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HomeMy WebLinkAbout05-12-14-R-- Dave McClung Ed Werner www.cityofardenhills.org Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF AGENDA Public inquiries/informational is an opportunity for citizens to bring to the Councils attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS 3.A.TCAAP Update Jill Hutmacher, Community Development Director Documents:MEMO.PDF 3.B.Transportation Update Terry Maurer, Public Works Director Documents:MEMO.PDF Community Cleanup Day Update Ryan Streff, City Planner Documents:CC MEMO.PDF, ATTACHMENT A.PDF APPROVAL OF MINUTES 4.A.Approval Of Minutes March 17, 2014, Work Session March 31, 2014, Closed Meeting March 31, 2014, Regular March 31, 2014, Work Session Documents:WS.PDF,C.PDF,R.PDF, WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 5.A.Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ariel Schmitz, Accounting Department Documents:MEMO.PDF 5.B.Motion To Approve Resolution 2014025 Recognizing National Public Works Week (May 18 May 24) Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF Nextel Red Fox Site Lease John Anderson, Assistant City Engineer Documents:MEMO.PDF,ATTACHMENT A.PDF Approve November 19, 2007, Work Session Minutes Amy Dietl, City Clerk Documents:MEMO.PDF,ATTACHMENT A.PDF 5.E.Approve 2014 Capital Reimbursement To Lake Johanna Fire Department (Invoice 470) Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF,ATTACHMENT A.PDF 5.F.Approve 2014 Capital Reimbursement To Lake Johanna Fire Department (Invoice 471) Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF,ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 7.A.TCAAP Development Discussion Opportunity For Residents Documents:MEMO.PDF 7.B.Round Lake Road Assessment Hearing John Anderson, Assistant City Engineer Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF NEW BUSINESS 8.A.Refinancing Of The 2010 Bond Series Sue Iverson, Director of Finance and Administrative Services John Utley, Kennedy & Graven, Chartered Documents:MEMO.PDF,ATTACHMENT A.PDF UNFINISHED BUSINESS 9.A.Round Lake Road Improvement Consider Hiring Consultant To Assist With Construction Administration Inspection/Staking Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF STAFF COMMENTS 3A MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: TCAAP Update Development and Design of On-Site Infrastructure On May 1, 2014, Ramsey County received four proposals for the development and design of on- May 12, 2014, and a consultant team will be chosen in time to allow work to proceed before the end of this month. Demolition and Remediation The demolition of the final remaining building on the site, Building 502, is scheduled to occur in May/June 2014. Work on soil remediation and removal of building pads and footings is continuing. Alternative Urban Areawide Review (AUAR) Public comments on the draft AUAR and Mitigation Plan are being accepted until May 28, 2014. The City Council is tentatively scheduled to review the final document on June 30, 2014, with approval in July. LCDA Application The City submitted a Project Concept Plan, which is essentially a pre-application to the The application includes a request for $1,605,000 in Livable Community Act (LCA) funds for sidewalks and trails, lighting, landscaping, site preparation and grading, and architecture and engineering for public improvements in the TCAAP North Gateway Area which extends from the entrance to the site at I-35W/County Road H south through the town center. By June 2, 2014, the Metropolitan Council will notify the City if it will be invited to submit a full application. The deadline for the full application is June 30, 2014. 12 Page of Future Meeting Schedule Special and regular City Council work session meetings have been scheduled to discuss issues related to the Master Plan and City infrastructure. Discussion topics are tentatively planned as follows: May 12, 2014, Special Work Session at 5:30 pm, Community Room Infrastructure Study Update and City Cost Participation Agreement Discussion on Financial Issues Legislative Update May 19, 2014, Regular Work Session at 5:00 pm; Council Chambers Ramsey County Financial Model Residential Development and Densities Flex Space Land Use Discussion May 27, 2014 (Tuesday), Special Work Session at 5:30 pm, Community Room I-35W/Highway 96 Interchange Discussion June 16, 2014, Regular Work Session at 5:00 pm, Council Chambers Review Revised Master Plan Review Aesthetics for I-35W Bridges June 30, 2014, Special Work Session at 5:30 pm, Community Room Review Final AUAR and Mitigation Plan June 30, 2014, Regular Meeting at 7:00 pm, Council Chambers Approve Master Plan Municipal Consent for I-35W/Highway 96 July 14, 2014, Regular Work Session at 5:00 pm, Council Chambers Discussion topics to be determined (infrastructure, regulations and policies, etc.) July 21, 2014, Special Work Session at 5:30 pm, Community Room Discussion topics to be determined (infrastructure, regulations and policies, etc.) July 28, 2014, Regular Meeting at 7:00 pm, Council Chambers Approve Final AUAR and Mitigation Plan It is anticipated that additional regular and special work session meetings will be scheduled to discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer. 22 Page of STAFF COMMENTS 3B MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96 project. 11 Page of STAFF COMMENTS –3C MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM:Ryan Streff, City Planner SUBECT:Community Cleanup Day Update Requested Action None. Background th The community cleanup day event is scheduled for Saturday, May 17from 8am to 3pm. It will be held at the Ramsey County Public Works Facility at 1425 Paul Kirkwold Drive. The event is co-sponsored by the Cities of Arden Hills and Shoreview and open to residents of both cities. Unlike previous cleanup events, the City is offering a free cleanup day as a pilot program to minimize wait times. Participants will not have to pay additional fees based on the amount or type of items being dropped off. Just remember to bring your ID. The Salvation Army will also be on site collecting any items that are salvageable for reuse. Notices have been in the City newsletter for the past twomonths. In addition, direct mail fliers have been mailed to City residents. Attachments A) 2014 Cleanup Day Flyer 11 Page of Attachment A To minimize wait times, the City of Arden Hills will begin a pil Bring items that are general refuse and debris not normally ACCEPTED DONATIONS collected by your refuse hauler, including: Appliances, BBQ gril exercise equipment, generators, mattresses and box springs, lawn mowers, snow blowers, stuffed furniture, tires, vacuum cleaners, rugs, lamps and water softeners. appliances (working), drinkware, microwave ovens Unwanted electronics will be accepted for recycling, including computers, printers, keyboards and televisions – however, you do players have to wait till Spring Cleanup Day! Many options are availabl for convenient year-round collection of these items. Please visi couches, dining sets, bed frames, dressers, night stands RamseyAtoZ.com or call the Recycling and Disposal Hotline at 651.633.EASY (3279), answered 24/7, for more details. equipment, lawn equipment (working), exercise equipment NOT ACCEPTED DONATIONS Mattresses, box springs, carpeting, large appliances If you are only bringing household hazardous waste items – for example, a couple of old paint cans – you can avoid long wait times at Cleanup Day. Just visit RamseyAtoZ.com or call 651.633.EASY (3279), answered 24/7, to learn options for other drop-off dates and locations. ACCEPTED ITEMS Paint/thinners/solvents/adhesives/driveway sealant/wood preservatives/stains/aerosol cans/lead/paint chips Weed killer/insecticides/pesticides Drain openers/oven cleaners/bathroom cleaners/rust removers Rechargeable batteries/button batteries/propane tanks/ pool chemicals/gas cylinders Residents must present a Shoreview or Arden Hills ID. Yard waste will not be accepted during the Cleanup Day. Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MARCH 17, 2014 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler; and City Clerk Amy Dietl Planning Commission Members present: Commissioners Brent Bartel, Andy Holewa, Steven Jones, and Vice Chair Roberta Thompson APPROVAL OF AGENDA The Council accepted the agenda as presented. 1. AGENDA ITEMS A.TCAAP Discussion City Administrator Klaers stated that City staff, County staff, and consultants have had a series of meetings concerning development issues. At this time, Council discussion and direction is needed to facilitate continued progress. Infrastructure Study. Heather Worthington and Beth Engum, Ramsey County, will present information on a proposed infrastructure study which would examine issues related to stormwater/wetlands, utilities, transportation, land title/platting, and infrastructure financing. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 20142 Development Constraints. Heather Worthington will provide information on development constraints which may limit types of land use and development in certain areas of the site. City Financial Modeling. Stacie Kvilvang, Ehlers and Associates, will discuss City financing for utilities. Budget Amendment. Sue Iverson, Director of Finance and Administrative Services, is recommending a budget amendment to move TCAAP expenses into a capital fund for improved tracking and transparency. PTRC Review. Terry Maurer, Director of Public Works, will report on the plan to work with the Parks, Trails, and Recreation Committee as requested by the City Council to complete an analysis of park and open space needs on the TCAAP site. Future Meeting Schedule. As TCAAP development proceeds, the issues above as well as other topics will need regular review and discussion by the City Council and a proposed meeting schedule will be discussed. Beth Engum , Ramsey County, reviewed the infrastructure study with the Council noting that an RFP for consultant work was being drafted at this time for design of the TCAAP site. She anticipated that the infrastructure work (stormwater, wetlands, utilities, sanitary sewer, transportation, spine road, mass grading and platting) would be completed in phases. The County hoped to have the RFP completed at the beginning of April. This was a tight timeframe, but would ensure the project was properly moving forward. Public Works Director Maurer recommended that the City attach the water and sanitary sewer analysis and feasibility study onto this RFP. He anticipated that a cost sharing agreement could be reached between the City and the County for these specific tasks. Mayor Grant questioned if the proposed construction timeline would lead to work beginning on TCAAP in 2016. Ms. Engum believed roadways and construction of buildings could begin in 2016. She commented that the County viewed the infrastructure study to be a pre-development investment. She indicated that the feasibility of the spine road and potential assessments would be included in the scope of the RFP. Councilmember Werner questioned if TCAAP could be developed without a water tower. Public Works Director Maurer stated that this may be possible but this is one of the issues a consultant would analyze. Mayor Grant questioned how the cost sharing for the infrastructure study would be arranged. Ms. Engum reported that Mike Norton, attorney for the Joint Development Authority (JDA), would be drawing up a cost sharing agreement. The City would then enter into the agreement with the County. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 20143 Councilmember Holden requested further information on what would be included in the scope of the infrastructure and feasibility studies. Ms. Engum explained that the following categories would be addressed within the infrastructure plan: transportation, mass grading plan, utilities, water and sanitary sewer, stormwater, wetlands and platting. She noted that the feasibility study would meet the Chapter 429 (assessments) requirements. Councilmember Holmes asked who the County would be assessing for roadway and utility improvements. Ms. Engum reported that the assessments would be passed along to future landowners. Mayor Grant questioned how the City would recover its costs. Stacie Kvilvang , Ehlers & Associates, reviewed how the City could recover its costs. Councilmember McClung inquired if the water feature would be addressed through the infrastructure study. He explained that a great deal of information would be needed before he could make an informed decision regarding the water feature. Public Works Director Maurer stated that the water feature would be addressed in the infrastructure study. staff would continue to work with consultants on this issue before any final decisions were made regarding this amenity. Councilmember Holden asked when the Master Plan had to be approved. City Administrator Klaers indicated that the Master Plan should be approved this summer in order for the City to move forward with the Policies and Regulations. The goals for the water feature should be able to be addressed by that time. Further discussion ensued regarding the water feature. Public Works Director Maurer understood that the Council wanted the water feature to hold water and be a positive amenity for the area. Staff would need to investigate how much land would be required to ensure the water feature meets the RCWD requirements, wetlands laws, and . Mayor Grant questioned what direction the County was seeking from the Council this evening. Ms. Engum explained that the County was hoping the City would agree to enter into a cost sharing agreement per the Joint Powers Agreement to share in the stormwater study. Councilmember Holden asked if the water from the groundwater treatment process the Army operates on TCAAP would be analyzed through the RFP in terms of its potential use for the water feature or a geo-thermal system. