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04-21-14-WS
-- Dave McClung Ed Werner www.cityofardenhills.org Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER AGENDA ITEMS 1.A.Arden Plaza Amended And Restated Development Agreement Matthew Bachler, Associate Planner Documents:MEMO.PDF,ATTACHMENT A.PDF 1.B.2015 Preliminary Budget Parameters Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF,ATTACHMENT A.PDF Single Stream Recycling Ryan Streff, City Planner Documents:CC MEMO.PDF, ATTACHMENT A.PDF Ramsey County Economic Prosperity Presentation And TCAAP Development Goals Jill Hutmacher, Community Development Director Ryan O'Connor, Ramsey County Director of Policy and Planning Heather Worthington, Ramsey County Deputy County Manager Documents:MEMO.PDF 1.E.TCAAP Items Council Goals For TCAAP Regional Water Resources Amenity Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF 1.F.TCAAP Items TCAAP Park Recommendations Michelle Olson, Parks and Recreation Manager Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF COUNCIL/STAFF COMMENTS April 21, 2014 Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator Matthew Bachler, Associate Planner Arden Plaza Amended and Restated Development Agreement Review the proposed Arden Plaza Amended and Restated Development Agreement and provide staff with feedback. To date, the City has approved four separate planning cases related to the Arden Plaza redevelopment project on the southwest corner of County Road E and Lexington Avenue: Planning Case 09-011:Master PUD for three development phases, Final PUD for Phase One, and preliminary and final plat. Planning Case 10-008:PUD Amendment to allow for a one-year extension for submitting building permit applications for each of the three phases and for filing the final plat. Planning Case 11-016:PUD Amendment to revise the number of lots, reduce the number of buildings to be constructed on the lots, and approve a revised preliminary and final plat. Planning Case 13-010:PUD Amendment to permit additional wall and window signage for the Walgreens building on Lot 1. _________________________________________________________________________________________ City of Arden Hills City Council Work Session for April 21, 2014 P:\Planning\Planning Cases\2014\PC 14-016 - Arden Plaza - Amended and Restated Development Agreement\Memos_14-016 Page of In April 2013, staff was notified by the City Attorney that the development agreements pertaining to Planning Case 09-011, Planning Case 10-008, and Planning Case 11-016 were never properly recorded with Ramsey County. Subsequently, staff began working with the City Attorney to update the documents to reflect changes in ownership so that the documents could be recorded. However, because of the substantive changes that occurred in the lot configuration and site plan following the approval of the Master PUD in 2009, there were several inconsistencies between the redevelopment plans as outlined in the Master PUD agreement and what the stated plans were in the subsequent documents. This resulted in uncertainty in terms of what phases and buildings hadactually been approved by the City. In order to address this issue, staff has been working with the City Attorney and the property owners within Arden Plaza to draft an Amended and Revised Development Agreement that accurately establishes the approvals and conditions for the redevelopment of the three lots on the site. This single document encompasses all previous development agreements and amendments, and going forward will be the principle regulatory document for the property. The conditions approved in Planning Case 13-010 regarding the additional signage for the Walgreens building have also been incorporated into the revised document. The Amended and Revised Development Agreement includes two substantive changes from what was originally approved by the City Council in the previous agreements. Staff is supportive of these requests. 1.Arden Plaza, LLC has requested to include an extension for the Phase II and Phase III application deadlines. The following chart outlines the existing requirements for the submittals for these two phases and the change proposed by Arden Plaza, LLC: Submittal of PUD No later than June 1, 2013No later than June 1, 2015 Final Plan for Phase II Submittal of PUD No later than June 1, 2014No later than June 1, 2016 Final Plan for Phase III 2.The Pamela Couch Trust and the JGC Trust jointly own Lot 1 where the Walgreens building is located. The trustee has requested to remove the condition that waives their right to appeal _________________________________________________________________________________________ City of Arden Hills City Council Work Session for April 21, 2014 P:\Planning\Planning Cases\2014\PC 14-016 - Arden Plaza - Amended and Restated Development Agreement\Memos_14-016 Page of assessments levied against Lot 1 related to the B-2 District streetscape improvements. Since the development agreement between the City and NLD Arden Hills, LLC, the developer for Walgreens, was not properly recorded this agreement would not have shown up on the title report when the property was purchased by the Trusts in October 2012. While the property is owned by the Pamela Couch Trust and the JGC Trust, under the terms of the lease Walgreens is responsible for paying all property taxes, including special assessments. The lease agreement also obligates the Trusts to support Walgreens in their appeal of any taxes. The trustee is concerned that by agreeing to waive their right to appeal, the Trusts could be put in a position where they were not able to fulfill the terms of the lease if Walgreens were to appeal the B-2 District streetscape improvement assessments. Other than these two items, the Amended and Revised Development Agreement accurately reflects the conditions and approvals as approved by the City Council in Planning Case 09-011, Planning Case 10-008, and Planning Case 11-016, and Planning Case 13-010. It should be noted that several conditions included in the previously approved agreements that were subsequently satisfied by the property owners have been removed from the revised agreement. Due to the substantive changes that have been proposed, formal approval of the Arden Plaza Amended and Restated Development Agreement by the City Council will be required. Staff has shared a draft version of the Agreement with the Arden Plaza property owners and they do not have any additional objections. Following City Council review of the document, the City Attorney will complete a property title search to ensure that all relevant individuals and entities sign the document.The agreement would then be brought to the City Council for final approval. Review the proposed Arden Plaza Amended and Restated Development Agreement and provide staff with feedback. A.Arden Plaza Amended and Restated Development Agreement _________________________________________________________________________________________ City of Arden Hills City Council Work Session for April 21, 2014 P:\Planning\Planning Cases\2014\PC 14-016 - Arden Plaza - Amended and Restated Development Agreement\Memos_14-016 Page of AttachmentA (reserved for recording information) AMENDED AND RESTATED MASTER PLANNED UNIT DEVELOPMENT AGREEMENT AND PHASE I DEVELOPMENT CONTRACT ARDEN PLAZA THISAMENDED AND RESTATEDMASTERPLANNED UNIT DEVELOPMENT AGREEMENT CITY OF ARDEN HILLS entered into by, between, and among the ARDEN PLAZA, LLCPAMELA A. and , a Minnesota limite COUCH, as Trustee of the Pamela A. Couch 2011 Trust dated November 15, 2011, an undivided 25% interest; JAMES G. COUCH, as Trustee of the JGC Trust of 2007 dated August 14, 2007, and an undivided 75% interest . 