HomeMy WebLinkAbout04-14-14-R--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our
longstanding tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
APPROVAL OF AGENDA
Public inquiries/informational is an opportunity for citizens to bring to the Councils
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
3.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF,
APPROVAL OF MINUTES
4.A.Approval Of Minutes
February 24, 2014, Regular City Council
March 10, 2014, Regular City Council
March 10, 2014, Work Session
Documents:R.PDF,R.PDF,WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
5.A.Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ariel Schmitz, Accounting Department
Documents:MEMO.PDF
5.B.Authorize City Staff To Begin Summer Work Hours On May 27, 2014, And Conclude
On August 29, 2014
Amy Dietl, City Clerk
Documents:MEMO.PDF
Ramsey County Joint Powers Agreement For Recycling Funding
Ryan Streff, City Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
7.A.TCAAP Development Discussion Opportunity For Residents
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP
development.Please be sure to complete a Request to Appear before City Council
(available at the back table).Completed forms may be given to the City Clerk.
Documents:MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
A special work session will immediately follow the regular City Council meeting.
April 14, 2014
Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
Jill Hutmacher, Community Development Director
TCAAP Update
The Request for Proposals for the infrastructure study was released last week. Proposals are due
on May 1, 2014. City staff will participate in the selection committee which will meet in early
May. The City Council will be asked to review and approve a cost participation agreement for
the City utilities and the City’s share of the stormwater portion of the study at the May 12, 2014,
regular meeting. The final consultant selection and project initiation is expected in mid-May.
At the April 7, 2014, Joint Development Authority (JDA) meeting, the Commission discussed
the application process and requirements for Livable Communities grants administered by the
Metropolitan Council. Grants are available to cities that have negotiated long-term affordable
and lifecycle housing goals through a Housing Action Plan (HAP). The City’s HAP is the
housing chapter of the current comprehensive plan. In addition, the City has agreed to a goal
range for the number of new affordable and life-cycle housing units for the years 2011-2020.
The range is based on TCAAP redevelopment plans contemplated in the 2030 Comprehensive
Plan.
Affordable Housing Goals Range Life-Cycle Housing Goals Range
187-288 285-800
The staff memo to the JDA which describes the grant programs, eligible expenditures, and the
application process is attached as well as the HAP. A City Council resolution of support is
required for any LCA application.
Special and regular City Council work session meetings have been scheduled to discuss issues
related to the Master Plan and City infrastructure. Discussion topics are tentatively planned as
follows:
Page of
April 14, 2014, Special Work Session at 5:30 pm; Community Room
Review Draft Alternative Urban Areawide Review (AUAR) and Mitigation Plan
Financial Modeling for Trunk Utilities
Review of Public Comments on the Draft Master Plan
April 21, 2014, Regular Work Session at 5:00 pm; Council Chambers
Ramsey County Economic Development and Redevelopment Goals for TCAAP
PTRC Recommendations for Park and Open Space
City Goals for Surface Water Management
April 28, 2014, Special Work Session following the regular meeting; Council Chambers
I-35W/Highway 96 Intersection Design Recommendation
May 12, 2014, Special Work Session at 5:30 pm; Community Room
Residential Development and Densities
Infrastructure Update
City Utilities Financial Modeling
May 27, 2014 (Tuesday), Special Work Session at 5:30 pm; Community Room
Flex Space Land Use Discussion
I-35W/Highway 96 Intersection Discussion
It is anticipated that additional regular and special work session meetings will be scheduled to
discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
Ramsey County’s February/March remediation and redevelopment project report is attached.
JDA memo, “LCA Grant Opportunities” dated April 7, 2014
Housing Action Plan, dated March 29, 2011
City Council Resolution 2010-040
Ramsey County February/March 2014 TCAAP Project Report
Page of
JointDevelopmentAuthority
TCAAPRedevelopmentProject
AGENDAITEM8B
MEMORANDUM
DATE:April7,2014
TO:JointDevelopmentAuthorityBoardofCommissioners
FROM:HeatherWorthington,JDAAdministrativeDirector
JillHutmacher,JDADevelopmentDirector
SUBJECT:LCAGrantOpportunities
BudgetedAmount:ActualAmount:FundingSource:
n/an/an/a
RequestedAction
None.
LivableCommunitiesAct
The1995LivableCommunitiesAct(LCA)providesfundingforlocalcommunitiestoinvestineconomic
revitalization,affordablehousinginitiatives,anddevelopmentorredevelopmentthatconnectsdifferent
landusesandtransportation.ThefundingisadministeredbytheMetropolitanCouncilandisavailable
tocitiesthathavenegotiatedlongtermaffordableandlifecyclehousinggoalsthroughaHousingAction
Plan(HAP).
UndertheLCA,theMetropolitanCouncilmakesgrantandloanawardsfromthreeaccounts:
TaxBaseRevitalizationAccount(TBRA)Cleansupbrownfieldsforredevelopment,jobcreation
andaffordablehousing.
LivableCommunitiesDemonstrationAccount(LCDA)Supportsdevelopmentand
redevelopmentthatlinkshousing,jobsandserviceswhiledemonstratingefficientandcost
effectiveuseoflandandinfrastructure.
LocalHousingIncentivesAccount(LHIA)Producesandpreservesaffordablehousingchoices
forhouseholdswithlowtomoderateincomes.
JointDevelopmentAuthority
TCAAPRedevelopmentProject
TaxBaseRevitalizationAccount
TheMetropolitanCouncilawardsTBRAgrantsinthespringandfall.Itisexpectedthat$2.5millionwill
beavailableineachofthespringandfall2014fundingcycles.TheaverageTBRAawardisapproximately
$200,000,and25%ofavailablefundsarereservedforprojectsoutsideofMinneapolisandSt.Paul.
Eligibleexpensesincludesoilremediation,soilvaporremediation,andgroundandsurfacewater
cleanup.Projectsarejudgedontheirabilityto:
Increasethelocaltaxbase;
Addand/orpreservelivingwagejobs;
Provideaffordablehousing;
Supportpoliciesidentifiedinthe2030RegionalDevelopmentFramework;and
Bereadytoproceedwithredevelopmentbyhavingfinancing,landuseapprovals,and
anenduserinplace.
ThesedollarscouldbeutilizedtofurtherimprovesubgradeconditionsatCountyRoadHwherethereis
currentlyalargeinfiltrationgallerythatmaybecomeproblematicforinstallationofrelatedroadway
improvements.Becausethegrantdollarsmustresultindevelopmentwithinthreeyearsoftheaward,
wehavepushedthisapplicationoutuntilneartheendoftheremediationprojecttimeline.
LivableCommunitiesDemonstrationAccount
TheMetropolitanCouncilawardsLCDAgrantsonanannualbasistoprojectsthatmeetstatutory
requirementsto:
1.Interrelatedevelopmentorredevelopmentandtransit;
2.Interrelateaffordablehousingandemploymentgrowthareas;
3.Intensifylandusethatleasestomorecompactdevelopmentorredevelopment;
4.Involvedevelopmentorredevelopmentthatmixesincomesofresidents;and
5.Encouragepublicinfrastructureinvestmentswhichconnectcommunities,attractprivate
investment,andprovideprivatesectoremploymentopportunities.
In2014,$7.5millionisavailable.Upto60%offundsareavailabletoprojectsoutsideofMinneapolis
andSt.Paul.Theaveragegrantawardisapproximately$550,000.TheLCDAprogramofferssignificant
flexibilityintermsofhowgrantfundscanbeused.Eligibleexpensesinclude:
localpublicstreets(notcountyroads),includingnewstreets,streetrealignment,reconstruction
ofanexistingstreetgrid,streetextensionsorconnections,streetlightingandsigns,and
permanentpedestrianfeaturesincludingsidewalksandbenches;
publicuseorshareduseparkingstructures;
extensionsormodificationsoflocalpublicsewerandwaterlines,ortelecommunicationslines;
elementssuchaspublicsidewalksandtrailsthatenhancetheconnectivityoftheprojectto
transitandothersurroundingpublicspaces;
siteintegratedtransitshelters,bikeracks,andbridgesforvehicleorpedestrianuse;
stormwatermanagementimprovementsandinnovativestormwatertechniques;
constructionofplacemakingfunctionalelementsorimprovementsincludinglighting,seating,
sidewalks,paths,andequipment/furnishingsforparks,plazas,andotherpublicareas;
JointDevelopmentAuthority
TCAAPRedevelopmentProject
WeanticipatethatthisgrantcouldcoverplacemakingenhancementsintheTownSquareportionofthe
sitewithregardtopedestrianaccess,streetlevelimprovementssuchassidewalks,paths,lightingand
seating,aswellasafunctionalamenitythatwouldserveasafocalpointattheentrancetothesitefrom
CountyRoadH.
ApplicationProcess
EithertheCityortheCountymayapplyforLCAgrants.TheJDAisnotaneligibleapplicant.The
MetropolitanCouncilwillnotacceptjointapplications,andtheCityandCountywillbediscussingwhich
entityshouldapply.BothCityandCountystaffwillassistwiththeapplicationprocess.
ApplicationmaterialsweremadeavailableonMarch31,2014.TheLCDAProjectConceptPlanisdueon
May1,2014.Givenprojecttimelinesandthatdevelopmentmustoccurwithinthreeyearsofthegrant
award,aTBRAapplicationisplannedforthefallgrantcyclewhichhasanearlyNovemberdeadline.
MetropolitanCouncilstaffwillevaluatet/txandselectwhichprojectswillbeinvitedtosubmitfull
LCDAapplications.ThefullLCDAapplicationsaredueonJune30,2014.
City of Arden Hills
Housing Action Plan
Dated:
March 29, 2011
City of Arden Hills – 2030 Comprehensive Plan
7.H
OUSING
Goal: Develop and maintain a strong, vital, diverse and stable housing supply for all
members of the community.
To achieve this housing goal, the following policies are proposed:
Promote the development of a variety of housing options by preserving and
o
increasing high-quality housing opportunities that are suitable for a mix of ages,
incomes and household types.
Encourage the incorporation of affordable, life-cycle, and work force housing into
o
new development and redevelopment where feasible.
Maintain the quality, safety, and unique character of the City’s housing stock.
o
Preserve and strengthen the community’s neighborhoods to maintain a high-
o
quality of life for residents.
Encourage housing development and redevelopment that is complimentary to
o
and enhances the character of the City’s established neighborhoods.
7.1I
NTRODUCTION
One of the principal roles of a community is to serve as a place to live. In Arden Hills,
23.1 percent of all of the land area in the community is currently used for housing (not
including TCAAP). However, if public open spaces and roads are removed, housing
accounts for 52.9 percent of all developed land in Arden Hills. Because housing is such
an important part of Arden Hills, maintaining the quality of the current housing stock
while providing long-term opportunities for new housing is important to the ongoing
vitality of the community and to retaining Arden Hills’ reputation as a highly desirable
place to live.
7.2C
ONTEXT
According to the United States Census, Arden Hills had 3,017 housing units in 2000. A
housing unit is the actual structure while a household refers to the people living in a
housing unit. Approximately 68 percent of the housing units in Arden Hills are detached
single-family homes, 12 percent are attached single family homes (commonly referred
to as townhomes), and nine percent are manufactured homes. These three housing
types comprise almost 90 percent of the City’s housing supply. Arden Hills has the
second highest percentage of single-family homes compared to adjacent communities
and is significantly above the Ramsey County and metropolitan area average.
Apartments with ten or more units are just 2.74 percent of the City’s housing stock. The
City has just one traditional apartment building with 37 units and one condominium
Approved: September 28, 2009
7-1
City of Arden Hills – 2030 Comprehensive Plan
building with 72 units. The City has very few duplexes, which are relatively more
prevalent in other metropolitan communities (Figure 7.2).
2,500
2,000
1,500
1,000
500
0
1-unit1-unit2 to 4 units5 to 9 units10 or moreMobile home,
detachedattachedunitstrailer, or
other
19902000
Figure 7.1 – Arden Hills Housing Type
Source: US Census
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Single Family (attached and detached)DuplexesMulit-Family and attached housingMobile homesOther units
Figure 7.2 – Housing Type by Community
Source: US Census
Household composition will play a role in defining future housing needs in Arden Hills.
Between 1990 and 2000, increases were seen in both the number of non-family
households and in householders living alone.
Approved: September 28, 2009
7-2
City of Arden Hills – 2030 Comprehensive Plan
3,500
2,959
2,904
3,000
2,5002,317
2,227
2,048
1,883
2,000
1,500
1,000
732
590
587
440
500
0
Total householdsFamily householdsMarried-couple familyNonfamilyHouseholder living
(families)householdsalone
19902000
Figure 7.3 – Arden Hills Household Type
Source: US Census
Additionally, the age of Arden Hills’ residents will also impact housing choices. From
1990 to 2000, there was a significant increase in residents between 45 and 54 years of
age. By 2012, this segment will increase in absolute numbers and as a percentage of
the population. Additionally, by 2012 notable increases in the population between 65
and 74 as well as the 75+ age group will continue to occur.
3,000
2,500
2,000
1,500
1,000
500
0
17 and18-24 years25-44 years45-54 years55-64 years65-74 years75+
under
199020002012
Figure 7.4 – Arden Hills Age Distribution 1990, 2000, 2012
Source: US Census and Maxfield Research Group
The age of the existing housing stock is also an indicator of potential future needs.
