HomeMy WebLinkAbout03-31-14-R--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our
longstanding tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
APPROVAL OF AGENDA
Public inquiries/informational is an opportunity for citizens to bring to the Councils
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
PUBLIC PRESENTATIONS
3.A.2014 Legislative Session Update
Representative Barb Yarusso
Documents:MEMO.PDF,ATTACHMENT A.PDF
3.B.Northeast Youth And Family Services (NYFS) Report To The Council
Jerry Hromatka, President and CEO of NYFS
Documents:MEMO.PDF,ARDEN HILLS PRESENTATION 2014.PDF
STAFF COMMENTS
4.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
APPROVAL OF MINUTES
5.A.Approval Of Minutes
February 18, 2014, Work Session
Documents:WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
6.A.Approve Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ariel Schmitz, Accounting Department
Documents:MEMO.PDF
6.B.Approve No Parking Resolution For Round Lake Road
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF
Approve County Road E (B2 District) Feasibility Report And Authorize Preparations
For The Plans And Specs
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Authorize Purchase Of A New Tool Cat
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
6.E.Authorize Purchase Of One
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
6.F.Authorize Upgrading Camera System For Sewer Televising
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
6.G.Authorize Consultant Bridge Contract Between Arden Hills, New Brighton And
Ramsey County
Terry Maurer, Public Works Director
Documents:MEMO.PDF
Approve Perry Park Fencing Project For Field #3
Michelle Olson, Parks and Recreation Manager
Documents:MEMO.PDF,ATTACHMENT A.PDF
Approve Premise Permit Application For Roseville Area Youth Hockey Association
Amy Dietl, City Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
Approve Procurement Policy And Fund Balance Policy
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
6.K.Approve Planning Case 13 Boston Scientific PUD Amendment Agreement
Matthew Bachler, Associate Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF
Approve Planning Case 14 Lexington Station PUD Amendment Agreement
Matthew Bachler, Associate Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
8.A.Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities
Sue Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
9.A.2013 And 2014 Budget Adjustments
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF,ATTACHMENT A.PDF
9.B.Presbyterian Homes Bond Refunding To Call Public Hearing
Sue Iverson, Director of Finance and Administrative Services
John Utley, Kennedy and Graven, Chartered
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
Planning Case 14 MultiFamily Design Standards
Ryan Streff, City Planner
Documents:CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF, ATTACHMENT G.PDF
UNFINISHED BUSINESS
PUBLIC PRESENTATIONS 3A
MEMORANDUM
DATE: March 31, 2014
TO:Honorable Mayor and City Council Members
FROM: Patrick Klaers, City Administrator
SUBJECT: 2014 Legislative Session
Background/Discussion
State Representative Barb Yarusso is scheduled to attend this City Council meeting to
discuss the 2014 Legislative Session and issues of interest to Arden Hills.
Attached is some background information on Representative Yarusso, a map of her
district (42A), and a list of the bills that show her as Chief Author.
The big legislative issue for Arden Hills is funding for transportation improvements in
and around TCAAP.
On other topics of interest: a tax reduction bill has been approved, minimum wage bills
are being debated, and issues regarding e-cigarettes are being discussed.
State Senator Bev Scalze was also invited to this City Council meeting but she could not
attend due to a conflict with a Committee meeting.
Attachment A
PUBLIC PRESENTATIONS 3B
MEMORANDUM
DATE: March 31, 2014
TO:Honorable Mayor and City Council Members
FROM: Patrick Klaers, City Administrator
SUBJECT: Northeast Youth and family Services
Background
Northeast Youth and Family Services (NYFS) President and CEO Jerry Hromatka has
requested to come before the City Council to provide his annual update about services
provided by NYFS to Arden Hills residents.
Miriam Ward is our Arden Hills representative on the NYFS Board and has been on the
Board since April 2012.
th
The annual NYFS Leadership Luncheon is scheduled for Wednesday, May 7 from 1:30
to 1:00 at the Midland Hill Country Club in Roseville. Jan Malcolm, President of the
Courage Kenny Foundation, is the featured speaker.
Ukrainian Church by way of charitable gambling funds. However, starting in 2014, this
relationship will cease to exist and the City will be funding the local contribution. Our
contribution in 2014 is $15,087.
Attached for your information is a brief power point presentation that reviews the 2013
NYFS activities.
March 31, 2014
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
Jill Hutmacher, Community Development Director
TCAAP Update
The City and Ramsey County are working together on a Request for Proposals for an
infrastructure study that will consider roadways, utilities, surface water management, and
grading. Ramsey County will be the lead agency for the contract which will include analysis and
preliminary design for the Spine Road and other infrastructure. City utilities will be included in
the study, and the City will be asked to enter into a cost-sharing agreement for its portion of the
contract. Staff expects that the RFP will be released in early April, and a consultant will be
selected by mid-May.
Special and regular City Council work session meetings have been scheduled to discuss issues
related to the Master Plan and City infrastructure. Discussion topics are tentatively planned as
follows:
March 31, 2014, Special Work Session following the regular meeting
Infrastructure Study Update
Metropolitan Council Sewer Access Charge (SAC) Credit Discussion
April 14, 2014, Special Work Session at 5:30 pm
Review Draft Alternative Urban Areawide Review (AUAR) and Mitigation Plan
Financial Modeling for Trunk Utilities
Review of Public Comments on the Draft Master Plan
April 21, 2014, Regular Work Session at 5:00 pm
Ramsey County Economic Development and Redevelopment Goals for TCAAP
PTRC Recommendations for Park and Open Space
City Goals for Surface Water Management
April 28, 2014, Special Work Session following the regular meeting
Page of
I-35W/Highway 96 Intersection Design Recommendation
It is anticipated that additional regular and special work session meetings will be scheduled to
discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
Page of
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JOINT MEETING WITH PARKS, TRAILS AND RECREATION COMMITTEE
FEBRUARY 18, 2014
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 5:00 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden (arrived at 5:25
p.m.), Fran Holmes, Dave McClung, and Ed Werner
Absent:
None
Also present:
City Administrator Patrick Klaers; Public Works Director Terry Maurer;
City Planner Ryan Streff; Associate Planner Matthew Bachler; Parks and Recreation
Manager Michelle Olson; and City Clerk Amy Dietl
PTRC Members present:
Matthew Trites, John Van Valkenburg, Chuck Michaelson,
Malley, Harold Petersen, and Steve Scott
1. APPROVAL OF AGENDA
The Council accepted the agenda as presented.
2. AGENDA ITEMS
A.CTV North Suburbs Update
Cor Wilson
, Executive Director of CTV, provided the Council with an update on the events
taking place at CTV. She explained that the number of productions completed each year at CTV
was on the rise as are the municipal assistance hours. She is pleased that the production and
technical assistance facilities are being used. She reported that CTV recently completed a piece
regarding the collaboration taking place between STEAM (Science, Technology, Engineering,
Art, and Math) and the TCAAP site.
Ms. Wilson
reviewed the number of students participating in the Youth Media Program. She
stated that the community media programming was going well, but noted that the continued
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 20142
viability of these programs will depend on how negotiations with Comcast are resolved. She
discussed the Comcast negotiation situation in detail with the Council. She indicated that the
Cable Commission had concerns with the rates being charged by Comcast, and she explained a
rate review was conducted. Specifically, the Cable Commission questioned how Comcast was
paying franchise fees for customers that had bundled cable packages. Comcast has since appealed
the rate orders to the FCC. At this time, a stay has not been ordered by the FCC, and Comcast is
awaiting further court action.
Ms. Wilson
indicated that Comcast is questioning the open meeting law for the Cable
Commission meetings. She explained that the atmosphere for negotiation has been hampered, and
for this reason, a formal process for negotiations has begun. She believes that the number of
Comcast cable subscribers is on the decline. She provided further information on the Time
Warner and Comcast merger and noted that she anticipates having more information on the
franchise situation in April.
Councilmember Werner
asked for more information on the cable convertor box.
Ms. Wilson
explained that as part of the Comcast agreement, these boxes were initially supplied
at no charge. Since January of 2013, customers are now charged $1.99 per month for the use of
the convertor box; however, this rate order is currently being reviewed by the FCC.
Councilmember Werner
questioned why Comcast subscribers who have been customers for
years are being charged fees to drop services.
Ms. Wilson
discussed the tiered rate system and stated that there is a lack of transparency when it
comes to the rates being charged. There is also concern that new customers do not fully
understand what they are signing up for. Many of the complaints received by CTV are from
customers who sign up for bundle packages without having a clear understanding of the rates.
Councilmember Holmes
requested further information on the negotiation process with Comcast.
Ms. Wilson
discussed the formal and informal negotiation processes in further detail with the
Council. She explained that it is a long process. She reported that the current franchise with
Comcast expires in November of 2014. She reported that the informal and formal negotiating
processes will continue as the law allows. However, if Comcast does not respond with reasonable
counter-offers, the informal negotiations will cease. She noted that only four franchise cases have
gone to federal court and in each of those cases, the local authority has won. It is her hope that
Comcast will be cooperative while working through the negotiation process.
Mayor Grant
thanked Ms. Wilson for her report this evening.
B.Parks and Open Space Zoning
Associate Planner Bachler
requested that the Council review the proposed list of properties to be
rezoned to Parks and Open Space District or Conservation District. The parks managed by the
City and Ramsey County were described noting that their current zoning is R-1 or R-2. He
explained that last fall the Council approved two ordinances that created two new zoning districts:
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 20143
the Parks and Open Space District and the Conservation District. He discussed these two zoning
classifications in further detail and asked for direction from the Council on how to proceed.
Mayor Grant
questioned if the Chatham trails are owned by the City or the County.
Associate Planner Bachler
reported that the trail properties around the Chatham neighborhood
are owned by the City of Arden Hills.
Councilmember Holmes
asked about the status of the County Road E2 trail to Old Highway 10.
Parks and Recreation Manager Olson
stated that this area is a City sewer easement and not an
official City trail.
Councilmember Holden
asked if the recently purchased property on Hamline Avenue will be a
wetland or open space.
Associate Planner Bachler
explained that this property is not on the list of parcels to be rezoned
Parks and Open Space. He commented that this parcel has a conservation easement, which
restricts development. As of now, there are no plans for the property to function as a park or open
space for the public.
Councilmember Holden
requested further clarification on the differences between parks and
open spaces.
Associate Planner Bachler
discussed the definitions for parks and open space in detail with the
Council.
Mayor Grant
recommended the recently acquired parcel on Hamline Avenue be added to the
Parks and Open Space list.
The Council concurred.
Councilmember McClung
asked if private park parcels were being addressed by the Council.
Associate Planner Bachler
stated that private parcels are not being addressed at this time. This
is an issue that the Council may have to revisit in the future.
Councilmember Holden
recommended rezoning the entire AHATS property as Conservation
District.
Mayor Grant
supported this as well, and suggested that the areas on the AHATS property
currently zoned Civic Center be included in the rezoning. He recommended that staff revise the
maps and bring this item back to the Council at a future meeting.
The Council concurred.
C.Public Works Equipment Discussion
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 20144
Public Works Director Maurer
explained that the Public Works Department has three pieces of
equipment in the CIP for purchase in 2014. He indicated that the oldest plow truck in the fleet is
scheduled for replacement. He reported that the City has an opportunity to buy a used truck from
the County at a reduced price and noted that this would be a great value for the City. The price of
the used truck is $128,250 with an additional $5,000 needed to repaint the truck to match the
It was noted that the City budgeted $160,000 for a new plow truck.
Public Works Director Maurer
stated that the next piece of equipment to be purchased is a
roller. He explained that the roller would assist the Public Works Department in paving and road
maintenance efforts. However, he suggested that as the Public Works crew is getting into more
paver laid bituminous work along with pot hole patching, that a larger roller may be more
appropriate. He suggested that the City rent a larger roller for 2014 when needed and that a
decision on this piece of equipment be made in 2015.
Public Works Director Maurer
indicated that the 2002 Groundmaster with snow blower was
due for replacement in 2014. He suggested that this piece of equipment be replaced with a Tool
Cat as it is a more functional piece of equipment. He reported that the Groundmaster would have
little trade-in value and for this reason; an old mower deck could be installed on the unit. This
mower could then be used along trails to knock down weeds
mowers. He explained that the Tool Cat was $10,000 more expensive than the Groundmaster.
The difference could be made up by trading in the John Deere tractor. This would make
up half of the difference, and the remainder would be made up by the reduced price of the plow
truck.
Councilmember Holden
supported the purchase of the used plow truck. She asked how the
current roller was used by the City. She questioned what the City would do with the old roller.
Public Works Director Maurer
commented ts used for pothole and
small patch jobs. He explained that a larger roller would provide a better finish on larger paver
laid in if a new or used roller
was purchased in the future.
Mayor Grant
inquired why the City was not keeping the current plow truck.
Public Works Director Maurer
stated that he is not opposed to keeping the plow truck in the
fleet; however, there will be no indoor storage for it. In addition, this truck could need expensive
repairs in the near future. He feels that the City would benefit most by taking the $20,000 trade in
value on this piece of equipment.
Mayor Grant
asked if the City will need an additional plow after TCAAP is completely
developed.
Public Works Director Maurer
stated that it would probably be five to ten years before another
plow route is needed due to the development of TCAAP.
Mayor Grant
viewed the Tool Cat to be a superior product when compared to the
Groundmasters, and it can be used year round. He supported the purchase of the Tool Cat.
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 20145
The Council indicated support for the recommendations.
Public Works Director Maurer
thanked the Council for their input and support.
D.Parks, Trails and Recreation Committee
Parks and Recreation Manager Olson
explained that this meeting serves as the annual
PTRC/Council joint work session. She commented that this meeting would allow both groups to
discuss goals and expectations for the coming year. She stated that the PTRC members had a
presentation for the Council.
Chuck Michaelson, ,
PTRC Member indicated that the PTRC believes
natural resources, and recreation areas are valuable assets that make the City of Arden Hills a
more desirable place to live and work. These assets improve property values as well as enhance
the health and well-being of its residents and visitors. He stated that the PTRC represents the
interests of Arden Hills residents in maintaining, improving, and developing these resources.
Matthew Trites, ,
PTRC Memberdiscussed several suggested actions that would advance the
vision for parks, trails and recreation in the City. He requested comment from the Council on
ongoing issues or goals that were missing from the PTRC at this time.
Councilmember Holden
suggested that the PTRC consider speaking with neighboring
communities regarding proper trail connections.
Councilmember McClung
agreed as he wanted connections from the City to be made between
the County, along with the cities of Shoreview, Roseville, New Brighton and Mounds View.
Mayor Grant
requested further information on the proposed Americans with Disabilities Act
(ADA) park upgrades.
Mr. Trites
explained that the PTRC will be working with staff to prioritize upcoming park and
trail improvement developments, including the Freeway Park enhancements. The PTRC will look
at upgrades for amenities, such as trash barrels, bike racks, picnic tables and benches. The ADA
parking lot enhancements will also be reviewed.
Parks and Recreation Manager Olson
added that the PTRC has concern that most of the City
parks do not have ADA compliance from the parking lot or trail to the different amenities. One of
the ways to address this concern would be to bring these parks into compliance when play
structures are replaced.
Councilmember Holden
asked if the tennis courts would be repaired.
