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HomeMy WebLinkAbout03-5-14-PC1245 W Highway 96 Clayton Larson -- Andy Holewa Sam Scott Roberta Thompson www.cityofardenhills.org Brent Bartel (Alternate) Steven Jones Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well- infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF THE AGENDA APPROVAL OF MINUTES 2.A.February 5, 2014, Regular Meeting Documents:14 PC.PDF 2.B.February 5, 2014, Work Session Meeting Documents:14 PCWS.PDF PLANNING CASES 3.A.Planning Case 14 PUD Amendment; Roberts Management Group; 3833 Lexington Avenue North (Public Hearing Required) Matthew Bachler, Associate Planner Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF 3.B.Planning Case 14 Zoning Code Amendment MultiFamily Design Standards (Public Hearing Required) Matthew Bachler, Associate Planner Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF UNFINISHED AND NEW BUSINESS COMMENTS AND REPORTS 5.A.Report From The City Council Documents: REPORT FROM THE CITY COUNCIL.PDF 5.B.TCAAP Update Jill Hutmacher, Community Development Director Documents:MEMO.PDF Planning Commission Comments & Requests Staff Comments A quorum of the City Council may be present at this meeting. Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, FEBRUARY 5, 2014 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Vice Chair Roberta Thompson called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Commissioners Brent Bartel, Angela Hames, Andrew Holewa, Steven Jones (Alternate), and Vice Chair Roberta Thompson. Absent: Chair Clayton Larson, Commissioners Sam Scott and Clayton Zimmerman. Also present were: Community Development Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler; and Council Liaison Fran Holmes. APPROVAL OF AGENDA FEBRUARY 5, 2014 Vice Chair Thompson stated the agenda will stand as published. APPOINTMENT OF PLANNING COMMISSIONER City Planner Streff stated that Steven Jones submitted an application to be considered for s and committees appointments, the applicant was interviewed by a panel consisting of the Mayor, the Chair of the Planning Commission, the Council Liaison to the Planning Commission, and the Staff Liaison to the Planning Commission. City Planner Streff explained the interview panel agreed that Mr. Jones would be a valuable addition to the Planning Commission based on his interview, his qualifications, and his experience. Mayor Grant asked that staff prepare a recommendation for the City Council to appoint Mr. Jones to the Planning Commission as an alternate member. City Planner Streff reported that during the Regular City Council meeting on January 27, 2014, the Council unanimously approved the recommendation from Mayor Grant to appoint Mr. Jones as an alternate member on the Planning Commission. ARDEN HILLS PLANNING COMMISSION February 5, 20142 Vice Chair Thompson administered the Oath of Office to Steven Jones and welcomed him to the Planning Commission. APPROVAL OF MINUTES January 8, 2014 Planning Commission Regular Meeting Commissioner Hames moved, seconded by Commissioner Jones, to approve the January 8, 2014, Planning Commission Regular Meeting Minutes as presented. The motion carried unanimously (5-0). January 8, 2014 Planning Commission Work Session Meeting Commissioner Holewa moved, seconded by Commissioner Hames, to approve the January 8, 2014, Planning Commission Work Session Meeting Minutes as presented. The motion carried unanimously (5-0). PLANNING CASES A.Planning Case 14-004; Zoning Code Amendment Ambulance Dispatch Facility Public Hearing Associate Planner Bachler stated that the applicant has requested a Zoning Code amendment to include ambulance dispatch facility as a new land use category and to allow the use as a conditional use within the B-2 General Business District. This request is being processed in conjunction with Planning Case 14-005, which is an application from Allina Health Emergency Medical Services for a Conditional Use Permit to operate an ambulance substation at 1209 County Road E West. In order to grant the Conditional Use Permit in Planning Case 14-005, the Zoning Code amendment being reviewed would first need to be approved. Associate Planner Bachler stated Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for much of the north metro region, including Arden Hills, under a license granted by the Minnesota Emergency Medical Services Regulatory Board. In December 2013, AHEMS applied for a building permit to complete interior modifications at 1209 County Road E West for an ambulance substation. Staff determined that the proposed use did not clearly fall under any of the permitted land use categories for the B-2 General Business District and recommended that an amendment to the Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in the district. Associate Planner Bachler indicated AHEMS previously operated an ambulance station at 3760 Dunlap Street for several years beginning in 1991. The City approved this use for the property on an interim basis in Planning Case 91-013, as the facility was not seen as being in line with the long-term vision for the B-4 Retail Center District. At that time, the facility functioned as the main ambulance base for the area and deployed crews to three substations. The main AHEMS ambulance base is now located in Mounds View. Associate Planner Bachler provided an overview of the request. The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the ARDEN HILLS PLANNING COMMISSION February 5, 20143 surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1. The property at 1209 County Road E West is located in the B-2 General Business District. 2. The proposed ambulance substation is not allowed as a permitted conditional use within the B-2 District. 3. The applicant has requested a Zoning Code amendment to include ambulance dispatch facility as a conditional use in the B-2 District. 4. The proposed ambulance dispatch facility land use is compatible with other uses in the B- 2 District. 5. Special issues inherent in the proposed ambulance dispatch facility land use warrant the classification of this use as conditional rather than permitted. 6. The proposed ambulance dispatch facility land use is consistent with the purpose of the B-2 District. 7. Medical emergency call responders provide an important public service to the community and this land use should be accommodated within appropriate zoning districts. Associate Planner Bachler explained that staff recommends approval of Ordinance Number 14- 001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code to create a new definition for the proposed ambulance dispatch facility land use and to allow the use as a conditional use within the B-2 General Business District. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval as Submitted 2. Recommend Approval with Changes 3. Recommend Denial 4. Table Vice Chair Thompson opened the floor to Commissioner comments. Commissioner Bartel asked if the City had any zoning districts currently in the City that allowed for an ambulance dispatch facility. Associate Planner Bachler reported there were not and that the City would be creating a new land use category specifically to meet this unique need. He discussed how the ambulance substation was comparable to an office/warehouse use. Vice Chair Thompson questioned if the City had other areas that would be a better fit for the proposed ambulance dispatch facility land use. Associate Planner Bachler stated this was taken into consideration by staff. Staff believed that for this specific case it would be best to limit the scope of the use to the B-2 Zoning District. Commissioner Hames asked if the City had emergency vehicles coming in and out of the Lake Johanna Fire Department building. ARDEN HILLS PLANNING COMMISSION February 5, 20144 Associate Planner Bachler explained that ambulances were not using this facility as a dispatch center. Commissioner Hames asked why Allina decided to renovate a facility as an ambulance substation without first seeking approval from the City. Associate Planner Bachler explained that when Allina submitted their building permit application, it was determined the proposed use did not fall under any existing land use categories. Vice Chair Thompson opened the public hearing at 6:47 p.m. Vice Chair Thompson invited anyone for or against the application to come forward and make comment. Vice Chair Thompson There being no comments closed the public hearing at 6:48 p.m. Commissioner Bartel reviewed the purpose of the B-2 Zoning District. He expressed concern with the noise, lights and glare that would be generated by the proposed use. Commissioner Holewa commented it was his observation that ambulance services were quite conservative in turning on their sirens, and that this did not occur until absolutely necessary. It was his opinion that the proposed location would enhance the B-2 district. Commissioner Bartel expressed concern with how pedestrian traffic on County Road E West would be impacted by the emergency vehicles entering and exiting the site. Vice Chair Thompson agreed stating that the purpose of the B-2 Zoning District did not align with the proposed use. She indicated the City envisioned the B-2 District becoming a downtown area in Arden Hills with retail and commercial uses. She commented that traffic and congestion on County Road E West could hinder the proposed use. She did not believe the ambulance dispatch facility land use fit with the B-2 District. Commissioner Hames agreed and recommended the Planning Commission not try to wedge this use into the B-2 District. Commissioner Bartel understood that the City needed to find a location for this use in Arden Hills, but recommended it not be within the B-2 District, as this was not a good fit. Commissioner Holewa recommended Allina consider relocating the ambulance dispatch center at the Urgent Care Center in Shoreview. However, he did not oppose the ambulance substation being located in the B-2 District. Commissioner Jones believed that the ambulance substation fits well on the proposed parcel at 1209 County Road E West. ARDEN HILLS PLANNING