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HomeMy WebLinkAbout02-5-14-PC1245 W Highway 96 Clayton Larson -- Andy Holewa Sam Scott Roberta Thompson www.cityofardenhills.org Brent Bartel (Alternate) Steven Jones Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well- infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF THE AGENDA APPOINTMENT OF PLANNING COMMISSIONER 2.A.Appointment Of Steven Jones Ryan Streff, City Planner Documents:PC MEMO.PDF, ATTACHMENT A.PDF APPROVAL OF MINUTES 3.A.January 8, 2013, Regular Meeting Documents:14 PC.PDF 3.B.January 8, 2013, Work Session Meeting Documents:14 PCWS.PDF PLANNING CASES 4.A.Planning Case 14 Zoning Code Amendment Ambulance Dispatch Facility (Public Hearing Required) Matthew Bachler, Associate Planner Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF 4.B.Planning Case 14 Conditional Use Permit Ambulance Dispatch Facility County Road E (Public Hearing Required) Matthew Bachler, Associate Planner Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF Planning Case 14 Site Plan Review Sign Standard Adjustment Dunlap Street North/Grey Fox Road (No Public Hearing Required) Ryan Streff, City Planner Documents:PC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Planning Case 14 Conditional Use Permit Yard Waste & Source Separated Organics Collection 1761 Lake Johanna Boulevard (Public Hearing Required) Matthew Bachler, Associate Planner Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF UNFINISHED AND NEW BUSINESS COMMENTS AND REPORTS 6.A.Report From The City Council Ryan Streff, City Planner Documents: REPORT FROM THE CITY COUNCIL.PDF A quorum of the City Council may be present at this meeting. MEMORANDUM 2.A DATE: February 5, 2014 PC Agenda Item TO: Planning Commission FROM: Ryan Streff,City Planner SUBJECT: Planning Commission Appointment Background/Discussion Steven Jones submitted an application to be considered for appointment on the Planning Commission. Consistent with the City’s policy on commission and committee appointments, the applicant was interviewed by a panel consisting of the Mayor, the Chair of the Planning Commission, the Council Liaison to the Planning Commission, and the staff Liaison to the Planning Commission. The interview panel agreed that Mr. Joneswould be a valuable addition to the Planning Commission based on his interview, his qualifications, and his experience. Mayor Grant asked that staff prepare a recommendation for the City Council to appoint Mr. Jonesto the Planning Commissionas an alternate member. City Council Action Duringthe Regular City Council meeting on January 27, 2014, the Council unanimously approved the recommendation from Mayor Grant to appoint Mr. Jones as an alternate member onthe Planning Commission. Attachments A.Application City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Commission\PC Miscellaneous\Interview\2014Planning Commission Interview Page 1of 1 Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JANUARY 8, 2014 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Clayton Larson called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Clayton Larson, Commissioners Brent Bartel, Angela Hames, Andrew Holewa, Sam Scott and Roberta Thompson. Absent: Commissioner Clayton Zimmerman. Also present were: City Planner Ryan Streff; Associate Planner Matthew Bachler; Councilmember Fran Holmes; and Community Development Director Jill Hutmacher. APPROVAL OF AGENDA JANUARY 8, 2014 Council Liaison Holmes requested she be allowed to give a report this evening. Chair Larson stated the agenda will stand as amended adding Council Liaison Report as Item 5B. APPOINTMENTS A. Planning Commission Oaths of Office City Planner Streff explained three regular members and one alternate member of the Planning Commission have terms that expired at the end of 2013. Commissioner Thompson, Commissioner Hames and Commissioner Scott have each indicated their request to serve an additional 3 year term on the Planning Commission. The alternate member position will remain vacant until a new member is selected by the City Council. He reported the City Council will consider these appointments at their January 13, 2014, regular meeting. Chair Larson administered the Oath of Office to Commissioner Thompson, Commissioner Hames and Commissioner Scott. ARDEN HILLS PLANNING COMMISSION January 8, 20142 B. Planning Commission Chair & Vice Chair Selection City Planner Streff requested the Commission members select a Chair and Vice Chair for 2014. Commissioner Thompson moved, seconded by Commissioner Holewa, to elect Clayton Larson as the Planning Commission Chair for 2014. The motion carried unanimously (6- 0). Commissioner Hames moved, seconded by Commissioner Holewa, to elect Roberta Thompson as the Planning Commission Vice Chair for 2014. The motion carried unanimously (6-0). APPROVAL OF MINUTES December 4, 2013 Planning Commission Regular Meeting Commissioner Holewa expressed concern that the October 9, 2013 Planning Commission minutes did not accurately reflect his objection to the variance request at 1226 Ingerson Road in Planning Case 13-016. Community Development Director Hutmacher stated the variance on Ingerson Road was approved by the Commission on a 5-1 vote (Holewa opposed) and his concern was that the lot on this property was not unique to Arden Hills. She stated that this information was communicated to the Council prior to their approval of the variance. She clarified that this item was discussed within the October Planning Commission minutes and not in the December minutes. Commissioner Holewa requested that the minutes include additional detail with regard to the . Chair Larson stated this may have not been addressed in December due to Commissioner Commissioner Holewa moved, seconded by Commissioner Thompson, to approve the December 4, 2013, Planning Commission Regular Meeting minutes as presented. The motion carried unanimously (6-0). PLANNING CASES A.Planning Case 13-023; Sign Standard Adjustment; 1290 County Road F West Not A Public Hearing City Planner Streff stated the applicant has requested a Site Plan Review for a Sign Standard Adjustment that would allow for a deviation from the Sign Code at 1290 County Road F West to increase the amount of temporary wall signage and the amount of time it is permitted to be displayed. ARDEN HILLS PLANNING COMMISSION January 8, 20143 City Planner Streff reported the property at 1290 County Road F West is owned by Arden Village, LLC. The property is zoned R-4 Multiple Dwelling District and is located north of I- 694/Highway 10, south of County Road F West, east of Hamline Avenue and west of Lexington Avenue. The applicant is proposing to install two (2) temporary wall signs, one facing I-694 and the other facing County Road F West. City Planner Streff explained that on March 3, 2010, the City Council approved an application for a four-story, 55-unit, workforce housing development at 1290 County Road F West. The City Council approved Planning Case #09-021 for a Conditional Use Permit Amendment, Rezoning, Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development. City Planner Streff indicated that Arden Village has expressed concerns about the visibility of their building for leasing purposes. The applicant has stated that the amount of temporary wall signage allowed by the Code for Sign District 3 is not proportionately adequate for a structure of its size or location. By increasing the amount of temporary wall signage the applicant is hoping to improve their ability to fully lease the building by enhancing their visibility to the traveling public. In order to address this concern, Arden Village is proposing to increase the amount of temporary wall signage. Two (2) temporary wall signs are being proposed for the building. The applicant is proposing a sign that measures six (6) feet by forty (40) feet, an area of 240 square feet, on the south elevation adjacent to I-694 and Highway 10. The second sign is being proposed on the north elevation along County Road F West, at a size of six (6) feet by thirty-three (33) feet, an area of 198 square feet. The combined area of the two (2) signs would be 438 square feet. A professional sign company would design and install the signs on the property. Arden Village would be responsible for the maintenance of these signs to ensure a like new condition at all times. If a sign is torn or deteriorates it will be repaired and/or replaced. Section 1250.02 of the Sign Ordinance regulates the use of temporary on-premise signs. The property is zoned R-4 Multiple Dwelling District, therefore, standards for Sign District 3 apply in this case. The Ordinance permits the property to have no more than one (1) temporary sign not to exceed 10 square feet in area. However, because the building currently has space for lease the property is allowed one (1) additional temporary sign not to exceed 25 square feet in area. City Planner Streff stated that the applicant has indicated that they would like to display the temporary wall signage from the date the sign permit is issued to July 1, 2014. Under the Sign Ordinance, the property is allowed to display a permitted temporary sign for no more than thirty (30) days per calendar year. A sign advertising available space for lease in a building can be displayed until seven (7) days after the building is leased. The applicant has provided a narrative explaining their request and elevations of the building depicting the proposed signage. Site Data Future Land Use Plan: High Density Residential Existing Land Use: Multiple Family Zoning: R-4 Multiple Dwelling District Current Lot Sizes: 2.26 acres Topography: Fairly Flat ARDEN HILLS PLANNING COMMISSION January 8, 20144 City Planner Streff reviewed the surrounding area, the Plan Evaluation and the Site Plan Review. City Planner Streff explained the Planning Commission must make a finding as to whether or not the proposed Sign Standard Adjustment at 1290 County Road F West meets the criteria in the Sign Code to deviate from the sign regulations and if the proposed increase in temporary wall signage would adversely affect the surrounding neighborhood and the community as a whole. Staff offers the following findings for consideration: 1. The property is located in the R-4 Multiple Dwelling District. 2. The property is located in Sign District 3. 3. In Sign District 3, wall signage up to twenty (20) square feet and freestanding signage up to thirty-two (32) square feet is permitted. 4. For single occupant parcels, no more than one (1) permitted temporary sign shall be permitted at any given time. The area of the temporary signage shall not exceed one half of the permitted wall sign area. Displayed for a maximum of thirty (30) days. 5. Buildings with lease or vacant space may obtain one (1) temporary wall sign not to exceed twenty-five (25) square feet in size. Displayed for a maximum of seven (7) days after the building is leased. 6. The applicant is proposing two (2) temporary wall signs to be located on the building. 7. The proposed temporary wall sign facing I-694 would measure six (6) feet by forty (40) feet, an area of 240 square feet. 8. The proposed temporary wall sign facing County Road F would measure six (6) feet by thirty (33) feet, an area of 198 square feet. 9. Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 10. The proposed signs would be displayed from the date the sign permit is issued to July 1, 2014. 11. ability to effectively advertise the availability of apartment units in the building. 12. The signs would not be in direct view from residential properties. 13. The sign adjustment will not result in a sign that is inconsistent with the purpose of the R- 4 Multiple Dwelling District. 