HomeMy WebLinkAbout02-24-14-R--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our
longstanding tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
APPROVAL OF AGENDA
Public inquiries/informational is an opportunity for citizens to bring to the Councils
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
3.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
APPROVAL OF MINUTES
4.A.Approval Of Minutes
January 13, 2014, Regular City Council
Documents:R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
5.A.Claims And Payroll
Ashley Bertrand, Accounting Analyst
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF
5.B.2013 Pavement Management Program Payment #5 (Final)
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF
Purchase Used Plow Truck From Ramsey County
Terry Maurer, Public Works Director
Documents:MEMO.PDF
2014 Fee Schedule
Pang Silseth, Accounting Clerk
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
5.E.Merrick, Inc. Gambling Permit
Amy Dietl, City Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
7.A.Franchise Fees
Patrick Klaers, City Administrator
Documents:MEMO.PDF,REPORT FROM 0214 MEETING.PDF
NEW BUSINESS
8.A.Planning CAse 14 Zoning Code Amendment Ambulance Dispatch Facility
Matthew Bachler, Associate Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
8.B.Planning Case 14 CUP Ambulance Dispatch Facility Allina Health
Matthew Bachler, Associate Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
Planning Case 14 Sign Standard Adjustment
Matthew Bachler, Associate Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF
Planning Case 14 CUP Yard Waste And Organics Site Ramsey County
Matthew Bachler, Associate Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF,
UNFINISHED BUSINESS
February 24, 2014
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
Jill Hutmacher, Community Development Director
TCAAP Update
Last week a group of City, County, Rice Creek Watershed District, and St. Paul Chamber of
th
Commerce staff worked with 7 Grade students at Chippewa Middle School to provide a
practical, hands-on learning experience related to the TCAAP redevelopment. Staff engaged
groups of students on natural resource planning, parks and recreation, roads, recycling, and
building. This project is part of the which is designed to
neering, arts, and math)
curriculum while also providing students with a unique look at vocational opportunities.
Partnership (TRP). The TRP supports elements of the redevelopment project related to
community engagement and building business and legislative support for the project. The
student engagement exercise
February 20, 2014.
Staff has met with Rice Creek Watershed District staff to discuss the scope of work for the
surface water management study.The City and RCWD are discussing how to proceed with the
study in a manner that will simplify the future permitting process.
City and County staff and consultants will meet the week of February 24, 2014, to discuss input
provided at City Council, JDA, and Planning Commission meetings, the public open house, and
developer interviews.The project management team will also discuss the surface water
management study and schedule, the Alternative Urban Areawide Review (AUAR), and a
preliminary outline for moving forward with components of the regulations and policies portion
of the Master Plan.
Page of
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JANUARY 13, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:01 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler;
City Planner Ryan Streff; Parks and Recreation Manager Michelle Olson; and City Clerk
Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Holmes
requested that Item 5C be pulled from the Consent Calendar for
discussion as Item 6A.
Councilmember McClung
requested that Item 5I be pulled from the Consent Calendar for
discussion as Item 6B.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Gregg Larson
, 3377 North Snelling Avenue, complimented the City on increasing their
t the recent newsletter had an
article addressing the proposed franchise fee. However, he thought the article lacked realistic pros
and cons on the franchise fee. He then discussed several of his objections to the franchise fee.
ARDEN HILLS CITY COUNCIL JANUARY 13, 20142
Lyle Steinfeldt
, 4430 Arden View Court, indicated that he has been a resident of Arden Hills for
the past 20 years. He apologized for a miscommunication error he made in a recent letter to the
Council. He clarified his phone number and email address, and requested that staff respond to
him prior to the February meeting on franchise fees.
Dave Cmiel
, 1861 West Highway 96, indicated that his family has lived in Arden Hills for the
past 130 years. He expressed concern with how the project at the intersection of Highway 10 and
County Road 96 is impacting adjacent residents. He explained that the lighting on the new traffic
signals at this intersection is not boxed and does not match the lighting along the corridor. He
requested that the City and the County review the lighting at this intersection and discuss this
matter further with MnDOT.
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher
stated that the Joint Development Authority
(JDA) and the Arden Hills Planning Commission reviewed the draft Master Plan on January 6 and
8, 2014, respectively. JDA Commissioners generally supported the draft plan and were pleased at
the progress that had been made. Commissioners discussed the roundabout and the need to
demonstrate that it can work safely and efficiently. Commissioners questioned the effect of
TCAAP on the Mounds View School District. Mayor Grant indicated that he will be updating the
school district on the Master Plan, and previous comments from the school district were that the
new development at TCAAP would be a net positive for the district. Commissioners questioned
whether the water treatment facility could be used to support the central water feature as well as
how to enhance the water feature as an amenity.
Community Development Director Hutmacher
statedthat consultants from Kimley-Horn and
Cuningham Group gave a detailed presentation to the Planning Commission covering all of the
information that was presented to the City Council on December 16 and 26, 2013. Planning
Commission comments are summarized as follows:
Planning Commissioners asked how water from the water treatment facility could be used
for heating and cooling.
Commissioners felt that the City needed some sort of community center or public
gathering place, and the park/open space area east of the proposed Town neighborhood
may be a good location for that.
Commissioners responded favorably to the mix of land uses and supported opportunities
for life cycle and work force housing on TCAAP. A commissioner suggested that the City
contact the National Association of Realtors for additional information on housing trends
for young professionals and families.
Commissioners felt that a roundabout could be a positive attribute to the site since their
experience has been that roundabouts move traffic smoothly and efficiently. Properly
designed, it could also provide an opportunity for an attractive entrance feature.
Accommodating pedestrian and bicycle facilities within the roundabout will be very
important.
ARDEN HILLS CITY COUNCIL JANUARY 13, 20143
It was suggested that the TCAAP site might provide a good location for a hotel/retreat
center development either in the town center area or on the thumb. Commissioners felt
that the thumb needed two access points.
Community Development Director Hutmacher
reported that the next TCAAP open house is
scheduled for Wednesday, January 22, 2014, from 5:30 to 7:30 pm in the Marsden Conference
Room of the Ramsey County Public Works facility. The City is using several communications
formats to advertise and promote the event. Post cards have been mailed to every address in the
City. Advertisements will run in the Shoreview-Arden Hills Bulletin on January 8 and 15, 2014.
has been sent to the Pioneer Press, Star Tribune, and the Shoreview-Arden Hills Bulletin. An
email invitation will be sent to everyone who provided their email addresses at the previous public
meetings in July and September. The St. Paul Chamber of Commerce will print and deliver flyers
to Valentine Hills Elementary School for distribution in student backpacks. The open house has
also been announced at televised Planning Commission and City Council meetings.
Community Development Director Hutmacher
indicated that the upcoming open house will
have a similar format to the open house held in September. Since people will be coming and going
throughout the event, a formal presentation is not scheduled. Rather, attendees may view boards
and ask questions of staff and consultants. Interactive activities will allow attendees to give
feedback on specific discussion topics such as housing/density, open space areas/central wetland,
and the roundabout.
Councilmember Holmes
recommended that mass transit be considered for the TCAAP property.
Community Development Director Hutmacher
stated that transit issues were being addressed
by the ed that a park and ride is located across from the TCAAP site at
I-35W at County Road H.
4. APPROVAL OF MINUTES
A.November 18, 2013, Work Session
B.December 16, 2013, Special City Council
Councilmember Werner
noted a change to the November 18, 2013 minutes. He requested his
statement on page three read, a certain level of travel and training funding for staff be
reestablished within the 2014 budget.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve the November 18, 2013, work session minutes as amended
and the December 16, 2013, special City Council meeting minutes as
presented. The motion carried unanimously (5-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
ARDEN HILLS CITY COUNCIL JANUARY 13, 20144
B.Motion to Authorize 2013 Capital Reimbursement to Lake Johanna Fire
Department
C.Motion to Approve Organizational and Annual Appointments for the City of Arden
Hills
D.Motion to Approve Resolution 2014-006 Setting a Date for a Public Hearing on the
E.Motion to Approve EDC Appointment Recommendation
F.Motion to Approve Amendment 2 to Kimley-Horn Contract for TCAAP Master
Plan
G.Motion to Approve Cooperative Agreement with Ramsey County
H.Motion to Approve
TCAAP Road Improvements
I.Motion to Approve Resolution 2014-004 Supporting Federal Transportation
Alternatives Program (TAP) Funding Application
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to approve the Consent Calendar as amended removing Items 5C and
5I; and to authorize execution of all necessary documents contained therein.
The motion carried unanimously (5-0).
6. PULLED CONSENT ITEMS
A.Organizational and Annual Appointments for the City of Arden Hills
Councilmember Holmes
stated that at a work session on November 18, 2013, the Council
discussed appointments and liaison positions. The appointments were supposed to be approved at
a regular meeting in December. She questioned why this was not brought to the Council prior to
tonight. She recommended that in the future, these appointments be approved in December of
each year.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to Adopt Resolution #2014-001, Relating to the Organization of the
City of Arden Hills. The motion carried (5-0).
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to Adopt Resolution #2014-002, Relating to the Appointments to the
Commissions and Committees of the City. The motion carried (5-0).
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to Adopt Resolution #2014-003, Appointing Council Liaisons to
Commissions and Committees. The motion carried (5-0).
B.Resolution 2014-004 Supporting Federal Transportation Alternatives
Program (TAP) Funding Application
Councilmember McClung
requested a brief presentation from staff on this item.
ARDEN HILLS CITY COUNCIL JANUARY 13, 20145
Parks and Recreation Manager Olson
stated that the Metropolitan Council and the
Transportation Advisory Board (TAB) have released the 2017 regional solicitation for federal
transportation funds authorized through the most recent Federal transportation funding act,
Moving Ahead for Progress in the 21st Century (MAP-21), that was signed into law in July of
2012. The Transportation Alternatives program (TAP) builds upon the legacy of what was
formerly the Transportation Enhancement Program (TE) by funding community-based projects
that expand travel choices and improve the transportation experience by improving the cultural,
historic and environmental aspects of our transportation infrastructure. In 2011, the City of Arden
Hills and Ramsey County Parks and Recreation applied for funding in the TE category for an off
street shared use trail along County Road E and Lake Johanna Boulevard from Tony Schmidt
Regional Park to the County Road 51 bridge. The City was unsuccessful in obtaining funding.
Parks and Recreation Manager Olson
explained that staff has been preparing a TAP application
for an off street shared use trail on Old Highway 10 from Lake Valentine Road (Valentine Park) to
County Road E and on County Road E from Old Highway 10 to the Highway 51 bridge
(scheduled for reconstruction in 2015). A map of the project is attached for Council review. Staff
believes that the public/private partnership with Bethel University, in combination with Ramsey
al contribution, makes for a strong TAP application to expand the
trail project northward to Valentine Park. The deadline for this application is January 31, 2014. If
the Council supports this application, a resolution of support is required.
Parks and Recreation Manager Olson
indicated that the maximum award available for each
project is $1,000,000. The TAB reserves the right to partially fund any project. The local
(nonfederal) match in funding for any project must be at least twenty percent (20%) of the total
project cost. Project construction and materials, right-of-way and land acquisition are all eligible
costs. Engineering, study completion and design are NOT eligible for reimbursement. Projects
selected from this solicitation will be programmed in fiscal year 2017; July 1, 2016, to June 30,
2017.
Parks and Recreation Manager Olson
reported that the preliminary estimate for this project is a
total project cost of $2,017,522.50 and includes engineering. The table below breaks down the
total project costs:
Construction Cost Breakdown
Federal Match $ 700,000.00
City/County/Bethel Match $ 846,767.25
Total $ 1,546,767.25
The following table lists the local project costs after the federal match has been applied:
Local Project Costs- after federal match
Construction Costs $ 645,015.00
Contingencies (15%) $ 201,752.25
Engineering (35%) $ 470,755.25
Total Costs $ 1,317,522.50
ARDEN HILLS CITY COUNCIL JANUARY 13, 20146
Parks and Recreation Manager Olson
reported that the local match is estimated to be
$1,317,522that the County may contribute
up to 50% of the trail construction cost on projects like these. The County will be entering this
project into their Transportation Improvement Program (TIP). Their participation is limited to
items necessary for the trail construction. We anticipate that they will contribute approximately
$125,000-$150,000. This actual amount will not be finalized until the project moves into design.
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to Adopt Resolution #2014-004, Supporting the Federal
Transportation Alternatives Program (TAP) Funding Application. The
motion carried (5-0).
7. PUBLIC HEARINGS
A.TCAAP Development Discussion Opportunity for Residents
Mayor Grant
stated that under the Public Hearing section, citizens have an opportunity to discuss
ideas regarding the TCAAP development.
Mayor Grant
opened the public hearing at 7:35 p.m.
Dave Cmiel
,1861 West Highway 96, encouraged the Council to consider the importance of a trail
system through the TCAAP property that connects to the rest of Arden Hills. He wanted to see
the northern and southern portions of the City brought together for pedestrians. It would be a
detriment to the residents if the City did not try to connect Arden Hills by trails.
Charlie Kachel
, 1500 Arden Place, explained that he walks his dog on the Rice Creek loop on the
TCAAP property. He indicated that there are several areas where the fencing is down and this
safety concern should be addressed.
Mayor Grant
closed the public hearing at 7:44 p.m.
8. NEW BUSINESS
A. Planning Case 13-020 Variance 3324 Lake Johanna Boulevard
City Planner Streff
stated that the applicant in this case owns the property located at 3324 Lake
Johanna Boulevard. The property is zoned R-2 Single & Two Family Residential District and is
generally positioned north of Beckman Avenue, south of Stowe Avenue, east of New Brighton
Road and west of Lake Johanna.
City Planner Streff
explained that the applicant is proposing to replace the twenty-two (22) foot
by twenty-two (22) foot existing non-conforming accessory structure/detached garage on the
property. As proposed, the structure would be rebuilt within its current footprint with a modified
roof design and extended roof overhang along the north façade. The overhang is being proposed in
order to protect the stairway, which provides access to the dwelling on the property, from
undesirable weather conditions. To provide further protection along the stairway, the applicant is
ARDEN HILLS CITY COUNCIL JANUARY 13, 20147
also proposing to add a slated wooden screen that would extend from the overhang on the
northern façade. The wooden screen would be suspended from the roofline and anchored to the
concrete stairway. The new roofline is also being designed so that the property owner can collect
the maximum amount of rainwater for landscaping purposes.
City Planner Streff
indicated that the applicant is proposing to use a variety of materials for the
new accessory structure in order to match or complement the existing residential structure.
Standing seam steel that is champagne metallic in color would be used as the roofing material.
The color and design of this roofing material should complement the selected asphalt shingles for
the single fa
the asphalt shingles on the home as colored granules in this product match the proposed steel
roofing material for the new structure. Fiber-cement siding is being proposed for the exterior skin
of the accessory structure, with lap siding being used for the lower section and board-and-batten
on the upper section. When combined, the board-and-batten and lap siding should complement the
wood, stucco and brick materials used on the single family home.
City Planner Streff
commented that the existing detached garage is considered a non-conforming
structure because of its height and location within the 40 foot front yard setback. The building
plans as submitted show that the height of the new structure and its proximity to the right-of-way
along Lake Johanna Boulevard will not be increased. As indicated on the survey the structure is
approximately fifteen (15) inches from the west property line.
City Planner Streff
indicated that the existing accessory structure is twenty-two (22) feet by
twenty-two (22) feet, an area of 484 square feet. It has both an upper level that is used for parking
purposes and a lower level that is used solely for residential storage. The lower level of the garage
is not served with sewer or water and will continue to be used for storage purposes only. The
structure has one (1) foot overhangs on all sides making the area of the roof twenty-four (24) feet
by twenty-four (24) feet or an area of 576 square feet. The proposed reconstruction of this
accessory structure would not increase its existing footprint; however, the roof would increase in
size due to the addition of the overhang over the stairway. The proposed overhang on the structure
would encroach no further into the current setback than the existing structure on the property. The
new roof as proposed would be approximately twenty-seven (27) feet by twenty-four (24) feet, an
increase of 72 square feet.
City Planner Streff
reported that the property is unique when compared to many properties in
Arden Hills because of its topography. From Lake Johanna Boulevard to the High Water Mark on
Lake Johanna,
topography and configuration, options for expansion or the movement of the accessory structure
to an area that meets the setback regulations is very limited. The proposed overhang is a
reasonable solution to provide protection of the stairs. Due to the scope of the project and the
proposed changes to the structure, the character of the neighborhood is not expected to be
negatively affected.
City Planner Streff
provided the findings of fact for review.
General Findings
1. The property is in the R-2 Single & Two Family Residential Zoning District.
ARDEN HILLS CITY COUNCIL JANUARY 13, 20148
2. The lot is 17,860 square feet in size.
3. The existing garage is a non-conforming structure within the R-2 Zoning District.
4. The existing garage encroaches approximately thirty-eight (38) feet and nine (9) inches
into the forty (40) foot front yard setback along Lake Johanna Boulevard.
5. The footprint of the existing structure and the proposed garage is approximately 484
square feet. The overall footprint does not change with the proposed construction.
6. The proposed addition of an overhang along the northern façade of the structure would not
encroach any further into the front yard setback along Lake Johanna Boulevard than the
existing structure.
7. The Zoning Code permits detached accessory garages on lakeshore lots as long as they
meet the minimum front yard setback.
8. The proposed overhang adds an additional 72 square feet to the area of the roof.
9. The existing and proposed lot coverage meets the requirements of the R-2 Single & Two
Family Residential Zoning District.
10. The height of the structure would remain the same as the existing structure.
11. Detached garages or accessory structures are permitted structures within the R-2 Single &
Two Family Residential Zoning District.
12. Non-conforming structures may be continued through repair, replacement, restoration,
maintenance, or improvement.
Variance Findings:
1. The proposal is in harmony with the purpose and intent of the ordinance because the
ordinance generally allows flexibility for unique parcels when impacts to surrounding
properties are minimized.
2. The proposal is consistent with the comprehensive plan because it allows the reasonable
use of residential property.
3. Accessory buildings are generally permitted and are reasonable uses within the R-2 Single
& Two Family Residential Zoning District.
4. The lot is comparably unique in the City. The property is situated on a lot that slopes
significantly from west to east approximately 29 feet, therefore creating a lot where the
placement of an attached or detached garage within the setback requirements is
exceptionally difficult.
5. Since the proposed addition would not encroach any further into the front yard setbacks
than the existing structure, the construction of this accessory structure (with overhang
addition) is unlikely to have a negative impact on the property or the neighborhood.
6. The addition would be visible from neighboring properties; however, the proposed design
and the use of high quality materials for the detached structure should minimize the
impacts on surrounding property owners.
7. The proposed plans and requested variances for the accessory structure do not appear to be
based on economic considerations alone.
City Planner Streff
explained that the findings of fact for this variance request support a
recommendation for approval. However, if the City Council chooses to deny this variance, the
findings of fact would need to be amended to reflect the reasons for the denial. He reported that
the Planning Commission reviewed Planning Case #13-020 and unanimously recommends
approval (6-0) of the variance request for the property located at 3324 Lake Johanna Boulevard,
ARDEN HILLS CITY COUNCIL JANUARY 13, 20149
based on the findings of fact and the submitted plans as presented in the January 13, 2014, report
to the City Council, as amended by the following four (4) conditions:
1. That the project shall be completed in accordance with the plans submitted, as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That the new structure shall not encroach any further into the front yard setback than that
of the existing structure.
3. That the new structure shall not exceed the height of the existing structure, which is based
on the vertical distance from grade plane to the average height of the highest roof surface
as defined by the building code.
4. That the color and roof material of the detached garage shall match or complement the
existing primary residential structure, and shall conform to all other requirements in the R-
2 Zoning District.
Mayor Grant
thanked City Planner Streff for his presentation and asked for Council comments
and questions.
Councilmember Holden
thought that City Code required that siding of an accessory structure be
similar to the residential structure. She questioned why the applicant was proposing to use
fiberboard.
City Planner Streff
explained that this was addressed in Condition 4 with language from City
Code, which states that the color and roof material of the detached garage shall match or
complement the existing primary residential structure.
Councilmember Holden
asked who made the determination that the proposed siding
complemented the existing structure.
City Planner Streff
indicated that the Planning Commission made a recommendation to the City
Council, but the final decision would be determined by the Council.
Mayor Grant
asked what purpose the slatted wooden screen served. He questioned how the
proposed building materials complemented the existing home.
City Planner Streff
commented that the wood screen would deflect rain and snow from the
stairway. He provided the Council with an example of the proposed wooden screen.
Janneke Schaap
, Otagawa-Anschel Design Build, LLC, explained that the slatted wooden screen
would not be louvered. She reported that the wooden screen would direct the rain and snow onto
the adjacent landscaping. She discussed the stucco and wood materials that were used on the
principle structure, noting the colors selected for the garage would nicely complement the home.
Ms. Schaap further reviewed the building materials that would be used for the siding and roof.
Councilmember Holden
asked what color the shingles are on the existing home.
ARDEN HILLS CITY COUNCIL JANUARY 13, 201410
Ms. Schaap
commented that the shingles on the house roof were slightly darker than the roof
proposed for the garage.
Councilmember McClung
questioned when the homeowners were proposing to update the
home.
Scott Barsness
, Otagawa-Anschel Design Build, LLC, stated that the homeowners were hoping to
update the exterior façade of the house in the near future.
Councilmember Holmes
requested further information on the variances requested.
City Planner Streff
indicated that the homeowner was requesting to have a four foot overhang on
the northern façade. He commented that the second variance was being requested to allow
flexibility within the setback regulations in order to allow for the construction of an overhang to
encroach into the 40 foot front yard setback. He explained that the entire structure was within the
40 foot setback.
Councilmember Holden
was in favor of the overhang, but was not in favor of the two different
colored roofs.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve Planning Case #13-020 for two (2) variances to allow the
proposed construction project located at 3324 Lake Johanna Boulevard,
based on the findings of fact and the submitted plans as amended by the four
(4) conditions in the January 13, 2014, report to the City Council.
1) The first variance is being requested in order to expand and alter the roof
design of a non-conforming accessory structure.
2) The second variance is being requested to allow flexibility of the setback
regulations in order to allow the construction of an overhang to encroach
into the 40-foot front yard setback.
The motion carried (5-0).
B. Planning Case 13-021 PUD Amendment and Site Plan Review Boston
Scientific
Associate Planner Bachler
stated that Boston Scientific is requesting a Master PUD Amendment
and Site Plan Review to construct a 1,310 square foot addition on the west side of Building 14,
which is located in the northwest quadrant of the Boston Scientific Campus. Building 14 is also
identified on the campus Master Plan as Building N. The purpose of the addition is to house
mechanical equipment used for manufacturing.
Associate Planner Bachler
indicated that specific pieces of equipment that would be located in
the addition would include three air compressors, two air dryers, two vacuum pumps, one
compressed air storage tank, and one vacuum storage tank. Upon completion of the addition,
ARDEN HILLS CITY COUNCIL JANUARY 13, 201411
Boston Scientific will discontinue the use of three pieces of equipment (two vacuum pumps and
an air compressor) in the existing mechanical room on the north side of Building 14. One piece of
equipment (an air compressor) will be relocated and used in the new addition.
Associate Planner Bachler
explained that the single story addition would match the existing
adjacent roofline at approximately 22 feet above grade. The building will be constructed of
concrete masonry with steel joists and a deck roof structure. EIFS with color and reveal pattern to
match the existing construction will be used as the principal exterior finish. The existing
landscaped area where the addition will be constructed is turf grass. All areas disturbed by the
construction will be restored to their natural condition. Two spruce trees equivalent to the C
caliper inch requirements will be planted in the vicinity of the addition near the western property
line.
Associate Planner Bachler
reported that the campus Master Plan was originally approved in
2002. A total of 419,500 square feet of building space was proposed for Phase 1, which was
scheduled to be completed in 2006. Due to the change in ownership from Guidant to Boston
Scientific in 2006, as well as other market conditions, portions of Phase 1 have not been
constructed. Two new buildings (L and K) and an addition to Building I were expected to be
finished during Phase I. Of this additional building area, only Building L and the Building I
addition have been built. Plans for Building K have not yet been submitted. The Master Plan
requires a traffic study be completed at the end of Phase 1.
