HomeMy WebLinkAbout07-14-14-RAddress:
Mayor:
1245 W Highway 96
David Grant
Arden Hills MN 55112
Councilmembers:
Phone:
Brenda Holden
651-792-7800
Fran Holmes
Regular City Council
Dave McClung
:
Website
Agenda
Ed Werner
www.cityofardenhills.org
July 14, 2014
7:00 p.m.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.APPROVAL OF AGENDA
2.PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Councils
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
3.PUBLIC PRESENTATIONS
3.A.Financial Awards Presentation
Sue Iverson, Director of Finance and Administrative Services
Darin Nelson, GFOA Minnesota State Representative
Documents:MEMO.PDF
3.B.2013 Audit Presentation
Sue Iverson, Director of Finance and Administrative Services
Aaron Nielson, MMKR
Documents:MEMO.PDF
4.STAFF COMMENTS
4.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
4.B.Transportation Update
Terry Maurer, Public Works Director
Documents:MEMO.PDF
4.C.Night To Unite Update
Amy Dietl, City Clerk
Documents:MEMO.PDF
4.D.Single Sort Recycling Collection Update
Ryan Streff, City Planner
Documents:CC MEMO.PDF, ATTACHMENT A.PDF
5.APPROVAL OF MINUTES
5.A.Approval Of Minutes
May 19, 2014, Work Session
May 27, 2014, Work Session
May 27, 2014, Regular
Documents:05-19-14-WS.PDF,05-27-14-WS.PDF,05-27-14-R.PDF
6.CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
6.A.Approve Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
Documents:MEMO.PDF
6.B.Approve 2013 City Financial Statement And Audit Report
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF
6.C.Accept Final 2013 4th Quarter Financial Reports
Sue Iverson, Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
6.D.Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget
Amendment
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF
6.E.Planning Case 14-015- PUD Amendment Agreement - Boston Scientific
Matthew Bachler, Associate Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF
6.F.Round Lake Road Area Improvement - Payment #1
John Anderson, Assistant City Engineer
Documents:MEMO.PDF,ATTACHMENT A.PDF
6.G.Award 2014 Seal Coat Improvement - Resolution 2014-036
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
7.PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
8.PUBLIC HEARINGS
8.A.TCAAP Development Discussion Opportunity For Residents
Mayor Grant
Documents:MEMO.PDF
8.B.Public Hearing - Consider Approval Of Liquor License Application - Noodles And
Company
Amy Dietl, City Clerk
Documents:MEMO.PDF
9.NEW BUSINESS
10.UNFINISHED BUSINESS
11.COUNCIL COMMENTS
ADJOURN
PUBLIC
PRESENTATIONS 3A
MEMORANDUM
DATE: July 14, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: GFOA Financial Awards Presentation
Background
The Government Finance Officers Association of the United States and Canada (GFOA)
has three award programs which promote best practices in Budget and Financial
reporting.
The Certificate of Achievement for Excellence in Financial Reporting or CAFR award is
for entities whose Comprehensive Annual Financial Report (CAFR) achieves the highest
standards in government accounting and financial reporting. This is our financial
statement.
The Award for Outstanding Achievement in Popular Annual Financial Reporting, or
PAFR, is given to entities who publish a Popular Annual Financial Report (PAFR) whose
contents conform to program standards of creativity, presentation, understandability and
reader appeal. This report is primari-
understand format. We send this report out annually in our newsletter.
The Distinguished Budget Presentation Award represents a significant achievement by
the entity. It reflects the commitment of the governing body and staff to meet the highest
principles of governmental budgeting. In order to receive the budget award, the entity
had to satisfy nationally recognized guidelines for effective budget presentation. These
guidelines are designed to assess how w
document, financial plan, operations guide, and a communications device.
City Council Meeting
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Awards 6-2013.doc
Page 1 of 2
Current Discussion
We are pleased to inform the Council and the public that Arden Hills has received all
three awards from the GFOA. These awards are for: CAFR 2012, PAFR 2012, and
Budget 2013. Darin Nelson, President-Elect on the Board of Directors of the
Minnesota Government Finance Officers Association (MnGFOA), will be present at
e City.
Much work goes into producing these documents and the finance staff will be present at
the meeting. Success in these programs is due to the work of the entire department. Each
of them takes a lead role in preparing the documents:
Kyle Howard, Finance Analyst Budget Document, & Financial Report
Ashley Bertrand, Accounting Analyst Financial Report
Pang Silseth, Accounting Clerk Popular Financial Report
We have received both the CAFR and PAFR awards since the 2006 reports and the
Budget award since the 2009 report. We have submitted the 2014 Budget and the 2013
financial reports to the awards program and are confident that they fulfill the program
requirements and will be receiving the awards in the future.
City Council Meeting
P:\\Admin\\Council\\Agendas & Packet Information\\2014\\07-14-14-R\\Sue\\Financial Awards\\Financial
Awards 6-2013.doc
Page 2 of 2
PUBLIC
PRESENTATIONS 3B
MEMORANDUM
DATE:
July 14, 2014
TO:
Honorable Mayor and City Council
Patrick Klaers, City Administrator
FROM:
Sue Iverson, Director of Finance and Administrative Services
SUBJECT:
2013 City Financial Statements
Background/Discussion:
13 Financial Statements have been completed submitted to both the State Auditor and the
GFOA. , Aaron Nielsen from MMKR, will be present at the July 14, 2014 City
Council meeting to give an overview and answer questions. The auditors have issued an unmodified
13. The total general
fund balance at December 31, 2013 was $2,365,706 or 54% of total general fund budgeted expenditures
for 2014. The general fund balance increased by $14,787. increased by
$663,480 and the combined ending fund balances for governmental funds were $10,654,206, and
combined ending working capital balance for enterprise funds were $1,158,470, and internal service funds
were 478,801.
We have completed the report in the form prescribed by the Government Finance Officers Association of
United States and Canada (GFOA) for their Certificate of Achievement for Excellence in Financial
Reporting. In order to qualify for this, the report has to be published in an easily readable and efficiently
organized Comprehensive Annual Financial Report (CAFR) that satisfies both accounting principles
generally accepted in the United States of America and applicable legal requirements
As a note of information, the Auditing Standards are constantly increasing and changing. With these
changes, you may see increased findings. This does not mean that the City has done anything wrong
compared to previous years, only that the reporting requirements have become much stricter. Many cities
are experiencing these findings, and the findings are expected to increase for all cities as these standards
become stricter. We are pleased to report that we received no findings this year and the recurring
Audit. While this finding was not found this year, staff will continue to review and make improvements to
its internal control structure on an ongoing basis and attempts to maximize the segregation of duties in all
areas within the limits of the staff available. We are pleased with the outcome of the audit.
July14, 2014
Honorable Mayor and City Councilmembers
Patrick Klaers,City Administrator
Jill Hutmacher, Community Development Director
TCAAP Update
With City Council consideration of approval of the master plan land use map on June 30, 2014,
staff and consultants are scheduling work for the regulations and policies component of the
master planning process.A City Council workshop with Gateway Planning has been scheduled
for August 18, 2014, and a detailed framework of the draft TCAAP zoning will be provided to
the City Council prior to the workshop. The Planning Commission and TCAAP Joint
Development Authority have been notified of the workshop and invited to attend.
Special and regular City Council work session meetings have been scheduled to discuss issues
related to the Master Plan and City infrastructure. Discussion topics are tentatively planned as
follows:
July 14, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater System Review (Infrastructure)
July 28, 2014, Regular Meeting at 7:00 pm, Council Chambers
Consider approval of Final AUAR and Mitigation Plan
August 11, 2014, Special Work Session at 5:30 pm, Community Room
Water and Sewer System Review (Infrastructure)
Density/Maximum Residential Unit Discussion
August 18, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
Discuss Performance Based Zoning process
o
Discuss zoning elements and framework
o
Page of
Present zoning sections 1 7 (Introduction, Components of the Code,
o
Administration, Definitions, Schedule of Uses, Building Form and Site
Development Standards, Building Design Standards)
August 25, 2014, Special Work Session at 5:30 pm, Community Room
Discuss Zoning Sections 1 5 (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses)
September 8, 2014, Special Work Session at 5:30 pm, Community Room
Spine Road and Grading Design Review (Infrastructure)
Discuss Zoning Sections 6 7 (Building Form and Site Development Standards,
Building Design Standards)
September 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
Discuss comments and direction on Sections 1 7 (Introduction,
o
Components of the Code, Administration, Definitions, Schedule of Uses,
Building Form and Site Development Standards, Building Design
Standards)
Present Zoning Sections 8 12 (Street Design Standards, Parkland
o
Standards, Open Space Standards, Streetscape and Landscape Standards,
Sign Standards)
th
September 22, 2014, Special Work Session at 5:00 pm, Council Chambers (4of 5 Mondays)
Final Discussion of Zoning Sections 1 7 (Introduction, Components of the
Code, Administration, Definitions, Schedule of Uses, Building Form and Site
Development Standards, Building Design Standards)
September 29, 2014, Special Work Session at 5:30 pm, Community Room
County Road I and Thumb Road Design Review (Infrastructure)
Discuss Zoning Sections 8 and 11 (Street Design Standards, Streetscape and
Landscape Standards)
It is anticipated that additional regular and special work session meetings will be scheduled to
discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
Page of
STAFF COMMENTS 4B
MEMORANDUM
DATE: July 14, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96
project.
11
Page of
STAFF COMMENTS 4C
MEMORANDUM
DATE: July 14, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: Night to Unite
Background/Discussion
The sixth annual Night to Unite is Tuesday, August 5, 2014, and will be held from 5 to 9 p.m.
If anyone is interested in hosting an event, they are encouraged to register their party with the
th
. Registration information and activity
site) or by calling the Crime Prevention Unit at 651-266-7338.
Those who are registered to host a neighborhood gathering will be visited by community
Office representatives.
A list of neighborhoods participating in Night to Unite will be sent to the City Council when it
becomes available.
11
Page of
STAFF COMMENTS–4D
MEMORANDUM
DATE:July 14, 2014
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Ryan Streff, City Planner
SUBJECT:Single Sort RecyclingUpdate
Background
A brief oral update will be provided at the meeting regarding the upcoming transition to Single
Sort Recycling on July 15, 2014.
Attachment
A)2014 Guide to Single Sort Recycling
11
Page of
RECYCLING
2014 GUIDE
TO
Permit No. 2787www.eurekarecycling.orgwww.eurekarecycling.orgwww.eurekarecycling.orgwww.eurekarecycling.orgwww.eurekarecycling.orgwww.eurekarecycling.orgwww.eurekarecycling.orgwww.eurekarecycling.org
www.eurekarecycling.org
Twin Cities, MN
2828 Kennedy Street NE | Minneapolis, MN2828 Kennedy Street NE | Minneapolis, MN2828 Kennedy Street NE | Minneapolis, MN2828 Kennedy Street NE | Minneapolis, MN2828 Kennedy
Street NE | Minneapolis, MN2828 Kennedy Street NE | Minneapolis, MN
55413
2828 Kennedy Street NE | Minneapolis, MN
PAID
US Postage
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MAY 19, 2014
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
work session at 5:00 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler;
City Planner Ryan Streff; and City Clerk Amy Dietl
1. AGENDA ITEMS
C. Update on Highway 10 and County Road 96 (added to the agenda)
Jim Tolaas
, Ramsey County, provided the Council with an update on the Highway 10 and
that
the weather has factored into construction delays. He reported that when the center median work
is completed, the inside turn lanes can then be finished and the signals can be turned on at the
intersection of Round Lake Road and County Road 96. He indicated that the ground was quite
soft, which means that the sidewalks and trails cannot be completed until the area dries out.
Mayor Grant
was pleased that a police officer was now at the intersection during peak traffic
hours. He stated that there appears to be drainage issues at the southwest corner of this
intersection.
Councilmember McClung
encouraged Mr. Tolaas to get the signal lights functioning as soon as
possible due to the fact the City is experiencing major traffic delays due to this project.
Councilmember Holden
questioned who the lead is on this project.
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 20142
Mr. Tolaas
explained that the project was being led by the County and that MnDOT had
inspectors and contractor management on site.
Councilmember Holden
questioned how much longer the outside lanes would be closed.
Mr. Tolaas
commented that the grading and prep work still needs to be completed on the
sidewalks and trails. He stated that the contractor wants to get this work done as soon as
possible.
Councilmember McClung
inquired if the County has a new estimated completion date.
Mr. Tolaas
stated that he did not have a new date, but reported that the County is working with
the contractor to review schedules. He indicated that the rainy weather this spring has been
creating unforeseen delays.
City Administrator Klaers
asked when the signals might be operational.
Mr. Tolaas
anticipated that the signals would be turned on by the end of the month.
Mayor Grant
indicated that the businesses along County Road E have been voicing concern
with the length of time the County Road E bridge would be out. He encouraged the County to
coordinate and communicate with businesses in this area when the bridge work begins. He fears
that the County has lost some credibility in the City because of the Highway 10/County Road 96
project.
Mr. Tolaas
understood these concerns.
Councilmember Holden
asked if the County Road E and County Road F bridges would both be
replaced in 2015.
Public Works Director Maurer
stated that after the last Council meeting, he made contact with
several project managers regarding the proposed projects and expressed his concern with the
timing of these projects. He received responses from each project manager and noted that Beth
th
Engum was working to coordinate these projects. Ms. Engum will be present at the May 27
Council work session to discuss this matter in further detail.
Councilmember Holden
requested feedback from Mr. Tolaas on the proposed roundabout at
County Road H as an entry point into TCAAP.
Mr. Tolaas
commented that he is not a huge proponent of roundabouts, but believes they do
work at some intersections with certain movements. He indicated that modern roundabout
design has evolved. For this reason, he believes that a roundabout at County Road H is a viable
option. He stated that a final determination could not be made until he sees the model or
simulation of the intersection.
Mayor Grant
thanked Mr. Tolaas for his comments and updates.
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 20143
A. Round Lake Discussion
City Administrator Klaers
stated that Congresswoman Betty McCollum scheduled a Round
Lake briefing on April 22, 2014. This meeting was held at City Hall. Mayor Grant and Council
Members Werner and Holden, Senator Scalze, Representative Yarusso, and representatives of the
U.S. Fish and Wildlife Services, the MPCA, and the EPA attended this briefing.