14. Increasing the amount of temporary wall signage would not have a negative impact on adjacent properties or the City as a whole. City Planner Streff stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-023 for a Sign Standard Adjustment under the Site Plan Review process. Staff recommends the following six (6) conditions be included with the approval: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the two temporary wall signs shall be removed by July 1, 2014. 3. That the temporary wall sign on the south elevation shall be no larger than 240 square feet. ARDEN HILLS PLANNING COMMISSION January 8, 20145 4. That the temporary wall sign on the north elevation shall be no larger than 198 square feet. 5. That the applicant shall maintain the two signs in like new condition and repair and/or replace a banner if it is torn or deteriorates during the approved timeline. 6. That the applicant shall apply for a sign permit prior to the installation of the sign. City Planner Streff reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions. 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Larson opened the floor to Commissioner comments. Commissioner Bartel requested further information on the sign standard requirements. City Planner Streff discussed how and why the sign standards were created. He then reviewed the standards for Sign District 3 in further detail with the Commission. Commissioner Bartel asked how the 40 foot sign would be installed on the building and inquired what materials would be used to construct the sign. City Planner Streff deferred this question to the applicant. Commissioner Holewa asked when the sign would be removed. Ann Carl , Sand Companies, representative for Arden Village, explained that the signs would be taken down by July 1, 2014 or once all of the apartments were leased, whichever is earlier. Commissioner Bartel questioned how the banner signs would be constructed and installed on the building. Ms. Carl indicated that the banners would be made of a heavy-duty vinyl and would be attached as recommended by the sign vendor. She believed the signs would be connected with hooks. She reviewed the previously approved temporary signs that were approved for E Street Flats, noting these signs were similar to the signs being requested this evening. Commissioner Hames ode was put together hastily and the Planning Commission was constantly revisiting this portion of the City Code. It was her opinion that the Sign Code should be revised. Commissioner Holewa agreed stating the Sign Code should be reviewed. Chair Larson proposed work plan for 2014. Community Development Director Hutmacher explained the Planning Commission would be holding a work session meeting with the City Council in March to discuss the 2014 work plan. ARDEN HILLS PLANNING COMMISSION January 8, 20146 Commissioner Holewa welcomed Arden Village to Arden Hills. He was pleased with the renovations completed on the site. He wanted to see the City help this property and supported the proposed sign standard adjustment. Commissioner Thompson banner condition remain clean and that it be replaced if it becomes torn or weathered. Commissioner Bartel stated it was his opinion that approval of this request could set a precedent. However, this could be addressed through revisions to the Sign Code. Chair Larson agreed that setting a precedent could be dangerous; however, the requested signs would greatly increase visibility for Arden Village. Commissioner Holewa reiterated that the sign request, even though it was above the current sign standards, was temporary. Commissioner Scott moved and Commissioner Holewa seconded a motion to recommend approval of Planning Case 13-023 for a Sign Standard Adjustment at 1290 County Road F West based on the findings of fact and the submitted plans, as amended by the six (6) conditions in the January 8, 2014, report to the Planning Commission. The motion carried unanimously (6-0). B.Planning Case 13-017; PUD Amendment; 1201 County Road E Public Hearing Associate Planner Bachler stated TAT Properties, Inc. has requested a Planned Unit Development Amendment (2nd) to construct a 17,743 square foot retail building on the southeast corner of the property located at 1201 County Road E. Associate Planner Bachler reported that in December 2012, the City Council approved Planning Case 12-019 for a Master and Final Planned Unit Development (PUD) at 1201 County Road E. This planning case allowed the reuse of the existing building on the property for 74 residential apartment units and approximately 20,000 square feet of retail space. A Certificate of Occupancy for the building was issued in October 2013. The City Council later approved a Certificate of Completion for the E Street Flats project in November 2013, which acknowledged that the developer had completed certain site improvements as required by the Development Agreement. Associate Planner Bachler indicated that the approved Master PUD consists only of the redevelopment of the existing building on the property and the completion of site improvements. A previous land use application (PC #11-011) submitted by the applicant and approved by the City Council in 2011 included a preliminary plat proposal that would have subdivided the property into two parcels. Approval for this land use application expired prior to the City taking action on Planning Case 12-019. Associate Planner Bachler commented the Development Agreement states that the property owner intends to develop the eastern two acres of the site into retail or other commercial uses and that any future development will require a separate application to the City. Also included in the Agreement is the provision that any significant changes to the approved plans require a review by ARDEN HILLS PLANNING COMMISSION January 8, 20147 the Planning Commission and approval by the City Council. Staff has determined that the proposed project qualifies as being significant and that an amendment to the existing Master PUD is required. Associate Planner Bachler stated since 1201 County Road E would continue to be a single parcel of property, the proposal has been evaluated based on whether the entire site will meet the zoning requirements once the new development is completed. It should be noted that the site plan was designed so that the two-acre development site would be in conformance with zoning regulations independent of the entire parcel in terms of building and landscape lot coverage. Associate Planner Bachler explained the applicant has proposed constructing a 17,743 square foot retail building that would be located on the undeveloped two acre eastern portion of 1201 County Road E. The proposal does not include a request to subdivide the property. TAT Properties, LLC has been working with Goodwill Industries and plans to sign a long-term lease with the company for use of the building. If the proposal is approved, the applicant expects to start work on the site in April or May 2014, with an anticipated construction completion schedule of six months. Associate Planner Bachler noted the building would be located at the southeast corner of the site and situated at the required front setback line along County Road E and Lexington Avenue. Slightly more than half of the building area would be used for retail sales, with the remaining space divided between employee offices, a donation processing area, and a drive-thru donation center. Parking and loading areas would be located at the rear and western sides of the building. The development would be accessed using the easterly driveway on the property, which currently services E Street Flats. Architectural features would extend along all four sides of the building. Design elements include parapets, corner columns, façade articulation, awnings, windows, and variation in building materials. Landscaped areas on the site will help shade the parking lot and provide screening of the backside of the building. Associate Planner Bachler stated the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. Site Data Future Land Use Plan: Community Mixed Use Existing Land Use: Multi-Family Residential, Community Commercial Zoning: B-2 General Business District Current Lot Sizes: 8.04 acres (350,078 SF) Topography: The parcel is generally flat ARDEN HILLS PLANNING COMMISSION January 8, 20148 Associate Planner Bachler reviewed the surrounding area and the Plan Review. Associate Planner Bachler stated the Planning Commission must make a finding as to whether or not the proposed PUD Amendment at 1201 County Road E would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following twelve (12) findings of fact for consideration: 1. The property is located in the B-2 General Business District. 2. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 3. The City has adopted additional Design Standards for the B-2 District within the Zoning Code. 4. The Master PUD at 1201 County Road E was approved by the City on December 21, 2012 in Planning Case 12-019. 5. The Master PUD Development Agreement requires that any significant changes to the approved plans be reviewed by the Planning Commission and approved by the City Council. 6. The applicant is requesting approval of an Amendment to the approved PUD to construct a 17,743 square foot retail building on the southeast corner of the property at 1201 County Road E. 7. process with a developer. 8. The proposed PUD Amendment is in substantial conformance with the requirements of the Zoning Code and the B-2 District Design Standards. 9. Where the plan is not in conformance with the Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformities. 10. The property is located in Sign District 5. 11. The proposed PUD Amendment is in conformance with the requirements of Sign District 5 of the Sign Code. 12. The proposal is not anticipated to adversely affect the immediate area or the community as a whole. Associate Planner Bachler explained that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 13-017 for a Planned Unit Development Amendment at 1201 County Road E. Staff recommends the following twenty-four (24) conditions be included with the approval: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. An amendment to the Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The document shall be executed prior to the issuance of a grading and erosion control permit. 3. The applicant shall obtain a building permit within one year of the PUD Amendment approval or the approval shall expire unless extended by the City Council prior to the ARDEN HILLS PLANNING COMMISSION January 8, 20149 approv least 45 days prior to the expiration date. 4. The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. 5. The applicant shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a grading and erosion control permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC- insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7. The applicant shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 8. The applicant shall complete a sidewalk segment along the north side of County Road E from Lexington Avenue to the easterly driveway into 1201 County Road E. The City is currently holding $50,000 in escrow from the property owner for the completion of sidewalk improvements by the City along the entire length of the 1201 County Road E property. The City will return a portion of this escrow to the applicant based on a calculation of the estimated cost for the City to complete the remaining sidewalk between the easterly driveway and the western border of the 1201 County Road E property. 9. The plans shall be subject to Fire Marshall and Ramsey County Sheriff approval prior to the issuance of a building permit. 10. A lighting and photometric plan shall be reviewed and approved by the City and the Ramsey County Sheriff prior to issuance of a building permit. 11. Upon completion of grading and utility work on the site, a grading asbuilt and utility asbuilt shall be provided to the City for review. 