COMMISSION February 5, 20145 Commissioner Hames stated it would be difficult for the City to take away this zoning amendment in the future if the use did not work with the surrounding properties. Commissioner Hames moved and Commissioner Bartel seconded a motion to recommend denial of Ordinance 14-001 in Planning Case 14-004 for amendments to Section 1305.04 and Section 1320.05 of the Zoning Code as the proposed use did not fit with the purpose or guiding plan of the B-2 Zoning District. The motion carried (3-2) (Holewa and Jones opposed). Planning Case 14-005; Conditional Use Permit; Ambulance Dispatch Facility; 1209 B. County Road E West Public Hearing Community Development Director Hutmacher stated that, although the Planning Commission recommended denial of Planning Case 14-004, the Commission should proceed with the public hearing and recommendation for Planning Case 14-005 in case the City Council approves Planning Case 14-004. Associate Planner Bachler stated that Allina Health has requested a Conditional Use Permit to operate an ambulance substation at 1209 County Road E West. As part of this proposal, the City is processing an amendment to the Zoning Code to include ambulance dispatch facility as a new land use category and to allow this use as a conditional use in the B-2 General Business District. Approval of this planning case is contingent on the approval of the proposed Zoning Code amendment in Planning Case 14-004. Associate Planner Bachler explained that Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for much of the north metro region, including Arden Hills, under a license granted by the Minnesota Emergency Medical Services Regulatory Board. In December 2013, AHEMS applied for a building permit to complete interior modifications at 1209 County Road E West for an ambulance substation. Staff determined that the proposed use did not clearly fall under any of the permitted land use categories for the B-2 General Business District and recommended that an amendment to the Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in the district. Site Data Future Land Use Plan: Community Mixed Use Existing Land Use: Light Industrial Zoning: B-2 General Business District Current Lot Sizes: 0.99 acres Topography: Level Associate Planner Bachler reviewed the surrounding area, the Plan Evaluation and provided an overview of the request. Associate Planner Bachler stated the Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following eleven (11) findings for consideration: ARDEN HILLS PLANNING COMMISSION February 5, 20146 1. The property at 1209 County Road E West is located in the B-2 General Business District. 2. A Conditional Use Permit is required for an ambulance dispatch facility in the B-2 District. 3. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 4. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 5. The proposal will have limited impacts on noise. 6. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 7. The proposal will not affect drainage on the property. 8. The proposal will not affect the population density on the property. 9. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 10. The park dedication requirement does not apply in this case. 11. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Associate Planner Bachler explained that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-005 for a Conditional Use Permit at 1209 County Road E West for an ambulance dispatch facility. Staff recommends the following six (6) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2. Emergency sirens shall not be used by ambulances until they are within forty (40) feet of the County Road E right-of-way. 3. Ambulances shall limit the use of emergency sirens between the hours of 10:00 p.m. and 6:00 a.m. to instances where traffic needs to be cleared. 4. No more than one ambulance shall be parked at the facility at any time. 5. Ambulances shall be parked indoors at all times. 6. The applicant will request an amendment to the Conditional Use Permit for any increase in square footage or in intensity of the ambulance dispatch facility use. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Vice Chair Thompson opened the floor to Commissioner comments. ARDEN HILLS PLANNING COMMISSION February 5, 20147 Vice Chair Thompson asked if staff had concerns with how traffic would be impacted at the intersection of Pine Tree Drive and County Road E West. Associate Planner Bachler stated this was not identified as a concern by staff. Commissioner Bartel questioned if there were any planned improvements to County Road E that would create a median. Community Development Director Hutmacher stated the City was working with the County to discuss improvements for County Road E. These improvements include a sidewalk on the north and south sides of the roadway. In addition, a joint driveway for E Street Flats was being considered. She reported at this point, the City was not proposing to place additional medians or landscaped medians along County Road E. Commissioner Hames Furniture property. Community Development Director Hutmacher explained the City had received an application that was being evaluated for completeness. If the application is found to be complete, it would come before the Planning Commission at a future meeting. She reported that one of the proposed uses would be for food catering, along with retail sales. Discussion ensued regarding the potential placement of emergency vehicle signage along County Road E. Commissioner Hames had concerns with how traffic would be impacted along County Road E when ambulances were leaving the facility. She feared the ambulance traffic would cause accidents. Bill Snook , Director for Allina EMS, explained the volume of ambulance traffic along County Road E would be no more than it is currently. He stated ambulances use County Road E and Lexington Avenue approximately 16 times per day. He discussed how the signal preemption system would assist ambulance drivers to control traffic. He indicated an Allina ambulance was currently posted at Perkins on Lexington Avenue just south of 694. He commented that the B-2 District provided a centralized location that would greatly serve the City of Arden Hills. Vice Chair Thompson asked why the proposed location was selected by Allina. Jeff Czyson , Allina EMS, explained the location was central and the available space would meet the needs of the proposed ambulance dispatch facility. He commented that a number of calls are received by EMS while vehicles are in transit. He reported that Allina drives over 4 million miles each year and has a very low rate of accidents. Vice Chair Thompson opened the public hearing at 7:32 p.m. Vice Chair Thompson invited anyone for or against the application to come forward and make comment. ARDEN HILLS PLANNING COMMISSION February 5, 20148 Vice Chair Thompson There being no comments closed the public hearing at 7:33 p.m. City Planner Streff reviewed a proposed language change to Condition 3. The revised condition would read: Ambulances shall use discretion when using emergency lights and sirens between the hours of 10:00 p.m. and 6:00 a.m., but shall always comply with applicable Minnesota statutes relating to the operation of an authorized emergency vehicle. Commissioner Holewa moved and Commissioner Bartel seconded a motion to recommend approval of Planning Case 14-005 for a Conditional Use Permit at 1209 County Road E West for an ambulance dispatch facility based on the findings of fact and the submitted plans, as amended by the six (6) conditions (amending Condition 3 as proposed by staff) in the February 5, 2014, report to the Planning Commission. The motion carried unanimously (5-0). C.Planning Case 14-006; Site Plan Review Sign Standard Adjustment Dunlap Street North/Grey Fox Road Not a Public Hearing City Planner Streff stated that the applicant has requested a Site Plan Review for a Sign Standard Adjustment that would allow for a deviation from the Sign Code in order to increase the amount of freestanding signage at the properties located at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road. City Planner Streff explained that the sign standard adjustment is being requested for the six (6) properties owned by Transwestern that are located along Dunlap Street North and Grey Fox Road. The properties that are addressed off of Dunlap Street North are zoned B-4 Retail Business District and the property addressed off of Grey Fox Road is within the B-3 Service Business District. All of the properties are generally located north of County Road E, south of Red Fox Road, east of Highway 51/Snelling Avenue and west of Lexington Avenue. City Planner Streff reported that Transwestern leases these buildings to a variety of tenants, and has expressed concerns about the visibility of the businesses and the products and services they provide to the community. The applicant is proposing to construct or upgrade the signage on each customers traveling to their establishments. The signs would be built for both the multi-tenant and single-tenant building users. As buildings of this size lend themselves very well to multiple tenants, the applicant would like a universal look for the signs and the ability to quickly add sign panels for additional tenants in the single-tenant buildings without having to replace the freestanding signs. City Planner Streff stated that the applicant has also indicated that the amount of freestanding signage allowed by the Sign Code for Sign District 7 is not proportionately adequate for these large multi-tenant and single-tenant structures. Transwestern is proposing to increase the amount The applicant is proposing to construct one (1) freestanding sign at each of the six (6) properties. Each sign is proposed to have thirty-two (32) square feet of sign copy area and an overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign would be seven (7) ARDEN HILLS PLANNING COMMISSION February 5, 20149 feet ten (10) inches in height by eight (8) feet wide, with a depth of approximately ten (10) inches. City Planner Streff explained the data provided below pertains to the properties located along Dunlap Street North and addressed as 3725, 3728, 3750, 3757 and 3768 Dunlap Street North. Site Data Future Land Use Plan: MB Mixed Business Existing Land Use: LI - Light Industrial/Office Zoning: B-4 Retail Center District Current Lot Sizes: 1.67 (3725 Dunlap), 2.68 (3728 Dunlap), 2.56 (3750 Dunlap), 4.1 (3757 Dunlap) and 2.94 (3768 Dunlap) Acres Topography: Fairly Flat The data provided below pertains to the property located at 1230 Grey Fox Road. Site Data Future Land Use Plan: I/O Light Industrial and Office Existing Land Use: LI - Light Industrial/Office Zoning: B-3 Service Business District Current Lot Sizes: 5.37 Acres Topography: Fairly Flat City Planner Streff reviewed the surrounding area, the Sign Evaluation and provided an overview of the request. City Planner Streff stated the Planning Commission must make a finding as to whether or not the proposed Sign Standard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road meet the criteria in the Sign Code to deviate from the sign regulations, and if the proposed increase in freestanding signage would adversely affect the surrounding neighborhood and the community as a whole. Staff offered the following findings for consideration: 1. The properties located at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North are within the B-4 Retail Center Zoning District. 