HomeMy WebLinkAbout08-11-14-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
TCAAP Update
Jill Hutmacher, Community Development Director
MEMO.PDF
Transportation Update
Terry Maurer, Public Works Director
MEMO.PDF
APPROVAL OF MINUTES
Approval Of Minutes
June 16, 2014, Work Session
June 23, 2014, Special Work Session
06 -16 -14 -WS.PDF, 06 -23 -14 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashely Bertrand, Accounting Analyst
MEMO.PDF
Round Lake Road Area Improvement - Payment #2
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF
Gateway 2nd Addition - Closing Documents
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Public Hearing
MEMO.PDF
NEW BUSINESS
Appointment Of TCAAP Developer Advisory Panel
Jill Hutmacher, Community Development Director
MEMO.PDF, ATTACHMENTS.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Ed Werner
Regular City Council
Agenda
August 11, 2014
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
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3.
3.A.
Documents:
3.B.
Documents:
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4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
7.
7.A.
Documents:
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8.A.
Documents:
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10.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFTransportation UpdateTerry Maurer, Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESApproval Of MinutesJune 16, 2014, Work SessionJune 23, 2014, Special Work Session
06 -16 -14 -WS.PDF, 06 -23 -14 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashely Bertrand, Accounting Analyst
MEMO.PDF
Round Lake Road Area Improvement - Payment #2
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF
Gateway 2nd Addition - Closing Documents
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Public Hearing
MEMO.PDF
NEW BUSINESS
Appointment Of TCAAP Developer Advisory Panel
Jill Hutmacher, Community Development Director
MEMO.PDF, ATTACHMENTS.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council Agenda August 11, 20147:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
7.
7.A.
Documents:
8.
8.A.
Documents:
9.
10.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFTransportation UpdateTerry Maurer, Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESApproval Of MinutesJune 16, 2014, Work SessionJune 23, 2014, Special Work Session06-16 -14 -WS.PDF, 06 -23 -14 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshely Bertrand, Accounting AnalystMEMO.PDFRound Lake Road Area Improvement - Payment #2John Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDFGateway 2nd Addition - Closing DocumentsJohn Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk.TCAAP Public HearingMEMO.PDFNEW BUSINESSAppointment Of TCAAP Developer Advisory PanelJill Hutmacher, Community Development DirectorMEMO.PDF, ATTACHMENTS.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council Agenda August 11, 20147:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.7.7.A.Documents:8.8.A.Documents:
9.
10.
Page 1 of 2
DATE: August 11, 2014
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: TCAAP Update
Regulations and Policies
With City Council approval of the master plan land use map on June 30, 2014, work is beginning
on the regulations and policies component of the master planning process. A City Council
workshop with Gateway Planning will take place on August 18, 2014, and a draft of TCAAP
Zoning Chapters 1 – 5 will be provided to the City Council prior to the workshop. The Planning
Commission and TCAAP Joint Development Authority have been notified of the workshop and
invited to attend.
Future Meeting Schedule
Special and regular City Council work session meetings have been scheduled to discuss issues
related to the Master Plan and City infrastructure. Discussion topics are tentatively planned as
follows:
August 11, 2014, Special Work Session at 5:30 pm, Community Room
Water and Sewer System Review (Infrastructure)
Density/Maximum Residential Unit Discussion
August 18, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
o Discuss Performance Based Zoning process
o Discuss zoning elements and framework
o Present Zoning Chapters 1-5 (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses)
August 25, 2014, Special Work Session at 5:30 pm, Community Room
Discuss Zoning Chapters 1-5 (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses)
STAFF COMMENTS - 3A
MEMORANDUM
Page 2 of 2
September 8, 2014, Special Work Session at 5:30 pm, Community Room
Spine Road and Grading Design Review (Infrastructure)
Final Discussion of Chapters 1-5 (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses)
September 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
o Final review of Chapters 1-5 (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses)
o Present Zoning Chapters 6-7, 9-11 (Building and Site Development
Standards, Building Design Standards, Open Space Standards, Streetscape
and Landscape Standards, Sign Standards)
September 22, 2014, Special Work Session at 5:00 pm, Council Chambers (4th of 5 Mondays)
Discuss Commercial Districts (components of Chapters 6, 7, 10, 11)
September 29, 2014, Special Work Session at 5:30 pm, Community Room
County Road I and Thumb Road Design Review (Infrastructure)
Discuss Residential Districts (components of Chapters 6, 7, 10, 11)
October 13, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater System Update (Infrastructure)
Final Discussion Chapters 6-7, 10-11 (Building and Site Development Standards,
Building Design Standards, Streetscape and Landscape Standards, Sign
Standards)
October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discuss Chapter 9 (Open Space Standards)
October 27, 2014, Special Work Session at 5:30 pm, Community Room
Water and Sewer System Update (Infrastructure)
Final review of Chapter 9 (Open Space Standards)
It is anticipated that additional regular and special work session meetings will be scheduled to
discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
Page 1 of 1
DATE: August 11, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96
project.