Parks and Recreation Manager Olson
commented that the City has three tennis courts in need
of reconstruction. She stated that resurfacing the courts will not repair the cracks. The PTRC will
be speaking with residents surrounding the parks to see if the tennis courts are being used or not.
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 20146
Councilmember Holmes
stated that the tennis courts need to be properly maintained or they
should be removed.
Parks and Recreation Manager Olson
explained that the City does have a resurfacing schedule
for the tennis courts and that Floral, Royal Hills, and Hazelnut are all in need of reconstruction.
She reported that the PTRC will be in contact with the neighborhoods before action is taken on
the tennis courts.
Councilmember McClung
explained that he lived across the street from Royal Hills Park. He
encouraged the PTRC to speak with a wide variety of residents in order to ensure that all voices
are heard before decisions are made regarding the future of City parks.
Mayor Grant
agreed and stated that the City of Arden Hills population is aging.
Parks and Recreation Manager Olson
understood it would be important to gather a mix of
input and to evaluate the information long-term before proposing changes to any City park.
Mayor Grant
requested further information on the proposed enhancements for Freeway Park.
, ,
PTRC Memberexplained that the proposed enhancements to Freeway Park
were brought to the Council last year and were put in the CIP for 2015.
Parks and Recreation Manager Olson
discussed the proposed enhancements to Freeway Park
and estimated that the cost for the improvements would be between $50 - $60,000 depending on
the scope of improvements.
Councilmember Holden
expressed concern with the new parking lot expense.
Parks and Recreation Manager Olson
commented that the parking lot enhancements would
improve access to the park while also offering parking for ice skating three months out of the year.
John Van Valkenburg, ,
Chair of the PTRC discussed the health concerns of PTRC Member Don
Messerly.
Mr. Trites
explained that the PTRC was considering the possibility of converting a large portion
of existing free space at Lindeyossible implementation date
would be the summer of 2014. He reported that Don Messerly has been researching and exploring
the topic for awhile. The disadvantages and advantages were being reviewed along with the cost
to implement and maintain the prairie grasses. He stated that resident input would also be
gathered regarding the possible conversion.
commented that five of the six neighboring properties supported the proposed
prairie grass conversion. She indicated that a number of cities were converting open spaces to
prairie grass for cost saving measures.
Mayor Grant
recommended that additional input be sought from the community.
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 20147
Mr. Trites
indicated that the prairie grass restoration for the 4/10 of an acre at Lindey
cost approximately $3,000 for start up and $2,100 for maintenance over the next three years. If
the City would like to add wildflowers to the prairie grasses it would cost an additional $200.
Councilmember Holden
asked where the prairie grass would be located.
Parks and Recreation Manager Olson
stated that the prairie grasses would be located in the
main middle flat area.
Councilmember Holden
did not object to looking into this possibility, but noted that Lindey
park is used quite frequently by Bethel students.
Mayor Grant
agreed stating that he did not fully support this conversion. He questioned if there
was another park or open space in the City that could be used for prairie grasses.
Councilmember Holden
suggested that the triangle property be considered for prairie grasses.
Mayor Grant
did not agree and stated that the triangle property should remain as is since it is an
entrance point into the City and because it was recently irrigated and sodded. He recommended
that staff investigate the level of use at Lindey
Mr. Van Valkenburg
suggested the Council consider other park space that could be used for
prairie grass conversion. He reported that the conversion would have some up front costs, but in
the end, would reduce maintenance costs to the City.
Mayor Grant
stated that the bigger issue is park use and he is not in favor of converting park
space that is being used by the public; even if it means reducing maintenance expenses.
Councilmember McClung
believed that the space at Lindeys actively being used. He
suggested the PTRC reevaluate if several compatible uses are proposed for the park. He stated
that he could support a prairie grass restoration project, but it would have to be in the right
location.
Mayor Grant
questioned if there is room at Valentine Park for a prairie grass conversion in front
of the rain garden.
Councilmember Holmes
believed that the PTRC is providing the City with a solution when it did
not have a problem. She does not see how the prairie grass conversion would fit at Lindey
Mayor Grant
that the Council has reservations
about the prairie grass conversion at Lindeyd monitor
ark over the summer.
reviewed the community survey analysis with the Council and noted that residents
have . The highest ranked initiatives the public is
interested in are trail connections and adding more trails. In addition, there was a repeated theme
that addressed safety within the trail system. She commented that the PTRC has been working to
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 20148
prioritize trail segments and she understands that not all segments can be completed at once. She
then discussed the trail connections with the highest priority. She reported that the PTRC was
pleased with the information gathered from the community survey. It was noted that the results
that an article be drafted for an
upcoming City newsletter.
Councilmember McClung
suggested that a member of the newsletter committee work with the
PTRC to draft an article for the City newsletter.
Mayor Grant
recommended that the newsletter article be short and concise while directing
thanked the Council for allowing the PTRC to complete the community survey.
Councilmember McClung
was pleased that 84 residents responded. He stated that the results
will assist the City in prioritizing funding sources for future park improvements.
Councilmember Holmes
asked if the survey results pointed to any other park amenities that the
Council should be aware of.
Parks and Recreation Manager Olson
stated that pickle ball is growing in popularity, and a
splash pad is also of interest to residents.
Mr. Van Valkenburg
explained that the PTRC created a subcommittee to address safety issues
was focusing on the biggest needs, such as
County Road E and Old Highway 10. He discussed the definition of a trail noting that this does
not always entail an expensive paved surface. He commented that the PTRC wanted to improve
connections throughout the City.
Councilmember Holden
stated that connectivity along New Brighton Road and County Road E
are priorities, along with getting pedestrians/bicyclists to Perry Park. She indicated that the
railroad crossing is a big concern.
Mayor Grant
suggested that the PTRC focus on public safety. He believed this is of the utmost
concern. He recommended that the PTRC pursue grant opportunities as funding for new trail
segments will be tight.
Councilmember McClung
agreed stating public safety should be the irst priority and
bottlenecks are a second concern. A final concern would be major north/south or east/west
connections to tie the neighborhoods within the City together. This would allow residents to get
from one side of Arden Hills to the other.
Councilmember Holden
suggested that the PTRC investigate the worth that trails add to property
value. This information would be important for residents to review if new trails are proposed in
the future.
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 20149
Councilmember Werner
commented that State and Legacy funds could assist the City in
completing some important trail connections.
Mayor Grant
discussed the redevelopment of TCAAP and recommended that the PTRC review
the proposed parks and trails for this area. He explained that the Master Planning process is still
underway and he wants to see the PTRC taking an active role in the park planning.
Parks and Recreation Manager Olson
provided an update on the Elmer L. Andersen trail
extension east to Tony Schmidt Regional Park. She explained that this work was slated to be
completed by the County in 2016-2017. The Lake Johanna Boulevard trail from the Tony
Schmidt Park entrance to Old Highway 10 is also scheduled to be completed in 2016-2017.
asked if the corporate businesses in Arden Hills have been approached to sponsor a
trail segment.
Councilmember Holden
discussed the actions taken by several of the local businesses. She
indicated that Bethel will be providing $800,000 for trail connections along County Road E.
Councilmember Holmes
commented that the Arden Hills Foundation may be another
organization to contact for assistance with future trails.
Mr. Van Valkenburg
thanked the Council for the comments and input provided this evening.
Mayor Grant
thanked the PTRC members for their attendance this evening.
E.Emerald Ash Borer
Parks and Recreation Manager Olson
provided the Council with an update on the treatment of
Emerald Ash Borer (EAB). She reported that the treatment of the Ash trees was discussed by the
Council this fall. She explained that Precision completed an inventory of the Ash trees in City
parks and found that there were 54 Ash trees in the parks and 38 could be treated. The expense
for the treatment would be just over $3,000. The remaining trees are smaller or in poor condition.
The expense to remove those trees would be $1,900. She indicated that if the trees are treated, the
treatment would be needed every two years.
Parks and Recreation Manager Olson
commented that if the Council were to remove all 54 of
the Ash trees it would cost the City over $10,000, and that price does not include replacement
Ash trees. She stated that if the Council were to proceed with the treatment of the Ash trees it
would be scheduled for late May or early June. She requested comments or questions from the
Council.
Councilmember Werner
found the treatment costs to be extremely reasonable. He questioned
how effective the treatments are.
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 201410
Parks and Recreation Manager Olson
reported that the treatments are up to 90% effective if
completed every two years on an EAB Ash tree. She further discussed the Department of
-Age.
Councilmember Werner
asked how much residents in Arden Hills would be charged to treat
their Ash trees.
Parks and Recreation Manager Olson
Mayor Grant
supported treating the Ash trees. He did not want to see the City lose a large
number of trees.
Councilmember Holmes
inquired how long the treatments would be needed.
Parks and Recreation Manager Olson
stated that the treatments would be needed every two
years, until the disease was under control, or has moved on.
Councilmember McClung
was uncertain how he feels about this issue. He does not want to see
d that the
that the City investigate
Councilmember Holmes
trees. She inquired if the City
has funds to cover the expense for the treatment and removal of damaged trees.
Parks and Recreation Manager Olson
stated that funds have been set aside in future years for
tree removal.
Mayor Grant
suggested that the City treat the Ash trees this year and that in 2015 the Council
reconsider the removal of damaged or declining trees.
Councilmember Holden
recommended that the untreated trees be removed as this would reduce
the threat of EAB spreading further in the community.
Parks and Recreation Manager Olson
stated that
trees.
Councilmember Holmes
suggested that
Public Works Director Maurer
indicated that the trees could be treated in late May or early June
and after that time, staff could report back to the Council with more detailed maps of the
remaining Ash trees. This would allow for further discussion regarding which trees should and
should not be removed.
Mayor Grant
questioned if this information should be reviewed by the PTRC.
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 201411
Parks and Recreation Manager Olson
commented that she has provided the PTRC updates on
the EAB situation in the City.
The Council supported the Ash tree treatment and recommended that tree removal be discussed at
a later date.
3. COUNCIL COMMENTS AND STAFF UPDATES
Mayor Grant
reviewed a letter received from the Minnesota GFOA noting that the City has been
awarded the Achievement for Excellence in Financial Reporting. This certificate of achievement
is the highest form of recognition. He noted that a plaque will be sent to Sue Iverson and a
presentation will be made at a future City Council meeting. He congratulated the Finance
Department on their achievement and thanked them for their excellent work.
Councilmember Holden
questioned how much the City spends to submit an application for this
award each year.
City Administrator Klaers
commented that staff will investigate this further and will report back
to the Council.
Councilmember Holmes
believed the award is worth the expense. She asked if staff had an
update on the potential lawsuit with TAT Properties.
City Administrator Klaers
stated that TAT Properties has had no contact with the City.
Councilmember Werner
reported that he will be attending the Shoreview/Arden Hills Business
Council meeting tomorrow morning.
Councilmember McClung
indicated that the Ramsey County League of Local Governments
would have a legislative meet and greet on Thursday, February 27, 2014.
Councilmember McClung
stated that he will be out of town and will miss the last Council
meeting in March.
Councilmember Holden
reported that the TCAAP infrastructure improvements were not placed
in the House bonding bill, but are
City Administrator Klaers
stated that a staff member will soon be on maternity leave and that a
temporary employee (Ariel Schmitz) has been hired.
City Administrator Klaers
indicated that the potential buyer of the former Furniture
property is having difficulty getting long-term parking agreements. For this reason, the proposal
may not move forward as staff cannot recommend support of this application without proper
parking.
City Administrator Klaers
discussed the lighting of the B-2 District. He requested that Public
Works Director Maurer provide the Council with visuals on the lighting scheme as proposed by
ARDEN HILLS CITY COUNCIL WORK SESSION FEBRUARY 18, 201412
Xcel Energy. He suggested that the Council discuss the B-2 plan in further detail at a future work
session.
City Administrator Klaers
noted that the second public hearing on franchise fees will be held on
February 24, 2014. He asked if the Council wanted staff to make the same presentation as the
previous public hearing on February 10, 2014.
Consensus among the Council is for the presentation to be done in the same manner.
ADJOURN
Mayor Grant adjourned the City Council work session at 8:13 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
March 31, 2014
Honorable Mayor and City CouncilMembers
Patrick Klaers, City Administrator
Sue Iverson, Director of Finance and Administrative Services, Ariel Schmitz,
Accounting Department
Claims & Payroll
2014 Payroll #6 ................................................................................. $ 103,251.60
2014 Payroll #7 ................................................................................. $ 78,308.38
Paid Claims Sales and Use Tax ............................................................. $ 190.00
Paid Claims (Check No 43189-Check No43213) .................................. $ 311,254.95
Paid Claims (Check No 43214-Check No 43240) ................................. $ 13,677.88
Paid Claims (Check No 43241-Check No 43262) ................................. $ 71,605.12
Paid Claims (Check No 43263) ............................................................. $ 13,450.00
Page of
Payment Method
EFT
FIT7,506.96
SIT3,069.86 EFT
4,389.64
FICA Oasdi4,389.64 EFT
1,026.62
FICA Medicare1,026.62 EFT
A/P Check*
Health Premium1,652.8713,784.36
Dental Premium1,166.60 A/P Check*
FSA Health Care Reimb.238.33 A/P Check*
FSA Dependent Care Reimb.150.00 A/P Check*
HSA Health Saving 616.943,920.71
EFT
Health Care Savings Plan8.88
EFT
Health Care Savings Plan-2%284.19
EFT
Health Care Savings Plan-4%180.48
4,767.49 EFT
PERA4,109.89
ICMA3,849.67341.04 EFT
Central Pension Fund-Union614.40 A/P Check*
EFT
MN State Retirement System328.13
A/P Check*
IUOE 49 Dues (Union)131.04
LTD/STD Insurance1,285.23 A/P Check*
PERA Life Insurance32.00 A/P Check*
Life/Addl/Dep Life124.4599.90 A/P Check*
MN Child Support145.82 EFT
Public Employee Long Term Care 93.72 A/P Check*
UNUM 97.96 A/P Check*
AFLAC163.96 EFT
Avesis-Vision Care5.22 A/P Check*
Total Employee Deductions30,097.38
Net Payroll1,174.48 PR Check # 17626-17629
Direct Deposit42,474.50 EFT
Gross Payroll Tie-Out73,746.36
STD/LTD Gross - Up0.00
Plus City Paid Benefit29,505.24
ICMA Benefit Held0.00
Gross Payroll73,746.36
Less Total FSA2,041.20
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA71,705.16
FICA Oasdi @ 6.20%4,389.64
FICA Medicare @ 1.45%1,026.62
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
Payment Method
EFT
FIT6,884.60
SIT2,836.10 EFT
4,060.50
FICA Oasdi4,060.50 EFT
949.65
FICA Medicare949.65 EFT
A/P Check*
Health Premium0.000.00
Dental Premium0.00 A/P Check*
FSA Health Care Reimb.0.00 A/P Check*
FSA Dependent Care Reimb.0.00 A/P Check*
HSA Health Saving 616.940.00
EFT
Health Care Savings Plan0.00
EFT
Health Care Savings Plan-2%267.64
EFT
Health Care Savings Plan-4%195.33
4,594.47 EFT
PERA3,960.74
ICMA0.000.00 EFT
Central Pension Fund-Union0.00 A/P Check*
EFT
MN State Retirement System328.13
A/P Check*
IUOE 49 Dues (Union)0.00
LTD/STD Insurance0.00 A/P Check*
PERA Life Insurance0.00 A/P Check*
Life/Addl/Dep Life0.000.00 A/P Check*
MN Child Support145.82 EFT
Public Employee Long Term Care 0.00 A/P Check*
UNUM 0.00 A/P Check*
AFLAC0.00 EFT
Avesis-Vision Care0.00 A/P Check*
Total Employee Deductions20,245.45
Net Payroll485.05 PR Check # 17630-17631
Direct Deposit40,627.21 EFT
Gross Payroll Tie-Out68,703.76
STD/LTD Gross - Up0.00
Plus City Paid Benefit9,604.62
ICMA Benefit Held0.00
Gross Payroll68,703.76
Less Total FSA0.00
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA68,703.76
FICA Oasdi @ 6.20%4,060.50
FICA Medicare @ 1.45%949.65
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
From:eservices.mdor@state.mn.us
To:Ashley Bertrand
Subject:Your Recent Return Request
Date:Tuesday, March 11, 2014 9:30:16 AM
This email is an automated notification and is unable to receive replies.
