HomeMy WebLinkAbout06-30-14-RAddress:
Mayor:
1245 W Highway 96
David Grant
Arden Hills MN 55112
Councilmembers:
Phone:
Brenda Holden
651-792-7800
Fran Holmes
Regular City Council
Dave McClung
:
Website
Agenda
Ed Werner
www.cityofardenhills.org
June 30, 2014
7:00 p.m.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.APPROVAL OF AGENDA
2.PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Councils
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
3.STAFF COMMENTS
3.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
3.B.Transportation Update
Terry Maurer, Public Works Director
Documents:MEMO.PDF
3.C.Night To Unite Update
Patrick Klaers, City Administrator
Documents:MEMO.PDF
3.D.Single Sort Recycling Collection Update
Ryan Streff, City Planner
Documents:CC MEMO.PDF
4.APPROVAL OF MINUTES
4.A.Approval Of Minutes
April 21, 2014, Work Session
April 28, 2014, Regular
May 12, 2014, Work Session
May 12, 2014, Regular
Documents:04-21-14-WS.PDF,04-28-14-R.PDF,05-12-14-WS.PDF,05-12-14-
R.PDF
5.CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
5.A.Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
Documents:MEMO.PDF
5.B.Lake Johanna Fire Department Capital Expenditures
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF,ATTACHMENT A.PDF
5.C.Planning Case 14-021 Temporary Wall Sign Extension - Arden Flats - 1290 County
Road F West
Ryan Streff, City Planner
Documents:CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF
5.D.Approve Parks And Recreation Seasonal Positions
Sue Iverson, Director of Finance and Administrative Services
Amy Dietl, City Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF
5.E.Charitable Gambling - St. Katherine Ukrainian Orthodox Church
Amy Dietl, City Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
5.F.Charitable Gambling - Chops, Inc.
Amy Dietl, City Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
6.PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
7.PUBLIC HEARINGS
7.A.Adopting Quarterly Special Assessments For Delinquent Utilities
Sue Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
7.B.Highway 96/I-35W Interchange Municipal Consent
Terry Maurer, Public Works Director
Beth Engum, Ramsey County
Documents:MEMO.PDF,ATTACHMENT A.PDF
8.NEW BUSINESS
8.A.Consider Approval Of Master Plan Land Use Map
Jill Hutmacher, Community Development Director
Documents:CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
9.UNFINISHED BUSINESS
9.A.Planning Case 14-014 Setback Variance - 1850 Venus Avenue
Ryan Streff, City Planner
Documents:CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF,
ATTACHMENT I.PDF
10.COUNCIL COMMENTS
ADJOURN
STAFF COMMENTS 3A
MEMORANDUM
DATE: June 30, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: TCAAP Update
Background
A brief oral TCAAP update will be provided at the meeting.
11
Page of
STAFF COMMENTS 3B
MEMORANDUM
DATE: June 30, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96
project.
11
Page of
STAFF COMMENTS 3C
MEMORANDUM
DATE: June 30, 2014
TO: Honorable Mayor and City Councilmembers
FROM: Patrick Klaers, City Administrator
SUBJECT: Night to Unite
Background/Discussion
Night to Unite will be held on Tuesday, August 5, 2014, from 5:00 to 9:00 pm.
If you are interested in hosting a neighborhood gathering, please register your event by Friday,
th
July 18.
Additional information and downloadable Night to Unite party planning packets can be found on
at https://www.co.ramsey.mn.us/sheriff/crimeprevention/ntu.htm or you
may call the Crime Prevention Unit at 651-266-7338. A link to this information is also available
on the front page of the Citys website.
11
Page of
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
Background
11
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
APRIL 21, 2014
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 5:04 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; City Attorney Joel Jamnik; Director of
Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; Parks and Recreation Manager Olson;
Associate Planner Matthew Bachler; City Planner Ryan Streff; City Clerk Amy Dietl;
PTRC Co-Chair John VanValkenburg; PTRC Member Steve Scott; and PTRC Member
Rich Straumann
APPROVAL OF AGENDA
The Council accepted the agenda as presented.
1. AGENDA ITEMS
A.Arden Plaza Amended and Restated Development Agreement
Associate Planner Bachler
stated that to date, the City has approved four separate planning cases
related to the Arden Plaza redevelopment project on the southwest corner of County Road E and
Lexington Avenue:
Planning Case 09-011: Master PUD for three development phases, Final PUD for Phase
One, and preliminary and final plat.
Planning Case 10-008: PUD Amendment to allow for a one-year extension for submitting
building permit applications for each of the three phases and for filing the final plat.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 20142
Planning Case 11-016: PUD Amendment to revise the number of lots, reduce the number
of buildings to be constructed on the lots, and approve a revised preliminary and final plat.
Planning Case 13-010: PUD Amendment to permit additional wall and window signage
for the Walgreens building on Lot 1.
Associate Planner Bachler
explained that in April 2013, staff was notified by the City Attorney
that the development agreements pertaining to Planning Case 09-011, Planning Case 10-008, and
Planning Case 11-016 were not properly recorded with Ramsey County. Subsequently, staff began
working with the City Attorney to update the documents to reflect changes in ownership so the
documents could be recorded. However, because of the substantive changes that occurred in the
lot configuration and site plan following the approval of the Master PUD in 2009, there were
several inconsistencies between the redevelopment plans as outlined in the Master PUD
Agreement and what the stated plans were in the ensuing documents. This resulted in uncertainty
in terms of what phases and buildings had actually been approved by the City.
In order to address this issue, staff has been working with the City Attorney and the property
owners within Arden Plaza to draft an Amended and Revised Development Agreement that
accurately establishes the approvals and conditions for the redevelopment of the three lots on the
site. This single document encompasses all previous development agreements and amendments,
and going forward will be the principle regulatory document for the property. The conditions
approved in Planning Case 13-010 regarding the additional signage for the Walgreens building
have also been incorporated into the revised document.
Associate Planner Bachler
reported that the Amended and Revised Development Agreement
includes two substantive changes from what was originally approved by the City Council in the
previous agreements. Staff supports these requests.
1.Arden Plaza, LLC has requested to include an extension for the Phase II and Phase III
application deadlines. The following chart outlines the existing requirements for the
submittals for these two phases and the change proposed by Arden Plaza, LLC:
Existing Proposed
Requirements Changes
Submittal of PUD Final No later than June 1, 2013 No later than June 1, 2015
Plan for Phase II
Submittal of PUD Final No later than June 1, 2014 No later than June 1, 2016
Plan for Phase III
2.The Pamela Couch Trust and the JGC Trust jointly own Lot 1 where the Walgreens
building is located. The trustee has requested to remove the condition that waives their
right to appeal assessments levied against Lot 1 related to the B-2 District streetscape
improvements. Since the development agreement between the City and NLD Arden Hills,
LLC, the developer for Walgreens, was not properly recorded this agreement would not
have shown up on the title report when the property was purchased by the Trusts in
October 2012.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 20143
While the property is owned by the Pamela Couch Trust and the JGC Trust, under the
terms of the lease, Walgreens is responsible for paying all property taxes, including special
assessments. The lease agreement also obligates the Trusts to support Walgreens in their
appeal of any taxes. The trustee is concerned that by agreeing to waive their right to
appeal, the Trusts could be put in a position where they are not able to fulfill the terms of
the lease if Walgreens were to appeal the B-2 District streetscape improvement
assessments.
Associate Planner Bachler
stated that other than these two items, the Amended and Revised
Development Agreement accurately reflects the conditions and approvals as approved by the City
Council in Planning Case 09-011, Planning Case 10-008, Planning Case 11-016, and Planning
Case 13-010. It should be noted that several conditions included in the previously approved
agreements that were subsequently satisfied by the property owners have been removed from the
revised agreement.
Associate Planner Bachler
explained that due to the substantive changes that have been
proposed, formal approval of the Arden Plaza Amended and Restated Development Agreement by
the City Council will be required. Staff has shared a draft version of the Agreement with the
Arden Plaza property owners and they do not have any additional objections. Following City
Council review of the document, the City Attorney will complete a property title search to ensure
that all relevant individuals and entities sign the document. The agreement would then be brought
to the City Council for final approval. Staff requested that the Council provide feedback.
Mayor Grant
summarized that when the Trust bought this property they never saw the agreement
backing them because it was never filed.
Associate Planner Bachler
stated that this was the case. He reported that the Trust supports the
document, except for one condition. He noted that the current draft has been reviewed by Arden
Plaza, LLC and the Trust.
Mayor Grant
asked how the City failed to file the four documents and questioned what steps
staff will be taking to ensure this does not happen in the future.
Associate Planner Bachler
explained that with the four documents related to Planning Cases 09-
11, 10-08 and 11-16, there was an attempt to record them with the County in February of 2012.
However, they were not recorded properly and therefore did not show up on a title search. He
reported that he was not on City staff at the time and was not certain why the documents were
recorded with such a delay, following the previous approval.
City Attorney Jamnik
stated that part of the problem could be that the project was a moving
target, where the developer was continually changing plans. There was discussion about revisions
and changes, which necessitated another plan. The plans should have been recorded or filed, and
for some reason, they were not. He reported that this was not much of a problem unless the
properties changed hands.
Mayor Grant
stated that if the forms had been filed properly in February of 2012, then the Trust
would have seen all of this information when they purchased the property in October of 2012.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 20144
City Attorney Jamnik
reported that this was the case. However, when the forms were filed in
February of 2012, they were
the fact that some of the property (Lot 1, Block 1) was Torrens. This information should have
been sent to the Register of Titlshould have been flagged by the
County staff and reported back to the City. The City has not confirmed if this was completed. He
stated that his office was not originally part of this recording, but was now involved with the
recording of all documents. His office confirms whether the paperwork has been properly
recorded or not, and will ensure that this does not occur again.
Mayor Grant
questioned what assurances the Council has that documents have been filed
properly over the past five years. He inquired if the Council needed to contact the County to
ensure that filings have been completed.
City Attorney Jamnik
indicated that he has not conducted an audit and does not suspect that this
is necessary. He reported that his office has taken steps to properly record the paperwork for the
Planning Cases in question. He stated that he can look at past filings, if directed by the City
Council.
Mayor Grant
inquired how the Council wanted to proceed with past filings.
Councilmember McClung
commented that Ramsey County is one of the top ten counties in
Minnesota for Torrens property. He would like to see the Council establish a policy to ensure this
does not happen again. He is concerned that there might be other unresolved or unfiled matters
and would like to find a way to confirm that all filings with the County have been properly
recorded.
Mayor Grant
did not believe the Council could establish a methodology for solving this problem
tonight, but he encouraged staff to ensure that all paperwork is filed properly with the County. He
suggested that staff begin by researching all prominent and important cases. An audit could be
completed on these cases. Perhaps after looking at these cases, staff will have an idea if the City
needs to look deeper.
Mayor Grant
added that the paperwork was not filed until 2012.
City Attorney Jamnik
reiterated that his only explanation for the confusion is due to the fact that
the development was a moving target, but that each document should have been recorded after the
action of the Council.
Mayor Grant
supported the proposed application deadline extensions for Phase II and Phase III
of the Arden Plaza redevelopment project.
Councilmember Holden
did not support the extensions. She questioned how the deadlines could
be extended when the timeframe had expired.
City Attorney Jamnik
stated that it is not uncommon for cities to grant an extension for
deadlines after the timeframe has expired.
Councilmember Holmes
did not object to the extension of the deadlines.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 20145
Councilmember McClung
reported that the applicant was aware of the deadlines and for this
reason, he does not support the proposed change.
Councilmember Werner
was in favor of extending the Phase II and Phase III deadlines.
Mayor Grant
commented that
Councilmember Holden
was willing to compromise and suggested that both of the existing
deadline requirements be no later than June 1, 2014, with the understanding that the applicant
could request an extension.
Mayor Grant
suggested that this be moved to July 1, 2014.
There was Council consensus on this change.
Mayor Grant
questioned how the Council wanted to proceed with the second amendment to the
development agreement.
City Attorney Jamnik
suggested that the Council wait on the second amendment and address it
if the applicant requests an extension. The matter could be reviewed by Council at that time.
The Council agreed with this recommendation. Staff was directed to bring this item back to the
Council as a Consent Item extending the deadline applications for Phase II and Phase III to July 1,
2014.
B.2014 Preliminary Budget Parameters
Director of Finance and Administrative Services Iverson
explained that staff has identified a
number of factors that will influence the 2015 Budget. Some of the factors are as follows:
Tax Levy as a 3.0% increase. A 1%
levy increase translates to approximately $30,000.
Overall budget changes preferences/limits?
Personnel.
Salaries and Benefits. We are currently undergoing a Compensation Study which will give
us some good data to consider around the time of our budget discussions in August (this
data will take into account our benefits with the salaries as a total package when doing
comparisons).
Increase in employee benefits costs (health and dental). We do not have preliminary
numbers for these costs yet, but will be getting these in the next few months. The City
participates in the Lake Country Service Cooperative health insurance pool. There are
about 60 City, County and other Governmental Agencies that participate in this pool. The
current City contribution towards health and dental is $699.61 per month. In 2013 the City
discontinued the Co-Pay Plan and added another high-deductible plan and added a third
high-deductible that complies with the new Health Care Act just to be safe (this is a very
high deductible and the Co-op allowed members to add this for compliance purposes).
Over the past few years, the City has equally shared rate increases with the employees.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 20146
loyee per
month has only increased by $22 over the last seven years since we started the High
Deductible plans with HSAs. We have also gotten back over $40,000 in dividends in three
of the last four years from the Co-op).
Update the five year CIP. Staff is currently in the process of updating the current plan to
discuss with the City Council at the June work session. Does the City Council have any
feedback or direction they would like to provide staff with in regard to the CIP?
An area where staff sees a need is in park funding. Park dedication fees are generally
limited to capital improvements, not general repair and maintenance items, and there is not
a steady stream of income. The PIR fund is used for a lot of the larger park expenditures
and for some matching funds for grants. In looking at the financial plan, staff sees a need
to set up a reserve for park improvements. This fund would then be a funding source for
items which are included in the CIP.
Another area is street improvement funding as we corrected the structural problems in the
budget last year and discontinued the $200,000 transfer from the General Fund to the PIR
and moved the street maintenance items from the PIR to the General Fund Streets
department this was basically a wash as the amounts were close to the same amount. In
looking at the financial plan, staff sees a need to find a funding source to build up reserves
for this fund.
Another area where staff sees a need is in the EDA Budget. We need to find a permanent
funding source for general economic development activities. Also the Round Lake TIF
District will be expiring in 2015 and the City Council/EDA budgeted this fund balance
after the bond is paid (February of 2015) for the Round Lake Road improvement project.
As a step in creating a quality budget document, performance measures/service indicators
should be established for each department. Some of these may come about as a result of
the community survey (if one is done) as areas that the Council would like to improve.
Goals and objectives also need to be established for each department. These would need to
be established in 2015, then in subsequent years actual performance can be tracked to
show progress against these goals. This would provide Council and the public another tool
to evaluate city services. Staff would appreciate input from the Council on this matter.
Staff reviewed a proposed budget calendar and requested direction from the Council as it
continues with the 2015 Budgeting process.
Councilmember Holden
wanted to start the tax levy at 5.0% based on the feedback received
from the public. This would allow the City to begin setting money aside for Snelling Avenue road
repairs. She recommended that salary increases be discussed after the compensation study is
complete, and she suggested that health care cost increases be paid by employees.
Director of Finance and Administrative Services Iverson
noted that the compensation study
will include salary and benefit for comparable cities.
Councilmember McClung
preferred to have a 0% levy increase. He is comfortable with the
Council giving department heads up to a 1% increase for their budgets. It is his understanding
that residents believe taxes are already too high and that they do not want additional fees
(franchise fees). He does not support a 5.0% levy, unless there is a very good plan or explanation
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 20147
for the residents. He does not support a staffing increase or a benefit increase for employees. He
is in favor of the Council further discussing the structural funding issues at a future work session.
Councilmember Holmes
had concerns with contributions made i HSA accounts.
She indicated that she would need more time to think about a levy increase.
Councilmember Werner
stated that for preliminary discussion purposes, he would be open to
discussing a 5% tax levy.
Mayor Grant
reported that inflation in 2013 was 1.5%. For this reason, he could support a 2%
levy increase. He agreed that health care cost increases be borne by the employees. Based on the
conversation with the public regarding franchise fees, he wanted to see the City hold the line on
taxes.
Councilmember Holden
stated that there are gaps in the budget and Snelling Avenue was not
slated to be replaced until 2028. She stated that she believes if the City continues to use reserves
for projects, the City might not have enough money to complete this project. She anticipated that
the City will end up right around 3% in 2015 given the increases needed each year to cover
increases in public safety.
Councilmember Holmes
commented that the City has MSA funds that may become available for
Old Snelling. She requested that staff provide the Council with information on these funds.
Mayor Grant
recommended that the Snelling issue be left out of the 2015 budget cycle. He
suggested that staff try and come in at a 3% levy increase.
Councilmember Holden
wanted to know how much money is available for roads.
Director of Finance and Administrative Services Iverson
stated that the CIP would be
reviewed in June, which would give the City an idea of what road construction projects are
planned and how they would be funded for 2015. She explained that she would proceed with a
3% levy increase.
Mayor Grant
approved of staff proceeding in this direction, with the caveat that it could be cut
back to 2% or 1%, with the understanding that roads and the PIR could increase this number.
C.Single Stream Recycling
City Planner Streff
explained that the City of Arden Hills has contracted for curbside recycling
service since 1992, for single family, duplex, triplex and fourplex residential dwelling units.
Currently the City utilizes a dual stream collection process that requires residents to separate
recyclables into two groups of materials: 1) all food and beverage containers; and 2) all paper and
fiber products.
Eureka Recycling has submitted a request to change the collection method from dual stream to
single stream collection. The change to single stream would also include the expansion of
recyclable plastic food packaging containers (#4 and #5) to be collected including;
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 20148
City Planner Streff
indicated that Eureka currently only targets plastic bottle types #1 and #2 in
Arden Hills. Single stream collection allows the comingling of recyclable materials into one
container. However, before the transition to single stream can take place, the recycling contract
requires that written approval be obtained from the City. Eureka Recycling is currently
transitioning several communities that they serve (including Lauderdale, Roseville, St. Paul and
White Bear Lake) to single stream recycling. Eureka recently converted their material recovery
facility (MRF) to be able to process materials from a single stream method.
City Planner Streff
reported that cities throughout the Twin Cities metro area, Minnesota and the
country are continuing to make the transition to single stream recycling collection. Single stream
recycling improves convenience to residents and therefore, increases recycling rates and
participation. The net result is an increase in the overall amount of materials recycled. Staff has
prepared two options for the Council to consider for implementing a single stream recycling
collection system.
Option 1
recycling bins that are currently being used by City residents. Other than moving to the single
stream method and adding additional plastics, no other services provided by the recycling contract
or the recycling program would be changed. There would be no impact to the cost, frequency of
pickup, or route changes during the initial transition to single stream collection. Before any
official changes to the program take place, the City and Eureka would provide educational
materials to residents to ensure correct collection procedures.
Once the transition to single stream collection has been made, the City would then begin
discussions on how to most effectively switch the program from recycling bins to recycling carts.
A new contract could be negotiated for the services needed for a single stream collection system
with the use of carts. The City would decide if they should own the recycling carts or if the
contractor should own the carts. In either case, the contractor could be tasked with managing the
carts including: conducting the cart roll-out and cart storage, inventory, repairs, and replacements.
The City would also need to consider the frequency of collection, types and sizes of carts, cart
distribution, impacts to revenue share, recycling and processing fees, and other value added
services such as multifamily recycling, public education and organics collection.
Option 2
Delay the transition from dual stream to single stream collection until a new contract is negotiated
between the City and a recycling contractor. At that time, the City would need to determine if the
recycling carts should be purchased by the City or the contractor. The City would also need to
consider the frequency of collection, types and sizes of carts, cart distribution, impacts to revenue
share, recycling and processing fees, and other value added services such as multifamily recycling,
public education and organics collection.
City Planner Streff
requested comment from the Council on how to proceed.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 20149
Councilmember Holden
City Planner Streff
reported that the contract ran through March of 2015.
Mayor Grant
preferred to see a competitive bid for recycling services.
Councilmember Werner
stated that Shoreview has single stream recycling. He anticipated that
this service would cost the City more money.
City Planner Streff
reviewed the pricing information stating that the rates would vary depending
on whether the City kept weekly pickup, or changed to every other week pickup, for recyclables.
Councilmember Holden
asked if there was a market now for the #4 and #5 plastics.
City Planner Streff
understood that #3 and #6 plastics were the only recyclables that had no
market. All other plastic recyclables had a market.
Chris Goodwin
, Eureka Recycling, stated that the reason #4 and #5 plastics were not collected
before was because there was not a proper chain of custody. He reported that over the past five
years, there has been a lot of market development in the plastics industry for these materials.
Mayor Grant
stated that if the City were to move to single stream recycling, residents may have a
difficult time storing the larger container. This would then create a code enforcement issue if
residents stored the container outside of their garage.
Councilmember McClung
commented that he has received a number of phone calls from
residents requesting single stream recycling, with the large carts. He supported the single stream
recycling and wanted to see staff pursue this option. He believed that the project should be
competitively bid.
Councilmember Holden
questioned if the current recycling contract could be amended to allow
for single stream recycling.
City Planner Streff
explained that a contract amendment would allow for single stream recycling
through March 1, 2015, without purchasing carts and changing vendors. He indicated that staff
could pursue bids from other vendors in the meantime, to assist in lowering the costs to residents.
Mayor Grant
discussed the revenue share plan with Eureka. He inquired if the revenue sharing
would continue going forward.
City Planner Streff
understood that the City currently receives 50% of the revenues from Eureka,
but that could change if the City were to pursue single stream recycling or other recycling
vendors.
Mayor Grant
asked if Eureka had the ability to manage single
current bins.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 201410
Mr. Goodwin
reported that Eureka does have the ability at their plant to collect and manage
single stream recycling. He indicated that the City could move to carts at a later time. He
discussed the education process that needs to take place in order to move from dual to single
stream.
Councilmember Werner
questioned if the fees for recycling would increase if the City changed
to single stream.
Mr. Goodwin
stated that there could be a slight increase in the processing fees, but noted that
participation would likely increase greatly, which would increase the amount of revenue share.
Councilmember Holmes
inquired if the City had to move to carts.
Mr. Goodwin
commented that the carts were easy and had a great deal of capacity. He noted that
there were smaller carts available for residents. He reported that the carts were more efficient for
the drivers.
Further discussion ensued regarding the options available for recycling bins and pickup.
Councilmember Holden
was in favor of the Council selecting Option #1, maintaining the use of
the existing bins with staff completing the competitive bid or RFP process for single stream
recycling between now and March 2015.
There was Council consensus to direct staff to proceed in this manner.
D.Ramsey County
Economic Prosperity Presentation
or
, Ramsey County Policy and Planning Director, provided the Council with a
presentation on trosperity. He commented that the
County wants to address concentrated areas of financial poverty. The diversity of the County was
discussed along with how the County would be addressing employment, housing, capacity,
investment and education.
or
reviewed the land uses throughout the County noting that Ramsey County was
extremely small in size, while being densely populated with a large percentage of institutional
property. In order for the County to thrive, there needed to be a healthy mix of all land uses. The
thriving employment base for the County was noted, along with the high unemployment rate.
or
described how the areas of concentrated poverty lacked good means of public
transportation. He believed that this was a regional area of concern that needed to be addressed.
He anticipated that transportation corridors in the County would continue to be an area of
contention, stating that the County would need partnership from cities.
reviewed the plans the County had moving forward and asked for questions or
comments from the Council.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 201411
Councilmember Holden
expressed frustration that the City of Arden Hills could not get a bus
line given the large employment base.
understood that this was a concern. He further discussed how the Met Council
made investments in the region for transportation.
Councilmember McClung
presentation from the County.
was more than happy to provide the City with this information and encouraged
the Council to continue having a conversation with the County regarding economic prosperity.
Mayor Grant
while addressing transportation and the education gap.
TCAAP Development Goals
Heather Worthington
, Ramsey County Deputy County Manager, provided the Council with a
preview that she is working with
Mark Ruff on the projections for property tax revenue and infrastructure improvements. This
th
information will be provided to the County Board on May 13. She would then come to the City
of Arden Hills with this information.
Councilmember Holden
questioned if the County was drawing its conclusions from the proposed
Master Plan.
Ms. Worthington
stated that the proposed Master Plan was the foundation the County was using
to build assumptions.
Councilmember McClung
asked if the numbers would be provided in a range.
Ms. Worthington
imum and maximums as the
bookends. She reported that
into account through the projections.
Councilmember Holden
noted that the proposed residential minimum was 7½% o
current plan.
Mayor Grant
looked forward to hearing additional financial information from the County in mid-
May.
E.TCAAP Items
Council Goals for TCAAP Regional Water Resources Amenity
Public Works Director Maurer
stated that there has been a significant amount of discussion
about the regional storm water management approach for the development of TCAAP. The draft
Master Plan shows a blue/green spine winding its way through TCAAP from south to north
ultimately outletting into Rice Creek near the County Road H access point to the site. In meetings
with Rice Creek Watershed District (RCWD) staff, they are very supportive of this approach.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 201412
There have been illustrative drawings showing how a regional storm water feature can be an
amenity to the area providing passive recreational opportunities. But thus far there has been very
little discussion with the Council about what their goals are for making this regional storm water
feature a real amenity to the site and the City. The purpose of this agenda item is to begin this goal
discussion.
Public Works Director Maurer
commented that before a real goal discussion can be conducted
it is important to provide some detail regarding the various Federal, State and Regional agencies
that may have jurisdiction over at least a portion of the things happening in the blue/green spine
area. The first of these items is wetlands.
Public Works Director Maurer
noted that as discussed in the AUAR, there are 14.4 acres of
wetlands on the TCAAP site. The largest single wetland, and possibly the most undisturbed
wetland, is within the blue/green spine. It is a type 2/3 wetland approximately 4 acres in size.
Examples of typical type 2 and 3 wetlands from the RCWD website are attached to the staff
memo. This type of wetland generally does not have standing water but can be flooded seasonally.
It is generally saturated ground a few inches below the surface. Vegetation is typically grasses,
sedges and rushes.
