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Home My WebLink About11-18-13-WS-- Dave McClung Ed Werner www.cityofardenhills.org Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER AGENDA ITEMS 1.A.2014 Budget Adjustments Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator Documents:MEMO.PDF,PERMANENT PARTTIME REQUEST 2013.PDF, ATTACHMENT A.PDF, STAFFING MEMO 11 18 13.PDF 1.B.Planning Case 13017 1201 County Road E PUD Amendment Matthew Bachler, Community Development Intern Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Planning Case 13 Banquet, Catering And Retail Center (Carroll's Furniture Property) Ryan Streff, City Planner Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Planning Case 13004 Zoning Code Amendment Parks And Open Space District And Conservation District Matthew Bachler, Community Development Intern Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF 1.E.Discussion Regarding The Possible Cancellation Of The December 30, 2013, City Council Meeting Amy Dietl, City Clerk Documents:MEMO.PDF 1.F.2014 Council Liaison Appointments Amy Dietl, City Clerk Documents:MEMO.PDF AGENDA ITEM 1A MEMORANDUM DATE:November 18, 2013 TO:Honorable Mayor and City Council Members FROM:Patrick Klaers, City Administrator SUBJECT:2014 Budget Adjustments Background DuringtheAugust/Septemberbudgetworksessions,GeneralFundexpenseswere proposedat$4,269,559.Thiswasanincreaseof$118,698or2.9%.Thisincreasein expenditureswasfinancedmainlywitha$97,797taxlevyincrease,anincreasein interest income, and the use of reserves. Similartothe2013adoptedbudget,$20,000ofreserveswereneededtobalancethe August/Septemberdraft2014budget.However,sincetheAugust/Septemberbudgetwork sessions,thepolicebudgethasdecreasedbyapproximately$15,000andanumberof otherminoradjustmentsweremadesothat,atthistime,theuseofreservestobalancethe 2014budget is no longer necessary. Ontheotherhand,boththeAugust/SeptemberandthecurrentNovemberdraft2014 budgetsdonotincludeanyexpenditurefortheCityscontributiontoNYFS.This contributionisabout$15,000in2014andthisamount,orsomeofit,mayneedtobe included in the 2014 budget. AsdiscussedwiththeCityCouncilatthespecialbudgetworksessionlastTuesday, havingthe$500,000TCAAPloan(fromthePIRFund)andtheKimley-Hornexpenses fortheplanningandtransportationstudiesincludedwithintheGeneralFundisgoodfrom apublicinformationortransparencypointofview,butitalsomakesyear-to-year comparisonsof the budget totals very difficult. Oneofthebudgetitemsthathasremainedconstantsincethebudgetdiscussionsthispast summer is the proposed 2014 tax levy increaseof $97,797. Organizational Change HavingallTCAAPrevenuesandexpenseslocatedwithintheGeneralFundwasreviewed inmyNovember12memoandwasdiscussedattheNovember12Councilwork thth session.HavingalltherevenuesandexpensesintheGeneralFundwasachangefromthe August/Septemberdraftbudget.ThischangecanbefurtherdiscussedattheNovember 18 work session as desired by the Council. th OneadditionalorganizationalorstructuralchangethatIamrecommendingtotheCity CouncilisrelatedtotheTransfersbudgetcategory.Currently,andintherecentpast,the Counciltransfers$200,000fromtheGeneralFundtothePIRFundforprojects.In additiontoPMPtypeprojects,thePIRFundincludesannualexpendituresof$145,000to $150,000forstreetcracksealing/sealcoatingand$50,000fortrailrehabilitation.From myperspective,thetransferof$200,000fromtheGeneralFundtothePIRFund essentiallygoes to pay for these two maintenance expenditures. Itisappropriatefromapublicinformationortransparencypointofviewtohavethese twoexpendituresintheGeneralFundsothatitiseasytoseewhatthecityisspendingin totalonstreetandtrailmaintenanceactivities.HavingthesetwoexpensesinthePIR Fundandnotwiththerestofthestreetsandtrailsoperationexpenses,whicharealready intheGeneralFund,issomewhatconfusing.Accordingly,itisrecommendedthatthese twostreetandtrailmaintenanceexpensesbemovedfromthePIRFundtotheGeneral Fundandthatthe$200,000transferout(tothePIRFund)beremovedfromtheGeneral Fund budget. Thisrecommendedorganizationalchangedoesnotimpactthetotalamountinthedraft budgets;itjustdeletesatransferoutandmovesanoperatingmaintenanceexpenseinto the General Fund from the PIR Fund. TheCouncilcanstilluseareductionintransfersasawaytoreducethetaxlevy amount,butnow(assumingmyrecommendationisaccepted)thetransfersreduction will actually be a cut in the General Fund street and/or trail maintenance expenditures. Staffing Levels Finance and Administrative Services TherequestforaparttimeemployeeintheFinanceDepartmentdidnothavethesupport ofthemajorityoftheCouncilduringtheNovember12discussion.IftheFinance th DepartmentrequestforaparttimeemployeeisnotapprovedbytheCouncil,thenthe CouncilshouldconsiderputtingthefundingbackintothebudgetfortheFinance DepartmentInternssimilartothelevelofpreviousbudgets.Attachedisamemofromthe Director of Finance and Administrative Services on this part time employee request. Public Works and Engineering TheredidnotseemtobetoomanyCouncilquestionsorconcernsonNovember12 th regarding the Engineering Intern. Community Development and Planning MostofthestaffinglevelsdiscussiononNovember12centeredontheCommunity th DevelopmentIntern.ItseemedliketheCouncilmajoritydidnotsupporttheideaofafull timeInternposition.TheCouncildiscussionwasmainlyrelatedtoworkloadissuesand havingtheInternpositionremainparttimeorhavingtheInternpositionreplacedwitha Planner I position. IrecommendthattheCouncilreestablishthePlannerIpositionandhireMatthewBachler tofillthispositionandthattheCommunityDevelopmentInternpositioniseliminated. Belowaremycommentsinsupportofthisrecommendation.Alsoattachedisamemo fromCommunityDevelopmentDirectorJillHutmacherregardingtheresponsibilitiesand work load in Planning and Community Development. TCAAP My one word answer in support of the Planner I position is: . SeeingTCAAPcleanedupandputintoproductiveuseisoneofthepriorities,ifnotthe toppriority,oftheCity.OversightandmanagingTCAAPactivitiesisrequiringalotof timeanddirectinvolvementfromtheCommunityDevelopmentDirectorandhasbeen hernumberoneworkresponsibility.ThetimerequiredfromJillforTCAAPactivities makesitnecessaryforthePlannerIpositiontobereestablishedsothattherequiredwork ofthe department can get completed in a timely and professional manner. RamseyCountyhaspurchasedTCAAPandisintheprocessofhavingthesitecleaned up.TheCityhashiredKimley-HorntocompletetheplanningstudiesforthesiteandCity staffhastheresponsibilityforcoordinatingandmakingsuretheCouncilandpublicare involvedinthisplanningprocesseverystepalongtheway.AJointDevelopment Authority(JDA)hasbeenestablishedandtheCityandCountystaffsalsoserveasthe stafffortheJDA.TheCityworkloadforJDAactivitieswillincreaseinthefuture regardlessiftheCityhiresconsultingfirmstodothereviewofdevelopmentproposalsor iftheCitystaffdoesthereviewsofthedevelopmentproposalsinhouse.Itshouldbe notedthatiftheCitydoesthereviewofthedevelopmentproposalsinhouse,theCitywill bereimbursedfromtheJDAforthetimespentontheseprojects.IanticipatethattheJDA will start to see some development proposals in 2015. PERMANENT PART-TIME ACCOUNTING CLERK/OFFICE SUPPORT POSITION REQUEST Request Summary WehaveanalyzedresourceneedsinaccomplishingtheFinancedepartmentandAdministrativeServices workloadandgoals,evaluatedoptionsanddevelopedtherecommendedresourceadditionofaPermanent Part-TimeAccountingClerk/OfficeSupportpositionandeliminatingtheInternpositionsinbothFinanceand Administrative Services. Key Objectives 1.Provideclerical support to Finance staff to input payroll and accounts payable. 2.Provide clerical assistance for finance file maintenance and audit work. 3.Provideclerical support to Finance staff on routine utility billing duties. 4.ProvideclericalsupporttoCityClerkonroutinemaintenanceofhumanresourceandbenefitrecords, records management, minutes, and agenda preparation. 5.Assist Finance and Administrative Services with special projects. 6.Provide improved internal controls. 7.FreeuptimeforFinanceandCityClerktocompletedutiesthathavebeendelayedordeferreddueto humanresourceconstraintsincludingimplementingthecapitalprojectmanagement,purchaseorder systems,EFTvendorpayments,SharePoint(intranet),policyupdates,recordsmanagement,and information technology projects. 8.Assist senior management staff in responding to workload backlogs. Additional Staffing Needed to Accomplish Department Mission, Goals and Objectives Withthenewupgradeoftheaccountingsystem(Springbrook),auditingstandards,GASBstatements,major capitalprojects,upgradestothebudgetingprocess,andothergoalsandinitiatives,theFinanceand AdministrativeServicesDepartmentisnotabletoadequatelyaddressitscoremission.Statedsimply, accomplishingthemissionoftheFinanceandAdministrativeServicesDepartmentwiththecurrentstaffing levelisnotsustainableusinginternsasthereisnocontinuityasthetrainingperiodaswereplacethem requirestimeofcurrentstaffanddependingonhowlongwehavethemitalsoimpactswhatprojectswecan givethemandhowmuchexpertisetheydevelop.Thispreventscurrentstafffrombeingabletoworkon projectsandCouncilgoals.Meetinglong-rangeplanning,reportingandmonitoringneedsinallareasofthe divisionsoperationsmeansincreasingtheclericalsupportcapacityoftheFinanceandAdministrative ServicesDepartment.ExamplesofdutiesandprojectsthatwouldbeassignedtotheAccounting Clerk/Office Support position continue to include those previously done by interns: 1.Assistinginimprovingourcustomerservicelevelsprimarilybydecreasingtheresponsetimetoanswer utilitybillingquestionsanddatarequests.Thisincludesreducingourresponsetimeonsimpleinquiries regardingbudgetpreparationtoimprovingourabilitytotimelyemploycomplexcostanalysesrequiredin thedevelopmentoftheutilityratesandotherchargesforservicesascurrentstaffwouldhavemoretime to devote to these activities. 2.AssistwiththepreparationandpublicationoftheCityCouncilagendapacketsandprocesstoavoid current staff from working long hours or overtime. 