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HomeMy WebLinkAbout01-13-14-R ARzEN HILLS Approved: February 24, 2014 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 13,2014 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:01 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff; Parks and Recreation Manager Michelle Olson; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holmes requested that Item 5C be pulled from the Consent Calendar for discussion as Item 6A. Councilmember McClung requested that Item 51 be pulled from the Consent Calendar for discussion as Item 6B. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIESANFORMATIONAL Gregg Larson, 3377 North Snelling Avenue, complimented the City on increasing their communication efforts on the City's website. He appreciated that the recent newsletter had an article addressing the proposed franchise fee. However, he thought the article lacked realistic pros and cons on the franchise fee. He then discussed several of his objections to the franchise fee. ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 2 Lyle Steinfeldt, 4430 Arden View Court, indicated that he has been a resident of Arden Hills for the past 20 years. He apologized for a miscommunication error he made in a recent letter to the Council. He clarified his phone number and email address, and requested that staff respond to him prior to the February meeting on franchise fees. Dave Cmiel, 1861 West Highway 96, indicated that his family has lived in Arden Hills for the past 130 years. He expressed concern with how the project at the intersection of Highway 10 and County Road 96 is impacting adjacent residents. He explained that the lighting on the new traffic signals at this intersection is not boxed and does not match the lighting along the corridor. He requested that the City and the County review the lighting at this intersection and discuss this matter further with MnDOT. 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated that the Joint Development Authority (JDA) and the Arden Hills Planning Commission reviewed the draft Master Plan on January 6 and 8, 2014, respectively. JDA Commissioners generally supported the draft plan and were pleased at the progress that had been made. Commissioners discussed the roundabout and the need to demonstrate that it can work safely and efficiently. Commissioners questioned the effect of TCAAP on the Mounds View School District. Mayor Grant indicated that he will be updating the school district on the Master Plan, and previous comments from the school district were that the new development at TCAAP would be a net positive for the district. Commissioners questioned whether the water treatment facility could be used to support the central water feature as well as how to enhance the water feature as an amenity. Community Development Director Hutmacher stated that consultants from Kimley-Horn and Cuningham Group gave a detailed presentation to the Planning Commission covering all of the information that was presented to the City Council on December 16 and 26, 2013. Planning Commission comments are summarized as follows: • Planning Commissioners asked how water from the water treatment facility could be used for heating and cooling. • Commissioners felt that the City needed some sort of community center or public gathering place, and the park/open space area east of the proposed Town neighborhood may be a good location for that. • Commissioners responded favorably to the mix of land uses and supported opportunities for life cycle and work force housing on TCAAP. A commissioner suggested that the City contact the National Association of Realtors for additional information on housing trends for young professionals and families. • Commissioners felt that a roundabout could be a positive attribute to the site since their experience has been that roundabouts move traffic smoothly and efficiently. Properly designed, it could also provide an opportunity for an attractive entrance feature. • Accommodating pedestrian and bicycle facilities within the roundabout will be very important. ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 3 • It was suggested that the TCAAP site might provide a good location for a hotel/retreat center development — either in the town center area or on the thumb. Commissioners felt that the thumb needed two access points. Community Development Director Hutmacher reported that the next TCAAP open house is scheduled for Wednesday, January 22, 2014, from 5:30 to 7:30 pm in the Marsden Conference Room of the Ramsey County Public Works facility. The City is using several communications formats to advertise and promote the event. Post cards have been mailed to every address in the City. Advertisements will run in the Shoreview-Arden Hills Bulletin on January 8 and 15, 2014. The open house is posted on the City's website and on the cable bulletin service. A press release has been sent to the Pioneer Press, Star Tribune, and the Shoreview-Arden Hills Bulletin. An email invitation will be sent to everyone who provided their email addresses at the previous public meetings in July and September. The St. Paul Chamber of Commerce will print and deliver flyers to Valentine Hills Elementary School for distribution in student backpacks. The open house has also been announced at televised Planning Commission and City Council meetings. Community Development Director Hutmacher indicated that the upcoming open house will have a similar format to the open house held in September. Since people will be coming and going throughout the event, a formal presentation is not scheduled. Rather, attendees