City Administrator Klaers
reported that at the April 28, 2014, City Council meeting, staff was
directed to put Round Lake on this May 19th work session agenda for a Council discussion.
nd
Mayor Grant
provided a summary of the discussion held at the April 22 meeting.
Councilmember Holden
questioned if the MPCA, US Fish and Wildlife Services and the DNR
are on board with a project (that would clean up the contamination that is in the Round Lake
sediments). She does not want the City to support action that is in conflict with what
Congresswoman McCollum supports because she has been instrumental in helping the City with
TCAAP issues and will be instrumental with grants for TCAAP. She does want to see that
Round Lake is useable.
Councilmember Werner
had concern with the opinions of the residents around Round Lake.
Mayor Grant
believed that for some, they wanted the lake improved and for others it is fine as
is. There is concern that after the lake is cleaned, that it may not return to the same water level.
He understood that the City does not have a say in this matter, but recommended that staff draft a
lett
Councilmember McClung
recommended that the City not weigh in on this matter until other
information is made available from the other agencies. It is his understanding that the Army does
not believe that they have to address any imminent pollution issues but the US Fish and Wildlife
is working with the EPA to have the lake cleaned.
Councilmember Holden
reported that Congresswoman McCollum wants to see that the lake is
cleaned and there is tremendous pressure on the Army to clean the property. She wants to see if
any more information is available from the DNR and the MPCA before the City makes any
comments on a Round Lake remedy.
Mayor Grant
agreed that the City needs to gather additional information.
B. TCAAP
Financial Update
City Administrator Klaers
indicated that staff is working to gather information on the
financials for TCAAP. He commented that the preliminary numbers are estimates and will
provide the Council with a starting point.
Stacie Kvilvang
, Ehlers & Associates, reviewed the preliminary up front costs in detail with the
Council and estimated these expenses to be approximately $1.3 million. These costs are for the
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 20144
Master Plan, feasibility studies for utilities, and the City share of the storm water enhancements.
Additionally, she anticipated that park development would consist of about 21 acres and it would
cost about $9 million dollars to develop these parks per the draft park plan. She discussed the
park dedication fees that could be collected by the City for the TCAAP development. She asked
the Council for questions or comments.
Councilmember Holden
questioned what was included in the storm water feature enhancements
and storm water ponding.
Ms. Kvilvang
explained that the storm water ponding was the pipes, ditch, and grading for a
normal storm water system. The enhancements would include those items above and anything
beyond that, such as a bubbler or fountain, does not benefit the end property user.
Councilmember Holmes
did not believe that any enhancements to the storm water system were
necessary.
Councilmember McClung
thought that the enhancements would be tied to amenities.
Mayor Grant
believed that the City and County need to be careful as he does not want the
property to become over-burdened to a point that it cannot be sold.
Public Works Director Maurer
commented that it is still uncertain if the TCAAP site requires
a water tower; however, this expense should also be kept in mind by the Council.
Ms. Kvilvang
indicated (including trunk utilities and the items
discussed tonight) is estimated at $17.4 million and this amount will be refined over time and be
calculated into development fees. She provided the Council with information on potential SAC
and WAC fees. She commented that the Mayor is correct and that the City will have to find a
balance on these fees to make sure the City is not over charging fees to the point that land sales
are impacted.
City Administrator Klaers
estimated that if the Council proceeded with the low density AUAR
scenario, the City will receive about $5 million in Met Council SAC credits. The Council should
keep in mind that these fees will come in over a period of 20 years as the TCAAP site gets fully
developed.
Further discussion ensued regarding the Met Council SAC credit program and the number of
units developed on TCAAP
Community Development Director Hutmacher
indicated that the Citurrent park
dedication policy is for residential or commercial developments to pay 10% of land value.
Ms. Kvilvang
noted that the City is short on its park dedication fees based on its current policy
and will not be able to cover all of the anticipated debt for park development.
Mark Ruff
, Ehlers & Associates, estimated that the current land value of the TCAAP site is
roughly $73 million under the current model.
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 20145
City Administrator Klaers
indicated that based on the past development on TCAAP, the City
has about 4,500 SAC credit units available. However, the chances of TCAAP developing to that
land use level is remote when looking at the maximum AUAR zoning scenario generating only
3,325 units. He reported that it would be more likely that the site will generate 2,200 SAC credit
units. The Council will have to consider how dense it wants to develop the TCAAP site.
Mayor Grant
discussed the expense for storm water ponding.
Ms. Kvilvang
explained two ways, developer fees or assessments, that the City could be
reimbursed for the storm water ponding expenses.
Heather Worthington
, Ramsey County Deputy County Manager, provided the Council with a
financial presentation that was made to the County Board a week ago regarding TCAAP. She
discussed the number of developable acres as being 347. She explained how this number would
be broken down between the various uses based on the current Master Plan.
Councilmember Holden
commented that the bar chart was quite difficult to read.
Ms. Worthington
apologized and explained the chart in further detail with the Council.
Mr. Ruff
reported that the County has the most concern with the storm water and mass grading
expense at this time.
Ms. Worthington
discussed the sources available for financing between the City and the County
based on the JPA. She reported that the County has not assumed any type of financing. She then
reviewed where resources could come from. She reiterated that the proposed numbers were for
discussion purposes and were not final numbers. She noted that the more fees that are charged
for TCAAP property, the more unattractive the property will become in the market place.
Mr. Ruff
stated that based on the current model, if the County does not receive $7-8 million in
grants, the project will be in deficit. He anticipated that residential land will be at about $4.00
per square foot and commercial land will be at $6.00 per square foot. He explained that the
residential land would be sold over six to seven years while commercial property would be sold
over the next 15 years. He stated that inflation may or may not happen over that time.
Ms. Worthington
indicated that the County has been trying to be as conservative as possible
when estimating expenditures and revenues.
Councilmember Holden
hoped that the land value will be higher once the development is up
and running.
Councilmember Holmes
requested clarification on the difference between assessments and fees
that will be charged to the land.
Mr. Ruff
provided the Council with a definition on both of these terms.
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 20146
Ms. Worthington
discussed the projected economic impact, property tax assessments, and
estimated job creation from the TCAAP property. She believes that the Thumb could support a
large number of jobs, has great access and adequate space for parking.
Councilmember Holden
questioned how long the Council would allow a developer to hold the
land after it is sold.
Ms. Worthington
stated that the County Board has not made that determination. She explained
that previous direction to staff has led her to believe that the Board is interested in seeing the land
develop quickly.
Councilmember McClung
thanked Ms. Worthington for her presentation. He requested further
information on the pros and cons of offering incentives.
Ms. Worthington
stated that the County wants to get this development right and feels it only has
one chance to offer incentives; and if incentives are offered early in the project, then all the other
land will have to be sold at market rate.
Councilmember Holden
asked if the City is concerned that redevelopment may start in the
Thumb.
Public Works Director Maurer
commented that the County will complete the spine road all at
once and utilities will be designed around this project. This will make the entire site ready for
development.
Ms. Worthington
reported that this project became a lot more feasible after receiving $29
million in bonding from the State for I-35W, County Road 96 and County Road H. This
investment is notable in order for TCAAP to move forward. She commented that the County is
investigating additional economic development requirements and is drafting a Master
Development Agreement that the JDA can use. The County is also reviewing commercial and
residential land sales. She noted that park financing will need to be discussed further with the
City.
Councilmember Holden
asked how the County will police the TCAAP site in the early phases
of development.
Ms. Worthington
stated that as of right now, the Sheriff is patrolling the site. During
development, she anticipated that the patrols will continue. She suggested that the County and
City discuss this matter further to determine who will be financially responsible for these
additional patrols.
Mayor Grant
understood that the numbers presented this evening were estimates and would
remain so for some time. He requested that those numbers that can be made firm should be
reflected within the financial statements.
Councilmember Holden
stated that even if the cost for park development is as low as $5
million, the City would have to find alternative ways to fund the parks. She explained that this
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 20147
would involve speaking with legislators and the City seeking grants. She wanted to be assured
that the County and the City were complementing each other and not seeking the same funds.
Ms. Kvilvang
anticipated that it would be best for the City to seek grant proposals to assist in
funding the parks rather than having the County apply for these grants.
Mayor Grant
thanked Ms. Worthington for her presentation this evening. Then he called for a
recess at 7:15 p.m.
Mayor Grant
reconvened the work session at 7:24 p.m.
Discussion ensued regarding the proposed enhancements for the water feature and storm water
ponding.
Ms. Kvilvang
ran through several funding scenarios for the storm water ponding that the City
could pursue. She noted that the City could use its utility fund, or bond for the expense.
Mayor Grant
was not in favor of using the utility fund.
Councilmember Holden
stated that she would like a more clear definition of what is meant by
basic storm sewer and an enhanced storm sewer system.
City Administrator Klaers
explained that the infrastructure study will provide the Council with
this information. The study will break down the basic drainage and ponding work that will be
completed by the County or developers and the possible extras that would be funded by the City
and the County.
Public Works Director Maurer
stated that the infrastructure plan would have to be approved by
the Rice Creek Watershed District and anything above their requirements would more than likely
be labeled as enhancements and would be responsibility.
Councilmember McClung
believed that the County should reevaluate their stance on the water
feature. It is his opinion that the water feature would increase the property value for the land near
the Town Center and that the County should fund these improvements.
Ms. Kvilvang
estimated that the water feature enhancements would cost an additional $3.2
million. She suggested that this expense be split 50/50 between the City and the County.
However, another option could be to charge a STAC fee on development projects.
Councilmember Holden
stated that the Council did not want a ditch running through the
TCAAP property. She believes that the City will be responsible for maintaining all water feature
enhancements.
Mayor Grant
stated that even without enhancements, the basic storm water ponding expenses
will initially be split 50/50 with the County. He recommended that this language be changed so
that up front the County will be 100% responsible for the basic storm water ponding.
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 20148
Councilmember Holmes
agreed and recommended that the 50/50 funding approach be
eliminated due to the fact the County is 100% responsible for this expense.
City Administrator Klaers
reported that the JDA states that the City will share the financing
expense of some of the surface water costs.
Ms. Kvilvang
reported that she could go back to the County and state that the
preference is for the County to finance 100% of the surface water expense, and the City will
charge a STAC fee on development that will assist with the repayment of this expense.
Mayor Grant
indicated that the Council still needed clarification regarding what is considered
Councilmember Holmes
believed that making the site more marketable should not be
considered an enhancement; and therefore, the expense becomes 100% the Count
responsibility.
Councilmember Holden
commented that the Council has no idea how to make the site more
marketable. However, she does know that the Council does not want a ditch running along the
entire spine road.
Councilmember McClung
indicated that the Council may find that because of the amount of
water on the TCAAP site, the baseline storm water requirements might equate to something
desirable.
Councilmember Holden
asked if the Council had any time constraints for making a decision
regarding this matter.
Ms. Kvilvang
stated that the Council would have to set expectations, define what risk should be
assumed by the City and the County, and determine what items would be the responsibility of the
land developers. All of these answers would need to be known prior to the spine road going for
bid.
Public Works Director Maurer
anticipated that the numbers for the storm sewer ponding
would become clearer within the next six months.
Councilmember Holden
questioned what the development fee would be.
Ms. Kvilvang
stated that she could provide an upper and lower range for the total development
fees.
Councilmember Holden
recommended that the County finance the storm water ponding as this
is their responsibility, and that the City will negotiate the shortages.
Mayor Grant
supported this recommendation and stated that the City still needs to define what
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 20149
City Administrator Klaers
stated that the numbers before the Council are a first attempt and he
cautioned the Council from making any firm decisions based on these numbers. He understood
the Council concerns voiced this evening regarding park expenses and defining surface water
management.
Councilmember Holmes
believed that the Council needed to know what costs the City cannot
bond for and what risks would be associated with these expenses.
Ms. Kvilvang
reported that she could run a model to show the Council the risks.
Councilmember Holden
thanked Ms. Kvilvang for providing the Council with preliminary
numbers.
TCAAP Residential Development and Densities
Community Development Director Hutmacher
stated that in April, the City Council was given
options for a self-guided development tour to see examples of recent residential developments
that offered mixed types of housing. These development projects are relevant to TCAAP because
they demonstrate how types of housing can be mixed and how density can be successfully
achieved.
Community Development Director Hutmacher
discussed concepts related to density in
preparation for further City Council discussion on the topic. She requested comment from the
Council on these residential developments and desired density levels for TCAAP.
Mayor Grant
believed it would be difficult to provide an exact number because per acre density
can be calculated in so many different ways. He questioned if the Council had feedback
regarding density.
Councilmember Holmes
stated that she recently spent time in St. Louis Park at Excelsior and
Grand and did not find the mix of retail to be attractive.
Discussion ensued regarding the potential mix of uses in the Town Center, along with the pros
and cons of vertical and horizontal mixed use developments.
Councilmember Holden
stated that townhouses have become starter homes and questioned if
the TCAAP development would offer life-cycle housing.
Community Development Director Hutmacher
explained that the mix of housing products has
not been determined. She understood that Arden Hills did not currently have a lot of
starter/young professional homes. She believed that starter homes would assist in drawing and
keeping families in the community.
Councilmember McClung
wanted to see balanced housing opportunities on TCAAP.
Mayor Grant
suggested that the market demand be reviewed prior to the Council making any
decisions. He wanted to see that the majority of the constructed units be owner-occupied.
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 201410
Councilmember Holden
indicated that TCAAP would be quite dense, which was a concern to
her.
Community Development Director Hutmacher
discussed the various ways the density on
TCAAP could be spread throughout the development. She provided comment on the Maxfield
study and how this could be considered over the 15 year development period for TCAAP.
Councilmember McClung
wanted to see diverse neighborhoods within TCAAP as this would
increase property value and curb appeal.
Councilmember Holden
expressed concern again with the density on TCAAP. She explained
that maintenance of TCAAP would be crucial over the next 15 to 20 years in order for the City to
continue to draw people into the community.
Mayor Grant
recommended that the building materials used within TCAAP be carefully
considered by the Council to ensure amenities, storefronts, and homes stand the test of time. He
suggested that one portion of TCAAP have a lower density option for residents.
Councilmember McClung
also had concerns with density but stated that he is tolerant of it. He
indicated that he could support the maximum AUAR build out. He stated that quality building
materials would assist with maintenance concerns in the future.