1 PERMANENT PART-TIME ACCOUNTING CLERK/OFFICE SUPPORT POSITION REQUEST 3.Assistwithroutineinputofaccountingandpayrollrecords,andthefilingoffinancialandadministrative records.Thisgivescurrentstaffmoretimetoworkongoals,procedures,policies,andtoimplement neededhumanresourceandfinancialmodules(forexample:capitalprojectmanagement,purchase order,andhumanresourcemodulesinourSpringbrooksystemthathavetothispointintimebeen deferred because of workload constraints). 4.Assistanceingatheringinformationforpreparingrequiredandrequestedfinancialreportsforfederal, state,grantorandotheragencies.Thesereportsincludereimbursementrequestsandotherreports requiredbytheU.S.DepartmentofJustice,MinnesotaPublicFacilitiesandPollutionControlAgencies, MinnesotaOfficeoftheStateAuditor,MinnesotaDepartmentofRevenueandotheragenciesand organizations. 5.Assistingwithclericalsupportintheauditpreparationwhichgivescurrentstaffmoretimetodoanalytical work. 6.Perform cash management activities such as bank deposits by improving internal controls. 7.Assisting in the publication of the Annual Budget and Capital Improvement Plan (CIP) books. 8.AssistingwiththesetupandmaintenancetheCityIntranetsite(SharePoint)whichtothispointhas been deferred because of workload constraints. 9.AssistingtheDirectorofFinanceandAdministrativeServicesandtheCityClerkwiththewebsiteand other IT duties and employee education on software issues. 10.Assumedutieswhichpromoteanimprovedinternalcontrolsystem,facilitatefinancialtransparency,and contribute to safeguarding of the Citys assets, and the management of City records. Goal and Policy Links Financeand Administrative Services DepartmentOperating Program Goals 1.Developingandimplementingefficientandeffectivefinancialpolicies,plansandreportingsystemsthat help the operating departments achieve their objectives and assure the Citys long-term fiscal health. 2.Protecting the Citys assets from unauthorized use. 3.EffectivelyusingtheCitysfinancialinformationtechnologyresourcesinimprovingproductivity, customer service and access to critical information. 4.Providing quality service to all of the divisions customers-both external and internal to the organization. 5.Providing quality customer service. 6.Protecting the Citys cash assets from unauthorized use. 7.Maintain official records of the City through effective records management systems. 8.Establishandcoordinatehumanresourceprograms,policiesandprocedurestoensurethatCityrecruits and maintains a qualified workforce according to Federal and State laws. 9.Maintain City website, social media and communications. 10.Providestabilitytothedepartmentwithcross-trainingonessentialfunctionsandback-upincaseof illness or a vacancy in a position. 2 PERMANENT PART-TIME ACCOUNTING CLERK/OFFICE SUPPORT POSITION REQUEST ToviewtheFinanceandAdministrativeServicesDepartmentsorganizationalchartandforabrief descriptionoftheFinanceandAdministrativeServicesDepartmentsmission,vision,primaryobjective,and programs and services please see the accompanying attachments. Financial Considerations Addingapermanentpart-timeAccountingClerk/OfficeSupportpositionintheFinanceandAdministrative ServicesDepartmentwillcost$26,684in2014.TheGeneralFundimpactwouldbea$70savingsasthis positionwouldreduceinterncostsintheFinanceandAdministrativeServicesdepartmentandthisposition isallocatedacrossallfundsasitprovidesgeneralfinancialandclericalsupportasdotheotherpositionsin theFinanceandAdministrativeServicesdepartment.ThispositioniscurrentlyincludedinthePreliminary 2014 budget. Stakeholders 1.Mayor,CouncilMembers,seniormanagement,andfront-linestaffintheFinanceandAdministrative Services Department. 2.Employee Services. 3.Operating departments that benefit from Finance and Administrative services. 4. Communityasawholethatbenefitsfromeffectivefiscalstewardship,accountability,financial transparency, and customer service. Implementation 1.Hirea permanent part-time Accounting/Office Support PositionJanuary 2014 Alternatives ContinuetheStatusQuo:TheFinanceandAdministrativeServicesDepartmentwilldothebestitcanto prioritizeworkloadandrespondtoCityCouncilandcommunityneeds.However,givenstaffingconstraints, workloadandprojectsthathavealreadybeendeferredordelayed,maintainingthestatusquowilllikely resultinareductioninFinanceandAdministrativeservicestothecommunityandorganizationfromcurrent levelsiftheinternsareremovedcompletely,thiswouldalsomeanthattheauditfindingsfortimely reconciliationswouldmostlikelyreturn,finalbudgetbookswouldlikelybecompletedlateintheyearand quarterlyfinancialreportingwouldmostlikelybelate.CityCouncilgoalsfordevelopingpoliciesand proceduresforrecordsmanagement,storingrecordsonlaserfiche,scanningandretentionofhistorical documentsinthebasement,completingtheoperatingprocedures,formsandpoliciesforhumanresources, personnelpolicyupdate,andtechnologyusemaycontinuetobedelayed.Wecouldlookatdiscontinuing ourparticipationintheGFOAawardprogramswhichwouldgivesomerelief,butthebenefitstothepublic seem to out-weigh the cost and time savings of choosing to not participate in the programs. 3 SERVICESS MISSION, VISION, and FINANCE&ADMINISTRATIVE PRIMARY OBJECTIVE Our Mission The mission of the Finance & Administrative Services Departments is to work in partnership with the Mayor, City Council Members, City Administrator, all departments, other governmental agencies and citizens to provide excellent service to our community. Our Vision -Excellence in the management of carefully garnered public resources. Our Primary Objective - Toprovide financial management, information, and business products to policy makers, departments, agencies, investors, and the community so they can have confidence in the City of Arden Hills government, make informed decisions, and achieve their results. Current Organization Finance & Administrative Services Administrative Services Administrative AccountingHuman Resources Management Financial PlanningCustomer ServiceBenefit Administration Cash ManagementRecords ManagementCompensation Financial ReportingDebt ManagementInformation ProcessingEmployee Records Audit CoordinationBanking ServicesPermittingOSHA Compliance Fiscal PoliciesLicensingSafety Committee Fixed AssetsElections Meeting AgendasState Reporting Insurance/Risk ManagementMinutesPay Equity OrdinancesEmployee Training PurchasingResolutions Policies and Procedures Website management Technology Plan Admin Support to Depts 1 of 7 CurrentOrganization by Position Director of Finance (1) Finance Activities Special Projects City Clerk (1) Licensing & Permits Web Master Sharepoint (Intranet) Office Support Accounting AnalystFinance AnalystAccounting ClerkFinance Intern Worker (1)(1)(1)(1.0)(2)(1)(0.5) Accounts PayableAccounts PayableCash Receipts/CashierScan Files to Laserfiche Cash Receipts/Cashier Park & Rec Guide Copying Check WritingCouncil Packets Special Projects File Maint (Finance)Answer Phone-Primary Licensing and PermitsFront Desk-Counter-Primary Capital Impr Plan (CIP)Back-up Front DeskCity WebsiteOffice Supplies Springbrook Software Purchase OrdersSharepoint (Intranet)Gen Office Sup(Backup)Office Equip Maint Parking Permits Purchase OrdersSupport to Fin Analyst & Acctg Analyst Backup Acctg AnalystPark & Rec Guide Procurement CardsGeneral Office Support Work Comp Audit Chart of Accounts Backup Finance AnalystSupport to Finance Director Backup Acctg ClerkBackup Acctg AnalystPublication of Ordinances Answer Phones-Secondary Front Desk-counter General Office Support * Some of the tasks appear under multiple persons because of Internal Controls and Separation of Duties 2 of 7 ProposedOrganization by Position Director of Finance (1) City Clerk (1) Licensing & Permits Sharepoint (Intranet) Acctg Clerk/Office Office Support Accounting Clerk (1)(1)(1)(2)(1) Accounts PayableAccounts Payable Park & Rec Guide Check WritingScan Files to Laserfiche File Maint (Finance)Answer Phone-Primary Licensing and PermitsFront Desk-Counter-Primary Capital Impr Plan (CIP)Back-up Front DeskCopyingCity WebsiteOffice Supplies Purchase OrdersSharepoint (Intranet)Gen Office Sup(Backup)Office Equip Maint Purchase OrdersSupport to Fin Analyst & Acctg Analyst Backup Acctg AnalystPark & Rec Guide Procurement Cards Work Comp Audit Chart of Accounts Backup Finance AnalystSupport to Finance Director Backup Acctg ClerkBackup Acctg AnalystPublication of Ordinances Answer Phones-Secondary Front Desk-counter * Some of the tasks appear under multiple persons because of Internal Controls and Separation of Duties 3 of 7 PROGRAMS and SERVICES Finance Thefinancedepartmentplans,organizes,leads,andmonitorstheactivitiesofthetwoprograms:accounting andrevenue management. FinanceGoals Developingandimplementingefficientandeffectivefinancialpolicies,plansandreportingsystemsthat assure the Citys long-term fiscal health. Protecting the Citys assets from unauthorized use. EffectivelyusingtheCitysfinancialinformationtechnologyresourcesinimprovingproductivity, customer service and access to critical information. Providing quality service to all of the divisions customers both external and internal. MajorActivities Fiscalpolicyadviceandguidance.Preparingandimplementingpoliciesandplansforeffectively managingtheCitysfinancialresourcesandpreservingitslong-termfinancialhealth;advisingthe Mayor,Council,CityAdministratorandmanagementstaffonfiscalmatters;coordinatingthe preparationoftheCitysfinancialplanandbudget;andreviewingCouncilagendareportsandother policy documents for fiscal impacts. Departmentleadership.Developanorganizationthateffectivelybuildsandusesthetalentsandskillsof eachteammemberinachievingthedepartmentsmission,visionandobjectives;communicatingthe Citysmission,visionandgoalstoallteammembersandassuringthattheyguideactionsand outcomes;developingdepartmentalandemployeeworkprogramsandmonitoringperformance; coordinatingactivitieswithotherdepartments;maintainingapositiveworkenvironmentandachievinga highlevelofemployeemorale;andrepresentingdepartmentprogramsbeforetheCouncil,public,staff and other public agencies. Departmentadministration.Coordinatingfinancialactivities;preparingandadministeringdepartmental budgets and financial reports;supervisingdepartment personnel;andmaintaining financial records. Accounting