may view boards and ask questions of staff and consultants. Interactive activities will allow attendees to give feedback on specific discussion topics such as housing/density, open space areas/central wetland, and the roundabout. Councilmember Holmes recommended that mass transit be considered for the TCAAP property. Community Development Director Hutmacher stated that transit issues were being addressed by the City's consultants. She noted that a park and ride is located across from the TCAAP site at I-35W at County Road H. 4. APPROVAL OF MINUTES A. November 18, 2013, Work Session B. December 16, 2013, Special City Council Councilmember Werner noted a change to the November 18, 2013 minutes. He requested his statement on page three read, "a certain level of travel and training funding for staff be reestablished within the 2014 budget". MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to approve the November 18, 2013, work session minutes as amended and the December 16, 2013, special City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 4 B. Motion to Authorize 2013 Capital Reimbursement to Lake Johanna Fire Department G. Motion to Appr-ove Organizational and Annual Appointments for-the City of Arde I4i- 6 D. Motion to Approve Resolution 2014-006 Setting a Date for a Public Hearing on the City's Prioritized Bridge Replacement List(Old Snelling Bridge) E. Motion to Approve EDC Appointment Recommendation F. Motion to Approve Amendment 2 to Kimley-Horn Contract for TCAAP Master Plan G. Motion to Approve Cooperative Agreement with Ramsey County H. Motion to Approve Resolution of Support for Ramsey County's Request for TCAAP Road Improvements i. Motion t6 A-p vve Re`seltAion 2014 004 Suppoi4ing Fede-"1 Tr .,-tat;., Alter-natives twee program (TAD) Funding Applieat;e MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Consent Calendar as amended removing Items 5C and 5I; and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A. Organizational and Annual Appointments for the City of Arden Hills Councilmember Holmes stated that at a work session on November 18, 2013, the Council discussed appointments and liaison positions. The appointments were supposed to be approved at a regular meeting in December. She questioned why this was not brought to the Council prior to tonight. She recommended that in the future, these appointments be approved in December of each year. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to Adopt Resolution #2014-001, Relating to the Organization of the City of Arden Hills. The motion carried (5-0). MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to Adopt Resolution 42014-002, Relating to the Appointments to the Commissions and Committees of the City. The motion carried (5-0). MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to Adopt Resolution #2014-003, Appointing Council Liaisons to Commissions and Committees. The motion carried (5-0). B. Resolution 2014-004 Supporting Federal Transportation Alternatives Program (TAP) Funding Application Councilmember McClung requested a brief presentation from staff on this item. ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 5 Parks and Recreation Manager Olson stated that the Metropolitan Council and the Transportation Advisory Board (TAB) have released the 2017 regional solicitation for federal transportation funds authorized through the most recent Federal transportation funding act, Moving Ahead for Progress in the 21st Century (MAP-21), that was signed into law in July of 2012. The Transportation Alternatives program (TAP) builds upon the legacy of what was formerly the Transportation Enhancement Program (TE) by funding community-based projects that expand travel choices and improve the transportation experience by improving the cultural, historic and environmental aspects of our transportation infrastructure. In 2011, the City of Arden Hills and Ramsey County Parks and Recreation applied for funding in the TE category for an off street shared use trail along County Road E and Lake Johanna Boulevard from Tony Schmidt Regional Park to the County Road 51 bridge. The City was unsuccessful in obtaining funding. Parks and Recreation Manager Olson explained that staff has been preparing a TAP application for an off street shared use trail on Old Highway 10 from Lake Valentine Road (Valentine Park)to County Road E and on County Road E from Old Highway 10 to the Highway 51 bridge (scheduled for reconstruction in 2015). A map of the project is attached for Council review. Staff believes that the public/private partnership with Bethel University, in combination with Ramsey County's support and financial contribution, makes for a strong TAP application to expand the trail project northward to Valentine Park. The deadline for this application is January 31, 2014. If the Council supports this application, a resolution of support is required. Parks and Recreation Manager Olson indicated that the maximum award available for each project is $1,000,000. The TAB reserves the right to partially fund any project. The local (nonfederal) match in funding for any project must be at least twenty percent (20%) of the total project cost. Project construction and materials, right-of-way and land acquisition are all eligible costs. Engineering, study completion and design are NOT eligible for reimbursement. Projects selected from this solicitation will be programmed in fiscal year 2017; July 1, 2016, to June 30, 2017. Parks and Recreation Manager Olson reported that the preliminary estimate for this project is a total project cost of $2,017,522.50 and includes engineering. The table below breaks down the