2. The property located at 1230 Grey Fox Road is within the B-3 Service Business Zoning District. 3. All six (6) properties are located in Sign District 7. 4. No more than one (1) freestanding sign is permitted on any site except in cases where properties front more than one (1) public street. For properties that front more than one (1) public street, an additional freestanding sign may be permitted for each street front provided that each additional sign does not exceed half the size of the maximum sign area allowed in the underlying sign district. 5. Sign District 7 permits one (1) freestanding sign with a maximum sign copy area of twenty-five (25) square feet and an overall sign area of thirty-seven and one half (37.5) square feet. For the properties that front two public streets an additional sign is permitted not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign area of eighteen and three quarters (18.75) square feet. ARDEN HILLS PLANNING COMMISSION February 5, 201410 6. The applicant is proposing six (6) identical freestanding signs for the six (6) properties owned by Transwestern that are located along Dunlap Street North and Grey Fox Road. 7. As proposed, each sign would have thirty-two (32) square feet of sign copy area and an overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign would be seven (7) feet ten (10) inches in height by eight (8) feet wide, with a depth of approximately ten (10) inches. 8. The proposed signs would be located at least five (5) feet from any property line and will not be located within the clear vision area. 9. Section 1260.01 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 10. The sign standard adjustments will not result in signs that are inconsistent with the purpose or intent of the B-3 or B-4 Zoning Districts. 11. Increasing the amount of freestanding signage would not have a negative impact on adjacent properties or the City as a whole. City Planner Streff explained that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-006 for a Sign Standard Adjustment under the Site Plan Review process. Staff recommends the following six (6) conditions be included with the approval: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That one (1) freestanding sign shall be permitted at each of the following properties: 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road. 3. That each freestanding sign shall not exceed the sign copy area of thirty-two (32) square feet and a total sign area of sixty-three (63) square feet. 4. That the signs shall be located to preserve the clear vision area. 5. That a property owner identification sign may be located on the base of each sign but shall not exceed two (2) square feet in size. The text 6. That the applicant shall apply for a sign permit prior to the installation of the sign. City Planner Streff reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Vice Chair Thompson opened the floor to Commissioner comments. Commissioner Bartel asked if the Arden Hills Sign Ordinance should be revised or if it was in alignment with neighboring communities. ARDEN HILLS PLANNING COMMISSION February 5, 201411 City Planner Streff indicated that he had not closely reviewed other sign ordinances for this planning case. He explained the request before the Commission this evening was for the six (6) properties owned by Transwestern. Commissioner Jones asked if the base of the sign was considered part of the sign. City Planner Streff discussed the differences between the sign copy area versus the total sign area. Commissioner Hames high number of sign standard adjustment requests. She supported the proposed sign standard adjustment. Vice Chair ThompsonCommissioner Bartel and agreed. Commissioner Holewa moved and Commissioner Hames seconded a motion to recommend approval of Planning Case 14-006 for a Sign Standard Adjustment under the Site Plan Review Process at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North and 1230 Grey Fox Road based on the findings of fact and the submitted plans, as amended by the six (6) conditions in the February 5, 2014, report to the Planning Commission. The motion carried unanimously (5-0). D.Planning Case 14-008; Conditional Use Permit Yard Waste & Source Separated Organics Collection; 1761 Lake Johanna Boulevard Public Hearing Associate Planner Bachler stated the St. Paul-Ramsey County Public Health Department has requested a Conditional Use Permit to operate a Source Separated Organics (SSO) collection area at the existing yard waste collection site located at 1761 Lake Johanna Boulevard in Tony Schmidt Regional Park. Associate Planner Bachler explained that through an agreement with Ramsey County, the City first began collecting grass clippings, leaves, and garden waste at Tony Schmidt Regional Park in 1984. The County Public Health Department took over management of the site in 1990. In 2004, the County Board approved the expansion of collection services to include trees and shrubs. The composting of the yard waste is completed off-site and finished compost is made available to County residents each spring. Trees and shrubs are chipped at the collection area and a small amount of the mulch is left on site for use by residents. In 2013, there were slightly more than 50,000 visits to the Arden Hills collection site and a total of 43,400 cubic yards of yard waste was composted. Associate Planner Bachler reported the Ramsey County Solid Waste Master Plan will require all municipalities to provide residential Source Separated Organics (SSO) collection by 2016. SSO includes all food waste and non-recyclable paper. In 2013, the Ramsey County Board authorized adding SSO drop-off collection areas at the seven Ramsey County yard waste sites, including the Arden Hills site. These County managed sites will act as a bridge until residential curbside organics collection becomes viable. Collection of SSO at the site would begin in the spring of 2014, if approved. ARDEN HILLS PLANNING COMMISSION February 5, 201412 Associate Planner Bachler stated that the existing yard waste collection area in Arden Hills occupies approximately 1.5 acres of land in Tony Schmidt Regional Park at the end of Hudson Avenue off of New Brighton Road. The SSO collection area would be located on the eastern side of the site, away from the yard waste facilities. A covered container, or roll-off box, would be used for collecting SSO materials to reduce odors and the potential for attracting animals. Residents would be required to bag their organics in compostable bags, which will be provided by Ramsey County at no cost in 2014 and 2015. The County will be contracting with a private hauler to regularly remove the SSO materials to a permitted organic processing facility. Associate Planner Bachler commented that the Arden Hills collection area is an approved permit-by-rule site with the Minnesota Pollution Control Agency (MPCA). Ramsey County will be submitting an application for the new SSO drop-off station permit-by-rule requirement, which will become an amendment to the existing permit. In 2000, the County improved the surface water treatment on the site by installing a stormwater retention pond. Ramsey County Environmental Services administers state and local stormwater permit maintenance and reporting requirements for this facility. Site Data Future Land Use Plan: Parks and Open Space Existing Land Use: Parks and Open Space Zoning: R-2 Single and Two-Family Residential Current Lot Sizes: 91.2 acres Topography: Rolling terrain Associate Planner Bachler reviewed the surrounding area, the Plan Evaluation and provided an overview of the request. Associate Planner Bachler stated the Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following twelve (12) findings for consideration: 1. The property at 1761 Lake Johanna Boulevard is located in the R-2 Single and Two Family Residential District. 2. The Source Separated Organics collection service proposed by the St. Paul-Ramsey County Public Health Department is considered to be a public use. 3. A Conditional Use Permit is required for a public use in the R-2 District. 4. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit request. 5. The proposal will have limited impact on existing and anticipated traffic and parking conditions. 6. The proposal will have limited impacts on odors and solid waste. 7. The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and liquid on the property. 8. The proposal will not affect drainage on the property. 9. The proposal will not affect the population density on the property. ARDEN HILLS PLANNING COMMISSION February 5, 201413 10. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 11. The park dedication requirement does not apply in this case. 12. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Associate Planner Bachler explained that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard for a public use. The proposed use is not expected to have significant impacts on surrounding properties, and Ramsey County has developed a management plan that will effectively mitigate potential impacts related to odors and yard waste on the site. Staff is supportive of this project because an important public service would be provided by Ramsey County: with the acceptance of SSO at the site, interested residents of Arden Hills will be able to reduce the amount of trash they generate by composting organic waste. Staff recommends the following three (3) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The yard waste and source separated organics collection areas shall be fully contained on the existing 1.5 acre yard waste site in Tony Schmidt Regional Park. 3. Source Separated Organics shall be properly bagged and collected in covered containers that are emptied on a regular or as-needed basis. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Vice Chair Thompson opened the floor to Commissioner comments. Commissioner Hames understood that Ramsey County would be requiring yard waste and source separated organics collection pick up by 2016. She quest collection. Associate Planner Bachler explained the County was hoping to use the existing yard waste site as a bridge or interim solution until 2016. Commissioner Jones questioned if yard waste and source separated organics collection would occur year round. Associate Planner Bachler indicated this would be a year-round service. ARDEN HILLS PLANNING COMMISSION February 5, 201414 Norm Schiferl , Saint Paul-Ramsey County Department of Public Health, discussed the Ramsey County requirements for yard waste and source separated organics collection. He commented that the expectation was not to technically have this completed curbside, but to make the service available for residents. He indicated the County would continue to work with each municipality to make this a reality. He reported there were efforts being made to make commercial organic waste pickups more viable as well. He estimated that 25-30% of waste was organic material and the hope was to divert this material from landfills. Commissioner Bartel questioned how organic materials would be brought to the drop off site. John Springman , Saint Paul-Ramsey County Department of Public Health, reported the County dropped off at the Lake Johanna Boulevard compost site. He discussed the hours of operation for the composting sites noting these hours would need to be adjusted to allow for year round organics drop off. Commissioner Bartel inquired how often the County would be providing pickup of the organic materials. Mr. Springman indicated the County was planning to provide weekly pickup. Commissioner Hames asked who would be responsible for plowing the compost site in the winter months. Mr. Springman explained that the County had finalized a contract with local vendor for all Commissioner Hames questioned if any of the other County compost sites were located adjacent to residential areas. She expressed concern with the organic material attracting wildlife, in particular coyotes. Mr. Springman stated that there were several other sites in proximity to residential areas, but commented that the County would be regularly removing the collected organic materials and noted the materials would be taken off site to be processed at another location. He stated the organic matter would be collected in containers that would be locked. Vice Chair Thompson opened the public hearing at 8:16 p.m. Vice Chair Thompson invited anyone for or against the application to come forward and make comment. Jill Cornick , New Brighton resident, asked how many containers would be placed at the compost site. She inquired if the County would have additional staff onsite. Mr. Springman reported one container would be on site, but the size may be increased based on how popular the program becomes. He commented that the site would have two workers. Ms. Cornick questioned what size bags would be offered to residents. ARDEN HILLS PLANNING COMMISSION February 5, 201415 Mr. Schiferl anticipated that the County would be offering two different bag sizes, the first being a 2-gallon size and the other being a 13-gallon sized bag. Ms. Cornick encouraged the County to advertise and promote this new program to residents in the entire County. Mr. Springman stated the County would be taking a slow roll out approach to encourage interest in the program. He anticipated interest would increase as people visit the sites. He ompost sites to inform them of the SSO program. Julie Gronquist , 1932 West County Road E, expressed concern with the proposed program. She feared the smell from this site would adversely impact surrounding properties. She anticipated that the food composting would attract unwanted wildlife. She worried that people would dump their organics in the woods if the gate was not open. She had concerns with the amount of traffic, as over 50,000 vehicles were already visiting this site during the six months the site was open. She recommended that the County offer organics pickup curbside and not push this service off to the seven compost sites. Vice Chair Thompson There being no additional comment closed the public hearing at 8:31 p.m. Commissioner Bartel thanked Ms. Cornick and Ms. Gronquist for their comments. He explained he does not live far from the site and had concerns about the smell as well. He understood that the County would be trucking the material off-site and no organic materials would be processed at the Arden Hills yard waste site. Commissioner Jones recommended a closed circuit surveillance system be placed on the site to ensure residents were not dumping leaves and organic materials outside of the collection area. Associate Planner Bachler commented that the Commission could make this a condition for approval if they chose to. Vice Chair Thompson asked for comment from the County regarding this issue. Mr. Springman stated that occasionally bags are left outside the gate and that he is informed when this happens. He reported that employees were required to clear these bags. He explained encouraged residents to contact the County if yard waste materials have been dumped outside the gate. Commissioner Bartel commented that the dumping of organics outside the gate could be more of a concern than bags of leaves. For this reason, closed circuit cameras or County surveillance may be a good idea. Mr. Springman understood this concern. ARDEN HILLS PLANNING COMMISSION February 5, 201416 Mr. Schiferl expected that residents participating in the SSO program would be people who are committed to separating organics and would not dump organic materials. Commissioner Hames understood the intent of the program, however, she had concerns with the animals that could be attracted to the site, given the close proximity to single-family homes and walking trails. She had mixed feelings about the entire idea as it would adversely impact the homeowners adjacent to the yard waste site. Vice Chair Thompson announced that Commissioner Holewa has recused himself from taking action on this matter. She commented she composts on a daily basis and believed in this program. However, she understood the concerns on how this program could impact the neighbors and may attract animals. Commissioner Bartel was in favor of requiring the County to monitor the gate and suggested the conditional use permit be reviewed by the City in six or 12 months. Commissioner Hames stated that by setting a timeline, this would allow the City to reevaluate the program in six or 12 months. City Planner Streff stated that the Commission could add a condition that would require the County to install a surveillance system on the property. In addition, staff could consult with the City Attorney regarding a time limit on the conditional use permit. Commissioner Hames moved and Commissioner Jones seconded a motion to recommend approval of Planning Case 14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard for a Public Use based on the findings of fact and the submitted plans, as amended by the three (3) conditions in the February 5, 2014, report to the Planning Commission, with the additional recommendation that staff review with the City Attorney the ability to put a time limit on this permit and that the City Council consider a condition that would require the applicant to install a surveillance system at the property for monitoring purposes. The motion carried unanimously (4-0) (Holewa abstained). UNFINISHED AND NEW BUSINESS None. REPORTS A.Report from the City Council Councilmember Holmes updated the Planning Commission on City Council activities from the January 13, 2014, City Council Meeting including approval (5-0) of Planning Case 14-020 for an accessory structure setback variance at 3324 Lake Johanna Boulevard. The Council also voted to approve (5-0) Planning Case 14-021 for a PUD Amendment and Site Plan Review for a 1,310 Planning Commission recommended approval of both of these cases at their December 4, 2013, meeting. ARDEN HILLS PLANNING COMMISSION February 5, 201417 -family dwelling units at the January 13, 2014, City Council Work Session. The Council directed staff to make adjustments to the standards to increase the minimum floor space required for two- bedroom and three-bedroom units, and to reduce the area requirement for efficiency units. Staff is now working on an ordinance to amend the Zoning Code to reflect these changes. The Planning Commission will review the proposed amendment prior to Council approval. At the January 27, 2014, City Council meeting, the Council voted to approve (5-0) a sign standard adjustment for Arden Village at 1290 County Road F, allowing the property additional temporary leasing signage. The Council reviewed the proposed PUD Amendment at 1201 County Road E and voted to deny (5-0) the application. The Council instructed the City Attorney to draft findings of fact