Sales and Use Tax - Return Submitted
Thank you, your request has been submitted. Please allow 3 business days for your return to appear online.
Please allow 3 business days from 11-Mar-2014 for your payment to appear online. You can change or cancel
this request until 5:00 p.m. Central time.
Confirmation Summary
Submitted Date and
11-Mar-20149:29:40 AM
Time:
Legal Name:ARDEN HILLS CITY OF
Federal Employer ID:41-6008992
User Who Submitted:Accounting Analyst
Type of Request
Return for 2/28/2014
Submitted:
Account Name:ARDEN HILLS CITY OF
Minnesota ID:9047998
Return Summary
Return Confirmation
0-166-188-160
Number:
Account Type:Sales & Use Tax
Filing Period:28-Feb-2014
Projected Amount/Credit
$190.00
Due:
Payment Summary
Payment Confirmation
1-239-929-984
Number:
Account Type:Sales & Use Tax
Filing Period:28-Feb-2014
Payment Amount:$190.00
Payment Type:Return
Payment Date:11-Mar-2014
Bank Name:US BANK NA
Bank Account Number:********9377
Contact Us
If you need further assistance, contact our Sales and Use Tax Division at (Metro Area) 651-296-6181, (Greater
Minnesota) 800-657-3777, (TTY Users) Call 711 for Minnesota Relay, or (email) SalesUse.Tax@state.mn.us.
Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday.
How to View and Print this Request
You can see copies of your requests by going to the History Tab.
This message and any attachments are solely for the intended recipient and may contain nonpublic / private
data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information
included in this message and any attachments is prohibited. If you have received this communication in error,
please notify us and immediately and permanently delete this message and any attachments. Thank you.
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CONSENT ITEM 5B
MEMORANDUM
DATE: March 31, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Round Lake Road Improvement
No Parking Resolution
Requested Action
Adopt Resolution 2014-016 restricting parking on Round Lake Road.
Background/Discussion
Municipal State Aid (MSA) funds. Since the proposed street section is not wide enough to
support on street parking on either side, MnDOT requires a resolution from the City banning
parking in order to utilize MSA funding. Attached is Resolution 2014-016, prepared in the
format that MnDOT suggests, stating the City will ban on street parking on Round Lake Road.
Staff would recommendation adoption of Resolution 2016-016.
Attachment
Attachment A: Resolution 2014-016
11
Page of
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-016
A RESOLUTION
ADOPTING A NO-PARKING PROVISION
FOR ROUND LAKE ROAD
WHEREAS, the City of Arden Hills has planned the improvement of Round Lake
Road, and
WHEREAS, the City of Arden Hills will be expending Municipal Street Aid Funds
on the improvements of these streets, and
WHEREAS, these improvements do not provide adequate width for parking on
both sides of the street and approval of the proposed constructiicipal State Aid
Street project must therefore be conditioned upon certain parkin
NOW, THEREFORE, IT IS HEREBY RESOLVED: by the Council of the
City of Arden Hills, that the City shall ban the parking of motor vehicles on Round Lake
Road at all times.
st
ADOPTED by the Council this 31 day of March, 2014.
_____________________________
David Grant, MAYOR
ATTEST:
___________________________
Amy Dietl, CITY CLERK
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 2014-019
RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND AUTHORIZING
THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE COUNTY ROAD
E (B-2 DISTRICT) IMPROVEMENTS
WHEREAS,
pursuant to Resolution 2012-054 the Council adopted December 12, 2012,
a report has been prepared by Bolton & Menk with reference to proposed improvements to
County Road E (B-2 District) and this report was received by the Council on December 9, 2013.
WHEREAS,
the report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as
proposed or in connection with some other improvement; the estimated cost of the improvement
as recommended; and a description of the methodology used to calculate individual assessments
for affected parcels.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ARDEN HILLS, MINNESOTA:
1.The Council hereby accepts the County Road E (B-2 District) Feasibility Report
with a revision date of March 26, 2014.
2.Bolton & Menk is hereby designated as the engineer for this improvement. The
engineer shall prepare plans and specifications for the making of such
improvement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
ST
31 DAY OF MARCH, 2014.
________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
CONSENT ITEM 6D
MEMORANDUM
DATE: March 31, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Purchase New Tool Cat
Budgeted Amount: Actual Amount: Funding Source:
$39,000.00 $48,844.13 Equipment/Building
Replacement Fund
Requested Action
Authorize the purchase of a new Tool Cat 5600 G-Series from Tri-State Bobcat, Inc., the State
contract vendor, for $48,844.13. Also, authorize sending to auction the 1988 John Deere tractor.
Background/Discussion
At the February 18, 2014, Work Session staff presented three proposed changes to the 2014
Capital Improvement Plan (CIP) relative to equipment purchases. These included purchase of a
used plow truck from Ramsey County rather than a new plow truck for an estimated savings to
the CIP of approximately $27,000.00. Not purchasing a new roller in 2014 that was budgeted at
$10,000.00 and purchasing a new Tool Cat rather than a Groundmaster which would cost an
estimated $10,000.00 more than was budgeted. The CIP budgeted amount for the replacement of
the Groundmaster is $39,000.00 (a copy of the CIP item is attached). The Council consensus at
the Work Session was to proceed with these changes.
The City of Arden Hills maintains a free membership in the Minnesota Cooperative Purchasing
Venture Program (State Contract). This allows the City to participate in the State specifications
and bid prices, resulting in the City paying the same amount for a single piece of equipment as
the State does for numerous pieces.
12
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The State contract vendor for Tool Cats is Tri-State Bobcat of Little Canada. Attached is a quote
from Tri-State Bobcat for a new Tool Cat equipped similar to the one purchased about four years
ago. The quote is in the amount of $48,884.13. All of the existing attachments the City owns for
the first Tool Cat will fit on to the new Tool Cat. The only attachments to be purchased with the
new Tool Cat are a general purpose bucket and a snow blower.
In addition, it is proposed to send the 1988 John Deere tractor to auction when the new Tool Cat
is delivered as this piece of equipment will be redundant and have more value at auction than the
old Groundmaster. It is the intent of Public Works to equip the old Groundmaster with a mower
Attachments
Attachment A: CIP Item for Groundmaster
Attachment B: Quote from Tri-State Bobcat
22
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Attachment A
March 31, 2014
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
Terry Maurer, Public Works Director
One-Ton Truck Purchase
$70,000$80,645.00Equipment/Building
Replacement Fund
Authorize the purchase of a Ford one-ton diesel chassis from Midway Ford and the outfitting of
the chassis with a lift box, plow and sander at Truck Utilities for a total cost of $80,645.00. The
Council is also requested to authorize sending the 2002 Ford one-ton to auction in the fall of this
year once the new truck has arrived.
The 2014 Capital Improvement Plan (CIP) includes an item for the replacement of a 2002 Ford
one-ton truck equipped with a plow and sander.A copy of the detailed sheet from the CIP is
attached.
The City of Arden Hills maintains a free membership in the Minnesota Cooperative Purchasing
Venture Program. This allows the City to participate in the State specifications and bid prices,
resulting in the City paying the same amount for a single piece of equipment as the State does for
numerous pieces.
The 2014 CIP has an estimated budget for the purchase of the new one-ton with plow and sander
of $70,000.00 including an estimated $10,000.00 auction value for the old truck.Midway Ford
is the State vendor for the one-ton truck chassis. The State contract price for the one-ton diesel
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chassis is $40,833.00 (a copy of the quote from Midway Ford is attached).Truck Utilities of St.
Paul is the State contract vendor for outfitting the chassis. The outfitting would include a lift
box, hoist, plow and sander. The total cost from the State contract for the outfitting is
$39,762.00 (a copy of the quote from Truck Utilities is attached). This truck is exactly the same
as the one-ton purchased in 2013; however, there has been a significant increase in the truck
body and several of the components, especially the hydraulic system that increased by 47%.
These increases account for the amount the truck is over the budgeted amount in the CIP.
Finally, the 2002 Ford one-ton that this new truck is replacing would be sent to auction after we
take delivery of the new vehicle and closer to fall when prices for plow trucks are generally the
highest.
Attachment A: Equipment CIP
Attachment B: Copy of the quote from Midway Ford
Attachment C: Copy of the quote from Truck Utilities
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Attachment A
Attachment C
March 31, 2014
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
Terry Maurer, Public Works Director
Upgrading Camera System for Sewer Televising
$37,000.00$36,634.00Sanitary Sewer Utility Fund
Authorize the upgrading of the camera system for sewer televising by Flexible Pipe Tool
Company in the amount of $36,634.00
The 2014 Capital Improvement Plan (CIP) includes an item for the upgrade of the camera system
used for sewer televising (a copy of the CIP item is attached). This is not a replacement of the
current trailer used for sewer televising but simply upgrading the equipment inside the trailer (the
same camera will be used). The upgraded equipment will prepare a digital report based on
observations noted during the televising. The video data can be automatically linked with the
sewer pipe in our GIS system eliminating many hours of manpower necessary to go through the
old disc recording method and attach each segment.
The City of Arden Hills maintains a free membership in the Minnesota Cooperative Purchasing
Venture Program (State Contract). This allows the City to participate in the State specifications
and bid prices, resulting in the City paying the same amount for a single piece of equipment as
the State does for numerous pieces.
Flexible Pipe Tool Company is the State contract vendor for camera trailers. Attached is a
listing of specific new equipment that would be installed in our current trailer from their State
contract pricing. The total cost is $36,634.00 which includes a $1,000.00 trade-in value for the
removed equipment.
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It will take between two and four weeks for the equipment to be ordered and installed so the
upgrade should be available for the 2014 jetting/televising season.
Attachment A: Copy of the CIP Item
Attachment B: Quote from Flexible Pipe Tool Company
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Attachment A
March 31, 2014
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
Terry Maurer, Public Works Director
Consultant Bridge Contractbetween Arden Hills, New Brighton and Ramsey
County
Authorize an expenditure of up to $25,000 for consultant services for a joint contract with the
cities of Arden Hills and New Brighton, and Ramsey County, dealing with traffic and aesthetics
for three of the bridges to be reconstructed by MnDOT over 35W the next several years.
Over the next several years MnDOT plans to reconstruct five bridges which involve the City;
four over 35W and one over TH 51. Staff has been talking with the City of New Brighton and
Ramsey County about issues concerning three of these projects (Hwy 96, Lake Valentine Road
and County Road E-2 over 35W) such as traffic flow, adjacent intersections, future and current
pedestrian facilities and bridge aesthetics for the corridor. The three agencies believe it would be
valuable to hire a consultant to look at these issues on our behalf since these issues are generally
The City of New Brighton has volunteered to lead such an
effort and enter into a consultant agreement for a scope of services that the three parties prepare.
Arden Hills would be asked to pay what is deemed to be our share estimated to be in the
$20,000-$25,000 range. The current Capital Improvement Plan contains $1,000,000 for
participation in thesevarious bridge projects which would be the funding source.
Although the focus of this work would be the three bridges between the cities of Arden Hills and
New Brighton, the information gathered would be valuable for the other two bridges at County
Road H over 35W and County Road E over TH 51, especially the aesthetic treatment issue for
the County Road E Bridge recently raised by the Council.
Staff would recommend that the Council authorize the expenditure of up $25,000 for this study.
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March 31, 2014
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
Michelle Olson, Parks and Recreation Manager
Perry Park Fencing Project for Field #3
$22,000.00$17,615.00Capital Improvement Funds
PIR Fund
Motion to authorize staff to contract with Century Fence Company in the amount of $17,615.00
for the materials and installation of fencing at Perry Park on field #3.
The 2014 Capital Improvement Program (CIP) includes $22,000 for materials and installation of
fencing on field #3 at Perry Park (Attachment A). Field #3 is the last field at Perry Park without
full sideline and outfield fencing. The field is short for an adult field (270 feet) and adding the
ten foot high outfield fence would keep more balls in play and would take the ground rule
keeping balls from
being hit into the temporary fence in left and also keep balls that are overthrown from third in
play versus going into the parking lot. The adult softball league has increased over the last few
years and having a nice facility with quality fields and fencing plays a factor in recruiting and
keeping teams in the league.
Four quotes were solicited for the Perry Park fencing project. The following are the results:
Century Fence Company$17,615.00
Keller Fence Company, Inc.$18,180.00
Modern Fence & Const., Inc.$20,300.00
Town & Country Fence$20,995.00
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The low quote was submitted by Century Fence Company in the amount of $17,615.00. They
are a company located in Forest Lake and have been in business since 1917. The City has
worked on previous fencing projects with Century and has had positive experiences with them.
Staff budgeted $22,000 from the Permanent Revolving Improvement Fund (PIR) for the fencing
project. The lowest quote is $4,385 under budget.
Attachment A: CIP write up for the Perry Park field #3 fencing project
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Attachment A
Capital Improvement Plan 20142018
thru
DepartmentParks Department
of Arden Hills, Minnesota
City
Contact
Type
Improvement
14-Park-009
Project #
Useful Life
Perry #3 Fencing
Project Name
Category
Park Capital Improvements
Priorityn/a
Total Project Cost:$22,000
Description
Perry #3 sideline fencing and Outfield fencing. This field is used for adult softball and youth baseball daily. The outfield fence would be 10 feet
high and the sideline fencing would be 6 foot fencing to match the existing limited sideline fencing.
10 foot outfield fence - $14,000
6 foot sideline fence - 8,000
Justification
Perry #3 is the last field without full sideline fencing and outfield fencing. The field is short for an adult field (270) and adding the 10 foot fence
would extend the field and would take the ground rule double/home run judgement calls out of the umpire's hands, increase safety by keeping
balls from being hit to the temporary fence in left, and also keep balls that are overthrown from third in play versus going into the parking lot. The
adult softball league has increased in teams and having fencing on the fields plays a factor in recruiting and keeping teams in the league.
Expenditures20142015201620172018Total
Construction/Maintenance 22,00022,000
22,00022,000
Total
Funding Sources20142015201620172018Total
22,00022,000
Capital Improvement Funds (PI
22,00022,000
Total
Budget Impact/Other
Adult Softball is difficult to play without sideline fencing and outfield fencing. The addition of fencing will help maintain current teams and
potentially draw new teams.