total project costs: Construction Cost Breakdown Federal Match $ 700,000.00 City/County/Bethel Match $ 846,767.25 Total $ 1,546,767.25 The following table lists the local project costs after the federal match has been applied: Local Project Costs- after federal match Construction Costs $ 645,015.00 Contingencies (15%) $ 201,752.25 Engineering (35%) $ 470,755.25 Total Costs $ 1,317,522.50 ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 6 Parks and Recreation Manager Olson reported that the local match is estimated to be $1,317,522.50. Ramsey County's cost participation policy states that the County may contribute up to 50% of the trail construction cost on projects like these. The County will be entering this project into their Transportation Improvement Program (TIP). Their participation is limited to items necessary for the trail construction. We anticipate that they will contribute approximately $125,0004150,000. This actual amount will not be finalized until the project moves into design. MOTION: Councilmember McClung moved and Councilmember Werner seconded a motion to Adopt Resolution #2014-004, Supporting the Federal Transportation Alternatives Program (TAP) Funding Application. The motion carried (5-0). 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated that under the Public Hearing section, citizens have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:35 p.m. Dave Cmiel, 1861 West Highway 96, encouraged the Council to consider the importance of a trail system through the TCAAP property that connects to the rest of Arden Hills. He wanted to see the northern and southern portions of the City brought together for pedestrians. It would be a detriment to the residents if the City did not try to connect Arden Hills by trails. Charlie Kachel, 1500 Arden Place, explained that he walks his dog on the Rice Creek loop on the TCAAP property. He indicated that there are several areas where the fencing is down and this safety concern should be addressed. Mayor Grant closed the public hearing at 7:44 p.m. 8. NEW BUSINESS A. Planning Case 13-020 Variance—3324 Lake Johanna Boulevard City Planner Streff stated that the applicant in this case owns the property located at 3324 Lake Johanna Boulevard. The property is zoned R-2 Single & Two Family Residential District and is generally positioned north of Beckman Avenue, south of Stowe Avenue, east of New Brighton Road and west of Lake Johanna. City Planner Streff explained that the applicant is proposing to replace the twenty-two (22) foot by twenty-two (22) foot existing non-conforming accessory structure/detached garage on the property. As proposed, the structure would be rebuilt within its current footprint with a modified roof design and extended roof overhang along the north fagade. The overhang is being proposed in order to protect the stairway, which provides access to the dwelling on the property, from undesirable weather conditions. To provide further protection along the stairway, the applicant is ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 7 also proposing to add a slated wooden screen that would extend from the overhang on the northern fagade. The wooden screen would be suspended from the roofline and anchored to the concrete stairway. The new roofline is also being designed so that the property owner can collect the maximum amount of rainwater for landscaping purposes. City Planner Streff indicated that the applicant is proposing to use a variety of materials for the new accessory structure in order to match or complement the existing residential structure. Standing seam steel that is champagne metallic in color would be used as the roofing material. The color and design of this roofing material should complement the selected asphalt shingles for the single family residence. A "weathered wood" or "mission brown" color has been chosen for the asphalt shingles on the home as colored granules in this product match the proposed steel roofing material for the new structure. Fiber-cement siding is being proposed for the exterior skin of the accessory structure, with lap siding being used for the lower section and board-and-batten on the upper section. When combined, the board-and-batten and lap siding should complement the wood, stucco and brick materials used on the single family home. City Planner Streff commented that the existing detached garage is considered a non-conforming structure because of its height and location within the 40 foot front yard setback. The building plans as submitted show that the height of the new structure and its proximity to the right-of-way along Lake Johanna Boulevard will not be increased. As indicated on the survey the structure is approximately fifteen(15) inches from the west property line. City Planner Streff indicated that the existing accessory structure is twenty-two (22) feet by twenty-two (22) feet, an area of 484 square feet. It has both an upper level that is used for parking purposes and a lower level that is used solely for residential storage. The lower level of the garage is not served with sewer or water and will continue to be used for storage purposes only. The structure has one (1) foot overhangs on all sides making the area of the roof twenty-four (24) feet by twenty-four (24) feet or an area of 576 square feet. The proposed reconstruction of this accessory structure would not increase its existing footprint; however, the roof would increase in size due to the addition of the overhang over the stairway. The proposed overhang on the structure would encroach no further into the current setback than the existing structure on the property. The new roof