From 1970 to 1979, 920 housing units were built in Arden Hills, the most of any decade
to date. Of note is the fact that 50 percent of the housing in the community was
Approved: September 28, 2009
7-3
City of Arden Hills – 2030 Comprehensive Plan
constructed prior to 1974 (not including the manufactured homes). Homes that are
older than 30 years may typically need more repairs and renovations.
1,000
920
900
800
700
600
537
455
500
400
300
208
201
166
200
97
100
35
0
1939 or1940 -1950 -1960 -1970 -1980 -1990 -2000 -
Earlier1949195919691979198919992006
Figure 7.5 – Age of Housing Stock
Source: 1990 & 2000 US Census and City of Arden Hills
Group quarters, which include college dormitories, nursing homes, and group homes,
are calculated separately from traditional types of housing such as single family homes,
townhomes, and apartments. Since 1990, group quarters and the number of people
living in group quarters have increased:
Table 7.1 – Arden Hills Group Quarters Population
199020002008*
College Dormitories6311,5571,776
Nursing Homes384411377
Other Group Quarters102025
Total1,0251,9882,178
Source: US Census, Bethel University, Presbyterian Homes
*Estimated
Almost the entire group quarters population is at Bethel University and Presbyterian
Homes. Between 2000 and 2004, Bethel University increased the on-campus housing
capacity from 1,530 to 1,963 students. Presbyterian Homes, a senior housing facility,
had a 377 capacity and 19 senior apartment units and is typically at capacity. The
remaining group quarters population lives in group homes in the residential areas of the
City.
Approved: September 28, 2009
7-4
City of Arden Hills – 2030 Comprehensive Plan
While group quarters housing is calculated separately from traditional housing, it is
important to recognize this type of housing can impact the City’s sewer, water,
transportation, parks, and recreation systems differently than traditional types of
housing. It is likely that the number of people living in group quarters at Bethel
University, Presbyterian homes, and other group homes will increase as those facilities
do have additional land to expand. Therefore, it is important for the City to work with
these institutions to manage the potential impacts as well as promote a diversity of
housing.
7.3HF
OUSEHOLDORECASTS
The total number of households in Arden Hills is forecasted to increase by over 55
percent between 2000 and 2030.
Table 7.2 - Household Forecasts by City
% Change % Change
19902000201020202030
1990-20002000-2030
Arden Hills2,9042,9593,8004,6004,6001.89%55.46%
Mounds View4,8855,0185,4005,6006,0002.72%19.57%
New Brighton8,8119,0139,4009,80010,0002.29%10.95%
14,21614,59815,50016,00016,5002.69%13.03%
Roseville
Shoreview9,28010,12511,00011,30011,3009.11%11.60%
201,016201,236219,170231,670246,2900.11%22.39%
Ramsey County
Twin Cities 7 County947,4651,021,4561,213,8001,386,2001,513,1007.81%48.13%
Source: Metropolitan Council
The rate of forecasted household growth in Arden Hills surpasses all adjacent
communities as well as Ramsey County. In establishing its forecasts, the Metropolitan
Council is assuming full development of the buildable portion of the TCAAP property by
2020 which will also represent essentially a full build-out of Arden Hills.
Table 7.3 - People per Household
2000201020202030
Arden Hills3.262.952.802.80
2.542.392.322.23
Mounds View
New Brighton2.462.412.302.28
2.312.322.312.32
Roseville
Shoreview2.562.592.572.57
Ramsey County2.542.502.462.43
Twin Cities 7 County2.592.522.472.44
Source: Metropolitan Council
The significantly higher people per household in Arden Hills is misleading because the
people living in group quarters housing is included in the total population, but the group
quarters housing structures does not add to the number of households in the City.
Approved: September 28, 2009
7-5
City of Arden Hills – 2030 Comprehensive Plan
When adjusted for group quarters population, the people per household is comparable
to the adjacent cities and metropolitan area.
Table 7.4 - People per Household Adjusted
19902000201020202030
Total Population9,1999,65211,20012,90012,900
Households2,9042,9593,8004,6004,600
People per HH3.173.262.952.802.80
Non-group Quarters Population*8,1747,6648,86010,56010,560
People per Non-group Quarters HH2.812.592.332.302.30
Source: 1990 and 2000 Census, Metropolitan Council
*Assumes full capacity and no growth after 2000
Consistent with long-term trends, the average occupancy of a housing unit in Arden
Hills is projected to continue to decline from 2.59 persons per unit in 2000 to 2.3 people
per unit in 2020 and 2030.
7.4HI
OUSINGSSUES
Three primary housing issues will need to be addressed by Arden Hills in the next 20
years. They include housing diversity, housing affordability, and housing quality. Each
is discussed below.
7.4.1Housing Diversity
Life-cycle housing, which was referenced
in the housing goals, is a common term
used to describe the provision of housing
types for all stages of life. Life-cycle
housing is based on the premise that as
people go through life, their housing
needs change. A young person getting
out of school and just starting out usually
cannot afford to own a home so they often
begin by renting. As a person grows
older, they often establish a family and
buy their first home, sometimes either a
starter home or townhome. As a family’s
Figure 7.6 - Life Cycle Housing
income grows, they may move up to a
larger home. Once the children leave
and the family size decreases, parents often move back to a smaller home with
fewer maintenance needs or to one of the growing number of either single-family
or multi-family housing options that has an association that take care of home
Approved: September 28, 2009
7-6
City of Arden Hills – 2030 Comprehensive Plan
and property maintenance. Eventually, as a person ages, there is often a need
for assisted living or an extended care facility.
Housing in Arden Hills today is primarily focused on one stage of the housing life-
cycle, move-up housing. Ironically, a significant number of units constructed in
Arden Hills during the 1970s were oriented to the first-time homebuyer market.
As housing prices have risen over the past three to four decades, what was once
priced for a first-time buyer is now classified as move-up housing due to
escalated prices. Arden Hills does still have a limited supply of more entry level
housing. In 2007, there were 285 units in the Arden Manor manufactured home
community and approximately 80 percent of the units were owner occupied.
Rental housing is another component of life-cycle housing that needs to be
addressed. Rental housing is an important component of the overall housing
supply since it provides options for both the beginning and later stages of the life-
cycle chain. It may also serve the needs of several segments of the population
including retail service employees, seniors, young adults just entering the
workplace and economically disadvantaged households. Based on the
homestead data from Ramsey County, 10 percent of the housing in Arden Hills is
classified as non-homesteaded, which is a rough indicator for rental housing.
According to Ramsey County property information, slightly more than 94 percent
of the occupied single family homes and townhomes (not including manufactured
homes or condominiums) were owner occupied in 2008.
Arden Hills promotes housing diversity through its long-term goals, policies, and
strategies. The market is also expected to exert pressure on the City for more
housing diversity. As was noted earlier, factors such as an aging population, a
population that has more non-family households, and increased numbers of
householders living alone is expected to drive demand for more attached, multi-
family housing. Multi-family units expected to be in demand are likely to be
oriented toward both owners and renters.
7.4.2 Housing Affordability
Affordable housing is an issue in every Twin Cities area community. With
housing costs outpacing many wages, it is becoming increasingly important to
focus on affordable housing. Because of the disparity of housing costs and
wages throughout the Twin Cities, affordable housing continues to be a major
initiative of the Metropolitan Council.
According to the Metropolitan Council, housing is considered affordable if it is
priced at or below 30 percent of the gross income of a household earning 60
Approved: September 28, 2009
7-7
City of Arden Hills – 2030 Comprehensive Plan
percent of the Twin Cities median family income. In 2007, the area median
income for the seven-county Minneapolis-St. Paul area adjusted by the
Department of Housing and Urban Development for a family of four was $78,500.
Therefore, in 2007, housing was considered affordable if annual housing costs
for a family of four do not exceed 30 percent of $47,100, which translates to
$14,130 per year or $1,177.50 per month for housing. While the purchasing
power of $1,177.50 per month depends on interest rates and other household
factors, it could be sufficient to purchase a home that is priced in the range of
$150,000.
To implement the Livable Communities Act in 2007, the Metropolitan Council
uses as the upper limit of affordability for ownership purchase price and monthly
rents, the following dollar amounts:
Table 7.5 - 2007 Owned Occupied Affordable Housing Prices
Household Income Level:Affordable Home Price
80% of area median income ($62,800)$206,800
60% of area median income ($47,100)$152,000
Source: Metropolitan Council
Table 7.6 - Rental Housing Affordable Prices
2007 RENTAL HOUSING
*Monthly gross rent including tenant-paid utilities,
Bedroom size:
affordable at 50% of area median income
Efficiency$687
1 bedroom$736
2 bedrooms$883
3 bedrooms$1,020
4 bedrooms$1,138
Source: Metropolitan Council
The mean assessed value of housing in Arden Hills in 2007 was $291,778 with a
median of $272,100 (Figure 7.7). Based on 2007 assessed property values from
Ramsey County, 25 percent of the housing was at or below the affordable home
price of $206,800 and approximately 13 percent was at or below $152,000.
In January of 2006, the Metropolitan Council released a report entitled
“Determining the Affordable Housing Need in the Twin Cities 2011-2020”. The
report not only forecasts the regional need by 2020 for newly constructed,
affordable housing but it allocates each community’s share of the regional need.
The total need for newly constructed housing in the Twin Cities is estimated to be
51,000 units between 2011 and 2020.
Approved: September 28, 2009
7-8
2008 Assessed Value
Figure 7.7
2030 Comprehensive Plan Update
Map Approved: September 28, 2009
Source: Ramsey County, Metropolitan Council
City of Arden Hills
City of Arden Hills – 2030 Comprehensive Plan
This page is intentionally left blank
Approved: September 28, 2009
City of Arden Hills – 2030 Comprehensive Plan
Each community’s share of the regional need is allocated based on a number of
factors. According to the Metropolitan Council, 30.6 percent of new housing units
in all cities should be affordable. Allocations are then adjusted by job proximity,
the composition of the housing stock and access to transit service. Based on the
formula, the Metropolitan Council has allocated a need for 288 affordable
housing units to Arden Hills between now and the year 2020. In order to ensure
that this need can be met, Arden Hills’ has allocated Medium Density Residential,
High Density Residential, and Mixed Residential on the Future Land Use Map to
accommodate affordable housing. The City would not seek to concentrate
affordable housing in any particular area.
In addition to ensuring that there is sufficient land designated that has the
potential to provide affordable housing, the City of Arden Hills is committed to
continuing its participation in the Metropolitan Livable Community Program. As a
participant, the City of Arden Hills continues to be eligible to compete for grant
funding provided by the Livable Communities Act (LCA) to assist with clean-up
operations for polluted land for redevelopment, creating development or
redevelopment opportunities that demonstrate efficient use of land and
infrastructure through connected development patterns, and opportunities to
create more affordable housing.
7.4.3 Housing Quality
Except for the TCAAP property, much of Arden Hills is considered developed.
As was pointed out earlier, the age of 70 percent of the current housing stock
makes ongoing maintenance a community concern. If Arden Hills’ existing
neighborhoods are going to remain attractive places to live, owners will need to
continue maintenance and reinvestment efforts.
Encouraging housing maintenance can be done in two ways, either through
voluntary efforts or through regulatory requirements. Many communities rely on
both. Ideally, all residents will maintain their property in a sound and attractive
manner. Realistically, however, a small percentage of properties will not be
adequately maintained and in such cases, they can have a significant negative
impact on surrounding properties and even the neighborhood as a whole.
Arden Hills relies primarily on individual owners to maintain property. The City
has nuisance provisions in its local code, it enforces the Minnesota State Building
Code, and the International Property Maintenance Code was adopted in 2007.
As was noted in the housing policies, the City stands ready to consider the
adoption of a rental regulations should it become necessary. Additionally, Arden
Hills will continue to work with programs offered by county, regional, state and
Approved: September 28, 2009
7-9
City of Arden Hills – 2030 Comprehensive Plan
federal agencies as appropriate. Such programs are more limited than they were
in the past due to changes in priorities and reductions in funding.
7.5FO
UTUREPPORTUNITIES
While Arden Hills does have a limited number of smaller, infill vacant parcels south of
Highway 96, future housing opportunities will largely come from the development of the
TCAAP site. TCAAP offers an unparalleled opportunity to create a mix of housing
integrated with employment, entertainment, recreation and transit service. A definitive
plan for TCAAP is not part of this comprehensive plan update but will be addressed in a
subsequent amendment.
As it is currently envisioned, TCAAP will include approximately 350 acres of
development area. Although not yet approved, the concept plan in 2007 included 168
acres of residential development and a potential for 1,750 housing units. This
development area has the potential to accommodate single-family housing on a range
of lot sizes, manor homes, townhomes, apartments, condominiums and senior housing.
The remaining developable land on the TCAAP site may accommodate retail uses,
offices, a hotel, a variety of civic uses, parks, and other open spaces.
The residential component of the TCAAP site will offer a future mix of housing that will
compliment Arden Hills’ current supply of predominately single-family detached housing.
It will provide opportunities to address the changing needs of the local population and it
will attract new people to the community. Combined with the City’s efforts to maintain
the current supply of housing, the development of the TCAAP site will continue Arden
Hills’ position in the marketplace as a highly desirable place to live.
7.6IS
MPLEMENTATION TRATEGIES
In order to advance the policies and ideas identified in this chapter, the following
implementation strategies could be used:
Review City codes to consider and encourage a range of housing opportunities
o
and innovative site design.
Pursue grants or other opportunities that promote the construction of affordable
o
housing.