Councilmember Holden
commented that she could support the minimum AUAR build out. She
believed the Council would have to come to an agreement on this issue before Ms. Kvilvang
could begin running numbers.
Mayor Grant
reported that he was leaning towards the lower density. He realized that TCAAP
would not look like the rest of Arden Hills, but he understood the financial numbers had to work.
He does not believe that the County should plan to break even on this project. He wanted to see
a variety of housing types, somewhere around 1,550 units, and he preferred that the majority be
owner-occupied.
Councilmember McClung
did not believe that the City or County would be able to pull the
development off financially at a 1,550 unit build-out. He looked forward to seeing the numbers
from Mark Ruff at a future meeting based on the current Master Plan.
Councilmember Holden
appreciated the mix of housing that was established at the Denver
redevelopment project that she visited as it brought together young families and senior citizens.
The Council discussed the differences between the current AUAR scenarios and the Ryan plan.
City Administrator Klaers
reported that the Council did not have to make any decisions
regarding density this evening. He noted that the feedback provided is appreciated.
TCAAP Flex Space Land Use
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 201411
Community Development Director Hutmacher
stated that the options for a self-guided
development tour included examples of what is being described as flex space land use. This type
of land use is also commonly called a business or office park. Development examples were
located in St. Paul, Mendota Heights, and Minnetonka and included the following uses:
Medical clinic
Hotel
For-profit educational institution
Office
Warehousing/distribution
Manufacturing
Research facilities
Community Development Director Hutmacher
reported that in many cases, buildings have a
mix of uses such as high-quality office facing the street with manufacturing and distribution uses
at the side or rear of the building. During the regulations and policies component of the master
planning process, the City Council may want to set zoning regulations that limit
warehousing/distribution or other types of uses. Design standards that specify building materials
and façade appearance, screening of truck docks or mechanical equipment, and landscaping
requirements would be appropriate.
Community Development Director Hutmacher
asked if the Council wanted to change any
land designations on the TCAAP map. She commented that staff would need to have this
information soon as the Master Plan Land Use Map would be considered for approval by the
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Council on June 30.
Mayor Grant
questioned if the Council had any desire to make changes to any land uses.
Councilmember McClung
commented that he would support a portion of commercial going
away. He believed that the City could develop nice commercial space on TCAAP.
Councilmember Holden
discussed the surplus of commercial and office space that was
available in Arden Hills.
Mayor Grant
did not believe that the Council had any major changes to the land use map.
2. COUNCIL COMMENTS AND STAFF UPDATES
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Councilmember McClung
commented that he may not be able to attend the May 27 Council
meeting.
ARDEN HILLS CITY COUNCIL WORK SESSION MAY 19, 201412
ADJOURN
Mayor Grant adjourned the City Council work session at 8:57 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
MAY 27, 2014
6:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the special City
Council work session at 6:00 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: Director of Finance and Administrative Services Sue Iverson; Community
Development Director Jill Hutmacher; Assistant City Engineer John Anderson; City
Planner Ryan Streff; and City Clerk Amy Dietl
1. AGENDA ITEMS
A.Bridges
I-35W/Highway 96 Interchange Discussion
Beth Engum
, Ramsey County, stated that the diverging diamond interchange (DDI) has been
selected as the preferred alternative for the I-35W/Highway 96 interchange. The proposed model
was based on traffic modeling looking forward to the next 30 years. She reviewed the layout with
the Council in a draft format noting that the County has been speaking with surrounding local
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business owners. She reported that the County will be coming before the Council on June 30
seeking municipal consent. She provided further information on the proposed interchange, as
well as where trails and sidewalks will be located. She then asked for comments or questions
from the Council.
Councilmember Holden
questioned if the County or MnDOT would be covering the expense of
the interchange aesthetics.
Ms. Engum
indicated that the expense for aesthetics would be borne by both the City of New
Brighton and the City of Arden Hills.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 27, 20142
Councilmember Holden
requested information about the current capacity of the bridge and asked
if this would change after the interchange work was complete.
Ms. Engum
explained that the bridge was three lanes at this time and the future bridge would be
five lanes wide.
Discussion ensued regarding how traffic would flow through the interchange and over the bridge.
Mayor Grant
questioned where the new bridge would be built.
Ms. Engum
reported that the new bridge would be built next to the old bridge, similar to the Rice
Street/Highway 36 bridge replacement. This would allow the old bridge to remain in service as
long as possible. She commented that the alignment would be altered slightly once the new
bridge was completed. She indicated that final design plans and staging for the bridge would be
completed later this summer.
Councilmember Holden
questioned if this intersection would be able to handle future traffic
levels after TCAAP and the Northwest Quadrant was fully developed.
Ms. Engum
stated that the diverging diamond would operate better than a standard diamond at
full build-out based on the regional model.
Mayor Grant
suggested that the bridge be made wide enough in the event that I-35W is widened
in the future. He asked how the bridge and interchange improvements would be funded.
Ms. Engum
indicated that the County received $29 million in funding from the State and $12
million from this allocation would be set aside for this interchange. She commented that MnDOT
would be contributing another $2.5 million plus $250,000 for signals.
Mayor Grant
questioned the total expense for this project.
Ms. Engum
estimated that the project will cost between $14 and 16 million.
Councilmember Holmes
requested further information on the trail and sidewalk widths to be
provided by the County. She questioned if it was necessary to have both a sidewalk and trail over
the bridge.
Ms. Engum
stated that MnDOT would fund one crossing across the bridges. She reported that
she did not have all of the information on the sidewalk or trail but would bring this information to
the Council when the plans were closer to the final design phase. She indicated that the expense
for the sidewalk would be split between the cities of Arden Hills and New Brighton, and MnDOT
would pay for the trail. She reported that the County was committed to having both connections.
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She noted that a good faith estimate would come to the City on June 30 when the City is
requested to provide municipal consent. The estimate will provide the Council with a better idea
Mayor Grant
inquired how traffic would flow through the City when the bridge is closed.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 27, 20143
Ms. Engum
reviewed the proposed detour with the Council noting that traffic will be routed to I-
694 via Lexington Avenue.
Coordination of Three Bridge Projects in 2015
Beth Engum
, Ramsey County, noted that County Road H at I-35W is a 2016 project. She
reviewed a map for the 2015-2016 county projects that showed how traffic will be impacted. She
reported that the bridge closures will be coordinated in a manner to ensure they do not overlap.
Councilmember Holden
by the numerous bridge closings. She recommended that the I-35W bridge closing be postponed
to lessen the impact on residents.
Ms. Engum
stated that it could be written into the contract, however, the County wanted to have
this project completed in one construction season.
Councilmember McClung
feared that the I-35W/County Road 96 project may not go as
smoothly as planned and then the City would be facing another Highway 10/County Road 96
delayed construction situation given the unpredictability of the weather.
Mayor Grant
asked how long the County Road E bridge over Snelling would be out of service.
Ms. Engum
explained that there is no room for realignment with this bridge so it would be closed
for approximately four months as it is reconstructed.
Kent Barnard
, MnDOT, anticipated that the County Road E bridge would be constructed
between April through November of 2015. He reported that this contract would be incentivized to
encourage the contractor to complete the project on time or early. He explained that the County
Road F at I-35W bridge would be replaced at the end of the 2015 school year (April to August) or
end of the 2016 school year (April to August).
Councilmember Holden
questioned why the County and MnDOT were proposing to work on the
County Road E and County Road F bridges in the same construction season.
Mr. Barnard
reported that the ramps would not be closed for the entire duration of the project.
Ms. Engum
stated that MnDOT has these two bridges, along with County Road E2, programmed
for replacement in 2015 due to the conditions of the bridges. She commented that bridge
replacements impact traffic much less than full road reconstruction.
Councilmember Holden
asked if the County Road E2 bridge would be a full closure.
Ms. Engum
stated that this was the case as the alignment could not shift.
Mayor Grant
thanked Ms. Engum and Mr. Barnard for the information they provided to Council
this evening.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION MAY 27, 20144
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the special City Council work session at 6:58 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MAY 27, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:03 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: Director of Finance and Administrative Services Sue Iverson; Community
Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner
Ryan Streff; Assistant City Engineer John Anderson; Parks and Recreation Manager
Michelle Olson; and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant
requested that the Consent Agenda be amended to include Item 5G, the Hiring of
Seasonal Public Works Employees. He requested that Item 8C be added under New Business,
which would discuss taking action against 1861 Lakeshore Place.
Councilmember Holden
requested that Items 5C and 5E be removed from the Consent Agenda
for discussion.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Charlie Kachel
, 1500 Arden Place, requested that the Council address the exterior lighting on the
businesses in Arden Hills. He recommended nylon lights be considered in lieu of Christmas
lights. He did not believe it was proper for businesses to have Christmas lights in use year-round.
ARDEN HILLS CITY COUNCIL MAY 27, 20142
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher
stated that on May 1, 2014, Ramsey County
received four proposals for the development and design of on-site infrastructure (the
County is negotiating the final contract with the consultant. A kick-off discussion with the
consultant team is scheduled for the June 30, 2014, City Council work session.
Community Development Director Hutmacher
indicated that public comments on the draft
AUAR and Mitigation Plan are being accepted until May 28, 2014. The City Council is tentatively
scheduled to review the final document on June 30, 2014, with approval anticipated in July.
Community Development Director Hutmacher
stated that with City Council approval of the
Master Plan Land Use Map scheduled for June 30, 2014, staff and consultants are beginning to
schedule work for the regulations and policies component of the master planning process. Work
session discussion topics will be defined in the next month.
Community Development Director Hutmacher
explained that special and regular City Council
work sessions have been scheduled to discuss issues related to the Master Plan and City
infrastructure. Discussion topics are tentatively planned as follows:
May 27, 2014, (Tuesday), Special Work Session at 6:00 pm, Community Room
I-35W/Highway 96 Interchange Discussion
June 16, 2014, Regular Work Session at 5:00 pm, Council Chambers
Review Revised Master Plan
Review Aesthetics for I-35W Bridges
June 30, 2014, Special Work Session at 5:30 pm, Community Room
Review Final AUAR and Mitigation Plan
Kick-off Discussion with Infrastructure Development/Design Consultant Team
June 30, 2014, Regular Meeting at 7:00 pm, Council Chambers
Approve Master Plan
Municipal Consent for I-35W/Highway 96
July 14, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discussion topics to be determined (infrastructure, regulations and policies, etc.)
July 21, 2014, Special Work Session at 5:30 pm, Community Room
Discussion topics to be determined (infrastructure, regulations and policies, etc.)
July 28, 2014, Regular Meeting at 7:00 pm, Council Chambers
Approve Final AUAR and Mitigation Plan
ARDEN HILLS CITY COUNCIL MAY 27, 20143
Staff anticipates that additional regular and special work sessions will be scheduled to discuss
TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
Community Development Director Hutmacher
discussed the celebration that is planned at
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TCAAP to commemorate the 70 Anniversary of D-Day, along with the one year anniversary of
the demolition of the first building on TCAAP. The event will be held on June 6, 2014, at 1:30
p.m. and is open to the public.
B. Transportation Update
Assistant City Administrator Anderson
provided the Council with an update on the Highway
10/County Road 96 intersection. He explained that work is progressing and the signals should be
operational in one to two weeks, barring any additional weather delays. He noted that the curb
work has been completed. He noted that the County will begin working on Hamline Avenue on
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May 28. He indicated that notification has been made to the public and the mill and overlay
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project is anticipated to be completed by June 9.
Councilmember Holden
recommended that Hamline Avenue be patrolled in order to ensure
traffic is properly managed and that backups are minimized during the mill and overlay project.
4. APPROVAL OF MINUTES
A.April 14, 2014, Special TCAAP Work Session
B.April 14, 2014, Regular City Council
C.April 14, 2014, Special Work Session
Councilmember Holmes
requested a change to Page 2 of the April 14, 2014, regular City
Council minutes. She stated that on Page 2, at the top section in Ms. Hu
JDA should be referred to as an Authority and not a Commission.
Councilmember Werner
requested a change to Page 4 of the April 14, 2014, regular City
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the April 14, 2014, special TCAAP work session minutes as
presented, the April 14, 2014, regular City Council meeting minutes as
amended, and the April 14, 2014, special work session minutes as presented.
The motion carried unanimously (5-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Motion to Approve Hard Court Maintenance at Johanna Marsh
C.Motion to Approve Planning Case 14-015 PUD Amendment Boston Scientific
D.Motion to Approve Recycling Contract Addendum Adding Single Sort
Collection
E.Motion to Approve Purchase of Building Department Vehicle
ARDEN HILLS CITY COUNCIL MAY 27, 20144
F.Motion to Approve Xcel Energy Contract Lighting Installation Round Lake Road
Gateway Boulevard
G.Motion to Approve the Hiring of Seasonal Public Works Employees.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as amended and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
A.Planning Case 14-015 PUD Amendment Boston Scientific
Councilmember Holden
noted that Boston Scientific has several temporary items that need to be
resolved. She requested that staff address these matters.
Associate Planner Bachler
explained that Boston Scientific only has one temporary permit at this
time and it is for a temporary walkway between two buildings. He indicated that an extension for
an additional five years for the walkway was granted in January 2014.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to
approve Planning Case 14-015 for a Planned Unit Development
Amendment and Site Plan Review at 4100 Hamline Avenue North, based on the
findings of fact and submitted plans, as amended by the three (3) conditions in
. The motion carried (5-0).
the May 27, 2014, Report to the City Council
B.Approve Purchase of Building Department Vehicle
Councilmember Holden
indicated that this purchase was considered carefully in the 2014 budget
and she stated that $20,000 was allocated for the vehicle. She commented that she could not
support this purchase and is only willing to approve $20,000 to purchase a vehicle.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to deny the purchase of a Ford Escape for the amount of $24,366.67
for the Building Department vehicle.
Mayor Grant
believed that this purchase needed more justification and requested that staff take
another look at this vehicle purchase. He does not believe that an off-road vehicle is necessary.
He stated that he will be supporting the motion to deny.
Councilmember Holden
agreed stating that a vehicle for off-road purposes is not necessary.
Councilmember McClung
recommended that this matter be tabled to allow staff to reconsider
the purchase.
Councilmember Holden
did not believe the matter should be tabled.
ARDEN HILLS CITY COUNCIL MAY 27, 20145
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to table action on this item. The motion failed 2-3 (Holden, Holmes
and Mayor Grant opposed).