as proposed would be approximately twenty-seven (27) feet by twenty-four (24) feet, an increase of 72 square feet. City Planner Streff reported that the property is unique when compared to many properties in Arden Hills because of its topography. From Lake Johanna Boulevard to the High Water Mark on Lake Johanna, the property slopes approximately 29 feet from west to east. Because of this lot's topography and configuration, options for expansion or the movement of the accessory structure to an area that meets the setback regulations is very limited. The proposed overhang is a reasonable solution to provide protection of the stairs. Due to the scope of the project and the proposed changes to the structure, the character of the neighborhood is not expected to be negatively affected. City Planner Streff provided the findings of fact for review. General Findings 1. The property is in the R-2 Single & Two Family Residential Zoning District. ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 8 2. The lot is 17,860 square feet in size. 3. The existing garage is a non-conforming structure within the R-2 Zoning District. 4. The existing garage encroaches approximately thirty-eight (38) feet and nine (9) inches into the forty(40) foot front yard setback along Lake Johanna Boulevard. 5. The footprint of the existing structure and the proposed garage is approximately 484 square feet. The overall footprint does not change with the proposed construction. 6. The proposed addition of an overhang along the northern fagade of the structure would not encroach any further into the front yard setback along Lake Johanna Boulevard than the existing structure. 7. The Zoning Code permits detached accessory garages on lakeshore lots as long as they meet the minimum front yard setback. 8. The proposed overhang adds an additional 72 square feet to the area of the roof. 9. The existing and proposed lot coverage meets the requirements of the R-2 Single & Two Family Residential Zoning District. 10. The height of the structure would remain the same as the existing structure. 11. Detached garages or accessory structures are permitted structures within the R-2 Single & Two Family Residential Zoning District. 12. Non-conforming structures may be continued through repair, replacement, restoration, maintenance, or improvement. Variance Findings: 1. The proposal is in harmony with the purpose and intent of the ordinance because the ordinance generally allows flexibility for unique parcels when impacts to surrounding properties are minimized. 2. The proposal is consistent with the comprehensive plan because it allows the reasonable use of residential property. 3. Accessory buildings are generally permitted and are reasonable uses within the R-2 Single & Two Family Residential Zoning District. 4. The lot is comparably unique in the City. The property is situated on a lot that slopes significantly from west to east approximately 29 feet, therefore creating a lot where the placement of an attached or detached garage within the setback requirements is exceptionally difficult. 5. Since the proposed addition would not encroach any further into the front yard setbacks than the existing structure, the construction of this accessory structure (with overhang addition) is unlikely to have a negative impact on the property or the neighborhood. 6. The addition would be visible from neighboring properties; however, the proposed design and the use of high quality materials for the detached structure should minimize the impacts on surrounding property owners. 7. The proposed plans and requested variances for the accessory structure do not appear to be based on economic considerations alone. City Planner Streff explained that the findings of fact for this variance request support a recommendation for approval. However, if the City Council chooses to deny this variance, the findings of fact would need to be amended to reflect the reasons for the denial. He reported that the Planning Commission reviewed Planning Case #13-020 and unanimously recommends approval (6-0) of the variance request for the property located at 3324 Lake Johanna Boulevard, ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 9 based on the findings of fact and the submitted plans as presented in the January 13, 2014, report to the City Council, as amended by the following four(4) conditions: 1. That the project shall be completed in accordance with the plans submitted, as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the new structure shall not encroach any further into the front yard setback than that of the existing structure. 3. That the new structure shall not exceed the height of the existing structure, which is based on the vertical distance from grade plane to the average height of the highest roof surface as defined by the building code. 4. That the color and roof material of the detached garage shall match or complement the existing primary residential structure, and shall conform to all other requirements in the R- 2 Zoning District. Mayor Grant thanked City Planner Streff for his presentation and asked for Council comments and questions. Councilmember Holden thought that City Code required that siding of an accessory structure be similar to the residential structure. She questioned why the applicant was proposing to use fiberboard. City Planner Streff explained that this was addressed in Condition 4 with language from City Code, which states that the color and roof material of the detached garage shall match or complement the existing primary residential structure. Councilmember Holden asked who made the determination that the proposed