Explore the adoption of rental regulations to ensure the functionality and
o
maintenance of rental properties.
Explore the adoption of an administrative fine program to deter ongoing
o
nuisance and property maintenance issues.
Promote the use of high quality materials in new housing construction to
o
minimize long-term deterioration of the housing stock.
Approved: September 28, 2009
7-10
City of Arden Hills – 2030 Comprehensive Plan
Ensure safety, livability and durability of the housing stock through enforcement
o
of the Minnesota State Building Code, which includes educating property
owners and residents on housing and property maintenance codes.
Develop regulations that prohibit the construction of housing that is not
o
compatible with the scale of the existing neighborhood.
Develop standards for protecting lakes, wetlands, trees, and other open spaces
o
during redevelopments and infill projects.
Establish architectural/design guidelines for new developments and
o
redevelopments.
Identify programs, policies, and strategies that encourage aging in place for
o
senior citizens.
The above strategies should not be considered all-inclusive. New opportunities and
strategies should be identified to further advance the City’s housing goal and policies.
Approved: September 28, 2009
7-11
amsey County
TCAAP Redevelopment Project
Monthly Report February/ March 2014
www.tcaap.net
Winter Schedule
With warmer temperatures, February
found Bolander working much more
than in January when weather had
progress slowed to a crawl. Work on the
removal of building floor slabs and
foundations resumed in good order. We
have only the largest of slabs left to
remove: Buildings 101, 102, 103, 501,
502, and 503. Underground utility
removals continue despite the ground
frost. With the mini-thaw in early
March, the site is again abuzz with the
activity of a dozen large pieces of
Homeland Security circa 1948
equipment.
Since we are 12 months into active construction, it is worth recapping our current progress. To date
Bolander has removed the following lineal feet of material from the site: 35,000' of fence; 40,000' of
railroad; 12,000' steam/condensate piping; and over 100,000' of water, gas, storm & sanitary sewer
piping. That equates to over 35 miles of material- enough to stretch from the site to downtown St. Paul,
then on to downtown Minneapolis, and back to the site. In addition, we have removed and stockpil
over 100,000 tons of concrete and asphalt for recycling. That is the weight of an average passenger
cruise ship and is actually less than a third of our anticipated total from
In all, active work on some 100 acres is complete and awaiting final soi.
Demolition and Remediation Update
The last building standing is #502 which is the large structure clos
production building on the site. Internal and external asbestos
cleared. The small areas remaining are concealed in such a way as to require remediation during
building demolition. All removal of regulated material inside the buildings is compleOther chemicals
in and under the concrete slabs along the production lines have been cleaned in place as much as
possible, leaving some of the soil and concrete to be removed and disposed of with special handling.
This work will begin in April. Structural demolition is still scheduled for later this spring.
Predevelopment Progress
A Request for Proposal is being drafted for engineering servicesfor the schematic design of the entire
site to conform with the Master Plan. The successful proposer will analyze the topography and geology
of the site with specific focus on ground water, storm water retention, and wetlands preservation. That
analysis will inform preliminary roadway placement and design in of the
whole site to enable timely development. The design firm selection process should be complete by late
spring to coincide with the adoption of the master plan by the joint powers authority.
STEAM Program and Local Youth
Chippewa Middle School, a part of the Moundsview School District has been partnering with t
Redevelopment Team on a STEAM (Science, Technology, Engineering, Art and Math) project. The event
held at the school on February 19th and 20th put the entire seventh grade student body in touch with
the team. Professionals from Ramsey County Public Works, Property Ma
Recreation and the County Manager's Office; the City of Arden Hills; the environmental engineers; and
master planning consultants acted as mentors to the students in a project that let the kids try their hand
at designing systems on a redeveloped TCAAP of the future.
Groups explored the buildings and roads as well as environmental issues, including recycling, parks,
trees and watersheds. Each team of two classes had to design their own part of the project while
interacting with other groups. The students collective vision for the future was very interesting to
witness, and everyone had fun learning and dreaming.
Although a virtual tour was used to show off the site this winter, Bolander has donated an onsite tr
as a classroom for the program to continue this fall. The schoo-year
effort as it lends its self to the STEAM model and TCAAP is located in the center of the Mounds View
School District.
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
FEBRUARY 24, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Pro-Tem Holmes called to order the regular
City Council meeting at 7:00 p.m.
Present:
Mayor David Grant (arrived at 7:01 p.m.), Councilmembers Brenda
Holden, Fran Holmes, Dave McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Parks and Recreation Manager Michelle Olson; Associate
Planner Matthew Bachler; City Attorney Joel Jamnik; and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Andy Holewa
, 4480 Pleasant Drive, thanked the Mayor and Council for the time they spend on
City business. He also thanked staff for the great respect they show to the residents of Arden
Hills. He congratulated Pam Sweeney on being named Employee of the Year. He then discussed
the communication level of the City and encouraged the Council to broadcast the Council work
sessions. He recommended that the microphones in the Council Chambers be improved and
expressed concern with the cable broadcasts, reporting that there are missing sections in some
meetings and other portions are difficult to hear.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 20142
Mr. Holewa
explained that he has been interested in serving on the PTRC, however, the nights
they meet conflict with a prior commitment. He indicated that he supports parks and trail
improvements; however, he does not support the franchise fees.
Dave Fleming
, 3770 Brighton Way North, stated that he has been a resident of Arden Hills for the
past 41 years. He expressed concern with the slight deterioration and general disorderliness in the
that this was reaffirmed when the City lost its library. He
discussed a proposed Source Separated Organics (SSO) at the compost site and asked that the
Council work to improve instead of degrade the neighborhoods in Arden Hills.
Julie Gronquist
, 1932 West County Road E, stated that she has lived in Arden Hills for the past
14 years. She expressed concern with the Ramsey County SSO proposal for the compost site
across the street from her home. She believes the additional drop offs will increase the odors
coming from the site and also attract animals. This could be unsafe for the residents using the
trails near the compost site. She indicated that she voiced these concerns to the Planning
Commission at their February meeting. She noted that another potential issue is the dumping of
compost at the gates. She suggested that another site be considered for SSO.
Loren Lemke
, 1888 West County Road E, presented the Council with a letter and stated that he
objected to the SSO being located at the compost site. He does not want to see additional
dumping at this location and asked that Ramsey County seek an alternative site.
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher
stated that last week a group of City, County,
Rice Creek Watershed District, and St. Paul Chamber of Commerce staff worked with 7th grade
students at Chippewa Middle School to provide a practical, hands-on learning experience related
to the TCAAP redevelopment. Staff engaged groups of students on natural resource planning,
technology, engineering, arts, and math) curriculum while also providing students with a unique
look at vocational opportunities.
Community Development Director Hutmacher
explained that t
Partnership (TRP). The TRP supports
elements of the redevelopment project related to community engagement and building business
and legislative support for the project. The student engagement exercise was featured in KARE
Thursday, February 20, 2014.
Community Development Director Hutmacher
reported that staff has met with Rice Creek
Watershed District staff to discuss the scope of work for the surface water management study. The
City and RCWD are discussing how to proceed with the study in a manner that will simplify the
future permitting process.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 20143
Community Development Director Hutmacher
commented that both City and County staff and
consultants will meet the week of February 24, 2014, to discuss input provided at City Council,
JDA, and Planning Commission meetings, the public open house, and developer interviews. The
project management team will also discuss the surface water management study and schedule, the
Alternative Urban Areawide Review (AUAR), and a preliminary outline for moving forward with
components of the regulations and policies portion of the Master Plan.
Councilmember Holmes
asked when the revised Master Plan would be ready for the Council to
review.
Community Development Director Hutmacher
stated that there will be an opportunity for the
Council to discuss the Master Plan again in March.
City Administrator Klaers
explained that before the Master Plan is revised, staff will review the
comments received at the open house in further detail with the Council. Staff and consultants will
take all the feedback into consideration when revising the Master Plan.
Councilmember Holmes
expressed concern that the expenses for TCAAP were not being
considered more closely by the City. She recommended that the Council begin discussing the
financing and redevelopment expenses in further detail at a future work session.
Mayor Grant
commented that he will speak with the City Administrator regarding this matter
and it will be put on a future work session agenda.
4. APPROVAL OF MINUTES
A.January 13, 2014, Regular City Council
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the January 13, 2014, Regular City Council meeting
minutes as presented. The motion carried unanimously (5-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Motion to Approve 2013 Pavement Management Program Payment #5 (Final)
C.Motion to Approve Purchase of Used Plow Truck from Ramsey County
D.Motion to Approve 2014 Fee Schedule
E.Motion to Approve Merrick, Inc. Gambling Permit
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 20144
None.
7. PUBLIC HEARINGS
A.Franchise Fees
Mayor Grant
stated that this was the second public hearing to discuss potential franchise fees in
Arden Hills. He appreciated the discussion on this topic and for the numerous comments gathered
at the previous Council meeting. He reported that 22 residents spoke at the public hearing on
February 10, 2014. He noted that a presentation by staff will be given regarding franchise fees
and comments will be taken afterward.
City Administrator Klaers
indicated that the City Council requested that staff include
information on the City Capital Improvement Plan (CIP) in their presentation. Further, staff will
discuss why the City is exploring options for generating additional revenues. The presentation
th
made this evening is the same as the presentation made on February 10. He explained that the
information in this report was previously reviewed by the Council at work sessions in 2013.
City Administrator Klaers
explained that the City was no longer generating Park Dedication
Funds to assist with park and trail improvements. He noted that the proposed franchise fees could
assist the City with improvements in these areas, in addition to street improvement projects.
Director of Finance and Administrative Services Iverson
explained that the City was spending
approximately $1 million each year on street and utility infrastructure improvement projects.
While these improvements are necessary, it leaves limited funds t
trails.
Public Works Director Maurer
street projects as proposed for the next 20 years.
Park and Recreation Manager Olson
noted that the City has 14 parks and open spaces. She
discussed a list of typical park improvements. She stated that play structures are replaced on a 20
year cycle. The expense for these structures ranges from $40,000-100,000 and the structures need
to be brought into compliance with Americans with Disabilities Act (ADA) requirements. She
reported that the City has 11 play structures to maintain. The enhancements planned for Freeway
Park were reviewed. Further discussion ensued regarding the expense of hard court and ball field
reconstruction. Dog parks were also mentioned as a potential park improvement.
Park and Recreation Manager Olson
reported that Arden Hills has 17 miles of City maintained
concrete, bituminous and natural trails. The Parks, Trails and Recreation Committee has
recommendrail system.
Eight miles of this system were given a high priority for safety reasons. She indicated that the
cost to construct a six foot concrete sidewalk is approximately $500,000 per mile and $800,000-
$1.25 million for an 8 to 10 foot bituminous trail per mile.
Director of Finance and Administrative Services Iverson
reviewed the balances of the Park
Reserve Fund along with the PIR and Capital Reserve funds. She explained how PIR funds were
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 20145
used for City improvement projects. Due to the near zero balance in the Park Reserve Fund the
Council has been considering options to fund park and trail improvements. These options include
increasing property taxes, a park referendum, or franchise fees. After discussing these options, the
Council wanted to further explore franchise fees as a source for additional revenues.
City Administrator Klaers
stated that franchise fees are allowed by State law, and if approved,
the City would work with Xcel Energy to implement the program. It was noted that the Council
met with an Xcel representative three times in work sessions last year. He reported that a number
of cities in the metro area have instituted franchise fees to make up for the loss of LGA or to
finance capital, street, or park projects. He discussed the number of cities currently collecting
franchise fees, noting Mounds View, New Brighton, Shoreview, Forest Lake and Maplewood all
have franchise fees.
City Administrator Klaers
reviewed the benefits of franchise fees noting that all utility
customers would be impacted which provides for a broader base of revenue collection for the City
than what is covered by property taxes. He reported that 43% of the City is made up of tax
exempt prop
commented that franchise fees were a flat fee and were not based on use. He discussed the
disadvantages of franchise fees stating that the fees can be viewed as regressive in nature and are
not tax deductible.
Director of Finance and Administrative Services Iverson
reviewed the differences between a
levy or property tax increase as compared to the proposed franchise fee. She then broke down the
percentages of residential, commercial and tax exempt properties in the City and explained how a
property tax increase would impact these properties.
City Administrator Klaers
explained that the proposed franchise fee rates would generate
$439,000 annually. Staff reviewed the franchise fee rates for commercial and industrial properties
along with how a property tax increase would more adversely impact property owners. He
commented that Xcel is willing to work with the City to establish fair and equitable franchise fee
rates for local business owners. He explained that if the franchise fees were approved by the
Council, the program would not go into effect until 2015. He noted that all of the information
presented this evening i
Mayor Grant
opened the public hearing at 7:54 p.m.
Dorothy McClung
, 4370 North Snelling Avenue, noted that she has lived in Arden Hills for 42
years and she is opposed to
diversify its revenue streams. She understood these were difficult discussions. While she enjoys
enities she does not believe these parks and trails are essential services.
She does not believe the City needs to charge its residents franchise fees in order to gain $439,000
a year, every year going into the future. She does not feel it is wise to spend $500,000 for a mile
of trails. She recommended the City reconsider its needs and that the Council look to improve
Old Snelling prior to considering park improvements. She believes the franchise fees are
regressive and are not the right decision for Arden Hills.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 20146
Eszter Varga
, 4268 Norma Avenue, noted that she is a 15 year resident of Arden Hills. She
supports rails and expressed concern regarding their current condition.