12. The applicant shall provide the City with a copy of the NPDES construction permit required for the site. 13. The applicant shall acquire a Right-of-Way permit from Ramsey County for any work completed in the County Road E and Lexington Avenue Right-of-Way. 14. A fire hydrant shall be located within 150 feet of F.D.C. 15. A Fire Department lock box shall be provided on the site. 16. All spandrel glass used on the retail building shall be light grey or other color that closely matches the appearance of the transparent glass being used. ARDEN HILLS PLANNING COMMISSION January 8, 201410 17. Roof-mounted mechanical equipment shall be completely screened from the ground-level view of adjacent properties and public streets. 18. The property owner shall coordinate with the City to ensure that any plantings in the gateway sign ease 19. No semi-trailer trucks shall enter or exit the site between the hours of 6:00 A.M. and 10:00 P.M. 20. For twelve (12) months following the issuance of the Certificate of Occupancy, the owner/developer may operate without regard to the condition regarding hour restrictions for truck operations (Condition #19). At the end of that period, the City at its discretion may in writing extend the exception to the restriction, allow it to expire, or process a permanent amendment to the PUD. 21. Any future subdivision of the property at 1201 County Road E shall be conditioned on the prohibition of direct access to Lexington Avenue or new access to County Road E. The existing County Road E access may be relocated with City and County approval. 22. The metal screen and gate around the loading area shall be light tan to match the color of the brick used on the building façade. 23. On-site way finding signage shall be installed to clearly identify the donation drop-off location. 24. The four (4) dashed parking spaces as shown on the AS100 Site Plan shall be removed in order to accommodate truck maneuvering on site and access to the loading area. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions. 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Larson opened the floor to Commissioner comments. Commissioner Holewa asked if a Rice Creek Watershed permit would be required for this project. Associate Planner Bachler stated that the property currently has a permit from Rice Creek Watershed from the E Street Flats project. He noted this permit was still open and there would be no need for the applicant to apply for another permit. Commissioner Holewa comments were addressed by the applicant. Associate Planner Bachler explained that he and the City Engineer would be responsible for ensuring all comments were addressed. Commissioner Holewa asked if all of the B-2 District Design Standards were met. ARDEN HILLS PLANNING COMMISSION January 8, 201411 Associate Planner Bachler indicated one area of flexibility being requested by the applicant was the transparent glass on the building. In addition, the proposal does not include seating outside the main entrance to the building. Commissioner Holewa requested staff discuss previous traffic studies that have been completed for the area, especially with regard to the County Road E and Lexington Avenue intersection. Associate Planner Bachler reported that several previous traffic studies did not fully analyze the County Road E and Lexington Avenue intersection. He indicated the traffic study that was completed in 2007 for the Arden Plaza redevelopment found that the intersection operated at a Level of Service D. This study was shared with SRF Consulting Group, who completed the traffic study for the proposed retail development. The findings of the SRF study indicated that the Lexington Avenue/County Road E intersection operates at a Level of Service C. Commissioner Holewa requested staff provide information on the gateway sign easement. Associate Planner Bachler commented the City had an existing easement for a gateway sign on the property. The easement covered 350 square feet. The applicant was aware of the easement and was willing to work with the City to ensure that plantings in the easement do not conflict Commissioner Bartel discussed the requirements that were not being met within the B-2 zoning district. He noted there was also flexibility requested in terms of the required tree plantings along the right-of-way. Matt Pacyna , Senior Associate with SRF, addressed the concerns regarding the different levels of service at the County Road E and Lexington Avenue intersection. He explained he just received the 2007 study today. He explained that he reviewed the traffic volumes along Lexington Avenue as reported in the 2007 study and that those volumes have decreased since then due to changes in travel patterns. Commissioner Holewa expressed frustration with the traffic congestion at Lexington and County Road E, especially when trying to make left turns. Mr. Pacyna explained that dual left turn lanes on County Road E were being proposed by the County and this would assist with the congestion. Commissioner Holewa asked when the mid-day traffic counts were taken. Mr. Pacyna indicated the mid-day counts were taken from 11:00 a.m. to 1:00 p.m. Chair Larson requested staff discuss how truck traffic would move through the proposed site. Mr. Pacyna reviewed how truck traffic would move through the site. He recommended truck traffic be limited during peak hours. ARDEN HILLS PLANNING COMMISSION January 8, 201412 Associate PlannerBachler stated staff was recommending that the four parking stalls near the entrance to the loading area be removed to accommodate truck maneuvering on the site. This would reduce the number of parking stalls from 65 to 61. Rob Davidson , TAT Properties, discussed the development of E Street Flats. He indicated the proposed PUD amendment would allow for the site to be fully developed while offering a pedestrian friendly retail option in Arden Hills. He addressed the truck traffic concerns stating on a weekly basis there would be no more than three to five trucks utilizing the site. He explained he was available for questions and had several concerns regarding the staff recommended conditions. Commissioner Hames complimented the developer and Goodwill for coming to the City with a complete plan. Commissioner Holewa found the proposed use to be a good fit for the site. Commissioner Thompson asked how the proposed business would operate with regard to donation drop-off and processing. Debbie Ferry , Goodwill/Easter Sales Minnesota, invited the Commission to visit the Goodwill Corporate store in the Midway area. She indicated items are turned every three weeks and truck trailers are used to remove items that have not sold. Commissioner Holewa stated the level of donations were on the rise as people were interested in recycling their goods. Scott Nelson , DJR Architecture, explained he has enjoyed working with staff on this project. He then reviewed how the proposed Goodwill store would meet the B-2 design standards. He reviewed the mission of the Goodwill organization stating this store would greatly benefit Arden Hills. Commissioner Thompson asked how the roof parapets would be supported. Mr. Nelson indicated the roof line would be completed in concrete block and would be able to support weight of the proposed parapets. Chair Larson opened the public hearing at 8:01 p.m. Chair Larson invited anyone for or against the application to come forward and make comment. There being no comment Chair Larson closed the public hearing at 8:01 p.m. Commissioner Hames requested comment from the developer regarding the proposed staff conditions. Mr. Davidson stated his main concerns were with Conditions 4 through 7. He indicated these conditions addressed the finances of the project and were vastly different from the conditions required for the E Street Flats redevelopment. It was his opinion that the proposed escrows were ARDEN HILLS PLANNING COMMISSION January 8, 201413 far in excess from what was necessary. He requested the Commission modify these conditions to more closely reflect the financial conditions for the E Street Flats redevelopment. Community Development Director Hutmacher indicated that the proposed financial conditions were developed when the Lexington Station redevelopment project was approved. The City evaluated the security and escrow standards to ensure the City was adequately protected. She commented the City Attorney supported the proposed conditions noting the securities would be returned to the applicant upon completion of the project. Chair Larson conditions if recommended by staff and the City Attorney. He suggested the applicant take this matter up with the City Council. Mr. Davidson commented Conditions 19 and 20 regarding the truck traffic did not work for Goodwill. He stated the condition would force truck traffic to enter and exit the site after hours which would disrupt the adjacent E Street Flats tenants. He reported the truck traffic would be very limited. He proposed Condition 19 be amended to prohibit truck traffic between the hours of 4:00 p.m. and 6:00 p.m. Chair Larson agreed that Condition 19 was unnecessarily restrictive. He recommended the Planning Commission address this matter. He suggested the truck traffic not be restricted for the first year and that this condition be permanently removed after the first year. Associate Planner Bachler indicated Condition 19 would not apply to the site in the first year. After that time, the City could either extend this period, allow the period to expire, or process a permanent amendment to the PUD. Community Development Director Hutmacher stated that after 12 months the waiver could expire and the restriction on truck traffic would take effect, or the waiver could be extended with no restrictions on delivery times. The applicant could request a PUD amendment to eliminate Condition 19 in the future. She commented the proposed language was recommended by the City Attorney. Commissioner Hames asked if the current conditions required action at the end of 12 months. Community Development Director Hutmacher stated this was the case. Commissioner Thompson questioned why truck traffic was being restricted particularly during the hours of 6:00 a.m. and 10:00 p.m. Associate Planner Bachler indicated the proposed hours were selected to reduce the potential truck traffic impact on County Road E and the easterly driveway on the site. Commissioner Thompson was in favor of reviewing the hours for truck traffic as they were too restrictive as proposed. Commissioner Holewa questioned who would monitor the truck traffic if the restrictive hours were left in place. ARDEN HILLS PLANNING COMMISSION January 8, 201414 Associate Planner Bachler stated the City would have a difficult time enforcing the condition but he hoped that an understanding could be reached between the City and the property owner. Commissioner Hames did not agree with having truck traffic moving to and from the site between the hours of 10:00 p.m. and 6:00 a.m. given that an apartment building is also located on the property. Chair Larson questioned the hours of operation for Goodwill. Ms. Ferry reported most Goodwill locations were open from 9:00 a.m. to 9:00 p.m. Monday through Friday, 10:00 a.m. to 6:00 p.m. on Saturday and 12:00 p.m. to 5:00 p.m. on Sunday. Mr. Davidson stated Condition 19 was extremely restrictive and could put his tenant out of business. He reiterated that there would be a very limited amount of truck traffic going to and from this site. Commissioner Hames suggested this condition be amended to read no semi trailer trucks shall enter or exit the site from 11:00 a.m. to 1:00 p.m. and 4:00 p.m. to 6:00 p.m. She recommended Condition 19 be more clearly defined and that Condition 20 be removed. Commissioner Scott supported this recommendation. Commissioner Bartel agreed adding that Condition 20 was extremely