for the denial, which will be reviewed by the Council at the February 10, 2014, meeting. The Planning Commission recommended approval of both of these cases at their January 8, 2014, meeting. The second TCAAP Open House for the Master Plan was held on Wednesday, January 22. The Open House was well attended with approximately 100 people in attendance over the two hour event. Display boards that illustrated how the Master Plan was developed were prepared and shown to the public on different land use types and patterns, building types, and scales of development. Discussion tables were also used to facilitate additional conversation about the TCAAP Master Plan in order for the public to provide feedback and ask questions. The display boards that website under the link for TCAAP. thth Councilmember Holmes reported that on February 10 and February 24, the Council would be holding public hearings to discuss the potential of a franchise fee in Arden Hills. She explained the franchise fee could broaden the tax base. She reported the City has limited park improvement B.Planning Commission Comments and Requests Vice Chair Thompson noted the Planning Commission would be meeting in work session after this meeting to discuss the 2014 Work Plan. Commissioner Holewa asked if staff had an update on TCAAP. Community Development Director Hutmacher reported there was nothing new at this time. nd She stated an Open House was held on January 22 and the information gathered from this event was being compiled and would be presented to the Commission at a future meeting. ADJOURN Commissioner Hames moved, seconded by Commissioner Bartel, to adjourn the February 5, 2014, Planning Commission Meeting at 8:57 p.m. The motion carried unanimously (5-0). Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WORK SESSION WEDNESDAY, FEBRUARY 5, 2014 9:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Vice Chair Roberta Thompson called to order the work session meeting at 9:02 p.m. ROLL CALL Present were: Commissioners Brent Bartel, Angela Hames, Andrew Holewa, Steven Jones (Alternate), and Vice Chair Roberta Thompson. Absent: Chair Clayton Larson, Commissioners Sam Scott, and Clayton Zimmerman. Also present were: Council Liaison Fran Holmes; Associate Planner Matthew Bachler; City Planner Ryan Streff; and Community Development Director Jill Hutmacher APPROVAL OF AGENDA FEBRUARY 5, 2014 The Agenda was approved as presented. DISCUSSION ITEMS A. 2014 Work Plan Review City Planner Streff reviewed the proposed 2014 Work Plan with the Commission and requested comments. He explained that the City Council will be asking the Planning Commission to join th them for a joint work session on March 17 to discuss the Work Plan for 2014. To assist in that discussion, staff asked the Planning Commission to provide input on topics that might be addressed at the March meeting. While the Council will make the final determination as to the goals and priorities for the coming year, it will be useful for them to have input from the Planning Commission. Vice Chair Thompson was pleased that the sign ordinance was listed as a priority and wanted to be assured this was discussed with the City Council. ARDEN HILLS PLANNING COMMISSION WORK SESSION FEBRUARY 5, 20142 Commissioner Hames agreed stating the set square footage for wall signage should be reevaluated based on frontage, building size, and the distance from a right-of-way. She recommended the provisions for temporary signs also be reviewed given the number of recent requests for these types of signs. Councilmember Holmes encouraged the Commission to advocate for the Sign Ordinance revisions at the joint meeting. Commissioner Holewa suggested that staff research the number of sign standard adjustment requests that were made in 2013, and that this information be presented to the Council during the work session. Commissioner Hames recommended that staff review how many sign standard requests have been made since the Sign Ordinance was amended. She was in favor of the Commission reviewing neighboring cities sign codes. an adequate amount of signage when compared to neighboring communities. Commissioner Bartel was in favor of allowed wall signage being proportionate to the building size. Commissioner Hames discussed the multi-family design standards. She questioned if there were currently any new proposals for multi-family housing. She recommended that staff provide visual aids for the Planning Commission to help quantify the square footage requirements within the Zoning Code. -family design standards were approved in 2012. Recently, the Council directed staff to review unit sizes in comparison to neighboring communities to ensure the City was prepared for the development of TCAAP. This issue has been discussed by the Council at a prior work session and this item will be coming to the Planning Commission for review in March or April. Vice Chair Thompson asked what the Planning Commission would be expected to complete in 2014 with regard to TCAAP. Community Development Director Hutmacher stated the Commission would be looking at land use, overlay districts, design standards, and zoning requirements for the various land uses. She anticipated that TCAAP may look different than the rest of Arden Hills and new standards would have to be established. Associate Planner Bachler reported that the proposed Parks and Open Space District and Conservation District rezoning would be reviewed by the Planning Commission in March. Vice Chair Thompson discussed the online training available by the League of Minnesota Cities. She asked if front porch setbacks continued to be a concern since the Zoning Code was amended in 2006 to address this issue. ARDEN HILLS PLANNING COMMISSION WORK SESSION FEBRUARY 5, 20143 City Planner Streff did not recall any requests that had been presented to the City within the past six months. Vice Chair Thompson was in favor of the Commission holding a brief work session to review the role of the Planning Commission. ADJOURN Commissioner Holewa moved, seconded by Commissioner Hames, to adjourn the February 5, 2014, Planning Commission Work Session Meeting at 9:29 p.m. The motion carried unanimously (5-0). MEMORANDUM 3.A DATE: March 5, 2013 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #14-010 - This application requires a Public Hearing Applicant: Roberts Management Group Property Location: 3833 Lexington Avenue North Request: Planned Unit Development Amendment Requested Action The applicant has requested a Planned Unit Development (PUD) Amendment to allow for a revised building plan for Phase I of the Lexington Station redevelopment project at 3833 Lexington Avenue North. Background On July 8, 2013, the City Council approved a Master Planned Unit Development and Final Planned Unit Development for Phase I of the Lexington Station redevelopment project at 3833 Lexington Avenue North in Planning Case 13-003. The approved Redevelopment Plan Documents included architectural plans for the Phase I building depicting transparent windows on all four sides of the building. Roberts Management Group has recently signed leases with Noodles and Company and Starbucks for spaces within the building. These tenants have requested to use simulated windows in select areas on the east, north, and south façades in order to accommodate kitchen and restroom facilities. The applicant expects to sign leases with at least one additional restaurant tenant who will also likely need to use simulated windows specifically on the central section of the east façade. The Master Planned Unit Development Agreement between the City and Roberts Management Group states that any significant changes to the Redevelopment Plan Documents, as determined by the City Planner, shall require review and approval by the City Council. City staff met with Roberts Management Group to discuss the proposed changes to the Phase I building design and determined a PUD Amendment should be requested. City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-010 - Lexington Station - PUD Amendment\Memos_PC 14-010 Page 1 of 6 1.Overview of Request: Roberts Management has proposed using a back-lit, frosted glazing window design on the windows on the east elevation facing Lexington Avenue, two windows on the north elevation facing Red Fox Road, and one window on the south elevation (Attachment A). Each window pane would be treated with a frosted glazing and a light fixture would be included on the interior of the building directly above the top sill of each window. This light fixture would be connected to tenants regular interior lighting systems and would remain on during regular business hours. The frosted window glazing would be opaque, allowing for light from the interior light fixture to pass through the windows. The proposed window design contrasts with the construction of simulated windows using spandrel glass. This is a commonly used approach that involves the construction of a wall directly behind a window with a colored coating applied to the window. Darkly shaded spandrel windows can often give retail stores the appearance of being closed and the applicant believes their proposal for back-lit, frosted glazing windows will help simulate a appearance. Roberts Management Group has included a project narrative and a detailed drawing that provide more detail on the proposed window design (Attachment A). 