TheaccountingprogramcoordinatespreparationoftheCitysbudget,issuesfinancialreports,andadministers the disbursement of City funds in accordance with adopted fiscal policies and internal control procedures. Program Goals Developingandimplementingeffectiveandefficientfinancialplanning,reporting,andaccounting systems that help the operating departments achieve their objectives. Providingexcellent customer service. Protecting the Citys resources from unauthorized use. MajorProgram Activities Financialplanningandreporting.Coordinatingpreparationofthefinancialplanandannualbudget; preparingthecomprehensiveannualfinancialreport(CAFR);coordinatingannualandspecialaudits; preparingannualOfficeoftheStateAuditorReports;issuinginterimfinancialreportsontheCitysfiscal andbudgetarystatus;maintainingon-lineaccessoffinancialinformationtoCitymanagementandother system users. Accountspayable.Maintainingtheorganizationsaccountspayablesystem,processingtheCitys accountspayableandissuingcheckstovendors;filingspecialandannualreportsrequiredby regulatoryandgrantagencies;reviewinginternalcontrolsandadheringtoestablishedpayable procedures; maintaining vendor files; reviewing and auditing selected pay authorizations. Generalaccountingservicesandpolicies.Maintainingthegeneralledgersystemandchartofaccounts; preparingdailycashdepositsandreports;reconcilingmonthlybankstatements;providingaccounting services;establishingaccountingpolicies,systemsandpractices;reviewingselectedfinancial documentsforcompliancewithCitypoliciesandprocedures;maintaininghistoricalrecordsoftheCitys financial performance. 4 of 7 Revenue Management TherevenuemanagementprogramadministerstheCitystreasuryandrevenueoperationsinaccordancewith established fiscal policies. Program Goals Developingandimplementingeffectiveandefficientrevenueplanning,monitoringandreporting systems which help assure the Citys long-term fiscal health. Providing quality customer service. Protecting the Citys cash assets from unauthorized use. MajorProgram Activities Utilitybilling.Maintainingtheutilitybillingsystem,includingcustomerfiles,records,anddata;posting, billinganddistributingwater,sewerandsurfacewatermanagementinvoices;reviewinginternal controls and adhering to established utility billing procedures. Accountsreceivable.Maintainingorganization-wideaccountsreceivablesystem,includingcustomer files,grantreceipts,escrowaccounts,andhotel-moteltaxcollections;reviewinginternalcontrolsand adhering to established accounts receivable procedures. SpecialAssessments.Maintainingthespecialassessmentsystem;annuallycertifyingspecial assessmentstotheCountyforcollectionwithpropertytaxes;respondingtoinquiriesandrequestsfor special assessment information. Cashiering.Providingsupportforcashieringservices;reviewing,reconciling,andpostingallcash receipting deposits; depositing and accounting for all banking deposits. Revenueforecastsandratereviews.Preparingrevenueforecastsandmonitoringtrends;assistingin establishing utility rates,and fees, and making recommendations to Council as appropriate. Investments,bankingservices,anddebtserviceadministration.ManagingtheCitysinvestment portfolioinaccordancewithadoptedpoliciesandplans,includingpreparingcashflowprojections, coordinatingbroker/dealerservices,identifyingappropriateinvestmentvehiclesandtimeframes,and allocatinginterestearningsamongfundsinaccordancewithgenerallyacceptedaccountingprinciples; administering the Citys banking services contract; coordinatingprojectfinancingsandadministeringdebtserviceobligationsinaccordancewithbond covenants. 5 of 7 Administrative Services TheAdministrativeServicesdepartmentplans,organizes,leads,andmonitorstheactivitiesofthetwo programs: Administrative Support and Human Resources. Administrative Services Goals Provide customer service both internally to the organization and externally to the public. Maintain official records of the City through effective records management systems. Perform the statutory duties of the Clerks office. Administer elections. Establishandcoordinatehumanresourceprograms,policiesandprocedurestoensurethatCity recruits and maintains a qualified workforce according to Federal and State laws. Maintain City website, social media and communications. Major Activities Policyadviceandguidance.Preparingandimplementingpoliciesandplansforeffectivelymanaging theCityshumanresourcesandpreservingitslong-termhealth;advisingtheMayor,Council,City Administratorandmanagementstaffonpersonnelmatters;maintainingofficialCitydocuments;and performing the statutory duties of the Clerks office. Departmentleadership.Developinganorganizationthateffectivelybuildsandusesthetalentsand skillsofeachteammemberinachievingthedepartmentsmission,visionandobjectives; communicatingtheCitysmission,visionandgoalstoallteammembersandassuringthattheyguide actionsandoutcomes;developingdepartmentalandemployeeworkprogramsandmonitoring performance;coordinatingactivitieswithotherdepartments;maintainingapositiveworkenvironment andachievingahighlevelofemployeemorale;andrepresentingdepartmentprogramsbeforethe Council, public, staff and other public agencies. Departmentadministration.Coordinatingactivities;administeringelections;preparingandadministering theCityspermitandlicenseprograms,administeringdepartmentpersonnel;andmaintainingcentral files and official City records. Administrative Support Theofficeadministrationprogramplans,organizes,leads,andmonitorstheactivitiesoftheofficesupport activities to all departments. Program Goals Developing and implementing efficient and effective records management systems. ProvidingqualityservicetoalltheCityscustomersbothexternalandinternal(thisincludesallCity departments). Major Program Activities RecordsManagement.Developingandmaintainingcentralfiles.Thisisbothhardcopyfilesandlaser fichefiles.MaintainofficialCitydocumentssuchasOrdinanceBooks,Resolutionfiles,OfficialCity Minutes, Agendas, posting and notices, calendars, and website information. InformationProcessing.DevelopingandadministeringallCitypermits,licenses,informationrequests, recreation registrations, and handle all City front desk counter activity. Elections. Assist in election administration and administer absentee ballots at City Hall. OfficeSupport.AssistallCitydepartmentswithmeetingagendas,meetingandcommissionminutes, preparation of presentation materials, correspondence, and other support as needed. 6 of 7 Human Resources Thehumanresourcesprogramcoordinatestherecruitment,selection,development,trainingandassessment of appropriate human resource needs for the City. Program Goals Provide recruiting, interviewing, and other personnel services for all City departments. Administer classification and compensation system for all employees in compliance with pay equity. Plan and coordinate in-house training programs for City staff. Administer City benefit plans. Establishandcoordinateanin-houseemployeesafetyprogramtoensureOSHAcompliance, employee education, and to provide for a safe work environment for the Citys employees. Establish and coordinate an in-house employee wellness program. Major Program Activities Recruitmentandselection.CoordinatetherecruitmentprocessforopenCitypositions.Ensure positionsareposted,screenapplicants,setupinterviews,dobackgroundchecks,andfollow recruitmentprocessthroughthehiringprocess.WorkwithvariousCitydepartmentstofillthere employment needs based on approval of the City Council. Employeebenefitsandcompensationadministration.EnsurecompliancewithPayEquityreporting. Periodicallyupdateandmaintaincurrentjobdescriptions.Coordinatemarketstudieswhen appropriate. Administer all employee benefit programs. Implementationof,andcompliancewithFederalandStateemploymentlaws.Keepcurrentwith employment law and reporting. File mandatory reports by the proper deadlines. Labor negotiations.Work with City Administrator and City Council to negotiate union contracts. Processingofemployeegrievances.Takeandinvestigateemployeegrievancesandconcerns.Decide theappropriateactionsthatneedtobetakenaccordingtolawandtheCityspersonnelpolicy.Work with City departments and employees to resolve issues. DevelopmentofPersonnelPolicies.Reviewcurrentpolicies,updateandestablishnewpoliciesas needed or mandated by law. CoordinationofCitySafetyProgram.EstablishanemployeeSafetycommitteetoensureasafework environment for employees and to protect the City. CoordinationofCitydrugandalcoholtestingprogram.WorkwiththeproviderandCitydepartmentsto administer program. Follow thru with any violations according to City Policies and Union contract. CoordinationofCityWellnessprogram.Establishawellnesscommitteetoensurekeephealthcare costs to a minimum and a productive workforce. 