However, she suggested that the Council seek alternative funding sources and not proceed with
franchise fees. She was surprised by how much the City was spending on PMP projects on a
yearly basis given the condition streets.
Russell Bertsch
, 4419 Amble Circle, believed the franchise fees should be viewed as another City
tax. He reviewed the recent rise in the water bills, utility bills, etc. and explained that residents
were tapped out due to the number of increases. He recommended that Arden Hills not follow
along with the surrounding communities and pursue other options for funding sources instead of
the franchise fees. He supported a small increase in property taxes as a long term solution as this
would greater benefit the community and its residents in the long run. He encouraged the Council
to look long term.
Jim Hanton
, 3945 Rolling Hills Road, reported that he is a 28 year resident of Arden Hills in the
Valentine Hills neighborhood. He stated that the parks and trails in Arden Hills have been a huge
that he still enjoys using the trails with his wife. He does
not object to the franchise fees and sees it as a tool that would assist the City in financing park
improvements.
John Van Valkenburg
, 1475 Royal Lane, indicated that he is the Chair of the Parks, Trails and
Recreation Committee (PTRC) and he supports the franchise fees. He understands that parks,
trails and roads are in need of additional funding. He is pleased that 100% of the generated
franchise fees would be given to the City of Arden Hills. He then read a written statement from
John Peck, former PTRC Chair. Mr. Peck supported the proposed franchise fees as it would
provide the City with a steady funding stream to complete improvement projects. In addition, Mr.
Peck believed that although the franchise fees are a tax that could be viewed as regressive, he
wanted the franchise fees to move forward.
, 1851 Gramsie Road, thought the City had great parks and trails. He had safety
, especially near Lindey He expressed
concern with the length of time it would take for the City to repair Old Snelling. He was
uncertain if the City should proceed with a franchise fee and believed it was regressive. He
recommended that the City keep the option on the table, while also pursuing other funding options
Matt Trites
, 1850 Indian Place, indicated that he serves on the PTRC. He appreciates the
ing franchise fees. He believes Ar
residents appreciate the Ci to see them improved, however, he does
not support franchise fees. He does not feel that Xcel Energy or the Council is being transparent
enough regarding the franchise fees. He suggested that the City pursue a levy for park
improvements.
Jeff Krenz
, Boston Scientific, 4100 Hamline Avenue, discussed the energy usage at Boston
Scientific. He explained that Boston Scientific is working to reduce its energy use and explained
that the $33,000 per year franchise fee would greatly impact his department.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 20147
David Monson
, 1175 Edgewater Avenue, reported that he has lived in Arden Hills for the past 15
years and he is opposed to the franchise fee. He loves s parks and trails and suggested
that another funding source be sought for park improvements. He discussed the ratio of franchise
fees that would be paid between residential and tax exempt/commercial properties. He
recommended that the Council not pursue franchise fees.
Gregg Larson
, 3377 North Snelling Avenue, explained that he loves the parks and trails in Arden
Hills. He indicated that he has supplied ovethat the real
issue is not how residents feel about City parks, but rather how to finance the improvements
needed in the City. He believes that the Council should pursue a property tax increase instead of a
franchise fee.
Mayor Grant
closed the public hearing at 8:31 p.m.
Mayor Grant
thanked the residents in attendance for their comments. He appreciated the
feedback that was given.
Councilmember Holden
discussed the transparency concern stating that the Council had not
gathered all the necessary information from Xcel Energy because it wanted to see how residents
felt about franchise fees prior to spending too much time on the topic. At this time, she is not
comfortable moving forward with franchise fees given the lack of support from the community.
Councilmember Werner
stated that he does not support the franchise fees either. He explained
how gas prices have risen over the past winter and how this has adversely impacted residents. He
recommended that the Council pursue an alternative funding source.
Mayor Grant
thanked the public for providing the Council with their thoughts on
parks and trails, and he understands that the residents are against franchise fees. He reviewed the
impact a property tax increase would have on homeowners versus a franchise fee. He explained
that the Council has worked to keep property taxes low in Arden Hills. He discussed how the
economic downturn is still impacting the community. He believed that after taking into
consideration all of the comments from the public, franchise fees are not supported and for this
reason, he does not believe franchise fees should move forward.
Councilmember McClung
explained that Arden Hills is a unique community and has a fairly
diverse tax base, as a large percentage of the property in Arden Hills is tax exempt. This presents
the City with challenges for funding much need road improvement projects. He believes roadway
improvements are an essential service provided by the City. In addition, many residents in Arden
Hills view the parks and trails as essential services which require maintenance and improvement.
This led the Council to discuss the possibility of a franchise fee. He discussed the budgeting
process and his viewpoints on franchise fees stating he does not support them. He thanked the
public for taking part in this discussion. He anticipated that the Council would be having
additional discussions on how to prioritize the much needed streets and parks improvements.
Councilmember Holmes
thanked everyone for coming and speaking this evening. She explained
that the Council has heard loud and clear that the public does not support franchise fees. For this
reason, she does not believe that the Council should move forward with franchise fees.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 20148
Mayor Grant
commented that 43 that
57% of the property owners in Arden Hills are paying for 100% s
somewhat of an anomaly that was reviewed with Xcel Energy. He believes that the Council will
be looking into other funding options to address the much needed street improvement and
trail/public safety issues. that the majority of the
2.08% increase was for public safety. He thanked the residents and business owners again for
providing feedback on this topic.
Mayor Grant
recommended that the Council take a five minute recess to allow residents to file
out of the Council Chambers. The Council meeting recessed at 9:00 p.m.
Mayor Grant
reconvened the Council meeting at 9:05 p.m.
8. NEW BUSINESS
A. Planning Case 14-004 Zoning Code Amendment Ambulance Dispatch
Facility
Associate Planner Bachler
stated that Allina Health Emergency Medical Services (AHEMS)
provides ambulance response service for much of the north metro region, including Arden Hills,
under a license granted by the Minnesota Emergency Medical Services Regulatory Board.
AHEMS is the only emergency response service provider licensed to operate within the area.
Associate Planner Bachler
indicated that in December 2013, AHEMS applied for a building
permit to complete interior modifications at 1209 County Road E for an ambulance substation.
Staff determined that the proposed use did not clearly fall under any of the permitted land use
categories for the B-2 General Business District and recommended that an amendment to the
Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in the
district.
Associate Planner Bachler
explained that AHEMS previously operated an ambulance station at
3760 Dunlap Street for several years beginning in 1991. The City approved this use on an interim
basis in Planning Case 91-013, as the facility was not seen as being consistent with the long-term
vision for the B-4 Retail Center District. At that time, the facility functioned as the main
ambulance base for the area and deployed crews to three substations. The main AHEMS
ambulance base is now located in Mounds View.
Associate Planner Bachler
provided an overview of the request and explained that the Planning
Commission reviewed Planning Case 14-004 at their February 5, 2014, meeting, and offers the
following five (5) findings for your consideration:
1. The property at 1209 County Road E is located in the B-2 General Business District.
2. The proposed ambulance substation is not allowed as a permitted conditional use within
the B-2 District.
3. The applicant has requested a Zoning Code Amendment to create a new definition for an
ambulance dispatch facility land use and to permit this use as a conditional use in the B-2
District.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 20149
4. The proposed ambulance dispatch facility land use is not compatible with other type of
land uses allowed in the B-2 District.
5. The proposed ambulance dispatch facility land use is not consistent with the vision for the
district as a pedestrian-
residential uses.
Associate Planner Bachler
reported that the Planning Commission reviewed Planning Case 14-
004 on February 5, 2014 and, based on the findings of fact, recommended denial (3-2, Holewa and
Jones opposed) of Planning Case 14-004 to adopt Ordinance 14-To
Section 1305.04 And Section 1320.05 Of The Zoning Code Regarding Ambulance Dispatch
Facilities in the B-
Mayor Grant
asked for questions or comments from the Council.
Councilmember Holden
questioned if the roadway accessing 1209 County Road E was unpaved.
She inquired if the applicant was proposing to improve this street as it currently has several
potholes.
Mayor Grant
indicated that the roadway was in poor condition at this time and explained that it
was a private street.
Associate Planner Bachler
deferred the street improvement question to the property owner.
Chris Septom
, property owner of 1209 County Road E, discussed the improvements planned for
the property.
William Snoke
, Director at Allina Health EMS (AHEMS), stated that he appreciated the
rovided by AHEMS to the residents in and around
Arden Hills. He reported that
for the past decade. He discussed the location of its various substations noting that Allina has a
need for an additional substation. Allina had been using the fire department on New Brighton
Road as a substation but, after receiving several complaints, relocated to the Perkins parking lot.
After vacating the fire station, AHEMS began seeking a space to meet its needs. He stated that
the property at 1209 County Road E met all of AHEMS criteria and it is centrally located and
would allow for great response time. He discussed the B-2 zoning requirements in detail and
requested that the Council approve the zoning code amendment and allow for the ambulance
substation in the B-2 Zoning District as a conditional use.
Councilmember Holmes
questioned why a substation was needed in Arden Hills.
Mr. Snoke
reviewed the location of all of the AHEMS substations and stated that an Arden Hills
substation would improve the coverage and response times for Allina.
Jeff Czyson
, Director Operations at Allina Health, discussed the previous Allina base located in
Arden Hills, noting that these operations had shifted to the City of Mounds View.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201410
Councilmember Holmes
inquired if the ambulance substation would generate additional noise
along the County Road E corridor.
Mr. Czyson
estimated that the substation would respond to 16 calls over a 24 hour period, which
is the same amount of calls AHEMS currently responds to on a daily basis now using the County
Road E corridor from Perkins. He explained that the County Road E location is less residential
than the fire station location and he anticipates that there would be fewer noise complaints.
Councilmember Holmes
questioned the zoning of the main ambulance station on Dunlap Street.
Associate Planner Bachler
explained that this parcel was within the B-4 district and that the
ambulance station was approved under an Interim Use Permit. He indicated that Interim Use
Permits typically have a term of three years. It was his understanding that Allina operated at this
location for more than three years under the Interim Use Permit.
Councilmember Holden
understood that the complaints at the fire station were in regard to odor
due to the ambulance vehicle always running as well as the use of lights and sirens. She
commented that she could clearly hear the ambulance from her home, with the windows and doors
closed. She reported that the ambulance relocating to the Perkins parking lot has decreased the
intensity of the noise. She expressed concern with how the ambulance would impact pedestrians
and bicyclists along the County Road E corridor.
Mr. Snoke
reported that Allina responds to 80,000 calls on a yearly basis. He discussed the
training drivers receive and the responsibility each driver has to maneuver safely throughout the
community.
Councilmember Holden
asked if the number of calls from this substation would increase.
Mr. Snoke
commented that the population is aging and he anticipates that the number of calls
will increase over time. However, the number of Code 3 calls is dropping, and this would reduce
the number of calls that require lights and sirens.
Councilmember McClung
questioned if it would be a benefit to Arden Hills to have a substation
in the community.
Mr. Snoke
believed this to be the case. He explained that Allina was committed to providing
ion would assist Allina in
continuing to reach that goal.
Councilmember McClung
supported the substation.
Councilmember Holden
asked if response times increased when the Allina substation moved to
Mounds View.
Mr. Snoke
commented that response times have not increased.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201411
Mayor Grant
stated that the City does not have a Zoning District that allows for the proposed
reviewed the purpose of the B-2 Zoning District. He explained that he would have to agree with
the Planning Commission that the proposed use does not fit with the B-2 Zoning District. He
requested comment from the City Attorney on the difference between an Interim Use and a
Conditional Use.
City Attorney Jamnik
explained that an Interim Use would have a three year time limit while a
Conditional Use would be tied to the property.
Mayor Grant
recommended that Allina consider locating in the B-4 Zoning District.
Councilmember Werner
stated that he supported this location for the ambulance substation.
Councilmember Holden
commented that the City was struggling to make the B-2 Zoning
District a better area that would draw in new businesses. She expressed concern with how 15 to
20 ambulance trips would impact this area.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to deny Planning Case 14-004 to adopt Ordinance 14-001, entitled
Regarding Ambulance Dispatch Facilities in the B-
findings of fact as presented in the February 24, 2014, report to the City
Council.
Councilmember McClung
believed that it was in the best interest of Arden to
have an ambulance substation in the City.
Councilmember Holden
discussed the numerous complaints that the City received when an
ambulance was located at the fire station. She anticipated that the new substation would create
additional complaints from the residents and business owners adjacent to 1209 County Road E.
Mayor Grant
appreciated the services provided by Allina and wanted them to be successful. He
did not believe the B-2 District was the right location for an ambulance substation.
Councilmember Holmes
stated the guiding plan for the B-2 District shows an increase in high-
density residential. This may be difficult with an ambulance substation located in the B-2 District.
The motion carried (3-2) (McClung and Werner opposed).
Mayor Grant
directed the City Attorney to draft written findings based on the discussion of the
City Council this evening.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to
extend the City Council meeting by 45 minutes. The motion carried (5-0).
B. Planning Case 14-005 CUP Ambulance Facility Allina Health
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201412
Associate Planner Bachler
stated that Allina Health Emergency Medical Services (AHEMS)
provides ambulance response service for much of the north metro region, including Arden Hills,
under a license granted by the Minnesota Emergency Medical Services Regulatory Board.
AHEMS is the only emergency response service provider licensed to operate within the area.
