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HomeMy WebLinkAbout01-27-14-R-- Dave McClung Ed Werner www.cityofardenhills.org Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF AGENDA Public inquiries/informational is an opportunity for citizens to bring to the Councils attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 2.A.Recognition Of Years Of Service And Employee Of The Year Mayor Grant Documents:MEMO.PDF STAFF COMMENTS 3.A.TCAAP Update Jill Hutmacher, Community Development Director Documents:MEMO.PDF APPROVAL OF MINUTES 4.A.Approval Of Minutes November 25, 2013, Regular City Council December 9, 2013, Regular City Council December 16, 2013, Work Session Documents:R.PDF,R.PDF,WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 5.A.Claims And Payroll Ashley Bertrand, Accounting Analyst Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF 5.B.Pay Equity Report Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF Resolution Appointing Commission And Committee Chairs Amy Dietl, City Clerk Documents:MEMO.PDF,ATTACHMENT A.PDF Planning Case 14 Boston Scientific Temporary Walk Way Extension Ryan Streff, City Planner Documents:CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF 5.E.Purchase Of Central File Storage System Amy Dietl, City Clerk Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF 5.F.Planning Commission Alternate Position Appointment Mayor Grant Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding 7.A.Round Lake Road Area Improvements Public Hearing Approve Resolution 2014 Approve Resolution 2014 Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF 7.B.City's Prioritized Bridge Replacement List Public Hearing Approve Resolution 2014 Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF NEW BUSINESS 8.A.Planning Case 13023 Arden Village Site Plan Review Sign Standard Adjustment Ryan Streff, City Planner Documents:CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF 8.B.Planning Case 13017 Goodwill PUD Amendment Matthew Bachler, Associate Planner Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF UNFINISHED BUSINESS Special City Council Work Session to follow the Regular City Council Meeting PUBLIC INQUIRIES/INFORMATIONAL ITEM 2A MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Recognition of Years of Service and Employee of the Year Background The City Council of Arden Hills encourages and supports recognizing employees who make significant contributions to the City. At a September 1994 meeting, the City Council adopted Resolution No. 94-47, establishing an Employee Recognition Committee (ERC). The ERC then recommended a list of programs to recognize employees for: years of service, exceptional performance and retirement. In June of 2005, the Employee Recognition Policy was established. The 2013 ERC was made up of the following employees: Sue Iverson, Sara Grant, Amy Dietl, Pang Silseth and Dave Winkel and Brenda Holden as the Council representative. Employee of the Year The purpose of selecting an Employee of the Year is to reward employees who are judged by their co-workers to be deserving of special recognition for their accomplishments and contributions to the City. The ERC (including Councilmember Brenda Holden as the Council representative) met and followed the procedure below to determine the City of Arden Hills 2013 Employee of the Year: Each employee was given the opportunity to nominate a City employee for Employee of the Year. The following categories represented areas which are used to determine an Employee of the Year. Each nomination must relate to either one of the categories, and shall include a description detailing the reason for the nomination. Exceptional Performance 1.- Consistent high-level of dependability, reliability, responsibility and integrity over a period of employment with the City are items measured in this category. Recognition is given to high quality, ongoing and consistent dedication to the City. This category also recognizes individuals who consistently project a positive image of the City and its services to his/her co-workers and the general public. 12 Page of Significant Accomplishment 2.- Often an employee is charged with the responsibility or assumes the responsibility of completing a significant goal, activity, or project. Frequently the completion of such a project has a major impact on the operations of the department or the City as a whole. This category recognizes employees for such accomplishments. The ERC announced the Employee of the Year at an all employee luncheon on Thursday, January 23, 2014. The 2013 Employee of the Year is Pam Sweeney of the Finance and Administrative Services Department. The following are a few of the comments included on the nomination for Pam: Pam Sweeney Finance and Administrative Services Department, Customer Service Representative Consistently dependable and reliable in her duties to the City of Arden Hills. Very dedicated to both its staff and citizens of the community and puts forward her best efforts in dealing with the public. First point of contact for most calls and inquiries to the City. Among the longest tenured employees of the City with the exception of Public Works. Takes great pride in her job. Good example of professionalism of the City to the public. Taken on the challenge to be a team player who minimizes negative aspects of office environment. Has chosen to set a good example for others by keeping a positive attitude and be influential in improving departmental issues negative and stressful situations. Remembers and addresses people by their names; even those who are not regular visitors at City Hall. Recognition for Years of Service The Employee Recognition Committee recognized two individuals for Years of Service. The policy states that employees shall be recognized for every five (5) years of employment with the City. Employees shall receive a certificate from the City recognizing them for their years of service. The following employees were awarded certificates for achieving these milestones during 2013 and recognized on Thursday, January 23, 2014, at the all employee luncheon: Sherri Eisenbraun 5 years of service Dave Winkel 35 years of service Requested Council Action The Employee of the Year and Service Award Recipients meeting to receive their awards from the Mayor. Photographs will be taken at that time. 22 Page of STAFF COMMENTS 3A MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: TCAAP Update The second TCAAP Open House was held on Wednesday, January 22, 2014. Despite the frigid weather, it was a successful event with over 100 people attending. The boards displayed at the omments on the draft master plan are being compiled by the master planning consultants and will be presented to the City Council at a future meeting. Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 25, 2013 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:01 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Community Development Intern Matthew Bachler; City Planner Ryan Streff; City Attorney Joel Jamnik; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 9B under Unfinished Business be moved to the Consent Agenda as Item 5K. Councilmember Holden requested Item 5H be removed from the Consent Agenda for discussion as Item 6A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson , 3377 North Snelling Avenue, presented the Council with a letter expressing his concern communication. He provided suggestions on how the Council could better communicate with the residents of Arden Hills. His first recommendation would be to broadcast the Council work session meetings for the public to view. In addition, the ARDEN HILLS CITY COUNCIL NOVEMBER 25, 20132 microphone available for public comment should be replaced. He suggested that the City News section on the main page of website be updated more frequently and include more information. He also recommended a breaking news He proposed the Council provide the public greater information through the City newsletter. He encouraged the Council to take an ADD (Announce, Discuss and Decide) approach with the public. Mr. Larson discussed the proposed franchise fee. He stated that a franchise fee is tax regressive and it would not be deductible for residents. He recommended that the levy be increased and that the franchise fee not proceed. 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated that the Snelling Avenue Arterial Bus Rapid Transit (BRT) route, which will connect the 46th Street (Blue Line) and the Snelling Avenue (Green Line) light rail stations with Rosedale Mall, is tentatively scheduled to begin operations in 2015. Stops on the BRT routes are more widely spaced than regular bus routes and bus stops have more amenities such as substantial shelters, ticket vending machines, radiant heat, and real-time bus information. Community Development Director Hutmacher explained that the Metropolitan Council has announced that it will evaluate a future extension of the Snelling Avenue BRT line from Rosedale Mall to TCAAP via Snelling and Hamline Avenues. The extension would run north on Snelling and Hamline Avenues and could serve University of Northwestern, Bethel University, the County to determine the feasibility of BRT extension to TCAAP. Community Development Director Hutmacher reported that an open house to gather public feedback on the design options for the Highway 96/I-35W and County Road H/I-35W interchanges was held at the Ramsey County Public Works facility on November 19, 2013. Attendees were encouraged to view the concepts for both interchanges and ask questions of the staff present. The event was well attended with 66 members of the general public signing in at the welcome table in addition to more who were in attendance but opted to not sign-in. Staff was present from Arden Hills, Ramsey County, MnDOT, and Kimley-Horn and Associates. Community Development Director Hutmacher reported a handout was given to attendees that included a general project summary and project timeline. Sixteen boards were displayed showing area constraints, concepts for both interchanges, and a basic overview of TCAAP. Eleven comments were submitted in writing at the open house. The nature of the comments consisted mostly of concerns with bicycle and pedestrian access, access to TCAAP, pros and cons of roundabouts in general, and the construction impacts of the interchanges. Verbal feedback was generally positive about the momentum to improve the interchanges and raised concerns similar to those submitted in writing. The concept designs are posted on the TCAAP Master Plan page of ARDEN HILLS CITY COUNCIL NOVEMBER 25, 20133 Community Development Director Hutmacher stated City Council review of the first Master Plan draft is scheduled for December 16, 2013. The next TCAAP open house is tentatively scheduled for Wednesday, January 22, 2014. Master Plan consultants will also ask for feedback from the JDA and the Planning Commission on January 6 and 8, 2014, respectively. The final Master Plan and the draft AUAR are both expected to be completed in spring 2014. Councilmember Holmes asked how the Council could access and review the agendas and minutes of the JDA. Community Development Director Hutmacher explained that all of this information is posted meeting. B. Transportation Update Public Works Director Maurer provided the Council with an update on the US 10 and Highway 96 road construction project. He explained that all access lanes have been opened and Lake Shore Place has been temporarily paved. Mayor Grant asked when the barrels along Highway 96 would be removed. Public Works Director Maurer anticipated that the barrels will be removed the week after Thanksgiving. Councilmember McClung expressed concern with the flashing red lights at Round Lake Road. He stated that the flashing lights at this intersection could cause traffic accidents. Public Works Director Maurer reported that he will speak with MnDOT regarding this matter. Councilmember Werner stated that he appreciates that the US 10 and Highway 96 interchange roadway improvements are completed. He explained that the new roadways are a huge improvement over the old intersection. 4. APPROVAL OF MINUTES A.September 16, 2013, Work Session B.September 30, 2013, Work Session C.September 30, 2013, Regular D.October 14, 2013, Work Session E.October 14, 2013, Regular MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the September 16, 2013, work session; September 30, 2013, work session; September 30, 2013, regular City Council; October 14, 2013, work session; and the October 14, 2013, regular City Council meeting minutes as presented. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL NOVEMBER 25, 20134 5. CONSENT CALENDAR A.Motion to Approve Consent Agenda Item - Claims and Payroll B.Motion to Approve Cancellation of December 30, 2013, City Council Meeting C.Motion Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust for 2014 D.Motion to Approve Planning Case 13-004 Zoning Amendment Ordinance 2013-010 Conservation District and Ordinance 2013-011 Parks and Open Space E.Motion to Approve Planning Case 13-014 Lexington Station PUD Amendment Agreement F.Motion to Adopt Resolution 2013-040 Authorizing the Application for Recycling SCORE Grant Funds from Ramsey County G.Motion to Adopt Resolution 2013-041 Setting the 2014 Recycling Fee H.Motion to Approve 2014 Tree Removal Contract I.Motion to Acknowledge the Application of Catholic United Financial for an Exempt Permit to Conduct a Raffle J.Motion to Approve Planning Case 12-019 County Road E E Street Flats Certificate of Completion K.Motion to Approve Planning Case #13-007 B-2 and B-3 Design Standards MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the Consent Calendar as amended removing Item H, adding Item K and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A.2014 Tree Removal Contract Public Works Director Maurer stated that this item was originally on the November 12, 2013, Council agenda. At that meeting, staff was directed to negotiate a better price for private citizens for the treatment of Ash trees. This task has been completed by staff and the improved rates are included in the 2014 tree removal contract being presented to the Council this evening. Councilmember Holden expressed concern with having the requirement that all Ash trees within the City will be treated by this one proposed contractor. Public Works Director Maurer commented that the negotiated rate was an option for homeowners. Residents may contact any tree vendor to have their Ash trees treated. Mayor Grant discussed the treatment for Emerald Ash Borer noting that the City negotiated a great rate for residents interested in treating their trees. He encouraged the City to get the word ARDEN HILLS CITY COUNCIL NOVEMBER 25, 20135 MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to award the 2014 Tree Removal Contract to Precision Land and Tree. The motion carried (5-0). 7. PUBLIC HEARINGS None. 8. NEW BUSINESS A. Planning Case 13-018 Gradient Financial Site Plan Review Sign Standard Adjustment City Planner Streff reported that this request would allow for a deviation from the Sign Code to increase the amount of wall signage on the Gradient Financial Building from sixty (60) square feet to one hundred and twenty-six (126) square feet. City Planner Streff explained that Gradient Financial has expressed concerns about the visibility of their corporate headquarters located at the corner of Lexington Avenue and County Road F. The applicant has stated that the sixty (60) square feet of wall signage that is allowed by the Code for Sign District 6 is not proportionately adequate for a structure of this size and corner lot location along two main roadways. By increasing the amount of wall signage the applicant is hoping to improve the overall appearance of the building while increasing its visibility to the traveling public. City Planner Streff stated that in order to address this concern, Gradient Financial is proposing to increase the amount of permitted wall signage by sixty-six (66) square feet for a total of one hundred and twenty-six (126) square feet. At this time, the applicant is proposing one (1) wall sign that would measure approximately twenty-one (21) feet by six (6) feet, an area of one hundred and twenty-six (126) square feet. The proposed sign would be positioned on the northeast side of the building, being primarily visible by traffic traveling north on Lexington Avenue. City Planner Streff indicated that the proposed non-illuminated wall sign would be designed with reverse channel letters constructed with aluminum and painted dark bronze. Fourteen (14) individual letters, each being two (2) feet in height, formin installed and individually fastened to the exterior of the building. In addition to this lettering, a sign measuring six (6) feet wide by six (6) feet in City Planner Streff reviewed the Plan Evaluation and existing signage. He explained that the Planning Commission reviewed this application at their November 6, 2013, meeting and have offered the following findings consideration: 1. The property is located in the I-1 Limited Industrial District. 2. The property is located in Sign District 6. 3. In Sign District 6, wall signage up to sixty (60) square feet and freestanding signage up to forty-five (45) square feet is permitted. ARDEN HILLS CITY COUNCIL NOVEMBER 25, 20136 4. Gradient Financial is proposing one (1) wall sign on the northeast corner of the building. 5. The proposed signs would measure approximately twenty-one (21) feet by six (6) feet, an area of 126 square feet. 6. The proposed sign would display the Gradient logo and the text for Gradient Center with non-illuminated reverse channel letters. 7. The proposed sign is made from high quality materials that will accent the existing building façade. 8. Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 9. The proposed sign at 126 square feet is proportionate to the size of the principal structure. 10. The sign adjustment will not result in a sign that is inconsistent with the purpose I-1 Limited Industrial District. 11. Increasing the amount of wall signage would not have a negative impact on adjacent properties or the City as a whole. City Planner Streff indicated that the Planning Commission reviewed Planning Case #13-018 and unanimously recommends approval of the Site Plan Review and Sign Standard Adjustment at 4105 Lexington Avenue North, based on the findings of fact and the submitted plans as presented in the November 25, 2013, Report to the City Council, as amended by the following four (4) conditions: 1.That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.That one (1) wall sign up to 126 square feet in size shall be permitted. No additional wall signage shall be allowed. 3.That the wall sign shall be comprised of individual cut letters and shall not extend more than twelve (12) inches from the wall they are attached to. 4.That the applicant shall apply for a sign permit prior to the installation of the sign. Mayor Grant asked for comments or questions from the Council. Councilmember Holden did not feel the new sign and letters were proportional to the size of the building. Mayor Grant questioned the height of the letters on Arden Woods. City Planner Streff explained that the Arden Woods letters were approximately two feet in height, which was the same as the proposed letters for Gradient Center. Councilmember Holmes asked if the two freestanding signs would remain in place. City Planner Streff stated that the signs would remain, but the location may change. ARDEN HILLS CITY COUNCIL NOVEMBER 25, 20137 Community Development Director Hutmacher explained that the access along Lexington Avenue will be closed which led the property owner to request the sign changes to ensure the traffic along Lexington can identify the property. Nate Cote , CoBeck Construction, reviewed samples of the metal materials proposed for the Gradient sign with the Council. He explained that the sample was similar to material currently in place on the column. Mayor Grant commended the efforts of the applicant on the proposed renovations as the building will be nicely improved. MOTION: Councilmember McClung moved and Councilmember Werner seconded a motion to approve Planning Case #13-018 for a Site Plan Review and Sign Standard Adjustment at 4105 Lexington Avenue North, based on the findings of fact and the submitted plans as amended by the four (4) conditions in the November 25, 2013, Report to the City Council. Councilmember Holden commented that the proposed sign was 100% larger than the previous sign. She did not oppose the sign size being increased, but requested Condition 2 be amended to read, that one (1) wall sign up to 100 square feet in size shall be permitted. No additional wall signage shall be allowed. AMENDMENT: Councilmember Holden moved and Councilmember McClung seconded a motion to amend Condition 2 to read that one (1) wall sign up to 100 square feet in size shall be permitted. No additional wall signage shall be allowed. Councilmember Holmes asked for the size of the current wall sign. City Planner Streff indicated that the permitted wall signage in sign District 6 is sixty (60) square feet and Gradient was requesting to have a 126 square foot wall sign. Therefore, the request required a sign standard adjustment. The previous Arden Woods sign has already been removed. Councilmember McClung amendment to Condition 2. Councilmember Werner requested comment from the applicant. Chuck Lucius , Gradient Financial building owner, explained that the sign size requested directly correlated with the loss of access to Lexington Avenue. He reviewed how traffic will have to access the property from County Road F. It was noted that the address for this building will remain 4105 Lexington Avenue. The amendment failed (2-3) (Holmes, Werner and Mayor Grant opposed). ARDEN HILLS CITY COUNCIL NOVEMBER 25, 20138 The motion carried (5-0). B. Planning Case 13-019 Gradient Financial Site Plan Review Accessory Structure City Planner Streff stated that Gradient Financial owns the property located at 4105 Lexington Avenue, which is zoned I-1 Limited Industrial District. The property is generally positioned north of County Road F, south of Boston Scientific, east of Hamline Avenue and west of Lexington Avenue on the property and positioned in the northwest corner of the lot. The purpose of the building is for storage of the equipment necessary for the maintenance of the property. City Planner Streff indicated that the applicant has stated that the proposed structure will be constructed on a floating slab and built with a wooden frame. The building will contain two (2) or. The proposed structure will have fourteen (14) foot tall side walls. A flat rubber roof system is being proposed on the accessory structure to mimic the roof of the principal building. At the November 6, 2013, Planning Commission meeting, the applicant proposed to construct the exterior of the accessory structure with a product that is made from fiber cement and has the texture and finished appearance of brick. The dimensions of each panel are eighteen (18) inches wide by six (6) feet in length with a thickness of 5/8 of an inch. Each panel has coverage of nine (9) square feet. After reviewing the proposed material, the Planning Commission determined that it is not compatible in appearance or quality with the material used for the principal structure on the property. It was found that the material may resemble brick or achieve the look of brick but is still inferior to the product used on the principal structure. The Planning Commission directed the applicant to work with staff to select an exterior material for the accessory structure that will meet the regulations stated in the Zoning Code. The selected exterior finish of the accessory structure would need to be compatible in appearance and quality of material used on the principal structure. City Planner Streff explained that since the Planning Commission meeting, staff has been in City Planner Streff reported that the Planning Commission reviewed this application at their November 9, 2013, meeting and have offered the following findings of fact for consideration: 1. Permanent accessory structures within this district are subject to a Site Plan Review and Council approval. 2. The property is located in the I-1 Limited Industrial District. 3. The proposed accessory structure would be located in the northwest corner of the lot. 4. 5. A flat rubber roof is being proposed to mimic the principal building on the property. 6. The purpose of the building is for storage of the equipment necessary for the maintenance of the property. 7. The applicant has proposed an exterior finish that is constructed with fiber cement to replicate a brick appearance. ARDEN HILLS CITY COUNCIL NOVEMBER 25, 20139 8. The structure will not result in a use that is inconsistent with the purpose or intent of the Zoning Code or the I-1 Limited Industrial District. 9. The placement of an accessory structure in the proposed location should not have a negative impact on adjacent properties or the City as a whole. City Planner Streff explained that the Planning Commission reviewed Planning Case #13-019 and unanimously recommends approval of the Site Plan Review and Permanent Accessory Structure at 4105 Lexington Avenue North, based on the findings of fact and the submitted plans as presented in the November 25, 2013, Report to the City Council, as amended by the following four (4) conditions: 1.That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the exterior of the accessory structure be constructed with a material that is compatible to the principal building and approved by the City Planner before a building permit is issued. 3. That a Grading and Erosion Control Permit shall be obtained by the applicant and approved by the City before a Building Permit is issued. 4. That the applicant shall apply for a building permit prior to any construction. Mayor Grant requested further information on the proposed building materials that would be used on the maintenance shed. Nate Cote , CoBeck Construction, explained that the white brick on the Gradient building was a non-standard brick size. He has been unable to locate this building material and he was proposing to use a metal panel on the maintenance shed; or he was willing to work with staff to find an agreeable alternative. Mayor Grant questioned if the Council supported an accessory structure on the proposed site. Councilmember Holmes supported the structure and is in favor of allowing staff to resolve the building material issue. Councilmember Werner agreed with this statement. MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to approve Planning Case #13-019 for a Site Plan Review and Permanent Accessory Structure at 4105 Lexington Avenue North, based on the findings of fact and the submitted plans as amended by the four (4) conditions in the November 25, 2013, Report to the City Council. ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201310 Councilmember Holden thought that the applicant had not addressed the comments from the Planning Commission regarding the building material. City Planner Streff explained that he is seeking further direction from the Council on this matter. He indicated that he was hoping to have more samples from the applicant for the Council to review this evening. Community Development Director Hutmacher stated that the Planning Commission liked the bronze panels and thought they would be complementary to the principal structure. In addition, the Planning Commission believed the dark color would assist in camouflaging the building, as opposed to a white accessory structure. Mayor Grant asked if the applicant was hoping to construct the accessory structure this winter. He questioned if the Council had time to review the matter further prior to approval. City Planner Streff commented that the deadline for the City was December 5,2013, but this could be extended by the City for an additional 60 days. Chuck Lucius , owner of Gradient Financial, stated the Planning Commission discussed the brick building material at length at their November meeting. He commented that the building would not be built if white was the brick color required. For this reason, he is proposing to construct a bronze-clad building that would blend in with the wooded surroundings. He requested that he be allowed to work with the City Planner through the winter months to find an approved building material. Councilmember McClung stated that he did not like the idea of an accessory structure on this property. He is concerned that the structure will not fit in. He recommended that the matter be tabled to allow the applicant further time to decide on the building materials. Councilmember Holmes supported the proposal from the applicant as the proposed structure would nicely complement the primary structure. She does not want to see a white structure in the woods. Councilmember Holden questioned if the proposed building material will stand up to the wear and tear on the accessory structure. She recommended brick be used on the front face of the building. Mayor Grant supported the size and placement of the accessory structure. However, he wants to see further information from the applicant on the exterior building materials that will be used. He is in favor of tabling the matter to allow the applicant to come back before the Council at a future meeting. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to table action on this item. The motion carried (5-0). 9. UNFINISHED BUSINESS ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201311 A.Planning Case 13-013 Bethel University 2 Pine Tree Drive - CUP City Planner Streff explained that Planning Case #13-013 was continued from the October 28, 2013, City Council meeting. The City Council memo and draft minutes from October 28, 2013, are included in the packet. The Conditional Use Permit and Development Contract have been revised to reflect the amendments to the conditions as approved on October 28, 2013. City Planner Streff reported that during the meeting on October 28, 2013, the City Council reviewed a proposal from Bethel University to obtain a conditional use permit to allow higher education as the principal use of the property at 2 Pine Tree Drive. If approved, this site would function as the east Campus for Bethel University allowing the entire facility to be used for higher education and other general administrative uses. Staff provided a summary of the motions and amendments offered at the October 28, 2013, City Council meeting: MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve Planning Case 13-013 for a conditional use permit (CUP) at 2 Pine Tree Drive to allow a higher education use in up to 189,804 square feet in the existing office building located at 2 Pine Tree Drive, based on the findings of fact and submitted plans, as amended by the conditions of approval as presented in the October 28, 2013, report to the City Council. AMENDMENT: Mayor Grant moved and Councilmember Holmes seconded a motion to add Attachment K, a letter dated October 24, 2013, from Bethel University addressing the on-site trail system, a buffer zone to residential properties, further development plans, and other Bethel-owned properties, as The amendment carried (5-0). Condition 14. AMENDMENT: Councilmember Holden moved a motion to add Condition 15 stating there would be no overnight parking (from 2:00 a.m. to 6:00 a.m.) on the (Councilmember Holden withdrew her amendment). property. AMENDMENT: Mayor Grant moved and Councilmember Holmes seconded a motion adding Condition 15 which would require the applicant to submit to the The amendment carried (5-0). City a parking plan annually for approval. AMENDMENT: Councilmember Holmes moved and Mayor Grant seconded a motion adding Condition 16, stating the staging of the Pine Tree Drive property will be Phase I which will take place in 2013-2014 as indicated; and Phase The amendment carried (3-2) II which will take place in 2015-2018. (Holden and McClung opposed). AMENDMENT: Councilmember McClung moved and Councilmember Holden seconded a motion amending Condition 5 to read that no undergraduate programs shall be implemented on the site until a trail connection is completed (Councilmember McClung withdrew his between the two campuses. amendment). ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201312 City Planner Streff commented that the City received the completed application for this request on September 9, 2013. Pursuant to Minnesota State Statute, the City was required to act on this request by November 5, 2013, (60 days), unless the City provided the petitioner with written reasons for an additional 60-day review period. City Planner Streff reported that request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by January 4, 2014, (120 days). The City may, at the request of the applicant, extend the review period beyond the initial 120 days. AMENDMENT: Councilmember McClung moved and Councilmember Holden seconded a motion to amend Condition 5 which shall read, no traditional undergraduate programs shall be implemented on the site until 2016-2017 school year. Councilmember McClung explained that the proposed amendment would ensure that the trail connection would be safely completed prior to bringing traditional students to the Pine Tree campus. Councilmember Holden supported the proposed amendment. Councilmember Holmes did not want to see this amendment proceed. She does not feel it is the to decide when undergraduates could begin to migrate to this facility and recommended the proposed phasing by Bethel address this matter. Patrick Mazorol , Senior Vice President for University Relations at Bethel University, requested 2015 be the year in which Bethel be allowed to have undergraduate programs at the Pine Tree campus. He understood the safety concerns, but explained the trail will only be used four or five months out of the year. He anticipated that during the winter months the majority of students will be taking the shuttle. Mayor Grant asked if the Pine Tree property will be used for summer school. Mr. Mazorol anticipated that the main campus will be utilized for summer school. Councilmember Holden commented that the trail will be used in the winter months as students were seen walking to broom ball fields in the winter months. Mayor Grant stated that the trail will completed. The amendment failed (2-3) (Holmes, Werner and Mayor Grant opposed). Councilmember Holden referred to Attachment H in the staff report and indicated that the applicant is proposing to have 16,000 square feet of classroom space Scenario. It is her opinion that of the 189,804 square feet available, only 16,000 square feet of ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201313 space should be allowed to be used for classrooms and the remainder of the space should be slated for office and administrative space. AMENDMENT: Councilmember Holden moved and Councilmember McClung seconded a motion to allow for only 16,000 square feet of classroom space in the existing office building located at 2 Pine Tree Drive. Kathleen Nelson , Senior Vice President for Finance at Bethel University, discussed the phasing chart with the Council stating that there are likely maximum uses for the building. It is her desire to have the flexibility to determine what works best in the building after a campus master plan is completed by Bethel University. She explained that the traffic consultant reported classroom uses will generate less traffic than office or administrative space. Mayor Grant questioned how much space will be used for classroom space. Ms. Nelson reviewed Attachment I stating that 19,000 square feet will be used for classroom space. However, the mix of academic space is still yet to be determined. This matter will be further resolved by the campus master plan. Councilmember Holden expressed concern that Bethel does not have a master plan in place for this location. For this reason, she wants to see the classroom square footage capped. Councilmember Werner stated that 16,000 square feet of space is only 7% of the building. He is in favor of allowing Bethel University to have some level of flexibility with regard to how the building will be used. Councilmember Holmes agreed stating that she did not support the proposed amendment. She does not feel it is fair to limit Bethel University to only be able to use 7% of the Pine Tree building for classroom space. Councilmember McClung expressed concern with how the proposed conditional use permit will impact the community. He supported limiting the classroom space and noted that the proposed that Bethel University could always request an amendment to the conditional use permit. Mayor Grant asked if the conditional use permit for Bethel University could be expanded and/or amended. He requested comment from the City Attorney on this matter. City Attorney Jamnik explained that the current space is zoned for office space and the proposed conditional use permit would allow for a higher education use in the entire building. He indicated that the property owner could request a conditional use permit amendment if additional classroom space is required beyond the proposed 16,000 square feet. Mayor Grant commented that the proposed CUP does leave the space open ended. ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201314 Councilmember Holden was in favor of having the applicant come back to the Council in the future if additional classroom space is required. This would allow Bethel time to complete another campus master plan, which could then be reviewed by the Council. Mayor Grant proposed amending the amendment to allow for 19,000 square feet of classroom space in the existing office building located at 2 Pine Tree Drive. AMENDMENT: Mayor Grant moved and Councilmember Holden seconded a friendly amendment motion to allow for only 19,000 square feet of classroom space in the existing office building located at 2 Pine Tree Drive. Councilmember Holmes questioned why the Council wanted to limit the amount of classroom space at the 2 Pine Tree property for Bethel University. Mayor Grant stated that the decision was long-term and Bethel has been a part of Arden Hills since 1965. He commented that the conditional use permit would remain in place on the property change in the future, an amendment from the Council could be requested. Councilmember Holden added that Bethel is uncertain of their classroom needs at this time. She commented that the proposed classroom square footage i plans. Councilmember Werner indicated that the proposed 19,000 square feet would allow Bethel to use only 10% of their building for classroom space. Mayor Grant commented that this may be the case, but Bethel always has the option to come back and request an amendment to the CUP if additional classroom space is needed. Councilmember McClung indicated that higher education at this location would change the character of the B-2 zoning district, while also impacting the City as a whole. For this reason, he believes the CUP should be amended as proposed by Councilmember Holden. Councilmember Holden stated that if the entire building were turned into classroom space the Mayor Grant explained that the proposed amendment would allow Bethel to move forward with classroom and administrative space at the Pine Tree campus. The City and Bethel could then evaluate how things are working over the next several years, and a certain level of control would still be maintained by the City. Councilmember Holmes did not feel that the City had to limit the amount of classroom space. She wants to see the temporary classrooms removed from the main campus and the additional space on the Pine Tree campus be used. Mayor Grant questioned how much space on the Pine Tree campus had already been approved for higher education. ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201315 City Planner Streff assistant program earlier this year. Community Development Director Hutmacher reviewed Phase I of Tree property, noting 9,000 square feet of the space was for classroom and the remainder was for office/administrative uses. The amendment carried (3-2) (Holmes and Werner opposed). Mayor Grant stated that the 19,000 square feet of classroom as shown in Scenario 2 will become condition number 17. AMENDMENT: Councilmember McClung moved and Councilmember Holden seconded a motion to add Condition 18 which would amend Attachment C, 3B, addressing the trail, that Bethel will contribute $800,000 towards the cost of the trail beginning in 2015 and be fully paid by 2018. Councilmember Holmes asked if the City would be completing the trail when the bridge was reconstructed. Public Works Director Maurer stated that this may be the best time, but the exact timeline is uncertain. Councilmember Holden requested further information on the proposed timeline for the trail. City Administrator Klaers discussed the trail project in detail stating that the proposed timetable addressed the bridge plans. Mayor Grant appreciated the amendment, but finds the proposal to be aggressive. Councilmember Holden supported the plan as proposed by staff. Councilmember Werner did not support the amendment. The amendment failed (1-4) (Holden, Holmes, Werner and Mayor Grant opposed). Mayor Grant commented that the City had no guarantee that MnDOT will replace the County Road E bridge through the proposed improvement project in 2015. AMENDMENT: Councilmember McClung moved and Councilmember Holden seconded a motion stating that the first bullet of Attachment C, 3B shall readhe City will complete construction of a six (6) to eight (8) foot off-road bike/pedestrian trail. ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201316 Councilmember McClung reported that if the State were to move construction of this project back to 2018 he did not want the City held to this project time frame through this legal document. Councilmember Holden recommended that a trail be completed up to Lindey no later than 2018. Councilmember McClung wanted the language to end at the word trail. Mayor Grant commented that this could be amended to read up to the bridge. He requested comment from staff on how to proceed. City Administrator Klaers stated that the plan was to construct along County Road E up to the bridge in 2015 while giving the City an outer range of 2018 for the rest of the trail. The language the residents of Arden Hills. Mayor Grant supported the language that would hold the City to completing the trail by 2018. He wants Arden Hills. Councilmember Holden wanted to see flexibility within the language to allow the City to seek grants or additional funding for the trail project. Councilmember Holmes wanted to keep the language as is and does not support the proposed amendment. The motion failed (2-3) (Holmes, Werner and Mayor Grant opposed). Mayor Grant asked for further comments from the Council regarding the CUP request. Councilmember McClung indicated that he tried to make changes and modifications that would improve the plan for this property. With these amendments failing, he explained that he would not be able to support the CUP request. It was his opinion that the Council made a mistake earlier this year by approving the previous higher education request made by Bethel University at the Pine Tree property. Councilmember Holden explained that she would be supporting the CUP request even though it is not her vision for the B-2 district. She hopes that Bethel will continue to be a good neighbor for the City of Arden Hills. Councilmember Werner stated that regarding the previous application, hindsight is 20/20, and he supports this plan as amended by the Council. Mayor Grant commented that it would be great to have Country Financial operating in this building; however, this is not the case. The Country Financial building has been largely vacant for some time. He indicated that this is a strategic decision for both the City and Bethel University. He finds Bethel to be an asset to the community, for both educational and spiritual ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201317 purposes. He is pleased that the City is able to negotiate the trail completion with Bethel for the safety of its students. He indicated that he will be supporting the CUP request this evening. Councilmember Holmes reported that she will be supporting the request. Councilmember Holden requested that er plan after it is completed. Mr. Mazorol explained that he will provide the City with a copy of the campus master plan per He questioned if the classroom space available for Bethel University will be decreased from 26,000 square feet to 19,000 square feet through the motion approved this evening. City Attorney Jamnik explained that this is the case. He reported that all offices, labs and administrative space is not included in the 19,000 square feet. Mr. Mazorol expressed concern with the fact that Bethels being reduced from 26,000 square feet to 19,000 square feet, even after agreeing to pay $800,000 for the trail. Community Development Director Hutmacher clarified that the previously approved higher education space application included offices, classrooms and general meeting space, and that Bethel planned to use only 9,000 square feet for classrooms of the 26,000 square feet approved for higher education. She explained that the 19,000 square feet of classroom space that was being approved this e . Councilmember Holmes stated that the previously approved 26,000 square feet was not limited to classrooms or offices; however, the 19,000 square feet approved this evening is the cap for classroom space. The motion with the amendments carried (4-1) (McClung opposed). B.Planning Case 13-007 - B-2 and B-3 Design Standards This item was moved to the Consent Agenda as Item 5K. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to extend the meeting by 10 minutes. The motion carried unanimously (5-0). 10. COUNCIL COMMENTS Councilmember Holden requested information on the gateway sign at County Road E and I- 35W. ARDEN HILLS CITY COUNCIL NOVEMBER 25, 201318 Public Works Director Maurer reported that the sign has been staked and the contractor will be putting posts in soon. The electrical service is staked and will be completed next week. The sign is being manufactured at this time and should be installed by the second week in December. Councilmember Holden suggested that the minutes be forwarded to the Council in a more timely manner. She requested staff follow up on the Round Lake Road project. She asked if it is possif that information could be provided to the Council every six months. Councilmember Holmes thanked the Community Development Department for the thorough staff reports. Mayor Grant thanked Public Works Director Maurer for his transportation updates this summer and fall. He wished everyone a Happy Thanksgiving. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council Meeting at 10:08 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING DECEMBER 9, 2013 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:01 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holmes requested Item 5K be removed from the Consent Agenda and be discussed under Unfinished Business as Item 9B. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher statedthatthe City Council will review the first Master Plan draft at the December 16, 2013, work session meeting. The Joint Development ARDEN HILLS CITY COUNCIL DECEMBER 9, 20132 Authority and the Planning Commission will review the draft on January 6 and 8, 2014, respectively. The next TCAAP open house is scheduled for Wednesday, January 22, 2014, from 5:30 to 7:30 pm in the Marsden Conference Room of the Ramsey County Public Works Facility. B. Transportation Update Public Works Director Maurer indicated that he spoke with MnDOT this afternoon and received an update. He was told that the signal at Round Lake Road and Highway 96 would be operational by the end of the month. The signal at Old Highway 10 and Highway 96 would not be operational until spring; however, the barrels will be pushed back and the two lanes of traffic in each direction along Highway 96 will be opening soon. 4. APPROVAL OF MINUTES A.October 21, 2013, Work Session B.October 28, 2013, Regular City Council C.November 12, 2013, Work Session D.November 12, 2013, Regular City Council MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the October 21, 2013, work session minutes, the October 28, 2013, regular City Council minutes, the November 12, 2013, work session minutes; and the November 12, 2013, regular City Council minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A.Motion to Approve Consent Agenda Item - Claims and Payroll B.Motion to Adopt the 2014 Employee Compensation Plan Non-Union Employees C.Motion to Adopt the 2014 City Contribution for Employee Benefits D.Motion to Approve 2014 Liquor License Renewals E.Motion to Approve 2014 Tobacco License Renewals F.Motion to Approve Ordinance 2013-013 Adopting the 2014 Fee Schedule and Authorizing the Publication of the Ordinance Summary G.Motion to Approve the 2013 Capital Reimbursement to Lake Johanna Fire Department H.Motion to Approve the CAD and Mobile Data Agreement Among Ramsey County and Members I.Motion to Approve South Water Tower Rehabilitation Payment No. 3 and No. 4 J.Motion to Approve 2013 Sanitary Sewer Lining Improvement Final Payment No. 3 K.Motion to Approve County Road E B2 District Feasibility Report L.Motion to Approve the Ramsey Conservation District Shared Service Agreement MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended removing Item 5K and ARDEN HILLS CITY COUNCIL DECEMBER 9, 20133 to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A.TCAAP Development Discussion Opportunity for Residents Mayor Grant stated that under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:12 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:13 p.m. B.Delinquent Utilities Director of Finance and Administrative Services Iverson stated that delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated November 7, 2013, were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by December 3, 2013. Utility accounts with an unpaid delinquent balance after December 3, 2013, will be certified to Ramsey County to be added to property taxes and payable in 2014. The certification amount is equal to the unpaid delinquent balance and an eight percent penalty. The City will request that Ramsey County levy the delinquent balances against the respective properties. Mayor Grant opened the public hearing at 7:16 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:17 p.m. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adopt Resolution #2013-049 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (5-0). C.Truth in Taxation Hearing Director of Finance and Administrative Services Iverson reported that in preparation for adoption of the tax levy, staff addressed the following information: preliminary tax levy, residential property values, operating budget, salary and benefit changes, and preliminary fund balance projections. Director of Finance and Administrative Services Iverson stated that according to information provided by Ramsey County in May of this year, the median home value in Arden Hills will increase from $257,500 for 2013 taxes, to $264,700 for 2014 taxes which is a 2.8% increase in ARDEN HILLS CITY COUNCIL DECEMBER 9, 20134 value compared to the county average increase of 0.2%. She provided the Council with examples on calculating property tax rates. Director of Finance and Administrative Services Iverson noted that according to Ramsey County, assessed values have declined for five consecutive years as a result of the recession and loss of financing liquidity, and had also been fueled by pessimistic buyer expectation. There are now encouraging signs that the markets have stabilized, or are stabilizing. We are now experiencing a slight increase in residential values, rising apartment values, and the commercial markets are also showing promise of appreciation but are still down. Foreclosures are at a lower percentage than they have been in many years. Director of Finance and Administrative Services Iverson explained that in order to evaluate the true impact to the residential property owner, you need to take into account the increase in fiscal disparities (increase of 5.8%) and the change in the taxable value (increase of 1.7% after exclusions). To help illustrate this, she reviewed a number of tables showing the impact to the residential property owner due to the increase in fiscal disparity dollars and changes in the assessed market value. This results in a net tax rate decrease of 2.1% before any levy changes are made. Director of Finance and Administrative Services Iverson reported that the Council would be holding a Truth-In-Taxation hearing this evening before adopting the final budget and levy. The proposed levy increase for 2014 was 3.1%. She reviewed the proposed levy amount in comparison to several neighboring communities. The key budget elements were then discussed. Staff reported that a final levy needs to be approved by the Council and certified with the County by December 26, 2013. Mayor Grant stated that New Brighton would be receiving $739,000 in LGA next year. This allowed New Brighton to reduce their levy for 2014. Councilmember Werner asked why surface water management would be increasing in 2014. Public Works Director Maurer explained that the future PMP had significant storm sewer improvements planned. Also, the new MS4 permit regulations require significant technical and the City will need to hire a consultant to assist with this process. Mayor Grant requested a list of items that were removed from the 2014 budget. Director of Finance and Administrative Services Iverson explained that the Council directed th staff to reduce expenses at their November 18 work session and eliminated Council meals, the estimated 2014 sales tax savings due to new legislation, Celebrating Arden Hills, and City Council national training expenses. She then reviewed the changes made to the transfers and the PIR fund. Mayor Grant ARDEN HILLS CITY COUNCIL DECEMBER 9, 20135 Director of Finance and Administrative Services Iverson reviewed the minor staffing changes and reported that , as was budgeted in 2013. Councilmember Holden noted that City funds for NYFS were not included in the 2014 budget. Mayor Grant opened the public hearing at 7:49 p.m. Gregg Larson , 3377 North Snelling Avenue, discussed the lack of notice that was provided to the public for the Truth-in-Taxation hearing. He expressed frustration with why the City did not communicate this information to its residents. He questioned why notice was not posted on the He encouraged the Council to do better and increase the communication efforts between the City and the residents. Mayor Grant explained that all residents that received a tax statement from Ramsey County had information regarding this evenings Truth-in-Taxation meeting printed on the statement. Paul Trites , 1850 Indian Place, recommended the levy and budget be tabled given the lack of notice that was provided to the public. He was insulted by the Coun Mayor Grant commented that the Truth-in-Taxation hearing is held in December each year prior to adopting the budget, and notification is printed on the He reported that the agenda for this evenings meeting i public to view. He thanked Mr. Trites for his comments and stated that the City would work to improve its level of communication with the public. Director of Finance and Administrative Services Iverson explained that the Truth-in-Taxation hearing date was set by the Council back in September. Mr. Trites website. Mayor Grant encouraged Mr. Trites to email the City Administrator with his concerns. Russell Bertsch , 4419 Amble Circle, encouraged staff to further clarify the acronyms used within the staff report presented this evening. He explained that his property value went up 14% this year and his taxes rose 18%. This is a concern for him. He recommended that the City pursue additional business opportunities in the City to lessen the tax burden on the homeowners. He noted that he commutes along I-694 every day, and he expressed concern with the landscaping in this corridor and the required continual maintenance. Public Works Director Maurer explained that the I-694 program would be handled by MnDOT; however the City has set aside funds to potentially increase the landscaping near the neighborhood areas. The maintenance for these areas would be the responsibility of MnDOT. Landscaping decisions would be made in 2014. He then discussed the MS4 permitting process with Mr. Bertsch. ARDEN HILLS CITY COUNCIL DECEMBER 9, 20136 Director of Finance and Administrative Services Iverson provided clarification on the acronyms used in her staff report. She commented that she would be available to discuss Mr. that he contact City Hall. Mark Kelliher , 3712 Chatham Court, stated that he was disappointed with the presentation this evening and questioned why the information was not available to the public. He supported the comments previously made by the residents and recommended that the Council work to increase the communication level between the City and the residents. Mr. Kelliher questioned why the City of New Brighton received over $700,000 in LGA. Director of Finance and Administrative Services Iverson explained that the calculations for LGA was quite complex and the funding was supposed to be a way for the State to share revenue between governments. She explained that New Brighton was an older city with older housing stock, which factored into their receiving LGA. She indicated that Arden Hills did not qualify for LGA as we are a newer community. Mr. Kelliher asked why public safety expenses were continuing to increase each year. Director of Finance and Administrative Services Iverson explained that the City of Arden Hills contracted its police services with Ramsey County. These rates are set by the County, along with dispatch rates. She reported that the City receives fire services from the Lake Johanna Fire Department and the City pays based on a formula that takes into account a number of factors on a three-year rolling average. Mayor Grant There being no further comments, closed the public hearing at 8:17 p.m. 8. NEW BUSINESS A. Resolution 2013-049: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Director of Finance and Administrative Services Iverson stated that delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated November 7, 2013, were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by December 3, 2013. Utility accounts with an unpaid delinquent balance after December 3, 2013, would be certified to Ramsey County to be added to property taxes and payable in 2014. The certification amount is equal to the unpaid delinquent balance and an eight percent penalty. The City will request that Ramsey County levy the delinquent balances against the respective properties. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adopt Resolution #2013-049 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (5-0). The motion to adopt Resolution #2013-049 was formally approved during discussion of Item 7B. ARDEN HILLS CITY COUNCIL DECEMBER 9, 20137 B. Adoption of the 2014 Budget and Tax Levy City Administrator Klaers recommended that the Council discuss and adopt the 2014-2018 CIP, 2014 budget and final tax levy. Councilmember McClung recommended that the levy be reduced by .92% by agreeing to items previously discussed in the staff memo. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to reduce the levy by an additional .92% by agreeing to remove the items from the levy as previously discussed and noted in the staff memo. Mayor Grant questioned if the levy should be approved as proposed and then be amended by the proposed reductions. Councilmember McClungMayor Grant withdrew his motion and agreed. MOTION: Councilmember McClung moved and Councilmember Werner seconded a motion to approve the 2014-2018 CIP as presented. The motion carried (5-0). MOTION: Councilmember McClung moved and Councilmember Werner seconded a motion to adopt Resolution #2013-050 Adopting the 2014 Budget in the amount of $15,122,345. AMENDMENT: Councilmember McClung moved and Councilmember Holden seconded a motion to reduce from the 2014 budget Council meals, estimated 2014 sales tax savings due to new legislation, Celebrating Arden Hills, and City Council national training costs, for a total reduction of $24,400 for a levy reduction of .76%. Councilmember Holmes expressed concern that the Northeast Youth and Family Services expense was not included in the budget. Mayor Grant requested the Council address the amendment on the floor before discussing another budget item. Discussion ensued regarding the budget and levy and the Council agreed to discuss the budget prior to setting the final levy. Councilmember Holden commented that she would not be extending work session meetings given the fact that meals would not be provided in 2014. Mayor Grant understood this concern and knew that Monday meeting days were long days. Councilmember McClung anticipated that staff could find the funding if meals were necessary for several of the work session meetings in 2014. ARDEN HILLS CITY COUNCIL DECEMBER 9, 20138 The amendment carried (5-0). AMENDMENT: Councilmember McClung moved and Mayor Grant seconded a motion to restructure the budget to remove the transfers from the General Fund to the PIR therefore saving $5,000 which was a .16% savings to the levy. Councilmember Holden requested further information from staff regarding this matter. Director of Finance and Administrative Services Iverson explained that the budget had a structural imbalance and she indicated that maintenance items did not need to be covered by capital funds. Councilmember Holmes questioned why there was a $5,000 gain from the budget by removing the transfers. City Administrator Klaers discussed this matter in detail noting that in 2014, the PIP fund has $145,000 budgeted for streets and $50,000 for trails. He explained that these amounts nearly but not exactly matched the proposed 2014 budget transfer amount of $200,000. The difference results in a $5,000 savings in the budget. Councilmember Holmes stated that she did not support this motion. The amendment carried (4-1) (Holmes opposed). Councilmember Holden reported that the budget has now been reduced by $29,400 through the two amendments. The Council and staff were in agreement with this assessment. Councilmember Holden explained that the City would be receiving an invoice from Northeast Youth and Family Services in the amount of $14,500 for 2014. She recommended the budget reflect this expense. AMENDMENT: Councilmember Holden moved and Councilmember Holmes seconded a motion to amend the 2014 budget to include an expense in the amount of $14,500 for Northeast Youth and Family Services. Mayor Grant commented that this expense has been covered by private donations from St. Kin the past but this would be an expense of the City in 2014. He indicated that Northeast Youth and Family Services was previously known as Northwest Youth and Family Services. Councilmember McClung questioned when the City was notified that St. Ka be covering this expense for Northeast Youth and Family Services. City Administrator Klaers stated he was awaiting official notification. However, he had been told that St. Kre down and they did not know if they could make the contribution for 2014. ARDEN HILLS CITY COUNCIL DECEMBER 9, 20139 Councilmember Holden indicated that the City had no formal agreement with St. K and this organization did not have to make any official notification to the City. Councilmember McClung indicated that he would support this amendment. He suggested reserves be used to cover the expense. Councilmember Holden requested that the Council focus its discussion on the budget at this time. Councilmember Holmes asked what amount the budget would be reduced by if the proposed amendment were approved. Director of Finance and Administrative Services Iverson stated the budget would be reduced by $14,900, taking into account the earlier $29,400 reduction and the addition of $14,500 for Northeast Youth and Family Services. The amendment carried (5-0). AMENDMENT: Councilmember McClung moved and Mayor Grant seconded a motion FTE for a savings of $16,730. Councilmember Holden did not support this amendment. She explained that the City Planner was new to the City and with the TCAAP redevelopment the City would benefit from having both Mr. Bachler and Mr. Streff. Councilmember Holmes commented that the City used to have two planners. She asked when the proposed staffing change would take place. City Administrator Klaers commented that the proposed staffing change would take effect January 1, 2014. Councilmember Holmes thought it would be essential for the City to have two planners with the redevelopment of TCAAP. Councilmember McClung indicated that just because the City had two planners in the past, He explained that TCAAP would be reimbursable expenses and a full-time employee was not necessary. It was