7 of 7 MEMORANDUM DATE: November 18, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Community Development Staffing AttheNovember12,2013,specialworksessionmeeting,theCityCouncilrequestedamemo justifyingstaffinglevelsintheCommunityDevelopmentDepartment.Thefollowingmemo focusesontheresponsibilitiesandworkloadforstaffrelatedtoplanningandzoning.The followinglistofresponsibilitiesofplanningandzoningstaffisnotall-inclusivebutincludesthe tasks that consume most staff time on a regular basis. Community Development Director TCAAP JDA Development Director CD Department administration Staff liaison to EDC and EDA Business outreach Wireless contracts and negotiation City Planner Planning Cases (primary) Development Review Committee meetings Development agreements Recycling Program SCORE grant and reporting Rental registration (assists City Clerk) Staff liaison to Planning Commission Community Development Intern Planning Cases (secondary) Signs Zoning Code amendments 12 Page of Development Agreement compliance Research as directed by Community Development Director and City Planner Assist CD Director with economic development analysis and research GIS mapping and analysis All Planning and Zoning Staff Respondtoresident,business,anddeveloperrequestsforinformation(phone,email, meetings) Staff reports for Planning Commission and City Council Website updates Reporting Code enforcement and rental issues Theworkloadforplanningandzoningfluctuatesconsiderably.Staffdoesnotknowhowmuch timewewillspendonadailybasisonthephoneoratthefrontcounterassistingresidentsand businesses.Likewise,wedonotknowhowmanyplanningcaseswewillhaveinanymonth untiltheapplicationdeadline.Eachcontactfromaresidentorbusinesscanresultina10-minute conversationorseveralhoursofresearchandongoingdiscussions.Someofthesediscussions and research result in planning cases, but many do not. Generally,theplanningandzoningworkloadcanbedividedintothingsthathavetobedone (processingplanningcases,respondingtoresident/businessinquiries,preparingforCityCouncil andPlanningCommissionmeetings,verifyingcompliancewithdevelopmentagreements, requiredreporting,etc)andthingsthatshouldbedone(zoningcodeamendments,districtplans, websiteupdates,economicdevelopment,GISanddatamaintenance,trackingstateandregional legislativeorpolicychanges,etc).Mostoftheplanningandzoningworkloadrevolvesaround thethingsthathavetobedone.Thesethingstakemostofourtimeandareourpriorityonaday- to-day basis. As time permits, we tackle our list of should do items. Beingadequatelystaffedallowsustocompletethehavetodoitemswithinareasonable responsetimeandwithanacceptablelevelofdetailandprofessionalismduringmostweeks. Withoutanadequatelevelofstaffing,wewillneedtoexaminethehavetodoworkloadand findwheretaskscanbedelayedorminimallycompleted.Asshownabove,thecurrentinternhas primaryresponsibilityforseveralhavetodoitemsincludingsomeplanningcases,signage requestsandpermits,landscapinginspectionsandotherdevelopmentagreementcompliance issues, and research related to resident/business inquiries. Overthepastfewyears,theCityhasbeenfortunatetohavesomeverywell-trainedandhard- workinginterns.Ourcurrentintern,however,hasoutperformedhispredecessors.Mr.Bachler hasacceptedincreasingresponsibilitiesfarexceedingwhatwewouldtypicallyexpectfroman intern.WhenMr.Bachlerfindspermanentemployment,itisveryunlikelythattheCitywillfind another intern who can provide the same level of service to the City. 22 Page of AGENDA ITEM 1B MEMORANDUM DATE: November 18, 2013 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Matthew Bachler, Community Development Intern SUBECT:Planning Case 13-017: 1201 County Road E PUD Amendment Requested Action TAT Properties is requesting a review of a proposed PUD Amendment at 1201 County Road E for a 17,000 square foot retail building to be located at the corner of County Road E and Lexington Avenue. Background In 2012, the City Council approved a PUD for 1201 County Road E to allow the reuse of the existing building on the property for residential apartments and retail space. Approximately two- acres of land on the eastern end of the site remain undeveloped (Attachment A). The PUD Agreement between the City and the property owner states that any future development of this area would require a separate land use application. TAT Properties submitted an application for a PUD Amendment on September 9, 2013 (Attachment B). The proposed project includes a 17,000 foot square retail building that would be leased to Goodwill. No subdivision of the property is planned at this time. Two access drives were originally proposed: one on Lexington Avenue and the second on County Road E at the eastern end of the site, which is an existing access point. Ramsey County reviewed the plans for the project and determined that an access along Lexington Avenue would not be permitted due to traffic management concerns. Staff subsequently notified TAT Properties that the application was determined to be incomplete because the proposed site layout was no longer feasible in light . TAT Properties has since updated their plans to address access to and circulation on the site (Attachment C). City of Arden Hills City Council Work Session, November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\CC Work Session - 11-18-13_13-017 12 Page of Staff has communicated with the applicant that a traffic study will also need to be completed before the case is reviewed by the Planning Commission. Section 1325 of the Zoning Code requires that a traffic study be done for all projects in the B-2 District that involve significant modifications to existing sites. Staff has received a proposal from SRF Consulting to complete the traffic study. At this time, TAT Properties is seeking a bid from another engineering firm for the traffic study. Staff has advised the applicant that a traffic study completed by a neutral third party, hired by the City, is strongly recommended. If the applicant chooses to provide their own traffic study, the City will require a review by a third party traffic consultant hired by the City. The costs of the review will be paid by the applicant through an escrow. The next deadline for the submittal of land use applications is December 2, 2013. The City will need to receive a complete application along with an escrow for the traffic study or the third party review by this date for the case to be reviewed by the Planning Commission on January 8, 2014. Attachments A.1201 County Road E Aerial Map B.Land Use Application and Project Narrative C.Draft Revised Plan Set City of Arden Hills City Council Work Session, November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\CC Work Session - 11-18-13_13-017 22 Page of CONTRACTORSTRUCTURALCIVILCLIENT Perspective Views REGISTRATION NUMBERDATE Issue:Date: SIGNATURE PRINT NAME State of Minnesota. Licensed Architect under the laws of the direct supervision and that I am a duly or report was prepared by me or under my I hereby certify that this plan, specification, CONTRACTORSTRUCTURALCIVILCLIENT Site Plan REGISTRATION NUMBERDATE Issue:Date: SIGNATURE PRINT NAME State of Minnesota. Licensed Architect under the laws of the direct supervision and that I am a duly or report was prepared by me or under my I hereby certify that this plan, specification, PROPERTY LINE 24'-0"19'-3"14'-5" 107'-8" 15'-0" 18'-0"24'-0"18'-0"16'-1"27'-6"8'-4"27'-0"9'-0"18'-0"9'-0"27'-0"9'-0" 25'-10 3/4" 18'-0"9'-2"63'-0"9'-10" 54'-0"7'-11"28'-0"12'-8"81'-0"12'-0"24'-0" CONTRACTORSTRUCTURALCIVILCLIENT Landscape Plan REGISTRATION NUMBERDATE Issue:Date: SIGNATURE PRINT NAME State of Minnesota. Licensed Architect under the laws of the direct supervision and that I am a duly or report was prepared by me or under my I hereby certify that this plan, specification, PROPERTY LINE CONTRACTORSTRUCTURALCIVILCLIENT Elevations REGISTRATION NUMBERDATE Issue:Date: SIGNATURE PRINT NAME State of Minnesota. Licensed Architect under the laws of the direct supervision and that I am a duly or report was prepared by me or under my I hereby certify that this plan, specification, CONTRACTORSTRUCTURALCIVILCLIENT Floor Plan REGISTRATION NUMBERDATE Issue:Date: SIGNATURE PRINT NAME State of Minnesota. Licensed Architect under the laws of the direct supervision and that I am a duly or report was prepared by me or under my I hereby certify that this plan, specification, 134' - 1" 40'-0"91'-4" 12'-6" 20' - 8 3/8"27' - 6"107' - 0" 155'-2" AGENDA ITEM 1C MEMORANDUM DATE:November 18, 2013 TO:Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Ryan Streff, City Planner SUBJECT:Banquet, Catering and Retail Center(Carroll’s Furniture Property) Requested Action Molly Behymer,owner of Creative Cateringcurrently located in the Country Financial building, is requesting that the City Council review her proposal for aBanquet, Catering and Retail Center at 1203 County Road E. Background/Discussion The proposed use for a banquet, catering and retail center would be located at 1203 County Road E, also knownas the Carroll’s Furniture property. The applicant is proposing to separate the buildinginto three sections in order to accommodate the proposed uses. According to the material provided by the applicant,the upper level (15,000 sq. ft.) wouldbe banquet and meeting room space, the lower level (15,000 sq. ft.) wouldbe utilized for food production and catering servicesand thesouthern portion of the building (7,000 sq. ft.) that fronts County Road E would be constructed into retail bays and leased to thirdparty tenants.The applicant has indicated her intentto use the banquet hall for events for up to 400 people. Prior topurchasing theproperty Ms. Behymer would like direction from the Council regarding the proposed use. The former Carroll’s Furniture property, currently configured as a single tenant building, is approximately 40,000 square feet on a single tractof landthat is 1.14 acres in size. The property is located within the B-2 General Business District, wherebanquet facilities (restaurants) and retail uses are permitted.Catering facilities are classified as “manufacturing & processing” and are only permittedas an accessoryuse in the B-2 District. Under this classification the banquet facility would be the principal use and the catering activities would be an accessory use. City of Arden Hills City Council Work Session for November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-022 -Carrolls Concept Review (Banquet_Catering Space)\Memos_Reports_13-022 12 Page of Without a functioning banquet facility the catering activities would have to ceaseas the Zoning Code does not allow accessory uses to operate as principle uses. Staff has concerns regarding parking and access to the site.The existing parking lot on the premises hasa total of 35 parking spaces, which is not adequate for the proposed use. Of these 35 parking spaces, 17 spaces are likely to be removed if the City constructs a sidewalk in the existing easement (see attachment D). Under the Zoning Code,restaurant usesrequire one (1) parking space for every two seats, retail uses require one (1) parking space for each 150 square feet of gross retail floor space and catering uses require one (1) space for each employee on a major shift plus one (1)additional spacefor each vehicle used in connection with the business or one (1) space