siding complemented the existing structure. City Planner Streff indicated that the Planning Commission made a recommendation to the City Council, but the final decision would be determined by the Council. Mayor Grant asked what purpose the slatted wooden screen served. He questioned how the proposed building materials complemented the existing home. City Planner Streff commented that the wood screen would deflect rain and snow from the stairway. He provided the Council with an example of the proposed wooden screen. Janneke Schaap, Otagawa-Anschel Design Build, LLC, explained that the slatted wooden screen would not be louvered. She reported that the wooden screen would direct the rain and snow onto the adjacent landscaping. She discussed the stucco and wood materials that were used on the principle structure, noting the colors selected for the garage would nicely complement the home. Ms. Schaap further reviewed the building materials that would be used for the siding and roof. Councilmember Holden asked what color the shingles are on the existing home. ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 10 Ms. Schaap commented that the shingles on the house roof were slightly darker than the roof proposed for the garage. Councilmember McClung questioned when the homeowners were proposing to update the home. Scott Barsness, Otagawa-Anschel Design Build, LLC, stated that the homeowners were hoping to update the exterior facade of the house in the near future. Councilmember Holmes requested further information on the variances requested. City Planner Streff indicated that the homeowner was requesting to have a four foot overhang on the northern facade. He commented that the second variance was being requested to allow flexibility within the setback regulations in order to allow for the construction of an overhang to encroach into the 40 foot front yard setback. He explained that the entire structure was within the 40 foot setback. Councilmember Holden was in favor of the overhang, but was not in favor of the two different colored roofs. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve Planning Case #13-020 for two (2) variances to allow the proposed construction proiect located at 3324 Lake Johanna Boulevard, based on the findings of fact and the submitted plans as amended by the four (4) conditions in the January 13,2014, report to the City Council. 1) The first variance is being requested in order to expand and alter the roof design of a non-conforming accessory structure. 2) The second variance is being requested to allow flexibility of the setback reeulations in order to allow the construction of an overhang to encroach into the 40-foot front yard setback. The motion carried (5-0). B. Planning Case 13-021 PUD Amendment and Site Plan Review — Boston Scientific Associate Planner Bachler stated that Boston Scientific is requesting a Master PUD Amendment and Site Plan Review to construct a 1,310 square foot addition on the west side of Building 14, which is located in the northwest quadrant of the Boston Scientific Campus. Building 14 is also identified on the campus Master Plan as Building N. The purpose of the addition is to house mechanical equipment used for manufacturing. Associate Planner Bachler indicated that specific pieces of equipment that would be located in the addition would include three air compressors, two air dryers, two vacuum pumps, one compressed air storage tank, and one vacuum storage tank. Upon completion of the addition, ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 11 Boston Scientific will discontinue the use of three pieces of equipment (two vacuum pumps and an air compressor) in the existing mechanical room on the north side of Building 14. One piece of equipment (an air compressor)will be relocated and used in the new addition. Associate Planner Bachler explained that the single story addition would match the existing adjacent roofline at approximately 22 feet above grade. The building will be constructed of concrete masonry with steel joists and a deck roof structure. EIFS with color and reveal pattern to match the existing construction will be used as the principal exterior finish. The existing landscaped area where the addition will be constructed is turf grass. All areas disturbed by the construction will be restored to their natural condition. Two spruce trees equivalent to the City's caliper inch requirements will be planted in the vicinity of the addition near the western property line. Associate Planner Bachler reported that the campus Master Plan was originally approved in 2002. A total of 419,500 square feet of building space was proposed for Phase 1, which was scheduled to be completed in 2006. Due to the change in ownership from Guidant to Boston Scientific in 2006, as well as other market conditions, portions of Phase 1 have not been constructed. Two new buildings (L and K) and an addition to Building I were expected to be finished during Phase I. Of this additional building area, only Building L and the Building I addition have been built. Plans for Building K have not yet been submitted. The Master Plan requires a traffic study be completed at the end of Phase 1. Associate Planner Bachler reported that several amendments have been made to Phase 1 since 2002. The Building J addition was moved from Phase 2 to Phase 1 (PC 04-01); however, this addition has not been constructed. Two additions to Building N (14) were also approved for Phase 1 (PC 03-024 and PC 06-033), which were built and added 40,250 square feet to the campus. The City has approved 296,250 square feet of new space since the Master Plan was approved, of