Public Works Director Maurer
reported that there are two agencies that could have jurisdiction
over each wetland. The first is the Army Corps of Engineers (COE) that has authority if the
navigable water. The second agency is the State Wetland Conservation Act (WCA) which is
administrated by RCWD as the Local Government Unit (LGU). A Technical Evaluation Panel
require what is called sequencing whereby the applicant must show efforts to avoid, minimize,
rectify, reduce and replace in that order. So even if the County tries to remove all wetlands from
TCAAP (most of the 14.4 acres are degraded areas), the final say on what happens to the 4 acre
wetland in the blue/green spine rests with possibly the COE and WCA.
Public Works Director Maurer
indicated that the next agency that will have say over how the
blue/green spine looks and operates is the Rice Creek Watershed District (RCWD). They are the
agency responsible for storm water runoff quality, volume control, and runoff rate control.
Generally the RCWD water quality requirement is to provide storage for 1.1 inches of rainfall
over the impervious area of the entire site. This will result in a fairly large volume of water;
approximately 20 acre-feet of infiltration area or 40 acre-feet of ponding. In addition, as detailed
in the AUAR, the rate control requirement imposed by RCWD for TCAAP will be 80% of the
predevelopment peak runoff rate. This again will result in a significant amount of ponding to
detain the runoff and meter it out at the maximum allowable rate (the actual maximum rate will
depend on what RCWD determines is the pre-existing condition). As much as possible these
ponding and quality control requirements are expected to be met utilizing the blue/green spine
area (actual calculations for these requirements are part of the City/County RFP).
Public Works Director Maurer
stated that as part of our new MS4 permit, the City will be
required to come up with policies and regulations for storm water management dealing with Total
Phosphorus and Total Suspended Solids in the runoff stream (RCWD will be doing the same).
These requirements could possibly be more restrictive than the current RCWD regulations.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 201413
Public Works Director Maurer
explained that it is possible and maybe likely that a Storm Water
the aesthetic and passive recreational use of the blue/green spine. However, if the Council can
provide some specificity as to what you are expecting for aesthetics and passive recreational use,
these items can either be included in or added to the storm water management plan for TCAAP.
Some thoughts/questions to help define expectations might be:
Does the Council want standing water along the entire length of blue/green spine at all
times? (The blue/green spine as shown on the draft master plan is 25-30 acres. Just the
RCWD requirement for water quality treatment would mean this area is flooded
approximately 1.5 feet deep before adding rate control ponding.)
Typically wetlands under WCA and ponds under RCWD will have a buffer strip 5-15 feet
wide around them of native or natural growth; is that what the Council envisions? The
buffer strip works to prevent contaminants in the runoff from reaching the wetland or
ponding area and it also helps discourage large populations of geese. Does the Council
envision the area with a natural buffer?
Does the Council want to see some kind of water feature (i.e., water fountain) in the Town
Center area of the blue/green spine (the area near the existing water treatment building)?
The draft master plan shows a series of trails throughout the blue/green spine. There would
also likely be benches, trash receptacles and possibly pedestrian scale lighting. Is there
anything else the Council would like to have there for passive recreation?
It is likely that the City would be responsible for maintenance of the area both from a
water resources area and a passive park area. Is the Council alright with the City having
maintenance responsibility for the area?
Staff hoped that the information presented regarding the regulatory constraints would assist the
Council in establishing realistic goals for the area from an aesthetic and passive recreation
standpoint.
Councilmember Holden
asked who would be responsible for buying wetland credits.
Public Works Director Maurer
reported that the County as land owner would be responsible for
purchasing the credits or the future developer. He further discussed the AUAR along with the
water runoff rate restrictions.
Councilmember Holden
wanted to be ensured the City would not incur any expense for the
wetland mitigation that would be needed on TCAAP.
Councilmember McClung
believed that the water feature on TCAAP would be important and it
would need to hold a great deal of water for the site.
Public Works Director Maurer
stated that this was the case, with the understanding that the
water feature may have to be phased in as the site develops.
Councilmember Holden
expressed concern with how the water treatment plant would be
incorporated into the site and the water feature.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 201414
Public Works Director Maurer
anticipated that the water feature would have to be incorporated
into the plan to coordinate with how water naturally flows on the site. He stated the City would
have a better understanding of how this will be conducted after the mass grading plan was
complete.
Community Development Director Hutmacher
reported that the Army was planning to remove
the barbed wire fence.
Councilmember Holden
stated that she did not want to have the water feature view be limited by
the water treatment plant. She did not want to see the water feature appear to be a drainage ditch.
Mayor Grant
believed that the City could make more decisions on this after the mass grading
plan was complete.
Councilmember Holmes
did not want the water feature to be wild and full of algae.
Councilmember McClung
asked if any of the area surrounding the water feature could be green.
Public Works Director Maurer
believed that a portion of this area could be green, but noted the
water feature could flood at times. He stated the water feature could be bordered with boulders or
concrete.
Councilmember Holden
questioned the consensus of Council on the water feature. She wanted
to see at least three larger ponds on the TCAAP site to assist with managing water on the site.
She was not in favor of a fountain.
Councilmember Holden
inquired if there would be enough space near the water feature for a
small amphitheater.
Community Development Director Hutmacher
commented that only a small scale gathering
area would fit into this area.
Mayor Grant
questioned the size of the three small ponds.
Public Works Director Maurer
anticipated that the three ponds would have two to five acres of
open water.
Councilmember McClung
stated that when he conceptualizes the water features on the TCAAP
site, he sees 50% being manicured and 50% being wetland/streams. He wanted to see the space
be similar to Centennial Lakes. He hoped to see trails and picnic areas near the water features as
this would allow residents to recreate.
Councilmember HolmesCouncilmember Holden
and agreed.
TCAAP Park Recommendations
Public Works Director Maurer
explained that the City Council asked the Parks Trails and
Recreation Committee (PTRC) to conduct a park analysis of the master plan draft and bring a
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 201415
recommendation back. After discussion and review at their regular March 18, 2014 meeting, the
PTRC formed subcommittees to further review the analysis. The subcommittees met and
presented their recommendations to the PTRC for review at their regular meeting on Tuesday,
April 15, 2014. After a comprehensive discussion and review, the PTRC had made a
recommendation to the Council.
Parks and Recreation Manager Olson
discussed the proposed park plans for TCAAP in further
detail with the Council. She reported a soccer/baseball complex would serve a great purpose on
this site. The potential for a splash pad was discussed by the PTRC. The other proposed
amenities for the park were described at length and staff requested comments from the Council.
Councilmember Holden
wanted to see senior playground amenities in the Town Center area, due
to the fact senior housing could be located in this area.
Councilmember McClung
agreed and suggested that the PTRC consider how to create
recreational areas for the Town Center area for all ages, as it would be densely populated.
Public Works Director Maurer
believed that the parks would be valuable to the surrounding
developments. He understood that the City would have to evaluate the expense of the parks
further, both the construction and ongoing maintenance.
Councilmember McClung
appreciated the work completed by staff and the PTRC by
recognizing the deficiencies in the draft plan.
Councilmember Holden
asked if the tennis courts should be considered given the expense and
questioned if the courts south of Highway 96 would be reconstructed.
Public Works Director Maurer
stated that tennis courts were lacking in the City and the PTRC
believed these were a valuable asset for the City to have.
Parks and Recreation Manager Olson
discussed the resurfacing schedule for the tennis courts.
Mayor Grant
questioned if the Council supported the 21.9 acres and park configuration as
suggested by the PTRC.
Councilmember Werner
was pleased that the plan had four parks planned. He believed the plan
was well thought out.
Councilmember Holmes
thought the plan from the PTRC was great. She liked the idea of a
sports complex.
Mayor Grant
wanted to be sure the TCAAP site had plenty of space for recreational activities for
residents.
Councilmember Holden
questioned if the proposed parks and acreage was the maximum or
minimum. She commented the park land and park development would be costly.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 21, 201416
PTRC Co-Chair Van Valkenburg
indicated that the proposed plan was a minimum, as the
PTRC did not have an understanding of costs.
Councilmember McClung
stated that the number of potential residents on TCAAP would be
substantial and he believed the proposed plan properly met the ratio of residents to park land. He
discussed how the proposed sports complex and parks would meet the recreational needs of the
entire City.
Mayor Grant
commented that based on the Council discussion this evening, nine acres of park
land that is in the draft plan is not sufficient. The Council recommended the park plan be more
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Werner
encouraged the Council to read an article from the Star Tribune
regarding potholes.
Councilmember Holden
stated that she attended the Easter Egg Hunt on Sunday. She
commended staff for their efforts.
Mayor Grant
commented that he has had several residents contact him regarding frozen water
lines. This issue may have to be discussed further by the Council, as some residents have left
their water running for weeks and these residents may be expecting a reimbursement. After
speaking with staff, he did not believe the City should reimburse these residents.
Councilmember McClung
did not believe the City was responsible for the harsh winter.
Mayor Grant
requested information from staff on Perry Park.
Public Works Director Maurer
stated that the City would be placing a fence on the ball field at
Perry Park. After this work is completed, the field will be leveled and seeded.
City Administrator Klaers
noted that there will be a Round Lake meeting on April 22, 2014 at
9:30 a.m.
ADJOURN
Mayor Grant adjourned the City Council work session at 8:35 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
APRIL 28, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:01 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Assistant City Engineer John Anderson; Community Development
Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff;
and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
A. Recognition of Girl Scout Gold Award
Mayor Grant
recognized Emily Hohenshell for her efforts on achieving the Gold Award with the
Girls Scouts of America.
3. STAFF COMMENTS
A. TCAAP Update
ARDEN HILLS CITY COUNCIL APRIL 28, 20142
Community Development Director Hutmacher
stated that special and regular City Council
work sessions have been scheduled to discuss issues related to the Master Plan and City
infrastructure. Discussion topics are tentatively planned as follows:
April 28, 2014, Special Work Session following the regular meeting, Council Chambers
I-35W/Highway 96 Interchange Design Status & Concept Review
May 12, 2014, Special Work Session at 5:30 pm, Community Room
Infrastructure Study Update and City Cost Participation Agreement
City Utilities Financial Modeling
May 19, 2014, Regular Work Session at 5:00 pm; Council Chambers
Ramsey County Financial Model
Residential Development and Densities
Flex Space Land Use
May 27, 2014 (Tuesday), Special Work Session at 5:30 pm, Community Room
I-35W/Highway 96 Interchange Discussion
June 9, 2014, Special Work Session at 5:30 pm, Community Room
Discussion topics to be determined (infrastructure, regulations and policies, etc.)
June 16, 2014, Regular Work Session at 5:00 pm, Council Chambers
Review Revised Master Plan
Review Aesthetics for I-35W Bridges
June 30, 2014, Special Work Session at 5:30 pm, Community Room
Review Final AUAR and Mitigation Plan
June 30, 2014, Regular Meeting at 7:00 pm, Council Chambers
Approve Master Plan
Municipal Consent for I-35W/Highway 96
July 14, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discussion topics to be determined (infrastructure, regulations and policies, etc.)
July 21, 2014, Special Work Session at 5:30 pm, Community Room
Discussion topics to be determined (infrastructure, regulations and policies, etc.)
July 28, 2014, Regular Meeting at 7:00 pm, Council Chambers
Approve Final AUAR and Mitigation Plan
Staff anticipated that additional regular and special work session meetings will be scheduled to
discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
B. Transportation Update
ARDEN HILLS CITY COUNCIL APRIL 28, 20143
Assistant City Engineer Anderson
provided the Council with an update on the US10/Highway
96 road construction project. He explained that work continues on the signal and the pedestrian
crossings. He reported that the City has expressed concern with the evening rush hour traffic
heading eastbound along County Road 96. It was his understanding that a Ramsey County Sheriff
would be directing traffic in the evening hours. At this time, lanes would remain closed to keep
the project moving forward as fast as possible.
Mayor Grant
questioned if staff was aware of when landscaping would be completed for this
project. He then asked for the completion date for this project.
Assistant City Engineer Anderson
believed that seeding was part of the contract and noted that
th
the project would be substantially completed by June 10.
Councilmember McClung
did not believe that the traffic assistance from Ramsey County was
effective. He commented that there have been huge backups along Highway 96.
Mayor Grant
recommended that staff speak with the County regarding the traffic at this
th
intersection and that alternatives be sought to address the traffic issues from now until June 10.
Assistant City Engineer Anderson
indicated that Ramsey County would be completing a mill
and overlay project on Hamline Avenue from Highway 96 to County Road F. This work would
be completed in mid-May and no major backups are anticipated.
Councilmember Holden
questioned how Hamline Avenue would be striped after the road work
was completed.
Assistant City Engineer Anderson
discussed that the lanes would be narrowed and the shoulder
size would increase, which would assist with access onto the road. Staff believed that this was the
best situation for the roadway.
Councilmember Holmes
asked if Hamline Avenue would remain open during the mill and
overlay project.
Assistant City Engineer Anderson
stated that this was the case.
Councilmember Werner
questioned when the US10/Highway 96 signal would be operational.
Assistant City Engineer Anderson
reported that the contractor has had several issues to address
th
and noted that the June 10 deadline would apply to this work.
4. APPROVAL OF MINUTES
None.
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
ARDEN HILLS CITY COUNCIL APRIL 28, 20144
B.Motion to Approve Planning Case 14-001 Rezoning Parks and Open Space
C.Motion to Approve Planning Case 14-002 Rezoning Conservation District
D.Motion to Approve Planning Case 14-012 PUD Amendment Hood Packaging
st
E.Motion to Accept 2014 1 Quarter Actuals
F.Motion to Approve Hiring Bolton & Menk for MS4 Requirements
G.Motion to Approve Purchasing Policy
H.Motion to Approve Fund Balance Policy
I.Motion to Approve the Appointment of Public Works Seasonal Maintenance
Worker Positions
J.Motion to Approve the Appointment of Communications Committee Member
K.Motion to Approve Site Use Lease Agreement with New Cingular Wireless PCS,
LLC, fka AT&T
L.Motion to Adopt 2015 Budget Calendar
M.Motion to Approve Proclamation for National Police Week 2014
N.Motion to Approve Proclamation in Recognition of Gregory Mack, Ramsey
County Parks and Recreation Director
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein.
Mayor Grant
read a Proclamation declaring May 11 through May 17 to be National Police Week
in the City. He than for protecting Arden Hills and its
residents.
Mayor Grant
read the Proclamation recognizing Gregory Mack, Ramsey County Parks and
Recreation Director, and thanked him for his work on behalf of the City of Arden Hills.
Councilmember Holmes
wished Gregory Mack well in his retirement, thanked him for his work
on the TCAAP trails, and appreciated the fact that he was willing to stay on as a County contract
employee.
The motion carried unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
A.National Pollutant Discharge Elimination System (NPDES) Annual Storm
Water Meeting
Assistant City Engineer Anderson
stated that as of March 10, 2003, the Minnesota Pollution
Control Agency required all cities within the Seven County Metro Region to apply for a General
Storm Water Permit (Small Municipal Separate Storm Sewer Systems, or MS4, permit) as part of
Federal National Pollutant Discharge Elimination System (NPDES) requirements. In 2013 the
ARDEN HILLS CITY COUNCIL APRIL 28, 20145
City of Arden Hills applied for reauthorization under the revised permit as administered by the
Minnesota Pollution Control Agency (MPCA). On March 17, 2014,
approved and the permit to discharge stormwater was reauthorized. In order to comply with
revised federal regulations, municipalities are required to modify their Storm Water Pollution
Prevention Plan (SWPPP) that focuses on ways the municipality will reduce the amount of
sediment and pollution entering the surrounding water bodies.
Assistant City Engineer Anderson
indicated that the SWPPP includes six minimum control
measures that need to be addressed by the City. Each measure is aimed at reducing the amount of
pollution entering water bodies through various methods such as public outreach and education,
regulatory ordinances, and physical structures constructed as a part of the storm water sewer
system. Each control measure includes several Best Management Practices (BMPs) that will be
used to accomplish the measure and each will include measurable goals that can establish the
effectiveness of the SWPPP.
Assistant City Engineer Anderson
reported that one of the permit requirements is that the City
must hold an annual public meeting to allow interested parties to provide comments to the City on
its SWPPP. The City is also required to submit an annual report to the MPCA documenting the
accomplishments of the previous year. Staff provided the Council with a short presentation
highlighting accomplishments of 2013 and the goals for 2014.
Mayor Grant
opened the public hearing at 7:32 p.m.
Gregg Larson
, 3377 Snelling Avenue South, discussed stormwater runoff flowing into Lake
Johanna. He recommended that the City change the flow and runoff heading into the lake as this
would improve the water quality of Lake Johanna. He suggested that the runoff be pre-treated in
the future.
Mayor Grant
closed the public hearing at 7:37 p.m.
Mayor Grant
thanked staff for the presentation.
B.Presbyterian Homes Bond Refunding
Director of Finance and Administrative Services Iverson
stated that it has been proposed that
e Revenue Note, Series 2010 be
refunded by the issuance of three separate notes in the approximate amount of $9,300,000 each by
three cities; Spring Park, St. Bonafacius, and Chanhassen for a total of $27,900,000. Host
approval is required for the refunding notes as they still include facilities in the City of Arden
Hills, so it is necessary for the Issuers to request host approval by the City Council of Arden Hills
and an amended and restated joint powers agreement.
Director of Finance and Administrative Services Iverson
explained that according to our Bond
Counsel, John Utley, Kennedy & Graven, Chartered; the notes cannot be issued as tax-exempt
obligations until the City Council conducts a public hearing regarding approval of the notes, and
following the public hearing the City Council approves the issuance of the notes and the amended
and restated Joint Powers Agreement.
ARDEN HILLS CITY COUNCIL APRIL 28, 20146
Director of Finance and Administrative Services Iverson
reported that Presbyterian Homes has
submitted an application to the City with respect to the requested host approval and has submitted
a non-refundable application fee in the amount of $500 according to our City procedure for
application for Private Activity Revenue Bond Financing. At the March 31, 2014, City Council
meeting, the City Council passed a resolution calling for a Public Hearing on April 28, 2014.
Director of Finance and Administrative Services Iverson
indicated that t
Counsel, John Utley and a representative from Presbyterian Homes are present to answer any
questions the City Council or the public may have at the Public Hearing. Staff recommended that
the Council adopt Resolution 2014-025, a resolution giving host approval to the issuance of
Housing and Health Care Revenue Refunding Notes under Minnesota Statutes, Chapter 462c and
authorizing the execution of a Joint Powers Agreement.
John Utley
, Kennedy & Graven, Chartered,reported that the City was under no obligation to give
host approval for ndered if approval is
given. Furthermore, there is no risk to the City or any cost to the City associated with this request.
Mayor Grant
opened the public hearing at 7:44 p.m.
Mayor Grant
With no one coming forward to speak, closed the public hearing at 7:45 p.m.
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to adopt Resolution #2014-025, a Resolution Giving Host Approval to
the Issuance of Housing and Health Care Revenue Refunding Notes under
Minnesota Statutes, Chapter 462c and Authorizing the Execution of a Joint
Powers Agreement. The motion carried (5-0).
C.Planning Case 14-013 ROW & Easement Vacation City of Arden Hills
City Planner Streff
stated that the City has been working with Egan, Field & Nowak (EFN), Inc.
to replat the area near the intersection of Round Lake Road and Gateway Court, which includes
the properties located at 4300 Round Lake Round and 1987 Gateway Court. The replat is being
completed so that concerns with adequate right-of-way areas and drainage and utility easement
areas are addressed before the City commences the reconstruction work of Round Lake Road and
Gateway Court in 2014. However, before the City can approve the replat of this area certain right-
of-way areas and drainage and utility easements need to be vacated. Once these areas are vacated
new right-of-way and drainage and utility easements will be obtained through the replatting of
Gateway 2nd Addition.
City Planner Streff
indicated the replat of this property will allow the City to acquire additional
right-of-way along Round Lake Road and Gateway Court, while vacating a portion of the right-of-
way that is within the parking lot of 1987 Gateway Boulevard. In addition, the replat of this area
will allow the City to obtain crucial drainage and utility easements needed for maintenance
purposes and at the same time vacate portions that are no longer needed by the City. The vacation
request in conjunction with the replat of the property will ensure that the City has adequate right-
of-way and easements for street and utility access and maintenance. The City Council will review
the vacation requests prior to the execution of the Final Plat.
ARDEN HILLS CITY COUNCIL APRIL 28, 20147
City Planner Streff
reported that i
certain sections of the right-of-way and easement areas that are located on or near the affected
properties and create new right-of-way areas and drainage and utility easements on the new plat.
The proposed easements do not necessarily encompass all of the existing easements; however, the
new easements will ultimately provide better coverage for the City. Staff recommended that the
Council approve Resolution 2014-017 vacating certain portions of right-of-way and drainage and
utility easements located in the area of Round Lake Road and Gateway Court.
Mayor Grant
opened the public hearing at 7:49 p.m.
Mayor Grant
With no one coming forward to speak, closed the public hearing at 7:50 p.m.
Councilmember Holden
requested further information on the easements that would be vacated
by the City. She questioned if the City was retaining enough right-of-way for the proposed
reconstruction project.
City Planner Streff
reviewed the easements that would be vacated in detail with the Council.
Assistant City Engineer Anderson
commented that the City would still be retaining enough
right-of-way for the roadway and easement areas for the required utilities.
Mayor Grant
requested that staff appropriately file the easements and plats with Ramsey County.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to adopt
Resolution #2014-017, Vacating Certain Portions of Right-of-Way and
Drainage and Utility Easements located in the area of Round Lake Road and
Gateway Court. The motion carried (5-0).
8. NEW BUSINESS
A. Planning Case 14-013 Preliminary and Final Plat City of Arden Hills
City Planner Streff
stated that the City of Arden Hills has requested a Preliminary and Final Plat
of the Gateway 2nd Addition to correct and/or combine particular parcels located in close
proximity to the intersection of Round Lake Road and Gateway Court. The request includes the
replat of two properties that are located at 4300 Round Lake Road and 1987 Gateway Court along
with new right-of-way and easement areas. The property is generally located north of I-694, south
of Highway 96, east of I-35W and west of Old Highway 10/Round Lake. The replatting will
ensure that the City has adequate right-of-way and easements for street and utility access and
maintenance.
City Planner Streff
reported that the City has been working with Egan, Field & Nowak (EFN),
Inc. to replat the area so that concerns with adequate right-of-way areas and drainage and utility
easement areas are addressed before the City commences the reconstruction work of Round Lake
Road and Gateway Court in 2014. The replat of this property will allow the City to acquire
additional right-of-way along Round Lake Road and Gateway Court, while vacating a portion of
the right-of-way that is within the parking lot of 1987 Gateway Boulevard. In addition, the replat
ARDEN HILLS CITY COUNCIL APRIL 28, 20148
of this area will allow the City to obtain crucial drainage and utility easements needed for
maintenance purposes and at the same time vacate portions that are no longer needed by the City.
City Planner Streff
reviewed the plan evaluation and subdivision ordinance regulations.
City Planner Streff
indicated that the Planning Commission reviewed this application at their
April 9, 2014, meeting, and has offered the following findings of fact for consideration:
1. The City of Arden Hills is requesting approval of a Preliminary & Final Plat of the
Gateway 2nd Addition in order to correct and/or combine parcels into a single plat.
2. The property proposed to be replatted is within the Gateway Business (GB) Zoning
District near the intersection of Round Lake Road and Gateway Court.
3. The Final Plat will provide for adequate right-of-way and drainage and utility
easements.
4. The replat should not impact lot coverage requirements or create additional
nonconformities.
5. The park dedication fee does not apply to the application.
6. The drainage areas and stormwater pond areas are included with the utility
easements that will be dedicated to the City.
7. The Preliminary and Final Plat has been submitted to Ramsey County for their
review.
8.
Subdivision Ordinances.
9.
City Planner Streff
reported that the Planning Commission reviewed Planning Case 14-013 and
unanimously recommends approval of the Preliminary and Final Plat of the Gateway 2nd
Addition, based on the submitted plans and the findings of fact, as presented in the April 28, 2014,
Report to the City Council, as amended by the following five (4) conditions:
1. That the project shall be completed in accordance with the plans submitted as
amended by the conditions of approval. Any significant changes to these plans, as
determined by the City Planner, shall require review and approval by the Planning
Commission and/or the City Council.
2. That the drainage and utility easement shall be expanded from six (6) feet to twelve
(12) feet along the eastern property line of Block 1, Lot 1, Gateway 2nd Addition.
3. That the comments provided from Ramsey County shall be included in the Final
Plat.
4. That the City shall approve the vacation of a segment of the Gateway Court right-
of-way and existing drainage and utility easements as noted on the plans prior to
the execution of the Final Plat. New right-of-way and drainage and utility
easements will be created with the Final Plat.
Mayor Grant
asked the City Council if they had any questions or comments on this proposal.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to Approve Planning Case 14-013 for a Preliminary and Final Plat of
ARDEN HILLS CITY COUNCIL APRIL 28, 20149
the Gateway 2nd Addition, based on the submitted plans and the findings of
fact, as amended by the four (4) conditions in the April 28, 2014, Report to the
City Council. The motion carried (5-0).
9. UNFINISHED BUSINESS
A.Round Lake Road Bids
Resolution 2014-023 Cost to Be Assessed
Resolution 2014-024 Setting Date for Assessment Hearing
Assistant City Engineer Anderson
reported that as per Council direction, bids were opened on
Thursday, April 17, 2014, for the Round Lake Road, Gateway Boulevard and Gateway Court
name and their total bid.
Meyer Contracting, Inc. $1,766,605.41
Valley Paving, Inc. $1,826,883.05
Northwest Asphalt $1,881,398.19
Forest Lake Contracting, Inc. $1,882,203.00
North Valley Inc. $1,929,408.71
Carl Bolander & Sons, Co. $1,931,081.20
T.A. Schifsky and Sons, Inc. $2,045,093.60
ASTECH, Corp. $2,073,963.39
Assistant City Engineer Anderson
indicated that the total project cost is $2,485,247.71, which
Assessment Policy and the cost of street lighting to be installed by Xcel Energy. The 2014 Capital
Improvement Plan (CIP) estimated the total project cost at $2,627,650.00; however that estimate
included $500,000.00 for sanitary sewer in Round Lake Road anticipating the elimination of lift
station #11 which was subsequently determined to not be cost effective. The CIP estimate did not
include the mill and overlay of either Gateway Boulevard or Gateway Court which are both
included in the total bid. Also, included in this bid is the replacement of the MnDOT fencing
(2,600 linear feet) on the interstate side of Round Lake Road and the directional boring of the
replacement water main in order to minimize disruption to the businesses. Finally, the total project
cost includes Xcel Energy installed lighting on Round Lake Road and Gateway Boulevard.