for each 1,000 square feet of floor area. Based on the information provided to staff approximatelyof 262 parking spaces would be requiredfor the proposed use.The applicant is proposingto mitigate the parking deficiencies by securing shared parkingagreementson adjacent sites and on other property located in the area. Staff would like to note that the Zoning Code requires parking to be within 800 feet of the main entrance to the principal building if a parking agreement is developed. City staff has discussed the sidewalk constructionand easementalong the southern side of the property, the possible driveway closure on the west side of the parking lot and the improvement of the shared drivewayalong the east property line. The applicant has indicated her willingness to work with the Cityto address these items. In the narrative Ms. Behymerhas stated her intent to update the buildings appearance and curb appeal along with updating signage, windows, and lighting. Planning Commission & City Council Review Staff has determined that at a minimum a site plan review would be required to address the increase in parking demand and a variance required in order to waive the requirement for outdoor seating in the B-2 District. If the applicant decides to pursue a banquet, catering and retail center at 1203 County Road E additional review would be required by the Planning Commission and the City Council. Attachments A.Narrative B.County Road E Map C.Aerial Site Map D.Easement City of Arden Hills City Council Work Session for November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-022 -Carrolls Concept Review (Banquet_Catering Space)\Memos_Reports_13-022 22 Page of Attachment A Plans for 1203 County rd E Arden Hills MN 55112 The following will be done right away. Remove current signage Repair parking lot, alleyway and sidewalk along the front of the building. Replace front windows Update outside lighting Clean and update outside of building. Clean up and update landscaping The front section of the building will possibly be turned into t shops associated with party planning or office space The upper level approx 15,000 square ft will be turned into meeting rooms and banquet space. The lower level approx 15,000 square ft will consist of catering kitchen and food production space. Event parking issues will be solved by valet only parking. Lot sspace from local businesses i.e. country financial Future: Working with the city and surrounding business we will add a sid east entrance of the building to share an entrance with the othe Add a row of parking along the eastside of the building to make up for the sidewalk. Attachment C ¯ County Road E Map Date: October 21, 2013 Property Boundary P:\GIS_Data\Planning\Planning Cases\2013\Carroll's Furniture Attachment D AGENDA ITEM 1D MEMORANDUM DATE: November 18, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Community Development Intern SUBJECT: Planning Case #13-004 Zoning Code Amendment Parks and Open Space District and Conservation District Requested Action Review Ordinance Number 2013-010 for amendments to Section 1320 of the Zoning Code related to the proposed Conservation District. Review Ordinance Number 2013-011 for amendments to Section 1305.04 and Section 1320 of the Zoning Code related to the proposed Parks and Open Space District. Background The Arden Hills Comprehensive Plan designates 529 acres of land as (Attachment C). This land use is defined manages 19 of the parcels (153 acres) and the Ramsey County Parks and Recreation Department 11 parcels (338 acres) as public parks. The remaining land is owned by several entities, including the City, Ramsey County, the State of Minnesota, and private property owners/homeowners associations. Existing land uses on these properties include trails, stormwater easement ponds, and single family homes. a second land use designation applied to open space areas in the City. Park Preserve is defined in the Comprehensive Plan park preserve, all of which are located on the Arden Hills Army Training Site. City of Arden Hills City Council Work Session, November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\CC Work Session_(11-18-13)_13-004 Page 1 of 5 Currently there are no districts designated for parks or open space areas in the Zoning Code (Attachment D). Park facilities are integrated into residential or business zoning districts. Minnesota State law requires that local zoning codes be consistent with adopted comprehensive plans. Establishing a Parks and Open Space District and a Conservation District would help the City meet this requirement. Further, the new districts will assist in the implementation of the es within the Zoning Code. A draft version of the proposed districts was presented at the May 28, 2013, City Council work session. The discussion at that meeting focused on the types of uses that should be allowed in the districts, appropriate special regulations, and how to address privately owned parks. Staff has attempted to incorporate the issues raised at this meeting into the proposed Ordinance 2013-010 for a Conservation District and Ordinance 2013-011 for a Parks and Open Spaces District. The Planning Commission reviewed Planning Case 13-004at the October 9, 2013, meeting and recommended approval of both Ordinances (Attachment F). Summary of Proposed Ordinance Amendments and Additions The Parks and Open Space District would be applied to City and County Parks. This district could also be appropriate for City-owned parcels that are being used as public open space or that corresponds with the Park Preserve District in the Comprehensive Plan and could only be applied to the Arden Hills Army Training Site (AHATS). It should be noted that this case only includes amendments to the Zoning Code. No rezoning of any property is being proposed at this time. Staff has provided a hypothetical illustration of the Zoning Map if the new districts were to be applied (Attachment E). If adopted, Ordinance 2013-010 and Ordinance 2013-011 would amend or add regulations to two chapters of the Zoning Code: A.1305.04 Definitions (new definition) B.1320 District Provisions (new regulations) A general discussion on the changes to each chapter is outlined in the sections below. The ordinances are included as attachments. 1305.04 Definitions While there is currently a land use category s that the specific uses associated with City and County owned parks should be distinguished from the broader category of public uses. City of Arden Hills City Council Work Session, November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\CC Work Session_(11-18-13)_13-004 Page 2 of 5 The Zoning Code provides the following existing definition for a public use: The use of any lot, parcel of land and any structure or building thereon exclusively for public purposes by any department or branch of government, federal, state, county or city, excluding independent school districts, without reference to the ownership of said lot, parcel of land, building or structure. Staff is proposing to add a definition to the Zto differentiate these uses from other types of public uses. Park facilities are listed as a permitted use in the Parks and Open Space District. All other public uses are allowed as conditional uses. The use of any lots or parcel of land and any structure or building thereon for public active and passive recreation purposes by the Arden Hills Parks and Recreation Department or the Ramsey County Parks and Recreation Department. No new or revised definitions have been proposed for the Conservation District. 1320 District Provisions 1320.04 Purpose The District purpose statement is meant to outline the specific reasons for why the City is adopting a set of land use regulations. Cities are granted considerable leeway in establishing land use regulations as long as their intent is to address public health, safety, and/or welfare concerns. The primary purpose of the Parks and Open Space District is to create land use regulations that support the parks and open space areas managed by Arden Hills or Ramsey County. Setting aside land for recreational uses addresses public health and welfare concerns through supporting community health, promoting ecological stewardship, and conserving environmental resources. The Conservation District would only apply to AHATS, which is owned by the federal government. Recognizing that portions of the site could be transferred to private parties in the future, the purpose of the Conservation District is to ensure that any future development on the property is staged and that a sustainable level of public expenditures for utilities and services is maintained. 1320.05 Land Use Chart The land use chart lists the permitted and conditional uses in all zoning districts. If a use is not listed, it is automatically prohibited. City of Arden Hills City Council Work Session, November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\CC Work Session_(11-18-13)_13-004 Page 3 of 5 The chart below lists permitted and conditional uses in the Parks and Open Space District: Permitted Use Conditional Use Conditional Use (Accessory) Park Facilities Public Uses Telecommunication antennas, dishes, or Utility Distribution Utility Transmission towers Lines Lines The chart below lists permitted and conditional uses in the Conservation District: Permitted Use Conditional Use Conditional Use (Accessory) (Accessory) Utility Distribution Public Uses Telecommunication Lines antennas, dishes, or towers Utility Transmission Lines Given the size of the AHATS property, the City Attorney advised listing utility distribution lines as a permitted accessory use so that the City can better manage the placement of distribution lines which may impact future uses or development on the property. 