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-- Dave McClung Ed Werner www.cityofardenhills.org Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF AGENDA Public inquiries/informational is an opportunity for citizens tos attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three ( Written documents may be distributed to the Council prior to the meeting allow a more timely presentation. STAFF COMMENTS 3.A.TCAAP Update Jill Hutmacher, Community Development Director Documents:MEMO.PDF APPROVAL OF MINUTES 4.A.Approval Of Minutes November 18, 2013, Work Session December 16, 2013, Special City Council Documents:WS.PDF, R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be no separate discussion of these items, unless a Councilmember event, the item will be removed from the general order of busine separately in its normal sequence on the agenda. 5.A.Claims And Payroll Ashley Bertrand, Accounting Analyst Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF 5.B.2013 Capital Reimbursement To Lake Johanna Fire Department Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF, ATTACHMENT A.PDF Organizational And Annual Appointments For The City Of Arden Hil Amy Dietl, City Clerk Documents:MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Resolution 2014006 Setting A Date For A Public Hearing On The City's Prioritize Bridge Replacement List (Old Snelling Bridge) Terry Maurer, Public Works Director Documents:MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF 5.E.EDC Appointment Recommendation Mayor Grant Documents:MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF 5.F.Amendment 2 To KimleyHorn Contract For TCAAP Master Plan Jill Hutmacher, Community Development Director Documents:MEMO.PDF, ATTACHMENT A.PDF 5.G.Cooperative Agreement With Ramsey County Jill Hutmacher, Community Development Director Documents:MEMO.PDF, Resolution Of Support For Ramsey County's Request For TCAAP Road Jill Hutmacher, Community Development Director Documents:MEMO.PDF, Resolution 2014004 Supporting Federal Transportation Alternatives Program (TAP) Funding Application Michelle Olson, Parks and Recreation Manager Documents:MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be re order of business and considered separately in its normal sequen PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity 7.A.TCAAP Development Discussion Opportunity For Residents Documents:MEMO.PDF NEW BUSINESS 8.A.Planning Case 13020 Variance 3324 Lake Johanna Boulevard Ryan Streff, City Planner Documents:MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF, 8.B.Planning Case 13021 PUD Amendment And Site Plan Review Boston Scientific Matthew Bachler, Planner I Documents:MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF UNFINISHED BUSINESS Special Work Session to follow the Regular City Council Meeting. STAFF COMMENTS MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Jill Hutmacher, Community Development Director SUBJECT: TCAAP Update The Joint Development Authority (JDA) and the Arden Hills Planning Commission reviewed the draft Master Plan on January 6 and 8, 2014, respectively. JDA Commissioners generally supported the draft plan and were pleased at the progress that had been made. Commissioners discussed the roundabout and the need to demonstrate that it can work safely and efficiently. Commissioners questioned the effect of TCAAP on the Mounds View School District. Mayor Grant indicated that he will be updating the school district on the Master Plan, and previous comments from the school district were that the new development at TCAAP would be a net positive for the district. Commissioners questioned whether the water treatment facility could be used to support the central water feature, and how to enhance the water feature as an amenity. Consultants from Kimley-Horn and Cuningham Group gave a detailed presentation to the Planning Commission covering all information that was presented to the City Council on December 16 and 26, 2013. Planning Commission comments are summarized as follows: Planning Commissioners asked how water from the water treatment facility could be used for heating and cooling. Commissioners felt that the City needed some sort of community center or public gathering place, and the park/open space area east of the proposed Town neighborhood may be a good location for that. Commissioners responded favorably to the mix of land uses and supported opportunities for life cycle and work force housing on TCAAP. A commissioner suggested that the City contact the realtor association for additional information on housing trends for young professionals and families. Commissioners felt that a roundabout could be a positive attribute to the site since their experience has been that roundabouts move traffic smoothly and efficiently. Properly designed, it could also provide an opportunity for an attractive entrance feature. 12 Page of Accommodating pedestrian and bicycle facilities in the roundabout’s facility will be very important. It was suggested that the TCAAP site might provide a good location for a hotel/retreat center development – either in the town center area or on the thumb. Commissioners felt that the thumb needed two access points. The next TCAAP open house is scheduled for Wednesday, January 22, 2014, 5:30 to 7:30 pm in the Marsden Conference Room of the Ramsey County Public Works Facility. The City is using several communications formats to advertise and promote the event. Post cards have been mailed to every address in the City. Advertisements will run in the Shoreview-Arden Hills Bulletin on January 8 and 15, 2014. The open house is posted on the City’s website and on the cable bulletin service. A press release has been sent to the Pioneer Press,Star Tribune, and the Shoreview-Arden Hills Bulletin. An email invitation will be sent to everyone who provided their email addresses at the previous public meetings in July and September. The St. Paul Chamber of Commerce will print and deliver flyers to Valentine Hills Elementary School for distribution in student backpacks. The open house has also been announced at televised Planning Commission and City Council meetings. The open house will have a similar format to the September open house. Since people will be coming and going throughout the event, a formal presentation is not scheduled. Rather, attendees may view boards and ask questions of staff and consultants. Interactive activities will allow attendees to give feedback on specific discussion topics such as housing/density, open space areas/central wetland, and the roundabout. 22 Page of Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 18, 2013 5:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Community Development Intern Matthew Bachler; Park and Recreation Manager Michelle Olson; Finance Analyst Kyle Howard; City Planner Ryan Streff; and City Clerk Amy Dietl 1. AGENDA ITEMS A.2014 Budget Adjustments City Administrator Klaers reviewed the 2014 budget adjustments as discussed by the Council at their November 12, 2013, work session. The TCAAP loan was discussed. He explained the 2014 budget had a proposed general fund increase of $120,000 and a tax levy increase of $97,797. He stated that at the last work session, the Council had discussed decreasing these amounts. Mayor Grant asked for comments from the Council. Councilmember McClung discussed the sales and use tax relief that the City would see in 2014. He estimated this tax relief could equate to a $12,000 reduction general fund budget. Director of Finance and Administrative Services Iverson explained that she was still in conversation with the League of Minnesota Cities and the Department of Revenue regarding this matter. ARDEN HILLS CITY COUNCIL WORK SESSION NOVEMBER 18, 20132 Mayor Grant recommended that the Council assume there would be sales and use tax relief close to $10,000 for 2014. Councilmember McClung suggested that the Council do away with work session meals and proposed meeting start times be adjusted. He was in favor of dropping the tuition reimbursement in 2014, along with expenses for training and conferences. He supported the three intern positions being removed from the budget and recommended the directors of these departments report back to the Council in 2014 as to the needs of their departments. He wanted to see the expense for Professional Services and Consultants in the Planning Department cut in half. He explained that these cuts would get him closer to a budget that he could support due to the fact it would be much Mayor Grant noted that the Council had discussed eliminating Celebrating Arden Hills for 2014. He proposed the Council discuss all further budget adjustments at the City Council meeting on December 9, 2013. Councilmember Holmes questioned the purpose of this agenda item if discussion was to be delayed until December 9th. Mayor Grant indicated that the discussion this evening would allow the Council to discuss which budget items they were in agreement with, and which they were not. He wanted to have all final decisions on camera on December 9th. Councilmember Holmes asked if the transfers to PIR will continue in 2014. City Administrator Klaers recommended that this transfer be removed from the general fund. Councilmember Holmes requested further information on the $500,000 TCAAP loan. She expressed concern that the City had a $500,000 expenditure in the budget with no guarantee of revenues for five to seven years to reimburse this expense. Director of Finance and Administrative Services Iverson discussed the interfund TCAAP loan in further detail. She reported the loan was a 2013 expense. She indicated that the loan funds would be paid back to the City once SAC fees were collected for the TCAAP development. Councilmember McClung did not object to the TCAAP interfund loan noting that this type of loan was used rarely by the City. Mayor Grant commented that the loan could be undone, however, he found the $500,000 interfund loan to be a transparent solution to accounting for TCAAP expenses. He questioned if the Council wanted to change the interfund loan. Councilmember McClung saw no reason to change the loan. Councilmember Holden suggested that the Council address the TCAAP expense in a different manner. ARDEN HILLS CITY COUNCIL WORK SESSION NOVEMBER 18, 20133 Further discussion ensued regarding the TCAAP interfund loan. Councilmember Holden recommended the Council accept that there will be a levy increase to cover the public safety cost increases. She stated these expenses will go up by $52,000 in 2014 and the public should be made aware of this increase. Councilmember Holmes asked if the intern was cut out of the Planning Department if the consulting fees in this department would rise exponentially. Community Development Director Hutmacher indicated the current intern was assisting the Planning Department in maintaining a certain level of service. She explained that Matthew Bachler was not completing the work of an intern, but was carrying a portion of the department's workload. Councilmember Werner commented that he felt the public would support the increases to public safety. He suggested a certain level of travel and training be reestablished within the 2014 budget. Mayor Grant agreed that some level of training and travel should remain for staff. He then summarized the proposed budget adjustments with the Council (sales tax savings of $10,000; Mayor/Council meals of $2,000; Celebrating Arden Hills for a net of $10,000; and Council national training of $2,400) and asked if there was a consensus with the Council on any of these items. The Council supported these expenses being eliminated from the 2014 budget. Mayor Grant recommended all other budget concerns be addressed at the next public meeting before making a final decision on the 2014 budget and levy. He requested that staff adjust the budget on the items agreed upon this evening. B.Planning Case 13-017 1201 West County Road E PUD Amendment Community Development Intern Bachler explained TAT Properties, LLC, is requesting a review of a proposed PUD amendment at 1201 West County Road E for a 17,000 square foot retail building to be located at the corner of West County Road E and Lexington Avenue. He reviewed the proposed plans in detail with the Council stating the current proposal would be to lease the 17,000 square foot retail building to Goodwill. Councilmember Holmes asked if the PUD amendment would require a traffic study. Community Development Intern Bachler indicated a traffic study would need to be completed before the case was reviewed by the Planning Commission. This was a City Code requirement for all redevelopment within the B-2 Zoning District. Rob Davidson , TAT Properties, LLC, thanked the Council for their time this evening. He indicated he has had discussions with Goodwill about locating a building at the corner of Lexington Avenue and West County Road E. His goal was to introduce the Council to this opportunity and receive feedback on the proposed redevelopment. ARDEN HILLS CITY COUNCIL WORK SESSION NOVEMBER 18, 20134 Laurie Moore , Goodwill, commented that Goodwill was working to be a leader in the second hand goods industry in the metro area. She described the store proposed for Arden Hills, noting it would be well lit and have a great deal of natural light. Scott Nelson , DJR Architecture, Inc., discussed the proposed building in further detail noting the proposed energy efficiency of the building. He commented that the entry to the building would face the parking lot. The tree plantings and landscaping plan was reviewed with the Council. He noted that the building proposed for Arden Hills would closely resemble the Chanhassen and Maple Grove Goodwill stores. Councilmember Werner requested further information on the windows. Mr. Nelson discussed the windows proposed for the entry and throughout the entire building. Councilmember Holden asked how the revenue generated at this location would be used. Ms. Moore noted a portion would be used for a training program. She noted that Goodwill currently had 38 retail training programs. Councilmember Holden questioned where the trailer would be parked. Mr. Nelson described the location and stated that a trailer would be onsite at all times. He indicated the trailer would be used by Goodwill for recycling of second hand goods. He did not anticipate that the trailer would be visible from Lexington Avenue. Councilmember McClung stated the trailer would be visible from eastbound traffic along West County Road E. Mayor Grant commented that the applicant was proposing a large building for this location. He suggested the building size be reduced for a lower traffic volume business. He expressed concern with traffic volumes along West County Road E and how this building would be used if Goodwill were to move out of the space. Councilmember McClung expressed the same concerns with the size of the building and traffic along West County Road E. He asked what the applicant was asking from the City and what the applicant was willing to provide, in terms of a superior building. It was his opinion that the size and scale of the proposed building were too large for the parcel. Mayor Grant asked if the applicant should move forward with the traffic study. Councilmember Holden recommended that the consultant hired to complete the traffic study be different than the one that the developer initially hired for the E Street Flats redevelopment project. Mr. Davidson understood this concern and noted it had been discussed with staff. He was in favor of hiring his own consultant for the traffic analysis and then allowing the City to hire a third party consultant to review the information. ARDEN HILLS CITY COUNCIL WORK SESSION NOVEMBER 18, 20135 Mayor Grant supported a commercial use on the corner of this property; however, it was his opinion that the proposed building was too large for the site. C.Planning Case 13-022 Concept Review Banquet, Catering and Retail Center City Planner Streff explained Molly Behymer, owner of Creative Catering currently located in the Country Financial building, is requesting that the Council review a proposal for a Banquet, Catering and Retail Center at 1203 West County Road E at the former property. The applicant is proposing to separate the building into three sections in order to accommodate the proposed uses. The upper level would be used for banquet and meeting room space. The lower level would be utilized for food production and catering services. The southern portion of the lower level would be constructed into retail bays and leased to third party tenants. Prior to purchasing the property, Ms. Behymer would like direction from the Council regarding the proposed use. City Planner Streff indicated the property was located within the B-2 Zoning District where facility would be the principal use and the catering activities would be an accessory use. Without a functioning banquet facility, the catering activities would have to cease as the Zoning Code does not allow accessory uses to operate as principle uses. City Planner Streff commented that staff had concerns regarding parking and access to the site. He noted the existing parking lot on the premises has a total of 35 parking spaces, which is not adequate for the proposed use. Of these 35 parking spaces, 17 spaces are likely to be removed if the City constructs a sidewalk in the existing easement. He reviewed the parking requirements as stated within City Code for restaurant and banquet uses. Based on the information provided to staff approximately 262 parking spaces would be required for the proposed use. The applicant is proposing to mitigate the parking deficiencies by securing shared parking agreements with surrounding property owners. Staff noted that the Zoning Code requires parking to be within 800 feet of the main entrance to the principal building. City Planner Streff reported that staff has discussed the sidewalk construction and easement along the southern side of the property, the possible driveway closure on the west side of the parking lot and the improvement of the shared driveway along the east side of the property line. The applicant stated that she was willing to work with the City to address these items. Councilmember Holden asked where additional parking would be gained for the proposed site. City Planner Streff stated that E Street Flats would be the preferred location. However, the applicant could have parking agreements with surrounding properties up to 800 feet to any side of the property. He noted Staples would be another option. Councilmember Holden stated she loved Creative Catering, but recommendation; noting there would be parking issues at the proposed site. ARDEN HILLS CITY COUNCIL WORK SESSION NOVEMBER 18, 20136 Molly Behymer , Creative Catering, explained she had spoken with Staples, Arden Plaza and ng parking. She commented her parking needs would be mostly after business hours and on weekends. She stated that several of the local hotels provide shuttle services. Councilmember McClung did not object to the proposed use for the facility. However, he did have concerns with the parking. He did not see how the site would be competitive if the property did not have enough parking to meet the needs of her customers. Ms. Behymer proposed having valet parking and shuttle service available. Mayor Grant questioned how many catering events would be held at the banquet facility on a yearly basis. Ms. Behymer stated that events would be held on Friday and Saturday evenings. She explained her reason for the proposal was that the banquet facility would allow her to operate her business from a single location. She stated that banquet space was needed in this area of the metro. Mayor Grant asked what vision the applicant had for the retail bays. Ms. Behymer indicated her original thought was to have DJ services and a wedding rental business located in this space. She stated this would not have to be the case, but that it could provide one-stop shopping for brides. Councilmember Holmes commented there were no banquet spaces available in Arden Hills. It was her opinion that people would still attend the reception even if they had to cross the street to park. She indicated she would only be able to support this application if the shared parking situation was resolved. Mayor Grant comments this evening noting there was support for the proposed catering and banquet facilities at the site. However, there was concern with the amount of parking available onsite and in close proximity. He recommended the applicant speak with the Fire Chief and the County Sheriff regarding safety concerns. E.Discussion Regarding the Possible Cancellation of the December 30, 2013, City Council Meeting City Clerk Dietl questioned if the Council wanted to meet on December 