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 20144 Heather Worthington , Ramsey County, commented that she had spoken with Mike Fix today regarding this matter and a request could be made to the Army. Councilmember Holmes inquired if the City had already approved a water resources study. Public Works Director Maurer noted that the County and City were working to hire a consultant through the City to complete a water resource study. However, this effort was put on hold as the County and City felt it would be more beneficial to prepare a global infrastructure RFP to address all issues including water resources. Mayor Grant questioned if the Council supported a cost sharing agreement with the County per the Joint Powers Agreement for the stormwater study. Councilmember Holmes believed this to be a part of the JPA. Councilmember Werner recommended that the cost sharing venture as it would reduce duplication of services. For this reason, he was in favor of the cost sharing agreement with the County. Councilmember Holden agreed stating that the work needed to be done. Councilmember McClung had concerns regarding when the results would be available and if they could be used for the Master Plan. Mayor Grant summarized that the Council was in support of the cost sharing venture. Ms. Worthington understood that the Council had questions about the development constraints on the TCAAP site. She indicated certain portions of the site had TCE contamination in the ground that went into the water table and required monitoring/mitigation into the future. A couple of these sites would require vapor barriers for basements and sub basements. Therefore, these areas would not be economically feasible for residential uses. These areas of the site would be more conducive to commercial or slab based developments. Mayor Grant requested further information on the location of TCE contaminated areas. Ms. Worthington reviewed the general locations in detail with the Council. Councilmember McClung questioned if the current Master Plan conflicted with any of the contaminated areas. Ms. Worthington believed that the current layout for the land uses did not cause a conflict with any of the contaminated areas. Councilmember Werner questioned why the federal government would not pay for vapor mitigation of these areas. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 20145 Ms. Worthington stated that the government would not cover the expense for the vapor mitigation but would pay to treat the water. She reported that a composite map of the TCAAP site Further discussion ensued regarding the location and development opportunities for the sites that had development constraints. Councilmember Holmes questioned if the entire TCAAP site would be cleaned to residential standards. Ms. Worthington indicated that the entire site would be cleaned to a residential soil value standard. However, there is existing pollution in the water table that will be the responsibility of the Army for the next 50 years. Councilmember Holden asked if the Certificate of Completion for residential would explain what areas needed further mitigation. Ms. Worthington explained that the Certificate of Completion would address the M residential soil value standards. It would not address the vapor concerns. She reported that this was consistent throughout the entire metro area. Councilmember McClung commented that there were two broad areas with significant vapor issues. He statedthatthere were other hot pockets throughout the site but that they were not large enough to cause economic viability issues. However, the two larger areas would lead to economic difficulty if developed as residential homes. Ms. Worthington agreed stating that these two areas are the best candidates for significant vapor issues. She explained that the County worked with City staff and Kimley-Horn to provide information to help guide the Master Planning process. Councilmember Holden questioned how the Master Plan would be reviewed if the proposed plan works best economically. She asked how changes could be proposed by the Council. City Administrator Klaers stated that he believed the City had a reasonable amount of flexibility and could shift property masses by 5% to 10%. The economic impacts would have to be considered when making these changes. He explained that the PTRC will review the Master Plan and will be forming recommendations for park and recreational space. Mayor Grant asked if the County had any other constraints for the Council to consider. Ms. Worthington did not. Mayor Grant questions/comments and for the information provided to the Council. Ms. Kvilvang reviewed the financial responsibilities of the City with regard to TCAAP. She reported that the first major component would be the trunk utilities that would need to be installed ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 20146 along the spine road. The County would be the developer and the responsible party for these trunk utility expenses and the City would follow the 429 process in order to allow for the cost of the improvements to be assessed back to the property owner. Ms. Kvilvang commented that the County will be reviewing their financial options for the utilities. The City had a risk free proposition, while the County may have to analyze the use of temporary bonds. The use of temporary bonds would depend greatly on how quickly the County anticipates the site would develop. Councilmember Holden asked about SAC and WAC charges. City Administrator Klaers commented that the SAC and WAC fees received by the City would be used to assist the City in maintaining the utilities, booster stations, pumps, etc. installed on the TCAAP property in the future. He further noted that the amount of the SAC and WAC fees needs to be evaluated. Councilmember Holden asked about how the assessment would be paid. Ms. Kvilvang stated that the expense for the trunk utilities along the spine road would be assessed back to the County and the County would pay those assessments in the future. The County could then sell the land cheaper to the end developer with the developer assuming the assessments; or the land could be sold for more, with the County paying the assessments. The second way that the assessments could be paid would be through private developers petitioning the City for sub- utilities. These developers would pay less for land due to the fact that they would be installing roads and utilities to support the development. Mayor Grant inquired who would be paying for the spine road. Ms. Kvilvang reported that the County would be paying for the spine road. The City would use its bonding authority for sewer and water utilities along the road, which would then be assessed back to the developer (County). She reported that the City would own the utilities. Further discussion ensued regarding the installation and payment of utilities on TCAAP. Councilmember Holmes questioned how the City would be impacted if the thumb was developed first. Ms. Kvilvang stated that this would not impact the City because the County was proposing to have a private developer pay for extending the utilities into the thumb. Councilmember Holmes asked who would be responsible for installing water, if deemed necessary. Public Works Director Maurer reported that this expense could be assessed 100% to the County. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 20147 Councilmember Holmes questioned if the Council would have to raise its levy to support the bonding on TCAAP. Ms. Kvilvang stated that this would be part of , but she explained that the budget would have a line item for debt service which would be covered 100% through special assessments. Councilmember Holden inquired how the City would be impacted if there was another economic downturn and the TCAAP property was not selling quickly. Ms. Kvilvang reported that would be the trunk utilities; however, there was little risk that the County would default on its assessments. The only other risks are with the residential developers not paying their property taxes. Councilmember Holmes asked what would happen if a private residential developer went bankrupt. Ms. Kvilvang explained that the City would not receive payments and would actually become responsible for the bonds. The City would need to evaluate its risk threshold in order to best mitigate this situation. This could be done by the Council analyzing how long it is willing to issue debt, along with considering letters of credit or up-front cash deposits. Mayor Grant commented that another solution would be to limit how much of the development could be developed at any one moment in time. Director of Finance and Administrative Services Iverson reported that the Council could consider completing the TCAAP development in phases. City Administrator Klaers added that the County may also have ideas about the pace of the development. The County may not want any residential development until the commercial/business park is completed. This would ensure that the commercial areas are supported. He explained that this topic will have to be further discussed with the County at a future work session. Councilmember Holden questioned if the City had an understanding of the expense required to develop areas with vapor issues into residential. Ms. Kvilvang did not have information on this topic. She believed that it would be reasonable for the City to make this request and reported that she would request this information from the County. City Administrator Klaers believed that the County had not run proformas regarding this topic. Councilmember Holmes inquired if the City wanted to do TIF on the TCAAP site. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 20148 Ms. Kvilvang stated that the City may want to receive property taxes sooner rather than later. She noted that the County did not feel it was necessary to provide TIF to attract future businesses to this site. Councilmember Holden asked if all private utilities would be buried on TCAAP. Public Works Director Maurer stated that this was the case. Director of Finance and Administrative Services Iverson reviewed the 2013 and 2014 TCAAP budgets with the Council. She recommended a separate capital account be created for TCAAP capital expenditures with budget amendments made effective for 2013 and 2014. This would allow the City to track capital expenses for all projects and studies for TCAAP. In addition, this would ensure the expenditures would not distort the General Fund. Councilmember Holden questioned how staff time would be billed. Director of Finance and Administrative Services Iverson explained how staff time would be billed back for the TCAAP project. The Council supported the budget adjustment as recommended by staff. Public Works Director Maurer commented that he would be meeting with the PTRC on March 18, 2014, to discuss a park analysis. He reported that the planners were good in addressing the number of ball fields needed on TCAAP; however, the space identified for the fields and other s analysis. He will discuss this matter further with the PTRC and a report will be provided to the Council at a future meeting. B.2014 Joint City Council and Planning Commission Meeting City Planner Streff stated that the City Council is being asked to provide input and feedback on the draft 2014 Work Plan. In addition, this meeting is intended to be an open dialog and an opportunity to discuss other planning-related items. The City Council may provide feedback to the Planning Commission on their role, ask questions and discuss items of concern. The Planning Commission may provide input to the City Council on important planning items they see in the community and bring up topics of interest or concern. City Planner Streff reported that the Planning Commissi determined by State Statute. The majority of the Planning Commission Work Plan is dedicated to continuing the work of evaluating and providing recommendations on land use applications, zoning code amendments, and other planning-related items that come before the City. Vice Chair Thompson reviewed the Planning Commission Work Plan in detail with the Council. She commented that the City was hoping to recruit another Commission member in 2014. Commissioner Holewa stated that the Commission would like to see the Sign Code more closely aligned to those of neighboring communities. He believed that the most common requests ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 20149 reviewed by the Planning Commission are sign standard adjustments and this could be streamlined by reviewing and making appropriate revisions to Councilmember Holden recommended that the Commission consider the base size for monument signs when the sign standards are reviewed. Commissioner Bartel wanted to see more structure in the sign code as this would provide further guidance to the Commission when reviewing requests for sign standard adjustments. Councilmember McClung believed that even if the Sign Code was amended, there would always be future applicants requesting additional signage. Commissioner Bartel explained that by making the sign sizes proportionate to building sizes, this would address a number of the requests for sign standard adjustments. He was in favor of temporary sign requests being approved at a staff level. Commissioner Jones suggested that the number of tenants within a building and the size of the parking lot be considered in the Sign Code. Councilmember Holden stated that the Sign Ordinance was developed due to the number of large sign requests. She reported that Arden Hills did not want to become a neon lit community with extremely large signs. Mayor Grant reported that a level of flexibility could be written into the Sign Code, however, there had to be a limit. He asked if the Council opposed the Planning Commission reviewing the Sign Ordinance. The Council supported the Commission moving forward with reviewing the Sign Ordinance. Mayor Grant discussed LED lighting and recommended that the City and Planning Commission get out in front of this issue. He suggested that staff speak with neighboring communities regarding the regulation of LED lighting. Vice Chair Thompson agreed. Councilmember Holden questioned which aspects of LED lighting would be reviewed by the Planning Commission. Vice Chair Thompson indicated that this has yet to be determined by the Planning Commission. City Planner Streff anticipated that this would include LED lighting on canopies and signs. Community Development Director Hutmacher reported that more and more businesses were changing light fixtures out from incandescent or fluorescent She neon-like manner as decorative accents. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 201410 Councilmember Holden suggested that the Commission review all areas where LED lights could be used. Commissioner Jones suggested that the Commission consider the different lumens available in LED lights and which areas are most appropriate for brighter LED lights and which are not. Vice Chair Thompson commented that the Commission would have to research how other areas of the metro were managing this issue. Mayor Grant requested further information on the Illustration Guide for the B-2 and B-3 design standards. Vice Chair Thompson explained how the Planning Commission was approaching the B-2 design standards. Associate Planner Bachler commented that the City had made updates to the B-2 and B-3 district design standards last year. He explained that building materials and architectural features were reviewed to provide guidance to future developers in these zoning districts. Commissioner Bartel hoped that the Commission could find visual examples of preferred streetscape design and building materials that the City could incorporate into an Illustration Guide. This would assist future developers with planning for redevelopments. Councilmember Holden recommended that the design standards include LEED building standards. She commented that these standards would push the use of recycled materials in redevelopment of the City. She suggested that the Commission create a checklist that can be reviewed for each Planning Case. She explained that she depends on the Planning Commission to address drainage and building material issues. Commissioner Holewa commented that LEED building standards have been discussed, however, he believed it would be more important to have good economical design. Commissioner Jones had an issue with the LEED standards given the increased building expense. He proposed the City pursue Energy Star ratings instead. Mayor Grant agreed that the energy ratings for buildings should be considered. Associate Planner Bachler explained that staff had checklists that were reviewed with each of the different land use applications. The plans necessary in order to consider an application complete are spelled out within these checklists. Depending on the nature of the proposed project, required plans might include lighting plans, traffic studies, grading and drainage plans, etc. Councilmember Holmes recommended that the Planning Commission further review the issue of transparent windows. She believed that this issue would continue to come before the City. Councilmember Werner requested further information on the League of Minnesota Cities training. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 17, 201411 City Planner Streff discussed the training courses proposed for the Planning Commission members and staff. Vice Chair Thompson explained that the training courses provided valuable information to the Commissioners. Councilmember Holden thanked the Planning Commission for their efforts stating that they did a wonderful job reviewing Planning Cases. Mayor Grant agreed and thanked the Planning Commission for their attendance this evening. A.TCAAP Discussion (continued) City Administrator Klaers provided the Council with a brief overview of the future meeting schedule. He anticipated that regular and frequent TCAAP discussions would be necessary to keep the project moving forward. For this reason, he requested that the Council plan on holding a special Council work session the second and last Monday of every month. He suggested that these meetings be held from 5:15 p.m. to 6:45 p.m. A list of potential meeting topics for TCAAP was reviewed with the Council. Mayor Grant recommended that the meetings begin at 5:30 p.m. and run until 7:00 p.m. This would allow the Council additional time to get to City Hall. The Council agreed. Councilmember Holmes indicated that this schedule would have to take into consideration that the EDA would meet on a quarterly basis prior to Council meetings. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Werner discussed a recent Arden Hills/Shoreview Business Council meeting he attended. Councilmember Holden noted that Mayor Dave Jacobsen of New Brighton was voted Chair of the Energy and Environmental Natural Resources Committee for the National League of Cities. ADJOURN Mayor Grant adjourned the City Council work session at 7:44 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CLOSED CITY COUNCIL MEETING MARCH 31, 2014 5:30 PM - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the special closed City Council meeting at 5:30 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung (arrived at 5:45 p.m.), and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; League of Minnesota Cities Insurance (Greene Espel); City Attorney Joel Jamnik; and City Clerk Amy Dietl 1. APPROVAL OF AGENDA The Council accepted the agenda as presented. 2. AGENDA ITEMS TAT Properties Ltd and 1201 East County Road E vs. City of Arden Hills A. The City Council and staff received a briefing from the League of Minnesota Cities Insurance Trust appointed attorney, John Baker, attorney for the law firm Greene Espel regarding the claim, which is a challenge to a PUD amendment denial. Mr. Baker left the meeting after the briefing was provided. STUARTCO, E Street Flats and Shoppes, Lisa A Moe vs. City of Arden Hills B. ARDEN HILLS SPECIAL CLOSED CITY COUNCIL MEETING MARCH 31, 20142 The City Council and staff then received a briefing from City Attorney Joel Jamnikregarding the conciliation court claim challenging water, sewer and other utility charges billed to the property during the time it was temporarily used for student housing. The owners allege that the City improperly classified the property as commercial rather than residential and consequently over billed the property during the time period. ADJOURN Mayor Grant adjourned the special closed City Council meeting at 6:35 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 31, 2014 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff; Parks and Recreation Manager Michelle Olson; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested that Items 6J and 6K be pulled from the Consent Agenda for discussion at a future City Council meeting. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Anil Khurana , 1280 Wynridge Drive, explained that he has lived in Arden Hills for the past 30 years. He expressed concern with a water bill he received last fall that was approximately $600 higher than his average utility bills. He explained that he contacted the City and questioned if his water meter should be checked. He was told by City staff that an inspection of the water meter would cost $140. Mr. Khurana reported that he had his sprinkler system checked and there were no concerns. He requested that the Council look into this matter further as he did not want to have a delinquent account with the City. ARDEN HILLS CITY COUNCIL MARCH 31, 20142 Mayor Grant requested that staff review this matter further and provide Council with an update at an upcoming work session. Charlie Kachel , 1500 Arden Place, suggested that the City Council hold a Town Hall meeting in 2014. He believed this would be a good way to bring the community together. 3. PUBLIC PRESENTATIONS A. 2014 Legislative Session Update Representative Barb Yarusso discussed the events taking place at the Legislature. She reported that TCAAP funding has been requested in a bonding bill. She reviewed the changes proposed within the tax bill, noting that the State was also looking to adjust the minimum wage. She commented that a pothole repair bill was also being considered at this time and it has support from the Governor. Mayor Grant requested further information on the TCAAP bonding bill. He understood that the Senate bonding bill included funding for TCAAP. Representative Yarusso stated that this was the case. The Senate is proposing funding for TCAAP, while the House has not proposed bonding for the TCAAP roadway improvements. However, the final House bonding bill is not complete and numerous people are working to ensure that TCAAP is included. She noted that the Governor has requested funding for TCAAP within his proposal. Councilmember Werner questioned if the Legislature had created any regulations for e- cigarettes. Representative Yarusso explained that the Governor does not want to see a bill this session on e- cigarettes. Councilmember Holden discussed LGA and stated that Arden Hills does not receive any of this funding from the State. She questioned if the State would be revising this formula. Representative Yarusso commented that an additional tax bill may be addressing this issue. B. Northeast Youth and Family Services (NYFS) Report to the Council Jerry Hromatka , President and CEO of NYFS, provided the Council with an update on the events taking place at Northeast Youth and Family Services. He reviewed the primary population development, and day treatment programs. The numerous benefits of these programs along with the current trends were discussed in detail. Mr. Hromatka provided comment on the number of municipalities that support NYFS. He thanked Arden Hills for its continued support. Mayor Grant thanked Mr. Hromatka for his presentation and stated that he was pleased to see that this organization was adjusting to meet the needs of the community. ARDEN HILLS CITY COUNCIL MARCH 31, 20143 Miriam Ward, thanked the Council for the being able to serve on the Board at Northeast Youth and Family Services. She has enjoyed her service with this organization. She encouraged Council and staff to attend the upcoming Leadership Luncheon being sponsored by NYFS on Wednesday, May 7, 2014. 4. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated that the City and Ramsey County are working together on a Request for Proposals (RFP) for an infrastructure study that will consider roadways, utilities, surface water management, and grading. Ramsey County will be the lead agency for the contract which will include analysis and preliminary design for the spine road and other infrastructure. City utilities will be included in the study, and the City will be asked to enter into a cost-sharing agreement for its portion of the contract. Staff expects that the RFP will be released in early April, and a consultant will be selected by mid-May. Community Development Director Hutmacher explained that special and regular City Council work sessions have been scheduled to discuss issues related to the Master Plan and City infrastructure. Discussion topics are tentatively planned as follows: March 31, 2014, special work session - following the regular meeting Infrastructure Study Update Metropolitan Council Sewer Availability Charge (SAC) Credit Discussion April 14, 2014, special work session at 5:30 pm Review Draft Alternative Urban Areawide Review (AUAR) and Mitigation Plan Financial Modeling for Trunk Utilities Review of Public Comments on the Draft Master Plan April 21, 2014, regular work session at 5:00 pm Ramsey County Economic Development and Redevelopment Goals for TCAAP PTRC Recommendations for Park and Open Space City Goals for Surface Water Management April 28, 2014, special work session - following the regular meeting I-35W/Highway 96 Intersection Design Recommendation Staff anticipates that additional regular and special work sessions will be scheduled to discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer. 5. APPROVAL OF MINUTES A.February 18, 2014, Work Session ARDEN HILLS CITY COUNCIL MARCH 31, 20144 MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the February 18, 2014, work session minutes as presented. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A.Motion to Approve Consent Agenda Item - Claims and Payroll B.Motion to Approve No Parking Resolution for Round Lake Road C.Motion to Approve County Road E (B-2 District) Feasibility Report and Authorize Preparations for the Plans and Specs D.Motion to Authorize Purchase of a New Tool Cat E.Motion to Authorize Purchase of One-Ton Truck F.Motion to Authorize Upgrading Camera System for Sewer Televising G.Motion to Authorize Consultant Bridge Contract Between Arden Hills, New Brighton and Ramsey County H.Motion to Approve Perry Park Fencing Project for Field #3 I.Motion to Approve Premise Permit Application for Roseville Area Youth Hockey Association J.Motion to Approve Procurement Policy K. Motion to Approve Fund Balance Policy L. Motion to Approve Planning Case 13-021 Boston Scientific PUD Amendment Agreement M. Motion to Approve Planning Case 14-010 Lexington Station PUD Amendment Agreement MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the Consent Calendar as amended removing Items 6J and 6K and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A.Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities City Administrator Klaers stated that delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated February 11, 2014, were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by March 12, 2014. Utility accounts with an unpaid delinquent balance after March 12, 2014, would be certified to Ramsey County to be added to property taxes and payable in 2015. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The City will request that Ramsey County levy ARDEN HILLS CITY COUNCIL MARCH 31, 20145 the delinquent balances against the respective properties. Staff recommended that the Council approve Resolution 2014-018 certifying the list of delinquent utility accounts to Ramsey County. Mayor Grant opened the public hearing at 7:46 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:47 p.m. Mayor Grant requested that the Council approve the list of delinquent utilities minus Anil Khurana, who spoke earlier this evening regarding his utility bill concern. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve Resolution 2014-018, certifying the list of delinquent utility accounts to Ramsey County, removing Anil Khurana from the list. Councilmember Holden questioned why some of the delinquent accounts were $10 or less. She The motion carried (5-0). 9. NEW BUSINESS A. 2013 and 2014 Budget Adjustments City Administrator Klaers stated that in 2013 the City Council did a budget adjustment for s costs of the Kimley-Horn expenses for the planning and transportation studies. These expenses were also programmed into the 2014 budget. City Administrator Klaers be better to set up a separate capital fund for these transactions, as they are infrastructure related and capital in nature. By doing this, it will be more transparent and easier to track as the expenditures, fund balance, and revenue sources are expected to come over time as the property develops. By making this change, the General Fund will not have dramatic fluctuations from year-to-year, making it easier and more transparent for everyone to follow the costs and fund balances for both funds and the project. City Administrator Klaers indicated that staff discussed this matter with the Council at the March 17, 2014 work session and the Council directed staff to put this item on the agenda. He reported that the budget adjustments are reflected in the amended budgets. Staff recommended the Council approve the budget adjustments for 2013 effective December 31, 2013, and to create a new fund called the TCAAP Capital Fund. In addition, staff requested that the Council approve budget adjustments for 2014 effective March 31, 2014. Councilmember McClung understood that the proposed budget adjustment would remove spikes to the General Fund for TCAAP expenses. ARDEN HILLS CITY COUNCIL MARCH 31, 20146 City Administrator Klaers stated that this was the case and that it would also provide more transparency for the City. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve budget adjustments for 2013 effective December 31, 2013, and to create a new fund called the TCAAP Capital Fund. The motion carried (5-0). MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve budget adjustments for 2014 effective March 31, 2014. The motion carried (5-0). B. Presbyterian Homes Bond Refunding to Call Public Hearing John Utley , Kennedy & Graven, stated that i $28,000,000 Housing and Health Care Revenue Note, Series 2010 be refunded by the issuance of three separate notes in the approximate amount of $9,300,000 each by three cities; Spring Park, St. Bonafacius, and Chanhassen for a total of $27,900,000. Host approval is required for the refunding notes as they still include facilities in the City of Arden Hills, so it is necessary for the issuers to request host approval by the City Council of Arden Hills. Mr. Utley stated that the notes cannot be issued as tax-exempt obligations unless a notice of public hearing is published in a newspaper of general circulation in the City, the City Council conducts a public hearing consistent with the terms of the public notice regarding approval of the notes, and following the public hearing the City Council approves the issuance of the notes. Mr. Utley explained that Presbyterian Homes has submitted an application to the City with respect to the requested host approval and has submitted a non-refundable application fee in the amount of $500 according to the City procedure for application for Private Activity Revenue Bond Financing. Mr. Utley noted that the applicant is requesting that the Council set a public hearing date of Monday, April 28, 2013. He requested that the Council adopt Resolution 2014-021, a resolution calling for a public hearing on giving host approval to the issuance of housing and health care revenue refunding notes to refinance a project by Presbyterian Homes and Services and authorizing the publication of a notice of the hearing (PHS/Lake Minnetonka Campus Project). Councilmember Holden asked if there would be a cost to the City of Arden Hills for the proposed bond refunding. Mr. Utley explained that there would be no cost to Arden Hills. MOTION: Councilmember Werner moved and Councilmember Holden seconded a motion to adopt Resolution 2014-021, a resolution calling for a public hearing on giving host approval to the issuance of housing and health care revenue refunding notes to refinance a project by Presbyterian Homes and Services ARDEN HILLS CITY COUNCIL MARCH 31, 20147 and authorizing the publication of a notice of the hearing (PHS/Lake Minnetonka Campus Project). The motion carried (5-0). C. Planning Case 14-009 Multi-Family Design Standards City Planner Streff stated that in January 2013, the City Council requested that staff review the -family dwelling units. Currently, these standards require multi-family dwelling units to be a minimum of 600 square feet, with an additional 100 square feet required for each bedroom. The Council expressed concerns that the standards could permit multi-bedroom apartments that do not provide adequate floor area per resident. City Planner Streff noted that staff collected information from seven cities in the metro region that have adopted minimum unit size standards. The cities included New Brighton, Blaine, White Bear Lake, Maplewood, Fridley, Coon Rapids, and Bloomington. An analysis was completed Staff also looked at ten multi-family development projects that have recently been completed or that are under construction in outer-ring suburban communities to evaluate the average unit sizes currently being built in the private market. These projects are located in the communities of New Brighton, White Bear Lake, Arden Hills, Elk River, Apple Valley, Ramsey, Eagan, Osseo, and Maple Grove. City Planner Streff commented that at the City Council work session on January 13, 2014, staff reviewed this data with the Council. Based on the comments provided by the Council, staff drafted Ordinance 2014-003, which would revise the minimum unit size standards for multi- family dwelling units. City Planner Streff reported that the amendment to the multi-family design standards would decrease the required square footage for efficiency apartment units and increase the required square footage for two-bedroom and three-bedroom units, as well as the additional floor area required for each additional bedroom. The City Council directed staff to make these changes so being constructed by the private market. City Planner Streff explained that the Planning Commission reviewed Section 1325.045, Subd. 1 of the Multi-family Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Ordinance during their meeting on March 5, 2014. The proposed changes to the Multi-family Design Standards were discussed by the Commission and the consensus was that the current standards for multi-family units do not need to be revised as they are sufficient for future development. However, the Commission believed that a reduction in size for efficiency units was reasonable. The Commission supported a change to between 450-550 square feet for efficiency units. City Planner Streff indicated that the Planning Commission thought the City should not be too restrictive with the multi-family design standards and that the market should be allowed to control the size of units built. It was also a concern that if a change did occur a significant amount of variances would be requested in the future to satisfy the needs of developers. The Commission did ARDEN HILLS CITY COUNCIL MARCH 31, 20148 not feel that increasing the size of multi-family units would ultimately ensure that the units built would be of high quality. City Planner Streff stated that the Planning Commission offers the following findings of fact: 1.That the Planning Commission reviewed the proposed amendments to Section 1325.045 at their March 5, 2014, meeting. 2.That Section 1325.045 addresses the minimum size standards for multi-family dwelling units. 3.That Section 1325.045, Subd. 1 of the Multi-family Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Ordinance, as previously adopted by the City Council, sets sufficient standards for multi-family units. City Planner Streff reviewed the actions taken by the Planning Commission, stating that Commissioner Hames moved and Commissioner Holewa seconded a motion to recommend denial of Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 Multi-family Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Code. The motion carried unanimously (5-0). The reason behind the decision was that the proposed minimum unit size standards are not consistent with the approved ordinances in surrounding communities and the Commission is recommending that the efficiency minimum unit size be revisited after staff speaks City Planner Streff requested that the Council consider a motion to deny Ordinance Number 14- 003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 Multi-family Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Code to revise the minimum unit size standards for multi-family dwelling units, as presented in the March 31, 2014, Report to the City Council. Councilmember Holden asked if any one came forward to speak at the Planning Commissions public hearing. City Planner Streff explained that no one spoke at the public hearing and no opinions were voiced for or against the Zoning Code Amendment prior to the meeting. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve Ordinance Number 14-003 in Planning Case 14-009 for an amendment to Section 1325.045, Subd. 1 Multi-family Dwelling Units Additional Conditional Use Permit Criteria of the Zoning Code to revise the minimum unit size standards for multi-family dwelling units, as presented in the March 31, 2014, Report to the City Council, based on the following findings of fact: 1.The Council has reviewed in detail multiple times the changes proposed. 2.The limits were well within the standards, and do not exceed the size of units being built. ARDEN HILLS CITY COUNCIL MARCH 31, 20149 3.Variances from the ordinance could be requested and therefore the City would be able to negotiate a safe building during the planning phase. 4.The development community has not spoken against the Ordinance. Mayor Grant recommendation. City Planner Streff rev Councilmember McClung asked if the Planning Commission felt the proposed ordinance was too restrictive. City Planner Streff believed that the Planning Commission saw the proposed ordinance as being more restrictive than was necessary. Councilmember Holmes reported that the Planning Commission was in favor of decreasing the efficiency unit size to somewhere between 450 and 550 square feet. However, they did not support any of the proposed increases to the minimum unit size standards. The Planning Commission commented that there were houses in Arden Hills that were 1,200 square feet in size and they did not feel it was necessary for three-bedroom apartment units to be 1,200 square feet. The Planning Commission was in favor of letting the market, rather than City Code, decide the unit sizes. Councilmember McClung questioned if the City should have a policy in place requiring larger apartment units without an ordinance in place. City Planner Streff explained that new developments coming before the City would most likely This would allow for some flexibility with the unit sizes. Councilmember Werner commented that the Planning Commission voted 5-0 to deny the proposed ordinance and he supported their recommendation. Councilmember Holden stated that the Council reviewed this ordinance on several occasions and she believed that unit standards are a policy decision of the City. She explained that developers could always request smaller units through a PUD. She supported the ordinance and wanted to see minimum standards put in place. Mayor Grant indicated that Arden Village developed according to the current minimum standards. He wanted the Council to keep in mind that these standards would be reviewed throughout the redevelopment of TCAAP. He appreciated the work completed by the Planning Commission but noted that he was in favor of establishing multi-family design standards as previously discussed by the City Council. He reported that future developers could always request a variance from the proposed standards. size standards. ARDEN HILLS CITY COUNCIL MARCH 31, 201410 Councilmember McClung stated that and for this reason, he would be willing to support the proposed standards. Councilmember Werner thanked the Mayor for his comments. He noted that he now supported the ordinance. Councilmember Holden indicated that she fully supported the ordinance. Councilmember McClung asked if the motion on the floor was sufficient. City Planner Streff stated the motion on the floor was sufficient; however, the findings of fact needed clarification. Councilmember McClung requested that a friendly amendment to the motion include the findings of fact as recommended by staff. Councilmember Holden agreed to the friendly amendment. FRIENDLY AMENDMENT TO INCLUDE THE FINDINGS OF FACT: 1. creates high development standards for multi-family housing that will visually enhance development and promote compatibility with nearby properties and neighborhood character. 2. identified in the Land Use Chapter of the Comprehensive Plan by developing design standards for multi-family housing that ensure the construction of high quality, sustainable, and aesthetically enhanced developments. 3. ause it will promote the development of a variety of housing options by creating a framework and process for the City to approve high-quality housing opportunities that are suitable for a mix of ages, incomes, and household types. 