Assistant City Engineer Anderson
stated that an analysis of the low bid received relative to the
assessment scenario laid out in the Feasibility Report yields an assessment rate of $191.25 per
front foot; just slightly less than the $193.00 estimated in the Feasibility Report. This rate is based
reconstruction projects.
Assistant City Engineer Anderson
commented that in order to move the project forward, it
would be appropriate for the Council to consider adopting two resolutions. The first, Resolution
2014-023, Declaring the Cost to be Assessed and Ordering the Preparation of the Assessment
Roll; and the second, is Resolution 2014-024, Setting the Date for the Assessment Hearing as
May 12, 2014.
ARDEN HILLS CITY COUNCIL APRIL 28, 201410
Mayor Grant
questioned if the new fencing on the west side of the road was included in the bid.
He requested that staff monitor the installation of the fencing to ensure the project was completed
in a timely manner.
Assistant City Engineer Anderson
reported that the bid does include 2,600 feet of fencing along
the right-of-way on the west side of the road. He reported that this expense would be covered by
MnDOT.
Councilmember Holden
inquired what would happen to the lift station.
Assistant City Engineer Anderson
indicated that the most economic option for the City would
be to rebuild the lift station at its current location. He reported that the $500,000 expense for
sanitary sewer upgrades was left off this project and the City would have to address this matter at
a future date.
Councilmember Holden
project.
City Administrator Klaers
explained that the scope of the project was expanded from the
proposal in the CIP to include Gateway Court and Boulevard which increased the overall expense
of the project.
Mayor Grant
inquired if the City had worked with Meyer Contracting in the past.
Assistant City Engineer Anderson
reported that the City worked with Meyer Contracting on an
I-694 project and that they are a qualified vendor.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to adopt Resolution #2014-023, Declaring the Cost to be Assessed and
Ordering the Preparation of the Assessment Roll for the Round Lake Road,
Gateway Boulevard and Gateway Court Improvements. The motion carried
(5-0).
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to adopt Resolution #2014-024, Setting the Date for the Assessment
Hearing as May 12, 2014. The motion carried (5-0).
10. COUNCIL COMMENTS
Councilmember McClung
thanked the Public Works Department for addressing the flooding
issues at the pond off of Colleen Avenue this weekend.
Councilmember McClung
suspicious activity observed on City property or at City parks.
Councilmember Werner
complimented the Public Works Department for addressing issues in a
timely manner that arise on the weekends.
ARDEN HILLS CITY COUNCIL APRIL 28, 201411
Councilmember Holden
discussed the meeting that was held with Betty McCollum last week
regarding Round Lake. She encouraged staff to meet with a representative from the U.S. Fish and
Wildlife organization. She proposed that the Council discuss the future of Round Lake at a future
work
Councilmember Holden
reported that Presbyterian Homes was required to have speed bumps to
assist in controlling the speed of traffic and these have yet to be installed.
Councilmember Holmes
indicated that the Arden Hills Foundation would be hosting a free
session at Balance for Life on Tuesday, April 29, 2014, from 7:00-8:30 p.m. She encouraged all
to attend this wonderful event.
Mayor Grant
stated that last Tuesday he attended the meeting with Betty McCollum and the U.S.
Fish and Wildlife. He explained that the information presented to the Council at that meeting
would
Mayor Grant
discussed the recent success of the Mounds View and Irondale robotics teams. He
was pleased that the STEAM programing was positively impacting these teams.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the regular City Council meeting at 8:26 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
MAY 12, 2014
5:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the special City
Council work session at 5:34 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden (arrived at 5:46
p.m.), Fran Holmes, Dave McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Assistant City Engineer John
Anderson; Community Development Director Jill Hutmacher; Associate Planner
Matthew Bachler; City Planner Ryan Streff; and City Clerk Amy Dietl
1. AGENDA ITEMS
A.1203 County Road E Update
Community Development Director Hutmacher
stated that the potential buyer of the property
located at 1203 County Road E West has withdrawn her
purchase agreement. Although the real estate broker of the property is speaking with other
potential buyers, no serious proposals for redevelopment or reuse seem imminent at this time.
Based on the Economic Development Authority discussion on April 28, 2014, staff indicated to
the broker that the City might be interested in purchasing the property if no viable private buyers
come forward. The City, however, would need a better understanding of the demolition costs.
Community Development Director Hutmacher
reported that although a demolition contractor
could provide a very rough estimate of costs by doing a walk-thru, the real uncertainty with
demolition is the amount of asbestos which can be hidden behind walls, under tiles, or in roofing
materials. The City could obtain quotes for an Asbestos and Hazardous Materials (HazMat)
Survey which would include taking samples and testing for asbestos. Hazardous materials such
as fluorescent lights and thermostats, which need to be removed prior to demolition, would also
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 20142
be identified. The HazMat survey could be shared with demolition contractors, either formally
through an RFP process for actual costs or informally to get an estimate of costs. She reported
that a rough estimate to demolish the building is $95,000; however this amount does not include
any HazMat cleanup, so total demolition costs could run upwards of $150,000.
Community Development Director Hutmacher
stated that because the HazMat survey requires
sampling and damage to building materials and surfaces, US Bank, the owner of the foreclosed
property, is unwilling to allow the survey to proceed unless there is a general agreement on
acquisition price and terms. City staff has communicated to the broker that the City would
consider its total cost of acquisition to include demolition and remediation. It was noted that the
building is approximately 40,000 square feet on a 1.14-acre parcel. Staff requested Council
feedback regarding this property.
Councilmember Holmes
did not support the City buying this property.
Councilmember McClung
thanked staff for the information on this property. He expressed
concern with the uncertainty of the expense of demolishing the building. He believed it would be
a positive thing to have this building removed and the site redeveloped, and he would like to see
the Council begin working towards its vision for the B-2 district.
Councilmember Werner
stated that the HazMat unknowns made him leery of purchasing the
property.
Mayor Grant
asked if the City could pursue grants to assist in defraying the costs of purchasing
and demolishing this property.
Community Development Director Hutmacher
stated that she did not believe that there were
grant funds available for this type of property. She reported that the market price for the property
was $450,000. She discussed what the City might recoup if the building was demolished and the
site was cleaned, but she noted it may take several years to clean up and sell. In the end, the
property would be a net loss, but the blight would be removed, and the sidewalk issue could be
addressed.
City Administrator Klaers
commented that the lot was 1.14 acres in size and had a County
assessed value of $397,000.
Mayor Grant
questioned what the property could sell for after demolition and cleanup.
Community Development Director Hutmacher
discussed the range of the potential sales price.
She explained that the City always has the option of putting in an offer on the property for less
than the market price.
Councilmember Holden
was willing to spend money on the demolition of this property if
someone was willing to purchase the site. This would allow the City to complete a sidewalk.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 20143
Community Development Director Hutmacher
indicated that
could be structured to provide a loan to assist a potential developer with redeveloping this
property.
Councilmember McClung
commented that he might be able to support this idea.
Mayor Grant
recommended that staff speak to the bank about financing options for the
redevelopment or demolition of this site. He stated that the Council was not comfortable with
purchasing the property outright at this time.
B.TCAAP
Infrastructure Study Update and City Cost Participation Agreement
Public Works Director Maurer
explained that Ramsey County received four proposals on
th
Thursday, May 1st. The selection committee reviewed the four proposals on Monday, May 5
and chose two teams to interview. The top two teams were a combination of Kimley-
Horn/Wenck & Associates and Bolton & Menk/SEH. Interviews were held for the top two
th
candidates on Monday, May 12. The consensus of the group was to proceed with Kimley-
Horn/Wenck & Associates. He explained that the County would begin negotiations with this
group. Staff reviewed the items that would be included within the study and how the costs would
be divided between the City and the County.
Public Works Director Maurer
estimated that, based on the Kimley-Horn proposal,
cost for the preliminary work would be in the range of $175,000. Cost participation in the final
design would be an estimated additional $200,000. These studies would include a Chapter 429
feasibility study, anticipating assessments, along with 20 year maintenance costs. He explained
that after the County finishes negotiations, he would bring back the Cost Participation Agreement
with firm numbers for the preliminary work component and this would be presented to the
Council at a future meeting.
City Administrator Klaers
reported that the cost for the study would be paid for initially
through an internal loan that would then be reimbursed to the City in the future through
assessments.
Councilmember Holmes
inquired why the study was being completed in two phases.
Public Works Director Maurer
stated that the two phases were similar to the process that was
followed for all City projects, with a feasibility report laying out concepts and costs followed by
final plans and specs.
Mayor Grant
requested that staff provide the Council with a complete budget for TCAAP
expenses on the capital side.
Councilmember Holden
agreed that this would be valuable information for the Council to have
throughout the TCAAP planning process.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 20144
Director of Finance and Administrative Services Iverson
explained that she was working on a
financial document for the Council.
Councilmember Holden
asked if the City would have to pay for any roads in TCAAP.
Public Works Director Maurer
reported that the spine road would make the site developable
and this would be paid for by the County. The remainder of the roads would be within the
developments on the TCAAP property and would be a negotiation process between the City and
the developer. He anticipated that most internal development streets would be completed by
developers similar to the Fox Ridge project.
Councilmember Holden
inquired if the City would have to pay for a portion of County Road H.
Public Works Director Maurer
commented that he did not see any cost participation on the
. The City may have some costs in the County
Road H Bridge over I-35W for pedestrian facilities.
Councilmember Holmes
stated that as part of the TCAAP infrastructure, the City would be
responsible for 100% of the trunk sanitary sewer and water expenses.
Public Works Director Maurer
reported that the cost for both of these items would likely be
assessed to the developable property.
Councilmember Holden
asked what percentage the City would be paying for the storm water -
water feature.
Public Works Director Maurer
expense should be calculated. He believed that the feature would benefit the surrounding
properties as well as the development. For this reason, the expense should be split between the
City and the County.
Councilmember Holden
recommended that security and public safety expenses during the
redevelopment of the TCAAP site be considered.
Community Development Director Hutmacher
explained that this would be a private
contractor expense.
TCAAP Discussion on Financial Issues
City Administrator Klaers
stated that Mayor Grant indicated in a previous meeting that he
financial issues related to the TCAAP redevelopment. As such, some financial issues to be
discussed and considered are the following:
Public Infrastructure Improvements:
Trunk sewer
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 20145
Trunk water
Storm water mains
Storm water - water feature
Park acquisition and development
City fees (i.e. SAC, WAC, and Park dedication)
Planning studies
Additional studies that are not part of the sewer and water and storm sewer feasibility
studies
Private development requests for public improvements
City expenses (staff time and/or hired consultants) to review development proposals and
for the building inspections
Future expenses to provide municipal services to TCAAP
City Administrator Klaers
indicated that in general terms, the City TCAAP expenses can be
separated out in to a Capital category and in to an Operating category.
City Administrator Klaers
reported that capital expenses are for one time, large expenditures
such as trunk sewer and water lines or storm sewer mains and ponds. Some of these capital
expenses are best completed in advance of the redevelopment projects and some are best
completed concurrent with redevelopment activities. Municipal bonds are often used to finance
capital improvements and the bonds are typically repaid through assessments to benefitted
property owners.
City Administrator Klaers
stated that everyone understands that financing the trunk utilities is a
major concern for the City Council. Article III of the Joint Powers Agreement (JPA) reviews this
and some of the other City financial issues. (Article III was provided in the agenda packet as
reference.) Regarding the trunk sewer and water utilities, the plan is to assess 100% of the costs
out to the benefitted property owners. Originally, at the time of approving the JPA, it was
anticipated that the trunk utilities would be installed in phases from south to north but it now
looks like they will be installed all at once between County Road 96 and the County Road H/I-
35W intersections. While the likely financing method to recapture the costs is known; the
unknowns are the total cost of the trunk utilities, the per developable acre assessment amount,
and the repayment schedule.
City Administrator Klaers
explained that on the topic of the trunk storm sewer mains and
ponds, these utilities can be looked at as being both similar and yet different than the trunk sewer
and water utilities. They are similar in that they can be 100% assessed; and they are different in
that some of the system (the pond especially) may be constructed in phases as development
occurs. Also, Rice Creek Watershed regulations are a major determining factor in the final size,
location and design of the storm water system. Right now it is very hard to tell where the surface
water management requirements end and the water feature amenity begins. This utility is also
more likely than the trunk sewer and water to be funded by methods other than assessments (i.e.
by storm water fees collected as development happens; similar to City SAC and WAC).
City Administrator Klaers
stated that concerning park development, the City should be able to
acquire all of the desired land for parks through the park dedication/platting process, but if there
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 20146
is not enough money for park development,
park improvements. Funding options to finance the park improvements, other than using park
dedication money or City reserves (PIR fund), are limited.
City Administrator Klaers
discussed private developers who might request public
improvements for their subdivisions. These localized capital improvements can be funded by the
City and assessed; or they can be funded and installed by the private developer (the City reviews
and approves plans/specs and inspects construction).
City Administrator Klaers
stated that operating expenses are future ongoing expenses for the
maintenance of the improvements such as manpower, equipment and supplies required to operate
and maintain local streets, parks, and surface water ponds. Other operating expenses include
providing municipal services such as public safety services. Tax revenues from the new
development needs to be sufficient to fund these expenses. The key to successfully funding the
future operating expenses will be the balance of the land uses and the amount and type of
redevelopment that takes place. Generally speaking, the City pays more for services than what it
receives in property taxes in the residential areas. The opposite is true for commercial and
business park developments.
City Administrator Klaers
commented that most of the immediate City financial issues are
related to capital expenditures. In this regard, the City is well positioned to issue public
improvement bonds for the projects and assess the cost to the benefitted property owner. The
structure (repayment schedule) of the bonds is the key to having the project be acceptable to all
the partners.
City Administrator Klaers
indicated that his comments have been offered to continue the
conversation regarding TCAAP financial issues. The TCAAP redevelopment project is very
complex and discussion regarding the financial issues will require a series of meetings dedicated
to specific topics. Understanding the TCAAP financial issues at the staff level is an ongoing and
evolving process.
City Administrator Klaers
requested Council feedback on the following two questions: What
is your number one concern for TCAAP? And, what is your number one goal for TCAAP?
City Administrator Klaers
stated that as time allows, he would like the City Council to discuss
establishing a policy on the use of the Met Council SAC credits that have been issued to the
st
TCAAP site. The topic was briefly discussed on March 31 and at that time it was noted by staff
that one of the top priorities for use of these funds may be to pay for the Master Plan studies that
are currently underway; and that other priorities to consider included:
The City share of the water feature;
Park Development;
Special needs in the Town Square area (i.e. public space or parking); and/or
SAC waivers as an economic development incentive for special opportunities.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 20147
City Administrator Klaers
stated that he would also like the City Council to discuss the issue of
City fees specifically the City Sewer Availability Charge (SAC), the City Water Availability
Charge (WAC), the City Sewer and City Water connection charges, and the possibility of the
City establishing a Storm Water Availability Charge.
Mayor Grant
commented that he wants to see a list of costs, mapped out for the Council to
review as development of TCAAP occurs. He understood that this document may change, but he
believed that this would be a vital tool for the Council to have as redevelopment continues.
Councilmember McClung
stated that a best guess scenario would be better than the lack of
information that the Council has right now.
Director of Finance and Administrative Services Iverson
reported that she is currently
working on such a document for the Council.
Councilmember Holden
expressed confusion regarding who Mark Ruff represents.
Councilmember Holmes
agreed that this is confusing because the City has Stacie representing
them, while the JDA has Mark. She asked if the County was also using Mark for representation.
Stacie Kvilvang
, Ehlers & Associates, explained that Mark Ruff works for the JDA, which is
comprised of both County and City representatives. s analysis is to understand
all costs for the project and Mark Ruff is running those numbers on behalf of the JDA.
Councilmember Holmes
questioned who the City will be assessing for utility improvements.
Ms. Kvilvang
reported that the City will be assessing the County for these improvements, or if
the land is sold for redevelopment, then the developer will be the one who is assessed. She
explained that the end landowner would pay 100% of these costs.
Councilmember Holmes
inquired how the City would cover the expense of the studies.
Ms. Kvilvang
stated that based on discussions with the City Administrator, it is staff
recommendation that these expenses be covered through the Met Council SAC credit program.
City Administrator Klaers
gave an overview of the Met Council SAC credit program. He
estimated that the City would receive between $4-4.5 million in SAC fees after TCAAP fully
develops. He discussed the manner in which the City can use these funds such as park
development, parking structures, public art, study expense reimbursement, and for economic
incentives. He requested that the Council discuss how to prioritize the use of SAC funds.
Councilmember McClung
commented that the City could allocate 50% of the AUAR expense
to developer costs and 50% to SAC credits. He understood that the City wanted to keep the cost
of the TCAAP development low; however, he wanted to make sure the costs were properly
allocated to the development.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 20148
Mayor Grant
preferred to use fees to cover costs within TCAAP. This would then provide the
City with greater options on how SAC fees are utilized. He did not want to see the SAC fees
used for development incentives.
Councilmember Holden
agreed. She wanted to see fees cover the expenses for developers
within TCAAP.
City Administrator Klaers
further discussed in detail the fees that would be charged to
developers within TCAAP.
Ms. Kvilvang
provided further comment on how these fees could impact the purchase price for
the land and how this may affect the future development.
Councilmember McClung
agreed with the priorities listed by staff apart from the Master Plan
study. He believed the water feature and park development are critical, with the Town Square
area being of next importance.
Councilmember Holden
questioned what special expenses there would be for the Town Square
area.
City Administrator Klaers
explained that this could include a public parking ramp or parking
space, or an art feature.
Mayor Grant
believed that the Council was getting an idea of how the meetings are progressing
with the County on a weekly basis. He questioned if the Council wanted to proceed with SAC
waivers. He stated that he was leery about endorsing these.
Councilmember Holden
recommended that the Council not discuss this matter in detail until
further financial information on TCAAP is made available.
Councilmember McClung
suggested that this be reviewed by the Council on a case by case
basis.
TCAAP Legislative Update
City Administrator Klaers
stated that the legislature is scheduled to adjourn on Monday, May
19, 2014. One of the primary legislative actions remaining this session is the bonding bill.
Ramsey County and the St. Paul Chamber of Commerce have been working to support the
inclusion of $29 million in funding for TCAAP transportation projects including:
The I-35W/Highway 96 interchange;
The I-35W/County Road H interchange; and
The Spine Road through the TCAAP site.
City Administrator Klaers
reported that the Governor included $29 million for TCAAP
transportation funding in his bonding recommendation. The Senate has included $22 million in
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 20149
TCAAP transportation funding in its bonding bill. The most recent House bonding proposal
includes $34 million in cash spending for three projects including TCAAP. He explained that
the County was optimistic that some funding would be approved for the TCAAP project.
Mayor Grant
questioned how much the Senate had proposed to bond for TCAAP.
City Administrator Klaers
reported that the Senate had set aside $22 million for TCAAP.
Councilmember Holden
was pleased by the support that the Governor was showing for TCAAP
funding.
C. Respectful Workplace Guidelines
thth
City Administrator Klaers
stated that on March 14 and 15, the City Council and the City
Department Directors participated in a Leadership Team/Council retreat. This retreat was
facilitated by Sheila Krejci and was a follow-
One of the follow-up action items that came out of the retreat was the
desire to put in writing some of the discussed guidelines on what constitutes a respectful
workplace. In this regard, Ms. Krejci worked with Councilmember Holmes on the language to
include in a respectful workplace guidelines document.
City Administrator Klaers
discussed the draft respectful workplace guidelines document. It was
noted that this draft document
came out of the retreat.
Councilmember McClung
believed that the guidelines could serve as a general philosophy for
City Council and staff to be respectful when conflicts do arise.
Director of Finance and Administrative Services Iverson
agreed that this was a set of
guidelines and was not meant to change the way people speak. She reported that Ms. Krejci was
available for further discussion with the Council.
Councilmember Holmes
questioned where the Civil Discourse page was located.
Director of Finance and Administrative Services Iverson
stated that she would speak with
Ms. Krejci further and would email the file to the Council.
City Administrator Klaers
inquired how the Council wanted to proceed with this document.
Councilmember Holmes
did not believe the document needed Council approval.
Mayor Grant
saw the document as a set of guidelines to be used when issues arise.
The Council was in agreement.
2. COUNCIL COMMENTS AND STAFF UPDATES
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 12, 201410
Mayor Grant
commented that the County would be taking down the last building on TCAAP on
thth
June 6 which happens to be the 70 anniversary of D-Day. He explained that the County was
hoping to have members of the City Council present for the event.
Councilmember Holden
believed this to be a great idea as long as the City was viewed as a
partner in the event.
th
Councilmember McClung
was not available on June 6.
ADJOURN
Mayor Grant adjourned the special City Council work session at 6:59 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MAY 12, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:03 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Assistant City Engineer John Anderson; City Planner Ryan
Streff; and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Charlie Kachel
, 1500 Arden Place, stated that he drove downtown Arden Hills this past weekend
and noticed that the majority of the street lights along County Road E West were out.
Public Works Director Maurer
commented that City staff was aware of this concern and is
working to get the lights back on.
3. STAFF COMMENTS
A. TCAAP Update
ARDEN HILLS CITY COUNCIL MAY 12, 20142
Community Development Director Hutmacher
stated that on May 1, 2014, Ramsey County
received four proposals for the development and design of on-site infrastructure (the
have been held, and a consultant team will
be chosen in time to allow work to proceed before the end of this month.
Community Development Director Hutmacher
reported that the demolition of the final
remaining building on the TCAAP site, Building 502, is scheduled to occur on June 6, 2014.
Work on soil remediation and removal of building pads and footings continues.
Community Development Director Hutmacher
indicated that public comments on the draft
AUAR and Mitigation Plan are being accepted until May 28, 2014. The City Council is tentatively
scheduled to review the final document on June 30, 2014, with approval in July.
Community Development Director Hutmacher
explained that the City submitted a Project
Concept Plan, which is essentially a pre-application, able
Communities Demonstration Account (LCDA) on May 1, 2014. The application includes a
request for $1,605,000 in Livable Community Act (LCA) funds for sidewalks and trails, lighting,
landscaping, site preparation and grading, and architecture and engineering for public
improvements in the TCAAP North Gateway Area which extends from the entrance to the site at
I-35W/County Road H south through the town square. By June 2, 2014, the Metropolitan Council
will notify the City if it will be invited to submit a full application. The deadline for the full
application is June 30, 2014.
Community Development Director Hutmacher
reported that special and regular City Council
work sessions have been scheduled to discuss issues related to the Master Plan and City
infrastructure. Discussion topics are tentatively planned as follows:
May 19, 2014, Regular Work Session at 5:00 pm; Council Chambers
Ramsey County Financial Model
Residential Development and Densities
Flex Space Land Use Discussion
May 27, 2014, (Tuesday), Special Work Session at 5:30 pm, Community Room
I-35W/Highway 96 Interchange Discussion
June 16, 2014, Regular Work Session at 5:00 pm, Council Chambers
Review Revised Master Plan
Review Aesthetics for I-35W Bridges
June 30, 2014, Special Work Session at 5:30 pm, Community Room
Review Final AUAR and Mitigation Plan
June 30, 2014, Regular Meeting at 7:00 pm, Council Chambers
Approve Master Plan
Municipal Consent for I-35W/Highway 96
ARDEN HILLS CITY COUNCIL MAY 12, 20143
July 14, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discussion topics to be determined (infrastructure, regulations and policies, etc.)
July 21, 2014, Special Work Session at 5:30 pm, Community Room
Discussion topics to be determined (infrastructure, regulations and policies, etc.)
July 28, 2014, Regular Meeting at 7:00 pm, Council Chambers
Approve Final AUAR and Mitigation Plan
Staff anticipated that additional regular and special work session meetings will be scheduled to
discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
B. Transportation Update
Public Works Director Maurer
provided the Council with a transportation update noting that
MnDOT will be completing concrete repair on I-694 near I-35W. He stated that the County is
planning a mill and overlay project on Hamline Avenue for the end of May. He indicated that the
Highway 10/County Road 96 project has been delayed due to the weather. With reasonable
weather, he anticipates this project will be done at the end of June.
Councilmember McClung
expressed frustration that the Highway 10/County Road 96
intersection is still not completed.
Public Works Director Maurer
explained that he will convey this message to the County.
Councilmember Holden
requested that staff speak with the County further about the timing of
their upcoming projects in the City of Arden Hills. She did not want to see all three major
projects be completed in the same year as this will greatly impact traffic movement in the City.
Public Works Director Maurer
indicated that he will address this concern with the County and
will report back to the Council at a future work session.
Mayor Grant
recommended that
concerns with the proposed bridge outings and reconstruction projects planned for 2015.
C. Community Cleanup Day Update
City Planner Streff
stated that the community cleanup day event is scheduled for Saturday, May
17th from 8:00 a.m. to 3:00 p.m. It will be held at the Ramsey County Public Works Facility at
1425 Paul Kirkwold Drive. The event is co-sponsored by the Cities of Arden Hills and Shoreview
and open to residents of both cities.
City Planner Streff
commented that unlike previous cleanup events, the City is offering a free
cleanup day as a pilot program to minimize wait times. Participants will not have to pay additional
fees based on the amount or type of items being dropped off. Participants should remember to
bring their IDs. The Salvation Army will also be on site collecting any items that are salvageable
ARDEN HILLS CITY COUNCIL MAY 12, 20144
for reuse. Notices have been in the City newsletter for the past two months. In addition, direct
mail fliers have been mailed to City residents.
4. APPROVAL OF MINUTES
A.March 17, 2014, Work Session
B.March 31, 2014, Closed Meeting
C.March 31, 2014, Regular City Council
D.March 31, 2014, Work Session
Councilmember Holmes
requested a change to the March 31, 2014, Council minutes on Page 11,
under Council Comments, stating that her comment should read the Arden Hills Foundation
received a contribution; not its first contribution.