which 206,250 square feet have been constructed. Associate Planner Bachler explained that a full evaluation of the proposal was presented to the Planning Commission at their December 4, 2013,regular meeting. Associate Planner Bachler indicated that the Zoning Code does not include specific regulations regarding acceptable levels of noise. However, all properties in the City must meet the noise rules established by the State of Minnesota. The State sets noise limits by establishing "noise area classifications" based on the land use at the location of the person that hears the noise. The Minnesota Pollution Control Agency (MPCA) has been given statutory authority to enforce the State noise rules. It should be noted that the established State noise level standards preempt any local regulations. Associate Planner Bachler stated that Boston Scientific has retained ESI Engineering as an acoustical consultant for the project. The firm has measured existing conditions to document baseline noise levels. The survey results indicate that the noise from the existing mechanical equipment located in Building 14 meets the MPCA nighttime noise requirements. Associate Planner Bachler commented that Boston Scientific has taken several steps to ensure that noise from equipment in the proposed addition will meet MPCA noise requirements. The ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 12 company will be purchasing new air compressors and vacuum pumps that produce lower levels of noise than the equipment currently being used in Building 14. Equipment in the new mechanical room will also be placed on vibration reducing pads. Design measures included in the construction of the addition will help reduce ambient noise levels. The building walls will be comprised of dense, sound-blocking concrete and sound absorptive duct lining will be used at all ventilation openings to the exterior. Finally, Boston Scientific will perform a noise test following the installation of the new equipment to verify acceptable noise levels. Associate Planner Bachler indicated that the Zoning Code requires screening to be provided where any business or industrial use is adjacent to a residential zoning district. An existing stand of mature coniferous and deciduous trees between Building 14 and Boston Scientific's northwest property line satisfies this requirement. A 45 foot wide trail corridor located between the boundary of the Boston Scientific campus and the adjacent residential lots provides an additional landscaped buffer. Associate Planner Bachler reported two spruce trees would be planted as part of this proposal and would be sited in the vicinity of the addition to provide additional screening along the northwest property line. The landscape plan indicates the proposed location of these trees. Boston Scientific is planning to discuss the placement of the trees with an adjacent property owner who was in attendance at the Planning Commission meeting on December 4, 2013. Associate Planner Bachler provided the findings of fact for review: 1. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 2. The proposed 1,310 square foot addition to Building 14 was not included in the approved Master PUD and an amendment to the PUD is therefore required. 3. The Master PUD requires that a Site Plan Review be applied for prior to the construction of any building or addition. 4. The property is located in the 1-1: Limited Industrial District. 5. The proposal is in substantial conformance with the zoning and design standard requirements for the I-1: Limited Industrial District. 6. The applicant has provided a Parking Calculation Plan that shows adequate "Proof of Parking" spaces in the event that additional parking is needed. 7. The proposal is not expected to exceed noise limits set by the Minnesota Pollution Control Agency. 8. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. Associate Planner Bachler stated that the Planning Commission reviewed Planning Case 13-021 and unanimously recommends approval (5-0) for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North, based on the findings of fact and submitted plans as presented in the January 13, 2014, report to the City Council, as amended by the following five (5) conditions: ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 13 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A PUD Amendment drafted by the City Attorney shall be executed prior to the issuance of a building permit. 3. The applicant shall acquire a Grading and Erosion Control Permit prior to commencing land disturbing activities on the site. 4. The Master PUD Amendment and Site Plan Review shall automatically expire and become void one (1) year after the date on which the Council granted such approval if work on the project has not begun. 5. If noise from Building 14 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Mayor Grant thanked Associate Planner Bachler for his presentation and asked for Council comments and questions. Councilmember Holden asked what would happen if the noise levels were not below the recommended MPCA standards. Associate Planner Bachler explained that condition 5 was included to address this concern. The condition states that if noise from Building 14 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Councilmember Holden questioned if additional spruce trees could be added. She commented that this may benefit the two adjacent residential homes. Associate Planner Bachler stated that the two spruce trees were required due to the building space that was being added to the property, and not because of the noise or screening issues. It was staff's opinion that the existing line of trees provided adequate screening. Councilmember Holden was in favor of requiring the applicant to plant additional spruce trees on the property line. She asked if Boston Scientific had any temporary use permits in place. Associate Planner Bachler reported that Boston Scientific had a temporary use permit for the walkway that connects Building 3 and Building 10. He stated that the applicant has filed for an extension of this temporary use permit. Councilmember Holmes asked for further clarification as to where the noise from this property will be coming from. ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 14 Judd Brasch, RSP Architects, explained that Boston Scientific was proposing to place mechanical equipment in a building, and this will generate some noise. However, it is his opinion that the noise heard by adjacent property owners was coming from the existing rooftop units on Building 14. He explained that an air plenum would be used to reduce noise levels generated by the new equipment in the mechanical space. Councilmember Holden asked if the noise on the rooftop units could be mitigated. Mr. Brasch commented that noise mitigation efforts have been taken by Boston Scientific to reduce the noise levels coming from the rooftop units. Councilmember McClung questioned if the noise levels on the Boston Scientific Campus are currently within MPCA standards. Mr. Brasch stated that this is the case. MOTION: Councilmember McClung moved and Councilmember Werner seconded a motion to approve Planning Case #13-021 for a Planned Unit Development Amendment and Site Plan Review at 4100 Hamline Avenue North, based on the findings of fact and submitted plans, as amended by the five (5) conditions in the January 13,2014, report to the City Council. Councilmember Holden proposed an amendment requiring the applicant to plant four trees along the property line. AMENDMENT: Councilmember Holden moved and Councilmember McClung seconded an amendment adding Condition 6 requiring the applicant to plant four spruce trees along the property line. Councilmember McClung commented that the applicant was in agreement with the amendment. The amendment carried (5-0). Councilmember Holden discussed Condition 5 and questioned how staff would be able to determine where noise levels were coming from. She suggested the City further regulate the noise levels on this property through the PUD. Mayor Grant stated that this was a good point. However, if MPCA noise levels are being exceeded, Building 14 is likely the reason. Associate Planner Bachler explained that noise levels are regulated by the MPCA and not the City. Councilmember Holden recommended Condition 5 be amended to strike the reference to Building 14 and replace it with the Boston Scientific campus. ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 15 AMENDMENT: Councilmember Holden moved and Mayor Grant seconded an amendment revising the language within Condition 5 to read: If noise from the Boston Scientific campus exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Councilmember McClung questioned what action the City could take if noise levels at Boston Scientific are being exceeded. Associate Planner Bachler indicated that the City would have to contact the MPCA to handle this situation. The amendment carried (5-0). The amended motion carried (5-0). 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Mayor Grant reminded everyone of the TCAAP open house to be held on Wednesday, January 22, 2014, at the Marsden Room of the Ramsey County Public Works facility. He reported that the Safe Routes to Schools program now includes high schools. He then discussed the pedestrian crossing at Lexington and I-694. He noted that he attended a meeting with the school board and superintendent last Wednesday along with neighboring Mayors and at this meeting he reviewed the draft TCAAP Master Plan. Councilmember Holmes discussed the proposed trail connection from Old Highway 10 to the TCAAP property. Councilmember Holmes reported that Title Boxing is holding a Grand Opening ceremony on January 23`d. Councilmember Holmes thanked Community Development Director Hutmacher for resolving the heat issue in the Council Chambers. Councilmember Holmes noted that she will be participating in a League of Minnesota Cities Webinar with City Administrator Klaers on January 14''. Councilmember Holden encouraged everyone to drive by the new gateway sign on County Road E2. ARDEN HILLS CITY COUNCIL—JANUARY 13, 2014 16 Councilmember Holden discussed a recent article from the Pioneer Press regarding public comments. She suggested that this article be included in the administrative packet for the Council to review. She reported that the articles in the City newsletter are completed by volunteers and are not drafted by the Council. She encouraged residents to contact staff with questions or concerns instead of relying fully on the City's website. Councilmember Werner reported that the Council approved the appointment of David Radziej to the EDC. He commented that the EDC still has several vacancies and those interested in serving could contact City Hall for additional information. Meetings are held on the first Wednesday of the month from 8:00 a.m. to 9:30 a.m. Councilmember Werner indicated that he will be attending the Arden Hills/Shoreview Business Council meeting on Wednesday, January 15th. He reported that he will be attending the Metro Cities Water Forum on January 30th. ADJOURN MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayes-Grant ad'oum d the regular City Council meeting at 9:02 p.m. 2 h Amy Dietl David Gr t City Clerk Mayor