Associate Planner Bachler
reported that several amendments have been made to Phase 1 since
2002. The Building J addition was moved from Phase 2 to Phase 1 (PC 04-01); however, this
addition has not been constructed. Two additions to Building N (14) were also approved for Phase
1 (PC 03-024 and PC 06-033), which were built and added 40,250 square feet to the campus. The
City has approved 296,250 square feet of new space since the Master Plan was approved, of which
206,250 square feet have been constructed.
Associate Planner Bachler
explained that a full evaluation of the proposal was presented to the
Planning Commission at their December 4, 2013, regular meeting.
Associate Planner Bachler
indicated that the Zoning Code does not include specific regulations
regarding acceptable levels of noise. However, all properties in the City must meet the noise rules
classifications
Minnesota Pollution Control Agency (MPCA) has been given statutory authority to enforce the
State noise rules. It should be noted that the established State noise level standards preempt any
local regulations.
Associate Planner Bachler
stated that Boston Scientific has retained ESI Engineering as an
acoustical consultant for the project. The firm has measured existing conditions to document
baseline noise levels. The survey results indicate that the noise from the existing mechanical
equipment located in Building 14 meets the MPCA nighttime noise requirements.
Associate Planner Bachler
commented that Boston Scientific has taken several steps to ensure
that noise from equipment in the proposed addition will meet MPCA noise requirements. The
ARDEN HILLS CITY COUNCIL JANUARY 13, 201412
company will be purchasing new air compressors and vacuum pumps that produce lower levels of
noise than the equipment currently being used in Building 14. Equipment in the new mechanical
room will also be placed on vibration reducing pads. Design measures included in the
construction of the addition will help reduce ambient noise levels. The building walls will be
comprised of dense, sound-blocking concrete and sound absorptive duct lining will be used at all
ventilation openings to the exterior. Finally, Boston Scientific will perform a noise test following
the installation of the new equipment to verify acceptable noise levels.
Associate Planner Bachler
indicated that the Zoning Code requires screening to be provided
where any business or industrial use is adjacent to a residential zoning district. An existing stand
property line satisfies this requirement. A 45 foot wide trail corridor located between the boundary
of the Boston Scientific campus and the adjacent residential lots provides an additional
landscaped buffer.
Associate Planner Bachler
reported two spruce trees would be planted as part of this proposal
and would be sited in the vicinity of the addition to provide additional screening along the
northwest property line. The landscape plan indicates the proposed location of these trees. Boston
Scientific is planning to discuss the placement of the trees with an adjacent property owner who
was in attendance at the Planning Commission meeting on December 4, 2013.
Associate Planner Bachler
provided the findings of fact for review:
1. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025.
2. The proposed 1,310 square foot addition to Building 14 was not included in the approved
Master PUD and an amendment to the PUD is therefore required.
3. The Master PUD requires that a Site Plan Review be applied for prior to the construction
of any building or addition.
4. The property is located in the I-1: Limited Industrial District.
5. The proposal is in substantial conformance with the zoning and design standard
requirements for the I-1: Limited Industrial District.
6.
7. The proposal is not expected to exceed noise limits set by the Minnesota Pollution Control
Agency.
8. The proposal will not adversely impact the surrounding neighborhood or the City as a
whole.
Associate Planner Bachler
stated that the Planning Commission reviewed Planning Case 13-021
and unanimously recommends approval (5-0) for a Planned Unit Development Amendment and
Site Plan Review at 4100 Hamline Avenue North, based on the findings of fact and submitted
plans as presented in the January 13, 2014, report to the City Council, as amended by the
following five (5) conditions:
ARDEN HILLS CITY COUNCIL JANUARY 13, 201413
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2. A PUD Amendment drafted by the City Attorney shall be executed prior to the issuance of
a building permit.
3. The applicant shall acquire a Grading and Erosion Control Permit prior to commencing
land disturbing activities on the site.
4. The Master PUD Amendment and Site Plan Review shall automatically expire and
become void one (1) year after the date on which the Council granted such approval if
work on the project has not begun.
5. If noise from Building 14 exceeds MPCA noise regulations for residential areas at the
property line, the applicant shall reduce noise levels in order to be in compliance with
MPCA regulations. If the City receives complaints regarding noise levels, the applicant
shall be responsible for providing decibel measurements from the property line and
reducing noise levels to be in compliance with MPCA regulations.
Mayor Grant
thanked Associate Planner Bachler for his presentation and asked for Council
comments and questions.
Councilmember Holden
asked what would happen if the noise levels were not below the
recommended MPCA standards.
Associate Planner Bachler
explained that condition 5 was included to address this concern. The
condition states that if noise from Building 14 exceeds MPCA noise regulations for residential
areas at the property line, the applicant shall reduce noise levels in order to be in compliance with
MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be
responsible for providing decibel measurements from the property line and reducing noise levels
to be in compliance with MPCA regulations.
Councilmember Holden
questioned if additional spruce trees could be added. She commented
that this may benefit the two adjacent residential homes.
Associate Planner Bachler
stated that the two spruce trees were required due to the building
space that was being added to the property, and not because of the noise or screening issues. It
Councilmember Holden
was in favor of requiring the applicant to plant additional spruce trees
on the property line. She asked if Boston Scientific had any temporary use permits in place.
Associate Planner Bachler
reported that Boston Scientific had a temporary use permit for the
walkway that connects Building 3 and Building 10. He stated that the applicant has filed for an
extension of this temporary use permit.
Councilmember Holmes
asked for further clarification as to where the noise from this property
will be coming from.
ARDEN HILLS CITY COUNCIL JANUARY 13, 201414
Judd Brasch
, RSP Architects, explained that Boston Scientific was proposing to place
mechanical equipment in a building, and this will generate some noise. However, it is his opinion
that the noise heard by adjacent property owners was coming from the existing rooftop units on
Building 14. He explained that an air plenum would be used to reduce noise levels generated by
the new equipment in the mechanical space.
Councilmember Holden
asked if the noise on the rooftop units could be mitigated.
Mr. Brasch
commented that noise mitigation efforts have been taken by Boston Scientific to
reduce the noise levels coming from the rooftop units.
Councilmember McClung
questioned if the noise levels on the Boston Scientific Campus are
currently within MPCA standards.
Mr. Brasch
stated that this is the case.
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to approve Planning Case #13-021 for a Planned Unit Development
Amendment and Site Plan Review at 4100 Hamline Avenue North, based on
the findings of fact and submitted plans, as amended by the five (5) conditions
in the January 13, 2014, report to the City Council.
Councilmember Holden
proposed an amendment requiring the applicant to plant four trees along
the property line.
AMENDMENT: Councilmember Holden moved and Councilmember McClung
seconded an amendment adding Condition 6 requiring the applicant to
plant four spruce trees along the property line.
Councilmember McClung
commented that the applicant was in agreement with the amendment.
The amendment carried (5-0).
Councilmember Holden
discussed Condition 5 and questioned how staff would be able to
determine where noise levels were coming from. She suggested the City further regulate the noise
levels on this property through the PUD.
Mayor Grant
stated that this was a good point. However, if MPCA noise levels are being
exceeded, Building 14 is likely the reason.
Associate Planner Bachler
explained that noise levels are regulated by the MPCA and not the
City.
Councilmember Holden
recommended Condition 5 be amended to strike the reference to
Building 14 and replace it with the Boston Scientific campus.
ARDEN HILLS CITY COUNCIL JANUARY 13, 201415
AMENDMENT: Councilmember Holden moved and Mayor Grant seconded an
amendment revising the language within Condition 5 to read: If noise
from the Boston Scientific campus exceeds MPCA noise regulations for
residential areas at the property line, the applicant shall reduce noise
levels in order to be in compliance with MPCA regulations. If the City
receives complaints regarding noise levels, the applicant shall be
responsible for providing decibel measurements from the property line
and reducing noise levels to be in compliance with MPCA regulations.
Councilmember McClung
questioned what action the City could take if noise levels at Boston
Scientific are being exceeded.
Associate Planner Bachler
indicated that the City would have to contact the MPCA to handle
this situation.
The amendment carried (5-0).
The amended motion carried (5-0).
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Mayor Grant
reminded everyone of the TCAAP open house to be held on Wednesday, January
22, 2014, at the Marsden Room of the Ramsey County Public Works facility. He reported that the
Safe Routes to Schools program now includes high schools. He then discussed the pedestrian
crossing at Lexington and I-694. He noted that he attended a meeting with the school board and
superintendent last Wednesday along with neighboring Mayors and at this meeting he reviewed
the draft TCAAP Master Plan.
Councilmember Holmes
discussed the proposed trail connection from Old Highway 10 to the
TCAAP property.
Councilmember Holmes
reported that Title Boxing is holding a Grand Opening ceremony on
rd
January 23.
Councilmember Holmes
thanked Community Development Director Hutmacher for resolving
the heat issue in the Council Chambers.
Councilmember Holmes
noted that she will be participating in a League of Minnesota Cities
th
Webinar with City Administrator Klaers on January 14.
Councilmember Holden
encouraged everyone to drive by the new gateway sign on County Road
E2.
ARDEN HILLS CITY COUNCIL JANUARY 13, 201416
Councilmember Holden
discussed a recent article from the Pioneer Press regarding public
comments. She suggested that this article be included in the administrative packet for the Council
to review. She reported that the articles in the City newsletter are completed by volunteers and are
not drafted by the Council. She encouraged residents to contact staff with questions or concerns
instead of relying fully
Councilmember Werner
reported that the Council approved the appointment of David Radziej
to the EDC. He commented that the EDC still has several vacancies and those interested in
serving could contact City Hall for additional information. Meetings are held on the first
Wednesday of the month from 8:00 a.m. to 9:30 a.m.
Councilmember Werner
indicated that he will be attending the Arden Hills/Shoreview Business
th
Council meeting on Wednesday, January 15. He reported that he will be attending the Metro
th
Cities Water Forum on January 30.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the regular City Council meeting at 9:02 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
February 24, 2014
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
Ashley Bertrand, Sue Iverson
Claims & Payroll
2014 Payroll #4 ..............................................................................$ 107,042.18
Paid Claims (Check No 0 Sales/Use Tax Payment) ..........................$ 9,831.00
Paid Claims (Check No 0US BankEFT) ..........................................$ 1,851.74
Paid Claims (Check No 0 US Bank EFT) ..........................................$ 1,840.73
Paid Claims (Check No 43064-Check No 43066) .............................$ 13,053.28
Paid Claims (Check No 43067-Check No 43096) .............................$ 14,583.85
Paid Claims (Check No 43097-Check No 43098) .............................$ 4,919.43
Paid Claims (Check No 43099-Check No 43117) .............................$ 20,939.64
Paid Claims (Check No 43118-Check No 43118) .............................$ 23,240.00
Paid Claims (Check No 43119-Check No 43122) .............................$ 166,942.75
Page of
Payment Method
EFT
FIT8,327.97
EFT
SIT3,329.68
EFT
FICA Oasdi4,601.744,601.74
EFT
FICA Medicare1,076.251,076.25
13,784.36 A/P Check*
Health Premium1,417.87
A/P Check*
Dental Premium 1,166.60
A/P Check*
FSA Health Care Reimb.238.33
A/P Check*
FSA Dependent Care Reimb.150.00
3,920.71
HSA Health Saving 616.94
8.88 EFT
Health Care Savings Plan
EFT
Health Care Savings Plan-2%343.03
EFT
Health Care Savings Plan-4%214.87
EFT
PERA4,325.055,017.07
EFT
ICMA3,611.48341.04
A/P Check*
Central Pension Fund-Union614.40
EFT
MN State Retirement System333.58
A/P Check*
IUOE 49 Dues (Union)131.04
A/P Check*
LTD/STD Insurance1,342.70
A/P Check*
PERA Life Insurance32.00
A/P Check*
Life/Addl/Dep Lif122.25
Lif/Addl/DLif12225999099.90 A/PChk*
e
EFT
MN Child Support145.82
A/P Check*
Public Employee Long Term Care 93.72
A/P Check*
UNUM 83.86
EFT
AFLAC163.96
A/P Check*
Avesis-Vision Care5.22
Total Employee Deductions31,321.76
PR Check # 17609-17617
Net Payroll2,642.76
EFT
Direct Deposit43,061.11
Gross Payroll Tie-Out77,025.63
STD/LTD Gross - Up0.00
Plus City Paid Benefit30,016.55
ICMA Benefit Held0.00
Gross Payroll77,025.63
Less Total FSA1,806.20
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA75,219.43
FICA Oasdi @ 6.20%4,601.74
FICA Medicare @ 1.45%1,076.25
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
ACCOUNTS PAYABLE Check Approval
* A/P Checks can be found on the report.
Checks may be paid this week or the following week.
Ashley Bertrand
From:eservices.mdor@state.mn.us
Sent:Tuesday, February 18, 2014 10:59 AM
To:Ashley Bertrand
Subject:Your Recent Return Request
This email is an automated notification and is unable to receive replies.
Sales and Use Tax - Return Submitted
Thank you, your request has been submitted. Please allow 3 business days for your return to appear online.
Please allow 3 business days from 18-Feb-2014 for your payment to appear online. You can change or cancel
this request until 5:00 p.m. Central time.
Submitted Date and Time: 18-Feb-2014 10:56:25 AM
Legal Name: ARDEN HILLS CITY OF
Federal Employer ID: 41-6008992
User Who Submitted: Accounting Analyst
Type of Request
Return for 1/31/2014
Submitted:
Account Name: ARDEN HILLS CITY OF
Minnesota ID: 9047998
Return Confirmation
2-086-118-528
Number:
Account Type: Sales & Use Tax
Filing Period: 31-Jan-2014
Projected Amount/Credit
$9,831.00
Due:
Payment Confirmation
0-039-298-176
Number:
Account Type: Sales & Use Tax
Filing Period: 31-Jan-2014
Payment Amount: $9,831.00
Payment Type: Return
Payment Date: 18-Feb-2014
Bank Name: US BANK NA
Bank Account Number: ********9377
1
If you need further assistance, contact our Sales and Use Tax Division at (Metro Area) 651-296-6181, (Greater
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2
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5B
CONSENT ITEM
MEMORANDUM
DATE:
February 24, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Terry Maurer, Public Works Director
SUBJECT:
2013 Pavement Management Program - Payment #5 (Final)
Budgeted Amount:Actual Amount:Funding Sources:
$1,700,000$1,125,170.88PIR, Sanitary Sewer, Water
and Surface Water Utility
Funds, and Assessments
Requested Action
ApprovePayment#5toNorthValley,Inc.,intheamountof$140,399.45forthe2013Pavement
Management Program.
Background
TheCityCouncilawardedthe2013PavementManagementProgramtoNorthValley,Inc.,on
May 13, 2013, in the amount of $723,366.70.
Discussion
Thisfinalpayrequestincludesallworkthroughtheendof2013plusthereleaseoftheretainage.
Thepaymentisintheamountof$140,399.45.Thisbringsthetotalcontractamountto
$853,490.25.Theoverrunfromtheoriginalbidisprimarilyduetotherainsintheearlysummer
of2013whenRidgewoodRoadandEdgewaterAvenuewereopenedupforutilityconstruction.
Thesubgradesoilsbecamesaturatedandhadtoberemovedandreplacedwithdrysubgradesoils
to support the street section.
The contractor has submitted all required documents for the completion of the project.
12
Page of
Financial Implications
Funding SourceAmount this PaymentAmount to Date
PIR/Assessment50,543.80$$305,710.60
Surface Water Management$43,523.83$265,731.87
Sanitary Sewer8,423.97$$54,398.39
Water$37,907.85$227,639.39
TOTAL$140,399.45$853,480.25
Attachment
Attachment A:Pay Estimate #5 (Final)
22
Page of
Attachment A
5C
CONSENT ITEM
MEMORANDUM
DATE:
February 24, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Terry Maurer, Public Works Director
SUBJECT:
Purchase Used Plow Truck from Ramsey County
Budgeted Amount:Actual Amount:Funding Source:
$160,000$128,250 plus $4500 for Equipment/Vehicles/Furnishings
repainting (estimated)Fund
Requested Action
Authorizethepurchaseofaused2011Internationalsingleaxelplowtruckwithplowsand
sanderfromRamseyCountyfor$128,250.Also,authorizetherepaintingofthetrucktomatch
the Arden Hills fleet color of white, estimated at $4,500.
Background/Discussion
The2014CapitalImprovementPlan(CIP)includesthepurchaseofanewplowtruckwithplows
andsander.Thenewtruckisintendedtoreplaceour1997plowtruck.Inthepastfewyears,
therehavebeensignificantrepairstothisvehiclestransmission,brakesystemanddifferential.
However,RamseyCountywillbesellingaused2011Internationalsingleaxelplowtruck
equippedwithafrontplow,wingplow,bellyplowsanderandsaltadditivesystemfor$128,250.
In2011theCitypurchasedausedplowtruckfromRamseyCountytoaddtoourfleet.Thathas
turnedouttobeacost-effectivepurchasefortheCity.Therefore,staffisrecommendingthatthe
CouncilauthorizepurchaseoftheusedplowtruckwithaccessoriesfromRamseyCounty.As
withthepasttruckpurchase,itisrecommendedthattheusedtruckbepaintedwhitetomatchour
fleetscolor.Thepaintingisestimatedtocost$4,500.Thetotalcostwithpaintingwouldbe
$132,750.
The2014CIPhas$160,000budgetedforthepurchaseofanewplowtruck.Ofthattotal,
$20,000isestimatedtocomefromthesaleoftheold1997plowtruck.Bypurchasingtheused
plowtruckfromRamseyCounty,theCitywillsaveapproximately$7,000plustheproceeds
fromthesaleoftheoldtruck.Theoldtruckwilleitherbesenttoauctionorpossiblysentto
another City, whichever provides the best outcome for the City.
12
Page of
Finally,theusedtruckfromRamseyCountywillnotbeavailableuntiltheytakedeliveryoftheir
newvehicle,estimatedtobearoundtheendofMay.Ofcourse,nopaymentwillbemadeuntil
the City takes possession of the used truck.
22
Page of
CONSENT ITEM 5D
MEMORANDUM
DATE: February 24, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
SUBJECT: 2014 Fee Schedule
Background/Discussion
This is a housekeeping item to change the sanitary sewer charge language on the 2014 Fee Schedule,
which was adopted at a Council meeting on December 9, 2013. The proposed changes are to clarify
the distinction between single family homes and other properties. There have been some
misinterpretations on the rates with the language as it is currently written in the fee schedule.
Staff proposes the following changes:
Sanitary Sewer Per Quarter:
Single Family
Base Charge Residential per lot $87.26
Base Charge Multiple Family per dwelling $87.26
Usage Over 15,000 gallons Residential gallons $5.03 per 1,000 gallons
Single Family/Multiple Family (pro-rated)
per 1,000 gallons
Sanitary Sewer Commercial gallons $5.44
Apartment/Condominium (pro-rated)
Sanitary Sewer Mobile Homes per unit $94.38
Requested Action
Motion to approve Ordinance 2014-002 revising the 2014 Fee Schedule and authorizing publication of
the Ordinance Summary.
Attachments
Attachment A: Ordinance 2014-002
Attachment B: Ordinance Summary
Attachment A
City of Arden Hills
Ordinance 2014-002 Appendix A
2014 Fee Schedule
I. Administrative
Dogs/Cats Licenses Two years (Pro-rated for second $26.00
year @ $13.00)
Dogs/Cats Duplicate Tags Each $6.50
Dogs/Cats Boarding $19.00 per day
Dogs/Cats Impoundment Fee $44.00
Dogs/Cats Surrender Fee Each $25.00
Dogs Residential Kennel Annual $21.00
License
Dogs Dangerous Dog Fee Annual $500.00
Dogs Potentially Dangerous Annual $250.00
Dog Fee
Copying Minutes, City Council Annual $69.00
Meetings
Copying Minutes, Planning Annual $56.00
Commission Meetings
Copying Agendas, City Annual $14.00
Council Meetings
Copying Agendas, Planning Annual $7.00
Commission Meetings
Copying Agenda Packets, City Annual Cost based on per sheet, staff
Council Meetings labor, and postage
Copying Agenda Packets, Annual Cost based on per sheet, staff
Planning Commission labor, and postage
Copying General Any Size $0.25 per side
Assessment Search $53.00 per half hour
II. Building Construction
Building Permits Permit Fee Fees shall be based according to
the 2011 State Statute 326B.153
Building Official
Building Permits Plan Review 65% of Building Permit Fee
Fee
Building Permits Re-inspection $40.00
Building Permits Manufactured $55.00 + $5.00 State Surcharge
Home Location, Swimming
Pools, and Demolition
Building Permits Special 100% of Permit Fee
Investigations
State Surcharge based on fee based on 2011 State Statute
valuation326B.148
Page 1 of 10
State Surcharge Fixed Fees $5.00
Plumbing Permits Minimum $40.00
Fee
Plumbing Permits Residential 1.25% of Project Value
Plumbing Permits Non- 1.25% of Project Value + $50.00
Residential
Electrical Permits Minimum $35.00
Fee
Electrical Permits Maximum $150.00
Single Family Dwelling Fee
Electrical Permits General
schedule
Mechanical Permits Minimum $40.00
Fee
Mechanical Permits Residential 2% of Project Value
Mechanical Permits Non- 1.25% of Project Value + $50.00
Residential
Fire Protection Permits Permit Fees shall be based according to
Fee the 2011State Statute 326B.153
Building Official
Fire Protection Permits Plan 65% of Permit Fee
Review Fee
Fire Protection Permits Re- $40.00
inspection
III. Liquor Licensing
On-sale 1,999 square feet (SF) or less $3,465.00
On-sale 2,000 (SF) 2,999 (SF) $4,620.00
On-sale 3,000 (SF) 3,999 (SF) $5,775.00
On-sale 4,000 (SF) or more $6,930.00
On-sale, Sunday $200.00 (340A.504 Subd. 3(b)
limits $200 fee for Sunday sales)
Off-sale $210.00
Club Fee $315.00
On-sale, Malt Beverage $126.00
Off-sale, Malt Beverage $42.00
On-sale, Wine $2,100.00 (or half of on-sale
license fee, whichever is less)
Strong Beer No Charge (as part of On-Sale
Wine License)
Investigation Fee $158.00
First Violation $105.00
Second Violation $525.00
Minor Consumption Violation
with Server Training
Third Violation $1,050.00
Fourth Violation $1,575.00
First Violation $525.00
Minor Consumption Violation
Second Violation $1,050.00
without Server Training
Third Violation $1,575.00
Page 2 of 10
$2,100.00 and may be subject to
Fourth Violation
license revocation
IV. Maps and Ordinances
Zoning Ordinance $0.25 per side
Municipal Code
Comprehensive Plan
Color Maps (8.5 x 11) $2.00
Color Maps (11 x 17) $4.00
Street Maps $2.00
As-Builts (11 x 17) Based on number of copies and
staff time
V. Parks & Recreation
Youth Athletic Association Field Per four hour time block $8.00 per time block
Rental + applicable tax
Adult Club / Intramural Field Per two hour time block $21.00 per time block
Rental + applicable tax
Ball Field Rental, Unlighted Per four hour time block. $33.00 per time block
Tournament fees are extra. + applicable tax
Ball Field Rental, Lighted Per four hour time block. $84.00 per time block
Tournament fees are extra. + applicable tax
Ball Field Tournament Fee Includes all day maintenance $525.00 per day + $105.00
(Adult), Full Maintenance staff on site damage deposit + applicable tax
Ball Field Tournament Fee Includes prep for fields and $315.00 per day + $105.00
(Adult), Minimum Maintenance midday drag of fields damage deposit + applicable tax
Warming House Rental/Ice Rink Only allowed during non-public $26.00 per hour +
Rental use hours $105.00 damage deposit
+ applicable tax
Picnic Shelters Available for reservation $0
Picnic Pavilions Resident Includes up to five picnic tables $53.00 per day + $105.00
damage deposit + $53.00 key
deposit + applicable tax
Picnic Pavilions Non-Resident Includes up to five picnic tables $79.00 per day + $105.00
damage deposit + $53.00 key
deposit + applicable tax
Picnic Pavilions Includes up to five picnic tables $26.00 per day + $105.00
Resident Non-Profit damage deposit & $53.00 key
deposit
Picnic Pavilions Includes up to five picnic tables $63.00 per day + $105.00
Other Non-Profit damage deposit & $53.00 key
deposit
Additional Picnic Tables For every two extra tables $5.00 + applicable tax
Community Garden Plot One Annual $34.00 + applicable tax
Plot
Community Garden Plot Annual $17.00 + applicable tax
Second Plot
Page 3 of 10
Room Rental City Hall, Per Day (Scheduling a room after Regular business hour usage: No
Community Room regular hours is contingent upon charge
the presence of a city employee; Army National Guard: No charge
In the event staff is not available, City Government: No charge
the City reserves the right to Resident, Non-profit: $63.00
deny application). Resident, For-profit: $74.00
Non-Resident, Non-profit:
$105.00
Non-Resident, For-profit:
$137.00
(+ applicable tax)
Room Rental City Hall, Small Per Day (Scheduling a room after Regular business hour usage: No
Conference Room regular hours is contingent upon charge
the presence of a city employee; Army National Guard: No charge
In the event staff is not available, City Government: No charge
the City reserves the right to Resident, Non-profit: $26.00
deny application). Resident, For-profit: $32.00
Non-Resident, Non-profit:
$42.00
Non-Resident, For-profit: $53.00
(+ applicable tax)
Room Rental Damage Deposit Required $105.00
Equipment Rental DVD, VCR, $11.00 + applicable tax
T.V.