vague. Commissioner Holewa recommended Goodwill not have truck traffic during the lunch and dinner hours as these were peak traffic times. Commissioner Holewa moved and Commissioner Hames seconded a motion to recommend approval of Planning Case 13-017 for a PUD Amendment at 1201 County Road E based on the findings of fact and the submitted plans, as amended by the twenty-two (22) conditions (Conditions 19 and 20 are removed) in the January 8, 2014, report to the Planning Commission. Commissioner Scott commented that deliveries may be left up to the discretion of the driver. He recommended the Planning Commission set a timeframe for when deliveries can and cannot be made to the site. Chair Larson asked that if complaints were made regarding the level of truck traffic, if an amendment to the PUD could be made. Associate Planner Bachler conditions in place regarding truck traffic. Commissioner Hames suggested Condition 20 be eliminated, but that Condition 19 set specific hours for deliveries. ARDEN HILLS PLANNING COMMISSION January 8, 201415 Commissioner Holewa indicated it would be difficult for staff to monitor the truck traffic. He ex of 4:00 p.m. and 6:00 p.m. Chair Larson stated the proposed use would have a small amount of truck traffic. He was pleased with the site plan and supported the motion. Commissioner Thompson agreed and encouraged Goodwill to consider the traffic concerns along County Road E and keep their trucks off this roadway during peak traffic times. Chair Larson requested staff provide further information on how the County would be altering County Road E. Community Development Director Hutmacher discussed the proposed eastbound dual left- turn lane onto Lexington Avenue that would be added to County Road E by the County. Chair Larson asked if the Commissioners had any other concerns regarding the request. Commissioner Bartel stated his only concern with this Planning Case was the limited landscaping on the south side of the building and how this property was keeping with the B-2 design standards with regard to landscaping. Associate Planner Bachler stated there was not sufficient right-of-way for additional plantings on this side of the building. Community Development Director Hutmacher explained that when the building was pushed closer to the corner as encouraged by the B-2 Design Standards, a certain amount of space was eliminated that could have been used for landscaping. The motion carried (5-1) (Bartel opposed). COMMENTS AND REPORTS A.TCAAP Update Community Development Director Hutmacher stated the Arden Hills City Council reviewed the first draft of the Master Plan on December 16 and 26, 2013. The City Council provided a list of concerns for consideration by the Arden Hills Planning Commission. The Planning Commission will review the draft Master Plan at a work session meeting immediately following the regular Planning Commission meeting on January 8, 2014. Community Development Director Hutmacher reported the next TCAAP open house is scheduled for Wednesday, January 22, 2014, 5:30 to 7:30 pm in the Marsden Room at the Ramsey County Public Works Facility. B. Council Liaison Report ARDEN HILLS PLANNING COMMISSION January 8, 201416 Council Liaison Holmes explained she was looking forward to working with the Planning Commission as the Council Liaison in 2014. She invited the Planning Commission to attend the nd TCAAP Open House that would be held on January 22 at 5:30 p.m. in the Marsden Room at the Ramsey County Public Works Facility. Council Liaison Holmes reported the Council was considering a franchise fee that would be used for parks, trails, and roads. She indicated this matter would be discussed by the Council in th further detail and that a public hearing would be held at both the February 10 and the February th 24 Council meetings. Council Liaison Holmes welcomed Associate Planner Bachler to the City of Arden Hills as he was offered a full-time position which became effective January 1, 2014. She looked forward to working with him on planning and redevelopment issues. ADJOURN Commissioner Holewa moved, seconded by Commissioner Hames, to adjourn the January 8, 2014, Planning Commission Meeting at 8:40 p.m. The motion carried unanimously (6-0). Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WORK SESSION WEDNESDAY, JANUARY 8, 2014 8:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Clayton Larson called to order the work session meeting at 8:45 p.m. ROLL CALL Present were: Chair Clayton Larson, Commissioners Brent Bartel, Andrew Holewa, Sam Scott, and Roberta Thompson. Absent: Commissioners Clayton Zimmerman and Angela Hames. Also present were: Council Liaison Fran Holmes; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; and City Planner Ryan Streff APPROVAL OF AGENDA JANUARY 8, 2014 The Agenda was approved as presented. UNFINISHED AND NEW BUSINESS A. TCAAP Master Plan City Planner Streff reported that the City Council reviewed the first draft of the TCAAP Master Plan on December 16, 2013. Consultants presented information on the process through which site characteristics and potential land use scenarios were considered and how options were eliminated, combined, or adjusted to maximize assets and minimize the impact of constraints in the development of the draft Master Plan. City Planner Streff reported that following the December 16, meeting, the City Council scheduled a special work session for December 26, 2013, to give the consultants an opportunity to respond to Council questions regarding the draft plan prior to additional meetings being held. Scheduled public meetings include the TCAAP Joint Development Authority meeting on January 6, the Planning Commission meeting on January 8, and the TCAAP Open House on January 22. ARDEN HILLS PLANNING COMMISSION WORK SESSION JANUARY 8, 20142 , presentations are included with the staff memo to the Planning Commission, along with a Kimley-Horn memo addressing traffic and transportation questions. At the December 26, 2013, special City Council work session, the Council identified a list of Master Plan discussion items. The Council is seeking JDA, Planning Commission, and public feedback on these discussion items and on all aspects of the Master Plan. The Council will consider feedback prior to making changes to the draft plan in February/March. Council Liaison Holmes explained that the City Council welcomes any and all comments on the draft Master Plan from the Planning Commission. The City Council reviewed the draft Master Plan at two work sessions in December 2013, and noted that the following areas of the draft Master Plan need additional discussion: 1. Wetlands, central water feature, and surface water management 2. Roundabout and connection to County Road H 3. Residential densities and mix of housing types 4. Green space and active recreation areas 5. Flex space development Andrew Dresdner , Cuningham Group, presented the Planning Commission with detailed information on the TCAAP Master Plan. He reviewed what the consultants have heard thus far, the existing conditions on the site, and how the City can move forward with sound planning and design. A proposed layout for the TCAAP site, with three distinct neighborhoods was reviewed. The proposed density and housing styles were discussed. Staff then asked the Commission for comments or questions. Chair Larson opened the floor to Commission questions. Council Liaison Holmes noted the proposed Master Plan was very preliminary. She commented the lot sizes within the neighborhoods are yet to be determined. Commissioner Scott asked if there was contamination on the primer-tracer area. Chair Larson understood that this area did have contamination. Commissioner Holewa suggested the City consider harnessing energy from the water on site. He indicated it would be interesting to see smaller sized lots in comparison to the current single- family residential lots in Arden Hills. He was supportive of providing workforce housing options on the site. Commissioner Thompson wanted to see the site take advantage of the water energy on site as well. She wanted to see the TCAAP site be pedestrian friendly. She encouraged staff to consider smaller housing options for empty nesters and not simply large single-family homes. This would allow residents to age in Arden Hills. ARDEN HILLS PLANNING COMMISSION WORK SESSION JANUARY 8, 20143 Chair Larson discussed the demographics in Arden Hills. Council Liaison Holmes requested further information on the proposed roundabout. Mr. Dresdner discussed the location of the proposed roundabout and discussed how traffic would move through this intersection. Chair Larson stated he did not want to see the development cut off on the south end as this would be a detriment. Commissioner Thompson did not oppose the roundabout, as they keep traffic moving and have a way of slowing traffic. Council Liaison Holmes questioned the roundabouts ability to move traffic in and out of the TCAAP site. She wondered if people would want to live on the TCAAP property if they had to use a roundabout daily to enter and exit the site. Commissioner ThompsonChair Larson and did not see this being a problem. Commissioner Holewa encouraged the City to consider how bicycle and pedestrian traffic would move through the TCAAP site while drafting the Master Plan. Commissioner Thompson suggested a small hotel/retreat center be considered on the TCAAP site. Mr. Dresdner indicated this could be considered. Council Liaison Holmes invited the Planning Commissioners to attend the TCAAP Master Plan nd Open House on January 22. Chair Larson thanked everyone for their input this evening. He suggested all further comments or questions be directed to Community Development Director Hutmacher. ADJOURN Chair Larson adjourned the work session meeting at 10:19 p.m. MEMORANDUM 4.A DATE: February 5, 2014 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #14-004 - Public Hearing Required Applicant: Allina Health Request: Zoning Code AmendmentAmbulance Dispatch Facility Requested Action The applicant has requested a Zoning Code amendment to include ambulance dispatch facility as a new land use category and to allow the use as a conditional use within the B-2 General Business District. This request is being processed in conjunction with Planning Case 14-005, which is an application from Allina Health Emergency Medical Services for a Conditional Use Permit to operate an ambulance substation at 1209 County Road E. In order to grant the Conditional Use Permit in Planning Case 14-005, the Zoning Code amendment being reviewed would first need to be approved. Background Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for much of the north metro region, including Arden Hills, under a license granted by the Minnesota Emergency Medical Services Regulatory Board. In December 2013, AHEMS applied for a building permit to complete interior modifications at 1209 County Road E for an ambulance substation. Staff determined that the proposed use did not clearly fall under any of the permitted land use categories for the B-2 General Business District and recommended that an amendment to the Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in the district. AHEMS previously operated an ambulance station at 3760 Dunlap Street for several years beginning in 1991. The City approved this use for the property on an interim basis in Planning Case 91-013, as the facility was not seen as being in line with the long-term vision for the B-4 ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch Facility\Memos_14-004 15 Page of Retail Center District. At that time, the facility functioned as the main ambulance base for the area and deployed crews to three substations. The main AHEMS ambulance base is now located in Mounds View. Overview of Request Ambulance Dispatch Facility Ambulance dispatch facilities are typically