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the March 17, 2014, work session minutes as presented, the
March 31, 2014, closed meeting minutes as presented, the March 31, 2014,
regular City Council minutes as amended, and the March 31, 2014, work
session minutes as presented. The motion carried unanimously (5-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Motion to Approve Resolution 2014-022 Recognizing National Public Works
Week (May 18th-May 24th)
C.Motion to Approve Sprint-Nextel Red Fox Site Lease
D.Motion to Approve November 19, 2007, Work Session Minutes
E.Motion to Approve 2014 Capital Reimbursement to Lake Johanna Fire Department
(Invoice 470)
F.Motion to Approve 2014 Capital Reimbursement to Lake Johanna Fire Department
(Invoice 471)
Mayor Grant
read a proclamation in full declaring May 18th through May 24th as National
Public Works Week in the City of Arden Hills. He thanked the Public Works Department for
their dedicated service to the community.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
ARDEN HILLS CITY COUNCIL MAY 12, 20145
A.TCAAP Development Discussion Opportunity for Residents
Mayor Grant
stated that under this public hearing section, citizens have an opportunity to discuss
ideas regarding the TCAAP development.
Mayor Grant
opened the public hearing at 7:29 p.m.
Gregg Larson
, 3377 North Snelling Avenue, indicated that the TCAAP consultants have
proposed a roundabout at County Road H as a good solution for a very key intersection with
limited space. It is his opinion that the roundabout is a good option for this intersection even if
the Council and Planning Commission have concerns. He discussed the positive benefits and
safety impacts that roundabouts have on traffic. He believed t
become accustomed to the roundabout.
Steve Scott
, 4286 Norma Avenue, provided the Council with a handout. He explained that he
appeared before the Council a year ago regarding model aviation. He discussed model aviation in
further detail with the Council noting the requirements and space that would be needed to conduct
this activity. He reported that there are 35 model aviation clubs in the Twin Cities. He reviewed
the popularity of this program noting that interest in aviation encourages children to pursue
engineering. He invited the Council to participate in Aviation Days at the Blaine Airport on May
stst
31 and June 1.
Councilmember Holden
questioned how much space is needed for a noise buffer.
Mr. Scott
suggested that a 300 foot area be provided for model aviation to properly buffer the
area from adjacent properties.
Mayor Grant
thanked Mr. Scott for the information regarding model aviation.
Mayor Grant
closed the public hearing at 7:40 p.m.
B.Round Lake Road Assessment Hearing
Mayor Grant
opened the public hearing at 7:41 p.m.
Assistant City Engineer Anderson
stated that on January 27, 2014, the City Council adopted
Resolution No. 2014-011 Approving the Plans and Specifications and Ordering the Advertisement
for Bids. Bids were solicited during March/April and opened on Thursday, April 17, 2014.
Assistant City Engineer Anderson
indicated that a portion of the costs for the Round Lake Road
Area project are proposed to be assessed against the benefitting properti
Assessment Policy. In order to assess these costs, the City must follow the process outlined in
State Statute 429. On April 28, 2014, after the bids were opened, the City Council adopted
Resolution 2014-023 Declaring the Amount of the Cost to be Assessed and set today as the date
for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of
State Statute 429.
ARDEN HILLS CITY COUNCIL MAY 12, 20146
Assistant City Engineer Anderson
reported that the project is proposed to be assessed consistent
roadway improvements will be assessed in commercial/industrial areas, with the remaining
portion financed by City funds. Financing for the project is consistent with City policy and past
practices and is summarized in the table below. The project costs include engineering and
overhead costs as follows:
Funding Source Construction Overhead Total
Street $1,211,778 $448,358 $1,660,136
Storm Sewer $276,370 $74,619 $350,989
Water $278,457 $75,183 $353,640
Lighting $120,481 N/A $120,481
Total $1,887,086 $598,160 $2,485,246
Assistant City Engineer Anderson
explained that the calculation of the amount to be assessed as
approved by Council Resolution 2014-023 is as follows:
Item Calculation Result
70% of street construction $1,211,778 x 0.7 $848,244
Add 37% Overhead $848,244 x 1.37 $1,162,095
45% of Storm construction $276,370 x 0 .45 $124,366
Add 27% Overhead $124,366 x 1.27 $157,945
Total Assessable $1,162,095 + $157,945 $1,320,040
Assessment Rate 1,320,040 / 6,902.13 $191.25 per front foot
Assistant City Engineer Anderson
also noted that the Council established that the interest rate
would be 4.60% and the term would be ten years.
Assistant City Engineer Anderson
stated that on Thursday, May 8, 2014, staff received a formal
objection from the property at 1777 Gateway Boulevard, Arden Towers, Inc. A copy of the
objection is attached. This is the parcel at the east end of Gateway Boulevard that contains a
communication tower. In fact, Arden Towers, Inc. owns two adjacent lots in this area; one vacant
and the one with the tower. Since all developed lots are proposed to be assessed with this project
and vacant parcels were not, staff included the parcel with the tower in the assessment but not the
vacant Arden Towers parcel. Staff will be looking for direction regarding the formal objection for
the parcel at 1777 Gateway Boulevard.
Assistant City Engineer Anderson
reported that as provided for in State Statute, no appeal may
be taken as to the amount of any assessment adopted unless a written objection signed by the
affected property owner is filed with the City at or prior to the assessment hearing. After the
adoption of the assessment roll, property owners who have submitted an objection in writing have
30 days to serve notice of an appeal to the City, and within 10 days after serving notice to file with
the District Court.
ARDEN HILLS CITY COUNCIL MAY 12, 20147
Assistant City Engineer Anderson
noted that bids were opened on Thursday, April 17, 2014.
There were a total of eight bids received. The bids ranged from $1,766,605.41 to $2,073,963.39.
The following
Meyer Contracting, Inc. $1,766,605.41
Valley Paving, Inc. 1,826,883.05
Northwest Asphalt 1,881,398.19
Forest Lake Contracting, Inc. 1,882,203.00
North Valley Inc. 1,929,408.71
Carl Bolander & Sons, Co. 1,931,081.20
T.A. Schifsky and Sons, Inc. 2,045,093.60
ASTECH, Corp. 2,073,963.39
Assistant City Engineer Anderson
reported that the lowest bid was submitted by Meyer
Contracting, Inc., who has not worked for Arden Hills in the past; however, they were a
subcontractor on the I-694 project and did work on some of the City utilities with that project.
Elfering and Associates has contacted references relative to Meyer Contracting, Inc. and their
performance on other similar projects find these references to be good. A letter from Elfering and
Associates summarizing the findings from their reference checks was included in the agenda
packet.
Assistant City Engineer Anderson
explained that the Council should hold the Assessment
Hearing first. Staff is prepared to make a presentation summarizing the project and the assessment
process. After the Assessment Hearing is closed, Council should consider adopting Resolution
2014-027 Adopting the Assessment Roll for the Round Lake Road Area Improvement with any
changes that they deem appropriate. Following that, Council should consider adopting Resolution
2014-028 Awarding the Contract for the Round Lake Road Area Improvement to Meyer
Contracting, Inc., in the amount of $1,766,605.41.
Assistant City Engineer Anderson
indicated that any objections to the proposed assessments
would have to be provided to the City Council this evening.
Mayor Grant
requested comments from the public.
Michael Vaughan
, Vice President of Arden Towers at 1777 Gateway Boulevard, explained that
he presented the City with a letter objecting to his assessment. He thanked the Council for their
thoughtful consideration of his objection and requested that his assessment amount be reduced.
He looked forward to working with the Council and staff to resolve this matter.
Councilmember Holden
asked what size building could be built on this lot.
Mr. Vaughan
reported that the lot is eight acres but that it has poor access and topography issues
that would require a great deal of grading. These issues reduce the viability of developing this
site.
Councilmember McClung
questioned if Mr. Vaughan was aware of the value of his property.
ARDEN HILLS CITY COUNCIL MAY 12, 20148
Mr. Vaughan
commented that he did not have a clear estimate. He explained that the new road
would not add value to the tower on the property.
Councilmember McClung
reported that the County had this property value estimated at
$575,000 with the land value being $478,000.
Mayor Grant
closed the public hearing at 7:59 p.m.
Mayor Grant
noted for the record that another appeal had been delivered to the City by Adrian
Limited Partnership for the parcel adjoining the tower at 1787 Gateway Boulevard.
Councilmember Holden
questioned what concerns Adrian Limited Partnership had with their
assessment.
Assistant City Engineer Anderson
indicated that the property owner was questioning the street
frontage measurement completed by the City. The property owner believed that the measurement
was incorrect as it should be based on street frontage and not right-of-way frontage.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution #2014-027 Adopting Assessment Roll for the
Round Lake Road Area Improvement.
Councilmember Holden
requested further information on the assessment appeal process.
Public Works Director Maurer
discussed the assessment objection and appeal process in detail
with the Council.
Councilmember Holden
asked if those in attendance at the neighborhood meetings supported the
proposed project.
Public Works Director Maurer
stated that the surrounding properties were not happy to be
paying the assessment, but were thrilled that the road would be improved.
The motion carried (5-0).
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to adopt Resolution #2014-028 Awarding the Round Lake Road
Area Improvement to Meyer Contracting, Inc., in the amount of
$1,766,605.41.
Mayor Grant
questioned what experience the City had with Meyer Contracting.
Public Works Director Maurer
explained that the City had no direct experience but Meyer
Contracting was a subcontractor on the project completed by Shafer.
Councilmember Werner
was pleased that the City received eight bids for this project.
ARDEN HILLS CITY COUNCIL MAY 12, 20149
The motion carried (5-0).
8. NEW BUSINESS
A. Refinancing of the 2010 Bond Series University of Northwestern
Director of Finance and Administrative Services Iverson
stated that at the request of
University of Northwestern, the City of Arden Hills issued adjustable Rate Revenue Bonds in
2010 to finance the construction and equipping of a portion of a student center located on the
e-eighth (1/8th) of one percent per year on
the outstanding principal amount of the bond paid semi-annually. The City has been receiving this
fee.
Director of Finance and Administrative Services Iverson
reported that the University of
Northwestern has submitted an application to the City with respect to the requested host approval
and has submitted a non-refundable application fee in the amount of $500 according to the City
procedure for application for Private Activity Revenue Bond Financing.
Director of Finance and Administrative Services Iverson
explained that in a letter from the
issuer, the City will no longer collect the administrative fee as the original obligation will have
been paid. This letter includes in the attachments a proposed resolution and/or a sample letter to
provide City Council consent. It also includes a financing plan explanation from the University of
Northwestern. She explained that, per the letter from John Utley, there were three possible
actions the Council could take, one of the two previously mentioned, or they could have staff
engage in further discussions with the University and bring the matter back.
Director of Finance and Administrative Services Iverson
commented that t
Counsel, John Utley, was present to discuss this matter with the City Council.
John Utley
, Bond Counsel, discussed the host approval for the bond refinancing in further detail
with the Council. He indicated that the joint powers entity that funded the bonds was requiring
local approval from the three entities involved in order for the refinancing to proceed.
Mayor Grant
questioned why the City of Arden Hills would want to be involved in this bond
refinancing for the University of Northwestern.
Mr. Utley
stated that the University of Northwestern with
this issue and the request has been made of Arden Hills.
Councilmember Holden
indicated that the City has collected administrative fees on the bond.
She did not object to the bond refinancing as it assisted a business in the community.
Mayor Grant
asked what the City would collect for administering the current bonds.
ARDEN HILLS CITY COUNCIL MAY 12, 201410
Director of Finance and Administrative Services Iverson
estimated that the City would receive
present value $85,000 over the life of the bond.
Councilmember McClung
stated that his first impression of this request was to support the
matter. However, after reviewing Exhibit C in his agenda packet, he has concerns with the how
the request has been made, in that the University of Northwestern is playing one entity against
another to receive a better bond rate.
Mayor Grant
commented that the City does not know the amount of savings the University of
Northwestern will receive by the proposed refinancing.
Councilmember Holmes
asked if the administrative rate charged by the City was reasonable.
Director of Finance and Administrative Services Iverson
reported that the percentage charged
by the City of Arden Hills was the same as the rate charged by the City of Minneapolis.
Councilmember Holden
explained that the University of Northwestern was trying to reduce their
financial burden and she believed that the City would take the same action. She recommended
that the City support the college and their request.
Councilmember Werner
discussed the improvements the college will make to its campus.
Mayor Grant
questioned if the University of Northwestern could pay off their bonds early.
Mr. Utley
reported that this would be allowed.
Further discussion ensued regarding the bond refinancing and interest rates.
Mayor Grant
inquired why the University of Northwestern was seeking bonds from another
entity.
Director of Finance and Administrative Services Iverson
indicated that the City was only able
to issue $10 million a year in Bank Qualified Tax Exempt Bonds. This led the University of
Northwestern to pursue an alternative source in order to receive the total of $28 million in bonds.
Mr. Utley
reviewed new regulations that would require banks to have higher reserves for letters
of credit. This would require that these bonds be refinanced, if not now, then in the near future.
Mayor Grant
did not believe that the University of Northwestern was saving that much through
the proposed refinancing, while the City would be losing $85,000.
Councilmember Holmes
stated that the University of Northwestern was looking to save money
while also meeting the new bank regulations. It was her opinion that it
interest to support the refinancing as it would benefit the University of Northwestern in the long-
run.
ARDEN HILLS CITY COUNCIL MAY 12, 201411
Mayor Grant
questioned why the University of Northwestern was making the change if the
interest rates were basically the same and the college would have to repay all of their closing fees
again.
Councilmember Holden
did not believe the University of Northwestern would have gone
Mayor Grant
asked if this request had a time restraint.
Mr. Utley
did not believe there was a restraint and he believed it was acceptable to table the
matter for two weeks if the Council had additional questions.
MOTION: Mayor Grant moved to table action on this matter to allow staff to gather
more information from the University of Northwestern. The motion failed
for lack of a second.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to adopt Resolution #2014-029 approving the issuance of public
finance authority revenue bonds in a maximum aggregate principal amount of
$26,000,000 for the purposes of financing and refinancing the costs of
acquisition, construction, improvement, renovation and equipping of certain
educational facilities of the University of Northwestern-St. Paul and other
matters relating thereto.
Councilmember McClung
supported the request from the University of Northwestern, but
wished that representatives from the University of Northwestern were in attendance this evening
to address the Council.
Mayor Grant
commented he would like to support the request, but without additional
background information from the University of Northwestern, he could not vote in favor. He did
not believe that the Council had enough information to make a decision on this matter.
Councilmember Werner
asked how the 2014 budget would be impacted by the loss of these
bond administration funds.
Director of Finance and Administrative Services Iverson
explained that the City would lose
approximately $4,750 in 2014 and about $9000 in 2015. She noted that the City had received a
payment for the first half of the year.
Councilmember Werner
supported the refinancing for the University of Northwestern. He
requested the Mayor call the question.
The motion carried 4-1 (Mayor Grant opposed).
9. UNFINISHED BUSINESS
ARDEN HILLS CITY COUNCIL MAY 12, 201412
A.Round Lake Road Improvement Consider Hiring Consultant to Assist with
Construction Administration Inspection/Staking
Public Works Director Maurer
stated that as the Round Lake Road Improvement Area moves
towards construction, there are some engineering services that will be needed to complete the
project. John Anderson, Assistant City Engineer, will lead the project from a City staff
perspective, but will need a resident inspector and survey crew. A letter of proposal from Elfering
and Associates was provided in the agenda packet. Elfering and Associates proposes to provide
these services on an hourly basis under the direction of John Anderson. It is estimated that their
services will amount to about $185,000 total.
Public Works Director Maurer
reportedthat Elfering and Associates is the firm that provided
preliminary engineering services based on proposals from three firms. They have also provided
resident inspection services for several recent projects including the 2011 PMP, Valentine Park
Improvement and the 2013 PMP. They are providing the same staff member, Roger Bialke, who is
project requirements.
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to Authorize Accepting a proposal, on an hourly basis, from Elfering
and Associates for Construction Services (resident inspector and survey crew)
for the Round Lake Road Area Improvement project working under the
direction of John Anderson, Assistant City Engineer. The motion carried 4-1
(Holden opposed).
10. COUNCIL COMMENTS
Councilmember McClung
commented that Ramsey County was having a meeting regarding the
I-35W/County Road 96 interchange at the County Public Works facility on Tuesday, May 20,
2014, from 4:00 to 6:00 p.m. in the Marsden Room. He encouraged the public to attend this
meeting and provide the County with input.
Councilmember Holden
requested that staff remove the large bump from County Road E West.
Public Works Director Maurer
explained that there was a water main break this past winter and
staff had to wait for the ground to settle before a final patch could be completed.
Councilmember Holden
reported opened and she discussed
several positive comments she received from residents.
Councilmember Holden
commented for the record that she supported the proposed roundabout
within TCAAP. She encouraged the public to be patient with the Council while they work
through new issues and concepts during the TCAAP design phase.
Councilmember Holmes
indicated that the Council received a letter from Cor Wilson regarding
the Comcast cable franchise. She explained that negotiations were at a standstill and a Cable
Commission meeting was scheduled for May 15, 2014, at CTV to further discuss the franchise.
th
She stated that the City would have until June 20 to take action on the cable franchise.
ARDEN HILLS CITY COUNCIL MAY 12, 201413
City Administrator Klaers
reported that the cable commission would like to run their meeting
thth
on May 15 live on Channel 15. He added that Cor Wilson will be attending the June 9 Council
meeting to provide additional information on the franchise renewal.
Mayor Grant
thanked the PTRC for their work on the dog park. He is pleased with the new
signs and hopes that the park will be utilized by Ard
Mayor Grant
commented that there is an increased number of trains going through the City.
Mayor Grant
discussed the proposed roundabout at County Road H into TCAAP. He believed
this option needed to be further investigated before being properly considered to ensure this is the
appropriate option considering it is a primary entrance into TCAAP.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the regular City Council meeting at 9:09 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
June 30, 2014
Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
Claims & Payroll
2014 Payroll #13 ............................................................................... $ 83,017.44
Paid Claims (Check No 0 Sales & Use Tax Payment) .......................... $ 27.00
Paid Claims (Check No 43545-Check No 43635) ................................. $ 189,728.59
Paid Claims (Check No 43636-Check No 43642) ................................. $ 662,518.98
Page of
Payment Method
EFT
FIT7,452.76
EFT
SIT3,116.46
EFT
FICA Oasdi4,688.134,688.13
EFT
FICA Medicare1,096.411,096.41
A/P Check*
Health Premium2,099.390.00
A/P Check*
Dental Premium 0.00
A/P Check*
FSA Health Care Reimb.238.33
A/P Check*
FSA Dependent Care Reimb.442.66
HSA Health Saving 616.940.00
EFT
Health Care Savings Plan0.00
EFT
Health Care Savings Plan-2%268.68
EFT
Health Care Savings Plan-4%166.91
EFT
PERA4,051.19
4,699.39
EFT
ICMA3,610.92341.04
A/P Check*
Central Pension Fund-Union614.40
EFT
MN State Retirement System328.13
A/P Check*
IUOE 49 Dues (Union)131.04
A/P Check*
LTD/STD Insurance0.00
A/P Check*
PERA Life Insurance32.00
A/P Check*
Life/Addl/Dep Life124.450.00
EFT
MN Child Support145.82
A/P Check*
Public Employee Long Term Care 93.72
A/P Check*
UNUM 83.86
EFT
AFLAC163.96
A/P Check*
Avesis-Vision Care5.22
Total Employee Deductions29,571.38
PR Check #
Net Payroll0.00
EFT
Direct Deposit49,699.47
Gross Payroll Tie-Out72,192.47
STD/LTD Gross - Up0.00
Plus City Paid Benefit10,824.97
ICMA Benefit Held0.00
Gross Payroll72,192.47
Less Total FSA2,780.38
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA69,412.09
FICA Oasdi @ 6.20%4,688.13
FICA Medicare @ 1.45%1,096.41
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
ACCOUNTS PAYABLE Check Approval
* A/P Checks can be found on the report.
Checks may be paid this week or the following week.
Ashley Bertrand
From:eservices.mdor@state.mn.us
Sent:Wednesday, June 18, 2014 11:16 AM
To:Ashley Bertrand
Subject:Your Recent Return Request
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Sales and Use Tax - Return Submitted
Thank you, your request has been submitted. Please allow 3 business days for your return to appear online.
Please allow 3 business days from 18-Jun-2014 for your payment to appear online. You can change or cancel
this request until 5:00 p.m. Central time.
Submitted Date and Time: 18-Jun-2014 11:15:46 AM
Legal Name: ARDEN HILLS CITY OF
Federal Employer ID: 41-6008992
User Who Submitted: Accounting Analyst
Type of Request
Return for 5/31/2014
Submitted:
Account Name: ARDEN HILLS CITY OF
Minnesota ID: 9047998
Return Confirmation
1-040-691-840
Number:
Account Type: Sales & Use Tax
Filing Period: 31-May-2014
Projected Amount/Credit
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Due:
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2-114-433-664
Number:
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CONSENT ITEM 5B
MEMORANDUM
DATE: June 30, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Lake Johanna Fire Department Capital Expenditures
Budgeted Amount: Actual Amount: Funding Source:
$896 $896 Public Safety Capital
Background
The City has received an invoice from the Lake Johanna Fire Department (LJFD) for a capital
expenditure in 2014 (Attachment A). This invoice relates to capital equipment expenditures
which were included and approved in the 2014 budget.
The total LJFD budgeted cost for these items was $3,500 and the actual cost is $3,500. Arden
is item in the Public Safety Capital account was $896 (or 25.6%) and
the actual cost is $896.
Council Action Requested
1.Motion to approve a payment in the amount of $896 to the Lake Johanna Fire
the replacement of
computer equipment.
Attachmen
t
Attachment A: Invoice #476
Attachment A
CONSENTITEM –5C
MEMORANDUM
DATE:
June 30, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Ryan Streff, City Planner
SUBJECT:Planning Case#14-021
Applicant:
Arden Village, LLC
Property Location:
1290 County Road F West
Request:
Temporary Wall SignageExtension
Requested Action
Motion to approve Planning Case 14-021for a sixty (60) day extension of the temporary wall
signage at 1290 County Road F West, as amended by the two(2) conditions in the June 30,
2014, Report to the City Council.
Background
During the City Council meeting on January 27, 2014, the Council approved a Site Plan Review
and Sign Standard Adjustment at 1290 County Road F West that allowed for an increasein the
amount of temporary wall signage and the amount of time it is permitted to be displayed.
Arden Village is now requesting a sixty (60) day extension of the temporary wall signage that
was permittedby the Council in Planning Case 13-023. The approval in January permittedthe
wall signageuntil July 1, 2014,or until the building was fully occupied.The applicant has stated
that the signage has been very helpful in their efforts to fully occupy and lease the apartment
units. However, with the extended winter Minnesota experienced this year it was difficult to
attract the amount of future residents they expected.Therefore,a request is being made for a
sixty (60) day extension to allow the temporary signagetoremain during their marketing
campaign to attract future residents.
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The applicant has provided a narrative explaining their request (Attachment A) and elevations of
the building depicting the existing signage (Attachment E).
Recommendation
Arden Villagewould be requiredto remove the temporary wall signage that is currently in place
on the Arden Flats apartment complex by July 1, 2014,if an extension is not grantedby the City
Council. At the January 27, 2014,City Council meeting Arden Village was granted a Sign
Standard Adjustment for two temporary banner signs that exceededthe size limitations and
length of time a temporary sign can be displayed.
Staff is recommending approval of Planning Case14-021 for a sixty (60) dayextension of the
temporary wall signage located at 1290 County Road F West subject to the following conditions:
1.That the two (2) temporary wall signsshall be removed by September 1, 2014.
2.All previous conditions of approval in Planning Case 13-023shall continue to apply.
Requested Action
Motion to approve Planning Case 14-021for a sixty (60) day extension of the temporary wall
signage at 1290 County Road F West, as amended by the two (2) conditions in the June 30,
2014, Report to the City Council.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions (Recommended Action).
3.Deny the application with reasons for denial.
4.Table for additional information.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on June 24, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by August 22, 2013,(60
days), unless the City provides the petitioner with written reasons for an additional 60-day
review period. The City may, with the consent of the applicant, extend the review period beyond
the initial 120 days.
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Attachments
A.Land Use Application & Narrative
B.Approved Conditions–January 27, 2014
C.City Council Minutes –January 27, 2014
D.City Council Memo –January 27, 2014
E.Signage/Building Elevations
F.Aerial Site Planand Location Map
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Attachment A
January 29, 2014
Arden Village, LLC
Attn: Jamie Thelen
366 South Tenth Avenue
PO Box 727
Waite Park, MN 56387
Re: Planning Case #13-023
Site Plan Review –Sign Standard Adjustment
Dear Jamie Thelen:
Congratulations! At their January 27, 2014, meeting, the City Council approved your Site Plan Review
and Sign Standard Adjustment for the property located at 1290 County Road F West.The City Council’s
approval is subject to the following seven(7)conditions:
1.That the project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City Planner,
shall require review and approval by the Planning Commission and City Council.
2.That the two temporary wall signs shall be removed by July 1, 2014.
3.That the temporary wall-sign on the south elevation shall be no larger than 240 square feet.
4.That the temporary wall-sign on the north elevation shall be no larger than 198 square feet.
5.That the applicant shall maintain the two signs in like new condition and repair and/or replace a
banner if it is torn or deteriorates during the approved timeline.
6.That the applicant shall apply for a sign permit prior to the installation of the sign.
7.That if the building is fully occupied before July 1, 2014, the banners shall be removed.
You will need to obtain the necessary permits prior to starting construction. Please note that a sign permit
for theapproved sign must be pulled within one year of the date of the Council approval, or the approval
shall expire. If you have any questions, please feel free to contact me at (651) 792-7828, email me at
rstreff@cityofardenhills.orgor stop in at City Hall for more information.
Sincerely,
Ryan Streff
City Planner
Cc:Planning Case File 13-023
Cc: Megan Sand Carr
City of Arden Hills
Phone 651.792.7800 www.cityofardenhills.org
Attachment C
Approved:March 10, 2014
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JANUARY 27,2014
7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:01p.m.