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Commercial B-3: Service Business District Restaurant/Hotel South Commercial B-3: Service Business District Retail East Commercial C-1: Retail Service Retail/Bank (Shoreview) West Mixed Business B-4: Retail Center District Office/Flex Industrial 3. Site Data: Future Land Use Plan: Commercial Existing Land Use: Vacant Zoning: B-3: Service Business District Lot Size: 1.34 Acres Topography: Level City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-010 - Lexington Station - PUD Amendment\Memos_PC 14-010 Page 2 of 6 Plan Evaluation Chapter 13 Zoning Code: 1325.05, Subd. 8 Additional Design Standards for New Development Redevelopment, and Modifications to Existing Sites in the B2 and B3 Districts Window and Door Openings Commercial Façade Transparency For commercial buildings, at least 50 percent of the first level façade that fronts a public street must be comprised of transparent windows or doors. In this case, the Lexington Avenue and Red Fox Road façades would be required to meet this standard. At least 20 percent of all other façades that are reasonably visible from the public right-of-way must include window or door openings. On these façades, simulated windows may be used on service areas. This standard would apply to the two remaining building façades. For one-story buildings, only the first twelve feet of the building façade is used when calculating the transparency coverage. In Planning Case 13-003, the City approved a certain amount of transparency coverage on all four sides of the building. The proposal would reduce transparency coverage on the east, north, and south façades. The design of the west façade would remain unchanged. The following table outlines the proposed window and door transparency for the four sides of the building. Approved Proposed Transparency Transparency Transparency PC 13-003PC 14-010 Requirements () () Lexington Avenue Façade 50% 27.6% 0% Red Fox Road Façade 50% 47.5% 16.2% West Façade (Primary Building Entrance) 20%* 60.0% 60.0% South Façade 20%* 59.6% 44.0% Simulated or opaque windows may be used on service areas * The City may consider a proportional reduction in the transparent window and door requirement on the public street façades if additional transparent glass is used on the remaining sides. For buildings with a use that does not readily allow transparent windows, the transparency requirements may also be reduced at the discretion of the City Council. City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-010 - Lexington Station - PUD Amendment\Memos_PC 14-010 Page 3 of 6 Findings of Fact The Planning Commission must make a finding as to whether or not the proposed PUD Amendment at 3833 Lexington Avenue would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following eight (8) findings for consideration: 1.The property is located in the B-3 Service Business Zoning District. 2.The City has adopted design standards for the B-3 District within the Zoning Code. 3.The Master Planned Unit Development and Final Planned Unit Development for Phase I of the Lexington Station redevelopment project was approved by the City on July 8, 2013 in Planning Case 13-003. 4.The applicant is proposing an amendment to the approved Final PUD for Phase I for a revised building plan that would reduce the façade transparency on the Phase I building. The applicant has cited a need to reduce transparency coverage in order to accommodate kitchen and restroom facilities used by tenants in the building. 5.The design standards for the B-3 District allow the City to grant a proportional reduction in the transparency requirement on the public street façades if additional transparent glass is used on the remaining sides. 6.For buildings with a use that does not readily allow transparent windows, the transparency requirements may also be reduced at the discretion of the City Council. 7.The proposed PUD Amendment is in substantial conformance with the requirements of 8. regulations through a negotiated process with a developer. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or occupants in regard to this planning case. Staff Recommendation While staff recognizes the importance of providing window transparency on public street façades, the proposed amendment is necessary to accommodate the needs of the businesses that are leasing space in the Lexington Station building. Staff believes the applicant has come up with City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-010 - Lexington Station - PUD Amendment\Memos_PC 14-010 Page 4 of 6 a creative approach to addressing the issue and favors the use of the proposed frosted and back- lit windows as opposed to spandrel glass. Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-010 for a Planned Unit Development Amendment at 3833 Lexington Avenue. Staff recommends the following three (3) conditions be included with the approval: 1.The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review by the Planning Commission and review and approval by the City Council. 2.The applicant shall continue to abide by the conditions of approval listed in the Master Planned Unit Development Agreement and Phase I Final Plan for Lexington Station (PC# 13-003). 3.A PUD Amendment shall be drafted by the City Attorney and executed prior to the issuance of a Certificate of Occupancy. Options 1.Recommend Approval with Conditions: Motion to recommend approval of Planning Case 14-010 for a PUD Amendment at 3833 Lexington Avenue based on the findings of fact and the submitted plans as amended by the three (3) conditions in the March 5, 2014, Report to the Planning Commission. 2.Recommend Approval as Submitted: Motion to recommend approval of Planning Case 14- 010 for a PUD Amendment at 3833 Lexington Avenue based on the findings of fact and the submitted plans in the March 5, 2014, Report to the Planning Commission. 3.Recommend Denial: Motion to recommend denial of Planning Case 14-010 for a PUD Amendment at 3833 Lexington Avenue based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table: Motion to table Planning Case 14-010 for a PUD Amendment at 3833 Lexington Avenue in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on February 12, 2014. Pursuant to Minnesota State Statute, the City must act on this request by April 13, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-010 - Lexington Station - PUD Amendment\Memos_PC 14-010 Page 5 of 6 review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Supporting Materials B. Site Map and Aerial Map City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-010 - Lexington Station - PUD Amendment\Memos_PC 14-010 Page 6 of 6 AttachmentA Roberts Management Group, LLC 1851 Buerkle Road | White Bear Lake, MN 55110 (651) 773-3485 | FAX: (651) 773-3490 February 11, 2014 Dear Council members, RE: Lexington Station - Glass It has unfortunately come to our attention that our building design with the exterior glass on all four elevations of the Lexington Station project has become a hardship for many of the new tenants. Currently, 5 of the 10 retail bays located in the building are p than one side. At this time, we have executed leases for 2 of the 5 bays with Starbucks Coffee and Noodles & Company and by the time we present this we expect to have executed leases on two more totaling 4 of the 5 bays. As of now all 4 of these tenants have their spaces partially against the glass and each has requested a spandrel glass to hide the walls behind the glass. It first was requested by Noodles & Company on a plan submitted to your building department. Shortly Corporation followed with the same request. of a building that would incor every tenant that has glass on multiple sides has seen that as a be constructed on the back side of the glass to provide privacy. The tenants have requested span presence of a wall which will be built on the inside of the glas After meeting and collaborating with the planning department we believe we have come up with a aesthetically pleasing than looking at a sheetrock wall. approval to use - window areas. This back lighting would patrons on the exterior of the building. By doing this, we feel the tenants will be able to get the privacy they need to block t-public areas while maintaining the illusion of being open during regular business hours. We feel th to businesses have turned to. This helps the community in a way tha We look forward to working with you on this important issue while we all strive to have a building in the community that we can be proud of for many years and will serve as the cornerstone to our retail development. Respectfully yours, ROBERTS MANAGEMENT GROUP, LLC As Managing Agent for Lexington Station, LLC Tim Gilbert Project Manager Roberts Management Group, LLC AttachmentB 3833 Lexington Avenue 462.50925.0Feet 925.0 0 1:5,550 NAD_1983_HARN_Adj_MN_Ramsey_Feet Notes © Ramsey County Enterprise GIS Division Enter Map Description This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION 3833 Lexington Avenue 154.17308.3Feet 308.3 0 1:1,850 NAD_1983_HARN_Adj_MN_Ramsey_Feet Notes © Ramsey County Enterprise GIS Division Enter Map Description This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION MEMORANDUM 3.B DATE: March 5, 2014 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #14-009 - Public Hearing Required Request: Zoning Code AmendmentMulti-family Design Standards Requested Action Consider approval of Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 Multi-family Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Code in order to revise the minimum unit size standards for multi-family dwelling units, as presented in the March 5, 2014, Report to the Planning Commission. Background In January 2013, the City Council requested that staff review the minimum unit size standards for multi-family dwelling units. Currently, these standards require multi-family dwelling units to be a minimum of 600 square feet, with an additional 100 square feet required for each bedroom. The Council expressed concerns that the standards could permit multi- bedroom apartments that do not provide adequate floor area per resident. For example, under the existing requirements a three-bedroom unit would only need to be 900 square feet in size. As the TCAAP site is developed over the next several years, it is anticipated that new multi-family residential developments will be constructed in the City. Staff collected information from seven cities in the metro region that have adopted similar minimum unit size standards. The cities included New Brighton, Blaine, White Bear Lake, Maplewood, Fridley, Coon Rapids, and Bloomington. An analysis was completed comparing the . Additionally, staff looked at ten multi-family development projects that have recently been completed or that are under construction in outer-ring suburban communities