comprised of an office and lounge area for crewmembers to use between calls as well as an interior garage area for ambulances and associated equipment. The closest comparison to this use categories would be office and warehousing. Office uses are permitted as a principal use in the B-2 District and warehousing is allowed as an accessory use. These types of facilities provide a public service as well and in that sense could be treated as a quasi-public use. Public uses are allowed with a conditional use permit in the B-2 District. Since the proposed use does not fall under any of the existing land use categories, and because the City previously processed an interim use permit for this type of use in the B-4 District, the City Attorney advised staff to amend the Zoning Code to include a new land use definition that could be applied to an ambulance substation. Staff has developed the following definition for the proposed ambulance dispatch facility use: A base facility that accommodates ambulances and associated staff that respond to requests for emergency vehicles. B-2 General Business District The applicant has requested that ambulance dispatch facility be added as a conditional use in the B-2 General Business District. The B-2 District is comprised of those properties in the area bound by Lexington Avenue on the east, Snelling Avenue on the west, the Minneapolis-St. Paul and Sault Ste. Marie Railroad on the north, and approximately Harriet Avenue on the south. Attachment B includes a map showing the boundaries of this zoning district. Section 1320.04 Subd. 7 of the Zoning Ordinance states that the purpose of the B-2 District is as follows: 1.To be a place in which people can live, work and play. 2.To create a compact, architecturally diverse, pedestrian-and bicycle-friendly community with a distinct identity. 3.To provide a connected sidewalk system and places for people to gather and socialize. 4.To implement design standards to promote an attractive environment with lasting and sustainable value. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch Facility\Memos_14-004 25 Page of 5.To group compatible retail and service business uses that tend to draw trade that is naturally interchangeable and promotes business prosperity. 6.To provide an adequate supply of business and professional service areas to meet the needs of residents. 7.To minimize the effects of traffic congestion, noise, odor, glare and similar safety problems. 8. adopted by the City Council on October 27, 2008. Discussion The City does not have specific criteria for evaluating proposed Zoning Code amendments. However, the following questions should be considered when reviewing the proposal: 1.Would the proposed use be compatible with the other uses in the B-2 District? 2.Would the proposed use be consistent with the purpose of the B-2 District? As discussed previously, the proposed ambulance dispatch facility land use is comparable to office, warehousing, and public uses, which are allowed as either permitted or conditional uses in the B-2 District. The use would be generally compatible with the mixture of retail, office, civic, and residential uses that are permitted in the district. Staff is recommending that ambulance dispatch facilities be listed as a conditional rather than permitted use in the B-2 District because issues inherent in the use, such as noise and traffic, may warrant the imposition of conditions through a Conditional Use Permit. One of the purposes of the B-2 District is to provide an adequate supply of business and professional services, including emergency medical services, to meet the needs of residents. Part of the long-term vision for the district is a place where people work, live, and play. As the area develops and attracts larger daytime populations, allowing ambulance services to operate in the district will allow for rapid emergency response to residents throughout the community. In order to ensure ambulance providers are able to respond to calls from residents in a timely manner, it is important for the City to designate areas that can accommodate these uses. The B-2 District is an appropriate zone for this use given its central location within the City, the close proximity to residential neighborhoods, and the fact that it has easy access to major and minor arterial roadways. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch Facility\Memos_14-004 35 Page of Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1.The property at 1209 County Road E is located in the B-2 General Business District. 2.The proposed ambulance substation is not allowed as a permitted conditional use within the B-2 District. 3.The applicant has requested a Zoning Code amendment to in -2 District. 4.The proposed ambulance dispatch facility land use is compatible with other uses in the B- 2 District. 5.Special issues inherent in the proposed ambulance dispatch facility land use warrant the classification of this use as conditional rather than permitted. 6.The proposed ambulance dispatch facility land use is consistent with the purpose of the B-2 District. 7.Medical emergency call responders provide an important public service to the community and this land use should be accommodated within appropriate zoning districts. Notice Notice on this planning case was published in the Arden Hills/Shoreview Bulletin. Public Comments Staff has received one phone call regarding the location of the proposed ambulance dispatch facility. Staff Recommendation Staff recommends approval of Ordinance Number 14-001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code to create a new definition for the proposed ambulance dispatch facility land use and to allow the use as a conditional use within the B-2 General Business District. If the Planning Commission would like to make changes to the ordinance, those changes can be included with a motion to approve. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch Facility\Memos_14-004 45 Page of Options 1.Recommend Approval as Submitted: Motion to recommend approval of Ordinance Number 14-001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code, as presented in the February 5, 2014, Report to the Planning Commission. 2.Recommend Approval with Changes: Motion to recommend approval of Ordinance Number 14-001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code, as presented in the February 5, 2014, Report to the Planning Commission, with the following changes. 3.Recommend Denial: Motion to recommend denial of Ordinance Number 14-001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table: Motion to table Ordinance Number 14-001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 3, 2014. Pursuant to Minnesota State Statute, the City must act on this request by March 4, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Ordinance Number 14-001 (Proposed Section 1305.04 and 1320.05) B.B-2 General Business District Site and Aerial Map ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch Facility\Memos_14-004 55 Page of AttachmentA ORDINANCE NO. 2014-001 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 2014-001 AMENDMENT TO SECTION 1305.04 AND SECTION 1320.05 OF THE ZONING CODE REGARDING AMBULANCE DISPATCH FACILITIES IN THE B-2 DISTRICT. The Arden Hills City Council hereby ordains that Section 1305.04 Subd. 8 shall be added and subsequent subdivisions renumbered accordingly; and Sections 1320.05 and its subdivisions are hereby amended to read as follows: 1305.04Definitions. Subd. 8 Ambulance Dispatch Facility. A base facility that accommodates ambulances and associated staff that respond to requests for emergency vehicles. 1320.05Land Use Chart. Zoning Districts: R1R2R3R4NBB1B2B3B4CCGBI1I-2I-FLEXMRMB CDPOS Uses: Ambulance Dispatch Facility C Effective Date . This Ordinance shall become effective the day following its publication. Adoption Date. Passed by the City Council of the City of Arden Hills the ___ day of _________, 2014. DAVID GRANT, MAYOR ATTEST: AMY DIETL CITY CLERK Publication Date: Page 1 of 1 AttachmentB B-2 General Business District County Road E Harriet Avenue ´ Feet0125250500750 Prepared by: DISCLAIMER: City of Arden Hills This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to Community Development Department be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare January 24, 2014 this map are error free, and the City does not represent that the GIS Data can be used for navigational,tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies Data Sources and Contacts: are found please contact 651-792-7044. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000), * Ramsey County and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to * City of Arden Hills defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which arise out of the user's access or use of data provided. B-2 General Business District County Road E Harriet Avenue ´ Feet0125250500750 Prepared by: DISCLAIMER: City of Arden Hills This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to Community Development Department be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare January 24, 2014 this map are error free, and the City does not represent that the GIS Data can be used for navigational,tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies Data Sources and Contacts: are found please contact 651-792-7044. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000), * Ramsey County and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to * City of Arden Hills defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which arise out of the user's access or use of data provided. MEMORANDUM 4.B DATE: February 5, 2014 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #14-005 - Public Hearing Required Applicant: Allina Health Property Location: 1209 County Road E Request: Conditional Use Permit Ambulance Dispatch Facility Requested Action Allina Health has requested a Conditional Use Permit to operate an ambulance substation at 1209 County Road E. As part of this proposal, the City is processing an amendment to the Zoning Code to include ambulance dispatch facility as a new land use category and to allow this use as a conditional use in the B-2 General Business District. Approval of this planning case is contingent on the approval of the proposed Zoning Code amendment in Planning Case 14-004. Background Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for much of the north metro region, including Arden Hills, under a license granted by the Minnesota Emergency Medical Services Regulatory Board. In December 2013, AHEMS applied for a building permit to complete interior modifications at 1209 County Road E for an ambulance substation. Staff determined that the proposed use did not clearly fall under any of the permitted land use categories for the B-2 General Business District and recommended that an amendment to the Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in the district. 