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HomeMy WebLinkAbout01-08-13 PTRC Minutes CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, JANUARY 8, 2013 ARDEN HILLS CITY HALL CALL MEETING TO ORDER Chair O’Malley called the January 8, 2013, meeting of the Parks, Trails, and Recreation Committee to order at 6:38 p.m. MEMBERS PRESENT: Committee Chair Nancy O’Malley, Committee Members Phil Kramlinger, Don Messerly, Harold Petersen, John Peck, Rich Straumann, Chuck Michaelson, John Van Valkenburg and Steve Scott. OTHERS PRESENT: Parks and Recreation Manager Michelle Olson and Council Liaison Brenda Holden. ABSENT: Committee Member Cindy Garretson (excused), Committee Member Jane Larson. 1. APPROVAL OF AGENDA MOTION: Committee Member Michaelson motioned to approve the agenda seconded by Committee Member Peck. The motion carried unanimously (8-0). 2. APPROVAL OF MINUTES – December 18, 2012 MOTION: Committee Member Peck motioned to approve the December 18, 2012, minutes as presented, seconded by Committee Member Kramlinger. The motion carried unanimously (8-0). 3. UNFINISHED BUSINESS A. 2013 Edited Goal/Work Plan Review Ms. Olson recapped that at the December meeting the committee made some minor changes to the goals and expectations. Staff has attached the revised version for review. One change was to have Item #10 state “prepare regular newsletter articles” versus “prepare monthly newsletter articles.” Another change made was to change the PTRC members’ time commitment to 3-4 hours versus 6-8 hours. Council Liaison Holden indicated that if the committee is not going to submit newsletter articles on a monthly basis, to let the Communications Committee know since currently the Communications Committee is setting space aside for the PTRC articles. She informed if the Communications Committee does not receive articles monthly, the PTRC may not be guaranteed a spot in the newsletter. Chair O’Malley suggested the PTRC submit articles on an every-other-month basis. Discussion ensued and the committee was in consensus submitting articles every other month. Ms. Olson indicated she would change Item #10 to now read “prepare newsletter articles every other month” and Ms. Holden indicated she would inform the Communications Committee of this change. Parks, Trails & Recreation Committee Meeting Minutes January 8, 2013 Page 2 Ms. Olson provided the committee members with a copy of the Parks and Recreation section of the Comprehensive Plan. She reported that the Comprehensive Plan was essentially used to update the open space plan that was done in 2002. She indicated it was suggested this be looked at annually and she will, therefore, provide the members with an annual copy. She stated the Comprehensive Plan cannot be officially changed, but can be updated for their group and Council in order to keep the committee on task. Ms. Olson indicated one of the goals that had been mentioned by the committee was to do an updated open space plan/resident survey and asked the committee if there is still interest in that. Discussion ensued and suggestions included using Survey Monkey and/or e-mails. Council Liaison Holden informed they have not received a lot of input when using Survey Monkey. Ms. Olson suggested doing a mailing of the survey which could also include the link to Survey Monkey. It was suggested the survey questions expand beyond just Parks, Trails and Recreation and also include some open-ended questions. Council Liaison Holden suggested having the neighbors meet the PTRC members at the park in order to get input. She also indicated that when presenting to Council, the committee provide input on how they want to do the survey, what the purpose of the survey is, and how the data will be used. Chair O’Malley indicated she could speak about the survey at the joint meeting to get input from the Council. Ms. Holden asked that the committee prioritize their list of ideas before bringing to Council. Discussion then ensued on the priorities and who would be responsible for presenting each topic at the joint meeting. The consensus of the PTRC was to have the st County Road E/Old Hwy 10 trail be the 1 priority and have Committee Member nd Straumann present, have the Freeway Park Enhancements as the 2 priority and have rd staff present, have the Hazelnut Park Pavilion as the 3 priority with Committee Member th Peck presenting, and the Off-Leash Dog Park as the 4 priority with Committee Member Michaelson presenting. The committee was also in agreement to take Buckthorn Eradication off the list of priorities and to move the Accessibility goal under the general goals category. B. Joint Meeting Presentation Work Session Item 3A included the joint meeting presentation discussion. C. Other Unfinished Business Committee Member Peck informed that he and Committee Member Michaelson met before the meeting in regards to the plaque for Committee Member Messerly. He and Mr. Michaelson have initially agreed on a bronze plaque of suitable stock, which will include the city logo and have raised lettering. They have yet to determine the exact location but would like the plaque displayed in the shelter area on some kind of pedestal that can be angled. Ms. Holden asked if they could put plastic over the plaque to protect it. Ms. Olson indicated she could check on whether that is an option. Committee Member Peck indicated he and Committee Member Michaelson plan to have the wording finalized by the next meeting and have set a tentative dedication for some time in July. Parks, Trails & Recreation Committee Meeting Minutes January 8, 2013 Page 3 4. NEW BUSINESS A. Trail Priority Discussion Ms. Olson indicated she has included a future trail listing map and priority list for the committee’s review. She mentioned in 2010 they did not number the trails in priority but just indicated high, medium and low priority. Ms. Holden suggested they remove the trails that really are not necessary. After reviewing the list it was the consensus of the committee to move segment K2 to low priority; segments C, C1 and D1 to medium priority; segment J to high priority; and to separate E-1 into two segments and make the portion of the trail from 35W to Moundsview High School as a high priority. Ms. Olson indicated she would make designations for trail segment L since it will be completed and for segment O which is a grant for Ramsey County and will also be completed. Ms. Olson reported that she had talked to Public Works Director Maurer about restriping trail segment M. Mr. Maurer will be checking on this since State aid funding was involved and she will have more information by the next meeting. Council Liaison Holden questioned the difference between high, medium and low priority. Ms. Olson reported that staff looks for funding for various segments with an emphasis on the higher priority but if a low or medium trail segment fits a grant/funding, it then can move up in priority. Council Liaison Holden suggested the PTRC include the reason for reprioritizing trail segments when presenting to Council at the joint meeting. Ms. Olson also reported that apartment buildings would be going in on County Road F and that a portion of trail would be put in at that time. B. Other New Business Ms. Olson indicated she will be sending out a new roster including the newest members of the PTRC committee. 3. REPORTS A, City Council Report None B. Public Works/Parks & Recreation Report Ms. Olson informed that Kyle Howard from the Finance Department won the employee of the year designation. Ms. Olson indicated the ice rinks are open and doing well. Parks, Trails & Recreation Committee Meeting Minutes January 8, 2013 Page 4 ADJOURNMENT MOTION: Committee Member Peck moved to adjourn at 8:08 p.m., seconded by Committee Member Michaelson. The motion carried unanimously (8-0). NEXT MEETING The next meeting is scheduled for February 26, 2013 at 6:30 p.m.