcoming:
Oct 16, 2013: First Detector
Workshop - Duluth
Jan 8-10, 2014: Northern Green
Expo
Feb 6-9, 2014: RV, Vacation &
Camping Show
Feb 26-Mar 2, 2014: Home & Garden Show
DNR Report
8-21 Jennifer Teegarden responded to an inquiry from Congressman Rick
are doing about EAB and are there any funds available to private landowners to h
Minnesota State Fair: 8-22 to 9-2
Handed out a number of EAB literature at the state fair: 6,000 E
o
EAB Booklets; 1,000 Dont Move Firewood Bookmark; 500 EAB Posters; 2,000 Firewood Alert Brochures
Each day at the fair, DNR foresters answered numerous questions
o
Almost every day of the State Fair, a volunteer walked the DNR B
o
fans.
The Invasive Species Display featured an EAB infested ash tree
o
Aug. 27 Jana Albers provided an EAB update to the DNR Forestry Region Ma
Sept. 20 Mike Albers provided and EAB update and Insect & Disease trainin
Minnetonka borrowed the EAB costume for their open house on Oct. 8
MITIGATION:
Sanitation:
St Paul recently marked 13 EAB-infested private trees and a few public trees. Luther Seminary r
infested trees on their property.
Biological Control:
EAB Bioagent releases concluded for the season on September 11, 2013. A tota
released at 14 sites in the state. Southeast Minnesota received
to the infestation level in the area and the lack of the other management tools to employ at the landscape level.
In a new effort aimed at speeding up the distribution and establ
released this year alone at three sites within the park bringingince September 2011 to over
40,000 bioagents. Looking to 2014, MDA is planning more release
Houston and Winona Counties, especially along the river corridor
spread seems to be the greatest.
Total bioagents released from 2010-2013 [all species, 20 sites (6 SE MN, 14 Metro)]: 130,540*
* indicates incomplete totals
2010 Total: 3,326 SE MN: 3,326 Twin Citi
2011 Total: 30,717 SE MN: 7,006 Twin Cities: 23,711
2012 Total: 45,321 SE MN: 10,739 Twin Cities:
2013 Total: 51,176* SE MN: 34,473* Twin Cities:
Total Oobius: 22,479 Total Tetrastichus: 84,035 Total Spathius: 24,026
Total Releases in SE MN: 55,544 Total Releases in Twin Cities: 74,996
A study of larval parasitoid overwintering was initiated at Grea
were released into cages on 24 EAB infested trees. 12 trees will be sampled this fall to confirm they
and attacked EAB going into winter. The remaining 12 trees will
quantify overwintering. The study is led by Rob Venette with th
RESEARCH:
Ash Health, EAB and EAB Biocontrol Monitoring Project:
Ash health data was completed for the third year of the project
remain standing and ready to be sampled this winter. The total was expected at the onset of
rd
the project with initial estimates ranging from 50-100 trees remaining by the 3year of the project. Through
the first two years of branch sampling and visual assessment, 38
while another 42 trees have been removed for other reasons during
EAB Detection Project:
The project is comparing the ability of scouting/visual surveyin
different densities.
A total of 280 trees have been selected at 8 study sites. The stud
o
Minneapolis, Shoreview, Roseville, Duluth, Fort Snelling State P
Park. Initial tree health data was collected for all 280 trees and all other accessible ash trees at the study
sites (885 trees).
On October 8th and 9th we began cutting and peeling branch sampl
o
of the 35 study trees at the site were cut and peeled over the t 56 branch samples
collected, 37 had varying levels of EAB present.
Sun Fish
)m
Ramsey County
Lake
Public Works/Sherrifs Office
%(d&
Arden Arden Hills Public Works
Manor
Park
Arden Hills
City Hall
TODD DR (Private)
?@÷
A
?÷@
A
COUNTY ROAD 96 W
COUNTY ROAD 96 W
COUNTY ROAD 96 W!(
!
(
!
(
!
(!
(
!
(!
(
!!(
(
!
!(!(
(
!
!((
KEITHSON DR
!
(
!!
!((
(
!
(
!
(
!
!(
(
!
(
!
!(
(
PLEASANT DR
!
(
Round
!
(
ARDEN
Lake
!
(
!
(
!(
!
(
!(
!(
Royal
Hills
Park
!
(
Cummings
!(
!
(
CT
Park
!
(
!
(
!(
!
(
!
(
!!(!(!!(
!(((!(
!
(
!(!!!(
!!((
!(!(((!
!(
(!!(
(
WEDGEWOOD!!
((
!(
CIR
!
(
!!(
(!
(!!(
(
!
!((
!
(!(!
(
!
(
!(
!(
!
(
!(
!
(
)m
!
(
!