The motion to deny carried (5-0).
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
A. Planning Case 14-014 Setback Variance 1850 Venus Avenue
City Planner Streff
stated that the applicants in this case own the property located at 1850 Venus
Avenue. The property is Zoned R-1 Single Family Residential and is generally positioned north of
County Road E2 West, south of Venus Avenue, east of Interstate 35W and west of Snelling
Avenue North. The subject property is considered by the Zoning Code to be a corner lot, as it is
situated at the corner of Venus Avenue and Rolling Hills Road. However, Rolling Hills Road is
an unimproved City right-of-way that terminates approximately 200 feet south of Venus Avenue
and is used solely for trail purposes. This area was platted in 1956 as Shorewood Hills Addition
No. 6 and Rolling Hills Road was stubbed in for a future connection to County Road E2 West.
The connection to County Road E2 West was never completed and is unlikely to be developed as
the land to the south is within Tony Schmidt Regional Park and the need for an additional access
to this subdivision is unwarranted at this time.
City Planner Streff
reported that the applicants are proposing to construct a twenty-four (24) foot
by thirty-eight (38) foot or 912 square foot attached garage to the east side of the single family
dwelling. The garage would be constructed between the existing dwelling and the east property
line. As proposed, the new addition would encroach thirty (30) feet into the forty (40) foot
secondary front yard setback along the platted right-of-way for Rolling Hills Road. The required
forty (40) foot setback along Venus Avenue would be maintained along with the remaining rear
and side yard setbacks. A variance to encroach thirty (30) feet into the secondary front yard
setback is being requested, which would leave a setback of ten (10) feet from the east property
line.
City Planner Streff
indicated that grading would be conducted along the north and east sides of
the home in order to prepare the new garage pad and driveway, and to reclaim the existing
driveway area back to a natural vegetative state. The site plan indicates that some amount of
grading would -of-way along Rolling Hills Road. Any grading to be
completed in the right-of-way would require approval by the City in conjunction with a Grading
and Erosion Control Permit.
City Planner Streff
explained that the applicants have indicated that the façade and roofing
materials to be used on the new garage addition would match the materials on the existing home.
Following the construction of the new addition the existing tuck-under garage would be converted
to functioning living space, the existing driveway and stairway up to the front door would be
ARDEN HILLS CITY COUNCIL MAY 27, 20146
removed and new landscaping would be installed. In order to create a finished look, the façade
area on the former garage would be designed to match the existing home so that a consistent
exterior façade is maintained. Once removed, the old concrete driveway area would be graded to
match the existing grade along the front of the home. Two new trees would be planted to fulfill
the Tree Preservation Ordinance and tree mitigation standards.
City Planner Streff
reviewed the Plan Evaluation, Tree Preservation Plan and Variance
Evaluation Criteria.
City Planner Streff
provided the Findings of Fact for review:
General Findings:
1. The property is in the R-1 Single Family Residential Zoning District.
2. The lot is 15,569 square feet in size with approximate dimensions of 133.5 feet in width,
and 116.5 feet in depth. Although the total square footage of the lot meets the
requirements in the R-1 Zoning District, the actual dimensions of the lot do not meet the
minimum size requirements.
3. The existing dwelling and attached tuck-under garage meet all property line setbacks.
4. The proposed garage addition would encroach thirty (30) feet into the forty (40) foot
secondary front yard setback along the right-of-way platted as Rolling Hills Road.
5. The proposed addition does not encroach into the rear yard setback or the front yard
setback along Venus Avenue.
6. The platted section of right-of-way for Rolling Hills Road is used solely for the purposes
of a city and county trail.
7. The unimproved right-of-way known as Rolling Hills Road extends approximately 200
feet from Venus Avenue, where it terminates at the adjacent property line for Tony
Schmidt Regional Park. At this time, there are no plans to extend the right-of-way or
construct a roadway in this area.
8. The existing garage would be converted into living space and the existing driveway would
be removed if a variance is granted.
9. The proposed structure and landscaping coverage are within the zoning district
requirements.
10. The dwelling with the proposed addition would not exceed the 35 foot height limit.
11. Single Family Dwellings are permitted structures within the R-1 Zoning District.
12. The existing dwelling and the proposed garage are outside of the 100-year flood plain,
wetlands, and easements.
13. The property directly east of the subject property located at 1834 Venus Avenue
encroaches into the secondary front yard setback along Rolling Hills Road approximately
fifteen (15) feet.
Variance Findings:
14. The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the
Ordinance generally allows flexibility for unique parcels and situations when impacts to
surrounding properties are minimized.
ARDEN HILLS CITY COUNCIL MAY 27, 20147
15. The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the
reasonable use of residential property.
16. Single family dwelling are permitted and a reasonable use within the R-1 Single Family
Residential Zoning District.
17. The lot has rather unique characteristics for a corner lot within the City. The property is
situated on a corner lot, of which only one of the right-of-ways, Venus Avenue, consists of
an improved surface. The right-of-way known as Rolling Hills Road along the east side of
the property is unimproved and is used for trail purposes only. There are no plans at this
time to extend or improve this right-of-way.
18. The proposed addition would be visible from neighboring properties; however, the
addition would not be inconsistent in terms of setbacks and lot coverage requirements for
typical non-corner lots. The property owner would match the materials used for siding and
roofing to the existing dwelling, which should minimize the impacts on surrounding
property owners.
19. The proposed addition is unlikely to have negative impacts to the property or to the
neighborhood as a whole. Based on the proposed setbacks the property would function as a
typical non-corner lot within the R-1 Single Family Residential District. The trail that has
been constructed within the right-of-way of Rolling Hills Road is not likely to be affected
by the proposed addition.
20. The proposed plans and variance request for the addition to the single family dwelling
does not appear to be based on economic considerations alone.
City Planner Streff
reported that the Findings of Fact for this variance request support a
recommendation for approval. However, if the City Council chooses to make a recommendation
for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. He
indicated that the Planning Commission reviewed Planning Case 14-014 and recommends
approval (5-1) of the variance request for the property located at 1850 Venus Avenue, based on
the findings of fact and the submitted plans as presented in the May 27, 2014, Report to the City
Council, as amended by the following seven (7) conditions:
1. That the project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That the applicant shall obtain a Grading and Erosion Control Permit from the City before
the building permit is issued.
3. That the final grade of the lot including the grade of the existing driveway shall be
approved by the City. The final grade shall match the character of the neighborhood and
the existing grade along the front of the home.
4. That grading shall not be allowed outside the property boundary lines without consent
from the adjacent property owner.
5. That a tree preservation plan and financial surety or escrow for these improvements shall
be submitted to the City before the building permit is issued.
6. That the structure shall conform to all other regulations in the City Code. That a building
permit for the construction of the garage and a zoning permit for the construction of the
driveway shall be required.
ARDEN HILLS CITY COUNCIL MAY 27, 20148
7. That the exterior façade of the addition and the existing garage area shall be the same color
and use the same construction materials as the existing structure. The final façade shall be
approved by the City Planner.
Councilmember Holden
questioned if staff received any complaints from homeowners that lived
by trails.
Community Development Director Hutmacher
stated that she was not aware of any complaints.
Parks and Recreation Manager Olson
commented that she has only received a couple of
complaints.
Councilmember Holden
did not support the applicant imposing on the setback for the proposed
garage expansion. She suggested that the homeowner pursue a two-car garage expansion.
Councilmember Holmes
questioned if the requested variance was in harmony with the purposes
and intent of the ordinance. She believed space was needed for the trail and for this reason, she
cannot support having the homeowner encroaching onto the setback.
Mayor Grant
believed that the property could be put to use in a reasonable manner. It is his
opinion that a three-car garage is not necessary when the applicant already has a two-car garage.
He does not believe that the Council had to approve the maximum request because the applicant
wants to expand their property.
Councilmember Werner
stated that tuck-under garages were built in
believes this to be a safety issue given the fact that bedrooms are located directly above the
garage. He explained that he would support the variance request as it eliminates the tuck-under
garage.
Councilmember Holden
agreed that tuck-under garages are a concern, however, she cannot
overlook the encroachment on the trail.
Councilmember McClung
stated that he is concerned with the encroachment and suggested that
the applicants pursue a two-car garage to reduce the impact on the adjacent trail easement.
Councilmember Holden
questioned how the applicant would like the Council to proceed with
this matter.
City Planner Streff
indicated that the applicant would be in favor of resubmitting their request at
a future meeting.
Councilmember McClung
questioned if the applicant had other plans that would not encroach so
far into the required setback.
Kyle Irestone
, 1850 Venus Avenue, discussed his options, reiterating that his lot was considered
a corner lot. He explained that if his lot was reviewed as a typical lot, the request would be within
the setback standards for an R-1 lot. He discussed his reasoning for wanting to eliminate the tuck-
ARDEN HILLS CITY COUNCIL MAY 27, 20149
under garage noting that his pipes froze this past winter and his bedrooms were quite cold. He
commented that the three-car garage was requested to allow for a staircase to get from the garage
into the home.
Mayor Grant
commented that the Council was concerned about the proposed extent of the
encroachment into the required setback. He stated that the Council may be willing to consider
some level of encroachment, but did not support the present request. He suggested that the
applicant consider a deep two-car garage as this would lessen the encroachment.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to table action on this item. The motion carried (5-0).
B. Planning Case 14-018 PUD Amendment Arden Plaza
Associate Planner Bachler
stated that in June 2009, the City Council approved a Master Planned
Unit Development for the Arden Plaza retail center on the southwest corner of County Road E and
Lexington Avenue. The approved Master PUD included the demolition of an existing office
building, the subdivision of the parcel, and construction of four buildings to be completed over
three phases. As part of this application, approval was also granted for a Final PUD for Phase I of
the project.
Associate Planner Bachler
reported that the City Council later approved an amendment to the
Final PUD for Phase I and an updated Preliminary and Final Plat in August 2011. In addition to
revising the number of lots and reducing the number of buildings to be constructed as part of the
Master PUD, the amendment also allowed for a new timeline for the completion of the three
project phases.
Associate Planner Bachler
explained that under the current development agreement between the
City and Arden Hills, LLC, the submittal deadline for the Final PUD Phase II application was
June 1, 2013. The submittal deadline for the Final PUD Phase III application is June 1, 2014.
Due to the slow economic recovery, Arden Plaza, LLC has been unable to successfully market the
two pad sites on the property that would allow for the completion of Phase II and III as outlined in
the Master PUD plan. The property owner is therefore requesting a PUD Amendment to extend
the submittal deadlines for the future phases of the project.
Staff is currently working with the City Attorney and the Arden Plaza property owners on an
Amended and Restated Development Agreement for the site. This effort was initiated so that the
development agreements pertaining to the City approvals granted for the project can be properly
recorded with Ramsey County. The Amended and Restated Development Agreement will
encompass all previous development agreements and amendments, and going forward will be the
principal regulatory document for the parcels within the PUD.
Associate Planner Bachler
stated that he presented a draft version of the Amended and Restated
Development Agreement to the City Council at a work session on April 21, 2014. The draft
document included two substantive changes from what was originally approved by the City. One
of these changes was the extension now being reviewed in Planning Case 14-018. Following its
ARDEN HILLS CITY COUNCIL MAY 27, 201410
discussion, the City Council directed staff to have Arden Plaza, LLC submit a formal application
requesting this extension.
Associate Planner Bachler
indicated that the Pamela Couch Trust and JGC Trust, joint owners of
the parcel where Walgreens is located, also requested a change that would have removed the
condition that waives their right to appeal assessments levied against their property for the B-2
District streetscape improvements. The City Council directed staff to keep the existing language
regarding the assessment in the document. Staff is continuing to work with the Trusts and
Walgreens on how they would like to proceed. Once this issue is resolved, a final Amended and
Restated Development Agreement will come back to the City Council for review. The Agreement
will incorporate any approvals granted by the City Council in Planning Case 14-018.
Associate Planner Bachler
recommended approval of Planning Case 14-018 for a Planned Unit
Development Amendment at 3527 Lexington Avenue North and 1150 County Road E West,
based on the May 27, 2014, Report to the City Council.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve Planning Case 14-018 for a Planned Unit Development
Amendment at 3527 Lexington Avenue North and 1150 County Road E West,
based on the May 27, 2014, Report to the City Council.
Councilmember Holden
asked if there was anything the Council could do to assist with the
assessment discussions.
Associate Planner Bachler
provided comment on how the assessment discussions were
progressing with the multiple entities.
The motion carried (5-0).
C.Discussion on 1861 Lakeshore Place
Mayor Grant
commented that a portion of Lakeshore Place abutting the property at 1861
Lakeshore Place would be paved as early as next Tuesday. He expressed concern with the
drainage around this property and requested comment from staff.
Assistant City Engineer Anderson
discussed the location of this property along with the grade
of the roadway. He reviewed the plan for the roadway, along with the location of the proposed
concrete curb and gutter. It was noted that the water collected from the curb would flow into a
ditch. He explained that a portion of right-of-way was purchased from the property owner for an
Xcel transmission line and would also have two drainage swales. He commented that the depth of
the ditch was not excessive but would allow for water collection.
Assistant City Engineer Anderson
understood that the property owner had concerns with the
ditch for several reasons. The aesthetics were an issue, along with potential drainage issues of the
storm water collected. He reported that the capacity of the culvert would be much greater than
that of a curb inlet. He stated that curb inlets had the potential to clog. If the City were to try and
rebuild this area with curb and gutter storm sewer, the City would need to assume a $40,000
ARDEN HILLS CITY COUNCIL MAY 27, 201411
change order. He indicated that this has been a County project and the residents have not been
assessed for this project.
Councilmember Holden
asked if the culvert and ditch would have adequate space for a 100 year
storm event. She feared that this drainage ditch would have the same issues as has been seen with
the drainage ditch in Indian Oaks.
Assistant City Engineer Anderson
discussed how the new ditch would be graded to provide for
proper water storage. He indicated that the issues associated with Indian Oaks were that drainage
was running through backyards and was inaccessible for maintenance; and it has a relatively flat
ty owner
was given money for the right-of-way for the ditch.
Mayor Grant
questioned if the homeowner understood that Lakeshore Place would have no catch
basins along this roadway other than the ditch and culvert on his property. He asked if the catch
basin was a change order.
Assistant City Engineer Anderson
discussed the plans for the roadway further and noted that the
catch basin was not a change order.