4. The proposed amendme identified in the Housing Chapter of the Comprehensive Plan by establishing design guidelines for new multi-family dwelling units. The amended motion carried (5-0). MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to direct staff to publish a summary of Ordinance Number 14-003. The motion carried unanimously (5-0). 10. UNFINISHED BUSINESS None. ARDEN HILLS CITY COUNCIL MARCH 31, 201411 11. COUNCIL COMMENTS th Councilmember McClung stated that the Friends of the Park tree sale deadline was April 18. He encouraged residents to take part in this event. Additional information regarding the tree sale Councilmember Werner explained that the EDC would meet on Wednesday, April 2, 2014. He noted this group had several openings and those interested in serving on the EDC could contact City Hall for additional information. Councilmember Holden stated that Greg Mack was retiring from Ramsey County. She recommended the City adopt a resolution thanking Mr. Mack for his assistance over the years. Councilmember Holden suggested that the City work jointly with the school district and the City of New Brighton to draft a plan for a sidewalk connection near the high school. Councilmember Holden indicated that she was in favor of holding a Town Hall meeting and requested that this be further discussed by the Council. Councilmember Holmes discussed the Arden Hills Foundation and was pleased to announce this organization had received its first tax deductible contribution in the amount of $57. This contribution was made by John VanValkenberg and he has challenged other members of the Mayor Grant stated that if a Town Hall meeting were held, additional information on the Arden Hills Foundation could be provided to the public. ADJOURN MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council meeting at 8:36 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MARCH 31, 2014 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work session at 8:46 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff; and City Clerk Amy Dietl APPROVAL OF AGENDA The Council accepted the agenda as presented. 1. AGENDA ITEMS A.Update on Reuse Proposal 1203 County Road E City Planner Streff provided an update to the Council on the current status of the proposed use by Creative Catering at 1203 County Road E and asked for input and direction from Council regarding the proposed use. City Planner Streff reported that at the City Council work session on November 18, 2013, staff brought forward a concept review from Creative Catering for a banquet, catering and retail center to be located at 1203 County Road E. At that time, the applicant proposed a 15,000 square foot banquet and meeting room space, in addition to a kitchen, food production and assembly area of 15,000 square feet, and a retail center with approximately 7,000 square feet. The applicant indicated that it was her intent to use the banquet hall for events for up to 400 people and to lease five retail bays in the southern portion of the building along County Road E to third party tenants. The Council generally showed support for the proposed use; however, concerns regarding parking and traffic were discussed. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 31, 20142 City Planner Streff stated that since the concerns regarding parking and the feasibility of acquiring parking easements for off-site parking. The current proposal consists of a 16,380 square foot kitchen and food assembly area, a 3,456 square foot office, and a 2,288 square foot, 10-seat café. The current proposal does not include an on-site banquet facility as was first proposed. Approximately 18,000 square feet would remain vacant and could potentially be used to expand the kitchen and food assembly area at a later date. City Planner Streff indicated that the kitchen and food assembly use is defined in the Zoning -2 Zoning District. By definition, an accessory use must be incidental to the principal use of the property, which means that the accessory use must directly kitchen and food assembly area to support off-site catering events, wholesale production/distribution to institutional or corporate clients, and retail sales of café meals and takeout to consumers. The applicant estimates that once the retail portion of the business is established, the retail will comprise approximately 35% of the business, and the wholesale/catering will comprise 65% of the business. Given this information and after conversations with the City Attorney, staff believes that the kitchen and food assembly area are not accessory uses to the café/retail store. City Planner Streff reported that t property. Its large size and small amount of parking limits the number of uses that could e B-2 Zoning District. City staff recognizes the importance of finding a reuse for this property, but believes that additional Council direction is necessary. Staff believes that a Zoning Code Amendment is required to allow this proposal to move forward. City Planner Streff explained that the City has an easement over part of the area where a sidewalk connection is proposed, however, the City does not currently have easements to allow sidewalk construction across the entire frontage. The applicant has indicated that she would be willing to provide the necessary easements, but staff has concluded that the current proposed use will need all of the available 35 parking spaces. It would be possible to construct a sidewalk between the curb and the parking lot. The City would request pedestrian easements in the event that the property eventually was redeveloped. City Planner Streff commented that the current proposal suggests that traffic would move through the site in a one-way fashion from east to west. Customers or clients would enter the site near the east property line and proceed through the parking lot where upon exit, on the west side of the property, a right-out only would be permitted. As with each proposal, traffic and pedestrian safety needs to be evaluated and the City needs to determine what type of access is appropriate. Staff asked the Council to consider the following questions: 1) Would the City Council support a zoning amendment to allow this application to proceed? ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 31, 20143 2) Does the City Council have concerns regarding the placement of the sidewalk connection directly behind the curb? 3) Does the City Council have concerns regarding traffic and circulation? Community Development Director Hutmacher stated that the applicant was present and would like to know if this is something that could potentially move forward or if the proposed use would not fit at the proposed site. Councilmember Holmes asked if the applicant supported having one-way traffic through the site. City Planner Streff noted that the applicant had agreed to this. Councilmember Holmes questioned how a sidewalk could work on this property if the existing parking were to remain in place. City Planner Streff reviewed the sidewalk plans in further detail with the Council. Councilmember Holden inquired if a Zoning Code Amendment was required for the use to proceed or if an interim use or conditional use permit could be approved for the applicant. City Planner Streff explained that currently, the proposed use was not permitted through a conditional use permit. If the City were to make a Zoning Code Amendment, manufacturing and processing food for catering could be made a conditional use permit in the B-2 district. Mayor Grant requested further information about the food assembly that was being proposed for this site. He stated that the food assembly area was becoming a primary use for the site. He asked if the office space would be used for offices. Community Development Director Hutmacher discussed the proposed food assembly in detail with the Council, noting that the applicant was proposing to complete food assembly for wholesale as well as retail. City Planner Streff noted that the applicant did intend to use the office space for advertising, marketing, and other typical office uses. Councilmember Holden City Planner Streff reviewed the applicants request noting that the kitchen size had increased slightly, the banquet hall has been removed, and the applicant is now requesting a 10-seat café with retail. Community Development Director Hutmacher stated that the applicant is shifting her focus to wholesale and catering for offsite events. This would require the Council to consider a narrowly defined zoning amendment. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 31, 20144 Councilmember Holden inquired how many semi-trucks would be making deliveries to this property. Ms. Behymer , owner of Creative Catering and applicant, reported that a box truck would make deliveries once daily at 2:00 a.m. Food deliveries would be made three times a week on Mondays, Tuesdays, and Wednesdays between 6:00 and 8:00 a.m. She discussed the parking situation onsite noting that she was unable to obtain parking easements from the surrounding properties. She has negotiated parking contracts, which were deemed insufficient by the City Attorney. Ms. Behymer discussed the sidewalk issue noting that she is open to the idea of having a sidewalk run along the front of the property. She reviewed two extra parking options that she has available to her with E Street Flats and Bethel University. Public Works Director Maurer stated that if the sidewalk were to be placed adjacent to the curb it would mean that no trees could be planted or lights installed in this area. In addition, it would be impossible to keep the sidewalk free and clear of snow during the winter months without hauling away the snow. City Administrator Klaers commented that the Council needed to determine if the proposed land use fit into the long range plans for the B-2 District. Councilmember Holden questioned if the proposed site would meet the capacity needs for the applicant. Ms. Behymer believed that her capacity needs would be met at the proposed site and that the box truck pickup at 2:00 a.m. may increase in size if her business grows. Councilmember Holden asked if the additional 18,000 square feet of space could be used as a kitchen for food assembly in the future. City Planner Streff indicated that the conditional use permit would allow for food production however, conditions could be set in place to allow for a specific amount of square footage. Ms. Behymer commented that she would not need any more square footage for wholesale sales. She further discussed her goals for the site along with how the and go sales would be managed. It was noted that the café area would have seating for only 10 patrons due to parking reasons. Councilmember Holden expressed concern with the how the semi-truck deliveries would affect the adjacent properties. Public Works Director Maurer stated that semis made deliveries all over the metro area and had to make tight maneuvers to complete these deliveries to food establishments. He anticipated that this would not be a concern. Mayor Grant indicated that it was unfortunate this site did not have more parking. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 31, 20145 City Administrator Klaers stated that because of the proposed use and parking limitation the matter has been brought back to the Council for additional discussion. The site can only be used by the applicant if an ordinance amendment is considered to allow this use in the B-2 District. Without direction from Council, staff cannot recommend approval as an accessory use. Kevin Peck , Keller Williams Commercial Broker, discussed the issues he has had with trying to sell the property. He noted that the large size and minimal parking is making it difficult to repurpose. Councilmember Holden explained that she is torn on this request because she loves the applicant if this is the right fit for the B-2 District. However, she questioned what else this site could be used for. Councilmember McClung stated that he would not support this request. He stated that the Council did not support the ambulance facility because it was deemed to not be the right fit for the B-2 District. He indicated that the building should have never been built to its current size given its location. He wanted to support this new business in Arden Hills, but at this location it may create too many issues in the future. Ms. Behymer reported that the proposed use would have a retail/café component which would align nicely with the businesses along County Road E and for the tenants in the E Street Flats. Mayor Grant stated that part of him supported the request if the front façade was improved to more closely align with the B-2 District guidelines. The other part of him questioned if this use would fit into the B-2 District long-term. Councilmember Holmes commented that if the Council did not move forward with this request, the property would continue to sit vacant. She believed that this is a great idea and supported the Councilmember Holden stated that the retail/restaurant portion of the use fits into the B-2 District while the food assembly/industrial portion of the business does not. Mayor Grant wanted to see the sidewalk go through this site properly and not have it moved to abut the curb. Ms. Behymer indicated that if the sidewalk is completed, she has additional parking options from adjacent properties. Mayor Grant questioned how the Council wanted to proceed with this item. Councilmember Holden stated that she would support a conditional use permit. Councilmember McClung did not support an amendment change. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 31, 20146 Mayor Grant explained that if this were to proceed, he would want to see the façade more closely fit into the B-2 District. He questioned how the applicant would use the additional 18,000 square feet of space. Ms. Behymer stated that she was uncertain at this time but commented that this site met all of her other needs. Councilmember Werner was uncertain how this matter should proceed. Councilmember Holmes fully supported the request. Councilmember McClung would rather see a proposal for this site that would tear down the building and replace it with something more fitting in the B-2 District. Mayor Grant questioned how many years Creative Catering has been in business and asked how quickly the space would be open for business, if the matter were to proceed. Ms. Behymer reported that she has been in business for the past 10 years. She estimated that the space would be operational in three to six months. Mayor Grant inquired how this item should proceed. City Planner Streff explaine would be added to the B-2 District to allow for kitchen and food assembly through the conditional use permit process. Staff would work with the City Attorney to draft this language. This matter would then go before the Planning Commission and City Council. Based on the consensus of Council, staff was directed to proceed with this item. Mayor Grant reiterated that this was not a final decision of the City Council but that there may be enough support from the Council for the matter to proceed. B.TCAAP Update Community Development Director Hutmacher commented that this was the first of the sessions to discuss TCAAP matters. She provided the Council with a schedule of special meetings that are planned for the coming months. She requested that the City Council discuss and provide direction on the following topics. Infrastructure Study. The City and Ramsey County are working together on a Request for Proposals for an infrastructure study that will consider roadways, utilities, surface water management, and grading. Ramsey County will be the lead agency for the contract which will include analysis and preliminary design for the Spine Road and other infrastructure. Metropolitan Council Sewer Access Charge (SAC) Fees. New development is required to pay a sewer availability charge (SAC) to the Metropolitan Council. The fee amount is variable depending on the projected volume being added to the metropolitan sewer system. The one-time ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 31, 20147 fee is used to pay regional sewer capital costs. When buildings are demolished, municipalities may apply for SAC credits based on the previous use or the amount of SAC previously paid. The City of Arden Hills has received SAC credits for buildings demolished on TCAAP, and City Council direction on the use of SAC credits is requested. Future Meeting Schedule. Future discussion topics for upcoming regular and special work session meetings have been tentatively identified in the attached memo. Public Works Director Maurer provided the Council with a brief update on the Infrastructure Study. He noted that the County was finalizing the RFP and it would be sent out later this week. st The hope would be to have proposals returned by May 1. The proposals would be reviewed by a th committee on May 5 and the committee wanted to have a decision for the Council to consider on th May 12. Staff discussed in further detail the items that would be included in the RFP. Mayor Grant requested further information on the timeline for the RFP. Heather Worthington , Ramsey County, discussed the proposed RFP timeline with the Council. She did not believe the three week timeline was a concern. City Administrator Klaers questioned when the City would have more information on the cost sharing. th Public Works Director Maurer believed that the City would have this information by May 12. He further discussed the utility items that would be covered by the City. Councilmember Holmes asked if the City had to cover 100% of the water, sanitary sewer and private utility expenses. Public Works Director Maurer stated that the City would pay no expenses for private utilities. The City would be responsible for 100% of the water and sanitary expenses. He noted that the City and County have agreed to share costs for storm sewer and water resource issues. The cost sharing for these would be further defined after the proposals were received. Councilmember Holmes questioned who would be paying for the spine road. Public Works Director Maurer noted that this expense would be fully covered by the County. Councilmember Holden inquired how the regional storm water feature would be defined. Public Works Director Maurer stated that this was a topic for an upcoming Council work session on TCAAP. Mayor Grant recommended that the Council move onto a discussion regarding the SAC credits. City Administrator Klaers reviewed a memo he drafted regarding the SAC credits. He of rates for these credits. He anticipated it would take 10 to 15 years for the City to collect on these credits depending on how ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 31, 20148 quickly the TCAAP site developed. He explained that the Council needs to have a discussion on how these funds will be used in the future. He indicated that the funds could be used to cover the expenses for Kimley-Horn or to cover the expense for the water feature or for park development. Another option would be for the Council to offer economic incentives to new businesses. Councilmember Holden asked how much the City would be receiving in SAC and WAC fees. City Administrator Klaers estimated that the City would receive $2,485 at the current Met Council rate per unit. This equated to approximately $5,000,000 at full development. He explained that City SAC and WAC fees generated would assist with covering the expense of the City sewer and water utilities. He noted that Stacie Kvilvang, Ehlers and Associates, is working on financial studies and models that would be reviewed by the Council at future meetings. Councilmember Holden questioned how much of the $5,000,000 would be left after the City paid for the planning reports. City Administrator Klaers stated that about $500,000 would be needed for the Kimley-Horn planning study. He further reported that trunk utilities would be assessed to the benefiting property owners, likewise with a water tower if needed. Councilmember Holden did not want to see expenses for the property become too high that it did not develop. City Administrator Klaers agreed that this is a concern for the Council to consider. Mark Ruff , Senior Financial Advisor at Ehlers & Associates, stated that the County engineering staff has done some preliminary work on total expenses for this project. As the infrastructure RFP moves forward, the City will be provided with additional information on the cost estimates. Councilmember Holden stated that she would have a difficult time offering incentives when Old Snelling was in need of repair, and this was an issue that affected current taxpayers. She wanted to be ensured that the City would break even on the TCAAP project. Mr. Ruff believed that the City did not have enough information at this time. It was his expectation that the JDA was interested in creating a break even project. However, the real estate market over the next five to ten years was uncertain. City Administrator Klaers stated that he anticipated that the project would be self-sufficient from a City financial perspective. Mr. Ruff discussed how some companies were offered certain incentives in order to bring them to communities. City Administrator Klaers stated that for this reason, he wanted the Council to have a discussion on how the Met Council SAC credits would be administered in the future and to consider having a policy in place. ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 31, 20149 Mayor Grant questioned where the County was getting incentive funds from. Ms. Worthington discussed the incentives the County was prepared to offer to potential companies. She apologized for not having the specific numbers in front of her this evening. She explained this was not public information and did not want to discuss this further until a decision was made by the County board. City Administrator Klaers commented that the City wanted to work with the County to encourage development. Councilmember Holmes the roadway to the north within the thumb. Ms. Worthington stated that this was pending negotiation and she was not prepared to discuss this matter with the Council and was not comfortable discussing specific information at a public meeting at this time. Discussion ensued regarding the types of incentives that may be offered to potential businesses moving into the area. It was the consensus of the City Council to not charge City SAC and WAC fees and the Met Council SAC fee (based on 30 units) for the currently proposed user of the thumb site. ADJOURN Mayor Grant adjourned the City Council work session at 10:40 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor May 12, 2014 Honorable Mayor and City CouncilMembers Patrick Klaers, City Administrator Sue Iverson, Director of Finance and Administrative Services, Ariel Schmitz, Accounting Department Claims & Payroll 2014 Payroll #10 ............................................................................... $ 108,984.14 Paid Claims (Check No 0 US Bank) ...................................................... $ 3,539.38 Paid Claims (Check No 43386-Check No 43412) ................................. $ 58,458.46 Paid Claims (Check No 43413-Check No 43448) ................................. $ 137,842.31 Page of Payment Method FIT8,466.65 EFT SIT3,507.74 EFT FICA Oasdi4,660.304,660.30 EFT FICA Medicare1,089.921,089.92 EFT Health Premium2,099.3914,501.56 A/P Check* Dental Premium1,302.20 A/P Check* FSA Health Care Reimb.238.33 A/P Check* FSA Dependent Care Reimb.150.00 A/P Check* HSA Health Saving 616.943,516.36 Health Care Savings Plan55.70 EFT Health Care Savings Plan-2%304.91 EFT Health Care Savings Plan-4%173.06 EFT PERA4,177.124,845.48 EFT ICMA3,732.81341.04 EFT Central Pension Fund-Union614.40 A/P Check* MN State Retirement System328.13 EFT IUOE 49 Dues (Union)131.04 A/P Check* LTD/STD Insurance1,285.23 A/P Check* PERA Life Insurance32.00 A/P Check* Life/Addl/Dep Life124.4599.90 A/P Check* MN Child Support145.82 EFT Public Employee Long Term Care 93.72 A/P Check* UNUM 83.86 A/P Check* AFLAC163.96 EFT Avesis-Vision Care5.22 A/P Check* Total Employee Deductions32,225.00 Net Payroll0.00 PR Check # Direct Deposit45,033.65 EFT Gross Payroll Tie-Out78,571.68 STD/LTD Gross - Up0.00 Plus City Paid Benefit30,412.46 ICMA Benefit Held0.00 Gross Payroll78,571.68 Less Total FSA2,487.72 Plus Employer Match ICMA0.00 Plus ICMA Benefit Held0.00 Net P/R Subject to FICA76,083.96 FICA Oasdi @ 6.20%4,660.30 FICA Medicare @ 1.45%1,089.92 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. ACCOUNTS PAYABLE Check Approval * A/P Checks can be found on the report. 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Discussion National Public Works Week is May 18-24, 2014. This is an opportunity to recognize the efforts put forth by our Public Works staff in maintaining the City infrastructure consisting of sanitary sewer, water, storm sewer, streets, trails, parks and public buildings. The daily efforts by these dedicated employees enhance the health, safety and quality of life for all our residents. The Public Works staff is made up of the following employees together with their years of service to the City of Arden Hills: Joe Mooney, Superintendent 28 Years Dave Winkel 36 Years Mike Schifsky 34 Years Scott Freyberger 15 Years Tony Nowlan 8 Years Jeff Frid 8 Years Max Arvidson 4 Years Thomas Mikacevich 3 Year Darien Schifsky 1 Year Attachment Attachment A: Resolution 2014-022 Page 1 of 1 ATTACHMENT A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-022 RESOLUTION RECOGNIZING NATIONAL PUBLIC WORKS WEEK: MAY 18-24, 2014 WHEREAS, public works services provided in our community are an integral part of our citizens everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operations of public works systems and programs such as water, sewers, streets, parks, trails, and public buildings; and WHEREAS, the health, safety and comfort of Arden Hills greatly depend on these facilities and services; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff the Public Works Department titude and understanding of the importance of the work they perform. THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that the City proclaims the week of May 18-24 s the City of Arden Hills. All citizens and civic organizations are called upon to recognize the contributions which the Public Works Department makes every day to our health, safety, comfort, and quality of life. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF MAY, 2014. ________________________________ David Grant, Mayor ATTEST: __________________________________ Amy Dietl, City Clerk CONSENT ITEM 5C MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: John Anderson, Assistant City Engineer SUBJECT: Site Use Lease Agreement with Nextel West fka Sprint Requested Action Approve the Site Use Lease Agreement with Nextel West Corporation for the lease of City property located at 1230 Red Fox Road. Background/Discussion Prior to February 2010, d water the Nextel lease. At this time, Sprint has proposed modifications to its equipment and number of antenna at the Red Fox water tower. The modifications are beyond what is allowed under the terms of the current lease which expires in 2020. As wireless contracts expire, or providers ask to make changes inconsistent with current lease agreements, the City would like to make the terms of the agreements more consistent for easier administration of the contracts. Also, the City would like to increase lease rates to be more reflective of the current market. SEH provided a master form of a wireless site lease agreement which is based on recommendations from the League of Minnesota Cities. Staff and the City Attorney negotiated the lease agreement with Sprint. Sprint has approved the new lease agreement and would like to move forward with their upgrade project. The City currently has wireless contracts with Sprint/Nextel, T-Mobile, and TTM at the Red Fox water tower. The City has contracts with AT&T, T-Mobile, and Zayo at the Cummings Park water tower. Neither TTM nor Zayo have equipment on the tower which is reflected in their lower lease rates. A summshown in the following 13 Page of table. Each wireless contract has different terms. The older contracts have lease rates that are significantly below the current market. 