(
!
(
!!(
(!
Community!((
!
(
Gardens
!
(
!(
!
(!
(
!
(
DAWN
DAWN
CIR W
CIR E
Floral
!(
Park
!(
!!
((
!(
!(
%(h&
!
(
!(
!!
((
VALENTINE
CREST RD
!
(
!
(
!
!(
(
!(
Mounds View
!
(
!!
((
!
High School(
!
(
!(
!(
Valentine
!
(
Tony Schmidt
Valentine
!
(!
(
Regional Park
%(h&
Lake
Park
GRAMSIE RD
!!
((
!
(
!(
!
(
VENUS AVE
Tony Schmidt
Bethel!
(
!
(
COUNTY ROAD E2 W University!(
!
Regional Park(
!(
!!
((
!(
!!(
(
!(
!
!(!(
(
!(
!
(
!!
((
!(
%(d&!
(
!(
!(
!(
!(
Valentine Hills!(
!(
!!
((!
!((
Elementary
!(
School
!(
!
(
!
(
!
(
!(
!
(
!
(
!
(
!
(
!
(
!(
!(
!
(
!
(
!(
!(!(!(!
!(!(!(!((!(
!
(
!
(
!(
!(
!(
!
(
!
!(
(
Charles!(
!
(
!
(
!(
!
(
!(
Perry Park
!
(
Arden
!
(
Oaks
!
(
!
(
Park
!(
Freeway
!Lindey's
(
Park
!
(
Park
!
(
!(
!
(
!(!(
!
(
!(
Tony Schmidt
!
(
Regional Park
!(
!(
!
!(
(
!(!(
!(
!(
!(
!!
!((!
!((
(
!!(
!(
(
!(!
(
!(!(
!!
((!
!(!(
(
!
(
!(
!(
!(
!(
!!
((
GRANT RD!
(
!(
!(
!
(
!
(
Lake !
(
!
(
!
(
!
(
!
(
Crepeau Nature
Johanna
!(!(
!(
Preserve!(!(
!(
Sampson
!(
!(
!!
((
!(
!
(
!(
Park
!(
AVE
!(
!(
!
!(
(!
!!((!
(!(!
(!((
!
(
!(
!(
!
(
!
(
!!
((
!!!!!
(((((
!
(
!
(
!
(
Hazelnut
!(
!
!((
!
(
!
Park(
!(
!
(!
(
!
(
!
(
!(
!
(
Ingerson
Park
!!
((
?@AÖ
!(
Northwestern
College Lake
!
(
Johanna
!
(
Marsh
!(
Josephine
!(
!
(
!(!(
!
(!(
!!
(!(!!
!(((
!(!!(!
(!((
!!(!(!(!!
((!((
!((!(
!!
!((!!(!((!
((
!!(
(
!
!((
!(
!
(!(!
(
!(!
!(!(
(
!(!(!(
!
!((
!
(
!!
(!(
(
!(!(!
(
!
(
!(!(
!
(
!
(
!
(
!
(
!(
Legend
Ash Trees
Tree Type
!
(
Ash
´
Data Sources and Contacts:
* Ramsey County GIS Base Map (10/31/11)
035070010501400Feet
* City of Arden Hills
* City of Roseville Engineering Department
DISCLAIMER:
Prepared by:
This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,
information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to
mapdoc: WatermainBreaks11x17.mxd
be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare
City of Arden hills Engineering Department
this map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose
requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies
map: WatermainBreaks11x17.pdf
October 31, 2013
are found please contact 651-792-7044. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),
and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to
defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which
arise out of the user's access or use of data provided.
Insecticide
Options for
Protecting
Ash Trees
from Emerald
Daniel A. Herms
Ash Borer
Deborah G. McCullough
David R. Smitley
Clifford S. Sadof
R. Chris Williamson
Philip L. Nixon
Insecticide Options for
Protecting Ash Trees from
Emerald Ash Borer
12
Daniel A. Herms, Deborah G. McCullough,
345
David R. Smitley, Clifford S. Sadof, R. Chris Williamson,
6
and Philip L. Nixon
1
Professor, Department of Entomology, Ohio Agricultural Research
Development Center, The Ohio State University, Wooster, OH 44691
2
Professor, Department of Entomology and Department of
Forestry, Michigan State University, East Lansing, MI 48824
3
Professor, Department of Entomology, Michigan
State University, East Lansing, MI 48824
4
Professor, Department of Entomology, Purdue
University, West Lafayette, IN 47907
5
Associate Professor, University of Wisconsin-Madison and Univers
of Wisconsin Cooperative Extension, Madison, WI 53706
6
Extension Entomologist, Department of Natural
Resources and Environmental Sciences, University of
Illinois at Urbana-Champaign, Urbana, IL 61801
Contents
Answers to Frequently Asked Questions ...................3
What options do I have for treating my ash trees? ........3
I know my tree is already infested with EAB.