STAFF COMMENTS – 3B
MEMORANDUM
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JUNE 16, 2014
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 5:25 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; and Amy Dietl
1. AGENDA ITEMS
A. Revisions to the Draft TCAAP Master Plan Land Use Map
Community Development Director Hutmacher stated that the City Council has been meeting to
discuss topics related to the approval of the TCAAP master plan land use map as follows:
Parks, Trails, and Recreation Committee (PTRC) recommendations for park needs and
amenities (April 21)
Surface water amenity (April 21)
Residential development and densities (May 19)
Flex space land use (May 19)
Community Development Director Hutmacher explained that the PTRC recommended the
inclusion of specific amenities within each park area. The recommendations, which were accepted
by the City Council, can be summarized as follows:
Park areas in neighborhoods should include play structures, a gazebo, and off-street
parking (located either in lots or in bump-outs along the public street);
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 2
Parks should be located nearer to center or at the entrance to residential neighborhoods so
that park traffic is not routed through the neighborhood;
An adult athletic facility (softball and hockey) should be located adjacent to a County road.
This facility should be lighted and ideally will have shared parking with adjacent
businesses.
Community Development Director Hutmacher indicated that the City Council also discussed
goals for the surface water amenity on April 21. Council comments included:
Pond areas should be well-maintained and should have water present at all times;
Ponds may be connected by natural areas or a “brook” environment;
Trails and benches should be included so that the surface water management can also be a
site amenity.
Community Development Director Hutmacher reported that the City Council discussed
residential densities and the flex space land use on May 19, 2014. The City Council chose not to
set a maximum number of dwelling units at this time. It was noted that the City Council did not
make changes to the amount of land designated for the flex space land use. The City Council
discussed their preference for office development and that this type of development should be
allowed and encouraged in the flex space area. The City Council discussed establishing
regulations that limit the amount of warehouse/distribution uses at TCAAP.
Community Development Director Hutmacher stated that based on City Council direction on
May 19, 2014, revisions have been made to the draft master plan land use map which can be
summarized as follows:
Parks in the Creek, Hill, and Town neighborhoods have been adjusted slightly to
accommodate recommended amenities. It is important to note that the exact size,
dimensions, and layouts of parks will be determined at a later date. The PTRC
recommendations focused on the amenities required in each park--how those amenities are
accommodated at each site will be determined during park design.
The Town neighborhood park adjacent to the existing water treatment facility has been
more clearly identified as a park. The civic area adjacent to the park contains the water
treatment facility and space for another civic use such as a small amphitheater or a
historical marker/display.
In the Creek neighborhood, the park location has been shifted to be closer to the entrance
to the neighborhood. This has been done to limit the amount of program-related traffic
driving through the neighborhood. (In the case of the Hill park, it is not possible to shift
the location due to the terrain. The ball fields need relatively flat surface areas, and there
are limited locations in the Hill neighborhood where this is possible.)
Pocket parks were removed as they are too small to be maintained and programmed by the
City. Developers will be encouraged to include pocket parks that will be privately owned
and maintained.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 3
An adult athletic facility (softball fields and ice rinks) has been added to the flex space
area west of the spine road. Because this facility will need to be lighted and will attract
primarily adult users, it is appropriate that it be located outside of residential
neighborhoods and along the County road. Shared parking with adjacent businesses will be
considered, similar to what is currently in place at Cummings Park.
The size of the flex space land use acreage has decreased by 16.7 acres due to the addition
of the adult athletic facility west of the Spine Road as well as the amenities required in the
Hill park. This makes the park slightly larger which expanded the residential land use in
the Hill neighborhood and slightly decreased the size of the flex space area east of the
Spine Road.
A block of residential development at the north end of the Town neighborhood was
removed to accommodate anticipated storm water management needs in that area.
A second access road was added to the Creek neighborhood. Ramsey County has informed
the City that there is no funding source for the County Road I connection from the
“California” portion of the TCAAP site at this time. Without a commitment for a County
Road I connection at this location, a second access point is necessary for public safety.