VI. Planning and Zoning (Each separate land use request shall be charged a separate fee even if
submitted on the same application. In addition to the application fee, all planning cases are subject to a
minimum escrow fee to cover any consulting costs the City may incur. Additional charges may apply if
the consulting costs exceed the escrow amount. The escrow may be waived, reduced, or increased by the
City Planner on a project by project basis.)
Description Escrow Fees Initial Application Fees
Preliminary Plat Administrative Fee $630.00 + $26.00 per lot
Escrow $1,575.00
Final Plat Administrative Fee $525.00 + $26.00 per lot
Escrow No charge
Lot Split/Minor Subdivision Administrative Fee $473.00
Escrow $1,050.00
Rezoning Administrative Fee $630.00
Escrow $1,050.00
Comprehensive Plan Amendment Administrative Fee $893.00
Escrow $1,050.00
Variance Administrative Fee $315.00
Escrow $630.00
Conditional Use Permit or Administrative Fee $630.00; $315.00 for Home
Amendment Occupation or if no Site Plan
Review is required
Escrow $630.00
Interim Use Permit or Administrative Fee $630.00; $315.00 if no Site Plan
Amendment Review is required
Escrow $735.00
Planned Unit Development Administrative Fee $630.00
Page 4 of 10
Master Plan Escrow $2,100.00
Final Planned Unit Development Administrative Fee $315.00
Escrow $630.00
Planned Unit Development Administrative Fee $630.00; $315.00 if no Site Plan
Amendment Review is required
Escrow $2,100.00
Planned Unit Development Administrative Fee $315.00
Concept Review
Escrow No Charge
Vacation of Easement Administrative Fee $420.00
Escrow $630.00
Site Plan Review Administrative Fee $315.00
Escrow $630.00
City Code Amendment Administrative Fee $630.00
Escrow $1,050.00
Zoning Code Amendment Administrative Fee $630.00
Escrow $1,050.00
Zoning Letter Per half hour $53.00 + $53.00 per half hour
after one hour of staff research
time
Land Use Requests Not Administrative Fee (Escrow may $210.00
Already Specified also apply)
Zoning Permit New Fence $53.00 for first 100 lineal feet +
Construction or Expansion $11.00 each additional 100 lineal
feet, or fraction thereof
Zoning Permit New Driveway $53.00 for first 1,000 square feet
Construction or Expansion + $11.00 each additional 1,000
square feet, or fraction thereof
Recreational Vehicle Parking 7 Day Permit, renewable once $11.00
Permit per 12 months
Home Occupation I Permit No charge
Home Occupation II Permit Consulting fees and $368.00
administrative escrow
Right-of-Way Permit Per Excavation $184.00
Grading & Erosion Control Fees Administrative Fee $158.00
Escrow $3,675 / acre
Appeal of Administrative Cost of staff time to prepare $105.00
Zoning, Sign, or Subdivision appeal information
Decisions
VII. Utility Hookup Charges
Water Permits Service Per inspection $40.00
Installation/Repairs/Alteration
Water Permits Interior $40.00
Plumbing, New Home
Water Turn On/Off, Temporary $40.00
Water Permanent Disconnect $215.00
$165.00
Service Connection on
Unsurfaced Street
Page 5 of 10
Restoration of Typical Road Mix $105.00
Street
Restoration of Higher-Type Set by Engineer
Street
Set by Inspector
Connection
Water Permits Plan Check Fee Set by Inspector
Water Permits Re-inspection $40.00
Water Meter/Spacer Charges Fee includes removal of meter, Based on Meter Size
Customer Requested Water bench test at maintenance Contact Public Works for Quote
Meter Accuracy Test facility, and returning meter to
residence; Fee will not be applied
if the meter is found to be
inaccurate to a degree exceeding
three percent (3%) from the
result of the bench test
Water Meter/Spacer Charges $390.00
Water Meter/Spacer Charges Contact Public Works for Quote
Water Meter/Spacer Charges $480.00
Water Meter/Spacer Charges Contact Public Works for Quote
Water Connection Fee $840.00 per acre or portion
Connection fee for previously thereof
un-served or expanded lots
Water Availability Fee The units are based on the $525.00 per unit
New or Additional Connections
for calculating new sewer
availability charge (SAC) units
Sewer Connection Fee $840.00 per acre or portion
Connection fee for previously thereof
un-served or expanded lots
Sewer Availability Fee The units are based on the $525.00 per unit
New or Additional Connections
for calculating new sewer
availability charge (SAC) units
Sewer Permits Service Per inspection $40.00
Installation/Alternations/Repairs
Sewer Permits Plan Review Set by Inspector
Fee
Sewer Permits Reinspections $40.00 per hour
Sewer Access Charge Set by Met Council Annually $2,485.00
Sanitary Sewer Utility Prohibited $100.00 per month
Sump Pump Connection
Surcharge
VIII. Miscellaneous/Retail Activities
Page 6 of 10
3/4" Hydrant Meter Rental No monthly fee if returned within $20.00 for permit + $100.00
7 days deposit + $30.00 per month
rental + water usage + $5.00 state
surcharge
3" Hydrant Meter Rental No monthly fee if returned within $20.00 for permit + $1,200
7 days deposit + $30.00 per month
rental + water usage + $5.00 state
surcharge
Boutique/Garage Sale Application/notification of City No charge
Hall required
Casual Roadside Stands Application/notification of City No charge
Hall required
Tent Permit $55.00+ State Surcharge
Sidewalk Sales $53.00
Business Licensing Includes arcade, dance hall, $105.00
Amusement Facilities movie theater, pool/billiard
tables, bowling alleys, indoor
tennis, skating facility, outdoor
tennis, driving ranges, etc.
Business Licensing Wholesale Liability insurance required $210.00
Bulk Fuel Storage
Business Licensing $6.50 per room
Hotel/Motel
Business Licensing Courtesy $26.00
Bench, Non-advertising
Business Licensing Courtesy $79.00
Bench, Advertising
Business Licensing Includes musical devices, $15.00 per location + $15.00 per
Mechanical/Electronic Devices amusement rides, bowling alleys, machine
etc. (MN Statute 449.15 sets
maximum permit fee at $15 per
location and $15 per machine)
Business Licensing Retail Sales Includes antique shops, $53.00
beauty/barber shops, boat
dealers, Christmas tree sales, dry
cleaning, laundry, bakery, candy,
meats, wholesale foods, caterers,
motor vehicle sales, optometrist,
mortuary, video sales/rentals,
over-the-counter tobacco sales,
vending machines (excluding
tobacco), & other retail goods not
listed
Business Licensing $21.00 per 1,000 square feet, or
Restaurants, Cafes, Coffee fraction thereof
Houses, etc.
Business Licensing $315.00
Restaurants, Drive-Thru
Business Licensing Service $105.00
Stations
Page 7 of 10
Business Licensing Grocery $21.00 per 1,000 square feet, or
fraction thereof
Charitable Gambling Permit Includes investigation fee $158.00
Per Minnesota State Statute,
Chapter 349
Local Gambling Tax 3% of org
receipts from all lawful
gambling, less prizes paid out
Lawful Gambling Fund 10% of net profits
Tobacco Sales License Includes investigation fee $300.00
Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets
maximum permit fee at $100.00)
Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets
maximum permit fee at $350.00)
Massage Therapist Annual Fee, Includes $53.00
investigation fee
Massage Therapist Establishment Annual Fee, Includes $158.00
investigation fee
Recreational Outdoor Archery $200 first year
Range $50 annual renewal
Solicitors, Peddlers, Transient Please reference Section 340 of $158.00 background
Permit For-Profit Organizations the Municipal Code for more investigation + $105.00 per
information month permit fee
Solicitors, Peddlers, Transient Please reference Section 340 of No charge
Permit Non-Profit the Municipal Code for more
Organizations information
IX. Signs
Initial Fee Per Sign $53.00
Permanent Signs, Annual Per Sign, 100 square feet or less $21.00
Renewal (maximum allowable size)
Temporary Signs $53.00
Signs, Impoundment First Offense $26.00
Signs, Impoundment Second Offense $53.00
Signs, Impoundment Third Offense $105.00
X. Miscellaneous Fees/Permits
Rubbish Hauler Annual $158.00
Recycling Hauler Annual $158.00
Contractor License Annual $55.00
Miscellaneous Permit Fee For all other permits not listed $40.00
Staff Research $53.00 per half hour
Penalties for Late Payment Failure to pay any penalty 10% of license fee or $32.00,
imposed shall be grounds for the whichever is greater
suspension or termination of any
license issued by the City
Page 8 of 10
Tobacco Sales, Illegal First Offense $105.00
Tobacco Sales, Illegal Second Offense within 24 $525.00
months
Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day
suspension or 30 day suspension
of license + admin fine of $250
Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a
one year period
Candidate Filing Fee $2.00
Insufficient Funds/Returned $35.00
Check Fee
Rental Registration Fee $42.00 per rental unit
Rental Registration Penalty Fee $84.00 per rental unit
Residential Contractor License $5.00
Check
Business Subsidy Application Required to reimburse City for $2,100.00 + $10,500.00 escrow
Fee full cost of review
Construction Activity Waiver Per Waiver Application $263.00
XI. False Alarm Fees
False Alarm First two alarms No charge + letter
False Alarm Three through ten alarms $60.00 per alarm
False Alarm Over ten alarms $160.00 per alarm
XII. Investigation Fees
Tobacco, Liquor, Charitable $158.00
.
XIIIUtility Use Charges
Water Per Quarter:
Meter Charge $22.95
Meter Charge $55.45
Meter Charge $117.29
Meter Charge $188.95
Meter Charge $411.27
Meter Charge $616.52
Meter Charge $1026.96
Meter Charge $2070.28
Meter Charge $2942.45
Meter Charge $4173.86
$2.55 per 1,000 gallons (pro-
Consumption: 1-10,000 gals. gallons
rated)
Consumption: 10,001-35,000 $3.32 per 1,000 gallons (pro-
gallons
gals. rated)
$5.87 per 1,000 gallons (pro-
Consumption: Over 35,000 gals. gallons
rated)
Water Test Fee set by MN State Health Dept $1.59
Sanitary Sewer Per Quarter:
Base Charge Single Family per lot $87.26
Page 9 of 10
Base Charge Multiple Family per dwelling $87.26
Usage Over 15,000gals. Single $5.03 per 1,000 gallons (pro-
gallons
Family/Multiple Family rated)
Sanitary Sewer Commercial $5.44 per 1,000 gallons (pro-
gallons
Apartment/Condominium rated)
Sanitary Sewer - Mobile Home per unit $94.38
Surface Water Per Quarter:
Residential - Single Family per lot $13.47
Residential Multiple Family per dwelling $17.46
Apartment / Condominium per acre $109.91
Industrial / Commercial per acre $171.61
Undeveloped per acre $20.19
Standby Per Quarter:
Standby Service Line or smaller $7.86
Standby Service Line $11.33
Standby Service Line $15.61
Standby $23.84
Standby Service Line $53.79
Standby Service Line $95.93
Standby Service Line $215.11
Standby $382.83
Standby Service Line $598.82
Standby 12ine $860.63
Standby Shared 6.95 $25.65
XIV. Recycling Fee and Bins
Per Residential Parcel with
Annual $42.60
curbside recycling
Per Residential Parcel without
Annual $2.00
curbside recycling
Recycling Bin One bin provided free of charge $6.00 for each additional bin
to each newly constructed home
Page 10 of 10
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
SUMMARY OF ORDINANCE NO. 2014-002
On the 24th day of February, 2014, the Arden Hills City Council adopted Appendix A of
Ordinance No. 2014-002, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd.
4, directed that a summary of Appendix A of Ordinance 2014-002 be published.
Appendix A of Ordinance 2014-002 2014 n Ordinance Relating
to Fees Payable within the City of Arden Hills for 2014. The primary purpose of the ordinance
amendment is to update the Municipal Code to reflect fees for the calendar year of 2014.
A full copy of Appendix A of Ordinance 2014-002 is available for inspection by any
person during regular business hours at the office of the City Administrator, 1245 West Highway
96, Arden Hills, Minnesota 55112. The Ordinance is also available online at
http://www.cityofardenhills.com
5E
CONSENT ITEM
MEMORANDUM
DATE:
February 24, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Amy Dietl, City Clerk
SUBJECT:
Merrick, Inc. Gambling Permit
Background/Discussion
TheCityhasreceivedanapplicationfromMerrick,Inc.foranoff-sitegamblingpermitto
conductraffleandpaddlewheelgamesatFlahertysArdenBowlonMarch23,2014.Per
MinnesotasLawfulGamblingregulations,Merrick,Inc.isrequiredtoobtainacknowledgment
and approval by resolution from the City to conduct off-site gambling.
Merrick,Inc.isholdingits12AnnualBowl-A-Thonwithallproceedsoftheeventgoingto
th
supportadultswithintellectualanddevelopmentaldisabilitiesatMerrick,Inc.Merrick,Inc.isa
privatenonprofit501(c)(3)corporationdedicatedtoempoweringadultswithdisabilities.It
currentlysupportsover375adultsandisoneofthelargestDayTrainingandHabilitation
(DT&H)programsinthestate.Themoneyraisedatthiseventwithhelpprovideservicesto
Merrick,Inc.sclients(self-advocacy;social/leisureactivities;physical,occupational,speech,
and sensory therapies; and a retirement program).
Requested Action
StaffrecommendsapprovingResolution2014-014ApprovingLG230ApplicationtoConduct
Off-Site Gambling for Merrick, Inc.
Attachments:
Attachment A: LG230 Application
Attachment B: Resolution 2014-014
11
Page of
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 2014-014
RESOLUTION APPROVING LG230 APPLICATION TO
CONDUCT OFF-SITE GAMBLING FOR MERRICK, INC.
WHEREAS,
s LG230 applicants to
obtain acknowledgment and approval by resolution from the City in which gambling events are
being held; and
WHEREAS,
Merrick, Inc. has applied for an LG230 Application to Conduct Off-Site
Gambling through the State of Minnesota to conduct raff
th
Arden Bowl in the City of Arden Hills at its 12 Annual Bowl-A-Thon to be held on March 23,
2014;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
The City Council hereby ack
LG230 Application to Conduct Off-Site Gambling.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
24TH DAY OF FEBRUARY, 2014.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
PUBLIC HEARING 7A
MEMORANDUM
DATE:
February 24, 2014
TO:
Honorable Mayor and City Councilmembers
FROM:
Patrick Klaers, City Administrator
SUBJECT:
Franchise Fees Public Hearing
TheFebruary24,2014,franchisefeespresentationwillbethesameonethatwasgivenatthe
February10publichearing.Accordingly,attachedisthefranchisefeereportthatwasprepared
th
fortheFebruary10,2014,publichearing.IncludedwiththisreportareAttachmentsAI.These
attachmentswillbethePowerPointpresentation.AlsoincludedistheTrailsMapthatwill
available as a public handout at the meeting.
TheCityCouncilrequestedthatthefranchisefeepublichearingpresentationincludeinformation
ontheCityCapitalImprovementPlan(CIP)sothatitcanbeexplainedwhatcapital
improvementstheCityisandisnotdoing,andwhytheCityisexploringoptionsforgenerating
additionalrevenues.ThefirstpartofthepresentationwillbededicatedtotheCityCIPandthe
balanceofthepresentationwillbeaboutfranchisefees.Alloftheinformationinthereporthas
previouslybeenreviewedbytheCouncilatworksessionsin2013.Thereportandpresentation
will be directed to the public that are in the audience and that are at home watching on CTV.
ThepurposeofthepublichearingistopresentfactualinformationontheCityCIPandon
franchisefees,andtoreceivefeedbackfromthepublicontheproposal.AttheFebruary10
th
public hearing, 22 people came forward to speak on issues related to franchise fees.
11
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PUBLIC HEARING 7B
MEMORANDUM
DATE: February 10, 2014
TO:Honorable Mayor and City Council Members
FROM: Patrick Klaers, City Administrator
SUBJECT: Franchise Fee Public Hearing
Attached is the franchise fee report for the presentation at the February 10, 2014, public
hearing. Included with this report are Attachments A I which are also part of the
PowerPoint presentation. Also included is the Trails Map that will available as a public
handout at the meeting.
The City Council requested that the franchise fee public hearing presentation include
information on the City Capital Improvement Plan (CIP) so that it can be explained what
capital improvements the City is and is not doing and why the City is exploring options
for generating additional revenues. Accordingly, it appears that just under half of the
presentation will be dedicated to the City CIP and the balance of the presentation will be
about franchise fees. The information in this report has previously been reviewed by the
Council at work sessions in 2013. The report and presentation will be directed to the
public in the audience and at home watching on CTV.
The purpose of the public hearing is to present factual information on the City CIP and on
franchise fees and to receive public feedback on the proposal.
MEMORANDUM
DATE: February 10, 2014
TO:Honorable Mayor and City Council Members
FROM: Patrick Klaers, City Administrator
SUBJECT: Franchise Free Public Hearing
Introduction
The Arden Hills City Council has called for two public hearings to discuss a proposal to
establish a City franchise fee on electric and gas services provided by Xcel Energy. The
purpose of these hearings is to present information on the proposal and to obtain feedback
from the public.
Before discussing the franchise fee proposal, some background information needs to be
presented on the CityCapital Improvement Plan (CIP) and why the City Council is
exploring additional sources of revenues for the CIP. In this regard, Director of Finance
and Administrative Services Sue Iverson and Public Works Director Terry Maurer will
present information on:
the funding sources for recently completed CIP projects;
the current CIP for streets, parks, and trails and the non-programmed CIP
projects;
reserve funds; and
The funding options available to the City Council if they want to do more
than what is currently in the CIP.
Background
The CIP is a long range plan that matches up needed projects with available funds.
Annually the City Council evaluates the long range CIP and adopts a five year plan. Over
the past few years the City Council has expressed concern regarding having enough
money for trail and park improvements while at the same time completing the needed
street projects in a timely manner. This is a challenge because the main funding source
that is available for the street, park, and trail improvements is the Permanent
Improvement Revolving (PIR) Fund and this money tends to be used first for streets; then
is used for trails, parks, and other capital expenditures that are needed.
Part of the problem for funding improvements to trails and parks is due to the fact that the
City has no fund balance in the park dedication reserve. New development projects
15
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typically pay a park dedication fee to the City and, according to state law, these funds can
only be used for park and trail capital improvements. The City has depleted all of its park
dedication funds and, as a fully developed City (excluding the TCAAP site), there are no
additional park dedication funds expected for park and trail improvements. This lack of
park dedication money means that trails and parks are in competition with streets and
other capital expenditures for the same PIR funds.
CIP Projects and Finances
In looking at the City CIP, it needs to be stated that the City is in a good position
financially and the City can keep up the essential street improvement
projects. However, if the City wants to do more improvements to trails and parks and to
complete street improvements in a more timely manner, then additional revenues are
required.
Recently the City completed a number of CIP project for parks, trails and streets.
Attachment A shows the funding for the 2009, 2010, 2011, and 2013 Pavement
Management Program (PMP) projects. The funding for these projects has come from
assessments to benefitted property owners, City utility funds, and the City PIR reserve.
Attachment B shows the funding for the recent Valentine Park improvement project, the
Hazelnut Park acquisition, and three trail improvement projects. Funding for these
projects came from a wide variety of sources including: grants, donations, Municipal
State Aid funds (MSA), and City reserves (park dedication, PIR, utility funds, and
equipment/building fund).
The City CIP includes a number of PMP projects and other street improvements. These
projects are shown on Attachment C and include projects forecasted out almost 20 years.
The Round Lake Road improvement project, the 2015 PMP project, and the B2 District
improvement project are in the adopted five year CIP while the other street projects listed
are not yet officially programmed. One of the goals of the City Council with the non-
programmed projects is to move them forward in the schedule by identifying additional
funding sources or by adjusting the scope of the projects when appropriate.
The five year CIP includes using PIR funds for some needed park improvements.
Attachment D shows a list of typical park improvements and some of these projects are in
the 2014-18 CIP. Annually the City council evaluates adding park projects into the five
year CIP.
not
Trail improvements are included in the five year CIP. The 2002 Parks Master Plan
includes a significant amount of trail improvements. Attachment E shows the amount of
existing trails and sidewalks that has been developed in the City and the amount of
proposed future trails and sidewalks. This attachment also shows that the cost of a
concrete sidewalk is about $500,000 per mile and that the trails can cost between
$800,000 and $1,200,000 per mile to construct. A map that shows eight miles of high
priority trail projects is available on the back table.
Regarding funds for the CIP projects, the PIR fund is the main source of money.
Attachment F shows the combined total balance of all the Capital funds (Parks, PIR, and
25
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Equipment/Building). The park reserve fund shows the balance being near zero and the
only reason the fund is not in a deficit position is due to transfers from the PIR fund. On
the other hand, the PIR reserve, as shown on the attachment, has a substantial fund
balance. This fund needs a high level of reserves due to the fact that the City does not
issue bonds for PMP projects. This means that the City is internally financing PMP
projects and the assessed portion is paid back over time usually over 7-10 years. So far,
the City has been fortunate to collect a large amount of the assessments up front, but this
might not always be the case. The City Council could also decide that it wants to use the
PIR reserves to undertake a large trail or a large PMP improvement project; and the City
Council needs to be ready if a good project/matching grant opportunity comes along.
During past CIP meetings, the City Council has expressed their concern regarding the
lack of funding for trails and parks and that street improvement projects were not getting
completed in a timely manner. To address these concerns, the City Council looked at
ways to generate additional revenues. The main funding options to generate additional
revenues that the City Council discussed include:
increasing property taxes (general fund levy);
proposing a public referendum to fund a multi-year park and trail
improvement program (bonding with a levy); and
Considering an electric and gas service franchise fee program.
After considering the pros and cons of these three options, the City Council decided to
further explore franchise fees as a source of additional revenues for CIP projects.
Franchise Fee Proposal
The City Council met with our area Xcel Energy representative (Colette Jurek, Manager
Community & Local Government Relations) at three work sessions in 2013 to learn
more about franchise fees and to review funding options. Xcel Energy provides both
electric and gas services throughout Arden Hills.
Franchise fees are allowed by state law. When a franchise fee is established, Xcel
Energy, as the utility provider, will pass the fee on to the customer. The franchise fee is
charged to all utility customers and appears on the utility bill as a City fee. Xcel Energy
will collect the franchise fees for the City and remit the money to the City on a quarterly
basis.
Over the last 20 years, as funding for needed city services and programs has become
harder to obtain, municipal use of franchise fees has increased. Some cities use franchise
fees to compensate for the loss of Local Government Aid (LGA), while other cities use
franchise fees to finance capital projects such as street rehabilitation or trail
improvements.