Present:
Mayor David Grant, CouncilmembersBrenda Holden, Fran Holmes, Dave
McClung,and Ed Werner
Absent:
None
Also present
:City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson;Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff;
City Attorney Joel Jamnik; and City Clerk Amy Dietl
8.NEW BUSINESS
A.Planning Case 13-023 Arden Village Site Plan Review –Sign Standard
Adjustment
City Planner Streff
statedthat the property at 1290 County Road F West is owned by Arden
Village, LLC. The property is zoned R-4 Multiple Dwelling District and is located north of I-
694/Highway 10, south of County Road F West, east of Hamline Avenue and west of Lexington
Avenue. On March 3, 2010, the City Council approved an application for a four-story, 55-unit,
workforce housing development at 1290 County Road F West. The City Council approved
Planning Case #09-021 for a Conditional Use Permit Amendment, Rezoning, Comprehensive
Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development.
City Planner Streff
indicated that Arden Village has expressed concerns regardingthe visibility
of their building for leasing purposes. The applicant has stated that the amount of temporary wall
signage allowed by the Code for Sign District 3 is not proportionatelyadequate for a structure of
thissize or location. By increasing the amount of temporary wall signage,the applicant is hoping
to improve their ability to fully lease the building by enhancing their visibility to the traveling
public.
ARDEN HILLS CITY COUNCIL –JANUARY 27, 20142
City Planner Streff
explained that two (2) temporary wall signs are being proposed for the
building. The applicant is proposing a sign that measures six (6) feet by forty (40) feet, an area of
240 square feet, on the south elevation adjacent to I-694 and Highway 10. The second sign is
being proposed on the north elevation along County RoadF West, at a size of six (6) feet by
thirty-three (33) feet, an area of 198 square feet. The combined area of the two (2) signs would be
438 square feet. Arden Village would maintain these signs to ensure a like new condition at all
times. If a sign is torn or deteriorates it will be repaired and/or replaced.
City Planner Streff
commented that Section 1250.02 of the Sign Ordinance regulates the use of
temporary on-premise signs. The property is zoned R-4 Multiple Dwelling District, therefore,
standards for Sign District 3 apply in this case. The Ordinance permits the property to have no
more than one (1) temporary sign not to exceed 10 square feet in area. However, because the
building currently has space for lease,the property is allowed one (1) additional temporary sign
not to exceed 25 square feet in area.
City Planner Streff
stated that the applicant has indicated that they would like to display the
temporary wall signage from the date the sign permit is issued untilJuly 1, 2014. Under the Sign
Ordinance, the property is allowed to display a permitted temporary sign for no more than thirty
(30) days per calendar year. A sign advertising available space for lease in a building can be
displayed until seven (7) days after the building is leased.
City Planner Streff
reviewed the Plan Evaluation. He explained that the Planning Commission
reviewed this application at their January 8, 2014, meeting,and offered the following findings of
fact for consideration:
1.The property is located in the R-4 Multiple Dwelling District.
2.The property is located in Sign District 3.
3.In Sign District 3, wall signage up to twenty (20) square feet and freestanding
signage up to thirty-two (32) square feet is permitted.
4.For single occupant parcels, no more than one (1) permitted temporary sign shall
be permitted at any given time. The area of the temporary signage shall not exceed
one half of the permitted wall sign area. Displayed for a maximum of thirty (30)
days.
5.Buildings with lease or vacant space may obtain one (1) temporary wall sign not to
exceed twenty-five (25) square feet in size. Displayed for a maximum of seven (7)
days after the building is leased.
6.The applicant is proposing two (2) temporary wall signs to be located on the
building.
7.The proposed temporary wall sign facing I-694 would measure six (6) feet by forty
(40) feet, an area of 240 square feet.
8.The proposed temporary wall sign facing County Road F West would measure six
(6) feet by thirty (33) feet, an area of 198 square feet.
9.Section 1260 of the Sign Code permits deviation from the Sign Code through the
Site Plan Review process.
10.The proposed signs would be displayed from the date the sign permit is issued to
July 1, 2014.
ARDEN HILLS CITY COUNCIL –JANUARY 27, 20143
11.Sign Code regulations on the permit length of temporary signage would limit the
owner’s ability to effectively advertise the availability of apartment units in the
building.
12.The signs would not be in direct view from residential properties.
13.The sign adjustment will not result in a sign that is inconsistent with the purpose of
the R-4 Multiple Dwelling District.
14.Increasing the amount of temporary wall signage would not have a negative impact
on adjacent properties or the City as a whole.
City Planner Streff
reported that the Planning Commission reviewed Planning Case #13-023 and
unanimously recommends approval of the Site Plan Review and Sign Standard Adjustment at
1290 County Road F West, based on the findings of fact and the submitted plans as presented in
the January27, 2014, Report to the City Council, as amended by the following six (6) conditions:
1.That the project shall be completed in accordance with the plans submitted as
amended by the conditions of approval. Any significant changes to these plans, as
determined by the City Planner, shall require review and approval by the Planning
Commission and City Council.
2.That the two temporary wall signs shall be removed by July 1, 2014.
3.That the temporary wall-sign on the south elevation shall be no largerthan 240
square feet.
4.That the temporary wall-sign on the north elevation shall be no larger than 198
square feet.
5.That the applicant shall maintain the two signs in like new condition and repair
and/or replace a banner if it is torn or deteriorates during the approved timeline.
6.That the applicant shall apply for a sign permit prior to the installation of the sign.
Councilmember Holden
asked when the applicant would receive a Certificate of Occupancy.
City Planner Streff
anticipated the Certificate of Occupancywould be issued sometime this
spring.
Megan Carr
, Arden Village, LLC, 366 South Tenth Avenue in Waite Park, discussed the
construction timeline and anticipated that a Certificate of Occupancy would be applied for
sometime in April.
Mayor Grant
asked if any leases had been signed.
Ms. Carr
commented that marketing efforts were beginning and explained that the requested
signs would greatly assist with these efforts.
Mayor Grant
asked if the signage could be taken down if the building were to lease quickly.
Ms. Carr
stated that this was requested by the Planning Commission as well and that the Sand
Companywould be willing to take the signage down if the building filled quickly.
Mayor Grant
was pleased with the proposed market rental rates.
ARDEN HILLS CITY COUNCIL –JANUARY 27, 20144
Councilmember Holden
indicated that she has received feedback that people view this building
as office space. She encouraged the Sand Company to sign and market the building as leasing
rental units.
MOTION:Councilmember McClungmoved andMayor Grantseconded a motion to
Approve Planning Case #13-023 for a Site Plan Review and Sign Standard
Adjustment that would allow for a deviation from the Sign Code at 1290
County Road F West to increase the amount of temporary wall signage and
the amount of time it is permitted to be displayed, based on the findings of
fact and the submitted plans, as amended by the six (6) conditions in the
January 27, 2014, Report to the City Council.
Councilmember Holden
suggested a seventh condition be added stating if the building is fully
occupied before July 1, 2014,that the banners be removed from the building.
AMENDMENT:Councilmember Holden moved and Councilmember Werner seconded
a motion amending the original motion adding Condition 7stating that
if the building is fully occupied before July 1, 2014,the bannersshall
be removed.
Councilmember Holden
thought it would be important to have these signs removed as soon as
possible given the large size.
Councilmember McClung
supported the amendment.
Theamendment carried (5-0).
The amended motion carried (5-0).
Attachment D
NEW BUSINESS –8A
MEMORANDUM
DATE:
January 27, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Ryan Streff, City Planner
SUBJECT:Planning Case #13-023
Applicant:
Arden Village, LLC
Property Location:
1290 County Road F West
Request:
Site Plan Review –Sign Standard Adjustment
Requested Action
Motion to Approve Planning Case #13-023 for a Site Plan Review andSign Standard
Adjustment that would allow for a deviation from the SignCode at 1290 County Road FWestto
increase the amount of temporary wall signage and the amount of time it is permitted to be
displayed, based on the findings of fact and the submitted plans,as amended by the six (6)
conditions in the January 27, 2014, Report to the City Council.
Background
The property at 1290 County Road F West is owned by Arden Village, LLC. The property is
zonedR-4Multiple Dwelling Districtand is located north of I-694/Highway 10, south of County
Road F West, east of Hamline Avenue and west of Lexington Avenue.On March 3, 2010, the
City Council approved an application for a four-story, 55-unit, workforce housing development
at 1290 CountyRoad F West. The City Council approved Planning Case #09-021fora
Conditional Use Permit Amendment, Rezoning, Comprehensive Plan Amendment, Preliminary
and Final Plat, and Master and Final Planned Unit Development.
Arden Village has expressed concerns about the visibility oftheir building for leasing purposes.
The applicant has stated that the amount of temporary wall signage allowed by the Code for Sign
District 3 is not proportionately adequate for a structure of its size or location. By increasing the
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amount of temporarywall signage the applicant is hoping to improve their ability to fullylease
the building by enhancingtheir visibilityto the traveling public.
Two(2)temporary wall signs are being proposed for the building. The applicant is proposing a
sign that measures six (6) feet by forty (40)feet, an area of 240 square feet, on the south
elevation adjacent to I-694and Highway 10. Thesecond sign is being proposed on the north
elevation along County Road F West,at a size of six (6) feet by thirty-three (33) feet, an area of
198square feet.The combined area of the two (2) signs would be 438square feet. Arden
Village would maintainthese signs to ensure a like new condition at all times. If a signis torn or
deteriorates it will berepaired and/or replaced.
Section 1250.02 of the Sign Ordinance regulates the use of temporary on-premise signs. The
property is zonedR-4 Multiple Dwelling District, therefore,standards for Sign District
3apply in this case. The Ordinance permits the property to have no more than one(1)temporary
sign not to exceed 10square feet in area. However, because the building currently has space for
lease the propertyis allowed one(1)additional temporary sign nottoexceed25 square feet in
area.
The applicant hasindicated that they would like to display the temporary wall signagefrom the
date the sign permit is issued to July 1, 2014.Under the Sign Ordinance, the property is allowed
to display a permitted temporary sign for no more than thirty (30)days per calendar year. A sign
advertising available space for lease in a building can be displayed until seven(7)days after the
building is leased.
The applicant has provideda narrative explaining their request (Attachment A) and elevations of
the building depicting the proposed signage (Attachment B).
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NEW BUSINESS –8A
Plan Evaluation
1.Site Plan Review –Section 1260: Sign Standard Adjustment
Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting,
area, and/or location through the site plan review process if criteria number 1 or2 is met and the
required criteria number 3 is met.In this case, criteria 1 and3 are most applicable. The criteria
are as follows:
1.There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site; or,
2.The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the
site; and
3.The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located or the current land use.
Site conditions ofthe property justify a Sign Standard Adjustment to allow the proposedsignsto
be reasonably visible from the roadways adjacent to the site. The propertyis between 350-775
feetfrom I-694/Highway10 and approximately 500 feetfrom Hamline Avenue(Attachment C).
The building itself is setback approximately 40 feet from the northern property line along County
Road F West. Given the distance the buildingis from its respective right-of-ways,the proposed
sign adjustment is practicableso that the building and its use is visible from the adjacent
roadways.
Allowingflexibility fortemporary signage at this property will not result in any inconsistencies
with the purpose or intent of the zoning or sign district. Sign Standard Adjustments are allowed
by a Site Plan Review and Council approval for properties located within the R-4 Multiple
Dwelling District.
Resident Comments
Staff has not received any letters, e-mails, or telephone calls from property owners or residentsin
regards to this planning case.
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Notice
Although a Site Plan Review does not require a public hearing, a public meeting notice was
prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject
property.
Findings of Fact
The Planning Commission reviewed this application at their January 8, 2014, meeting, and have
offered the following findings of fact for your consideration:
1.The property is located in theR-4 Multiple Dwelling District.
2.The property is located in Sign District 3.
3.In Sign District 3,wall signage up to twenty (20) square feet and freestandingsignage up
to thirty-two (32) square feet is permitted.
4.For single occupant parcels, no more than one(1)permitted temporary sign shall be
permitted at any given time. The area of the temporary signage shall not exceed one half
of the permitted wall sign area.Displayed for a maximum of thirty (30) days.
5.Buildings with lease or vacant space may obtain one(1)temporary wall sign not to
exceed twenty-five (25) square feet in size.Displayed for a maximum of seven (7) days
after the building is leased.
6.The applicantis proposing two (2) temporary wall signsto be located on the building.
7.The proposed temporary wall signfacing I-694 wouldmeasure six (6) feet by forty (40)
feet, an area of 240 square feet.
8.The proposed temporary wall signfacing County Road F would measure six (6)feet by
thirty (33)feet, an area of 198square feet.
9.Section 1260 of the Sign Code permits deviation from the Sign Code through the Site
Plan Review process.
10.The proposed signs would be displayed from the date the sign permit is issued to July 1,
2014.
11.Sign Code regulations on the permit length of temporary signage would limit the owner’s
ability to effectively advertise the availability of apartment units in the building.
12.The signs would not be in direct view from residential properties.
13.The sign adjustment will not result in a sign that is inconsistent with the purposeof the R-
4 Multiple Dwelling District.
14.Increasing the amount of temporary wall signage would not have a negative impact on
adjacent properties or the City as a whole.
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Recommendation
The Planning Commission reviewedPlanning Case #13-023 and unanimously recommends
approval of the Site Plan Review and Sign Standard Adjustment at 1290 County Road F West,
based on the findings of fact and the submitted plans as presented in the January 27, 2014,
Report to the City Council, as amended by the following six (6) conditions:
1.That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission and City
Council.
2.That the two temporary wall signs shall be removed by July 1, 2014.
3.Thatthe temporary wall-signon the south elevation shall be no larger than 240 square
feet.
4.That the temporary wall-signon the north elevation shall be no larger than 198square
feet.
5.That the applicant shall maintain the two signs in like new condition and repair and/or
replace a banner if it is torn or deteriorates during the approved timeline.
6.That the applicant shall apply for a sign permit prior to the installation of the sign.
Requested Action
Motion to Approve Planning Case #13-023 for a Site Plan Review and Sign Standard
Adjustment that would allow for a deviation from the Sign Code at 1290 County Road F West to
increase the amount of temporary wall signage and the amount of time it is permitted to be
displayed, based on the findings of fact and the submitted plans,as amended by the six (6)
conditions in the January 27, 2014, Report to the City Council.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions (Recommended Action).
3.Deny the application with reasons for denial.
4.Table for additional information.
The findings in this report currently support approval of this Site Plan Review and Sign Standard
Adjustment. With a motion to deny Planning Case #13-023, the findings must be amended to
reflect the reasons for the denial.
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Deadline forAgency Actions
The City of Arden Hills received the completed application for this request on December 2,
2013. Pursuant to Minnesota State Statute, the City must act on this request by January 31, 2013,
(60 days), unless the City provides the petitioner with written reasons for an additional 60-day
review period. The City may, with the consent of the applicant, extend the review period beyond
the initial 120 days.
Attachments
A.Land Use Application&Narrative
B.Signage Plan/Elevations
C.Aerial Photo
D.Photos of Property
E.PC Draft Minutes –January 8, 2014
F.PC Staff Report –January 8, 2014
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6 x 33
6 x 40
Attachment F
County Road F West
500Feet
350Feet
775Feet
The zoning district designations represented on this map
correspond to the City of Arden Hills official Zoning Map.
¯
Questions concerning the Zoning Map should be directed
to City Hall. Zoning designations are subject to change.
Property Boundary
Please refer to the Zoning Code for complete information.
Map Date: June 26, 2014
P:\\GIS_Data\\Planning\\Planning Cases\\2013\\PC 13-023
CONSENT ITEM 5D
MEMORANDUM
DATE: June 30, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
Amy Dietl, City Clerk
SUBJECT: Motion to Approve Parks and Recreation Seasonal Positions
Background
Each year, the City hires a variety of Parks and Recreation seasonal positions such as after
school instructors, playground leaders, park attendants, sports instructors, soccer referees, and ice
rink attendants. These positions are filled intermittently throughout the year and all necessary
background and reference checks are conducted prior to employment.
As a housekeeping item, staff would like to get City Council approval for the hiring of Parks and
Recreation seasonal positions, much like how approval is given on the Consent Calendar for
Claims and Payroll. A list of Parks and Recreation seasonal employees who have been hired
from December 2013 to present is attached for your review.
Going forward, staff will bring Parks and Recreation seasonal positions to the Council for
approval as the positions are filled.
Staff Recommendation
Motion to approve Parks and Recreation seasonal positions.
Attachment
Attachment A: List of Parks and Recreation seasonal employees
11
Page of
Attachment A
Name Position Held Dates Worked
John Archbold Ice Rink Attendant / After School Sports Instructor 12/10/13 5/30/14
Alex Gillespie Soccer Referee 6/11/14 8/15/14
George Henson Ice Rink Attendant 12/10/13 2/17/14
Michael Hoff Ice Rink Attendant / Playground Leader 12/10/13 8/15/14
Laura Jahnke Tennis Instructor / Playground Leader 4/19/14 8/15/14
Eric Johnson Playground Leader 6/10/14 8/15/14
Jack Koehn Ice Rink Attendant 12/10/13 2/17/14
John Knopf Park Attendant 4/21/14 8/21/14
Alyssa Lillehaugen Ice Rink Attendant / After School Art Instructor 12/10/13 8/15/14
Playground Leader/ Evening Sports Instructor
August Lindberg Ice Rink Attendant / Playground Leader 12/10/13 8/15/14
Grant Mohlenhoff After School Sports Instructor / Playground Leader 4/14/14 8/15/14
Zach Mohlenhoff Evening Sports Instructor / Playground Leader 5/15/14 8/15/14
Rossy Natale After School Art Instructor / Evening Sports Instructor 4/14/14 8/15/14
Playground Leader
Justin Ortt Playground Leader 6/10/14 8/15/14
Kellen Rholl Ice Rink Attendant 12/10/13 2/17/14
Amanda Schuster Playground Leader 6/10/14 8/15/14
Henry Tapp Ice Rink Attendant 12/10/13 2/17/14
Dave Thomas Ice Rink Attendant 12/10/13 2/17/14
Sean Wentworth Ice Rink Attendant 12/10/13 2/17/14
Tom Wentworth Playground Leader 6/10/14 8/15/14
Aleks Westlund Ice Rink Attendant 12/10/13 2/17/14
Austin Wickstrom Ice Rink Attendant 12/10/13 2/17/14
Alek Van Valkenburg Tennis Instructor 6/9/14 8/4/14
Name Position Held Dates Worked
Brandon Wold Evening Sports Instructor 5/5/14 6/12/14
Veronica Wold Playground Leader 6/10/14 8/15/14
CONSENT ITEM 5E
MEMORANDUM
DATE:June 30, 2014
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Amy Dietl, City Clerk
SUBJECT:Resolution 2014-032 Approving Charitable Gambling License for
St.Katherine Ukrainian Orthodox Church at Pot O Gold Bingo
Background
OnMay29,2012,theCityCouncilapprovedResolution2012-015approvingatwoyear
licenseforSt.KatherineUkrainianOrthodoxChurchatPotOGoldBingo.St.
Katherineshassubmittedanapplicationtorenewthislicense.Abackgroundcheckhas
been completed by the Ramsey County Sheriffs Office.
Accordingtotheirapplication,Alldonationswillgotoeligibleorganizationsinthe
ArdenHillsTradeArea.Additionally,10%oftheirnetprofitsarecontributedtothe
CityofArdenHillstoaspecialfundadministeredbytheCityCouncil;andtheyalsopay
aLocalGamblingTaxof3%oftheirgrossreceipts(lessprizespaidout)totheCityto
cover expenses incurred for regulating gambling activity.
Recommendation
Motion to approve Resolution 2014-032 approving a charitable gambling license for St.
Katherines Ukrainian Orthodox Church at Pot O Gold Bingo; license to expire June 30,
2016.
Attachments
Attachment A: Resolution 2014-032
Attachment B:2014 Charitable Gambling Premise Permit Application
Attachment A
CONSENT ITEM 5F
MEMORANDUM
DATE:June 30, 2014
TO:Honorable Mayor and Councilmembers
Patrick Klaers, City Administrator
FROM:Amy Dietl, City Clerk
SUBJECT:Resolution 2014-033 Approving a Premise Permit Application for
Chops, Inc. for Charitable Gambling at Flahertys Arden Bowl
Background
StaffhasreceivedapremisepermitapplicationfromChops,Inc.forcharitablegambling
atFlahertysArdenBowl.Allofthenecessarypaperworkhasbeensubmittedanda
background check has been sent to the Ramsey County Sheriffs Office.
Accordingtotheirapplication,Alldonationswillgotoeligibleorganizationsinthe
ArdenHillsTradeArea.Additionally,10%oftheirnetprofitsarecontributedtothe
CityofArdenHillstoaspecialfundadministeredbytheCityCouncil;andtheyalsopay
aLocalGamblingTaxof3%oftheirgrossreceipts(lessprizespaidout)totheCityto
cover expenses incurred for regulating gambling activity.
Recommendation
Motion to approve Resolution 2014-033 approving a premise permit for Chops, Inc. for
charitable gambling at Flahertys Arden Bowl; contingent upon a successful background
check. This gambling license will expire June 30, 2016.
Attachments
Attachment A: Resolution 2014-033
Attachment B: 2014 Charitable Gambling Premise Permit Application
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-033
RESOLUTION APPROVING CHARITABLE GAMBLING LICENSE FOR CHOPS,
INC. AT FLAHERTYS ARDEN BOWL
NOW THEREFORE, BE IT RESOLVED
by the City Council of the City of Arden
Hills, Minnesota, that the City agrees to approve a Charitable Gambling License for two
years (expiring June 30, 2016), to Chops, Inc., PO Box 16701, Minneapolis, MN 55416,
at Flahertys Arden Bowl located at 1273 W. County Road E, Arden Hills, MN.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
TH
30 DAY OF JUNE, 2014.
______________________________________________
David Grant, Mayor
ATTEST:
_________________________________________
Amy Dietl, City Clerk
IncomeStatementSummary
01Jan2013to31Dec2013Chops,Inc.
Income
PaperBingo
NetReceipts36224
CashLong/Short201
TotalPaperBingo36023
Raffle
NetReceipts11082
CashLong(Short)0
TotalRaffle11082
PaddleTickets(PT)
NetReceipts18130
CashLong(Short)0
PaddleTickets(PW)
NetReceipts0
CashLong(Short)0
TotalPaddleTickets18130
Tipboards
NetReceipts0
CashLong(Short)0
TotalTipboards0
PaperPulltabs
NetReceipts619787
Long(Short)5484.1
Cash
TotalPaperPulltabs614302.9
eGaming
NetReceiptseLinkedBingo0
NetReceiptsePullTabs9693.4
CashLong(Short)0
TotaleGaming9693.4
OtherIncome
InterestandOtherIncome0
TotalOther0
TotalIncome689231.3
Expenses
StateTaxesandFees
PAIDStateTaxesandFees
StateTaxesandFees207914.42
AllowableExpenses
Expenses:GamblingProduct54151.56
CompensationandPayrollTaxes142556.09
PenaltyandInterest2120.8
Advertising2866.48
AccountingandLegalServices7262
Manager'sBond120
Gambling
LocalGov't0
Rent108429.27
ElectronnicPulltab6530.13
ElectronicLinkedBingo0
MiscEquipmentandRepairs2341.49
MiscInsurance0
MiscMisc.ServicesandSupplies3100.01
MiscSpoilage1060
MiscUtilities0
ReimburseExcessCashShort5430
TotalAllowableExpenses325107.83
Totalexpenses533022.25
NetProfit(loss)156209.05
OtherActivity
LawfulPurposeExpenses
A1175000
A26952.4
A30
A40
A50
A60
A73259.72
A83127.02
A90
A104227.65
A110
A120
A130
A140
A150
A160
A170
A181650
A190
A200
A210
A220
A230
A240
A250
A260
TotalLawfulPurposeandTaxes194216.79
AdditionalExpenses
ApprovedAdjustements0
TransferFunds0
TotalAdditionalExpenses0
EndProfit38007.74
PUBLIC HEARING 7A
MEMORANDUM
DATE:
June 30, 2014
TO:
Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM:
Susan Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
SUBJECT:
Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Background:
Delinquent utility amounts are certified to Ramsey County quarterly.
A list of utility accounts with a delinquent balance was compiled and notices dated May 19,
2014, were mailed. These customers were informed of their delinquent status and were asked to
make payment of the delinquent balance by June 18, 2014. Utility accounts with an unpaid
delinquent balance after June 18, 2014, would be certified to Ramsey County to be added to
property taxes payable in 2015. The certification amount is equal to the unpaid delinquent
balance plus an eight percent penalty.
A list of remaining delinquent utility accounts, as of June 20, 2014, is attached. The City will
request that Ramsey County levy the delinquent balances against the respective properties.
Recommended Action:
Motion to approve Resolution 2014-035 certifying the attached list of delinquent utility accounts
to Ramsey County.
Attachments
Attachment A: Resolution No. 2014-035
Attachment B: List of Delinquent Utility Accounts
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-035
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS
, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS
, notices have been duly mailed as required by law; and
WHEREAS
, said proposed assessments have at all times since their filling been open
for public inspection, and an opportunity has been given to all interest parties to present
objections if any, to the proposed assessments; and
WHEREAS
, there were no oral or written objections received.
1.The amounts so calculated and set forth in said notices are hereby levied against
the respective parcels of land described therein, and
2.The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive
of any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED
by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2014, payable in 2015:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
th
THIS 30 DAY OF JUNE, 2014.