2014 Arden Hills Cell Lease Information for City Water Towers Company 2014 Rate Increase Contract Location Next Approved Monthly Yearly Rate Frequency Increase / Revised Expires Paid Nextel/Sprint Yearly $33,000.00 4% Yearly 2015 1995/2014 2039 Red Fox Paid AT&T/Cingular Yearly $33,000.00 4% Yearly 2015 1989/2014 2039 Cummings Every 5 T-Mobile 1 $1,322.50 $15,870.00 15% years 2016 2000 2025 Red Fox Paid T-Mobile 2 Yearly $20,866.93 3% Yearly 2014 2008 2028 Cummings Paid TTM Yearly $3,130.04 3% Yearly 2014 2009 2030 Red Fox Paid Zayo Yearly $5,304.50 3% Yearly 2014 2011 2041 Cummings Updated: 4/22/2014 shows anticipated lease terms Terms of the Site Lease Agreement Key terms of the new site lease agreement are as follows: Lease Rate The Tenant will pay a lease rate of $33,000 per year. No additional rent per year per antenna will be charged. Rent shall be increased by 4% annually. Sprint currently has nine antennas installed on the Red Fox water tower. As part of the first phase of their upgrade project, Sprint proposes to add three antennas. During the second phase of the project, Sprint will remove three of the currently existing antennas. The terms of the lease allow Sprint to have a maximum of 12 antennas on the tower. Site Restoration Escrow. The Tenant will provide an escrow of $5,000 that will be refunded to the Tenant following the timely removal of all equipment from City property at the termination or expiration of the lease. Administrative Fee. The tenant agrees to pay the City for its legal and administrative expenses associated with this site lease agreement. The Tenant will also pay the inspections, engineering consulting, and installation project management related to this agreement. Lease Term. The initial term of this lease agreement is five years. The lease will automatically extend for five additional five-year periods. If the tenant chooses not to renew the lease, it must send a written notice to the City within 90 days of the expiration date of the initial term or any renewal term 23 Page of Operation. tenant at its cost within 30 days of notification of damage. Repainting and Restoration. The tenant shall temporarily remove its equipment at its cost to Insurance. compensation, general liability, automobile liability, and tenant property insurance. Termination. The lease may be terminated with 60 days written notice by either the tenant or the landlord provided that the party requesting termination meets conditions for default, inability to obtain a license/permit, technological reasons, City Council decision, etc., as defined in the lease agreement. The City Attorney has reviewed the terms of this lease agreement and recommends City Council approval. Attachments Site Use Lease Agreement 33 Page of Attachment A 5D CONSENT ITEM MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Approve November 19, 2007, Work Session Minutes Background/Discussion Staffhasbeenactivelyworkingoncleaningfilesthatareinstorageinthebasement.Indoingso, asetofunsignedworksessionminutesfromNovember19,2007,wasfound.Itappearsas thoughtheseminuteswereneverbroughttotheCityCouncilforapprovalandassuchwere never signed. Asahousekeepingitem,staffrequeststhattheCityCouncilapprovetheseminutessotheycan be scanned into Laserfiche for permanent retention. ItshouldbenotedthatallmembersofthecurrentCityCouncilwereservingin2007,exceptfor Councilmember Ed Werner. Requested Action Approve work session minutes from November 19, 2007. Attachment Attachment A: Draft November 19, 2007 Work Session Minutes 11 Page of Attachment A Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORKSESSION NOVEMBER 19, 2007; 5:00 PM ARDEN HILLS CITY COUNCIL CHAMBERS 1. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Councilmember Grant called to order the City Council Worksession meeting at 5:10 p.m. Present: Mayor Stan Harpstead (arrived at 6:47 p.m.), Councilmembers David Grant, Brenda Holden (arrived at 5:20 p.m.), Fran Holmes, and David McClung . Absent: None. Also Present: City Administrator, Michelle Wolfe; Assistant City Administrator, Noah Simon; Public Works Director, Gregory Hoag; Finance Director, Susan Iverson; City Planner, James Lehnhoff; Parks and Recreation Manager, Michelle Olson; Building Official, Dave Scherbel; City Engineer, Kris Giga; and Recording Secretary Dianna Wise. 2. APPROVAL OF MEETING AGENDA MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. The motion carried (3-0). 3. AGENDA ITEMS A.2008 Proposed Budget City Administrator Wolfe stated she would like discussion on the proposed budget. She stated staff attempted to capture the key points, which includes the budget as presented with the goal of using the preliminary levy of 4.95 percent. Finance Director Iverson explained how she determined the 4.95 percent. ARDEN HILLS CITY COUNCIL WORK SESSION November 19, 20072 McClung questioned whether the market value is being phased out and coming into the Finance Director Iverson replied that was not correct. indfall is at. Finance Director Iverson showed the limited market value and the impact to the taxpayer and the local tax rate. She pointed out line number seven of the tax impact worksheet. Councilmember Grant questioned whether line item five was correct. Finance Director Iverson replied that was the local portion of the levy last year. She explained which number was certified to the County. City Administrator Wolfe stated staff always based the levy discussion on the local portion as the City controls it. Councilmember Holden questioned how 3.2 percent for the market value was derived at. Finance Director Iverson commented this is the average for Arden Hills as reported by the County; individual taxes could vary widely. Public Works Director Hoag commented that some of the parks maintenance is a result of Park staff salary adjustments. Councilmember Holden asked what the percentage of benefits are based on salary. Finance Director Iverson stated she has never added it up to determine this. She directed Council to page 23 and pointed out the numbers. She commented she would email this information to Councilmembers. Councilmembers reviewed each chapter and asked for clarification on line items within the 2008 Budget. City Administrator, Finance Director Iverson, and Assistant City Administrator Simon made note of changes and requests. City Administrator Wolfe informed Council that the 2008 Budget is based on a general tax levy increase of 4.95 percent. She requested discussion on several key items: ARDEN HILLS CITY COUNCIL WORK SESSION November 19, 20073 Contingency Amount Consensus reached by Council to approve a $25,000 contingency. Consensus reached by Council to approve a 4.6 percent in the general levy. Deputy City Clerk Position City Administrator Wolfe stated that the Deputy City Clerk position would take on specific functions from every department. She stated the major drivers for this position are to better allocate resources and workload. She stated this is a benchmark position; therefore, it would be easy to determine a salary. She commented this position is traditionally more stable and would reduce the impact of turnover. Mayor Harpstead recommended this position be filled before the next elections. Consensus reached by Council to take this to the next step. New Equipment, Building, and Replacement Fund City Administrator Wolfe recommended establishing a New Equipment, Building, and Replacement Fund and depositing $500,000 into it. Consensus reached by Council to set up this fund and deposit $500,000 into it to be used for City Hall building repairs only at this time. $6,200 for Membership on the I-35W Corridor Coalition Consensus reached by Council to eliminate membership in the coalition at this time. Proposed Part-Time Economic Development Assistant Fence for South Water Tower Public Works Director Hoag commented that the original fence was estimated at $24,000; however, he hopes it could be built for much less. City Administrator Wolfe commented that the fence might not be required and could be eliminated from the budget given further research. Northwest Youth and Family Services Contributions Consensus reached by Council to purchase a table at their fundraiser for $1,000 and to make up a shortfall of up to $4,000. ARDEN HILLS CITY COUNCIL WORK SESSION November 19, 20074 $35,000 Consultant Fee for Design of the County Road E business district Consensus reached by Council to fund $35,000 for a consultant to assist the City with design preparation of the County Road E business district. B.2008-212 proposed CIP City Administrator Wolfe stated the 2008 CIP Budget is critical at this point. She made note of the changes and recommendations by Council. Consensus reached by Council to direct staff to build a concept plan and study in 2008 with implementation planned for 2009 for the CP Rail Bridge, Old Highway 10 Sidewalk Improvement project. Consensus reached by Council to discuss the Capital Improvement Plan again in December 2007. C.2008 Proposed Compensation Plan/Pay Equity Councilmember Grant summarized the meeting with the consultant and reported they decided to base the pay rates on the 55 percentile and to remove Shoreview from the equation. He explained they looked at implementing symmetry within pay grades. Councilmember Grant presented the revised Compensation Plan/Pay Equity Plan. City Administrator Wolfe pointed out the information is based on 2007 data. Consensus reached by Council that they are in agreement with the assumptions. Consensus reached by Council to move in the direction of the revised Compensation Plan/Pay Equity Plan and to direct staff to prepare the new plan for implementation on December 1, 2007 and a 3% COLA adjustment for 2008. 4. COUNCIL COMMENTS AND REQUESTS Mayor Harpstead presented the issue of donating $500 to the Lake Johanna Association to eliminate the geese population at Lake Johanna. Consensus reached by Council to not donate $500 to the Lake Johanna Association to eliminate the geese population at Lake Johanna at this time. Council directed staff to find the information presented earlier this year. Councilmember Grant questioned whether staff received information about the Holiday Inn. City Administrator Wolfe stated she had not heard any definite news. ARDEN HILLS CITY COUNCIL WORK SESSION November 19, 20075 Public Works Director Hoag commented the domestic water is shut off. Councilmember Grant tasked Assistant City Administrator Simon to correct the instructions directing visitors to enter City Hall via the east door rather than the west. Councilmember Grant questioned who owned the Chatham area relative to tree removal. Councilmember McClung requested 15 minutes of discussion time at the December 2007 work session to talk about parking during the election. Councilmember McClung mentioned a moratorium for County Road E on November 26, 2007. Consensus reached by Council to direct staff to prepare an agenda item to implement a moratorium on County Road E on November 26, 2007. Consensus reached to send Christmas cards this year. 5.ADJOURNMENT MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to adjourn the meeting at 10:04 p.m. The motion carried (5-0). __________________________ __________________________ Stan Harpstead Michelle Wolfe Mayor City Administrator CONSENT ITEM 5E MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: 2014 Capital Reimbursement to Lake Johanna Fire Department Budgeted Amount: Actual Amount: Funding Sources: $9,472$9,472Public Safety Capital Requested Action Motion to approve a payment in the amount of $9,472 to the Lake Johanna Fire Department, which is share for reimbursement of Breathing Air Compressor for Station 2. Background The City has received an invoice from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2014 (Attachment A). This invoice relates to capital expenditures which were included and approved in the 2014 budget. These projects were originally budgeted at $37,000 of which Arden Hills budgeted costs were $9,472. The actual amount of the total purchase is more than budgeted, however the City is only being charged the amount that was included in the budget according to the LJFD. The Fire Board has approved this purchase. Attachments Attachment A Invoice #470 from Lake Johanna Fire Department, Inc. 11 Page of Attachment A CONSENT ITEM 5F MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: 2014 Capital Reimbursement to Lake Johanna Fire Department Budgeted Amount: Actual Amount: Funding Sources: $ $016,838.94Public Safety Capital Requested Action Motion to approve a payment in the amount of $16,838.94 to the Lake Johanna Fire Department, which is share for reimbursement of SCBA (Self-Contained Breathing Apparatus). Background The City has received an invoice from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2014 (Attachment A). This invoice relates to capital expenditures in which the Fire Department applied and was awarded a FEMA grant. The grant covered 90% of the equipment that was qualified with the Cities making up the difference. The total Grant received was $300,234.11 the Cities share of the qualified equipment was $33,359.35 making Arden The additional equipment that was not covered by the grant was $34,060.91 of which Arden 298.94. The Fire Board has approved this purchase and grant application. Attachments Attachment A Invoice #471 from Lake Johanna Fire Department, Inc. 11 Page of 7A PUBLIC HEARING MEMORANDUM DATE: May 12, 2014 TO: City Councilmembers Patrick Klaers, City Administrator FROM: Mayor Grant SUBJECT: TCAAP Development Discussion Opportunity for Residents Discussion UnderthisPublicHearing,citizenshaveanopportunitytodiscussideasregardingTCAAP development. PUBLIC HEARINGS 7B MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Council members Patrick Klaers, City Administrator FROM: John Anderson, Assistant City Engineer SUBJECT: Round Lake Road Area Improvements Budgeted Amount Actual Amount Funding Source $2,627,650.00 $2,485,247.71 MSA, Excess TIF, Assessments, Water Utility, Surface Water Funds, PIR Requested Action The City Council is requested to approve the following: 1.Hold Assessment Hearing 2.Adopt Resolution 2014-027 Adopting Assessment Roll for the Round Lake Road Area Improvement (this can be adopted with any changes the Council deems appropriate) 3.Adopt Resolution 2014-028 Awarding the Round Lake Road Area Improvement to Meyer Contracting, Inc., in the amount of $1,766,605.41 Discussion On January 27, 2014, the City Council adopted Resolution No. 2014-011 Approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were solicited during March/April and opened on Thursday, April17, 2014. A portion of the costs for the Round Lake Road Area project are proposed to be assessed against costs, the City must follow the process outlined in State Statute 429. On April 28, 2014, after the bids were opened, the City Council adopted Resolution 2014-023 Declaring the Amount of the Cost to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of State Statute 429. 