Within the Xcel Energy service area about 68 cities have electric franchise fees and 27
cities have gas franchise fees. The Xcel Energy website includes a current list of all the
cities in their service area that collect franchise fees. The majority of these cities are in
the metro area and the list of cities with franchise fees includes our neighboring cities of
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Mounds View, New Brighton, and Shoreview. The municipality on the list with the
lowest monthly fee at $1.25 per household is Maplewood and the highest monthly fee at
$7.00 per household is Forest Lake. The approach to charging franchise fees that Xcel
Energy approves of is the conversion of the fee to a flat amount per month for each
customer classification.
When comparing franchise fees as a revenue source to property taxes or a public
referendum, the following are viewed as advantages:
Franchise fees cover a wider base than property taxes. All customers pay
the fee, including tax exempt properties (and the City has a significant
amount of tax exempt properties).
Franchise fees will diversify .
Franchise fees are a reliable and steady source of revenue that is not
subject to state restrictions such as levy limits.
Franchise fees are charged as a flat fee; and all households pay the same
monthly amount regardless of property values or regardless of how much
electricity or gas is used in summer or winter.
Businesses and residents in newly constructed buildings or homes
contribute immediately; this eliminates the typical one or two year lag
time between receiving municipal services and paying property taxes.
Franchise fee revenues will increase as the City grows.
On the other hand, the following points can be viewed as disadvantages:
Unlike franchise fees on a service like cable television where the customer
may have some choices to receive the service or not; most businesses and
homes need both electric and gas services.
As franchise fees are charged on a flat fee basis, they could be considered
regressive in nature whereby a home that is valued at $150,000 pays the
same amount as a home that is valued at $500,000.
Unlike property taxes, franchise fees are not tax deductable.
After evaluating the overall City CIP situation, the City Council decided last October to
look at a residential based franchise fee of $3.00 per month for electric service and $1.75
per month for gas service. According to information provided by Xcel Energy, these rates
would generate approximately $439,236 annually and the breakdown by customer
classification for the revenue generated is shown in Attachment G.
The total franchise fee proposal is $4.75 for both electric and gas services. Some of the
percentages that can be derived from the figures in this proposal are listed below:
The electric fee generates 73% of the total revenues; and
the gas fee generates 27% of the total revenues.
The electric fee of $3.00/month is 63% of the $4.75 total proposal; and
the gas fee of $1.75/month is 37% of the $4.75 total proposal.
34% of the electric revenue comes from the residential classification;
and 48.5 of the gas revenue comes from the residential classification.
When combined, 38% of the electric and gas revenue comes from the
residential classification.
45
Page of
The City Council also compared the impact on homeowners of franchise fees verses
property taxes when generating the same amount of revenue. In the vast majority of
situations, homeowners pay less under the franchise fee program as compared to property
taxes. This analysis is shown in Attachments H.
Attachment I provides information on the breakdown between residential properties and
commercial/industrial (C/I) properties when paying a tax levy increase of $439,236. This
attachment also shows the breakdown between residential, C/I, and tax-exempt properties
when looking at the total City estimated market value. This chart shows that the tax-
exempt properties make up about 43% of the total City estimated market value.
In October 2013, the City Council also discussed using 60% of the franchise fee revenues
for trails and parks and 40% of the funds for streets. The City Council further discussed
that, if approved, the franchise fees program would not begin until January 1, 2015. The
City approval process involves the adoption of two City franchise fee ordinances.
Conclusion
This public hearing and the public hearing on February 24 are being held to receive
public input on franchise fees.
If the City Council decides that they need additional revenues to undertake additional CIP
projects or to move CIP projects ahead in the schedule, then establishing a franchise fee
on electric and gas services is an option worth evaluating. One of the advantages for a
franchise fees approach to generating additional revenues as compared to property taxes
as a revenue source is that franchise fees will be paid by all customers including the
customers that are exempt from paying property taxes.
Attachments
Attachment A Pavement Management Program (PMP)
Attachment B Park and Trail Improvements
Attachment C PMP & Other Street Projects
Attachment D - Typical Park Improvements
Attachment E Trails and Sidewalk Facts
Attachment F Reserve Balances
Attachment G - Franchise Fee Example
Attachment H Impact of Franchise Fee Compared to Tax Levy Increase
Attachment I Property Class Breakdown
55
Page of
Attachment A
Attachment C
Attachment D
Attachment F
Attachment H
%
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Arden Hills Pathway
00.2750.551.1Miles
Priority Proposed Trails
µ
Legend
Data Sources and Contacts:
* Ramsey County GIS Base Map (12/15/13)Priority Proposed Trails
* City of Arden Hills
Prepared by:
DISCLAIMER:
This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,
information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to
City of Arden Hills Engineering Department
be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare
this map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose
mapdoc: ArdenHillsPathway2014 priority.mxd
requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies
January 24, 2014 are found please contact 651-792-7846. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),
and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to
map: ArdenHillsPathway2014 priority.pdf
defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which
arise out of the user's access or use of data provided.
Proposed Trails
Priority Listings
Trail Location
LengthLength
Segment
FeetMiles
HIGH PRIORITY
C2,956.800.56
New Brighton Road (County Rd. D to Stowe Ave.)
C.15,332.801.01
New Brighton Road (Stowe Ave. to County Road E2)
E1251.570.24
Lake Valentine Road (from segment E.1 path to bridge)
G2787.150.53
County Road E (Indian Pl. to Lk. Joh. Blvd. to Tony Schmidt U. Trail to end of park - north side)
G.11,742.400.33
Lake Johanna Blvd. (From Segment G to Old 10 - Snelling)
H2,184.840.41
County Road E (Old 10-Snelling to Connelly Ave.)
I4,382.400.83
Snelling Ave. (Highway 51 to County Road E)
I.11,056.000.20
Old Highway 10-Snelling (Cty Road E2 through CP Rail)
I.22,270.000.43
Old Highway 10-Snelling (from CP Rail to County Rd. E2)
I.38,870.001.68
Old Highway 10-Snelling (from Cty. Road E2 to Hwy. 96)
J2,258.400.43
Lake Valentine Road (Mounds View H.S. to Old 10-Snelling)
L3,941.460.75
County Road 96 (Hamline Ave. To North Heights (North side)
O3,383.000.64
Lexington Ave. (From County Road F to Grey Fox Road)
MEDIUM PRIORITY
D.1670.910.13
County Road E2 (Cleveland Ave. to New Brighton Rd.)
E.12,871.000.54
R.C. Open Space (from segment E path to MVHS)
Q1,372.800.26
Highway 51 (From Old Hwy. 10/Snelling to just past Glenhill Rd)
LOW PRIORITY
A2,623.310.5
Cleveland Ave. (County Road "D" to Stowe Ave.)
A.21,671.900.32
Cleveland Ave. (Thom Ct. to existing path off Cty E2)
B2,644.360.5
County Road D (Cleveland to New Brighton Road)
K2,395.210.45
Parkshore Dr. (from Old Hwy 10-Snelling to beginning of Rd. Lake Trail)
K12,164.800.41
Gateway Blvd. (from proposed segment K to Round Lk. Road)
K22,421.310.46
Round Lake Trail (Complete the loop that has a gap behind Deluxe Corp.)
K32,633.740.5
Round Lake Road W. (from Gateway Blvd. to existing trail off of 96)
M2,826.820.54
North Snelling Ave. (From County Road 96 to Briarknoll)
O.15,211.700.99
Lexington Ave. (From County Road E to Shoreline Lane)
O.27,889.601.50
Lexington Ave. (From Tanglewood to County Road I - West Side)
P838.190.16
Crepeau Preserve (From Cannon to Crepeau Nature Preserve)
P.11,266.210.24
Pine Tree Drive(From Cty Road E to existing grass trail into Crepeau)
R1,237.000.23
County Road E - (From Lexington to existing Concrete Sidewalk)
Total Future Trails81,904.1115.53
Part or whole segment has tentatively been designated to be built in
near future with road projects or development.
Trails are listed in alphabetical order within each priority category
and it does not reflect priority within the category.
Updated in December, 2013
NEW BUSINESS 8A
MEMORANDUM
DATE:
February 24, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-004
Applicant:
Allina Health Emergency Medical Services
Request:
Zoning Code AmendmentAmbulance Dispatch Facility
Requested Action
The Planning Commission reviewed Planning Case 14-004 on February 5, 2014, and
recommends the following action: Motion to deny Planning Case 14-004 to adopt Ordinance 14-
Amendment To Section 1305.04 And Section 1320.05 Of The Zoning Code
Regarding Ambulance Dispatch Facilities in the B-ndings of fact as
presented in the February 24, 2014, Report to the City Council.
Please note that this case is being processed in conjunction with Planning Case 14-005, which is
an application from Allina Health Emergency Medical Services for a Conditional Use Permit to
operate an ambulance substation at 1209 County Road E. In order to grant the Conditional Use
Permit in Planning Case 14-005, the Zoning Code Amendment would need to be approved.
If the Council votes to approve Planning Case 14-004, a second motion should be made to
approve publication of a Summary of Ordinance 14-001. (4/5 vote required)
Background
Allina Health Emergency Medical Services (AHEMS) Motion to approve Ordinance Number
14-001 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code to create a
new definition for the proposed ambulance dispatch facility land use and to allow the use as a
conditional use within the B-2 General Business District
______________________________________________________________________________
City of Arden Hills
City Council Meeting for February 24, 2014
P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch
Facility\Memos_14-004
15
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Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for
much of the north metro region, including Arden Hills, under a license granted by the Minnesota
Emergency Medical Services Regulatory Board. AHEMS is the only emergency response service
provider licensed to operate within the area.
In December 2013, AHEMS applied for a building permit to complete interior modifications at
1209 County Road E for an ambulance substation. Staff determined that the proposed use did not
clearly fall under any of the permitted land use categories for the B-2 General Business District
and recommended that an amendment to the Zoning Code be completed to permit ambulance
dispatch facilities as a conditional use in the district.
AHEMS previously operated an ambulance station at 3760 Dunlap Street for several years
beginning in 1991. The City approved this use on an interim basis in Planning Case 91-013, as
the facility was not seen as being consistent with the long-term vision for the B-4 Retail Center
District. At that time, the facility functioned as the main ambulance base for the area and
deployed crews to three substations. The main AHEMS ambulance base is now located in
Mounds View.
Overview of Request
Ambulance Dispatch Facility
Ambulance dispatch facilities are typically comprised of an office and lounge area for
crewmembers to use between calls as well as an interior garage for ambulances and associated
equipment. The closest comparison to this use would
be office and warehousing. Office uses are permitted as a principal use in the B-2 District and
warehousing is allowed as an accessory use. These types of facilities provide a public service
that could be considered as a quasi-public use. A conditional use permit is required for public
uses in the B-2 District. However, the Zoning Code defines a public use as the use of a property
exclusively by a federal, state, county, or city government entity.
Since the proposed use does not fall under any of the existing land use categories, and because
the City previously processed an interim use permit for this type of use in the B-4 District, the
City Attorney advised staff to process an amendment to the Zoning Code to include a new land
use category that could be applied specifically to the ambulance substation being proposed by
AHEMS.
Staff has developed the following definition for the ambulance dispatch facility land use:
A base facility that accommodates ambulances and associated staff that respond to
requests for emergency vehicles.
______________________________________________________________________________
City of Arden Hills
City Council Meeting for February 24, 2014
P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch
Facility\Memos_14-004
25
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B-2 General Business District
The applicant has requested that ambulance dispatch facility be added as a conditional use in the
B-2 General Business District so that the proposed ambulance substation at 1209 County Road E
could be permitted through the conditional use approval process. The B-2 District is comprised
of those properties in the area bound by Lexington Avenue on the east, Snelling Avenue on the
west, the Minneapolis-St. Paul and Sault Ste. Marie Railroad on the north, and approximately
Harriet Avenue on the south (Attachment B).
Section 1320.04, Subdivision 7 of the Zoning Ordinance states that the purpose of the B-2
District is as follows:
1.To be a place in which people can live, work and play.
2.To create a compact, architecturally diverse, pedestrian-and bicycle-friendly community
with a distinct identity.
3.To provide a connected sidewalk system and places for people to gather and socialize.
4.To implement design standards to promote an attractive environment with lasting and
sustainable value.
5.To group compatible retail and service business uses that tend to draw trade that is
naturally interchangeable and promotes business prosperity.
6.To provide an adequate supply of business and professional service areas to meet the
needs of residents.
7.To minimize the effects of traffic congestion, noise, odor, glare and similar safety
problems.
8.
adopted by the City Council on October 27, 2008.
Discussion
The City does not have specific criteria for evaluating proposed Zoning Code Amendments. At
the Planning Commission meeting on February 5, 2014, Commissioners reviewed the application
and considered the following questions:
1.Would the proposed use be compatible with the other uses in the B-2 District?
2.Would the proposed use be consistent with the purpose of the B-2 District?
The Planning Commission was split on whether the proposed ambulance dispatch facility land
use would be appropriate in the B-2 District. Three Commissioners determined that this use
would not be consistent with the long-term vision for the district as a pedestrian-friendly,
noise, lights,
traffic congestion on County Road E, and potential conflicts with pedestrians were discussed as
areas of concern.
______________________________________________________________________________
City of Arden Hills
City Council Meeting for February 24, 2014
P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch
Facility\Memos_14-004
35
Page of
Two Commissioners felt that an ambulance dispatch facility would be consistent with the
purpose of the B-2 District and generally compatible with other businesses currently operating in
the district. Commissioners noted that if this area was to redevelop significantly to accommodate
a large number of employees and residents, permitting an ambulance substation to operate in the
district would allow for rapid emergency response.
Findings of Fact
The Planning Commission reviewed Planning Case 14-004 at their February 5, 2014, meeting,
and offers the following five (5) findings for your consideration:
1.The property at 1209 County Road E is located in the B-2 General Business District.
2.The proposed ambulance substation is not allowed as a permitted conditional use within
the B-2 District.
3.The applicant has requested a Zoning Code Amendment to create a new definition for an
ambulance dispatch facility land use and to permit this use as a conditional use in the B-2
District.
4.The proposed ambulance dispatch facility land use is not compatible with other type of
land uses allowed in the B-2 District.
5.
The proposed ambulance dispatch facility land use is not consistent with the vision for
the district as a pedestrian-
residential uses.
Recommendation
The Planning Commission reviewed Planning Case 14-004 on February 5, 2014 and, based on
the findings of fact, recommended denial (3-2, Holewa and Jones opposed) of Planning Case 14-
004 to adopt Ordinance 14-Amendment To Section 1305.04 And Section 1320.05
Of The Zoning Code Regarding Ambulance Dispatch Facilities in the B-
Requested Action
Motion to deny Planning Case 14-004 to adopt Ordinance 14-Amendment To
Section 1305.04 And Section 1320.05 Of The Zoning Code Regarding Ambulance Dispatch
Facilities in the B-014,
Report to the City Council.
If the Council votes to approve the Zoning Code Amendment, a second motion should be made
to approve publication of a Summary of Ordinance 14-001. (4/5 vote required)
______________________________________________________________________________
City of Arden Hills
City Council Meeting for February 24, 2014
P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch
Facility\Memos_14-004
45
Page of
Options
1.Approve Planning Case 14-004 to adopt Ordinance 14-001.
2.Approve Planning Case 14-004 to adopt Ordinance 14-001, with amendments.
3.Deny Planning Case 14-004 to adopt Ordinance 14-001, based on the findings of fact as
presented in the February 24, 2014, Report to the City Council (Recommended Action).
4.Table for additional information.
The findings of fact in this report currently support denial of the Zoning Code Amendment. With
a motion to approve Planning Case 14-004, the findings must be amended to reflect the reasons
for the approval.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on January 3, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by March 4, 2014 (60
days), unless the City provides the petitioner with written reasons for an additional 60 day review
period. The City may, with the consent of the applicant, extend the review period beyond the
initial 120 days.
Attachments
A.Ordinance Number 14-001 and Publication Summary
B.B-2 General Business District Site and Aerial Map
C.Planning Commission Report, February 5, 2014
D.Planning Commission Draft Minutes, February 5, 2014
______________________________________________________________________________
City of Arden Hills
City Council Meeting for February 24, 2014
P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch
Facility\Memos_14-004
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Page of
AttachmentA
ORDINANCE NO. 2014-001
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 2014-001
AMENDMENT TO SECTION 1305.04 AND SECTION 1320.05 OF THE ZONING CODE
REGARDING AMBULANCE DISPATCH FACILITIES IN THE B-2 DISTRICT.
The Arden Hills City Council hereby ordains that Section 1305.04 Subd. 8 shall be added and
subsequent subdivisions renumbered accordingly; and Sections 1320.05 and its subdivisions are
hereby amended to read as follows:
1305.04Definitions.
Subd. 8
Ambulance Dispatch Facility. A base facility that accommodates
ambulances and associated staff that respond to requests for emergency vehicles.
1320.05Land Use Chart.
Zoning Districts:
R1R2R3R4NBB1B2B3B4CCGBI1I-2I-FLEXMRMB
CDPOS
Uses:
Ambulance Dispatch Facility C
Effective Date
. This Ordinance shall become effective the day following its publication.
th
Adoption Date.
Passed by the City Council of the City of Arden Hills the 24 day of
February, 2014.
DAVID GRANT, MAYOR
ATTEST:
AMY DIETL
CITY CLERK
Publication Date: March 5, 2014
Page 1 of 1
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
SUMMARY OF
ORDINANCE NO. 2014-001
th
On the 24 day of February, 2014, the Arden Hills City Council adopted Ordinance No. 2014-
001, and by the four affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a
summary of Ordinance 2014-001 be published.
Ordinance 2014-001 Amendment to Section 1305.04 and Section 1320.05 of the
Zoning Code Regarding Ambulance Dispatch Facilities in the B-2 DistrictSection 1305.04 has
been amended to include Ambulance Dispatch Facility as a new land use category and Section
1320.05 has been amended to permit this land use as a conditional use in the B-2 General
Business District.
A full copy of Ordinance 2014-001 is available for inspection by any person during regular
business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills,
Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.org.
AttachmentB
B-2 General Business District
County Road E
Harriet Avenue
´
Feet0125250500750
Prepared by:
DISCLAIMER:
City of Arden Hills This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,
information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to
Community Development Department
be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare
January 24, 2014
this map are error free, and the City does not represent that the GIS Data can be used for navigational,tracking or any other purpose
requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies
Data Sources and Contacts:
are found please contact 651-792-7044. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),
* Ramsey County
and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to
* City of Arden Hills
defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which
arise out of the user's access or use of data provided.
B-2 General Business District
County Road E
Harriet Avenue
´
Feet0125250500750
Prepared by:
DISCLAIMER:
City of Arden Hills This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,
information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to
Community Development Department
be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare
January 24, 2014
this map are error free, and the City does not represent that the GIS Data can be used for navigational,tracking or any other purpose
requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies
Data Sources and Contacts:
are found please contact 651-792-7044. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),
* Ramsey County
and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to
* City of Arden Hills
defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which
arise out of the user's access or use of data provided.
AttachmentC
MEMORANDUM
4.A
DATE:
February 5, 2014 PC Agenda Item
TO:
Planning Commission
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-004 - Public Hearing Required
Applicant:
Allina Health
Request:
Zoning Code AmendmentAmbulance Dispatch Facility
Requested Action
The applicant has requested a Zoning Code amendment to include ambulance dispatch facility as
a new land use category and to allow the use as a conditional use within the B-2 General
Business District. This request is being processed in conjunction with Planning Case 14-005,
which is an application from Allina Health Emergency Medical Services for a Conditional Use
Permit to operate an ambulance substation at 1209 County Road E. In order to grant the
Conditional Use Permit in Planning Case 14-005, the Zoning Code amendment being reviewed
would first need to be approved.
Background
Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for
much of the north metro region, including Arden Hills, under a license granted by the Minnesota
Emergency Medical Services Regulatory Board. In December 2013, AHEMS applied for a
building permit to complete interior modifications at 1209 County Road E for an ambulance
substation. Staff determined that the proposed use did not clearly fall under any of the permitted
land use categories for the B-2 General Business District and recommended that an amendment
to the Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in
the district.
AHEMS previously operated an ambulance station at 3760 Dunlap Street for several years
beginning in 1991. The City approved this use for the property on an interim basis in Planning
Case 91-013, as the facility was not seen as being in line with the long-term vision for the B-4
______________________________________________________________________________
City of Arden Hills
Planning Commission Meeting for February 5, 2014
P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch
Facility\Memos_14-004
15
Page of
Retail Center District. At that time, the facility functioned as the main ambulance base for the
area and deployed crews to three substations. The main AHEMS ambulance base is now located
in Mounds View.
Overview of Request
Ambulance Dispatch Facility
Ambulance dispatch facilities are typically comprised of an office and lounge area for
crewmembers to use between calls as well as an interior garage area for ambulances and
associated equipment. The closest comparison to this use
categories would be office and warehousing. Office uses are permitted as a principal use in the
B-2 District and warehousing is allowed as an accessory use. These types of facilities provide a
public service as well and in that sense could be treated as a quasi-public use. Public uses are
allowed with a conditional use permit in the B-2 District.
Since the proposed use does not fall under any of the existing land use categories, and because
the City previously processed an interim use permit for this type of use in the B-4 District, the
City Attorney advised staff to amend the Zoning Code to include a new land use definition that
could be applied to an ambulance substation.
Staff has developed the following definition for the proposed ambulance dispatch facility use:
A base facility that accommodates ambulances and associated staff that respond to
requests for emergency vehicles.
B-2 General Business District
The applicant has requested that ambulance dispatch facility be added as a conditional use in the
B-2 General Business District. The B-2 District is comprised of those properties in the area
bound by Lexington Avenue on the east, Snelling Avenue on the west, the Minneapolis-St. Paul
and Sault Ste. Marie Railroad on the north, and approximately Harriet Avenue on the south.
Attachment B includes a map showing the boundaries of this zoning district.
Section 1320.04 Subd. 7 of the Zoning Ordinance states that the purpose of the B-2 District is as
follows:
1.To be a place in which people can live, work and play.
2.To create a compact, architecturally diverse, pedestrian-and bicycle-friendly community
with a distinct identity.
3.To provide a connected sidewalk system and places for people to gather and socialize.
4.To implement design standards to promote an attractive environment with lasting and
sustainable value.
______________________________________________________________________________
City of Arden Hills
Planning Commission Meeting for February 5, 2014
P:\Planning\Planning Cases\2014\PC 14-004 - Zoning Code Amendment - Ambulance Dispatch
Facility\Memos_14-004
25
Page of
5.To group compatible retail and service business uses that tend to draw trade that is
naturally interchangeable and promotes business prosperity.
6.To provide an adequate supply of business and professional service areas to meet the
needs of residents.
7.To minimize the effects of traffic congestion, noise, odor, glare and similar safety
problems.
8.
adopted by the City Council on October 27, 2008.
Discussion
The City does not have specific criteria for evaluating proposed Zoning Code amendments.
However, the following questions should be considered when reviewing the proposal:
1.Would the proposed use be compatible with the other uses in the B-2 District?
2.Would the proposed use be consistent with the purpose of the B-2 District?
As discussed previously, the proposed ambulance dispatch facility land use is comparable to
office, warehousing, and public uses, which are allowed as either permitted or conditional uses in
the B-2 District. The use would be generally compatible with the mixture of retail, office, civic,
and residential uses that are permitted in the district. Staff is recommending that ambulance
dispatch facilities be listed as a conditional rather than permitted use in the B-2 District because
issues inherent in the use, such as noise and traffic, may warrant the imposition of conditions
through a Conditional Use Permit.
One of the purposes of the B-2 District is to provide an adequate supply of business and
professional services, including emergency medical services, to meet the needs of residents. Part
of the long-term vision for the district is a place where people work, live, and play. As the area
develops and attracts larger daytime populations, allowing ambulance services to operate in the
district will allow for rapid emergency response to residents throughout the community.
In order to ensure ambulance providers are able to respond to calls from residents in a timely
manner, it is important for the City to designate areas that can accommodate these uses. The B-2
District is an appropriate zone for this use given its central location within the City, the close
proximity to residential neighborhoods, and the fact that it has easy access to major and minor
arterial roadways.
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Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following findings for consideration:
1.The property at 1209 County Road E is located in the B-2 General Business District.
2.The proposed ambulance substation is not allowed as a permitted conditional use within
the B-2 District.