174869v3 RECITALS A. On April 4, 2009, Arden Plaza submitted an application requesting the approval of a - ARDEN PLAZA (PC File No. 09-011), for the property now legally described as: Lots 1, 2 and 3, Block 1, Arden Plaza - The PUD-Final Plan included three phases and four lots, with two buildings to be located on one lot. The PUD-Final Plan Agreement between the City and Arden Plaza was dated July 13, 2009 and was recorded on February 16, 2012 with the Office of the County Recorder, Ramsey County, Minnesota as Document No. 4320381. The approved plat was never recorded. B. The City and Arden Plaza entered into an Amendment to Phase I dated July 12, 2010 and recorded with the County Recorder, Ramsey County, Minnesota on February 16, 2012 as Document No. -008. Phase I First Amendment extended the dates for obtaining building permits for Phase I, for applying for final plan approval for future phases and for recording the final plat. C. The City and Arden Plaza entered into a Second Amendment to Phase I dated October 10, 2011 and recorded with the Office of the County Recorder, Ramsey County, Minnesota on February 16, -016. The Phase I Second Amendment revised the number of lots, reduced the number of buildings to be constructed on the lots and approved a revised preliminary and final plat. Arden Plaza D. The plat for was recorded with Ramsey County on November 16, 2011 2 Lot 1, Block 1, Arden Plaza E. Thereafter, Arden Plaza conveyed to NLD Arden Hills LLC, a Development Agreement Phase I, recorded with the Office of the County Recorder, Ramsey County, Minnesota on February 16, 2012 as Document No. 4320378, as Planning File No. 11-016 for development Lot 1, Block 1, Arden Plaza of as a Walgreens Drug Store. Lot 1, Block 1, Arden Plaza F. was later conveyed to the Couch/JGC Trustsincluding the Lots 2 and 3, Block 1, improvements located thereon, and Arden Plaza retained its fee ownership in Arden Plaza . G. Walgreens applied for additional wall and window signage for the building on Lot 1 as part of PC File No. 2013-010. The City Council approved the application on September 9, 2013. H. Because of the numerous inconsistencies in the foregoing approved documents and the development of the plat, the City, Arden Plaza and the Couch/JGC Trusts desire to approve this Restated Lots 1-3, Block 1, Arden Agreement to establish the approvals and conditions for the redevelopment of Plaza. Lot 1, Block 1, Arden Plaza I. The City issued a building permit for , Phase I of the Redevelopment Project. J. Subject to the conditions and modifications contained herein, the Redevelopment Plan Documents represent the nature, scope and configuration of the Redevelopment Project which Arden Plaza is requesting the City to approve. K. The PUD-Master Plan and the Redevelopment Plan Documents indicate that the Property will be redeveloped in three phases: Lot 1, Block 1, Arden Plaza 1. Phase I includes the construction of a pharmacy building on . Lot 2, Block 1, Arden Plaza 2. Phase II will include a retail/restaurant building on . 3 Lot 3, Block 1, Arden Plaza 3. Phase III will include a building on in addition to the existing Arden Plaza retail building located on Lot 3. NOW, THEREFORE, the parties hereby agree as follows: 1. APPROVAL . The City Council approves the following: Lots 1-3, Block 1, Arden Plaza A. The PUD-Master Plan for ; Arden Plaza B. ; Lot 1, Block 1, Arden Plaza C. PUD-Final Plan for ; D. The PUD-Master Plan, the Final Plat and PUD-Final Plan are illustrated and described on the following documents attached and incorporated herein: 1.Cover Sheet, dated May 4, 2009 as revised on May 22, 2009; 2.Cover Sheet (Phase I), dated June 6, 2011 3.Boundary and Topographic Survey, dated May 4, 2009 as revised on May 22, 2009; 4.Tree Preservation Plan, dated May 4, 2009 as revised on May 22, 2009; 5.Arden Plaza Preliminary Plat, dated June 30, 2011; 6.Circulation Plan, dated May 4, 2009 as revised on May 22, 2009; 7.Site Plan, dated May 4, 2009 as revised on May 22, 2009; 8.Preliminary Site Plan (Phase I), dated June 6, 2011, as modified by Preliminary Site Plan prepared by Westwood Professional Services, Inc. dated September 22, 2011; 9.Grading and Erosion Control Plan, dated May 4, 2009 as revised on May 22, 2009; 10.Preliminary Grading and Drainage Plan (Phase I), dated June 6, 2011; 11.Utility Plan, dated May 4, 2009 as revised on May 22, 2009; 12.Preliminary Utility Plan (Phase I), dated June 6, 2011; 4 13.Lighting Plan, dated May 4, 2009 as revised on May 22, 2009; 14.Landscape Plan, dated May 4, 2009 as revised on May 22, 2009; 15.Landscape Plan (Phase I) prepared by Westwood Professional Services, Inc. dated February 10, 2012; 16.Pedestrian Details, dated May 4, 2009 as revised on May 22, 2009; 17.Driveway Enlargement, dated May 4, 2009 as revised on May 22, 2009; 18.Building Elevation prepared by Camburas & Theodore, Ltd. dated January 23, 2012; 19.Outline Plan (Phase I), dated April 15, 2011 as revised on June 29, 2011; 20.Phase I Development Plan, dated June 29, 2011; 21.Initial Phase Development Plan, dated June 3, 2009; 22.Master Development Plan, dated June 3, 2009; 23. Materials Board as presented on July 13, 2009, identifying the following materials and color pallet: a.Brick Number One: Cloud Ceramics Sahara White Buff b.Brick Number Two: Carolina Ceramics Heritage Velour; or Mutual materials - Copper c.Brick Number Three: Cloud Ceramics Cherokee d.Masonry Number One: Anchor Block Rock-Face Block; Mojave e.Masonry Number Two: Anchor Block Rock-Face Block; Chocolate f.Masonry Number Three: Anchor Block Rock-Face Block; Buckskin g.Masonry Number Four: Anchor Block Rock-Face Block; Autumn Tan h.Metal Cornice: Una-Clad Medium Bronze i.Metal Canopy: Una-Clad - Brandywine j.Precast Stone: Custom Cast Stone Light Buff 24.Written Statement consisting of pages 1-6 dated May 1, 2009. 25.Arden Plaza Phase I Narrative, dated July 25, 2011 5 2. PUD-Master Plan. Conditions of the PUD-Master Plan approval are as follows: A. Arden Plaza shall apply for the PUD-Final Plan for Phase II of the Redevelopment no later than June 1, 2015 or, at least forty-five (45) days prior to such date, shall request an extension of time to apply for the PUD-Final Plan for Phase II of the Redevelopment Project. Failure to apply for either and approval or an extension within the required time periods means that any redevelopment of the area included in Phase II shall require an amendment to the PUD-Master Plan and the redevelopment of the area included in Phase II shall comply with the then current City regulations. Arden Plaza shall provide yearly updates to the City at the end of each year regarding the status of future phases. B. Arden Plaza shall apply for a PUD-Final Plan for Phase III of the Redevelopment Project no later than June 1, 2016, or, at least forty-five (45) days prior to such date, shall request an extension of time to apply for the PUD-Final Plan for Phase III. Failure to either apply for approval or an extension within the required time periods means that any development plan of the area included in Phase III shall require an amendment to the PUD-Master Plan and the development of the area included within Phase III shall be in compliance with the then current City regulations. C. The Redevelopment Project shall be completed in accordance with the Redevelopment Plan Documents as amended by the conditions of approval. Any significant changes to the Redevelopment Plan Documents, as determined by the City Planner, shall require review by the Planning Commission; and review and approval by the City Council. D. approval of the PUD-Master Plan, to the City regarding the status of Phase II and Phase III. 6 E. Wall signage shall not be transferable between tenants. Each sign shall require a Standards. F. Arden Plaza shall patch and sealcoat the existing Arden Plaza parking lot on Lot 3, Block 1 on or before November 1, 2014. G. Arden Plaza has submitted a Letter of Credit in the amount of $26,000 for the improvements on Lot 3, Block 1 still to be completed. Arden Plaza shall maintain a letter of credit in the amount of 125 percent of the estimated cost of incomplete improvements in a form acceptable to the City acceptance by the City, the City Council shall reduce the amount of security for the completed Improvements, provided that, in no case, shall the total remaining security be less than the 125 percent of the estimated cost of the incomplete Improvements. H. The following traffic mitigation measures shall be implemented to reduce the traffic impact of the development: 1. Ramsey County reserves the right to restrict left turn egress onto County Road E to improve operation, safety, and traffic management. 2. Stop signs, lane assignment signs, and other traffic control signs shall be provided by Arden Plaza at the County Road E and Lexington Avenue access points and shall be subject to City Engineer approval prior to installation. The City reserves the right to require the installation of other directional signage as deemed necessary by the City Engineer. I. Construction of Traffic Signals and Cost Sharing. 7 1. It is anticipated that full development of the PUD Master Plan, as illustrated in the Redevelopment Plan Documents, as well as the redevelopment of surrounding areas will cause traffic congestion on that portion of County Road E located between Snelling Avenue and Lexington Avenue. Therefore, the construction of Phase III of the PUD Master Plan is contingent upon the oximately 650 feet west of the intersection of County Road E and Lexington Avenue. 