Associate Planner Bachler
explained that in December 2013, AHEMS applied for a building
permit to complete interior modifications at 1209 County Road E for an ambulance substation.
Staff determined that the proposed use did not clearly fall under any of the permitted land use
categories for the B-2 General Business District and recommended that an amendment to the
Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in the
district.
Associate Planner Bachler
reported that the main AHEMS ambulance base is located in Mounds
View. From the main ambulance base, between 6 and 14 ambulances are dispatched over the
course of a day within the service area. A dynamic system is then used to continually relocate
these ambulances to substations in the service area to provide optimal coverage. These substations
are currently located in the communities of Vadnais Heights, Fridley, Blaine, Coon Rapids,
Anoka, Andover, and Oak Grove.
Associate Planner Bachler
indicated that the proposed substation at 1209 County Road E would
largely respond to calls from Arden Hills, Shoreview, Roseville, New Brighton, Vadnais Heights,
and Little Canada. It is expected that ambulances at this facility would respond to an average of 16
calls over a 24-hour period. Ambulance runs do not always originate at substations, as ambulances
returning from previous calls will often respond to new service requests. Currently, the average
ambulance response time in Arden Hills is 7:01 minutes, compared to 7:37 minutes in all
communities served by AHEMS. The proposed substation would allow AHEMS to maintain this
timely response to emergency calls.
Associate Planner Bachler
commented that 1209 County Road E is setback approximately 325
feet from County Road E and is situated behind two properties that are located closer to this
roadway. The facility would occupy approximate 2,600 square feet in the multi-tenant building on
the property. Interior modifications would be completed to provide a staff lounge and restroom,
and a garage space for one ambulance, two trailers, and associated equipment. The ambulance
would be parked inside of the building at all times and on-duty crewmembers would not need
parking for private vehicles, as their personal vehicles are parked at the main base in Mounds
View.
Associate Planner Bachler
discussed the Plan Evaluation in detail. He explained that the
Planning Commission reviewed Planning Case 14-005 on February 5, 2014, and offers the
following eleven (11) findings for consideration:
1. The property at 1209 County Road E is located in the B-2 General Business District.
2. Assuming that the proposed Zoning Code Amendment in Planning Case 14-004 is
approved, a Conditional Use Permit would be required for an ambulance substation in the
B-2 District.
3. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a
Conditional Use Permit.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201413
4. The proposal will have limited impacts on existing and anticipated traffic conditions.
5. The proposal will have limited impacts on noise.
6. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid
and solid waste on the property.
7. The proposal will not affect drainage on the property.
8. The proposal will not affect the population density on the property.
9. The proposal is unlikely to significantly affect land values on the subject property or on
neighboring properties.
10. The park dedication requirement does not apply in this case.
11. Where the proposed use is expected to impact the health, safety, convenience and general
welfare of the owners and occupants of the surrounding land, conditions may be placed on
a Conditional Use Permit to mitigate such impacts.
Associate Planner Bachler
explained that the Planning Commission reviewed this request at
their meeting on February 5, 2014, and unanimously recommended approval of Planning Case 14-
005 for a Conditional Use Permit at 1209 County Road E for an ambulance substation based on
the submitted plans and findings of fact. The Planning Commission recommends the following six
(6) conditions to be included with the approval:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2. Emergency sirens shall not be used by ambulances until they are within forty (40) feet of
the County Road E right-of-way.
3. Ambulances shall use discretion when using emergency lights and sirens between the
hours of 10:00 p.m. and 6:00 a.m., but shall always comply with applicable Minnesota
statutes relating to the operation of an authorized emergency vehicle.
4. No more than one ambulance shall be parked at the facility at any time.
5. Ambulances shall be parked indoors at all times.
6. The applicant shall request an amendment to the Conditional Use Permit for any increase
in square footage or in intensity of the ambulance dispatch facility use.
MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to deny
Planning Case 14-005 for a Conditional Use Permit to allow Allina Health
Emergency Services to operate an ambulance substation at 1209 County Road
E, based on the findings of fact and the submitted plans, as amended by the
six (6) conditions in the February 24, 2014, report to the City Council.
Councilmember McClung
explained he would not be voting in favor of the motion.
The motion carried (3-2) (McClung and Werner opposed).
Mayor Grant
directed the City Attorney to draft written findings based on the discussion of the
City Council this evening.
C. Planning Case 14-006 Sign Standard Adjustment - Transwestern
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201414
Associate Planner Bachler
stated that a sign standard adjustment is being requested for the six
(6) properties owned by Transwestern that are located along Dunlap Street North and Grey Fox
Road. The properties that are addressed off of Dunlap Street North are zoned B-4 Retail Business
District and the property addressed off of Grey Fox Road is within the B-3 Service Business
District. All of the properties are generally located north of County Road E, south of Red Fox
Road, east of Highway 51/Snelling Avenue and west of Lexington Avenue.
Associate Planner Bachler
reported that Transwestern leases these building to a variety of
tenants, and has expressed concerns about the visibility of the businesses and the products and
services they provide to the community. The applicant is proposing to construct or upgrade the
bility to
direct clients or customers to their establishments. The signs would be built for both the multi-
tenant and single-tenant building users. As buildings of this size lend themselves very well to
multiple tenants, the applicant would like a universal look for the signs and to have the ability to
quickly add sign panels for additional tenants in the single-tenant buildings without having to
replace the freestanding sign.
Associate Planner Bachler
stated that the applicant has also indicated that the amount of
freestanding signage allowed by the Sign Code for Sign District 7 is not proportionately adequate
for these large multi-tenant and single-tenant structures. Transwestern is proposing to increase the
amount of freestanding signage to improve the visibility of the businesses to the traveling public.
The applicant is proposing to construct one (1) freestanding sign at each of the six (6) properties.
Each sign is proposed to have thirty-two (32) square feet of sign copy area and an overall sign area
of sixty-three (63) square feet. As indicated by the applicant each sign would be seven (7) feet ten
(10) inches in height by eight (8) feet wide, with a depth of approximately ten (10) inches.
Associate Planner Bachler
reviewed the sign evaluation and site plan review. He explained that
the Planning Commission reviewed this application at their February 5, 2014, meeting, and have
offered the following findings of fact for consideration:
1. The properties located at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North are within
the B-4 Retail Center Zoning District.
2. The property located at 1230 Grey Fox Road is within the B-3 Service Business Zoning
District.
3. All six (6) properties are located in Sign District 7.
4. No more than one (1) freestanding sign is permitted on any site except in cases where
properties front more than one (1) public street. For properties that front more than one (1)
public street, an additional freestanding sign may be permitted for each street front
provided that each additional sign does not exceed half the size of the maximum sign area
allowed in the underlying sign district.
5. Sign District 7 permits one (1) freestanding sign with a maximum sign copy area of
twenty-five (25) square feet and an overall sign area of thirty-seven and one half (37.5)
square feet. For the properties that front two public streets an additional sign is permitted
not to exceed a sign copy area of twelve and one half (12.5) square feet and a total sign
area of eighteen and three quarters (18.75) square feet.
6. The applicant is proposing six (6) identical freestanding signs for the six (6) properties
owned by Transwestern that are located along Dunlap Street North and Grey Fox Road.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201415
7. As proposed, each sign would have thirty-two (32) square feet of sign copy area and an
overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign
would be seven (7) feet ten (10) inches in height by eight (8) feet wide, with a depth of
approximately ten (10) inches.
8. The proposed signs would be located at least five (5) feet from any property line and will
not be located within the clear vision area.
9. Section 1260.01 of the Sign Code permits deviation from the Sign Code through the Site
Plan Review process.
10. The sign standard adjustments will not result in signs that are inconsistent with the
purpose or intent of the B-3 or B-4 Zoning Districts.
11. Increasing the amount of freestanding signage would not have a negative impact on
adjacent properties or the City as a whole.
Associate Planner Bachler
reported that the Planning Commission reviewed Planning Case #14-
006 and unanimously recommends approval of the Site Plan Review and Sign Standard
Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road,
based on the findings of fact and the submitted plans as presented in the February 24, 2014,
Report to the City Council, as amended by the following six (6) conditions:
1. That the project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That one (1) freestanding sign shall be permitted at each of the following properties: 3725,
3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road.
3. That each freestanding sign shall not exceed the sign copy area of thirty-two (32) square
feet and a total sign area of sixty-three (63) square feet.
4. That the signs shall be located to preserve the clear vision area.
5. That a property owner identification sign may be located on the base of each sign but shall
not exceed two (2) square feet in size. The text shall be lim
6. That the applicant shall apply for a sign permit prior to the installation of the sign.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to approve Planning Case 14-006 for a Site Plan Review and Sign
Standard Adjustment that would allow for a deviation from the Sign Code at
3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox
Road, to increase the amount of freestanding signage at the properties, based
on the findings of fact and the submitted plans, as amended by the six (6)
conditions in the February 24, 2014, report to the City Council.
Mayor Grant
supported the proposed sign standard adjustment as it would create uniformity with
the signs in this area.
Councilmember Holden
agreed.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201416
The motion carried (5-0).
D.Planning Case 14-008 CUP Yard Waste and Organics Site Ramsey County
Associate Planner Bachler
stated that through an agreement with Ramsey County, the City first
began collecting grass clippings, leaves, and garden waste at Tony Schmidt Regional Park in
1984. The County Public Health Department took over management of the site in 1990. In 2004,
the County Board approved the expansion of collection services to include trees and shrubs. The
composting of the yard waste is completed off-site and finished compost is made available to
County residents each spring. Trees and shrubs are chipped at the collection area and a small
amount of the mulch is left on site for use by residents. In 2013, there were slightly more than
50,000 visits to the Arden Hills collection site and a total of 43,400 cubic yards of yard waste was
composted.
Associate Planner Bachler
indicated that the Ramsey County Solid Waste Master Plan requires
that all municipalities provide residential Source Separated Organics (SSO) collection by 2016.
SSO includes all food waste and non-recyclable paper. In 2013, the Ramsey County Board
authorized adding SSO drop-off collection areas at the seven Ramsey County yard waste sites,
including the Arden Hills site. These County managed sites are viewed as an interim solution that
will act as a bridge until residential organics collection becomes viable. If approved, collection of
SSO at the site would begin in the spring of 2014.
Associate Planner Bachler
explained that the existing yard waste collection area in Arden Hills
occupies approximately 1.5 acres of land in Tony Schmidt Regional Park at the end of Hudson
Avenue off of New Brighton Road. The SSO collection area would be located on the eastern side
of the site, away from where yard waste and tree collection areas are currently located. The current
hours of operation for the yard waste site will be adjusted to allow for year-round SSO drop off.
Two Ramsey County employees would be on site at all times to provide directions and ensure
quality control.
Associate Planner Bachler
reported that Ramsey County is proposing to use one covered
container to collect SSO materials. It is anticipated that initially the size of the container would be
two cubic yards, but the size may be increased based on how popular the program becomes. The
container would be leak-proof and locked when the site is not open to the public. Participants
would be required to bag organic materials in compostable bags, which will be provided by the
County at no cost in 2014 and 2015. Ramsey County expects that by using a covered container
and requiring materials to be securely bagged, odors associated with the SSO materials would be
minimized. Additionally, the County will be contracting with a private hauler to regularly remove
the SSO materials to a permitted organic processing facility. Pick-up service would occur weekly,
with additional collections scheduled on an as-needed basis.
Associate Planner Bachler
stated that the Arden Hills yard waste site is an approved permit-by-
rule site with the Minnesota Pollution Control Agency (MPCA). Ramsey County will be
submitting an application with MPCA for the SSO collection area, which will become an
amendment to their existing permit. In 2000, the County improved the surface water treatment on
the site by installing a stormwater retention pond. Ramsey County Environmental Services
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201417
administers state and local stormwater permit maintenance and reporting requirements for this
facility.
Planning Associate Bachler
reviewed the Plan Evaluation. He explained that the Planning
Commission reviewed Planning Case 14-008 at their meeting on February 5, 2014, and offers the
following twelve (12) findings for consideration:
1. The property at 1761 Lake Johanna Boulevard is located in the R-2 Single and Two
Family Residential District.
2. The Source Separated Organics collection service proposed by the St. Paul-Ramsey
County Public Health Department is considered to be a public use.
3. A Conditional Use Permit is required for a public use in the R-2 District.
4. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a
Conditional Use Permit request.
5. The proposal will have limited impact on existing and anticipated traffic and parking
conditions.
6. The proposal will have limited impacts on odors and solid waste.
7. The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and
liquid on the property.
8. The proposal will not affect drainage on the property.
9. The proposal will not affect the population density on the property.
10. The proposal is unlikely to significantly affect land values on the subject property or on
neighboring properties.
11. The park dedication requirement does not apply in this case.
12. Where the proposed use is expected to impact the health, safety, convenience and general
welfare of the owners and occupants of the surrounding land, conditions may be placed on
a Conditional Use Permit to mitigate such impacts.
Associate Planner Bachler
reported that the Planning Commission reviewed this request at their
meeting on February 5, 2014, and unanimously recommended approval of Planning Case 14-008
for a Conditional Use Permit at 1761 Lake Johanna Boulevard for a yard waste and Source
Separated Organics (SSO) collection area based on the submitted plans and findings of fact. The
Planning Commission recommends the following three (3) conditions to be included with the
approval:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2. The yard waste and source separated organics collection areas shall be fully contained on
the existing 1.5 acre yard waste site in Tony Schmidt Regional Park.