Councilmember McClung
inquired if the Ramsey County plan presented to the City had the
curb.
Assistant City Engineer Anderson
stated that the curbing was not a part of the initial plan
reviewed by the City. He indicated that the City requested it be added because of staff concerns.
He reported that Rice Creek Watershed approved the plans.
Councilmember Holden
asked when the homeowner would have been approached regarding the
plans.
Assistant City Engineer Anderson
was uncertain, but believed this would have taken place prior
to the plans being completed.
Councilmember Holden
inquired if the culvert was large enough to handle the amount of water
that would be flowing onto this property from the street and questioned if the culvert could be
buried.
Assistant City Engineer Anderson
stated that the culvert was properly sized and noted that the
culvert could not be buried because the bend in the culvert had to take place in a structure above
ground. He reported that the culvert would convey water in a more efficient manner than the catch
basin.
Councilmember Holden
asked if staff had spoken to Ramsey County regarding this matter.
Assistant City Engineer Anderson
commented that he had spoken with Ramsey County
regarding the paving schedule, but not regarding the ditch issue.
ARDEN HILLS CITY COUNCIL MAY 27, 201412
Mayor Grant
questioned if the contractor had considered using a P-trap.
Assistant City Engineer Anderson
indicated he was not familiar with this terminology.
Mayor Grant
requested that the cost estimates be further discussed.
Assistant City Engineer Anderson
reviewed the expenses to remove the ditch and replace the
area with curb and gutter.
Councilmember Holden
did not believe that the Council had enough information to make a
decision on this matter.
Mayor Grant
recommended that the property owner address the Council.
Dave Cmiel
, 1861 West Highway 96, appreciated the Cothat MnDOT
completed the original drawings and the water runoff was left unaddressed. He feared that if the
ditch did not work, the City would have a major concern to address. He commented that no one
from the City, County or MnDOT sat down and discussed how the water runoff from the crown
would be displaced. He stated that he has had recent discussions with the County and fears how
the water runoff from the street could damage his property. He believed that the volume of water
flowing down this street would increase after the road was repaved. He is interested in MnDOT
having a catch basin stating that this may be a more efficient way to collect the water runoff.
Councilmember Holmes
questioned how the water from the road previously drained.
Mr. Cmiel
stated that there have always been issues with the water runoff. He did not believe
that he should be responsible for water running off of the street. He was told by the County and
MnDOT that a change needed to be made. It was his opinion that the roadway would remain
unfinished in front of his property given the collection of water that would be assumed on his
property.
Councilmember Holmes
asked why this area had a turn around.
Mr. Cmiel
reported that the turnaround serviced five homes in the area, including garbage and
mail services.
Councilmember Holmes
questioned how MnDOT and the County would react if the City
recommended changes to the plans for this ditch change.
Assistant City Engineer Anderson
commented that a contractor had been hired to complete the
ditch and if the City wishes to make a change, this would have to be negotiated with the contractor
and the project deadline would have to be extended. There were a number of steps that the City
would have to go through in order to make the change and he believed a premium would have to
be paid to make the change.
Councilmember Holmes
did not understand why the County or MnDOT would recommend
placing a ditch in a residents front yard given the fact this was not a rural area.
ARDEN HILLS CITY COUNCIL MAY 27, 201413
Assistant City Engineer Anderson
indicated that the ditch and culvert were in place before the
project began, and that the County and MnDOT were keeping the water runoff the same.
Mayor Grant
clarified that there was no curb and gutter along the roadway prior to this project.
After the project is completed, a great deal of water runoff will be directed to Mr.
property as the road has been crowned. He reviewed how the road alignment has changed. He
agreed that the ditch was rural-looking and believed it did not belong in Arden Hills. He
understood the timing was unfortunate but recommended the Council take action now.
Councilmember Holden
stated that the City had similar water runoff areas in the City with rain
gardens. She indicated that she was willing to pave the area at this time, and fix it later if a
problem did arise.
Mayor Grant
inquired how much the City would spend to correct the problem at a future date.
Assistant City Engineer Anderson
anticipated that the expense could be less in the future
because the City would be paying a premium to change the contract if done before next week.
Mayor Grant
expressed concern with how water would impact Mr.
that if the ditch were to overflow it would run into the yard and into the basement.
Councilmember McClung
commented that the Council was discussing a theoretical problem that
does not currently exist. He trusted thEngineer and noted that the
Rice Creek Watershed approved the ditch.
Councilmember Holden
asked if the ditch was prepared for a 100-year storm.
Assistant City Engineer Anderson
explained that culverts are typically designed for five or ten-
year rain events. Anything that did not flow through the culvert would flow down the street
toward County Road 96.
Further discussion ensued regarding the grading and flow of water along the roadway.
Councilmember Holden
questioned if the City could create a berm in Mr.
that water does not spill back into their yard from the ditch.
Assistant City Engineer Anderson
stated that this would be an option.
Mayor Grant
did not want to put the home in jeopardy.
Councilmember McClung
questioned how the Council was going to proceed with this matter.
Mayor Grant
asked if the curb and gutter option would manage rain from a 10-year rain event.
Assistant City Engineer Anderson
stated that this was the case and that any water overage
would run toward the lake.
ARDEN HILLS CITY COUNCIL MAY 27, 201414
Mayor Grant
was in favor of the Council making a recommendation that Mr.
be fronted completely with concrete curb and gutter.
Councilmember McClung
reported that this may not be the most appropriate solution for this
property given the fact that staff has not had a great deal of time to review and investigate this
matter.
Mayor Grant
recommended that the Council direct staff to investigate how to resolve this
situation and report back to the Council.
Councilmember McClung
indicated that he could support this recommendation.
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to direct
staff to investigate solutions with the homeowner, the County and MnDOT on
Council.
Councilmember Holden
stated that she wanted to see a range of options.
Assistant City Engineer Anderson
asked if the Council was directing him to tell MnDOT not to
pave this roadway.
Mayor Grant
commented that negotiations may have to be conducted with MnDOT and he
understood this was a difficult situation. He requested that staff ask questions and see what is
possible. He does not want Mr. Cmiel to have a water problem in the future.
Assistant City Engineer Anderson
asked that if it was determined that the overflow does not
flow toward the house, was the Council comfortable with the current design.
Councilmember Holmes
commented that if MnDOT or the County can convince the Council that
the current plan addressed the concerns of the homeowner she could support it.
Councilmember Holden
wanted to see the grading plan as well.
Mayor Grant
encouraged the Council to visit Mr.
area.
AMENDMENT: Councilmember Holmes moved and Councilmember Holden seconded
a motion to have the County or MnDOT provide the Council with an
concerns.
Councilmember Holden
was worried about upsetting MnDOT and how this would impact Arden
Hills in the future. However, she did support the motion amendment.
Councilmember Werner
did not understand why the curb and gutter was not extended in front of
Mr.
ARDEN HILLS CITY COUNCIL MAY 27, 201415
Councilmember Holden
commented that the Council got exactly what they asked for in this
project.
Councilmember McClung
agreed.
The amendment carried unanimously (5-0).
Councilmember McClung
indicated that he would not be supporting the motion as he is not
convinced that there is a problem with the proposed ditch.
The amended motion carried 4-1 (McClung opposed).
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to direct staff to not stop MnDOT from paving. The motion carried
unanimously (5-0).
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Councilmember Werner
referred to an article in the St. Paul Pioneer Press regarding TCAAP.
Councilmember Holden
discussed the dog park at Hazelnut Park. She recommended that pet
owners clean up after their pets in and around the park.
Mayor Grant
recommended additional signage be posted reminding pet owners to clean up after
their pets. He suggested that the sign be posted near the pet park.
Councilmember Holden
reported that the Fire Board met last week and reviewed budget
proposals for 2015. At this time, it looks as though their budget could increase as much as
12.75% for the coming year. This amount may increase if a Deputy Fire Chief was hired, which
would increase their budget by 15%.
Mayor Grant
recommended that the Council discuss the fire budget at a future work session.
Councilmember Holden
discussed the price for the Pulte Homes land in relation to TCAAP.
session. She further
discussed how the proposed density on TCAAP would impact all of Arden Hills. She looked
forward to discussing this further at the JDA meeting on Monday.
Councilmember Holmes
thanked the community for making donations to the Arden Hills
Foundation.
ARDEN HILLS CITY COUNCIL MAY 27, 201416
Mayor Grant
was pleased that the grass was mowed around the sign at County Road E2. He
requested that the sign have edging and rock to keep mowers from the sign. He questioned why
the perennial garden on Valentine Road was removed.
Assistant City Engineer Anderson
explained that this area was redesigned to be made a part of
the park.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the regular City Council meeting at 9:44 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
July 14, 2014
Honorable Mayor and City CouncilMembers
Patrick Klaers, City Administrator
Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
Claims & Payroll
2014 Payroll #14 ............................................................................... $ 113,985.01
Paid Claims (Check No 0 AFLAC Payment) ........................................ $ 327.92
Paid Claims (Check No 43643-Check No 43723) ................................. $ 154,670.57
Paid Claims (Check No 43724-Check No 43727) ................................. $ 144,864.34
Page of
Payment Method
FIT7,990.92 EFT
SIT3,286.90 EFT
FICA Oasdi4,974.294,974.29 EFT
FICA Medicare1,163.391,163.39 EFT
Health Premium1,943.0214,192.06 A/P Check*
Dental Premium 1,211.80 A/P Check*
FSA Health Care Reimb.238.33 A/P Check*
A/P Check*
FSA Dependent Care Reimb.442.66
HSA Health Saving 616.943,467.81
Health Care Savings Plan17.80 EFT
Health Care Savings Plan-2%285.08 EFT
Health Care Savings Plan-4%175.36 EFT
PERA4,105.394,762.28 EFT
ICMA3,678.60341.04 EFT
Central Pension Fund-Union614.40 A/P Check*
MN State Retirement System328.13 EFT
IUOE 49 Dues (Union)131.04 A/P Check*
LTD/STD Insurance1,285.23 A/P Check*
PERA Life Insurance32.00 A/P Check*
Life/Addl/Dep Life124.4599.90 A/P Check*
MN Child Support145.82 EFT
Public Employee Long Term Care 93.72 A/P Check*
UNUM 83.86 A/P Check*
AFLAC163.96 EFT
A/P Check*
Avesis-Vision Care5.22
Total Employee Deductions31,908.71
Net Payroll0.00 PR Check #
Direct Deposit51,846.93 EFT
Gross Payroll Tie-Out83,754.64
STD/LTD Gross - Up0.00
Plus City Paid Benefit30,230.37
ICMA Benefit Held0.00
Gross Payroll83,754.64
Less Total FSA2,624.01
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA81,130.63
FICA Oasdi @ 6.20%4,974.29
FICA Medicare @ 1.45%1,163.39
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
ACCOUNTS PAYABLE Check Approval
* A/P Checks can be found on the report.
Checks may be paid this week or the following week.
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PUBLIC
PRESENTATIONS 3B
MEMORANDUM
DATE:
July 14, 2014
TO:
Honorable Mayor and City Council
Patrick Klaers, City Administrator
FROM:
Sue Iverson, Director of Finance and Administrative Services
SUBJECT:
2013 City Financial Statements
Background/Discussion:
13 Financial Statements have been completed submitted to both the State Auditor and the
GFOA. , Aaron Nielsen from MMKR, will be present at the July 14, 2014 City
Council meeting to give an overview and answer questions. The auditors have issued an unmodified
13. The total general
fund balance at December 31, 2013 was $2,365,706 or 54% of total general fund budgeted expenditures
for 2014. The general fund balance increased by $14,787. increased by
$663,480 and the combined ending fund balances for governmental funds were $10,654,206, and
combined ending working capital balance for enterprise funds were $1,158,470, and internal service funds
were 478,801.
We have completed the report in the form prescribed by the Government Finance Officers Association of
United States and Canada (GFOA) for their Certificate of Achievement for Excellence in Financial
Reporting. In order to qualify for this, the report has to be published in an easily readable and efficiently
organized Comprehensive Annual Financial Report (CAFR) that satisfies both accounting principles
generally accepted in the United States of America and applicable legal requirements
As a note of information, the Auditing Standards are constantly increasing and changing. With these
changes, you may see increased findings. This does not mean that the City has done anything wrong
compared to previous years, only that the reporting requirements have become much stricter. Many cities
are experiencing these findings, and the findings are expected to increase for all cities as these standards
become stricter. We are pleased to report that we received no findings this year and the recurring
Audit. While this finding was not found this year, staff will continue to review and make improvements to
its internal control structure on an ongoing basis and attempts to maximize the segregation of duties in all
areas within the limits of the staff available. We are pleased with the outcome of the audit.
CONSENT ITEM 6C
MEMORANDUM
DATE:
July 14, 2014
TO:
Honorable Mayor and City Council
Patrick Klaers, City Administrator
FROM:
Sue Iverson, Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
th
SUBJECT:
2013 4 Quarter Actuals
Staff Recommendation
th
Staff requests that Council accept the 4 Quarter 2013 Financial Reports.
Background/Discussion
th
Attached are the 4 Quarter Actuals for 2013. Expenditures were less than or approximately
around budget estimates in the General Fund, the exception was the Street department which was
primarily due to an increase in the maintenance materials which includes patching streets and
snowplowing. Overall expenditures came in less than budgeted. The audited financial reports
are included in another item in this agenda as is the audit presentation.
An Investment Portfolio has also been included with these financial reports. Per the Investment
Policy, our Benchmark Rate is the 4M plus Rate. At December 31, 2013 this rate was 0.05%
and our portfolio is averaging 2.525%. All of our investments are in government secured or
government backed deposits. The section listed at the top of the portfolio are
investments that we can access at anytime. As we are trying to stay diversified in this area and
we will be transferring between these accounts. We have had some of our high interest notes
called or matured and we are working on cash flows with the PMP and other CIP projects, along
with the utility billing cycles to determine how much we can invest and for what time periods.
8.36% of our total funds are in the League of Minnesota Cities 4M Fund and 4M Plus accounts
at year end, some of these were reinvested after December 31, 2013.
