Loading...
HomeMy WebLinkAbout02-24-14-R -AZEEN HILLS Approved: April 14, 2014 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 24,2014 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro-Tem Holmes called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant (arrived at 7:01 p.m.), Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Parks and Recreation Manager Michelle Olson; Associate Planner Matthew Bachler; City Attorney Joel Jamnik; and City Clerk Amy Died PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Andy Holewa, 4480 Pleasant Drive, thanked the Mayor and Council for the time they spend on City business. He also thanked staff for the great respect they show to the residents of Arden Hills. He congratulated Pam Sweeney on being named Employee of the Year. He then discussed the communication level of the City and encouraged the Council to broadcast the Council work sessions. He recommended that the microphones in the Council Chambers be improved and expressed concern with the cable broadcasts, reporting that there are missing sections in some meetings and other portions are difficult to hear. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 2 Mr. Holewa explained that he has been interested in serving on the PTRC, however, the nights they meet conflict with a prior commitment. He indicated that he supports parks and trail improvements; however, he does not support the franchise fees. Dave Fleming, 3770 Brighton Way North, stated that he has been a resident of Arden Hills for the past 41 years. He expressed concern with the slight deterioration and general disorderliness in the City's neighborhoods. He commented that this was reaffirmed when the City lost its library. He discussed a proposed Source Separated Organics (SSO) at the compost site and asked that the Council work to improve instead of degrade the neighborhoods in Arden Hills. Julie Gronquist, 1932 West County Road E, stated that she has lived in Arden Hills for the past 14 years. She expressed concern with the Ramsey County SSO proposal for the compost site across the street from her home. She believes the additional drop offs will increase the odors coming from the site and also attract animals. This could be unsafe for the residents using the trails near the compost site. She indicated that she voiced these concerns to the Planning Commission at their February meeting. She noted that another potential issue is the dumping of compost at the gates. She suggested that another site be considered for SSO. Loren Lemke, 1888 West County Road E, presented the Council with a letter and stated that he objected to the SSO being located at the compost site. He does not want to see additional dumping at this location and asked that Ramsey County seek an alternative site. 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated that last week a group of City, County, Rice Creek Watershed District, and St. Paul Chamber of Commerce staff worked with 7th grade students at Chippewa Middle School to provide a practical, hands-on learning experience related to the TCAAP redevelopment. Staff engaged groups of students on natural resource planning, parks and recreation, roads, recycling, and building. This project is part of the "STEAM Learning Center at TCAAP" which is designed to support the school district's STEAM (science, technology, engineering, arts, and math) curriculum while also providing students with a unique look at vocational opportunities. Community Development Director Hutmacher explained that the "STEAM Learning Center at TCAAP" has been a project of the TCAAP Redevelopment Partnership (TRP). The TRP supports elements of the redevelopment project related to community engagement and building business and legislative support for the project. The student engagement exercise was featured in KARE I I's "Cool in School" feature on Thursday, February 20, 2014. Community Development Director Hutmacher reported that staff has met with Rice Creek Watershed District staff to discuss the scope of work for the surface water management study. The City and RCWD are discussing how to proceed with the study in a manner that will simplify the future permitting process. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 3 Community Development Director Hutmacher commented that both City and County staff and consultants will meet the week of February 24, 2014, to discuss input provided at City Council, JDA, and Planning Commission meetings, the public open house, and developer interviews. The project management team will also discuss the surface water management study and schedule, the Alternative Urban Areawide Review (AUAR), and a preliminary outline for moving forward with components of the regulations and policies portion of the Master Plan. Councilmember Holmes asked when the revised Master Plan would be ready for the Council to review. Community Development Director Hutmacher stated that there will be an opportunity for the Council to discuss the Master Plan again in March. City Administrator Klaers explained that before the Master Plan is revised, staff will review the comments received at the open house in further detail with the Council. Staff and consultants will take all the feedback into consideration when revising the Master Plan. Councilmember Holmes expressed concern that the expenses for TCAAP were not being considered more closely by the City. She recommended that the Council begin discussing the financing and redevelopment expenses in further detail at a future work session. Mayor Grant commented that he will speak with the City Administrator regarding this matter and it will be put on a future work session agenda. 4. APPROVAL OF MINUTES A. January 13, 2014, Regular City Council MOTION: Councilmember Holmes moved and Councilmember Werner seconded a . motion to approve the January 13, 2014, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item- Claims and Payroll B. Motion to Approve 2013 Pavement Management Program—Payment#5 (Final) C. Motion to Approve Purchase of Used Plow Truck from Ramsey County D. Motion to Approve 2014 Fee Schedule E. Motion to Approve Merrick, Inc. Gambling Permit MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 4 None. 7. PUBLIC HEARINGS A. Franchise Fees Mayor Grant stated that this was the second public hearing to discuss potential franchise fees in Arden Hills. He appreciated the discussion on this topic and for the numerous comments gathered at the previous Council meeting. He reported that 22 residents spoke at the public hearing on February 10, 2014. He noted that a presentation by staff will be given regarding franchise fees and comments will be taken afterward. City Administrator Klaers indicated that the City Council requested that staff include information on the City