3.The applicant has requested a Zoning Code amendment to in
-2 District.
4.The proposed ambulance dispatch facility land use is compatible with other uses in the B-
2 District.
5.Special issues inherent in the proposed ambulance dispatch facility land use warrant the
classification of this use as conditional rather than permitted.
6.The proposed ambulance dispatch facility land use is consistent with the purpose of the
B-2 District.
7.Medical emergency call responders provide an important public service to the community
and this land use should be accommodated within appropriate zoning districts.
Notice
Notice on this planning case was published in the Arden Hills/Shoreview Bulletin.
Public Comments
Staff has received one phone call regarding the location of the proposed ambulance dispatch
facility.
Staff Recommendation
Staff recommends approval of Ordinance Number 14-001 in Planning Case 14-004 for
amendments to Section 1305.04 and Section 1320.05 of the Zoning Code to create a new
definition for the proposed ambulance dispatch facility land use and to allow the use as a
conditional use within the B-2 General Business District.
If the Planning Commission would like to make changes to the ordinance, those changes can be
included with a motion to approve.
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Options
1.Recommend Approval as Submitted: Motion to recommend approval of Ordinance Number
14-001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of
the Zoning Code, as presented in the February 5, 2014, Report to the Planning Commission.
2.Recommend Approval with Changes: Motion to recommend approval of Ordinance Number
14-001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of
the Zoning Code, as presented in the February 5, 2014, Report to the Planning Commission,
with the following changes.
3.Recommend Denial: Motion to recommend denial of Ordinance Number 14-001 in Planning
Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code:
findings to deny should specifically reference the reasons for denial and why those reasons
cannot be mitigated.
4.Table: Motion to table Ordinance Number 14-001 in Planning Case 14-004 for amendments
to Section 1305.04 and Section 1320.05 of the Zoning Code in order to gather the following
information: a specific reason and/or information request should be included with a motion
to table.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on January 3, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by March 4, 2014 (60
days), unless the City provides the petitioner with written reasons for an additional 60 day review
period. The City may, with the consent of the applicant, extend the review period beyond the
initial 120 days.
Attachments
A.Ordinance Number 14-001 (Proposed Section 1305.04 and 1320.05)
B.B-2 General Business District Site and Aerial Map
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AttachmentD
Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, FEBRUARY 5, 2014
6:30 P.M. - ARDEN HILLS CITY HALL
PLANNING CASES
A.Planning Case 14-004; Zoning Code Amendment Ambulance Dispatch Facility
Public Hearing
Associate Planner Bachler stated that the applicant has requested a Zoning Code amendment to
include ambulance dispatch facility as a new land use category and to allow the use as a
conditional use within the B-2 General Business District. This request is being processed in
conjunction with Planning Case 14-005, which is an application from Allina Health Emergency
Medical Services for a Conditional Use Permit to operate an ambulance substation at 1209
County Road E West. In order to grant the Conditional Use Permit in Planning Case 14-005, the
Zoning Code amendment being reviewed would first need to be approved.
Associate Planner Bachler stated Allina Health Emergency Medical Services (AHEMS) provides
ambulance response service for much of the north metro region, including Arden Hills, under a
license granted by the Minnesota Emergency Medical Services Regulatory Board. In December
2013, AHEMS applied for a building permit to complete interior modifications at 1209 County
Road E West for an ambulance substation. Staff determined that the proposed use did not clearly
fall under any of the permitted land use categories for the B-2 General Business District and
recommended that an amendment to the Zoning Code be completed to permit ambulance
dispatch facilities as a conditional use in the district.
Associate Planner Bachler indicated AHEMS previously operated an ambulance station at 3760
Dunlap Street for several years beginning in 1991. The City approved this use for the property on
an interim basis in Planning Case 91-013, as the facility was not seen as being in line with the
long-term vision for the B-4 Retail Center District. At that time, the facility functioned as the
main ambulance base for the area and deployed crews to three substations. The main AHEMS
ambulance base is now located in Mounds View.
Associate Planner Bachler provided an overview of the request. The Planning Commission must
make a finding as to whether or not the proposed application would adversely affect the
surrounding neighborhood or the community as a whole based on the aforementioned factors.
Staff offers the following findings for consideration:
ARDEN HILLS PLANNING COMMISSION February 5, 2014 2
1. The property at 1209 County Road E West is located in the B-2 General Business
District.
2. The proposed ambulance substation is not allowed as a permitted conditional use within
the B-2 District.
3. The applicant has requested a Zoning Code amendment to include ambulance dispatch
facility as a conditional use in the B-2 District.
4. The proposed ambulance dispatch facility land use is compatible with other uses in the B-
2 District.
5. Special issues inherent in the proposed ambulance dispatch facility land use warrant the
classification of this use as conditional rather than permitted.
6. The proposed ambulance dispatch facility land use is consistent with the purpose of the
B-2 District.
7. Medical emergency call responders provide an important public service to the community
and this land use should be accommodated within appropriate zoning districts.
Associate Planner Bachler explained that staff recommends approval of Ordinance Number 14-
001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the
Zoning Code to create a new definition for the proposed ambulance dispatch facility land use and
to allow the use as a conditional use within the B-2 General Business District.
Associate Planner Bachler reviewed the options available to the Planning Commission on this
matter:
1. Recommend Approval as Submitted.
2. Recommend Approval with Changes.
3. Recommend Denial
4. Table
Vice Chair Thompson opened the floor to Commissioner comments.
Commissioner Bartel asked if the City had any zoning districts currently in the City that allowed
for an ambulance dispatch facility.
Associate Planner Bachler reported there were not and that the City would be creating a new land
use category specifically to meet this unique need. He discussed how the ambulance substation
was comparable to an office/warehouse use.
Vice Chair Thompson questioned if the City had other areas that would be a better fit for the
proposed ambulance dispatch facility land use.
Associate Planner Bachler stated this was taken into consideration by staff. Staff believed that
for this specific case it would be best to limit the scope of the use to the B-2 Zoning District.
Commissioner Hames asked if the City had emergency vehicles coming in and out of the Lake
Johanna Fire Department building.
Associate Planner Bachler explained that ambulances were not using this facility as a dispatch
center.
ARDEN HILLS PLANNING COMMISSION February 5, 2014 3
Commissioner Hames asked why Allina decided to renovate a facility as an ambulance
substation without first seeking approval from the City.
Associate Planner Bachler explained that when Allina submitted their building permit
application, it was determined the proposed use did not fall under any existing land use
categories.
Vice Chair Thompson opened the public hearing at 6:47 p.m.
Vice Chair Thompson invited anyone for or against the application to come forward and make
comment.
There being no comments Vice Chair Thompson closed the public hearing at 6:48 p.m.
Commissioner Bartel reviewed the purpose of the B-2 Zoning District. He expressed concern
with the noise, lights and glare that would be generated by the proposed use.
Commissioner Holewa commented it was his observation that ambulance services were quite
conservative in turning on their sirens, and that this did not occur until absolutely necessary. It
was his opinion that the proposed location would enhance the B-2 district.
Commissioner Bartel expressed concern with how pedestrian traffic on County Road E West
would be impacted by the emergency vehicles entering and exiting the site.
Vice Chair Thompson agreed stating that the purposed of the B-2 Zoning District did not align
with the proposed use. She indicated the City envisioned the B-2 District becoming a downtown
area in Arden Hills with retail and commercial uses. She commented that traffic and congestion
on County Road E West could hinder the proposed use. She did not believe the ambulance
dispatch facility land use fit with the B-2 District.
Commissioner Hames agreed and recommended the Planning Commission not try to wedge this
use into the B-2 District.
Commissioner Bartel understood that the City needed to find a location for this use in Arden
Hills, but recommended it not be within the B-2 District, as this was not a good fit.
Commissioner Holewa recommended Allina consider relocating the ambulance dispatch center at
the Urgent Care Center in Shoreview. However, he did not oppose the ambulance substation
being located in the B-2 District.
Commissioner Jones believed that the ambulance substation fits well on the proposed parcel at
1209 County Road E West.
Commissioner Hames stated it would be difficult for the City to take away this zoning
amendment in the future if the use did not work with the surrounding properties.
ARDEN HILLS PLANNING COMMISSION February 5, 2014 4
Commissioner Hames moved and Commissioner Bartel seconded a motion to recommend
denial of Ordinance 14-001 in Planning Case 14-004 for amendments to Section 1305.04
and Section 1320.05 of the Zoning Code as the proposed use did not fit with the purpose or
guiding plan of the B-2 Zoning District. The motion carried (3-2) (Holewa and Jones
opposed).
NEW BUSINESS 8B
MEMORANDUM
DATE:
February 24, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-005
Applicant:
Allina Health Emergency Medical Services
Property Location:
1209 County Road E
Request:
Conditional Use Permit Ambulance Dispatch Facility
Requested Action
Motion to approve Planning Case 14-005 for a Conditional Use Permit to allow Allina Health
Emergency Medical Services to operate an ambulance substation at 1209 County Road E, based
on the findings of fact and the submitted plans, as amended by the six (6) conditions in the
February 24, 2014, Report to the City Council.
Please note that approval of this planning case is contingent on the approval of the proposed
Zoning Code Amendment in Planning Case 14-004. The amendment would create a new
definition for the proposed ambulance dispatch facility land use and permit the use as a
conditional use within the B-2 General Business District.
Although the Planning Commission recommended denial of the requested Zoning Code
Amendment in Planning Case 14-004, they still reviewed Planning Case 14-005 at their meeting
on February 5, 2014 in order to hold the required public hearing for this case. The review was
completed assuming Planning Case 14-004 would be approved.
Background
Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for
much of the north metro region, including Arden Hills, under a license granted by the Minnesota
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Emergency Medical Services Regulatory Board. AHEMS is the only emergency response service
provider licensed to operate within the area.
In December 2013, AHEMS applied for a building permit to complete interior modifications at
1209 County Road E for an ambulance substation. Staff determined that the proposed use did not
clearly fall under any of the permitted land use categories for the B-2 General Business District
and recommended that an amendment to the Zoning Code be completed to permit ambulance
dispatch facilities as a conditional use in the district.
Overview of Request
The main AHEMS ambulance base is located in Mounds View. From the main ambulance base,
between 6 and 14 ambulances are dispatched over the course of a day within the service area. A
dynamic system is then used to continually relocate these ambulances to substations in the
service area to provide optimal coverage. These substations are currently located in the
communities of Vadnais Heights, Fridley, Blaine, Coon Rapids, Anoka, Andover, and Oak
Grove.
The proposed substation at 1209 County Road E would largely respond to calls from Arden
Hills, Shoreview, Roseville, New Brighton, Vadnais Heights, and Little Canada. It is expected
that ambulances at this facility would respond to an average of 16 calls over a 24-hour period.
Ambulance calls do not always originate at substations, as ambulances returning from previous
calls will often respond to new service requests. Currently, the average ambulance response time
in Arden Hills is 7:01 minutes, compared to 7:37 minutes in all communities served by AHEMS.
The proposed substation would allow AHEMS to maintain this timely response to emergency
calls.
1209 County Road E is setback approximately 325 feet from County Road E and is situated
behind two properties that are located closer to this roadway. The facility would occupy
approximate 2,600 square feet in the multi-tenant building on the property. Interior modifications
would be completed to provide a staff lounge and restroom, and a garage space for one
ambulance, two trailers, and associated equipment. The ambulance would be parked inside of the
building at all times and on-duty crewmembers would not need parking for private vehicles, as
their personal vehicles are parked at the main base in Mounds View.
Plan Evaluation
If the Zoning Code Amendment in Planning Case 14-004 is approved allowing ambulance
dispatch facility as a conditional use within the B-2 District, the following Conditional Use
Permit criteria would apply in this case.
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Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a
Conditional Use Permit. The City Council should consider the effect of the proposed use upon
the health, safety, convenience and general welfare of the owners and occupants of the
surrounding land, in particular, and the community as a whole, in general, including but not
limited to the following factors:
1.Existing and anticipated traffic and parking conditions
2.Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste,
and other nuisance characteristics
3.Drainage
4.Population density
5.Visual and land use compatibility with uses and structures on surrounding land
6.Adjoining land values
7.Park dedications where applicable
8.Orderly development of the neighborhood and the City within the general purpose
and intent of the Zoning Code and the Comprehensive Development Plan for the City.
Discussion
Although the Planning Commission recommended denial of Zoning Code
Amendment, they also reviewed the application for a Conditional Use Permit in Planning Case
14-005 at their meeting on February 5, 2014. This review was completed assuming that the
proposed Zoning Code Amendment in Planning Case 14-004 would be approved. The Planning
Commission discussed the following factors from the list of criteria the City should use for
evaluating a Conditional Use Permit application.
Traffic
The Planning Commission raised concerns that ambulance traffic could pose a hazard to vehicles
on County Road E, both when exiting from the facility and when travelling through the
intersection at Pine Tree Drive. Representatives of AHEMS were in attendance at the meeting
and discussed how their ambulance responders have been given training on how to safely exit
onto a roadway and navigate through busy intersections. AHEMS reported that its ambulance
fleet drives over 4 million miles every year and has a very low rate of accidents. Additionally,
an existing signal preemption system at the intersection of County Road E and Pine Tree Drive
would help mitigate potential conflicts between ambulances and other vehicles.
N
oise
One of the impacts from the ambulance substation would be the periodic increase in ambient
noise levels due to the use of emergency sirens. In the project narrative submitted with their
application, AHEMS has committed to not use emergency sirens and lights until ambulances are
off the property and approaching County Road E.
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Since the property at 1209 County Road E is located adjacent to the E Street Flats residential
apartment building, the use of emergency sirens during nighttime hours in particular was also
discussed. AHEMS made a recommendation to the Planning Commission on the wording of a
condition of approval that would help address this concern. The condition would require
ambulances to use discretion when using emergency lights and sirens between the hours of 10:00
p.m. and 6:00 a.m., but would still require drivers to comply with applicable Minnesota statutes
relating to the operation of an authorized emergency vehicle. This condition is included in the
conditions of approval recommended for this case by the Planning Commission.
Findings of Fact
The Planning Commission reviewed Planning Case 14-005 on February 5, 2014 and offers the
following eleven (11) findings for your consideration:
1.The property at 1209 County Road E is located in the B-2 General Business District.
2.Assuming that the proposed Zoning Code Amendment in Planning Case 14-004 is approved,
a Conditional Use Permit would be required for an ambulance substation in the B-2 District.
3.Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a
Conditional Use Permit.
4.The proposal will have limited impacts on existing and anticipated traffic conditions.
5.The proposal will have limited impacts on noise.
6.The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid
and solid waste on the property.
7.The proposal will not affect drainage on the property.
8.The proposal will not affect the population density on the property.
9.The proposal is unlikely to significantly affect land values on the subject property or on
neighboring properties.
10.The park dedication requirement does not apply in this case.
11.Where the proposed use is expected to impact the health, safety, convenience and general
welfare of the owners and occupants of the surrounding land, conditions may be placed on a
Conditional Use Permit to mitigate such impacts.
Public Comments
Staff has received one phone call regarding the location of the proposed ambulance dispatch
facility.
Recommendation
The Planning Commission reviewed this request at their meeting on February 5, 2014, and
unanimously recommended approval of Planning Case 14-005 for a Conditional Use Permit at
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1209 County Road E for an ambulance substation based on the submitted plans and findings of
fact. The Planning Commission recommends the following six (6) conditions to be included with
the approval:
1.The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2.Emergency sirens shall not be used by ambulances until they are within forty (40) feet of the
County Road E right-of-way.
3.Ambulances shall use discretion when using emergency lights and sirens between the hours
of 10:00 p.m. and 6:00 a.m., but shall always comply with applicable Minnesota statutes
relating to the operation of an authorized emergency vehicle.
4.No more than one ambulance shall be parked at the facility at any time.
5.Ambulances shall be parked indoors at all times.
6.The applicant shall request an amendment to the Conditional Use Permit for any increase in
square footage or in intensity of the ambulance dispatch facility use.
Requested Action
Motion to approve Planning Case 14-005 for a Conditional Use Permit to allow Allina Health
Emergency Medical Services to operate an ambulance substation at 1209 County Road E, based
on the findings of fact and the submitted plans, as amended by the six (6) conditions in the
February 24, 2014, Report to the City Council.
Please note that approval of this planning case is contingent on the approval of the proposed
Zoning Code Amendment in Planning Case 14-004.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions (Recommended Action).
3.Deny the application with reasons for denial. If the City denies the petitioners request,
4.Table for additional information.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on January 3, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by March 4, 2014 (60
days), unless the City provides the petitioner with written reasons for an additional 60 day review
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City Council Meeting for February 24, 2014
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period. The City may, with the consent of the applicant, extend the review period beyond the
initial 120 days.
Attachments
A.Land Use Application and Supporting Materials
B.Site Maps and Photographs of 1209 County Road E
C.Planning Commission Report, February 5, 2014
D.Planning Commission Draft Minutes, February 5, 2014
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AttachmentA
PC #14-005 Conditional Use Permit
1209 County Road E
County Road E
¯
Map Date: January 24, 2014 Property Boundary
P:\GIS_Data\Planning\Planning Cases\2014\PC 14-005
AttachmentC
MEMORANDUM
4.B
DATE:
February 5, 2014 PC Agenda Item
TO:
Planning Commission
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-005 - Public Hearing Required
Applicant:
Allina Health
Property Location:
1209 County Road E
Request:
Conditional Use Permit Ambulance Dispatch Facility
Requested Action
Allina Health has requested a Conditional Use Permit to operate an ambulance substation at 1209
County Road E. As part of this proposal, the City is processing an amendment to the Zoning
Code to include ambulance dispatch facility as a new land use category and to allow this use as a
conditional use in the B-2 General Business District. Approval of this planning case is contingent
on the approval of the proposed Zoning Code amendment in Planning Case 14-004.
Background
Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for
much of the north metro region, including Arden Hills, under a license granted by the Minnesota
Emergency Medical Services Regulatory Board. In December 2013, AHEMS applied for a
building permit to complete interior modifications at 1209 County Road E for an ambulance
substation. Staff determined that the proposed use did not clearly fall under any of the permitted
land use categories for the B-2 General Business District and recommended that an amendment
to the Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in
the district.
1. Overview of Request
The main AHEMS ambulance base is located in Mounds View. From this location, between 6
and 14 ambulances are dispatched over the course of a day within the service area. A dynamic
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system is then used to continually relocate these ambulances to substations in the service area to
provide optimal coverage. These substations are currently located in the communities of Vadnais
Heights, Fridley, Blaine, Coon Rapids, Anoka, Andover, and Oak Grove.
The proposed facility at 1209 County Road E would largely respond to calls from Arden Hills,
Shoreview, Roseville, New Brighton, Vadnais Heights, and Little Canada. It is expected that
ambulances at this facility would respond to 16 calls on average over a 24-hour period.
Currently, the average response time by ambulances operated by AHEMS in Arden Hills is 7:01
minutes, compared to 7:37 minutes in all communities served. The proposed substation would
allow AHEMS to maintain this timely response to ambulance service requests.
The facility would occupy approximate 2,600 square feet in the multi-tenant building at 1209
County Road E. Interior modifications would be completed to provide a staff lounge and
restroom, and a garage space for one ambulance, two trailers, and associated equipment. The
ambulance would be parked inside of the building at all times and on duty crewmembers would
not need parking for private vehicles. At this time, no significant alterations are planned for the
exterior of the building.
The property is setback approximately 325 feet from County Road E and is situated behind two
properties that are located closer to this roadway. In the submitted project narrative, AHEMS has
committed to only use emergency lights and sirens once ambulances reach the County Road E
right-of-way (Attachment A).
2. Surrounding Area
Direction Future Land Use Plan Zoning Existing Land Use
North Light Industrial and Office B-3 Service BusinessLight Industrial
Light Industrial,
South Community Mixed Use B-2 General Business
Community Commercial
Multi-Family Residential,
East Community Mixed Use B-2 General Business
Community Commercial
West Community Mixed Use B-2 General BusinessLight Industrial
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3. Site Data
Future Land Use Plan: Community Mixed Use
Existing Land Use: Light Industrial
Zoning: B-2 General Business District
Size: 0.99 acres
Topography: Level
Plan Evaluation
Conditional Use Permit Evaluation Criteria Section 1355.04 Subd 3
The following Conditional Use Permit criteria apply to proposed ambulance dispatch facilities in
the B-2 District:
Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a
Conditional Use Permit. The Planning Commission and City Council should consider the effect
of the proposed use upon the health, safety, convenience and general welfare of the owners and
occupants of the surrounding land, in particular, and the community as a whole, in general,
including but not limited to the following factors:
1.Existing and anticipated traffic and parking conditions
2.Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste,
and other nuisance characteristics
3.Drainage
4.Population density
5.Visual and land use compatibility with uses and structures on surrounding land
6.Adjoining land values
7.Park dedications where applicable
8.Orderly development of the neighborhood and the City within the general purpose
and intent of the Zoning Code and the Comprehensive Development Plan for the City.
The City Council may place conditions on a permit if deemed necessary to protect the health,
safety, and general welfare of the community. Conditional Use Permits are granted for a specific
use at a specific site and are not transferable.
Traffic and Parking
Ambulance traffic exiting from the site onto County Road E could pose a hazard to vehicles,
pedestrians, and bicyclists within the right-of-way. If needed, this potential impact could be
addressed through the installation of warning signage adjacent to the access driveway on County
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Road E. Due to the limited number of daily calls that AHEMS expects to respond to from this
site, such mitigation may not be warranted at this time.
An ambulance dispatch faci
-street parking requirements. For this type of use, one space is required for each 1,000
square feet of floor area. Three parking spaces would need to be provided for the proposed 2,600
square foot facility. There are two existing spaces on the site reserved for the tenants which
occupies this portion of the 1209 County Road E building. Since this would be a substation, no
employee parking is needed because crewmembers begin and end their shifts at the main base in
Mounds View. AHEMS believes the existing on-site parking is sufficient for the support and
maintenance staff that would occasionally need to visit the facility.
N
oise
One of the primary impacts from the proposed ambulance substation comes from the expected
periodic increase in ambient noise levels due to the use of emergency sirens. Allina Health has
committed to not use emergency sirens and lights until ambulances are off the property and
needing to alert traffic on County Road E.
Ellis Properties, LLP is the owner of the building at 1209 County Road E where the facility
would be located. The property owner has met with the three existing tenants in the building and
none have expressed any concerns about Allina Health operating an ambulance substation at this
site. Given the proximity of the property to the E Street Flats residential apartment building at
1201 County Road E, the City may wish to address the use of emergency sirens during nighttime
hours.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following eleven (11) findings for consideration:
1.The property at 1209 County Road E is located in the B-2 General Business District.
2.A Conditional Use Permit is required for an ambulance dispatch facility in the B-2 District.
3.Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a
Conditional Use Permit.
4.The proposal will have limited impacts on existing and anticipated traffic and parking
conditions.
5.The proposal will have limited impacts on noise.
6.The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid
and solid waste on the property.
7.The proposal will not affect drainage on the property.
8.The proposal will not affect the population density on the property.
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9.The proposal is unlikely to significantly affect land values on the subject property or on
neighboring properties.
10.The park dedication requirement does not apply in this case.
11.Where the proposed use is expected to impact the health, safety, convenience and general
welfare of the owners and occupants of the surrounding land, conditions may be placed on a
Conditional Use Permit to mitigate such impacts.
Notice
Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City
and mailed to properties within five hundred (500) feet of the subject property.
Public Comments
Staff has received one phone call regarding the location of the proposed ambulance dispatch
facility.
Staff Recommendation
Based on the submitted plans and findings of fact, staff recommends approval of Planning Case
14-005 for a Conditional Use Permit at 1209 County Road E for an ambulance dispatch facility.
Staff recommends the following six (6) conditions to be included with the approval:
1.The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission.
2.Emergency sirens shall not be used by ambulances until they are within forty (40) feet of the
County Road E right-of-way.
3.Ambulances shall limit the use of emergency sirens between the hours of 10:00 p.m. and
6:00 a.m. to instances where traffic needs to be cleared.
4.No more than one ambulance shall be parked at the facility at any time.
5.Ambulances shall be parked indoors at all times.