Attachment A
City of Arden Hills
City-Wide Budget Summary
2013 Qtr. 4 Revenues
BudgetAmendedYear To DateBalanceYTD
FY 2013FY201312/31/2013Available% of Budget
Operating Revenue
Mayor & Council$ --$ -$ -$ 0%
Elections -- - - 0%
Administration 3,424,0113,424,011 3,204,597 219,414 94%
Finance & Administrative Services68,993 68,993 77,644 (8,651) 113%
TCAAP -- - - 0%
Planning & Zoning 17,22117,221 15,788 1,433 92%
Government Buildings92,065 92,065 94,288 (2,223) 102%
Police & Animal Control88,203 88,203 79,347 8,857 90%
Dispatch -- - - 0%
Fire Protection -- - - 0%
Emergency Management -- - - 0%
Protective Inspections249,300 249,300 439,709 (190,409) 176%
Street Maintenance 69,10969,109 76,531 (7,422) 111%
Park Maintenance 9,5059,505 6,455 3,050 68%
Recreation 97,00097,000 107,069 (10,069) 110%
Celebrating Arden Hills15,000 15,000 - 15,000 0%
Transfers -- - - 0%
Total General Fund4,130,407 4,130,407 4,101,427 28,980 99%
Cable Fund 91,13191,131 91,375 (244) 100%
EDA General Fund 35,25035,250 57,596 (22,346) 163%
EDA Revolving Fund2,500 2,500 (1,158) 3,658 -46%
EDA TIF #2 Round Lake290,000 290,000 360,862 (70,862) 124%
EDA TIF #3 Cottage Villas43,000 43,000 45,144 (2,144) 105%
EDA TIF #4 Pres Homes -- - - 0%
Total Special Revenue Funds461,881 461,881 553,818 (91,937) 120%
GO Tax Increment Bonds of 1998A- - (44) 44 0%
Total Debt Service Funds- - (44) 44 0%
Equipment, Bldg & Replacement- - 42 (42) 0%
Public Safety Capital41,000 41,000 18,849 22,151 46%
Parks Fund -- - - 0%
TCAAP Capital 48,580- 89,011 (40,431) 183%
Capital Improvement Fund (PIR)1,535,000 1,543,750 366,191 1,177,559 24%
Total Capital Funds1,576,000 1,633,330 474,094 1,159,236 29%
Water 2,209,2132,209,213 2,256,516 (47,303) 102%
Sanitary Sewer 1,695,1501,695,150 1,955,984 (260,834) 115%
Recycling 147,480147,480 140,662 6,818 95%
Surface Water Management574,554 574,554 631,131 (56,577) 110%
Total Enterprise Funds4,626,397 4,626,397 4,984,293 (357,896) 108%
Risk Management393,216 393,216 323,388 69,828 82%
Engineering 124,647124,647 145,294 (20,647) 117%
Central Garage 224,770224,770 222,734 2,036 99%
Technology 120,797120,797 168,628 (47,831) 140%
Total Internal Service863,430 863,430 860,044 3,386 100%
Total Operating Revenues11,658,115 11,715,445 10,973,632 741,813 94%
Other Financing Sources
Mayor & Council -- - - 0%
Elections -- - - 0%
Administration -- - - 0%
Finance & Administrative Services- - - - 0%
TCAAP -- - - 0%
Planning & Zoning -- - - 0%
Government Buildings -- - - 0%
Police & Animal Control -- - - 0%
Dispatch -- - - 0%
Fire Protection -- - - 0%
Emergency Management -- - - 0%
Protective Inspections -- - - 0%
Street Maintenance -- - - 0%
Park Maintenance -- - - 0%
Recreation -- - - 0%
Celebrating Arden Hills -- - - 0%
Transfers -- - - 0%
Total General Fund- - - - 0%
Cable Fund -- - - 0%
EDA General Fund 30,000- 30,000 - 100%
EDA Revolving Fund -- - - 0%
EDA TIF #2 Round Lake -- - - 0%
EDA TIF #3 Cottage Villas- - - - 0%
EDA TIF #4 Pres Homes -- - - 0%
Total Special Revenue Funds- 30,000 30,000 - 100%
GO Tax Increment Bonds of 1998A283,520 283,520 283,520 - 100%
Total Debt Service Funds283,520 283,520 283,520 - 100%
Equipment, Bldg & Replacement270,765 270,765 363,780 (93,015) 134%
Public Safety Capital -- - - 0%
Parks Fund 70,126- 70,126 - 100%
TCAAP Capital 500,000- 500,000 - 100%
Capital Improvement Fund (PIR)200,000 1,227,984 1,227,984 - 100%
Total Capital Funds470,765 2,068,875 2,161,890 (93,015) 104%
Water -- - - 0%
Sanitary Sewer -- - - 0%
Recycling -- - - 0%
Surface Water Management- - - - 0%
Total Enterprise Funds- - - - 0%
Risk Management -- - - 0%
Engineering -- - - 0%
Central Garage -- - - 0%
Technology -- - - 0%
Total Internal Service- - - - 0%
Total Other Financing Sources754,285 2,382,395 2,475,410 (93,015) 104%
Prior Period Adjustment- - - - 0%
Total Revenues12,412,400$ 14,097,840$ 13,449,042$ 648,798$ 95%
City of Arden Hills
City-Wide Budget Summary
2013 Qtr. 4 Expenditures
BudgetAmendedYear To DateBalanceYTD
FY 2013FY201312/31/2013Available% of Budget
Operating Expenses
Mayor & Council$ 76,37176,371$ 68,213$ 8,158$ 89%
Elections 18,00018,000 17,317 683 96%
Administration 333,017333,017 289,955 43,062 87%
Finance & Administrative Services170,058 170,058 177,712 (7,654) 105%
TCAAP 50,00050,000 7,037 42,963 14%
Planning & Zoning 249,037249,037 194,931 54,106 78%
Government Buildings210,495 210,495 215,138 (4,643) 102%
Police & Animal Control1,011,663 1,011,663 1,023,115 (11,452) 101%
Dispatch 52,06752,067 52,067 0 100%
Fire Protection 414,541414,541 414,541 0 100%
Emergency Management15,464 15,464 5,161 10,303 33%
Protective Inspections284,685 284,685 284,664 21 100%
Street Maintenance318,834 318,834 391,712 (72,878) 123%
Park Maintenance 444,647444,647 455,409 (10,762) 102%
Recreation 232,628232,628 218,721 13,907 94%
Celebrating Arden Hills25,000 25,000 940 24,060 4%
Reserves/Contingency4,354 4,354 - 4,354 0%
Transfers -- - - 0%
Total General Fund3,910,861 3,910,861 3,816,633 94,228 98%
Cable Fund 98,75698,756 84,546 14,210 86%
EDA General Fund 86,04886,048 97,669 (11,621) 114%
EDA Revolving Fund -- - - 0%
EDA TIF #2 Round Lake2,300 2,300 1,359 941 59%
EDA TIF #3 Cottage Villas4,400 4,400 1,059 3,341 24%
EDA TIF #4 Pres Homes300 300 1,997 (1,697) 666%
Total Special Revenue Funds191,804 191,804 186,630 5,174 97%
GO Tax Increment Bonds of 1998A- - - - 0%
Total Debt Service Funds- - - - 0%
Equipment, Bldg & Replacement- - - - 0%
Public Safety Capital -- - - 0%
Parks Fund -- - - 0%
TCAAP Capital -- - - 0%
Capital Improvement Fund (PIR)- - - - 0%
Total Capital Funds- - - - 0%
Water 1,932,5581,932,558 1,843,528 89,030 95%
Sanitary Sewer 1,516,2881,516,288 1,560,793 (44,505) 103%
Recycling 146,570146,570 144,541 2,029 99%
Surface Water Management420,852 420,852 453,725 (32,873) 108%
Total Enterprise Funds4,016,268 4,016,268 4,002,587 13,681 100%
Risk Management406,707 406,707 288,786 117,921 71%
Engineering 124,647124,647 132,237 (7,590) 106%
Central Garage 224,770224,770 220,810 3,960 98%
Technology 120,797120,797 128,955 (8,158) 107%
Total Internal Service876,921 876,921 770,789 106,132 88%
Total Operating Expenses8,995,854 8,995,854 8,776,638 219,216 98%
Capital Outlay
Mayor & Council -- - - 0%
Elections -- - - 0%
Administration -- - - 0%
Finance & Administrative Services- - - - 0%
TCAAP -- - - 0%
Planning & Zoning -- - - 0%
Government Buildings -- - - 0%
Police & Animal Control -- - - 0%
Dispatch -- - - 0%
Fire Protection -- - - 0%
Emergency Management -- - - 0%
Protective Inspections -- - - 0%
Street Maintenance -- - - 0%
Park Maintenance -- - - 0%
Recreation -- - - 0%
Celebrating Arden Hills -- - - 0%
Transfers -- - - 0%
Total General Fund- - - - 0%
Cable Fund 24,54524,545 9,545 15,000 39%
EDA General Fund 30,00030,000 18,992 11,008 63%
EDA Revolving Fund -- - - 0%
EDA TIF #2 Round Lake -- - - 0%
EDA TIF #3 Cottage Villas- - - - 0%
EDA TIF #4 Pres Homes -- - - 0%
Total Special Revenue Funds54,545 54,545 28,537 26,008 52%
GO Tax Increment Bonds of 1998A- - - - 0%
Total Debt Service Funds- - - - 0%
Equipment, Bldg & Replacement204,000 204,000 194,436 9,564 95%
Public Safety Capital181,252 181,252 170,511 10,741 94%
Parks Fund -- 68,492 (68,492) 0%
TCAAP Capital 304,182- 288,646 15,536 95%
Capital Improvement Fund (PIR)876,000 876,000 915,903 (39,903) 105%
Total Capital Funds1,261,252 1,565,434 1,637,988 (72,554) 105%
Water 1,214,5001,214,500 - 1,214,500 0%
Sanitary Sewer 850,000850,000 (0) 850,000 0%
Recycling -- - - 0%
Surface Water Management554,500 554,500 - 554,500 0%
Total Enterprise Funds2,619,000 2,619,000 (0) 2,619,000 0%
Risk Management -- - - 0%
Engineering -- 902 (902) 0%
Central Garage -- 3,445 (3,445) 0%
Technology -- 7,427 (7,427) 0%
Total Internal Service- - 11,773 (11,773) 0%
Total Capital Outlay3,934,797 4,238,979 1,678,298 2,560,681 40%
Debt Service
GO Tax Increment Bonds of 1998A283,520 283,520 283,520 - 100%
Total Debt Service283,520 283,520 283,520 - 100%
Other Financing Uses
Mayor & Council -- - - 0%
Elections -- - - 0%
Administration -- - - 0%
Finance & Administrative Services- - - - 0%
TCAAP -- - - 0%
Planning & Zoning -- - - 0%
Government Buildings -- - - 0%
Public Safety -- - - 0%
Emergency Management -- - - 0%
Police & Animal Control -- - - 0%
Dispatch -- - - 0%
Fire Protection -- - - 0%
Street Maintenance -- - - 0%
Park Maintenance -- - - 0%
Recreation -- - - 0%
Celebrating Arden Hills -- - - 0%
Transfers 270,000240,000 270,000 - 100%
Total General Fund240,000 270,000 270,000 - 100%
Cable Fund -- - - 0%
EDA General Fund -- - - 0%
EDA Revolving Fund -- - - 0%
EDA TIF #2 Round Lake283,520 1,311,504 1,311,504 - 100%
EDA TIF #3 Cottage Villas- - - - 0%
EDA TIF #4 Pres Homes -- - - 0%
Total Special Revenue Funds283,520 1,311,504 1,311,504 - 100%
GO Tax Increment Bonds of 1998A- - - - 0%
Total Debt Service Funds- - - - 0%
Equipment, Bldg & Replacement- - - - 0%
Public Safety Capital -- - - 0%
Parks Fund -- - - 0%
TCAAP Capital 8,750- 8,750 - 100%
Capital Improvement Fund (PIR)- 570,126 570,126 - 100%
Total Capital Funds- 578,876 578,876 - 100%
Water 68,39668,396 68,396 - 100%
Sanitary Sewer 96,87096,870 96,870 - 100%
Recycling -- - - 0%
Surface Water Management65,499 65,499 65,499 - 100%
Total Enterprise Funds230,765 230,765 230,765 - 100%
Risk Management -- - - 0%
Engineering -- - - 0%
Central Garage -- - - 0%
Technology -- - - 0%
Total Internal Service- - - - 0%
Total Other Financing Uses754,285 2,391,145 2,391,145 - 100%
Total Expenditures13,968,456$ 15,909,498$ 13,129,601$ 2,779,897$ 83%
City of Arden Hills
General Fund Summary
2013 Qtr. 4 Revenues
BudgetAmendedYear To DateBalanceYTD
ActivityFY 2013FY201312/31/2013Available% of Budget
Taxes
101-41300-31010Current Ad Valorem Taxes3,191,230$ 3,191,230$ 2,899,404$ 291,826 91%
101-41300-31011Payments in Lieu of Taxes- - 170 (170) 0%
101-41300-31020Delinquent Ad Valorem Taxes21,461 21,461 (25,544) 47,005 -119%
101-41300-31030Mobile Home Tax7,500 7,500 6,033 1,467 80%
101-41300-31040Fiscal Disparities -- 206,220 (206,220) 0%
101-41300-31510Aggregate Removal Tax600 600 540 60 90%
101-41300-31910Penalties & Interest on Taxes- - (759) 759 0%
101-41300-31920Forfeited Tax Sales- - - - 0%
Total Taxes3,220,791 3,220,791 3,086,064 134,727 96%
Licenses and Permits
101-41300-32110Liquor, On Sale & Sunday26,250 26,250 24,971 1,279 95%
101-41300-32111Liquor, Off Sale -- 462 (462) 0%
101-41300-32150Inspection Fees -- 1,880 (1,880) 0%
101-41300-32160Contractors 5,7755,775 6,985 (1,210) 121%
101-41910-32170Rental Regulation Fee2,100 2,100 588 1,512 28%
101-41300-32180Business Licenses13,650 13,650 9,914 3,736 73%
101-41300-32181Other Business Lic/Permits4,200 4,200 - 4,200 0%
101-41300-32182Tobacco License1,377 1,377 1,205 172 88%
101-42400-32210Plan Review & Bldg Permits133,000 133,000 217,678 (84,678) 164%
101-42400-32220Mechanical Permits26,000 26,000 31,760 (5,760) 122%
101-42400-32230Plumbing Permits10,000 10,000 19,676 (9,676) 197%
101-41300-32240Animal Licenses2,100 2,100 1,392 708 66%
101-41910-32250Sign Permits 893893 1,766 (873) 198%
101-41300-32250Sign Permit Renewal2,100 2,100 1,781 319 85%
101-42400-32260Electrical Permits20,000 20,000 39,381 (19,381) 197%
101-42400-32270Utility Permit Fees300 300 3,321 (3,021) 1107%
101-42400-32275Fire Suppression Permits6,000 6,000 11,232 (5,232) 187%
101-42400-32278Fire Permit Plan Check Fee3,000 3,000 6,941 (3,941) 231%
101-41910-32279Erosion/Grading Permit1,680 1,680 1,106 574 66%
101-41300-32280Other Non-business Lic/Permits2,100 2,100 - 2,100 0%
Total Licenses and Permits260,525 260,525 382,038 (121,513) 147%
Intergovernmental Revenues
101-41300-33402Market Value Homestead Credit- - 42 (42) 0%
101-41300-33403Mobile Home Homestead Credit- - - - 0%
101-41300-33420State PERA Aid5,179 5,179 5,179 - 100%
101-41500-33421Local Preformance Aid- - - - 0%
101-42100-33416Police Aid 42,12942,129 39,215 2,914 93%
101-43100-33418MSA Maintenance68,559 68,559 76,375 (7,816) 111%
101-41910-33422State Grants -- - - 0%
101-41600-33610County Grants & Aids- - - - 0%
101-41410-33621Other County Grants & Aids- - - - 0%
Other Intergovernmental115,867 115,867 120,811 (4,944) 104%
Charges for Services
101-41910-34103Zoning and Subdivision Fees- - 524 (524) 0%
101-41910-34104Plan Checking Fees- - - - 0%
101-41300-34105Sale of Maps and Publications- - 7 (7) 0%