The color on the map for the surface water management area has been changed to better
depict its purpose.
Community Development Director Hutmacher stated that a comparison of total acreage per
land use and per neighborhood, between the December 2013 and May 2014 versions of the draft
land use map has been provided to the Council. The total non-developable acres (civic, parks,
spine road, and surface water management) increased by 19.6 acres. This is largely due to the
increased size of the neighborhood parks and the addition of the adult athletic facility on the spine
road. Of the total increase in non-developable area, 3.2 acres is attributed to an increase in the size
of the surface water management area. The actual size of the surface water management area will
be determined by the Infrastructure Study.
Community Development Director Hutmacher commented that in terms of the acreage devoted
to particular land uses, the revised draft master plan has 5.9 acres less of residential land, some of
which is attributable to additional roads in residential neighborhoods (internal road acreage will
be sold as part of larger development parcels), and some of which is attributable to additional
surface water management area.
Community Development Director Hutmacher reported that the revised draft master plan map
also has 16.7 acres less of flex space land use as explained earlier. Ramsey County has expressed
concerns regarding the decrease in flex space land use as it has an effect on land sale revenues and
the County’s ability to meet its primary goals of job creation and tax base increase. Following a
request by the JDA, Mark Ruff, Ehlers, has provided a memo describing the financial
consequences of the changes to the draft master plan.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 4
Community Development Director Hutmacher stated that the City Council is scheduled to
consider approval of the master plan land use map on June 30, 2014. Direction is needed on the
following questions:
1. Does the City Council support the changes that have been made to the revised draft land use
map?
2. Would the City Council like to see additional changes made prior to June 30?
Community Development Director Hutmacher requested that the Council discuss the TCAAP
master plan land use map and provide direction to staff.
Mayor Grant encouraged the Council to consider the concerns expressed by some JDA members
regarding financial implications of the decrease in developable area. An item of importance to
both the County and the City is the creation of jobs. It was noted that a fair amount of property
has been pulled out of the master plan land use map for parks and surface water management. He
suggested that these areas be balanced against jobs and taxes.
Andrew Dresdner, Cuningham Group, reviewed the master plan land use map. He described
how the parks and green space has changed the land use map, and he commented that a U12/14
soccer field was added to the Hill neighborhood.
Councilmember Holden indicated that the City currently requires commercial properties to have
40% of the site as landscaped area. She expressed concern with how the TCAAP site would look
and feel if only 15% of commercial properties would be required to be open or green. She
understood that there needed to be a balance, but she did not want to get away from basic Arden
Hills’ standards.
Councilmember Werner commented on the proposed athletic facilities. He was concerned with
the amount of space the softball complex would consume. He discussed his softball experience in
St. Peter, Minnesota. He stated that when he lived in St. Peter, the City had six ball fields and
9,000 residents.
Councilmember McClung recognized the importance of parks given the proposed density on
TCAAP. He believed that green space outlets would be needed for these residents in order to
attract them to live and work in this area.
Councilmember Holmes commented that there was concern over the park land on the blue I-flex
parcel. She suggested that the Town Center be a more active park area as this would draw people
into the downtown area.
Mayor Grant questioned how many ball fields were needed per 1,000 residents.
Public Works Director Maurer explained that the City currently had enough ball fields (six)
south of Highway 96. Staff used this data as a starting point for TCAAP and this recommendation
was passed along to the PTRC.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 5
Mayor Grant stated that the City currently has six ball fields and a population of 10,000. This is
one ball field for every 1,500 residents. He reported that the City had roughly 12,000 jobs in
Arden Hills, which meant one ball field for every 2,000 jobs.
Public Works Director Maurer explained that adult softball fields are used more heavily by
businesses and considering the amount of commercial/business uses that would be developed on
TCAAP, the softball complex was proposed.
Mayor Grant indicated that the consultants and staff have estimated that TCAAP would have
approximately 4,000 jobs and 3,200 residents. At this time, two softball fields and two youth
fields are being proposed. He estimated that two ball fields would be sufficient given the
correlation between jobs and fields when compared to the rest of the City.
Discussion ensued regarding horizontal versus vertical commercial development.
Mayor Grant inquired if there was a way to project how many ball fields were needed for a
development.
Public Works Director Maurer reported that staff calculated adult fields separately from youth
fields.
Andrew Dresdner believed it was important for the City to have programmed fields and
unprogrammed fields. This would allow for residents to use green space in both organized and
unorganized ways.