6.The applicant will request an amendment to the Conditional Use Permit for any increase in
square footage or in intensity of the ambulance dispatch facility use.
Options
1.Recommend Approval with Conditions: Motion to recommend approval of Planning Case
14-005 for a Conditional Use Permit at 1209 County Road E, based on the findings of fact
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and the submitted plans as amended by the six (6) conditions in the February 5, 2014, Report
to the Planning Commission.
2.Recommend Approval as Submitted: Motion to recommend approval of Planning Case 14-
005 for a Conditional Use Permit at 1209 County Road E, based on the findings of fact and
the submitted plans in the February 5, 2014, Report to the Planning Commission.
3.Recommend Denial: Motion to recommend denial of Planning Case 14-005 for a
Conditional Use Permit at 1209 County Road E, based on the following findings of fact:
findings to deny should specifically reference the reasons for denial and why those reasons
cannot be mitigated.
4.Table: Motion to table Planning Case 14-005 for a Conditional Use Permit at 1209 County
Road E in order to gather the following information: a specific reason and/or information
request should be included with a motion to table.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on January 3, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by March 4, 2014 (60
days), unless the City provides the petitioner with written reasons for an additional 60 day review
period. The City may, with the consent of the applicant, extend the review period beyond the
initial 120 days.
Attachments
A.Land Use Application and Supporting Materials
B.Site Map and Aerial Map of 1209 County Road E
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AttachmentD
Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, FEBRUARY 5, 2014
6:30 P.M. - ARDEN HILLS CITY HALL
Planning Case 14-005; Conditional Use Permit; Ambulance Dispatch Facility; 1209
A.
County Road E West Public Hearing
Associate Planner Bachler stated that Allina Health has requested a Conditional Use Permit to
operate an ambulance substation at 1209 County Road E West. As part of this proposal, the City
is processing an amendment to the Zoning Code to include ambulance dispatch facility as a new
land use category and to allow this use as a conditional use in the B-2 General Business District.
Approval of this planning case is contingent on the approval of the proposed Zoning Code
amendment in Planning Case 14-004.
Associate Planner Bachler explained that Allina Health Emergency Medical Services (AHEMS)
provides ambulance response service for much of the north metro region, including Arden Hills,
under a license granted by the Minnesota Emergency Medical Services Regulatory Board. In
December 2013, AHEMS applied for a building permit to complete interior modifications at
1209 County Road E West for an ambulance substation. Staff determined that the proposed use
did not clearly fall under any of the permitted land use categories for the B-2 General Business
District and recommended that an amendment to the Zoning Code be completed to permit
ambulance dispatch facilities as a conditional use in the district.
Site Data
Future Land Use Plan: Community Mixed Use
Existing Land Use: Light Industrial
Zoning: B-2 General Business District
Current Lot Sizes: 0.99 acres
Topography: Level
Associate Planner Bachler reviewed the surrounding area, the Plan Evaluation and provided an
overview of the request.
Associate Planner Bachler stated the Planning Commission must make a finding as to whether or
not the proposed application would adversely affect the surrounding neighborhood or the
community as a whole based on the aforementioned factors. Staff offers the following eleven
(11) findings for consideration:
1. The property at 1209 County Road E West is located in the B-2 General Business
District.
ARDEN HILLS PLANNING COMMISSION February 5, 2014 2
2. A Conditional Use Permit is required for an ambulance dispatch facility in the B-2
District.
3. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a
Conditional Use Permit.
4. The proposal will have limited impacts on existing and anticipated traffic and parking
conditions.
5. The proposal will have limited impacts on noise.
6. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid
and solid waste on the property.
7. The proposal will not affect drainage on the property.
8. The proposal will not affect the population density on the property.
9. The proposal is unlikely to significantly affect land values on the subject property or on
neighboring properties.
10. The park dedication requirement does not apply in this case.
11. Where the proposed use is expected to impact the health, safety, convenience and general
welfare of the owners and occupants of the surrounding land, conditions may be placed
on a Conditional Use Permit to mitigate such impacts.
Associate Planner Bachler explained that based on the submitted plans and findings of fact, staff
recommends approval of Planning Case 14-005 for a Conditional Use Permit at 1209 County
Road E West for an ambulance dispatch facility. Staff recommends the following six (6)
conditions to be included with the approval:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission.
2. Emergency sirens shall not be used by ambulances until they are within forty (40) feet of
the County Road E right-of-way.
3. Ambulances shall limit the use of emergency sirens between the hours of 10:00 p.m. and
6:00 a.m. to instances where traffic needs to be cleared.
4. No more than one ambulance shall be parked at the facility at any time.
5. Ambulances shall be parked indoors at all times.
6. The applicant will request an amendment to the Conditional Use Permit for any increase
in square footage or in intensity of the ambulance dispatch facility use.
Associate Planner Bachler reviewed the options available to the Planning Commission on this
matter:
1. Recommend Approval with Conditions.
2. Recommend Approval as Submitted.
3. Recommend Denial
4. Table
Vice Chair Thompson opened the floor to Commissioner comments.
Vice Chair Thompson asked if staff had concerns with how traffic would be impacted at the
intersection of Pine Tree Drive and County Road E West.
ARDEN HILLS PLANNING COMMISSION February 5, 2014 3
Associate Planner Bachler stated this was not identified as a concern by staff.
Commissioner Bartel questioned if there were any planned improvements to County Road E that
would create a median.
Community Development Director Hutmacher stated the City was working with the County to
discuss improvements for County Road E. These improvements include a sidewalk on the north
and south sides of the roadway. In addition, a joint driveway for E Street Flats was being
considered. She reported at this point, the City was not proposing to place additional medians or
landscaped medians along County Road E.
Commissioner Hames requested information from staff on the current status of the
Furniture property.
Community Development Director Hutmacher explained the City had received an application
that was being evaluated for completeness. If the application is found to be complete, it would
come before the Planning Commission at a future meeting. She reported that one of the
proposed uses would be for food catering, along with retail sales.
Discussion ensued regarding the potential placement of emergency vehicle signage along County
Road E.
Commissioner Hames had concerns with how traffic would be impacted along County Road E
when ambulances were leaving the facility. She feared the ambulance traffic would cause
accidents.
Bill Snook, Director for Allina EMS, explained the volume of ambulance traffic along County
Road E would be no more than it is currently. He stated ambulances use County Road E and
Lexington Avenue approximately 16 times per day. He discussed how the signal preemption
system would assist ambulance drivers to control traffic. He indicated an Allina ambulance was
currently posted at Perkins on Lexington Avenue just south of 694. He commented that the B-2
District provided a centralized location that would greatly serve the City of Arden Hills.
Vice Chair Thompson asked why the proposed location was selected by Allina.
Jeff Czyson, Allina EMS, explained the location was central and the available space would meet
the needs of the proposed ambulance dispatch facility. He commented that a number of calls are
received by EMS while vehicles are in transit. He reported that Allina drives over 4 million
miles each year and has a very low rate of accidents.
Vice Chair Thompson opened the public hearing at 7:32 p.m.
Vice Chair Thompson invited anyone for or against the application to come forward and make
comment.
There being no comments Vice Chair Thompson closed the public hearing at 7:33 p.m.
ARDEN HILLS PLANNING COMMISSION February 5, 2014 4
City Planner Streff reviewed a proposed language change to Condition 3. The revised condition
would read: Ambulances shall use discretion when using emergency lights and sirens between
the hours of 10:00 p.m. and 6:00 a.m., but shall always comply with applicable Minnesota
statutes relating to the operation of an authorized emergency vehicle.
Commissioner Holewa moved and Commissioner Bartel seconded a motion to recommend
approval of Planning Case 14-005 for a Conditional Use Permit at 1209 County Road E
West for an ambulance dispatch facility based on the findings of fact and the submitted
plans, as amended by the six (6) conditions (amending Condition 3 as proposed by staff) in
the February 5, 2014, report to the Planning Commission. The motion carried
unanimously (5-0).
NEW BUSINESS 8C
MEMORANDUM
DATE:
February 24, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Ryan Streff, City Planner
SUBJECT:Planning Case #14-006
Applicant:
Leroy Signs, Inc.
Property Location:
3725, 3728, 3750, 3757, 3768 Dunlap Street North
1230 Grey Fox Road
Request:
Site Plan Review Sign Standard Adjustment
Requested Action
Motion to Approve Planning Case #14-006 for a Site Plan Review and Sign Standard
Adjustment that would allow for a deviation from the Sign Code at 3725, 3728, 3750, 3757 and
3768 Dunlap Street North, and 1230 Grey Fox Road, to increase the amount of freestanding
signage at the properties, based on the findings of fact and the submitted plans, as amended by
the six (6) conditions in the February 24, 2014, Report to the City Council.
Background
1.Overview of Request:
The sign standard adjustment is being requested for the six (6) properties owned by Transwestern
that are located along Dunlap Street North and Grey Fox Road. The properties that are
addressed off of Dunlap Street North are zoned B-4 Retail Business District and the property
addressed off of Grey Fox Road is within the B-3 Service Business District. All of the properties
are generally located north of County Road E, south of Red Fox Road, east of Highway
51/Snelling Avenue and west of Lexington Avenue.
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Transwestern leases these building to a variety of tenants, and has expressed concerns about the
visibility of the businesses and the products and services they provide to the community. The
applicant is proposing to construct or upgrade the signage on each property to provide a
uniformed look that will improve the businesses ability to direct clients or customers to their
establishments. The signs would be built for both the multi-tenant and single-tenant building
users. As buildings of this size lend themselves very well to multiple tenants, the applicant
would like a universal look for the signs and to have the ability to quickly add sign panels for
additional tenants in the single-tenant buildings without having to replace the freestanding sign.
The applicant has also indicated that the amount of freestanding signage allowed by the Sign
Code for Sign District 7 is not proportionately adequate for these large multi-tenant and single-
tenant structures. Transwestern is proposing to increase the amount of freestanding signage to
improve the visibility of the businesses to the traveling public. The applicant is proposing to
construct one (1) freestanding sign at each of the six (6) properties as shown on Attachment C.
Each sign is proposed to have thirty-two (32) square feet of sign copy area and an overall sign
area of sixty-three (63) square feet. As indicated by the applicant each sign would be seven (7)
feet ten (10) inches in height by eight (8) feet wide, with a depth of approximately ten (10)
inches.
The applicant has provided a narrative explaining their request (Attachment A) and a signage
plan showing the proposed signage to be constructed at each property (Attachment B).
2.Sign Evaluation
Sign District 7 Permitted Permitted Number of Signs Permitted
Sign Copy Area Total Sign Height
(Square Feet) Area (Sq. Ft.)
Freestanding 25 37.5 1 (per frontage) 8 feet
Proposed Proposed Proposed Proposed Proposed
Freestanding 32 63 1 (per property) 7 feet 10 inches
Section 1240.02 of the Sign Code regulates the use of freestanding pole or monument signs.
The properties are
this district the ordinance permits no more than one (1) freestanding sign on any site except in
cases where properties front more than one (1) public street. For properties that front more than
one (1) public street, an additional freestanding sign may be permitted for each street front
provided that each additional sign does not exceed half the size of the maximum sign area
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allowed in the underlying sign district. Sign District 7 permits one (1) freestanding sign with a
maximum sign copy area of twenty-five (25) square feet and an overall sign area of thirty-seven
and one half (37.5) square feet. For properties that front two public streets, an additional sign is
permitted not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign
area of eighteen and three quarters (18.75) square feet.
Section 1325.05 of the Design Standards states that signs within the B-2 and B-3 Zoning
Districts shall be architecturally compatible with the style, materials, color and details of the
building. This standard applies to the property located at 1230 Grey Fox Road, however, the
proposed signage on all of the properties would complement the existing buildings with the use
of high-grade aluminum materials and external colors that are compatible with the existing
structures.
Plan Evaluation
1. Site Plan Review Section 1260: Sign Standard Adjustment
Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting,
area, and/or location through the site plan review process if criteria number 1 or 2 is met and the
required criteria number 3 is met. The criteria are as follows:
1.There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site; or,
2.The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the
site; and
3.The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located or the current land use.
A Sign Standard Adjustment can be justified at these properties as the amount of freestanding
signage for a multi-tenant building could be increased in order for the signage for each tenant to
be reasonably visible from the roadway adjacent to the site. The buildings owned by
Transwestern range in size from 20,000 110,000 square feet and currently have one (1) to eight
(8) tenants per structure. Given that these structures generally function as multi-tenant buildings
and that common signage is needed to give the tenants a visual presence on the street, the
proposed sign adjustment is practicable in order to direct traffic to the businesses.
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Address Building Current Number
Sign Copy Per Size of Building
Number of Tenants Tenant Square Feet
3725 Dunlap Street North Building #8 1 15 20,000
3728 Dunlap Street North Building #6 1 5.4 42,000
3750 Dunlap Street North Building #10 2 5.4 42,000
3757 Dunlap Street North Building #9 9 2.7 60,000
3768 Dunlap Street North Building #11 1 15 42,000
1230 Grey Fox Road Building #26 3 5.4 110,000
The proposed design and materials used to construct the signs are of excellent quality and are
comparable to other signs that have been approved through the Sign Standard Adjustment
process. The proposed non-illuminated freestanding signs would be designed and fabricated
with high grade aluminum with an external color of a dark green with tan accents. The materials
and colors selected will complement the existing buildings.
Allowing flexibility for freestanding signage at these properties will not result in any
inconsistencies with the purpose or intent of the zoning or sign district. Sign Standard
Adjustments are allowed by a Site Plan Review and Council approval for properties located
within the B-3 and B-4 Zoning Districts.
Resident Comments
Staff has not received any letters, e-mails, or telephone calls from property owners or residents in
regards to this planning case.
Notice
Although a Site Plan Review does not require a public hearing, a public meeting notice was
prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject
property.
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Findings of Fact
The Planning Commission reviewed this application at their February 5, 2014, meeting, and have
offered the following findings of fact for your consideration:
1.The properties located at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North are
within the B-4 Retail Center Zoning District.
2.The property located at 1230 Grey Fox Road is within the B-3 Service Business Zoning
District.
3.All six (6) properties are located in Sign District 7.
4.No more than one (1) freestanding sign is permitted on any site except in cases where
properties front more than one (1) public street. For properties that front more than one
(1) public street, an additional freestanding sign may be permitted for each street front
provided that each additional sign does not exceed half the size of the maximum sign area
allowed in the underlying sign district.
5.Sign District 7 permits one (1) freestanding sign with a maximum sign copy area of
twenty-five (25) square feet and an overall sign area of thirty-seven and one half (37.5)
square feet. For the properties that front two public streets an additional sign is permitted
not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign
area of eighteen and three quarters (18.75) square feet.
6.The applicant is proposing six (6) identical freestanding signs for the six (6) properties
owned by Transwestern that are located along Dunlap Street North and Grey Fox Road.
7.As proposed, each sign would have thirty-two (32) square feet of sign copy area and an
overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign
would be seven (7) feet ten (10) inches in height by eight (8) feet wide, with a depth of
approximately ten (10) inches.
8.The proposed signs would be located at least five (5) feet from any property line and will
not be located within the clear vision area.
9.Section 1260.01 of the Sign Code permits deviation from the Sign Code through the Site
Plan Review process.
10.The sign standard adjustments will not result in signs that are inconsistent with the
purpose or intent of the B-3 or B-4 Zoning Districts.
11.Increasing the amount of freestanding signage would not have a negative impact on
adjacent properties or the City as a whole.
Recommendation
The Planning Commission reviewed Planning Case #14-006 and unanimously recommends
approval of the Site Plan Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and
3768 Dunlap Street North, and 1230 Grey Fox Road, based on the findings of fact and the
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submitted plans as presented in the February 24, 2014, Report to the City Council, as amended
by the following six (6) conditions:
1.That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission and City
Council.
2.That one (1) freestanding sign shall be permitted at each of the following properties:
3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road.
3.That each freestanding sign shall not exceed the sign copy area of thirty-two (32) square
feet and a total sign area of sixty-three (63) square feet.
4.That the signs shall be located to preserve the clear vision area.
5.That a property owner identification sign may be located on the base of each sign but
shall not exceed two (2) square feet in size.
Managed by: Transwestern
6.That the applicant shall apply for a sign permit prior to the installation of the sign.
Requested Action
Motion to Approve Planning Case #14-006 for a Site Plan Review and Sign Standard
Adjustment that would allow for a deviation from the Sign Code at 3725, 3728, 3750, 3757 and
3768 Dunlap Street North, and 1230 Grey Fox Road, to increase the amount of freestanding
signage at the properties, based on the findings of fact and the submitted plans, as amended by
the six (6) conditions in the February 24, 2014, Report to the City Council.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions (Recommended Action).
3.Deny the application with reasons for denial.
4.Table for additional information.
The findings in this report currently support approval of this Site Plan Review and Sign Standard
Adjustment. With a motion to deny Planning Case #14-006, the findings must be amended to
reflect the reasons for the denial.
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Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on December 23,
2013. Pursuant to Minnesota State Statute, the City was required to act on this request by
February 21, 2014, (60 days), unless the City provided the petitioner with written reasons for an
additional 60-day review period.
The petitioner was notified on January 24, 2014, -day
review period. Pursuant to Minnesota State Statute, the City must now act on this request by
April 22, 2014 (120 days). The City may, with the consent of the applicant, extend the review
period beyond the initial 120 days.
Attachments
A.Land Use Application & Narrative
B.Signage/Building Plans
C.Aerial Site Plan
D.Photos of Property
E.PC Draft Minutes February 5, 2014
F.PC Staff Report February 5, 2014
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Attachment A
8 in
2 ft - 6 in
8 in
8 in
8 in
2 ft - 6 in
ARDEN HILLS PLANNING COMMISSION – February 5, 2014 8
West for an ambulance dispatch facility based on the findings of fact and the submitted
plans, as amended by the six (6) conditions (amending Condition 3 as proposed by staff) in
the February 5, 2014, report to the Planning Commission. The motion carried
unanimously (5-0).
C.Planning Case 14-006; Site Plan Review – Sign Standard Adjustment – Dunlap
Street North/Grey Fox Road – Not a Public Hearing
City Planner Streff stated that the applicant has requested a Site Plan Review for a Sign Standard
Adjustment that would allow for a deviation from the Sign Code in order to increase the amount
of freestanding signage at the properties located at 3725, 3728, 3750, 3757 and 3768 Dunlap
Street North, and 1230 Grey Fox Road.
City Planner Streff explained that the sign standard adjustment is being requested for the six (6)
properties owned by Transwestern that are located along Dunlap Street North and Grey Fox
Road. The properties that are addressed off of Dunlap Street North are zoned B-4 Retail
Business District and the property addressed off of Grey Fox Road is within the B-3 Service
Business District. All of the properties are generally located north of County Road E, south of
Red Fox Road, east of Highway 51/Snelling Avenue and west of Lexington Avenue.
City Planner Streff reported that Transwestern leases these building to a variety of tenants, and
has expressed concerns about the visibility of the businesses and the products and services they
provide to the community. The applicant is proposing to construct or upgrade the signage on
each property to provide a uniformed look that will improve the businesses’ ability to direct
clients or customers traveling to their establishments. The signs would be built for both the
multi-tenant and single-tenant building users. As buildings of this size lend themselves very well
to multiple tenants, the applicant would like a universal look for the signs and the ability to
quickly add sign panels for additional tenants in the single-tenant buildings without having to
replace the freestanding signs.
City Planner Streff stated that the applicant has also indicated that the amount of freestanding
signage allowed by the Sign Code for Sign District 7 is not proportionately adequate for these
large multi-tenant and single-tenant structures. Transwestern is proposing to increase the amount
of freestanding signage to improve the visibility of the tenants’ businesses to the traveling
public. The applicant is proposing to construct one (1) freestanding sign at each of the six (6)
properties. Each sign is proposed to have thirty-two (32) square feet of sign copy area and an
overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign would be
seven (7) feet ten (10) inches in height by eight (8) feet wide, with a depth of approximately ten
(10) inches.
City Planner Streff explained the data provided below pertains to the properties located along
Dunlap Street North and addressed as 3725, 3728, 3750, 3757 and 3768 Dunlap Street North.
Site Data
Future Land Use Plan: MB – Mixed Business
Existing Land Use: LI - Light Industrial/Office
Zoning: B-4 Retail Center District
Current Lot Sizes: 1.67 (3725 Dunlap), 2.68 (3728 Dunlap), 2.56 (3750
Dunlap), 4.1 (3757 Dunlap) and 2.94 (3768 Dunlap) Acres
ARDEN HILLS PLANNING COMMISSION – February 5, 2014 9
Topography: Fairly Flat
The data provided below pertains to the property located at 1230 Grey Fox Road.
Site Data
Future Land Use Plan: I/O – Light Industrial and Office
Existing Land Use: LI - Light Industrial/Office
Zoning: B-3 Service Business District
Current Lot Sizes: 5.37 Acres
Topography: Fairly Flat
City Planner Streff reviewed the surrounding area, the Sign Evaluation and provided an
overview of the request.
City Planner Streff stated the Planning Commission must make a finding as to whether or not the
proposed Sign Standard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North,
and 1230 Grey Fox Road meet the criteria in the Sign Code to deviate from the sign regulations,
and if the proposed increase in freestanding signage would adversely affect the surrounding
neighborhood and the community as a whole. Staff offered the following findings for
consideration:
1. The properties located at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North are
within the B-4 Retail Center Zoning District.
2. The property located at 1230 Grey Fox Road is within the B-3 Service Business Zoning
District.
3. All six (6) properties are located in Sign District 7.
4. No more than one (1) freestanding sign is permitted on any site except in cases where
properties front more than one (1) public street. For properties that front more than one
(1) public street, an additional freestanding sign may be permitted for each street front
provided that each additional sign does not exceed half the size of the maximum sign area
allowed in the underlying sign district.
5. Sign District 7 permits one (1) freestanding sign with a maximum sign copy area of
twenty-five (25) square feet and an overall sign area of thirty-seven and one half (37.5)
square feet. For the properties that front two public streets an additional sign is permitted
not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign
area of eighteen and three quarters (18.75) square feet.
6. The applicant is proposing six (6) identical freestanding signs for the six (6) properties
owned by Transwestern that are located along Dunlap Street North and Grey Fox Road.
7. As proposed, each sign would have thirty-two (32) square feet of sign copy area and an
overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign
would be seven (7) feet ten (10) inches in height by eight (8) feet wide, with a depth of
approximately ten (10) inches.
8. The proposed signs would be located at least five (5) feet from any property line and will
not be located within the clear vision area.
9. Section 1260.01 of the Sign Code permits deviation from the Sign Code through the Site
Plan Review process.
10. The sign standard adjustments will not result in signs that are inconsistent with the
purpose or intent of the B-3 or B-4 Zoning Districts.
ARDEN HILLS PLANNING COMMISSION – February 5, 2014 10
11. Increasing the amount of freestanding signage would not have a negative impact on
adjacent properties or the City as a whole.
City Planner Streff explained that based on the submitted plans and findings of fact, staff
recommends approval of Planning Case 14-006 for a Sign Standard Adjustment under the Site
Plan Review process. Staff recommends the following six (6) conditions be included with the
approval:
1. That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That one (1) freestanding sign shall be permitted at each of the following properties:
3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road.
3. That each freestanding sign shall not exceed the sign copy area of thirty-two (32) square
feet and a total sign area of sixty-three (63) square feet.
4. That the signs shall be located to preserve the clear vision area.
5. That a property owner identification sign may be located on the base of each sign but
shall not exceed two (2) square feet in size. The text shall be limited to “Leased and
Managed by: Transwestern”.
6. That the applicant shall apply for a sign permit prior to the installation of the sign.
City Planner Streff reviewed the options available to the Planning Commission on this matter:
1. Recommend Approval with Conditions.
2. Recommend Approval as Submitted.
3. Recommend Denial
4. Table
Vice Chair Thompson opened the floor to Commissioner comments.
Commissioner Bartel asked if the Arden Hills Sign Ordinance should be revised or if it was in
alignment with neighboring communities.
City Planner Streff indicated that he had not closely reviewed other sign ordinances for this
planning case. He explained the request before the Commission this evening was for the six (6)
properties owned by Transwestern.
Commissioner Jones asked if the base of the sign was considered part of the sign.