Capital Improvement Plan (CIP) in their presentation. Further, staff will discuss why the City is exploring options for generating additional revenues. The presentation made this evening is the same as the presentation made on February 10 h. He explained that the information in this report was previously reviewed by the Council at work sessions in 2013. City Administrator Klaers explained that the City was no longer generating Park Dedication Funds to assist with park and trail improvements. He noted that the proposed franchise fees could assist the City with improvements in these areas, in addition to street improvement projects. Director of Finance and Administrative Services Iverson explained that the City was spending approximately $1 million each year on street and utility infrastructure improvement projects. While these improvements are necessary, it leaves limited funds to enhance the City's parks and trails. Public Works Director Maurer reviewed the City's Pavement Management Plan (PMP) and street projects as proposed for the next 20 years. Park and Recreation Manager Olson noted that the City has 14 parks and open spaces. She discussed a list of typical park improvements. She stated that play structures are replaced on a 20 year cycle. The expense for these structures ranges from $40,000-100,000 and the structures need to be brought into compliance with Americans with Disabilities Act (ADA) requirements. She reported that the City has 11 play structures to maintain. The enhancements planned for Freeway Park were reviewed. Further discussion ensued regarding the expense of hard court and ball field reconstruction. Dog parks were also mentioned as a potential park improvement. Park and Recreation Manager Olson reported that Arden Hills has 17 miles of City maintained concrete, bituminous and natural trails. The Parks, Trails and Recreation Committee has recommended another 15.5 miles of pathways to be incorporated into the City's trail system. Eight miles of this system were given a high priority for safety reasons. She indicated that the cost to construct a six foot concrete sidewalk is approximately $500,000 per mile and $800,000- $1.25 million for an 8 to 10 foot bituminous trail per mile. Director of Finance and Administrative Services Iverson reviewed the balances of the Park Reserve Fund along with the PIR and Capital Reserve.funds. She explained how PIR funds were I ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 5 used for City improvement projects. Due to the near zero balance in the Park Reserve Fund the Council has been considering options to fund park and trail improvements. These options include increasing property taxes, a park referendum, or franchise fees. After discussing these options,the Council wanted to further explore franchise fees as a source for additional revenues. City Administrator Klaers stated that franchise fees are allowed by State law, and if approved, the City would work with Xcel Energy to implement the program. It was noted that the Council met with an Xcel representative three times in work sessions last year. He reported that a number of cities in the metro area have instituted franchise fees to make up for the loss of LGA or to finance capital, street, or park projects. He discussed the number of cities currently collecting franchise fees, noting Mounds View, New Brighton, Shoreview, Forest Lake and Maplewood all have franchise fees. City Administrator Klaers reviewed the benefits of franchise fees noting that all utility customers would be impacted which provides for a broader base of revenue collection for the City than what is covered by property taxes. He reported that 43% of the City is made up of tax exempt properties and the franchise fees would diversify the City's revenue sources. He commented that franchise fees were a flat fee and were not based on use. He discussed the disadvantages of franchise fees stating that the fees can be viewed as regressive in nature and are not tax deductible. Director of Finance and Administrative Services Iverson reviewed the differences between a levy or property tax increase as compared to the proposed franchise fee. She then broke down the percentages of residential, commercial and tax exempt properties in the City and explained how a property tax increase would impact these properties. City Administrator Klaers explained that the proposed franchise fee rates would generate $439,000 annually. Staff reviewed the franchise fee rates for commercial and industrial properties along with how a property tax increase would more adversely impact property owners. He commented that Xcel is willing to work with the City to establish fair and equitable franchise fee rates for local business owners. He explained that if the franchise fees were approved by the Council, the program would not go into effect until 2015. He noted that all of the information presented this evening is available on the City's website. Mayor Grant opened the public hearing at 7:54 p.m. Dorothy McClung, 4370 North Snelling Avenue, noted that she has lived in Arden Hills for 42 years and she is opposed to franchise fees. She appreciated the Council's efforts in looking to diversify its revenue streams. She understood these were difficult discussions. While she enjoys the City's parks and amenities she does not believe these parks and trails are essential services. She does not believe the City needs to charge its residents franchise fees in order to gain$439,000 a year, every year going into the future. She does not feel it is wise to spend $500,000 for a mile of trails. She recommended the City reconsider its needs and that the Council look to improve Old Snelling prior to considering park improvements. She believes the franchise fees are regressive and are not the right decision for Arden Hills. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 6 Eszter Varga, 4268 Norma Avenue, noted that she is a 15 year resident of Arden Hills. She supports the City's parks and trails and expressed concern regarding their current condition. However, she suggested that the Council seek alternative funding sources and not proceed with franchise fees. She was surprised by how much the City was spending on PMP projects on a yearly basis given the condition of the City's streets. Russell Bertsch, 4419 Amble Circle, believed the franchise fees should be viewed as another City tax. He reviewed the recent rise in the water bills, utility bills, etc. and explained that residents were tapped out due to the number of increases. He recommended that Arden Hills not follow along with the surrounding communities and pursue other options for funding sources instead of the franchise fees. He supported a small increase in property taxes as a long term solution as this would greater benefit the community and its residents in the long run. He encouraged the Council to look long term. Jim Hanton, 3945 Rolling Hills Road, reported that he is a 28 year resident of Arden Hills in the Valentine Hills neighborhood. He stated that the parks and trails in Arden Hills have been a huge part of his family's life. He explained that he still enjoys using the trails with his wife. He does not object to the franchise fees and sees it as a tool that would assist the City in financing park improvements. John Van Valkenburg, 1475 Royal Lane, indicated that he is the Chair of the Parks, Trails and Recreation Committee (PTRC) and he supports the franchise fees. He understands that parks, trails and roads are in need of additional funding. He is pleased that 100% of the generated franchise fees would be given to the City of Arden Hills. He then read a written statement from John Peck, former PTRC Chair. Mr. Peck supported the proposed franchise fees as it would provide the City with a steady funding stream to complete improvement projects. In addition, Mr. Peck believed that although the franchise fees are a tax that could be viewed as regressive, he wanted the franchise fees to move forward. Tim O'Malley, 1851 Gramsie Road, thought the City had great parks and trails. He had safety concerns with the condition of some of the City's trails, especially near Lindey's. He expressed concern with the length of time it would take for the City to repair Old Snelling. He was uncertain if the City should proceed with a franchise fee and believed it was regressive. He recommended that the City keep the option on the table, while also pursuing other funding options to improve safety on the City's trails. Matt Trites, 1850 Indian Place, indicated that he serves on the PTRC. He appreciates the Council's willingness to take public comment regarding franchise fees. He believes Arden Hills' residents appreciate the City's parks and trails and wants to see them improved, however, he does not support franchise fees. He does not feel that Xcel Energy or the Council is being transparent enough regarding the franchise fees. He suggested that the City pursue a levy for park improvements. Jeff Krenz, Boston Scientific, 4100 Hamline Avenue, discussed the energy usage at Boston Scientific. He explained that Boston Scientific is working to reduce its energy use and explained that the $33,000 per year franchise fee would greatly impact his department. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 7 David Monson, 1175 Edgewater Avenue, reported that he has lived in Arden Hills for the past 15 years and he is opposed to the franchise fee. He loves the City's parks and trails and suggested that another funding source be sought for park improvements. He discussed the ratio of franchise fees that would be paid between residential and tax exempt/commercial properties. He recommended that the Council not pursue franchise fees. Gregg Larson, 3377 North Snelling Avenue, explained that he loves the parks and trails in Arden Hills. He indicated that he has supplied over 100 trees to the City's parks. He stated that the real issue is not how residents feel about City parks, but rather how to finance the improvements needed in the City. He believes that the Council should pursue a property tax increase instead of a franchise fee. Mayor Grant closed the public hearing at 8:31 p.m. Mayor Grant thanked the residents in attendance for their comments. He appreciated the feedback that was given. Councilmember Holden discussed the transparency concern stating that the Council had not gathered all the necessary information from Xcel Energy because it wanted to see how residents felt about franchise fees prior to spending too much time on the topic. At this time, she is not comfortable moving forward with franchise fees given the lack of support from the community. Councilmember Werner stated that he does not support the franchise fees either. He explained how gas prices have risen over the past winter and how this has adversely impacted residents. He recommended that the Council pursue an alternative funding source. Mayor Grant thanked the public for providing the Council with their thoughts on the City's parks and trails, and he understands that the residents are against franchise fees. He reviewed the impact a property tax increase would have on homeowners versus a franchise fee. He explained that the Council has worked to keep property taxes low in Arden Hills. He discussed how the economic downturn is still impacting the community. He believed that after taking into consideration all of the comments from the public, franchise fees are not supported and for this reason,he does not believe franchise fees should move forward. Councilmember McClung explained that Arden Hills is a unique community and has a fairly diverse tax base, as a large percentage of the property in Arden Hills is tax exempt. This presents the City with challenges for funding much need road improvement projects. He believes roadway improvements are an essential service provided by the City. In addition, many residents in Arden Hills view the parks and trails as essential services which require maintenance and improvement. This led the Council to discuss the possibility of a franchise fee. He discussed the budgeting process and his viewpoints on franchise fees stating he does not support them. He thanked the public for taking part in this discussion. He anticipated that the Council would be having additional discussions on how to prioritize the much needed streets and parks improvements. Councilmember Holmes thanked everyone for coming and speaking this evening. She explained that the Council has heard loud and clear that the public does not support franchise fees. For this reason, she does not believe that the Council should move forward with franchise fees. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 8 Mayor Grant commented that 43% of the City's taxable value is tax exempt. This means that 57% of the property owners in Arden Hills are paying for 100% of the City's services. This is somewhat of an anomaly that was reviewed with Xcel Energy. He believes that the Council will be looking into other funding options to address the much needed street improvement and trail/public safety issues. He discussed the City's recent tax levy noting that the majority of the 2.08% increase was for public safety. He thanked the residents and business owners again for providing feedback on this topic. Mayor Grant recommended that the Council take a five minute recess to allow residents to file out of the Council Chambers. The Council meeting recessed at 9:00 p.m. Mayor Grant reconvened the Council meeting at 9:05 p.m. 8. NEW BUSINESS A. Planning Case 14-004 — Zoning Code Amendment — Ambulance Dispatch Facility Associate Planner Bachler stated that Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for much of the north metro region, including Arden Hills, under a license granted by the Minnesota Emergency Medical Services Regulatory Board. AHEMS is the only emergency response service provider licensed to operate within the area. Associate Planner Bachler indicated that in December 2013, AHEMS applied for a building permit to complete interior modifications at 1209 County Road E for an ambulance substation. Staff determined that the proposed use did not clearly fall under any of the permitted land use categories for the B-2 General Business District and recommended that an amendment to the Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in the district. Associate Planner Bachler explained that AHEMS previously operated an ambulance station at 3760 Dunlap Street for several years beginning in 1991. The City approved this use on an interim basis in Planning Case 91-013, as the facility was not seen as being consistent with the long-term vision for the B-4 Retail Center District. At that time, the facility functioned as the main ambulance base for the area and deployed crews to three substations. The main AHEMS ambulance base is now located in Mounds View. Associate Planner Bachler provided an overview of the request and explained that the Planning Commission reviewed Planning Case 14-004 at their February 5, 2014, meeting, and offers the following five (5) findings for your consideration: 1. The property at 1209 County Road E is located in the B-2 General Business District. 2. The proposed ambulance substation is not allowed as a permitted conditional use within the B-2 District. 3. The applicant has requested a Zoning Code Amendment to create a new definition for an ambulance dispatch facility land use and to permit this use as a conditional use in the B-2 District. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 9 4. The proposed ambulance dispatch facility land use is not compatible with other type of land uses allowed in the B-2 District. 5. The proposed ambulance dispatch facility land use is not consistent with the vision for the district as a pedestrian-friendly, "downtown" area with a mixture of retail, office, and residential uses. Associate Planner Bachler reported that the Planning Commission reviewed Planning Case 14- 004 on February 5, 2014 and, based on the findings of fact,recommended denial (3-2, Holewa and Jones opposed) of Planning Case 14-004 to adopt Ordinance 14-001, entitled "Amendment To Section 1305.04 And Section 1320.05 Of The Zoning Code Regarding Ambulance Dispatch Facilities in the B-2 District." Mayor Grant asked for questions or comments from the Council. Councilmember Holden questioned if the roadway accessing 1209 County Road E was unpaved. She inquired if the applicant was proposing to improve this street as it currently has several potholes. Mayor Grant indicated that the roadway was in poor condition at this time and explained that it was a private street. Associate Planner Bachler deferred the street improvement question to the property owner. Chris Septom, property owner of 1209 County Road E, discussed the improvements planned for the property. William Snoke, Director at Allina Health EMS (AHEMS), stated that he appreciated the Council's time and explained the services provided by AHEMS to the residents in and around Arden Hills. He reported that AHEMS has provided ambulance services to Arden Hills' residents for the past decade. He discussed the location of its various substations noting that Allina has a need for an additional substation. Allina had been using the fire department on New Brighton Road as a substation but, after receiving several complaints, relocated to the Perkins parking lot. After vacating the fire station, AHEMS began seeking a space to meet its needs. He stated that the property at 1209 County Road E met all of AHEMS criteria and it is centrally located and would allow for great response time. He discussed the B-2 zoning requirements in detail and requested that the Council approve the zoning code amendment and allow for the ambulance substation in the B-2 Zoning District as a conditional use. Councilmember Holmes questioned why a substation was needed in Arden Hills. Mr. Snoke reviewed the location of all of the AHEMS substations and stated that an Arden Hills substation would improve the coverage and response times for Allina. Jeff Czyson, Director Operations at Allina Health, discussed the previous Allina base located in Arden Hills, noting that these operations had shifted to the City of Mounds View. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 10 Councilmember Holmes inquired if the ambulance substation would generate additional noise along the County Road E corridor. Mr. Czyson estimated that the substation would respond to 16 calls over a 24 hour period, which is the same amount of calls AHEMS currently responds to on a daily basis now using the County Road E corridor from Perkins. He explained that the County Road E location is less residential than the fire station location and he anticipates that there would be fewer noise complaints. Councilmember Holmes questioned the zoning of the main ambulance station on Dunlap Street. Associate Planner Bachler explained that this parcel was within the B-4 district and that the ambulance station was approved under an Interim Use Permit. He indicated that Interim Use Permits typically have a term of three years. It was his understanding that Allina operated at this location for more than three years under the Interim Use Permit. Councilmember Holden understood that the complaints at the fire station were in regard to odor due to the ambulance vehicle always running as well as the use of lights and sirens. She commented that she could clearly hear the ambulance from her home, with the windows and doors closed. She reported that the ambulance relocating to the Perkins parking lot has decreased the intensity of the noise. She expressed concern with how the ambulance would impact pedestrians and bicyclists along the County Road E corridor. Mr. Snoke reported that Allina responds to 80,000 calls on a yearly basis. He discussed the training drivers receive and the responsibility each driver has to maneuver safely throughout the community. Councilmember Holden asked if the number of calls from this substation would increase. Mr. Snoke commented that the population is aging and he anticipates that the number of calls will increase over time. However, the number of Code 3 calls is dropping, and this would reduce the number of calls that require lights and sirens. Councilmember McClung questioned if it would be a benefit to Arden Hills to have a substation in the community. Mr. Snoke believed this to be the case. He explained that Allina was committed to providing high quality, timely services to Arden Hills' residents and the substation would assist Allina in continuing to reach that goal. Councilmember McClung supported the substation. Councilmember Holden asked if response times increased when the Allina substation moved to Mounds View. Mr. Snoke commented that response times have not increased. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 11 Mayor Grant stated that the City does not have a Zoning District that allows for the proposed use. He understood the importance of Allina's ambulance services to the community and then reviewed the purpose of the B-2 Zoning District. He explained that he would have to agree with the Planning Commission that the proposed use does not fit with the B-2 Zoning District. He requested comment from the City Attorney on the difference between an Interim Use and a Conditional Use. City Attorney Jamnik explained that an Interim Use would have a three year time limit while a Conditional Use would be tied to the property. Mayor Grant recommended that Allina consider locating in the B-4 Zoning District. Councilmember Werner stated that he supported this location for the ambulance substation. Councilmember Holden commented that the City was struggling to make the B-2 Zoning District a better area that would draw in new businesses. She expressed concern with how 15 to 20 ambulance trips would impact this area. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to deny Planning Case 14-004 to adopt Ordinance 14-001, entitled "Amendment to Section 1305.04 and Section 1320.05 of the Zoning Code Regarding Ambulance Dispatch Facilities in the B-2 District", based on the findings of fact as presented in the February 24, 2014, report to the City Council. Councilmember McClung believed that it was in the best interest of Arden Hills' residents to have an ambulance substation in the City. Councilmember Holden discussed the numerous complaints that the City received when an ambulance was located at the fire station. She anticipated that the new substation would create additional complaints from the residents and business owners adjacent to 1209 County Road E. Mayor Grant appreciated the services provided by Allina and wanted them to be successful. He did not believe the B-2 District was the right location for an ambulance substation. Councilmember Holmes stated the guiding plan for the B-2 District shows an increase in high- density residential. This may be difficult with an ambulance substation located in the B-2 District. The motion carried (3-2) (McClung and Werner opposed). Mayor Grant directed the City Attorney to draft written findings based on the discussion of the City Council this evening. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to extend the City Council meeting by 45 minutes. The motion carried (5-0). B. Planning Case 14-005—CUP Ambulance Facility—Allina Health ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 12 Associate Planner Bachler stated that Allina Health Emergency Medical Services (AHEMS) provides ambulance response service for much of the north metro region, including Arden Hills, under a license granted by the Minnesota Emergency Medical Services Regulatory Board. AHEMS is the only emergency response service provider licensed to operate within the area. Associate Planner Bachler explained that in December 2013, AHEMS applied for a building permit to complete interior modifications at 1209 County Road E for an ambulance substation. Staff determined that the proposed use did not clearly fall under any of the permitted land use categories for the B-2 General Business District and recommended that an amendment to the Zoning Code be completed to permit ambulance dispatch facilities as a conditional use in the district. Associate Planner Bachler reported that the main AHEMS ambulance base is located in Mounds View. From the main ambulance base, between 6 and 14 ambulances are dispatched over the course of a day within the service area. A dynamic system is then used to continually relocate these ambulances to substations in the service area to provide optimal coverage. These substations are currently located in the communities of Vadnais Heights, Fridley, Blaine, Coon Rapids, Anoka, Andover, and Oak Grove. Associate Planner Bachler indicated that the proposed substation at 1209 County Road E would largely respond to calls from Arden Hills, Shoreview, Roseville,New Brighton, Vadnais Heights, and Little Canada. It is expected that ambulances at this facility would respond to an average of 16 calls over a 24-hour period. Ambulance runs do not always originate at substations, as ambulances returning from previous calls will often respond to new service requests. Currently, the average ambulance response time in Arden Hills is 7:01 minutes, compared to 7:37 minutes in all communities served by AHEMS. The proposed substation would allow AHEMS to maintain this timely response to emergency calls. Associate Planner Bachler commented that 1209 County Road E is setback approximately 325 feet from County Road E and is situated behind two properties that are located closer to this roadway. The facility would occupy approximate 2,600 square feet in the multi-tenant building on the property. Interior modifications would be completed to provide a staff lounge and restroom, and a garage space for one ambulance, two trailers, and associated equipment. The ambulance would be parked inside of the building at all times and on-duty crewmembers would not need parking for private vehicles, as their personal vehicles are parked at the main base in Mounds View. Associate Planner Bachler discussed the Plan Evaluation in detail. He explained that the Planning Commission reviewed Planning Case 14-005 on February 5, 2014, and offers the following eleven(11) findings for consideration: 1. The property at 1209 County Road E is located in the B-2 General Business District. 2. Assuming that the proposed Zoning Code Amendment in Planning Case 14-004 is approved, a Conditional Use Permit would be required for an ambulance substation in the B-2 District. 3. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 13 4. The proposal will have limited impacts on existing and anticipated traffic conditions. 5. The proposal will have limited impacts on noise. 6. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 7. The proposal will not affect drainage on the property. 8. The proposal will not affect the population density on the property. 9. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 10. The park dedication requirement does not apply in this case. 11. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Associate Planner Bachler explained that the Planning Commission reviewed this request at their meeting on February 5, 2014, and unanimously recommended approval of Planning Case 14- 005 for a Conditional Use Permit at 1209 County Road E for an ambulance substation based on the submitted plans and findings of fact. The Planning Commission recommends the following six (6) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the'Planning Commission and City Council. 2. Emergency sirens shall not be used by ambulances until they are within forty (40) feet of the County Road E right-of-way. 3. Ambulances shall use discretion when using emergency lights and sirens between the hours of 10:00 p.m. and 6:00 a.m., but shall always comply with applicable Minnesota statutes relating to the operation of an authorized emergency vehicle. 4. No more than one ambulance shall be parked at the facility at any time. 5. Ambulances shall be parked indoors at all times. 6. The applicant shall request an amendment to the Conditional Use Permit for any increase in square footage or in intensity of the ambulance dispatch facility use. MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to deny Planning Case 14-005 for a Conditional Use Permit to allow Allina Health Emergency Services to operate an ambulance substation at 1209 County Road E, based on the findings of fact and the submitted plans, as amended by the six(6) conditions in the February 24,2014, report to the City Council. Councilmember McClung explained he would not be voting in favor of the motion. The motion carried (3-2) (McClung and Werner opposed). Mayor Grant directed the City Attorney to draft written findings based on the discussion of the City Council this evening. C. Planning Case 14-006—Sign Standard Adjustment- Transwestern ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 14 Associate Planner Bachler stated that a sign standard adjustment is being requested for the six (6) properties owned by Transwestern that are located along Dunlap Street North and Grey Fox Road. The properties that are addressed off of Dunlap Street North are zoned B-4 Retail Business District and the property addressed off of Grey Fox Road is within the B-3 Service Business District. All of the properties are generally located north of County Road E, south of Red Fox Road, east of Highway 51/Snelling Avenue and west of Lexington Avenue. Associate Planner Bachler reported that Transwestern leases these building to a variety of tenants, and has expressed concerns about the visibility of the businesses and the products and services they provide to the community. The applicant is proposing to construct or upgrade the signage on each property to provide a uniformed look that will improve the businesses' ability to direct clients or customers to their establishments. The signs would be built for both the multi- tenant and single-tenant building users. As buildings of this size lend themselves very well to multiple tenants, the applicant would like a universal look for the signs and to have the ability to quickly add sign panels for additional tenants in the single-tenant buildings without having to replace the freestanding sign. Associate Planner Bachler stated that the applicant has also indicated that the amount of freestanding signage allowed by the Sign Code for Sign District 7 is not proportionately adequate for these large multi-tenant and single-tenant structures. Transwestern is proposing to increase the amount of freestanding signage to improve the visibility of the businesses to the traveling public. The applicant is proposing to construct one (1) freestanding sign at each of the six (6) properties. Each sign is proposed to have thirty-two (32) square feet of sign copy area and an overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign would be seven (7) feet ten (10) inches in height by eight(8) feet wide,with a depth of approximately ten(10) inches. Associate Planner Bachler reviewed the sign evaluation and site plan review. He explained that the Planning Commission reviewed this application at their February 5, 2014, meeting, and have offered the following findings of fact for consideration: 1. The properties located at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North are within the B-4 Retail Center Zoning District. 2. The property located at 1230 Grey Fox Road is within the B-3 Service Business Zoning District. 3. All six (6)properties are located in Sign District 7. 4. No more than one (1) freestanding sign is permitted on any site except in cases where properties front more than one (1) public street. For properties that front more than one (1) public street, an additional freestanding sign may be permitted for each street front provided that each additional sign does not exceed half the size of the maximum sign area allowed in the underlying sign district. 5. Sign District 7 permits one (1) freestanding sign with a maximum sign copy area of twenty-five (25) square feet and an overall sign area of thirty-seven and one half (37.5) square feet. For the properties that front two public streets an additional sign is permitted not to exceed a sign copy area of twelve and one half(12.5) square feet and a total sign area of eighteen and three quarters (18.75) square feet. 6. The applicant is proposing six (6) identical freestanding signs for the six (6) properties owned by Transwestern that are located along Dunlap Street North and Grey Fox Road. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 15 7. As proposed, each sign would have thirty-two (32) square feet of sign copy area and an overall sign area of sixty-three (63) square feet. As indicated by the applicant each sign would be seven (7) feet ten (10) inches in height by eight (8) feet wide, with a depth of approximately ten(10) inches. 8. The proposed signs would be located at least five (5) feet from any property line and will not be located within the clear vision area. 9. Section 1260.01 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 10. The sign standard adjustments will not result in signs that are inconsistent with the purpose or intent of the B-3 or B-4 Zoning Districts. 11. Increasing the amount of freestanding signage would not have a negative impact on adjacent properties or the City as a whole. Associate Planner Bachler reported that the Planning Commission reviewed Planning Case #14- 006 and unanimously recommends approval of the Site Plan Review and Sign Standard Adjustment at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road, based on the findings of fact and the submitted plans as presented in the February 24, 2014, Report to the City Council, as amended by the following six(6) conditions: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council 2. That one (1) freestanding sign shall be permitted at each of the following properties: 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road. 3. That each freestanding sign shall not exceed the sign copy area of thirty-two (32) square feet and a total sign area of sixty-three (63) square feet. 4. That the signs shall be located to preserve the clear vision area. 5. That a property owner identification sign may be located on the base of each sign but shall not exceed two (2) square feet in size. The text shall be limited to "Leased and Managed by: Transwestern". 