Councilmember Holden stated that the Northwest Quadrant was also developing at this time and
would need recreational space. She questioned how many acres would be eliminated from the
master plan land use map if only a single ball field was proposed on the flex area.
Mr. Dresdner stated that this was a 9.2 acre park currently and by having only one ball field, the
park size would be reduced to 4.5 acres.
Councilmember McClung commented that the residents in this area could still recreate on a 4.5
acre park and then the remaining 4.5 acres could be turned back into flex space. He was in favor
of placing additional green space in the Town Center area given its higher density.
Councilmember Holden asked how the parks in the Creek and Hill neighborhoods have changed.
Community Development Director Hutmacher reported that the Creek park was originally 3
acres in size and has increased to 4.2 acres. The Hill park was previously 5 acres and is now 7.7
acres.
Mayor Grant questioned if the adult softball fields could be moved into a neighborhood.
Public Works Director Maurer discouraged the Council from moving adult softball fields to a
residential area as it could become a problem for the surrounding residents. He requested further
comment from the Council on how to proceed with the park land.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 6
Councilmember Holden supported that the park size in the Creek neighborhood, as this area also
has room for a pocket park.
The Council was in agreement.
Councilmember Holden reported that the Hill neighborhood park increased in size by 2.7 acres
and now has a proposed baseball/soccer and freestanding U10/12 soccer field.
Public Works Director Maurer stated that the easiest way to reduce the size of this park would
be to leave the combined baseball and soccer field and eliminate the freestanding U10/12 soccer
field.
Councilmember Holden supported this recommendation as this would bring the park down to
6.25 acres and the remainder of additional space could be turned in to flex space.
The Council was in agreement in supporting a single ball field.
Councilmember Holden requested further information on the water treatment/civic park area.
Community Development Director Hutmacher reported that this area has a great deal of
flexibility and staff is uncertain how much space would be needed for a stormwater structure. She
reported that this park area does not take away from flex space.
Councilmember Holden believed that the double ball field was the main concern at this time.
She supported this park area being reduced in size to support a single ball field. This would
provide approximately 5 acres of additional flex space.
Councilmember Holmes reported that the 75 parking spaces could also be reduced in size if one
of the ball fields was eliminated.
The Council was in agreement in supporting a single ball field.
Mayor Grant commented that the Council has now agreed to add back 12 acres of flex space. He
discussed the possibility of getting a ball field from the National Guard. It was noted that the
Council would be considering approval of the final land use map on June 30, 2014.
Mayor Grant turned the discussion to density and flex land use. He reported that the Council
was in favor of limiting the amount of warehouse distribution uses on TCAAP.
Councilmember Holden wanted to see some retail located near Highway 96 on the spine road.
She stated that more people would be employed through retail than flex space.
Mayor Grant indicated that the Council may need further clarification on how the light blue/flex
space land use would be defined. He encouraged Council and staff to consider how TCAAP
would look when entering the site from Highway 96. He wanted the development to appear
inviting and believed that could be achieved with some retail on Highway 96.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 7
Community Development Director Hutmacher stated that from a land use perspective, if the
Council was trying to create a Town Center, it should be an attraction and a destination. She
wanted to see the Town Center area prosper long term.
Councilmember Holden agreed but believed that a small area of retail could be located along
Highway 96. She believed that a coffee shop, bagels, etc. would do well in this area.
Councilmember McClung envisioned having a nice water feature with retail and large office
buildings at the entrance to TCAAP from Highway 96.
Mayor Grant suggested that five acres be set aside for retail at the Highway 96 entrance. He
understood that this area should not take away from the Town Center, but wanted to create a
welcoming retail presence at the entrance to TCAAP.
Public Works Director Maurer commented that if retail was placed in this area that it be located
along the spine road to allow for proper egress and ingress.
Councilmember Holden was in favor of the five acres of retail appearing in red on the land use
map as this would offer clarity to future developers.
Councilmember McClung did not believe that this parcel should be zoned retail (red) and
suggested it remain flex. He wanted to see the entrance point remain flexible.
Community Development Director Hutmacher explained that a commercial transition zone
could be considered for the flex land use.
Councilmember Holmes suggested that the entrance area be zoned dark purple on the map as this
would allow the site to be zoned flex business/retail.
Councilmember McClung proposed a hash-marked area on the map to allow for greater
flexibility.
Councilmember Holden was in favor of having the entrance point in red on the map.
Mayor Grant suggested that staff pencil this area in red on the map for the time being and gain
feedback from the County regarding this change. He requested that the Council turn the
conversation to the surface water amenity. He questioned if staff knew the size of the water
amenity.