30, 2013. Councilmember Holden was in favor of canceling this meeting. The Council was in agreement. D.Planning Case 13-004 Zoning Code Amendment Parks and Open Space District and Conservation District Community Development Intern Bachler requested the Council review Ordinance Number 2013-010 for amendments to Section 1320 of the Zoning Code related to the proposed Conservation District, and also Ordinance Number 2013-011 for amendments to Section 1305.04 and Section 1320 of the Zoning Code related to the proposed Parks and Open Space District. He ARDEN HILLS CITY COUNCIL WORK SESSION NOVEMBER 18, 20137 stated the purpose of these ordinances was to meet state law requirements that the Zoning Code be consistent with the adopted Comprehensive Plan. Community Development Intern Bachler Future Land Use Map in detail wit City manages 153 acres, while Ramsey County maintains 338 acres. Discussion ensued regarding the current and future land use maps. Councilmember Holden questioned if staff had proposed zoning for the 150 foot trail through TCAAP. Community Development Director Hutmacher stated the trail corridor would be zoned Park and Open Space. Councilmember Holden asked if staff had an inventory of d wetlands. Parks and Recreation Manager Olson stated the City had an inventory of the ponds the City was responsible for maintaining. Mayor Grant questioned if the Council had any proposed language amendments for the proposed Ordinances. Councilmember Holmes found the Ordinances to be acceptable. Councilmember Holden questioned the current zoning of the property the City had recently purchased along Hamline Avenue. Community Development Intern Bachler stated the parcel was zoned R-1 Single Family Residential. Community Development Director Hutmacher commented the City purchased this property for conservation purposes which was reflected in the acquisition cost. She did not anticipate the City would be able to sell it for redevelopment. Mayor Grant asked if the City could zone property within Arden Hills that was owned by Ramsey County. Community Development Intern Bachler stated the County has regulations. He reported that the AHATS site, which was federally owned, did not have to abide by City zoning regulations. Mayor Grant recommended staff move this item forward to the next Council meeting for approval. E.2014 Council Liaison Appointments ARDEN HILLS CITY COUNCIL WORK SESSION NOVEMBER 18, 20138 Mayor Grant reviewed the current Council Liaison Appointments and requested how the Council wanted to proceed with appointments for 2014. He stated he was willing to go to another committee and needed a volunteer to serve on the Financial Planning and Analysis Committee (FPAC). Councilmember McClung stated he was willing to serve another year as the Planning Commission Liaison but requested another member of the Council serve on the Communication Committee. Councilmember Holmes was in favor of moving to another Committee, which meant another member of Council would have to serve as the Parks, Trails and Recreation Committee (PTRC) Liaison. Councilmember Holden was interested in remaining on the Lake Johanna Fire Department Board of Directors. Councilmember Werner currently serves on the Economic Development Commission (EDC). He indicated he was flexible and would be willing to make a change if necessary. Mayor Grant commented the Personnel Committee would remain himself and Councilmember Holden. Councilmember Holmes wanted to serve on the Planning Commission and FPAC. Councilmember McClung explained he could serve on the Ramsey County League, along with PTRC. Mayor Grant stated he could serve on the Communications Committee. Councilmember Werner indicated he would continue on the EDC and would also be willing to serve on the Communications Committee. Councilmember Holden questioned who would serve as the Mayor Pro-Tem in 2014. Mayor Grant questioned who was interested in serving as the Mayor Pro-Tem. Councilmembers McClung, Holden and Holmes were interested. Mayor Grant would speak with these Councilmembers and provide the Council with a decision at a future meeting. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holmes expressed concern with how early the street sweeping was conducted this year. Mayor Grant recommended the Council wait to receive comment on this issue from Public Works Director Maurer. ARDEN HILLS CITY COUNCIL WORK SESSION NOVEMBER 18, 20139 Councilmember Holden expressed concern with the lights on the Presbyterian Homes sign. She noted she spoke with a representative of Pres Homes and these lights would be swapped out. Councilmember McClung commented he drove on all of the new roadways on Saturday morning. He was pleased with the new construction and was hoping both lanes on Highway 96 would be open soon. Mayor Grant indicated he received a complaint about the speed of the railroad traffic, specifically when they are traveling westbound towards New Brighton. City Administrator Klaers commented that staff would contact the railroad regarding this matter. Mayor Grant stated BFI was rolling through the City prior to 6:30 a.m. He requested the Council review the trash haulers MOU. Mayor Grant indicated that I-694 would be receiving another lane both eastbound and west bound from 35W to Rice Street. City Administrator Klaers reported the upcoming City newsletter would have an article on franchise fees. He noted an informational insert would be included in the December utility billing. Discussion ensued regarding the proposed franchise fee and the newsletter article. The Council recommended the article remain consistent with the conversation held at the October work session. Councilmember McClung commented he would review the franchise fee article prior to publication. ADJOURN Mayor Grant adjourned the City Council work session at 8:16 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING DECEMBER 16, 2013 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the special City Council meeting at 8:36 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Community Development Intern Matthew Bachler; City Planner Ryan Streff; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember McClung requested that item 5B be removed from the Consent Agenda and be discussed as Item 6A. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS None. 4. APPROVAL OF MINUTES ARDEN HILLS SPECIAL CITY COUNCIL DECEMBER 16, 20132 None. 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Appointment of Planner I Position MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the Consent Calendar as amended removing Item 5B and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A.Approval/Appointment of Planner I Position City Administrator Klaers stated that at the December 9, 2013, City Council meeting, the City Council majority agreed to reestablish the Planner I position and to have the current intern, Matthew Bachler, fill this position. In order to move ahead with 2014 scheduling, staff asks that the City Council approve Matthew Bachler MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve appointing Matthew Bachler to the position of Planner I for the City of Arden Hills at Pay Grade 6, Step 1, effective January 1, 2014. Councilmember McClung commented that he wanted this item removed from the Consent Agenda because he would not be able to support this position being reestablished. Councilmember Holmes recommended that Matthew Bachler be added to the City website if this appointment is approved by the Council. Councilmember HoldenCouncilmember Werner and stated their support for the position and appointment. The motion carried (4-1) (McClung opposed). 7. PUBLIC HEARINGS None. 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS None. ARDEN HILLS SPECIAL CITY COUNCIL DECEMBER 16, 20133 10. COUNCIL COMMENTS None. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the special City Council meeting at 8:40 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor January 13, 2014 Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator Ashley Bertrand, Sue Iverson Claims & Payroll 2013 Payroll #26 ............................................................................$ 80,066.22 2014 Payroll #1 ..............................................................................$ 102,688.68 Paid Claims (Check No 0 US Bank) ..................................................$ 3,365.04 Paid Claims (Check No 0 Dept of Rev Sales/Use Tax) .....................$ 3.00 Paid Claims (Check No 42845-Check No 42887) .............................$ 56,673.78 Paid Claims (Check No 42888-Check No 42922) .............................$ 108,574.13 Paid Claims (Check No 42924-Check No 42935) .............................$ 9,893.65 Paid Claims (Check No 42923-Check No 42923) .............................$ 7,325.11 Paid Claims (Check No 42936-Check No 42938) .............................$ 277,269.43 Page of Payment Method EFT FIT7,371.85 EFT SIT2,973.68 EFT FICA Oasdi3,891.923,891.92 EFT FICA Medicare981.43 981.43 A/P Check* Health Premium1,426.590.00 A/P Check* Dental Premium 0.00 A/P Check* FSA Health Care Reimb.177.08 A/P Check* FSA Dependent Care Reimb.208.33 HSA Health Saving 443.960.00 EFT Health Care Savings Plan0.00 EFT Health Care Savings Plan-2%303.65 EFT Health Care Savings Plan-4%205.04 EFT PERA4,085.334,739.00 EFT ICMA4,006.54334.37 A/P Check* Central Pension Fund-Union614.40 EFT MN State Retirement System321.73 A/P Check* IUOE 49 Dues (Union)131.04 A/P Check* LTD/STD Insurance56.64 * PERALifeInsurance32.00.A/PCheck PERALifeInsurance3200 A/PCheck A/P Check* Life/Addl/Dep Life106.453.70 EFT MN Child Support145.82 A/P Check* Public Employee Long Term Care 40.60 A/P Check* UNUM 132.05 A/P Check* Avesis-Vision Care8.94 Total Employee Deductions27,665.07 PR Check # 17576-17579 Net Payroll1,728.00 EFT Direct Deposit40,722.73 Gross Payroll Tie-Out70,115.80 STD/LTD Gross - Up0.00 Plus City Paid Benefit9,950.42 ICMA Benefit Held0.00 Gross Payroll70,115.80 Less Total FSA1,812.00 Plus Employer Match ICMA0.00 Plus ICMA Benefit Held0.00 Net P/R Subject to FICA68,303.80 FICA Oasdi @ 6.20%3,891.92 FICA Medicare @ 1.45%981.43 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. ACCOUNTS PAYABLE Check Approval * A/P Checks can be found on the report. Checks may be paid this week or the following week. Payment Method EFT FIT7,589.45 EFT SIT3,091.69 EFT FICA Oasdi4,363.594,363.59 EFT FICA Medicare1,020.511,020.51 A/P Check* Health Premium1,417.8713,837.36 A/P Check* Dental Premium 1,166.60 A/P Check* FSA Health Care Reimb.238.33 A/P Check* FSA Dependent Care Reimb.150.00 HSA Health Saving 616.943,872.16 EFT Health Care Savings Plan6.66 EFT Health Care Savings Plan-2%329.86 EFT Health Care Savings Plan-4%222.61 EFT PERA4,139.284,801.57 EFT ICMA3,571.04334.37 A/P Check* Central Pension Fund-Union614.40 EFT MN State Retirement System327.18 A/P Check* IUOE 49 Dues (Union)131.04 A/P Check* LTD/STD Insurance1,252.51 A/P Check* PERA Life Insurance32.00 A/P Check* Life/Addl/Dep Lif125.55 Lif/Addl/DLif12555999099.90 A/PChk* e EFT MN Child Support145.82 A/P Check* Public Employee Long Term Care 93.72 A/P Check* UNUM 132.05 A/P Check* AFLAC163.96 A/P Check* Avesis-Vision Care5.22 Total Employee Deductions29,774.62 PR Check # 17580-17586 Net Payroll2,468.66 EFT Direct Deposit40,967.43 Gross Payroll Tie-Out73,185.96 STD/LTD Gross - Up0.00 Plus City Paid Benefit29,502.72 ICMA Benefit Held0.00 Gross Payroll73,185.96 Less Total FSA1,806.20 Plus Employer Match ICMA0.00 Plus ICMA Benefit Held0.00 Net P/R Subject to FICA71,379.76 FICA Oasdi @ 6.20%4,363.59 FICA Medicare @ 1.45%1,020.51 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. ACCOUNTS PAYABLE Check Approval * A/P Checks can be found on the report. 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Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 18-Dec-2013 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Submitted Date and Time: 18-Dec-2013 9:54:29 AM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Return for 11/30/2013 Submitted: Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Confirmation 1-309-028-480 Number: Account Type: Sales & Use Tax Filing Period: 30-Nov-2013 Projected Amount/Credit $3.00 Due: Payment Confirmation 0-772-157-568 Number: Account Type: Sales & Use Tax Filing Period: 30-Nov-2013 Payment Amount: $3.00 Payment Type: Return Payment Date: 18-Dec-2013 Bank Name: US BANK NA Bank Account Number: ********9377 1 If you need further assistance, contact our Sales and Use Tax Division at (Metro Area) 651-296-6181, (Greater Minnesota) 800-657-3777, (TTY Users) Call 711 for Minnesota Relay, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. You can see copies of your requests by going to the History Tab. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. 2 !"#$%&'&()* +,* -$.*"&/) 0#*12&#,)*'3(*1"1&!4 %1/!"*425676578569$:$$;28< = !"#$%& ' !"()* +%,$-* +./0"1"+22 3')"/'4-*"5"0%)34-3".4- "0* %"+ ,$-*" $98>9<687857856? @!A6?>;B? 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anuary 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Lake Johanna Fire Department Capital Expenditures Budgeted Amount: Actual Amount: Funding Source: $7,860 $7,325.11 Public Safety Capital Background The City has received two invoices from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2013 (Attachment A). These invoices relate to capital equipment expenditures which were included and approved in the 2013 budget. The total LJFD budgeted cost for these items was $30,000 and the actual cost is $27,958.44. ic Safety Capital account was $7,860 (or 26.2%) and the actual cost is $7,325.11. Invoice #459 is for the replacement of a thermal imaging camera. The Arden Hills budget for this expenditure was $3,668. Our actual expenditure is $3,209.74. Invoice #456 is for the replacement of waterway on L-3 (L133). The Arden Hills budget for this item was $4,192. Our actual expenditure is $4,115.37. Council Action Requested 1. Motion to approve a payment in the amount of $7,325.11 to the Lake Johanna Fire Departhe replacement purchase of a thermal imaging camera and the replacement of waterway on L-3 (L133). Attachmen t Attachment A: Invoices #459 and #456 Attachment A CONSENT ITEM 5C MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Organizational Memo and Annual Appointments Background Each year, the organizational elements of the City of Arden Hills are re-established. Annually, the City is required to designate official depositories, the official newspaper, and make appointments. Attached are three organizational resolutions for the year 2014. Resolution 2014-001 contains organizational appointments. Resolution 2014-002 offers commission and committee appointments. Resolution 2014-003 includes Council liaison appointments to commissions and committees. Council Action Requested Motion to approve Resolution 2014-001, a Resolution Relating to the Organization of the City of Arden Hills. Motion to approve Resolution 2014-002, a Resolution Relating to the Appointments to the Commissions and Committees of the City. Motion to approve Resolution 2014-003, a Resolution Appointing Council Liaisons to Commissions and Committees. Attachments Attachment A: Resolution 2014-001 Attachment B: Resolution 2014-002 Attachment C: Resolution 2014-003 Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 2014-001 Resolution Relating to the Organization of the City of Arden Hills BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as follows: Official Depository. Section 1. Pursuant to Minnesota Statutes, Chapter 118A.02, Subdivision 1, the City Council designates the following financial institutions as official depositories for municipal funds: a) US Bank b) Affinity Plus Federal Credit Union c) Wells Fargo Bank, N.A. Investment Brokers: a) RBC Wealth Management b) RBC Capital Markets, LLC c) Minnesota Municipal Money Market Fund (4M Liquid Asset and 4M PLUS Funds) d) Wells Fargo Securities, LLC e) Wells Fargo Advisors, LLC f) Morgan Stanley Smith Barney, LLC Official Newspaper. Section 2. Pursuant to Minnesota Statutes, Section 412.831, the City Council designates the following newspaper as official newspaper of the City: a) Shoreview-Arden Hills Bulletin The Mayor and Clerk are authorized and directed to enter into agreements with the official newspapers for the publication of items required by law to be published. Mayor Pro-Tem. Section 3. Pursuant to Minnesota Statutes, Section 412.121, Council Member Fran Holmes is appointed Mayor Pro-Tem and is to perform the duties of the Mayor during the absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor. Officers: Employees: Appointment. Section 4. The following persons are appointed to the offices indicated. City Administrator/Deputy Clerk: Patrick Klaers City Clerk: Amy Dietl Director of Finance and Administrative Services/Treasurer: Susan Iverson Acting Officers; Deputies. Section 5. The following are appointed to the office indicated. Acting Administrator: Susan Iverson Deputy Clerks: Patrick Klaers and Susan Iverson Deputy Treasurer: Patrick Klaers Regular CouncilMeetings. Section 6. The regular meeting of the City Council of Arden Hills is to be held on the second and last Monday of each month at 7:00 p.m. in the City Hall. City Attorney. Section 7. The firm of Campbell Knutson, P.A. is appointed City Attorney with Joel Jamnik as primary City Attorney. Financial Consultant. Section 8. The firm Ehlers & Associates, Inc. is appointed financial consultant. Engineer. Section 9. The Public Works Director, Terry Maurer is appointed City Engineer. Auditor. Section 10. The firm Malloy, Montague, Karnowski, Radosevich and Company (MMKR) is appointed City Auditor. Insurance Consultant. Section 11. D.C. Fields is appointed insurance consultant with Mark Lenz as principal consultant. Emergency Management Director. Section 12. Emergency Preparedness Resource Group, LLC is appointed Emergency Manager Director. Police. Section 13. Ramsey County is appointed as the City police and law enforcement agency. Fire. Section 14. Lake Johanna Fire Department is appointed as the City Fire Safety Officer. Fee Schedule. Section 15. The fee schedule for the year 2014 was adopted as Ordinance number 2013-013. Animal Control. Section 16. Ramsey County is appointed as the City animal control officer. th Adopted this 13 day of January 2014. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Amy Dietl, City Clerk CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 2014-002 Resolution Relating to the Appointments to the Commissions and Committees of the City WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues on the Planning Commission; WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding the development and redevelopment in the City of Arden Hills on the Economic Development Commission; WHEREAS, the City Council annually appoints members to serve in an advisory capacity to the City Council regarding parks, trails and recreation issues on the Parks, Trails, and Recreation Committee; WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding City financial planning on the Financial Planning and Analysis Committee; WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding communications and newsletters on the Communications Committee: THEREFORE, BE IT RESOLVED The Arden Hills City Council appoints or reappoints the following people to serve on the following commissions and committees with terms ending as noted by the name: Section 1: Planning Commission: A. Roberta Thompson December 31, 2016 B. Angela Hames December 31, 2016 C. Samuel Scott December 31, 2016 Section 2: Parks, Trails, and Recreation Committee: A. Harold Petersen December 31, 2016 B. Rich Straumann December 31, 2016 Section 3: Financial Planning and Analysis Committee A. Arlene Mitchell December 31, 2016 B. David Radziej December 31, 2016 th Adopted this 13 day of January 2014. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Amy Dietl, City Clerk Attachment C CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 2014-003 Resolution Appointing Council Liaisons to Commissions and Committees BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as follows: Liaisons. Section 1. The following are appointed liaisons as indicated. Planning Commission Council Liaison: Fran Holmes Staff: City Planner Alternate: Community Development Director Parks, Trails and Recreation Committee Council Liaison: Dave McClung Staff: Parks and Recreation Manager Alternate: Public Works Director Communication Committee Council Liaison: David Grant Staff: City Clerk Alternate: Director of Finance and Administrative Services Financial Planning and Analysis Committee Council Liaison: Fran Holmes Staff: Director of Finance and Administrative Services Alternate: Finance Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Brenda Holden Staff: City Administrator Alternate: Director of Finance and Administrative Services Economic Development Commission Council Liaison: Ed Werner Staff: Community Development Director Alternate: City Administrator Personnel Committee Council: David Grant Council: Brenda Holden Staff: City Administrator Staff: Director of Finance and Administrative Services Ramsey County League Council Liaison: Dave McClung Alternates: David Grant, Brenda Holden, Fran Holmes, and Ed Werner Karth Lake Improvement District Staff: Public Works Director Northwest Youth and Family Service Representative: Miriam Ward Staff: City Administrator Cable Commission Representative: Craig Wilson Alternate: City Administrator th Adopted this 13 day of January 2014. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Amy Dietl, City Clerk CONSENT ITEM 5E MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Old Snelling Bridge Replacement Requested Action Adopt Resolution 2014-006 Setting a D Replacement List (Old Snelling Bridge). Background/Discussion Back in December 2011 the Council hired Kimley-Horn and Associates to prepare final plans for the reconstruction of the Old Snelling Bridge. Those plans are now complete. The final plan x Recently Kimley-Horn has been preparing an application for the City for future Bridge Bonding funds to help with the construction cost of the new bridge (currently there are no Bridge Bonding funds available but MnDOT continues to prepare a priority list for the next funding provided by the legislature). In order to submit our application along with our final plans to MnDOT to get a spot on the priority list, the City must adopt a resolution establishing a Prioritized Bridge Replacement list (this process is aimed at communities that have numerous bridges and may require input prior to prioritizing the replacement list). Before the Council may consider a resolution establishing this replacement list, a Public Hearing must be held. The attached Resolution 2014-006 calls for this Public Hearing to be held on January 27, 2014. Attachments Attachment A: Notice of Public Hearing Attachment B: Resolution 2014-006 ATTACHMENT A NOTICE OF PUBLIC HEARING CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA To Whom It May Concern: Notice is hereby given that the Arden Hills City Council will me Council Chambers of the City Hall to consider the establishment of a Brid Replacement Program as hereinafter described: DATE: January 27, 2014 TIME: 7:00 pm LOCATION: City Hall Council Chambers 1245 West Highway 96 Arden Hills, MN 55112 The State of Minnesota has established the State Transportation Fund, also known as the State Bridge Bond Fund, to assist local government agencies in the replacement of deficient bridges. Arden Hills currently has two bridges under the jurisdiction, and based on the annual inspections, one of these bridges, the Old Snelling Avenue Bridge over Lake Josephine Discharge Channel, will need to be replaced in the near future. In order for Arden Hills to apply for funding assistance for thereplacement of this bridge, the City needs to establish a Prioritized Bridge Replacement List. The establishment of the Bridge Replacement Prioritization List notifies MnDOT of the Cneeds and also allows the City to apply to MnDOT for State Bridge Bond Funding. The establishment of a Prioritized Bridge Replacement List requires that the City hold a public hearing. th Dated this 13 day of January, 2014. BY ORDER OF THE CITY COUNCIL Amy Dietl, City Clerk City of Arden Hills, Minnesota For publication in the Shoreview-Arden Hills Bulletin on: Wednesday, January 15, 2014, and Wednesday, January 22, 2014. ATTACHMENT B CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-006 A RESOLUTION ORDERING A PUBLIC HEARING FOR THE ESTABLISHMENT OF A PRIORITIZED BRIDGE REPLACEMENT LIST. WHEREAS, the State of Minnesota has established the State Transportation Fund (State Bridge Bond Fund) to assist local government agencies in the replacement of deficient bridges, and WHEREAS, prior to applying for funding assistance, the City needs to establish a Prioritized Bridge Replacement List, and WHEREAS, the establishment of a Prioritized Bridge Replacement List requires that the City hold a public hearing NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: th A public hearing shall be held on the Prioritized Bridge Replacement List on the 27 day of January, 2014, in the Council Chambers of the City Hall at 7:00 p.m. and the City Administrator shall give published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS th 13 DAY OF JANUARY, 2014. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Amy Dietl, CITY CLERK CONSENT ITEM 5F MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Economic Development Commission (EDC) Appointment Discussion The City of Arden Hills has a nine-member Economic Development Commission (EDC). Members may be Arden Hills residents or representatives of Arden Hills businesses. At least three members of the EDC must be Arden Hills residents. The EDC advises the City Council on issues related to economic and business development. The EDC currently has five members, three of whom are Arden Hills residents. An application for EDC Commissioner was received from David Radziej, an Arden Hills resident who also currently serves the City of Arden Hills as a member of the Financial Planning and Analysis Committee (FPAC). Mr. Radziej is the President/CEO of the Non-Profit Trade Association and has years of experience volunteering his time on various civic, professional, and community boards. Pursuant to City policy on appointments to the EDC, Mayor Grant has determined that a formal interview is not necessary. Mayor Grant asked that staff prepare a recommendation for the City Council to appoint Mr. Radziej to the EDC. Recommendation The City Council is asked to appoint David Radziej to the Economic Development Commission. Attachment Attachment A: Resolution 2014-005 Attachment B: Current EDC Roster with Term Expirations Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-005 A RESOLUTION APPOINTING DAVID RADZIEJ TO THE ECONOMIC DEVELOPMENT COMMISSION FOR A TERM EXPIRING DECEMBER 31, 2016. WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding the development and redevelopment in the City of Arden Hills on the Economic Development Commission; THEREFORE, BE IT RESOLVED: The City Council appoints David Radziej to serve on the Economic Development Commission for a term expiring on December 31, 2016. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS th 13 DAY OF JANUARY, 2014. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Amy Dietl, CITY CLERK Attachment C CONSENT ITEM 5G MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Amendment #2 to Kimley-Horn Contract for TCAAP Master Plan Budgeted Amount: Actual Amount: Funding Sources: -0- $19,500 Ramsey County Requested Action Authorize Amendment #2 to the Kimley Horn contract in the amount of $19,500 for the TCAAP Master Plan which includes additional services related to the analysis of interchange improvements at CSAH 96 and I-35W. Discussion On April 29, 2013, the City Council approved a contract with Kimley Horn for the TCAAP master planning process in the amount of $426,004. This work is being entirely funded by Ramsey County. On August 12, 2013, the City Council approved Amendment #1 to the Kimley Horn contract. The amendment was requested by Ramsey County and included the analysis and concept layout for two interchanges (Highway 96 and County Road H) on I-35W. Since that time, Ramsey County has requested that Kimley Horn complete additional work related to Amendment #1 including additional project management; additional analysis at County Road H/TH 10/CSAH 10; costs related to the open house to obtain public feedback on the interchange concepts; and a planning review submittal to MnDOT. Ramsey County has agreed to pay the full costs of Amendment #2. Ramsey County has negotiated the attached Amendment #2 document. The amendment has been reviewed and approved by the City Attorney. Attachment Attachment A: Contract Amendment #2 Attachment A AMENDMENT NUMBER TWO (2) TO THE AGREEMENT BETWEEN THE CITY OF ARDEN HILLS AND KIMLEY-HORN AND ASSOCIATES, INC. AMENDMENT NUMBER TWO (2) DATED December 4, 2013 to the agreement between the CITY OF ARDEN HILLS, ("Client") and Kimley-Horn and Associates, Inc., ("Consultant") dated April 29, 2013 ("the Agreement") concerning the TCAAP AUAR, Master Plan, and Regulations and Policies (the "Project"). The Consultant has entered into the Agreement with Client for the furnishing of professional services, and the parties now desire to amend the Agreement. Therefore, it is mutually agreed that the Agreement is amended to include Additional Services to be performed by Consultant and provisions for additional compensation by the Client to the Consultant, all as set forth in Exhibit A hereto. The parties ratify the terms and conditions of the Agreement not inconsistent with this Amendment, all of which are incorporated by reference. CLIENT: CONSULTANT: CITY OF ARDEN HILLS KIMLEY-HORN AND ASSOCIATES, INC. By: ______________________________ By: ________________________________ Title: _____________________________ Title: Project Manager/Associate Date: _____________________________ Date: December 4, 2013 Exhibit A to Amendment Number 2, Dated December 4, 2013 Consultant performed the following Additional Services related to the analysis of interchange improvements at CSAH 96/I-35W and County Road H/I-35W to address capacity and operational deficiencies at both interchanges. 1. Project Management Additional meetings and tasks were completed by Kimley-Horn at the request of Ramsey County to facilitate project development, stakeholder involvement, and funding requests that were outside of the original scope of the project. The deliverables for the additional meetings and tasks included preparing supporting materials, handouts, and boards, as well as planning, coordinating, and attending the meetings associated with the tasks listed below: Rice Creek Watershed District potential creek realignment Wildlife Corridor Exhibits Rice Creek Realignment Exhibits MnDOT & FHWA interchange review County Road H/I-35W Interchange Phasing/Staging Exhibits Ramsey County Administration Funding Request TCAAP Site and Interchange Concepts Exhibit Ramsey County Infrastructure Investments Exhibit 2. Additional Analysis at County Road H/TH 10/CSAH 10 Completed additional analysis based on input received from MnDOT to review the following at-grade intersection alternatives at County Road H/TH 10/CSAH 10: Continuous flow intersection alternative (multiple configurations) New at-grade intersection east of proposed County Road H bridge over TH 10/CSAH 10 This included traffic volume redistribution, Synchro analysis, and summary information to allow for presentation at PMT Meeting #2. 3. Additional Open House Costs Per Amendment No.1, Kimley-Horn prepared the mailing for the open house. In addition, we reproduced, labeled, and posted the mailing (5,050 postcards). Kimley-Horn provided refreshments for the open house. 4. MnDOT Interchange Planning Review Submittal Kimley-Horn will prepare and submit a Request for Interchange Planning Review at the I-35W/County Road H and I-35W/CSAH 96 interchanges to MnDOT. This process is to allow for review of the proposed interchange concepts compared to the requirements documented in Appendix E: Highway Interchange Request: Evaluation Criteria and Review Procedure in the Metropolitan Council’s “Regional 2030 Transportation Policy Plan.” This will be an initial review since environmental documentation and staff approved layouts have not yet been completed. The submittal will allow the interchange committee to provide input on potential fatal flaws or additional areas of focus to be considered as part of future analyses. This will reduce the likelihood of complications once further preliminary engineering and design commences at these two interchange locations. This task will include the following: Create a letter that documents two separate interchange review requests. The letter will be provided for official submittal from Ramsey County on County letterhead. Assemble supporting documentation from previously generated materials. Attend up to two meetings with Ramsey County staff and or the committee to present the information. Summarize any findings or input received from the committee. It is anticipated that additional committee submittals will be required, particularly for the I-35W/County Road H interchange, after additional preliminary engineering and environmental documentation has been completed. Any additional submittals are not included in this task. For the Additional Services set forth above, Client shall pay Consultant the following additional compensation: The following is a summary of the additional fees and expenses for the tasks identified in this Amendment No. 2. Estimated Work Task Amount 1. Project Management $ 7,500 2. Additional Analysis at County Road H/TH 10/CSAH 10 $ 2,500 3. Additional Open House Costs $ 4,500 4. MnDOT Interchange Planning Review Submittal $ 5,000 Total Estimated Fees and Expenses $19,500 Labor fee will be billed according to our current standard hourly rate schedule. Reimbursable expenses (copy/printing charges, plotting, mileage, delivery charges, faxes, etc.) will be charged as an office expense at 6.0% of the labor fee. January 13, 2014 Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator Jill Hutmacher, Community Development Director Cooperative Agreement with Ramsey County Approve the Ramsey County Cooperative Agreement with the City of Arden Hills to allow the County to reimburse the City for costs related to Amendments #1 and #2 to the Kimley Horn master planning contract. On April 29, 2013, the City Council approved a contract with Kimley Horn for the TCAAP master planning process in the amount of $426,004. This work is being entirely funded by the City. On August 12, 2013, the City Council approved Amendment #1 in the amount of $69,400 to the Kimley Horn contract. The amendment was requested by Ramsey County and included the analysis and concept layout for two interchanges (Highway 96 and County Road H) on I-35W. Pursuant to Ramsey County’s identification of additional work needed, the City Council was asked to approve Amendment #2 in the amount of $19,500 on January 13, 2014. Ramsey County has drafted the attached Cooperative Agreement to enable the County to reimburse the City for costs totaling $88,900 related to Amendments #1 and #2. The agreement has been reviewed and approved by the City Attorney. Ramsey County Cooperative Agreement with the City of Arden Hills Page of Attachment A Agreement PW2013-57 December18, 2013 RAMSEY COUNTY COOPERATIVE AGREEMENT WITH THE CITY OF ARDEN HILLS Agreement betweenRamsey County the County of RamseyAmount Due to Arden Hills: City of Arden Hills$88,900 Re: TCAAP Interchange Concept Development & Analysis Highway 96 /I-35W and County Road H/I-35W Interchanges THIS AGREEMENT, by and between the City of Arden Hills, Minnesota, a municipal corporation(“City"),and Ramsey County, a political subdivision of the State of Minnesota("County"); WITNESSETH: WHEREAS, the County, in cooperation with the Minnesota Department of Transportation (MnDOT) desires to proceed with construction projects to construct new interchanges on I-35W at County Highway 96 and County Road H to provide access to the Twin Cities Army Ammunitions Plant (TCAAP) Redevelopment Site; and WHEREAS, the County’s2013-2017 Transportation Improvement Program (TIP) includes the County Highway 96/I-35W project for construction in 2015; and WHEREAS, the County, in cooperationwith MnDOT, is working to secure a turnback of County Road Hand will add the County Road H/I-35W project to the County’s 2014-2018 TIP for construction in 2016; and WHEREAS,the County, in cooperationwith MnDOT, is preparing a Memorandum of Understanding wherebythe County will be the lead agency for planning and design phasesfor both interchange projects in order to coordinate with improvements of andredevelopment of the TCAAP site; and WHEREAS, the City has retained the services of professional engineering consultant Kimley- Horn and Associates, Inc.(KHA) for completionof the TCAAP Redevelopment SiteAlternative Urbanwide Area Review (AUAR), Master Plan, Regulations and Policies; and WHEREAS, the contract includes traffic analysis forthe TCAAP Redevelopment Site and surrounding transportation network; and 1 PW2013-57 WHEREAS, the County and City agree thattimelycompletion of traffic analysis and interchange concept development and analysis forthe two interchanges is critical to the overall redevelopment schedule of the TCAAP site; and WHEREAS, the County and City agree that there are benefitsto and efficiencies for the overall TCAAP site redevelopment to have KHAperform project management,traffic analysis,and interchange concept development and analysisservices as outlined in Amendment Number One and Two to the City’s agreement with KHA for TCAAP Redevelopment Site Alternative Urbanwide Area Review (AUAR), Master Plan, Regulations and Policies. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED ASFOLLOWS: 1.The County shall lead the oversight of the work completed by KHA as outlined in Amendment NumberOneand Two. 2.The County shallpay to the City $88,900 to coverthe cost of the services included in Amendment Oneand Two.Half of the cost of theservices ($44,450) is eligible for County State Aid Highway fund reimbursementand the other half will be paid for out of County Capital Improvement funds. 3.Any amendment to this Agreement shall only be valid after it has been reduced to writing and signed by both parties. 4.The City and County shall indemnify, defend,and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney’s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party’s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 5.This Agreement shall remain in full forceand effect until terminated by mutual agreement of the County and City. 6.Any notice required by this Agreement shall be by First Class Mail and addressed as follows: City of Arden HillsRamsey County 1245 West Highway 961425 Paul Kirkwold Drive Arden Hills, MN 55112Arden Hills, MN 55112 2 PW2013-57 IN WITNESS WHEREOF, the parties have caused this Agreement to be executedas of the last date below. THE COUNTY OF RAMSEY _______________________________ Julie Kleinschmidt,County Manager Date: __________________________ Recommended for Approval: _______________________________ James Tolaas, P.E.,Public Works Director and County Engineer Date: __________________________ Approved as to Form: ______________________________ Assistant County Attorney CITY OF ARDEN HILLS, MINNESOTA By _______________________________ Its ____________________________ By _______________________________ Its ____________________________ Date ______________________________ Approved as to Form: _________________________________ City Attorney 3 PW2013-57 CONSENT ITEM MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Jill Hutmacher, Community Development Director SUBJECT: Resolution of Support for Ramsey County’s Request for TCAAP Road Improvements Requested Action Approve Resolution 2014-007 Supporting Ramsey County’s Request for TCAAP Road Improvements Background/Discussion Ramsey County intends to submit a legislative bonding request for $35 million to support transportation improvements at I-35W/Highway 96, at I-35W/County Road H, and for the intersection on Highway 96 with the new Spine Road serving the TCAAP site. Ramsey County has asked, and MnDOT has agreed to allow the County to be the project lead for the I- 35W/Highway 96 and the I-35W/County Road H improvements. Ramsey County hopes to move forward with those projects in 2015 and 2016, respectively. On August 12, 2013, the City Council approved an amendment to the Kimley Horn master planning contract to include the analysis and concept layout for the two interchanges. The amendment was requested by Ramsey County which will reimburse the City for its costs related to the amendment. Ramsey County requested the amendment in order to obtain preliminary cost and design information prior to a legislative funding request. The results of the preliminary design work were presented at a public open house on November 19, 2013. Ramsey County has requested that the City approve a resolution of support for the state transportation funding request prior to the beginning of the 2014 legislative session. Attachments Resolution 2014-007 11 Page of Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-007 A RESOLUTION SUPPORTING RAMSEY COUNTY’S REQUEST FOR TCAAP ROAD IMPROVEMENTS WHEREAS, 430 acres of the Twin Cities Army Ammunition Plant (TCAAP) site have been purchased by Ramsey County from the United States Government for pollution remediation and redevelopment; WHEREAS, the City of Arden Hills has partnered with Ramsey County to best determine future land uses that will serve residents of the City and region well into the future; WHEREAS, redevelopment of this site will build new tax base, create living wage jobs, and meet regional housing goals; WHEREAS, to assure the development of this site in a timely manner, $35 million is needed from State funds for improvements to the interchanges at I-35W/Highway 96, I- 35W/County Road H, and the intersection on Highway 96 with a new Spine Road providing access to the TCAAP site; WHEREAS, the bridge at I-35W/Highway 96, and the Interchange/Bridge at I- 35W/County Road H are slated for maintenance in the 2015 and 2016 Minnesota Department of Transportation capital improvement plan; WHEREAS, these improvements will benefit the cities of Arden Hills, Mounds View, Shoreview, and New Brighton as well as large and small employers in the burgeoning “medical alley” corridor in the vicinity of I-35W and I-694; WHEREAS, the I-35W/I-694 Corridor already supports more than 37,000 jobs, making it a major economic engine for the North and East Metro; and WHEREAS, these improvements will benefit commuters throughout the region. THEREFORE, BE IT RESOLVED: The City of Arden Hills supports these roadway improvements and urges our legislative and state leaders to support Ramsey County’s request for $35 million for the important capacity and safety improvements to these two interchanges. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS th 13 DAY OF JANUARY, 2014. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Amy Dietl, CITY CLERK CONSENT ITEM 5J MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Resolution 2014-004: Supporting Federal Transportation Alternatives Program (TAP) Funding Application Background The Metropolitan Council and the Transportation Advisory Board (TAB) have released the 2017 regional solicitation for federal transportation funds authorized through the most st recent Federal transportation funding act, Moving Ahead for Progress in the 21 Century (MAP-21), that was signed into law in July, 2012. The Transportation Alternatives program (TAP) builds upon the legacy of what was formally the Transportation Enhancement Program (TE) by funding community-based projects that expand travel choices and improve the transportation experience by improving the cultural, historic and environmental aspects of our transportation infrastructure. In 2011, the City of Arden Hills and Ramsey County Parks and Recreation applied for funding in the TE category for an off street shared use trail along County Road E and Lake Johanna Boulevard from Tony Schmidt Regional Park to the County Road 51 bridge. The City was unsuccessful in obtaining funding. Staff has been preparing a TAP application for an off street shared use trail on Old Highway 10 from Lake Valentine Road (Valentine Park) to County Road E and on County Road E from Old Highway 10 to the Highway 51 bridge (scheduled for reconstruction in 2015). A map of the project is attached for Council review (Attachment A). Staff believes that the public/private partnership with Bethel University in TAP application to expand the trail project northward to Valentine Park. The deadline for this application is January 31, 2014. If the Council supports this application, a resolution of support is required (Attachment B). P:\Admin\Council\Agendas & Packet Information\2014\01-13-14-R\Michelle\memo.doc Page 1 of 2 Financial Implications The maximum award available for each project is $1,000,000. The TAB reserves the right to partially fund any project. The local (nonfederal) match in funding for any project must be at least twenty percent (20%) of the total project cost. Project construction and materials, right of way and land acquisition are all eligible costs. Engineering, study completion and design are NOT eligible for reimbursement. Projects selected from this solicitation will be programmed in fiscal year 2017; July 1, 2017 to June 30, 2018. The preliminary estimate for this project is a total project cost of $2,017,522.50, including engineering. The table below breaks down the total project costs: Construction Cost Breakdown Federal Match $ 700,000.00 City/County Match $ 846,767.25 Total $ 1,546,767.25 The following table lists the local project costs after the federal match has been applied. Local Project Costs- after federal match Construction Costs $ $645,015.00 Contingencies (15%) $ 201,752.25 Engineering (35%) $ 470,755.25 Total Costs $ 1,317,522.50 The local match is estimated to be $cost participation policy states the County may contribute up to 50% of the trail construction cost on projects like these. The County will be entering this project into their Transportation Improvement Program (TIP). Their participation is limited to items necessary for the trail construction. We anticipate that they will contribute approximately $125,000- $150,000. This actual amount will not be finalized until the project moves into design. Council Action Requested A motion to adopt Resolution No. 2014-004: A Resolution supporting Federal Transportation Alternatives Program funding application submittal for an off street shared use trail on Old Highway 10 from Lake Valentine Road (Valentine Park) to County Road E and County Road E from Old Highway 10 to the Highway 51 bridge. Attachments Attachment A: Project Map Attachment B: Resolution No. 2014-004 P:\Admin\Council\Agendas & Packet Information\2014\01-13-14-R\Michelle\memo.doc Page 2 of 2 Attachment A Valentine Valentine Lake Park Arden Oaks Park Freeway Lindey's Park Park µ TAP Grant Application Trail Segments 00.050.10.2Miles Prepared by: Legend City of Arden Hills Engineering Department January 8, 2014 Grant Trail Segments Data Sources and Contacts: DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, * Ramsey County GIS Base Map (12/15/13) information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare * City of Arden Hills this map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies are found please contact 651-792-7846. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000), mapdoc: TAP grant location map.mxd and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which map: TAP grant location map.pdf arise out of the user's access or use of data provided. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-004 A RESOLUTION SUPPORTING FEDERAL TRANSPORTATION ALTERNATIVES PROGRAM (TAP) FUNDING APPLICATION SUBMITTAL FOR AN OFF STREET SHARED USE TRAIL ON OLD HIGHWAY 10 FROM LAKE VALENTINE ROAD TO COUNTY ROAD E AND ON COUNTY ROAD E FROM OLD HIGHWAY 10 TO THE HIGHWAY 51 BRIDGE. WHEREAS, the City of Arden Hills proposes to construct an off street shared use trail on Old Highway 10 from Lake Valentine Road (Valentine Park) to County Road E and on County Road E from Old Highway 10 to the Highway 51 bridge (Freeway Park); and WHEREAS, the City of Arden Hills approved a 2030 Comprehensive Plan, which includes these segments as a proposed improvement; and WHEREAS, the improvement will benefit the City of Arden Hills, Ramsey County, Mn/DOT, nearby universities, and local businesses; and WHEREAS , the City of Arden Hills accepts responsibility for an amount equal or greater than 20 percent of the eligible project construction and right-of-way acquisition costs, together with the cost for design, administration, and peripheral project costs; and WHEREAS, the City of Arden Hills is committed to year-round operation and maintenance of the proposed off-road shared use trail on Old Highway 10 and County Road E and commits to maintaining this facility for the useful life of the improvement. THEREFORE, BE IT RESOLVED: The City of Arden Hills supports the application for Federal Transportation Funding through the Transportation Alternatives Program (TAP) for an off street shared use trail on Old Highway 10 and County Road E and is committed to completing this project if funding is provided. TH ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13 DAY OF JANUARY, 2014. ______________________________ David Grant, MAYOR ATTEST: ___________________________________ Amy Dietl, CITY CLERK 7A PUBLIC HEARING MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Mayor Grant SUBJECT: TCAAP Development Discussion Opportunity for Residents Discussion UnderthisPublicHearing,citizenshaveanopportunitytodiscussideasregardingTCAAP development. NEW BUSINESS MEMORANDUM DATE: TO: FROM: SUBJECT:Planning Case #13-020 Applicant: Property Location: Request: Requested Action Background 1.Overview of Request Variance Evaluation Criteria City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-020 - Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 2of 7 harmony withordinance consistent withcomprehensive plan reasonable manner unique circumstances essential character Discussion City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-020 - Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 3of 7 Notice Resident Comment Findings of Fact General Findings Variance Findings: City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-020 - Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 4of 7 Recommendation City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-020 - Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 5of 7 Requested Action Options Deadline for Agency Actions City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-020 - Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 6of 7 Attachments City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-020 - Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 7of 7 Attachment A Green building and remodeling for urban living. 1214 42nd Avenue North Minneapolis, MN 55412 P: (612) 789-7070 F: (612) 789-7072 E: info@otogawa-anschel.com www.otogawa-anschel.com 4 November 2013 Mr. Ryan Streff, City Planner Department of Planning & Zoning City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: 2013 Land Use Application for Variance from Zoning Code for proposed garage remodel within existing footprint at 3324 Lake Johanna Boulevard, Arden Hills, MN 55112. Dear Mr. Streff, I am writing on behalf of Otogawa-Anschel Design-Build, LLC to file this letter, along with the attached Application, Description, Site Survey, Erosion Control Plan, Architectural Rendering, Proposed Construction Plans and Hardship Letter, in partial fulfillment of the requirements for the 2013 Land Use Application for Variance from Zoning Code associated with the above property, submitted this 4 November 2013. These documents are submitted in tandem with a mail delivery submission including separate checks for payment of the 2013 Land Use Application for Variance from Zoning Code and Escrow, respectively, sent this 4 November 2013. If you find our application to be requiring additional information, please do let me know. I appreciate your time and look forward to working with you. Thank you for your consideration, Janneke Schaap Sustainability, Design Otogawa-Anschel Design-Build, LLC O-AD-B,LLC TOGAWANSCHEL ESIGNUILD GSV ARAGE ETBACK ARIANCE 11/04/2013 Project Description Michael Travisano & Akiko Inouye Garage Remodel 3324 Lake Johanna Boulevard Arden Hills, MN 55112 Scope of work Remodel existing non-conforming detached garage within existing footprint with a modified, extended roof overhang to the North to protect stairs from ice, snow & rain and to provide a covered pathway to the home for the occupants. A “screen” of wood slats, suspended from the new extended roofline on the north side with tube steel supports and tied into the concrete stairs, will provide further protection from inclement weather without expanding the footprint of the garage. Existing conditions The existing structure is non-conforming to current Arden Hills city zoning code due to its proximity to the right of way on Lake Johanna Boulevard. It is in need of both structural repair and aesthetic update; a number of the property’s neighbors have remodeled their garages previously. The property is set on a steep incline, denoted in the attached Site Survey. The lot is directly adjacent the west side of Lake Johanna. The current concrete stair (the only access from garage to home) is on the exterior of the garage and due to its exposure to the elements becomes dangerous in conditions of snow and rain. Proposed plan The proposed plan to rebuild upper level of the existing garage exactly where it currently sits with a modified roof overhang and decorative screen was determined the best option to update the garage, improve the structure where conditions required, and minimize overall site impact on a unique lakefront lot. Additional Concepts which included re-building the concrete stairs completely within the garage envelope were determined less optimal due to their impact on the site. Notably, given the minimal size of the existing two-car garage, any option involving fully enclosing the stair would involve expansion of the building footprint. Minimizing site impact and maintaining “front yard” space between the house and garage is paramount for the landowners as part of this project. Analysis of Hardship Criteria 1.The property in question cannot be put to a reasonable use if used under conditions allowed by the official controls 1a) Given the existing garage is non-conforming to current City Ordinance, any project accomplishing the structural and aesthetic updating required by the existing building that also mitigates the safety hazards presented by the exterior concrete stair would not be allowed by official controls 2.The plight of the landowner is due to circumstances unique to the property not created by the landowner O-AD-B,LLC TOGAWANSCHEL ESIGNUILD GSV ARAGE ETBACK ARIANCE 11/04/2013 2a) The plight of the landowner is due to unique site conditions, notably a lakefront lot with a steep incline and existing garage proximity to right-of- way, that pre-date the landowner’s ownership and use of the property 3.The deviation from the Ordinance with any attached conditions will still be in keeping with the spirit and intent of the Ordinance 3a) Otogawa-Anschel Design-Build, LLC believes the spirit and intent of the Ordinance will remain intact with the proposed construction of an aesthetically pleasing, updated and structurally-sound garage that utilizes no more of the lot than the original structure, minimizing overall site-impact and maintaining if not improving groundwater infiltration in the process 3b) The setback from right-of-way with the proposed plan will be no further encroached upon than the existing structure 4.The variance will not create a land use not permitted in the zone 4a) The land use of the proposed structure will remain the same as the structure currently, which is in line with the current zoning of the parcel 5.The variance will not alter the essential character of the City 5a) Otogawa-Anschel Design-Build, LLC believes that the essential character of the City will not be altered with the proposed structure, and further believes the landowners’ investment in their property will improve the streetscape and promote healthy investment in neighboring properties as well 6.The variance is not for economic reasons alone 6a) The variance requested for the property is not for economic reasons. Primary drivers for requesting the variance are directly in line with drivers for initiating a remodel of the garage, including the aforementioned landowners’ safety concerns with the exposed stair and the structural repairs needed, and reducing site impact of what construction does take place. EPA CERTIFICATE #NAT-85055-1 CONTRACTOR LICENSE #BC322423 ARDEN HILLS, MN. 55112 612.789.7070 3324 LAKE JOHANNA BLVD. Minneapolis, MN. 55412 MICHAEL TRAVISANO & AKIKO INOUYE 1214 42nd Ave. N. : Otogawa-Anschel Design-Build PROJECT NEW FTGS FOR STAIRS AS REQUIRED HANDRAIL EXISTING C.M.U. WALLS NEW STEEL BEAM T.B.D EXISTING C.M.U. WALLS 22' 22' EPA CERTIFICATE #NAT-85055-1 CONTRACTOR LICENSE #BC322423 ARDEN HILLS, MN. 55112 612.789.7070 3324 LAKE JOHANNA BLVD. Minneapolis, MN. 55412 MICHAEL TRAVISANO & AKIKO INOUYE 1214 42nd Ave. N. : Otogawa-Anschel Design-Build PROJECT 8'-3" 19'-8" 24'-3" 24'-3" 12'-9" 12'-9" 8'-3" EPA CERTIFICATE #NAT-85055-1 CONTRACTOR LICENSE #BC322423 ARDEN HILLS, MN. 55112 612.789.7070 3324 LAKE JOHANNA BLVD. Minneapolis, MN. 55412 MICHAEL TRAVISANO & AKIKO INOUYE 1214 42nd Ave. N. : Otogawa-Anschel Design-Build PROJECT 7'11" 11' 6" Attachment F MEMORANDUM 3.A DATE: December 4, 2013 PC Agenda Item TO: Planning Commission FROM: Ryan Streff,City Planner SUBJECT:Planning Case#13-020–No public hearing required Applicant: Michael Travisano & AkikoInouye Property Location: 3324 Lake Johanna Boulevard. Request: Variance Requested Action The applicant is requestingtwo (2)variances for the proposed project located at 3324 Lake Johanna Boulevard. 1) The first variance is being requestedin orderto expand and alter the roof design of anon- conforming accessory structure. 2) The second variance is being requested to allow flexibility ofthe setback regulations in order to allow the construction of anoverhang to encroach into the 40 foot front yard setback. Background 1.Overview of Request The applicantsin this caseown the property located at 3324 Lake Johanna Boulevard. The property is zoned R-2Single & Two Family ResidentialDistrictand isgenerallypositioned north of Beckman Avenue, south of Stowe Avenue, east of New Brighton Roadand west of Lake Johanna. The applicant is proposing to replace the twenty-two (22) foot by twenty-two (22) foot existing non-conforming accessory structure/detached garage on the property. As proposed, City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-020 -Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 1of 8 thestructure would be rebuilt within its current footprint with amodified roof design and extended roof overhang along the north façade.The overhang is being proposed in order to protect the stairs, which provide access to the dwelling on the property, from undesirable weather conditions such as ice, rain and snow. To provide further protection from unfavorable weather, the applicant is also proposing to add a slated wooden screen that would extend from the overhang. The screen would be suspended from theroofline and anchored to the concrete stairway. The new roofline is also being designed so that the property owner can collectthe maximum amountof rainwaterfor landscaping purposes. The applicant has submitted a narrativeof the proposed addition, a response to the variance evaluation criteria(Attachment A), a survey and asite planof the property(Attachment B), building elevations(Attachment C)and building plans (Attachment D). 2.Site Data Future Land Use Plan:Low Density Residential Existing Land Use:Single Family Detached Home Zoning:R-2: Single& Two Family Residential District Current Lot Sizes:.41acres (17,860square feet) The property drops approximately 29 feetfrom west (Lake Johanna Boulevard) to Topography: east(Ordinary High Water mark on Lake Johanna). 3.Surrounding Area DirectionFuture Land Use PlanZoningExisting Land Use R-2: Single& Two Family NorthLow Density ResidentialSingle Family Residential Residential District R-2: Single & Two Family South Low Density ResidentialSingle Family Residential Residential District East Lake Johanna(Water)Lake Johanna(Water)Lake Johanna(Water) R-2: Single & Two Family WestLow Density ResidentialSingle Family Residential Residential District City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-020 -Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 2of 8 Plan Evaluation 1.R-2Regulations, Existing Conditions, and Proposed Development A.Lot Size& Dimensions –Meets Applicable R-2Lot Requirements Requirements 1.Minimum Lot Area (sf)11,000 The lot is 17,860square feet, with approximate dimensions of 95 feet by 200 2. Minimum Lot Size (ft, width/depth)85/120 feet. This is a conforming lot in the R-2 3. Height (ft.) 35 Single & Two Family Zoning District. 