2. A portion of the cost of the TS Improvement will either be specially assessed against benefiting parcels, including the property located within the PUD Master Plan or, in the alternative, the parties will negotiate payment terms. In either event the cost to be paid by Arden Plaza shall be between 20 and 25 percent as determined by the City Council. In determining whether to assess up to 25 percent of the cost of the TS Improvement, the City shall take into consideration the assessment of up to 5 percent of the cost of the TS Improvement against other parcels located south of County Road E and beyond the boundaries of the PUD Master Plan that are benefited by such improvement. If special assessments are utilized, Arden Plaza agrees that the property included within the PUD Master Plan will receive a special benefit in the amount of 20-25% of the cost of the TS Improvement, as determined by the City Council, as a result of the TS Improvement and hereby waives any public hearing requirements contained in Minnesota Statutes Chapter 429 and further waives any right to appeal from a levy of such special assessment. The provisions of this Section shall apply even if the construction of the TS Improvement occurs prior to development of Phase III. 3. Arden Plaza shall prepare a Declaration of Covenants and Restrictions formula for portioning the cost of the special assessment of the parcels included within the plat of Arden 8 Plaza redevelopment. In adopting the special assessment roll for the TS Improvement, the City shall comply with the formula contained in the Covenants. J. Development of Lot 2. Prior to the issuance of building permits for Lot 2, Arden Plaza shall provide a long-term plan for the existing retail center and parking lot as part of the approval for Phase II. K. Future Improvements/Assessments for the B-2 District Streetscape. The City anticipates constructing streetscape improvements on County Road E, adjacent to Lot 2. Arden Plaza hereby agrees to waive its right to appeal any special assessments levied against Lots 2 or 3 for streetscape improvements, associated with the implementation of the Guiding Plan for the B-2 District, provided that: 1. Such special assessment does not exceed an amount equal to $350 per lineal foot on County Road E; 2. The property within the Plat that is subject to the terms of this Restated Agreement is specially assessed in the same manner as other similarly situated properties; 3. To the extent that the City, as part of its Streetscape Improvement Project, does not remove any sidewalk improvements constructed by Arden Plaza as part of this Restated Agreement, the City agrees to negotiate in good faith with Arden Plaza to determine a credit for sidewalk improvements when determining the assessment amount. 4. In the event that the City, as part of its Streetscape Improvement Project, removes any sidewalk improvements constructed by Arden Plaza as part of this Restated Agreement, Arden Plaza shall receive credit against its proposed special assessment for Streetscape Improvements. The credit shall be 100 percent of the sidewalk improvement cost less depreciation based on a 9 depreciation rate of 5 percent per year from the date of installation of the Arden Plaza sidewalk improvements. L. Arden Plaza shall convey temporary construction easements over Lots 2 and 3 to the City for implementing the County Road E streetscape improvements. The City shall reasonably restore the area of the temporary construction easement to its condition prior to construction of the streetscape improvements. 3. FINAL PLAT. A. Arden Plaza shall submit an agreement for shared management and maintenance of the parking areas, landscaping features, stormwater facilities, and common areas. The agreement shall be subject to City Attorney approval prior to the issuance of any building permits. 4. DEVELOPMENT CONTRACT-PHASE I. A. The City currently holds $15,839.25 in escrow for remaining landscaping improvements on Lot 1. The City will maintain the escrow until a final landscape inspection has been completed in August 2014. B.Wall signage for the building located on Lot 1 shall consist of no more than 156.4 square feet. Of this total, 48.8 square feet was approved specifically for the north building wall and 8.6 square feet for the west building wall (PC #13-010). There are no restrictions on the distribution of the remaining 99 square feet of wall signage permitted for the building. 1.Wall signage shall be comprised of channel letter signs and shall not extend more than twelve (12) inches from the wall they are attached to. 10 2.Window decals shall only be located on the lower half of the central window and the two windows on either end of the north building façade. No more than 36 percent of the decals shall have a plain white background. Of the decals including photographic images, a minimum of 50 percent shall be images of Arden Hills. The applicant shall work with the City staff on finding appropriate photographs of the Arden Hills community to be included on the window decals. C.In the event that trees located along a public right of way need to be removed due to road improvements, the property owner shall either transplant the trees or replace them on a one to one basis elsewhere within the area included in the PUD Master Plan, subject to City Planner approval. Nothing herein is a waiver by Arden Plaza to seek compensation from the condemning authority. 5.RELATIONSHIP OF PARTIES. No partnership or joint ventures established between the parties hereto by or under this Agreement or any agreement referenced herein. 6.SUCCESSORS AND ASSIGNS. This Restated Agreement shall be binding upon and inure to the benefit of the parties and their respected successors and assigns, including without limitation, any and all future and present owners, tenants, occupants, licensee, mortgagee and any other parties with any interest in the Property. Should Arden Plaza or the Couch/JCG Trusts convey any lot or lots in the Plat to a third party, the city and the owner of that lot or those lots may amend the Master Plan or other city approvals for the development or use of those lots without the approval or consent of the other lot owners within the Plat. Private agreements between the owners of lots within the Plat for shared service or access and related matters necessary for the efficient use of the Property shall be the responsibility of the lot owners and shall not bind or restrict City authority or approve applications from any lot owner. 7.LIMITATION OF LIABILITY . Notwithstanding anything in this Agreement to the contrary, the liability of Arden Plaza and the Couch/JGC Trusts shall be limited to their ownership of lots within the Plat. Upon sale or conveyance of any Lot within the Plat, the transferee shall be liable for all 11 obligations of the transferor relating to the Lot transferred and the transferor shall be automatically released from any further obligation, liability, right or responsibility in respect to such transfer. Moreover, nothing herein shall be construed to create a cause of action on behalf of the City against Arden Plaza or the Couch/JGC Trusts with respect to their business operations beyond the obligations set forth herein relating to the development and maintenance of the Lots within the Plat. 8.RECORDING OF DOCUMENT . This Agreement shall run with the Property and shall be recorded in the office of the Ramsey County Recorder or Registrar of Titles with proof thereof shown to the City prior to the issuance of any permits there under. 9.GOVERNING LAW . The City, Arden Plaza and the Couch/JGC Trusts agree that the laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the undersigned parties and performance under it without regard to principals of conflicts of law. The language of this Agreement is and shall be deemed a result of negotiations among the parties and the respective legal council and shall not be strictly extrude for or against any party. Each party agrees that any action arising out of or in connection with this Agreement shall be brought solely in the courts of the State of Minnesota, Second Judicial District, or the United States District Court for the District of Minnesota. 10.EVENT OF DEFAULT . The occurrence of any of the following shall be considered an A. Failure of Arden Plaza or the Couch/JGC Trusts to comply with any of the terms and conditions contained in this Agreement as to the Lots owned by each within the Plat; and B. Failure of Arden Plaza or the Couch/JGC Trusts to comply with any applicable ordinance or statute with respect to the development of the Lots owned by each within the Plat. 12 11.REMEDIES . Upon the occurrence of an event of default, the City, in addition to any other remedy which may be available to it, shall be permitted to do any of the following: A. City may make advances or take other steps to cure the default, and, where necessary, enter the Lots within the Plat for that purpose. The defaulting party shall pay all sums so advanced, or expenses incurred by the City, upon demand, with interest from the dates of such advances or expenses at the rate of 10% per annum or the maximum amount permitted by law if less than 10%. If no action taken by the City pursuant to this section shall be deemed to relieve the defaulting party from curing any such defaults to the extent that it is not cured by the City or from any other default hereunder. The City shall not be obligated, by virtue of the existence or exercise of this right, to perform any such act or cure any such default. Arden Plaza and the Couch/JGC Trusts shall save, indemnify, and hold harmless, including B. Obtain an order from a Court of Competent Jurisdiction requiring the defaulting party to specifically perform its obligations pursuant to the terms and provisions of this Agreement. C. Exercise any other remedies which may be available to it, including an action for damages. D. Withhold the issuance of any building permits and/or prohibit the occupancy of all building which permits have been issued. E. In addition to the remedies and amounts payable as set forth herein, upon the occurrence of an event of default, the defaulting party shall pay the City all fees and expenses, including reasonable and consultant fees incurred by the City as a result of an event of default, whether or not a lawsuit or action is formally undertaking. IN WITNESS WHEREOF , the City, Arden Plaza and the Couch/JGC Trusts have caused this Agreement to be executed as of the date and year first above written. 