101-41910-34106Plat & Other Fees11,550 11,550 10,785 765 93%
101-41300-34108Admin Chgs from other funds17,984 17,984 8,729 9,255 49%
101-41500-34108Admin Chgs from other funds54,493 54,493 68,167 (13,674) 125%
101-41940-34108Admin Chgs from other funds92,065 92,065 94,288 (2,223) 102%
101-41910-34110Zoning Permit Fees893 893 1,019 (126) 114%
101-41500-34250Business Subsidiary App Fee2,000 2,000 - 2,000 0%
101-41300-34120Water Tower Antenna Rentals76,486 76,486 76,574 (88) 100%
101-41300-34121Other General Govt Charges3,400 3,400 3,390 10 100%
101-42400-34104Plan Check Fee42,000 42,000 99,586 (57,586) 237%
101-42100-34202False Alarms 1,0001,000 990 10 99%
101-42100-34206Impound Fees -- - - 0%
101-42400-34207State Building Code Surcharges8,000 8,000 8,824 (824) 110%
101-42400-34208City Building Code Surcharges1,000 1,000 1,311 (311) 131%
101-41940-34101City Hall Rental -- - - 0%
101-45200-34300Park Facility Rental Fees4,230 4,230 - 4,230 0%
101-45200-34301Youth Program Field Use3,675 3,675 6,455 (2,780) 176%
101-45200-34302Adult Program Field Use1,600 1,600 - 1,600 0%
101-45120-34730Summer Playground Fees13,500 13,500 16,746 (3,246) 124%
101-45120-34740Summer Trip Fees- - - - 0%
101-45120-34781Adult Programs31,000 31,000 31,371 (371) 101%
101-45120-34782Youth Programs40,000 40,000 47,125 (7,125) 118%
101-45120-34785Adult Softball -- - - 0%
101-45120-34790After School Programs10,000 10,000 9,941 59 99%
101-45120-34791Special Events Programs2,500 2,500 1,736 764 69%
101-41910-34950Other Charges for Services105 105 - 105 0%
Total Charges for Services417,481 417,481 487,569 (70,088) 117%
BudgetAmendedYear To DateBalanceYTD
ActivityFY 2013FY201312/31/2013Available% of Budget
Fines & Forfeits
101-42100-35110Highway Patrol Fines2,000 2,000 762 1,238 38%
101-42100-35130DWI Forfeitures1,000 1,000 - 1,000 0%
101-42100-35140Violations Bureau23,000 23,000 17,387 5,613 76%
101-42100-35150Tobacco Fines 300300 200 100 67%
101-42100-35160Administrative Fines12,001 12,001 13,029 (1,028) 109%
101-42100-35200Forfeits 2,0002,000 677 1,323 34%
Total Fines & Forfeits40,301 40,301 32,056 8,245 80%
Special Assessments 2,7692,769 2,886 (117) 104%
101-41300-36100Special Assessments- - 264 (264) 0%
101-41300-36101Delinquent Sp Assessments- - 74 (74) 0%
101-41300-36102Penalties and Int Sp Assessments- - - - 0%
101-41300-36103Prepaid Special Assessments- - - - 0%
Total Special Assessments2,769 2,769 3,225 (456) 116%
Miscellaneous
101-41300-36210Interest Income35,000 35,000 (27,932) 62,932 -80%
101-41300-36230Contributions/Donations3,600 3,600 - 3,600 0%
101-41940-36230Contributions/Donations- - - - 0%
101-45120-36230Contributions/Donations- - 150 (150) 0%
101-45400-36230Contributions/Donations15,000 15,000 - 15,000 0%
101-45200-36230Contributions/Donations- - - - 0%
101-41600-36230Contributions/Donations- - - - 0%
101-41300-36215Candidate Filing Fee- - - - 0%
101-41910-36240Developer Reimbursements- - - - 0%
101-41500-36245Conduit Debt Application Fee- - - - 0%
101-41500-36246Conduit Debt Fees9,500 9,500 9,422 78 99%
101-43100-36277Night Time Construction Waiver- - - - 0%
101-41910-36280Other Miscellaneous Revenue- - - - 0%
101-43100-36270Miscellaneous Reimbursements550 550 156 394 28%
101-41300-36270Miscellaneous Reimbursement1,250 1,250 729 521 58%
101-41500-36270Miscellaneous Reimbursement3,000 3,000 55 2,945 2%
101-41940-36270Miscellaneous Reimbursement- - - - 0%
101-43100-36275Private Street Light Reimbursements- - - - 0%
101-42100-36280Miscellaneous Reimbursement4,773 4,773 7,086 (2,313) 148%
101-42400-36280Fire Inspection Reimbursement- - - - 0%
Total Miscellaneous72,673 72,673 (10,335) 83,008 -14%
0%
Total Operating Revenues 4,130,4074,130,407 4,101,427 28,980 99%
Other Financing Sources
101-42100-39101Sales of General Fixed Assets- - - - 0%
101-41600-39203Transfer -- - - 0%
101-45200-39203Transfer -- - - 0%
Total Other Financing Sources -- - - 0%
Total General Fund Revenue$ 4,130,4074,130,407$ 4,101,427$ 28,980$ 99%
City of Arden Hills
General Fund Summary
2013 Qtr. 4 Expenditures
BudgetAmendedYear To DateBalanceYTD
ActivityFY 2013FY201312/31/2013Available% of Budget
Operating Expenses
Mayor & Council76,371$ 76,371$ 68,213$ 8,158$ 89%
Elections 18,00018,000 17,317 683 96%
Administration333,017 333,017 289,955 43,062 87%
Finance & Administrative Services170,058 170,058 177,712 (7,654) 105%
TCAAP 50,00050,000 7,037 42,963 14%
Planning & Zoning249,037 249,037 194,931 54,106 78%
Government Buildings210,495 210,495 215,138 (4,643) 102%
Police & Animal Control1,011,663 1,011,663 1,023,115 (11,452) 101%
Dispatch 52,06752,067 52,067 0 100%
Fire Protection414,541 414,541 414,541 0 100%
Emergency Management15,464 15,464 5,161 10,303 33%
Protective Inspections284,685 284,685 284,664 21 100%
Street Maintenance318,834 318,834 391,712 (72,878) 123%
Park Maintenance444,647 444,647 455,409 (10,762) 102%
Recreation 232,628232,628 218,721 13,907 94%
Celebrating Arden Hills25,000 25,000 940 24,060 4%
Reserves/Contingency4,354 4,354 - 4,354 0%
Transfers 270,000240,000 270,000 - 100%
Total Operating Expenses 4,180,8614,150,861 4,086,633 94,228 98%
Capital Outlay
Mayor & Council -- - - 0%
Elections -- - - 0%
Administration -- - - 0%
Finance & Administrative Services- - - - 0%
TCAAP -- - - 0%
Planning & Zoning -- - - 0%
Government Buildings- - - - 0%
Police & Animal Control- - - - 0%
Dispatch -- - - 0%
Fire Protection -- - - 0%
Emergency Management- - - - 0%
Protective Inspections- - - - 0%
Street Maintenance- - - - 0%
Park Maintenance -- - - 0%
Recreation -- - - 0%
Celebrating Arden Hills- - - - 0%
Transfers -- - - 0%
Total Capital Outlay -- - - 0%
Total General Fund Expenses$ 4,180,8614,150,861$ 4,086,633$ 94,228$ 98%
Revenue Over/(Under) Expenses(20,454) (50,454) 14,795
Attachment C
2%245,000.001.600%3,920.00234,303.303,920.00129.232%245,000.001.200%2,940.00244,162.102,940.0080.76 2.1963,516.5643,243.36$63,516.56
1%95,000.001.000%950.0093,533.20476.367.816000 13,200.005,500.00 2,984.301,030.75 6,875.002,291.66 15,312.5015,312.50
885.00440.04 31,225.006,250.00 7,500.003,125.00 3,033.33866.66 10,000.002,500.00 12,949.20539.55
13,117.501,093.13 3,325.00950.00 15,925.003,981.25 10,400.00664.44 12,500.005,028.33 16,225.002,704.17
183.33 60.42 1,453.13 83.33 55.56 243.29 182.19 322.20
3.150%7,576.31236,817.60621.37476.38
2%200,000.002.250%4,500.00179,022.004,739.451,262.5
4.650%11,996.27247,537.500.001,323.9
rned YTDInterest -4%482,750.003.000%14,482.50460,120.002,500.005,375. 478.75- 562.18-
(4,385.37)- 116.25- 9,360.83- (10,620.53)- (9,788.33)-
218.06- 26.67- 5,890.50- 1,228.35- 2,264.00-
412.50- 781.25- 3,817.23- 1,275.00- - -
3.250%4,571.92139,085.22389.20-
Interest Accrued
Interest Rec' 2013$243,243.362012 Int Rec'd 2013$68,859.342013 Int not Rec'd$63,516.56Total 2013 Int Income$237,900.58
%$1,044,368.450.020%$208.87$1,044,368.45164.18 0.30 183.72 232.33 1,253.57
250.88 154.86 316.89 125.13 38.77 0.32 0.22
2,721.17 4,125.00 16,500.00 7,250.00 2,812.50 2,500.00 2,250.00
4,004.14 3,500.00 4,900.00
- - - - -
85%10,568,794.472.955%312,273.2410,192,705.42240,52
100%$12,491,465.952.525%$315,363.32$12,115,376.90$2
TotaltrationMaturityCost Yield AmountMarket ValueEa
0%0.000.000%0.000.000.000.000.00
10.37 0.25 369.77 101,253.57 250,316.89
25,125.13 8,726.64 492,500.41 15%1,922,671.480.161%3,090.081,922,671.48 100,000.00
330,957.00 96,564.65 254,025.00 526,270.00 150,000.00
280,497.00 166,204.00 192,730.00 266,555.00 297,365.50 259,683.75
139,707.00 370,853.00 460,372.50 264,320.00 632,574.40
1,004,674.00 705,497.50 474,505.00 487,805.00 245,367.50 202,676.00
201,064.00 247,856.70
- - - - -
- - - - -
- - - - - -
- - - - -
- - -
1%100,000.000.100%100.00
0.050%0.01 0.050%0.00 0.100%0.37 1.243%1,258.58 0.613%1,534.44
0.150%37.69 0.010%0.87 0.010%49.25 4.000%13,498.45 3.150%2,992.50 2.750%6,934.13
6.125%33,856.23 0.590%885.00 6.000%15,581.55 5.000%8,989.61 1.300%2,602.16 4.000%11,223.46
4.796%13,724.91 5.830%16,242.79 1.900%2,853.46 4.550%17,710.92 2.080%10,410.22 5.000%13,698.97
5.500%36,056.89 1.500%16,500.00 1.000%7,250.00 1.125%5,625.00 1.500%7,500.00 2.000%5,000.00
1.850%3,700.00 1.750%3,500.00 2.000%4,900.00
0.020%- 0.250%- 0.000%- 0.000%- 0.010%-
0.010%- 0.000%- 0.000%- 0.000%- 0.000%-
0.000%- 0.000%- 0.000%- 0.000%- 0.000%-
0.000%- 0.000%- 0.000%- 0.000%- 0.000%-
0.000%- 0.000%- 0.000%- 1.000%-
toAnnualized
Investment DescriptionCategoryConcen-Face/CostYield
0.00
0%10.370%0.250%369.775%101,253.5713%250,316.891%25,125.130%8,726.64reasury MM Fund26%492,500.412%240,517.8101%140,674.5902%257,984.3803%337,461.301%95,000.0052,150.001%150,000.002%259,692.501%179,792
.172%280,586.392%286,174.022%278,607.003%389,251.044%500,491.112%273,979.445%655,579.819%1,100,000.006%725,000.004%500,000.004%500,000.002%250,000.002%200,000.002%200,000.002%245,000.00
4.72166.11182.08
0%-0%-0%-0%-0%-0%-0%-0%-0%-0%-0%-0%-0%-0%-0%-0%-Federal Agricultural Mortgage Corp Unnt0%-0%-0%-0%-
-etropolitan Council MN GO Series 2012 F0%-onona Wis Ult G.O. Series 2010-callable0%--4FHLMC Step-up Med Term Note-Callable0%-
K2Kane Cook & DU Page Countys II Debt Cert.4%552,75
52UX4Metropolitan Council MN GO Series 2012 F2%200,52VA3Metropolitan Council MN GO Series 2012 F1%150,
08EPV9Lexington-Fayette Urban Cnty Got Ky GO Bnh2%2
30 DaysMMMN Municipal Liquid Asset Fund (Payroll)0%
30 DaysMMMN Municipal Liquid Asset Fund (General)54
2.525%2.955%0.050%
Investment Portfolio Analysis
December 31, 2013
City of Arden Hills
Zero Instruments Book Carrying Value
ommonwealth of Mass-Taxable Cons
Zero Instruments Interest Accretion
El Paso Cnty Colorado GO Ser. 20106309VC3Elkhorn Sch Dist BAB-Douglas co NE
90 DaysMMMN Municipal PLUS Fund (General)
MM Fund
reen Bay WI Area Public Schoolsreen Bay WI Area Public SchoolsUK6Milwaukee Cnt Pension Prom Note Zero Coupon Instruments (Cost)
New York Nt ULT Go Series 2012
G2North St Paul - Maplewood Muni
AY3Barclays Bank DE-Willimgton DE
90 DaysMMMN Municipal PLUS Fund (PIR)
ank N A Calif
sconsin St Gen Rev-Callablete of Minnesota GO Taxable
27Osseo MN Sch Dist 279-OPEB
ty IND SCH BLDG
4WX6Rosemount MN Sch Dist 196
ommercial Paper
30 daysMMShare-S1Affinity Plus Share Account
Fund
nt868JS8Montgomery, MN ISD #349
245XE7Milwaukee Cnty GO Series
RBC Wealth Management30 DaysMMRBC Wealth Management
Oregon Local Gov Taxable
-FZ-9World Finl Network Jumbo
al Mtg Assnal Mtg Assn
irst Natl Bank Omaha NE
3Federal Farm Credit Bank
K N A SAN Fixed Rate Instruments
Saloman Smith Barney30 DaysMMSB Cash Clearing AccouWells Fargo Advisors30 DaysMMWells Fargo Adv 100% T
-FB-0GE Capital Retail Bank
Wells Fargo Securities30 DaysMMWells Fargo Govt MM
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381-LR-4FHLBMSUB, Callable383-LF-6FHLBMSUB, Callable-9FHLBMSUB, Callable
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09/20/1203/20/14.25 YrAgency3136G0B67Federal Nation07/25/1302/22/14.25 YrAgency3136G1CR8Federal Nation
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03/28/1303/23/163.75 YrAgency94986TFM1Wells Fargo B
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DateDateMaturityCUSIP Wells Fargo Securities01/07/092/1/173 YrMuni688443J
Wells Fargo Securities05/21/131/1/151 YrMuni483836PWells Fargo Securities01/19/122/1/184 YrMuni6621406
Wells Fargo Securities08/26/098/26/14.75 YrCD06740KWells Fargo Securities08/25/1112/1/196 YrMuni602245
Wells Fargo Advisors06/08/1206/08/173.50 YrCD90000NWells Fargo Advisors06/13/1206/13/173.50 YrCD254671Wells Fargo Advisors06/08/1206/21/228.50 YrCD36157P
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Annualized Rate of Return w/o Money Market
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Wells Fargo Securities01/28/109/1/14.75 YrAgency529
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Wells Fargo Securities8/12/201110/1/184.75 YrMuni67
Wells Fargo Securities12/24/126/7/2210.75 YrAgency3
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Benchmark - 4M Plus Rate
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CONSENT ITEM 6D
MEMORANDUM
DATE: July 14, 2014
TO:Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Approve Fund Balance Transfer From General Fund to PIR Fund
and a Budget Amendment
Staff Recommendation
Motion to approve a transfer from the General Fund to the PIR Fund of $162,417.