4. Lot Covered by Structure25% 5. Min. Landscape Lot Area65% B.Structure Setbacks–Variance Required The R-2 Zoning District has aforty (40) 6. Minimum Building Setbacks (ft) foot front yard setbackrequirement. Front yard40 Rear Yard (Principle)30 The existing detached garage is considered Rear Yard (Accessory)10 a non-conforming structure because of its Side Yard Interior -Principal location within the forty (40)foot front (Min/total both yards on lot)5/15 yard setback.The existing accessory Side Yard Interior -Accessory10 structureencroaches approximately thirty- Side Yard Corner40 eight (38) feet and nine (9) inches into the front yard setback along Lake Johanna Boulevard. The Zoning Code permits detached accessory garages on lakeshore lots;however, they are not permitted within the minimum front yard setback. As indicated on the survey (Attachment B) the structure is approximately fifteen (15) inches from the west property line. A variance is being requested to encroach into the front yard setback in order to construct the four (4) foot overhang for the stairway. The proposed overhang will encroach no further into the setback than the existing structure on the property. C.Structure Height –MeetsRequirements for non-conforming structures The Zoning Code states that accessory structures in the R-2Districtshall not exceed fifteen (15) feet or the height of the principal structure to which it is accessory, whichever is lower. The existing structure has an average height of sixteen (16) feet three (3) inches based on the vertical distance from grade plane to the average height of the highest roof surface. The height of the new structure will notbe increased. Note: Non-conforming structures may be continued through repair, replacement, restoration, maintenance, or improvement. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-020 -Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 3of 8 D.Lot Coverage–Meets Requirements The existing and proposed lot coverage doesnot exceed the lotcoverage limitations of the R-2Zoning District.The maximum lot coverage is 35%. The minimum landscape coverage is 65%. Proposed Lot Coverage = 21.22% Landscape Coverage = 78.78% ExistingProposed Square Feet%Square Feet% House 1,6879.5%1,687 9.5% Detached Garage 4892.75%635 3.55% Shed 69.40%69 .40% Decks/Patios 77.43%77 .43% Driveway/Walkway 8214.6%821 4.6% other 5002.8%500 2.8% Total Coverage 3,64320.40%3,789 21.22% Lot Size 17,860 E.Tree Preservation–Meets Requirements Theproposed constructionshould not impact the trees on the property. If any trees are removed as a result of the project, the applicantwill be required to meet the City’s tree preservation standards, and mitigation may be necessary. 2.Non-conforming Buildings A building found to be non-conforming because of height, setbacks or lot area, may continue to exist so long as it is used for the purposes permitted in the zoning district in which it is located and is in conformance with Section 1350.02. Non-conforming buildings shall not be expanded,but may be continued, including through repair, replacement, restoration, and maintenance.Twovariances are being proposed to address the non-conformity. 3.Flood Plain, Wetlands, and Easements The proposed additionsareoutside of any floodplains, wetlands, or easements. 4.Additional Review a. The Rice Creek Watershed District reviewedthe plans for thisrequest and determined that a RCWD Permit would not be required for the project as presented. b. The City Building Inspectorreviewed the plans for the project and had no additional comments. c. The City Engineer reviewed the proposal and stated that a Grading and Erosion Control Permit is not required for the project as presented. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-020 -Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 4of 8 VarianceEvaluation Criteria On May 5, 2011, the Governor signed into law new variance legislation that changed the review criteria cities must use when evaluating variance requests. The new law renames the municipal variance standard from “undue hardship” to “practical difficulties,” but otherwise retains the familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also included is a sentence new to city variance authority that was already in the county statutes: “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance and when the terms of the variance are consistent with the comprehensive plan.” Therefore, in evaluating variance requests under the new law, in order to find a practical difficulty, cities should adopt findings addressing the following questions: Is the variance in harmony withthe purposes and intent of the ordinance? Is the variance consistent withthe comprehensive plan? Does the proposal put property to use in a reasonable manner? Are there unique circumstancesto the property not created by the landowner? Will the variance, if granted, alter the essential characterof the locality? As was the case before the new legislation took effect, economic considerations alone cannot constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be imposed on granting of variances if thoseconditions are directly related to and bear a rough proportionality to the impact created by the variance. Discussion The existing detached garage is considered a non-conforming structure because of its location within the 40 foot front yard setback and its height based on the vertical distance from grade plane to the average height of the highest roof surface. As indicated on the survey (Attachment B) the structure is approximately fifteen (15) inches from the west property line. The proposed overhang will encroach no further into the setback than the existing structure on the property. A variance is being requested to encroach into the front yard setback in order to construct the four (4) foot stairway overhangalong the northern side of the structure. The existing accessory structure is twenty-two (22) feet by twenty-two (22)feet, an area of 484 square feet. The structure has one (1) foot overhangs on all sides making the area of the roof twenty-four (24)feet by twenty-four (24) feet or an area of 576 square feet. The proposed construction of this structure would not increase its footprint; however, the roof would increase in size dueto the addition of the overhang over the stairway. The roof as proposed would be approximately twenty-seven (27) feet by twenty-four (24) feet, an increase of 72 square feet. A variance is being requested to change the design of the roof in order to incorporate the overhang and slated wooden screen. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-020 -Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 5of 8 The property is unique when compared to many properties in Arden Hills because of its topography. From Lake Johanna Boulevard to the High Water Mark on Lake Johanna the property slopes approximately 29 feet from west to east. Because of this lot’s topography and configuration, options for expansion or the movement of the accessory structure to an area that meets the setback regulations is very limited. The proposed overhang is a reasonable solution in order to provide protection of the stairs from undesirable weather conditions such as ice, rain and snow. Due to the scope of the project and the proposedchanges tothe structure, the character of the neighborhood is not expected to be negativity affected. Findings of Fact Staff offers the following findings of factfor review: General Findings 1. The property is in the R-2 Single & Two Family Residential Zoning District. 2. The lot is 17,860square feetin size. 3. The existing garageis anon-conforming structure within theR-2Zoning District. 4. The existing garageencroachesapproximately thirty-eight (38) feet andnine (9) inches into the forty (40) foot front yard setback along Lake Johanna Boulevard. 5. The footprint of the existingstructureand the proposed garage is approximately 484 square feet.The overall footprint does not change with the proposed construction. 6. The proposed addition of an overhang along the northern façade of the structurewould not encroach any further into the front yard setbackalong Lake Johanna Boulevardthan the existing structure. 7. The Zoning Code permits detached accessory garages on lakeshore lotsas long as they meet theminimum front yard setback. 8. The proposed overhang adds an additional 72square feetto the area of the roof. 9. The existing and proposed lot coverage meets the requirements of the R-2Single& Two Family Residential Zoning District. 10. The height of the structure would remain the same as the existing structure. 11. Detached garagesor accessory structuresare permitted structures within the R-2Single& TwoFamily Residential Zoning District. 12. Non-conforming structures may be continued through repair, replacement, restoration, maintenance, or improvement. Variance Findings: 1. The proposal is in harmony withthe purpose and intent of the ordinance because the ordinance generallyallows flexibility for unique parcelswhen impacts to surrounding properties are minimized. 2. The proposal is consistent withthe comprehensive plan because it allows the reasonable use of residential property. 3. Accessory buildingsaregenerallypermitted and areasonable use within the R-2Single & Two Family Residential Zoning District. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-020 -Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 6of 8 4. The lot is comparably unique in the City.The property is situated on a lot that slopes significantly from west to east approximately 29 feet,thereforecreating a lot where the placement of an attached or detached garage within the setback requirements is exceptionally difficult. 5. Since the proposed addition would not encroach any furtherinto the front yard setbacks than the existing structure, the construction of this accessory structure (with overhang addition)isunlikely to have a negative impact on the property or the neighborhood. 6. The addition wouldbe visible from neighboringproperties; however,the proposed design and the use of high quality materials for the detached structure should minimize the impacts on surrounding propertyowners. 7. The proposed plans and requested variancesfor the accessory structuredo not appear to be based on economic considerations alone. Staff Recommendation The findings of fact for this variance request support a recommendation for approval.However, if the Planning Commission choosesto make a recommendation for denial,the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval ofthis variance, Staff recommends the following four(4)conditions: 1. That the project shall be completed in accordance with the plans submitted,as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commissionand City Council. 2. That the new structure shall not encroach any further into the front yard setback than that of the existing structure. 3. That the new structure shall not exceed the height of the existing structure, which is based on the vertical distance from grade plane to the average height of the highest roof surfaceas defined by the building code. 4. That the color and roof material of the detached garage shall match or complement the existing primary residential structure, and shall conform to all other requirements in the R-2 Zoning District. Options The findings in this report currentlysupportapproval of this variance. With a motion to deny the variance, the findings must be amended. 1. Recommend Approval with Conditions:Motion to recommend approvalof Planning Case 13-020for a variance at 3324 Lake Johanna Boulevard,based on the findings of fact, the submitted plans, and thefour (4)conditions in the December 4, 2013, planning case report. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-020 -Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 7of 8 2. Recommend Approval as Submitted:Motion to recommend approvalof Planning Case 13- 020 for a variance at 3324 Lake Johanna Boulevard, based on the findings of fact, the submitted plans, as presented in the December 4, 2013, planning case report. 3. Recommend Denial:Motion to recommend denialof Planning Case 13-020 for a variance at 3324 Lake Johanna Boulevard,based on the following findings of fact… 4. Table:Motion to tablePlanning Case 13-020 for avariance at 3324 Lake Johanna Boulevard:a specific reason and/orinformation request should be included with a motion to table. Notice Although a variance does not require a public hearing, apublic meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Resident Comment The Cityhas not received any comments from neighboring residents. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on November4, 2013. Pursuant to Minnesota State Statute, the City must act on this request by January 3, 2013, (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Narrative and Land Use Application B. Survey/Site Plan C. Elevation Concept D. Building Plans E.Photos F. Aerial Map City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-020 -Variance_3324 Lake Johanna BLVD\Memos_Reports_13-020 Page 8of 8 Approved: January 8, 2014 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, DECEMBER 4, 2013 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Clayton Larson called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Clayton Larson, Commissioners Brent Bartel, Janet Stodola (Alternate), Roberta Thompson, Clayton Zimmerman, and Sam Scott (arrived at 6:45 P.M.). Absent: Commissioners Angela Hames and Andrew Holewa. Also present were: City Planner Ryan Streff; Community Development Intern Matthew Bachler; Councilmember Dave McClung; and Community Development Director Jill Hutmacher. APPROVAL OF AGENDA DECEMBER 4, 2013 Chair Larson stated the agenda will stand as published. APPROVAL OF MINUTES October 9, 2013 Planning Commission Regular Meeting Commissioner Zimmerman moved, seconded by Commissioner Thompson, to approve the October 9, 2013, Planning Commission Regular Meeting Minutes as presented. The motion carried unanimously (5-0). November 6, 2013 Planning Commission Regular Meeting Commissioner Bartel moved, seconded by Commissioner Stodola, to approve the November 6, 2013, Planning Commission Regular Meeting Minutes as presented. The motion carried unanimously (5-0). ARDEN HILLS PLANNING COMMISSION December 4, 20132 PLANNING CASES A.Planning Case 13-020; Variance; 3324 Lake Johanna Boulevard Not a Public Hearing City Planner Streff stated the applicant in this case owns the property located at 3324 Lake Johanna Boulevard. The property is zoned R-2 Single & Two Family Residential District and is generally positioned north of Beckman Avenue, south of Stowe Avenue, east of New Brighton Road and west of Lake Johanna. City Planner Streff explained that the applicant is proposing to replace the twenty-two (22) foot by twenty-two (22) foot existing non-conforming accessory structure/detached garage on the property. As proposed, the structure would be rebuilt within its current footprint with a modified roof design and extended roof overhang along the north façade. The overhang is being proposed in order to protect the stairs, which provide access to the dwelling on the property, from undesirable weather conditions such as ice, rain and snow. To provide further protection from unfavorable weather, the applicant is also proposing to add a slated wooden screen that would extend from the overhang. The screen would be suspended from the roofline and anchored to the concrete stairway. The new roofline is also being designed so that the property owner can collect the maximum amount of rainwater for landscaping purposes. City Planner Streff indicated the applicant has submitted a narrative of the proposed addition, a response to the variance evaluation criteria, a survey and a site plan of the property, building elevations and building plans. Site Data Future Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Home Zoning: R-2: Single & Two Family Residential District Size: .41 acres (17,860 square feet) Topography: The property drops approximately 29 feet from west (Lake Johanna Boulevard) to east (Ordinary High Water mark on Lake Johanna). City Planner Streff reviewed the surrounding area, the Plan Evaluation and the Variance Evaluation Criteria. City Planner Streff explained that the existing detached garage is considered a non-conforming structure because of its location within the 40-foot front yard setback and its height based on the vertical distance from grade plane to the average height of the highest roof surface. As indicated on the survey, the structure is approximately fifteen (15) inches from the west property line. The proposed overhang would encroach no further into the setback than the existing structure on the property. A variance is being requested to encroach into the front yard setback in order to construct the four (4) foot stairway overhang along the northern side of the structure. City Planner Streff commented that the existing accessory structure is twenty-two (22) feet by twenty-two (22) feet, an area of 484 square feet. The structure has one (1) foot overhangs on all sides making the area of the roof twenty-four (24) feet by twenty-four (24) feet or an area of 576 square feet. The proposed structure would not increase the footprint of the existing garage; ARDEN HILLS PLANNING COMMISSION December 4, 20133 however, the roof would increase in size due to the addition of the overhang over the stairway. The roof as proposed would be approximately twenty-seven (27) feet by twenty-four (24) feet, an increase of 72 square feet. A variance is being requested to change the design of the roof in order to incorporate the overhang and slated wooden screen. City Planner Streff indicated the property is unique when compared to many properties in Arden Hills because of its topography. From Lake Johanna Boulevard to the High Water Mark on Lake Johanna, the property slopes approximately 29 feet from west to east. Because of this structure to an area that meets the setback regulations is very limited. The proposed overhang is a reasonable solution in order to provide protection of the stairs from undesirable weather conditions such as ice, rain and snow. Due to the scope of the project and the proposed changes to the structure, the character of the neighborhood is not expected to be negativity affected. City Planner Streff provided the Findings of Fact for review: General Findings 1. The property is in the R-2 Single & Two Family Residential Zoning District. 2. The lot is 17,860 square feet in size. 3. The existing garage is a non-conforming structure within the R-2 Zoning District. 4. The existing garage encroaches approximately thirty-eight (38) feet and nine (9) inches into the forty (40) foot front yard setback along Lake Johanna Boulevard. 5. The footprint of the existing structure and the proposed garage is approximately 484 square feet. The overall footprint does not change with the proposed construction. 6. The proposed addition of an overhang along the northern façade of the structure would not encroach any further into the front yard setback along Lake Johanna Boulevard than the existing structure. 7. The Zoning Code permits detached accessory garages on lakeshore lots as long as they meet the minimum front yard setback. 8. The proposed overhang adds an additional 72 square feet to the area of the roof. 9. The existing and proposed lot coverage meets the requirements of the R-2 Single & Two Family Residential Zoning District. 10. The height of the structure would remain the same as the existing structure. 11. Detached garages or accessory structures are permitted structures within the R-2 Single & Two Family Residential Zoning District. 12. Non-conforming structures may be continued through repair, replacement, restoration, maintenance, or improvement. Variance Findings: 1. The proposal is in harmony with the purpose and intent of the ordinance because the ordinance generally allows flexibility for unique parcels when impacts to surrounding properties are minimized. 2. The proposal is consistent with the comprehensive plan because it allows the reasonable use of residential property. 3. Accessory buildings are generally permitted and a reasonable use within the R-2 Single & Two Family Residential Zoning District. ARDEN HILLS PLANNING COMMISSION December 4, 20134 4. The lot is comparably unique in the City. The property is situated on a lot that slopes significantly from west to east approximately 29 feet, therefore creating a lot where the placement of an attached or detached garage within the setback requirements is exceptionally difficult. 5. Since the proposed addition would not encroach any further into the front yard setbacks than the existing structure, the construction of this accessory structure (with overhang addition) is unlikely to have a negative impact on the property or the neighborhood. 6. The addition would be visible from neighboring properties; however, the proposed design and the use of high quality materials for the detached structure should minimize the impacts on surrounding property owners. 7. The proposed plans and requested variances for the accessory structure do not appear to be based on economic considerations alone. City Planner Streff stated the findings of fact for this variance request support a recommendation for approval. However, if the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, Staff recommends the following four (4) conditions: 1. That the project shall be completed in accordance with the plans submitted, as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the new structure shall not encroach any further into the front yard setback than that of the existing structure. 