Will insecticides still be effective? .....................3
for EAB. Should I start treating my tree?. . . . . . . . . . . . . . . . .4
I realize that I will have to protect my ash trees from
EAB for several years. Is it worth it? ....................4
Insecticide Options for Controlling EAB ..................5
Using Insecticides to Control EAB .......................6
Soil-Applied Systemic Insecticides .....................6
Trunk-Injected Systemic Insecticides ...................7
Noninvasive, Systemic Basal Trunk Sprays ...............7
Protective Cover Sprays .............................7
How Effective Are Insecticides for Control of EAB? ..........8
Soil-Applied Systemic Insecticides .....................8
Trunk-Injected Systemic Insecticides ...................9
Emamectin benzoate .............................9
Imidacloprid ....................................9
Noninvasive Basal Trunk Sprays with Dinotefuran ........10
Protective Cover Sprays ............................10
Acknowledgements ..................................10
Key Points and Summary Recommendations ..............11
2
INSECTICIDE OPTIONS FOR PROTECTING ASH TREES FROM EMEORER
Insecticide Options for
Protecting Ash Trees from
Emerald Ash Borer
E
merald ash borer (Agrilus planipennis some sites, but the same treat-
Fairmaire), an invasive insect native to ments failed in other sites. Further-
Asia, has killed tens of millions of ash more, in some studies conducted
trees in urban, rural and forested settings. over multiple years, EAB densities
continued to increase in individual
southeast Michigan and Windsor, Ontario. As trees despite annual treatment.
of June 2009, emerald ash borer (EAB) infes-Some arborists have combined
tations were known to be present in 12 states treatments to increase the odds of
and two Canadian provinces. Many hom-success (e.g., combining a cover
eowners, arborists and tree care profession-spray with a systemic treatment).
als want to protect valuable ash trees from
Our understanding of how EAB
EAB. Scientists have learned much about this
can be managed successfully
insect and methods to protect ash trees since
with insecticides has increased
2002. This bulletin is designed to answer
substantially in recent years. The
frequently asked questions and provide
current state of this understanding
the most current information on insecticide
is detailed in the bulletin. It is important to
options for controlling EAB.
note that research on management of EAB
remains a work in progress. Scientists from
universities, government agencies and com-
Answers to Frequently
panies continue to conduct intensive studies
Asked Questions
to understand how and when insecticide
treatments will be most effective.
What options do I have for treating my
I know my tree is already infested with
ash trees?
EAB. Will insecticides still be effective?
If you elect to treat your ash trees, there are
several insecticide options available and If a tree has lost more than 50 percent of its
research has shown that treatments can be canopy, it is probably too late to save the
effective. Keep in mind, however, that con-tree. Studies have shown that it is best to
trolling insects that feed under the bark with begin using insecticides while ash trees are
. This is still relatively healthy. This is because most
especially true with EAB because our native of the insecticides used for EAB control act
North American ash trees have little natural systemically the insecticide must be trans-
resistance to this pest. In university trials, ported within the tree. In other words, a tree
some insecticide treatments were effective in must be healthy enough to carry a systemic
3
Herms, McCullough, Smitley, Sadof, Williamson, Nixon
insecticide up the trunk and into the branches
I realize that I will have to protect my
and canopy. When EAB larvae feed, their gal-
ash trees from EAB for several years. Is
leries injure the phloem and xylem that make
it worth it?
up the plants circulatory system. This inter-
The economics of treating ash trees with
feres with the ability of the tree to transport
insecticides for EAB protection are com-
nutrients and water, as well as insecticides. As
plicated. Factors that can be considered
a tree becomes more and more infested, the
include the cost of the insecticide and
injury becomes more severe. Large branches
expense of application, the size of the trees,
or even the trunk can be girdled by the larval
the likelihood of success, and potential
galleries.
costs of removing and replacing the trees.
