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HomeMy WebLinkAbout03-17-14-Joint WS With PC-- www.cityofardenhills.org Dave McClung Ed Werner Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER AGENDA ITEMS 1.A.TCAAP Discussion Documents:MEMO.PDF,MEMO.PDF,MEMO.PDF,MEMO.PDF 1.B.2014 Joint City Council And Planning Commission Meeting Ryan Streff, City Planner Planning Commission Members Documents:CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF COUNCIL/STAFF COMMENTS AGENDA ITEM – 1A MEMORANDUM DATE: March 17, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Jill Hutmacher, Community Development Director SUBJECT: TCAAP City staff, County staff, and consultants have had a series of meetings concerning development issues. At this time, Council discussion and direction is needed to allow continued progress. Infrastructure Study. Heather Worthington and Beth Engum, Ramsey County, will present information on a proposed infrastructure study which would examine issues related to stormwater/wetlands, utilities, transportation, land title/platting, and infrastructure financing. Development Constraints. Heather Worthington will provide information on development constraints which may limit types of land use and development in certain areas of the site. City Financial Modeling. Stacie Kvilvang, Ehlers and Associates, will discuss City financing for utilities. Budget Amendment. Sue Iverson, Director of Finance and Administrative Services, is recommending a budget amendment to move TCAAP expenses into a capital fund for improved tracking and transparency. A memo is attached. PTRC Review. Terry Maurer, Director of Public Works, is working with the Parks, Trails, and Recreation Committee as requested by the City Council to complete an analysis of park and open space needs on the TCAAP site. A memo is attached. Future Meeting Schedule. As TCAAP development proceeds, the issues above as well other topics will need regular review and discussion by the City Council. Patrick Klaers, City Administrator, has identified discussion topics and proposed a meeting schedule as outlined in the attached memo. 11 Page of AGENDA ITEM MEMORANDUM DATE: March 17, 2014 TO:Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: 2013 and 2014 Budget Adjustments Background As discussed with the City Council in 2013, having the $500,000 TCAAP loan (from the PIR Fund) and the Kimley-Horn expenses for the planning and transportation studies included within the General Fund is good from a public information or transparency point of view, but it also makes year-to-year comparisons of the budget totals very difficult. The City Council made a budget adjustment for these costs and the loan in 2013 and they were also programmed into the 2014 budget. Discussion In talking with our auditor, we feel it would be much better to set up a separate capital fund for these transactions, as they are basically all infrastructure related and capital in nature. By doing this it will be more transparent and easier to track as the expenditures, fund balance, and revenue sources are expected to come over time as the property develops. By making this change, the General Fund will not have dramatic fluctuations from year-to-year, making it easier and more transparent for everyone to follow the costs and fund balances for both funds and the project. Staff proposes to set up a new fund called: TCAAP Capital Fund with a number of 413. The auditor agrees with this proposal and recommends that we do a budget adjustment effective December 31, 2013 for the 2013 expenditures, since we have not yet closed our books, and also do a budget adjustment for 2014 effective March 31, 2014. This will transfer all these project costs to its own fund. The General Fund will still have a TCAAP department where normal expenditures would be allocated as any other department in the City. The new fund would reflect the interfund loan from the PIR Fund as well as the expenditures for the planning and transportation studies. The General Fund will then be more accurately represented without the distortions of the TCAAP project in comparisons from year-to-year in the audit and budget reports making it easier to understand. The Budget adjustments needed to transfer these expenditures from the General fund: General Fund - TCAAP Department ProposedProposed OriginalAmendedProposedAmendedOriginalProposedAmended BudgetBudgetBudgetBudgetBudgetBudgetBudget 20132013Amendment20132014Amendment2014 Revenues County Aid$ -$ 48,580$ (48,580)$ -$ 20,820 $ (20,820)$ - Transfer from PIR - 500,000 (500,000) - - - - Revenue Changes$ -$ 548,580$ (548,580)$ -$ 20,820 $ (20,820)$ - Expenditures AUAR-TCAAP$ -$ 304,182$ (304,182)$ -$ 191,222$ (191,222)$ - Interfund Loan Interest - 8,750 (8,750) - 15,000 (15,000) - Expenditure Changes$ -$ 312,932$ (312,932)$ -$ 206,222$ (206,222)$ - Net Revenue over Expenditures$ -$ 235,648$ (235,648)$ -$ (185,402)$ 185,402$ - The Budget adjustments needed to establish the new capital fund: New TCAAP Capital Fund ProposedProposed OriginalAmendedProposedAmendedOriginalProposedAmended BudgetBudgetBudgetBudgetBudgetBudgetBudget 20132013Amendment20132014Amendment2014 Revenues County Aid$ -$ -$ 48,580 $ 48,580$ -$ 20,820 $ 20,820 Transfer from PIR - - 500,000 500,000 - - - Revenue Changes$ -$ -$ 548,580$ 548,580$ -$ 20,820 $ 20,820 Expenditures AUAR-TCAAP$ -$ -$ 304,182$ 304,182$ -$ 191,222$ 191,222 Interfund Loan Interest - - 8,750 8,750 - 15,000 15,000 Expenditure Changes$ -$ -$ 312,932$ 312,932$ -$ 206,222$ 206,222 Net Revenue over Expenditures$ -$ -$ 235,648$ 235,648$ -$ (185,402)$ (185,402) Action Requested If Council is agreeable, staff would put this on the consent agenda at the next meeting on Monday, March 31, 2014. AGENDA ITEM MEMORANDUM DATE: March 17, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: PTRC Review of TCAAP Proposed Parks As directed by the Council, staff will be reviewing with the PTRC the proposed park facilities included in the draft Master Plan. This item is on the PTRC agenda Tuesday March 18, 2014. Included in the presentation to the PTRC on Tuesday will be an analysis of active park needs prepared by staff based on our understanding of the draft Master Plan including generic park layouts to help determine adequate sizing. The PTRC will be asked for initial reactions and for any questions or direction they want staff to research. Then at the April PTRC meeting they will be asked to provide a recommendation to the Council regarding park facilities and sizing in issue. 