1. Overview of Request The main AHEMS ambulance base is located in Mounds View. From this location, between 6 and 14 ambulances are dispatched over the course of a day within the service area. A dynamic ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-005 - Allina Health - CUP Ambulance Dispatch Facility\Memos_14-005 16 Page of system is then used to continually relocate these ambulances to substations in the service area to provide optimal coverage. These substations are currently located in the communities of Vadnais Heights, Fridley, Blaine, Coon Rapids, Anoka, Andover, and Oak Grove. The proposed facility at 1209 County Road E would largely respond to calls from Arden Hills, Shoreview, Roseville, New Brighton, Vadnais Heights, and Little Canada. It is expected that ambulances at this facility would respond to 16 calls on average over a 24-hour period. Currently, the average response time by ambulances operated by AHEMS in Arden Hills is 7:01 minutes, compared to 7:37 minutes in all communities served. The proposed substation would allow AHEMS to maintain this timely response to ambulance service requests. The facility would occupy approximate 2,600 square feet in the multi-tenant building at 1209 County Road E. Interior modifications would be completed to provide a staff lounge and restroom, and a garage space for one ambulance, two trailers, and associated equipment. The ambulance would be parked inside of the building at all times and on duty crewmembers would not need parking for private vehicles. At this time, no significant alterations are planned for the exterior of the building. The property is setback approximately 325 feet from County Road E and is situated behind two properties that are located closer to this roadway. In the submitted project narrative, AHEMS has committed to only use emergency lights and sirens once ambulances reach the County Road E right-of-way (Attachment A). 2. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Light Industrial and Office B-3 Service BusinessLight Industrial Light Industrial, South Community Mixed Use B-2 General Business Community Commercial Multi-Family Residential, East Community Mixed Use B-2 General Business Community Commercial West Community Mixed Use B-2 General BusinessLight Industrial ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-005 - Allina Health - CUP Ambulance Dispatch Facility\Memos_14-005 26 Page of 3. Site Data Future Land Use Plan: Community Mixed Use Existing Land Use: Light Industrial Zoning: B-2 General Business District Size: 0.99 acres Topography: Level Plan Evaluation Conditional Use Permit Evaluation Criteria Section 1355.04 Subd 3 The following Conditional Use Permit criteria apply to proposed ambulance dispatch facilities in the B-2 District: Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1.Existing and anticipated traffic and parking conditions 2.Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3.Drainage 4.Population density 5.Visual and land use compatibility with uses and structures on surrounding land 6.Adjoining land values 7.Park dedications where applicable 8.Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Traffic and Parking Ambulance traffic exiting from the site onto County Road E could pose a hazard to vehicles, pedestrians, and bicyclists within the right-of-way. If needed, this potential impact could be addressed through the installation of warning signage adjacent to the access driveway on County ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-005 - Allina Health - CUP Ambulance Dispatch Facility\Memos_14-005 36 Page of Road E. Due to the limited number of daily calls that AHEMS expects to respond to from this site, such mitigation may not be warranted at this time. An ambulance dispatch faci -street parking requirements. For this type of use, one space is required for each 1,000 square feet of floor area. Three parking spaces would need to be provided for the proposed 2,600 square foot facility. There are two existing spaces on the site reserved for the tenants which occupies this portion of the 1209 County Road E building. Since this would be a substation, no employee parking is needed because crewmembers begin and end their shifts at the main base in Mounds View. AHEMS believes the existing on-site parking is sufficient for the support and maintenance staff that would occasionally need to visit the facility. N oise One of the primary impacts from the proposed ambulance substation comes from the expected periodic increase in ambient noise levels due to the use of emergency sirens. Allina Health has committed to not use emergency sirens and lights until ambulances are off the property and needing to alert traffic on County Road E. Ellis Properties, LLP is the owner of the building at 1209 County Road E where the facility would be located. The property owner has met with the three existing tenants in the building and none have expressed any concerns about Allina Health operating an ambulance substation at this site. Given the proximity of the property to the E Street Flats residential apartment building at 1201 County Road E, the City may wish to address the use of emergency sirens during nighttime hours. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following eleven (11) findings for consideration: 1.The property at 1209 County Road E is located in the B-2 General Business District. 2.A Conditional Use Permit is required for an ambulance dispatch facility in the B-2 District. 3.Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 4.The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 5.The proposal will have limited impacts on noise. 6.The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 7.The proposal will not affect drainage on the property. 8.The proposal will not affect the population density on the property. 9.The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-005 - Allina Health - CUP Ambulance Dispatch Facility\Memos_14-005 46 Page of 10.The park dedication requirement does not apply in this case. 11.Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to properties within five hundred (500) feet of the subject property. Public Comments Staff has received one phone call regarding the location of the proposed ambulance dispatch facility. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-005 for a Conditional Use Permit at 1209 County Road E for an ambulance dispatch facility. Staff recommends the following six (6) conditions to be included with the approval: 1.The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2.Emergency sirens shall not be used by ambulances until they are within forty (40) feet of the County Road E right-of-way. 3.Ambulances shall limit the use of emergency sirens between the hours of 10:00 p.m. and 6:00 a.m. to instances where traffic needs to be cleared. 4.No more than one ambulance shall be parked at the facility at any time. 5.Ambulances shall be parked indoors at all times. 6.The applicant will request an amendment to the Conditional Use Permit for any increase in square footage or in intensity of the ambulance dispatch facility use. Options 1.Recommend Approval with Conditions: Motion to recommend approval of Planning Case 14-005 for a Conditional Use Permit at 1209 County Road E, based on the findings of fact and the submitted plans as amended by the six (6) conditions in the February 5, 2014, Report to the Planning Commission. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-005 - Allina Health - CUP Ambulance Dispatch Facility\Memos_14-005 56 Page of 2.Recommend Approval as Submitted: Motion to recommend approval of Planning Case 14- 005 for a Conditional Use Permit at 1209 County Road E, based on the findings of fact and the submitted plans in the February 5, 2014, Report to the Planning Commission. 3.Recommend Denial: Motion to recommend denial of Planning Case 14-005 for a Conditional Use Permit at 1209 County Road E, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table: Motion to table Planning Case 14-005 for a Conditional Use Permit at 1209 County Road E in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 3, 2014. Pursuant to Minnesota State Statute, the City must act on this request by March 4, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Land Use Application and Supporting Materials B.Site Map and Aerial Map of 1209 County Road E ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-005 - Allina Health - CUP Ambulance Dispatch Facility\Memos_14-005 66 Page of AttachmentA PC #14-005 Conditional Use Permit 1209 County Road E County Road E ¯ Map Date: January 24, 2014 Property Boundary P:\GIS_Data\Planning\Planning Cases\2014\PC 14-005 MEMORANDUM 4.C DATE: February 5, 2014 PC Agenda Item TO: Planning Commission FROM: Ryan Streff, City Planner SUBJECT:Planning Case #14-006No public hearing required – Applicant: Leroy Signs, Inc. Property Location: 3725, 3728, 3750, 3757, 3768 Dunlap Street North 1230GreyFox Road Request: Site Plan Review –Sign Standard Adjustment Requested Action The applicant has requested a Site Plan Review for a Sign Standard Adjustment that would allow for a deviation from the SignCode in order to increase the amount of freestanding signage at the properties located at 3725, 3728, 3750, 3757 and3768 Dunlap Street North, and 1230GreyFox Road. Background 1.Overview of Request: The sign standard adjustment is being requested for the six (6) properties owned by Transwestern that are located along Dunlap Street North and GreyFox Road. Thepropertiesthat are addressed off of Dunlap Street North are zoned B-4 Retail BusinessDistrict and the property addressed off of GreyFox Road is within the B-3 Service Business District. All of the properties are generally located north of County Road E, south of Red Fox Road, east of Highway 51/Snelling Avenue and west of Lexington Avenue. Transwestern leases these building to a variety of tenants, and has expressed concerns about the visibility of thebusinessesand the products and services they provide to the community. The applicant is proposing to construct or upgrade the signage on each property to provide a City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-006 -Transwestern -Sign Standard Adjustment\Memo_Reports_14-006 18 Page of uniformed look that will improve the businesses’ability to direct clients or customers traveling to their establishments. The signs would be built for both the multi-tenant and single-tenant buildingusers. As buildings of this size lend themselves very well to multiple tenants,the applicant wouldlike a universal lookfor the signsand the ability to quickly add sign panelsfor additional tenants in the single-tenant buildingswithout having to replace the freestanding signs. The applicant has also indicated that the amount of freestanding signage allowed bythe Sign Code for Sign District 7 is not proportionately adequate for theselarge multi-tenant and single- tenant structures. Transwestern is proposing to increasetheamount of freestanding signage to improve the visibility of the tenants’businesses to the traveling public.The applicant is proposing to construct one (1) freestanding sign at each of the six (6) properties as shown on attachment C.Each sign is proposed to have thirty-two (32) square feet of sign copy area and an overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign would be seven (7) feet ten (10) inches in height by eight (8) feet wide, with a depth of approximately ten (10) inches. The applicant has provideda narrative explaining their request (Attachment A) and the sign renderings/plans for each property depicting the proposed signage (Attachment B). 2.Sign Evaluation Sign District 7PermittedPermittedNumber of SignsPermitted Sign Copy AreaTotal Sign Height in feet Square FeetArea Freestanding2537.51 (per frontage)8 ProposedProposedProposedProposedProposed Freestanding32631 (per property)7’ 10” Section 1240.02 of the Sign Code regulates the use of freestanding pole or monument signs. The property is classified in the Sign Code as “other commercial or industrial district without frontage on a roadway designated”, therefore, standards for Sign District 7 apply in this case. In this district the ordinance permits no more than one (1) freestanding signon any site except in cases where properties front more than one (1) public street. For properties that front more than one (1) public street, an additional freestanding sign may be permitted for each street front provided that each additional sign does not exceed half the size of the maximum sign area allowed in the underlying sign district. Sign District 7 permits one (1) freestanding sign with a maximum sign copy area of twenty-five (25) square feet and an overall sign area of thirty-seven and onehalf (37.5) square feet. For properties that front two public streets,an additional sign is City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-006 -Transwestern -Sign Standard Adjustment\Memo_Reports_14-006 28 Page of permitted not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign area of eighteen and three quarters (18.75) square feet. Section 1325.05 of the Design Standards statesthat signs withinthe B-2and B-3Zoning Districts shall be architecturally compatible with the style, materials, color and details of the building. This standard applies to the property located 1230GreyFox Road, however, the proposed signageon all properties should complement the existing buildingswell with the use of high-grade aluminum materials and external colors that are compatible with the existing structures. 