Motion to approve a budget adjustment for 2014 for a transfer from the General Fund to
the PIR Fund in the amount of $162,417.
Background
In 2014 the Council adopted a revised Fund Balance Policy which directs the Finance
Director to transfer any excess funds over 50% of fund balance in the General Fund to the
PIR Fund once the final audit is completed with Council approval.
Discussion
The final audit for 2013 is now complete and the fund balance for year-end 2013 is 54%
over the 2014 budgeted expenditures less transfers. The amount of the transfer according
to the policy is $162,417. As the Council requested, this is being brought forward to the
Council for approval and a budget amendment to the 2014 budget.
CONSENT ITEM 6E
MEMORANDUM
DATE:
July 14, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Matthew Bachler, Associate Planner
SUBJECT: Planning Case #14-015
Property Owner:
Boston Scientific
Property Location:
4100 Hamline Avenue North
Subject:
Eleventh Amendment to the Boston Scientific Master PUD Agreement
Requested Action
Motion to approve the Eleventh Amendment to the Boston Scientific Master PUD Agreement
based on the May 27, 2014, City Council approval of Planning Case 14-015.
Background
On May 27, 2014, the City Council approved Planning Case 14-015 for a PUD Amendment and
Site Plan Review for a 730 square foot addition to Building 10 located in the south central
portion of the Boston Scientific Campus. The purpose of the addition is to provide storage and
support for ongoing product development and research.
The City Attorney has prepared an amendment to the Master Planned Unit Development
Agreement (Attachment A). The document has been reviewed and signed by Boston Scientific.
Staff Recommendation
Staff recommends approval of the Eleventh Amendment to the Boston Scientific Master PUD
Agreement based on the May 27, 2014, City Council approval of Planning Case 14-015.
City of Arden Hills
City Council Meeting for July 14, 2014
P:\\Planning\\Planning Cases\\2014\\PC 14-015 - Boston Scientific - PUD Amendment - Building Addition\\Memos and
Reports_14-015
Page 1 of 2
Requested Action
Motion to approve the Eleventh Amendment to the Boston Scientific Master PUD Agreement
based on the May 27, 2014, City Council approval of Planning Case 14-015.
Attachments
A.Eleventh Amendment to the Boston Scientific Master PUD Agreement
City of Arden Hills
City Council Meeting for July 14, 2014
P:\\Planning\\Planning Cases\\2014\\PC 14-015 - Boston Scientific - PUD Amendment - Building Addition\\Memos and
Reports_14-015
Page 2 of 2
AttachmentA
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
ELEVENTHAMENDMENT TO
MASTER PLANNED UNITDEVELOPMENT AGREEMENT
BOSTON SCIENTIFICCORPORATION
(Planning Case #14-015)
PARTIES
1.. This Agreement is dated the ____day of ____________,2014,and is
entered into by and between the City of Arden Hills, a Minnesota municipal corporation
(herein “City”); and Boston ScientificCorporation,a Minnesota corporation, its
successors and assigns (herein “Boston Scientific”).
RECITALS
2..
th
A. On the 12day ofNovember, 2002,the CityCouncil approved a Planned Unit
Developmententitled “Guidant Campus Master Plan –Prepared by Guidant Corporation
for City of Arden Hills, September, 2002” (the “Master Plan”) which guides the future
development of the propertyat 4100 Hamline Avenue North, situated in the City of
Arden Hills, County of Ramsey, State of Minnesota, and legally described as follows:
Lots 1 and 2, Block 1, Guidant First Addition
B.The Master Plan haspreviously been amended on tenoccasions, and the Master Plan
and all previous amendmentsrun with the land and are binding on successors in interest
to Guidant Corporation, including Boston Scientific Corporation.
1
th
C. On the 7day of April, 2014, Boston Scientific submitted an application requesting
approval of a PUD Amendment to construct a 730 square foot addition on the south side
of Building 10, which is located in the south central portion of the Boston Scientific
campus.
th
PLANNING COMMISSION REVIEW
3..Onthe 7day of May, 2014, the City
Planning Commission reviewed the application at a public hearing and after considering
the application, the reports and comments of the City’s staff, the reports and comments of
Boston Scientific, and other public comments; and subject to conditions, recommended
approval of the Master Plan EleventhAmendment.
th
CITY COUNCIL REVIEW
4.. On the 27day of May, 2014, the CityCouncil reviewed
the application, the reports and recommendations of the City’s staff; the reportsand
requests of Boston Scientific; and the recommendations of the City Planning
Commission; and has approved the Master PlanEleventhAmendment; all subject to the
terms and conditions contained herein.
TERMS AND CONDITIONS
5.
A.The project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission and
City Council.
B.A PUD Amendment drafted by the City Attorney shall be executed prior to the
issuance of a building permit.
C.The Master PUD Amendment and Site Plan Review shall automatically expire and
become void one (1) year after the date on which the Council granted such approval if
work on the project has not begun.
2
ACKNOWLEDGEMENT/COMPLIANCE
6..Boston Scientificacknowledges that it
understands the conditions of approval and agrees to comply with such conditions.
IN WITNESS WHEREOF
, the City and Boston Scientifichave caused this Agreement to be executed
as of the date and year first above written.
\[Remainder of page intentionally left blank.
Signatures on next page.\]
3
CITY OF ARDEN HILLS
BY: _____________________________________
David Grant, Mayor
(SEAL)
BY: _____________________________________
Amy Dietl, City Clerk
STATE OF MINNESOTA)
(ss.
COUNTY OF RAMSEY)
The foregoing instrument was acknowledged before me this_____day of ___________, 2014,
David GrantAmy DietlCity of Arden
by and by , respectively the Mayor and City Clerkof the
Hills
, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the
authority granted by its City Council.
_______________________________________
NOTARY PUBLIC
4
BOSTON SCIENTIFICCORPORATION
By:
Printed Name: _____________________________
Title:
STATE OF MINNESOTA )
(ss.
COUNTY OFRAMSEY )
The foregoing instrument was acknowledged before me this ____ day of _____________, 2014,
by______________________________, the ___________________of Boston Scientific
Corporation, a Minnesota corporation, on behalf of the Minnesota corporation.
_____________________________________
Notary Public
Drafted by:
Matthew Bachler
Associate Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
5
CONSENT ITEM 6F
MEMORANDUM
DATE: July 14, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: Round Lake Road Area Improvement - Payment #1
Requested Action
Approve Payment #1 to Meyer Contracting, Inc. in the amount of $162,576.64 for the Round
Lake Road Area Improvement.
Background
The City Council awarded the Round Lake Road Area Improvement to Meyer Contracting, Inc.,
on May 12, 2014, in the amount of $1,766,605.41.
Discussion
This first pay request includes work through June 27, 2014. Five percent is being withheld from
the work completed according to the contract documents. The payment is in the amount of
$162,576.64. Major items of work for this payment are:
mobilization
clearing and grubbing
traffic control
water main
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Financial Implications
The following breakdown shows the funding sources and the amounts for Payment #1
Funding Source Amount
Municipal State Aid/TIF $ 95,927.57
Surface Water Management $ 40,961.96
Utility Fund $ 25,687.11
Total $162,576.64
Attachments
Attachment A: Payment Estimate #1
22
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Attachment A
CONSENT ITEM 6G
MEMORANDUM
DATE: July 14, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: 2014 Seal Coat Bids
Budgeted Amount: Actual Amount: Funding Sources:
$145,000.00 $97,207.53 Street Budget
Requested Action
Adopt Resolution 2014-036 Awarding the 2014 Seal Coat Contract to Pearson Brothers, Inc., of
Hanover, Minnesota, in the amount of $97,207.53.
Discussion
The 2014 Street Budget has an item in the amount of $145,000.00 for street maintenance items.
This year the staff recommendation is to spend the majority of the budget on seal coating with a
portion of the funds used for bituminous patching and crack sealing. The proposed streets to be
seal coated are shown on the attached exhibit. The total length to be seal coated is approximately
4.46 miles
On Tuesday, July 1, 2014, bids were opened for the 2014 Seal Coat Improvement. There were
two bidders. The bidders name and their total bid are provided below:
Pearson Brothers, Inc. $ 97,207.53
Allied Blacktop Company $107,009.97
Pearson Brothers, Inc., has successfully completed seal coating in the City of Arden Hills in the
past including last yearproject. Staff would recommend award of the 2014 Seal Coat
Improvement to them as the lowest responsible bidder.
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Attachments
1.Attachment B Seal Coat Exhibit
2.Attachment A - Resolution 2014-036 Awarding the 2014 Seal Coat Improvement Contract
22
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ATTACHMENT A
ATTACHMENT B
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-036
A RESOLUTION AWARDING THE 2014 SEAL COAT IMPROVEMENT PROJECT
WHEREAS,
pursuant to advertisement for bids for the 2014 Seal Coat Improvement
Project, bids were received, opened, and tabulated according to the law;
AND WHEREAS
, it appears that Pearson Brothers, Inc., Hanover, Minnesota, is the
lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA
:
1.The Mayor and City Administrator are hereby authorized and directed to enter into a
contract with Pearson Brothers, Inc., for a total cost of $97,207.53 in the name of the City
of Arden Hills for the above improvements according to the plans and specifications
thereof on file in the office of the City Clerk.
2.The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until contracts have been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th
DAY OF JULY, 2014.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
PUBLIC HEARING 8A
MEMORANDUM
DATE: July 14, 2014
TO: City Councilmembers
Patrick Klaers, City Administrator
FROM: Mayor Grant
SUBJECT: TCAAP Development Discussion Opportunity for Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding TCAAP
development.
PUBLIC HEARINGS 8B
MEMORANDUM
DATE:
July 14, 2014
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Amy Dietl, City Clerk
SUBJECT:
Consider Approval of Liquor License Application Noodles & Company
Background/Discussion
TheNoodleShop,Co.Colorado,Inc.dbaNoodles&Companyhasrequestedanon-salewine
andSundayliquorlicensefortheirnewrestaurantinArdenHills.Noodles&Companyis
scheduledtoopenonAugust11,2014,at3833LexingtonAvenueNorth,Suite109(Lexington
Station).
Staffisinreceiptofallthenecessarypaperworkandassociatedfees,andbackgroundchecks
have been successfully completed by the Ramsey County Sheriffs Office.
Inadditiontoholdingapublichearingtonight,theon-salewineandSundayliquorlicense
application is also being presented for approval.
AllrequiredinformationwillbesubmittedtotheMinnesotaDepartmentofPublicSafety
Alcohol & Gambling Enforcement upon approval of the license by the City Council.
Recommendation
Holdapublichearingtoreceiveinputregardinganon-salewineandSundayliquorlicensefor
Noodles&Company,locatedat3833LexingtonAvenueNorth,Suite109,ArdenHills,
Minnesota.
Inaddition,considerapprovaloftheissuanceofanon-salewineandSundayliquorlicenseto
Noodles&Company,locatedat3833LexingtonAvenueNorth,Suite109,ArdenHills,
Minnesota.
11
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