Studies have also shown that if the canopy of
Until recently, insecticide products had to
a tree is already declining when insecticide
be applied every year. A new product that
treatments are initiated, the condition of the
is effective for two years or even longer
tree may continue to deteriorate during the
(emamectin benzoate) has altered the eco-
. In many cases, the tree
nomics of treating ash trees. As research pro-
canopy will begin to improve in the second
gresses, costs and methods of treating trees
year of treatment. This lag in the reversal of
will continue to change and it will be impor-
tant to stay up to date on treatment options.
needed for the tree to repair its vascular
system after the EAB infestation has been
to quantify than costs. Landscape trees typi-
reduced.
cally increase property values, provide shade
and cooling, and contribute to the quality of
life in a neighborhood. Many people are sen-
is quarantined for EAB. Should I start
timental about their trees. These intangible
treating my tree?
qualities are important and should be part of
any decision to invest in an EAB management
Scientists have learned that ash trees with low
program.
densities of EAB often have few or no exter-
nal symptoms of infestation. Therefore, if
It is also worth noting that the size of EAB
your property is within a county that has been
quarantined for EAB, your ash trees are prob-
over time. Populations initially build very
ably at risk. Similarly, if your trees are outside
slowly, but later increase rapidly as more
a quarantined county but are still within
trees become infested. As EAB populations
10-15 miles of a known EAB infestation, they
reach their peak, many trees will decline and
may be at risk. If your ash trees are more than
die within one or two years. As untreated ash
15 miles beyond this range, it is probably
trees in the area succumb, however, the local
too early to begin insecticide treatments.
EAB population will decrease substantially.
Treatment programs that begin too early
Scientists do not yet have enough experi-
are a waste of money. Remember, however,
ence with EAB to know what will happen
that new EAB infestations have been discov-
over time to trees that survive the initial
ered every year since 2002 and existing EAB
wave of EAB. Ash seedlings and saplings are
populations will build and spread over time.
common in forests, woodlots, and right-of-
Stay up to date with current EAB quaran-
ways, however, and it is unlikely that EAB will
tine maps and related information at www.
ever completely disappear from an area. That
emeraldashborer.info. You can use the links
means that ash trees may always be at some
risk of being attacked by EAB, but it seems
for individual states. When an EAB infesta-
reasonable to expect that treatment costs
tion is detected in a state or county for the
could eventually decrease as pest pressure
.
declines after the EAB wave has passed.
Note, however, that once an area has been
quarantined, EAB surveys generally stop, and
further spread of EAB in that area will not be
.
4
INSECTICIDE OPTIONS FOR PROTECTING ASH TREES FROM EMEORER
Insecticide Options for
Insecticide formulations and application
methods that have been evaluated for control
Controlling EAB
of EAB are listed in Table 1. Some are mar-
keted for use by homeowners while others
Insecticides that can effectively control EAB
are intended for use only by professional
fall into four categories: (1) systemic insec-
applicators. The active ingredient refers to
ticides that are applied as soil injections or
the compound in the product that is actually
drenches; (2) systemic insecticides applied
toxic to the insect.
as trunk injections; (3) systemic insecticides
applied as lower trunk sprays; and (4) pro-
Formulations included in Table 1 have been
tective cover sprays that are applied to the
trunk, main branches, and (depending on the
by the authors. Inclusion of a product in Table
label) foliage.
1 does not imply that it is endorsed by the
Table 1. Insecticide options for professionals and homeowners for contro
have been tested in multiple university trials. Some products may not be labeled for use in
all states. Some of the listed products failed to protect ash trees when th
labeled rates. Inclusion of a product in this table does not imply that it is
authors or has been consistently effective for EAB control. See text for details regarding
effectiveness.
Insecticide FormulationActive IngredientApplication MethodRecommended Timing
Professional Use Products
®
Merit (75WP, 75WSP, 2F)ImidaclopridSoil injection or drenchMid-fall and/or mid- to late spring
TM
Xytect (2F, 75WSP)ImidaclopridSoil injection or drenchMid-fall and/or mid- to late spring
®
IMA-jetImidaclopridTrunk injectionEarly May to mid-June
®
ImicideImidaclopridTrunk injectionEarly May to mid-June
TM
TREE-ägeEmamectin benzoateTrunk injectionEarly May to mid-June
®®
Inject-A-Cide BBidrinTrunk injectionEarly May to mid-June
TM
Safari (20 SG)DinotefuranSystemic bark sprayEarly May to mid-June
®
AstroPermethrin
2 applications at 4-week intervals;
TM
OnyxBifenthrin
Preventive bark and
black locust is blooming (early
foliage cover sprays
May in southern Ohio to early
®
Tempo
June in mid-Michigan)
®
Sevin SLCarbaryl
Homeowner Formulation
TM
Bayer Advanced Tree & Shrub
ImidaclopridSoil drenchMid-fall or mid- to late spring
Insect Control
5
Herms, McCullough, Smitley, Sadof, Williamson, Nixon
authors or has been consistently effective for of imidacloprid are very similar. Homeowners
EAB control. Please see the following sec-apply the same amount of active ingredient
that professionals apply. However, there are
from these trials. Results of some tests have certain restrictions on the use of homeowner
also been posted on www.emeraldashborer.formulations that do not apply to professional
info.formulations. Homeowner formulations of
imidacloprid can be applied only as a drench.