13 Page of practices, which states that 70% of the costs for roadway improvements will be assessed in commercial/industrial areas, with the remaining portion financed by City funds. Financing for the project is consistent with City policy and past practices and is summarized in the table below. The project costs include engineering and overhead costs as outlined in the Assessment Policy. Funding Funding Construction Overhead Total Construction Overhead Total Source Source Street $1,211,778 $448,358 $1,660,136 Street $1,211,778 $448,358 $1,660,136 Storm Sewer $276,370 $74,619 $350,989 Storm Sewer $276,370 $74,619 $350,989 Water $278,457 $75,183 $353,640 Water $278,457 $75,183 $353,640 Lighting $120,481 N/A $120,481 Lighting $120,481 N/A $120,481 Total $1,887,086 $598,160 $2,485,246 Total $1,887,086 $598,160 $2,485,246 The calculation of the amount to be assessed as approved by Council Resolution 2014-023 and is shown below. Also, the Council established that the interest rate would be 4.60% and the term would be ten years. Item Calculation Result 70% of street $1,211,778 *0.7 $848,244 construction Add 37% $848,244 x 1.37 $1,162,095 Overhead 45% of Storm $276,370*0.45 $124,366 construction Add 27% $124,366 x 1.27 $157,945 Overhead Total Assessable $1,162,095 + $157,945 $1,320,040 Assessment Rate 1,320,040 / 6,902.13 $191.25 The full detailed assessment notice as mailed to each of the property owners is attached. On Thursday, May 8, 2014, staff received a formal objection from the property at 1777 Gateway Boulevard, Arden Towers, Inc. A copy of the objection is attached. This is the parcel at the east end of Gateway Boulevard that contains a communication tower. In fact, Arden Towers, Inc. owns two adjacent lots in this area; one vacant and the one with the tower. Since all developed lots are proposed to be assessed with this project and vacant parcels were not, staff included the parcel with the tower in the assessment but not the vacant Arden Towers parcel. Staff will be looking for direction regarding the formal objection for the parcel at 1777 Gateway Boulevard. Any additional written objections received prior to Monday evening will be provided to the City Council at the assessment hearing. 23 Page of As provided for in State Statute, no appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City at or prior to the assessment hearing. After the adoption of the assessment roll, property owners who have submitted an objection in writing have 30 days to serve notice of an appeal to the City, and within 10 days after serving notice to file with the District Court. Bid Results Bids were opened Thursday Aril 17, 2014. There were a total of eight bids received. The bids ranged from $1,766,605.41 to $2,073,963.39 and their total bid: Meyer Contracting, Inc. $1,766,605.41 Valley Paving, Inc. 1,826,883.05 Northwest Asphalt 1,881,398.19 Forest Lake Contracting, Inc. 1,882,203.00 North Valley Inc. 1,929,408.71 Carl Bolander & Sons, Co. 1,931,081.20 T.A. Schifsky and Sons, Inc. 2,045,093.60 ASTECH, Corp. 2,073,963.39 The lowest bid was submitted by Meyer Contracting, Inc., who has not worked for Arden Hills in the past however they were a subcontractor on the I-694 project and did work on some of the City utilities with that project. Elfering and Associates has contacted references relative to Meyer Contracting, Inc. performance on other similar projects and found their references to be good. Attached is a letter from Elfering and Associates summarizing their findings from the reference checks. Recommendation The Council should hold the Assessment Hearing first. Staff is prepared to make a presentation summarizing the project and the assessment process. After the Assessment Hearing is closed Council should consider adopting Resolution 2014-027 Adopting the Assessment Roll for the Round Lake Road Area Improvement with any changes they deem appropriate. Following that, Council should consider adopting Resolution 2014-028 Awarding the Contract for the Round Lake Road Area Improvement to Meyer Contracting, Inc., in the amount of $1,766,605.41. Attachments Attachment A: Assessment Area Map Attachment B: Assessment Roll Attachment C: 1777 Gateway Boulevard Formal Objection Attachment D: Elfering and Associates Letter Attachment E: Resolution 2014-027 Adopting the Assessment Roll for the Round Lake Road Area Improvement Attachment F: Resolution 2014-028 Awarding the Contract for the Round Lake Road Area Improvement 33 Page of ATTACHMENT A ATTACHMENT B ATTACHMENT C ATTACHMENT D ATTACHMENT E CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-027 RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL FOR THE ROUND LAKE ROAD AREA IMPROVEMENT WHEREAS , pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvement of the City of Arden Hills Round Lake Road Area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA : 1. Such proposed assessment roll, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment assessed against each parcel of land shall be payable in equal annual installments extending over a period of ten (10) years, unless prepaid, the first of the installments to be payable with general taxes levied in 2014, collectible with such taxes during the year of 2015. The assessment shall bear interest at the rate of 4.60 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2014. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. If the adopted assessment differs from the proposed assessment as to any particular lot, piece, or parcel of land, the City Administrator shall mail to the owner a notice stating the amount of the adopted assessment. The administrator must also notify affected owners of any changes adopted by the Council in interest rates or prepayment requirements from those contained in the notice of the proposed assessment. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by June 11, 2014. The owner may at any time thereafter, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Administrator shall forthwith prepare and transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF MAY, 2014. _____________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk ATTACHMENT F CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-028 A RESOLUTION AWARDING THE ROUND LAKE ROAD AREA IMPROVEMENT WHEREAS, pursuant to advertisement for bids for the construction of the City of Arden Hills Round Lake Road Area Improvement. AND WHEREAS , it appears that Meyer Contracting, Inc., of Maple Grove, Minnesota, is the lowest responsible bidder at the tabulated price of $1,766,605.41; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA : 1.The Mayor and City Administrator are hereby authorized and directed to enter into a contract with Meyer Contracting, Inc., for $1,766,605.41 in the name of the City of Arden Hills for the above improvements according to the plans and specifications thereof heretofore approved by the City Council and on file in the office of the City Clerk. 2.The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF MAY, 2014. ____________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk NEW BUSINESS 8A MEMORANDUM DATE: May 12, 2014 TO:Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Host approval for issuance of Financing and Refinancing bonds for Educational Purposes for Northwestern College Action Requested Council Action or direction to staff on how to proceed with this matter. This may include: 1.Approval of Resolution 2014-029. 2.Authorizing the Mayor to sign a letter granting approval from the City Council on the refinancing. 3.Direct staff to have further discussions with Northwestern College. Background At the request of University of Northwestern-St. Paul, the City of Arden Hills issued adjustable Rate Revenue Bonds in 2010 to finance the construction and equipping of a portion of a student center located on the campus. The loan agreement stipulated that the th administrative fee is on-eighth (1/8) of one percent per year on the outstanding principal amount of the bond paid semi-annually. We have been receiving this fee. Discussion University of Northwestern-St. Paul has submitted an application to the City with respect to the requested host approval and has submitted a non-refundable application fee in the amount of $500 according to our City procedure for application for Private Activity Revenue Bond Financing. Counsel, John Utley, if the current bonds are paid off and reissued through another issuer, the City will no longer collect the administrative fee as the original obligation will have been paid. This letter includes in the attachments a proposed resolution and/or a sample letter to provide City Council 12 Page of consent. It also includes a financing plan explanation from the University of Northwestern-ST. Paul. the University of Northwestern-St. Paul will be present to discuss this matter with the City Council. Attachment Attachment A: Letter from John Utley, Kennedy & Graven Letter 22 Page of UNFINISHED BUSINESS 9A MEMORANDUM DATE: May 12, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director John Anderson, Assistant City Engineer SUBJECT: Round Lake Road - Construction Engineering Services Requested Action Authorize accepting the proposal, on an hourly basis, from Elfering and Associates for Construction Services (resident inspector and survey crew) for the Round Lake Road improvement working under the direction of John Anderson, Assistant City Engineer. Discussion As the Round Lake Road Improvement heads towards construction, there are some engineering services that will be needed to complete the project. John Anderson, Assistant City Engineer, - will lead the project from a City staff perspective but will need a resident inspector and survey crew. Attached is a letter of proposal from Elfering and Associates to provide these services on an hourly basis under the direction of John Anderson. and my estimate of the hours required and Elfering and Associates hourly rates, it is estimated their services will amount to about $185,000 total. Elfering and Associates is the firm that provided preliminary engineering services based on proposals from three firms. They have also provided resident inspection services for several recent projects including the 2011 PMP, Valentine Park Improvement and the 2013 PMP. They are providing the same staff member, Roger Bialke, who is familiar with City staff and our project requirements. Attachment Attachment A: Letter of Proposal from Elfering and Associates 11 Page of ATTACHMENT A May 6, 2014 Mr. Terry Maurer, Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Round Lake Road Improvements Project – Construction Phase Dear Mr. Maurer: It is our understanding that the City is anticipating awarding the Round Lake Road Improvements Project in May and moving into the construction phase. Based on your request we are providing information on how we can work to assist Staff with construction services. Roger Bialke, Senior Field Inspector, is available to provide construction inspection services and a survey crew would provide construction staking. We would also provide construction administration services as the Engineer that completed the design. Roger has provided construction inspection services to the City for the past couple of years. He inspected the 2011 and 2013 Pavement Management Program project and is knowledgeable on City requirements and standards. The survey crew that we would utilize to provide assistance has also worked within the City of Arden Hills in the past. In addition, our team is well aware of the specific aspects of the project having provided feasibility and design services. We appreciate this opportunity to submit a schedule of rates for staff that are available to assist with the construction phase: Project Manager $100.00 Senior Field Inspector $ 70.00 Survey Crew $130.00 Engineering Technician $ 70.00 Our survey crew would provide staking for the following items: Provide staking for the proposed utilities · Watermain o Storm sewer o Provide staking for curb on Round Lake Road · Provide grade staking necessary outside of the street area · Storm Tech System o As-built the project · Elevations on the top nut of hydrants o Watermain valve locations o Casting elevations on sanitary sewer and storm sewer structures o Storm Tech System volumes o 10062 Flanders Court N.E. Blaine, MN 55449 – Phone: (763) 780-0450 – Fax: (763) 780-0452 Page Two May 6, 2014 Mr. Maurer Based on this understanding of the proposed improvements and our discussion with you we estimate our fees to be approximately $185,000.00. Elfering & Associates would assist the City Staff through the construction phase with administration, inspection and staking, under your direction. We are prepared to assist you as soon as directed. Please feel free to contact us directly at (763) 780-0450. Sincerely, Elfering & Associates Accepted: Kristie Elfering, P.E. Principal City of Arden Hills Date 10062 Flanders Court N.E. Blaine, MN 55449 – Phone: (763) 780-0450 – Fax: (763) 780-0452