13 [Remainder of page intentionally left blank. Signatures on following pages.] 14 CITY OF ARDEN HILLS By: ______________________________________ David Grant, Mayor (SEAL) And _____________________________________ Amy Dietl, Deputy Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, David Grant Amy Dietl 20___, by and by, respectively the Mayor and Deputy Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. __________________________________________ Notary Public 15 ARDEN PLAZA, LLC A Minnesota Limited Liability Company By: ______________________________________ Stephen B. Wellington, Chief Manager STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, Stephen B. Wellington,Arden Plaza, LLC 20___, by the Chief Manager of , a Minnesota limited liability company, on behalf of the limited liability company. __________________________________________ Notary Public 16 PAMELA A. COUCH 2011 TRUST DATED NOVEMBER 15, 2011 By: ______________________________________ Pamela A. Couch, Trustee STATE OF MINNESOTA ) ( ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _______ day of _________________, Pamela A. Couch, Pamela A. Couch 2011 Trust Dated November 15, 20___, by as Trustee of the 2011 , on behalf of said Trust. __________________________________________ Notary Public JGC TRUST OF 2007 DATED AUGUST 14, 2007 By: ______________________________________ James G. Couch, Trustee STATE OF MINNESOTA ) ( ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _______ day of _________________, James G. Couch, JGC Trust of 2007 Dated August 14, 2007 20___, by as Trustee of the , on behalf of said Trust. __________________________________________ Notary Public DRAFTED BY: Campbell Knutson Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 (AMP/JJJ/jmo 17 MORTGAGE CONSENT TO MASTER PLANNED UNIT DEVELOPMENT AGREEMENT PHASE 1 FINAL PLAN ARDEN PLAZA (PC# 09-011) ASSOCIATED BANK, National Association, which holds mortgage on the property, situated in the County of Ramsey, State of Minnesota, and legally described as: Lot 1, Block 1, Arden Plaza which mortgage was recorded as Ramsey County document number 2156889, the development of which is governed by the foregoing Master Planned Unit Development Agreement Phase I Final Plan (PC #09- 011) by and between the City of Arden Hills and Arden Plaza, LLC dated July 13, 2009, agrees that the Master Planned Unit Development Agreement shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2013. ASSOCIATED BANK, National Association By: ______________________________________ _____________________________ [print name] Its ___________________________ And ______________________________________ _____________________________ [print name] Its _____________________________ 18 STATE OF MINNESOTA ) ( ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this _____ day of ____________ 2013, by ______________________________ and by ______________________________ the ASSOCIATED BANK, _____________________ and __________________, respectively, of National Association, on behalf of said bank. ________________________________________ Notary Public DRAFTED BY: Campbell, Knutson Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 (AMP/JJJ/jmo) 19 MORTGAGE CONSENT TO MASTER PLANNED UNIT DEVELOPMENT AGREEMENT PHASE 1 FINAL PLAN ARDEN PLAZA (PC# 09-011) SYMETRA LIFE INSURANCE COMPANY, which holds mortgage on the property, situated in the County of Ramsey, State of Minnesota, and legally described as: Lot 1, Block 1, Arden Plaza which mortgage was recorded as Ramsey County document number 2188989, the development of which is governed by the foregoing Master Planned Unit Development Agreement Phase I Final Plan (PC #09- 011) by and between the City of Arden Hills and Arden Plaza, LLC dated July 13, 2009, agrees that the Planned Unit Development Agreement shall remain shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2013. SYMETRA LIFE INSURANCE COMPANY By: ______________________________________ _____________________________ [print name] Its ___________________________ And ______________________________________ _____________________________ [print name] Its _____________________________ 20 STATE OF WASHINGTON ) ( ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _____ day of ____________ 2013, by ______________________________ and by ______________________________ the SYMETRA LIFE INSURANCE _____________________ and __________________, respectively, of COMPANY , on behalf of said company. ________________________________________ Notary Public DRAFTED BY: Campbell, Knutson Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 (AMP/JJJ/jmo) 21 MORTGAGE CONSENT TO MASTER PLANNED UNIT DEVELOPMENT AGREEMENT PHASE 1 FINAL PLAN ARDEN PLAZA (PC# 09-011) AMERICAN BANK OF ST. PAUL, which holds mortgage on the property, situated in the County of Ramsey, State of Minnesota, and legally described as: Lot 2, Block 1, Arden Plaza Lot 3, Block 1, Arden Plaza which mortgage was recorded as Ramsey County document number 1803193, the development of which is governed by the foregoing Master Planned Unit Development Agreement Phase I Final Plan (PC #09- 011) by and between the City of Arden Hills and Arden Plaza, LLC dated July 13, 2009, agrees that the Planned Unit Development Agreement shall remain shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2013. AMERICAN BANK OF ST. PAUL By: ______________________________________ _____________________________ [print name] Its ___________________________ And ______________________________________ _____________________________ [print name] Its _____________________________ 22 STATE OF MINNESOTA ) ( ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _____ day of ____________ 2013, by ______________________________ and by ______________________________ the AMERICAN BANK OF ST. _____________________ and __________________, respectively, of PAUL , on behalf of said corporation. ________________________________________ Notary Public DRAFTED BY: Campbell, Knutson Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 (AMP/JJJ/jmo) 23 AGENDA ITEM 1B MEMORANDUM DATE: April 21, 2014 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator SUBJECT: 2015 Preliminary Budget Discussion Background: City staff will begin the process of developing a Preliminary 2015 Budget. As we progress forward and take the necessary steps, staff needs general direction and guidance from the Council with regard to changes for the coming year. As of this time, we are not under levy limits for 2015. Discussion: Preliminarily, staff has identified a number of factors that will influence the 2015 Budget. Some are identified as follows: Tax Levy t year it was a 3.0% increase. A 1% levy increase translates to approximately $30,000. Overall budget changes preferences/limits? Personnel. Salaries and Benefits. We are currently undergoing a Compensation Study which will give us a better idea around the time of our budget discussions in August (this will also take into account our benefits with the salaries as a total package when they do the comparisons). Increase in employee benefits costs (health and dental). We do not have preliminary numbers for these costs yet, but will be getting these in the next few months. The City participates in the Lake Country Service Cooperative health insurance pool. There are about 60 City, County and other Governmental Agencies that participate in this pool. The current City contribution towards health and dental is $699.61 per month. In 2013 12 Page of the City discontinued the Co-Pay Plan and added another high-deductible plan and added a third high-deductible that complies with the new Health Care Act just to be safe (this is a very high deductible and the Co-op allowed members to add this for compliance purposes. Over the past few years, the City has equally shared rate increases with the employees. Staff would recommend continuing to use this formula. cost per employee per month has only increased by $22 over the last seven years