his opinion that the services could be contracted out. He anticipated that the Council may need to consider a Planner I position for the 2015 budget. Mayor Grant stated that he could argue both sides of this issue. He stated that Matthew Bachler has worked well for the City and was familiar with Arden Hills. However, adding an FTE at this time may be a bit premature. Councilmember Holden questioned how the City would be able to hire the necessary consultants to complete the planning work on behalf of the City for under $16,000. ARDEN HILLS CITY COUNCIL DECEMBER 9, 201310 Community Development Director Hutmacher discussed the workload and activities managed by the Planning and Zoning department. She estimated that the Planning and Zoning department work capacity would be reduced by 33% if Mr. Bachler were let go. She stated that only urgent items could be completed by the department if the staffing level was reduced. Councilmember Werner opposed this amendment for the reasons stated by staff. The amendment failed (1-4) (Holden, Holmes, Werner and Mayor Grant opposed). AMENDMENT: Councilmember McClung moved and Councilmember Holden seconded a motion removing the Finance and Administrative Permanent Part-Time Position for a savings of $6,671. Councilmember Holmes requested further information on the interns and part-time employees used by the Finance and Administrative department. Director of Finance and Administrative Services Iverson explained that she was proposing to have no interns in 2014, but instead, would have a part-time position to assist in the finance department. She noted that Councilmember McClung expressed frustration with the lack of clarification from staff on the ty of Arden Hills. Director of Finance and Administrative Services Iverson indicated that the City currently has 26 full-time employees. With seasonal employees and iincreased to 32 in both 2013 and 2014. Councilmember Holden clarified that staff was attempting to reduce the number of interns by suggesting the hire of a permanent part-time employee to assist with meeting the needs of the Finance and Administrative Services departments. Mayor Grant questioned the total budget impact of the proposed permanent part-time Finance position. Director of Finance and Administrative Services Iverson stated that the total budget impact would be approximately a $26,600 increase, but the General Fund budget impact was a $70 decrease as this position is spread across funds and there were funds in the 2013 budget. City Administrator Klaers commented that if this position was removed, he requested that the Council consider adding some or all of the interns back into the Finance and Administrative Services department. This would come at an expense of $17,000. Councilmember Holmes asked why staff was requesting a permanent part-time employee over the interns. ARDEN HILLS CITY COUNCIL DECEMBER 9, 201311 Director of Finance and Administrative Services Iverson explained that staff was spending a great deal of time training the interns as they come and go from the City. She commented that a permanent part-time employee would stabilize the staffing in the Finance Department. In addition, the training would only have to be completed once. Mayor Grant supported adding back the interns as he did not want to see a regular part-time employee added. Councilmember Holden called the question. The amendment carried (5-0). AMENDMENT: Councilmember McClung moved and Councilmember Werner seconded a motion to remove the Engineering Intern for a General Fund savings of $2,584. Public Works Director Maurer stated that this position was not a position of need, but would allow for a specific project to be completed by his department. He wanted to have all paper as- builts made electronically available to his department. He stated that if this was not approved, he would request approval from the Council at a future time. Councilmember Werner questioned the expense for this .5 FTE to the City. Director of Finance and Administrative Services Iverson indicated that the total expense for the .5 Engineering FTE would be $12,918. The intern would be paid $10 per hour for six months and no benefits would be provided. Councilmember McClung stated that this was not a crucial item that had to be completed and he did not support the staffing expense. The amendment failed (2-3) (Holden, Holmes and Mayor Grant opposed). Councilmember Holmes requested that the Council discuss the 1.5 FTE interns for the Finance Department due to the fact the Council eliminated the permanent part-time position. She indicated that staff estimated the expense for the interns to be $17,000. AMENDMENT: Councilmember Holmes moved to add $4,250 to the General Fund ce and Administrative Services Departments. The amendment motion failed for lack of a second. Councilmember Holden inquired what a .5 intern FTE cost the City. Director of Finance and Administrative Services Iverson stated that the expense for the entire budget would be $10,400 plus FICA. This would cost a total of about $13,000. ARDEN HILLS CITY COUNCIL DECEMBER 9, 201312 Councilmember Holden understood that the interns were not only working in the Finance Department but also in Administrative Services. She recommended that a .5 FTE intern be approved for the Finance Department. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to approve a .5 FTE intern for the Finance and Administrative Services Department at an expense of $13,000. Councilmember Holmes 1.5 to .5. Councilmember Holden explained that the budget had already reduced the position to a .5 permanent part-time position. Councilmember Holmes did not understand why the Council was punishing the Finance Department by reducing their staffing level. Councilmember Holden asked when was the last time the Finance Department actually used the Director of Finance and Administrative Services Iverson stated that it had been in 2012. She indicated that consultants were used last year for assistance. Mayor Grant called the question. The amendment failed (2-3) (McClung, Werner and Mayor Grant opposed). Councilmember Holmes commented that the Finance Department would have no interns at this time. AMENDMENT: Councilmember McClung moved to remove the following items from the 2014 budget: Finance and Administration Tuition Reimbursement for $3,100; Finance and Administration Training and Conferences for $2,000; Planning and Zoning National Conference for $1,200; TCAAP Professional Consultants for $10,000; Park Maintenance Training Conferences for $500; and Street Maintenance Training Conferences for $500. The motion failed for lack of a second. AMENDMENT: Councilmember McClung moved to direct the City Administrator to find savings of $83,000 in the General Fund Budget. The motion failed for lack of a second. Councilmember Holden understood the last motions, but she believes training and conferences aShe believes the budgeted amounts to be reasonable. She requested further information on the expense budgeted for the professional consultants. ARDEN HILLS CITY COUNCIL DECEMBER 9, 201313 Community Development Director Hutmacher commented that the Red Fox/Grey Fox area was proposed to have a study completed. She explained that the expenses for the TCAAP development were uncertain at this time. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to reduce the Professional Consultant expense for Planning and Zoning to $10,000. The amendment carried (3-2) (Holmes and McClung opposed). Councilmember Holmes expressed concern with the fact that the Finance and Administrative Services Department would have one less staff member to assist with completing their work in 2014. Councilmember McClung indicated that he has had a number of residents speak to him regarding the budget along with the proposed increase in the levy. He reported a good portion of the levy increase was due to public safety. He supported the work completed by the public safety departments and the implementation of the full-time duty crew. He wanted to see the Council remove an additional $92,000 from the budget. Councilmember Holden expressed confusion with the fact that additional cuts were not discussed previously by the Council. It was her opinion that the City has been running quite lean, while still offering quality services to its residents. She stated that roads still needed to be fixed and parks needed to be mowed. She explained that there was a $52,000 increase to public safety that had to be covered by the City. Mayor Grant County. He indicated that Arden Hills was doing well given its size and structure. He wanted to see the Council continue to be good stewards of the City Council was moving forward with a fair budget while still meeting the needs of its residents. Councilmember Holden reviewed the improvements made at Valentine Park. She commented that this opportunity presented itself and the residents in Arden Hills were greatly benefiting from the park improvements. Mayor Grant requested that the Council take action on the budget at this time. He requested an updated amount from staff. Director of Finance and Administrative Services Iverson stated that the budget would have a net decrease of $31,571 based on the amendments approved by the Council this evening. The motion with amendments carried (4-1) (McClung opposed). Mayor Grant requested that the Council now discuss the levy impacts for the Northeast Youth and Family Services expense. ARDEN HILLS CITY COUNCIL DECEMBER 9, 201314 Councilmember Holmes was proud that the Council was not proposing to dip into reserves to cover its expenses in 2014. She was in favor of having the Northeast Youth and Family Services expense become a General Fund expense. Councilmember McClung was of the opinion that the Northeast Youth and Family Services expense be a reserve expense as it was not anticipated. He recommended that this item be placed in the budget for 2015. City Administrator Klaers commented that the budget was amended by $31,571 and these expenses were all to the General Fund. He indicated the Council could reduce the levy by this amount and the levy increase would be about 2.0%. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to reduce the levy increase by $31,571 to $66,226 which would be a levy increase of approximately 2.08%. The motion carried (4-1) (McClung opposed). MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to extend the meeting to allow the Council to discuss Item 9A. The motion carried (5-0). 9. UNFINISHED BUSINESS A.Round Lake Road Area Feasibility Report Public Works Director Maurer stated that at the July 29, 2013, Council meeting, the Council hired Elfering & Associates to prepare a feasibility report for the reconstruction of Round Lake Road. Through research of City files of past actions in this area, staff found feasibility reports from 1997 and 1998 that discussed virtually the same improvements and proposed assessments to the benefitted properties but for various reasons did not advance beyond the study phase. Staff also found a Development Agreement dated March 4, 1998, between the Arden Hills Economic Development Authority and Welch Development Company, LLC. That agreement anticipated the improvement to Round Lake Road and that the properties covered by the agreement would be included in the assessment. Based on this information, staff asked Elfering and Associates to review the condition of Gateway Boulevard and Gateway Court to determine if any street improvements were needed on these streets. Public Works Director Maurer explained that the feasibility report fully discusses the proposed improvements to Round Lake Road and recommends a mill and overlay to both Gateway Boulevard and Gateway Court. Funding for the proposed improvements is recommended through Surface Water Management funds and remaining Tax Increment Fund (TIF), Municipal State Aid (MSA) Funds and/or Permanent Improvement Revolving (PIR) Funds. Kristie Elfering from Elfering and Associates was presentation of the report. ARDEN HILLS CITY COUNCIL DECEMBER 9, 201315 Public Works Director Maurer indicated that in order to move this project forward to construction in 2014, three actions are required of the Council. These three actions are: 1.Adopt Resolution 2013-044 Ordering the Preparation of a Feasibility Report for Round Lake Road, Gateway Boulevard and Gateway Court. This is a necessary step in MN Statute 429 in order for assessments to fund a portion of the project cost. 2.Adopt Resolution 2013-045 Receiving the Feasibility Report and Ordering a Public Hearing Held on January 27, 2014. 3. Adopt Resolution 2013-046 Ordering Preparation of Plans and Specifications for the Proposed Improvements. Elfering and Associates has provided the attached scope of services and estimated hourly cost not to exceed $127,500 for the preparation of plans/specifications, acquiring necessary permits and plan approvals, and to proceed through bidding, Public Hearing and Assessment Hearing. Beginning work on the plans before the Public Hearing will allow time for permit application and agency reviews while still allowing a spring 2014 bid date. Kristie Elfering , Elfering & Associates, thanked the Council for their time. She reviewed an aerial of the project area and discussed the proposed Round Lake improvement project. She provided a list of the proposed utility improvements and explained that this project has been discussed with the affected business owners. She reported that the project would cost $2,016,305 and included lighting, street, storm sewer and watermain improvements. She explained that 70% of the project would be assessed. The funding sources for the project were discussed in detail. Councilmember Holden recommended that the property at 1771 be considered for assessment within the proposed project. Public Works Director Maurer commented that this could be added at a future time and would that this property was not originally included due to the fact there was no building on the property. However, he would make a change if directed by the Council. Discussion ensued regarding assessment policies for buildable lots. Public Works Director Maurer commented that the 26 acre large lot (the Chesapeake property) was not included in the improvement project either. He stated that if the property were to develop in the future, a fee would have to be paid to the City to assist in covering the cost of the improvements. Councilmember Holmes expressed concern with the proposed assessment levels. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adopt Resolution #2013-044 Ordering the Preparation of the Round Lake Road, Gateway Boulevard and Gateway Court Feasibility Report. The motion carried (5-0). ARDEN HILLS CITY COUNCIL DECEMBER 9, 201316 MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to adopt Resolution #2013-045 Receiving the Round Lake Road, Gateway Boulevard and Gateway Court Feasibility Report and Ordering the Public Hearing for January 27, 2014. The motion carried (5-0). MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adopt Resolution #2013-046 Ordering Preparation of Plans and Specifications for the Round Lake Road, Gateway Boulevard, Gateway Court Improvements. The motion carried (5-0). B.County Road E B2 District Feasibility Report Councilmember Holmes recommended action on this item be tabled to the next Council meeting. Councilmember Holden requested this be tabled to a Council work session to allow for further discussion and questions. Councilmember Holmes was in favor of bringing the item back to a future Council meeting. Public Works Director Maurer commented that the Council will have ample time to discuss this project as it will not be completed until 2015. MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to table action on the County Road E B2 District Feasibility Report to a future Council meeting. The motion carried (5-0). 10. COUNCIL COMMENTS Councilmember Holden recommended that future Truth-in-Taxation meetings be published in aware of the meeting date. Director of Finance and Administrative Services Iverson indicated that it was no longer statutorily required for the City to publish the meeting date in the local paper. Mayor Grant suggested that the City publicize the Truth-in-Taxation meeting better in the future. He was pleased with the comments made by the public this evening and the budget work completed by the Council. City Clerk Dietl questioned if a member of the Council would be able to attend an employee recognition meeting on December 18, 2013. Councilmember Holden volunteered to attend the meeting. ADJOURN ARDEN HILLS CITY COUNCIL DECEMBER 9, 201317 MOTION: Mayor Grant moved and Councilmember Werner seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council meeting at 10:40 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION DECEMBER 16, 2013 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work session at 5:09 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Community Development Intern Matthew Bachler; City Planner Ryan Streff; and City Clerk Amy Dietl 1. AGENDA ITEMS A.TCAAP Redevelopment Partnership Update Jonathan Weinhagen , Regional Director of St. Paul Area Chamber of Commerce, introduced himself to the Council and discussed the work that has been completed by the TCAAP Redevelopment Partnership (TRP). He explained that this group was established to educate the public and build support for the project and the legislative funding requests. He noted that several positive articles have been printed in the Pioneer Press regarding the TCAAP site. Mr. Weinhagen reported that a panel was hosted by the Chamber of Commerce to gather feedback on TCAAP. There were nearly 100 people in attendance which was a great show of support. He then provided comment on the information gathered from this session. He discussed how the Mounds View School District was using the TCAAP site for its science program. Councilmember Holden suggested that the TRP group meet with the local colleges and inform them of the opportunities on the TCAAP property as well. Mr. Weinhagen reported that he will speak with representatives from Bethel and Northwestern. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 20132 Councilmember McClung encouraged Mr. Weinhagen to address the traffic concerns that MnDOT has created on I-694 with the State. He expressed concern with how traffic would flow in and out of TCAAP given the current congestion surrounding this property. Mayor Grant commented that I-694 eastbound traffic is an issue. He stated that MnDOT needs to resolve the traffic issues. He appreciates the partnerships that the TRP is creating to raise awareness of the TCAAP redevelopment and recommended Mr. Weinhagen use this initiative to bring light to the traffic concerns. Mr. Weinhagan explained that the partnerships being created are continuing to evolve. He appreciated the concerns expressed by the Council and stated that he will continue to work on behalf of TCAAP. He stated that in 2014, he will provide the Council with TRP updates on a more regular basis. Mayor Grant thanked Mr. Weinhagen for the report provided to the Council. B.TCAAP Master Plan Mayor Grant suggested that the Council hear the entire presentation from staff and consultants and ask questions at the end. Andrew Dresdner , Cuningham Group, reviewed the TCAAP Master Plan timeline with the Council. He explained that the JDA and Planning Commission will review the Master Plan on January 6 and January 8, 2014, respectively. A public open house is scheduled for January 22, 2014, at 5:30 in the Marsden Conference Room of the Ramsey County Public Works facility. Mr. Dresdner reported that the Master Plan will define the vision and overall goals for the TCAAP site. He indicated that his group is working to bring together the requests from the Council and the public to create a development that the residents will love. He reviewed the comments received from the public to-date. Mr. Dresdner explained that the Master Plan will work to keep the TCAAP site connected. He then discussed how the rest of Arden Hills was developed and reviewed the five design principles that would be followed for the TCAAP property. He stated that a balanced land use approach will be taken with regard to residential and commercial spaces. The spine road, open space, site constraints, wetlands, topography, and unique site features were reviewed. Mr. Dresdner reviewed a proposed sketch for the site including the location of the spine road. He recommended that the site have three neighborhoods (The Creek, The Town and The Hill), with commercial and retail districts located more closely to the highway given the high level of visibility. Another retail area would be placed in the core of the site. He discussed how each of the three neighborhoods would have a range of housing types, be distinct and separate, but remain connected through trails and open spaces. He explained how the open spaces would work hard and benefit the entire development. He provided comment on the number of acres that serve the site as wetlands. He reported that the natural amenities (creek, wetlands and topography) on the site would greatly benefit the homeowners and the entire community. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 20133 Mr. Dresdner discussed the economic development proposed for the site. He noted that the majority of this space would be developed to the west and south of the spine road and in the thumb. He commented that the thumb was proposed to be a single corporate user since over 500,000 square feet of office space would be available for building construction. He noted that the town center area would provide for multi-tenant office buildings. Mr. Dresdner estimated that the TCAAP site would have 1,700 residential units, 2,000,000 square feet of office space and 300,000 square feet of retail space. The housing on TCAAP would encompass 168 acres. He explained that 156 acres would be used for office; 13 acres would be set aside for mixed use; and 18 acres for retail. As layed out, TCAAP could accommodate approximately 4,000 jobs and about 4,000 residents. Mayor Grant asked for comments from the Council on the draft Master Plan. Councilmember Holden recommended that the TCAAP property be connected by trails to the rest of Arden Hills. Mr. Dresdner stated that a trail connection could be made at Highway 96 to the rest of Arden Hills. Discussion ensued regarding the importance of a trail connection from the TCAAP property to Arden Hills. Councilmember Holden asked how many people attended the TCAAP open house on September 17, 2013. Mr. Dresdner stated that approximately 150 people attended the open house. Councilmember Holden questioned who would be removing the wells on the TCAAP site. Heather Worthington , Deputy County Manager for Ramsey County, discussed the agreement language stating that the wells would have to be addressed by the County and the MPCA. She commented that some wells would have to be removed. Councilmember Holden stated that it would have been nice for the Council to have a copy of the handouts from the Cuningham Group prior to the meeting. She questioned what percentage of the acreage was residential, retail and commercial. She was in favor of having more residential than commercial space. Mr. Dresdner reviewed the distribution of space in further detail with the Council. Brian Smalkowski , Kimley-Horn, commented that the location of the spine road nicely divides the development between commercial and residential spaces. Councilmember Holden inquired if the Army or the National Guard would be maintaining the water tower. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 20134 Mr. Dresdner stated that he would look into this. Councilmember Holden questioned if additional AHATS property becomes available, could it be incorporated into the TCAAP development. Mr. Dresdner stated that stub roads could be completed in the neighborhoods, along with trail connections to the AHATS site. Councilmember Holden expressed her concern that the water feature not become an unattractive drainage ditch. Councilmember Werner requested further comment on the vision for the proposed amphitheater. Mr. Dresdner anticipated that the amphitheater could hold simple outdoor events, but would not be a large feature. Mayor Grant stated that 1,700 homes on roughly 170 acres was being proposed. He asked how many dwelling units were being proposed for each neighborhood. Mr. Dresdner indicated that 350 homes were proposed for The Creek, and The Creek neighborhood would be approximately 41 acres. The Town neighborhood was proposed to be 55 acres in size and would have 700-800 homes. The Hill neighborhood would be approximately 72 acres and would have 550 homes. Mayor Grant discussed the AUAR and asked if the spine road could support the level of traffic that would be generated by the proposed development. Mr. Dresdner stated that there was quite a range between the low and high AUAR scenarios, but noted that the low AUAR scenario would have 20,000 vehicles per day. This was light traffic for a four-lane roadway. Under maximum build scenario, the spine road could support 30,000 vehicles per day. Mayor Grant questioned the level of traffic that the access points at County Road H and Highway 96 could support. Mr. Dresdner stated that the interchanges could be designed to support the max build, but this would depend on the final configuration of land uses on the site. He commented that both of these intersections were slated for reconstruction over the next two years. Mayor Grant inquired how many bridges would be required in the development given the proposed water features. He wanted to be assured the County was considering the expense for the bridges along with the spine road. Mr. Dresdner indicated that the spine road would cross the water feature twice; therefore, two bridges would be required. One of which, however, would likely only require a culvert design. Ms. Worthington commented that the bridges would be a part of the spine road project. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 20135 Councilmember Holmes discussed her concerns with the access to and from the TCAAP site. She expressed concern with how emergency traffic would access the site from County Road I. Mr. Dresdner stated that the impacts of a connection to County Road I were being studied. Ms. Worthington indicated that an emergency access road was being discussed by the County, along with job creation. She reported that she should have more information for the Council to review in January or February. Councilmember Holden asked if the site could handle the proposed density without a connection to County Road I. Mr. Dresdner stated that this would be possible with proper roadway configurations at the other two interchanges. Mayor Grant clarified that County Road H and Highway 96 would be able to support the traffic that would be generated by the proposed development. He then directed the conversation to utilities within the TCAAP site and questioned where utilities would be located along the spine road. Public Works Director Maurer discussed how utilities could be placed through this corridor. He reported that the City should complete the utilities in conjunction with the County as it completed the spine road. Mayor Grant questioned the overall value of the build-out of the TCAAP property. Mr. Dresdner did not have a range in mind and could only speculate. Mark Ruff , Ehlers & Associates, estimated that the commercial side of the property could be valued at $200-500 million. The housing could be valued at approximately $200,000 to $350,000 per unit. Mayor Grant requested further information on the two proposed parks. Mr. Dresdner discussed the parks and trails proposed for the TCAAP site in further detail with the Council. He commented that the two parks would each be approximately five acres in size. A soccer/baseball field combination would be provided in each park. Several tot lots were also being proposed for the residential neighborhoods. Councilmember Holmes wanted to see a ball field located within each of the three neighborhoods to allow the children within the neighborhoods to play sports. She wanted to see the active park area size increased. Mayor Grant agreed stating that the residents of Arden Hills enjoy the parks and trails. He also understood that this was a draft plan but encouraged staff to reconsider the size of the parks. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 20136 Councilmember McClung requested that the Council receive a copy of the slide show to allow for further review of the proposal. Councilmember Holmes questioned how the draft Master Plan would be reviewed by the Planning Commission and JDA when all of the comments from the Council have not been considered in the proposed plan. Mr. Dresdner stated that it was his intent to gather feedback from each of the groups and report back to the Council with a revised draft plan. Councilmember Holden asked if any changes would be made to the plan prior to going before the JDA. Mr. Dresdner proposed that the current plan be reviewed as is with the JDA and Planning Commission and that the Councilmember Holmes stated that it was her opinion that the plan was not ready to pass along Councilmember Holden commented that she would like to receive more clear definitions on the recreational space. Councilmember Holmes questioned how the flex business space would be used. She did not want to see this location become an area with showrooms. Mr. Dresdner defined how the flex business space would be used and the users that would be attracted to this area. Councilmember Holmes stated that she still had a large number of questions regarding the plan and questioned if it was ready to go before the Planning Commission and JDA. Councilmember Holden questioned if the water feature would be able to be used by the public. Sandra Rolph, Cuningham Group,commented that there were companies that maintained wetlands, which would allow the City to open up the landscape and allow the wetland to be used by the City for a park area in the summer and for ice skating in the winter. She further discussed the public buildings and amenities proposed for this area. Councilmember Holmes asked if a park and ride would be located on the TCAAP site. Mr. Dresdner stated that there were no plans for a park and ride on the TCAAP site, however, transit services were being reviewed. Mayor Grant questioned how the Council wanted to proceed on the Master Plan. Councilmember Holden was in favor of reviewing the Master Plan again prior to the JDA meeting, through a special Council work session. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 20137 Mayor Grant asked if staff would be able to prepare for a special work session prior to the JDA meeting. Mr. Dresdner did not think th January 6 meeting. City Administrator Klaers questioned what would be the minimum level of revisions that would allow for the Council to move forward with the Master Plan. Councilmember Holmes indicated that she was not comfortable with the current plan as presented. She requested more clarification on the issues raised by the Council before the Master Plan moves forward. She was in favor of the plan being reviewed again by the Council before th January 6. Mayor Grant was in favor with the plan moving forward to the Planning Commission and JDA. Councilmember McClung stated that if the plan were to move forward that it do so with a provision Councilmember Holden wanted to see the Council provided with the handouts to allow for an in-depth review of the report prior to the plan moving forward. She indicated that the Council had concerns with the large concepts of land use, and for this reason, the plan should be further reviewed before being passed along. Mayor Grant stated that the Council would need to call a special meeting prior to the end of December. He encouraged the Council to jot down their concerns and forward them to staff. Councilmember Holmes inquired why staff was proposing to move the Master Plan to the JDA without taking into consideration the comments and concerns of the City Council. She recommended the Master Plan timeline be pushed back. Councilmember Werner suggested that the next stop for the Master Plan be the JDA. Councilmember McClung reiterated that the Master Plan presented this evening was the He understood the need to move the Master Plan along to continue to gather feedback. However, he would have liked to have received more details prior to this evenings meeting. This would have prepared the Council to ask educated and detailed questions, while providing feedback on the proposed plan. Councilmember Holden stated that if this plan were to move forward to the JDA and the Planning Commis plan. Councilmember McClung anticipated that if the current plan was to move forward to the JDA and the Planning Commission, that many of the same concerns would be raised. Councilmember Holden inquired when staff received the Master Plan proposal. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 20138 Community Development Director Hutmacher stated that staff received the proposal last week and discussed how to present the information to the Council. Staff was in favor of having the Cuningham Group present the Council with the plan at the work session and did not feel the handouts would have been effective in conveying the rationale and details behind the plan. th Mayor Grant asked if the Council was available for a special work session on December 30. nd Councilmember Holmes was not available on that date. She suggested January 2. thrd Mr. Dresdner reported that he would not be available December 27 through January 3. th Mayor Grant recommended that the Council meet on December 26 as it would be important to have Mr. Dresdner in attendance. Councilmember Werner stated that he would have to review his schedule to see if he would be th able to attend on the 26. Mayor GrantCouncilmember HoldenCouncilmember McClung , and were available to meet th on December 26. Mayor GrantCouncilmember Holmes encouraged to send her questions to staff prior to the th 26. Mayor Grant questioned if Council was in favor of allowing the County to review the proposed Master Plan. The Council was in favor of allowing this presentation with the caveat that the plans were not approved by the City. City Administrator Klaers reviewed a possible revised timeline for the Master Plan. He proposed having the JDA and Planning Commission review the draft Master Plan informally in January and any comments received be brought back to the Council. Another Council review of the Master Plan would then take place in February. He stated that if this approach to gathering input on the draft plan was followed, the Council may not need to hold the special meeting on th December 26. David Sand , Chair of the JDA, understood that the holidays were approaching and the Council th had a great deal of data to absorb. He anticipated that the JDA meeting on January 6 would be th informational only. He assumed that the Planning Commission meeting on January 8 would be the same. He encouraged the Council to keep the proposed timeline and gather information from nd these groups, along with the public on January 22. This would allow for more formal action to be taken in February. Councilmember Holmes stated that if this route were taken, the JDA and Planning Commission would be providing comments on a plan that has not even considered the comments of the City Council. th The Council was favor of meeting on December 26 at 5:30 p.m. to further discuss the Master Plan. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 20139 Mayor Grant recessed the meeting at 7:55 p.m. Mayor Grant reconvened the meeting at 8:06 p.m. C.City Council Retreat on Team Building and Respectful Workplace City Administrator Klaers indicated that in July, the Council did a follow-up session of the May/June Council-staff training on sexual harassment and hostile work environment. One result of this session was Council consensus that they would like to continue the work on team building City Administrator Klaers indicated that in September, the Council had expressed interest in having a retreat and working on this in a full or half day approach. The results from the profiles of the Leadership Team have shown scores for all areas of the five behaviors (trust, conflict, commitment, accountability and results) that could be improved. Given the test results and the desires of the Council to work in this area, a discussion is needed regarding how the Council would like to structure the retreat. City Administrator Klaers stated that the Council expressed a desire to hold a retreat on a Friday afternoon and a Saturday morning as has been done in the past. He reported that the process would be interactive with a great deal of activities to demonstrate the five behavior areas. It would also facilitate and help if each member could read the book as pre-work. The City would Mayor Grant stated that he was not available Monday through Friday from 8:00 a.m. to 5:00 p.m. He explained that he would be available Friday evening or all day Saturday. Councilmember McClung explained that he too was not available during the work day due to his work schedule. Councilmember Werner preferred the session to be broken into two days. Councilmember Holden was in favor of holding the sessions on two week day evenings, so the retreat would not interfere with a weekend. Mayor Grant suggested the Council seek dates in January. Councilmember McClung stated that he could make this work. He proposed holding the rdththth meetings on January 23 and 24, or January 28 and 29. thth Mayor Grant suggested February 4 and February 6. City Administrator Klaers explained that he would review this with Ms. Krejci to see if these dates were available. He commented that a Friday and Saturday may be the best option. ARDEN HILLS CITY COUNCIL WORK SESSION DECEMBER 16, 201310 thth Councilmember McClung suggested, and the Council concurred, on March 7 and 8 with a thth second option being March 14 and 15. Mayor Grant requested that the weekday options be pursued first with Ms. Krejci. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Werner mentioned that he spoke with Public Works Director Maurer regarding snow removal. He stated that he appreciated the work completed by the public works department. Councilmember Holmes encouraged staff to work on the procedure for applying for overnight parking via the as it was extremely difficult to navigate. Mayor Grant recommended that staff investigate this procedure further and report back to the Council. Councilmember McClung explained that he has received a number of emails regarding the poor work completed by MnDOT. He stated that he has been responding to residents with a link to the Governor, the Commissioner of Transportation, our Senator, our Representative and the Chair of the Metropolitan Council. All complaints should be directed to these individuals. He expressed frustration with the increased traffic levels on I-694 after the road construction was complete. Mayor Grant indicated that there will be a ribbon cutting open house event for Title Boxing Club rd on January 23. Councilmember Holden recommended that staff put a posting on the website addressing the snow and ice removal concerns. Mayor Grant suggested that Public Works Director Maurer stated that City Administrator Klaers reported that he sent out the franchise fee letter to the Council last Friday and is awaiting feedback from the Council. ADJOURN Mayor Grant adjourned the City Council work session at 8:35 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor January 27, 2014 Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator Ashley Bertrand, Sue Iverson Claims & Payroll 2014 Payroll #2 ..............................................................................$ 86,187.47 Paid Claims (Check No 42939-Check No 42959) .............................$ 34,247.56 Paid Claims (Check No 42960-Check No 42965) .............................$ 13,680.29 Paid Claims (Check No 42966-Check No 42977) .............................$ 7,846.81 Paid Claims (Check No 42979-Check No 42980) .............................$ 819.39 Paid Claims (Check No 42981-Check No 42992) .............................$ 12,992.34 Paid Claims (Check No 42978-Check No 42978) .............................$ 9,180.56 Paid Claims (Check No 42993-Check No 42993) .............................$ 86,420.24 Page of Payment Method EFT FIT7,750.30 EFT SIT3,152.32 EFT FICA Oasdi4,508.064,508.06 EFT FICA Medicare1,054.331,054.33 0.00 A/P Check* Health Premium1,417.87 A/P Check* Dental Premium 0.00 A/P Check* FSA Health Care Reimb.238.33 A/P Check* FSA Dependent Care Reimb.150.00 0.00 HSA Health Saving 616.94 0.00 EFT Health Care Savings Plan EFT Health Care Savings Plan-2%311.87 EFT Health Care Savings Plan-4%186.39 EFT PERA4,162.684,828.75 EFT ICMA3,550.06339.71 A/P Check* Central Pension Fund-Union614.40 EFT MN State Retirement System326.85 A/P Check* IUOE 49 Dues (Union)131.04 A/P Check* LTD/STD Insurance0.00 A/P Check* PERA Life Insurance32.00 A/P Check* Life/Addl/Dep Lif125.55 Lif/Addl/DLif125550000.00 A/PChk* e EFT MN Child Support145.82 A/P Check* Public Employee Long Term Care 93.72 A/P Check* UNUM 83.86 A/P Check* AFLAC163.96 A/P Check* Avesis-Vision Care5.22 Total Employee Deductions28,821.57 PR Check # 17587-17600 Net Payroll4,189.69 EFT Direct Deposit42,445.36 Gross Payroll Tie-Out75,456.62 STD/LTD Gross - Up0.00 Plus City Paid Benefit10,730.85 ICMA Benefit Held0.00 Gross Payroll75,456.62 Less Total FSA1,806.20 Plus Employer Match ICMA0.00 Plus ICMA Benefit Held0.00 Net P/R Subject to FICA73,650.42 FICA Oasdi @ 6.20%4,508.06 FICA Medicare @ 1.45%1,054.33 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. ACCOUNTS PAYABLE Check Approval * A/P Checks can be found on the report. 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anuary 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Pay Equity Report Background In 1984, the Minnesota Legislature passed the Local Government Pay Equity Act (LGPEA) (M.S. 471.991-.999). Local governments were given until December 31, 1991 to comply with the law and were required to file reports with Minnesota Management & Budget (MMB) by January 31, 1992. All jurisdictions were then placed on a three year reporting cycle with a third of them reporting each year beginning in January 1994. Arden Hills last submitted a report in January 2011 which was for salary data as of December 31, 2010. Discussion Our current reporting deadline is January 31, 2014. Attached is the report that will be submitted for the City of Arden Hills based on salary data as of December 31, 2013. Pay equity is determined based upon salary data and practices within our own City and not outside sources. This report shows that we are in compliance within our own system. Since the reports can be confusing and hard to understand, I have attached the de to Understanding Pay Equity Co for your reference in interpreting the report. The job points and pay system that was used for this report was the one created when the City last did a compensation system and market study in late 2007. This will be updated when we have our new compensation study completed and would then be used for the next reporting period in 2017. Recommendation Motion to approve the Arden Hills Pay Equity report dated 1/22/14. Attachment A CONSENT ITEM 5C MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Appointment of Commission and Committee Chairs Discussion Staff liaisons of City commissions and committees were asked to discuss appointing a Chair (and Vice Chair when applicable) with commission and committee members. Commission and Committee members have agreed to designate the following members as Chair and Vice Chair: Kristine Goodrich (Chair) Communications Committee (term expires 2014) Ed von Holtum (Chair) Economic Development Commission (term expires 2014) James Ostlund (Chair) Financial Planning and Analysis Committee (term expires 2014) Phillip Kramlinger (Chair) Parks, Trails and Recreation Committee (term expires 2015) John Van Valkenburg (Vice Chair) - Parks, Trails and Recreation Committee (term expires 2015) Clayton Larson (Chair) Planning Commission, (term expires 2014) Roberta Thompson (Vice Chair) - Planning Commission (term expires 2016) Recommendation The City Council is asked to approve Resolution 2014-009 appointing commission and committee Chairs. Attachment Attachment A: Resolution 2014-009 Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-009 A RESOLUTION APPOINTING COMMISSION AND COMMITTEE CHAIRS WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding communications and newsletters; development and redevelopment; financial planning; parks, trails and recreation issues; and planning and zoning issues; and WHEREAS , each commission and committee appoints a member as Chair, and in some cases, a Vice-Chair to assist with the leadership of its commission/committee; and THEREFORE, BE IT RESOLVED: The City Council appoints the following commission and committee members to serve as Chair/Vice Chair: Kristine Goodrich (Chair) Communications Committee (term expires 2014) Ed von Holtum (Chair) Economic Development Commission (term expires 2014) James Ostlund (Chair) Financial Planning and Analysis Committee (term expires 2014) Phillip Kramlinger (Chair) Parks, Trails and Recreation Committee (term expires 2015) John Van Valkenburg (Vice Chair) - Parks, Trails and Recreation Committee (term expires 2015) Clayton Larson (Chair) Planning Commission, (term expires 2014) Roberta Thompson (Vice Chair) - Planning Commission (term expires 2016) ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JANUARY, 2014. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk CONSENT ITEM –5D MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT:Planning Case#14-007 Applicant: Boston Scientific Property Location: 4100 Hamline Avenue Request: Temporary Walkway Extension Requested Action Motion to approve Planning Case 14-007for a five (5) year extension forthe use of the temporary walkway between Building 3 and Building 10on the Boston Scientific Campus. Background The City Council approved a Site PlanReviewfor Guidant Corporation (now Boston Scientific) on February 23, 2004, to construct a temporary walkwaybetween Building Land Building Ethat are now referred to as Building 3and Building 10,respectively. Thewalkway was constructed toprovide a safe at-grade crossing and sheltered environment for employee’scrossing overInnovation Way between these two buildings. When approvedin 2004,it was planned that within five (5) years an addition would be added to Building 10, Building K would be constructed,and a skyway would be built between the buildings, eliminatingthe need for the temporary walkway. An agreement was drafted and signed between Guidant Corporation and the City of Arden Hills that outlined the time table for the removal of the walkway(Attachment B).The agreement for the temporary walkway was originally set to expire on February 1, 2009; however, a five year extension was approved on November 24, 2008. The current agreement isset to expire on February 1, 2014. City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2014\PC 14-007 -Boston Scientific -Temporary Walkway Extension\Memos_Reports_14-007 Page 1of 3 At this time Boston Scientific has postponedthe addition toBuilding 10and the construction of Building Kthat included the skyway addition. The future building additions and skyway still remain part of the approved Master Plan for the property and are part of the future plans of Boston Scientific; however, the temporary walkway is needed until apermanent solution is determined.Because of the change in the construction timeline, Boston Scientificis requesting an additionalfive (5) year extension on the use of the temporary walkway.If the skywayor other permanent solutionis constructed prior to the five(5) year deadline,the walkway would be required to be removed at that time. There is aCity water main that runs along the west side of Innovation Way. The original agreement states that if the water main needed any maintenance or repair, Guidant(now Boston Scientific)would be required to remove that portion of the walkway as necessary to access the water main. This section of the agreement would remain unchanged. The only amendment to the agreement at this time is the date on which the walkway would need to be removed by. Recommendation Boston Scientific would be requiredto remove the temporary walkwayifthe Agreement to Terminate Use expires. While apermanent connection between these two building would be preferred,the walkway does offer asheltered crossing for Boston Scientific employees. Additionally, the presence of the walkway, and the painted pedestrian crossingconnecting it, funnels the pedestrian access to a single area and provides pedestrian safety from vehicles traveling along Innovation Way. Staff is recommending approval of Planning Case14-007for a five (5) year extension forthe temporary walkway located on the Boston Scientific property subject to the following conditions: 1.The Agreement to Terminate Use between the City of Arden Hills and Cardiac Pacemakers Inc.(now known as Boston Scientific)would continue to apply and only the date for the removal of the walkway shall be amendedto reflect the February 1, 2019, removal date. 2.All previous conditions of approval shall continue to apply. Requested Action Motion to approve Planning Case 14-007for afive (5) year extension forthe use of the temporary walkway between Building 3 and Building 10on the Boston Scientific Campus. City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2014\PC 14-007 -Boston Scientific -Temporary Walkway Extension\Memos_Reports_14-007 Page 2of 3 Options 1.Approve the proposal as submitted. 2.Approve the proposal with conditions (Recommended Action). 3.Deny the application with reasons for denial. 4.Table for additional information. Deadline for Agency Actions The Terminate Use Agreementwill expireonFebruary 1, 2014, unless an extension is approved. Attachments A.Land Use Application & Narrative B.Original Terminate Use Agreementand Approved Conditions C.Boston Scientific Campus Map D.Aerial Site Plan and Location Map E.Aerial Photos of walkway F.City Council Minutes –February 23, 2004 G.City Council Minutes –November 24, 2008 City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2014\PC 14-007 -Boston Scientific -Temporary Walkway Extension\Memos_Reports_14-007 Page 3of 3 Attachment A eunevA notgnixeL eunevA enilmaH 4100 Hamline Avenue North - Boston Scientific 1,030.472,060.9Feet 2,060.9 0 1:12,366 NAD_1983_HARN_Adj_MN_Ramsey_Feet Notes © Ramsey County Enterprise GIS Division Enter Map Description This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION Attachment F Approved: March 8, 2004 CITYOF ARDEN HILLS, MINNESOTA REGULAR CITYCOUNCILMEETING FEBRUARY 23, 2004, 7:00 P.M. CITYHALL COUNCILCHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:00 p.m. Present:Mayor Beverly Aplikowski, CouncilmembersDavid Grant, Brenda Holden,Gregg Larson and Lois Rem. Absent:None. Also present were City Administrator, Michelle Wolfe; Assistant City Administrator, Aaron Parrish; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; City Planner, PeterHellegers; and Recording Secretary, Kathleen Altman. 6.COMMUNITY DEVELOPMENT A.Planning Case 04-04: Guidant Corporation; 4100 Hamline Avenue; Site Plan Review for Temporary Walkway Mr. Hellegers stated the applicant was requesting approval of a Site Plan for a temporary walkway structure, which was recently constructed. He indicated the Planning Commission had approved this request with conditions as noted in staff’s February 23, 2004 report. Councilmember Larson asked why this was coming to them after the walkway hasalready been Mr. Hellegers inplace. replied the applicant did not know they needed approval for this. He noted this was intended to be in place for five years and then it would be replaced by a skyway. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Planning Case 04-04: Guidant Corporation; 4100 Hamline Avenue; Site Plan Review for temporary walkway with the conditions as noted in staff’s February 23, 2004 report. The motion carried unanimously (5-0). CC Minutes_(02-23-04)_04-004P:\Planning\Planning Cases\2014\PC 14-007-Boston Scientific -Temporary Walkway Extension\Research_14-007\CC Minutes_(02-23-04)_04-004.doc ARDEN HILLS REGULARCITYCOUNCILMEETING MINUTES FEBRUARY 23, 20042 B.Planning Case 04-04: Guidant Corporation; 4100 Hamline Avenue; Master Plan PUD Amendment and Final PUD for “Addition J” Mr. Hellegers stated the applicant was requesting approval of a third amendment to their previously approved Master Plan PUD and Final PUD for Addition“J”. He noted the Planning Commission had approved this request with conditions as noted in staff’s February 23, 2004 report. Councilmember Grant inquired about Condition 14 and asked if the City intended to do a Mr. Hellegers traffic study. replied the Planning Commission had added this and it was the City’s option to do a traffic study at that time, but they wanted the City to have some flexibility to have a traffic study if necessary. Councilmember Larson noted a parking ramp should be considered a structure and if necessary, the Ordinance should be amended to reflect this. John Larson, RSP Architects, stated they were in agreement to the conditions as noted in staff’s February 23, 2004 report. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case04-04: Guidant Corporation; 4100 Hamline Avenue; Master Plan PUD Amendment and Final PUD for “Addition J” with the 15 conditions as noted in staff’s February 23, 2004 report. The motion carried unanimously (5-0). Approved:January 12, 2009 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 24, 2008 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called toorder the regular City Council meeting at 7:02 p.m. Present: Mayor Stan Harpstead; Council Members David Grant, Brenda Holden, and Dave McClung and Fran Holmes (arrived at 7:10 p.m.). Absent: None. Also present : City Administrator Ronald Moorse; City Planner Meagan Beekman; Finance Director Susan Iverson; Community Development Director James Lehnhoff; Community Development Intern Charles Roberts; Kay Andrews, President and CEO of Northwest Youth and Family Services; Jerry Hromatka, Associate Director of Northwest Youth and Family Services; and Recording Secretary, Tina Borg. 4.CONSENT CALENDAR A.Claims and Payroll B.Approve Planning Case 08-032 for a five year extension of the use and temporary walkway between Building 10 and Building 3 on the Boston Scientific Campus C1.Approve Ordinance 2008-015 in Planning Case 08-033 to amend Section 660.05 of the City Code regarding the storage and location of garbage, refuse, and recycling containers as described in the November 24, 2008. Report to the CityCouncil ARDEN HILLS CITY COUNCIL –November 24, 20082 C2.Motion to Approve Publishing a Summary of Ordinance 2008-015 for the Garbage, Refuse, and Recycling Container Ordinance as Permitted by Minnesota State Statute 412.191 Subd. 4 D.Adoption of a resolution in support of the Northwest Youth and Family Services Campaign to Create the Discovery Center D1.Approval of special legislation regarding Tax Increment Financing to facilitate the redevelopment of the TCAAP property MOTION:Councilmember Grant Councilmember McClung moved and seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. Councilmember McClung stated that in reference to item 4E he would like to clarify that approval of this item was not a commitment by the City for any particular Tax Increment Financing but rather a way for the City to expand their options for the TCAAP property. The motion carried unanimously (5-0). CONSENT ITEM 5E MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Purchase of Central File Storage System Budgeted Amount: Actual Amount: Funding Sources: $25,000.00 $23,568.25 Building Repair and Maintenance Fund Discussion In order to achieve Council goal 1 (maintain city records), the 2014 Capital Improvement Plan (CIP) contains a $25,000 item for the purchase of a central file storage system (a copy of the CIP detail page is attached). The price quoted by American Filing Solutions includes freight, delivery, assembly, and installation. The estimated production lead time is four weeks. The Mobiletrak5 System was customized by American Filing Solutions based on measurements of the vault storage room in the basement at City Hall. The system will contain a combination of archive box storage space, slatted shel for file folders (which is compatible with the current labeling system), and two locking cabinets to store human resource files and other confidential paperwork. All components of the system will roll on a track system which allows for maximum storage space while offering ease of access to the files stored within the system. Staff believes that with this system, all City documents will be safely and conveniently stored in one location; the fire proof vault storage room. Requested Action The City Council is requested to authorize the purchase of a central file storage system from American Filing Solutions in the amount of $23,568.25. Attachments Attachment A: CIP Detail Sheet Attachment B: Central file storage system quote and specification/drawing sheet Attachment A CONSENT ITEM 5F MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Planning Commission Alternate Position Appointment Discussion The City of Arden Hills Planning Commission has seven members, plus one named alternate who sits as a voting member when a regular member must be absent. The alternate position An application to serve on the Planning Commission was received from Steven Jones, an Arden Hills resident who has significant experience in H.V.A.C. design and project management. Mr. Jones offers previous civic involvement, and has an interest in green building and development. Pursuant to City policy on appointments to the Planning Commission, Mr. Jones was interviewed by a panel consisting of the Mayor, the Chair of the Planning Commission, and the Council and staff liaisons to the commission. Upon interviewing Mr. Jones, Mayor Grant has asked staff to prepare a recommendation for the City Council to appoint Mr. Jones as the alternate member of the Planning Commission. Recommendation The City Council is asked to appoint Steven Jones as the alternate member of the Planning Commission with a term expiration of December 31, 2016. Attachment Attachment A: Resolution 2014-008 Attachment B: Current Planning Commission Roster with Term Expirations Attachment C: Steven Jones Application Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-008 A RESOLUTION APPOINTING STEVEN JONES AS AN ALTERNATE MEMBER TO THE PLANNING COMMISSION FOR A TERM EXPIRING DECEMBER 31, 2016. WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues; THEREFORE, BE IT RESOLVED: The City Council appoints Steven Jones to serve as an alternate member on the Planning Commission for a term expiring on December 31, 2016. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS th 27 DAY OF JANUARY, 2014. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Amy Dietl, CITY CLERK Arden Hills, MN - Official Website - Planning Commissionhttp://www.cityofardenhills.org/index.aspx?NID=127 My FavoritesPagesModulesLive EditAmyHelp Search Home > Government > Committees & Commissions > Planning Commission Planning Commission Economic Development Authority Main Duties Consider and recommend changes to the City’s Zoning Code Planning Commission Review and make recommendations concerning all land use applications Economic Development Hear requests for Zoning Code interpretations Commission Periodically review and recommend updates to the City’s Comprehensive Plan Communications Consider City Council requests for acquisition, improvement, or disposal of the City’s real property Committee Conduct the City’s public hearings on these matters when appropriate Financial Planning & Analysis Committee Meetings Karth Lake Improvement The City provides live and tape-delayed cable casting of all regular City Council meetings on Government District Access Channel 16. The meetings are also viewable via webcast over the Internet. First Wednesday after the first Monday of the month Parks, Trails & Recreation Committee 6:30 pm City Hall Joint Development 1245 W. Highway 96 Authority (JDA) Arden Hills, MN 55112 Agendas & Minutes Agendas are available prior to the meetings. Minutes are available following approval. View All Agendas and Minutes | View Archives Membership The Planning Commission has seven members, plus one named alternate who sits as a voting member when a regular member must be absent. Current Planning Commission members include: Clayton Larson (Chair)Samuel Scott Term expires 2014Term expires 2016 Roberta Thompson (Vice Chair)Clayton Zimmerman Term expires 2016Term expires 2015 Angela HamesBrent Bartel Term expires 2015 Term expires 2016 Vacant (Alternate) Andy Holewa Term expires 2015 Liaisons Fran Holmes (Council Liaison) Ryan Streff (Staff Liaison) HomeContact UsCalendarEmploymentSite MapAccessibilityInternet PoliciesCopyright NoticesPowered by CivicPlus Arden Hills City Hall: 1245 West Highway 96, Arden Hills, MN 55112 • Ph: 651-792-7800 • Regular Hours: Monday - Friday, 8:00 am - 4:30 pm Notes2 1 of 11/17/2014 11:45 AM Attachment C PUBLIC HEARING 7A MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Round Lake Road Area Improvements - Public Hearing Requested Action The Council should first conduct the Public Hearing for the proposed Round Lake Road Area Improvements. At the conclusion of the Public Hearing the Council should consider adopting the following two Resolutions: 1.Resolution 2014-010 Ordering the Improvement for the Round Lake Road Area 2.Resolution 2014-011 Approving the Plans and Specifications and Ordering the Advertisement for Bids for the Round Lake Road Area Improvements Background/Discussion At the July 29, 2013, meeting the Council hired Elfering and Associates to prepare a feasibility report for the Round Lake Road, Gateway Boulevard and Gateway Court Area. The feasibility report was received by the Council at the December 9, 2013, meeting at which time Resolution 2013-045 was adopted Ordering the Public Hearing be held on January 27, 2014. A copy of the feasibility report is attached. Staff has published and mailed the notices of the Public Hearing required by State Statute. In addition, staff sent notices of the hearing to all tenants of the buildings in the area to keep them informed of the process. At the Public Hearing staff will be prepared to present a brief history of the discussions regarding road improvements in the area. This history dates back several years. In addition, Kristie Elfering of Elfering and Associates will provide a presentation of the feasibility report findings. Both staff and Kristie will be prepared to answer questions from the Council and/or property owners and tenants. 12 Page of At the close of the Public Hearing it is recommended that the Council consider adopting the following two resolutions: 1.Resolution 2014-010 Ordering the Improvement for the Round Lake Road, Gateway Boulevard and Gateway Court Improvements 2.Resolution 2014-011 Approving the Plans and Specifications for the Round Lake Road, Gateway Boulevard and Gateway Court Improvements Attachments Attachment A: Feasibility Report Attachment B: Resolution 2014-010 Attachment C: Resolution 2014-011 22 Page of ATTACHMENT A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-010 A RESOLUTION ORDERING THE IMPROVEMENT FOR THE ROUND LAKE ROAD, GATEWAY BOULEVARD AND GATEWAY COURT IMPROVEMENTS WHEREAS, a resolution of the City Council adopted December 9, 2013, fixed a date for a Council hearing on the proposed improvement of the Round Lake Road, Gateway Boulevard and Gateway Court Improvements, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was th given, and the hearing was held thereon on the 27 day of January, 2014, at which time all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS. MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted th the 9 day of December, 2013. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JANUARY, 2014. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk Attachment C CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-011 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE ROUND LAKE ROAD, GATEWAY BOULEVARD AND GATEWAY COURT IMPROVEMENTS WHEREAS, pursuant to a resolution passed by the Council December 9, 2013, the consulting engineer retained for the purpose has prepared plans and specifications for the Round Lake Road, Gateway Boulevard, and Gateway Court Improvements. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS. MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper, and in Commerce and Finance, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 21 days, shall specify the work to be done, shall state that bids will be received by the clerk until 10:00 a.m. on April 17, 2014, at which time they will be publicly opened in the Council Chambers of the City Hall by the City clerk and engineer, will then be tabulated, and will be considered by the Council at 7:00 p.m. on April 28, 2014, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a five percent of the amount of such bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JANUARY, 2014. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk PUBLIC HEARING - 7B MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: -Public Hearing Requested Action the Council should consider adopting Resolution 2014-012 Creating a Prioritized Bridge Replacement List. Background/Discussion Back in December 2011, the Council hired Kimley-Horn and Associates to prepare final plans for the reconstruction of the Old Snelling Bridge. Those plans are now complete. The final plan ox culverts. Recently, Kimley-Horn has been preparing an application for the City for future Bridge Bonding funds to help with the construction cost of the new bridge (currently there are no Bridge Bonding funds available but MnDOT continues to prepare a priority list for the next funding provided by the legislature). In order to submit application along with our final plans to MnDOT to get a spot on the priority list, the City must adopt a resolution establishing a Prioritized Bridge Replacement list (this process is aimed at communities that have numerous bridges and may require input prior to prioritizing the replacement list). Before the Council may consider a resolution establishing this replacement list, a Public Hearing must be held. The Council adopted Resolution 2014-006 on January 13, 2014, setting the Public Hearing for the January 27, 2014, Council meeting. Staff will be prepared to make a very brief presentation and answer any questions from the Council and/or public. At the close of the Public Hearing, the Council should consider adoption of the attached Resolution 2014-012 establishing a Prioritized Bridge Replacement List which consists of one bridge; Bridge No. 4627 under Old Snelling Avenue. Attachment: Attachment A: Resolution 2014-012 Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-012 A RESOLUTION CREATING A PRIORITIZED BRIDGE REPLACEMENT LIST AND CALLING FOR PUBLIC HEARING WHEREAS, the City of Arden Hills has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal, supplied by local citizenry and local units of government; and WHEREAS, the City of Arden Hills has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1.The following deficient bridges are high priority, and the City of Arden Hills intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available. Old Bridge Road Total State Federal Local or Proposed Number Number or Project Bridge Funds State Aid Construction Name Cost Funds Funds Year 4627 Old $300,000 $150,000 $0 $150,000 2015 Snelling Avenue 2. The City of Arden Hills does hereby request authorization to replace, rehabilitate, or remove such bridges. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JANUARY, 2014. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk NEW BUSINESS –8A MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT:Planning Case #13-023 Applicant: Arden Village, LLC Property Location: 1290 County Road F West Request: Site Plan Review –Sign Standard Adjustment Requested Action Motion to Approve Planning Case #13-023 for a Site Plan Review andSign Standard Adjustment that would allow for a deviation from the SignCode at 1290 County Road FWestto increase the amount of temporary wall signage and the amount of time it is permitted to be displayed, based on the findings of fact and the submitted plans,as amended by the six (6) conditions in the January 27, 2014, Report to the City Council. Background The property at 1290 County Road F West is owned by Arden Village, LLC. The property is zonedR-4Multiple Dwelling Districtand is located north of I-694/Highway 10, south of County Road F West, east of Hamline Avenue and west of Lexington Avenue.On March 3, 2010, the City Council approved an application for a four-story, 55-unit, workforce housing development at 1290 CountyRoad F West. The City Council approved Planning Case #09-021fora Conditional Use Permit Amendment, Rezoning, Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development. Arden Village has expressed concerns about the visibility oftheir building for leasing purposes. The applicant has stated that the amount of temporary wall signage allowed by the Code for Sign District 3 is not proportionately adequate for a structure of its size or location. By increasing the City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 16 Page of NEW BUSINESS –8A amount of temporarywall signage the applicant is hoping to improve their ability to fullylease the building by enhancingtheir visibilityto the traveling public. Two(2)temporary wall signs are being proposed for the building. The applicant is proposing a sign that measures six (6) feet by forty (40)feet, an area of 240 square feet, on the south elevation adjacent to I-694and Highway 10. Thesecond sign is being proposed on the north elevation along County Road F West,at a size of six (6) feet by thirty-three (33) feet, an area of 198square feet.The combined area of the two (2) signs would be 438square feet. Arden Village would maintainthese signs to ensure a like new condition at all times. If a signis torn or deteriorates it will berepaired and/or replaced. Section 1250.02 of the Sign Ordinance regulates the use of temporary on-premise signs. The property is zonedR-4 Multiple Dwelling District, therefore,standards for Sign District 3apply in this case. The Ordinance permits the property to have no more than one(1)temporary sign not to exceed 10square feet in area. However, because the building currently has space for lease the propertyis allowed one(1)additional temporary sign nottoexceed25 square feet in area. The applicant hasindicated that they would like to display the temporary wall signagefrom the date the sign permit is issued to July 1, 2014.Under the Sign Ordinance, the property is allowed to display a permitted temporary sign for no more than thirty (30)days per calendar year. A sign advertising available space for lease in a building can be displayed until seven(7)days after the building is leased. The applicant has provideda narrative explaining their request (Attachment A) and elevations of the building depicting the proposed signage (Attachment B). City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 26 Page of NEW BUSINESS –8A Plan Evaluation 1.Site Plan Review –Section 1260: Sign Standard Adjustment Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or2 is met and the required criteria number 3 is met.In this case, criteria 1 and3 are most applicable. The criteria are as follows: 1.There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2.The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and 3.The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. Site conditions ofthe property justify a Sign Standard Adjustment to allow the proposedsignsto be reasonably visible from the roadways adjacent to the site. The propertyis between 350-775 feetfrom I-694/Highway10 and approximately 500 feetfrom Hamline Avenue(Attachment C). The building itself is setback approximately 40 feet from the northern property line along County Road F West. Given the distance the buildingis from its respective right-of-ways,the proposed sign adjustment is practicableso that the building and its use is visible from the adjacent roadways. Allowingflexibility fortemporary signage at this property will not result in any inconsistencies with the purpose or intent of the zoning or sign district. Sign Standard Adjustments are allowed by a Site Plan Review and Council approval for properties located within the R-4 Multiple Dwelling District. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residentsin regards to this planning case. City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 36 Page of NEW BUSINESS –8A Notice Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Findings of Fact The Planning Commission reviewed this application at their January 8, 2014, meeting, and have offered the following findings of fact for your consideration: 1.The property is located in theR-4 Multiple Dwelling District. 2.The property is located in Sign District 3. 3.In Sign District 3,wall signage up to twenty (20) square feet and freestandingsignage up to thirty-two (32) square feet is permitted. 4.For single occupant parcels, no more than one(1)permitted temporary sign shall be permitted at any given time. The area of the temporary signage shall not exceed one half of the permitted wall sign area.Displayed for a maximum of thirty (30) days. 5.Buildings with lease or vacant space may obtain one(1)temporary wall sign not to exceed twenty-five (25) square feet in size.Displayed for a maximum of seven (7) days after the building is leased. 6.The applicantis proposing two (2) temporary wall signsto be located on the building. 7.The proposed temporary wall signfacing I-694 wouldmeasure six (6) feet by forty (40) feet, an area of 240 square feet. 8.The proposed temporary wall signfacing County Road F would measure six (6)feet by thirty (33)feet, an area of 198square feet. 9.Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 10.The proposed signs would be displayed from the date the sign permit is issued to July 1, 2014. 11.Sign Code regulations on the permit length of temporary signage would limit the owner’s ability to effectively advertise the availability of apartment units in the building. 12.The signs would not be in direct view from residential properties. 13.The sign adjustment will not result in a sign that is inconsistent with the purposeof the R- 4 Multiple Dwelling District. 14.Increasing the amount of temporary wall signage would not have a negative impact on adjacent properties or the City as a whole. City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 46 Page of NEW BUSINESS –8A Recommendation The Planning Commission reviewedPlanning Case #13-023 and unanimously recommends approval of the Site Plan Review and Sign Standard Adjustment at 1290 County Road F West, based on the findings of fact and the submitted plans as presented in the January 27, 2014, Report to the City Council, as amended by the following six (6) conditions: 1.That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.That the two temporary wall signs shall be removed by July 1, 2014. 3.Thatthe temporary wall-signon the south elevation shall be no larger than 240 square feet. 4.That the temporary wall-signon the north elevation shall be no larger than 198square feet. 5.That the applicant shall maintain the two signs in like new condition and repair and/or replace a banner if it is torn or deteriorates during the approved timeline. 6.That the applicant shall apply for a sign permit prior to the installation of the sign. Requested Action Motion to Approve Planning Case #13-023 for a Site Plan Review and Sign Standard Adjustment that would allow for a deviation from the Sign Code at 1290 County Road F West to increase the amount of temporary wall signage and the amount of time it is permitted to be displayed, based on the findings of fact and the submitted plans,as amended by the six (6) conditions in the January 27, 2014, Report to the City Council. Options 1.Approve the proposal as submitted. 2.Approve the proposal with conditions (Recommended Action). 3.Deny the application with reasons for denial. 4.Table for additional information. The findings in this report currently support approval of this Site Plan Review and Sign Standard Adjustment. With a motion to deny Planning Case #13-023, the findings must be amended to reflect the reasons for the denial. City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 56 Page of NEW BUSINESS –8A Deadline forAgency Actions The City of Arden Hills received the completed application for this request on December 2, 2013. Pursuant to Minnesota State Statute, the City must act on this request by January 31, 2013, (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Land Use Application&Narrative B.Signage Plan/Elevations C.Aerial Photo D.Photos of Property E.PC Draft Minutes –January 8, 2014 F.PC Staff Report –January 8, 2014 City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 66 Page of Attachment A Attachment C County Road F West 500Feet 350Feet 775Feet The zoning district designations represented on this map correspond to the City of Arden Hills official Zoning Map. ¯ Questions concerning the Zoning Map should be directed to City Hall. Zoning designations are subject to change. Property Boundary Please refer to the Zoning Code for complete information. Map Date: January 3, 2014 P:\GIS_Data\Planning\Planning Cases\2013\PC 13-023 Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JANUARY 8,2014 6:30 P.M. -ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Clayton Larson called to order the regular Planning Commission meeting at 6:30p.m. ROLL CALL Present were: Chair Clayton Larson, Commissioners Brent Bartel, Angela Hames, Andrew Holewa, Sam Scott and Roberta Thompson. Absent: Commissioner Clayton Zimmerman. Also present were:City Planner Ryan Streff; Associate PlannerMatthew Bachler; Councilmember Fran Holmes;and Community Development Director Jill Hutmacher. PLANNING CASES A.Planning Case 13-023;Sign Standard Adjustment;1290 County Road F West–Not A Public Hearing City Planner Streff stated the applicant has requested a Site Plan Review for a Sign Standard Adjustment that would allow for a deviation from the Sign Code at 1290 County Road F West to increase the amount of temporary wall signage and the amount of time it is permitted to be displayed. City Planner Streff reported the property at 1290 County Road F West is owned by Arden Village, LLC. The property is zoned R-4 Multiple Dwelling District and is located north of I- 694/Highway 10, south of County Road F West, east of Hamline Avenue and west of Lexington Avenue. The applicant is proposing to install two (2) temporary wall signs, one facing I-694 and the other facing County Road F West. City Planner Streff explained that on March 3, 2010, the City Council approved an application for a four-story, 55-unit, workforce housing development at 1290 County Road F West. The City Council approved Planning Case #09-021 for a Conditional Use Permit Amendment, Rezoning, Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development. ARDEN HILLS PLANNING COMMISSION –January 8, 20142 City Planner Streff indicated that Arden Village has expressed concerns about the visibility of their building for leasing purposes. The applicant has stated that the amount of temporary wall signage allowed by the Code for Sign District 3 is not proportionately adequate for a structure of its size or location. By increasing the amount of temporary wall signage the applicant is hoping to improve their ability to fully lease the building by enhancing their visibility to the traveling public. In order to address this concern, Arden Village is proposing to increase the amount of temporary wall signage. Two (2) temporary wall signs are being proposed for the building. The applicant is proposing a sign that measures six (6) feet by forty (40) feet, an area of 240 square feet, on the south elevation adjacent to I-694 and Highway 10. The second sign is being proposed on the north elevation along County Road F West, at a size of six (6) feet by thirty-three (33) feet, an area of 198 square feet. The combined area of the two (2) signs would be 438 square feet. A professional sign company would design and install the signs on the property. Arden Village would be responsible for the maintenance of these signs to ensure a like new condition at all times. If a sign is torn or deteriorates it will be repaired and/or replaced. Section 1250.02 of the Sign Ordinance regulates the use of temporary on-premise signs. The property is zoned R-4 Multiple Dwelling District, therefore, standards for Sign District 3 apply in this case. The Ordinance permits the property to have no more than one (1) temporary sign not to exceed 10 square feet in area. However, because the building currently has space for lease the property is allowed one (1) additional temporary sign not to exceed 25 square feet in area. City Planner Streff stated that the applicant has indicated that they would like to display the temporary wall signage from the date the sign permit is issued to July 1, 2014. Under the Sign Ordinance, the property is allowed to display a permitted temporary sign for no more than thirty (30) days per calendar year. A sign advertising available space for lease in a building can be displayed until seven (7) days after the building is leased. The applicant has provided a narrative explaining their request andelevations of the building depicting the proposed signage. Site Data Future Land Use Plan:High Density Residential Existing Land Use:Multiple Family Zoning:R-4 Multiple Dwelling District Current Lot Sizes:2.26 acres Topography:Fairly Flat City Planner Streff reviewed the surrounding area, the Plan Evaluation and the Site Plan Review. City Planner Streff explained the Planning Commission must make a finding as to whether or not the proposed Sign Standard Adjustment at 1290 County Road F West meets the criteria in the Sign Code to deviate from the sign regulations and if the proposed increase in temporary wall signage would adversely affect the surrounding neighborhood and the communityas a whole. Staff offers the following findings for consideration: 1.The property is located in the R-4 Multiple Dwelling District. 2.The property is located in Sign District 3. ARDEN HILLS PLANNING COMMISSION –January 8, 20143 3.In Sign District 3, wall signage up to twenty (20) square feet and freestanding signage up to thirty-two (32) square feet is permitted. 4.For single occupant parcels, no more than one (1) permitted temporary sign shall be permitted at any given time. The area of the temporary signage shall not exceed one half of the permitted wall sign area. Displayed for a maximum of thirty (30) days. 5.Buildings with lease or vacant space may obtain one (1) temporary wall sign not to exceed twenty-five (25) square feet in size. Displayed for a maximum of seven (7) days after the building is leased. 6.The applicant is proposing two (2) temporary wall signs to be located on the building. 7.The proposed temporary wall sign facing I-694 would measure six (6) feet by forty (40) feet, an area of 240 square feet. 8.The proposed temporary wall sign facing County Road F would measure six (6) feet by thirty (33) feet, an area of 198 square feet. 9.Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 10.The proposed signs would be displayed from the date the sign permit is issued to July 1, 2014. 11.Sign Code regulations on the permit length of temporary signage would limit the owner’s ability to effectively advertise the availability of apartment units in the building. 12.The signs would not be in direct view from residential properties. 13.The sign adjustment will not result in a sign that is inconsistent with the purpose of the R- 4 Multiple Dwelling District. 14.Increasing the amount of temporary wall signage would not have a negative impact on adjacent properties or the City as a whole. City Planner Streff stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-023 for a Sign Standard Adjustment under the Site PlanReview process. Staff recommends the following six (6) conditions be included with the approval: 1.That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.That the two temporary wall signs shall be removed by July 1, 2014. 3.That the temporary wall sign on the south elevation shall be no larger than 240 square feet. 4.That the temporary wall sign on the north elevation shall be no larger than 198 square feet. 5.That the applicant shall maintain the two signs in like new condition and repair and/or replace a banner if it is torn or deteriorates during the approved timeline. 6.That the applicant shall apply for a sign permit prior to the installation of the sign. City Planner Streff reviewed the options available to the Planning Commission on this matter: 1.Recommend Approval with Conditions. 2.Recommend Approval as Submitted. 3.Recommend Denial 4.Table ARDEN HILLS PLANNING COMMISSION –January 8, 20144 Chair Larson openedthe floor to Commissioner comments. Commissioner Bartels requested further information on the sign standard requirements. City Planner Streff discussed how and why the sign standards were created.He then reviewed the standards for SignDistrict 3in further detail with the Commission. Commissioner Bartel asked how the 40 foot sign would be installed onthe building and inquired what materials would be used to construct the sign. City Planner Streff deferred this question to the applicant. Commissioner Holewa asked when the sign would be removed. Ann Carl, SandCompanies,representative forArden Village, explained the signswould be taken down by July 1, 2014. Commissioner Bartel questioned how the banner signs would be constructed and installed onthe building. Ms. Carl indicated that the banners would be made of a heavy-duty vinyl and would be attached as recommended by the sign vendor. She believed the signs would be connected with hooks. She reviewed the previously approved temporary signs that were approved for E Street Flats, noting these signs were similar to the signs being requested this evening. Commissioner Hames thought the City’s Sign Code was put together hastilyand the Planning Commission was constantly revisiting this portion of the City Code. It was her opinion that the Sign Code should be revised. Commissioner Holewa agreed stating the Sign Code should be reviewed. Chair Larson indicated this was in the Planning Commission’s proposed work plan for 2014. Community Development Director Hutmacher explained the Planning Commission would be holding a work session meetingwith the City Councilin February to discuss the 2014 work plan. Commissioner Holewa welcomed Arden Village to Arden Hills. He was pleased with the renovations completed on the site. He wanted to see the City help this property and supported the proposed sign standard adjustment. CommissionerThompson agreed and appreciated staff’s recommendation. She requested the banner condition remain clean and that it be replaced if it becomes torn or weathered. Commissioner Bartel stated it was his opinion that approval of this request could set a precedent. However, this could be addressed through revisions to the Sign Code. ARDEN HILLS PLANNING COMMISSION –January 8, 20145 Chair Larson agreed that setting a precedent could be dangerous;however,the requested signs would greatly increase visibility for Arden Village. Commissioner Holewa reiterated that the sign request, even though it was above the current sign standards, was temporary. Commissioner Scottmoved and Commissioner Holewaseconded a motion to recommend approval of Planning Case 13-023for a Sign Standard Adjustmentat 1290 County Road F Westbased on the findings of fact and the submitted plans, as amended by the six (6) conditions in the January 8,2014, report to the Planning Commission. The motion carried unanimously (6-0). Attachment F MEMORANDUM 4.A DATE: January 8, 2014 PC Agenda Item TO: Planning Commission FROM: Ryan Streff, City Planner SUBJECT:Planning Case #13-023No public hearing required – Applicant: ArdenVillage, LLC Property Location: 1290 County Road F West Request: Site Plan Review –Sign Standard Adjustment Requested Action The applicant has requested a Site Plan Review for a Sign Standard Adjustment that would allow for a deviation from the SignCode at 1290 County Road FWestto increase the amount of temporary wall signage and the amount of time it is permitted to be displayed. Background 1.Overview of Request: The property at 1290 County Road F West is owned by Arden Village, LLC. The property is zonedR-4Multiple Dwelling Districtand is located north of I-694/Highway 10, south of County Road F West, east of Hamline Avenue and west of Lexington Avenue. The applicant is proposing to install two (2) temporary wall signs, one facing I-694 andthe other facing County Road F West. On March 3, 2010, the City Council approved an application for a four-story, 55-unit, workforce housing development at 1290 CountyRoad F West. The City Council approved Planning Case #09-021foraConditional Use Permit Amendment, Rezoning, Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 16 Page of Arden Village has expressed concerns about the visibility of their building for leasing purposes. The applicant has stated that the amount of temporary wall signage allowed by the Code for Sign District 3 is not proportionately adequate for a structure of its size or location. By increasing the amount of temporary wall signage the applicant is hoping to improve their ability to fullylease the building by enhancingtheir visibilityto the traveling public. In order toaddress this concern,Arden Villageis proposing to increase the amount of temporary wall signage.Two(2)temporary wall signs are being proposed for the building. The applicant is proposing a sign that measures six (6) feet by forty (40)feet, an area of 240 square feet, on the south elevation adjacent to I-694and Highway 10. Thesecond sign is being proposed on the north elevation along County RoadF West,at a size of six (6) feet by thirty-three (33) feet, an area of198square feet.The combined area of the two (2) signs would be 438square feet. A professional sign company would design and install the signs on the property. Arden Village would be responsible for the maintenance of these signs to ensure a like new condition at all times. If a signis torn or deteriorates it will berepaired and/or replaced. Section 1250.02 of the Sign Ordinance regulates the use of temporary on-premise signs. The property is zonedR-4 Multiple Dwelling District, therefore,standards for Sign District 3apply in this case. The Ordinance permits the property to have no more than one(1)temporary sign not to exceed 10square feet in area. However, because the building currently has space for lease the propertyis allowed one(1)additional temporary sign nottoexceed25 square feet in area. The applicant hasindicated that they would like to display the temporary wall signagefrom the date the sign permit is issued to July 1, 2014.Under the Sign Ordinance, the property is allowed to display a permitted temporary sign for no more than thirty (30)days per calendar year. A sign advertising available space for lease in a building can be displayed until seven(7)days after the building is leased. The applicant has provideda narrative explaining their request (Attachment A) and elevations of the building depicting the proposed signage (Attachment B). 2.Surrounding Area: DirectionFuture Land Use PlanZoningExisting Land Use I/O -Light Industrial and I-1–Limited Industrial NorthOfficeDistrictMUI –Mixed Use Industrial I/O -Light Industrial and I-1–Limited Industrial OFC-Office SouthOffice(I-694 ROW)District(I-694 ROW)Utility/Tower (I-694 ROW) I/O -Light Industrial and I-1–Limited Industrial East OfficeDistrictOFC -Office City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 26 Page of I/O -Light Industrial and I-1–Limited Industrial WestOfficeDistrictOFC -Office 3.Site Data: Future Land Use Plan: High Density Residential Existing Land Use:Multiple Family Zoning:R-4 Multiple Dwelling District Size: 2.26 Acres Topography: Fairly Flat Plan Evaluation 1.Site Plan Review –Section 1260: Sign Standard Adjustment Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or2 is met and the required criteria number 3 is met.In this case, criteria 1 and3 are most applicable. The criteria are as follows: 1.There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2.The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and 3.The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. Site conditions ofthe property justify a Sign Standard Adjustment to allow the proposedsignsto be reasonably visible from the roadways adjacent to the site. The propertyis 400+ feetfrom I- 694/Highway10 and approximately 500 feetfrom Highway 51/Hamline Avenue. The building itself is setback approximately 40 feet from the northern property line along County Road F West. Given the distance the buildingis from its respective right-of-ways,the proposed sign adjustment is practicableso that the building and its use is visible from the adjacent roadways. Allowingflexibility fortemporary signage at this property will not result in any inconsistencies with the purpose or intent of the zoning or sign district. Sign Standard Adjustments are allowed City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 36 Page of bya Site Plan Review and Council approval for properties located within the R-4 Multiple Dwelling District. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residentsin regards to this planning case. Notice Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed Sign Standard Adjustment at 1290 County Road F West meets the criteria in the Sign Code to deviate from the sign regulations and if the proposed increase in temporary wall signagewould adversely affect the surrounding neighborhood and the community as a whole. Staff offers the following findings for consideration: 1.The property is located in theR-4 Multiple Dwelling District. 2.The property is located in Sign District 3. 3.In Sign District 3,wall signage up to twenty (20) square feet and freestandingsignage up to thirty-two (32) square feet is permitted. 4.For single occupant parcels, no more than one(1)permitted temporary sign shall be permitted at any given time. The area of the temporary signage shall not exceed one half of the permitted wall sign area.Displayed for a maximum of thirty (30) days. 5.Buildings with lease or vacant space may obtain one(1)temporary wall sign not to exceed twenty-five (25) square feet in size.Displayed for a maximum of seven (7) days after the building is leased. 6.The applicantis proposing two (2) temporary wall signsto be located on the building. 7.The proposed temporary wall signfacing I-694 wouldmeasure six (6) feet by forty (40) feet,an area of 240 square feet. 8.The proposed temporary wall signfacing County Road F would measure six (6)feet by thirty (33)feet, an area of 198square feet. 9.Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 46 Page of 10.The proposed signs would be displayed from the date the sign permit is issued to July 1, 2014. 11.Sign Code regulations on the permit length of temporary signage would limit the owner’s ability to effectively advertise the availability of apartment units in the building. 12.The signs would not be in direct view from residential properties. 13.The sign adjustment will not result in a sign that is inconsistent with the purposeof the R- 4 Multiple Dwelling District. 14.Increasing the amount of temporary wall signage would not have a negative impact on adjacent properties or the City as a whole. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-023for a Sign Standard Adjustment under the Site Plan Review process.Staff recommends the following six (6)conditions be included with the approval: 1.That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.That the two temporary wall signs shall be removed by July 1, 2014. 3.Thatthe temporary wall signon the south elevation shall be no larger than 240 square feet. 4.That the temporary wall signon the north elevation shall be no larger than 198square feet. 5.That the applicant shall maintain the two signs in like new condition and repair and/or replace a banner if it is torn ordeteriorates during the approved timeline. 6.That the applicant shall apply for a sign permit prior to the installation of the sign. Options and Proposed Motion Language 1.Recommend Approval with Conditions:Motion to recommend approvalof Planning Case #13-023for a Site Plan Review and Sign Standard Adjustment at 1290 County Road F West based on the findings of fact and the submitted plans as amended by the six (6) conditions in the January 8, 2014, report to the Planning Commission. 2.Recommend Approval as Submitted: Motion to recommend approvalof Planning Case #13- 023for a Site Plan Review and Sign Standard Adjustment at 1290 County Road F West based on the findings of fact and the submitted plansin the January 8, 2014,report to the Planning Commission. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 56 Page of 3.Recommend Denial:Motion to recommend denialof Planning Case #13-023for a Site Plan Review and Sign Standard Adjustment at 1290 County Road F Westbased on the findings of fact:findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table:Motion to tablePlanning Case #13-023for a Site Plan Review and Sign Standard Adjustment at 1290 County Road F Westin order to gather the following information: a specific reason and/or informationrequest should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on December 2, 2013. Pursuant to Minnesota State Statute, the City must act on this request by January 31, 2013, (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.LandUse Application&Narrative B.Signage Plan/Elevations C.Aerial Photo D.Photos of Property City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-023 -Arden Village -Sign Standard Adjustment\Memos_Reports_13-023 66 Page of NEW BUSINESS 8B MEMORANDUM DATE: January 27, 2014 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #13-017 Applicant: TAT Properties, LLC Property Location: 1201 County Road E Request: Planned Unit Development Amendment Requested Action Motion to approve Planning Case 13-017 for a Planned Unit Development Amendment at 1201 County Road E, based on the findings of fact and the submitted plans, as amended by the twenty- two (22) conditions in the January 27, 2014, Report to the City Council. Background In December 2012, the City Council approved Planning Case 12-019 for a Master and Final Planned Unit Development (PUD) at 1201 County Road E. This planning case allowed the reuse of the existing building on the property for 74 residential apartment units and approximately 20,000 square feet of retail space. A Certificate of Occupancy for the building was issued in October 2013. The City Council later approved a Certificate of Completion for the E Street Flats project in November 2013, which acknowledged that the developer had completed certain site improvements as required by the Development Agreement. The approved Master PUD consists only of the redevelopment of the existing building on the property and the completion of site improvements. A previous land use application (PC #11-011) submitted by the applicant and approved by the City Council in 2011 included a preliminary plat proposal that would have subdivided the property into two parcels. Approval for this land use application expired prior to the City taking action on Planning Case 12-019. City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 1 of 9 The Development Agreement states that the property owner intends to develop the eastern two acres of the site into retail or other commercial uses and that any future development will require a separate application to the City. Also included in the Agreement is the provision that any significant changes to the approved plans require a review by the Planning Commission and approval by the City Council. Staff has determined that the proposed project qualifies as being significant and that an amendment to the existing Master PUD is required. Since 1201 County Road E would continue to be a single parcel of property, the proposal has been evaluated based on whether the entire site will meet the zoning requirements once the new development is completed. It should be noted that the site plan was designed so that the two-acre development site would be in conformance with zoning regulations independent of the entire parcel in terms of building and landscape lot coverage. The project is being reviewed through the PUD process, which allows the City to grant flexibility within the typical zoning code requirements. Because of this, deviations are not considered variances and the review criteria typically used for variance requests do not apply. The City is not required to grant the requested deviations if there is a rational basis for denial. Additionally, any conditions imposed by the City must have a rational basis related to the expected impacts of the development. Overview of Request The applicant has proposed constructing a 17,743 square foot retail building that would be located on the undeveloped two acre eastern portion of 1201 County Road E. TAT Properties has been working with Goodwill Industries and plans to sign a long-term lease with the company for use of the building. If the proposal is approved, work on the site is expected to begin in April or May of 2014, with an anticipated construction completion schedule of six months. The building would be situated at the southeast corner of the lot and would be accessed using the easterly driveway on the property that currently services E Street Flats. Slightly more than half of the building area would be used for retail sales, with the remaining space divided between offices and a conference room, a donation processing area, and a drive-thru donation center. Parking areas would located behind and adjacent to the building and would be screened from view from County Road E with landscaping and a decorative fence. The loading area would on the backside of the building and would be enclosed with an eight-foot tall metal screen and gate. Light tan and grey brick would be used as the principal exterior building material. EIFS is proposed as an accent material and would be located along the upper portion of each façade. Architectural features would extend along all four sides of the building. Specific design elements include parapets, corner columns, façade articulation, awnings, windows, and variation in building materials. The proposed landscaping plan includes trees, shrubs, and perennial flowers planted throughout the site with a particular focus along Lexington Avenue. The applicant has submitted a project narrative (Attachment A) and a complete plan set (Attachment B). City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 2 of 9 Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission at their January 8, 2014, Regular Meeting. The Report to the Planning Commission on this application is included in Attachment F. Discussion Landscaping The applicant is exceeding the landscaping requirements in terms of perennial planting coverage and is requesting flexibility on the number of required tree plantings along the right-of-way. The Zoning Code requires that at least 10 percent of the total landscaped area on a property be planted with perennials. With the proposed development, 16.4 percent of the landscaped area on the site would be planted with perennials or shrubs. Of the total landscape area on the two-acre retail building site, 13.1 percent would be perennials. One tree planting is required along the right-of-way for every 40 feet of street frontage. Trees cannot be placed within drainage and utility easements or road right-of-ways. Between County Road E and Lexington Avenue, the building site has approximately 500 feet of street frontage. A total of 12 trees would be required and only 7 are provided. However, the B-2 District Design Standards also require at least 50 percent of a building to be constructed at the front setback line. In this case, the entire building is effectively located at the front setback lines, exceeding the design standard requirements. Due to the building orientation and the location of public easements between the property boundaries and front set back lines, site constraints prevent the applicant from meeting this requirement. Façade Transparency Commercial buildings are required to have at least 50 percent of the first level façade that fronts a public street be comprised of transparent windows or doors. In this case, the County Road E and Lexington Avenue façades are required to meet this standard. At least 20 percent of all other façades that are reasonably visible from the public right-of-way must include window or door openings. On these façades, simulated windows may be used for service areas. This standard would apply to the western and northern building façades. On three sides of the building, 100 percent of the windows used would be transparent. For the County Road E façade, a portion of each window would be simulated to accommodate display areas within the store. The applicant has requested flexibility in the transparency requirement for the southern façade in light of the additional window transparency provided on the western façade. The design standards allow the City to grant a proportional reduction in the transparent window requirement on a public street façade if additional transparent glass is used on other sides of the building. The following table outlines the proposed window and door transparency for the four sides of the building: City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 3 of 9 Transparency Window Total Window Requirements Coverage Transparency Lexington Avenue Façade 50% 45.0% 45.0% County Road E Façade 50% 46.7% 26.4% West Façade (Store Entrance) 20% 48.0% 48.0% North Façade 20% 9.6% 9.6% Screening During the concept review at the City Council Work Session on November 18, 2013, the Council expressed concerns about the visibility of the loading dock area from County Road E. The loading area is located behind the northwest side of the building and would mostly be concealed from public view by an eight-foot tall metal screen and gate. Additional screening would be provided by proposed tree plantings in the parking lot. The applicant expects only the very top portion of the trailer to be visible above the screening. The loading ramp would be sloped and the distance between the lowest point of the ramp and the loading dock would be approximately four feet. Coupled with the screening, the distance from the bottom of the loading ramp to the top of the fence would be approximately 12 feet. Since the height of a trailer typically ranges from 13 to 14 feet, the upper one to four feet of the trailer would likely extend above the screening. On average, the parked trailers would be setback a minimum of 10 feet from the gate. The applicant has provided a site plan and perspective drawings depicting a parked truck trailer behind the gate and screening (Attachment C). Parking The proposed building would include 10,749 square feet of retail sales floor space. Based on this area, 72 parking spaces would need to be provided. An additional 4,025 square feet of space would be used for processing donations, which is classified as warehousing. One parking space is required for every 1,000 square feet of floor area for this land use. In this case, a total of 76 spaces would be required between the two uses. The applicant has proposed constructing an additional 65 parking spaces on the site. To better accommodate truck movement, the Planning Commission supported the staff recommendation that parking be restricted from four spaces located in proximity to the loading area, which would reduce the total number of parking spaces to 61. A total of 267 parking spaces are provided on the E Street Flats portion of the property. The City Code requires 242 parking spaces based on the current uses of the building. The applicant has proposed using these additional 25 parking spaces as overflow parking for the retail store if needed. Joint parking facilities are permitted on the same lot for two or more uses when the number of spaces provided is equal to or greater than the sum of the separate requirements for City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 4 of 9 each use and it can be demonstrated that there will not be substantial conflict in the principal operating hours of the uses to be served. Signage 1201 County Road E is located in Sign District 5. The permitted amount of wall signage in this district is 80 square feet. In those cases where there are multiple tenants on a site, the permitted wall sign area may be installed by each individual business establishment. The applicant has proposed a total of 80 square feet of wall signage for the retail building, which would be divided between two, 40 square foot signs. The signs would be located on the parapets on the south and west façades of the building. Gateway Sign Easement -019, the property owner was required to grant the City a 360 square foot easement on the corner of County Road E and Lexington Avenue for the placement of a gateway sign in the future. The proposed building does not encroach on this easement. The Planning Commission has recommended as a condition of approval that the property owner coordinate with the City to ensure that any plantings in the easement do not intended use of the easement. Traffic Study A traffic study for the proposed retail store was completed by SRF Consulting Group. The study evaluated existing traffic operations in the area, identified the traffic impacts of the development to the adjacent roadway network, and reviewed internal site operations with respect to access and circulation. The following is a summary of the main findings of the study, which is included in Attachment D. In order to establish a baseline condition to which future traffic operations could be compared, an existing capacity analysis was completed for the intersections at County Road E and Lexington Avenue and at County Road E and the Arden Plaza East Access. The Arden Plaza East Access refers to the easterly driveway at 1201 County Road E. The analysis shows that the County Road E and Lexington Avenue intersection currently operates at a Level of Service (LOS) B during the midday peak, and a LOS C during the p.m. peak. For traffic exiting 1201 County Road, the worst approach delay is 11 seconds and occurs during the p.m. peak period. Traffic forecasts were developed for the year 2015 to provide an estimate of future traffic volumes within the study area. To identify impacts associated with the proposed development, a trip generation estimate was completed based on historical observation data collected at two Goodwill locations in the metro area. Additionally, the forecasts include an annual traffic growth rate of one-half percent to account for background growth in the area and assume full occupancy of the 74 apartment units at E Street Flats. The proposed development is expected to generate 138 peak hour trips during the midday and p.m. peak hours and approximately 1,000 to 1,500 daily trips. The year 2015 build operations analysis show that the County Road E and Lexington Avenue intersection is expected to continue City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 5 of 9 to operate at a LOS B during midday peak and LOS C during p.m. peak. Traffic exiting 1201 County Road E would experience a worst approach delay of 53 seconds during the p.m. peak, which could result in queuing of four to five vehicles. Queues of this magnitude are not expected to impact internal circulation and do not warrant mitigation. In their review of the site plan, SRF made several recommendations to mitigate potential access and circulation issues. Of note, it was advised that delivery trucks only enter the site from the west on County Road E. Goodwill has already agreed that their trucks would only access the site travelling east along County Road E. The Planning Commission has included other suggestions made by SRF as recommended conditions of approval. Planning Commission Review The Planning Commission reviewed Planning Case 13-017 at their regular meeting on January 8, 2014. A public hearing for this case was held at the meeting. At that time, no comments were submitted by residents or business owners in regards to the proposal. Staff has received several email inquiries about the project and these correspondences are included in Attachment E. The Planning Commission offers the following twelve (12) findings of fact for consideration: 1.The property is located in the B-2 General Business District. 2.The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 3.The City has adopted additional Design Standards for the B-2 District within the Zoning Code. 4.The Master PUD at 1201 County Road E was approved by the City on December 21, 2012 in Planning Case 12-019. 5.The Master PUD Development Agreement requires that any significant changes to the approved plans be reviewed by the Planning Commission and approved by the City Council. 6.The applicant is requesting approval of an Amendment to the approved PUD to construct a 17,743 square foot retail building on the southeast corner of the property at 1201 County Road E. 7.ulations through a negotiated process with a developer. 8.The proposed PUD Amendment is in substantial conformance with the requirements of the Zoning Code and the B-2 District Design Standards. 9.Where the plan is not in conformance with the Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformities. 10.The property is located in Sign District 5. 11.The proposed PUD Amendment is in conformance with the requirements of Sign District 5 of the Sign Code. City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 6 of 9 12.The proposal is not anticipated to adversely affect the immediate area or the community as a whole. Recommendation The Planning Commission recommends approval (5-1, Bartel) of Planning Case 13-017 for a Planned Unit Development Amendment at 1201 County Road E based on the findings of fact and the submitted plans in the January 27, 2014, Report to the City Council, as amended by the following twenty-two (22) conditions: 1.The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.An amendment to the Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The document shall be executed prior to the issuance of a grading and erosion control permit. 3.The applicant shall obtain a building permit within one year of the PUD Amendment approval or the approval shall expire unless extended by the City Council prior to the least 45 days prior to the expiration date. 4.The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. 5.The applicant shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a grading and erosion control permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6.The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC- insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7.The applicant shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The escrow will be held by the City for two years after installation of landscaping and used City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 7 of 9 for City costs related to review, approval, and inspection of landscaping, or developer default. 8.The applicant shall complete a sidewalk segment along the north side of County Road E from Lexington Avenue to the easterly driveway into 1201 County Road E. The City is currently holding $50,000 in escrow from the property owner for the completion of sidewalk improvements by the City along the entire length of the 1201 County Road E property. The City will return a portion of this escrow to the applicant based on a calculation of the estimated cost for the City to complete the remaining sidewalk between the easterly driveway and the western border of the 1201 County Road E property. 9.The plans shall be subject to Fire Marshall and Ramsey County Sheriff approval prior to the issuance of a building permit. 10.A lighting and photometric plan shall be reviewed and approved by the City and the Ramsey County Sheriff prior to issuance of a building permit. 11.Upon completion of grading and utility work on the site, a grading as built and utility as built shall be provided to the City for review. 12.The applicant shall provide the City with a copy of the NPDES construction permit required for the site. 13.The applicant shall acquire a Right-of-Way permit from Ramsey County for any work completed in the County Road E and Lexington Avenue Right-of-Way. 14.A fire hydrant shall be located within 150 feet of F.D.C. 15.A Fire Department lock box shall be provided on the site. 16.All spandrel glass used on the retail building shall be light grey or other color that closely matches the appearance of the transparent glass being used. 17.Roof-mounted mechanical equipment shall be completely screened from the ground-level view of adjacent properties and public streets. 18.The property owner shall coordinate with the City to ensure that any plantings in the gateway sign use of the easement. 19.Any future subdivision of the property at 1201 County Road E shall be conditioned on the prohibition of direct access to Lexington Avenue or new access to County Road E. The existing County Road E access may be relocated with City and County approval. 20.The metal screen and gate around the loading area shall be light tan to match the color of the brick used on the building façade. 21.On-site wayfinding signage shall be installed to clearly identify the donation drop-off location. 22.The four (4) dashed parking spaces as shown on the AS100 Site Plan shall be removed in order to accommodate truck maneuvering on site and access to the loading area. Options 1.Approve the proposal as submitted. 2.Approve the proposal with conditions (Recommended Action). 3. City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 8 of 9 4.Table for additional information. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on December 18, 2013. Pursuant to Minnesota State Statute, the City must act on this request by February 16, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Land Use Application and Site Maps B.Project Plan Set C.Site Plan and Perspective Drawings of Retail Store Loading Area D.Traffic Study, SRF Consulting Group, January 20, 2014 E.Staff Correspondences Regarding PC #13-017 F.Planning Commission Report, January 8, 2014 G.Draft Planning Commission Minutes, January 8, 2014 City of Arden Hills City Council Meeting for January 27, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 9 of 9 AttachmentA AttachmentB PC #13-017 PUD Amendment - 1201 County Road E 466.13932.3Feet 932.3 0 1:5,594 NAD_1983_HARN_Adj_MN_Ramsey_Feet Notes © Ramsey County Enterprise GIS Division Enter Map Description This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION eunevA notgnixeL CONTRACTORSTRUCTURALCIVILCLIENT 1Revised Planning Submittal11-27-13 Site Plan REGISTRATION NUMBERDATE Date:Issue: SIGNATURE PRINT NAME State of Minnesota. Licensed Architect under the laws of the direct supervision and that I am a duly or report was prepared by me or under my I hereby certify that this plan, specification, PROPERTY LINE 24'-0"19'-3"14'-5" 107'-8" 15'-0" 18'-0"24'-0"18'-0"16'-1"27'-6"8'-4"27'-0"9'-0"18'-0"9'-0"27'-0"9'-0" 25'-10 3/4" 18'-0"9'-2"63'-0"9'-10" 7'-7 1/2"28'-0"12'-8"81'-0"12'-0"24'-0" CONTRACTORSTRUCTURALCIVILCLIENT 1Revised Planning Submittal11-27-13 Perspective Views REGISTRATION NUMBERDATE Date:Issue: SIGNATURE PRINT NAME State of Minnesota. Licensed Architect under the laws of the direct supervision and that I am a duly or report was prepared by me or under my I hereby certify that this plan, specification, AttachmentD Memorandum SRF No. 0138328 To: Ryan Streff, City Planner CAH ITY OF RDEN ILLS From: Matthew Pacyna, P.E., Associate Tom Sachi, EIT, Engineer Date: January 20, 2014 Subject: AHGTS RDEN ILLS OODWILL RAFFIC TUDY Introduction As requested, SRF has completed a traffic study for the proposed Goodwill store in the City of Arden Hills. The proposed development is located in the northwest quadrant of the County Road E/Lexington Avenue intersection (see Figure 1). The main objectives of this traffic study are to evaluate existing traffic operations in the study area, identify the traffic impacts to the adjacent roadway network, and review internal site operations with respect to access, circulation, and donation drop-offs. This study will also identify potential improvements, as necessary. Existing Conditions The existing conditions were reviewed to establish a baseline to compare and determine future impacts associated with the proposed development. The evaluation of existing conditions includes midday and p.m. peak hour intersection counts, field observations, and an intersection capacity analysis. It should be noted that the existing a.m. peak hour conditions were not reviewed since the proposed Goodwill store is not expected to be open for business during the a.m. peak hour. Data Collection Intersection vehicular turning movement counts were collected by SRF during the midday and p.m. peak periods the week of December 9, 2013 at the following locations: County Road E and Lexington Avenue County Road E and Arden Plaza East Access In addition to the intersection counts, observations were completed to identify roadway characteristics within the study area (i.e. roadway geometry, posted speed limits, and traffic controls). Currently, County Road E is primarily a five-lane roadway (i.e. a four lane roadway with a two-way center left-turn lane) while Lexington Avenue is a four-lane roadway with left-turn lanes within the study area. The posted speed limits along County Road E and Lexington Avenue are 35 miles per hour (mph) and 40 mph, respectively. Ryan Streff January 20, 2014 City of Arden Hills Page 3 The County Road E/Lexington Avenue intersection is currently signalized, while the County Road E/Arden Plaza East Access intersection is side-street stop controlled. The existing geometrics, traffic controls, and volumes within the study area are shown in Figure 2. Intersection Capacity Analysis An existing intersection capacity analysis was completed to establish a baseline condition to which future traffic operations could be compared. The existing study intersections were analyzed using a combination of Synchro/SimTraffic (Version 8.0) and the Highway Capacity Manual (HCM). Capacity analysis results identify a Level of Service (LOS) which indicates how well an intersection is operating. Intersections are ranked from LOS A through LOS F. The LOS results are based on average delay per vehicle, which correspond to the delay threshold values shown in Table 1. LOS A indicates the best traffic operation and LOS F indicates an intersection where demand exceeds capacity. Overall intersection LOS A through D is generally considered acceptable by drivers in the study area. Table 1.Level of Service Criteria for Signalized and Unsignalized Intersections Signalized Intersection Unsignalized Intersection LOS Designation Average Delay/Vehicle (seconds) Average Delay/Vehicle (seconds) A 10 10 B > 10 - 20 > 10 - 15 C > 20 - 35 > 15 - 25 D > 35 - 55 > 25 - 35 E > 55 - 80 > 35 - 50 F > 80 > 50 For side-street stop controlled intersections, special emphasis is given to providing an estimate for the level of service of the side-street approach. Traffic operations at an unsignalized intersection with side-street stop control can be described in two ways. First, consideration is given to the overall intersection level of service. This takes into account the total number of vehicles entering the intersection and the capability of the intersection to support these volumes. Second, it is important to consider the delay on the minor approach. Since the mainline does not have to stop, the majority of delay is attributed to the side-street approaches. It is typical of intersections with higher mainline traffic volumes to experience high levels of delay (i.e. poor levels of service) on the side-street approaches, but an acceptable overall intersection level of service during peak hour conditions. Results of the existing capacity analysis shown in Table 2 indicate that all study intersections currently operate at an acceptable overall LOS C or better during the midday and p.m. peak hours with the existing traffic control and geometric layout. The side-streets also operate acceptably with minimal delay. However, it should be noted that there is a minor queuing issue at the County Road E/Lexington Avenue intersection during the p.m. peak hour. Vehicles in the eastbound left-turn lane occasionally queue beyond the current turn lane storage, but do not impact the adjacent intersection. Ryan Streff January 20, 2014 City of Arden Hills Page 5 Table 2.Existing Peak Hour Capacity Analysis Midday Peak P.M. Peak Intersection LOS Delay LOS Delay County Road E and Lexington Avenue B 14 sec. C 24 sec. County Road E and Arden Plaza East Access A/A 6 sec. A/B 11 sec. (1) (1)Indicates an unsignalized intersection with side-street stop control, where the overall LOS is shown followed by the worst approach LOS. The delay shown represents the worst side-street approach d Proposed Development The proposed development consists of a 17,750 square foot Goodwill retail store/donation center. Access to the proposed development is planned to be provided via the Arden Plaza East Access driveway along County Road E (see Figure 3: Site Plan). This access is shared with the adjacent apartment building to the west. Construction of the proposed development is expected to be completed in the year 2014. Year 2015 Build Conditions Traffic Forecasts Traffic forecasts were developed to provide an estimate for the future traffic volumes within the study area. As previously mentioned, construction of the proposed development is expected to be completed in the year 2014. Therefore, year 2015 build conditions (one year after construction) were reviewed. To account for general background growth in the area, an annual growth rate of one-half percent was applied to the existing peak hour volumes to develop year 2015 background traffic forecasts. This growth rate is consistent with historical average daily traffic (ADT) volumes. Furthermore, since the adjacent apartment was recently opened, only 26 of the 74 units are currently occupied. Therefore the existing driveway turning movement counts were adjusted to account for full occupancy of the adjacent apartment. To identify traffic impacts associated with the proposed development, a trip generation estimate was completed for the proposed Goodwill store. These types of stores have been observed to generate trips differently than typical free standing discount stores. Therefore, historical observation data from two existing Goodwill locations (Maple Grove and Hopkins) was utilized. These surveys were completed by SRF Consulting Group in April 2010 during the p.m. peak period (i.e. between 4:30 p.m. and 6:00 p.m.). For comparison purposes, a trip generation estimate was also calculated using theITE Trip Generation Manual, 9th Edition. Ryan Streff January 20, 2014 City of Arden Hills Page 7 Based on trip generation estimates shown in Table 3, the proposed development is expected to generate 138 midday and p.m. peak hour trips, and approximately 1,000 to 1,500 daily trips. It should be noted that midday peak hour observations were collected at the Hopkins store in December 2013, which indicated the midday and p.m. peak hour trip generations are relatively similar. Therefore, for purposes of this study, the observed average trip generation was utilized for the midday and p.m. peak hours. Table 3.Trip Generation Estimates Midday and P.M. Peak Hour Trips Daily Land Use Type (ITE Code) Retail Store Donation Drop-Off Total Trips In Out In Out In Out Observed Existing Maple Grove Goodwill 53 47 17 17 70 64 --- Existing Hopkins Goodwill 40 54 24 24 64 78 --- Observed Average 47 51 20 20 67 71 --- ITE Estimate --- --- 1,016 Proposed Goodwill (815)* --- --- 44 44 * The ITE trip generation is based on 17,750 square feet for a ÑFree Standing Discount StoreÒ The proposed development trips were distributed throughout the study area based on the directional distribution shown in Figure 4. The distribution was developed based on a combination of existing travel patterns, historical AADT volumes in the area, and engineering judgment. The combination of background traffic and adjacent/proposed development trips, which represents the year 2015 build condition, is shown in Figure 5. Year 2015 Build Intersection Operations Analysis To determine if the existing roadway network can accommodate the year 2015 build traffic forecasts, a detailed traffic capacity analysis was completed. The study intersections were once again analyzed using a combination of Synchro/SimTraffic and the HCM. For reporting purposes, only the SimTraffic results were used. Results of the year 2015 build operations analysis shown in Table 4 indicate that all study intersections are expected to operate at an acceptable overall LOS C or better during the midday and p.m. peak hours with the existing traffic control and geometric layout. However, the southbound approach of the County Road E/Arden Plaza East Access intersection is expected to operate at LOS F during the p.m. peak hour. Side-street delays of this magnitude are relatively common during peak periods and generally do not warrant mitigation. Ryan Streff January 20, 2014 City of Arden Hills Page 10 Table 4.Year 2015 Build Peak Hour Capacity Analysis Midday Peak P.M. Peak Intersection LOS Delay LOS Delay County Road E and Lexington Avenue B 16 sec. C 27 sec. County Road E and Arden Plaza East Access A/C 16 sec. A/F 53 