11 Page of AGENDA ITEM MEMORANDUM DATE: March 17, 2014 TO:Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator SUBJECT: TCAAP Meetings Background/Discussion th At the February 24 Council meeting, there was a brief discussion about the status of the draft TCAAP Master Plan and about developing a TCAAP financial model for the City trunk utilities. Based on these and other recent Council comments, it has become clear that the City Council wants to and should again set up some regularly scheduled meetings for discussing TCAAP redevelopment activities. I am suggesting that the Council set up work session meetings on the second and last Mondays of the month from 5:15 to 6:45 p.m. prior to the regular City Council meetings. On Monday night, I plan to review the below list of TCAAP discussion topics for the next few months. It is appropriate for some items to be discussed before other topics are presented, and staff is working on a Gantt chart that will outline the project/activities schedule and show the dependency relationship between activities. Date Topics 3/17 Regular WS General TCAAP update on current activities/issues 3/31 Special WS Discuss financial modeling options for City trunk utilities Present and review Gantt chart (project schedule) Status report on Infrastructure Study 4/14 Special WS Review AUAR environmental report Discuss City goals for Surface Water Management plan Continue financial modeling discussion for trunk utilities 4/28 Special WS Draft Master Plan discuss Parks and Open Space analysis Discuss CR H and Roundabout intersection Discuss City SAC/WAC and Storm Sewer fees survey 5/12 Special WS Review County redevelopment and land use goals Status report on Infrastructure Study Discuss transportation plan for 35W and 96 interchange 5/27 Special WS (Tuesday) Draft Master Plan - Discuss Flex Space land use Draft Master Plan - Discuss Residential land use Trunk Utilities financial modeling discussion 6/9 Special WS Review revised draft Master Plan 6/30 Special WS Review final AUAR and Mitigation Plan could be informative for the Council to take on their own. Locations of comparable residential developments and business park/flex space developments can be provided to the Council and seeing some of these projects may assist the Council when evaluating the proposed residential and flex space areas. A work item to incorporate into the project schedule and to discuss with the Council is the County Plat for the TCAAP boundary and Spine Road. Also, it is expected that work on the Regulations and Policies will be a big part of the summer and fall work sessions. The work session agendas will need to be flexible depending on how work progresses on various parts of the project and depending on the schedule/availability of the staff/consultants involved. AGENDA ITEM –1B MEMORANDUM DATE: March 17, 2014 TO: Honorable Mayor, City Councilmembers and Planning Commission Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT:2014Joint City Council and Planning Commission Meeting Requested Action Review the draft 2014Planning Commission Work Plan and provide input and feedback to the Planning Commission. Discuss upcoming tasks, items of concern and questions related to planning activitieswithin the City. Background The City Council has askedthePlanning Commission to join them for a joint work session to discuss the2014 Planning Commission Work Plan and other planning-related items. Discussion The City Council is being asked to provide input and feedback on the draft work plan (Attachment A). In addition, this meeting is an opportunity to discuss other planning-related items. The City Council may provide feedback to the Planning Commission on their role, ask questionsand discuss items of concern. The Planning Commission may provide input to the City Council on important planning items they see in the community and bring up topics of interest or concern. The Planning Commission differs fromthe City’s other committees and commissions in that the purpose and scope of the Commission’s work is largely determined by State Statute. The majority of the Planning Commission work plan is dedicated to continuing the work of City of Arden Hills Joint City Council and Planning Commission Meeting for March 17, 2014 P:\Planning\Planning Commission\Work Plan\2014 12 Page of AGENDA ITEM –1B evaluating and providing recommendations on land use applications, zoning code amendments, and other planning related itemsthat come before the City. Requested Action Review the draft 2014 Planning Commission Work Plan and provide input and feedback to the Planning Commission. Discuss upcoming tasks, items of concern, and questions related to planning activities within the City. Attachments A.Draft 2014 Work Plan B.Planning Commission Work Session Minutes, March 5, 2014 City of Arden Hills Joint City Council and Planning Commission Meeting for March 17, 2014 P:\Planning\Planning Commission\Work Plan\2014 22 Page of Attachment A PlanningCommission 2014Work Plan 2014PlanningGoalsWork TasksSchedule TCAAP DevelopmentYearlong Provide input as needed on TCAAP Master Planning process New Member