since we started the High Deductible plans with HSAs. We have also gotten back over $40,000 in dividends in three of the last four years from the Co-op). Update the five year CIP. Staff is currently in the process of updating the current plan to discuss with the City Council at the June work session. Does the City Council have any feedback or direction they would like to provide staff with in regard to the CIP? An area where staff sees a need is in park funding. Park dedication fees are generally limited to capital improvements, not general repair and maintenance items, and there is not a steady stream of income. The PIR fund is used for a lot of the larger park expenditures and for some matching funds for grants. In looking at the financial plan, staff sees a need to set up a reserve for park improvements. This fund would then be a funding source for items which are included in the CIP. Another area is street improvement funding as we corrected the structural problems in the budget last year and discontinued the $200,000 transfer from the General Fund to the PIR and moved the street maintenance items from the PIR to the General Fund Streets department this was basically a wash as the amounts were close to the same amount. In looking at the financial plan, staff sees a need to find a funding source to build up reserves for this fund also. Another area where staff sees a need is in the EDA Budget. We need to find a permanent funding source for general economic development activities. Also the Round Lake TIF District will be expiring in 2015 and the City Council/EDA budgeted this fund balance after the bond is paid (February of 2015) for the Round Lake Road improvement project. As a step in creating a quality budget document, performance measures/service indicators should be established for each department. Some of these may come about as a result of the community survey (if one is done) as areas that the Council would like to improve. Goals and objectives also need to be established for each department. These would need to be established in 2015, then in subsequent years actual performance can be tracked to show progress against these goals. This would provide Council and the public another tool to evaluate city services. Staff would appreciate input from the Council on this matter. A proposed budget calendar is attached. Recommended Action : Staff is seeking direction from the Council as it continues with the 2015 Budgeting process. 22 Page of CITYOFARDENHILLS 2015BUDGETCALENDAR April21,2014 CityCouncilWorkSessiontodiscussbudgetparametersandschedule. April28,2014 CityCouncilApprovalofBudgetCalendar. April29,2014a ä30,2014 DepartmentHeadsPrepare20152019CIPrequestsandbackgroundmaterial. May30,2014 DepartmentheadSubmitCIPRequeststoFinanceDepartment. June2,2014WÒ;6,2014 CityAdministratorandFinanceDirectorreviewDepartment CIPRequestsandconferwithDepartments. June09,2014 FormsDistributedtoallDepartmentHeadsfor2015OperatingBudget. June13,2014 20152019CIPisdraftedanddistributedtoCityCouncilforreview. June16,2014 CityCouncilWorkSessiontodiscuss20152019CIP. June09,2014July3,2014 DepartmentHeadsPrepareBudgetsandBackgroundMaterial. July3,2014 DepartmentHeadsSubmitBudgetRequeststoFinanceDepartment. July21,2014July25,2014 CityAdministratorandFinanceDirectorreviewDepartmentBudgetsandConfer withDepartments. August8,2014 FinanceDepartmentcompletesPreliminaryRevenueEstimates. August22,2014 CityAdministratorBudgetisdraftedforPresentationtoCouncilatWorkSession. August25,2014 SpecialCityCouncilWorkSessiontodiscussPreliminary2015Budget. September5,2014 City!7zz·© ·©xrecommendedPreliminary2015Budgetdistributedtothe CityCouncil. September8,2014 CityCounciladoptsthePreliminary2015PropertyTaxLevy(Payable2015) September8,2014 CouncilCertifiesdateforpublic(TNT)hearingandcontinuationhearing(if necessary)tocounty. September15,2014 FinanceDirectorsubmitspreliminary2015PropertyTaxLevy(Payable2015)to Countyforcertification. MidNovember TruthinTaxationNoticesandPublicHearingsScheduledistributedbyCounty. EarlyDecember PublicHearingforBudgetandLevyconsideration. MidDecember ContinuationHearing,ApprovalofBudgetandCertificationofPropertyTaxLevy forsubmissiontoCounty. LateDecember FinanceDirectorSubmitsfinalLevytoCountyandpreparesFinal BudgetDocument. AGENDA ITEM –1C MEMORANDUM DATE: April21, 2014 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Single Stream Recycling Action Requested Provide direction on the transition to single stream recycling. Background The Cityof Arden Hills has contracted for curbside recycling service since 1992 for single family, duplex, triplex and fourplex residentialdwelling units. Currently the City utilizes a dual streamcollection process that requires residents to separate recyclables into two groups of materials: 1) all food and beverage containers; and 2) all paper and fiber products. Eureka Recycling has submitted a request to change the collection methodfrom dual stream to single streamcollection.The change to single stream would also include the expansion of recyclable plastic food packaging containers (#4 and #5) to be collected including; Tubs and bowls such as yogurt, butter and producecontainers; Transparent deli and “to go” containers Currently Eureka only targetsplastic bottles types #1 and #2 in Arden Hills. Single stream collection allowsthe comingling of recyclable materialsinto one container. However, before thetransition to single stream can take place,the recycling contract requires that written approval be obtained from the City.Eureka Recycling is currently transitioning several communities they serve to single stream recyclingincluding Lauderdale, Roseville, St. Pauland White Bear Lake. Eureka recently converted their City of Arden Hills City Council Meeting for April 21, 2014 P:\Planning\Recycling & Garbage\2014\Single Stream\Memos_Reports_Single Stream Page 1of 3 AGENDA ITEM –1C material recovery facility(MRF)to be able to process materials from asingle stream method. Cities throughout the Twin Cities metro area, Minnesota and the country are continuing to make the transition tosingle stream recycling collection.Single stream recycling improves convenience toresidentsand therefore, increasesrecycling rates and participation. The net result is an increase in the overall amount of materials recycled. Transition to Single Stream Staff has prepared two options for the Council to consider for implementing asingle streamrecycling collectionsystem. Option 1 Transition the City’s recycling program to single streamcollectionwhile continuing to use the recycling bins that are currently being used by City residents. Other than moving to the single streammethod and adding additional plastics,no other services provided by the recycling contract or the recycling program would be changed. There would be no impact to the cost, frequency of pickup, or route changes during the initial transition to single stream collection. Before any official changes to the program take place the City and Eureka would provide educational materials to residentsto ensure correct collection procedures. Once thetransitionto single stream collection has been made,the City would then begindiscussions on how to most effectivelyswitch the program from recycling bins to recycling carts.Anew contract couldbe negotiated for the services needed for a single stream collection system with the use of carts.TheCity would decide if theyshould own the recycling carts or if the contractor should own the carts.In either case, the contractor could be tasked with managing the cartsand other tasks that include;conducting the cart roll-outand cart storage, inventory,repairs, and replacements. The City would also need to consider the frequency of collection, types and sizes of carts, cart distribution,impacts to revenue share and recycling and processing feesand other value added services such as multifamily recycling, public education and organics collection. Option 2 Delay the transition from dual stream to single stream collection until a new contract is negotiated between the City and arecycling contractor.At that time, the City would need to determine if the recycling cartsshould be purchased by the City or the contractor.The City would also need to consider the frequency of City of Arden Hills City Council Meeting for April 21, 2014 P:\Planning\Recycling & Garbage\2014\Single Stream\Memos_Reports_Single Stream Page 2of 3 AGENDA ITEM –1C collection, types and sizes of carts, cart distribution, impacts to revenue share and recycling and processing fees and other value added services such as multifamily recycling, public education and organics collection. Discussion Questions 1)Should option 1 or 2 be used for the transition to single stream recycling? 