1320.06 District Requirements Chart The district requirement chart lists the basic requirements for the development of a lot, such as minimum lot area, setbacks, and lot coverage. No minimum lot area has been set for the Parks and Open Space District or the Conservation District. The lot coverage and setback requirements for the new districts reflect the existing requirements for residential districts. Most City and County owned parks are currently zoned either R-1 (Single Family Residential) or R-2 (Single and Two Family Residential) and are therefore already subject to the district requirements being proposed for the Parks and Open Space District. 1320.145 Special Requirements for the Parks and Open Space District Some zoning districts have additional special requirements that need to be met. These requirements may include standards on development, design, or permitted uses. For the Parks and Open Space District, two provisions are included in the special requirement section, one on conditional uses in the district and the other on development standards. The first directs the City Council to evaluate conditional use permit applications on the compatibility of the proposed use with the natural features and recreational amenities found on the site, along with the conditional use permit evaluation criteria established in Section 1355.04 Subd. 3. The second provision would allow the City to require certain performance standards if in its review of development plans it concludes that potential impacts on natural features will require mitigation. City of Arden Hills City Council Work Session, November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\CC Work Session_(11-18-13)_13-004 Page 4 of 5 1320.15 Special Requirements for the Conservation District The special requirements section for the Conservation District includes one provision regarding permitted uses. It states that in addition to the permitted uses specified in the land use chart, any facility, building, use, or activity controlled by the Minnesota National Guard or the Army Reserve on AHATS is permitted. Municipal governments do not have the authority to regulate land use or development on federally-owned lands. While the City may zone AHATS as it sees fit, those land use regulations are not enforceable. The purpose of including this provision is to acknowledge that these land uses will be present on AHATS regardless of the other requirements for the Conservation District found in the Zoning Code. Requested Action Review Ordinance Number 2013-010 for amendments to Section 1320 of the Zoning Code related to the proposed Conservation District. Review Ordinance Number 2013-011 for amendments to Section 1305.04 and Section 1320 of the Zoning Code related to the proposed Parks and Open Space District. Attachments A.Ordinance 13-010 (Proposed Sections 1320.04 Subd. 19, 1320.06, 1320.07, and 1320.15) B.Ordinance 13-011 (Proposed Sections 1305.04 Subd. 140, 1320.04 Subd.18, 1320.06, 1320.07, and 1320.145) C.Arden Hills Future Land Use Map D.City of Arden Hills Official Zoning Map E.Arden Hills Zoning Map, including proposed Parks and Open Space District and Conservation District F.Draft Planning Commission Minutes, October 9, 2013 City of Arden Hills City Council Work Session, November 18, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\CC Work Session_(11-18-13)_13-004 Page 5 of 5 AttachmentA ORDINANCE NO. 2013-010 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 2013-010 AN ORDINANCE ADDING THE PURPOSE, LAND USE CHART, DISTRICT REQUIREMENTS CHART, AND SPECIAL REQUIREMENTS FOR THE CD CONSERVATION DISTRICT The Arden Hills City Council hereby ordains that Section 1320.04 Subd 19 shall be added; Sections 1320.05 and 1320.06 and its subdivisions are hereby amended; and Section 1320.15 shall be added to the Arden Hills City Code to read as follows: 1320.04Purpose of Districts. Subd. 19 CD Conservation District A.federally owned lands on the Arden Hills Army Training Site to ensure that future development is staged, maintains a sustainable level of public expenditures for utilities and services, and protects those areas generally determined to be unsuitable for development due to the presence of wetlands, floodplains, steep slopes, certain drainage and soil conditions, and critical wildlife habitat. 1 ORDINANCE NO. 2013-010 1320.05Land Use Chart. Zoning Districts: R1R2R3R4NBB1B2B3B4CCGBI1I-2I-FLEXMRCD MB Uses: Antenna, Dish or Tower CACACACACACACACACACACACACACACACACA Boarding house CCCC======C==== Brewpub CCCC Business service ========APPPCPPPPP Clinic, medical office ========PPPPPCPPPPP Club or lodge (nonprofit) ========PPP==C====P Club, sports & fitness ========APPPCPPPP Commercial recreation - indoor ========PPP==PP Daycare Facility, over 10 PPPPPPPPPP Daycare, family - 10 or less AAAAAAA Daycare, group family - 14 or less CACACACACACACA Dog kennel ========CC====== Dog run AAA============A Drive-up windows ========CCCA==CA Dry cleaning & laundry, pick-up station ========CAA==A==P Dry cleaning & laundry, self-service laundry C==CC========== Dwelling: density zoning DDDD========P== Dwelling: multiple family ====CCCC====CC==P== Dwelling: single-family attached CCDDP==== Dwelling: singlefamily detached PPPP==========P==== Dwelling: twofamily CCPPC==========P==== Dwelling: live-work unit ========CC==== Financial institution & service ========PPPPPCPPPP==P Garage, truck ================CC==== Home occupation: Class I AAAAAAA== Home occupation: Class II CACACACACA======C====CA== Hospital D Hotel/motel ========CPCCC==CP House of worship CCCCCCCCCCCP Manufactured home park ====C==================== Manufacturing & processing: Class I AAAPPPP==C Manufacturing & processing: Class II ================P==== Microbrewery CCCCCC Microdistillery CCCCCC Mortuary, funeral home ========PP==C======C Multiple occupancy building ========CCCCCCCCCC==P Nursery CCCC============CA Nursing home and assisted living CCCCDC========CP 2 ORDINANCE NO. 2013-010 CD R1R2R3R4NBB1B2B3B4CCGBI1I-2I-FLEXMRMB Uses: Office ========PPPPPPPPPPP Pawn shop Personal services CAPPPCPAP Public use C CCCCCCCCCCCCCCPP Research and development facility CPCCCPPPPP Research animals CCCP Residence Hall, dormitory ======CCD==============CP Residential facility, state licensed, serving 1-6 PPPPPP==========P Residential facility, state licensed, serving 7-16 CCCCCCC Restaurant and restaurant-fast food ========CAPPPCPCCP Retail sales & service ========PAPPPCAAAAP School, general education CCCC======C====CP School, higher education D======CC==CC====CP School, specialized education ========CCCCC====CP Service station ========CC==CCCC Storage, exterior ==================CA Studio ========CCPPPC====P Theater, indoor ========ACP==C====P Utility distribution line A PPPPPPPPPPPPPPP Utility substation ================CCCC Utility transmission C CCCCCCCCCCCCCCC ========CC======C Vehicle - motorized, service ========CC======C Warehousing ========AAAACPPCA 3 ORDINANCE NO. 2013-010 1320.15 Special Requirements for the Conservation District. Subd. 1 Procedure. The application and the administrative and review procedure established in Section 1355.04 Subd 3, Conditional Use Permits shall be followed for all development that requires a Conditional Use Permit. Subd. 2 Permitted Uses. Permitted uses are allowed as specified on the Land Use Chart, Section 1320.05. The following uses are also permitted: A.Any facility, building, or structure controlled by either the Minnesota National Guard or Army Reserve located on the Arden Hills Army Training Site. B.Any use or activity carried out by either the Minnesota National Guard or the Army Reserve on the Arden Hills Army Training Site. 5 AttachmentB ORDINANCE NO. 2013-011 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 2013-011 AN ORDINANCE ADDING THE DEFINITION, PURPOSE, LAND USE CHART, DISTRICT REQUIREMENTS CHART, AND SPECIAL REQUIREMENTS FOR THE POS PARKS AND OPEN SPACE DISTRICT The Arden Hills City Council hereby ordains that Section 1305.04 Subd 140 shall be added and subsequent subdivisions renumbered accordingly; Section 1320.04 Subd 18 shall be added; Sections 1320.05 and 1320.06 and its subdivisions are hereby amended; and Section 1320.145 shall be added to the Arden Hills City Code to read as follows: 1305.04Definitions. Subd. 140 Park Facilities. The use of any lots or parcel of land and any structure or building thereon for public active and passive recreation purposes by the Arden Hills Parks and Recreation Department or the Ramsey County Parks and Recreation Department. 1320.04Purpose of Districts. Subd. 18 POS Parks and Open Space District. A.To support the Arden Hills Parks, Trails, and Open Space Plan and the Ramsey County Parks and Recreation System Plan. B.To provide an area for publicly owned lands that have recognized outdoor recreational or open space resources. C.To support community health through the provision of active and passive outdoor recreational opportunities. D.To promote natural and ecological stewardship. E.To conserve vital environmental resources. 