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Home My WebLink About9-10-07 Item 4E, Grant Through Safe Routes to School Program with MnDOT� EN HILLS Request for Council Action Prepared By: Michelle Olson �'� ___ Agenda Item: �• �• Dept.: Public Works - - Council Mtg. Date: September 10, 2007 Budgeted Amount: $0 Final Action Needed By: September 10, 2007 Actuai Amount: $0 Funding Source: Council Action Request: Motion to authorize City Staff to appiy for a grant through the Safe Routes to School Program with the Minnesota Department of Transportation. Staff Recommendation: Staff recommends a motion to authorize City Staff to apply for a grant through the Safe Routes to School Program with the Minnesota Department of Transportaiion. Advisory Commission Action_ ______ Cammission Piannmg. --- - - - ---- ----- �TRC. SupporGng DoeuFnents: (attae.hedl X MemolLetter: Resolution No : Ordinance No.: Engineenng Recommendat�on: Attorney Recommendation: X Other _� - — - - - --- - - ----- --- Date ' ` Aetion � � � � `�- .. .. - `�------ .� , .�� .,�.,�, __ �� ..::� i - - -.. _I .. ------- - _ - -- -- _ ___ Dated 09/U5/O7 from Michelle Oison, Parks and Recreation Manager - - --- - - -- - -- - ---- -- --- - -_... Trail Map, Safe Roufes to School Grant Application Information Financiaf Implieations: The SRTS Program is a reimbursable grant program which requires recipients to front project costs and be reimbursed during the course , of the project. If the City is awarded this grant, the tunds for this project would need to be secured before June, 2009, which is the end of the 2008 Fiscal Year for the State. Therefore, City Staff is proposing that the engineering expenses be budgeted for in 2008 and construction costs in 2009. ,�dministratorlStaff Camments: .�letro-inet.us�ardenhills\PK&PW�ParksVvlemos\Council Actions\Safe Routes to School Apphcation Approval 0907.doc _ ____ __ ___ _ __ ._ __ _ � DATE: September 5, 2007 AGENDA ITEM: 4.E. TO: Michelle Woife — City Administrator Honorable Mayor and City Council FROM: Michelle Oison, Parks and Recreation Manager �� SUBJECT: Minnesota Safe Routes to School Grant Program BACKGROUND The Minnesota Department of Transportation nas recently announced the opening of the third Safe Routes to Schaol (SRTS} Grant Program so�icitation. This program was created by the Federal Surface Transpartation Act, which established the program in order to provide communities with the opportunity to improve condttions for bicycling and walking ta school. As you may recall, the City of Arden Hills did apply during the second solicitation of this program in January of 2007. Unfortunately, the City was one of 111 applications and only 23 proposals were awarded funding. However, the feedback that staff received from MDOT regarding our application was extremely nositive. Ramsey County P�rks an� l�e�re�tinn has nnr_.e again agrPe� to partner in this grant process. The trail segments that County and City Staff anticipate applying for will be similar to our previous year's appIication. The main emphasis will be a trail in front of Valentine Hills, along County Road EZ that runs from New Brighton Road to Old County Road 10 with one connection running north to Venus Avenue. This area is surrounded by busy roads and has little ar no sidewalks/trails. The segments are identified on the attached map. The Parks, Trails and Recreation Committee added this trail location to their Strategies at their November 21, 2006 meeting. Safe Routes to School Projects are funded at one hundred percent and do not require a local match. The SRTS Program is a reimbursable grant program which requires recipients to front project costs and be reimbursed during the course of the project. The SRTS grant range for individual infrastructure projects is between $10,000 and $175,000. Staff anticipates applying for the highest amount of $175,000. The grant deadline is November 16, 2007 and the awards wi11 be announced sometime in early spring 2008. Staff anticipates bringing forward an official resolution to the City Council supporting the completed grant application sometime in November 2007. MEMORANDUM Safe Routes to School Grant Approval September 5, 2007 Page 2 of 2 BUDGET If the City is awarded this grant, the funds for this project would need to be secured before June 2009, which is the end of the 2008 fiscal year for the State. Therefore, City Staff is proposing that the engineering expenses be budgeted for in 2008 and construction costs in 2049. If unsuccessful, the trail segments would be put on hold. A fourth and f nal solicitation is scheduled sometime in 20Q9. RECOMMENDATION Staff recommends a motion to authorize City Staff to apply for a grant through the Safe Routes to School Progra.m with the Minnesota Department of Transportation. � Dear Safe Routes Applicants, The Minnesota Department of Transportation (Mn/DOT) is pleased to announce the opening of the third Safe Routes to School solicitation. Safe Routes funding is available for schools with any combination of K-8 enrollment to make infrastructure improvements, such as bike racks and sidewalks, and for noninfastructure programs such as developing Safe Routes Plans, enforcement, and promoting biking and walking to and from school, To date the Safe Routes program has awarded 40 projects totaling $3.2 mitfion. Under this solicitation $1.9 million will be available for Federal Fiscal Year 2008. A minimum of $1.5 miflion is availabfe for infrastructure projects and $250,�00 for non- infrastructure project. The grant ranges for individual projects are: • $10,000 — $175,000 for infrastructure projects •$10,000 —$2Q,000 for single school non-infrastructure projects •$20,000 -$50,000 for a multiple school non-infrastructure project Safe Routes to Schoof projects are funded at 100% with no locaf match required. The SRTS Program is a reimbursable grant program meaning fhat recipients of the funds wil! front the cost and be reimbursed during the course of the project. Alf costs strbmitted �€or reimbursement are subject to eligibility requirements. Safe Routes grants may be applied for by: • Schools, public & private - ��h��! d��ri�� • Parent/teacher organizations, • Tribes • Locaf governments • Non-Pro�it Organizations _ ",�etccp��t�r� R{annir�e� vi"yaiiiZatfOliS • Regional Devefopment Gommissions • Other educational organizations Timeline for 2008 Solicitation August 29, 2007: November 18, 2007 Early Spring 2008 Application available on our website http:!/www.dot.state.mn.us/saferoutes/SRTS2008application. hfml Application period closes. received by 4:30 PM CST Grant recipients notified All applications must be � iraining Training will be prov�ded in fate September and early October for the SRTS program. The training provides an introduction to the SRTS program and an overview of the appfication. Five sessions will be held around the locations are listed below. Location Duluth Mankato St. Cloud Arden Hills Bemidji Future Solicitafions Date TBD TBD September 24, 2007 October 3, 2007 Octobe� 10, 2007 Another solicitation for Safe Routes to School is scheduled for 20Q9_ta award the monies from Federal Fiscal Years 2009. Based on current projections it is estirnated that $2 miqion will be made available under this solicitatian. TF�is will be the final solicitation for Safe Routes to Schook under SAFETEA - LU. Additional Safe Routes to School information and updates aan be found online at: http://www.dot. state. mn.us/saferoutes/index.html Thank you for your time and f look forward to working with you to improving biking and walking conditions for Minnesota's students. If you have any questions about the program pfease contact: Kristie BiNiar at 651-366-4164 orkristie.billiar(�a.dot.state.r�nn.��. Sincerely, Kristie M. �ifliar Minnesota Safe Routes to Sehool Coordinator ( � � � � � �/�+ = •+ � W :t� `�t � � ,. 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