Strategies for the most effective use of these
It is not legal to inject these products into the
insecticide products are described below. It
soil, although some companies have mar-
is important to note that pesticide labels and
registrations change constantly and vary from
this purpose. Homeowners are also restricted
state to state. It is the legal responsibility of
to making only one application per year.
the pesticide applicator to read, understand
Several generic products containing imida-
and follow all current label directions for the
cloprid are available to homeowners, but the
.
formulations vary and the effectiveness of
these products has not yet been evaluated in
university tests.
Using Insecticides to
Soil drenches offer the advantage of requir-
Control EAB
ing no special equipment for applica-
tion other than a bucket or watering can.
Soil-Applied Systemic Insecticides
However, imidacloprid can bind to surface
layers of organic matter, such as mulch or leaf
Systemic insecticides applied to the soil
litter, which can reduce uptake by the tree.
are taken up by the roots and translocated
Before applying soil drenches, it is impor-
throughout the tree. The most widely tested
tant to remove, rake or pull away any mulch
soil-applied systemic insecticide for control of
or dead leaves so the insecticide solution is
EAB is imidacloprid, which is available under
poured directly on the mineral soil.
several brand names for use by professional
applicators and homeowners (see Table 1).
Imidacloprid formulations labeled for use by
All imidacloprid formulations can be applied
professionals can be applied as a soil drench
as a drench by mixing the product with water,
or as soil injections. Soil injections require
then pouring the solution directly on the soil
specialized equipment, but offer the advan-
around the base of the trunk. Dinotefuran
tage of placing the insecticide under mulch
was recently labeled for use against EAB as a
or turf and directly into the root zone. This
soil treatment (in addition to its use as a basal
also can help to prevent runoff on sloped
trunk spray discussed below). Studies to test
surfaces. Injections should be made just deep
its effectiveness as a soil treatment are cur-
enough to place the insecticide beneath the
rently underway in Michigan and Ohio.
soil surface (2-4 inches). Soil injections should
be made within 18 inches of the trunk where
Imidacloprid soil applications should be
. As you
made when the soil is moist but not satu-
move away from the tree, large radial roots
rated. Application to water-logged soil
diverge like spokes on a wheel and studies
can result in poor uptake if the insecticide
have shown that uptake is higher when the
becomes excessively diluted and can also
product is applied at the base of the trunk.
result in puddles of insecticide that could
There are no studies that show that applying
wash away, potentially contaminating surface
fertilizer with imidacloprid enhances uptake
waters and storm sewers. Insecticide uptake
or effectiveness of the insecticide.
will also be limited when soil is excessively
dry. Irrigating the soil surrounding the base
Optimal timing for imidacloprid soil injec-
of the tree before the insecticide application
tions and drenches is mid-April to mid-May,
can improve uptake.
depending on your region. Allow four to
six weeks for uptake and distribution of the
The application rates for the homeowner
insecticide within the tree. In southern Ohio,
TM
product (Bayer Advanced Tree & Shrub
for example, you would apply the product by
Insect Control) and professional formulations
6
INSECTICIDE OPTIONS FOR PROTECTING ASH TREES FROM EMEORER
mid-April; in southern Michigan, you should
apply the product by early to mid-May.
When treating larger trees (e.g., with trunks
larger than 12 inches in diameter), treat on
the earlier side of the recommended timing.
Large trees will require more time for uptake
and transportation of the insecticide than will
small trees. Recent tests show that imidaclo-
prid soil treatments can also be successful
when applied in the fall.
Trunk-Injected Systemic Insecticides
Several systemic insecticide products can
be injected directly into the trunk of the
tree including formulations of imidacloprid
and emamectin benzoate (see Table 1). An
advantage of trunk injections is that they can
be used on sites where soil treatments may
not be practical or effective, including trees
growing on excessively wet, compacted or
Dinotefuran can be mixed with surfactants Healthy ash trees that
restricted soil environments. However, trunk
have been protected
that may facilitate its movement into the tree,
injections do wound the trunk, which may
with insecticides
particularly on large trees with thick bark.
cause long-term damage, especially if treat-
growing next to
ments are applied annually.
untreated ash trees
did not consistently increase the amount
killed by EAB.
Products applied as trunk injections are
of insecticide recovered from the leaves of
typically absorbed and transported within
treated trees.
the tree more quickly than soil applications.