City Planner Streff discussed the differences between the sign copy area versus the total sign
area.
Commissioner Hames believed the City’s Sign Ordinance was in need of revision due to the high
number of sign standard adjustment requests. She supported the proposed sign standard
adjustment.
Vice Chair Thompson and Commissioner Bartel agreed.
ARDEN HILLS PLANNING COMMISSION – February 5, 2014 11
Commissioner Holewa moved and Commissioner Hames seconded a motion to recommend
approval of Planning Case 14-006 for a Sign Standard Adjustment under the Site Plan
Review Process at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North and 1230 Grey Fox
Road based on the findings of fact and the submitted plans, as amended by the six (6)
conditions in the February 5, 2014, report to the Planning Commission. The motion
carried unanimously (5-0).
D.Planning Case 14-008; Conditional Use Permit – Yard Waste & Source Separated
Organics Collection; 1761 Lake Johanna Boulevard – Public Hearing
Associate Planner Bachler stated the St. Paul-Ramsey County Public Health Department has
requested a Conditional Use Permit to operate a Source Separated Organics (SSO) collection
area at the existing yard waste collection site located at 1761 Lake Johanna Boulevard in Tony
Schmidt Regional Park.
Associate Planner Bachler explained that through an agreement with Ramsey County, the City
first began collecting grass clippings, leaves, and garden waste at Tony Schmidt Regional Park
in 1984. The County Public Health Department took over management of the site in 1990. In
2004, the County Board approved the expansion of collection services to include trees and
shrubs. The composting of the yard waste is completed off-site and finished compost is made
available to County residents each spring. Trees and shrubs are chipped at the collection area and
a small amount of the mulch is left on site for use by residents. In 2013, there were slightly more
than 50,000 visits to the Arden Hills collection site and a total of 43,400 cubic yards of yard
waste was composted.
Associate Planner Bachler reported the Ramsey County Solid Waste Master Plan will require all
municipalities to provide residential Source Separated Organics (SSO) collection by 2016. SSO
includes all food waste and non-recyclable paper. In 2013, the Ramsey County Board authorized
adding SSO drop-off collection areas at the seven Ramsey County yard waste sites, including the
Arden Hills site. These County managed sites will act as a bridge until residential curbside
organics collection becomes viable. Collection of SSO at the site would begin in the spring of
2014, if approved.
Associate Planner Bachler stated that the existing yard waste collection area in Arden Hills
occupies approximately 1.5 acres of land in Tony Schmidt Regional Park at the end of Hudson
Avenue off of New Brighton Road. The SSO collection area would be located on the eastern side
of the site, away from the yard waste facilities. A covered container, or roll-off box, would be
used for collecting SSO materials to reduce odors and the potential for attracting animals.
Residents would be required to bag their organics in compostable bags, which will be provided
by Ramsey County at no cost in 2014 and 2015. The County will be contracting with a private
hauler to regularly remove the SSO materials to a permitted organic processing facility.
Associate Planner Bachler commented that the Arden Hills collection area is an approved
permit-by-rule site with the Minnesota Pollution Control Agency (MPCA). Ramsey County will
be submitting an application for the new SSO drop-off station permit-by-rule requirement, which
will become an amendment to the existing permit. In 2000, the County improved the surface
water treatment on the site by installing a stormwater retention pond. Ramsey County
Environmental Services administers state and local stormwater permit maintenance and reporting
requirements for this facility.
Attachment F
MEMORANDUM
4.C
DATE:
February 5, 2014
PC Agenda Item
TO:
Planning Commission
FROM:
Ryan Streff, City Planner
SUBJECT:Planning Case #14-006No public hearing required
–
Applicant:
Leroy Signs, Inc.
Property Location:
3725, 3728, 3750, 3757, 3768 Dunlap Street North
1230GreyFox Road
Request:
Site Plan Review –Sign Standard Adjustment
Requested Action
The applicant has requested a Site Plan Review for a Sign Standard Adjustment that would allow
for a deviation from the SignCode in order to increase the amount of freestanding signage at the
properties located at 3725, 3728, 3750, 3757 and3768 Dunlap Street North, and 1230GreyFox
Road.
Background
1.Overview of Request:
The sign standard adjustment is being requested for the six (6) properties owned by Transwestern
that are located along Dunlap Street North and GreyFox Road. Thepropertiesthat are
addressed off of Dunlap Street North are zoned B-4 Retail BusinessDistrict and the property
addressed off of GreyFox Road is within the B-3 Service Business District. All of the properties
are generally located north of County Road E, south of Red Fox Road, east of Highway
51/Snelling Avenue and west of Lexington Avenue.
Transwestern leases these building to a variety of tenants, and has expressed concerns about the
visibility of thebusinessesand the products and services they provide to the community. The
applicant is proposing to construct or upgrade the signage on each property to provide a
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uniformed look that will improve the businesses’ability to direct clients or customers traveling
to their establishments. The signs would be built for both the multi-tenant and single-tenant
buildingusers. As buildings of this size lend themselves very well to multiple tenants,the
applicant wouldlike a universal lookfor the signsand the ability to quickly add sign panelsfor
additional tenants in the single-tenant buildingswithout having to replace the freestanding signs.
The applicant has also indicated that the amount of freestanding signage allowed bythe Sign
Code for Sign District 7 is not proportionately adequate for theselarge multi-tenant and single-
tenant structures. Transwestern is proposing to increasetheamount of freestanding signage to
improve the visibility of the tenants’businesses to the traveling public.The applicant is
proposing to construct one (1) freestanding sign at each of the six (6) properties as shown on
attachment C.Each sign is proposed to have thirty-two (32) square feet of sign copy area and an
overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign would
be seven (7) feet ten (10) inches in height by eight (8) feet wide, with a depth of approximately
ten (10) inches.
The applicant has provideda narrative explaining their request (Attachment A) and the sign
renderings/plans for each property depicting the proposed signage (Attachment B).
2.Sign Evaluation
Sign District 7PermittedPermittedNumber of SignsPermitted
Sign Copy AreaTotal Sign Height in feet
Square FeetArea
Freestanding2537.51 (per frontage)8
ProposedProposedProposedProposedProposed
Freestanding32631 (per property)7’ 10”
Section 1240.02 of the Sign Code regulates the use of freestanding pole or monument signs.
The property is classified in the Sign Code as “other commercial or industrial district without
frontage on a roadway designated”, therefore, standards for Sign District 7 apply in this case. In
this district the ordinance permits no more than one (1) freestanding signon any site except in
cases where properties front more than one (1) public street. For properties that front more than
one (1) public street, an additional freestanding sign may be permitted for each street front
provided that each additional sign does not exceed half the size of the maximum sign area
allowed in the underlying sign district. Sign District 7 permits one (1) freestanding sign with a
maximum sign copy area of twenty-five (25) square feet and an overall sign area of thirty-seven
and onehalf (37.5) square feet. For properties that front two public streets,an additional sign is
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permitted not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign
area of eighteen and three quarters (18.75) square feet.
Section 1325.05 of the Design Standards statesthat signs withinthe B-2and B-3Zoning
Districts shall be architecturally compatible with the style, materials, color and details of the
building. This standard applies to the property located 1230GreyFox Road, however, the
proposed signageon all properties should complement the existing buildingswell with the use of
high-grade aluminum materials and external colors that are compatible with the existing
structures.
3.Surrounding Area:
The data provided below pertains to the properties located along Dunlap Street North and
addressed as 3725, 3728, 3750, 3757 and 3768 Dunlap Street North.
DirectionFuture Land Use PlanZoningExisting Land Use
LI –Light Industrial
NorthMB –Mixed BusinessB-4 Retail Center DistrictCOM -Commercial
I/O -Light Industrial & B-3 Service Business LI –Light Industrial
SouthOfficeDistrictCOM -Commercial
MB –Mixed BusinessB-3 Service Business LI –Light Industrial
East COM –Commercial DistrictCOM -Commercial
I/O –Light Industrial &
OfficeLI –Light Industrial
WestMB –Mixed BusinessI-Flex DistrictOFC -Office
The data provided below pertainsto the property located at 1230 GreyFox Road.
DirectionFuture Land Use PlanZoningExistingLand Use
MB –Mixed Business
I/O -Light Industrial & LI –Light Industrial
NorthOfficeB-4 Retail Center DistrictOFC -Office
CMU –Community B-2 General Business LI –Light Industrial
SouthMixed UseDistrictCOM -Commercial
LI –Light Industrial
I/O -Light Industrial & B-3 Service Business
East OfficeDistrict
I/O -Light Industrial & LI –Light Industrial
WestOfficeI-Flex DistrictOFC -Office
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4.Site Data:
The data provided below pertains to the properties located along Dunlap StreetNorth and
addressed as 3725, 3728, 3750, 3757 and 3768 Dunlap Street North.
Future Land Use Plan:
MB –MixedBusiness
Existing Land Use:LI-Light Industrial/Office
Zoning:B-4 Retail Center District
1.67(3725 Dunlap), 2.68 (3728 Dunlap), 2.56(3750 Dunlap), 4.1
Size:
(3757 Dunlap) and 2.94 (3768 Dunlap)Acres
Topography:
Fairly Flat
The data provided below pertainsto the property located at 1230 GreyFox Road.
Future Land Use Plan:
I/O –Light Industrial and Office
Existing Land Use:LI-Light Industrial/Office
Zoning:B-3 Service Business District
Size:
5.37Acres
Topography:
Fairly Flat
Plan Evaluation
1.Site Plan Review –Section 1260: Sign Standard Adjustment
Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting,
area, and/or location through the site plan review process if criteria number 1 or2 is met and the
required criteria number 3 is met.The criteria are as follows:
1.There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site; or,
2.The sign adjustment will allow a sign of exceptional design or a style that will
enhance the areaor that is more consistent with the architecture and design of the
site; and
3.The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located or the current land use.
A Sign Standard Adjustment can bejustified at these properties as the amount of freestanding
signage for a multi-tenant buildingcould be increased in order for the signage for each tenant to
be reasonably visible from the roadway adjacent to the site. The buildings owned by
Transwestern range in size from 20,000 –110,000 square feet and currently have one (1) to eight
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(8) tenants per structure. Giventhatthese structuresgenerally function as multi-tenant buildings
and that common signage is neededto give the tenants a visual presenceon the street,the
proposed sign adjustment is practicablein order to direct traffic to the businesses.
AddressBuilding Current Number Sign Copy Per Size of Building
Numberof TenantsTenantSquare Feet
3725Dunlap Street North Building #811520,000
3728Dunlap Street NorthBuilding #615.442,000
3750Dunlap Street NorthBuilding #1025.442,000
3757Dunlap Street NorthBuilding #992.760,000
3768 Dunlap Street NorthBuilding #1111542,000
1230GreyFox RoadBuilding #2635.4110,000
The proposed design and materials used to construct the signs are of excellent quality and are
comparable to other signs that been approved through the Sign Standard Adjustment process.
The proposed non-illuminated freestanding signs would be designed andfabricated with high
grade aluminum with an external color of a dark green with tan accents. The high quality
materials and colors selected willcomplement the existing buildings.
Allowingflexibility forfreestandingsignage at thesepropertieswill not result in any
inconsistencies with the purpose or intent of the zoning or sign district. Sign Standard
Adjustments are allowed by a Site Plan Review and Council approval for properties located
within the B-3 and B-4 Zoning Districts.
Resident Comments
Staff has not received any letters, e-mails, or telephone calls from property owners or residentsin
regards to this planning case.
Notice
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Although a Site Plan Review does not require apublic hearing, a public meeting notice was
prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject
property.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed SignStandard
Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230GreyFox Road
meetthe criteria in the Sign Code to deviate from the sign regulations,and if the proposed
increase in freestanding signagewould adversely affect the surrounding neighborhood and the
community as a whole. Staff offers the following findings for consideration:
1.The propertieslocated at 3725, 3728, 3750, 3757 and 3768 Dunlap Street Northare
within the B-4 Retail Center Zoning District.
2.The property located at 1230GreyFox Road is within the B-3 Service Business Zoning
District.
3.All six (6) properties arelocated in Sign District 7.
4.No morethan one (1) freestanding sign is permitted on any site except in cases where
properties front more than one (1) public street. For properties that front more than one
(1) public street, an additional freestanding sign may be permitted for each street front
provided that each additional sign does not exceed half the size of the maximum sign area
allowed in the underlying sign district.
5.Sign District 7 permits one (1) freestanding sign with a maximum sign copy area of
twenty-five (25) square feet and an overall sign area of thirty-seven and one half (37.5)
square feet. For the properties that front two public streets an additional sign is permitted
not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign
area of eighteen and three quarters (18.75) square feet.
6.The applicant is proposing six (6) identical freestanding signs for the six (6)properties
owned by Transwestern that are located along Dunlap Street North and GreyFox Road.
7.As proposed,each sign would have thirty-two (32) square feet of sign copy area and an
overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign
would be seven (7) feet ten (10) inches in height by eight (8) feetwide, with a depth of
approximately ten (10) inches.
8.The proposed signs would be located at least five (5) feet from any property lineand will
not be located within the clear vision area.
9.Section 1260.01of the Sign Code permits deviation from the Sign Code through the Site
Plan Review process.
10.The sign standard adjustmentswill not result insigns that areinconsistent with the
purposeor intent of the B-3 or B-4 ZoningDistricts.
11.Increasing the amount of freestandingsignage would not have a negative impact on
adjacent properties or the City as a whole.
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Staff Recommendation
Based on the submitted plans and findings of fact, staff recommends approval of Planning Case
14-006for a Sign Standard Adjustment under the Site Plan Review process.Staff recommends
the followingsix (6) conditionsbe included with the approval:
1.That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission and City
Council.
2.That one (1) freestanding sign shall be permitted at each of the following properties:
3725, 3728, 3750, 3757 and 3768 Dunlap Street North,and 1230 GreyFox Road.
3.That each freestanding sign shall not exceed the sign copy area of thirty-two (32) square
feet and a total sign area of sixty-three (63) square feet.
4.That the signs shall be located to preserve the clear vision area.
5.That a property owner identification sign may be located on the base of each sign but
shall notexceed two (2)square feet insize.The text shall be limited to “Leased and
Managed by: Transwestern”.
6.That the applicant shall apply for a sign permit prior to the installation of the sign.
Options and Proposed Motion Language
1.Recommend Approval with Conditions:Motion to recommend approvalof Planning Case
#14-006for a Site Plan Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and
3768 Dunlap Street North, and 1230GreyFox Road,based on the findings of fact and the
submitted plans as amended by the six (6) conditions in the February 5, 2014, Report to the
Planning Commission.
2.Recommend Approval as Submitted: Motion to recommend approvalof Planning Case #14-
006for a Site Plan Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and
3768 Dunlap Street North, and 1230GreyFox Road,based on the findings of fact and the
submitted plansin the February 5,2014,Report to the Planning Commission.
3.Recommend Denial:Motion to recommend denialof Planning Case #14-006for a Site Plan
Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street
North, and 1230GreyFox Road,based on the findings of fact:findings to deny should
specifically reference the reasons for denial and why those reasonscannot be mitigated.
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4.Table:Motion to tablePlanning Case #14-006for a Site Plan Review and Sign Standard
Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230GreyFox
Roadin order to gather the following information: a specific reason and/or information
request should be included with a motion to table.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on December 23,
2013. Pursuant to Minnesota State Statute, the City was required to act on this request by
February 21, 2014,(60 days), unless the City providedthe petitioner with written reasons for an
additional 60-day review period.
The petitioner was notified on January 24, 2014, of the City’s request for an additional 60-day
review period. Pursuant to Minnesota State Statute, the City must now act on this request by
April 22, 2014 (120 days). The City may, with the consent of the applicant, extend the review
period beyond the initial 120 days.
Attachments
A.Land Use Application&Narrative
B.Signage/BuildingPlan
C.Aerial Site Plan
D.Photos of Property
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NEW BUSINESS 8D
MEMORANDUM
DATE:
February 24, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-008
Applicant:
St. Paul-Ramsey County Public Health Department
Property Location:
1761 Lake Johanna Boulevard
Request:
Conditional Use Permit Yard Waste and Source Separated Organics
Collection Area
Requested Action
Motion to approve Planning Case 14-008 for a Conditional Use Permit to allow St. Paul-Ramsey
County Public Health Department to operate a yard waste and Source Separated Organics (SSO)
collection area at the existing yard waste collection site located at 1761 Lake Johanna Boulevard,
based on the findings of fact and submitted plans, as amended by the three (3) conditions in the
February 24, 2014, Report to the City Council.
Background
Through an agreement with Ramsey County, the City first began collecting grass clippings,
leaves, and garden waste at Tony Schmidt Regional Park in 1984. The County Public Health
Department took over management of the site in 1990. In 2004, the County Board approved the
expansion of collection services to include trees and shrubs. The composting of the yard waste is
completed off-site and finished compost is made available to County residents each spring. Trees
and shrubs are chipped at the collection area and a small amount of the mulch is left on site for
use by residents. In 2013, there were slightly more than 50,000 visits to the Arden Hills
collection site and a total of 43,400 cubic yards of yard waste was composted. Images of existing
operations at the site are included in Attachment F.
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Overview of Request
The Ramsey County Solid Waste Master Plan requires that all municipalities provide residential
Source Separated Organics (SSO) collection by 2016. SSO includes all food waste and non-
recyclable paper. In 2013, the Ramsey County Board authorized adding SSO drop-off collection
areas at the seven Ramsey County yard waste sites, including the Arden Hills site. These County
managed sites are viewed as an interim solution that will act as a bridge until residential organics
collection becomes viable. If approved, collection of SSO at the site would begin in the spring of
2014.
The existing yard waste collection area in Arden Hills occupies approximately 1.5 acres of land
in Tony Schmidt Regional Park at the end of Hudson Avenue off of New Brighton Road
(Attachment B). The SSO collection area would be located on the eastern side of the site, away
from where yard waste and tree collection areas are currently located (Attachment D). The
current hours of operation for the yard waste site will be adjusted to allow for year-round SSO
drop off. Two Ramsey County employees would be on site at all times to provide directions and
ensure quality control.
Ramsey County is proposing to use one covered container to collect SSO materials. It is
anticipated that initially the size of the container would be two cubic yards, but the size may be
increased based on how popular the program becomes. The container would be leak-proof and
locked when the site is not open to the public. Attachment E includes images of the type of
collection container being proposed. Participants would be required to bag organic materials in
compostable bags, which will be provided by the County at no cost in 2014 and 2015. Ramsey
County expects that by using a covered container and requiring materials to be securely bagged,
odors associated with the SSO materials would be minimized. Additionally, the County will be
contracting with a private hauler to regularly remove the SSO materials to a permitted organic
processing facility. Pick-up service would occur weekly, with additional collections scheduled
on an as-needed basis.
The Arden Hills yard waste site is an approved permit-by-rule site with the Minnesota Pollution
Control Agency (MPCA). Ramsey County will be submitting an application with MPCA for the
SSO collection area, which will become an amendment to their existing permit. In 2000, the
County improved the surface water treatment on the site by installing a stormwater retention
pond. Ramsey County Environmental Services administers state and local stormwater permit
maintenance and reporting requirements for this facility.
A detailed project narrative was submitted by Ramsey County and is included in Attachment A.
Plan Evaluation
The following Conditional Use Permit criteria apply to proposed public uses in the R-2 District:
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Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a
Conditional Use Permit. The City Council should consider the effect of the proposed use upon
the health, safety, convenience and general welfare of the owners and occupants of the
surrounding land, in particular, and the community as a whole, in general, including but not
limited to the following factors:
1.Existing and anticipated traffic and parking conditions
2.Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste,
and other nuisance characteristics
3.Drainage
4.Population density
5.Visual and land use compatibility with uses and structures on surrounding land
6.Adjoining land values
7.Park dedications where applicable
8.Orderly development of the neighborhood and the City within the general purpose
and intent of the Zoning Code and the Comprehensive Development Plan for the City.
Discussion
The Planning Commission reviewed Planning Case 14-008 at their meeting on February 5, 2014,
and discussed the following issues related to the Conditional Use Permit application:
Odors and Solid Waste
As discussed previously, Ramsey County plans to address odors generated by the organic waste
by requiring that all materials are properly bagged and stored in a secure and covered container.
However, several Planning Commission members expressed concerns about the potential impact
of odors on surrounding residential areas and walking trails as well as the possibility of the site
attracting wildlife, in particular coyotes.
In addition, the Planning Commission raised the current issue of residents leaving bags of yard
waste outside of the gate to the site when the facility is closed and how this would become a
greater concern if food waste started to be dumped. Representatives of Ramsey County were in
attendance at the meeting and reported that employees are required to promptly clear these bags
are posted on the property.
The Planning Commission discussed how the monitoring of the site could be improved. They
recommended that the City Council consider a condition that would require Ramsey County to
install a surveillance system at the property.
Time Limits
The Planning Commission directed staff to review with the City Attorney whether a time limit
could be put on the requested Conditional Use Permit. The purpose of this would be to allow the
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City to evaluate the SSO collection program in six or twelve months. The City Attorney advised
staff that a Conditional Use Permit runs indefinitely and may not be terminated except for
violation of its terms or with the consent of the property owner. In this case, the City could elect
to issue an Interim Use Permit for the SSO collection area instead, which can be granted for a
term of up to three years. Staff has reviewed this option with the applicant and they would be
supportive of this approach.
It should be noted that the Conditional Use Permit application in Planning Case 14-008 is for
both the new SSO collection area as well as the existing yard waste operation. While the yard
waste site has been operational since 1984, staff has not found a formal agreement or permit
between the City and County regarding activities on the site. Staff believed that with Ramsey
for an SSO collection area, this was a good opportunity to formalize the
existing use of the property under a single Conditional Use Permit.
If the City Council wishes to approve an Interim Use Permit for the SSO collection area, it could
also make a separate motion to approve a Conditional Use Permit for the remaining activities on
the site. With an approval of both an Interim Use Permit and Conditional Use Permit for the
separate activities, the conditions of approval for the two permits would need to reflect the
different uses and their expected impacts.
A vote to deny Planning Case 14-008 would not affect the existing yard waste operation, as it
would continue to be considered a permitted non-conforming use.
Hours of Operation
The Planning Commission requested additional information from the applicant on the hours of
operation for the site. Currently, the yard waste site is only open from April through November
on Monday, Wednesday, Friday, Saturday, and Sunday. With the addition of the SSO collection
service, Ramsey County would keep the site open on all weekends throughout the winter.
Traffic
Ramsey County expects the SSO collection component to be relatively minor in relation to the
overall activities on the site. Currently the site averages approximately 50,000 visits per year. For
initial estimating purposes, the County has assumed that by the end of 2014, approximately 200
households will be using the SSO collection service on a somewhat regular basis. Many of those
participating are likely to be residents who are already using the site to drop off yard waste. The
existing access road to the yard waste site can accommodate a large amount of traffic and
measures approximately 600 feet in length from the end of Hudson Avenue to the collection
area.
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Findings of Fact
The Planning Commission reviewed Planning Case 14-008 at their meeting on February 5, 2014
and offers the following twelve (12) findings for your consideration:
1.The property at 1761 Lake Johanna Boulevard is located in the R-2 Single and Two Family
Residential District.
2.The Source Separated Organics collection service proposed by the St. Paul-Ramsey County
Public Health Department is considered to be a public use.
3.A Conditional Use Permit is required for a public use in the R-2 District.
4.Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a
Conditional Use Permit request.
5.The proposal will have limited impact on existing and anticipated traffic and parking
conditions.
6.The proposal will have limited impacts on odors and solid waste.
7.The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and liquid
on the property.
8.The proposal will not affect drainage on the property.
9.The proposal will not affect the population density on the property.
10.The proposal is unlikely to significantly affect land values on the subject property or on
neighboring properties.
11.The park dedication requirement does not apply in this case.
12.Where the proposed use is expected to impact the health, safety, convenience and general
welfare of the owners and occupants of the surrounding land, conditions may be placed on a
Conditional Use Permit to mitigate such impacts.
Public Comments
A public hearing regarding this case was held at the Planning Commission meeting on February
5, 2014. Two local property owners were in attendance at the meeting and provided comments.