to evaluate the average unit sizes currently being built in the private market. These projects are located in the ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-009 - Zoning Code Amendment - Multi-family Design Standards\Memos_Reports_14-009 15 Page of communities of New Brighton, White Bear Lake, Arden Hills, Elk River, Apple Valley, Ramsey, Eagan, Osseo, and Maple Grove. Analysis The following is a summary of the analysis completed by staff. A complete set of the data is included in Attachment B. Arden Hills requires more square footage for efficiency, one- bedroom, and two-bedroom apartment units compared to the seven-city average. For three- bedroom units, slightly more square footage is required by the seven-city average. Most of the other cities require a greater amount of additional square footage for each additional bedroom than Arden Hills. Minimum Unit Sizes Allowed by City Code One- Two- Three-Additional Efficiency Unit Bedroom Unit Bedroom Unit Bedroom Unit Bedroom Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Arden Hills 600 700 800 900 100 Seven-City Average 463 601 759 904 145 In order to determine whether the multi-family developments in other suburban communities could be built in Arden Hills, staff averaged the size of the smallest efficiency, one-bedroom, two-bedroom, and three-bedroo of the smallest average units could be constructed except for the efficiency unit, which is 41 square feet smaller than what is required by the City. The smallest average two-bedroom and three-bedroom units are, respectively, 242 square feet and 520 square feet larger in size than the minimum requirements set by the City. Smallest Average Unit Size of New Multi-family Developments Smallest Smallest Smallest Smallest Efficiency Unit One-Bedroom Two-Bedroom Three-Bedroom (SF) Unit (SF) Unit (SF) Unit (SF) Arden Hills Minimum Unit Size Standards 600 700 800 900 Smallest Average Unit Size (Across 10 Developments) 559 752 1,042 1,420 ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-009 - Zoning Code Amendment - Multi-family Design Standards\Memos_Reports_14-009 25 Page of Discussion At the City Council Work Session on January 13, 2014, staff reviewed this data with the Council. Based on the comments provided by the Council, staff has drafted Ordinance 2014-003, which would revise the minimum unit size standards for multi-family dwelling units The amendment to the multi-family design standards would decrease the required square footage for efficiency apartment units and increase the required square footage for two-bedroom and three-bedroom units, as well as the additional floor area required for each additional bedroom. the requirements used by other cities and what is currently being constructed by the private market. The table below outlines the existing minimum unit size standards and the proposed revisions. Proposed Revisions to Minimum Unit Size Standards One- Two- Three-Additional Efficiency Unit Bedroom Unit Bedroom Unit Bedroom Unit Bedroom Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Existing Standards 600 700 800 900 100 Proposed Standards 550 700 950 1,200 150 Ordinance Number 14-003 would amend Section 1325.045, Subd. 1 of the Zoning Code to read as follows: Minimum Unit Size. Efficiency units shall be a minimum of five hundred and fifty (550) square feet; one-bedroom units shall be a minimum of seven hundred (700) square feet; two-bedroom units shall be a minimum of nine hundred and fifty (950) square feet; and three-bedroom units shall be a minimum of twelve hundred (1,200) square feet. For each additional bedroom, an additional one hundred and fifty (150) square feet is required. Garages, breezeways, common hallways, balconies, and porch floor spaces shall not be credited in determining the required floor area of units. Findings of Fact Cities have broad discretion when reviewing and adopting zoning regulations; however, as a tool n the two documents when reviewing zoning code amendments. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-009 - Zoning Code Amendment - Multi-family Design Standards\Memos_Reports_14-009 35 Page of 1. development standards for multi-family housing that will visually enhance development and promote compatibility with nearby properties and neighborhood character. 2.The propo Land Use Chapter of the Comprehensive Plan by developing design standards for multi- family housing that ensure the construction of high quality, sustainable, and aesthetically enhanced developments. 3. development of a variety of housing options by creating a framework and process for the City to approve high-quality housing opportunities that are suitable for a mix of ages, incomes, and household types. 4. Housing Chapter of the Comprehensive Plan by establishing design guidelines for new multi-family dwelling units. Notice Notice on this planning case was published in the Arden Hills/Shoreview Bulletin. Public Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Staff Recommendation Staff recommends approval of Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 Multi-family Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Code in order to revise the minimum unit size standards for multi-family dwelling units, as presented in the March 5, 2014, Report to the Planning Commission. Options & Proposed Motion Language 1.Recommend Approval as Presented: Motion to recommend approval of Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 of the Zoning Code, as presented in the March 5, 2014, Report to the Planning Commission. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-009 - Zoning Code Amendment - Multi-family Design Standards\Memos_Reports_14-009 45 Page of 2.Recommend Approval with Changes: Motion to recommend approval of Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 of the Zoning Code, as presented in the March 5, 2014, Report to the Planning Commission, with the following changes. 3.Recommend Denial: Motion to recommend denial of Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 of the Zoning Code: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table: Motion to table Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 of the Zoning Code in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions There is no review deadline for this item. Attachments A.Ordinance Number 14-003 (Proposed Section 1325.045 Subd. 1) B.Supporting Data Tables C.City Council Work Session Report, January 13, 2014 D.City Council Work Session Minutes, January 13, 2014 ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for March 5, 2014 P:\Planning\Planning Cases\2014\PC 14-009 - Zoning Code Amendment - Multi-family Design Standards\Memos_Reports_14-009 55 Page of AttachmentA ORDINANCE NO. 2014-003 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 2014-003 AMENDMENT TO SECTION 1325.045, SUBD. 1 – MULTI-FAMILY DWELLING UNITS ADDITIONAL CONDITIONAL USE PERMIT CRITERIA OF THE ZONING CODE IN ORDER TO REVISE THE MINIMUM UNIT SIZE STANDARDS FOR MULTI_FAMILY DWELLING UNITS The Arden Hills City Council hereby ordains that Section 1325.045, Subd. 1 shall be amended to read as follows: 1325.045 Multi-family Dwelling Units Additional Conditional Use Permit Criteria. Subd. 1 Minimum Unit Size. Efficiency units shall be a minimum of five hundred and fifty (550) square feet; one-bedroom units shall be a minimum of seven hundred (700) square feet; two-bedroom units shall be a minimum of nine hundred and fifty (950) square feet; and three-bedroom units shall be a minimum of twelve hundred (1,200) square feet. For each additional bedroom, an additional one hundred and fifty (150) square feet is required. Garages, breezeways, common hallways, balconies, and porch floor spaces shall not be credited in determining the required floor area of units. Effective Date . This Ordinance shall become effective the day following its publication. st Adoption Date. Passed by the City Council of the City of Arden Hills the 31 day of March, 2014. DAVID GRANT, MAYOR ATTEST: AMY DIETL CITY CLERK Publication Date: April 9, 2014 Page 1 of 1 AttachmentC AGENDA ITEM MEMORANDUM DATE: January 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Planner I SUBJECT: Multi-family Design Standards Requested Action Review the minimum unit size standards for multi-family dwelling units and direct staff to make changes to Section 1325.045 Multi-family Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Code if necessary. Background At the City Council Work Session on January 22, 2013, the Council requested that staff review -family dwelling units. Currently, the standards require multi-family dwelling units to be a minimum of 600 square feet, with an additional 100 square feet required for each bedroom. The Council has expressed concerns that the standards could permit multi-bedroom apartment units that do not provide adequate floor area per resident. For example, under the existing requirements a three-bedroom unit would only need to be 900 square feet in size and a four-bedroom unit only 1,000 square feet. Staff has collected information from seven cities in the metro region that have adopted similar minimum unit size standards for multi-family dwelling units. The cities included New Brighton, Blaine, White Bear Lake, Maplewood, Fridley, Coon Rapids, and Bloomington. An analysis was completed comparing the average square footage required per unit in these cities with Arden Hills standards. Additionally, staff looked at ten multi-family development projects that have been recently completed or that are under construction in outer-ring suburban communities to evaluate the average unit sizes currently being built in the private market. These projects are located in the communities of New Brighton, White Bear Lake, Arden Hills, Elk River, Apple Valley, Ramsey, Eagan, Osseo, and Maple Grove. 