____________________________________
ATTEST: David Grant, Mayor
__________________________________________
Amy Dietl, City Clerk
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS
RESOLUTION NO. 2014-035
June 30, 2014
PriorUtility
8% Cert Total
Prop IDAccountCert.CustomerProperty AddressArrears
PenaltyCertified
223023340004000136000$229.72$18.38$248.10
StephenAnderson1361FloralDriveW
223023230082000138000XKassandraKuchenmeister4326SnellingAvenueN$153.34$12.27$165.61
223023340051000147000XWilliam&PamRoss4123NormaCircle$244.50$19.56$264.06
223023340011000171000XMike&MolleyRedden1365EideCircle$340.62$27.25$367.87
223023340036000231000XMaryBeuning4101HamlineAvenueN$294.75$23.58$318.33
223023240326000375000XJaneLarson4370ArdenViewCourt$176.61$14.13$190.74
223023110064000561000XCarmenDiestler4500PleasantDrive$174.95$14.00$188.95
223023120013000569000XRobert&SherrieBesser1307KarthLakeCircle$321.11$25.69$346.80
223023110063000572000XJohn&CherylBerg4510PleasantDrive$256.38$20.51$276.89
223023340047000602000XGregoryWagner4101GaleCircle$169.14$13.53$182.67
223023110072000605000XMondayInc1184Highway96W$177.45$14.20$191.65
223023310019000759000XDanielYaman1423ColleenAvenue$281.55$22.52$304.07
223023420032000777000XKristineTeut1286WyncrestLane$238.99$19.12$258.11
223023320035000860000XPatrick&BonnieHaik1550BriarknollCircle$266.48$21.32$287.80
283023130051001065000AngelaHames1812VenusAvenue$250.44$20.04$270.48
283023240021001082000XRichard&SandraMalecha1822VenusAvenue$264.91$21.19$286.10
283023240018001154000DerrekHames1839VenusAvenue$282.05$22.56$304.61
213023140006001271000XCarenCushing4401OldHighway10$113.37$9.07$122.44
213023140007001276000XJoanCarlson4375OldHighway10$113.37$9.07$122.44
163023340015001285000XWayneErickson4627Highway10$155.96$12.48$168.44
283023310009001301000XJerroldFord3810NewBrightonRoad$200.15$16.01$216.16
283023410038001344000XPaulMarkegard3757McCrackenLane$268.25$21.46$289.71
273023340029001477000XMargaretBrunner1387CountyRoadEW$210.46$16.84$227.30
213023430017001534000XSallyPaulsen1791JanetCourt$180.83$14.47$195.30
333023110036001551000XDaveMoberg1611LakeJohannaBoulevard$303.78$24.30$328.08
283023120052001575000XGeneErickson1761LakeValentineRoad$179.43$14.35$193.78
213023410051001584000XMaryFresonke1681BrueberryLane$151.87$12.15$164.02
283023120050001597000XDavid&BethHouston1745LakeValentineRoad$164.27$13.14$177.41
283023120048001602000ScottHeineman1707ValentineAvenue$170.91$13.67$184.58
343023330018001639000TimRonchak1516EdgewaterAvenue$194.13$15.53$209.66
343023330050001671000XRenaePeterschick3130RidgewoodRoad$158.97$12.72$171.69
333023430022001790000XAl&SharonMason3208ShorewoodDrive$170.63$13.65$184.28
343023410055001808000XChristopher&AnnWhiting1171CarltonDrive$340.80$27.26$368.06
333023340020001884000XMichaelJohnson3223LakeJohannaBoulevard$235.53$18.84$254.37
333023120003001893000XCharlesMertensotto3491LakeJohannaBoulevard$361.11$28.89$390.00
333023340066001897000ToddRose1921GlenpaulAvenue$211.96$16.96$228.92
343023310046001898000XJoannKulman1468BussardCourt$113.37$9.07$122.44
343023210016001920000XSharonDavies1437ArdenPlace$168.06$13.44$181.50
333023330083002016000XCatherineCallahan2009CountyRoadDW$314.44$25.16$339.60
333023340099002028000XMarc&JennySkowronek1921CountyRoadDW$196.17$15.69$211.86
333023240032002096000XCourtneyMcCloskey1876GrantRoad$222.39$17.79$240.18
333023240094002105000XGregoryWeeks1873StoweAvenue$195.96$15.68$211.64
343023210004002144000XTroyFields1404CountyRoadEW$167.35$13.39$180.74
343023440077002194000XTodd&JenniferSpalding3205LexingtonAvenueN$168.07$13.45$181.52
333023240027002204000XKimberlyBerscheid1840GrantRoad$232.84$18.63$251.47
343023230017002369000XGeraldineHagen1532ArdenPlace$166.25$13.30$179.55
$222.30$17.78$240.08
343023140062002397000XChadEiswald1150BentonWay
333023330040002470000XWilliam&SusanJensen1984EdgewaterAvenue$186.29$14.90$201.19
333023320003002476000XJudiePrayfrock1950StoweAvenue$219.65$17.57$237.22
343023140011002480000XKellyeMacleod1113BentonWay$147.21$11.78$158.99
343023140042002482000MargaretMarinoff1177BentonWay$134.63$10.77$145.40
333023330034002487000RobertMorrissette2028EdgewaterAvenue$307.74$24.62$332.36
333023240108002512000XPaulTrites1850IndianPlace$176.27$14.10$190.37
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS
RESOLUTION NO. 2014-035
June 30, 2014
PriorUtility
8% Cert Total
Prop IDAccountCert.CustomerProperty AddressArrears
PenaltyCertified
343023210066002590000X$599.71$47.98$647.69
Scott&CherylMiles1421SkilesLane
223023320070002717000XSteveMikkelsen1478DawnCircle$139.38$11.15$150.53
223023230048002718000XMarieLove1528RoyalHillsDrive$269.91$21.59$291.50
283023320045002830000XDavidLaurionLTD3820ClevelandAvenueN#600$86.20$6.90$93.10
283023310016002879000XJeff&KathySmith3786BrightonWay$300.60$24.05$324.65
223023420041002893000Kevin&RebeccaNorberg1331IndianOaksCircle$145.16$11.61$156.77
223023240195002996000XDavidElias4384ArdenViewCourt$175.19$14.02$189.21
283023120019003065000PaulThompson4028FairviewAvenueN$144.74$11.58$156.32
273023340006003093000Jim&LorieSchleck1407ArdenOaksDrive$178.09$14.25$192.34
223023210021003163000CalebKrineke1369ArdenViewDrive$9.92$0.79$10.71
283023320027003191000ScottJohnson3815NewBrightonRoad$67.93$5.43$73.36
213023310032003222000ChesapeakeCompanies10.26AcresUndeveloped$180.17$14.41$194.58
213023340009003223000ChesapeakeCompanies9.90AcresUndeveloped$173.84$13.91$187.75
223023240240003444000XJosephOrdos4412ArdenViewCourt$154.64$12.37$167.01
343023440017004036000XFrancisMadden3143LexingtonAvenueN$170.56$13.64$184.20
223023320058004631000XJamieJensen1517DawnCircle$381.02$30.48$411.50
223023330015004713000XDustinFoghe4149NormaAvenue$212.57$17.01$229.58
223023310011005075000XKasandraKuchenmeister1388ColleenAvenue$156.19$12.50$168.69
333023320008005251000ElizabethMcDonald2000StoweAvenue$206.34$16.51$222.85
223023210117005368000XJohnHerber1450ArdenViewDrive$152.85$12.23$165.08
223023240324005855000LeeKaplan4476ArdenViewCourt$140.03$11.20$151.23
213023430004006414000NormanRosenkranz4108ValentineCrestRoad$139.38$11.15$150.53
283023110032006952000Rick&MelissaPhillips4046ValentineCourt$237.79$19.02$256.81
223023240248007082000XShardaeOkeleye4416ArdenViewCourt$164.30$13.14$177.44
223023230016007235000KarenJBraaten1528McClungDrive$193.86$15.51$209.37
223023220043007633000XKeSung&SechanyAnderson1521KeithsonDrive$229.60$18.37$247.97
283023310021007953000Erin&DanAberg3766BrightonWay$158.02$12.64$170.66
333023240019008210000XSamScott1873GrantRoad$136.74$10.94$147.68
Total$17,984.69
PUBLIC HEARINGS - 7B
MEMORANDUM
DATE: June 30, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Hwy 96/35W Interchange-Municipal Consent
Requested Action
Conduct a Public Hearing on the layout for the proposed new interchange at Hwy 96/35W. At
the close of the Public Hearing consider adopting Resolution 2014-034 Approving the Final
Layout.
Background/Discussion
A new interchange is proposed at Hwy 96/35W. The project is being led by Ramsey County
with Beth Engum the Project Manager. Some of the project funding is being provided by
MnDOT. Ramsey County has hired SEH as the consultant to assist with the preliminary and
final design of the project. Construct is anticipated to occur in 2015. This new interchange will
provide improved freeway access to and from the redevelopment of TCAAP.
The County and their consultant have gone through a long process evaluating alternative designs
for the new interchange. Beth Engum has been before the Council at the May 27th Work
Session to discuss the evaluation process and the chosen alternative. The chosen alternative is a
Divergent Diamond Interchange (DDI).
rovide a brief presentation of the final layout
and be available for questions from the Council and/or public. At the close of the Public Hearing
it is recommended that the Council adopt Resolution 2014-034 Approving the Final Layout of
the proposed new interchange.
Attachment
Resolution 2014-034 Approving the Final Layout
11
Page of
ATTACHMENT A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-034
RESOLUTION APPROVING THE FINAL LAYOUT OF HIGHWAY 96/I-35W
INTERCHANGE
WHEREAS,
Ramsey County is proposing to undertake an improvement to the Highway
96/I-35W Interchange requesting Municipal Consent approving the final layout, and
WHEREAS,
said final layout is on file at the Ramsey County Public Works office.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of Arden Hills,
Minnesota.
1. The City approves the final layout of the Highway 96/I-35W Interchange.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
30 TH DAY OF JUNE, 2014.
______________________________________________
David Grant, Mayor
ATTEST:
_________________________________________
Amy Dietl, City Clerk
NEW BUSINESS 8A
MEMORANDUM
DATE: June 30, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Master Plan Land Use Map
Requested Action
Approve the Master Plan Land Use Map.
Master Planning Process
The master planning process began on July 30, 2013 with a developer panel and stakeholder
engagement event. This event provided the City and its planning consultants with important
foundational information from developers regarding market forces and from residents regarding
community needs. The planning consultants set to work gathering data and the first public open
house was held on September 17, 2013. Information on site characteristics was presented, and
attendees participated in land use exercises to inform consultants of community preferences
for the mix and placement of land uses.
The draft Master Plan was presented to the City Council at work sessions on December 16 and
26, 2013. During the months of January, February, and March, staff and consultants collected
public comments on the draft Master Plan at meetings and events including:
Joint Development Authority meeting, January 6, 2014
Planning Commission work session, January 8, 2014
Public Open House, January 22, 2014
Five Cities meeting, March 10, 2014
Development Interviews, January 30, February 20, and March 12, 2014
The City Council has discussed the draft master plan land use map at several work session
meetings and has made the following changes to the draft land use map presented in December:
12
Page of
Neighborhood parks in the Creek, Hill, and Town neighborhoods have been adjusted
slightly to accommodate amenities recommended by the PTRC. It is important to note
that the exact size, dimensions, and layouts of parks will be determined at a later date.
The Town neighborhood park adjacent to the existing water treatment facility has been
more clearly identified as a park. The civic area adjacent to the park contains the water
treatment facility and space for another civic use such as a small amphitheater or a
historical marker/display.
In the Creek neighborhood, the park location has been shifted to be closer to the entrance
to the neighborhood. This has been done to limit the amount of program-related traffic
driving through the neighborhood.
Pocket parks were removed as they are too small to be maintained and programmed by
the City. Developers will be encouraged to include pocket parks that will be privately
owned and maintained.
A park has been added to the Hill neighborhood just east of the Spine Road and south of
the surface water management area.
A block of residential development at the north end of the town neighborhood was
removed to accommodate anticipated storm water management needs in that area.
A second access road was added to the Creek neighborhood. Ramsey County has
informed the City that there is no funding source for the County Road I connection from
time. Without a commitment for a
County Road I connection at this location, a second access point is necessary for public
safety.
Five acres of flex business use was changed to retail at the Highway 96 access point.
Next Steps
Following City Council approval of the land use map, the City will begin working on the
regulations and policies component of the master planning process. This component will include
zoning, design standards, and other regulations relating to land development. A workshop with
the City Council and planning consultants to discuss the first sections of the zoning document is
tentatively scheduled for August 18, 2014, during the regular City Council work session at 5:00
pm in the Council Chambers.
Attachments
A.Master Plan Land Use Map
B.Presentation Materials
22
Page of
Attachment A
Residential112.8
Mixed Use8.9
Ofc. Campus43.4
ce21.6
Flex75.9
Retail19.6
Park19.1
Civic2.5
Thumb
Other Open Space42.6
Local Roads57.8
Spine Road25.2
Creek
.
.
.
.
.
.
.
.
.
.
Town
Hill
.
.
.
.
.
.
.
.
.
.
Spine Road
TCAAP Land Use Map
June 30, 2014
TCAAP Master Plan
Arden Hills City Council
June 30, 2014
SummerSpringSummerWinter
Development Regulations
FallFall
2014
Today
AUAR
Winter
Master Plan
2013
The Process
Introduces the Character and Images of Development
nes the Character and Image of Development
es the Master Plan (setbacks, heights, etc)
nes the Vision for the Site
Establishes Where Land Uses Occur
nes Mitigation needs
nes Min and Max
What it is, what it isnt
Development
Regulations
Master Plan
AUAR
Should TCAAP be like the rest of Arden
Connect to and leverage surrounds
Younger families are looking for
A mix of uses is appropriate
exibility
Regional Stormwater
er?
erent things
What we heard
Economic Development
Neighborhood
Open Space
Three Neighborhoods Connected by Open Space
Concept -
Other Open Space48.7
Thumb47.1Creek Neighborhoood47.1Town Neighborhood67.9Hill Neighborhood76.1Town District36.5Flex District80.8Spine Road25.2
Three Neighborhoods Connected by Open Space
District
Flex
Hill
Green
Spine
Creek
Town
Thumb
District
Town
Concept -
Residential112.8
ce21.6
Ofc. Campus43.4Flex75.9Retail19.6Park19.1Other Open Space42.6Local Roads57.8Spine Road25.2
Mixed Use8.9Civic2.5
Three Neighborhoods Connected by Open Space
Concept -
to the hills
Hill
Creek
Concept - Views and Orientation
Town
from the
highway
1500-1700 households
Neighborhoods
Creek
Town
Hill
Concept - Neighborhoods and Districts.......
Concept - Neighborhoods and Districts.......
ce
ce
+/- 4000 jobs
corporate campus
Town District
Flex District
Districts
Thumb
Neighborhood Parks
Programmed Recreation
Trail ConnectionsTrail Connections
Town Square
Green Spine
Open Space
Stormwater
Rice Creek
Recreation
Habitat
Health
Civic
96th
...connected by Open Space
Enhanced Design
Tower elements
Primary fronts
Standards
Entrances
Materials
Signature Entrances
Town Neighborhood
Hill
Town
Concept - Three Neighborhoods
1500 - 1700 households
Creek Neighborhood
Creek
Hill
Town
Creek
choice
range
Qualities of the Hill Neighborhood
Hill Neighborhood
quiet streets lined with porches
access to Parks and Spine
park at the top of hill
views across Town
terraced lots
Hill Neighborhood
Qualities of the Town Neighborhood
Town Neighborhood
porches and stoops
living and working
lively environment
walking to Town
Civic
Park
Main Street
Square
Town
Spine Road
Town Neighborhood
Town NeighborhoodTown Neighborhood
Saint Louis ParkMaple GroveBurnsville
Town Neighborhood - Local Examples
Creek Neighborhood
Qualities of the Creek Neighborhood
Surrounded by nature
Small to large homes
Quiet Streets
Creek Neighborhood
A
4
4
4
4
4
4
Trails
North and west edge
managed access to the trails
yards that opens to nature
Qualities of the Edge
larger lots and homes
Neighborhood Parks
Trail Connections
Town Center
Green Spine
Open Space - Connected and varied
Recreational
Stormwater
Ecological
Economic
Habitat
Civic
Open Space - Green Spine
Neighborhood Passive Recreation Area -
Open Space - Natural Diversity + Value to the Community
Prairie/Oak Savannah
Neighborhood Wet Areas -
Sedge Meadow
Neighborhood Open Water -
Emergent Wetland
1 soccer/baseball combination
3.5 + 2.5 (civic) acres
1 half court basketball
1 full basketball court
20-25 parking spaces
30 parking spaces
2 picnic shelters
1 play structure1 play structure1 picnic shelter
2 tennis courts
1 splash pad
4.5 acres
1 soccer/baseball combination il-
lustrated for scale purposes only
15-20 on street parking spaces
1 soccer/baseball combination
Active Parks
1 half court basketball
ned
1 play structure1 picnic shelter
4.2 acres5.1 acres
Main Street
Square
Town
Town Square Park
West and south edge
Thumb
Town
Economic Development
Residential112.8
Ofc. Campus43.4 ce21.6Flex75.9Retail19.6Park19.1Other Open Space42.6Local Roads57.8Spine Road25.2
Mixed Use8.9Civic2.5
+/- 550 units
+/- 500,000 sf
+/- 350 units
+/- 800 units
+/- 300,000 sf
+/- 500,000 sf
+/- 1.0 mil sf
Land Use
Should TCAAP be like the rest of Arden Hills or
Views of water, wetlands, woods
able neighborhoods
You can jump on the trails
Not like Arden Hills
You can walk to town
Like Arden Hills
You can stay here
Conclusion
er?
Balanced
Dec 2013June 2014
The End
UNFINISHED BUSINESS–10A
MEMORANDUM
DATE:
June 30, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Ryan Streff, City Planner
SUBJECT:Planning Case#14-014
(Tabled at the May 27, 2014,City Council Meeting)
Applicant:
Kyle Irestone & Katherine Ahmann
Property Location:
1850 Venus Avenue
Request:
Variance
Requested Action
Motion to approvePlanning Case 14-014 for a variance at1850 Venus Avenue to encroach
eighteen(18) feet into the secondary front yard setbackin order to construct a twenty-six (26)
foot by thirty(30) foot garage addition, based on the findings of fact andthe submitted plansas
amended by theseven (7) conditionsin the June 30, 2014, Report to the City Council.
Background
1.Background
This variance request was tabled at the May 27, 2014,City Council meeting in order to give
the applicantsadditional timeto review their proposal and providean alternate plan that
would more closely conform to the setback regulations in the R-1 Zoning District.The City
Council draft meeting minutes (Attachment A) and the memo to the City Council
th
(Attachment B) fromthe May 27meeting are attached.
2.Overview of Request
At the May 27, 2014, City Council meeting the applicants proposed to construct a twenty-
four (24) foot by thirty-eight (38) footattached garage onthe east side of the single family
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th
dwelling. After reviewing their proposalfollowingthemeeting on May 27,the applicants
arenow proposing a twenty-six (26) foot by thirty (30)footgarage addition to their home at
1850 Venus Avenue. The square footage of the structure has been reducedfrom 912square
feet to 780square feet, which is areductionof 132square feet. As proposed, the new
addition would now encroach eighteen (18) feet instead of the original thirty (30) feet into
the forty (40) foot secondary front yard setback along the platted right-of-way for Rolling
Hills Road.
The required forty (40) foot setback along Venus Avenue would be maintained along with
the remaining rear and side yard setbacks. A variance toencroach eighteen(18) feet into the
secondary front yard setback is being requested, which would leave a setback of twenty-two
(22) feet from the east property line.The previous variance proposal would have resulted in
an encroachment of thirty (30) feet,leavinga setback of ten (10) feet from the east property
line.
Grading would be conducted along the north and east sides of the home in order to prepare
the new garage pad anddriveway,and toreclaim the existing driveway area back to anatural
vegetative state.The applicantshave indicatedthat the façade and roofing materials to be
used on thenew garage addition would match the materials on the existing home.Following
the construction of the new addition the existing tuck-under garage would be converted to
functioning living space, the existing driveway and stairway up to the front door would be
removed and new landscaping would be installed.
The applicantshavesubmitted a narrative of the proposed addition and a response to the
variance evaluation criteria (Attachment E), andsurvey and a site plan of the property
(Attachment F).
Plan Evaluation
1.R-1Regulations, Existing Conditions, and Proposed Redevelopment
A.Structure Setbacks –Variance Required
The existing single family dwelling meets the setback requirementsfor the R-1 Zoning
District.
In the R-1 Zoning District, a combined total of twenty-five (25)feet is required between
the two side yard setbacks with a minimum of at least 10feet on one side.However, on a
corner lot aforty (40) foot setback is required along the secondary frontyard;in this case
the additional front yard setback is along the unimproved right-of-way platted as Rolling
Hills Road. The applicant is requesting a variance to encroach eighteen(18) feet into the
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secondary front yard setback. As proposed the attached garage would be twenty-two(22)
feet from the east property lineif the variance isapproved. The existing dwelling is
approximately thirty (30) feet from the west property line making the combined total of
both side yard setbacks fifty-two(52) feet.All other setbacks would conform to the
district requirements.
Discussion
The findings of fact for this variance request support a recommendationfor approval. A single
family home is a permitted use in the R-1 Zoning District, and the addition is not an
unreasonable use within this district.If approved,the variance is unlikely to create a negative
impact on the neighborhood or Cityas a whole.It does not appear that the variance is based on
economic considerations alone.
Findings of Fact
The Planning Commission reviewed this application at their May 7, 2014, meeting and have
offered the following findings of fact for your consideration:
General Findings:
1.The property is in the R-1 Single Family Residential Zoning District.
2.The lot is 15,569 square feet in size with approximate dimensions of 133.5 feet in width,
and 116.5 feet in depth. Although the total square footage of the lot meets the
requirements in the R-1 Zoning District,the actual dimensions of the lot do not meet the
minimum size requirements.
3.The existing dwelling and attached tuck-under garage meet all property line setbacks.
4.The proposed garage addition would encroach eighteen(18) feet into the forty (40) foot
secondary front yard setback along the right-of-way platted as Rolling Hills Road.
5.The proposed addition does not encroach into the rear yard setback orthefront yard
setbackalong Venus Avenue.
6.The platted section of right-of-way for Rolling Hills Road is used solely for the purposes
of a city and county trail.
7.The unimproved right-of-way known as Rolling Hills Road extends approximately200
feet from Venus Avenue, where it terminatesat the adjacent property linefor Tony
Schmidt Regional Park. At this time,there are no plans to extend the right-of-way or
construct a roadway in this area.
8.The existing garage would be converted into living space and the existing driveway
would be removed if a variance is granted.
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9.The proposed structure and landscapingcoverageare within the zoning district
requirements.
10.The dwelling with the proposed addition would not exceed the 35 foot height limit.
11.Single Family Dwellings arepermitted structures within the R-1Zoning District.
12.The existing dwelling and the proposed garage are outside of the 100-year flood plain,
wetlands, and easements.
13.The property directly east of the subject property located at 1834 Venus Avenue
encroaches into the secondary front yard setback along Rolling Hills Road approximately
fifteen (15) feet.
Variance Findings:
14.The proposal is in harmony withthe purpose and intent of the Zoning Ordinance asthe
Ordinance generally allows flexibility for uniqueparcelsand situationswhen impacts to
surrounding properties are minimized.
15.The proposal is consistent withthe Arden Hills Comprehensive Plan asit allows the
reasonable use of residential property.
16.Single family dwellingsarepermitted and a reasonable use within the R-1Single Family
Residential Zoning District.
17.The lot has rather unique characteristics for a corner lot within the City. The property is
situated on a corner lot, of whichonly one of the right-of-ways, Venus Avenue,consists
of an improved surface. The right-of-way known as Rolling Hills Road along the east
side of the property is unimproved and is used for trail purposes only. There are no plans
at this time to extend or improve this right-of-way.
18.The proposed addition would be visible from neighboring properties; however, the
addition would not be inconsistentin terms of setbacks and lot coverage requirements for
typical non-corner lots. Theproperty owner would match the materials used for siding
and roofingto the existing dwelling, which should minimize the impacts on surrounding
property owners.
19.The proposed addition is unlikely to have negative impacts to the property or to the
neighborhood as a whole. The trail that has been constructed within the right-of-way of
Rolling Hills Road is not likelyto be affectedby the proposed addition.
20.The proposed plans and variance request for theaddition to the single family dwelling
does not appear to be based on economic considerations alone.
Recommendation
Thefindings of fact for this variance request support a recommendationfor approval. However,
if the City Councilchooses to make a recommendation for denial, the Findings of Fact would
need to be amended to reflect the reasons for the denial.
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The PlanningCommission reviewed Planning Case 14-014 and recommends approval (5-1) of
the variance request for the property located at 1850 Venus Avenue, based on the findings of fact
and the submitted plans as presented in theJune 30, 2014, Report to the City Council, as
amended by the following seven (7) conditions:
1.That the project shall be completed in accordance with the plans submitted as
amended by the conditions of approval. Any significant changes to these plans, as
determined by the City Planner, shall require review and approval by the Planning
Commissionand City Council.
2.That the applicant shall obtain a Grading and Erosion Control Permit from the City
before the building permit is issued.
3.That the final grade of the lot including the grade of the existing driveway shall be
approved by the City.The final grade shall match the character of the neighborhood
and the existing grade along the front of the home.
4.That grading shall not be allowed outside the property boundary lines without consent
from the adjacent property owner.
5.That a tree preservation plan and financial suretyor escrowfor these improvements
shall be submitted to the City before the building permit is issued.
6.That the structure shall conform to all other regulations in the City Code.That a
building permit for the construction of the garage and a zoning permit for the
construction of the driveway shall be required.
7.That the exterior façade of the additionand the existing garage areashall be the same
color and use the same construction materials as the existing structure.The final
façade shall be approved by the City Planner.
Requested Action
Motion to approvePlanning Case 14-014 for a variance at1850 Venus Avenue to encroach
eighteen(18) feet into the secondary front yard setbackin order to construct a twenty-six (26)
foot by thirty (30) foot garage addition, based on the findings of fact andthe submitted plansas
amended by theseven (7) conditionsin the June 30, 2014, Report to the City Council.
Options
1.Approvethe proposal as submitted.
2.Approve the proposal with conditions (Recommended Action).
3.Deny the application with reasons for denial.
4.Table for additional information.
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The findings in this report currently support approval of this variance. With a motion to deny the
variance, the findings must be amendedto reflect the reasons for the denial.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on April 7, 2014.
Pursuant to Minnesota State Statute, the City was required to act on this request by June 6, 2014,
(60 days), unless the City provided the petitioner with written reasons for an additional 60-day
review period.
The petitioner was notified on May 28, 2014, of the City’s request for an additional 60-day
review period. Pursuant to Minnesota State Statute, the City must now act on this request by
August 5, 2014 (120 days). The City may, with the consent of the applicant, extend the review
period beyond the initial 120 days.