1 ORDINANCE NO. 2013-011 1320.05Land Use Chart. Zoning Districts: R1R2R3R4NBB1B2B3B4CCGBI1I-2I-FLEXMRPOS MB Uses: Antenna, Dish or Tower CACACACACACACACACACACACACACACACACA Boarding house CCCC======C==== Brewpub CCCC Business service ========APPPCPPPPP Clinic, medical office ========PPPPPCPPPPP Club or lodge (nonprofit) ========PPP==C====P Club, sports & fitness ========APPPCPPPP Commercial recreation - indoor ========PPP==PP Daycare Facility, over 10 PPPPPPPPPP Daycare, family - 10 or less AAAAAAA Daycare, group family - 14 or less CACACACACACACA Dog kennel ========CC====== Dog run AAA============A Drive-up windows ========CCCA==CA Dry cleaning & laundry, pick-up station ========CAA==A==P Dry cleaning & laundry, self-service laundry C==CC========== Dwelling: density zoning DDDD========P== Dwelling: multiple family ====CCCC====CC==P== Dwelling: single-family attached CCDDP==== Dwelling: singlefamily detached PPPP==========P==== Dwelling: twofamily CCPPC==========P==== Dwelling: live-work unit ========CC==== Financial institution & service ========PPPPPCPPPP==P Garage, truck ================CC==== Home occupation: Class I AAAAAAA== Home occupation: Class II CACACACACA======C====CA== Hospital D Hotel/motel ========CPCCC==CP House of worship CCCCCCCCCCCP Manufactured home park ====C==================== Manufacturing & processing: Class I AAAPPPP==C Manufacturing & processing: Class II ================P==== Microbrewery CCCCCC Microdistillery CCCCCC Mortuary, funeral home ========PP==C======C Multiple occupancy building ========CCCCCCCCCC==P Nursery CCCC============CA Nursing home and assisted living CCCCDC========CP 2 ORDINANCE NO. 2013-011 POS R1R2R3R4NBB1B2B3B4CCGBI1I-2I-FLEXMRMB Uses: Office ========PPPPPPPPPPP Park Facilities P Pawn shop Personal services CAPPPCPAP Public use C CCCCCCCCCCCCCCPP Research and development facility CPCCCPPPPP Research animals CCCP Residence Hall, dormitory ======CCD==============CP Residential facility, state licensed, serving 1-6 PPPPPP==========P Residential facility, state licensed, serving 7-16 CCCCCCC Restaurant and restaurant-fast food ========CAPPPCPCCP Retail sales & service ========PAPPPCAAAAP School, general education CCCC======C====CP School, higher education D======CC==CC====CP School, specialized education ========CCCCC====CP Service station ========CC==CCCC Storage, exterior ==================CA Studio ========CCPPPC====P Theater, indoor ========ACP==C====P Utility distribution line P PPPPPPPPPPPPPPP Utility substation ================CCCC Utility transmission C CCCCCCCCCCCCCCC ========CC======C Vehicle - motorized, service ========CC======C Warehousing ========AAAACPPCA 3 ORDINANCE NO. 2013-011 1320.145 Special Requirements for the Parks and Open Space District. Subd. 1 Procedure. The application and the administrative and review procedure established in Section 1355.04 Subd 3, Conditional Use Permits shall be followed for all development that requires a Conditional Use Permit. This provision is subject to any modifications or additions set forth in this Section. Subd. 2 Conditional Uses. In addition to the evaluation criteria established in Section 1355.04 Subd. 3, applications for conditional uses within the POS District will be evaluated by the City Council based on the following consideration: A. The compatibility of the proposed use with the natural features and recreational amenities of the Parks and Open Space District area. Subd. 3 Development Standards. If the City determines in its review of site and building plans for developments within the District that the protection of natural features requires certain performance standards, the City may require additional development standards to protect those features. 5 Attachment C Arden Hills 2030 Future Land Use Map VLDR - Very Low Density Residential LDR - Low Density Residential MDR - Medium Density Residential HDR - High Density Residential MR - Mixed Residential NB - Neighborhood Business CMU - Community Mixed Use COM - Commercial MB - Mixed Business I/O - Light Industrial and Office P/I - Public & Institutional UTL - Utility P/OS - Park and Open Space PP - Park Preserve RR - Railroad right-of-way ROW - Right-of-Way WAT - Water Adopted: September 28, 2009 Last Updated: June 25, 2013 Arden Hills 2030 Future Land Use Map AttachmentD VLDR - Very Low Density Residential LDR - Low Density Residential MDR - Medium Density Residential HDR - High Density Residential MR - Mixed Residential NB - Neighborhood Business CMU - Community Mixed Use COM - Commercial MB - Mixed Business I/O - Light Industrial and Office P/I - Public & Institutional UTL - Utility P/OS - Park and Open Space PP - Park Preserve RR - Railroad right-of-way ROW - Right-of-Way WAT - Water Adopted: September 28, 2009 Last Updated: June 25, 2013 Arden Hills Zoning Map with Proposed Parks and Open Space District and Conservation District AttachmentE POS - Parks and Open Space District (Proposed) CD - Conservation District (Proposed) M-B - Mixed Business M-R - Mixed Residential R-1 - Single Family Residential R-2 - Single & Two Family Residential District R-3 - Townhouse & Low Density Multiple Dwelling District R-4 - Multiple Dwelling District B-1 - Limited Business District B-2 - General Business District B-3 - Service Business District B-4 - Retail Center District N-B - Neigborhood Business C-C - Civic Center District G-B - Gateway Business I-1 - Limited Industrial District I-2 - General Industrial District I-FLEX District Railroad Right-of-Way Water *The zoning district designations represented on this map do not correspond to the City of Arden Hills official Zoning Map. Prepared by: City of Arden Hills Community Development Department October 3, 2013 Data Sources: * Ramsey County * City of Arden Hills AttachmentF Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, OCTOBER 9, 2013 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A.Planning Case 13-004; Zoning Code Amendment; Parks & Open Space Public Hearing Community Development Intern Bachler stated in September of 2009, the City Council adopted als contained in the plan address protecting and developing open space and recreational amenities: Chapter 6 - Land Use: Evaluate and amend the land use regulations to achieve the highest possible development standards, enhance the natural environment, protect public health, support a vital mix of land uses, and promote flexible approaches to implement the Comprehensive Plan. Provide a balanced mix of residential, park, open space, and commercial land uses. Chapter 9 Parks and Recreation: Develop, maintain, and encourage the use of a system of neighborhood parks and pathways that are safe and engaging. Protect and maintain access to lakes, marshes, and wooded areas for active and passive recreation. Chapter 10 Protected Resources: Devel trees, lakes, wetlands, and other unique or significant natural resources. Community Development Intern Bachler explained that in the Comprehensive Plan, the Future Land Use Map designates a total of 65 parcels covering as public parks, which cover 153 acres. Ramsey County Parks and Recreation manages an additional 11 parcels of land totaling 338 acres. The remaining parcels are owned by several entities, including the City, Ramsey County, the State of Minnesota, and private property owners/homeowners associations. Existing uses on these lands include trails, municipal utilities, stormwater easement ponds, and single- ARDEN HILLS PLANNING COMMISSION October 9, 20132 family homes. City. Park Preserve is defined in scenic areas categorized as park preserve in the plan, all of which are located on the Arden Hills Army Training Site (AHATS) on the eastern portion of the former TCAAP property. Currently there are not districts specifically designated for parks or open space areas within the Zoning Code (Attachment E). These facilities are integrated into residential or business-oriented zoning districts as permitted or conditional uses. Minnesota State law mandates that local zoning codes are consistent with adopted comprehensive plans. Establishing a Parks and Open Space District and a Conservation District would help the City meet this requirement. Further, the new districts land use objectives within the Zoning Code. Community Development Intern Bachler commented staff has prepared a draft of Ordinance Number 2013-009 for a Parks and Open Spaces (POS) District and Ordinance Number 2013-010 for a Conservation (CD) District. Preliminary versions of the drafts were presented at the April 3, 2013, Planning Commission regular meeting, the April 15, 2013, Parks, Trails, and Recreation Committee meeting, and the May 28, 2013, City Council work session. The discussion at each meeting focused on what types of uses should be allowed in the districts, special regulations that should be adopted, and how to address privately owned parks and open spaces (Attachments G, H, and I). Staff has attempted to incorporate the concerns raised at these meetings into the current drafts of the ordinances. The proposed POS district would reflect the goals for the Parks and Open Space District identified in the Comprehensive Plan and could be applied to City and County Parks in Arden Hills. Additionally, this district could be appropriate for City-owned parcels that are either being used as public open space or that might be incorporated into the Preserve District in the Comprehensive Plan, and in its current draft could only be applied to the Arden Hills Army Training Site. It should be noted that no rezoning of any property is being proposed at this time. Staff has provided a hypothetical illustration of the Zoning Map if the new districts were to be applied. If adopted, Ordinance Number 2013-009 and Ordinance Number 2013-010 would amend or add regulations to two chapters of the Zoning Code: A.1305.04 Definitions (new definition) B. 1320 District Provisions (new regulations) 1305.04 Definitions Community Development Intern Bachler explained staff is proposing to add a definition to the that the uses specifically associated with City and County-owned parks should be distinguished from the broader category of public uses. The Zoning Code provides the following definition for public use: The use of any lot, parcel of land and any structure or building thereon exclusively for public purposes by any department or branch of government, federal, state, county or city, excluding independent school districts, without reference to the ownership of said lot, parcel of land, building or structure. ARDEN HILLS PLANNING COMMISSION October 9, 20133 No new or revised definitions have been proposed for the Conservation District. 