3. Source Separated Organics shall be properly bagged and collected in covered containers
that are emptied on a regular or as-needed basis.
Mayor Grant
asked for comments or questions from the Council.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201418
Councilmember Werner
expressed concern with the proposed dumpsters for the SSO collection
and questioned if the units would be locked.
Associate Planner Bachler
reported that the pictures he presented were meant to be examples of
the type of container Ramsey County would be using. He noted that the SSO dumpsters would be
locked and secured.
Councilmember Holden
inquired if SSO collection would be taken year round, and if so, if yard
waste would also be collected year round.
Associate Planner Bachler
deferred this question to Ramsey County.
Mayor Grant
expressed concern that the SSO collection container would attract animals such as
raccoons and coyotes. He recommended that the County provide this service at the curb instead
of at the compost site.
Councilmember Werner
stated that mice and rats could also be a concern if these collection bins
were not properly sealed. He explained that the compostable bags that would be used for the food
waste would be easy for critters to get into.
Councilmember Holden
commented that she was unsure she would be able to support this
request. She has concerns with the dumping taking place at the site, along with the odors coming
from the site. She does not believe residents would drive their small amount of food waste to this
site given the rising price of gas.
Mayor Grant
indicated that he would not be supporting this request.
Councilmember McClung
questioned the increase in trips Ramsey County anticipated would be
made to the compost site for the SSO collection service. He also asked what plans Ramsey
County had to discourage illegal dumping after hours at the gates.
John Springman
, Ramsey County Environmental Health, explained that Ramsey County would
recommend that residents visit the compost site weekly to dispose of their SSO. He stated that the
County has consulted with workers at the compost site to discuss the amount of illegal dumping
taking place at this location. The workers reported there have been only six incidences of illegal
dumping. He explained that individuals participating in the SSO collection program were rather
committed and the County anticipated that these residents would ensure that the material was
placed in the proper container.
Norm Schiferl
, Ramsey County Environmental Health, stated that the County would be providing
an educational program to provide residents with an opportunity to learn more about SSO.
Councilmember McClung
expressed concern with how SSO would attract animals to the
location and how traffic in this area would be impacted. For these reasons, he would not be able
to support the request.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201419
Mayor Grant
commented that he used this facility quite often for leaves and grass clippings. He
believed that illegal dumping was taking place more than six times per year. He anticipated that
visitors would not want to go home with their compostable bag of SSO if the site were closed. He
then requested additional information from the County on the Solid Waste Master Plan.
Mr. Schiferl
explained that Ramsey County was working to improve the recycling of perishables.
The Solid Waste Master Plan would require that all municipalities implement the collection of
SSO by 2016. He indicated that this could be done through site or curbside collection.
Mayor Grant
clarified that this would be an unfunded mandate placed on municipalities
requiring SSO pickup by 2016.
Mr. Schiferl
stated that this is the case. He reported that by allowing SSO at the compost sites, it
would provide a bridge and would raise awareness of this program.
Councilmember Holden
asked if the SSO container would be removed from the site when full.
Mr. Springman
indicated the SSO container would be emptied twice a week and cleaned at the
Councilmember Holden
inquired about the hours of operation for SSO collection.
Mr. Springman
reviewed the hours of operation for the compost site.
Mayor Grant
supported recycling but questioned if this was the proper location for SSO
collection. However, he did support yard waste at this location.
Councilmember Holmes
recommended that the City try the SSO collection on an interim basis.
She indicated that this would allow the City to try the program for six months and allow for
conditions to be put in place.
Mayor Grant
was not in favor of allowing the SSO program at this location.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to deny
Planning Case 14-008 for a Conditional Use Permit to allow St. Paul-Ramsey
County Public Health Department to operate a yard waste and Source
Separated Organics (SSO) collection area at the existing yard waste collection
site located at 1761 Lake Johanna Boulevard, based on the findings of fact
and submitted plans, as amended by the three (3) conditions in the February
24, 2014, report to the City Council.
Councilmember Holden
expressed concern about the animals that would be attracted to the
compost site if SSO collection were allowed. She had concerns with the amount of illegal
dumping that was already taking place and how this may increase with the addition of organic
matter collection.
ARDEN HILLS CITY COUNCIL FEBRUARY 24, 201420
Councilmember McClung
indicated that open space
was not in alignment with how this site was being used. He believed that the SSO would
encourage additional after hours dumping.
Mayor Grant
stated that the potential for animals, increased odor and the closeness to residential
homes were all concerns for him.
The motion carried (5-0).
Mayor Grant
requested the City Attorney to draft written findings based on the discussion of the
City Council.
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Councilmember Holden
recommended that staff investigate the cable concerns and report back
to the Council. She discussed a recent article regarding senior playground equipment.
Councilmember McClung
indicated that the Ramsey County Friends of the Park was holding its
annual tree sale. He reported that brochures were available at City Hall and additional
information was available online. He encouraged residents to purchase a tree for the City. He
st
noted that he would not be able to attend the City Council meeting on March 31.
Mayor Grant
stated that the City had a number of Ash trees and the City was working to
diversify the tree stock within its parks.
Councilmember Werner
complimented the Public Works Department for keeping up with the
snow and ice from the recent storms.
ADJOURN
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the regular City Council meeting at 11:02 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MARCH 10, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler;
City Planner Ryan Streff; and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember McClung
requested Item 5D be pulled from the Consent Agenda and be
discussed as Item 6A.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Charlie Kachel
, 1500 Arden Place, addressed the Council regarding the importance of safe trails
in the City of Arden Hills.
3. STAFF COMMENTS
A. TCAAP Update
ARDEN HILLS CITY COUNCIL MARCH 10, 20142
Community Development Director Hutmacher
provided an update on TCAAP for the Council.
She explained work would continue on the site after the spring thaw. She indicated several
developer interviews have been held and interest in the TCAAP site continues to grow.
4. APPROVAL OF MINUTES
A.January 27, 2014, Regular City Council
B.January 27, 2014, Work Session
C.February 10, 2014, Regular City Council
Councilmember Holden
had several minor changes to the February 10, 2014 City Council
minutes.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve the January 27, 2014, Regular City Council meeting
minutes; January 27, 2014, Work Session meeting minutes; and February 10,
2014, Regular City Council meeting minutes as amended. The motion carried
unanimously (5-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Approve Resolution 2014-015 Appointing Jennifer Stephens to the PTRC
C.Approve Planning Case 14-011 Lexington Station Final Plat
D.Approve Findings of Fact and Decision Regarding Application of Allina Health
EMS for a Zoning Code Amendment and CUP
E.Approve Findings of Fact and Decision Regarding Application of St. Paul
Ramsey County Public Health Department for a CUP
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as amended, removing Item 5D and
to authorize execution of all necessary documents contained therein. The
motion carried unanimously (5-0).
6. PULLED CONSENT ITEMS
A.Approve Findings of Fact and Decision Regarding Application of Allina
Health EMS for a Zoning Code Amendment and CUP
Councilmember McClung
requested this Item be pulled from the Consent Agenda to allow for a
separate vote.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Findings of Fact and Decision Regarding Application
of Allina Health EMS for a Zoning Code Amendment and Conditional Use
Permit for Property at 1209 County Rd E in Planning Cases 14-004 and 14-
005. The motion carried 3-2 (McClung and Werner opposed).
ARDEN HILLS CITY COUNCIL MARCH 10, 20143
7. PUBLIC HEARINGS
A.TCAAP Development Discussion Opportunity for Residents
Mayor Grant
stated under the Public Hearing section, citizens would have an opportunity to
discuss ideas regarding the TCAAP development.
Mayor Grant
opened the public hearing at 7:12 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:13 p.m.
8. NEW BUSINESS
A. Planning Case 14-010 PUD Amendment Lexington Station
Associate Planner Bachler
stated on July 8, 2013, the City Council approved a Master Planned
Unit Development and Final Planned Unit Development for Phase I of the Lexington Station
redevelopment project at 3833 Lexington Avenue North in Planning Case 13-003. The approved
Redevelopment Plan Documents included architectural plans for the Phase I building depicting
transparent windows on all four sides of the building. Roberts Management Group has recently
signed leases with Noodles & Company and Starbucks for spaces within the building. These
tenants have requested to use simulated windows in select areas on the east, north, and south
façades in order to accommodate kitchen and restroom facilities. The applicant expects to sign
leases with at least one additional restaurant tenant who will also likely need to use simulated
windows specifically on the central section of the east façade.
Associate Planner Bachler
indicated the Master Planned Unit Development Agreement between
the City and Roberts Management Group states that any significant changes to the Redevelopment
Plan Documents, as determined by the City Planner, shall require review and approval by the City
Council. City staff met with Roberts Management Group to discuss the proposed changes to the
Phase I building design and determined a PUD Amendment should be requested.
Associate Planner Bachler
reported Roberts Management has proposed using a back-lit, frosted
glazing window design on the windows on the east elevation facing Lexington Avenue, two
windows on the north elevation facing Red Fox Road, and one window on the south elevation.
The west building elevation, which includes the primary entrances to the tenant spaces, would
remain unchanged.
The window panes would be treated with a frosted glazing and a light fixture would be included
on the interior of the building directly above the top sill of each window. This light fixture would
be connected to
business hours. The frosted window glazing would be opaque, allowing for light from the interior
light fixture to pass through the windows.
Associate Planner Bachler
explained how the proposed window design differs from the
construction of simulated windows using spandrel glass. This is a commonly used approach that
ARDEN HILLS CITY COUNCIL MARCH 10, 20144
involves the application of a colored coating to the glass and the construction of a wall directly
behind the window. Darkly shaded spandrel windows can often give retail stores the appearance
of being closed and the applicant believes their proposal for back-lit, frosted glazing windows will
up has included a
project narrative and a detailed drawing that provides more detail on the proposed window design.
Associate Planner Bachler
stated the design standards for properties in the B-3 District require
that commercial buildings provide at least 50 percent transparency coverage on the first level
façade that fronts a public street. In this case, the Lexington Avenue and Red Fox Road façades
would be required to meet this standard. At least 20 percent of all other façades that are
reasonably visible from the public right-of-way must include transparent window or door
openings. On these façades, simulated windows may be used on service areas. This standard
would apply to the two remaining building façades. For one-story buildings, only the first twelve
feet of the building façade is used when calculating the transparency coverage.
Associate Planner Bachler
noted the City may consider a proportional reduction in the
transparent window and door requirement on the public street façades if additional transparent
glass is used on the remaining sides. For buildings with a use that does not readily allow
transparent windows, the transparency requirements may also be reduced at the discretion of the
City Council.
Associate Planner Bachler
commented that in Planning Case 13-003, the City approved a certain
amount of transparency coverage on all four sides of the building. The proposal would reduce
transparency coverage on the east, north, and south façades. The transparency coverage on the
west façade and the total amount of window coverage on all four sides would remain unchanged.
Associate Planner Bachler
reported the Planning Commission reviewed Planning Case 14-010 at
their meeting on March 5, 2014, and generally supported the proposed design of the windows. The
Planning Commission discussed how the master plan concept for the site shows all of the
buildings oriented to face inwards onto a central open area. As a result, the primary entrances to
the Phase I and Phase III buildings with frontage on Lexington Avenue will face west away from
the roadway. The Planning Commission noted that with the proposal, the applicant would still be
providing significant transparency coverage on the west façade of the Phase I building.
Associate Planner Bachler
explained that in the Master and Final PUD proposal for Lexington
Station, the applicant worked with the City to include design elements on the eastern façade of the
Phase I building to give it the appearance of being the front of the building. These features include
awnings, light fixtures, landscaping, and the use of brick on the entirety of the façade. The
majority of the Commissioners felt that the use of simulated windows on the east building wall
would not significantly detract from the overall aesthetics of this façade. It was also noted that the
retaining wall and drive-thru lane in front of the building would partially obscure this side of the
building from view of pedestrians and drivers on Lexington Avenue.
Associate Planner Bachler
indicated the Planning Commission discussed the proposed lighting
on the interior of the frosted windows and how the light fixtures would be replaced. The applicant
explained that a sheetrocked wall would be constructed six inches from each window and that an
access door would be provided to allow for maintenance of the lights. The Planning Commission
ARDEN HILLS CITY COUNCIL MARCH 10, 20145
made a recommendation that the City Council consider a condition of approval that would require
the building owner to regularly service the interior light fixtures and replace burnt out bulbs.
Associate Planner Bachler
noted the Planning Commission reviewed this application at their
March 5, 2014, meeting, and have offered the following findings of fact for consideration:
1. The property is located in the B-3 Service Business Zoning District.
2. The City has adopted design standards for the B-3 District within the Zoning Code.
3. The Master Planned Unit Development and Final Planned Unit Development for Phase I
of the Lexington Station redevelopment project was approved by the City on July 8, 2013,
in Planning Case 13-003.
4. The applicant is proposing an amendment to the approved Final PUD for Phase I for a
revised building plan that would reduce the façade transparency on the Phase I building.
The applicant has cited a need to reduce transparency coverage in order to accommodate
kitchen and restroom facilities used by tenants in the building.
5. The design standards for the B-3 District allow the City to grant a proportional reduction
in the transparency requirement on the public street façades if additional transparent glass
is used on the remaining sides.
6. For buildings with a use that does not readily allow transparent windows, the transparency
requirements may also be reduced at the discretion of the City Council.
7. The proposed PUD Amendment is in substantial conformance with the requirements of the
8.
through a negotiated process with a developer.