RecruitmentYearlong Newsletter article Website advertisement Word of mouth recruiting Additional Alternate Position Continue to Review and Yearlong Meet monthly to review and hold public Make Recommendations hearings on Land Use Applications Review staff reports and recommendations Zoning Ordinance Update/Yearlong Review and make recommendations on TCAAP Zoning Review periodic zoning code amendments Review TCAAP Zoning Identify ordinance update projects based on work with consultants Continue ordinance updates as time allows Parks and Open Space February-April Rezone appropriate areas of the City Zone Design StandardsJune-October I-1 & I-Flex DistrictsDesign Standards Review Sign CodeJuly-December Review and update Sign Code LED LightingJune-November Design Standards/Regulations Decorative/AccentsLights Research/Amend Zoning Code Multi-Family Design January-April Review and update Multi-Family Standards Design Standards Illustration Guide August-December Create an Illustration guide for the B-2 & B-3Design Standards Training Yearlong Complete the League of Minnesota Cities online land use learning course Attend a GTS land use planning course as available Notes th February 5following regular meeting –Planning Commission th March17at6:30–Joint City Council/Planning Commission City of Arden Hills 1245 West Highway 96 Phone 651.634.5120 www.ci.arden-hills.mn.us Approved: March 5, 2014 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WORK SESSION WEDNESDAY, FEBRUARY 5, 2014 9:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Vice Chair Roberta Thompson called to order the work session meeting at 9:02 p.m. ROLL CALL Present were: Commissioners Brent Bartel, Angela Hames, Andrew Holewa, Steven Jones (Alternate), and Vice Chair Roberta Thompson. Absent: Chair Clayton Larson, Commissioners Sam Scott, and Clayton Zimmerman. Also present were: Council Liaison Fran Holmes; Associate Planner Matthew Bachler; City Planner Ryan Streff; and Community Development Director Jill Hutmacher APPROVAL OF AGENDA FEBRUARY 5, 2014 The Agenda was approved as presented. DISCUSSION ITEMS A. 2014 Work Plan Review City Planner Streff reviewed the proposed 2014 Work Plan with the Commission and requested comments. He explained that the City Council will be asking the Planning Commission to join th them for a joint work session on March 17 to discuss the Work Plan for 2014. To assist in that discussion, staff asked the Planning Commission to provide input on topics that might be addressed at the March meeting. While the Council will make the final determination as to the goals and priorities for the coming year, it will be useful for them to have input from the Planning Commission. Vice Chair Thompson was pleased that the sign ordinance was listed as a priority and wanted to be assured this was discussed with the City Council. ARDEN HILLS PLANNING COMMISSION WORK SESSION FEBRUARY 5, 20142 Commissioner Hames agreed stating the set square footage for wall signage should be reevaluated based on frontage, building size, and the distance from a right-of-way. She recommended the provisions for temporary signs also be reviewed given the number of recent requests for these types of signs. Councilmember Holmes encouraged the Commission to advocate for the Sign Ordinance revisions at the joint meeting. Commissioner Holewa suggested that staff research the number of sign standard adjustment requests that were made in 2013, and that this information be presented to the Council during the work session. Commissioner Hames recommended that staff review how many sign standard requests have been made since the Sign Ordinance was amended. She was in favor of the Commission sign codes. an adequate amount of signage when compared to neighboring communities. Commissioner Bartel was in favor of allowed wall signage being proportionate to the building size. Commissioner Hames discussed the multi-family design standards. She questioned if there were currently any new proposals for multi-family housing. She recommended that staff provide visual aids for the Planning Commission to help quantify the square footage requirements within the Zoning Code. -family design standards were approved in 2012. Recently, the Council directed staff to review unit sizes in comparison to neighboring communities to ensure the City was prepared for the development of TCAAP. This issue has been discussed by the Council at a prior work session and this item will be coming to the Planning Commission for review in March or April. Vice Chair Thompson asked what the Planning Commission would be expected to complete in 2014 with regard to TCAAP. Community Development Director Hutmacher stated the Commission would be looking at land use, overlay districts, design standards, and zoning requirements for the various land uses. She anticipated that TCAAP may look different than the rest of Arden Hills and new standards would have to be established. Associate Planner Bachler reported that the proposed Parks and Open Space District and Conservation District rezoning would be reviewed by the Planning Commission in March. Vice Chair Thompson discussed the online training available by the League of Minnesota Cities. She asked if front porch setbacks continued to be a concern since the Zoning Code was amended in 2006 to address this issue. ARDEN HILLS PLANNING COMMISSION WORK SESSION FEBRUARY 5, 20143 City Planner Streff did not recall any requests that had been presented to the City within the past six months. Vice Chair Thompson was in favor of the Commission holding a brief work session to review the role of the Planning Commission. ADJOURN Commissioner Holewa moved, seconded by Commissioner Hames, to adjourn the February 5, 2014, Planning Commission Work Session Meeting at 9:29 p.m. The motion carried unanimously (5-0).