3.Surrounding Area: The data provided below pertains to the properties located along Dunlap Street North and addressed as 3725, 3728, 3750, 3757 and 3768 Dunlap Street North. DirectionFuture Land Use PlanZoningExisting Land Use LI –Light Industrial NorthMB –Mixed BusinessB-4 Retail Center DistrictCOM -Commercial I/O -Light Industrial & B-3 Service Business LI –Light Industrial SouthOfficeDistrictCOM -Commercial MB –Mixed BusinessB-3 Service Business LI –Light Industrial East COM –Commercial DistrictCOM -Commercial I/O –Light Industrial & OfficeLI –Light Industrial WestMB –Mixed BusinessI-Flex DistrictOFC -Office The data provided below pertainsto the property located at 1230 GreyFox Road. DirectionFuture Land Use PlanZoningExistingLand Use MB –Mixed Business I/O -Light Industrial & LI –Light Industrial NorthOfficeB-4 Retail Center DistrictOFC -Office CMU –Community B-2 General Business LI –Light Industrial SouthMixed UseDistrictCOM -Commercial LI –Light Industrial I/O -Light Industrial & B-3 Service Business East OfficeDistrict I/O -Light Industrial & LI –Light Industrial WestOfficeI-Flex DistrictOFC -Office City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-006 -Transwestern -Sign Standard Adjustment\Memo_Reports_14-006 38 Page of 4.Site Data: The data provided below pertains to the properties located along Dunlap StreetNorth and addressed as 3725, 3728, 3750, 3757 and 3768 Dunlap Street North. Future Land Use Plan: MB –MixedBusiness Existing Land Use:LI-Light Industrial/Office Zoning:B-4 Retail Center District 1.67(3725 Dunlap), 2.68 (3728 Dunlap), 2.56(3750 Dunlap), 4.1 Size: (3757 Dunlap) and 2.94 (3768 Dunlap)Acres Topography: Fairly Flat The data provided below pertainsto the property located at 1230 GreyFox Road. Future Land Use Plan: I/O –Light Industrial and Office Existing Land Use:LI-Light Industrial/Office Zoning:B-3 Service Business District Size: 5.37Acres Topography: Fairly Flat Plan Evaluation 1.Site Plan Review –Section 1260: Sign Standard Adjustment Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or2 is met and the required criteria number 3 is met.The criteria are as follows: 1.There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2.The sign adjustment will allow a sign of exceptional design or a style that will enhance the areaor that is more consistent with the architecture and design of the site; and 3.The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. A Sign Standard Adjustment can bejustified at these properties as the amount of freestanding signage for a multi-tenant buildingcould be increased in order for the signage for each tenant to be reasonably visible from the roadway adjacent to the site. The buildings owned by Transwestern range in size from 20,000 –110,000 square feet and currently have one (1) to eight City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-006 -Transwestern -Sign Standard Adjustment\Memo_Reports_14-006 48 Page of (8) tenants per structure. Giventhatthese structuresgenerally function as multi-tenant buildings and that common signage is neededto give the tenants a visual presenceon the street,the proposed sign adjustment is practicablein order to direct traffic to the businesses. AddressBuilding Current Number Sign Copy Per Size of Building Numberof TenantsTenantSquare Feet 3725Dunlap Street North Building #811520,000 3728Dunlap Street NorthBuilding #615.442,000 3750Dunlap Street NorthBuilding #1025.442,000 3757Dunlap Street NorthBuilding #992.760,000 3768 Dunlap Street NorthBuilding #1111542,000 1230GreyFox RoadBuilding #2635.4110,000 The proposed design and materials used to construct the signs are of excellent quality and are comparable to other signs that been approved through the Sign Standard Adjustment process. The proposed non-illuminated freestanding signs would be designed andfabricated with high grade aluminum with an external color of a dark green with tan accents. The high quality materials and colors selected willcomplement the existing buildings. Allowingflexibility forfreestandingsignage at thesepropertieswill not result in any inconsistencies with the purpose or intent of the zoning or sign district. Sign Standard Adjustments are allowed by a Site Plan Review and Council approval for properties located within the B-3 and B-4 Zoning Districts. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residentsin regards to this planning case. Notice City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-006 -Transwestern -Sign Standard Adjustment\Memo_Reports_14-006 58 Page of Although a Site Plan Review does not require apublic hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed SignStandard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230GreyFox Road meetthe criteria in the Sign Code to deviate from the sign regulations,and if the proposed increase in freestanding signagewould adversely affect the surrounding neighborhood and the community as a whole. Staff offers the following findings for consideration: 1.The propertieslocated at 3725, 3728, 3750, 3757 and 3768 Dunlap Street Northare within the B-4 Retail Center Zoning District. 2.The property located at 1230GreyFox Road is within the B-3 Service Business Zoning District. 3.All six (6) properties arelocated in Sign District 7. 4.No morethan one (1) freestanding sign is permitted on any site except in cases where properties front more than one (1) public street. For properties that front more than one (1) public street, an additional freestanding sign may be permitted for each street front provided that each additional sign does not exceed half the size of the maximum sign area allowed in the underlying sign district. 5.Sign District 7 permits one (1) freestanding sign with a maximum sign copy area of twenty-five (25) square feet and an overall sign area of thirty-seven and one half (37.5) square feet. For the properties that front two public streets an additional sign is permitted not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign area of eighteen and three quarters (18.75) square feet. 6.The applicant is proposing six (6) identical freestanding signs for the six (6)properties owned by Transwestern that are located along Dunlap Street North and GreyFox Road. 7.As proposed,each sign would have thirty-two (32) square feet of sign copy area and an overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign would be seven (7) feet ten (10) inches in height by eight (8) feetwide, with a depth of approximately ten (10) inches. 8.The proposed signs would be located at least five (5) feet from any property lineand will not be located within the clear vision area. 9.Section 1260.01of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 10.The sign standard adjustmentswill not result insigns that areinconsistent with the purposeor intent of the B-3 or B-4 ZoningDistricts. 11.Increasing the amount of freestandingsignage would not have a negative impact on adjacent properties or the City as a whole. City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-006 -Transwestern -Sign Standard Adjustment\Memo_Reports_14-006 68 Page of Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-006for a Sign Standard Adjustment under the Site Plan Review process.Staff recommends the followingsix (6) conditionsbe included with the approval: 1.That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.That one (1) freestanding sign shall be permitted at each of the following properties: 3725, 3728, 3750, 3757 and 3768 Dunlap Street North,and 1230 GreyFox Road. 3.That each freestanding sign shall not exceed the sign copy area of thirty-two (32) square feet and a total sign area of sixty-three (63) square feet. 4.That the signs shall be located to preserve the clear vision area. 5.That a property owner identification sign may be located on the base of each sign but shall notexceed two (2)square feet insize.The text shall be limited to “Leased and Managed by: Transwestern”. 6.That the applicant shall apply for a sign permit prior to the installation of the sign. Options and Proposed Motion Language 1.Recommend Approval with Conditions:Motion to recommend approvalof Planning Case #14-006for a Site Plan Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230GreyFox Road,based on the findings of fact and the submitted plans as amended by the six (6) conditions in the February 5, 2014, Report to the Planning Commission. 2.Recommend Approval as Submitted: Motion to recommend approvalof Planning Case #14- 006for a Site Plan Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230GreyFox Road,based on the findings of fact and the submitted plansin the February 5,2014,Report to the Planning Commission. 3.Recommend Denial:Motion to recommend denialof Planning Case #14-006for a Site Plan Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230GreyFox Road,based on the findings of fact:findings to deny should specifically reference the reasons for denial and why those reasonscannot be mitigated. City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-006 -Transwestern -Sign Standard Adjustment\Memo_Reports_14-006 78 Page of 4.Table:Motion to tablePlanning Case #14-006for a Site Plan Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230GreyFox Roadin order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on December 23, 2013. Pursuant to Minnesota State Statute, the City was required to act on this request by February 21, 2014,(60 days), unless the City providedthe petitioner with written reasons for an additional 60-day review period. The petitioner was notified on January 24, 2014, of the City’s request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by April 22, 2014 (120 days). The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Land Use Application&Narrative B.Signage/BuildingPlan C.Aerial Site Plan D.Photos of Property City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-006 -Transwestern -Sign Standard Adjustment\Memo_Reports_14-006 88 Page of Attachment A 8 in 2 ft - 6 in 8 in 8 in 8 in 2 ft - 6 in MEMORANDUM 4.D DATE: February 5, 2014 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #14-008 - Public Hearing Required Applicant: St. Paul-Ramsey County Public Health Department Property Location: 1761 Lake Johanna Boulevard Request: Conditional Use Permit Yard Waste and Source Separate Organics Collection Area Requested Action The St. Paul-Ramsey County Public Health Department has requested a Conditional Use Permit to operate a Source Separated Organics (SSO) collection area at the existing yard waste collection site located at 1761 Lake Johanna Boulevard in Tony Schmidt Regional Park. Background Through an agreement with Ramsey County, the City first began collecting grass clippings, leaves, and garden waste at Tony Schmidt Regional Park in 1984. The County Public Health Department took over management of the site in 1990. In 2004, the County Board approved the expansion of collection services to include trees and shrubs. The composting of the yard waste is completed off-site and finished compost is made available to County residents each spring. Trees and shrubs are