Associate Planner Bachler
explained the Planning Commission reviewed this request at their
meeting on March 5, 2014, and recommends approval (4-1, Holewa dissenting) of Planning Case
14-010 for an amendment to the Final PUD for Phase I of the Lexington Station redevelopment
project at 3833 Lexington Avenue North, based on the findings of fact and submitted plans. The
Planning Commission recommended that the following three (3) conditions be included in a
motion to approve:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review by the Planning Commission and review and approval by the
City Council.
2. The applicant shall continue to abide by the conditions of approval listed in the Master
Planned Unit Development Agreement and Phase I Final Plan for Lexington Station
(PC# 13-003).
3. A PUD Amendment shall be drafted by the City Attorney and executed prior to the
issuance of a Certificate of Occupancy.
Mayor Grant
asked for comments or questions from the Council.
Councilmember Holden
requested further information on the proposed metal panels on the north
building facade.
ARDEN HILLS CITY COUNCIL MARCH 10, 20146
Associate Planner Bachler
explained the metal panels would be located around the drive-thru
window. He recommended additional information on the panels be provided by the applicant.
Nick Roberts
, 1851 Buerkle Road, White Bear Lake, Roberts Management, commented that the
metal panels would serve as an architectural accent.
Councilmember McClung
asked if the applicant supported the additional condition
recommended by the Planning Commission, which would require the building owner to regularly
maintain the lights on the interior side of the opaque windows.
Mr. Roberts
did not object to this condition for approval.
Mayor Grant
questioned how the lights would look from the outside of the building.
Mr. Roberts
provided the Council with a sample of building materials to show how the light
would be diffused by the opaque windows.
Mayor Grant
appreciated the applicant bringing in building materials that served as a sample for
the Council.
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to approve Planning Case 14-010 for an amendment to the Final PUD
for Phase I of the Lexington Station redevelopment project at 3833 Lexington
Avenue North, based on the findings of fact and submitted plans, as amended
by the four (4) conditions in the March 10, 2014, report to the City Council.
Councilmember Holden
requested the fourth condition read: The building owner shall regularly
service and clean the interior light fixtures, windows and void space, and replace burnt out bulbs
with consistent lighting.
Councilmember McClungCouncilmember Werner
and accepted this friendly amendment to
the motion.
The motion carried (5-0).
9. UNFINISHED BUSINESS
A.Planning Case 13-019 Accessory Building Site Plan Gradient Financial
City Planner Streff
indicated that Planning Case #13-019 was tabled at the City Council meeting
on November 25, 2013, to allow the applicant additional time to research other exterior building
materials for the accessory structure and trash enclosure being proposed at 4105 Lexington
Avenue North, in order to comply with the zoning regulations.
City Planner Streff
explained the applicant has resubmitted a revised exterior materials list for
the accessory structure and trash enclosure to be reviewed by the Council. The materials include a
white brick to be used on the front façade and a cement board or cement board plank to be used on
ARDEN HILLS CITY COUNCIL MARCH 10, 20147
the side and rear façades of the accessory structure. The proposed brick for the accessory
structure is approximately an inch shorter in height than the brick used on the principal structure.
If approved the selected brick would be used for the front façade of the accessory structure and the
three brick sides of the trash enclosure. The applicant has indicated their preference to use the
standard-size Oyster White brick in order to match the existing building.
City Planner Streff
stated that the preferred cement board material that is proposed for the side
and rear façades of the accessory structure comes in four (4) foot by eight (8) foot sheets and
provides a finished commercial appearance. The secondary material option of cement board plank
(i.e. lap siding) could also be used if a more residential appearance is preferred. Cement board
plank is constructed with four (4) inch to eight (8) inch reveals and comes in segments up to
twelve (12) feet in length. Both types of cement board are being proposed to be painted to match
the dark bronze metal panels on the existing building.
City Planner Streff
explained that the City Council memo and the minutes from the November
25, 2013, meeting are included in the packet. A narrative describing the project and the revised list
of proposed materials to be used on the accessory structure and trash enclosure have been
included in the staff report.
City Planner Streff
reported this item was tabled during the City Council meeting on November
25, 2013, to allow the applicant additional time to research other exterior building materials for
the accessory structure in order to comply with the zoning regulations. The zoning ordinance
states that
material used with the principal structure served by the accessory structure.
City Planner Streff
commented the Planning Commission reviewed this application at their
consideration:
1. Permanent accessory structures within this district are subject to a Site Plan Review and
Council approval.
2. The property is located in the I-1 Limited Industrial District.
3. The proposed accessory structure would be located in the northwest corner of the lot.
4. The proposed a
5. A flat rubber roof is being proposed to mimic the principal building on the property.
6. The purpose of the building is for storage of the equipment necessary for the maintenance
of the property.
7. The applicant has proposed an exterior finish of brick and cement board.
8. The structure will not result in a use that is inconsistent with the purpose or intent of the
Zoning Code or the I-1 Limited Industrial District.
9. The placement of an accessory structure in the proposed location should not have a
negative impact on adjacent properties or the City as a whole.
City Planner Streff
explained the Planning Commission reviewed Planning Case #13-019 and
unanimously recommends approval of the Site Plan Review and Permanent Accessory Structure at
4105 Lexington Avenue North, based on the findings of fact and the submitted plans as presented
ARDEN HILLS CITY COUNCIL MARCH 10, 20148
in the March 10, 2014, Report to the City Council, as amended by the following four (4)
conditions:
1. That the project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That the exterior of the accessory structure be constructed with a material that is
compatible to the principal building and approved by the City Planner before a building
permit is issued.
3. That a Grading and Erosion Control Permit shall be obtained by the applicant and
approved by the City before a Building Permit is issued.
4. That the applicant shall apply for a building permit prior to any construction.
Mayor Grant
asked for comments or questions from the Council.
Councilmember Holden
asked if the semi-trailer located to the rear of the property would remain
on site.
City Planner Streff
indicated that he was unaware that a semi-trailer was located on the property.
Councilmember Holden
questioned if the cement board would be painted.
City Planner Streff
stated that the cement board would be painted in a dark gray color.
Nathaniel Cote
, representative for the applicant, explained the cement board would be painted to
match the garage doors to provide a consistent color on the entire building.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve Planning Case #13-019 for a Site Plan Review and
Permanent Accessory Structure at 4105 Lexington Avenue North, based on
the findings of fact and the submitted plans as amended by the four (4)
conditions in the March 10, 2014, report to the City Council.
Councilmember McClung
thanked the applicant for providing the City with a better solution for
the proposed structure on the site.
Mayor Grant
agreed.
The motion carried (5-0).
10. COUNCIL COMMENTS
ARDEN HILLS CITY COUNCIL MARCH 10, 20149
Councilmember McClung
indicated he would be out of town and unable to attend the March 31,
2014 City Council meeting. He noted Ramsey County Friends of the Park was holding their
annual tree sale and information was available at City Hall or online.
Councilmember Werner
noted the EDC had several vacancies. He encouraged those interested
in serving to contact City Hall. He thanked Public Works for working to keep the streets free and
clear of ice and snow.
Councilmember Holmes
stated the Council would meet jointly with the Planning Commission at
their next work session meeting on March 17, 2014. She reported the Planning Commission had
one vacancy.
Mayor Grant
thanked the Public Works Department for their work on the waterline break on
County Road E.
ADJOURN
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the tegular City Council meeting at 7:45 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION MEETING
MARCH 10, 2014
ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session meeting at 7:51 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
and City Clerk Amy Dietl
1. APPROVAL OF AGENDA
The Council accepted the agenda as presented.
2. AGENDA ITEMS
A.B2 District Project
Public Works Director Maurer
stated the County Road E (B-2 District) Feasibility Report was
presented at the February 10, 2014 Council Meeting. At that meeting it was the consensus of the
Council to hold off approving the feasibility report until further information could be provided on
the lighting component of the project to reduce the expense.
Public Works Director Maurer
reported that approximately two weeks ago staff sent an email to
the Council with information from Xcel Energy regarding lighting options that they could provide
on the County Road E project. The Xcel information includes two options both based on 200 foot
light spacing. The spacing could be reduced but the cost would increase as more fixtures are
added. The Xcel proposal was dated November 25, 2013. The basic option, estimated at
approximately $87,000, is an 18 foot direct bury pole with the standard Colonial fixture. The more
expensive option, at approximately $202,000, would be the same number of lights (20) but on a
15 foot base mounted pole with a more decorative Vernon fixture. The City would be
responsible for removing the existing lights with both options. The email from staff also included
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 10, 20142
a map to a project in St. Anthony where the Vernon style fixture was installed on a 125 foot
spacing.
Public Works Director Maurer
requested the Council discuss the various street lighting options
and determine how the Council would like to proceed. To give the Council a general idea for how
the Xcel lighting options at 200 foot spacing would reduce the proposed assessment rates from
what is in the draft feasibility report, some typical examples showing the total assessment for all
improvements given the various street lighting options were provided:
1. Flaherty Bowl (property that the building sits on)
Draft feasibility report assessment approximately $20,000
Xcel option with standard Colonial lights; approximate assessment $5,700
Xcel option with more decorative Vernon lights; approximate assessment $9,100
2. Davidson (E Street Flats site)
Draft feasibility report assessment approximately $84,100
Xcel option with standard Colonial lights; approximate assessment $24,500
Xcel option with more decorative Vernon lights; approximate assessment $38,500
3. Wells Fargo
Draft feasibility report assessment approximately $14,600
Xcel option with standard Colonial lights; approximate assessment $4,400
Xcel option with more decorative Vernon lights; approximate assessment $6,800
Another way to look at this would be the assessment rate per front foot for just the lighting
component of the project. The rates for the three options would be approximately:
Draft feasibility report $69.00 per front foot
Xcel standard option $10.50 per front foot
Xcel decorative option $24.25 per front foot
Public Works Director Maurer
suggested the Council review the information and provide
direction to staff.
Councilmember Holden
questioned the size of the base for the Xcel light poles.
Public Works Director Maurer
indicated the base of the poles would be approximately 14
inches wide and would be made of concrete. He explained that if the Council were to move
forward with an Xcel light option the lights and standards would be maintained by Xcel for a
minimum of 25 years.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 10, 20143
Councilmember McClung
questioned the monthly maintenance fee for the Xcel lights.
Public Works Director Maurer
reported the fee was $6.23 per light per month with the City
paying for the installation upfront.
Councilmember Holmes
asked if the light height would be similar with either Xcel option.
Public Works Director Maurer
stated both lights would be uniform in height at approximately
15 feet. He noted the lights along the corridor at this time were 30 feet in height.
Councilmember Holmes
commented on the St. Anthony lights noting their corridor had lights
along only one side of the street.
Public Works Director Maurer
indicated this was the case, and reported the County Road E
corridor would have lights staggered on both sides of the corridor every 100 feet.
Councilmember McClung
did not believe the fluted type of lights was a necessity. He suggested
the lights be 150 foot apart along the corridor and then staggered on either side of the street. This
would allow for one light every 75 feet.
Public Works Director Maurer
explained that the new lights would be more efficient and would
greatly improve the light that was cast along the corridor.
Councilmember Werner
indicated he visited the St. Anthony corridor and believed it looked
quite nice. He inquired if both Xcel light options were warrantied the same.
Public Works Director Maurer
reported this was the case.
City Administrator Klaers
requested further information on the cost differences between the
standard and decorative light.
Public Works Director Maurer
commented the increase in cost was due mostly to the concrete
bases, more expensive poles and fixtures.
Councilmember Holden
wanted to see the corridor remain walkable and sustainable. She
supported the lights being closer if this meant the corridor would be safer for pedestrians.
Mayor Grant
agreed stating he wanted the corridor to have visual appeal with trees, lighting,
medians, etc.
Councilmember McClung
supported the more economical Colonial style light with a non-fluted
pole with closer spacing.
Councilmember Holden
did not object to spending a little more given the fact this would serve
as the City corridor to make a statement.
Mayor Grant
agreed and discussed the lights and poles that were used by the City of Burnsville.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 10, 20144
Further discussion ensued regarding the lighting and light spacing for the County Road E corridor.
Mayor Grant
supported the lighting being spaced at 150 feet.
Councilmember Holden
agreed stating 200 feet would be too far apart.
Public Works Director Maurer
then discussed interconnects between parking lots, easements
and shared driveways along the corridor. He suggested leaving them in the text of the feasibility
report but removing the cost from the proposed assessment as it appears most property owners are
not interested. He also suggested leaving the Connelly Street improvements in the project as the
City Attorney has agreed that no easement is necessary to construct them and they could be easily
removed after the public hearing.
Councilmember Holmes
asked if the proposed plan included lights over the bridge.
Public Works Director Maurer
commented he has spoken with MnDOT and recommended they
plan on having at least one light on the bridge. He indicated he would revise the feasibility report
with Marcus Thomas and would present the information to the Council on consent agenda at a
future meeting.
3. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council Work Session meeting at 8:37 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
April 14, 2014
Honorable Mayor and City CouncilMembers
Patrick Klaers, City Administrator
Sue Iverson, Director of Finance and Administrative Services, Ariel Schmitz,
Accounting Department
Claims & Payroll
2014 Payroll #8 ................................................................................. $ 98,697.41
Paid Claims (Check No 0 US Bank) ...................................................... $ 6,049.52
VOID (Check No 43264-Check No 43267) .......................................... $ 0.00
Paid Claims (Check No 43268-Check No 43300) ................................. $ 43,487.80
Paid Claims (Check No 43301-Check No 43324) ................................. $ 159,594.91
Page of
Payment Method
EFT
FIT7,188.27
SIT2,920.85 EFT
4,119.26
FICA Oasdi4,119.26 EFT
963.39
FICA Medicare963.39 EFT
A/P Check*
Health Premium1,786.6514,010.81
Dental Premium1,166.60 A/P Check*
FSA Health Care Reimb.238.33 A/P Check*
FSA Dependent Care Reimb.150.00 A/P Check*
HSA Health Saving 616.943,694.26
EFT
Health Care Savings Plan8.88
EFT
Health Care Savings Plan-2%290.41
EFT
Health Care Savings Plan-4%180.74
4,767.49 EFT
PERA3,950.44
ICMA3,685.63341.04 EFT
Central Pension Fund-Union614.40 A/P Check*
EFT
MN State Retirement System328.13
A/P Check*
IUOE 49 Dues (Union)131.04
LTD/STD Insurance1,285.23 A/P Check*
PERA Life Insurance32.00 A/P Check*
Life/Addl/Dep Life124.4599.90 A/P Check*
MN Child Support145.82 EFT
Public Employee Long Term Care 93.72 A/P Check*
UNUM 112.06 A/P Check*
AFLAC163.96 EFT
Avesis-Vision Care5.22 A/P Check*
Total Employee Deductions29,126.94
Net Payroll252.93 PR Check # 17632
Direct Deposit40,145.91 EFT
Gross Payroll Tie-Out69,525.78
STD/LTD Gross - Up0.00
Plus City Paid Benefit29,171.63
ICMA Benefit Held0.00
Gross Payroll69,525.78
Less Total FSA2,174.98
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA67,350.80
FICA Oasdi @ 6.20%4,119.26
FICA Medicare @ 1.45%963.39
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
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5B
CONSENT ITEM
MEMORANDUM
DATE:
April 14, 2014
TO:
Honorable Mayor and City Councilmembers
Sue Iverson, Director of Finance and Administrative Services
FROM:
Amy Dietl, City Clerk
SUBJECT:
MotiontoAuthorizeCityStafftoBeginSummerWorkHoursonMay27,2014,
and Conclude on August 29, 2014
Overview
CitystaffisseekingCityCouncilauthorizationtobeginsummerworkhoursonMay27,2014,
and conclude on August 29, 2014.
Background
Formanyyears,theCitychangeditshourstosummerhoursafterMemorialDay.Thesummer
hoursscheduleenablesextendedhoursofCityservicesforconstructioncontractorsandresidents
who have construction projects or other city business.
Traditional HoursProposed Summer Hours
City Hall Staff
8:00 a.m. to 4:30 p.m.7:30 a.m. to 5:00 p.m.
Monday FridayMonday Thursday
7:30 a.m. to 11:30 a.m.
on Friday
Maintenance Facility Staff
7:00 a.m. to 3:30 p.m.6:30 a.m. to 4:00 p.m.
Monday FridayMonday Thursday
6:30 a.m. to 10:30 a.m.
on Friday
Recommendation
MotionbytheCityCounciltoauthorizeCitystafftobeginsummerworkhoursonMay27,
2014, and conclude on August 29, 2014.
CONSENT ITEM –5C
MEMORANDUM
DATE:
April 14, 2014
TO:
Honorable Mayor and City Councilmembers
Sue Iverson,ActingCity Administrator
FROM:
Ryan Streff, City Planner
SUBJECT:Ramsey County Joint Powers Agreement for Recycling Funding
Action Request
Approve the Ramsey County Joint Powers Agreement for Recycling Funding for July 1, 2014,
through June 30, 2019.
Background
In 1999,2004,and 2009, the City of Arden Hills approved a Joint Powers Agreement (JPA) with
Ramsey County for the collection of the residential recycling fee. The residential recycling fee is
a special assessment on the property tax statement, which was set by the City at $46.00 per
participating household in2014. The County collects this revenueand transfers it to the City for
deposit into the recycling enterprise fund. The revenue is only used for the residential recycling
and community cleanup program.The recycling program is entirely funded by this fee and the
SCORE Grant from Ramsey County.
The existing JPA was approved in 2009,and is set to expire on June 30, 2014. The County has
the same JPA with the cities of Lauderdale, New Brighton, North Oaks, St.Paul, and Shoreview.
The proposed JPA is also a five year agreement that would begin on July 1, 2014, and expire on
June 30, 2019.
The notable changes tothe new JPA include:
The City’s obligation to ensure that recycling services are provided weekly or every other
week to single-family residences, multi-family housing, senior housing/assisted living
facilities and manufactured home parks has been combinedinto one statement.
City of Arden Hills
CityCouncil Meeting for April 14, 2014
P:\Planning\Recycling & Garbage\2014\JPA Recycling Fund
Page 1of 2
CONSENT ITEM –5C
The language “four broad types of materials” (Paper, Glass, Metal and Plastic) has been
removed from the JPA and a list of materials to be collected has taken its place.
The JPA lists the materials that shall be collected by the City and the City’s obligation to
collect additional materials as reliable markets become available. The following
materials have been added to the JPA.
a)Mixed paper (e.g., mail, office and school papers)
b)Newspaper, inserts and phonebooks
c)Glossy paper (e.g., magazines and catalogs)
d)Corrugated cardboard (e.g., mailing boxes and moving boxes)
e)Paper board or boxboard (e.g., cereal boxes, shoe boxes, and boxes from
toothpaste, medications and other toiletries)
f)Metal food and beverage cans
g)Plastic bottles (such as those for beverages, condiments, detergent, shampoo and
body lotion)
h)Glass food and beverage containers.
Ifthe City determinesthat there is a better method for collecting the fee priorto the expiration of
the proposed JPA in 2019, the City can terminate the JPA without cause with 180 days notice to
the County. The County administration fee is currently$.50per parcel, making theCounty’s
service fee approximately $1,284for 2014.Inthe future, the City could consider applying the
recycling fee to utility bills; however, the City would want to weigh the County administrative
fee against the cost of additional City staff time. Staff will continue to obtain the County
administrative charge in advance of the City’s budgeting process so that the City can determine
if it is better to stay in the JPA or opt out.
The City Attorney has reviewed the JPA and did not have any changes.
Recommendation
Motion to approve the Ramsey County JointPowers Agreement for Recycling Funding for July
1, 2014, through June 30, 2019.
Attachment
A.Existing Joint Powers Agreement with Ramsey County
B.Proposed Joint Powers Agreement with Ramsey County
City of Arden Hills
CityCouncil Meeting for April 14, 2014
P:\Planning\Recycling & Garbage\2014\JPA Recycling Fund
Page 2of 2
Attachment A
JOINT POWERS AGREEMENT FOR RECYCLING FUNDING
This Agreement is between the County of Ramsey, (“County”), and the City ofArden Hills
(“City”).
WHEREAS, Ramsey County requires municipalities to assure recycling service is available to
all residents at their place of residence; and,
WHEREAS, Ramsey County requires each municipality to be responsible for developing a long-
term financing mechanism to fund its residential recycling program; and,
WHEREAS, the County has authority, pursuant to Minnesota Statutes Sections §473.811 and
§400.08, to collect just and reasonable rates and charges for solid waste management services
provided by the County or by others under contract with the County; and,
WHEREAS, the City desires to finance its recycling program by assessing individual property
owners within the City for the costs of its program utilizing the County’s solid waste
management service charge authority under contract with the County;
NOW, THEREFORE, IT IS AGREED:
I.CITY OBLIGATIONS
A. The City shall ensure residential recycling service is available weekly or every other
week to residentsat theirplace of residence, including all single family residences, multi-
unit housing, seniorhousing/assisted living facilitiesand manufactured home parks.
B.The City shall provide for the collection of at least the following materials:
a.Mixed paper (e.g., mail, office and school papers)
b.Newspaper, inserts and phonebooks
c. Glossy paper (e.g., magazines and catalogs)
d.Corrugated cardboard (e.g., mailingboxes and moving boxes)
e.Paper board or boxboard (e.g., cereal boxes, shoe boxes, and boxes from toothpaste,
medications and other toiletries)
f. Metal food and beverage cans
g.Plastic bottles (such as those for beverages, condiments, detergent, shampoo and body
lotion)
h.Glass food and beverage containers.
C. The City shall add additional materials as reliable markets become available.
D.TheCity shall comply with Minnesota Statutes §115A.46 and §115A.471 when arranging
for the management of mixed municipal solid waste (MSW), including MSW from City
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owned, operated and leased properties, and assure delivery of such waste to a waste
processing facility for resource recovery.
E.The City shall apply funds collected by the County on behalf of the City, pursuant to this
Agreement, hereafter described as recycling service charge funds, to residential recycling
and related activities. Recycling service charge funds may be used for the recycling
portion of residential clean-up events and curbside collections, recycled product
procurement, recycling collection bins, costs of providing a recyclable material drop-off
center, management of tree and shrub waste, source-separated compostable material
collection and associated costs, educational materials,or other costs consistent with the
County’s Solid Waste Management Master Plan and approved by Saint Paul–Ramsey
County Public Health (“the Department”). Administrative costs associated with the
City’s solid waste and recycling program are eligible,but must first be approved by the
Department.
The City may apply recycling service charge funds collected by the County on behalf of
the City, pursuant to this Agreement, to non-residential recycling costs so long as fees are
charged to non-residential properties for this service. Recycling service charge funds
may be used for non-residential recycling costs, source-separated compostable material
collection and associated costs,or other costs consistent with the County’s Solid Waste
ManagementMaster Plan and approved by Saint Paul–Ramsey County Public Health.
F.On or before December 1 of each year the City shall provide the Department with a
recycling budget which details eligible costs for the subsequent year. The budget shall
show how all SCORE funds to be distributed to the City by the County for recycling
service are proposed to be used.
G.The City shall pay the County the actual costs of administering the City’s recycling
service charge. The County’s actual costs will include but are not limitedto the costs of
computer programming and the Ramsey County Property Records and Revenue
Department’s direct overhead costs. The City shall pay the County within thirty (30) days
of receipt of the County’s invoice.
H. On or before December 1 of each year,or on such other date as may be agreeable to the
parties during the term of this Agreement, the City shall provide the County with a
spreadsheet identifying property identification numbers (PINS), parcel types, recycling
service charge rates and other requested information to be applied to each property.
II. COUNTY OBLIGATIONS
After receipt of the recycling service charge rates from the City, the County shall list the City’s
recycling charge on the property owners’ tax statements, and shall label the charge as
“Recycling.”
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III. TERM
The Term of this Agreement is July 1, 2014 through June 30, 2019.
IV. TERMINATION
A.FOR CAUSE. In the event that the City fails to comply with the terms of this
Agreement, or any statutory requirements, ordinances and/or plans related to this
Agreement, the County may terminate this Agreement. In the event that the County
exercises its right to terminate this Agreement for cause, the County shall submit written
notice to the City specifying the reasons for termination and the date upon which the
termination becomes effective.
B.WITHOUT CAUSE. This Agreement may be terminated by either party without cause,
on one hundred-eighty (180) days written notice to the other party.
C.OTHER EVENTS. In the event that the County’s authority to provide the services
contemplated in this Agreement is modified or repealed this Agreementimmediately
terminates.
V. ACCESS TO DOCUMENTS
Until the expiration of six years after this Agreement terminates, the City shall make available to
the County, the State Auditor or the County’s ultimate funding source, a copy of this Agreement
and books, documents, records and accounting procedures and practices of the City relating to
this Agreement.
VI. HOLD HARMLESS
Each party agrees to defend,indemnify and hold the other party harmless from any costs, claims,
demands, actions or causes of action, including reasonable attorneys’ fees, arising out of any act
or omission on the part of the party or any of its agents or employees in the performance of or
with relation to any of the work or services provided by the party under the terms of this
Agreement. Nothing in this Agreement shall constitute a waiver by either party of any
limitations or exceptions of liability under Minnesota Statutes Chapter 466.
VII. EQUAL EMPLOYMENT OPPORTUNITY
Each party agrees to comply with all federal, state and local laws, resolutions, ordinances, rules,
regulations and executive orders pertaining to unlawful discrimination on account of race, color,
creed, religion,national origin, sex, sexual preference, marital status, status with regard to public
assistance, disability or age. When required by law and requested by the other party, each party
shall furnish a written affirmative action plan to the other party.
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VIII. DATA PRACTICES
All data collected, created, received, maintained or disseminated for any purpose in the course of
either party’s performance of this Agreement is governed by the Minnesota Government Data
Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. The
parties agree to abide strictly by these statutes, rules and regulations.
WHEREFORE, this Agreement is duly executed on the last date written below.
RAMSEY COUNTYCITY OF ARDEN HILLS
By:
Jim McDonough, ChairPrint Name:
Ramsey County Board of CommissionersTitle: _______________________________
____________________________________
Bonnie Jackelen, Chief Clerk
Ramsey County Board of Commissioners
Date: _______________________________Date: _______________________________
Approved as to form and insurance:
Assistant County Attorney
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7A
PUBLIC HEARING
MEMORANDUM
DATE:
April 14, 2014
TO:
City Councilmembers
Patrick Klaers, City Administrator
FROM:
Mayor Grant
SUBJECT:
TCAAP Development Discussion Opportunity for Residents
Discussion
UnderthisPublicHearing,citizenshaveanopportunitytodiscussideasregardingTCAAP
development.