Produced Using the Plan-It Capital Planning SoftwareMonday, March 24, 2014
6I
CONSENT ITEM
MEMORANDUM
DATE:
March 31, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Amy Dietl, City Clerk
SUBJECT:
Resolution2014-020ApprovingaPremisePermitApplicationforRoseville
AreaYouthHockeyAssociationforCharitableGamblingatWelschsBigTen
Tavern
Background/Discussion
Staffhasreceivedapremisepermitapplication(alongwithallthenecessarydocumentation)from
RosevilleAreaYouthHockeyAssociationtoconductcharitablegamblingatWelschsBigTen
Tavern.AbackgroundcheckhassuccessfullybeencompletedbytheRamseyCountySheriffs
Department.
The applicant has been made aware of the following requirements:
Lawful Gambling Fund (10%)
Local Gambling Tax (3%)
Expenditure of 75% of net profit within trade area
Organization Will Provide Financial Reports to City
Requested Action
MotiontoapproveResolution2014-020approvingapremisepermitforRosevilleAreaYouth
HockeyAssociationtoconductcharitablegamblingatWelschsBigTenTavern;licensetoexpire
June 30, 2016.
Attachments
Attachment A: Resolution 2014-020
Attachment B: Citys Premise Permit Application
Attachment C: LG214 Minnesotas Premises Permit Application
Attachment D: LG215 Minnesotas Lease for Lawful Gambling Activity
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-020
RESOLUTION APPROVING A PREMISE PERMIT APPLICATION FOR
ROSEVILLE AREA YOUTH HOCKEY ASSOCIATION
FOR CHARITABLE GAMBLING
NOW THEREFORE, BE IT RESOLVED
by the City Council of the City of Arden
Hills, Minnesota, that the City agrees to approve a Charitable Gambling License for two
years (expiring June 30, 2016), to the Roseville Area Youth Hockey Association at
, 4703 Highway 10, Arden Hills, MN.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
ST
31DAY OF MARCH, 2014.
______________________________________________
David Grant, Mayor
ATTEST:
_________________________________________
Amy Dietl, City Clerk
Attachment C
Attachment D
CONSENT ITEMS 6J and 6K
MEMORANDUM
DATE: March 31, 2014
TO:Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Updated Purchasing Policy (6J) and Fund Balance Policy (6K)
Background
updated in 2011 according to the most recent GASB standard.
Discussion
The Financial Planning and Analysis Committee (FPAC) is doing a review of all of our
policies and has recommended the following updates which are shown in the blacklined
versions attached. The Purchasing Policy is updated to reflect current Minnesota State
Statutes and IRS regulations. The Fund Balance Policy has only minor updates and
recommendations from the committee as seen in the attachment.
Action Requested
Motion to approve the revised Purchasing Policy and Fund Balance Policy as presented
and recommended by the Financial Planning and Analysis Committee.
Attachments
Attachment A: Draft Purchasing Policy
Attachment B: Draft Fund Balance Policy
DRAFT
CITY OF ARDEN HILLS
PURCHASING POLICY
(Revised 3/31/2014)
GENERAL PHILOSOPHY
The City of Arden Hills is committed to be responsible, prudent, and wise in spending the
The purchasing policy was developed by the City to be followed and enforced. It is
difficult to identify every possible scenario in this document that might be considered
prudent or imprudent. In addition, the city is cognizant of the value not only of the
following spending policies, but also the public perception of prudence. The City
employees should make every attempt to adhere to the policies and exercise good
business judgment in spending. It is recognized that even the best policies will need to be
revised periodically and modified as needed.
PURCHASING
POLICY:
The s policy is to purchase goods and services at the most cost effective and
competitive rates, yielding the desired service, turnaround and value for the dollar. This
practice must ensure the best utilization of funds, vendor selection, and adherence to
ethical business practices including integrity, honesty, and avoidance of conflict of
interest.
SCOPE:
This policy applies to purchase of goods or services that includes: competitive bidding,
vendor selection, signature authority, purchase orders and coding.
COMPETITIVE BIDDING
The City follows the rules pursuant to Minnesota State Statute 471.345.
A few of the pertinent points are as follows but the current statute should be referenced
to make sure there have not been any revisions by the legislature.
1.If the amount of the contract is estimated to exceed $100,000, sealed bids shall be
solicited by public notice in the manner and subject to the requirements of the
law governing contracts by the particular municipality or class thereof.
Purchasing Policy 1
03/31/14
DRAFT
2.
Purchases between $25,000 and $100,000, the contract may be made either upon
sealed bids or by direct negotiation, by obtaining two or more quotations for the
purchase or sale when possible, and without advertising for bids or otherwise
complying with the requirements of competitive bidding. All quotations obtained
shall be kept on file for a period of at least one year after receipt thereof.
3.Purchases under $25,000 may be made either upon quotation or in the open
market, in the discretion of the governing body. If the contract is made upon
quotation it shall be based, so far as practicable, on at least two quotations which
shall be kept on file for a period of at least one year after their receipt.
1.Purchases between $7,500 and $50,000. Purchases of goods and services must
be competitively bid. At least, two written bids must be obtained from the
vendors.
2.Purchases over $50,000 must be advertised as sealed bids.
3.Purchases at and over $2,500, but under $7,500. Obtain a minimum of two
verbal or faxed bids from vendors.
4.No bids required for purchases under $2,500
It is not the policy of the City to accept the lowest bidding vendor. The acceptance of
the bid may be based on a number of factors, including: Cost, demonstrated working
experience in the specific area, past experience with the City, overall quality of work,
and in emergency situations.
Exception to this policy may be made in order to maintain continuity of services, City
staffs in- or systems, the uniqueness of the
services offered, and in emergency situations. Examples include, but not limited to:
Auditing Services, Financial Services, Engineering Services, Legal Services,
Maintenance Contracts, Building Maintenance, Architectural Services, and other similar
services. Exception can also be made if the project requires unique skills or if bids
cannot be obtained due to lack of interest from the vendors. It is the responsibility of the
department head to document the rationale for the vendor selection, particularly when
the lowest bid is not accepted and/or if a bid was only received or obtained from one
vendor.
Spending Not Requiring Council Action
AUTHORIZATION LIMITS
Individual $ Limit - Budgeted $ Limit - Unbudgeted
City Administrator up to $ 7,500 up to $ 5,000
Purchasing Policy 2
03/31/14
DRAFT
Director of Finance and up to $ 5,000 up to $ 2,500
Administrative Services
Public Works Director up to $ 2,500 up to $ 1,000
Community Development Director up to $ 2,500 up to $ 1,000
Note: All payments in excess of $7,500 must be approved by the City Council, unless the
project, in aggregate, was previously approved by the City Council. The department
director, along with the concurrence of the Director of Finance and Administrative
Services, may delegate signature authority to another individual in their department for a
set dollar amount, which should be significantly lower than their own signing authority.
This authority must be in writing and be kept in the Finance Department.
Items not requiring Council authorization prior to payment, but is part of the approved
budget and over the authorization limits as described above:
Payroll and payroll related payments
Employee Expense reimbursements
Insurance Premiums
Routine Operations (utilities, supplies, cleaning services, etc.)
Items that were previously approved by the Council.
Emergency payments or other payments to avoid late fees or interest charges.
1.Finance will process payments on a weekly basis. Payments that do not
require Council authorization will be issued on Fridays.
2.Payments that require Council action will be issued after the approval.
3.A complete list of all paid and unpaid claims will be presented at the
regular Council meeting under the consent agenda items.
PURCHASE ORDERS & CODING INVOICES
It is a prudent business practice to issue purchase orders prior to the purchase of goods
and services. As a practical matter, no purchase orders are required for purchases under
$1,000. Purchase orders can only be signed by the authorized individuals as outlined
above with their respective signing authority. The City Administrator or the Director of
Finance and Administrative Services may co-sign a purchaser order if the order exceeds
Purchase orders are issued by the individual departments and retained by them until the
goods and services are received. Upon the receipt of the invoice, the department head
will approve the invoice for payment and forward the invoice, along with the purchase
order to the Director of Finance and Administrative Services for processing.
All invoices are required to be coded and signed by the department head, or authorized
delegate, before forwarding them to the Finance Department for processing.
Purchasing Policy 3
03/31/14
DRAFT
NEW VENDORS
Selecting new vendors is at the discretion of the department head. When selecting a new
vendor the department head is required to also obtain an IRS Form W-9 from the vendor.
The city requires an IRS Form W-9 before payment can be processed for the vendor.
Purchasing Policy 4
03/31/14
DRAFT
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
FINANCIAL POLICIES-
FUND BALANCE
(Revised 3/31/14)
Fund Balance and Net Asset Guidelines (Fiscal Year-End)
Purpose
The purpose of the fund balance policies is to establish appropriate fund balance levels for each fund that
is primarily supported by property tax revenues or user fees. These policies will ensure that adequate
resources are available to meet cash flow needs for carrying out the regular operations of the City, as well
The funds that will be addressed in this policy are: General Fund, Cable Fund, EDA Funds, Equipment,
Building & Replacement Fund, Parks Fund, Public Safety Capital Fund, Permanent Improvement
Revolving Fund (PIR), Risk Management Fund, and Enterprise Funds.
Primary Policy Considerations
1. To meet the cash flow requirements of the City.
2. To maintain adequate fund balances and net assets in each individual fund of the City.
3. To provide for emergencies and contingency needs of the City.
Policy Statements
1. The Finance DirectorDirector of Finance and Administrative Services as a part of the annual
budget process shall prepare an analysis of this policy. The analysis shall project the status of the
budget year ending fund balances and net assets.
2. The City Council authorizes the Director of Finance and Administrative Services and/or City
Administ
restricted resources, and then use unrestricted resources as they are needed. When unrestricted
committed, 2) assigned, 3) unassigned. These fund balance classifications apply only to
Governmental Funds, not Enterprise or Internal Service Funds.
st
3. The General Fund balance shall be assigned as of December 31 for the following purposes in the
amounts described below:
a. The City will strive to maintain an unassigned balance in the General Fund of 50% of the
(this reserve includes the designation for
cash flows). Since a significant source of revenue in the General Fund comes from
property taxes, maintaining a fund balance that is equal to at least six months of operating
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expenditures ensures that sufficient resources are available to fund basic City functions
between property tax settlements. This range is in conformance with guidance from the
Office of the State Auditor (OSA). Amounts that exceed 50% may be transferred out to
other funds. The Director of Finance and Administrative Services is authorized to
transfer any amount that exceeds 50% to the Permanent Improvement Revolving
Fund(PIR). An assignment or restriction of fund balance may be used to offset revenues
earned in one year where substantial services are required to be performed in the next
fiscal period.
b. The City will maintain an amount sufficient to cover accumulated vacation and
compensatory time balances and that portion of PTO leave that would be payable under
annually as part of the year-end close and annual financial report process.
c. For specific purposes as authorized by the City Council or
funds.
Funds shall be assigned first for compensated absences, second for cash flow needs and lastly for
emergencies/contingencies.
4. The Cable Fund is a Special Revenue Fund that provides for cable and communication related
expenses to disseminate information to the public. It receives the majority of its funding from
franchise fees which are restricted for this use.
The City will strive to maintain a fund balance in the Cable Fund in an amount sufficient to
support the ongoing operating expenditures and capital expenditures planned in the CIP and in
congruence with the Long Range Financial Management Plan.
5. EDA Funds are Special Revenue Funds that carryout economic and industrial development and
redevelopment consistent with policies established by the City Council. It receives the majority
of its funding from specific taxes or other earmarked revenue sources.
The City will strive to maintain fund balances in the EDA Funds in an amount sufficient to
support the ongoing expenditures, obligations and in congruence with the Long Range Financial
Management Plan. Revenues not legally restricted will be committed.
6. Fund balances in Debt Service Funds for future debt payments are restricted.
7. Capital Funds are used to account for the financing of street rehabilitations projects, equipment
replacement, public safety equipment, and facility rehabilitation or renovation. Revenue sources
are provided mainly through property taxes, special assessments, Park dedication fees, and
charitable gambling. Street projects, equipment purchases, and renovations are programmed into
The City will strive to maintain fund balances in the Equipment Building & Replacement Fund,
Public Safety Capital Fund, Parks Fund, and the Permanent Revolving Improvement Fund in an
amount sufficient to support the ongoing capital expenditures planned in the CIP and in
congruence with the Long Range Financial Management Plan. Revenues not legally restricted
will be assigned.
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8. Enterprise Funds were established to account for the operation of Water, Sanitary Sewer,
Recycling, and Surface Water Management. These operations are designed to be self-supporting
from user charges.
City enterprise funds shall have operating cash reserves sufficient to provide for monthly cash
flow, and for a reasonable level of equipment and infrastructure replacement. Major
reconstruction or system upgrades, may need to be funded from enterprise revenue bonds.
Annual utility rate reviews will be made in regard to projected operating expenses and capital
improvements. The Council will, on an annual basis, establish rates in accordance to operating
cost recovery and the projected capital improvement.
9. Internal Service Funds were established to account for operations which are designed to be self-
a. Risk Management Fund
positive claims experience. This funds tracks dividend revenues and deductible costs for
claims. The goal of this fund is to build a fund balance that would allow the City to increase
insurance provider are also used to provide wellness programs. Funds received from the
League of Minnesota Cities Insurance Trust are committed while funds received from the
b. Engineering
This fund is used to account for the provision of engineering services to development
projects, infrastructure projects, and the City in general. This fund is financed predominantly
through user charges both internally and externally to developers and is normally not
expected to carry a fund balance at year-end.
c. Central Garage and Equipment
This fund is used to account for the materials, supplies, and expenses of the Central Garage
and equipment of Public Works which is comprised of the following departments; Streets,
Parks, Water, Sanitary Sewer, and Surface Water Management. This fund is financed
predominantly through user charges internally to the public works departments. Fund
balance is assigned for the purchase, replacement, and repair of equipment and vehicles used
by public works.
10. Fund balances will be assigned according to the above guidelines up to the amount available after
restrictions and other commitments. This policy is not intended to require the reporting of deficit
unassigned fund balances.
Nonspendable Fund Balances
consists of amounts that are not in spendable form.
The City has several amounts unavailable for appropriation such as: prepaid items, inventories, etc.
Restricted Fund Balance and Restricted Net Assets
consists of amounts related to externally imposed
constraints established by creditors, grantors or contributors; or constraints imposed by state statutory
provisions. It is the portion of fund balance that is not appropriable for expenditure or is legally
segregated (restricted net assets) for specific future uses.
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The City has several items that are legally restricted to a certain use such as: police forfeiture funds,
federal and state economic development revolving loans, park dedication fees, and bond proceeds.
Committed Fund Balance
consists of internally imposed constraints. These constraints are established
by Resolution of the City Council. Commitments may be changed or lifted only by the government
taking the same formal action that imposed the constraint originally.
Assigned Fund Balance
consists of internally imposed constraints. These constraints reflect the
Council and/or management. Pursuant to City Council Resolut
Administrative Services and/or City Administrator is authorized to establish assignments of fund balance.