6. That the applicant shall apply for a sign permit prior to the installation of the sign. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve Planning Case 14-006 for a Site Plan Review and Sign Standard Adjustment that would allow for a deviation from the Sign Code at 3725, 3728, 3750, 3757 and 3768 Dunlap Street North, and 1230 Grey Fox Road, to increase the amount of freestanding signage at the properties, based on the findings of fact and the submitted plans, as amended by the six (6) conditions in the February 24,2014, report to the City Council. Mayor Grant supported the proposed sign standard adjustment as it would create uniformity with the signs in this area. Councilmember Holden agreed. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 16 The motion carried (5-0). D. Planning Case 14-008—CUP Yard Waste and Organics Site—Ramsey County Associate Planner Bachler stated that through an agreement with Ramsey County, the City first began collecting grass clippings, leaves, and garden waste at Tony Schmidt Regional Park in 1984. The County Public Health Department took over management of the site in 1990. In 2004, the County Board approved the expansion of collection services to include trees and shrubs. The composting of the yard waste is completed off-site and finished compost is made available to County residents each spring. Trees and shrubs are chipped at the collection area and a small amount of the mulch is left on site for use by residents. In 2013, there were slightly more than 50,000 visits to the Arden Hills collection site and a total of 43,400 cubic yards of yard waste was composted. Associate Planner Bachler indicated that the Ramsey County Solid Waste Master Plan requires that all municipalities provide residential Source Separated Organics (SSO) collection by 2016. SSO includes all food waste and non-recyclable paper. In 2013, the Ramsey County Board authorized adding SSO drop-off collection areas at the seven Ramsey County yard waste sites, including the Arden Hills site. These County managed sites are viewed as an interim solution that will act as a bridge until residential organics collection becomes viable. If approved, collection of SSO at the site would begin in the spring of 2014. Associate Planner Bachler explained that the existing yard waste collection area in Arden Hills occupies approximately 1.5 acres of land in Tony Schmidt Regional Park at the end of Hudson Avenue off of New Brighton Road. The SSO collection area would be located on the eastern side of the site, away from where yard waste and tree collection areas are currently located. The current hours of operation for the yard waste site will be adjusted to allow for year-round SSO drop off. Two Ramsey County employees would be on site at all times to provide directions and ensure quality control. Associate Planner Bachler reported that Ramsey County is proposing to use one covered container to collect SSO materials. It is anticipated that initially the size of the container would be two cubic yards, but the size may be increased based on how popular the program becomes. The container would be leak-proof and locked when the site is not open to the public. Participants would be required to bag organic materials in compostable bags, which will be provided by the County at no cost in 2014 and 2015. Ramsey County expects that by using a covered container and requiring materials to be securely bagged, odors associated with the SSO materials would be minimized. Additionally, the County will be contracting with a private hauler to regularly remove the SSO materials to a permitted organic processing facility. Pick-up service would occur weekly, with additional collections scheduled on an as-needed basis. Associate Planner Bachler stated that the Arden Hills yard waste site is an approved permit-by- rule site with the Minnesota Pollution Control Agency (MPCA). Ramsey County will be submitting an application with MPCA for the SSO collection area, which will become an amendment to their existing permit. In 2000, the County improved the surface water treatment on the site by installing a stormwater retention pond. Ramsey County Environmental Services ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 17 administers state and local stormwater permit maintenance and reporting requirements for this facility. Planning Associate Bachler reviewed the Plan Evaluation. He explained that the Planning Commission reviewed Planning Case 14-008 at their meeting on February 5, 2014, and offers the following twelve (12) findings for consideration: 1. The property at 1761 Lake Johanna Boulevard is located in the R-2 Single and Two Family Residential District. 2. The Source Separated Organics collection service proposed by the St. Paul-Ramsey County Public Health Department is considered to be a public use. 3. A Conditional Use Permit is required for a public use in the R-2 District. 4. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit request. 5. The proposal will have limited impact on existing and anticipated traffic and parking conditions. 6. The proposal will have limited impacts on odors and solid waste. 7. The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and liquid on the property. 8. The proposal will not affect drainage on the property. 9. The proposal will not affect the population density on the property. 10. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 11. The park dedication requirement does not apply in this case. 12. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Associate Planner Bachler reported that the Planning Commission reviewed this request at their meeting on February 5, 2014, and unanimously recommended approval of Planning Case 14-008 for a Conditional Use Permit at 1761 Lake Johanna Boulevard for a yard waste and Source Separated Organics (SSO) collection area based on the submitted plans and findings of fact. The Planning Commission recommends the following three (3) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The yard waste and source separated organics collection areas shall be fully contained on the existing 1.5 acre yard waste site in Tony Schmidt Regional Park. 3. Source Separated Organics shall be properly bagged and collected in covered containers that are emptied on a regular or as-needed basis. Mayor Grant asked for comments or questions from the Council. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 18 Councilmember Werner expressed concern with the proposed dumpsters for the SSO collection and questioned if the units would be locked. Associate Planner Bachler reported that the pictures he presented were meant to be examples of the type of container Ramsey County would be using. He noted that the SSO dumpsters would be locked and secured. Councilmember Holden inquired if SSO collection would be taken year round, and if so, if yard waste would also be collected year round. Associate Planner Bachler deferred this question to Ramsey County. Mayor Grant expressed concern that the SSO collection container would attract animals such as raccoons and coyotes. He recommended that the County provide this service at the curb instead of at the compost site. Councilmember Werner stated that mice and rats could also be a concern if these collection bins were not properly sealed. He explained that the compostable bags that would be used for the food waste would be easy for critters to get into. Councilmember Holden commented that she was unsure she would be able'to support this request. She has concerns with the dumping taking place at the site, along with the odors coming from the site. She does not believe residents would drive their small amount of food waste to this site given the rising price of gas. Mayor Grant indicated that he would not be supporting this request. Councilmember McClung questioned the increase in trips Ramsey County anticipated would be made to the compost site for the SSO collection service. He also asked what plans Ramsey County had to discourage illegal dumping after hours at the gates. John Springman, Ramsey County Environmental Health, explained that Ramsey County would recommend that residents visit the compost site weekly to dispose of their SSO. He stated that the County has consulted with workers at the compost site to discuss the amount of illegal dumping taking place at this location. The workers reported there have been only six incidences of illegal dumping. He explained that individuals participating in the SSO collection program were rather committed and the County anticipated that these residents would ensure that the material was placed in the proper container. Norm Schiferl, Ramsey County Environmental Health, stated that the County would be providing an educational program to provide residents with an opportunity to learn more about SSO. Councilmember McClung expressed concern with how SSO would attract animals to the location and how traffic in this area would be impacted. For these reasons, he would not be able to support the request. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 19 Mayor Grant commented that he used this facility quite often for leaves and grass clippings. He believed that illegal dumping was taking place more than six times per year. He anticipated that visitors would not want to go home with their compostable bag of SSO if the site were closed. He then requested additional information from the County on the Solid Waste Master Plan. Mr. Schiferl explained that Ramsey County was working to improve the recycling of perishables. The Solid Waste Master Plan would require that all municipalities implement the collection of SSO by 2016. He indicated that this could be done through site or curbside collection. Mayor Grant clarified that this would be an unfunded mandate placed on municipalities requiring SSO pickup by 2016. Mr. Schiferl stated that this is the case. He reported that by allowing SSO at the compost sites, it would provide a bridge and would raise awareness of this program. Councilmember Holden asked if the SSO container would be removed from the site when full. Mr. Springman indicated the SSO container would be emptied twice a week and cleaned at the County's discretion. Councilmember Holden inquired about the hours of operation for SSO collection. Mr. Springman reviewed the hours of operation for the compost site. Mayor Grant supported recycling but questioned if this was the proper location for SSO collection. However, he did support yard waste at this location. Councilmember Holmes recommended that the City try the SSO collection on an interim basis. She indicated that this would allow the City to try the program for six months and allow for conditions to be put in place. Mayor Grant was not in favor of allowing the SSO program at this location. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to deny Planning Case 14-008 for a Conditional Use Permit to allow St. Paul-Ramsey County Public Health Department to operate a yard waste and Source Separated Organics (SSO) collection area at the existing yard waste collection site located at 1761 Lake Johanna Boulevard, based on the findings of fact and submitted plans, as amended by the three (3) conditions in the February 24,2014, report to the City Council. Councilmember Holden expressed concern about the animals that would be attracted to the compost site if SSO collection were allowed. She had concerns with the amount of illegal dumping that was already taking place and how this may increase with the addition of organic matter collection. ARDEN HILLS CITY COUNCIL—FEBRUARY 24, 2014 20 Councilmember McClung indicated that Ramsey County's definition of parks and open space was not in alignment with how this site was being used. He believed that the SSO would encourage additional after hours dumping. Mayor Grant stated that the potential for animals, increased odor and the closeness to residential homes were all concerns for him. The motion carried (5-0). Mayor Grant requested the City Attorney to draft written findings based on the discussion of the City Council. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Holden recommended that staff investigate the cable concerns and report back to the Council. She discussed a recent article regarding senior playground equipment. Councilmember McClung indicated that the Ramsey County Friends of the Park was holding its annual tree sale. He reported that brochures were available at City Hall and additional information was available online. He encouraged residents to purchase a tree for the City. He noted that he would not be able to attend the City Council meeting on March 31 sc Mayor Grant stated that the City had a number of Ash trees and the City was working to diversify the tree stock within its parks. Councilmember Werner complimented the Public Works Department for keeping up with the snow and ice from the recent storms. ADJOURN MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council meeting at 11:02 p.m. } Amy Died David Grant City Clerk Mayor