2)Should staff begin the process to convert to a cart collection system? Attachments A)Current Recycling Contractwith Eureka City of Arden Hills City Council Meeting for April 21, 2014 P:\Planning\Recycling & Garbage\2014\Single Stream\Memos_Reports_Single Stream Page 3of 3 Attachment A AGENDA ITEM 1D MEMORANDUM DATE: April 21, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Ramsey County Economic Prosperity Presentation and TCAAP Development Goals Discussion County staff gathered relevant data, developed a framework through which to view the goal, and identified key policy themes requiring further attention. The Ramsey County Board determined that economic prosperity work is multi-jurisdictional; it must incorporate regional, county-specific and neighborhood levels of analysis and planned action. The Board also encouraged Ramsey County to unite with its community partners and its citizens to make progress toward greater economic prosperity. The following background Director of Policy and Planning, in preparation for the presentation on April 21, 2014. Ramsey County's new goal to Cultivate Economic Prosperity and Co Areas of Financial Poverty presents a community call to action that requires community- wide solutions. It is a recognition that no one entity can build a community by that the collective capacity of individuals and groups will driv are strategically aligned and committed to action. Generating future economic prosperity requires the support of regional efforts, especially similarly situated with the rest of the MSP Region. However, it also requires the implementation of more localized strategies when situations arise in which the Count uniquely situated when compared to its peers. Furthermore, as the area within the Region with the highest proportion of concentrated areas of pove economic prosperity work will be stunted unless that work increases access to opportunity for all people in all places within our community. 11 Page of AGENDA ITEM 1E(a) MEMORANDUM DATE: April 21, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator Jill Hutmacher, Community Development Director FROM: Terry Maurer, Public Works Director SUBJECT: Council Goals for TCAAP Regional Water Resources Amenity There has been a significant amount of discussion about the regional storm water management approach for the development of TCAAP. The draft Master Plan shows a blue/green spine winding its way through TCAAP from south to north ultimately outletting into Rice Creek near the County Road H access point to the site. In meetings with Rice Creek Watershed District (RCWD) staff, they are very supportive of this approach. There have been illustrative drawings showing how a regional storm water feature can be an amenity to the area providing passive recreational opportunities. But thus far there has been very little discussion with the Council about what their goals are for making this regional storm water feature a real amenity to the site and the City. The purpose of this agenda item is to begin this goal discussion. Before a real goal discussion can be conducted it is important to provide some detail regarding the various Federal, State and Regional agencies that may have jurisdiction over at least a portion of the things happening in the blue/green spine area. The first of these items is wetlands. As discussed in the AUAR, there are 14.4 acres of wetlands on the TCAAP site. The largest single wetland, and possibly the most undisturbed wetland, is within the blue/green spine. It is a type 2/3 wetland approximately 4 acres in size. Attached are examples of typical type 2 and 3 wetlands from the RCWD website. This type of wetland generally does not have standing water but can be flooded seasonally. It is generally saturated ground a few inches below the surface. Vegetation is typically grasses, sedges and rushes. There are two agencies that could have jurisdiction over each wetland. The first is the Army Corps of Engineers (COE) that has authority if the wetland is determined to be which generally means it is navigable or connected to navigable water. The second agency is the 13 Page of State Wetland Conservation Act (WCA) which is administrated by RCWD as the Local Government Unit (LGU). application to address the wetlands on the site. WCA rules require what is called sequencing whereby the applicant must show efforts to avoid, minimize, rectify, reduce and replace in that order. So even if the County tries to remove all wetlands from TCAAP (most of the 14.4 acres are degraded areas), the final say on what happens to the 4 acre wetland in the blue/green spine rests with possibly the COE and WCA. The next agency that will have say over how the blue/green spine looks and operates is the Rice Creek Watershed District (RCWD). As you are aware, they are the agency responsible for storm water runoff quality, volume control, and runoff rate control. Generally the RCWD water quality requirement is to provide storage for 1.1 inches of rainfall over the impervious area of the entire site. This will result in a fairly large volume of water; approximately 20 acre-feet of infiltration area or 40 acre-feet of ponding. In addition, as detailed in the AUAR, the rate control requirement imposed by RCWD for TCAAP will be 80% of the predevelopment peak runoff rate. This again will result in a significant amount of ponding to detain the runoff and meter it out at the maximum allowable rate (the actual maximum rate will depend on what RCWD determines is the pre-existing condition). As much as possible these ponding and quality control requirements are expected to be met utilizing the blue/green spine area (actual calculations for these requirements are part of the City/County RFP). Finally, as part of our new MS4 permit, the City will be required to come up with policies and regulations for storm water management dealing with Total Phosphorus and Total Suspended Solids in the runoff stream (RCWD will be doing the same). These requirements could possibly be more restrictive than the current RCWD regulations. It is possible and maybe likely that a Storm Water Management plan that meets all of these required regulations will also meet the Councils goal for the aesthetic and passive recreational use of the blue/green spine. However, if the Council can provide some specificity as to what you are expecting for aesthetics and passive recreational use, these items can either be included in or added to the storm water management plan for TCAAP. Some thoughts/questions to help define expectations might be: Does the Council want standing water along the entire length of blue/green spine at all times? (The blue/green spine as shown on the draft master plan is 25-30 acres. Just the RCWD requirement for water quality treatment would mean this area is flooded approximately 1.5 feet deep before adding rate control ponding.) Typically wetlands under WCA and ponds under RCWD will have a buffer strip 5-15 feet wide around them of native or natural growth; is that what the Council envisions? The buffer strip works to prevent contaminants in the runoff from reaching the wetland or ponding area and it also helps discourage large populations of geese. Does the Council envision the area with a natural buffer? 23 Page of Does the Council want to see some kind of water feature (i.e., water fountain) in the Town Center area of the blue/green spine (the area near the existing water treatment building)? The draft master plan shows a series of trails throughout the blue/green spine. There would also likely be benches, trash receptacles and possibly pedestrian scale lighting. Is there anything else the Council would like to have there for passive recreation? It is likely that the City would be responsible for maintenance of the area both from a water resources area and a passive park area. Is the Council alright with the City having maintenance responsibility for the area? Hopefully, it is helpful to understand some of the regulatory constraints in order to establish realistic Council goals for the area from an aesthetic and passive recreation standpoint. 