One resident requested additional information on the operations of the program and the second
expressed concerns about odors, the attraction of unwanted wildlife, traffic, and dumping of
organic materials. A complete record of their comments are included the draft Planning
Commission minutes from that meeting (Attachment I).
Staff has received several emails and letters and one phone call from residents in the area
expressing opposition to the proposal. These emails and letters have been included in Attachment
G. Generally, the concerns raised focus on the impact of odors on neighboring residential
properties, attraction of unwanted wildlife, dumping of organic materials, cleanliness of the site,
environmental impacts, incompatibility of the use with other park facilities and activities, and the
increase of traffic congestion on Hudson Avenue, which provides access to the collection site.
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Recommendation
The Planning Commission reviewed this request at their meeting on February 5, 2014, and
unanimously recommended approval of Planning Case 14-008 for a Conditional Use Permit at
1761 Lake Johanna Boulevard for a yard waste and Source Separated Organics (SSO) collection
area based on the submitted plans and findings of fact. The Planning Commission recommends
the following three (3) conditions to be included with the approval:
1.The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City
Council.
2.The yard waste and source separated organics collection areas shall be fully contained on
the existing 1.5 acre yard waste site in Tony Schmidt Regional Park.
3.Source Separated Organics shall be properly bagged and collected in covered containers
that are emptied on a regular or as-needed basis.
Requested Action
Motion to approve Planning Case 14-008 for a Conditional Use Permit to allow St. Paul-Ramsey
County Public Health Department to operate a yard waste and Source Separated Organics (SSO)
collection area at the existing yard waste collection site located at 1761 Lake Johanna Boulevard,
based on the findings of fact and submitted plans, as amended by the three (3) conditions in the
February 24, 2014, Report to the City Council.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions (Recommended Action).
3.Approve an Interim Use Permit for the Source Separated Organics collection service and
a Conditional Use Permit for the existing yard waste collection site.
4.Approve a Conditional Use Permit only for the existing yard waste collection site.
5.Deny the application with reasons for denial. If the City denies the petitioners request,
A
vote to deny Planning Case 14-008 would not affect the existing yard waste operation, as
it would continue to be considered a permitted non-conforming use.
6.Table for additional information.
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Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on January 6, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by March 7, 2014 (60
days), unless the City provides the petitioner with written reasons for an additional 60 day review
period. The City may, with the consent of the applicant, extend the review period beyond the
initial 120 days.
Attachments
A.Land Use Application and Project Narrative
B.Site Map and Aerial Map
C.Site Land Survey
D.Proposed Site Plan for Yard Waste Collection Area
E.Images of Proposed Collection Containers
F.Photographs of Exiting Operations
G.Public Comments
H.Planning Commission Report, February 5, 2014
I.Planning Commission Draft Minutes, February 5, 2014
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AttachmentA
AttachmentG
Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended
only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or
action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately
and arrange for the return or destruction of these documents.
Good Afternoon Mr. Bachler,
As a resident of 233 3rd Avenue SE, New Brighton since 1983, I am concerned about the addition of SSO collections at
the compost site.
The compost site as it is is a wonderful way of disposing of yard waste during the growing season and I support it
completely. Other than a little more traffic and an odor once in awhile the compost area is not much of a nuisance. The
main problem with the compost as it is relates to the addition of SSO, is users who do not secure their loads and spread
their debris all the way to the compost site. This debris in turn ends up in our yards and along our roads and drives.
Now add SSO to the mix and what will we find along the street to the site then.
Concern #1.
It says in the packet that compostable bags will be provided by Ramsey County. Are they going to be provided at the site
or picked up and used before transporting to the site? Can anyone transport raw SSO to the site. If so, I am totally against
this.
Concern #2
Animals such as Coyotes and rodents such as Rats do not need much more than scraps to begin to hover close to a food
source. Containers are only good for keeping those types of infestations from starting if the people dropping them
off make sure that nothing spills or rips. One trip to the compost site on Saturday in the fall will show you how well people
follow direction. Misplaced debris in the wrong areas, garbage mixed in the load and plastic left behind tells me all the
SSO will not be secure. Additional to that is the smell. I know what my can will smell like in a week. I can just imagine this
site smell. Should these concerns become a reality then I will again be against the passing of the conditional use.
I understand that I have missed my opportunity to voice my opinion during the hearing on February 5th but am hopeful
you can pass my concerns on to the council before they vote.
Thank You,
Mark H. Schifsky
Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended
only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or
action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately
and arrange for the return or destruction of these documents.
Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended
only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or
action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately
and arrange for the return or destruction of these documents.
AttachmentH
MEMORANDUM
4.D
DATE:
February 5, 2014 PC Agenda Item
TO:
Planning Commission
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-008 - Public Hearing Required
Applicant:
St. Paul-Ramsey County Public Health Department
Property Location:
1761 Lake Johanna Boulevard
Request:
Conditional Use Permit Yard Waste and Source Separate Organics
Collection Area
Requested Action
The St. Paul-Ramsey County Public Health Department has requested a Conditional Use Permit
to operate a Source Separated Organics (SSO) collection area at the existing yard waste
collection site located at 1761 Lake Johanna Boulevard in Tony Schmidt Regional Park.
Background
Through an agreement with Ramsey County, the City first began collecting grass clippings,
leaves, and garden waste at Tony Schmidt Regional Park in 1984. The County Public Health
Department took over management of the site in 1990. In 2004, the County Board approved the
expansion of collection services to include trees and shrubs. The composting of the yard waste is
completed off-site and finished compost is made available to County residents each spring. Trees
and shrubs are chipped at the collection area and a small amount of the mulch is left on site for
use by residents. In 2013, there were slightly more than 50,000 visits to the Arden Hills
collection site and a total of 43,400 cubic yards of yard waste was composted. Images of existing
operations at the site are included in Attachment E.
1. Overview of Request
The approved Ramsey County Solid Waste Master Plan will require all municipalities to provide
residential Source Separated Organics (SSO) collection by 2016. SSO includes all food waste
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and non-recyclable paper. In 2013, the Ramsey County Board authorized adding SSO drop-off
collection areas at the seven Ramsey County yard waste sites, including the Arden Hills site.
These County-managed sites will act as a bridge until residential curbside organics collection
becomes more viable. Collection of SSO at the sites would begin in the spring of 2014 if
approved.
The existing yard waste collection area in Arden Hills occupies approximately 1.5 acres of land
in Tony Schmidt Regional Park at the end of Hudson Avenue off of New Brighton Road
(Attachment B). The SSO collection area would be located on the eastern side of the site, away
from the yard waste facilities (Attachment D). A covered container, or roll-off box, would be
used for collecting SSO materials to reduce odors and the potential for attracting animals.
Residents would be required to bag their organics in compostable bags, which will be provided
by Ramsey County at no cost in 2014 and 2015. The County will be contracting with a private
hauler to regularly remove the SSO materials to a permitted organic processing facility.
The Arden Hills collection area is an approved permit-by-rule site with the Minnesota Pollution
Control Agency (MPCA). Ramsey County will be submitting an application for the new SSO
drop-off station permit-by-rule requirement, which will become an amendment to the existing
permit. In 2000, the County improved the surface water treatment on the site by installing a
stormwater retention pond. Ramsey County Environmental Services administers state and local
stormwater permit maintenance and reporting requirements for this facility.
A detailed project narrative was submitted by Ramsey County and is included in Attachment A.
2. Surrounding Area
Direction Future Land Use Plan Zoning Existing Land Use
R-2 Single & Two Family
North Parks and Open Space Parks and Open Space
Residential
R-2 Single & Two Family
South Low Density Residential Single Family Detached
Residential
Parks and Open Space, Low R-1 Single Family Parks and Open Space,
East
Density Residential Residential Single Family Detached
I-1 Light Industrial, Light Industrial, Single
Light Industrial, Low Density
West R-1 Single Family Residential Family Detached
Residential (New Brighton)
(New Brighton) (New Brighton)
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3. Site Data
Future Land Use Plan: Parks and Open Space
Existing Land Use: Parks and Open Space
Zoning: R-2 Single & Two Family Residential
Size: 91.24 acres
Topography: Rolling terrain
Plan Evaluation
Conditional Use Permit Evaluation Criteria Section 1355.04 Subd 3
The following Conditional Use Permit criteria apply to proposed public uses in the R-2 District:
Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a
Conditional Use Permit. The Planning Commission and City Council should consider the effect
of the proposed use upon the health, safety, convenience and general welfare of the owners and
occupants of the surrounding land, in particular, and the community as a whole, in general,
including but not limited to the following factors:
1.Existing and anticipated traffic and parking conditions
2.Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste,
and other nuisance characteristics
3.Drainage
4.Population density
5.Visual and land use compatibility with uses and structures on surrounding land
6.Adjoining land values
7.Park dedications where applicable
8.Orderly development of the neighborhood and the City within the general purpose
and intent of the Zoning Code and the Comprehensive Development Plan for the City.
The City Council may place conditions on a permit if deemed necessary to protect the health,
safety, and general welfare of the community. Conditional Use Permits are granted for a specific
use at a specific site and are not transferable.
Traffic and Parking
Ramsey County expects the SSO collection component to be relatively minor in relation to the
overall activities on the site. Currently the site averages approximately 50,000 visits per year. For
initial estimating purposes, the County has assumed that by the end of 2014, approximately 200
households will be using the SSO collection service on a somewhat regular basis. Many of those
participating are likely to be residents who are already using the site to drop off yard waste. The
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existing access road to the yard waste site can accommodate high traffic volumes and measures
approximately 600 feet in length from the end of Hudson Avenue to the collection area.
Odors and Solid Waste
Ramsey County will address the odors generated by the organic waste by requiring that all
materials are properly bagged and stored in secure and covered containers. The site is currently
staffed by County employees, who will monitor the SSO collection area to ensure quality
control. Containers will be removed and emptied by a contractor on a regular basis. Generally,
collection would occur once per week, but could increase during the summer months when
participation rates are expected to be higher. The closest residential property to the yard waste
site is located approximately 450 feet away from the collection area. Odors from the SSO
collection containers are not expected to impact this property.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following twelve (12) findings for consideration:
1.The property at 1761 Lake Johanna Boulevard is located in the R-2 Single and Two Family
Residential District.
2.The Source Separated Organics collection service proposed by the St. Paul-Ramsey County
Public Health Department is considered to be a public use.
3.A Conditional Use Permit is required for a public use in the R-2 District.
4.Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a
Conditional Use Permit request.
5.The proposal will have limited impact on existing and anticipated traffic and parking
conditions.
6.The proposal will have limited impacts on odors and solid waste.
7.The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and liquid
on the property.
8.The proposal will not affect drainage on the property.
9.The proposal will not affect the population density on the property.
10.The proposal is unlikely to significantly affect land values on the subject property or on
neighboring properties.
11.The park dedication requirement does not apply in this case.
12.Where the proposed use is expected to impact the health, safety, convenience and general
welfare of the owners and occupants of the surrounding land, conditions may be placed on a
Conditional Use Permit to mitigate such impacts.
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Notice
Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City
and mailed to residents within five hundred (500) feet of the subject property.
Public Comments
Staff has corresponded with one resident regarding this planning case who expressed support for
the project. A copy of this exchange is included in Attachment F.
Staff Recommendation
Based on the submitted plans and findings of fact, staff recommends approval of Planning Case
14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard for a public use. The
proposed use is not expected to have significant impacts on surrounding properties, and Ramsey
County has developed a management plan that will effectively mitigate potential impacts related
to odors and yard waste on the site. Staff is supportive of this project because an important public
service would be provided by Ramsey County: with the acceptance of SSO at the site, interested
residents of Arden Hills will be able to reduce the amount of trash they generate by composting
organic waste.
Staff recommends the following three (3) conditions to be included with the approval:
1.The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City
Council.
2.The yard waste and source separated organics collection areas shall be fully contained on
the existing 1.5 acre yard waste site in Tony Schmidt Regional Park.
3.Source Separated Organics shall be properly bagged and collected in covered containers
that are emptied on a regular or as-needed basis.
Options
1.Recommend Approval with Conditions: Motion to recommend approval of Planning Case
14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings
of fact and the submitted plans as amended by the three (3) conditions in the February 5,
2014, Report to the Planning Commission.
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2.Recommend Approval as Submitted: Motion to recommend approval of Planning Case 14-
008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings of
fact and the submitted plans in the February 5, 2014, Report to the Planning Commission.
3.Recommend Denial: Motion to recommend denial of Planning Case 14-008 for a
Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the following findings of
fact: findings to deny should specifically reference the reasons for denial and why those
reasons cannot be mitigated.
4.Table: Motion to table Planning Case 14-008 for a Conditional Use Permit at 1761 Lake
Johanna Boulevard in order to gather the following information: a specific reason and/or
information request should be included with a motion to table.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on January 6, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by March 7, 2014 (60
days), unless the City provides the petitioner with written reasons for an additional 60 day review
period. The City may, with the consent of the applicant, extend the review period beyond the
initial 120 days.
Attachments
A.Land Use Application and Project Narrative
B.Site Map and Aerial Map
C.Site Land Survey
D.Proposed Site Plan for Yard Waste Collection Area
E.Photographs of Exiting Operations
F.Public Comments
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AttachmentI
Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, FEBRUARY 5, 2014
6:30 P.M. - ARDEN HILLS CITY HALL
A.Planning Case 14-008; Conditional Use Permit Yard Waste & Source Separated
Organics Collection; 1761 Lake Johanna Boulevard Public Hearing
Associate Planner Bachler stated the St. Paul-Ramsey County Public Health Department has
requested a Conditional Use Permit to operate a Source Separated Organics (SSO) collection area
at the existing yard waste collection site located at 1761 Lake Johanna Boulevard in Tony
Schmidt Regional Park.
Associate Planner Bachler explained that through an agreement with Ramsey County, the City
first began collecting grass clippings, leaves, and garden waste at Tony Schmidt Regional Park in
1984. The County Public Health Department took over management of the site in 1990. In 2004,
the County Board approved the expansion of collection services to include trees and shrubs. The
composting of the yard waste is completed off-site and finished compost is made available to
County residents each spring. Trees and shrubs are chipped at the collection area and a small
amount of the mulch is left on site for use by residents. In 2013, there were slightly more than
50,000 visits to the Arden Hills collection site and a total of 43,400 cubic yards of yard waste
was composted.
Associate Planner Bachler reported the Ramsey County Solid Waste Master Plan will require all
municipalities to provide residential Source Separated Organics (SSO) collection by 2016. SSO
includes all food waste and non-recyclable paper. In 2013, the Ramsey County Board authorized
adding SSO drop-off collection areas at the seven Ramsey County yard waste sites, including the
Arden Hills site. These County managed sites will act as a bridge until residential curbside
organics collection becomes viable. Collection of SSO at the site would begin in the spring of
2014, if approved.
Associate Planner Bachler stated that the existing yard waste collection area in Arden Hills
occupies approximately 1.5 acres of land in Tony Schmidt Regional Park at the end of Hudson
Avenue off of New Brighton Road. The SSO collection area would be located on the eastern side
of the site, away from the yard waste facilities. A covered container, or roll-off box, would be
used for collecting SSO materials to reduce odors and the potential for attracting animals.
Residents would be required to bag their organics in compostable bags, which will be provided
by Ramsey County at no cost in 2014 and 2015. The County will be contracting with a private
hauler to regularly remove the SSO materials to a permitted organic processing facility.
ARDEN HILLS PLANNING COMMISSION February 5, 2014 2
Associate Planner Bachler commented that the Arden Hills collection area is an approved permit-
by-rule site with the Minnesota Pollution Control Agency (MPCA). Ramsey County will be
submitting an application for the new SSO drop-off station permit-by-rule requirement, which
will become an amendment to the existing permit. In 2000, the County improved the surface
water treatment on the site by installing a stormwater retention pond. Ramsey County
Environmental Services administers state and local stormwater permit maintenance and reporting
requirements for this facility.
Site Data
Future Land Use Plan: Parks and Open Space
Existing Land Use: Parks and Open Space
Zoning: R-2 Single and Two-Family Residential
Current Lot Sizes: 91.2 acres
Topography: Rolling terrain
Associate Planner Bachler reviewed the surrounding area, the Plan Evaluation and provided an
overview of the request.
Associate Planner Bachler stated the Planning Commission must make a finding as to whether or
not the proposed application would adversely affect the surrounding neighborhood or the
community as a whole based on the aforementioned factors. Staff offers the following twelve
(12) findings for consideration:
1. The property at 1761 Lake Johanna Boulevard is located in the R-2 Single and Two
Family Residential District.
2. The Source Separated Organics collection service proposed by the St. Paul-Ramsey
County Public Health Department is considered to be a public use.
3. A Conditional Use Permit is required for a public use in the R-2 District.
4. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a
Conditional Use Permit request.
5. The proposal will have limited impact on existing and anticipated traffic and parking
conditions.
6. The proposal will have limited impacts on odors and solid waste.
7. The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and
liquid on the property.
8. The proposal will not affect drainage on the property.
9. The proposal will not affect the population density on the property.
10. The proposal is unlikely to significantly affect land values on the subject property or on
neighboring properties.
11. The park dedication requirement does not apply in this case.
12. Where the proposed use is expected to impact the health, safety, convenience and general
welfare of the owners and occupants of the surrounding land, conditions may be placed
on a Conditional Use Permit to mitigate such impacts.
Associate Planner Bachler explained that based on the submitted plans and findings of fact, staff
recommends approval of Planning Case 14-008 for a Conditional Use Permit at 1761 Lake
Johanna Boulevard for a public use. The proposed use is not expected to have significant impacts
on surrounding properties, and Ramsey County has developed a management plan that will
ARDEN HILLS PLANNING COMMISSION February 5, 2014 3
effectively mitigate potential impacts related to odors and yard waste on the site. Staff is
supportive of this project because an important public service would be provided by Ramsey
County: with the acceptance of SSO at the site, interested residents of Arden Hills will be able to
reduce the amount of trash they generate by composting organic waste. Staff recommends the
following three (3) conditions to be included with the approval:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City
Council.
2. The yard waste and source separated organics collection areas shall be fully contained on
the existing 1.5 acre yard waste site in Tony Schmidt Regional Park.
3. Source Separated Organics shall be properly bagged and collected in covered containers
that are emptied on a regular or as-needed basis.
Associate Planner Bachler reviewed the options available to the Planning Commission on this
matter:
1. Recommend Approval with Conditions.
2. Recommend Approval as Submitted.
3. Recommend Denial
4. Table
Vice Chair Thompson opened the floor to Commissioner comments.
Commissioner Hames understood that Ramsey County would be requiring yard waste and source
in this collection.
Associate Planner Bachler explained the County was hoping to use the existing yard waste site as
a bridge or interim solution until 2016.
Commissioner Jones questioned if yard waste and source separated organics collection would
occur year round.
Associate Planner Bachler indicated this would be a year-round service.
Norm Schiferl, Saint Paul-Ramsey County Department of Public Health, discussed the Ramsey
County requirements for yard waste and source separated organics collection. He commented
that the expectation was not to technically have this completed curbside, but to make the service
available for residents. He indicated the County would continue to work with each municipality
to make this a reality. He reported there were efforts being made to make commercial organic
waste pickups more viable as well. He estimated that 25-30% of waste was organic material and
the hope was to divert this material from landfills.
Commissioner Bartel questioned how organic materials would be brought to the drop off site.
John Springman, Saint Paul-Ramsey County Department of Public Health, reported the County
dropped off at the Lake Johanna Boulevard compost site. He discussed the hours of operation for
ARDEN HILLS PLANNING COMMISSION February 5, 2014 4
the composting sites noting these hours would need to be adjusted to allow for year round
organics drop off.
Commissioner Bartel inquired how often the County would be providing pickup of the organic
materials.
Mr. Springman indicated the County was planning to provide weekly pickup.
Commissioner Hames asked who would be responsible for plowing the compost site in the
winter months.
Mr. Springman explained that the County had finalized a contract with local vendor for all seven
Commissioner Hames questioned if any of the other County compost sites were located adjacent
to residential areas. She expressed concern with the organic material attracting wildlife, in
particular coyotes.
Mr. Springman stated that there were several other sites in proximity to residential areas, but
commented that the County would be regularly removing the collected organic materials and
noted the materials would be taken off site to be processed at another location. He stated the
organic matter would be collected in containers that would be locked.
Vice Chair Thompson opened the public hearing at 8:16 p.m.
Vice Chair Thompson invited anyone for or against the application to come forward and make
comment.
Jill Cornick, New Brighton resident, asked how many containers would be placed at the compost
site. She inquired if the County would have additional staff onsite.
Mr. Springman reported one container would be on site, but the size may be increased based on
how popular the program becomes. He commented that the site would have two workers.
Ms. Cornick questioned what size bags would be offered to residents.
Mr. Schiferl anticipated that the County would be offering two different bag sizes, the first being
a 2-gallon size and the other being a 13-gallon sized bag.
Ms. Cornick encouraged the County to advertise and promote this new program to residents in
the entire County.
Mr. Springman stated the County would be taking a slow roll out approach to encourage interest
in the program. He anticipated interest would increase as people visit the sites. He believed the
them of the SSO
program.
Julie Gronquist, 1932 West County Road E, expressed concern with the proposed program. She
feared the smell from this site would adversely impact surrounding properties. She anticipated
ARDEN HILLS PLANNING COMMISSION February 5, 2014 5
that the food composting would attract unwanted wildlife. She worried that people would dump
their organics in the woods if the gate was not open. She had concerns with the amount of
traffic, as over 50,000 vehicles were already visiting this site during the six months the site was
open. She recommended that the County offer organics pickup curbside and not push this
service off to the seven compost sites.
There being no additional comment Vice Chair Thompson closed the public hearing at 8:31 p.m.
Commissioner Bartel thanked Ms. Cornick and Ms. Gronquist for their comments. He explained
he does not live far from the site and had concerns about the smell as well. He understood that
the County would be trucking the material off-site and no organic materials would be processed
at the Arden Hills yard waste site.
Commissioner Jones recommended a closed circuit surveillance system be placed on the site to
ensure residents were not dumping leaves and organic materials outside of the collection area.
Associate Planner Bachler commented that the Commission could make this a condition for
approval if they chose to.
Vice Chair Thompson asked for comment from the County regarding this issue.
Mr. Springman stated that occasionally bags are left outside the gate and that he is informed
when this happens. He reported that employees were required to clear these bags. He explained
the site did not have signs were posted on the property. He
encouraged residents to contact the County if yard waste materials have been dumped outside the
gate.
Commissioner Bartel commented that the dumping of organics outside the gate could be more of
a concern than bags of leaves. For this reason, closed circuit cameras or County surveillance may
be a good idea.
Mr. Springman understood this concern.
Mr. Schiferl expected that residents participating in the SSO program would be people who are
committed to separating organics and would not dump organic materials.
Commissioner Hames understood the intent of the program, however, she had concerns with the
animals that could be attracted to the site, given the close proximity to single-family homes and
walking trails. She had mixed feelings about the entire idea as it would adversely impact the
homeowners adjacent to the yard waste site.
Vice Chair Thompson announced that Commissioner Holewa has recused himself from taking
action on this matter. She commented she composts on a daily basis and believed in this
program. However, she understood the concerns on how this program could impact the
neighbors and may attract animals.
Commissioner Bartel was in favor of requiring the County to monitor the gate and suggested the
conditional use permit be reviewed by the City in six or 12 months.
ARDEN HILLS PLANNING COMMISSION February 5, 2014 6
Commissioner Hames stated that by setting a timeline, this would allow the City to reevaluate the
program in six or 12 months.
City Planner Streff stated that the Commission could add a condition that would require the
County to install a surveillance system on the property. In addition, staff could consult with the
City Attorney regarding a time limit on the conditional use permit.
Commissioner Hames moved and Commissioner Jones seconded a motion to recommend
approval of Planning Case 14-008 for a Conditional Use Permit at 1761 Lake Johanna
Boulevard for a Public Use based on the findings of fact and the submitted plans, as
amended by the three (3) conditions in the February 5, 2014, report to the Planning
Commission, with the additional recommendation that staff review with the City Attorney
the ability to put a time limit on this permit and that the City Council consider a condition
that would require the applicant to install a surveillance system at the propertyfor
monitoring purposes. The motion carried unanimously (4-0) (Holewa abstained).