The basal trunk spray offers the advantage of
Allow three to four weeks for most trunk-
being quick and easy to apply and requires
injected products to move through the tree.
no special equipment other than a garden
Optimal timing of trunk injections occurs
sprayer. This application technique does not
after trees have leafed out in spring but
wound the tree, and when applied correctly,
before EAB eggs have hatched, or generally
the insecticide does not enter the soil.
between mid-May and mid-June. Uptake of
-
Protective Cover Sprays
cient when trees are actively transpiring. Best
results are usually obtained by injecting trees
Insecticides can be sprayed on the trunk,
in the morning when soil is moist but not
branches and (depending on the label)
saturated. Uptake will be slowed by hot after-
foliage to kill adult EAB beetles as they feed
noon temperatures and dry soil conditions.
on ash leaves, and newly hatched larvae as
they chew through the bark. Thorough cover-
Noninvasive, Systemic Basal
age is essential for best results. Products
Trunk Sprays
that have been evaluated as cover sprays for
-
Dinotefuran is labeled for application as a
noninvasive, systemic bark spray for EAB
carbaryl (see Table 1).
control. It belongs to the same chemical class
as imidacloprid (neonicotinoids) but is much
Protective cover sprays are designed to
more soluble. The formulated insecticide is
prevent EAB from entering the tree and will
have no effect on larvae feeding under the
trunk using a common garden sprayer and
bark. Cover sprays should be timed to occur
low pressure. Research has shown that the
when most adult beetles are feeding and
insecticide penetrates the bark and moves
beginning to lay eggs. Adult activity can
systemically throughout the rest of the tree.
7
Herms, McCullough, Smitley, Sadof, Williamson, Nixon
effective pheromone traps for EAB. However, method were completely ineffective, even
though tree size and infestation pressure
occurs between 450-550 degree days (start-were very similar. It should be noted that
ing date of January 1, base temperature of recent studies have shown that imidacloprid
soil injections made at the base of the trunk
bloom of black locust (Robinia pseudoacacia). result in more effective uptake than applica-
For best results, consider two applications, tions made on grid or circular patterns under
one at 500 DD (as black locust approaches the canopy.
50
full bloom) and a second spray four weeks
Imidacloprid soil drenches have also gen-
later.
erated mixed results. In some studies
conducted by MSU and OSU researchers,
imidacloprid soil drenches have provided
H
excellent control of EAB. However, in other
Insecticides for Control of
studies, control has been inconsistent. Expe-
EAB adults must feed rience and research indicate that imidacloprid
EAB?
on foliage before they
soil drenches are most effective on smaller
become reproduc-
Extensive testing of insecticides for control trees and control of EAB on trees with a DBH
tively mature.
of EAB has been conducted by researchers that exceeds 15 inches is less consistent.
at Michigan State University (MSU) and The
This inconsistency may be due to the fact
Ohio State University (OSU). Results of some
that application rates for systemic insecticides
of the MSU trials are available at www.emer-
are based on amount of product per inch of
aldashborer.info.
trunk diameter or circumference. As the DBH
of a tree increases, the amount of vascular
Soil-Applied Systemic Insecticides
tissue, leaf area and biomass that must be
protected by the insecticide increases expo-
-
nentially. Consequently, for a particular appli-
trolling EAB has been inconsistent; in some
cation rate, the amount of insecticide applied
trials EAB control was excellent, while others
as a function of tree size is proportionally
yielded poor results. Differences in applica-
decreased as trunk diameter increases.
tion protocols and conditions of the trials
Hence, the DBH-based application rates that
effectively protect relatively small trees can
be too low to effectively protect large trees.
. For example, an MSU
Some systemic insecticide products address
study found that low-volume soil injections of
this issue by increasing the application rate
imidacloprid applied to small trees averag-
for large trees.
ing 4 inches in DBH (diameter of the trunk
at breast height) using the Kioritz applicator
In an OSU study with larger trees (15- to
(a hand-held device for making low-volume
TM
22-inch DBH), Xytect (imidacloprid) soil
injections) provided good control at one
drenches provided consistent control of EAB
site. However, control was poor at another
when applied experimentally at twice the rate
site where the same application protocols
that was allowed at that time. Recently, the
were used to treat larger trees (13-inch DBH).
TM
Xytect
Imidacloprid levels may have been too low in
of this higher rate, which we now recommend
the larger trees to provide adequate control.
when treating trees larger than 15-inch DBH.
Higher pest pressure at the second site also
®
Merit imidacloprid formulations, however,
may have contributed to poor control in the
are not labeled for application at this high
large trees.
rate. Therefore, when treating trees greater
®
than 15-inch DBH with Merit soil treatments,
In the same trials, high-pressure soil injections
two applications are recommended, either
of imidacloprid (applied in two concentric
in the fall and again in the spring, or twice
rings, with one at the base of the tree and the
in the spring, about four weeks apart (for
other halfway to the drip line of the canopy)
example in late April and again in late May).
provided excellent control at one site. At
TM
This is not an option for Bayer Advanced
another site, however, soil injections applied
Tree and Shrub Insect Control and other
using the same rate, timing and application
8
INSECTICIDE OPTIONS FOR PROTECTING ASH TREES FROM EMEORER
homeowner formulations of imidacloprid, Trunk injections with imidaclo-
which are limited by the label to one applica-prid products have provided varying degrees
tion per year. Homeowners wishing to protect of EAB control in trials conducted at different
trees larger than 15-inch DBH should con-sites in Ohio and Michigan. In an MSU study,
®
sider having their trees professionally treated.larval density in trees treated with Imicide
injections were reduced by 60 percent to 96
Treatment programs must comply with any
percent, compared to untreated controls.