33 Page of ATTACHMENT A MEMORANDUM DATE:April 21, 2014 TO:Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Michelle Olson, Parks and Recreation Manager Terry Maurer, Public Works Director SUBJECT:TCAAP Park Recommendation Background/Discussion The City Council asked the Parks Trails and Recreation Committee (PTRC)to conduct a park analysis of the master plan draft and bring a recommendation back.After discussion and review at their regular March 18, 2014 meeting, the PTRC formed subcommittees to further review the analysis. The subcommittees met and presented their recommendations to the PTRC for review at their regular meeting on Tuesday, April 15, 2014. After a comprehensive discussion and review, the PTRC unanimously approved by motion the attached recommendation (Attachment A).Also attached is the staff analysis of the TCAAP park master plan draft presented to the PTRC (Attachment B). Attachments Attachment A –PTRC TCAAP Parks and Trails Recommendation Attachment B -Staff TCAAP Analysis Memo dated 3-18-14 to PTRC Attachment A PARKS TRAILS AND RECREATION COMMITTEE TCAAP MASTER PLAN PARKS AND TRAILS RECOMMENDATION April 15, 2014 Creek Neighborhood Park: 1 Soccer/Baseball Combination (Unlighted) o 1 Basketball Court (Half) o 1 Play Structure o 1 Picnic Shelter o 15-20 Parking Spaces (on-street and/or lot) o Community (Town Neighborhood) Park: 2 Tennis Courts o 1 Basketball Court (Full) o 1 Play Structure o 2 Picnic Shelters o 1 Splash Pad or Water Feature o 20-25 parking spaces (on-street and/or lot) o Hill Neighborhood Park: 1 U10/U12 SoccerField (Unlighted) o 1 Soccer/Baseball Combo (Unlighted) o 1 Play Structure o 1 Picnic Shelter o 1 Half Court Basketball o Off Street Parking (38 spaces) o Athletic Complex: 2 Adult Softball Fields (300 feet and lighted) o 1 Hockey Rink/Pleasure Rink (lighted) o Pleasure rink should be at least half the size of hockey rink Possible Full Court Basketball where pleasure rink is flooded 1 Warming House/Picnic Pavilion with Indoor Bathrooms o 1 Play Structure o Off Street Parking (70-75 spaces) –Could be combined with adjacentproperties o by easement. 2 Tennis Courts o Park access off of County Road o Lights should not interfere with residential properties o 12 Page of Development Factors The following development factors should be considered in order to create useable, manageable and maintainable facilities: Athletic fields/green space shall be irrigated. Parking lots and/or off street parking should be provided for all parks. Prairie natural areas should be considered for medians/islands/open areas, where appropriate. All parks shallbe completely ADA compliant. All ball fields shall be sand based and built with drain tile and proper grading/drainage for easy maintenance. Park signs should match the current Arden Hills park signs unless TCAAP has a theme throughout. Where appropriate, rain gardens should be considered Access to main roads should be considered. Driving through an entire neighborhood to play a soccer/baseball game could be problematic. If pocket parks are located within the neighborhoods,they shouldbe private parks managed and maintained by the neighborhood associations. Other Items Discussed A 1 acre dog park was discussed as a possibility. However, discussion noted the proximity ofTCAAP to the Shoreview dog park. A 1.25 acre model aviation area was discussed. There is a noise factor for this activity. This is a potential activity on multi-use fields and open green space. Need for interconnectivity between neighborhoods, parks and natural features through a comprehensive trail network(See attached 4/18/14 subcommittee recommendation). An observation deck or overlook on the water feature, where appropriate. Splash Pads have both positives and negatives. The maintenance of these type of facilities can be high. However, having a splash pad or water feature of some sort would be popular for families. 22 Page of RECOMMENDATIONSFROM APRIL 8, 2014 TRAIL SUBCOMMITTEE Chair: Rich Straumann: The following recommendations were devised after much discussion as to the Master Plan for TCAAP development. 1.Arden Hills North or the TCAAP Developmentmust be connected to the community from the beginning. The areas of connection should be from Highway 96 connecting North and the South sides; County Road I and H. The cost of connecting to the community at a later date far exceeds the cost of providing inner-connectivity from the beginning and is sorely needed inthis disconnected community. 2.For Safety and to Connect to Arden Hills Norththere must be a connection from North to South for pedestrians and/or bikers either over Highway 96 or under Highway 96. It is recommended that the connection be near the Snelling Avenue North interchange. Anat grade crossing at Highway 96 is not safe nor does it encourage interaction between the North and South communities. 3.The Center Road or Spine Road should have sidewalks and wide shoulders besides the main road, making it a multi-use transportation boulevard. 4.The Open Space Greenway should have interconnecting trails. 5.The trails should connect the neighborhoods, parks and the Town Centre. 6.Rice Creek Regional Trail South segment will follow the eastern boundary along/besides the Western AHATS fence from County Road H to 96 along the Center Road. Overall, there substantial cost savings and benefits tobe obtained by laying out the interconnectivity and safety issues from the beginning. Safety and cost savings are a priority for all recommendations contained herein. MEMORANDUM DATE:March 18, 2014 TO:Terry Maurer, Public Works Director Parks Trails and Recreation Committee FROM:Michelle Olson, Parks and Recreation Manager SUBJECT:TCAAP Park Analysis Staff Recommendation Staff reviewed themaster plan draft and concluded that the findings for the type and number of fields/amenities needed is fairly accurate. However, our review of current programming helped to identify the park land acreage needs for the recommendations. Included for the PTRC review is the master plan recommendations, staff analysis of current programming/field needs and recommendations for TCAAP amenities/fields and approximate land use. Summary: The Master Plan draftshows the number of facilities needed at TCAAP, based on the estimated population of 4,000: Number of Facilities Number of Arden Hills Number of facilities needed at Currently in Arden residents per facilityTCAAP (based on estimated Hills4,000 population) Ball Fields9(10)1,083(975)4 Soccer Fields4 (6)2,438 (1,624)2 (3) Basketball Courts109754(half/full combo) Tennis Courts51,9502 Play Equipment118865 After reviewing these numbers, the existing soccer fields should be 6, which would increase the soccer field needs on TCAAP to 3. In addition, the ball fields should be 10 but the need for 4 If we have a shortage of fields, it would be soccer fields and ball fields remains the same. appropriate sized adult softball fields. After reviewingthe current park and programming offerings, the recommended amenities/fields and approximate land use for TCAAP is listed below in a table: 16 Page of Recommended Amenities/Fieldsand Approximate Land Use Park AcresBall FieldSoccer Ball/Soccer TennisBBPlay Hockey/ Warming Splash Parking (L-lights)FieldFieldCourtCourtStructurePleasure House/Pad(Off (UL-No (combo)(1/2 or RinkPicnic Street lights)(UL-No Full (F))Shelter(OS) or lights)(Restrooms:Street (S)) Permanent (PE)or Portable (P)) Creek3.401(UL)1 (1/2)11(P)1 (S-17) Community3.9821(F)12(P)11 (OS-27) Hill5.401 (UL)1 (UL)1 (1/2)11 (P)1 (OS-38) West9.202 (L)111 (PE)1(OS-72) 21.982 (L)1 (UL)2 (UL)2341514 I have included draft layouts for review and discussion that show the amount of park land (21.98 proposed) that would be needed for the various park amenities (Attachment A). Below is a summary: Creek Neighborhood Park(3.4 acres): 1 Soccer/Baseball Combination (Unlighted) 1Basketball Court (Half) 1 Play Structure 1 Picnic Shelter (Portable Bathrooms) Street Parking (17 spaces) Analysis: Staff recommends a soccer/baseball combination field with a play structure on site. Having a park with a ball field/soccer field without a play structure has issues. Families that bring their child to a game usually have other children and if the play structure is located elsewhere, it may be impossible to have another parent or guardian take them to a different location. I also recommend a small picnic shelter (12’ x 12’ or 16’x 16’) to provide a seating area and a small basketball court due to their popularity. This park will be programmed for occasional games and/or practices and therefore, providing parking is recommended. We recommend street parking with 15-20 spaces. Community (Town Neighborhood) Park(3.98 acres): 2 Tennis Courts 1 Basketball Court (Full) 1 Play Structure 2 Picnic Shelters 1 Splash Pad Off Street Parking (27 spaces) Analysis: I think the activities proposed would be a good fit for a central community park. I think two tennis courts with one basketball court would be sufficient. While this is a central area, these types of activities will need sufficient parking and therefore, the layout we propose is for anoff street parking lotwith 27 spaces. It is important to note that splash pads require a high level of 26 Page of maintenance (Daily/weekly water testing, water turn off and shut off, winter prep, etc…) and this should be considered. Hill Neighborhood Park(5.4 acres): 1 U10/U12 Soccer Field (Unlighted) 1 Soccer/Baseball Combo (Unlighted) 1 Picnic Shelter 1 Half Court Basketball Off Street Parking (38 spaces) Analysis: Based on the popularity of soccer, I recommend that this park include one ball field/soccer combination field and one U10/U12 Soccer Field. In addition, it would be beneficial for one playground to beon site for families to use during game/practices/activities. These fields would be programmed and therefore, adding a small parking lot (25-30 spots) seems important. One option shown isto include a half basketball court, as they are popular. West Athletic Complex 2 Adult Softball Fields 1 Hockey Rink/Pleasure Rink 1 Warming House/Picnic Pavilion with Indoor Bathrooms Off Street Parking (72spaces) Analysis: My recommendation would be to have an athletic complex located somewhere away from neighbors due to the lighting. I recommend having two adult sized ball fields, a warming house/picnic pavilion, a playground and appropriate parking. There may be a possibility that parking could be shared with a business near the park, similar to Cummings Park. Adding a nice facility like this could help draw more teams and also open up these fields for occasional youth use.The standard size for adult softball fields is 300 feet from home plate. The proper field size and lighting are major factors in teams playing in particular leagues. Background/Analysis BALL FIELDS AND SOCCER FIELDS We currently have: (5)Stand AloneBaseball/Softball Fields: (3)Adult Softball Fields and (1) Youth Baseball Field (Perry) Our adult softball leagues and some of our youth baseball/softball leagues are programmed on Perry #1, #2, #3 regularly Sunday-Thursday. The local association schedulesfield #4 exclusively for their programs Monday-Thursday. In addition, we average 4-6 weekend tournaments a year run by the local association. 