chipped at the collection area and a small amount of the mulch is left on site for use by residents. In 2013, there were slightly more than 50,000 visits to the Arden Hills collection site and a total of 43,400 cubic yards of yard waste was composted. Images of existing operations at the site are included in Attachment E. 1. Overview of Request The approved Ramsey County Solid Waste Master Plan will require all municipalities to provide residential Source Separated Organics (SSO) collection by 2016. SSO includes all food waste ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-008 - Ramsey County - CUP Yard Waste & Organics Site\Memos_14-008 16 Page of and non-recyclable paper. In 2013, the Ramsey County Board authorized adding SSO drop-off collection areas at the seven Ramsey County yard waste sites, including the Arden Hills site. These County-managed sites will act as a bridge until residential curbside organics collection becomes more viable. Collection of SSO at the sites would begin in the spring of 2014 if approved. The existing yard waste collection area in Arden Hills occupies approximately 1.5 acres of land in Tony Schmidt Regional Park at the end of Hudson Avenue off of New Brighton Road (Attachment B). The SSO collection area would be located on the eastern side of the site, away from the yard waste facilities (Attachment D). A covered container, or roll-off box, would be used for collecting SSO materials to reduce odors and the potential for attracting animals. Residents would be required to bag their organics in compostable bags, which will be provided by Ramsey County at no cost in 2014 and 2015. The County will be contracting with a private hauler to regularly remove the SSO materials to a permitted organic processing facility. The Arden Hills collection area is an approved permit-by-rule site with the Minnesota Pollution Control Agency (MPCA). Ramsey County will be submitting an application for the new SSO drop-off station permit-by-rule requirement, which will become an amendment to the existing permit. In 2000, the County improved the surface water treatment on the site by installing a stormwater retention pond. Ramsey County Environmental Services administers state and local stormwater permit maintenance and reporting requirements for this facility. A detailed project narrative was submitted by Ramsey County and is included in Attachment A. 2. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use R-2 Single & Two Family North Parks and Open Space Parks and Open Space Residential R-2 Single & Two Family South Low Density Residential Single Family Detached Residential Parks and Open Space, Low R-1 Single Family Parks and Open Space, East Density Residential Residential Single Family Detached I-1 Light Industrial, Light Industrial, Single Light Industrial, Low Density West R-1 Single Family Residential Family Detached Residential (New Brighton) (New Brighton) (New Brighton) ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-008 - Ramsey County - CUP Yard Waste & Organics Site\Memos_14-008 26 Page of 3. Site Data Future Land Use Plan: Parks and Open Space Existing Land Use: Parks and Open Space Zoning: R-2 Single & Two Family Residential Size: 91.24 acres Topography: Rolling terrain Plan Evaluation Conditional Use Permit Evaluation Criteria Section 1355.04 Subd 3 The following Conditional Use Permit criteria apply to proposed public uses in the R-2 District: Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1.Existing and anticipated traffic and parking conditions 2.Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3.Drainage 4.Population density 5.Visual and land use compatibility with uses and structures on surrounding land 6.Adjoining land values 7.Park dedications where applicable 8.Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Traffic and Parking Ramsey County expects the SSO collection component to be relatively minor in relation to the overall activities on the site. Currently the site averages approximately 50,000 visits per year. For initial estimating purposes, the County has assumed that by the end of 2014, approximately 200 households will be using the SSO collection service on a somewhat regular basis. Many of those participating are likely to be residents who are already using the site to drop off yard waste. The ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-008 - Ramsey County - CUP Yard Waste & Organics Site\Memos_14-008 36 Page of existing access road to the yard waste site can accommodate high traffic volumes and measures approximately 600 feet in length from the end of Hudson Avenue to the collection area. Odors and Solid Waste Ramsey County will address the odors generated by the organic waste by requiring that all materials are properly bagged and stored in secure and covered containers. The site is currently staffed by County employees, who will monitor the SSO collection area to ensure quality control. Containers will be removed and emptied by a contractor on a regular basis. Generally, collection would occur once per week, but could increase during the summer months when participation rates are expected to be higher. The closest residential property to the yard waste site is located approximately 450 feet away from the collection area. Odors from the SSO collection containers are not expected to impact this property. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following twelve (12) findings for consideration: 1.The property at 1761 Lake Johanna Boulevard is located in the R-2 Single and Two Family Residential District. 2.The Source Separated Organics collection service proposed by the St. Paul-Ramsey County Public Health Department is considered to be a public use. 3.A Conditional Use Permit is required for a public use in the R-2 District. 4.Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit request. 5.The proposal will have limited impact on existing and anticipated traffic and parking conditions. 6.The proposal will have limited impacts on odors and solid waste. 7.The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and liquid on the property. 8.The proposal will not affect drainage on the property. 9.The proposal will not affect the population density on the property. 10.The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 11.The park dedication requirement does not apply in this case. 12.Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-008 - Ramsey County - CUP Yard Waste & Organics Site\Memos_14-008 46 Page of Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Public Comments Staff has corresponded with one resident regarding this planning case who expressed support for the project. A copy of this exchange is included in Attachment F. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard for a public use. The proposed use is not expected to have significant impacts on surrounding properties, and Ramsey County has developed a management plan that will effectively mitigate potential impacts related to odors and yard waste on the site. Staff is supportive of this project because an important public service would be provided by Ramsey County: with the acceptance of SSO at the site, interested residents of Arden Hills will be able to reduce the amount of trash they generate by composting organic waste. Staff recommends the following three (3) conditions to be included with the approval: 1.The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.The yard waste and source separated organics collection areas shall be fully contained on the existing 1.5 acre yard waste site in Tony Schmidt Regional Park. 3.Source Separated Organics shall be properly bagged and collected in covered containers that are emptied on a regular or as-needed basis. Options 1.Recommend Approval with Conditions: Motion to recommend approval of Planning Case 14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings of fact and the submitted plans as amended by the three (3) conditions in the February 5, 2014, Report to the Planning Commission. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-008 - Ramsey County - CUP Yard Waste & Organics Site\Memos_14-008 56 Page of 2.Recommend Approval as Submitted: Motion to recommend approval of Planning Case 14- 008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings of fact and the submitted plans in the February 5, 2014, Report to the Planning Commission. 3.Recommend Denial: Motion to recommend denial of Planning Case 14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table: Motion to table Planning Case 14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 6, 2014. Pursuant to Minnesota State Statute, the City must act on this request by March 7, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Land Use Application and Project Narrative B.Site Map and Aerial Map C.Site Land Survey D.Proposed Site Plan for Yard Waste Collection Area E.Photographs of Exiting Operations F.Public Comments ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for February 5, 2014 P:\Planning\Planning Cases\2014\PC 14-008 - Ramsey County - CUP Yard Waste & Organics Site\Memos_14-008 66 Page of AttachmentA AttachmentF Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. MEMORANDUM 6.A DATE: February 5, 2014PC Agenda Item TO: Planning Commission FROM: Ryan Streff, City Planner SUBJECT:Report from the City Council January 13, 2014, City Council Meeting At the January 13, 2014, City Council meeting, the Council approved(5-0)Planning Case 13- 020 for an accessory structure setback variance at 3324 Lake Johanna Boulevard. The Council also voted to approve (5-0)Planning Case 13-021 for a PUD Amendment and SitePlan Review for a 1,310 square foot addition on Boston Scientific’scampus. The Planning Commission recommended approval of both of these cases at their December 4, 2013, meeting. January 13, 2014, City Council Work Session City Council and staff discussed the City’s existing minimum unit size standards for multi- family dwelling units at the January 13, 2014, City Council work session. The Council directed staff to make adjustments to the standards to increase the minimum floor space required for two- bedroom and three-bedroom units, and to reduce the area requirement for efficiency units. Staff is now working on an ordinance to amend the Zoning Code to reflect these changes. The Planning Commission will review the proposed amendment prior to Council approval. January 27, 2014, City Council Meeting At the January 27, 2014, City Council meeting, the Council voted to approve (5-0) a sign standard adjustment for Arden Villageat 1290 County Road F, allowing the property additional temporary leasing signage. The Council reviewed the proposed PUD Amendment at 1201 County RoadEand voted to deny (5-0) the application. The Council instructed the City Attorney to draft findings of fact for the denial, which will be reviewed by the Council at the February 10, 2014, meeting. The Planning Commission recommended approval of both of these cases at their January 8, 2014, meeting. City of Arden Hills Planning Commission Meeting for February 5, 2014 January 22, 2014, TCAAP Open House The second TCAAP Open House for the Master Plan was held on Wednesday, January 22. The Open House was well attended with approximately 100 people in attendance over the two hour event. Display boards that illustrated how the Master Plan was developed were prepared and shown to the public on different land use types and patterns, building types, and scales of development. Discussion tables were also used to facilitate additional conversation about the TCAAP Master Plan in order for the public to provide feedback and ask questions. The display boards that were shown to the public during the TCAAP Open House are available on the City’s website under the link for TCAAP. City of Arden Hills Planning Commission Meeting for February 5, 2014