Attachments
A.Draft City Council Minutes –May 27, 2014
B.City Council Memo –May 27, 2014
C.Draft Planning Commission Minutes –May 7, 2014
D.Planning Commission Report –May 7, 2014
E.Application and Narrative
F.Survey/Site Plan
G.Aerial Photo
H.Property Photos
I.Elevations and Isometric View
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Attachment A
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MAY 27,2014
7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:03p.m.
Present:
Mayor David Grant, CouncilmembersBrenda Holden, Fran Holmes, Dave
McClung,and Ed Werner
Absent:
None
Also present
:Director of Finance and Administrative Services Sue Iverson;Community
Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner
Ryan Streff;Assistant City Engineer John Anderson; Parks and Recreation Manager
Michelle Olson; and City Clerk Amy Dietl
8.NEW BUSINESS
A.Planning Case 14-014–Setback Variance –1850 Venus Avenue
City Planner Streff
stated that the applicants in this case own the property located at 1850 Venus
Avenue. The property is Zoned R-1 Single Family Residential and is generally positioned north of
County Road E2 West, south of Venus Avenue, east of Interstate 35W and west of Snelling
Avenue North. The subject property is considered by the Zoning Code to be a corner lot, as it is
situated at the corner of Venus Avenue and Rolling Hills Road. However, Rolling Hills Road is
an unimproved City right-of-way that terminates approximately 200 feet south of Venus Avenue
and is used solely for trail purposes. This area was platted in 1956 as Shorewood Hills Addition
No. 6 and Rolling Hills Road was stubbed in for a future connection to County Road E2 West.
The connection to County Road E2 West was never completed and is unlikely to be developed as
the land to the south is within Tony Schmidt Regional Park and the need for an additional access
to this subdivision is unwarranted at this time.
City Planner Streff
reported that the applicants are proposing to construct a twenty-four (24) foot
by thirty-eight (38) foot or 912 square foot attached garage to the east side of the single family
dwelling. The garage would be constructed between the existing dwellingand the east property
ARDEN HILLS CITY COUNCIL –MAY 27, 20142
line. As proposed, the new addition would encroach thirty (30) feet into the forty (40) foot
secondary front yard setback along the platted right-of-way for Rolling Hills Road. The required
forty (40) foot setback along Venus Avenue would be maintained along with the remaining rear
and side yard setbacks. A variance to encroach thirty (30) feet into the secondary front yard
setback is being requested, which would leave a setback of ten (10) feet from the east property
line.
City Planner Streff
indicatedthatgrading would be conducted along the north and east sides of
the home in order to prepare the new garage pad and driveway, and to reclaim the existing
driveway area back to a natural vegetative state. The site plan indicates thatsome amount of
grading would occur in the City’s right-of-way along Rolling Hills Road. Any grading to be
completed in the right-of-way would require approval by the City in conjunction with a Grading
and Erosion Control Permit.
City Planner Streff
explained that the applicants have indicated that the façade and roofing
materials to be used on the new garage addition would match the materials on the existing home.
Following the construction of the new addition the existing tuck-under garage would be converted
to functioning living space, the existing driveway and stairway up to the front door would be
removed and new landscaping would be installed. In order to create a finished look the façade
area on the former garage would be designed to match the existing home so that a consistent
exterior façade is maintained. Once removed the old concrete driveway area would be graded to
match the existing grade along the front of the home. Two new trees would be planted to fulfill
the Tree Preservation Ordinance and tree mitigation standards.
City Planner Streff
reviewed the Plan Evaluation, Tree Preservation Plan and Variance
Evaluation Criteria.
City Planner Streff
provided the Findings of Fact for review:
General Findings:
1.The property is in the R-1 Single Family Residential Zoning District.
2.The lot is 15,569 square feet in size with approximate dimensions of 133.5 feet in width,
and 116.5 feet in depth. Although the total square footage of the lot meets the
requirements in the R-1 Zoning District, the actual dimensions of the lot do not meet the
minimum size requirements.
3.The existing dwelling and attached tuck-under garage meet all property line setbacks.
4.The proposed garage addition would encroach thirty (30) feet into the forty (40) foot
secondary front yard setback along the right-of-way platted as Rolling Hills Road.
5.The proposed addition does not encroach into the rear yard setback or the front yard
setback along Venus Avenue.
6.The platted section of right-of-way for Rolling Hills Road is used solely for the purposes
of a city and county trail.
7.The unimproved right-of-way known as Rolling Hills Road extends approximately 200
feet from Venus Avenue, where it terminates at the adjacent property line for Tony
Schmidt Regional Park. At this time, there are no plans to extend the right-of-way or
construct a roadway in this area.
ARDEN HILLS CITY COUNCIL –MAY 27, 20143
8.The existing garage would be converted into living space and the existing driveway would
be removed if a variance is granted.
9.The proposed structure and landscaping coverage are within the zoning district
requirements.
10.The dwelling with the proposed addition would not exceed the 35 foot height limit.
11.Single Family Dwellings are permitted structures within the R-1 Zoning District.
12.The existing dwelling and the proposed garage are outside of the 100-year flood plain,
wetlands, and easements.
13.The property directly east of the subject property located at 1834 Venus Avenue
encroaches into the secondary front yard setback along Rolling Hills Road approximately
fifteen (15) feet.
Variance Findings:
14.The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the
Ordinance generally allows flexibility for unique parcels and situations when impacts to
surrounding properties are minimized.
15.The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the
reasonable use of residential property.
16.Single family dwelling are permitted and a reasonable use within the R-1 Single Family
Residential Zoning District.
17.The lot has rather unique characteristics for a corner lot within the City. The property is
situated on a corner lot, of which only one of the right-of-ways, Venus Avenue, consists of
an improved surface. The right-of-wayknown as Rolling Hills Road along the east side of
the property is unimproved and is used for trail purposes only. There are no plans at this
time to extend or improve this right-of-way.
18.The proposed addition would be visible from neighboring properties; however, the
addition would not be inconsistent in terms of setbacks and lot coverage requirements for
typical non-corner lots. The property owner would match the materials used for siding and
roofing to the existing dwelling, which should minimize the impacts on surrounding
property owners.
19.The proposed addition is unlikely to have negative impacts to the property or to the
neighborhood as a whole. Based on the proposed setbacks the property would function as a
typical non-corner lot within the R-1 Single Family Residential District. The trail that has
been constructed within the right-of-way of Rolling Hills Road is not likely to be affected
by the proposed addition.
20.The proposed plans and variance request for the addition to the single family dwelling
does not appear to be based on economic considerations alone.
City Planner Streff
reported the findings of fact for this variance request support a
recommendation for approval. However, if the City Council chooses to make a recommendation
for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial.He
indicated the Planning Commission reviewed Planning Case 14-014 and recommends approval
(5-1) of the variance request for the property located at 1850 VenusAvenue, based on the findings
of factand the submitted plans as presented in the May 27, 2014, Report to the City Council, as
amended by the following seven (7) conditions:
ARDEN HILLS CITY COUNCIL –MAY 27, 20144
1.That the project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2.That the applicant shall obtain a Grading and Erosion Control Permit from the City before
the building permit is issued.
3.That the final grade of the lot including the grade of the existing driveway shall be
approved by the City. The final grade shall match the character of the neighborhood and
the existing grade along the front of the home.
4.That grading shall not be allowed outside the property boundary lines without consent
from the adjacent property owner.
5.That a tree preservation plan and financial surety or escrow for these improvements shall
be submitted to the City before the building permit is issued.
6.That the structure shall conform to all other regulations in the City Code. That a building
permit for the construction of the garage and a zoning permit for the construction of the
driveway shall be required.
7.That the exterior façade of the addition and the existing garage area shall be the same color
and use the same construction materials as the existing structure. The final façade shall be
approved by the City Planner.
Councilmember Holden
questioned if staff received any complaints from homeowners that lived
by trails.
Community Development Director Hutmacher
stated she was not aware of any complaints.
Parks and Recreation Manager Olson
commented that staff does not generally receive more
trail complaints fromresident homeowners living by a trail.
Councilmember Holden
did not support the applicant imposing on the setback for the proposed
garage expansion. She suggested the homeowner pursue a two car garage expansion.
Councilmember Holmes
questioned if the requested variance was in harmony with the purposes
and intent of the ordinance. She believed space was needed for the trail and for this reason, she
could not support the homeowner be encroaching into the setback.
Mayor Grant
believed the property could be put to use in a reasonable manner. It was his
opinion that a three car garage was not necessary when the applicant already had a two car garage.
He did not believe the Council had to approve the maximum request because the applicant wanted
to expand their property.
Councilmember Werner
stated tuck under garages were built in the 60’s and 70’s. He believed
this was a safety issue given the fact that bedrooms were located directly above the garage. He
explainedhe would support the variance request as it would eliminate the tuck under garage.
Councilmember Holden
agreed tuck under garages were a concern, however, she could not
overlook the encroachment on the trail.
ARDEN HILLS CITY COUNCIL –MAY 27, 20145
Councilmember McClung
stated he was concerned with the encroachment and suggested the
applicants pursue a two car garage to reduce the impact on the adjacent trail easement.
Councilmember Holden
questioned how the applicant would like the Council to proceed with
this matter.
City Planner Streff
indicated the applicant would be in favor of resubmitting their request at a
future meeting.
Councilmember McClung
questioned if the applicant had other plans that would not encroach so
far into the trail easement.
Kyle Irestone
, 1850 Venus Avenue, discussed his options, reiterating that his lot was considered
a corner lot. He explained that if his lot was reviewed as a typical lot, the request would be within
the setback standards for an R-1 lot. He discussed his reasoning for wanting to eliminate the tuck
under garage noting his pipes had froze this past winter and his bedrooms were quite cold. He
commented the three car garage was requested to allow for a staircase to get from the garage into
the home.
Mayor Grant
commented the Council was concerned about the proposed level of the
encroachment into the trail easement. He stated the Council may be willing to consider some
level of encroachment, but did not support the present request. He suggested the applicant
consider a deep two car garage as this would lessen the encroachment.
MOTION:Councilmember Holdenmoved and Councilmember Holmesseconded a
motion to table action on this item.The motion carried (5-0).
NEW BUSINESS 8A
MEMORANDUM
DATE:
May 27, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Ryan Streff, City Planner
SUBJECT:Planning Case #14-014
Applicant:
Kyle Irestone & Katherine Ahmann
Property Location:
1850 Venus Avenue
Request:
Variance
Requested Action
Motion to approve Planning Case 14-014 for a variance at 1850 Venus Avenue to encroach thirty
(30) feet into the secondary front yard setback in order to construct a twenty-four (24) foot by
thirty-eight (38) foot garage addition, based on the findings of fact and the submitted plans as
amended by the seven (7) conditions in the May 27, 2014, Report to the City Council.
Background
1.Background
The applicants in this case own the property located at 1850 Venus Avenue. The property is
Zoned R-1 Single Family Residential and is generally positioned north of County Road E2
West, south of Venus Avenue, east of Interstate 35W and west of Snelling Avenue North.
The subject property is considered by the Zoning Code to be a corner lot, as it is situated at
the corner of Venus Avenue and Rolling Hills Road. However, Rolling Hills Road is an
unimproved City right-of-way that terminates approximately 200 feet south of Venus Avenue
and is used solely for trail purposes. This area was platted in 1956 as Shorewood Hills
Addition No. 6 and Rolling Hills Road was stubbed in for a future connection to County
Road E2 West. The connection to County Road E2 West was never completed and is
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unlikely to be developed as the land to the south is within Tony Schmidt Regional Park and
the need for an additional access to this subdivision is unwarranted at this time.
2.Overview of Request
The applicants are proposing to construct a twenty-four (24) foot by thirty-eight (38) foot or
912 square foot attached garage to the east side of the single family dwelling. The garage
would be constructed between the existing dwelling and the east property line. As proposed,
the new addition would encroach thirty (30) feet into the forty (40) foot secondary front yard
setback along the platted right-of-way for Rolling Hills Road. The required forty (40) foot
setback along Venus Avenue would be maintained along with the remaining rear and side
yard setbacks. A variance to encroach thirty (30) feet into the secondary front yard setback is
being requested, which would leave a setback of ten (10) feet from the east property line.
Grading would be conducted along the north and east sides of the home in order to prepare
the new garage pad and driveway, and to reclaim the existing driveway area back to a natural
vegetative state. The site plan indicates that some amount of grading would occur in the
-of-way along Rolling Hills Road. Any grading to be completed in the right-of-
way would require approval by the City in conjunction with a Grading and Erosion Control
Permit.
The applicants have indicated that the façade and roofing materials to be used on the new
garage addition would match the materials on the existing home. Following the construction
of the new addition the existing tuck-under garage would be converted to functioning living
space, the existing driveway and stairway up to the front door would be removed and new
landscaping would be installed. In order to create a finished look the façade area on the
former garage would be designed to match the existing home so that a consistent exterior
façade is maintained. Once removed the old concrete driveway area would be graded to
match the existing grade along the front of the home. Two new trees would be planted to
fulfill the Tree Preservation Ordinance and tree mitigation standards.
The applicant has submitted a narrative of the proposed addition and a response to the
variance evaluation criteria (Attachment C), and survey and a site plan of the property
(Attachment D).
Plan Evaluation
1. R-1 Regulations, Existing Conditions, and Proposed Redevelopment
A. Lot Size & Dimensions
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The lot is 15,569 square feet in size with approximate dimensions of 133.5 feet in width,
and 116.5 feet in depth. Although the total square footage of the lot meets the
requirements in the R-1 Zoning District, the actual dimensions of the lot do not meet the
minimum size requirements. The minimum lot size in the R-1 Zone is 95 feet in width
and 130 feet in depth.
B.Structure Setbacks Variance Required
The existing single family dwelling meets the setback requirements for the R-1 Zoning
District.
In the R-1 Zoning District, a combined total of twenty-five (25) feet is required between
the two side yard setbacks with a minimum of at least 10 feet on one side. However, on a
corner lot a forty (40) foot setback is required along the secondary front yard; in this case
the additional front yard setback is along the unimproved right-of-way platted as Rolling
Hills Road. The applicant is requesting a variance to encroach thirty (30) feet into the
secondary front yard setback. As proposed the attached garage would be ten (10) feet
from the east property line if the variance was approved. The existing dwelling is
approximately thirty (30) feet from the west property line making the combined total of
both side yard setbacks forty (40) feet. All other setbacks would conform to the district
requirements.
C.Lot Coverage Meets Requirements
The existing and proposed lot coverage does not exceed the lot coverage limitations of
the R-1 Zoning District. The maximum lot coverage for impervious surfaces is 35% and
the minimum landscape coverage is 65%.
Proposed Lot Coverage = 23.98%
Proposed Landscape Coverage = 76.02%
2.Tree Preservation
A tree preservation plan for the property will be required before the building permit is issued.
The proposed addition would require the removal of one (1) significant tree on the property.
There are currently thirteen (13) significant trees on the property that total two hundred and
nineteen (219) caliper inches. The removal of the twenty-four (24) inch Pyramid Linden
Tree would account for 10.9% of the total caliper inches on the lot. The property owner is
permitted to remove up to 10% of the caliper inches. The mitigation rate of one (1) inch
replacement for every two (2) inches lost is required after 10% of the total caliper inches are
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removed. The property owner has indicated that two (2) new trees will be planted upon
conclusion of the project. The ordinance requires 1.05 caliper inches to be replaced.
3.Additional Review
a.
The Rice Creek Watershed District reviewed the plans for this request and determined
that a RCWD Permit would not be required for the proposed project at 1850 Venus
Avenue.
b.
The Building Official reviewed the plans for the project and had no additional
comments.
c.
The City Engineer reviewed the proposal and stated that a Grading and Erosion
Control Permit is needed for this project.
d.
Scott Yonke from Ramsey County Parks and Recreation Department did contact staff
about the project. Mr. Yonke informed staff that after reviewing the proposal the
County would have no objections to the plan; however, they did have concerns about
grading and wanted the applicant to be aware that no grading, retaining walls or other
structures will be allowed on th.
Variance Evaluation Criteria
On May 5, 2011, the Governor signed into law new variance legislation that changed the review
variance stand
familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also
included is a sentence new to city variance authority that was already in the county statutes:
intent of the ordinance and when the terms of the variance are consistent with the comprehensive
Therefore, in evaluating variance requests under the new law, in order to find a practical
difficulty, cities should adopt findings addressing the following questions:
Is the variance in harmony with the purposes and intent of the ordinance?
Is the variance consistent with the comprehensive plan?
Does the proposal put property to use in a reasonable manner?
Are there unique circumstances to the property not created by the landowner?
Will the variance, if granted, alter the essential character of the locality?
As was the case before the new legislation took effect, economic considerations alone cannot
constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be
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imposed on granting of variances if those conditions are directly related to and bear a rough
proportionality to the impact created by the variance.
Discussion
The findings of fact for this variance request support a recommendation for approval. A single
family home is a permitted use in the R-1 Zoning District, and the addition is not an
unreasonable use within this district. If approved the variance is unlikely to create a negative
impact on the neighborhood or City as the lot would function as a typical non-corner lot with
side yard setbacks that conform to the R-1 Zoning District. It does not appear that the variance is
based on economic considerations alone.
Findings of Fact
The Planning Commission reviewed this application at their May 7, 2014, meeting and have
offered the following findings of fact for your consideration:
General Findings:
1.The property is in the R-1 Single Family Residential Zoning District.
2.The lot is 15,569 square feet in size with approximate dimensions of 133.5 feet in width,
and 116.5 feet in depth. Although the total square footage of the lot meets the
requirements in the R-1 Zoning District, the actual dimensions of the lot do not meet the
minimum size requirements.
3.The existing dwelling and attached tuck-under garage meet all property line setbacks.
4.The proposed garage addition would encroach thirty (30) feet into the forty (40) foot
secondary front yard setback along the right-of-way platted as Rolling Hills Road.
5.The proposed addition does not encroach into the rear yard setback or the front yard
setback along Venus Avenue.
6.The platted section of right-of-way for Rolling Hills Road is used solely for the purposes
of a city and county trail.
7.The unimproved right-of-way known as Rolling Hills Road extends approximately 200
feet from Venus Avenue, where it terminates at the adjacent property line for Tony
Schmidt Regional Park. At this time, there are no plans to extend the right-of-way or
construct a roadway in this area.
8.The existing garage would be converted into living space and the existing driveway
would be removed if a variance is granted.
9.The proposed structure and landscaping coverage are within the zoning district
requirements.
10.The dwelling with the proposed addition would not exceed the 35 foot height limit.
11.Single Family Dwellings are permitted structures within the R-1 Zoning District.
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12.The existing dwelling and the proposed garage are outside of the 100-year flood plain,
wetlands, and easements.
13.The property directly east of the subject property located at 1834 Venus Avenue
encroaches into the secondary front yard setback along Rolling Hills Road approximately
fifteen (15) feet.
Variance Findings:
14.The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the
Ordinance generally allows flexibility for unique parcels and situations when impacts to
surrounding properties are minimized.
15.The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the
reasonable use of residential property.
16.Single family dwelling are permitted and a reasonable use within the R-1 Single Family
Residential Zoning District.
17.The lot has rather unique characteristics for a corner lot within the City. The property is
situated on a corner lot, of which only one of the right-of-ways, Venus Avenue, consists
of an improved surface. The right-of-way known as Rolling Hills Road along the east
side of the property is unimproved and is used for trail purposes only. There are no plans
at this time to extend or improve this right-of-way.
18.The proposed addition would be visible from neighboring properties; however, the
addition would not be inconsistent in terms of setbacks and lot coverage requirements for
typical non-corner lots. The property owner would match the materials used for siding
and roofing to the existing dwelling, which should minimize the impacts on surrounding
property owners.
19.The proposed addition is unlikely to have negative impacts to the property or to the
neighborhood as a whole. Based on the proposed setbacks the property would function
as a typical non-corner lot within the R-1 Single Family Residential District. The trail
that has been constructed within the right-of-way of Rolling Hills Road is not likely to be
affected by the proposed addition.
20.The proposed plans and variance request for the addition to the single family dwelling
does not appear to be based on economic considerations alone.
Recommendation
The findings of fact for this variance request support a recommendation for approval. However,
if the City Council chooses to make a recommendation for denial, the Findings of Fact would
need to be amended to reflect the reasons for the denial.
The Planning Commission reviewed Planning Case 14-014 and recommends approval (5-1) of
the variance request for the property located at 1850 Venus Avenue, based on the findings of fact
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and the submitted plans as presented in the May 27, 2014, Report to the City Council, as
amended by the following seven (7) conditions:
1.That the project shall be completed in accordance with the plans submitted as
amended by the conditions of approval. Any significant changes to these plans, as
determined by the City Planner, shall require review and approval by the Planning
Commission and City Council.
2.That the applicant shall obtain a Grading and Erosion Control Permit from the City
before the building permit is issued.
3.That the final grade of the lot including the grade of the existing driveway shall be
approved by the City. The final grade shall match the character of the neighborhood
and the existing grade along the front of the home.
4.That grading shall not be allowed outside the property boundary lines without consent
from the adjacent property owner.
5.That a tree preservation plan and financial surety or escrow for these improvements
shall be submitted to the City before the building permit is issued.
6.That the structure shall conform to all other regulations in the City Code. That a
building permit for the construction of the garage and a zoning permit for the
construction of the driveway shall be required.
7.That the exterior façade of the addition and the existing garage area shall be the same
color and use the same construction materials as the existing structure. The final
façade shall be approved by the City Planner.
Requested Action
Motion to approve Planning Case 14-014 for a variance at 1850 Venus Avenue to encroach thirty
(30) feet into the secondary front yard setback in order to construct a twenty-four (24) foot by
thirty-eight (38) foot garage addition, based on the findings of fact, the submitted plans as
amended by the seven (7) conditions in the May 27, 2014, Report to the City Council.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions (Recommended Action).
3.Deny the application with reasons for denial.
4.Table for additional information.
The findings in this report currently support approval of this variance. With a motion to deny the
variance, the findings must be amended to reflect the reasons for the denial.
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Notice
Although a variance does not require a public hearing, a public meeting notice was prepared by
the City and mailed to properties within three-hundred fifty (350) feet of the subject property.
Resident Comment
The City has not received any comments from surrounding residents in regards to this planning
case.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on April 7, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by June 6, 2014 (60 days),
unless the City provides the petitioner with written reasons for an additional 60-day review
permission.
Attachments
A.Draft Planning Commission Minutes May 7, 2014
B.Planning Commission Report May 7, 2014
C.Application and Narrative
D.Survey and Site Plan
E.Aerial Photo
F.Property Photos
G. Elevations and Isometric View
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Attachment C
Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, MAY 7,2014
6:30 P.M. -ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Chair Clayton Larson
Pursuant to due call and notice thereof, called to order the regular
Planning Commission meeting at 6:30p.m.
ROLL CALL
Present were: Chair Clayton Larson, Commissioners Angela Hames, Andrew Holewa, Steven
Jones (Alternate), Roberta Thompson, and Clayton Zimmerman.
Absent: Commissioner Brent Bartel and Sam Scott.
Also present were:City Planner Ryan Streff; Associate Planner Matthew Bachler; and
Councilmember Fran Holmes.
APPROVAL OF AGENDA –MAY 7,2014
Chair Larson
stated the agenda will stand as published.
APPROVAL OF MINUTES
April 9,2014–Planning Commission Regular Meeting
Commissioner Holewamoved, seconded by Commissioner Zimmerman, to approve the
April 9,2014, Planning Commission Regular Meeting as presented. The motion carried
unanimously (6-0).
PLANNING CASES
A.Planning Case 14-014;Variance;1850 Venus Avenue –Not a Public Hearing
City Planner Streff
stated the applicant has requested avariance to construct a twenty-four(24)
foot by thirty-eight (38) foot or 912 square foot garage addition to 1850 Venus Avenue that
would encroach thirty (30) feet into the secondary front yard setback.
ARDEN HILLS PLANNING COMMISSION –May 7, 20142
City Planner Streff
reported that the applicants in this case own the property located at 1850
Venus Avenue. The property is Zoned R-1 Single Family Residential and is generally positioned
north of County Road E2 West, south of Venus Avenue, east of Interstate 35W and west of
Snelling Avenue North. The subject property is considered by the Zoning Code to be a corner lot,
as it is situated at the corner of Venus Avenue and Rolling Hills Road. However, Rolling Hills
Road is an unimproved City right-of-way that terminates approximately 200 feet south of Venus
Avenue and is used solely for trail purposes. This area was platted in 1956 as Shorewood Hills
Addition No. 6 and Rolling Hills Road was stubbed in for a future connection toCounty Road E2
West. The connection to County Road E2 West was never completed and is unlikely to be
developed as the land to the south is within Tony Schmidt Regional Park and the need for an
additional access to this subdivision is unwarranted at this time.
Staff explained that the applicants are proposing to construct a twenty-four(24) foot by thirty-
eight (38) foot or 912 square foot attached garage to the east side of the single family dwelling.
The garage would be constructed between the existing dwelling and the east property line. As
proposed, the new addition would encroach thirty (30) feet into the forty (40) foot secondary
front yard setback along the platted right-of-way for Rolling Hills Road. The required forty (40)
foot setback along Venus Avenue would be maintained along with the remaining rear and side
yard setbacks. A variance to encroach thirty (30) feet into the secondary front yard setback is
being requested, which would leave a setback of ten (10) feet from the east property line.
City Planner Streff
indicatedthat grading would be conducted along the north and east sides of
the home in order to prepare the new garage pad and driveway, and to reclaim the existing
driveway area back to a natural vegetative state. The site plan indicates that some amount of
grading would occur in the City’s right-of-way along Rolling Hills Road. Any grading to be
completed in the right-of-way would require approval by the City in conjunction with Grading
and Erosion Control Permit.
City Planner Streff
stated that the applicants have indicated that the façade and roofing
materials to be used on the new garage addition would match the materials on the existing home.
Following the construction of the new addition the existing tuck-under garage would be
converted to functioning living space, the existing driveway and stairway up to the front door
would be removed and new landscaping would be installed. In order to create a finished look the
façade area on the former garage would be designed to match the existing home so that a
consistent exterior façade is maintained. Once removed the old concrete driveway area would be
graded to match the existing grade along the front of the home. Two new trees would be planted
to fulfill the Tree Preservation Ordinance and tree mitigation standards.