3. That the new structure shall not exceed the height of the existing structure, which is based on the vertical distance from grade plane to the average height of the highest roof surface as defined by the building code. 4. That the color and roof material of the detached garage shall match or complement the existing primary residential structure, and shall conform to all other requirements in the R-2 Zoning District. City Planner Streff reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions. 2. Recommend Approval as Submitted. 3. Recommend Denial. 4. Table. Chair Larson opened the floor to Commissioner comments. Commissioner Bartel asked if the garage door size would be increased. City Planner Streff commented that this was not specified in the request and would not require a variance if the size were altered. ARDEN HILLS PLANNING COMMISSION December 4, 20135 Commissioner Thompson questioned what the height of the new garage would be. City Planner Streff explained that the new garage would be 12 feet 9 inches in height along Lake Johanna Boulevard, which is the height of the existing garage. Commissioner Thompson questioned if the proposed building materials for the garage would match the house. City Planner Streff reported the homeowners would be updating the home to match the proposed building materials that would be used on the garage. Scott BarsnessOtogawa-Anschel Design and Build , , explained how the proposed garage would be refinished. He clarified that the lower portion of the garage would remain in place. The structural concerns were with the second level. He noted a steel beam would be added for support. The proposed building materials were then addressed. Chair Larson reported the applicant was obligated to match or complement the garage building materials to the principle structure. He recommended the applicant review this matter further with staff. Commissioner Bartel expressed concern with the proposed expansion of the garage given the fact the property was on a lake lot. Commissioner Zimmerman appreciated the use of impervious pavers and that the rainwater would be collected for landscaping purposes. Commissioner Stodola stated the aging housing stock in Arden Hills would require updates similar to what was being proposed by the applicant. She encouraged the Commission to be flexible given the fact the City had a large number of non-conforming structure. She supported the proposed design and improvements. Commissioner Scott moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 13-020 for a Variance at 3324 Lake Johanna Boulevard based on the findings of fact and the submitted plans, as amended by the four (4) conditions in the December 4, 2013, report to the Planning Commission. The motion carried unanimously (6-0). Planning Case 13-021; PUD Amendment and Site Plan Review; Boston Scientific; B. 4100 Hamline Avenue N Public Hearing Chair Larson recused himself from discussion on this planning case as his firm was the architect for this project. Community Development Intern Bachler stated that Boston Scientific is requesting a Master Plan PUD (10th) Amendment and Site Plan Review to construct a 1,310 square foot addition to the west side of Building 14, which is located in the northwest quadrant of the Boston Scientific Campus. Building 14 is also identified on the campus Master Plan as Building N. The purpose of ARDEN HILLS PLANNING COMMISSION December 4, 20136 the addition is to house mechanical equipment used for manufacturing. The new system is designed to improve system reliability. Community Development Intern Bachler explained that specific pieces of equipment would include three air compressors, two air dryers, two vacuum pumps, one compressed air storage tank, and one vacuum storage tank. Upon completion of the addition, Boston Scientific will discontinue the use of three pieces of equipment (two vacuum pumps and an air compressor) in the existing mechanical room on the north side of Building 14. One piece of equipment (an air compressor) will be relocated and used in the new addition. Community Development Intern Bachler indicated the single story addition would match the existing adjacent roofline at approximately 22 feet above grade. The structure of the building will be concrete masonry with steel joists and a deck roof structure. EIFS with color and reveal pattern to match the existing construction will be used as the principal exterior finish. Other exterior materials will include prefinished metal building vents and wall capping. Community Development Intern Bachler commented that the existing landscaped area where the addition will be constructed is turf grass. All areas disturbed by the construction will be requirements will be planted in the vicinity of the addition near the western property line. Site Data Future Land Use Plan: Light Industrial and Office Existing Land Use: Light Industrial and Office Zoning: I-1: Limited Industrial / PUD Overlay Size: 92.8 acres Proposed Density: N/A Topography: Level Community Development Intern Bachler reviewed the surrounding area, past Planning Cases for Boston Scientific and the Plan Review. Community Development Intern Bachler explained the Planning Commission must make a finding as to whether or not the proposed PUD Amendment and Site Plan Review at 4100 Hamline Avenue North would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following eight (8) findings of fact for consideration: 1. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 2. The proposed 1,310 square foot addition to Building 14 was not included in the approved Master PUD and an amendment to the PUD is therefore required. 3. The Master PUD requires that a Site Plan Review be applied for prior to the construction of any building or addition. 4. The property is located in the I-1: Limited Industrial District. 5. The proposal is in substantial conformance with the zoning and design standard requirements for the I-1: Limited Industrial District. 6. ARDEN HILLS PLANNING COMMISSION December 4, 20137 7. The proposal is not expected to exceed noise limits set by the Minnesota Pollution Control Agency. 8. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. Community Development Intern Bachler stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North. Staff recommends the following five (5) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A PUD Amendment drafted by the City Attorney shall be executed prior to the issuance of a building permit. 3. The applicant shall acquire a Grading and Erosion Control Permit prior to commencing land disturbing activities on the site. 4. The Master PUD Amendment and Site Plan Review shall automatically expire and become void one (1) year after the date on which the Council granted such approval if work on the project has not begun. 5. If noise from Building 14 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Community Development Intern Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions. 2. Recommend Approval as Submitted. 3. Recommend Denial. 4. Table. Acting Chair Thompson opened the floor to Commissioner comments. Commissioner Zimmerman questioned why the additional two parking spaces were needed. Community Development Intern Bachler explained that based on the proposed use of the area is required. Acting Chair Thompson opened the public hearing at 7:01 p.m. Acting Chair Thompson invited anyone for or against the application to come forward and make comment. ARDEN HILLS PLANNING COMMISSION December 4, 20138 Todd Vanderburgh , 1266 Wayne Ridge Drive, explained that his home abuts the Boston Scientific campus. He expressed concern with the noise levels created at Boston Scientific. He commented that the proposed addition would bring the facility closer to his home. He requested that the noise levels at this site be reviewed. Acting Chair Thompson explained that one of the conditions for approval did address the noise levels on the Boston Scientific campus. There being no additional comment Acting Chair Thompson closed the public hearing at 7:03 p.m. Commissioner Zimmerman understood the noise concerns at this property. It was his understanding that the proposed reconfiguration could minimize the amount of noise coming from the facility. This would greatly benefit the surrounding neighborhood. Judd BraschRSP Architects , , explained he has been working with Boston Scientific for a number of years. He discussed the new equipment that would be added, noting it should be quieter than existing equipment in the building. He explained that Boston Scientific would do its best to contain and control noise within the new addition. He reported measurements were taken earlier that week and the goal would be to reduce or meet the current levels. Commissioner Bartel questioned how the noise levels were tested. Mr. Brasch discussed how the noise levels were captured stating Boston Scientific was currently within the MPCA limits. Commissioner Zimmerman asked if sound-deadening panels would be used. Mr. Brasch indicated a plenum would be used instead to reduce the sound levels. He noted the ducts could be lined to muffle the sound as well. It was his opinion that the noise generated from the site was coming from the roof-mounted units and the equipment located within the proposed addition would not contribute to the noise concerns. Commissioner Stodola inquired if the two new trees could be relocated to provide more screening for the adjacent residents. Mr. Brasch stated there was a bare spot on the landscaping plan, which led to the proposed location. He did not object to moving the trees. Acting Chair Thompson recommended that Mr. Brasch work with the neighbors to find the best location for the two new trees. Commissioner Bartel moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North based on the findings of fact and the submitted plans, as amended by the five (5) conditions in the December 4, 2013, report to the Planning Commission. The motion carried unanimously (5-0) (Chair Larson abstained). ARDEN HILLS PLANNING COMMISSION December 4, 20139 UNFINISHED AND NEW BUSINESS None. REPORTS A.Report from the City Council Councilmember McClung reported that at the November 12, City Council Work Session meeting, Charles Carlson (Senior Manager, BRT Small Starts Metro Transit) presented information on the Snelling Avenue Arterial Bus Rapid Transit (BRT) line, which has been approved by Metro Transit. Ramsey County and the St. Paul Chamber of Commerce have been meeting with Metro Transit and the Metropolitan Council to discuss the possible extension of the Snelling Avenue BRT line from its proposed terminus at the Rosedale Mall to serve the TCAAP site. The extension would run north on Snelling and Hamline Avenues, and could serve University of Northwestern, Bethel University, the County Road E business district, Land Councilmember McClung reported that at the November 18, City Council Work Session, staff presented two concept reviews for projects that have been proposed on County Road E in the B-2 District. The first is a proposed PUD Amendment at 1201 County Road E for a retail building at the corner of County Road E and Lexington Avenue. The property owner has been working closely with Goodwill on the building design and site layout. Staff is expecting to receive an application for the proposal by the deadline date for the January 2014, Planning Commission meeting. Councilmember McClung explained that the second project was a proposed reuse of the and retail center. The applicant plans to make improvements to the bui the existing signage on the property. A concern raised by the Council was the limited number of parking spaces that would be provided for the anticipated uses of the building. Creative Catering has proposed mitigating the parking deficiency by securing shared parking agreements with adjacent properties and others located in the area. Staff has determined that a Site Plan Review application will be required for the proposed reuse of the property. At this time, Creative Catering has not indicated whether they will be submitting an application. Councilmember McClung reported that at the November 25, City Council meeting, the Council approved (5-0) three Ordinances to amend the Zoning Code: Ordinance 2013-010 establishes a new Conservation District, Ordinance 2013-011 establishes a new Parks and Open Space District, and Ordinance 2013-012 amends the existing design standards for the B-2 and B-3 Districts. The Planning Commission reviewed the ordinances at the October 9 and November 6, 2013, meetings and unanimously recommended approval of each. Councilmember McClung stated that the Council reviewed two Site Plan Review applications for the Gradient Financial building at 4105 Lexington Avenue North. The request for a sign standard adjustment allowing for a 126 square foot sign on the northeast wall of the building was approved (5-0). The Council voted to table (5-0) the proposal for an accessory structure that would be located in the northwest corner of the lot. Staff was instructed to work with the ARDEN HILLS PLANNING COMMISSION December 4, 201310 applicant to find an appropriate exterior building material that is compatible with the principle building before bringing this item back to Council. The Planning Commission reviewed these cases at their November 6, 2013, meeting and unanimously recommended approval of each. Councilmember McClung reported that the Council voted to approve (4-1, McClung) Planning Case 13-013 for a conditional use permit to allow Bethel University to use the existing office building at 2 Pine Tree Drive for a higher education use. The Council approved three amendments to the proposal to require Bethel to annually submit a parking plan for City approval; to push back the start of Phase II of the project from 2014 to 2015; and to limit the total classroom space in the building to 19,000 square feet. The Planning Commission reviewed this case at their October 9, 2013, meeting and unanimously recommended approval. Councilmember McClung thanked the Planning Commission for allowing him to serve as the Council Liaison for the past year. He reported that Councilmember Fran Holmes would be acting as the Council Liaison in 2014. B.TCAAP Update Community Development Director Hutmacher reported that in collaboration with the St. Paul Chamber of Commerce, the City held an on- Thursday, November 7. This was a pilot project designed to determine whether the City could reach a younger and more diverse demographic with targeted, on-site events. The twelve participants generally r Comments received included the following: Participants wanted to be able to walk to bars, restaurants, and entertainment venues from their homes, but acknowledged that cars will still be their primary mode of transportation. Participants suggested that a transit center or park and ride should be included to provide transportation options. Participants felt that professionals moving to the area and starting careers would be most interested in townhomes and condominiums, but young families would prefer single-family homes. Participants mostly (but not unanimously) favored public open space over large Participants wanted to minimize their time spent on household chores and maintenance association to take care of mowing and shoveling. When asked how to reach a younger demographic, attendees responded that events such as the makes them want to seek additional opportunities to be involved. Attendees also suggested using social media tools such as Facebook, Instagram, and Linked-In. Community Development Director Hutmacher explained that given the success of the event and the positive feedback received, the City is working with SPACC to schedule additional on- site master planning workshops at major employers in January and February. ARDEN HILLS PLANNING COMMISSION December 4, 201311 Community Development Director Hutmacher stated the Snelling Avenue Arterial Bus Rapid Transit (BRT) route will connect the 46th Street (Blue Line) and the Snelling Avenue (Green Line) light rail stations with Rosedale Mall. Arterial BRT operates in regular traffic without dedicated lanes. Stops are more widely spaced than regular bus routes and bus stops have more amenities such as substantial shelters, ticket vending machines, radiant heat, and real-time bus information. s $25 million cost, Metro Transit has secured $15 million in funding. Pending final funding, Metro Transit plans to construct improvements in 2014 and begin operation of the Snelling Avenue Arterial BRT line in 2015. Community Development Director Hutmacher stated the Metropolitan Council has announced that it will evaluate a future extension of the Snelling Avenue BRT line from Rosedale Mall to TCAAP via Snelling and Hamline Avenues. The extension would run north on Snelling and Hamline Avenues and could serve University of Northwestern, Bethel University, the County to determine the feasibility of BRT extension to TCAAP. Community Development Director Hutmacher reported an open house to gather public feedback on the design options for the Highway 96/I-35W and County Road H/I-35W interchanges was held at the Ramsey County Public Works facility on November 19, 2013. Attendees were encouraged to view the concepts for both interchanges and ask questions of the staff present. The event was well attended with 66 members of the general public signing-in at the welcome table and more who declined to sign-in. Staff were present from Arden Hills, Ramsey County, MnDOT, and Kimley-Horn and Associates. Community Development Director Hutmacher commented a handout was given to attendees that included a general project summary and project timeline. Sixteen boards were displayed showing area constraints, concepts for both interchanges, and a basic overview of TCAAP. Eleven comments were submitted in writing at the open house. The nature of the comments consisted mostly of concerns with bicycle and pedestrian access, access to TCAAP, pros and cons of roundabouts, and the construction impacts of the interchanges. Verbal feedback was generally positive about the momentum to improve the interchanges and raised concerns similar to those submitted in writing. The concept designs are posted on the TCAAP Master Plan page of the City Community Development Director Hutmacher explained that the City Council will review the first Master Plan draft on December 16, 2013. The next TCAAP open house is tentatively scheduled for Wednesday, January 22, 2014. Master Plan consultants will also ask for feedback from the JDA and the Planning Commission on January 6 and 8, 2014, respectively. The final Master Plan and the draft AUAR are both expected to be completed in spring 2014. C.Planning Commission Comments and Requests Chair Larson wished Commissioner Stodola all the best and thanked her for her years of service to the City of Arden Hills. ARDEN HILLS PLANNING COMMISSION December 4, 201312 Commissioner Stodola encouraged other residents of the City to volunteer their time and serve on the Planning Commission. ADJOURN Commissioner Stodola moved, seconded by Commissioner Thompson, to adjourn the December 4, 2013, Planning Commission Meeting at 7:35 p.m. The motion carried unanimously (6-0). % Attachment Lake Johanna The zoning district designations represented on this map correspond to the City of Arden Hills official Zoning Map. ¯ Questions concerning the Zoning Map should be directed to City Hall. Zoning designations are subject to change. Property Boundary Please refer to the Zoning Code for complete information. Map Date: November 27, 2013 P:\GIS_Data\Planning\Planning Cases\2013\PC 13-020 January 13, 2014 Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator Matthew Bachler, Planner I Boston Scientific Corporation 4100 Hamline Avenue North Planned Unit Development Amendment and Site Plan Review Motion to approve Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North, based on the findings of fact and submitted plans, as amended by the five (5) conditions in the January 13, 2014, Report to the City Council. Boston Scientific is requesting a Master PUD Amendment and Site Plan Review to construct a 1,310 square foot addition on the west side of Building 14, which is located in the northwest quadrant of the Boston Scientific Campus. Building 14 is also identified on the campus Master Plan as Building N. The purpose of the addition is to house mechanical equipment used for manufacturing. Specific pieces of equipment would include three air compressors, two air dryers, two vacuum pumps, one compressed air storage tank, and one vacuum storage tank. Upon completion of the addition, Boston Scientific will discontinue the use of three pieces of equipment (two vacuum pumps and an air compressor)inthe existing mechanical room on the north side of Building 14. One piece of equipment (an air compressor)willbe relocated and used in the new addition. Thesingle story addition would match the existing adjacent roofline at approximately 22 feet above grade. The building will be constructed of concrete masonry with steel joists and adeck roof structure. EIFS with color and reveal pattern to match the existing construction will be used City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 1 of 5 as the principal exterior finish. The existing landscaped area where the addition will be constructed is turf grass. All areas disturbed by the construction will be restored to their natural condition. Two spruce trees equivalent to the City the vicinity of the addition near the western property line. The campus Master Plan was originally approved in 2002. A total of 419,500 square feet of building space was proposed for Phase 1, which was scheduled to be completed in 2006. Due to the change in ownership from Guidant to Boston Scientific in 2006, as well as other market conditions, portions of Phase 1 have not been constructed. Two new buildings (L and K) and an addition to Building I were expected to be finished during Phase I. Of this additional building area, only Building L and the Building I addition have been built. Plans for Building K have not yet been submitted. The Master Plan requires a traffic study be completed at the end of Phase 1. Several amendments have been made to Phase 1 since 2002. The Building J addition was moved from Phase 2 to Phase 1 (PC 04-01); however, this addition has not been constructed. Two additions to Building N (14) were also approved for Phase 1 (PC 03-024 and PC 06-033), which were built and added 40,250 square feet to the campus. The City has approved 296,250 square feet of new space since the Master Plan was approved, of which 206,250 square feet have been constructed. PC 03-06L108,000112,000Yes PC 03-07I52,30054,000Yes Not yet submittedK259,2000No PC 06-33N (14) 2,2502,250Yes PC 04-01J80,00090,000No PC 03-24N (14) 38,00038,000Yes Proposed Addition (PC 13-21)N (14)1,3101,310Proposed City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 2 of 5 A full evaluation of the proposal was presented to the Planning Commission at their December 4, 2013, Regular Meeting. The staff report to the Planning Commission regarding this application is included in Attachment E. Noise The Zoning Code does not include specific regulations regarding acceptable levels of noise. However, all properties in the City must meet the noise rules established by the State of based on the land use at the location of the person that hears the noise. The Minnesota Pollution Control Agency (MPCA) has been given statutory authority to enforce the state noise rules. It should be noted that the established state noise level standards preempt any local regulations. Boston Scientific has retained ESI Engineering as an acoustical consultant for the project. The firm has measuredexisting conditions to document baseline noise levels. These measurements were taken on December 3, 2013, and a Summary Report is included in Attachment D. The survey results indicate that the noise from the existing mechanical equipment located in Building 14 meets the MPCA nighttime noise requirements. Boston Scientific has taken several steps to ensure that noise from equipment in the proposed addition will meet MPCA noise requirements. The company will be purchasing new air compressors and vacuum pumps that produce lower levels of noise than the equipment currently being used in Building 14. Equipment in the new mechanical room will also be placed on vibration reducing pads. Design measures included in the construction of the addition will help reduce ambient noise levels. The building walls will be comprised of dense, sound-blocking concrete and sound absorptive duct lining will be used at all ventilation openings to the exterior. Finally, Boston Scientific will perform a noise test following the installation of the new equipment to verify acceptable noise levels. Screening The Zoning Code requires screening to be provided where any business or industrial use is adjacent to a residential zoning district. Anexisting stand of mature coniferous and deciduous trees between Building 14 and property line satisfies this requirement. A 45 foot wide trail corridor located between the boundary of the Boston Scientific campus and the adjacent residential lots provides an additional landscaped buffer. Two Spruce trees would be planted as part of this proposal and would be sited in the vicinity of the addition to provide additional screening along the northwest property line. The landscape plan included in Attachment C indicates the proposed location of these trees. Boston Scientific is planning to discuss the placement of the trees with an adjacent property owner who was in City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 3 of 5 attendance at the Planning Commission Meeting on December 4, 2013. The Planning Commission reviewed Planning Case 13-021 at their December 4, 2013, regular meeting. Minutes from the meeting are included in Attachment F. The Planning Commission offers the following eight (8) findings of fact regarding the case: 1. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 2. The proposed 1,310 square foot addition to Building 14 was not included in the approved Master PUD and an amendment to the PUD is therefore required. 3. The Master PUD requires that a Site Plan Review be applied for prior to the construction of any building or addition. 4. The property is located in the I-1: Limited Industrial District. 5. The proposal is in substantial conformance with the zoning and design standard requirements for the I-1: Limited Industrial District. 6. 7. The proposal is not expected to exceed noise limits set by the Minnesota Pollution Control Agency. 8. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. The Planning Commission reviewed Planning Case 13-021 and unanimously recommends approval (5-0) for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North, based on the findings of fact and submitted plans as presented in the January 13, 2014, Report to the City Council, as amended by the following five (5) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A PUD Amendment drafted by the City Attorney shall be executed prior to the issuance of a building permit. 3. The applicant shall acquire a Grading and Erosion Control Permit prior to commencing land disturbing activities on the site. 4. The Master PUD Amendment and Site Plan Review shall automatically expire and become void one (1) year after the date on which the Council granted such approval if work on the project has not begun. 5. If noise from Building 14 exceeds MPCA noise regulations for residential areas at the City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 4 of 5 property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. A public hearing regarding this planning case was held at the December 3, 2013, Planning Commission Regular Meeting. One resident whose property abuts the Boston Scientific campus expressed concerns that the proposed addition would result in increased noise levels in the adjacent residential district. Staff received one e-mail from a local property owner concerning this application. The correspondence between the resident and staff is included in Attachment G. 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. If the City denies the petitioners request, 4. Table for additional information. The City of Arden Hills received the completed application for this request on November 15, 2013. Pursuant to Minnesota State Statute, the City was required to act on this request by January 14, 2014 (60 days), unless the City provided the petitioner with written reasons for an additional 60 day review period. On November 27, 2013, the City notified the applicant that an additional 60 days for review was needed in order to ensure that the City Council could take action on this item. The extension grants the City until March 4, 2014, to act on this request. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. A. Land Use Application and Supporting Materials B. Site Maps and Photographs C. Plans and Surveys D. ESI Engineering, Boston Scientific Noise Survey Results, December 3, 2013 E. Report to the Planning Commission, December 4, 2013 F. Planning Commission Minutes, December 4, 2013 G. Public Comments City of Arden Hills City Council Meeting for January 13, 2014 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 5 of 5 AttachmentA Boston Scientific Corporation Building 14 Mechanical Addition Land Use Application Narrative November 4, 2013 Boston Scientific would like to request a PUD amendment for an a quadrant of its Arden Hills Campus. The purpose of the addition ongoing manufacturing processes in the building. The proposed addition is 1,310 gross square feet, single-story. The height of the addition shall match the existing adjacent roofline at approximately 22 above grade. The masonry with steel joist and deck roof structure. The exterior finish will be EIFS with color and reveal pattern to match existing adjacent construction. Other exterior louvers and prefinished metal coping. The existing landscaped area at the addition is turf grass. The area disturbed by construction will be restored to its previous condition. Coniferous trees equivalent will be planted in the vicinity of the addition near the west pr November 14, 2013 Addendum #1: Response to City Planners Comments Planner request: <Please provide> a more in-depth narrative describing the use of the new addition and the equipment to be installed. Question: What does the equipment do? The equipment will include: two new air compressors, relocation of one existing compressor (for backup only), two new air dryers, two new vacuum pumps, one compressed air s and one vacuum storage tank. The purpose of the equipment is to and process vacuum to the manufacturing lines in the building. The compressors and pum charge their respective storage tanks and the processes are supp Question: How often will it run? Will it run more than the current equipment? Current State: Compressors: 2 or 3 compressors running wide open during the day (~6:00am-~6:00pm) 1 compressor running wide open the rest of the time (nights and Vacuums: 2 vacuum pumps running wide open during the day (~6:00am-~6:00pm) 1 vacuum pump running wide open the rest of the time (nights and weekends) Boston Scientific Corporation Building 14 Mechanical Addition Land Use Application Narrative November 4, 2013 Future State: Compressors: 1 compressor running at 70% during the day (~6:00am-~6:00pm) (VFD controlled so it only runs as fast as it needs to) 1 compressor running at 20% during off hours (nights and weekend controlled so it only runs as fast as it needs to) Vacuums: 1 vacuum pump running at 70% during the day (~6:00am-~6:00pm) (VFD controlled so it only runs as fast as it needs to) 1 vacuum pump running at 20% during off hours (nights and weeken controlled so it only runs as fast as it needs to) Question: Will the old equipment be removed? Yes, some. One existing compressor will be removed. One will be addition. Two existing vacuum pumps will be removed. Question: Will production increase due to this investment? Not directly. While the new system would be sized to provide for to meet current demand and improve system reliability and redund November 14, 2013 Mr. Ryan Streff City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE:Site Plan Review / PUD Amendment application Boston Scientific: Building 14 Mechanical Addition RSP Commission Number:613102207 Dear Mr. Streff: In the following letter I have individually listed requests for information from your email sent on November 5, 2013 and indicated the response provided to each one. 1.Complete application with signatures. Response:A signed land use application was emailed by Emily Colletti and a check for the required fees was delivered to the City of Arden Hills. 2.More details outlining the breakdown of lot coverage types on the property. Building coverage Parking/road coverage/sidewalks Landscaping coverage Response:The site data summariesondrawing sheet G002 PUD Reference Plan have been revised to indicated the following lot coverage types: Building Area (F.A.R.), Lot Coverage: Building, Lot Coverage: Impervious Surface and Landscape Area. 3.A more in-depth narrative describing the use of the new addition and the equipment to be installed. What does the equipment do? How often will it run? Will it run more than then current equipment? Willthe old equipment be removed? Will production increased do to this investment? Response: The project narrative has been expanded to address the questions about building use and the equipment to be installed. Mr. Ryan Streff November 14, 2013 Page 2 4.Include the distance from the new addition to the property line on the site plan. Response: Drawing 1/A001 has been revised to show the requested dimension. 5.Information on the noise pollution the new addition may or may not create (dispels levels –increase/decrease). Response:Boston Scientific has retained ESI Engineering as an acoustical consultant for the project. ESI will perform the following tasks: a.Measure existing conditions in order to document baseline noise levels. b.Analyze potential noise levels in context of the new equipment and new construction. c.Provide recommendations for how the new construction and equipment installation can be designed to meet MPCA noise requirements. At this time, we expect that ESI’s detailed findings will be available for review by Friday, November 22, 2013. 6.The types of landscaping/screening installed to mitigate the effects of this industrial building from the residential neighborhood to the NW. Response:Theunderlying zoning classification of the property is I-1Limited Industrial. The proposed addition meets the building setback requirement of 50 feet. The point of the proposed addition nearest the property line is 63’-4” away. Design of the addition will match the scale, materials and colors of the existing building construction. An existing landscaped area that includes mature coniferous and deciduous trees lies between the building and the property line. An approximately 45’ wide landscaped walking trail area also buffers the Boston Scientific property from residential lots. 7.Letter or email from Rice Creek Watershed detailing their needs if a permit is required. Response: An email from a plan reviewer at RCWD indicating that no permit is required has been provided. Mr. Ryan Streff November 14, 2013 Page 3 8.Building Elevations showing the proposed addition would be useful. Response: Elevations of the three sides of the addition are provided on drawing sheet A001 Plans & Elevations. I have added a full color elevation of the west side of Building 14 to help illustratethe scale and materials of the addition. Sincerely, Joseph Ford, AIA Project Architect Enclosure(s): Project Narrative, revised Copy of email from RCWD Drawing sheet G002, revised Drawing sheet A001, revised Copy:File(4) Judd Brasch, RSP Architects Emily Colletti, Boston Scientific Joseph Ford From:John Krausert Sent:Wednesday, November 06, 2013 7:30 AM To:Joseph Ford Cc:Judd Brasch FW: Boston Scientific Bldg 14 - Mechanical Addition - RCWD Permit File 13-156R Subject: Joe, We received this confirmation email from RCWD. Please call with questions. John A. Krausert, P.E. Rehder & Associates, Inc. 3440 Federal Drive, Suite 110 Eagan, MN 55122 651-452-5051 FAX: 651-452-9797 jkrausert@rehder.com www.rehder.com From: Chris Buntjer [mailto:cbuntjer@ricecreek.org] Sent: Tuesday, November 05, 2013 4:50 PM To: Nicholas Adam Cc: John Krausert Subject: RE: Boston Scientific Bldg 14 - Mechanical Addition - RCWD Permit File 13-156R Nick, Basedonyourdescriptionoftheprojectandthesubmittedplans,IhavedeterminedthataRCWDpermitwillnotbe 2 requiredfortheproposednew1,300ftbuildingadditionatBuilding14of4100HamlineAveNinArdenHills,MN. 2 Theproposedbuildingadditionwilldisturbanarealessthan10,000ft.Additionally,nowetlandimpactsorfloodplain fillareproposed;therefore,aRCWDpermitisnotrequired. Pleasenotethatthisdecisiondoesnotindemnifyyoufromenforcementactionifthescopeoftheprojectchanges,ora violationofDistrictRulesorotherlawsisfoundtohaveoccurredasaresultofthisproject.Pleasetakecaretoensure thatnosedimentsaredepositeddowngradientofthesite,andthatanysoilsdisturbedduringconstructionare stabilizedwithin14daysofprojectcompletion.Permitsmayberequiredfromotheragenciesincluding,butnotlimited to,theCityofArdenHills. Sincerely, ChrisBuntjer,P.E. TechnicalSpecialist/PermitReviewer 7633983078 From: Nicholas Adam [mailto:NAdam@rehder.com] Sent: Monday, November 04, 2013 10:07 AM To: Chris Buntjer 1 Cc: John Krausert Subject: Boston Scientific Bldg 14 - Mechanical Addition HiChris, Asdiscussedonthephone,attachedarepdfsoftheproposed1,300sfbuildingadditiontoBuilding14attheBoston ScientificCampus.Ihavecloudedtheproposedbuildingadditioninredtomakeiteasiertolocateontheplans.Based onourconversation,itsoundedlikewewillnotneedapermitfromthewatershedforthisprojectsinceweareunder 10,000sfdisturbanceorincreaseinimpervious.Ifthisisstillthecase,woulditbepossibletogetanemailresponse fromyouorthewatersheddistrictthatwecangivetoourclientfortheirfiles. Thankyou. Nick Adam, P.E. Rehder and Associates, Inc. Civil Engineers & Land Surveyors 3440 Federal Drive, Suite 110 Eagan, MN. 55122 Website: www.rehder.com Office: 651.452.5051 Fax: 651.452.9797 TheelectronicdataconveyedbyRehder&Associates,Inc.issentforrecipient(s)referenceonly.Thismaterialiscopyrightprotected.Therecipient(s)agree(s),bytheirreceiptof thiselectronicinformation,tonotaltertheelectronicdata.Further,therecipient(s)agree(s)bytheirreceiptofthisdatathattheinformationcontainedwithinthetransmission maybechangedwithoutnotification.Recipient(s)agree(s)toholdRehder&Associates,Inc.harmlessfromanyandallclaims.Rehder&Associates,Inc.makesnorepresentation orwarranties,expressedorimplied,withrespecttothereuseofthedataprovidedherewith,regardlessofitsformatorthemeansofitstransmission.Thereisnoguaranteeor representationtotheuserastotheaccuracy,currency,suitability,orreliabilityofthisdataforanypurpose.Therecipient(s)accept(s)thedata{ z|andassume(s)allrisks associatedwithitsuse.Byacceptanceofthisdata,therecipient(s)agree(s)nottotransmitthisdataorprovideaccesstoitoranypartofittoanotherpartyunless therecipient(s)shallincludewiththedataacopyofthisdisclaimer.Rehder&Associates,Inc.assumesnoresponsibilityforactualorconsequentialdamageincurredasaresultof anyuser'srelianceonthisdata. 2 AttachmentB 4100 Hamline Avenue North - Boston Scientific 1,030.472,060.9Feet 2,060.9 0 1:12,366 NAD_1983_HARN_Adj_MN_Ramsey_Feet Notes © Ramsey County Enterprise GIS Division Enter Map Description This map is a user generated static output from an Internet mapp is for reference only. Data layers that appear on this map may o accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION eunevA notgnixeL eunevA enilmaH AttachmentD A 4 4 4 4 C 4 4 AttachmentE MEMORANDUM 3.B DATE: December 4, 2013 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Community Development Intern SUBJECT: Planning Case #13-021 - This application requires a PUBLIC HEARING Applicant: Boston Scientific Corporation Property Location: 4100 Hamline Avenue North Request: Planned Unit Development Amendment and Site Plan Review Requested Action The applicant has requested a Planned Unit Development Amendment and Site Plan Review to construct a 1,310 square foot addition to the west side of building 14 on the Boston Scientific Corporation Campus. Background 1.Overview of Request th Boston Scientific is requesting a Master Plan PUD (10) Amendment and Site Plan Review to construct a 1,310 square foot addition to the west side of building 14, which is located in the northwest quadrant of the Boston Scientific Campus. Building 14 is also identified on the campus Master Plan as Building N. The purpose of the addition is to house mechanical equipment used for manufacturing. The new system is designed to improve system reliability. Specific pieces of equipment would include three air compressors, two air dryers, two vacuum pumps, one compressed air storage tank, and one vacuum storage tank. Upon completion of the addition, Boston Scientific will discontinue the use of three pieces of equipment (two vacuum pumps and an air compressor) in the existing mechanical room on the north side of Building 14. One piece of equipment (an air compressor) will be relocated and used in the new addition. The single story addition would match the existing adjacent roofline at approximately 22 feet above grade. The structure of the building will be concrete masonry with steel joists and a deck City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 1 of 9 roof structure. EIFS with color and reveal pattern to match the existing construction will be used as the principal exterior finish. Other exterior materials will include prefinished metal building vents and wall capping. The existing landscaped area where the addition will be constructed is turf grass. All areas disturbed by the construction will be restored to their natural condition. Two spruce trees near the western property line. 2.Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use Low Density Residential, R-1: Single Family Residential, Single Family Residential, North Light Industrial and Office I-1: Limited Industrial Office Light Industrial and Office, I-1: Limited Industrial, Office, Utility, South High Density Residential R-4: Multiple Dwelling Multiple Family Residential PUD (Townhouses & Offices)/ Single Family Detached East RL-Residential / Office / R-3:Multiple Dwelling Residential / Office / Multiple (Shoreview) RH- Residential Residential Family West Low Density Residential R-1: Single Family Residential Single Family Residential 3.Site Data Future Land Use Plan: Light Industrial and Office Existing Land Use: Light Industrial and Office Zoning: I-1: Limited Industrial / PUD Overlay Size: 92.8 acres Proposed Density: N/A Topography: Level 4.Past Boston Scientific Planning Cases The City has reviewed the following requests for this property: Planning Case # Request Comments CC Action 08-032 Permit Extension Temporary Walkway 11/24/08 (A) Master Plan PUD 9th Nitrogen storage tank and 08-025 10/27/08 (A) Amendment liquid nitrogen vaporizer City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 2 of 9 th Master Plan PUD 8 2,250 square foot addition 06-033 11/27/06 (A) Amendment to Building N th Master Plan PUD 7 10,225 square foot addition 08/28/06 (A) - 06-024 Amendment to Building N Expired th Master Plan PUD 6 06-010 Parking Modifications 04/24/06 (A) Amendment Installation of nitrogen th Master Plan PUD 5 04-018 generator, vaporizers, and 10/25/04 (A) Amendment 50-foot tall storage tank th Master Plan PUD 4 04-017 Parking Modifications 07/12/04 (A) Amendment Satellite antennae for 04-013 Special Use Permit 07/12/04 (A) Building L 04-004 Site Plan Review Temporary Walkway 02/23/04 (A) rd Master Plan PUD 3 Moving Addition J from 04-001 Amendment and Final Phase 2 to Phase 1 and 02/23/04 (A) PUD slightly larger Addition J nd Master Plan PUD 2 Site layout change to allow 03-025 09/29/03 (A) Amendment for Building N Addition 03-024 Site Plan Review Building N Addition 09/29/03 (A) 03-023 Site Plan Review Parking Ramp #1 09/29/03 (A) 03-007 Site Plan Review Building Addition I 03/31/03 (A) 03-006 Site Plan Review Building L 03/31/03 (A) st Master Plan PUD 1 Site layout changes to 03-005 03/31/03 (A) Amendment Buildings I, K, L, and M 03-004 Final Plat Final Plat and Vacation 06/30/03 (A) Master Plan PUD, Guidant 3-phase Master 02-025 11/12/02 (A) Preliminary Plat Plan and Preliminary Plat Lexington Avenue and 01-025 Sign Variances 09/24/01 (A) Water Tower Signage 5.Boston Scientific Master Plan The campus Master Plan was originally approved in 2002. A total of 419,500 square feet of building space was proposed for Phase 1, which was scheduled to be completed in 2006. Due to the change in ownership from Guidant to Boston Scientific in 2006, as well as other market conditions, portions of Phase 1 have not been constructed. Two new buildings (L and K) and an City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 3 of 9 addition to Building I were expected to be finished during Phase I. Of this additional building area, only Building L and the Building I addition have been built. Plans for Building K have not yet been submitted. The Master Plan requires a traffic study be completed at the end of Phase 1. The Building J addition (90,000 square feet) was moved from Phase 2 to Phase 1 (PC 04-01); however, this addition has not been constructed. Two additions to Building N (14) were also approved for Phase 1 (PC 03-024 and PC 06-033), which added 40,250 square feet to the campus. Since the Master Plan was approved in 2002, the City has approved 296,250 square feet of new space, of which 206,250 square feet have been constructed. As noted above, Phase 1 originally proposed 419,500 square feet of new space. Master Plan - Approved Planning CaseBuildingPhase 1 (s.f.)Size (s.f.)Built (s.f.) PC 03-06 L108,000112,000Yes PC 03-07 I52,30054,000Yes Not yet submittedK259,2000No Original Phase 1 Subtotal 419,500166,000166,000 PC 06-33N (14) 2,2502,250Yes PC 04-01 J80,00090,000No PC 03-24N (14) 38,00038,000Yes Amended Phase 1 Subtotal 120,250130,25038,000 Phase 1 Original and Amended Total539,750296,250206,250 Proposed Addition (PC 13-21)N (14)1,3101,310Proposed Final Total 541,060297,560206,250 Plan Review 1.Zoning Meets Requirement The Boston Scientific campus is located in the I-1: Limited Industrial Zoning District. The approved Master Plan PUD for the property acts as an additional governing document for the campus. The proposed addition would meet the requirements of the underlying zoning district as well as the Master Plan. The addition would be setback 63 feet and 4 inches from the northwest property line. A minimum setback of 50 feet is required in the Master Plan. The height of the addition would be approximately 22 feet tall, which is less than the 35 foot height limit in the I-1 Zone. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 4 of 9 2.Landscape Lot Area Meets requirement Boston Scientific Campus: 92.8 Acres (4,042,646 square feet) I-1 Criteria Existing Proposed: (Square Feet) (%) (Square Feet) (%) (Square Feet) (%) 1,418,030 35% Min 2,157,177 53.36 2,155,600 53.32 The proposal is in conformance with the landscape lot area requirements and the impervious surface limits for the I-1 Zone. 3.Landscaping Requirements Meets requirement Since the proposal includes additional building space, the ements apply for this case (Zoning Code, 1325.05 Subd. 1 Landscaping). The minimum landscape requirements are determined based on the gross square footage of new building space. In this case, the applicant would be required to provide 4.1 caliper inches of trees (1,310 square feet / 320 = 4.1). Boston Scientific has proposed planting two Black Hills Spruce trees totaling 6.6 caliper inches of trees in the vicinity of the addition adjacent to the northwest property line. 4.Aesthetics Meets requirement The exterior finish of the addition would be comprised of EIFS with color and reveal pattern to match the existing construction. Other exterior materials will include prefinished metal building vents and wall capping. The applicant has provided a color rendering of the proposed building elevations (Attachment C). The I-1 Zone does not have specific guidelines for building materials. Under Section 1325.05 Subd. 6 of the Zoning Code, the Planning Commission is instructed to consider if the appearance of a proposed structure would cause substantial depreciation in the property values in the surrounding area or to unreasonably detract from the appearance of the area. 5.Parking Meets requirement with Proof of Parking Plan Based on the proposed use of the addition (Other Business and Industry), one parking space for each 1,000 square feet of floor area is required. In this case, two additional parking spaces would need to be provided. No new parking spaces are being proposed with the application. The Boston Scientific campus currently has a parking deficit of 610 spaces based on Zoning Code requirements. With the proposed addition, this number would increase to 612 spaces. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 5 of 9 Boston Scientific has acknowledged that existing parking on the property satisfies the current parking demand on the campus. They have proposed that the net deficit of parking spaces be (Attachment C) that could be built in the event that additional parking was needed. 6.Traffic, Access, and Circulation Meets requirement The proposed addition is unlikely to have a significant impact on internal campus circulation or traffic conditions in the surrounding area. Since the total amount of building space proposed in Phase 1 has not been reached, the current proposal does not warrant a traffic study. A study to determine if any road improvements are needed will be required before the campus exceeds the proposed 419,500 square feet in Phase 1. 7.Lighting Meets requirement There are no proposed changes to the lighting on Building 14 that would impact neighboring properties. 8.Grading and Utilities Meets requirement The City Engineer has reviewed the proposal and determined that a Grading and Erosion Control permit will be required. Boston Scientific has submitted a copy of the civil drawing for the Grading, Drainage, and Erosion Control Plan (Attachment C). If the PUD Amendment and Site Plan Review are approved, the applicant will move forward with submitting the Grading and Erosion Control Permit application. The Rice Creek Watershed District has also reviewed the project and determined that a RCWD permit will not be necessary because the building addition would disturb an area of less than 10,000 square feet. 9.Screening & Noise Meets Requirements The Zoning Code requires screening to be provided where any business or industrial use is adjacent to a residential zoning district. The existing stand of mature coniferous and deciduous trees between Building 14 and the property line satisfies this requirement. An approximately 45 foot wide trail corridor located between the boundary of the Boston Scientific campus and the adjacent residential lots provides an additional landscaped buffer. The applicant has retained ESI Engineering as an acoustical consultant for the project. The firm will measure existing conditions to document baseline noise levels, analyze potential noise levels in the context of the new equipment and construction, and provide recommendations for how Boston Scientific can meet the Minnesota Pollution Control Agency noise requirements. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 6 of 9 The Zoning Code does not include specific regulations regarding acceptable levels of noise. However, all properties in the City must meet the noise rules established by the State of land use at the location of the person that hears the noise. The Minnesota Pollution Control Agency has been given statutory authority to enforce the State noise rules. 10.Additional Review The City Engineer and Building Official have reviewed the application and do not have any additional comments. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed PUD Amendment and Site Plan Review at 4100 Hamline Avenue North would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following eight (8) findings of fact for consideration: 1. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 2. The proposed 1,310 square foot addition to Building 14 was not included in the approved Master PUD and an amendment to the PUD is therefore required. 3. The Master PUD requires that a Site Plan Review be applied for prior to the construction of any building or addition. 4. The property is located in the I-1: Limited Industrial District. 5. The proposal is in substantial conformance with the zoning and design standard requirements for the I-1: Limited Industrial District. 6. 7. The proposal is not expected to exceed noise limits set by the Minnesota Pollution Control Agency. 8. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 7 of 9 Resident Comments Staff has received one e-mail from a local property owner regarding this planning case. The correspondence between the property owner and staff is included in Attachment D. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North. Staff recommends the following five (5) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A PUD Amendment drafted by the City Attorney shall be executed prior to the issuance of a building permit. 3. The applicant shall acquire a Grading and Erosion Control Permit prior to commencing land disturbing activities on the site. 4. The Master PUD Amendment and Site Plan Review shall automatically expire and become void one (1) year after the date on which the Council granted such approval if work on the project has not begun. 5. If noise from Building 14 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North based on the findings of fact and the submitted plans as amended by the five (5) conditions in the December 4, 2013, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 13- 021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North based on the findings of fact and the submitted plans in the December 4, 2013, Report to the Planning Commission. City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 8 of 9 3. Recommend Denial: Motion to recommend denial of Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on November 15, 2013. Pursuant to Minnesota State Statute, the City must act on this request by January 14, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Supporting Materials B. Site Maps and Photographs C. Plans and Surveys D. Public Comments City of Arden Hills Planning Commission Meeting for December 4, 2013 P:\Planning\Planning Cases\2013\PC 13-021 - PUD Amendment - Boston Scientific\Memos_Reports_13-021 Page 9 of 9 AttachmentF Approved: January 8, 2014 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, DECEMBER 4, 2013 6:30 P.M. - ARDEN HILLS CITY HALL Planning Case 13-021; PUD Amendment and Site Plan Review; Boston Scientific; A. 4100 Hamline Avenue N Public Hearing Chair Larson recused himself from discussion on this planning case as his firm was the architect for this project. Community Development Intern Bachler stated that Boston Scientific is requesting a Master Plan PUD (10th) Amendment and Site Plan Review to construct a 1,310 square foot addition to the west side of Building 14, which is located in the northwest quadrant of the Boston Scientific Campus. Building 14 is also identified on the campus Master Plan as Building N. The purpose of the addition is to house mechanical equipment used for manufacturing. The new system is designed to improve system reliability. Community Development Intern Bachler explained that specific pieces of equipment would include three air compressors, two air dryers, two vacuum pumps, one compressed air storage tank, and one vacuum storage tank. Upon completion of the addition, Boston Scientific will discontinue the use of three pieces of equipment (two vacuum pumps and an air compressor) in the existing mechanical room on the north side of Building 14. One piece of equipment (an air compressor) will be relocated and used in the new addition. Community Development Intern Bachler indicated the single story addition would match the existing adjacent roofline at approximately 22 feet above grade. The structure of the building will be concrete masonry with steel joists and a deck roof structure. EIFS with color and reveal pattern to match the existing construction will be used as the principal exterior finish. Other exterior materials will include prefinished metal building vents and wall capping. Community Development Intern Bachler commented that the existing landscaped area where the addition will be constructed is turf grass. All areas disturbed by the construction will be requirements will be planted in the vicinity of the addition near the western property line. Site Data Future Land Use Plan: Light Industrial and Office Existing Land Use: Light Industrial and Office Zoning: I-1: Limited Industrial / PUD Overlay Size: 92.8 acres ARDEN HILLS PLANNING COMMISSION December 4, 20132 Proposed Density: N/A Topography: Level Community Development Intern Bachler reviewed the surrounding area, past Planning Cases for Boston Scientific and the Plan Review. Community Development Intern Bachler explained the Planning Commission must make a finding as to whether or not the proposed PUD Amendment and Site Plan Review at 4100 Hamline Avenue North would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following eight (8) findings of fact for consideration: 1. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 2. The proposed 1,310 square foot addition to Building 14 was not included in the approved Master PUD and an amendment to the PUD is therefore required. 3. The Master PUD requires that a Site Plan Review be applied for prior to the construction of any building or addition. 4. The property is located in the I-1: Limited Industrial District. 5. The proposal is in substantial conformance with the zoning and design standard requirements for the I-1: Limited Industrial District. 6. 7. The proposal is not expected to exceed noise limits set by the Minnesota Pollution Control Agency. 8. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. Community Development Intern Bachler stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North. Staff recommends the following five (5) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A PUD Amendment drafted by the City Attorney shall be executed prior to the issuance of a building permit. 3. The applicant shall acquire a Grading and Erosion Control Permit prior to commencing land disturbing activities on the site. 4. The Master PUD Amendment and Site Plan Review shall automatically expire and become void one (1) year after the date on which the Council granted such approval if work on the project has not begun. 5. If noise from Building 14 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant ARDEN HILLS PLANNING COMMISSION December 4, 20133 shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Community Development Intern Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions. 2. Recommend Approval as Submitted. 3. Recommend Denial. 4. Table. Acting Chair Thompson opened the floor to Commissioner comments. Commissioner Zimmerman questioned why the additional two parking spaces were needed. Community Development Intern Bachler explained that based on the proposed use of the area is required. Acting Chair Thompson opened the public hearing at 7:01 p.m. Acting Chair Thompson invited anyone for or against the application to come forward and make comment. Todd Vanderburgh , 1266 Wayne Ridge Drive, explained that his home abuts the Boston Scientific campus. He expressed concern with the noise levels created at Boston Scientific. He commented that the proposed addition would bring the facility closer to his home. He requested that the noise levels at this site be reviewed. Acting Chair Thompson explained that one of the conditions for approval did address the noise levels on the Boston Scientific campus. There being no additional comment Acting Chair Thompson closed the public hearing at 7:03 p.m. Commissioner Zimmerman understood the noise concerns at this property. It was his understanding that the proposed reconfiguration could minimize the amount of noise coming from the facility. This would greatly benefit the surrounding neighborhood. Judd BraschRSP Architects , , explained he has been working with Boston Scientific for a number of years. He discussed the new equipment that would be added, noting it should be quieter than existing equipment in the building. He explained that Boston Scientific would do its best to contain and control noise within the new addition. He reported measurements were taken earlier that week and the goal would be to reduce or meet the current levels. Commissioner Bartel questioned how the noise levels were tested. ARDEN HILLS PLANNING COMMISSION December 4, 20134 Mr. Brasch discussed how the noise levels were captured stating Boston Scientific was currently within the MPCA limits. Commissioner Zimmerman asked if sound-deadening panels would be used. Mr. Brasch indicated a plenum would be used instead to reduce the sound levels. He noted the ducts could be lined to muffle the sound as well. It was his opinion that the noise generated from the site was coming from the roof-mounted units and the equipment located within the proposed addition would not contribute to the noise concerns. Commissioner Stodola inquired if the two new trees could be relocated to provide more screening for the adjacent residents. Mr. Brasch stated there was a bare spot on the landscaping plan, which led to the proposed location. He did not object to moving the trees. Acting Chair Thompson recommended that Mr. Brasch work with the neighbors to find the best location for the two new trees. Commissioner Bartel moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North based on the findings of fact and the submitted plans, as amended by the five (5) conditions in the December 4, 2013, report to the Planning Commission. The motion carried unanimously (5-0) (Chair Larson abstained). AttachmentG