1320 District Provisions 1320.04 Purpose The District purpose statement is meant to outline the specific reasons for why the City is adopting a particular set of land use regulations. Cities are granted considerable leeway in establishing land use regulations as long as there is a clear intent in the regulations to address public health, safety, and/or welfare concerns. The primary purpose of the Parks and Open Space District is to create land use regulations that support and are specific to the parks and open spaces managed by Arden Hills or Ramsey County. Setting aside land for active and passive recreational uses addresses public health and welfare concerns through supporting community health, promoting ecological stewardship, and conserving environmental resources. The Conservation District would apply only to AHATS, which is owned by the federal government. Recognizing that portions of the site could be transferred to private entities in the future, the purpose of creating the Conservation District is to ensure that any future development on the property is staged and that a sustainable level of public expenditures for utilities and services is maintained. 1320.05 Land Use Chart The land use chart lists the permitted and conditional uses in all zoning districts. If a use is not listed, it is automatically prohibited. In the Parks and Open Space District, permitted uses would include park facilities and utility distribution lines. Conditional uses in this district would include public uses, utility transmission, and antenna, dish, or tower uses. In the Conservation District, utility distribution lines would be the only permitted use. Conditional uses in the district would include public uses, utility transmission and antenna, dish, or tower uses. 1320.06 District Requirements Chart The district requirement chart lists the basic requirements for the development of a lot, such as minimum lot area, setbacks, and lot coverage. No minimum lot area or lot size has been set for either the Parks and Open Space or Conservation Districts. The lot coverage and setback owned parks are currently zoned either R-1 (Single Family Residential) or R-2 (Single and Two Family Residential) and are therefore already subject to the district requirements being proposed for the Parks and Open Space District. 1320.145 Special Requirements for the Parks and Open Space District Some zoning districts have additional special requirements that need to be met. These requirements may include standards on development, design, or permitted uses. For the Parks and Open Space District, two provisions are proposed for the special requirement section, one on ARDEN HILLS PLANNING COMMISSION October 9, 20134 conditional uses in the district and the other on development standards. The first would direct the City Council to evaluate conditional use applications on the compatibility of the proposed use with the natural features and recreational amenities found on the site, along with the conditional use evaluation criteria established in Section 1355.04 Subd. 3. The second would allow the City to require certain development standards if in its review of development plans it concludes that potential impacts on natural features will require mitigation. 1320.15 Special Requirements for the Conservation District The special requirements section for the Conservation District includes one provision regarding permitted uses. It states that in addition to the permitted uses specified in the land use chart, any facility, building, use, or activity controlled by the Minnesota National Guard or the Army Reserve on AHATS is permitted. Municipal governments do not have the authority to regulate land use or development on federally-owned lands. While the City may zone AHATS as they see fit, those land use regulations are not enforceable. The purpose of including this provision is to acknowledge that these land uses will be present on AHATS regardless of the other requirements for the Conservation District found in the Zoning Code. Community Development Intern Bachler offered the following five (5) findings of fact for consideration: 1. The City Council approved the Arden Hills 2030 Comprehensive Plan on September 28, 2009. 2. The proposed Parks and Open Space District is in substantial conformance with the Parks and Open Space District defined in the Arden Hills 2030 Comprehensive Plan and Future Land Use Map. 3. The proposed Conservation District is in substantial conformance with the Parks Preserve District defined in the Arden Hills 2030 Comprehensive Plan and Future Land Use Map. 4. The proposed Parks and Open Space District and Conservation District would work toward implementing goals and recommended policies in the Arden Hills 2030 Comprehensive Plan. 5. The proposed Parks and Open Space District and Conservation District would work toward bringing the City in compliance with Minnesota State law, which mandates that local zoning codes are consistent with adopted comprehensive plans. Community Development Intern Bachler recommends approval of Ordinance Number 2013-009 in Planning Case 13-004 for amendments to 1305.04 and Section 1320 of the Zoning Code related to the proposed Parks and Open Space District as presented in the October 9, 2013 planning case report. Community Development Intern Bachler recommends approval of Ordinance Number 2013-010 in Planning Case 13-004 for amendments to Section 1320 of the Zoning Code related to the Conservation District as presented in the October 9, 2013 planning case report. If the Planning Commission would like to make changes to the ordinances, those changes can be included with a motion to approve. If the Planning Commission makes a recommendation on this planning case, it will likely go before the City Council at their October 28, 2013 regular meeting. ARDEN HILLS PLANNING COMMISSION October 9, 20135 Community Development Intern Bachler reviewed the options available to the Planning Commission on this matter: 1.Recommend Approval as Submitted. 2.Recommend Approval with Changes. 3.Recommend Denial. 4.Table. Chair Larson opened the floor to Commissioner comments. Commissioner Holewa requested further information on the differences between a conditional use permit and a conditional accessory use permit. Community Development Intern Bachler indicated a conditional accessory use was seen as an accessory to the principle use on the property. He further reviewed the conditional accessory uses throughout the City. Chair Larson opened the public hearing for Ordinance 2013-009 at 6:58 p.m. Chair Larson invited anyone for or against the application to come forward and make comment. There being no comment Chair Larson closed the public hearing at 6:59 p.m. Commissioner Holewa moved and Commissioner Zimmerman seconded a motion to recommend of Ordinance Number 2013-009 for amendments to Section 1305.04 and Section 1320 of the Zoning Code related to the proposed Parks and Open Space District as presented in the October 9, 2013, report to the Planning Commission. The motion carried unanimously (6-0). Chair Larson opened the public hearing for Ordinance 2013-010 at 7:02 p.m. Chair Larson invited anyone for or against the application to come forward and make comment. There being no comment Chair Larson closed the public hearing at 7:03 p.m. Commissioner Holewa moved and Commissioner Hames seconded a motion to recommend of Ordinance Number 2013-010 for amendments to Section 1320 of the Zoning Code related to the proposed Conservation District as presented in the October 9, 2013, report to the Planning Commission. The motion carried unanimously (6-0). AGENDA ITEM 1E MEMORANDUM DATE: November 18, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Cancellation of the December 30, 2013, City Council Meeting Background In prior years, the City Council has cancelled the second regular meeting in December if there are no items requiring timely action by the Council. At this time, all necessary items for discussion and Council action have been placed on the agendas for the December 9, 2013, meeting or the December 16, 2013, work session. This year, the last Monday in December falls on December 30, 2013. Council Action Requested Staff would like the Council to discuss the proposed cancellation of the December 30, 2013, regular City Council meeting. If the Council is in favor of cancelling the December 30, 2013, City Council meeting, staff will bring this topic to the November 25, 2013, Council meeting as a Consent Item for Council approval. 11 Page of AGENDA ITEM 1F MEMORANDUM DATE: November 18, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: 2014 Council Liaison Appointments Background/Discussion Each year, a Councilmember is appointed to serve as Council Liaison on the various committees and commissions in the City. Staff is initiating this conversation early in hopes of bringing the proposed appointments to the December 9, 2013, City Council meeting for approval. For discussion purposes, a list of current commission/committee appointments is offered below. Planning Commission Council Liaison: Dave McClung Staff: City Planner Alternate: Community Development Director Parks, Trails and Recreation Committee Council Liaison: Fran Holmes Staff: Parks and Recreation Manager Alternate: Public Works Director Communication Committee Council Liaison: Dave McClung Staff: City Clerk Alternate: Director of Finance and Administrative Services 12 Page of Financial Planning and Analysis Committee Council Liaison: David Grant Staff: Director of Finance and Administrative Services Alternate: Finance Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Brenda Holden Staff: City Administrator Alternate: Director of Finance and Administrative Services Economic Development Commission Council Liaison: Ed Werner Staff: Community Development Director Alternate: City Administrator Personnel Committee Council: David Grant Council: Brenda Holden Staff: City Administrator Staff: Director of Finance and Administrative Services Ramsey County League Council Liaison: Ed Werner Alternates: David Grant, Brenda Holden, Fran Holmes, and Dave McClung Requested Action Staff is looking for Council input regarding Council Liaison appointments. A resolution delegating appointments will be brought to a future City Council meeting for approval. 22 Page of