Unassigned Fund Balance
is the residual classification for the general fund and also reflects negative
residual amounts in other funds.
General Fund The uassigned fund balance should be at a minimum 50% of operating expenditures (this
strive to follow this recommendation.
Enterprise Funds It is expected that unrestricted net assets will be large. These funds have large
investment in infrastructure that needs to be maintained. The City will periodically complete a rate study
for these funds to ensure rates and unrestricted net assets are sufficient to operate and maintain these
activities.
Review and Approval
The fund balance policy shall be formally approved and adopted by resolution of the City Council and
any future changes to the policy must be approved by the City Council.
Approval by the City Council the 28th Day of November, 2011.
________________________________
David Grant, Mayor
ATTEST:
_______________________________
Patrick Klaers, City Administrator
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CONSENT ITEM 6L
MEMORANDUM
DATE:
March 31, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #13-021
Property Owner:
Boston Scientific
Property Location:
4100 Hamline Avenue North
Subject:
Tenth Amendment to the Boston Scientific Master PUD Agreement
Requested Action
Motion to approve the Tenth Amendment to the Boston Scientific Master PUD Agreement based
on the January 13, 2014, City Council approval of Planning Case 13-021.
Background
On January 13, 2014, the City Council approved Planning Case 13-021 for a PUD Amendment
and Site Plan Review for a 1,310 square foot addition on the west side of Building 14 on the
Boston Scientific Campus. The City Attorney has prepared an amendment to the Master Planned
Unit Development Agreement (Attachment A). The document has been reviewed and signed by
Boston Scientific.
Staff Recommendation
Staff recommends approval of the Tenth Amendment to the Boston Scientific Master PUD
Agreement based on the January 13, 2014, City Council approval of Planning Case 13-021.
City of Arden Hills
City Council Meeting for March 31, 2014
P:\Planning\Planning Cases\2013\PC 13-021 - Boston Scientific - PUD Amendment\Memos_Reports_13-021
Page 1 of 2
Requested Action
Motion to approve the Tenth Amendment to the Boston Scientific Master PUD Agreement based
on the January 13, 2014, City Council approval of Planning Case 13-021.
Attachments
A.Tenth Amendment to the Boston Scientific Master PUD Agreement
City of Arden Hills
City Council Meeting for March 31, 2014
P:\Planning\Planning Cases\2013\PC 13-021 - Boston Scientific - PUD Amendment\Memos_Reports_13-021
Page 2 of 2
AttachmentA
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
TENTH AMENDMENT TO
MASTER PLANNED UNIT DEVELOPMENT AGREEMENT
BOSTON SCIENTIFIC CORPORATION
(Planning Case #13-021)
th
PARTIES
1. . This Agreement is dated the 13 day of January, 2014, and is entered into by
);
and Boston Scientific Corporation, a Minnesota corporation, its successors and assigns
(herein Boston Scientific
RECITALS
2. .
th
A. On the 12 day of November, 2002, the City Council approved a Planned Unit
Development Prepared by Guidant Corporation
development of the property at 4100 Hamline Avenue North, situated in the City of
Arden Hills, County of Ramsey, State of Minnesota, and legally described as follows:
Lots 1 and 2, Block 1, Guidant First Addition
B. The Master Plan has previously been amended on nine occasions, and the Master Plan
and all previous amendments run with the land and are binding on successors in interest
to Guidant Corporation, including Boston Scientific Corporation.
1
th
C. On the 4 day of November, 2013, Boston Scientific submitted an application
requesting approval of a PUD Amendment to construct 1,310 square foot addition to the
west side of Building 14 in the northwest quadrant of the Boston Scientific campus.
th
PLANNING COMMISSION REVIEW
3. . On the 4 day of December, 2013, the City
Planning Commission reviewed the application at a public hearing and after considering
Boston Scientific, and other public comments; and subject to conditions, recommend
approval of the Master Plan Tenth Amendment.
th
CITY COUNCIL REVIEW
4. . On the 13 day of January, 2014, the City Council
reviewed the application, the reports and recommendations o
and requests of Boston Scientific; and the recommendations of the City Planning
Commission; and has approved the Master Plan Tenth Amendment; all subject to the
terms and conditions contained herein.
TERMS AND CONDITIONS
5.
A.The project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission and
City Council.
B.A PUD Amendment drafted by the City Attorney shall be executed prior to the
issuance of a building permit.
C.The applicant shall acquire a Grading and Erosion Control Permit prior to
commencing land disturbing activities on the site.
D.The Master PUD Amendment and Site Plan Review shall automatically expire and
become void one (1) year after the date on which the Council granted such approval if
work on the project has not begun.
E.If noise from the Boston Scientific campus exceeds MPCA noise regulations for
residential areas at the property line, the applicant shall reduce noise levels in order to
be in compliance with MPCA regulations. If the City receives complaints regarding
2
noise levels, the applicant shall be responsible for providing decibel measurements
from the property line and reducing noise levels to be in compliance with MPCA
regulations.
F.The applicant shall plant four (4) Black Hills Spruce trees totaling 13.2 caliper inches
in the vicinity of the Building 14 addition adjacent to the northwest property line.
ACKNOWLEDGEMENT/COMPLIANCE
6. . Boston Scientific acknowledges that it
understands the conditions of approval and agrees to comply with such conditions.
IN WITNESS WHEREOF
, the City and Boston Scientific have caused this Agreement to be executed
as of the date and year first above written.
3
CITY OF ARDEN HILLS
BY: _____________________________________
David Grant, Mayor
(SEAL)
BY: _____________________________________
Amy Dietl, City Clerk
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _____ day of March, 2014,
David GrantAmy DietlCity of Arden
by and by , respectively the Mayor and City Clerk of the
Hills
, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the
authority granted by its City Council.
_______________________________________
NOTARY PUBLIC
4
BOSTON SCIENTIFIC CORPORATION
By:
Printed Name: _____________________________
Title:
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this ____ day of _____________, 2014,
by ______________________________, the ___________________of Boston Scientific
Corporation, a Minnesota corporation, on behalf of the Minnesota corporation.
_____________________________________
Notary Public
Drafted by:
Matthew Bachler
Associate Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
5
CONSENT ITEM 6M
MEMORANDUM
DATE:
March 31, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-010
Property Owner:
Roberts Management Group
Property Location:
3833 Lexington Avenue North
Subject:
Second Amendment to the Lexington Station Phase I Final Plan and
Master PUD Agreement
Requested Action
Motion to approve the Second Amendment to the Lexington Station Phase I Final Plan and
Master PUD Agreement based on the March 10, 2014, City Council approval of Planning Case
14-010.
Background
On March 10, 2014, the City Council approved Planning Case 14-010 for a PUD Amendment to
allow for a revised building plan for Phase I of the Lexington Station redevelopment project. The
City Attorney has prepared an amendment to the Phase I Final Plan and Master PUD Agreement
(Attachment A). The document has been reviewed and signed by Roberts Management Group.
Staff Recommendation
Staff recommends approval of the Second Amendment to the Lexington Station Phase I Final
Plan and Master PUD Agreement based on the March 10, 2014, City Council approval of
Planning Case 14-010.
City of Arden Hills
City Council Meeting for March 31, 2014
P:\Planning\Planning Cases\2014\PC 14-010 - Lexington Station - PUD Amendment - Phase I Building
Design\Memos_PC 14-010
Page 1 of 2
Requested Action
Motion to approve the Second Amendment to the Lexington Station Phase I Final Plan and
Master PUD Agreement based on the March 10, 2014, City Council approval of Planning Case
14-010.
Attachments
A.Second Amendment to the Lexington Station Phase I Final Plan and Master PUD
Agreement
City of Arden Hills
City Council Meeting for March 31, 2014
P:\Planning\Planning Cases\2014\PC 14-010 - Lexington Station - PUD Amendment - Phase I Building
Design\Memos_PC 14-010
Page 2 of 2
AttachmentA
(reserved for recording information)
SECOND AMENDMENT TO
PHASE I FINAL PLAN AND
MASTER PLANNED UNIT DEVELOPMENT AGREEMENT
LEXINGTONSTATION
(Planning Case #14-010)
SECOND AMENDMENT PHASE I FINAL PLAN AND MASTER PLANNED UNIT
TO
DEVELOPMENT AGREEMENT
Second Amendmentis dated effective March ____, 2014, and is
CITY OF ARDEN HILLS
entered into by and between the
LEXINGTON STATION, LLC
and
ROBERTS COMMERCIAL PROPERTIES, LLC
1.RECITALS.
th
A.On the 29 day of July, 2013, the City and Developer entered into a Development Contract and
Master Planned Unit Development Agreement for the redevelopment plan to be known as
LEXINGTON STATION; for the property at 3771 and 3833 Lexington Avenue North, and 1120 Red Fox
Road, situated in the City of Arden Hills, County of Ramsey, State of Minnesota, and legally described as
:
Lots 1, 2, and 3, Block 1, Roberts Addition to Arden Hills
1.Roberts is the fee owner of Lot 1 and 3, Block 1.
2.Lexington Station is the fee owner of Lot 2, Block 1.
B.The of Master Planned Unit Development Plan and
Phase I Final Plan specified that the Site shall be developed in accordance with the Application and
Supporting Materials, as amended by the terms and conditions accompanying Council approval. The
Agreement specifies that any significant changes to the Plans, as reasonably determined by the City
Planner, shall require review by the Planning Commission and review and approval by the City Council.
th
C.On the 30 day of September, 2014, the City approved the Developer
First Amendment to the PUD to allow for a Phase I sign plan (PC# 13-014).
th
D. On the 12 day of February, 2014, the Developer submitted an application requesting the
approval of a PUD Amendment to allow for a revised building plan for Phase I of the Lexington Station
project. The Phase I building shall be improved and maintained consistent with the following plans:
i. Building Elevation Phase One (A3.1), dated 02/12/2014
ii. Revised Window Detail Plan, dated 02/12/2014
2. CITY PLANNING COMMISSION REVIEW AND RECOMMENDATION.
On the
th
5day of March, 2014, the City Planning Commission reviewed the application at a public hearing and
after considering the application, the reports and comme
of the Developer, and other public comments; and subject to conditions, recommended approval of the
PUD Amendment for the Phase I revised building plan.
th
3. CITY COUNCIL REVIEW.
On the 10 day of March, 2014, the City Council reviewed
Developer; and the recommendations of the City Planning Commission; and has approved the PUD
Amendment for the Phase I revised building plan; all subject to the terms and conditions contained herein.
4. TERMS AND CONDITIONS.
A.The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review by the Planning Commission and review and approval by the
City Council.
B.The applicant shall continue to abide by the conditions of approval listed in the Master
Planned Unit Development Agreement and Phase I Final Plan for Lexington Station (PC#
13-003), as amended.
C.A PUD Amendment (this document) shall be drafted by the City Attorney and executed prior
to the issuance of a Certificate of Occupancy.
D.The building owner shall regularly service and clean the interior light fixtures, windows, and
void space and replace burnt-out bulbs in a timely manner with consistent lighting.
5. RECORDING OF DOCUMENT.
This Second Amendment to the Agreement may be
recorded against all lots, blocks, and outlots in the PUD site and shall be recorded in the office of the
Ramsey County Recorder or Registrar of Titles with proof thereof shown to the City prior to the issuance
of any permits thereunder.
IN WITNESS WHEREOF
this Second Amendment was executed by the parties the day and year
first above written.
[Remainder of page intentionally left blank.
Signatures on next page.]
CITY OF ARDEN HILLS
BY: _____________________________________
David Grant, Mayor
(SEAL)
BY: _____________________________________
Amy Dietl, City Clerk
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _______ day of __________, 2014,
David GrantAmy DietlCity of Arden Hills
by and by , respectively the Mayor and City Clerk of the , a
Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its
City Council.
_______________________________________
NOTARY PUBLIC
LEXINGTON STATION, LLC
A Minnesota Limited Liability Company
By: ______________________________________
Nicholas S. Roberts, Chief Manager
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _______ day of __________, 2014,
Nicholas S. Roberts,Lexington Station, LLC
by the Chief Manager of , a Minnesota limited liability
company, on behalf of the limited liability company.
__________________________________________
NOTARY PUBLIC
ROBERTS COMMERICAL PROPERTIES, LLC
A Minnesota Limited Liability Company
By: ______________________________________
Nicholas S. Roberts, Chief Manager
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _______ day of __________, 2014,
Nicholas S. Roberts,Roberts Commercial Properties, LLC
by the Chief Manager of , a Minnesota
limited liability company, on behalf of the limited liability company.
__________________________________________
NOTARY PUBLIC
DRAFTED BY:
Matthew Bachler
Associate Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
PUBLIC HEARING – 8A
MEMORANDUM
DATE:
March 31, 2014
TO:
Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM:
Susan Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
SUBJECT:
Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Background:
Delinquent utility amounts are certified to Ramsey County quarterly.
A list of utility accounts with a delinquent balance was compiled and notices dated February 11,
2014, were mailed. These customers were informed of their delinquent status and were asked to
make payment of the delinquent balance by March 12, 2014. Utility accounts with an unpaid
delinquent balance after March 12, 2014, would be certified to Ramsey County to be added to
property taxes and payable in 2015. The certification amount is equal to the unpaid delinquent
balance plus an eight percent penalty.
A list of remaining delinquent utility accounts, as of March 21, 2014, is attached. The City will
request that Ramsey County levy the delinquent balances against the respective properties.
Recommended Action:
Motion to approve Resolution 2014-018 and certifying the attached list of delinquent utility
accounts to Ramsey County.
Attachments
Attachment A: Resolution No. 2014-018
Attachment B: List of Delinquent Utility Accounts
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-018
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS
, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS
, notices have been duly mailed as required by law; and
WHEREAS
, said proposed assessments have at all times since their filling been open
for public inspection, and an opportunity has been given to all interest parties to present
objections if any, to the proposed assessments; and
WHEREAS
, there were no oral or written objections received.