There was no apparent relationship between
maximum amount of insecticide that can be
applied per acre during a given year.
pressure. In another MSU trial, imidacloprid
trunk injections made in late May were more
Trunk-Injected Systemic Insecticides
effective than those made in mid-July, and
®
IMA-jet injections provided higher levels of
In several inten-
®
control than did Imicide, perhaps because
sive studies conducted by MSU and OSU
®
the IMA-jet label calls for a greater amount
researchers, a single injection of emamectin
of active ingredient to be applied on large
benzoate in mid-May or early June pro-
®
trees. In an OSU study in Toledo, IMA-jet
vided excellent control of EAB for at least
provided excellent control of EAB on 15- to
two years, even under high pest pressure.
25-inch trees under high pest pressure when
For example, in a highly-replicated study
trees were injected annually. However, trees
conducted on trees ranging in size from 5-
EAB larvae damage
that were injected every other year were not
to 20-inch DBH at three sites in Michigan,
the vascular system of
consistently protected.
untreated trees had an average of 68 to 132
the tree as they feed,
2
EAB larvae per m of bark surface, which
which interferes with
In a discouraging study conducted in Michi-
represents high pest pressure. In contrast,
movement of systemic
gan, ash trees continued to decline from one
insecticides in the
trees treated with emamectin benzoate had,
year to the next despite being injected in
tree.
2
on average, only 0.2 larvae per m, a reduc-
both years with either Bidrin (Inject-A-Cide
tion of > 99 percent. When additional trees
®
B) or imidacloprid. The imidacloprid treat-
were felled and debarked two years after the
ments consisted of two consecutive years of
emamectin benzoate injection, there were
®
Imicide (10% imidacloprid) applied using
still virtually no larvae in the treated trees,
®
Mauget micro-injection capsules, or an
while adjacent, untreated trees at the same
experimental 12% formulation of imidaclo-
sites had hundreds of larvae.
TM
(5% imidacloprid) in the second year with
In two OSU studies conducted in Toledo
TM
both applied using the Wedgle Direct-
with street trees ranging in size from 15-
TM
Inject System. All three treatment regimes
to 25-inch DBH, a single application of
suppressed EAB infestation levels in both
emamectin benzoate also provided excel-
®
years, with Imicide generally providing
lent control for two years. There was no sign
best control under high pest pressure in
of canopy decline in treated trees and very
both small (six-inch DBH) and larger (16-inch
few emergence holes, while the canopies of
DBH) caliper trees. However, larval density
adjacent, untreated trees exhibited severe
increased in treated and untreated trees from
decline and extremely high numbers of emer-
one year to the next. Furthermore, canopy
gence holes.
dieback increased by at least 67 percent in all
One study suggests that a single injection of
treated trees (although this was substantially
emamectin benzoate may even control EAB
less than the amount of dieback observed
for three years. Additional studies to further
in untreated trees). Even consecutive years
evaluate the long-term effectiveness of
of these treatments only slowed ash decline
emamectin benzoate are underway. To date,
under severe pest pressure. In another MSU
this is the only product that controls EAB for
®
study, ACECAP trunk implants (active ingre-
more than one year with a single application.
dient is acephate) did not adequately protect
In addition, in side-by-side comparisons with
large trees (greater than 15-inch DBH) under
other systemic products (neonicotinoids),
high pest pressure.
emamectin benzoate was more effective.
9
Herms, McCullough, Smitley, Sadof, Williamson, Nixon
Protective Cover Sprays
MSU studies have shown that applications
TM®®
of Onyx, Tempo and Sevin SL provided
good control of EAB, especially when the
insecticides were applied in late May and
again in early July. Acephate sprays were less
®
effective. BotaniGard (Beauvaria bassiana)
was also ineffective under high pest pres-
®
sure. Astro (permethrin) was not evaluated
against EAB in these tests, but has been
effective for controlling other species of
wood borers and bark beetles.