Site Data
Land Use Plan: Low Density Residential
Existing Land Use: Single Family Detached Residential
Zoning: R-1: Single Family Residential
Current Lot Sizes: .3574 Acres (15,569 Square Feet)
Topography: The east side of the has a fair amount of
grade change in the location of the proposed
garage
ARDEN HILLS PLANNING COMMISSION –May 7, 20143
City Planner Streff
reviewed the surrounding area, the Plan Evaluation and the Variance
Evaluation Criteria.
City Planner Streff
provided the Findings of Fact for review:
General Findings
1.The property is in the R-1 Single Family Residential Zoning District.
2.The lot is 15,569 square feet in size with approximate dimensions of 133.5 feet in width,
and 116.5 feet in depth. Although the total square footage of the lot meets the
requirements in the R-1 Zoning District the actual dimensions of the lot do not meet the
minimum size requirements.
3.The existing dwelling and attached tuck-under garage meet all property line setbacks.
4.The proposed garage addition would encroach thirty (30) feet into the forty (40) foot
secondary front yard setback along the right-of-way platted as Rolling Hills Road.
5.The proposed addition does not encroach into the rear yard setback or the front yard
setback along Venus Avenue.
6.The platted section of right-of-way for Rolling Hills Road is used solely for the purposes
of a city and county trail.
7.The unimproved right-of-way known as Rolling Hills Road extends approximately 200
feet from Venus Avenue, where it terminates at the adjacent property line for Tony
Schmidt Regional Park. At this time, there are no plans to extend the right-of-way or
construct a roadway in this area.
8.The existing garage would be converted into living space and the existing driveway
would be removed if a variance is granted.
9.The proposed structure and landscaping coverages are within the zoning district
requirements.
10.The dwelling with the proposed addition would not exceed the 35 foot height limit.
11.Single Family Dwellings are permitted structures within the R-1 Zoning District.
12.The existing dwelling and the proposed garage are outside of the 100-year flood plain,
wetlands, and easements.
13.The property directly east of the subject property located at 1834 Venus Avenue
encroaches into the secondary front yard setback along Rolling Hills Road approximately
fifteen (15) feet.
Variance Findings:
14.The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the
Ordinance generally allows flexibility for unique parcels and situations when impacts to
surrounding properties are minimized.
15.The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the
reasonable use of residential property.
16.Single family dwelling are permitted and a reasonable use within the R-1 Single Family
Residential Zoning District.
17.The lot has rather unique characteristics for a corner lot within the City. The property is
situated on a corner lot, of which only one of the right-of-ways, Venus Avenue, consists
of an improved surface. The right-of-way known as Rolling Hills Road along the east side
of the property is unimproved and is used for trail purposes only. There are no plans at
this time to extend or improve this right-of-way.
ARDEN HILLS PLANNING COMMISSION –May 7, 20144
18.The proposed addition would be visible from neighboring properties; however, the
addition would not be inconsistent in terms of setbacks and lot coverage requirements for
typical non-corner lots. The property owner would match the materials used for siding
and roofing to the existing dwelling, which should minimize the impacts on surrounding
property owners.
19.The proposed addition is unlikely to have negative impacts to the property or to the
neighborhood as a whole. Based on the proposed setbacks the property would function as
a typical non-corner lot within the R-1 Single Family Residential District. The trail that
has been constructed within the right-of-way of Rolling Hills Road is not likely to be
affected by the proposed addition.
20.The proposed plans and variance request for the addition to the single family dwelling
does not appear to be based on economic considerations alone.
City Planner Streff
statedthatthe findings of fact for this variance request support a
recommendation for approval. However, if the Planning Commission chooses to make a
recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons
for the denial.
If the Planning Commission recommends approval on this variance, Staff recommends the
following seven (7) conditions:
1.That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission and City
Council.
2.That the applicant shall obtain a Grading and Erosion Control Permit from the City before
the building permit is issued.
3.That the final grade of the lot including the grade of the existing driveway shall be
approved by the City. The final grade shall match the character of the neighborhood and
the existing grade along the front of the home.
4.That grading shall not be allowed outside the property boundary lines without consent
from the adjacentproperty owner.
5.That a tree preservation plan and financial surety or escrow for these improvements shall
be submitted to the City before the building permit is issued.
6.That the structure shall conform to all other regulations in the City Code. That a building
permit for the construction of the garage and a zoning permit for the construction of the
driveway shall be required.
7.That the exterior façade of the addition and the existing garage area shall be the same
color and use the same construction materials as the existing structure. The final façade
shall be approved by the City Planner.
City Planner Streff
reviewed the options available to the Planning Commission on this matter:
1.Recommend Approval with Conditions
2.Recommend Approval as Submitted.
3.Recommend Denial
4.Table
ARDEN HILLS PLANNING COMMISSION –May 7, 20145
Chair Larson
openedthe floor to Commissioner comments.
Commissioner Thompson
requested further information on how the property will be graded.
City Planner Streff
reported this had been discussed with the City Engineer and he understands
that the majority of the site would drain towards Venus Avenue to the north and to the east along
the Rolling Hills Road right-of-way.
Commissioner Holewa
asked if this property abutted a City right-of-way.
City Planner Streff
stated that VenusAvenue and Rolling Hills Road are both City right-of-
ways.
Commissioner Holewa
askedwhether staff had discussed the option of vacating the Rolling
Hills Road right-of-way. He explained that if the right-of-way were to be vacated, the need for a
variance would be eliminated.
Chair Larson
stated that if the right-of-way was vacated, the property would have to be divided
between the two adjacent property owners.
City Planner Streff
commented that City staffhas discussedthe possibility of vacating this
right-of-way, which could eliminate the need for a variance. However, after discussion among
staff, this was not recommended as a feasible option because ofthepublic utilities and the trail
located within the right-of-way.
Commissioner Hames
explained she lived across the street from the subject property. She
indicated the original intention was to extenda road through between these houses with a cul-de-
sac.Shenoted that a fire hydrant was located within the Rolling Hills Road right-of-way area.
She stated for the record that she fully supported the applicant’s request.
Commissioner Hamesmoved and Commissioner Zimmerman seconded a motion to
recommend approval of Planning Case 14-014for a Varianceat 1850 Venus Avenuebased
on the findings of fact and the submitted plans, as amended by the seven (7)conditions in
the May 7,2014, report to the Planning Commission. The motion carried 5-1 (Holewa
opposed).
Attachment D
MEMORANDUM
3.A
DATE:
May 7, 2014
PC Agenda Item
TO:
Planning Commission
FROM:
Ryan Streff, City Planner
SUBJECT:Planning Case#14-014–No Public HearingRequired
Applicant:
Kyle Irestone & Katherine Ahmann
Property Location:
1850 Venus Avenue
Request:
Variance
Requested Action
The applicant is requesting a variance to construct atwenty (24) foot by thirty-eight(38) foot or
912square foot garage addition to1850 Venus Avenue that would encroachthirty (30) feetinto
the secondary front yard setback.
Background
1.Background
The applicants in this case own the property located at 1850 Venus Avenue. The property is
Zoned R-1 Single Family Residential and is generally positioned north of County Road E2
West, south of Venus Avenue, east of Interstate 35W and west of Snelling Avenue North.
The subject property is considered by the Zoning Code to be a corner lot, as it is situated at
the corner of Venus Avenue and Rolling Hills Road. However, Rolling Hills Road is an
unimproved City right-of-way that terminates approximately 200 feet south of Venus Avenue
and is used solely for trail purposes. This area was platted in 1956 as Shorewood Hills
Addition No. 6 and Rolling Hills Road was stubbed in for a future connection to County
Road E2 West. The connection to County Road E2 West was never completed and is
unlikely to be developed as the land to the south is withinTony Schmidt Regional Park and
the need for an additionalaccessto this subdivisionis unwarranted at this time.
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2.Overview of Request
The applicants are proposing to construct a twenty (24) foot by thirty-eight(38) foot or 912
square foot attached garage to the east side of the single family dwelling. The garage would
be constructed between the existing dwelling and the east property line. As proposed, the
new addition would encroach thirty (30) feet intothe forty (40) foot secondary front yard
setback along the platted right-of-way for Rolling Hills Road. The required forty (40) foot
setback along Venus Avenue would be maintained along with the remaining rear and side
yard setbacks.A variance to encroach thirty (30) feet into the secondary front yard setback is
being requested, which would leave a setback of ten (10)feet from the east property line.
Grading would be conducted along the north and east sides of the home in order to prepare
the new garage pad anddriveway,and toreclaim the existing driveway area back to anatural
vegetative state.The site plan indicates that some amount of grading would occur in the
City’s right-of-way alongRolling Hills Road. Any grading to be completed in the right-of-
way would require approval by the Cityin conjunction with Grading and Erosion Control
Permit.
The applicantshave indicatedthat the façade and roofing materials to be used on thenew
garage addition would match the materials on the existing home.Following the construction
of the new addition the existing tuck-under garage would be converted to functioning living
space, the existing driveway and stairway up to the front door would be removed and new
landscaping would be installed. In order to create a finished look the façade area onthe
former garage would be designed to match the existing home so that a consistent exterior
façade is maintained. Once removed the old concrete drivewayarea would be graded to
match the existing grade along the front of the home. Two new treeswould beplanted to
fulfill the Tree Preservation Ordinance and tree mitigation standards.
The applicant has submitted a narrative of the proposed additionanda response to the
variance evaluation criteria (Attachment A), andsurvey and a site plan of the property
(Attachment B).
3.Site Data
Future Land Use Plan:Low Density Residential
Existing Land Use:Single Family Detached Residential
Zoning:R-1:Single Family Residential
Current Lot Sizes:.3574Acres (15,569Square Feet)
The east side of the has a fair amount of grade change in the location of the
Topography:
proposed garage
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4.Surrounding Area
DirectionFuture Land Use PlanZoningExisting Land Use
Single Family Detached
NorthLow Density ResidentialR-1: Single Family Residential
Residential
R-1: Single Family Residential
South Park and Open SpacePark and Open Space
POS: Park and Open Space
Single Family Detached
East Low Density ResidentialR-1: Single Family Residential
Residential
Single Family Detached
WestLow Density ResidentialR-1: Single Family Residential
Residential
Plan Evaluation
1.R-1Regulations, Existing Conditions, and Proposed Redevelopment
A.Lot Size & Dimensions
Applicable R-1 Lot Requirements
The lot is 15,569 square feet in size with
1.Minimum Lot Area (sf.)14,000
approximate dimensionsof 133.5feet in
width, and 116.5feet in depth. Although
2. Minimum Lot Size (ft., width/depth)95/130
the total square footage of the lotmeets
3. Height (ft.)35
the requirements in the R-1 Zoning
4. LotCovered by Structure25%
District the actual dimensions of the lot do
5. Minimum Landscape Lot Area65%
not meet the minimum size requirements.
6. Minimum Building Setbacks (ft)
B.Structure Setbacks –Variance Required
Front Yard40
Rear Yard (Principle)30
The existing single family dwelling meets
Rear Yard (Accessory)10
the setback requirementsfor the R-1
Side Yard Interior -Principal
Zoning District.
(Min/total both yards on lot)10/25
Side Yard Interior -Accessory10
In the R-1 Zoning District, a combined
Side Yard Corner40
total of twenty-five (25)feet is required
between the two side yard setbacks with a minimum of at least 10feet on one side.
However, on a corner lot aforty (40) foot setback is required along the secondary front
yard;in this case the additional front yard setback is along the unimproved right-of-way
platted as Rolling Hills Road. The applicant is requesting a variance to encroach thirty
(30) feet into the secondary front yard setback. As proposed the attached garage would
be ten (10) feet from the east property lineif the variance was approved. The existing
dwelling is approximately thirty (30) feet from the west property line making the
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combined total of both side yard setbacks forty (40) feet.All other setbacks would
conform to the district requirements.
C.Lot Coverage –Meets Requirements
The existing and proposed lot coverage does not exceed the lot coverage limitations of
the R-1Zoning District.The maximum lot coverage for impervious surfaces is 35% and
the minimum landscape coverage is 65%.
Proposed Lot Coverage =23.98%
Proposed Landscape Coverage =76.02%
ExistingProposed
Square Feet%Square Feet%
House/Garage
1,3828.88%2,29414.73%
Decks/Patios--------
Driveway6744.33%1,3328.56%
Sidewalk36.23%107.69%
Structural Coverage
2,09213.44%3,85423.98%
Landscaping Coverage86.56%76.02%
Lot Size15,569
D.FAR (Floor Area Ratio) –Meets Requirements
Although the new garage addition does not
Square Feet%
Sq. Ft. / Lot Size
increase the FAR(Floor Area Ratio),the existing
FAR -Existing2,28714.69%
garage when converted to living space would
FAR -Maximum4,67030%
increase the FAR.In the R-1 Zoning District a
FAR -Proposed
2,76417.75%
max FAR of 30% is permitted. The proposed
project would increase the FAR to17.75%.
Lot Size
15,569
*Floor Areais the sum of all floors of the structure not including covered porches, decks;
any space where the average floor-to-ceiling height is less than six feet; attached or
detached garages and other detached accessory structures.
*Floor Area Ratio(FAR) is the ratio obtained by dividing the sum of a building’s floor
area by the amount of lot area.
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E.Structure Height –Meets Requirements
The proposed addition would not exceed the 35-foot height maximum for principal
structures.
2.Flood Plain, Wetlands, and Easements
The proposed addition is outside of any flood plains, wetlands, or easements.
3.Tree Preservation
A tree preservation plan for the property will be required before the building permit is issued.
The proposed addition would require the removal of one (1) significant treeon the property.
There are currently thirteen (13) significant trees on the property that total two hundred and
nineteen (219) caliper inches. The removal of the twenty-four (24) inch Pyramid Linden
Tree would account for 10.9% of the total caliper inches on the lot. The property owner is
permitted to remove up to 10% of the caliper inches. The mitigation rate of 1:2 or one (1)
inch for every two (2) inches lostis required after 10% of the total caliper inches are
removed. The property owner has indicated that two (2) new trees will be plantedupon
conclusion of the project.
Caliper InchesNumber of Trees
Total Existing Trees21913
10% Permitted Removal21.9--
Proposed Removal241
Trees Preserved197.112
Replacement Trees Required*1.05
Greater than 1.05 caliper
Replacement Trees Proposed
2 New Trees
inches
*Replacement trees are calculated by subtracting the ten percent permitted removal
from the proposed removal and dividing by two.
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4.Additional Review
a.
The Rice Creek Watershed District reviewedthe plans for this request and determined
that a RCWD Permit would not be required for the proposed project at 1850 Venus
Avenue.
b.
The Building Official reviewed the plans for the project and hadno additional
comments.
c.
The City Engineer reviewed the proposal and stated that a Grading and Erosion
Control Permitis needed for this project.
d.
Ramsey County has reviewed the proposal and has no objections to the project;
however, the County has stated that no grading, retaining walls or other structures
will be allowed on their property.
Variance Evaluation Criteria
On May 5, 2011, the Governor signed into law new variance legislation that changed the review
criteria City’s must use when evaluating variance requests. The new law renames the municipal
variance standard from “undue hardship” to “practical difficulties,” but otherwise retains the
familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also
included is a sentence new to city variance authority that was already in the county statutes:
“Variances shall only be permitted when they are in harmony with the general purposes and
intent of the ordinance and when the terms of the variance are consistent with the comprehensive
plan”.
Therefore, in evaluating variance requests under the new law, in order to find a practical
difficulty, cities should adopt findings addressing the following questions:
Is the variance in harmony withthe purposes and intent of the ordinance?
Is the variance consistent withthe comprehensive plan?
Does the proposal put property to use in a reasonable manner?
Are there unique circumstancesto the property not created by the landowner?
Will the variance, if granted, alter the essential characterof the locality?
As was the case before the new legislation took effect, economic considerations alone cannot
constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be
imposed on granting of variances if those conditions are directly related to and bear a rough
proportionality to the impact created by the variance.
Discussion
The findings of fact for this variance request support a recommendation for approval. A single
family home is a permitted use in the R-1 Zoning District, and the addition is not an
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unreasonable use within this district.If approved the variance is unlikely to create a negative
impact on the neighborhood or City as the lot wouldfunction as a typical non-corner lot with
side yard setbacks that conform to the R-1 Zoning District. It does not appear that the variance is
based on economic considerations alone.
Findings of Fact
Staff offers the following twenty (20)findings of fact for review:
General Findings
1.The property is in the R-1 Single Family Residential Zoning District.
2.The lot is 15,569 square feet in size with approximate dimensions of 133.5 feet in width,
and 116.5 feet in depth. Although the total square footage of the lot meets the
requirements in the R-1 Zoning District the actual dimensions of the lot do not meet the
minimum size requirements.
3.The existing dwelling and attached tuck-under garage meet all property line setbacks.
4.The proposed garage addition would encroach thirty (30) feet into the forty (40) foot
secondary front yard setback along the right-of-way platted as Rolling Hills Road.
5.The proposed addition does not encroach into the rear yard setback orthefront yard
setbackalong Venus Avenue.
6.The platted section of right-of-way for Rolling Hills Road is used solely for the purposes
of a city and county trail.
7.The unimproved right-of-wayknown as Rolling Hills Road extends approximately200
feet from Venus Avenue, where it terminatesat the adjacent property linefor Tony
Schmidt Regional Park. At this time,there are no plans to extend the right-of-way or
construct a roadway in this area.
8.The existing garage would be converted into living space and the existing driveway
would be removed if a variance is granted.
9.The proposed structure and landscaping coveragesare within the zoning district
requirements.
10.The dwelling with the proposed addition would not exceed the 35 foot height limit.
11.Single Family Dwellings arepermitted structures within the R-1Zoning District.
12.The existing dwelling and the proposed garage are outside of the 100-year flood plain,
wetlands, and easements.
13.The property directly east of the subject property located at 1834 Venus Avenue
encroaches into the secondary front yard setback along Rolling Hills Road approximately
fifteen (15) feet.
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Variance Findings:
14.The proposal is in harmony withthe purpose and intent of the Zoning Ordinance asthe
Ordinance generally allows flexibility for uniqueparcelsand situationswhen impacts to
surrounding properties are minimized.
15.The proposal is consistent withthe Arden Hills Comprehensive Plan asit allows the
reasonable use of residential property.
16.Single family dwelling arepermitted and a reasonable use within the R-1Single Family
Residential Zoning District.
17.The lot has rather unique characteristics for a corner lot within the City. The property is
situated on a corner lot, of whichonly one of the right-of-ways, Venus Avenue,consists
of an improved surface. The right-of-way known as Rolling Hills Road along the east
side of the property is unimproved and is used for trail purposes only. There are no plans
at this time to extend or improve this right-of-way.
18.The proposed addition would be visible from neighboring properties; however, the
addition would not be inconsistentin terms of setbacks and lot coverage requirements for
typical non-corner lots. Theproperty owner would match the materials used for siding
and roofingto the existing dwelling, which should minimize the impacts on surrounding
property owners.
19.The proposed addition is unlikely to have negative impacts to the propertyor to the
neighborhood as a whole. Based on the proposed setbacks the property would function
as a typical non-corner lot within the R-1 Single Family Residential District. The trail
that has been constructed within the right-of-way of Rolling Hills Road is not likelyto be
affectedby the proposed addition.
20.The proposed plans and variance request for theaddition to the single family dwelling
does not appear to be based on economic considerations alone.
Recommendation
The findings of fact for this variance request support a recommendation for approval. However,
if the Planning Commission chooses to make a recommendation for denial, the Findings of Fact
would need to be amended to reflect the reasons for the denial.
If the Planning Commission recommends approval ofthis variance, Staff recommends the
following seven (7)conditions:
1.That the project shall be completed in accordance with the plans submitted as
amended by the conditions of approval. Any significant changes to these plans, as
determined by the City Planner, shall require review and approval by the Planning
Commissionand City Council.
2.That the applicant shall obtain a Grading and Erosion Control Permit from the City
before the building permit is issued.
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3.That the final grade of the lot including the grade of the existing driveway shall be
approved by the City.The final grade shall match the character of the neighborhood
and the existing grade along the front of the home.
4.That grading shall not be allowed outside the property boundary lines without consent
from the adjacent property owner.
5.That a tree preservation plan and financial suretyor escrowfor these improvements
shall be submitted to the City before the buildingpermit is issued.
6.That the structure shall conform to all other regulations in the City Code.That a
building permit for the construction of the garage and a zoning permit for the
construction of the driveway shall be required.
7.That the exterior façadeof the additionand the existing garage areashall be the same
color and use the same construction materials as the existing structure.The final
façade shall be approved by the City Planner.
Options
The findings in this report currently support approval of this variance. With a motion to deny the
variance, the findings must be amended.
1.Recommend Approval with Conditions:Motion to recommend approvalof Planning Case
14-014 for a variance at 1850 Venus Avenue to encroach thirty (30) feet into the secondary
front yard setback,based on the findings of fact, the submitted plans, and the seven(7)
conditions in the May 7, 2014,Report to the Planning Commission.
2.Recommend Approval as Submitted:Motion to recommend approvalof Planning Case 14-
014 for a variance at 1850 Venus Avenue to encroach thirty (30) feet into the secondary front
yard setback,based on the findings of fact, the submitted plans, and the seven (7)conditions
in the May 7, 2014, Report to the Planning Commission.
3.Recommend Denial:Motion to recommend denialof Planning Case 14-014 for a variance at
1850 Venus Avenue to encroach thirty (30) feet into the secondary front yard setbackbased
on the following findings of fact…
4.Table:Motion to tablePlanning Case 14-014 for a variance at 1850 Venus Avenue to
encroach thirty (30) feet into the secondary front yard setback:a specific reason and/or
information request should be included with a motion to table.
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Notice
Although a variance does not require a public hearing, apublic meeting notice was prepared by
the City and mailed to properties within three-hundred fifty (350) feet of the subject property.
Resident Comment
The City has not received any comments from surrounding residents in regards tothis planning
case.
Scott Yonke from Ramsey County Parks and Recreation Department did contact staff about the
project. Mr. Yonke informed staff that after reviewing the proposal the County would have no
objections to the plan; however, they did have concerns about grading and wanted the applicant
to be aware that no grading, retaining walls or other structures will be allowed on the County’s
property.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on April 7, 2014.
Pursuant to Minnesota State Statute, the City must act on this request by June 6, 2014(60 days),
unless the City provides the petitioner with written reasons for an additional 60-day review
period. The City may extend the review period beyond the 120 days, with the applicant’s
permission.
Attachments
A.Application and Narrative
B.Survey and Site Plan
C.Aerial Photo
D.Property Photos
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Arden Hills Planning Commission,
This proposed variance is for the construction of an attached garage on the east side of the property at
1850 Venus Avenue along with the construction of a driveway leading to the new garage from Venus
Avenue and a new sidewalk connecting the proposed driveway to the existing front entrance of the
home. An annotated survey of the property containing the high level plan is included, and upon
approval of the variance the homeowners will work with an architect and builder for the detailed plan.
The request for variance request is due to the east side of the house being platted as a road (where the
Elmer L. Anderson Memorial Trail walking path is located), and the lot therefore being considered a
corner lot (despite no road being present to the east). That current 40 foot side yard setback of a corner
lot does not allow for a sufficiently sized attached garage to be constructed.
This request meets the defined Hardship Criteria due to the aforementioned limited side yard setback
available on the east side of the home limiting the reasonable space available for an attached addition
to the home. The circumstances of the property were not created by the homeowner as the lot and
adjoining road were platted prior to their taking ownership, and the platted road to the east of the
property is unlikely to be constructed in the future due to the existing walking path in the platted road’s
location. Granting this variance request will retain the spirit and intent of the setback ordinance as the
east side of the home at 1850 Venus Avenue is not a typical “corner lot” due to the adjacent walking
path. This variance request will retain the essential character of the city as there are many examples of
adjacent connected garages within the neighborhood as well as throughout Arden Hills which are similar
to the proposed structure in this request. Additionally, there are several examples of corner lot
structures (some of which are garages) in the neighborhood which are closer to the side yard setback
than the designated 40 feet setback for a corner lot.
The proposed garage will match the existing house structure in style as well as material with cement
board siding which matches the house as well as asphalt shingles that match the existing roof.
Following construction of the new garage, driveway, and sidewalk the existing garage space will be
reclaimed as basement living space for the home, the garage door and adjacent service door will be
removed and replaced with windows + brick or concrete board siding, the existing concrete driveway
and concrete stairs to the front door will be removed, the existing driveway area and concrete stairs
area will be re-graded to tie into existing elevations so the area will not appear to have been a driveway,
and landscaping/trees will be added in the location of the existing driveway.
Tree Preservation Plan:
Our plan for the proposed garage and driveway requires the removal of one tree, which is
located in the proposed location of the new garage, and the driveway will be constructed in a
manner to avoid removal of any front yard trees. The tree which is located in the proposed
garage space is a Linden with a 24 inch trunk diameter. There are 13 “significant” trees on the
property with a trunk diameter of 12 inches or greater. The total trunk diameter of those 13
trees is 219 inches. The Linden therefore accounts for 10.9% of overall “significant” tree trunk
diameter on the property. We plan to plant at two trees at the conclusion of the project to
account for the removed tree. The planned trees are one Northern Red Oak and one Black Hills
Spruce.
Proposed garage:
Dimensions - 26’ x 30’ (780 sq ft)
Proposed driveway:
Dimensions – 27’ wide at garage and 20’ wide at street driveway with an approximate 64’ length
(approx. 1332 sq ft)
Removal of existing driveway (674 sq ft) will result in a net 658 square feet of added driveway
The proposed driveway will be a curved design to account for the two existing trees in the front
yard with a goal of not removing either tree as a part of this project.
Proposed sidewalk leading from proposed driveway to existing front door:
Dimensions - 17’ x 3’ (51 sq ft)
Removal of existing concrete staircase (36 sq ft) leading from current driveway to existing front
door will result in a new 15 square feet of added sidewalk
Existing house structure:
52’ x 26’ = 1352 square feet
Setback distances of proposed garage:
22’ from Northeast corner of proposed garage to side property line
27’ from Southeast corner of proposed garage to side property line
30’ from Southeast corner of proposed garage to rear property line
Thank you,
Kyle Irestone and Katie Ahmann
1850 Venus Avenue Homeowners
proposed plan:
Overview of
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Elevations of the proposed project along with grading changes shown below