1.The amounts so calculated and set forth in said notices are hereby levied against
the respective parcels of land described therein, and
2.The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive
of any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED
by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2014, payable in 2015:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 31st DAY OF MARCH, 2014
____________________________________
ATTEST: David Grant, Mayor
__________________________________________
Amy Dietl, City Clerk
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS
RESOLUTION NO. 2013-049
March 31, 2014
Prior
Prop IDAccountCert.CustomerProperty AddressUtility Arrears
2230232300824326 Snelling Avenue N
151.42
000138-000XKassandra Kuchenmeister
2230233400514123 Norma Circle
000147-000XWilliam & Pam Ross262.36
2230233400111365 Eide Circle
000171-000XMike & Molley Redden371.37
2230233400364101 Hamline Avenue N
309.34
000231-000Mary Beuning
2230232402784445 Arden View Court
000293-000XThomas Simon492.41
2230232403004391 Arden View Court
237.36
000351-000Doug Laedtke
2230232403264370 Arden View Court
000375-000XJane Larson162.44
2230232100201364 Arden View Drive
158.70
000431-000XHenry Snyder
2230232101081444 Arden View Drive
000502-000XThomas & Luann Riester149.98
2230231100644500 Pleasant Drive
194.88
000561-000XCarmen Diestler
2230231200131307 Karth Lake Circle
000569-000XRobert & Sherrie Besser338.49
2230231100634510 Pleasant Drive
404.43
000572-000XJohn & Cheryl Berg
2230233400474101 Gale Circle
000602-000XGregory Wagner157.07
2230231100721184 Highway 96 W
175.99
000605-000XMonday Inc
2230233200134283 Norma Avenue
000743-000Mark Lozano201.01
2230233100191423 Colleen Avenue
295.19
000759-000XDaniel Yaman
2230234200321286 Wyncrest Lane
000777-000XKristine Teut491.50
2230231200081331 Karth Lake Circle
34.31
000784-000XAmy & Doua Vang
2230232300191522 Colleen Avenue
000808-000XLee Ann Gryc12.65
2230233200351550 Briarknoll Circle
384.32
000860-000XPatrick & Bonnie Haik
2230234200211280 Wynridge Drive
000884-000Anil Khurana220.86
2230232200304509 Keithson Drive
299.91
000966-000Jean Crimmins
2830232400211822 Venus Avenue
001082-000Richard & Sandra Malecha316.57
2830233300132027 Thom Drive
203.71
001255-000XJoseph Mauricio
2130231400064401 Old Highway 10
001271-000XCaren Cushing113.37
2130231400074375 Old Highway 10
001276-000XJoan Carlson113.37
1630233400154627 Highway 10
001285-000XWayne Erickson152.54
2830234100383757 McCracken Lane
325.42
001344-000XPaul Markegard
2830234400221683 Chatham Avenue
001441-000XPaul & Jennifer Harrington331.69
2730233400291387 County Road E W
199.29
001477-000XMargaret Brunner
2130234300171791 Janet Court
001534-000XSally Paulsen182.17
2130234300141784 Janet Court
186.02
001543-000Gregory Colberg
3330231100361611 Lake Johanna Boulevard
001551-000XDave Moberg425.91
2830231200521761 Lake Valentine Road
258.92
001575-000XGene Erickson
2130234100511681 Brueberry Lane
001584-000XMary Fresonke151.65
2830231200501745 Lake Valentine Road
179.03
001597-000Bradley & Beth Kinner
3430233300503130 Ridgewood Road
001671-000XRenae Peterschick157.49
3430232100181423 Arden Place
211.31
001763-000XJohn Weis
3430232400033466 Glenarden Road
001775-000XPeter Plisek185.29
3330234300223208 Shorewood Drive
206.33
001790-000Al & Sharon Mason
3430234100551171 Carlton Drive
001808-000XChristopher & Ann Whiting331.47
3430234100131213 Ingerson Road
218.95
001840-000Cristine Leavitt
3330233400203223 Lake Johanna Boulevard
001884-000XMichael Johnson239.87
3330231200033491 Lake Johanna Boulevard
10.88
001893-000XCharles Mertensotto
3430233100461468 Bussard Court
001898-000XJoann Kulman113.37
3430232100161437 Arden Place
170.51
001920-000XSharon Davies
3430234300023240 Hamline Avenue N
001933-000Curtis Larson133.24
3330233300832009 County Road D W
314.30
002016-000XCatherine Callahan
3330233400991921 County Road D W
002028-000XMarc & Jenny Skowronek166.68
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS
RESOLUTION NO. 2013-049
March 31, 2014
Prior
Prop IDAccountCert.CustomerProperty AddressUtility Arrears
3330232400321876 Grant Road
348.08
002096-000XCourtney McCloskey
3330232400941873 Stowe Avenue
002105-000XGregory Weeks179.32
3430232100041404 County Road E W
002144-000XTroy Fields166.35
3430234400773205 Lexington Avenue N
176.09
002194-000Todd & Jennifer Spalding
3330232400271840 Grant Road
002204-000Kimberly Berscheid278.47
3430233100153354 Snelling Avenue N
147.91
002293-000XEllen Campbell
3430232300171532 Arden Place
002369-000Geraldine Hagen165.32
3430231400621150 Benton Way
235.73
002397-000XChad Eiswald
3330233300401984 Edgewater Avenue
002470-000William & Susan Jensen357.72
3430231400121112 Benton Way
175.62
002472-000Willy Vandooijeweert
3330233200031950 Stowe Ave
002476-000XJudie Prayfrock202.95
3430231400111113 Benton Way
147.42
002480-000XKellye Macleod
3330232401081850 Indian Place
002512-000XPaul Trites180.93
3430232100661421 Skiles Lane
454.38
002590-000XScott & Cheryl Miles
2230233200701478 Dawn Circle
002717-000XSteve Mikkelsen139.38
2230232300481528 Royal Hills Drive
714.95
002718-000Marie Love
2830233200453820 Cleveland Avenue N Suit
002830-000David Laurion LTD253.80
2830233100163786 Brighton Way N
475.87
002879-000XJeff & Kathy Smith
3330234200023352 Lake Johanna Boulevard
002989-000Steve Schmidt245.34
2230232401954384 Arden View Court
226.39
002996-000XDavid Elias
2230232402704451 Arden View Court
003077-000XConnie Nelson244.22
2230232402874467 Arden View Court
137.61
003128-000Stephanie Warhol
3430232100391450 Arden Place
003180-000XStephanie Baldridge245.79
2230232402404412 Arden View Court
153.12
003444-000XJoseph Ordos
3430234200401305 Tiller Lane
003660-000XBryan & Kristin Jones19.93
3430231100091192 Benton Way
003858-000XSusan Payne147.61
3330233300582021 Glen Paul Avenue
003861-000Christopher & Pauline Sanders17.02
2230232402834463 Arden View Court
179.09
003898-000XMary Speggen
3430234400173143 Lexington Avenue N
004036-000XFrancis Madden167.50
2230233200581517 Dawn Circle
489.42
004631-000XJamie Jensen
2230233300154149 Norma Avenue
004713-000XDustin Foghe225.10
2230233100111388 Colleen Avenue
149.22
005075-000XKasandra Kuchenmeister
2230232101171450 Arden View Drive
005368-000XJohn Herber155.11
3430232100771401 Skiles Lane
213.25
005889-000XGary Findell
2230231400344365 Lexington Avenue N
006080-000Sooki Jalali182.14
3330233300622026 Glen Paul Avenue
47.34
006192-000Kimberly Luger Held
2230233400151364 Eide Circle
006231-000XNathan Larson134.57
3330233300102008 Jerrold Avenue
271.08
006310-000Peter & Christina Hill
2230232403014392 Arden View Court
006360-000XKathryn Lovelace162.13
2830234200111753 Chatham Avenue
247.07
006932-000XNathan Larson
2230232402484416 Arden View Court
007082-000XShardae Okeleye163.06
2230232300161528 Mcclung Drive
229.27
007235-000XKurt & Erin Lynne Battles
2230232200431521 Keithson Drive
007633-000KeSung & Sechany Anderson538.41
3330232400191873 Grant Road
9.01
008210-000Sam Scott
20,905.43
NEW BUSINESS 9A
MEMORANDUM
DATE: March 31, 2014
TO:Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: 2013 and 2014 Budget Adjustments
Background
In 2013 the City Council did a budget adjustment for $500,000 for a TCAAP loan (from
the PIR Fund to the General Fund) the Kimley-Horn expenses
for the planning and transportation studies. These expenses were also programmed into
the 2014 budget (see attachment).
Discussion
In talking with our auditor, we feel it would be much better to set up a separate capital
fund for these transactions, as they are basically all infrastructure related and capital in
nature. By doing this it will be more transparent and easier to track as the expenditures,
fund balance, and revenue sources are expected to come over time as the property
develops. By making this change, the General Fund will not have dramatic fluctuations
from year-to-year, making it easier and more transparent for everyone to follow the costs
and fund balances for both funds and the project (see attachment).
Staff discussed this with the Council at its March 17, 2014, work session and the Council
directed staff to put this on the March 31, 2014, agenda. The budget adjustments are as
presented in the attachment to this memo.
Action Requested
Motion to approve budget adjustments for 2013 effective December 31, 2013, and to
create a new fund called the TCAAP Capital Fund as presented.
Motion to approve budget adjustments for 2014 effective March 31, 2014, as presented.
Attachment A
AGENDA ITEM
MEMORANDUM
DATE: March 17, 2014
TO:Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: 2013 and 2014 Budget Adjustments
Background
As discussed with the City Council in 2013, having the $500,000 TCAAP loan (from the
PIR Fund) and the Kimley-Horn expenses for the planning and transportation studies
included within the General Fund is good from a public information or transparency point
of view, but it also makes year-to-year comparisons of the budget totals very difficult.
The City Council made a budget adjustment for these costs and the loan in 2013 and they
were also programmed into the 2014 budget.
Discussion
In talking with our auditor, we feel it would be much better to set up a separate capital
fund for these transactions, as they are basically all infrastructure related and capital in
nature. By doing this it will be more transparent and easier to track as the expenditures,
fund balance, and revenue sources are expected to come over time as the property
develops. By making this change, the General Fund will not have dramatic fluctuations
from year-to-year, making it easier and more transparent for everyone to follow the costs
and fund balances for both funds and the project.
Staff proposes to set up a new fund called: TCAAP Capital Fund with a number of 413.
The auditor agrees with this proposal and recommends that we do a budget adjustment
effective December 31, 2013 for the 2013 expenditures, since we have not yet closed our
books, and also do a budget adjustment for 2014 effective March 31, 2014. This will
transfer all these project costs to its own fund. The General Fund will still have a
TCAAP department where normal expenditures would be allocated as any other
department in the City.
The new fund would reflect the interfund loan from the PIR Fund as well as the
expenditures for the planning and transportation studies. The General Fund will then be
more accurately represented without the distortions of the TCAAP project in comparisons
from year-to-year in the audit and budget reports making it easier to understand.
The Budget adjustments needed to transfer these expenditures from the General fund:
General Fund - TCAAP Department
ProposedProposed
OriginalAmendedProposedAmendedOriginalProposedAmended
BudgetBudgetBudgetBudgetBudgetBudgetBudget
20132013Amendment20132014Amendment2014
Revenues
County Aid$ -$ 48,580$ (48,580)$ -$ 20,820 $ (20,820)$ -
Transfer from PIR - 500,000 (500,000) - - - -
Revenue Changes$ -$ 548,580$ (548,580)$ -$ 20,820 $ (20,820)$ -
Expenditures
AUAR-TCAAP$ -$ 304,182$ (304,182)$ -$ 191,222$ (191,222)$ -
Interfund Loan Interest - 8,750 (8,750) - 15,000 (15,000) -
Expenditure Changes$ -$ 312,932$ (312,932)$ -$ 206,222$ (206,222)$ -
Net Revenue over
Expenditures$ -$ 235,648$ (235,648)$ -$ (185,402)$ 185,402$ -
The Budget adjustments needed to establish the new capital fund:
New TCAAP Capital Fund
ProposedProposed
OriginalAmendedProposedAmendedOriginalProposedAmended
BudgetBudgetBudgetBudgetBudgetBudgetBudget
20132013Amendment20132014Amendment2014
Revenues
County Aid$ -$ -$ 48,580 $ 48,580$ -$ 20,820 $ 20,820
Transfer from PIR - - 500,000 500,000 - - -
Revenue Changes$ -$ -$ 548,580$ 548,580$ -$ 20,820 $ 20,820
Expenditures
AUAR-TCAAP$ -$ -$ 304,182$ 304,182$ -$ 191,222$ 191,222
Interfund Loan Interest - - 8,750 8,750 - 15,000 15,000
Expenditure Changes$ -$ -$ 312,932$ 312,932$ -$ 206,222$ 206,222
Net Revenue over
Expenditures$ -$ -$ 235,648$ 235,648$ -$ (185,402)$ (185,402)
Action Requested
If Council is agreeable, staff would put this on the consent agenda at the next meeting on
Monday, March 31, 2014.
NEW BUSINESS 9B
MEMORANDUM
DATE: March 31, 2014
TO:Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Calling for a Public Hearing to Grant Host Approval for
Presbyterian Homes Revenue Refunding Notes
Background
It has been proposed that the City of Spring Park $28,000,000 Housing and Health Care
Revenue Note, Series 2010 be refunded by the issuance of three separate notes in the
approximate amount of $9,300,000 each by three cities; Spring Park, St. Bonafacius, and
Chanhassen for a total of $27,900,000. (Please reference the letter attached from
Catherine Courtney from Briggs and Morgan, P.A. attached). Host approval is required
for the refunding notes as they still include facilities in the City of Arden Hills, so it is
necessary for the Issuers to request host approval by the City Council of Arden Hills.
Discussion
According to our Bond Counsel, John Utley, Kennedy & Graven, Chartered; the notes
cannot be issued as tax-exempt obligations unless a notice of public hearing is published
in a newspaper of general circulation in the City, the City Council conducts a public
hearing consistent with the terms of the public notice regarding approval of the notes, and
following the public hearing the City Council approves the issuance of the notes. (See
attached letter from John Utley).
Presbyterian Homes has submitted an application to the City with respect to the requested
host approval and has submitted a non-refundable application fee in the amount of $500
according to our City procedure for application for Private Activity Revenue Bond
Financing. (See copy Attached).
At this time, the applicant is requesting the Council to set a Public Hearing date of
Presbyterian Homes will be present to answer any questions the City Council may have.
12
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Action Requested
Adopt Resolution 2014-021, a resolution calling for a public hearing on giving host
approval to the issuance of housing and health care revenue refunding notes to refinance
a project by Presbyterian Homes and services and authorizing the publication of a notice
of the hearing (PHS/Lake Minnetonka Campus Project).
Attachments
Attachment A: Resolution 2014-021
Attachment B: Kennedy & Graven Letter
Attachment C: Briggs & Morgan Letter
Attachment D: Presbyterian Homes Application and Fee Payment
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Attachment A
Attachment C
Attachment D
NEW BUSINESS –9C
MEMORANDUM
DATE:
March31, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Ryan Streff,CityPlanner
SUBJECT:Planning Case #14-009
Request:–
Zoning Code AmendmentMulti-family Design Standards
Requested Action
Consider a motion to deny Ordinance Number 14-003in Planning Case 14-009for an
amendmentto Section1325.045, Subd. 1 –Multi-family Dwelling Units Additional Conditional
Use Permit Criteria of the Zoning Code to revisethe minimum unit size standards for multi-
family dwelling units, as presented in the March 31, 2014, Report to the City Council.
Background
In January 2013, the City Council requested that staff review the City’s minimum unit size
standards for multi-family dwelling units. Currently, thesestandards require multi-family
dwelling units to be a minimum of 600 square feet, with an additional 100 square feet required
for each bedroom. The Council expressed concerns that the standards couldpermit multi-
bedroom apartments that do not provide adequate floor area per resident.
Staff collected information from seven cities in the metro region that have adopted minimum unit
size standards. The cities included New Brighton, Blaine, White Bear Lake, Maplewood, Fridley,
Coon Rapids, and Bloomington. An analysis was completed comparing the average square
footage required per unit in these cities with Arden Hills’ standards.(AttachmentG)
Additionally, staff looked at ten multi-family development projects that have recently been
completed or that are under construction in outer-ring suburban communities to evaluate the
average unit sizes currently being built in the private market. These projects are located in the
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City of Arden Hills
City Council Meeting for March 31, 2014
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NEW BUSINESS –9C
communities of New Brighton, White Bear Lake, Arden Hills, Elk River, Apple Valley, Ramsey,
Eagan, Osseo, and Maple Grove.(Attachment G)
At the City Council Work Session on January 13, 2014, staff reviewed this data with the
Council. Based on the comments provided by the Council, staff drafted Ordinance 2014-003,
which would revisethe minimum unit size standards for multi-family dwelling units.