®
In another MSU study, spraying Tempo
just on the foliage and upper branches or
spraying the entire tree were more effective
than simply spraying just the trunk and large
branches. This suggests that some cover
sprays may be especially effective for con-
trolling EAB adults as they feed on leaves
in the canopy. A single, well-timed spray
Noninvasive Basal Trunk Sprays with
was also found to provide good control of
Dinotefuran
EAB, although two sprays may provide extra
assurance given the long period of adult EAB
Studies to date indicate that systemic basal
activity.
trunk sprays with dinotefuran are about as
It should be noted that spraying large trees
effective as imidacloprid treatments. MSU
is likely to result in a considerable amount of
and OSU studies have evaluated residues
insecticide drift, even when conditions are
in leaves from trees treated with the basal
ideal. Drift and potential effects of insecti-
trunk spray. Results show that the dinotefuran
cides on non-target organisms should be
effectively moved into the trees and was
considered when selecting options for EAB
translocated to the canopy at rates similar to
control.
those of other trunk-injected insecticides, and
faster than other soil-applied neonicotinoid
products.
Acknowledgements
As with imidacloprid treatments, control of
Production and distribution of this bulletin
EAB with dinotefuran has been variable in
were supported in part by cooperative agree-
research trials. In an MSU study conducted
ments from the U.S. Department of Agricul-
in 2007 and 2008, dinotefuran trunk sprays
tures Animal and Plant Health Inspection
reduced EAB larval density by approxi-
Service (USDA-APHIS) and the U.S. Forest
mately 30 percent to 60 percent compared
Service, Northeastern Area, Forest Health
to the heavily infested untreated trees. The
Protection. This bulletin may not necessarily
treatment was effective for only one year
express the views of the USDA.
and would have to be applied annually. In
general, control is better and more consistent
in smaller trees than in large trees, but more
research is needed with larger trees. Studies
to address the long-term effectiveness of
annual dinotefuran applications for control of
EAB are underway.
10
INSECTICIDE OPTIONS FOR PROTECTING ASH TREES FROM EMEORER
Key Points and Summary
Recommendations
Insecticides can effectively protect ash trees from EAB.
Unnecessary insecticide applications waste money. If EAB has
not been detected within 10-15 miles, your trees are at low
risk. Be aware of the status of EAB in your location. Current
maps of known EAB populations can be found at www.emer-
aldashborer.info. Remember, however, that once a county is
quarantined, maps for that county are no longer updated.
Trees that are already infested and showing signs of canopy
decline when treatments are initiated may continue to decline
improvement in the second year due to time lag associated
with vascular healing. Trees exhibiting more than 50 percent
canopy decline are unlikely to recover even if treated.
Emamectin benzoate is the only product tested to date that
controls EAB for more than one year with a single application.
It also provided a higher level of control than other products
in side-by-side studies.
Soil drenches and injections are most effective when made at
the base of the trunk. Imidacloprid applications made in the
spring or the fall have been shown to be equally effective.
Soil injections should be no more than 2-4 inches deep, to
avoid placing the insecticide beneath feeder roots.
To facilitate uptake, systemic trunk and soil insecticides
should be applied when the soil is moist but not saturated or
excessively dry.
Research and experience suggest that effectiveness of insecti-
cides has been less consistent on larger trees. Research has
not been conducted on trees larger than 25-inch DBH. When
treating very large trees under high pest pressure, it may be
necessary to consider combining two treatment strategies.
TM
Xytect soil treatments are labeled for application at a
higher maximum rate than other imidacloprid formulations,
and we recommend that trees larger than 15-inch DBH be
®
treated using the highest labeled rate. Merit imidacloprid
formulations are not labeled for use at this higher rate. When
®
treating larger trees with Merit soil treatments, best results
will be obtained with two applications per year. Imidacloprid
TM
formulations for homeowners (Bayer Advanced Tree &
Shrub Insect Control and other generic formulations) can be
applied only once per year.
Homeowners wishing to protect trees larger than 15-inch
DBH should consider having their trees professionally treated.
Treatment programs must comply with any label restrictions
on the amount of insecticide that can be applied per acre in a
given year.
11
Herms, McCullough, Smitley, Sadof, Williamson, Nixon
The Cooperative Emerald Ash Borer Program
For more information and to order
additional copies of this bulletin:
www.emeraldashborer.info/
The Ohio State University EAB Outreach Team
www.ashalert.osu.edu
Purdue Extension
www.entm.purdue.edu/eab/
University of Wisconsin
www.entomology.wisc.edu/emeraldashborer/
University of Illinois
ipm.illinois.edu/landturf/insects/
University of Minnesota
www.extension.umn.edu/issues/eab/
12
INSECTICIDE OPTIONS FOR PROTECTING ASH TREES FROM EMEORER
June 2009
Bibliographic Citation: Herms DA, McCullough DG, Smitley DR, Sad
Insecticide options for protecting ash trees from emerald ash bo