13 Page of Analysis The following is a summary of the data collected by staff. A complete set of the data is included in Attachment A. Arden Hills require more square footage for efficiency, one-bedroom, and two- bedroom apartment units compared to the seven-city average. For three-bedroom units, slightly more square footage is required by the seven-city average. Most of the other cities require a greater amount of additional square footage for each additional bedroom than Arden Hills. One- Two- Three-Additional Efficiency Unit Bedroom Unit Bedroom Unit Bedroom Unit Bedroom Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Arden Hills 600 700 800 900 100 Seven-City Average 463* 601 759 904 145^ * Six out of seven cities had minimum standards for efficiency uni ^ Five out of seven cities had minimum standards for additional In order to determine whether the multi-family developments in other suburban communities could be built in Arden Hills, staff averaged the size of the smallest efficiency, one-bedroom, two-bedroom, and three-bedroom unit in each building. Using the existing standards, all of the smallest average units could be constructed except for the efficiency unit, which is 41 square feet smaller than what is required by the City. The smallest average two-bedroom and three-bedroom units are, respectively, 242 square feet and 520 square feet larger in size than the minimum requirements set by the City. Please see the chart in the attachment for details on this calculation. Smallest Smallest Smallest Smallest Efficiency Unit One-Bedroom Two-Bedroom Three-Bedroom (SF) Unit (SF) Unit (SF) Unit (SF) Arden Hills Minimum Unit Size Standards 600 700 800 900 Smallest Average Unit Size (Across 10 Developments) 559* 752 1,042 1,420^ * Three out of ten developments included efficiency units. ^ Six out of ten developments included three-bedroom units. Discussion Based on the preceding analysis, staff is requesting further direction from the City Council on the following questions: 23 Page of 1.Should the City increase the minimum area required for three-bedroom units in multi- family developments? 2.Should the City also consider increasing the minimum additional area required for each additional bedroom? 3.Should the City consider any other changes to the minimum area required for other units? Attachments A.Supporting Data Tables 33 Page of AttachmentD Approved: February 10, 2014 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION MEETING JANUARY 13, 2014 ARDEN HILLS CITY COUNCIL CHAMBERS 1. AGENDA ITEMS A.Multi-Family Design Standards Associate Planner Bachler reported that the multi-family dwelling design standards were approved by the Council in September of 2012. Included in these standards are requirements for minimum unit sizes. At the Council work session on January 22, 2013, the Council requested that -family dwelling units. Currently, the standards require multi-family dwelling units to be a minimum of 600 square feet, with an additional 100 square feet required for each bedroom. The Council expressed concern that the standards could permit multi-bedroom units that do not provide adequate floor area per resident. Associate Planner Bachler explained that staff has collected information from seven cities in the metro region that have adopted similar minimum unit size standards for multi-family dwelling units. The cities include New Brighton, Blaine, White Bear Lake, Maplewood, Fridley, Coon Rapids and Bloomington. An analysis was completed comparing the average square footage also looked at ten multi-family development projects that have been recently completed or that are under construction in outer- ring suburban communities to evaluate the average sizes currently being built. He reviewed the location of these projects and provided the Council with a summary on the data collected from these projects, along with the minimum size standards for the dwelling units. Associate Planner Bachler stated that based on the analysis, staff is requesting further direction from the Council on the following questions: 1.)Should the City increase the minimum area required for three-bedroom units in multi- family developments? 2.)Should the City also consider increasing the minimum additional area required for each additional bedroom? 3.)Should the City consider any other changes to the minimum area required for other units? Councilmember Holden supported the existing standards for efficiency and one bedroom units. However, she would like to see the two bedroom and three bedroom standards more closely match the sizes of those found in the study. She recommended that two bedroom units be a minimum of 1,000 square feet and three bedroom units be a minimum 1,300 square feet. ARDEN HILLS CITY COUNCIL WORK SESSION JANUARY 13, 20142 Mayor Grant stated that changes made to this document would impact the TCAAP development. He does not want to see three bedroom units at 900 square feet. He indicated that he could support two bedroom apartments at a minimum of 950 square feet. Councilmember Holmes commented that the City was above the market and average size for efficiency units. She supp Mayor Grant questioned if the efficiency units should be decreased to 550 square feet and the one bedroom units decreased to 650 square feet. Councilmember Holden did not agree with suggestion. City Administrator Klaers commented that another option would be to have the efficiency units at 550 square feet, one bedroom units at 700 square feet, and two bedroom units at 950 square feet. Councilmember Holden asked if apartment complexes were required to be constructed under a PUD and if so, if the minimum size standards could be adjusted. Associate Planner Bachler stated that this is the case in the B-2 District, and that any flexibility requested on the minimum size standards would need to be approved by the City Council. Mayor Grant inquired if staff wanted to do further research on current developments prior to making changes to the design standards. Associate Planner Bachler stated that enough information had been collected on current developments to make changes. Councilmember Holden Associate Planner Bachler reported that the apartment units under this category are generally less than five years old. Discussion ensued regarding the units within the E Street Flats apartment complex. Councilmember McClung questioned how the City will respond if the market trends shift and apartment unit sizes decrease in the future. City Administrator Klaers discussed the market standards at this time and stated that the ordinance can be amended if the market changes. Mayor Grant summarized the comments made thus far by the Council and noted there was agreement to have the minimum size of the efficiency units be 550 square feet, one bedroom units were to be no less than 700 square feet, two bedroom units were to be no less than 950 square feet and three bedroom units were to be no less than 1,200 square feet. The Council agreed to have each additional bedroom require an additional 150 square feet. ARDEN HILLS CITY COUNCIL WORK SESSION JANUARY 13, 20143 Councilmember Holden stated that she wanted to see the three bedroom units be no less than 1,300 square feet. MEMORANDUM 5.A DATE: March 5, 2014 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Report from the City Council February 18, 2014, City Council Work Session At the February 18, 2014, City Council Work Session, the Council and staff discussed the purpose of the recently adopted Parks and Open Space District and Conservation District and identified properties in the City that should be rezoned as either Parks and Open Space or Conservation. Staff will be working on compiling the necessary materials to bring a Zoning Code Amendment for the proposed rezoning to the April Planning Commission meeting. February 24, 2014, City Council Meeting At the February 24, 2014, City Council meeting, the Council voted to deny (3-2, McClung and Werner dissenting) Planning Case 14-004 and 14-005 for a Zoning Code Amendment and Conditional Use Permit to allow Allina Health to operate an ambulance substation at 1209 County Road E. The Planning Commission recommended denial (3-2) of Planning Case 14-004 and recommended approval (5-0) of Planning Case 14-005 at their February meeting. The City Council also reviewed Planning Cases 14-006 and 14-008. Transwesterns proposal for a sign standard adjustment for its six properties on Dunlap Street and Grey Fox Road was unanimously approved by the Council. Ramsey Countys request for a Conditional Use Permit for a Source Separated Organics collection area in Tony Schmidt Regional Park was denied (5- 0). The Planning Commission recommended approval of both of these planning cases at their February meeting. City of Arden Hills Planning Commission Meeting for March 5, 2014 MEMORANDUM 5.B DATE: March 5, 2014 PC Agenda Item TO: Planning Commission Chair Larson and Commissioners FROM: Jill Hutmacher, Community Development Director SUBJECT: TCAAP Update Requested Action None. STEAM Learning Center at TCAAP In February a group of City, County, Rice Creek Watershed District, and St. Paul Chamber of th Commerce staff worked with 7 Grade students at Chippewa Middle School to provide a practical, hands-on learning experience related to the TCAAP redevelopment. Staff engaged groups of students on natural resource planning, parks and recreation, roads, recycling, and engineering, arts, and math) curriculum while also providing students with a unique look at vocational opportunities. Partnership (TRP). The TRP supports elements of the redevelopment project related to community engagement and building business and legislative support for the project. The February 20, 2014. TCAAP Master Plan The City Council has directed staff to proceed with a surface water management study that will consider issues related to drainage and stormwater infrastructure. Staff has met with Rice Creek Watershed District staff to discuss the scope of work for the surface water management study. The City and RCWD are discussing how to proceed with the study in a manner that will simplify the future permitting process. Developer interviews to gather feedback on the draft Master Plan have been completed. Overall, feedback from developers and the public has been very positive. The consultants are compiling comments which will be presented to the City Council in March. 11 Page of