The amendment to the multi-family design standards would decrease the required square footage
for efficiency apartment units and increase the required square footage for two-bedroom and
three-bedroom units, as well as the additional floor area required for each additional bedroom.
The City Council directed staff to make these changes so that the City’s standards better reflect
the requirements used by other cities and what is currently being constructed by the private
market. The table below outlines the existing minimum unit size standards and the proposed
revisions.
Proposed Revisions to Minimum Unit Size Standards
One- Two- Three-Additional
Bedroom Unit Bedroom Unit Bedroom Unit Bedroom
Efficiency Unit
Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF)
Existing
Standards 600 700 800 900 100
Proposed
Standards 550 700 950 1,200 150
Discussion
The Planning Commission reviewed Section 1325.045, Subd. 1 of the Multi-family Dwelling
Units Additional Conditional Use Permit Criteria of the Zoning Ordinanceduring their meeting
on March5, 2014. The proposed changesto the Multi-family Design Standardswerediscussed
by the Commissionand the consensus was that the current standards formulti-family units
should not be revisedas they are sufficient for future development.However, theCommission
believed that a reduction in size for efficiency units was reasonable. The Commission supported
a change to between 450-550 square feet for efficiency units.
The Planning Commission thought the City should not be too restrictive with the multi-family
design standards and that the market should be allowed tocontrol the size ofunits built. It was
also a concern that if a change didoccur a significant amount of variances would be requested in
the future to satisfy the needs of developers.The Commission did not feel that increasing the
size of multi-family units would ultimately ensure that the units builtwere of high quality.
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NEW BUSINESS –9C
Findings of Fact
The Planning Commission offersthe following findings of fact:
1.That the Planning Commission reviewed the proposed amendments to Section 1325.045
at their March 5, 2014, meeting.
2.That Section 1325.045 addresses the minimum size standards for multi-family dwelling
units.
3.That Section 1325.045, Subd. 1 of the Multi-family Dwelling Units Additional
Conditional Use Permit Criteria of the Zoning Ordinance, as previously adopted by the
City Council, sets sufficient standards for multi-family units.
Planning Commission Action
Commissioner Hames moved and Commissioner Holewa seconded a motion to recommend
denial of Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section
1325.045, Subd. 1 –Multi-family Dwelling Units Additional Conditional Use Permit Criteria of
the Zoning Code because the minimumunit standards do not match with approved ordinances in
surrounding communities and recommending the efficiency unit size be revisited after staff
speak with the City Council regarding the Commission’s discussion. The motion carried
unanimously (5-0).
Requested Action
Consider a motion to deny Ordinance Number 14-003in Planning Case 14-009for an
amendmentto Section1325.045, Subd. 1 –Multi-family Dwelling Units Additional Conditional
Use Permit Criteria of the Zoning Code to revisethe minimum unitsize standards for multi-
family dwelling units, as presented in the March 31, 2014, Report to the City Council.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with changes.
3.Deny the proposal as presented. (Recommended Action).
4.Table for additional information.
The findings in this report currently support denial of Ordinance Number 14-003 in Planning
Case 14-009.With a motion to approve Ordinance Number 14-003 in Planning Case #14-009,
the findings must be amended to reflect the approval.(3/5 vote required to approve)
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City of Arden Hills
City Council Meeting for March 31, 2014
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NEW BUSINESS –9C
If the Council makes a motion to approve the planning case an additional motion would be
required to approve thepublication of a summary of Ordinance 14-003. (4/5 vote requiredto
approve)
Notice
Notice on this planning case was published in the Arden Hills/Shoreview Bulletin.
Public Comments
Staff has not received any letters, e-mails, or telephone calls from property owners or residents in
regards to this planning case.
Deadline for Agency Actions
There is no review deadline for this item.
Attachments
A.Planning Commission Memo –March 5, 2014
B.Draft Planning Commission Minutes –March 5, 2014
C.City Council Work Session Memo–January 13, 2014
D.City Council Work Session Minutes –January 13, 2014
E.Ordinance Number 14-003 (Proposed Section 1325.045 Subd. 1)
F.Publication Summary –Ordinance 14-003
G.Supporting Data Tables
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City Council Meeting for March 31, 2014
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Attachment A
MEMORANDUM
3.B
DATE:
March 5, 2014 PC Agenda Item
TO:
Planning Commission
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-009 - Public Hearing Required
Request:
Zoning Code AmendmentMulti-family Design Standards
Requested Action
Consider approval of Ordinance Number 14-003 in Planning Case 14-009 for an amendment to
Section 1325.045, Subd. 1 Multi-family Dwelling Units Additional Conditional Use Permit
Criteria of the Zoning Code in order to revise the minimum unit size standards for multi-family
dwelling units, as presented in the March 5, 2014, Report to the Planning Commission.
Background
In January 2013, the City Council requested that staff review the minimum unit size
standards for multi-family dwelling units. Currently, these standards require multi-family
dwelling units to be a minimum of 600 square feet, with an additional 100 square feet required
for each bedroom. The Council expressed concerns that the standards could permit multi-
bedroom apartments that do not provide adequate floor area per resident. For example, under the
existing requirements a three-bedroom unit would only need to be 900 square feet in size. As the
TCAAP site is developed over the next several years, it is anticipated that new multi-family
residential developments will be constructed in the City.
Staff collected information from seven cities in the metro region that have adopted similar
minimum unit size standards. The cities included New Brighton, Blaine, White Bear Lake,
Maplewood, Fridley, Coon Rapids, and Bloomington. An analysis was completed comparing the
.
Additionally, staff looked at ten multi-family development projects that have recently been
completed or that are under construction in outer-ring suburban communities to evaluate the
average unit sizes currently being built in the private market. These projects are located in the
______________________________________________________________________________
City of Arden Hills
Planning Commission Meeting for March 5, 2014
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communities of New Brighton, White Bear Lake, Arden Hills, Elk River, Apple Valley, Ramsey,
Eagan, Osseo, and Maple Grove.
Analysis
The following is a summary of the analysis completed by staff. A complete set of the data is
included in Attachment B. Arden Hills requires more square footage for efficiency, one-
bedroom, and two-bedroom apartment units compared to the seven-city average. For three-
bedroom units, slightly more square footage is required by the seven-city average. Most of the
other cities require a greater amount of additional square footage for each additional bedroom
than Arden Hills.
Minimum Unit Sizes Allowed by City Code
One- Two- Three-Additional
Efficiency Unit Bedroom Unit Bedroom Unit Bedroom Unit Bedroom
Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF)
Arden Hills 600 700 800 900 100
Seven-City
Average 463 601 759 904 145
In order to determine whether the multi-family developments in other suburban communities
could be built in Arden Hills, staff averaged the size of the smallest efficiency, one-bedroom,
two-bedroom, and three-bedroo
of the smallest average units could be constructed except for the efficiency unit, which is 41
square feet smaller than what is required by the City. The smallest average two-bedroom and
three-bedroom units are, respectively, 242 square feet and 520 square feet larger in size than the
minimum requirements set by the City.
Smallest Average Unit Size of New Multi-family Developments
Smallest Smallest Smallest Smallest
Efficiency Unit One-Bedroom Two-Bedroom Three-Bedroom
(SF) Unit (SF) Unit (SF) Unit (SF)
Arden Hills Minimum Unit
Size Standards 600 700 800 900
Smallest Average Unit Size
(Across 10 Developments) 559 752 1,042 1,420
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City of Arden Hills
Planning Commission Meeting for March 5, 2014
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Discussion
At the City Council Work Session on January 13, 2014, staff reviewed this data with the
Council. Based on the comments provided by the Council, staff has drafted Ordinance 2014-003,
which would revise the minimum unit size standards for multi-family dwelling units
The amendment to the multi-family design standards would decrease the required square footage
for efficiency apartment units and increase the required square footage for two-bedroom and
three-bedroom units, as well as the additional floor area required for each additional bedroom.
the requirements used by other cities and what is currently being constructed by the private
market. The table below outlines the existing minimum unit size standards and the proposed
revisions.
Proposed Revisions to Minimum Unit Size Standards
One- Two- Three-Additional
Efficiency Unit Bedroom Unit Bedroom Unit Bedroom Unit Bedroom
Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF)
Existing
Standards 600 700 800 900 100
Proposed
Standards 550 700 950 1,200 150
Ordinance Number 14-003 would amend Section 1325.045, Subd. 1 of the Zoning Code to read
as follows:
Minimum Unit Size. Efficiency units shall be a minimum of five hundred and fifty (550)
square feet; one-bedroom units shall be a minimum of seven hundred (700) square feet;
two-bedroom units shall be a minimum of nine hundred and fifty (950) square feet; and
three-bedroom units shall be a minimum of twelve hundred (1,200) square feet. For each
additional bedroom, an additional one hundred and fifty (150) square feet is required.
Garages, breezeways, common hallways, balconies, and porch floor spaces shall not be
credited in determining the required floor area of units.
Findings of Fact
Cities have broad discretion when reviewing and adopting zoning regulations; however, as a tool
n
the two documents when reviewing zoning code amendments.
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Planning Commission Meeting for March 5, 2014
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1.
development standards for multi-family housing that will visually enhance development
and promote compatibility with nearby properties and neighborhood character.
2.The propo
Land Use Chapter of the Comprehensive Plan by developing design standards for multi-
family housing that ensure the construction of high quality, sustainable, and aesthetically
enhanced developments.
3.
development of a variety of housing options by creating a framework and process for the
City to approve high-quality housing opportunities that are suitable for a mix of ages,
incomes, and household types.
4.
Housing Chapter of the Comprehensive Plan by establishing design guidelines for new
multi-family dwelling units.
Notice
Notice on this planning case was published in the Arden Hills/Shoreview Bulletin.
Public Comments
Staff has not received any letters, e-mails, or telephone calls from property owners or residents in
regards to this planning case.
Staff Recommendation
Staff recommends approval of Ordinance Number 14-003 in Planning Case 14-009 for an
amendment to Section 1325.045, Subd. 1 Multi-family Dwelling Units Additional Conditional
Use Permit Criteria of the Zoning Code in order to revise the minimum unit size standards for
multi-family dwelling units, as presented in the March 5, 2014, Report to the Planning
Commission.
Options & Proposed Motion Language
1.Recommend Approval as Presented: Motion to recommend approval of Ordinance Number
14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 of the
Zoning Code, as presented in the March 5, 2014, Report to the Planning Commission.
______________________________________________________________________________
City of Arden Hills
Planning Commission Meeting for March 5, 2014
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2.Recommend Approval with Changes: Motion to recommend approval of Ordinance Number
14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 of the
Zoning Code, as presented in the March 5, 2014, Report to the Planning Commission, with
the following changes.
3.Recommend Denial: Motion to recommend denial of Ordinance Number 14-003 in Planning
Case 14-009 for an amendment to Section 1325.045, Subd. 1 of the Zoning Code: findings to
deny should specifically reference the reasons for denial and why those reasons cannot be
mitigated.
4.Table: Motion to table Ordinance Number 14-003 in Planning Case 14-009 for an
amendment to Section 1325.045, Subd. 1 of the Zoning Code in order to gather the following
information: a specific reason and/or information request should be included with a motion
to table.
Deadline for Agency Actions
There is no review deadline for this item.
Attachments
A.Ordinance Number 14-003 (Proposed Section 1325.045 Subd. 1)
B.Supporting Data Tables
C.City Council Work Session Report, January 13, 2014
D.City Council Work Session Minutes, January 13, 2014
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Planning Commission Meeting for March 5, 2014
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, MARCH 5,2014
6:30 P.M. -ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Vice Chair Roberta Thompson called to order the regular
Planning Commission meeting at 6:30p.m.
ROLL CALL
Present were: Vice Chair Roberta Thompson, Commissioners Brent Bartel, Angela Hames,
Steven Jones (Alternate) and Andrew Holewa.
Absent: Chair Clayton Larson, Commissioners Sam Scott, and Clayton Zimmerman.
Also present were: City Planner Ryan Streff; Associate Planner Matthew Bachler; and
Councilmember Fran Holmes.
APPROVAL OF AGENDA –MARCH 5,2014
Vice Chair Thompson
stated the agenda will stand as published.
PLANNING CASES
B.Planning Case 14-009;Zoning Code Amendment –Multi-Family Design Standards
–Public Hearing
City Planner Streff
statedthatin January 2013, theCity Council requested that staff review the
City’s minimum unit size standards for multi-family dwelling units. Currently, these standards
require multi-family dwelling units to be a minimum of 600 square feet, with an additional 100
square feet requiredfor each bedroom. The Council expressed concerns that the standards could
permit multi-bedroom apartments that do not provide adequate floor area per resident. For
example, under the existing requirements a three-bedroom unit would only need to be 900 square
feet in size. As the TCAAP site is developed over the next several years, it is anticipated that new
multi-family residential developments will be constructed in the City.
City Planner Streff
reported that staff collected information from seven cities in the metro
region that have adopted similar minimum unit size standards. The cities included New Brighton,
Blaine, White Bear Lake, Maplewood, Fridley, Coon Rapids, and Bloomington. An analysis was
ARDEN HILLS PLANNING COMMISSION –March 5,20142
completed comparing the average square footage required per unit in these cities with Arden
Hills’ standards.
Additionally, staff looked at ten multi-family development projects that have recently been
completed or that are under construction in outer-ring suburban communities to evaluate the
average unit sizes currently being built in the private market. These projects are located in the
communitiesof New Brighton, White Bear Lake, Arden Hills, Elk River, Apple Valley, Ramsey,
Eagan, Osseo, and Maple Grove.
City Planner Streff
explained that at the City Council Work Session on January 13, 2014, staff
reviewed this data with the Council. Based on the comments provided by the Council, staff has
drafted Ordinance 2014-003, which would revise the minimum unit size standards for multi-
family dwelling units.
City Planner Streff
indicated the amendment to the multi-family design standards would
decrease the required square footage for efficiency apartment units and increase the required
square footage for two-bedroom and three-bedroom units, as well as the additional floor area
required for each additional bedroom. The City Council directed staff to make these changes so
that the City’s standards better reflect the requirements used by other cities and what is currently
being constructed by the private market.
City Planner Streff
commented that Ordinance Number 14-003 would amend Section 1325.045,
Subd. 1 of the Zoning Code to read as follows:
Minimum Unit Size. Efficiency units shall be a minimum of five hundred and fifty (550)
square feet; one-bedroom units shall be a minimum of seven hundred (700) square feet;
two-bedroom units shall be a minimum of nine hundred and fifty (950) square feet; and
three-bedroom units shall be a minimum of twelve hundred (1,200) square feet. For each
additional bedroom, an additional one hundred and fifty (150) square feet is required.
Garages, breezeways, common hallways, balconies, and porch floor spaces shall not be
credited in determining the required floor area of units.