Community Development Director Hutmacher explained that staff was not certain of the size
at this time.
Councilmember Holden questioned where the three bodies of water would be located.
Public Works Director Maurer reviewed the rough location of the three bodies of water with the
Council. He reported that the size of each would not be determined until the stormwater
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 8
calculations were complete. He explained that on June 30th the infrastructure design team would
be present to discuss this in further detail with the Council.
Discussion ensued regarding the location of the bodies of water as well as road access issues.
Mayor Grant provided comment on density stating that the consultants were proposing and the
County was supporting 1,770 units. He discussed how density could impact land value and
property taxes. He suggested that the Council consider this matter and decide on a density
number in the near future.
Councilmember Holden stated that she would like to see no more than 1,500 units. She believed
that any higher density would be difficult for the site to manage. She feared how traffic would be
impacted by TCAAP given the fact the area was already congested.
Councilmember McClung could support starting at 1,770 units, but could split the difference
between the high and low numbers by having 1,650 units.
Councilmember Holmes was uncertain where she stood on this issue. She was in favor of lower
density for traffic purposes, but had a feeling this would not support the proposed retail.
Councilmember Werner understood both the City’s and the County’s point of view on this
matter. He preferred that TCAAP have 1,600 to 1,700 units.
Mayor Grant stated that he supported 1,500 units on TCAAP. He discussed how density could
be altered or expanded vertically to make the lot sizes for homes larger. He understood that there
may be transportation issues but also wanted the retail to be properly supported. He wanted
TCAAP to resemble Arden Hills and not downtown Minneapolis.
Councilmember Holden agreed but stated that TCAAP could have a very urban look.
Community Development Director Hutmacher encouraged the Council to visit several
neighborhoods in the metro area to see some examples of potential setbacks and densities.
Mayor Grant agreed that this would provide the Council with a great visual. He recommended
that the Council visit neighborhoods and set a goal for the end of July to come to a decision on
density.
B. Economic Development Commission Update
Community Development Director Hutmacher stated that a State of the City event was held in
September 2011 and 2013. The purpose of the event is to build relationships with the Arden Hills
business community and to provide local businesses with information about City projects and
goals. In order to maximize business turnout for the event, the State of the City has been held on a
weekday morning with continental breakfast included. Feedback for both the 2011 and 2013
events was very positive, and the EDC recommends holding a 2014 State of the City event.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 9
Community Development Director Hutmacher explained that last year, the State of the City
was held at Flaherty’s Arden Bowl. The total cost of the event was approximately $1,640 ($965
for food and $675 for advertisement/mailings); 75 people attended the event. The EDC
recommends that the 2014 event be held at Flaherty’s again, and tentatively scheduled the event
for Thursday, September 25, although it was later learned that the EDC Chair would be out-of-
town on that date.
1. Does the City Council want to hold a business-focused State of the City event in 2014?
2. If so, is the date and location acceptable to the City Council?
3. What topics would the City Council like to present at the State of the City?
4. In addition to the weekday event, should the presentation be given on an evening or
weekend to allow greater resident participation? If so, when should that occur?
Community Development Director Hutmacher reported that the EDC has been working on a
draft script for the City Video Tour. The total length of the video is expected to be approximately
four minutes including testimonials. Filming is expected to begin soon and will utilize the 100
hours provided in the contract with CTV.
Mayor Grant recommended that the Council hold a State of the City event for residents given the
major development taking place on TCAAP.
Councilmember Werner stated that the EDC was in favor of holding the State of the City
meeting on two separate dates to promote the attendance of both business owners and residents.
Councilmember McClung agreed that a State of the City should be held this year that was
focused on both businesses and residents. He believed that two meetings could be held; one
during the day and one in the evening and both would have the same agenda.
Councilmember Holden also supported a State of the City meeting that would address
businesses and residents. She recommended that a date be selected for both meetings. This
would ensure that businesses and residents are made aware of the upcoming State of the City
event.
Discussion ensued regarding the date and location of the State of the City meeting.
Community Development Director Hutmacher commented that Flaherty’s could be selected
again for the State of the City meeting held in the morning and that City Hall could be used for the
evening meeting.
Councilmember Holmes suggested 7:30 a.m. on Thursday, September 18th for the State of the
City morning meeting and Tuesday, September 23rd at 6:30 p.m. for the evening meeting.
There was Council consensus regarding the dates and times.
