HomeMy WebLinkAbout03-10-14-WSMayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Ed Werner
�i EN HILLS
Special City Council
Work Session Agenda
March 10, 2014
After Regular Meeting
City Hall
Add ress:
1245 W H ig hway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website;
www. cityofa rde n h i I Is. org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1. AGENDA ITEMS
1.A. B2 District Project
Terry Maurer, Public Works Director
Documents: MEMO.PDF, ATTACHMENT A.PDF
ADJOURN
AGENDA ITEM — lA
�
�i D�EN HILLS
MEMORANDUM
DATE: March 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: County Road E(B-2 District) Feasibility Report
The County Road E(B-2 District) Feasibiliry Report was presented at the February 10, 2014
Council Meeting. At that meeting it was the consensus of the Council to hold off approving the
feasibility report until further information could be provided on the lighting component of the
project to reduce the expense.
Approximately two weeks ago staff send by email to the Council information from Xcel Energy
regarding lighting options they could provide on the County Road E project. The Xcel
information includes two options both based on 200 foot light spacing. (The spacing could be
reduced but the cost would rise as more fixtures are added) A copy of the Xcel proposal dated
November 25, 2013 is attached. The basic option estimated at approximately $87,000 (City
would be responsible for removing the existing lights) is an 18 foot direct bury pole with the
standard Colonial fixture. The more expensive option at approximately $202,000 would be the
same number of lights (20) but on a 15 foot base mounted pole with a more decorative Vernon
fixture. The email from staff also included a map to a project in St. Anthony where the Vernon
style fixture was install on a 125 foot spacing. Hopefully the Council was able to take a look at
this project in person or on Google Earth.
At Monday's work session staff would like to discuss the various street lighting options and
determine how the Council would like to proceed. To give the Council a general idea how the
Xcel lighting options (at 200 foot spacing) would reduce the proposed assessment rates from the
draft feasibiliry report, here are some rypical examples showing the total assessment for all
improvements given the various street lighting options:
l. Flaherty Bowl (property that the building sits on)
Page 1 of 2
• Draft feasibility report assessment approximately $20,000
• Xcel option with standard Coloniallights; approximate assessment $5,700
• Xcel option with more decorative Vernon lights; approximate assessment $9,100
2. Davidson (E Street Flats site)
• Draft feasibility report assessment approximately $84,100
• Xcel option with standard Coloniallights; approximate assessment $24,500
• Xcel option with more decorative Vernon lights; approximate assessment $38,500
3. Wells Fargo
• Draft feasibility report assessment approximately $14,600
• Xcel option with standard Colonial lights; approximate assessment $4,400
• Xcel option with more decorative Vernon lights; approximate assessment $6,800
Another way to look at this would be the assessment rate per front foot for '�ust the lighting
component of the project. The rates for the three options would be approximately:
• Draft feasibiliry report
• Xcel standard option
• Xcel decorative option
$69.00 per front foot
$10.50 per front foot
$24.25 per front foot
Please review the information previously sent by email which has much more information about
the Xcel options.
Page 2 of 2
Xcel EnergySM
OUTDOOR LIGHTING
November 25, 2013
City of Arden Hills
Attn: Terry Maurer
1245 West Highway 96
Arden Hills, MN 55112
Dear Mr. Terry Maurer:
825 Rice Street
St. Paul, MN 55117
Xcel Energy Outdoor Lighting is pleased to have an opportunity to submit an estimate for the City of Arden
Hilis street light project. Our goal is to provide you with the necessary information to assist you in your
decision making process. We are confident we can provide you with a comprehensive package that will
meet all your needs.
Please find below styles of product and the estimated project costs. This estimate includes all underground
facilities installed using the plowing or boring method for conduit antl wire antl the installation of each of the
following material.
Countv Road E W(Connelly to Lexington) Street Liqht Proiect:
1. The Pre-Pay Option upfront installation cost is -$86,678.80.
The monthly pre-pay option rate (A30) 100W High Pressure Sodium per luminaire is -$6.23.
lnstal! 20-100W Colonial Fixtures on 18' direct buried fiberglass poles.
Insta{I by plow approx 4200' of #6 AL wires in 1'/z" conduit, This is an estimate with 100'
spacing and alternating sides north and south. The existing customer owned streetlights
are to be remove� by the City of Arden Wi�fs ar� is not part of this estimat2.
2. The Pre-Pay Option upfront installation cost is -$201,903.00.
The monthly pre-pay option rate (A30) 100W High Pressure Sotlium per luminaire is -$6.23.
Install 20-100W Vernon Fixtures on 15' Washington fluted base mounted fiberglass poles.
Install by plow approx 4200' of #6 AL wires in 1'/�" conduit. This is an estimate with 100'
spacing and alternating sides north and south. The existing customer owned streetlights
are to be removed by the City of Arden Hills and is not part of this estimate.
Included in the monthly street light rate is full maintenance of the street light system. Maintenance of the
street light system covers the pole, fixture, conduit and wiring, as well as facilitation of any locating and
damage administration. Operations and Maintenance for the proposed street light system will be for 25
years from the date of installation.
Xcel Energy Outdoor Lighting is very excited to partner with the City of Arden Hills for all your lighting needs.
If you have any questions regarding the proposal, please feel free to contact me at 651.229.2255.
Sincerely,
Angela Adesoro
Project Coordinator, Xcel Energy