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Home My WebLink About07-21-14-WSAGENDA ITEMS CIP Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator MEMO.PDF, 06 -16 -14 MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Ed Werner City Council Work Session Agenda July 21, 2014 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 2. Page 1 of 1 DATE: July 21, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services Kyle Howard, Finance Analyst SUBJECT: 2015 – 2019 Capital Improvement Plan (CIP) Background/Discussion This item was scheduled for the June 16, 2014, work session agenda; but due to time constraints, was not discussed at that meeting. Attached is the original memo. Please remember to bring your CIP books. Requested Action Staff would like input from the City Council on the 2015 -2019 Five-Year CIP and the 2015-2019 equipment. Development of a five-year CIP is needed to enable the creation of a long-range financial plan for the City to evaluate reserve balances and to analyze available funds for future projects. This is a living document and only meant to be a “guiding plan”. As each project or purchase is made, it must be brought to the City Council for discussion and approval. Only t he 2015 expenditures will be included in the 2015 Operating Budget. This plan will be brought to the December 8, 2014 Council meeting for final approval. AGENDA ITEM – 1A MEMORANDUM City Council Meeting P:\Admin\Council\Agendas & Packet Information\2014\06-16-14-WS\CIP\2015 CIP Preliminary - Memo.docx Page 1 of 3 MEMORANDUM DATE: June 16, 2014 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services Kyle Howard, Finance Analyst SUBJECT: 2015 – 2019 Capital Improvement Plan (CIP) Background As part of the 2015 budget process, a five-year capital improvement plan is prepared. Staff prepared the preliminary CIP for Council discussion as part of this process. Discussion Staff last discussed the CIP as a whole with the City Council at the November work session and the City Council approved the 2014-2018 plan in December. Since that time, staff has discussed various items with Council at work sessions. Staff has added 2019 to the plan and updated any changes in the plan or the cost estimates since the Council last saw the 2014-2018 CIP. A summary of major changes is as follows and a detailed description can be found in the CIP book. A. Economic Development  Moved the 2015 sign to 2016 and added $5,000 to the estimated cost. B. Parks Capital Improvements  Added $120,000 to year 2019 on the regular replacement schedule for play structures. Arden Manor and Arden Oaks are up for replacement in 2019. C. Park Capital Improvements  Changed the Mounds View Trail Project to extend the original planned trail on Lake Valentine Road all the way to Glenview/Crystal Avenue, connecting to Valentine Park. (Added $375,000 and moved up one year to 2015)  Added $5,000 to 2019 for forestry implementation schedule, continuing to account for the potential for extra tree removals. City Council Meeting P:\Admin\Council\Agendas & Packet Information\2014\06-16-14-WS\CIP\2015 CIP Preliminary - Memo.docx Page 2 of 3  Added $40,000 for a tennis court replacement at Hazelnut as the maintenance schedule for courts proposes.  Annual trail maintenance has been removed and placed in the Operating budget. This was a structural change made in accordance with prior Council discussions during the 2014 Budget process. D. Storm Water Maintenance  Added a project to correct a severe erosion problem caused by the existing storm sewer system that drains Oak Ave. (+$75,000)  Added a Karth Lake Best Management Practices (BMP) Implementation in 2016. (+$125,000) E. Streets: Reconstruction  The Glenview Neighborhood (2015 PMP) is the only PMP that falls in this 5 year CIP. However, there have many comments from citizens about other areas of the City such as Old Snelling Ave (currently shown in 2025 and Grant/Noble Area (currently shown after Old Snelling). A map of potential future PMP’s will be provided for the meeting packet to assist the Council discussion. (Page 47 of the book)  Adjusted the estimates for the County Road E (B-2 District) project in 2015 to reflect the approved feasibility report and eliminated the second phase of that project from the current 5yr. CIP.  Added the reconstruction of County Road D from Lake Johanna Blvd. to Shorewood Dr. in 2017 as this is the year by which it must be reconstructed according to the Pres Homes TIF Agreement. To this project, Shorewood Dr. was also added since the only way to access it for future road work is County Road D. F. Streets: Misc.  The 2014 CIP project for the completion of the sidewalk on the north side of Hwy 96 between Hamline Ave. and the TCAAP entrance has been moved to 2015 due to the 10/96 construction carry over to the summer of 2014. To this project has been added the fill in sidewalk on County Road F between Hamline and Lexington. There is a gap of approximately 600 feet from the new apartment (Arden Village and Hamline Ave).  Added a trail on the south side of County Road E from the TH 51 Bridge to Old Highway 10 in 2015. This is a portion of the trail committed to in the Bethel/Country Financial agreement. Also, the TH51 Bridge will be replaced in 2015 and the new bridge will have a pedestrian facility on the south side.  Inserted the trail on Old Hwy 10 from County Road E to the Bethel main entrance in 2018 which is the year the agreement states it will be complete.  Annual street maintenance has been removed and placed in the Operating budget. This was a structural change made in accordance with prior Council discussions during the 2014 Budget process. G. Utility Improvements City Council Meeting P:\Admin\Council\Agendas & Packet Information\2014\06-16-14-WS\CIP\2015 CIP Preliminary - Memo.docx Page 3 of 3  Re-inserted in 2015 the reconstruction of Lift Station #11 since it was not able to be cost-effectively eliminated with the Round Lake Road project in 2014. (+$225,000) H. Water Department  Revised the cost of repainting and minor structural repairs for the north tower in 2015. (+$200,000) I. Equipment  Moved the Roller from 2014 to 2015 and increased the cost by $15,000.  Added the replacement of current trailers; one in 2015, one in 2017 and one in 2018.  Moved the purchase of a mini excavator ($70,000) from 2016 to 2015, which will be more useful with the upcoming storm sewer and ponding maintenance items. This item was also increased by $25,000.  Removed Replace J Type Tamper from CIP (2016).  Moved Replace 1997 Street Sweeper from 2015 to 2016.  Moved Replace Jetter and Vactor Truck with Combo Machine from 2017 to 2015  Increase cost for Replace 2004 Hotbox pothole patching equipment to increase size from existing 2 CY to a 4 CY to minimize time spent traveling to get material.  Moved Replace Air Compressor from 2016 to 2017.  Moved Replace Two Toro Z Mowers from 2017 to 2018.  Moved Replace Large Area Mower from 2015 to 2018.  Continued to add normal replacement of pickup trucks, one-ton trucks and plow trucks.  Increased cost for Replace 2001 Workman (2016) to more accurately reflect estimated cost.  Added replacement of easement machine for sewer cleaning to 2019. This piece of equipment is owned jointly by Arden Hills and White Bear Twsp.  Added equipment to 2018 for the anticipated development of TCAAP including mowers, pickup, one-ton and plow truck. As TCAAP develops these items will be moved to appropriate years. Council Action Staff would like input from the City Council on the 201 5-2019 Five-Year CIP and the 2015- 2019 equipment. Development of a five-year CIP is needed to enable the creation of a long- range financial plan for the City to evaluate reserve balances and to analyze available funds for future projects. This is a living document and only meant to be a “guiding plan”. As each project or purchase is made, it must be brought to the City Council for discussion and approval. Only the 2015 expenditures will be included in the 2015 Operating Budget. This plan will be brought to the December 8, 2014 Council meeting for final approval.