36 Page of (1) Youth Baseball Field (Royal Hills) Our youth t-ball leagues, classes and association use are programmed regularly Monday- Thursday. (2) Stand Alone Soccer Fields: (1) Youth Soccer Field (U8 size -Under 8 (60 x 40 yards)(Hazelnut) Our youth soccer league and the local association program this field for regular use Monday- Thursday and Saturdays and Sundays in the summer and fall. (1) Youth Soccer Field (U10 size –Under 10 (80 x 50 yards)(Cummings) Our youth soccer league program and the local association program this field for regular use Monday-Thursday and Saturdays and Sundays in the spring/summer and fall. (3) Shared Soccer/Baseball Combination Fields: (1)Adult/Youth Softball Field(Spring/Summer) or U8 Soccer Field (Fall)-(Hazelnut) This field is programmedMonday-Thursdaybetween youth and adult leagues. The field is converted in the fall into a U8 (Under 8 years -Soccer Field)field that is programmed Monday- Thursday and Saturdays and Sundays. (2) Youth Baseball Fields (Spring/Summer) or U8 Soccer Field (Fall) –(Cummings and Floral) Our youth baseball/softball leagues and the local association program these fields for regular use Monday-Thursdayin the spring/summer.The field is converted in the fall into a U8 Soccer field that is programmed Monday-Thursday and Saturdays and Sundays. Please Note: The City also utilizes Valentine Hills as shared soccer/baseball (1 soccer/2 tball fields)combination fieldsas needed. However, these are district fields. Depending on enrollment, we mayprogram Tuesdays and Thursdays at these fields during the summer and convert the field into a U8 soccer field in the fall that is programmed 2-3 days per week. Analysis: YOUTH: Theexistingyouth fields serve current Arden Hillswell. The combination baseball/soccer fields work well for our program needs in most cases. However, with thelocal association use and our current program use, we on occasion need to use the district fields at If we Valentine Hills for one to two youth baseballfields and occasionally as a U8 soccer field. are lackingany type of field, it would be one U10-U12 Soccer Field and possibly one baseball field. This could be a combination field. ADULT: Hazelnut Park serves as both a youth field and adult softball field. The field is not suited wellfor adult softball standards. We could takemore adult teams if we could add one or Since we cannot convert Perry #4 or Hazelnut into the appropriately sized two adult fields. adult fields due to the property restraints, it may work to use Hazelnut exclusively for youth leagues and try and buildone to two more adult softball fields somewhere on TCAAP. Adult softball league numbers are more related tonumber ofbusinesses versus number of residents. If TCAAP has a significant business population, it would be my recommendation that we look at 46 Page of finding a site away from neighbors that could serve (2)AdultSoftball Fields, lighted. It is a fairly safe statement that the better the facilities you have, the more adult softball teams you will get. In addition, the fields couldbe used for both youth and adult. ICE RINKS Currently, the City operates 4 rinks. Cummings (Pleasure only), Freeway (Pleasure and Hockey), Hazelnut (Pleasure and Hockey) and Perry (Hockey Only). The sites that have both pleasure and hockey are the most popular and are heavily used. Analysis: Hockey/pleasure rink should Based on the current City programming and facility needs, one (1) be considered somewhere on TCAAP. It may work best to locate it somewhere that lighting will not bother a neighborhood area. It is currently shown in the corporate area. This may be a good location or else locate it somewhere that provides screening from residents. Providing a warming house and parking will be necessary. One thought would be to put two adult fields and one hockey rink with a park building and parking. That will meet several needs in one location. In addition, paving the rink may be a way to be able to utilize the hockey rink year round. Adding a pleasure rink at one of the neighborhood parks could be considered. However, they are not aesthetically pleasing to an area. If grass is utilized for the pleasure rink, the grass will not be green in the summer. TENNIS COURTS/BASKETBALL COURTS Currently, the City operates (5) sites with tennis ((4)–1 court, (1)–2 courts) and 10 basketball courts((6) Full Court, (4) Half Court). Analysis: The City has enough tennis/basketball courts for the current programming needs. Basketball Half basketball courtshould be considered at courts are popular in our neighborhood parks.(1) each of thetwo neighborhood parks. For tennis, we only utilize one of our locations (Cummings with two tennis courts) for tennis programs because it is important to have a minimum of two courts for lessons. The recommendation to have (2)tennis courts centrally located in TCAAP would allow for additional programming. Pickle ball seems to be a new popular game and the City could consider lining courts for both tennis and pickle ball. PLAYGROUNDS The City has 11 play structures. Analysis: Playgrounds are located within neighborhood parks where they are the main feature and we also It will be have several structures in parks where other programmed fields are located. important to have a balance of both pocket parks and athletic field parks within TCAAP. If there is a ball field and/or soccer field, it is importantto have the play structure on that same site for parents and families that are attending programmed games. 56 Page of OTHER AMENITYCONSIDERATIONS Picnic Shelters : The City has 13 parks and 8 of those parks have at least a small picnic shelter. Analysis: Picnic shelters are nice features when a play structure is on site. It provides a shaded seating area and a place to picnic. I would recommend providing a small picnic shelter at the parks on TCAAP. The size can range from 12’x 12’to 20’x 20’. Parking: The City has 13 parks and many of the parks we program for t-ball/baseball/soccer leagues, do not have a parking lotand on street parking has caused concerns. Analysis: If a park has field space that is going to have programmed practices/games, it is important to Parking shouldbe considered at all parks within TCAAP. provide sufficient parking. The type of programming can dictate if the parking is on street or a dedicated parking lot. This is important for the safety/function of the neighborhood and for the convenience of the park users. Bathroom Enclosures: The City of Arden Hills provides outdoor bathrooms in 7 of the 13 parks. Analysis: Parks that are programmed during the spring/summer should have an outdoor bathroom provided and the standard in our existing parks is to provide an enclosure for aesthetic reasons. The structure type should match up to the If there is a pocket park in the middle of the neighborhood with just a play structure, providing an outdoor bathroom is usually not a priority because the users reside in the vicinity. DEVELOPMENT FACTORS TO CONSIDER The followingdevelopment factors need to be considered in order to create useable, manageable and maintainable facilities: Athletic fields/green space should be irrigated. All parks should be completely ADA compliant. All ball fields should be sand based and built with drain tile and proper grading/drainage for easy maintenance. Fences for ball fields need to have gates for easy access for equipment. Park signs should match the current Arden Hills park signs. Where appropriate, rain gardens can be considered Access to main roads should be considered. Driving through an entire neighborhood to play a soccer/baseballgame could be problematic. Attachments Attachment A: Proposed park layouts 66 Page of