City Planner Streff
offered the following four (4) findings of fact for the Planning
Commission’s consideration:
1.The proposed amendment advances the City’s land use goals because it creates high
development standards for multi-family housing that will visually enhance development
and promote compatibility with nearby properties and neighborhood character.
2.The proposed amendment advances the City’s implementation strategies identified in the
Land Use Chapter of the Comprehensive Plan by developing design standards for multi-
family housing that ensure the construction of high quality, sustainable, and aesthetically
enhanced developments.
3.The proposed amendment advances the City’s housing goals because it will promote the
development of a variety of housing options by creating a framework and process for the
City to approve high-quality housing opportunities that are suitable for a mix of ages,
incomes, and household types.
ARDEN HILLS PLANNING COMMISSION –March 5,20143
4.The proposed amendment advances the City’s implementation strategies identified in the
Housing Chapter of the Comprehensive Plan by establishing design guidelines for new
multi-family dwelling units.
City Planner Streff
stated that staff recommends approvalof Ordinance Number 14-003 in
Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 –Multi-family Dwelling
Units Additional Conditional Use Permit Criteria of the Zoning Code in order to revise the
minimum unit size standards for multi-family dwelling units, as presented in the March 5, 2014,
Report to the Planning Commission.
City Planner Streff
reviewed the options available to the Planning Commission on this matter:
1.Recommend Approval as Presented.
2.Recommend Approval with Changes.
3.Recommend Denial
4.Table
Commissioner Hames
asked why Shoreview and Roseville’s multi-family dwelling unit size
standardswere not considered by staff.
Associate Planner Bachler
commented that staff did notfind multi-family minimum unit size
standards forthese cities. He statedthatstaff triedto limit their study to cities in the northeast
metro.
Vice Chair Thompson
opened the public hearing at 7:30p.m.
Vice Chair Thompson
invited anyone for or against the application to come forward and make
comment.
Vice Chair Thompson
There being no comment closed the public hearing at 7:31p.m.
Vice Chair Thompson
openedthe floor to Commissioner comments.
Commissioner Hames
questioned why the City was reviewing this Ordinance.
Associate Planner Bachler
stated that in January2013, staff was directed by the Council to
review the multi-family unit dwelling sizes, in particular the square footage standards for three
bedroom units. Information was gathered from surrounding communities and was presented to
the City Councilin January 2014. After discussion at the Council level, staff was directed to
draft an ordinance that wouldamend the multi-family design standards. He commented that the
proposed amendment was not in response to any proposed development or particular request.
Commissioner Holewa
reviewed the average unit sizes for Arden Hills and the surrounding
communities. He recommended that Arden Hills’ minimum unitsizestandards remain as they
are currently writtenand that the market drive apartment sizes and not the City Ordinance.
Commissioner Hames
agreed and discussed the size of several three-bedroom homes on the
market in Arden Hills. She questioned why the City wanted to require three-bedroom apartments
ARDEN HILLS PLANNING COMMISSION –March 5,20144
to be larger than some available single-family homes. She believed the minimum standards
should not be revised at this time.
Commissioner Holewa
asked if the City had minimum size standards for single-family homes.
City Planner Streff
stated that single-family homes are required to meet all State building codes
regarding minimum size standards and that the City Ordinances do call out minimum standards
for single-family homes.
Councilmember Jones
explainedthathe lived in a 1950’s rambler and that it wasapproximately
1,040square feetin size. He did not believe that the multi-family dwelling unit sizes needed to
be amended.
Commissioner Bartel
requested comment from Councilmember Holmes on this matter.
Councilmember Holmes
stated that the Council believed that the minimum standards for
efficiency units needed to be updated. The topic was first brought to the forefront during the
City’s review of the E Street Flats developmentproject. A discussion was held by the Council
on the multi-family dwelling unit sizestandards and an amendment to the Zoning Codewas
proposed.She explained that the Council wanted to have the standards reviewed prior to
redevelopment of the TCAAP site.
Commissioner Hames
stated that housing trends ebb and flow and she did not want to see the
City have such high minimum standards established that would require developers to request
variances in the future.
Vice Chair Thompson
agreed with the proposed revisedstandards for efficiency units.
However, she did not support changing all of the multi-family design standards.She did not
believe that regulating the size of units would ensure a certain quality ofunits.She
recommended that the unit size be determined by market demand rather than by the City setting
specific minimums.
Commissioner Bartel
asked if this Ordinance would apply to apartments and condos.
Associate Planner Bachler
explained that the standardswould apply to condominium and
apartment units.
Commissioner Holewa
supported the 550square foot minimum for efficiency units.
Commissioner Hames
recommended the denial of the Ordinance and requested thatstaff redraft
the language based on thePlanningCommission’s discussion.
Commissioner Hamesmoved and Commissioner Holewaseconded a motion to recommend
denial of Ordinance Number 14-003 in Planning Case 14-009for an amendment to Section
1325.045, Subd. 1 –Multi-family Dwelling Units Additional Conditional Use Permit
Criteria of the Zoning Code as the minimums unit standards do not match with the
surrounding communities and recommending the efficiency unit size be revisited after staff
speak with the City Council regarding the Commission’s discussion.
ARDEN HILLS PLANNING COMMISSION –March 5,20145
Councilmember Holmes
asked if the Commission supported the current unit size standards.
Commissioner Bartel
supported theproposed size reduction forefficiency size unitsbut did not
want to change any of the other standards.
Vice Chair Thompson
agreed.
Commissioner Holewa
supported the efficiency units being reduced to 550 square feet and
requested the remaining unit standards remain as is.
Commissioner Hames
would support the efficiency unit being reduced to 450 or 500 square feet
and suggested that the one-bedroom minimum size standardbe closer to 600 square feet, as this
was closer to the seven city average. She recommended all other minimum sizestandards remain
as stated within City Code.
Commissioner Jones
agreed with these recommendations.
The motion carried unanimously (5-0).
Attachment C
AGENDA ITEM
MEMORANDUM
DATE: January 13, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Matthew Bachler, Planner I
SUBJECT: Multi-family Design Standards
Requested Action
Review the minimum unit size standards for multi-family dwelling units and direct staff to make
changes to Section 1325.045 Multi-family Dwelling Units Additional Conditional Use Permit
Criteria of the Zoning Code if necessary.
Background
At the City Council Work Session on January 22, 2013, the Council requested that staff review
-family dwelling units. Currently, the standards
require multi-family dwelling units to be a minimum of 600 square feet, with an additional 100
square feet required for each bedroom. The Council has expressed concerns that the standards
could permit multi-bedroom apartment units that do not provide adequate floor area per resident.
For example, under the existing requirements a three-bedroom unit would only need to be 900
square feet in size and a four-bedroom unit only 1,000 square feet.
Staff has collected information from seven cities in the metro region that have adopted similar
minimum unit size standards for multi-family dwelling units. The cities included New Brighton,
Blaine, White Bear Lake, Maplewood, Fridley, Coon Rapids, and Bloomington. An analysis was
completed comparing the average square footage required per unit in these cities with Arden
Hills standards. Additionally, staff looked at ten multi-family development projects that have
been recently completed or that are under construction in outer-ring suburban communities to
evaluate the average unit sizes currently being built in the private market. These projects are
located in the communities of New Brighton, White Bear Lake, Arden Hills, Elk River, Apple
Valley, Ramsey, Eagan, Osseo, and Maple Grove.
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Analysis
The following is a summary of the data collected by staff. A complete set of the data is included
in Attachment A. Arden Hills require more square footage for efficiency, one-bedroom, and two-
bedroom apartment units compared to the seven-city average. For three-bedroom units, slightly
more square footage is required by the seven-city average. Most of the other cities require a
greater amount of additional square footage for each additional bedroom than Arden Hills.
One- Two- Three-Additional
Efficiency Unit Bedroom Unit Bedroom Unit Bedroom Unit Bedroom
Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF) Minimum (SF)
Arden Hills 600 700 800 900 100
Seven-City
Average 463* 601 759 904 145^
* Six out of seven cities had minimum standards for efficiency uni
^ Five out of seven cities had minimum standards for additional
In order to determine whether the multi-family developments in other suburban communities
could be built in Arden Hills, staff averaged the size of the smallest efficiency, one-bedroom,
two-bedroom, and three-bedroom unit in each building. Using the existing standards, all
of the smallest average units could be constructed except for the efficiency unit, which is 41
square feet smaller than what is required by the City. The smallest average two-bedroom and
three-bedroom units are, respectively, 242 square feet and 520 square feet larger in size than the
minimum requirements set by the City. Please see the chart in the attachment for details on this
calculation.
Smallest Smallest Smallest Smallest
Efficiency Unit One-Bedroom Two-Bedroom Three-Bedroom
(SF) Unit (SF) Unit (SF) Unit (SF)
Arden Hills Minimum Unit
Size Standards 600 700 800 900
Smallest Average Unit Size
(Across 10 Developments) 559* 752 1,042 1,420^
* Three out of ten developments included efficiency units.
^ Six out of ten developments included three-bedroom units.
Discussion
Based on the preceding analysis, staff is requesting further direction from the City Council on the
following questions:
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1.Should the City increase the minimum area required for three-bedroom units in multi-
family developments?
2.Should the City also consider increasing the minimum additional area required for each
additional bedroom?
3.Should the City consider any other changes to the minimum area required for other units?
Attachments
A.Supporting Data Tables
33
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Attachment D
Approved: February 10, 2014
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION MEETING
JANUARY 13, 2014
ARDEN HILLS CITY COUNCIL CHAMBERS
1. AGENDA ITEMS
A.Multi-Family Design Standards
Associate Planner Bachler
reported that the multi-family dwelling design standards were
approved by the Council in September of 2012. Included in these standards are requirements for
minimum unit sizes. At the Council work session on January 22, 2013, the Council requested that
-family dwelling units. Currently,
the standards require multi-family dwelling units to be a minimum of 600 square feet, with an
additional 100 square feet required for each bedroom. The Council expressed concern that the
standards could permit multi-bedroom units that do not provide adequate floor area per resident.
Associate Planner Bachler
explained that staff has collected information from seven cities in the
metro region that have adopted similar minimum unit size standards for multi-family dwelling
units. The cities include New Brighton, Blaine, White Bear Lake, Maplewood, Fridley, Coon
Rapids and Bloomington. An analysis was completed comparing the average square footage
also looked at ten multi-family
development projects that have been recently completed or that are under construction in outer-
ring suburban communities to evaluate the average sizes currently being built. He reviewed the
location of these projects and provided the Council with a summary on the data collected from
these projects, along with the minimum size standards for the dwelling units.
Associate Planner Bachler
stated that based on the analysis, staff is requesting further direction
from the Council on the following questions:
1.)Should the City increase the minimum area required for three-bedroom units in multi-
family developments?
2.)Should the City also consider increasing the minimum additional area required for each
additional bedroom?
3.)Should the City consider any other changes to the minimum area required for other units?
Councilmember Holden
supported the existing standards for efficiency and one bedroom units.
However, she would like to see the two bedroom and three bedroom standards more closely match
the sizes of those found in the study. She recommended that two bedroom units be a minimum of
1,000 square feet and three bedroom units be a minimum 1,300 square feet.
ARDEN HILLS CITY COUNCIL WORK SESSION JANUARY 13, 20142
Mayor Grant
stated that changes made to this document would impact the TCAAP development.
He does not want to see three bedroom units at 900 square feet. He indicated that he could
support two bedroom apartments at a minimum of 950 square feet.
Councilmember Holmes
commented that the City was above the market and average size for
efficiency units. She supp
Mayor Grant
questioned if the efficiency units should be decreased to 550 square feet and the
one bedroom units decreased to 650 square feet.
Councilmember Holden
did not agree with suggestion.
City Administrator Klaers
commented that another option would be to have the efficiency units
at 550 square feet, one bedroom units at 700 square feet, and two bedroom units at 950 square
feet.
Councilmember Holden
asked if apartment complexes were required to be constructed under a
PUD and if so, if the minimum size standards could be adjusted.
Associate Planner Bachler
stated that this is the case in the B-2 District, and that any flexibility
requested on the minimum size standards would need to be approved by the City Council.
Mayor Grant
inquired if staff wanted to do further research on current developments prior to
making changes to the design standards.
Associate Planner Bachler
stated that enough information had been collected on current
developments to make changes.
Councilmember Holden
Associate Planner Bachler
reported that the apartment units under this category are generally
less than five years old.
Discussion ensued regarding the units within the E Street Flats apartment complex.
Councilmember McClung
questioned how the City will respond if the market trends shift and
apartment unit sizes decrease in the future.
City Administrator Klaers
discussed the market standards at this time and stated that the
ordinance can be amended if the market changes.
Mayor Grant
summarized the comments made thus far by the Council and noted there was
agreement to have the minimum size of the efficiency units be 550 square feet, one bedroom units
were to be no less than 700 square feet, two bedroom units were to be no less than 950 square feet
and three bedroom units were to be no less than 1,200 square feet. The Council agreed to have
each additional bedroom require an additional 150 square feet.
ARDEN HILLS CITY COUNCIL WORK SESSION JANUARY 13, 20143
Councilmember Holden
stated that she wanted to see the three bedroom units be no less than
1,300 square feet.
ORDINANCE NO. 2014-003
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 2014-003
AMENDMENT TO SECTION 1325.045, SUBD. 1 MULTI-FAMILY DWELLING
UNITS ADDITIONAL CONDITIONAL USE PERMIT CRITERIA OF THE ZONING
CODE IN ORDER TO REVISE THE MINIMUM UNIT SIZE STANDARDS FOR
MULTI_FAMILY DWELLING UNITS
The Arden Hills City Council hereby ordains that Section 1325.045, Subd. 1 shall be amended to
read as follows:
1325.045 Multi-family Dwelling Units Additional Conditional Use Permit Criteria.
Subd. 1 Minimum Unit Size. Efficiency units shall be a minimum of five hundred and
fifty (550) square feet; one-bedroom units shall be a minimum of seven hundred (700)
square feet; two-bedroom units shall be a minimum of nine hundred and fifty (950)
square feet; and three-bedroom units shall be a minimum of twelve hundred (1,200)
square feet. For each additional bedroom, an additional one hundred and fifty (150)
square feet is required. Garages, breezeways, common hallways, balconies, and porch
floor spaces shall not be credited in determining the required floor area of units.
Effective Date
. This Ordinance shall become effective the day following its publication.
st
Adoption Date.
Passed by the City Council of the City of Arden Hills the 31 day of
March, 2014.
DAVID GRANT, MAYOR
ATTEST:
AMY DIETL
CITY CLERK
Publication Date: April 9, 2014
Page 1 of 1
Attachment F
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
SUMMARY OF
ORDINANCE NO. 2014-003
st
On the 31day of March, 2014, the Arden Hills City Council adopted Ordinance No. 2014-003,
and by the four affirmative votes pursuant to Minn. Stat. §412.191,Subd. 4, directed that a
summary of Ordinance 2014-003be published.
Ordinance 2014-003is entitled “An Amendment to Section 1325.045, Subd. 1 –Multi-family
Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Code in Order to
Revise the Minimum Unit Size Standards for Multi-family Dwelling Units.” The purpose of the
amendment is to revise the minimum unit size standards for multi-family dwelling units.
A full copy of Ordinance 2014-003is available for inspection by any person during regular
business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills,
Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.org.