sec. (1) (1)Indicates an unsignalized intersection with side-street stop control, where the overall LOS is shown followed by the worst approach LOS. The delay shown represents the worst side-street approach d The southbound 95th percentile queue during the p.m. peak hour is approximately 100 feet, which equates to four or five vehicles. Queues of this magnitude are not expected to impact internal circulation. It should be noted that the minor queuing issue identified under existing conditions at the County Road E/Lexington Avenue intersection is expected to continue. However, these queues are not expected to impact operations of the proposed site access. Furthermore, Ramsey County is planning to reconstruct County Road E, which will provide additional intersection capacity (i.e. dual eastbound left-turn lanes) and reduce the potential for eastbound queues to impact the site access. No other significant delay or queuing issues are expected under the year 2015 build conditions. Site Plan Review A review of the proposed site plan was completed to identify any issues with respect to access, circulation, and donation drop-off operations. The following issues and potential mitigation are offered for consideration. Trucks arriving from the east along County Road E are expected to have difficulty maneuvering into the site and should be restricted, if possible. This will require coordination between Goodwill and delivery drivers to ensure all trucks o enter from the west along County Road E. To accommodate truck maneuvers on site and in particular access to the loading area, parking should be restricted from the dashed spaces shown on Figure 3. Parked vehicles in these spaces have the potential to conflict with truck access/circulation. o Goodwill should coordinate with truck drivers to ensure deliveries occur outside of the store peak periods to reduce potential conflicts at the site access. The donation drop-off vehicle storage is planned to be approximately 100 feet, which can accommodate approximately four or five vehicles. Although this storage is considered adequate based on field observations at other facilities, if o issues arise, reversing the one-way operations of the donation drop-off area should be considered to increase vehicle storage. On-site wayfinding signage should be incorporated to clearly identify the donation drop-off location. Ryan Streff January 20, 2014 City of Arden Hills Page 11 Findings and Recommendations Based on our review, the following findings and recommendations are offered for your consideration. Intersection turning movement counts were collected by SRF during the midday and p.m. peak periods the week of December 9, 2013. Results of the existing capacity analysis indicate that all study intersections currently operate at an acceptable overall LOS C or better during the midday and p.m. peak hours. No significant side-street delays were observed. Minor queuing occurs at the County Road E/Lexington Avenue intersection during the p.m. o peak hour. Vehicles in the eastbound left-turn lane occasionally queue beyond the current turn lane storage, but do not impact the adjacent intersection. The proposed development is a 17,750 square foot Goodwill retail store/donation center. Access to the proposed development is planned to be provided via the County Road E/Arden Plaza East Access intersection. The proposed development is expected to generate 138 peak hour trips during the midday and p.m. peak hours and approximately 1,000 to 1,500 daily trips. To account for general background growth in the area, an annual growth rate of one-half percent was applied to the existing turning movement counts. The existing driveway turning movement counts were also adjusted to account for full occupancy of the adjacent apartment. Results of the year 2015 build operations analysis indicate that all study intersections are expected to operate at an acceptable overall LOS C or better during the midday and p.m. peak hours with the existing traffic control and geometric layout. The southbound approach of the County Road E/Arden Plaza East Access intersection is expected to operate at LOS F during the p.m. peak hour. Side-street delays of this magnitude are relatively common during peak periods and generally do not warrant mitigation. The southbound 95th percentile queue during the p.m. peak hour is approximately 100 feet, o which equates to four or five vehicles. Queues of this magnitude are not expected to impact internal circulation. The minor queuing issue identified under existing conditions at the County Road E/ o Lexington Avenue intersection is expected to continue. However, Ramsey County is planning to reconstruct County Road E, which will provide additional intersection capacity and reduce the potential for eastbound queues to impact the site access. The following site circulation/access issues and potential mitigation are offered for consideration: Trucks arriving from the east along County Road E are expected to have difficulty o maneuvering into the site and should be restricted, if possible. Ryan Streff January 20, 2014 City of Arden Hills Page 12 To accommodate truck maneuvers on site and in particular access to the loading area, o parking should be restricted from the dashed spaces shown on Figure 3. Goodwill should coordinate with truck drivers to ensure deliveries occur outside of the store o peak periods to reduce potential conflicts at the site access. Although the donation drop-off storage is considered adequate based on field observations o at other facilities, if issues arise, reversing the one-way operations should be considered to increase vehicle storage. On-site wayfinding signage should be incorporated to clearly identify the donation drop-off o location. H:\Projects\8328\TS\Report\140120_ArdenHillsGoodwill_TrafficStudy.docx AttachmentE Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. AttachmentF MEMORANDUM 4.B DATE: January 8, 2014 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Planner I SUBJECT: Planning Case #13-017 - This application requires a Public Hearing Applicant: TAT Properties, LLC Property Location: 1201 County Road E Request: Planned Unit Development Amendment Requested Action nd TAT Properties, LLC has requested a Planned Unit Development Amendment (2) to construct a 17,743 square foot retail building on the southeast corner of the property located at 1201 County Road E. Background In December 2012, the City Council approved Planning Case 12-019 for a Master and Final Planned Unit Development (PUD) at 1201 County Road E. This planning case allowed the reuse of the existing building on the property for 74 residential apartment units and approximately 20,000 square feet of retail space. A Certificate of Occupancy for the building was issued in October 2013. The City Council later approved a Certificate of Completion for the E Street Flats project in November 2013, which acknowledged that the developer had completed certain site improvements as required by the Development Agreement. The approved Master PUD consists only of the redevelopment of the existing building on the property and the completion of site improvements. A previous land use application (PC #11-011) submitted by the applicant and approved by the City Council in 2011 included a preliminary plat proposal that would have subdivided the property into two parcels. Approval for this land use application expired prior to the City taking action on Planning Case 12-019. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 1 of 16 The Development Agreement states that the property owner intends to develop the eastern two acres of the site into retail or other commercial uses and that any future development will require a separate application to the City. Also included in the Agreement is the provision that any significant changes to the approved plans require a review by the Planning Commission and approval by the City Council. Staff has determined that the proposed project qualifies as being significant and that an amendment to the existing Master PUD is required. Since 1201 County Road E would continue to be a single parcel of property, the proposal has been evaluated based on whether the entire site will meet the zoning requirements once the new development is completed. It should be noted that the site plan was designed so that the two-acre development site would be in conformance with zoning regulations independent of the entire parcel in terms of building and landscape lot coverage. 1.Overview of Request The applicant has proposed constructing a 17,743 square foot retail building that would be located on the undeveloped two acre eastern portion of 1201 County Road E. The proposal does not include a request to subdivide the property. TAT Properties, LLC has been working with Goodwill Industries and plans to sign a long-term lease with the company for use of the building. If the proposal is approved, the applicant expects to start work on the site in April or May 2014, with an anticipated construction completion schedule of six months. The building would be located at the southeast corner of the site and situated at the required front setback line along County Road E and Lexington Avenue. Slightly more than half of the building area would be used for retail sales, with the remaining space divided between employee offices, a donation processing area, and a drive-thru donation center. Parking and loading areas would be located at the rear and western sides of the building. The development would be accessed using the easterly driveway on the property, which currently services E Street Flats. Architectural features would extend along all four sides of the building. Design elements include parapets, corner columns, façade articulation, awnings, windows, and variation in building materials. Landscaped areas on the site will help shade the parking lot and provide screening of the backside of the building. The applicant has submitted a detailed project narrative and a complete plan set (Attachments A and C) 2.Planned Unit Development (PUD) Process: The Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 2 of 16 to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. 3.Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use Light Industrial and Office, Light Industrial, North B-3 Service Business Commercial Community Commercial Community Commercial, South Community Mixed Use B-2 General Business Office East Commercial C-1 Retail ServiceCommunity Commercial (Shoreview) Light Industrial, West Community Mixed Use B-2 General Business Community Commercial 4.Site Data Future Land Use Plan: Community Mixed Use Existing Land Use: Multi-Family Residential, Community Commercial Zoning: B-2 General Business District Size: 8.04 acres (350,078 SF) Topography: The parcel is generally flat Plan Review 1.Chapter 13 Zoning Regulations Section 1320 District Provisions A. Land Use Meets Requirements The proposed principal use of the building would be classified as retail sales and services under Section 1305.04 Definitions of the Zoning Code. This land use is permitted in the B-2 General Business District. The donation processing component of the proposal qualifies as warehousing, which is a permitted accessory use in the B-2 District. B. Lot Size, Building Coverage, and Landscaping Meets Requirements The property is a conforming lot with a total area of approximately 350,000 square feet. No more City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 3 of 16 than 45 percent of a property may be covered by a building. Currently, the building area covers 56,369 square feet of the lot (16.1 percent). The proposed development would increase this number to 74,112 square feet (21.2 percent). A minimum of 20 percent of the lot area must include landscaping. With the proposed development, the existing landscape coverage would be reduced from 160,957 square feet to 104,588 square feet. The new landscaped area would be equal to 29.9 percent of the lot. The building and landscape coverage requirements are also met when the proposed development site is evaluated independent of the larger property. The portion of the property that would be developed for the retail store is approximately 77,000 square feet. Of this area, the building footprint would occupy 23 percent of the site and landscaping would cover 26.2 percent. Building Building Landscape Landscape Lot Size (SF) Coverage (SF) Coverage Coverage (SF) Coverage 13,000 or Required more 45% or less 20% or more Existing (entire parcel) 350,078 56,369 16.1% 160,957 46.0% Proposed (entire parcel) 350,078 74,112 21.2% 104,588 29.9% Development Site (77,122 square feet) 17,743 23.0% 20,203 26.2% C. Height Meets Requirements The maximum height for buildings in the B-2 District is 50 feet. The proposed retail building would be 25 feet at its highest point. D. Setbacks Meets Requirements The minimum setback for principal buildings in the B-2 District is 20 feet in the front and rear yard, and 10 feet in the side yard. Since the property is a corner parcel with frontage on two public streets, the proposed building would need to meet the 20 foot front yard setback requirement along County Road E and Lexington Avenue. The table below lists the setbacks for the proposed building. County Road E Lexington Avenue Northern Western (Southern Boundary) (Eastern Boundary) Boundary Boundary Required 20 feet (Front) 20 feet (Front) 20 Feet (Rear) 10 Feet (Side) Proposed City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 4 of 16 Section 1325 General Regulations A. Landscaping Section 1325.05 Subd. 1 Minimum Caliper Inches Meets Requirements The Zoning Code requires that a minimum amount of caliper inches be provided based on the gross square footage of all buildings on a site. With the addition of the proposed building, the total gross square footage on the property would equal 142,863. The caliper inches required is calculated by dividing the gross building square footage by 320. In this case, 446.4 caliper inches of trees are required for the entire property. The Zoning Code allows existing trees on the site at the time of development to be used as a credit against the minimum caliper inch requirement. There are 1,227.5 caliper inches of trees on the site currently, which satisfies the minimum caliper inch requirement. The proposal, however, includes the removal of 222 caliper inches of this total amount. An additional 53 caliper inches of trees are required to be planted on the development site in order to satisfy the Preservation Ordinance mitigation requirements. Perennials and Shrubberies Exceeds Requirements The Zoning Code requires that at least ten percent of the total landscaped area be covered with perennials and/or shrubbery. A total of 10,459 square feet of plantings for the entire parcel is required based on this provision. The applicant has proposed 17,142 square feet of perennial plantings, or 16.4 percent of the total landscape coverage area. Of the landscape area proposed for the retail building site, 2,642 square feet, or 13.1 percent, would be planted with perennials. Perennial Plantings Perennial (Percentage) Plantings (SF) 10% of total Required landscaped area 10,459 Proposed (entire parcel) 16.4% 17,142 Development Site (77,122 square feet) 13.1% 2,642 The landscape plan includes perennial flowers and several shrubs planted in the City gateway sign easement at the southeast corner of the site. The applicant has proposed coordinating any plantings in this easement Planting Islands Meets Requirements At least ten percent of a parking area must be occupied by planting islands that are at least 150 square feet in size and have at least one tree. The proposed planting islands meet the size requirements and all islands include a tree planting. The parking lot area of the proposed retail City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 5 of 16 store measures 34,138 square feet in area. Of this total area, 3,541 square feet (10.4 percent) is occupied by planting islands. Tree Selection Meets Requirements The proposed Red Maple, Honey Locust, and Snow Crab trees are appropriate for urbanized locations and should grow well in their proposed locations. B. Lighting Section 1325.05 Subd. 3 Meets Requirements Light poles located around the parking area perimeter and exterior building lights will be used to illuminate the site. All proposed lighting fixtures will be adequately hooded to direct light to the intended area. The City Code requires that cast light not exceed a meter reading of one foot candle on travel lanes of adjoining public streets. The submitted photometric plan shows readings on Lexington Avenue that meet the Code requirements. However, the plan does not fully show meter readings on County Road E. At the street curb line, several meter readings are in the 1.1 to 1.4 candle range. Given these low readings, it is likely that the meter readings on the County Road E travel lanes would not be in excess of the lighting requirements. Staff is recommending a condition be added requiring that a final lighting plan be approved by the City and the Ramsey County Sherriff prior to the issuance of a building permit. C. Screening Section 1325.05 Subd. 4 Meets Requirements Screening is required for all parking and loading service areas. Existing and new tree plantings along County Road E should provide adequate screening of the parking area from the public street. A proposed four-foot high wrought iron fence along the southern end of the parking lot would provide additional screening. Staff has expressed concern to the applicant about the visibility of the trailer that will be parked in the loading dock area. Goodwill would use the trailer to collect donations over the course of several days, at which point a new trailer would be dropped off. In effect, a trailer would be parked in the loading area at all times and the use of the space would function as exterior storage. The loading dock area is located behind the building and would mostly be concealed from public view by an eight-foot tall metal screen and gate. The applicant expects only the very top portion of the trailer to be visible above the screening. The loading ramp would slope at a grade of five percent and the distance between the lowest point of the ramp and the loading dock would be approximately four feet. Coupled with the eight foot screening fence, the distance from the bottom of the loading ramp to the top of the fence would be approximately 12 feet. The height of a trailer typically ranges from 13 to 14 feet. From the bottom to the top of the ramp, one to four feet of the upper portion of the trailer would likely extend above the screening. On average, the trailer would be 40 feet in length and the loading area is approximately 55 feet long, leaving a minimum setback of 10 feet from the loading area gate to the parked trailer. The applicant has provided a site plan and perspective drawings depicting a parked truck trailer behind the gate and screening (Attachment D). City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 6 of 16 The building will be serviced by roof-mounted mechanical operating equipment. The applicant has acknowledged that this equipment will either be screened or located so as not to be visible from adjacent properties and public streets. The use of wood screening for mechanical equipment is not permitted in the B-2 District. Section 1325.05 Subd. 8 B-2 District Design Standards On November 25, 2013, the City Council approved Ordinance 2013-012, which amended Section 1325.05, Subd. 8 of the Zoning Code regarding Additional Design Standards for New Development, Redevelopment, and Modifications to Existing Sites in the B-2 and B-3 Districts. This land use application is the first proposal to be evaluated by the City using the revised design standards for the B-2 District. Building Materials Meets Requirements The applicant has proposed using utility face brick and transparent glass as the principal building materials. At least 75 percent of the exterior building materials are required to be comprised of brick masonry, tile masonry, natural or synthetic stone, decorative concrete plank siding, or transparent glass. Of the total area of all four façades, 74.3 percent would be made of brick or windows. EIFS would be used as a trim material and would comprise the remaining 25.7 percent of the total façade area. The design standards require that EIFS be located at a minimum 12 feet above the ground line. The submitted building elevation plans show all EIFS material at approximately 13 feet above grade. Building Design Exceeds Requirements The building design section includes several provisions, all of which the proposal meets or exceeds. At least 50 percent of the largest building on each site is required to be constructed at the front setback line. In this case, the entire building is effectively located at the front setback line along Lexington Avenue and County Road E. The project narrative submitted by the applicant notes that the building has been oriented close to the public streets in order to encourage pedestrian interaction and to better conceal the parking lot area from the intersection. The proposed building design includes façade treatment on all four sides of the building. The façades facing west, south, and east are all designed to have the appearance of the primary store entrance. Visual intereswith the use of windows, façade modulation, and landscaping. Metal panel canopies have been provided above the primary entrance, the emergency exit on County Road E, and the central bay of windows on the Lexington Avenue façade. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 7 of 16 Building Color Meets Requirements The proposed building colors are beige, grey, and a muted red. The sliding doors used on the loading dock area and donation center would be painted to match the color of the brick. Window and Door Openings Flexibility Requested For commercial buildings, at least 50 percent of the first level façade that fronts a public street must be comprised of transparent windows or doors. In this case, the County Road E and Lexington Avenue façades are required to meet this standard. At least 20 percent of all other façades that are reasonably visible from the public right-of-way must include window or door openings. On these façades, simulated windows may be used on service areas. This standard would apply to the western and northern building façades. The following table outlines the proposed window and door transparency for the four sides of the building. Transparency Window Total Window Requirements Coverage Transparency Lexington Avenue Façade 50% 45.0% 45.0% County Road E Façade 50% 46.7% 26.4% West Façade (Store Entrance) 20%* 48.0% 48.0% North Façade 20%* 9.6% 9.6% *Simulated or opaque windows may be used on service areas On three sides of the building, 100 percent of the windows used would be transparent. For the County Road E façade, simulated windows are proposed for the lower two-thirds of the windows to accommodate display areas within the store. The applicant has requested flexibility in the transparent window area requirement for the southern façade in light of the additional window transparency provided on the western façade. The design standards allow the City to grant a proportional reduction in the transparent window requirement on a public street façade if additional transparent glass is used on other sides of the building. Site Furnishing and Seating Areas Flexibility Requested Benches and decorative plantings are required near the primary entrance of all buildings. Two planting beds are proposed on either side of the primary building entrance on the western side of the building. No seating areas have been included on the proposed site plan. Screening Meets Requirements The City Code requires that trash equipment and containers be fully enclosed and integrated into the architecture of the building. A trash compactor would be located within the screened loading dock area and would not be visible to the public. Truck docks are required to face away from public streets. The proposed loading dock area is tucked behind the northwestern side of the building and would not be highly visible from County Road E or Lexington Avenue. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 8 of 16 Landscaping Flexibility Requested One tree planting is required along the right-of-way for every 40 feet of street frontage. Between County Road E and Lexington Avenue, the site has approximately 500 feet of street frontage. A total of 12 trees are required in this case and 7 are provided. The Zoning Code restricts the placement of trees within drainage and utility easements and road right-of-ways. Due to the building being oriented close to the two public streets and the location of easements and right-of- ways along the southern and eastern sides of the property, there are site constraints that prevent the applicant from meeting this requirement. Parking Meets Requirements The proposed parking area would be located in the side and rear yards of the site. No parking would be located between the street right-of-way and the building. The design standards require that no more than 50 percent of parking on a site be placed between buildings. While slightly more than 50 percent of the additional parking space proposed would be located between the E Street Flats building and the retail building, overall a majority of the parking spaces on the site would be located in the rear of the two buildings. Parking lots adjacent to streets are required to be screened from view with landscaping or decorative masonry walls. Existing and proposed tree plantings along County Road E and Lexington Avenue should provide adequate screening of the parking areas on the site. A decorative four-foot wrought iron fence along County Road E is also proposed. This fence would be similar in appearance to the fence in front of the E Street Shoppes retail area. The landscaping plan shows a generous amount of plantings around the perimeter of the parking lot, which will help shade and soften this area. Pedestrian Circulation Meets Requirements Sites must be designed to accommodate the safe mobility of pedestrians to and within the site. The proposed site plan includes a sidewalk in front of the primary building entrance that connects to a public sidewalk on County Road E, a segment of which will be completed as part of this project. The remainder of the sidewalk along the property at 1201 County Road E will be completed by the City at a later date as part of the B-2 District streetscape improvement project. An existing sidewalk along Lexington Avenue connects the development to Shannon Square to the north and Arden Plaza to the south. Bicycle Parking Meets Requirements For commercial properties, one bicycle parking space is required for every 20 automobile parking spaces. In this case, given the 65 additional parking spaces being proposed, three parking spaces for bicycles would be required. The applicant has included three, inverted on the west side of the building, north of the primary entrance. The proposed bicycle parking its design and location. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 9 of 16 Section 1325.055 Tree Preservation Meets Requirements A Tree Preservation Plan is required as part of an application for new building construction in any zoning district. Fifteen significant trees totaling 222 caliper inches will be removed from the eastern portion of the site where the development is planned. All told, there are 1,227.5 caliper inches of trees on the property. Approximately 65 of these caliper inches were planted on the property as part of the E Street Flats redevelopment project. Ordinance allows up to 10 percent of the total caliper inches of trees on a site to be removed before mitigation is required. In this case, the permitted removal amount would be 123 caliper inches. Since the proposal includes the removal of more trees than allowed by the Ordinance, replacement tree plantings are required. The mitigation rate is calculated by subtracting the permitted removal from the proposed removal and dividing by two. For the current proposal, 49.5 caliper inches of trees would need to be planted and the applicant has included 53 caliper inches. The following table outlines these numbers. Caliper Inches Number of Trees Total Existing Trees 1,227.5 116 10% Permitted Removal 123 -- Proposed Removal 222 15 Trees Preserved 940 74 Replacement Trees 49.5 Required* Replacement Trees 53 (Goodwill Site) 20 Proposed * Replacement trees are calculated by subtracting the ten percent permitted removal from the proposed removal and dividing by two. Section 1325.06 Requirements for Parking, Loading and Circulation Location Meets Requirements The City Code requires that off-street parking spaces be located at least 20 feet from the right-of- way of any public street. Off-street parking on the proposed retail store site would be located a minimum of 30 feet from the right-of-way. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 10 of 16 Off-Street Parking Spaces Required Meets Requirements Parking requirements are determined by the types of land uses proposed for a site. For retail uses, the number of parking spaces required is based on the gross sales floor space. The proposed building would include 10,749 square feet of retail sales floor space. Based on this, 72 parking spaces would need to be provided. There are an additional 4,025 square feet of space that would be used for processing donations, which is classified as warehousing. For this type of use, one parking space is required for every 1,000 square feet of floor area. In this case, 4 spaces would be needed for a total requirement of 76 spaces between the two uses. The applicant has proposed constructing an additional 65 parking spaces on the site. To better accommodate truck movement on the site, staff is recommending that parking be restricted from four spaces located in proximity to the loading area. This recommendation is included as a proposed condition of approval. If the Planning Commission were to approve this condition, the total number of parking spaces would be reduced to 61. A total of 267 parking spaces are provided on the E Street Flats portion of the property. The City Code requires 242 parking spaces based on the current uses of the existing building. The applicant has proposed using the additional 25 parking spaces as overflow parking for the Goodwill store if needed. Joint parking facilities are permitted on the same lot for two or more uses when the number of spaces provided is equal to or greater than the sum of the separate requirements for each use and it can be demonstrated that there will not be substantial conflict in the principal operating hours of the uses to be served. Since the site is comprised of a single property, a shared parking agreement would not be required. 2.Chapter 12 Sign Code A. Wall Signage Meets Requirements 1201 County Road E is located in Sign District 5. The permitted amount of wall signage in this district is 80 square feet. In those cases where there are multiple tenants on a site, the permitted wall sign area may be installed by each individual business establishment. The applicant has proposed a total of 80 square feet of wall signage for the retail building, which would be divided between two, 40 square foot signs. The signs would be located on the parapets on the south and west sides of the building. No additional signage has been included in the proposal. 3.Traffic Study A traffic study for the proposed retail store was completed by SRF Consulting Group. The study evaluated existing traffic operations in the area, identified the traffic impacts of the development to the adjacent roadway network, and reviewed internal site operations with respect to access and circulation. Attachment E includes the full traffic study. The following is a summary of the main findings of the study. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 11 of 16 An existing capacity analysis was completed for the intersections at County Road E and Lexington Avenue and at County Road E and the Arden Plaza East Access to establish a baseline condition to which future traffic operations could be compared. The Arden Plaza East Access refers to the easterly driveway at 1201 County Road E. The analysis shows that the two intersections currently operate at an acceptable overall level of service or better during midday and p.m. peak hours. Traffic forecasts were developed for the year 2015 to provide an estimate of future traffic volumes within the study area. To identify impacts associated with the proposed development, a trip generation estimate was completed based on historical observation data collected at two Goodwill locations in the metro area. Additionally, the forecasts include an annual traffic growth rate of one-half percent to account for background growth in the area and assume full occupancy of the 74 apartment units at E Street Flats. The results of the year 2015 build operations analysis show that all study intersection are expected to still operate at an acceptable overall level of service during midday and p.m. peak hours. It should be noted that the southbound approach of the County Road E/Arden Plaza East Access intersection is expected to experience queuing of four to five vehicles during the p.m. peak hour. Queues of this magnitude are not expected to impact internal circulation. In their review of the proposed site plan, SRF made several recommendations to mitigate potential access and circulation issues. Of note, it was advised that delivery trucks only enter the site from the west on County Road E. Goodwill has already agreed with the property owner that their trucks would only access the site travelling east along County Road E. Other suggestions made in this section of the report have been included as recommended conditions of approval. 4.Additional Review A. Building Official and City Engineer The City Building Official has reviewed the plans and has notified the applicant that a sprinkler system will be required for the building and that all roof-mounted mechanical equipment must be completely screened from the ground-level view of adjacent properties and public streets. The City Engineer has reviewed the plans and provided the Community Development Department with his comments in the memo dated December 11, 2013 (Attachment F). Several of the comments included in this memo have since been addressed in the revised plan set submitted by the applicant. Other items have been included in the conditions of approval recommended by staff. B. Lake Johanna Fire Marshal The Lake Johanna Fire Marshal has reviewed the plan set and provided staff with his comments in the letter dated September 17, 2013 (Attachment G). City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 12 of 16 Findings of Fact The Planning Commission must make a finding as to whether or not the proposed PUD Amendment at 1201 County Road E would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following twelve (12) findings of fact for consideration: 1.The property is located in the B-2 General Business District. 2.The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 3.The City has adopted additional Design Standards for the B-2 District within the Zoning Code. 4.The Master PUD at 1201 County Road E was approved by the City on December 21, 2012 in Planning Case 12-019. 5.The Master PUD Development Agreement requires that any significant changes to the approved plans be reviewed by the Planning Commission and approved by the City Council. 6.The applicant is requesting approval of an Amendment to the approved PUD to construct a 17,743 square foot retail building on the southeast corner of the property at 1201 County Road E. 7.d process with a developer. 8.The proposed PUD Amendment is in substantial conformance with the requirements of the Zoning Code and the B-2 District Design Standards. 9.Where the plan is not in conformance with the Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformities. 10.The property is located in Sign District 5. 11.The proposed PUD Amendment is in conformance with the requirements of Sign District 5 of the Sign Code. 12.The proposal is not anticipated to adversely affect the immediate area or the community as a whole. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to property owners within one thousand (1,000) feet of the subject property. Public Comments Staff has received several emails regarding this proposal, all of which have been requests for additional information on different aspects of the project. None of the emails received have City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 13 of 16 included a statement of support for or opposition against the proposal. No additional public comments have been received by mail or phone. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-017 for a Planned Unit Development Amendment at 1201 County Road E. Staff recommends the following twenty-four (24) conditions be included with the approval: 1.The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.An amendment to the Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The document shall be executed prior to the issuance of a grading and erosion control permit. 3.The applicant shall obtain a building permit within one year of the PUD Amendment approval or the approval shall expire unless extended by the City Council prior to the g to the City at least 45 days prior to the expiration date. 4.The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. 5.The applicant shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a grading and erosion control permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6.The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC- insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7.The applicant shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The escrow will be held by the City for two years after installation of landscaping and used City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 14 of 16 for City costs related to review, approval, and inspection of landscaping, or developer default. 8.The applicant shall complete a sidewalk segment along the north side of County Road E from Lexington Avenue to the easterly driveway into 1201 County Road E. The City is currently holding $50,000 in escrow from the property owner for the completion of sidewalk improvements by the City along the entire length of the 1201 County Road E property. The City will return a portion of this escrow to the applicant based on a calculation of the estimated cost for the City to complete the remaining sidewalk between the easterly driveway and the western border of the 1201 County Road E property. 9.The plans shall be subject to Fire Marshall and Ramsey County Sheriff approval prior to the issuance of a building permit. 10.A lighting and photometric plan shall be reviewed and approved by the City and the Ramsey County Sheriff prior to issuance of a building permit. 11.Upon completion of grading and utility work on the site, a grading asbuilt and utility asbuilt shall be provided to the City for review. 12.The applicant shall provide the City with a copy of the NPDES construction permit required for the site. 13.The applicant shall acquire a Right-of-Way permit from Ramsey County for any work completed in the County Road E and Lexington Avenue Right-of-Way. 14.A fire hydrant shall be located within 150 feet of F.D.C. 15.A Fire Department lock box shall be provided on the site. 16.All spandrel glass used on the retail building shall be light grey or other color that closely matches the appearance of the transparent glass being used. 17.Roof-mounted mechanical equipment shall be completely screened from the ground-level view of adjacent properties and public streets. 18.The property owner shall coordinate with the City to ensure that any plantings in the gateway sign use of the easement. 19.No semi-trailer trucks shall enter or exit the site between the hours of 6:00 A.M. and 10:00 P.M. 20.For twelve (12) months following the issuance of the Certificate of Occupancy, the owner/developer may operate without regard to the condition regarding hour restrictions for truck operations (Condition #19). At the end of that period, the City at its discretion may in writing extend the exception to the restriction, allow it to expire, or process a permanent amendment to the PUD. 21.Any future subdivision of the property at 1201 County Road E shall be conditioned on the prohibition of direct access to Lexington Avenue or new access to County Road E. The existing County Road E access may be relocated with City and County approval. 22.The metal screen and gate around the loading area shall be light tan to match the color of the brick used on the building façade. 23.On-site wayfinding signage shall be installed to clearly identify the donation drop-off location. City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 15 of 16 24.The four (4) dashed parking spaces as shown on the AS100 Site Plan shall be removed in order to accommodate truck maneuvering on site and access to the loading area. Options 1.Recommend Approval with Conditions: Motion to recommend approval of Planning Case 13-017 for a Planned Unit Development Amendment at 1201 County Road E based on the findings of fact and the submitted plans as amended by the twenty-four (24) conditions in the January 8, 2014, Report to the Planning Commission. 2.Recommend Approval as Submitted: Motion to recommend approval of Planning Case 13- 017 for a Planned Unit Development Amendment at 1201 County Road E based on the findings of fact and the submitted plans in the January 8, 2014, Report to the Planning Commission. 3.Recommend Denial: Motion to recommend denial of Planning Case 13-017 for a Planned Unit Development Amendment at 1201 County Road E based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table: Motion to table Planning Case 13-017 for a Planned Unit Development Amendment at 1201 County Road E in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on December 18, 2013. Pursuant to Minnesota State Statute, the City must act on this request by February 16, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Land Use Application and Project Narrative B.Site Location and Aerial Map C.Project Plan Set D.Site Plan and Perspective Drawings of Loading Area E.Traffic Study, SRF Consulting Group, December 30, 2013 F.City Engineer Memo, December 11, 2013 G.Lake Johanna Fire Department Letter, September 17, 2013 City of Arden Hills Planning Commission Meeting for January 8, 2014 P:\Planning\Planning Cases\2013\PC 13-017 - PUD Amendment_1201 County Road E - Goodwill\Memos_13-017 Page 16 of 16 AttachmentG Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JANUARY 8, 2014 6:30 P.M. - ARDEN HILLS CITY HALL A.Planning Case 13-017; PUD Amendment; 1201 County Road E Public Hearing Associate Planner Bachler stated TAT Properties, Inc. has requested a Planned Unit Development Amendment (2nd) to construct a 17,743 square foot retail building on the southeast corner of the property located at 1201 County Road E. Associate Planner Bachler reported that in December 2012, the City Council approved Planning Case 12-019 for a Master and Final Planned Unit Development (PUD) at 1201 County Road E. This planning case allowed the reuse of the existing building on the property for 74 residential apartment units and approximately 20,000 square feet of retail space. A Certificate of Occupancy for the building was issued in October 2013. The City Council later approved a Certificate of Completion for the E Street Flats project in November 2013, which acknowledged that the developer had completed certain site improvements as required by the Development Agreement. Associate Planner Bachler indicated that the approved Master PUD consists only of the redevelopment of the existing building on the property and the completion of site improvements. A previous land use application (PC #11-011) submitted by the applicant and approved by the City Council in 2011 included a preliminary plat proposal that would have subdivided the property into two parcels. Approval for this land use application expired prior to the City taking action on Planning Case 12-019. Associate Planner Bachler commented the Development Agreement states that the property owner intends to develop the eastern two acres of the site into retail or other commercial uses and that any future development will require a separate application to the City. Also included in the Agreement is the provision that any significant changes to the approved plans require a review by the Planning Commission and approval by the City Council. Staff has determined that the proposed project qualifies as being significant and that an amendment to the existing Master PUD is required. Associate Planner Bachler stated since 1201 County Road E would continue to be a single parcel of property, the proposal has been evaluated based on whether the entire site will meet the zoning requirements once the new development is completed. It should be noted that the site plan was designed so that the two-acre development site would be in conformance with zoning regulations independent of the entire parcel in terms of building and landscape lot coverage. ARDEN HILLS PLANNING COMMISSION January 8, 2014 2 Associate Planner Bachler explained the applicant has proposed constructing a 17,743 square foot retail building that would be located on the undeveloped two acre eastern portion of 1201 County Road E. The proposal does not include a request to subdivide the property. TAT Properties, LLC has been working with Goodwill Industries and plans to sign a long-term lease with the company for use of the building. If the proposal is approved, the applicant expects to start work on the site in April or May 2014, with an anticipated construction completion schedule of six months. Associate Planner Bachler noted the building would be located at the southeast corner of the site and situated at the required front setback line along County Road E and Lexington Avenue. Slightly more than half of the building area would be used for retail sales, with the remaining space divided between employee offices, a donation processing area, and a drive-thru donation center. Parking and loading areas would be located at the rear and western sides of the building. The development would be accessed using the easterly driveway on the property, which currently services E Street Flats. Architectural features would extend along all four sides of the building. Design elements include parapets, corner columns, façade articulation, awnings, windows, and variation in building materials. Landscaped areas on the site will help shade the parking lot and provide screening of the backside of the building. Associate Planner Bachler stated the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. Site Data Future Land Use Plan: Community Mixed Use Existing Land Use: Multi-Family Residential, Community Commercial Zoning: B-2 General Business District Current Lot Sizes: 8.04 acres (350,078 SF) Topography: The parcel is generally flat Associate Planner Bachler reviewed the surrounding area and the Plan Review. Planner I Bachler stated the Planning Commission must make a finding as to whether or not the proposed PUD Amendment at 1201 County Road E would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following twelve (12) findings of fact for consideration: 1. The property is located in the B-2 General Business District. 2. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. ARDEN HILLS PLANNING COMMISSION January 8, 2014 3 3. The City has adopted additional Design Standards for the B-2 District within the Zoning Code. 4. The Master PUD at 1201 County Road E was approved by the City on December 21, 2012 in Planning Case 12-019. 5. The Master PUD Development Agreement requires that any significant changes to the approved plans be reviewed by the Planning Commission and approved by the City Council. 6. The applicant is requesting approval of an Amendment to the approved PUD to construct a 17,743 square foot retail building on the southeast corner of the property at 1201 County Road E. 7. process with a developer. 8. The proposed PUD Amendment is in substantial conformance with the requirements of the Zoning Code and the B-2 District Design Standards. 9. Where the plan is not in conformance with the Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformities. 10. The property is located in Sign District 5. 11. The proposed PUD Amendment is in conformance with the requirements of Sign District 5 of the Sign Code. 12. The proposal is not anticipated to adversely affect the immediate area or the community as a whole. Associate Planner Bachler explained that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-017 for a Planned Unit Development Amendment at 1201 County Road E. Staff recommends the following twenty-four (24) conditions be included with the approval: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. An amendment to the Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The document shall be executed prior to the issuance of a grading and erosion control permit. 3. The applicant shall obtain a building permit within one year of the PUD Amendment approval or the approval shall expire unless extended by the City Council prior to the at least 45 days prior to the expiration date. 4. The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. 5. The applicant shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance ARDEN HILLS PLANNING COMMISSION January 8, 2014 4 of a grading and erosion control permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC- insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7. The applicant shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 8. The applicant shall complete a sidewalk segment along the north side of County Road E from Lexington Avenue to the easterly driveway into 1201 County Road E. The City is currently holding $50,000 in escrow from the property owner for the completion of sidewalk improvements by the City along the entire length of the 1201 County Road E property. The City will return a portion of this escrow to the applicant based on a calculation of the estimated cost for the City to complete the remaining sidewalk between the easterly driveway and the western border of the 1201 County Road E property. 9. The plans shall be subject to Fire Marshall and Ramsey County Sheriff approval prior to the issuance of a building permit. 10. A lighting and photometric plan shall be reviewed and approved by the City and the Ramsey County Sheriff prior to issuance of a building permit. 11. Upon completion of grading and utility work on the site, a grading asbuilt and utility asbuilt shall be provided to the City for review. 12. The applicant shall provide the City with a copy of the NPDES construction permit required for the site. 13. The applicant shall acquire a Right-of-Way permit from Ramsey County for any work completed in the County Road E and Lexington Avenue Right-of-Way. 14. A fire hydrant shall be located within 150 feet of F.D.C. 15. A Fire Department lock box shall be provided on the site. 16. All spandrel glass used on the retail building shall be light grey or other color that closely matches the appearance of the transparent glass being used. 17. Roof-mounted mechanical equipment shall be completely screened from the ground-level view of adjacent properties and public streets. 18. The property owner shall coordinate with the City to ensure that any plantings in the 19. No semi-trailer trucks shall enter or exit the site between the hours of 6:00 A.M. and 10:00 P.M. 20. For twelve (12) months following the issuance of the Certificate of Occupancy, the owner/developer may operate without regard to the condition regarding hour restrictions for truck operations (Condition #19). At the end of that period, the City at its discretion may in writing extend the exception to the restriction, allow it to expire, or process a permanent amendment to the PUD. ARDEN HILLS PLANNING COMMISSION January 8, 2014 5 21. Any future subdivision of the property at 1201 County Road E shall be conditioned on the prohibition of direct access to Lexington Avenue or new access to County Road E. The existing County Road E access may be relocated with City and County approval. 22. The metal screen and gate around the loading area shall be light tan to match the color of the brick used on the building façade. 23. On-site way finding signage shall be installed to clearly identify the donation drop-off location. 24. The four (4) dashed parking spaces as shown on the AS100 Site Plan shall be removed in order to accommodate truck maneuvering on site and access to the loading area. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions. 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Larson opened the floor to Commissioner comments. Commissioner Holewa asked if a Rice Creek Watershed permit would be required for this project. Associate Planner Bachler stated that the property currently has a permit from Rice Creek Watershed from the E Street Flats project. He noted this permit was still open and there would be no need for the applicant to apply for another permit. Commissioner Holewa questioned comments were addressed by the applicant. Associate Planner Bachler explained that he and the City Engineer would be responsible for ensuring all comments were addressed. Commissioner Holewa asked if all of the B-2 District Design Standards were met. Associate Planner Bachler indicated one area of flexibility being requested by the applicant was the transparent glass on the building. In addition, the proposal does not include seating outside the main entrance to the building. Commissioner Holewa requested staff discuss previous traffic studies that have been completed for the area, especially with regard to the County Road E and Lexington Avenue intersection. Associate Planner Bachler reported that several previous traffic studies did not fully analyze the County Road E and Lexington Avenue intersection. He indicated the traffic study that was completed in 2007 for the Arden Plaza redevelopment project found that the intersection operated at a Level of Service D. This study was shared with SRF Consulting Group, who completed the traffic study for the proposed retail development. The findings of the SRF study indicate that the Lexington Avenue/County Road E intersection operates at a Level of Service C. ARDEN HILLS PLANNING COMMISSION January 8, 2014 6 Commissioner Holewa requested staff provide information on the gateway sign easement. Associate Planner Bachler commented the City had an existing easement for a gateway sign on the property. The easement covered 350 square feet. The applicant was aware of the easement and was willing to work with the City to ensure that plantings in the easement do not conflict Commissioner Bartel discussed the requirements that were not being met within the B-2 zoning district. He noted there was also flexibility requested in terms of the required tree plantings along the right-of-way. Matt Pacyna, Senior Associate with SRF, addressed the concerns regarding the different levels of service at the County Road E and Lexington Avenue intersection. He explained he just received the 2007 study today. He explained that he reviewed the traffic volumes along Lexington Avenue as reported in the 2007 study and that those volumes have decreased since then due to changes in travel patterns. Commissioner Holewa expressed frustration with the traffic congestion at Lexington and County Road E, especially when trying to make left turns. Mr. Pacyna explained that dual left turn lanes on County Road E were being proposed by the County and this would assist with the congestion. Commissioner Holewa asked when the mid-day traffic counts were taken. Mr. Pacyna indicated the mid-day counts were taken from 11:00 a.m. to 1:00 p.m. Chair Larson requested staff discuss how truck traffic would move through the proposed site. Mr. Pacyna reviewed how truck traffic would move through the site. He recommended truck traffic be limited during peak hours. Associate PlannerBachler stated staff was recommending that the four parking stalls near the entrance to the loading area be removed to accommodate truck maneuvering on the site. This would reduce the number of parking stalls from 65 to 61. Rob Davidson, TAT Properties, discussed the development of E Street Flats. He indicated the proposed PUD amendment would allow for the site to be fully developed while offering a pedestrian friendly retail option in Arden Hills. He addressed the truck traffic concerns stating on a weekly basis there would be no more than three to five trucks utilizing the site. He explained he was available for questions and had several concerns regarding the staff recommended conditions. Commissioner Hames complimented the developer and Goodwill for coming to the City with a complete plan. Commissioner Holewa found the proposed use to be a good fit for the site. ARDEN HILLS PLANNING COMMISSION January 8, 2014 7 Commissioner Thompson asked how the proposed business would operate with regard to donation drop-off and processing. Debbie Ferry, Goodwill/Easter Sales Minnesota, invited the Commission to visit the Goodwill Corporate store in the Midway area. She indicated items are turned every three weeks and truck trailers are used to remove items that have not sold. Commissioner Holewa stated the level of donations were on the rise as people were interested in recycling their goods. Scott Nelson, DJR Architecture, explained he has enjoyed working with staff on this project. He then reviewed how the proposed Goodwill store would meet the B-2 design standards. He reviewed the mission of the Goodwill organization stating this store would greatly benefit Arden Hills. Commissioner Thompson asked how the roof parapets would be supported. Mr. Nelson indicated the roof line would be completed in concrete block and would be able to support weight of the proposed parapets. Chair Larson opened the public hearing at 8:01 p.m. Chair Larson invited anyone for or against the application to come forward and make comment. There being no comment Chair Larson closed the public hearing at 8:01 p.m. Commissioner Hames requested comment from the developer regarding the proposed staff conditions. Mr. Davidson stated his main concerns were with Conditions 4 through 7. He indicated these conditions addressed the finances of the project and were vastly different from the conditions required for the E Street Flats redevelopment. It was his opinion that the proposed escrows were far in excess from what was necessary. He requested the Commission modify these conditions to more closely reflect the financial conditions for the E Street Flats redevelopment. Community Development Director Hutmacher indicated that the proposed financial conditions were developed . The City evaluated the security and escrow standards to ensure the City was adequately protected. She commented the City Attorney supported the proposed conditions noting the securities would be returned to the applicant upon completion of the project. Chair Larson stated he did not feel it was conditions if recommended by staff and the City Attorney. He suggested the applicant take this matter up with the City Council. Mr. Davidson commented Conditions 19 and 20 regarding the truck traffic did not work for Goodwill. He stated the condition would force truck traffic to enter and exit the site after hours ARDEN HILLS PLANNING COMMISSION January 8, 2014 8 which would disrupt the adjacent E Street Flats tenants. He reported the truck traffic would be very limited. He proposed these Condition 19 be amended to prohibit truck traffic between the hours of 4:00 p.m. and 6:00 p.m. Chair Larson agreed that Condition 19 was unnecessarily restrictive. He recommended the Planning Commission address this matter. He suggested the truck traffic not be restricted for the first year and that this condition be permanently removed after the first year. Associate Planner Bachler indicated Condition 19 would not apply to the site in the first year. After that time, the City could either extend this period, allow the period to expire, or process a permanent amendment to the PUD. Community Development Director Hutmacher stated that after 12 months the waiver could expire and the restriction on truck traffic would take effect, or the waiver could be extended with no restrictions on delivery times. The applicant could request a PUD amendment to eliminate Condition 19 in the future. She commented the proposed language was recommended by the City Attorney. Commissioner Hames asked if the current conditions required action at the end of 12 months. Community Development Director Hutmacher stated this was the case. Commissioner Thompson questioned why truck traffic was being restricted particularly during the hours of 6:00 a.m. and 10:00 p.m. Associate Planner Bachler indicated the proposed hours were selected to reduce the potential truck traffic impact on County Road E and the easterly driveway on the site. Commissioner Thompson was in favor of reviewing the hours for truck traffic as they were too restrictive as proposed. Commissioner Holewa questioned who would monitor the truck traffic if the restrictive hours were left in place. Associate Planner Bachler stated the City would have a difficult time enforcing the condition but he hoped that an understanding could be reached between the City and the property owner. Commissioner Hames did not agree with having truck traffic moving to and from the site between the hours of 10:00 p.m. and 6:00 a.m. given that an apartment building is located on the property. Chair Larson questioned the hours of operation for Goodwill. Ms. Ferry reported most Goodwill locations were open from 9:00 a.m. to 9:00 p.m. Monday through Friday, 10:00 a.m. to 6:00 p.m. on Saturday and 12:00 p.m. to 5:00 p.m. on Sunday. ARDEN HILLS PLANNING COMMISSION January 8, 2014 9 Mr. Davidson stated Condition 19 was extremely restrictive and could put his tenant out of business. He reiterated that there would be a very limited amount of truck traffic going to and from this site. Commissioner Hames suggested this condition be amended to read no semi trailer trucks shall enter or exit the site from 11:00 a.m. to 1:00 p.m. and 4:00 p.m. to 6:00 p.m. She recommended Condition 19 be more clearly defined and that Condition 20 be removed. Commissioner Scott supported this recommendation. Commissioner Bartel agreed adding that Condition 20 was extremely vague. Commissioner Holewa recommended Goodwill not have truck traffic during the lunch and dinner hours as these were peak traffic times. Commissioner Holewa moved and Commissioner Hames seconded a motion to recommend approval of Planning Case 13-017 for a PUD Amendment at 1201 County Road E based on the findings of fact and the submitted plans, as amended by the twenty-two (22) conditions (Conditions 19 and 20 are removed) in the January 8, 2014, report to the Planning Commission. Commissioner Scott commented that deliveries may be left up to the discretion of the driver. He recommended the Planning Commission set a timeframe for when deliveries can and cannot be made to the site. Chair Larson asked that if complaints were made regarding the level of truck traffic, if an amendment to the PUD could be made. Associate Planner conditions in place regarding truck traffic. Commissioner Hames suggested Condition 20 be eliminated, but that Condition 19 set specific hours for deliveries. Commissioner Holewa indicated it would be difficult for staff to monitor the truck traffic. He ruck traffic between the hours of 4:00 p.m. and 6:00 p.m. Chair Larson stated the proposed use would have a small amount of truck traffic. He was pleased with the site plan and supported the motion as made. Commissioner Thompson agreed and encouraged Goodwill to consider the traffic concerns along County Road E and keep their trucks off this roadway during peak traffic times. Chair Larson requested staff provide further information on how the County would be altering County Road E. ARDEN HILLS PLANNING COMMISSION January 8, 2014 10 Community Development Director Hutmacher discussed the proposed improvements that would be made by the County to County Road E. Chair Larson asked if the Commissioners had any other concerns regarding the request. Commissioner Bartel stated his only concern with this Planning Case was the limited landscaping on the south side of the building and how this property was keeping with the B-2 design standards with regard to landscaping. Associate Planner Bachler stated there was not sufficient right-of-way for additional plantings on this side of the building. Community Development Director Hutmacher explained that when the building was pushed closer to the corner, a certain amount of space was eliminated that could have been used for landscaping. She encouraged the Commission to not fault the applicant for this. The motion carried (5-1) (Bartel opposed).