C. 2015-2019 CIP Discussion
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 16, 2014 10
Director of Finance and Administrative Services Iverson indicated that this item could be
addressed by the Council at the next regularly scheduled work session in July.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council work session at 8:24 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
JUNE 23, 2014
5:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the special City
Council work session at 5:45 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and
Dave McClung
Absent: Councilmember Ed Werner
Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
and Community Development Director Jill Hutmacher
1. AGENDA ITEMS
A. Review Revisions to the Draft TCAAP Master Plan Land Use Map
Community Development Director Hutmacher stated that the City Council met on Monday,
June 16, 2014, to review changes made to the December 2013 draft TCAAP master plan land use
map. On June 16th, the City Council gave direction for the following changes to be made:
Remove the U10/12 soccer field from the Hill neighborhood park. Reducing the size of the
park will also decrease the size of the surrounding neighborhood and restore some acreage
to the flex business use area to the south.
Remove one softball field and the ice skating facilities from the West Athletic Complex
along the spine road. It was believed that these changes would reduce the park to
approximately 5.0 acres.
Change 5.0 acres of flex business to retail use at the Highway 96 access point.
Staff indicated that a map depicting these changes was made available to Council this evening.
Community Development Director Hutmacher indicated that the Mayor and City
Administrator have discussed the results of the June 16, 2014, City Council meeting and think that
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 23, 2014 2
a slight adjustment in the location of the softball facility is worth consideration. The adjustment
would move the remaining softball field to the east side of the spine road. Staff reviewed the
adjustments to the map in detail with the Council and requested comments on how to proceed.
Discussion ensued regarding the land use map options.
Councilmember Holden asked if a road could be placed at County Road I since the County was
already considering a roundabout.
Public Works Director Maurer stated that the consultant team working with Ramsey County
has discussed the interchange. He explained that MnDOT and the Federal Highway
Administration (FHWA) would require an Intersection Control Evaluation (ICE) report.
Councilmember Holden suggested that this intersection area remain gray in color on the map.
Mayor Grant reported that the Council has added back 10.3 acres to the flex space.
Community Development Director Hutmacher indicated that this was the case with Option B.
Public Works Director Maurer explained that full disclosure would have to be made to the
neighborhood with the adult softball field making them aware that the field would be lit at night.
Councilmember McClung recommended that the ball field be eliminated rather than bringing it
into a residential neighborhood.
Councilmember Holmes questioned if the City had approached the National Guard about a
softball field.
Mayor Grant commented that he did not have that conversation. However, he did speak with
County Commissioner Rafael Ortega. He understood that Commissioner Ortega has spoken with
the National Guard and the Guard was considering a City use/National Guard use softball field.
This would provide the City with a field while the five acres set aside could be turned into
additional flex space.
Councilmember Holden recommended that the ball field remain in the master plan as it would
be used by Arden Hills’ residents and businesses. She feared losing a field in the event that the
National Guard was not able to share a field with the City.
Councilmember Holmes suggested that the ball fields be located in the downtown area as this
would draw people into the Town Center and away from residential neighborhoods.
Discussion ensued regarding the balance between residential and commercial land uses.
Mayor Grant discussed transit issues the TCAAP site would face.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 23, 2014 3
Councilmember Holden believed that the County was more concerned with job creation rather
than the number of residential units. It would cost the City more to service residential units than
commercial properties. For this reason, she supported Option B.
Mayor Grant asked if the topography in another area of TCAAP would support a ball field.
Community Development Director Hutmacher indicated that this may be an option if a grade
change was made.
Mayor Grant asked if the Council was leaning towards Option B.
Councilmember Holmes did not support Option B as she did not believe it made sense to put a
ball field in a residential area.
Councilmember McClung noted for the record that he objected to Option B. He commented that
his least favorite park in the City was Perry Park due to the adult softball field. He suggested that
the adult fields be eliminated from TCAAP before eliminating any residential development. He
believed that green space near business/commercial was a plus. He explained that he could
support Option A.
Public Works Director Maurer clarified that adult softball teams were generally organized by
employees of local businesses and not neighborhoods. He believed that additional businesses in
TCAAP could mean more softball teams. He understood that businesses would not locate in
TCAAP just because of the adult softball fields.
Mayor Grant opted to have an adult softball field in a residential area. He believed that it would
be problematic in the downtown area. He anticipated that teams would still visit the Town Center
area after games.
Councilmember Holden suggested that the Town Center park/green space be made into flex
space in order to increase the amount of flex space.
City Administrator Klaers commented that this could be done as part of Option A for the master
plan land use map.
Councilmember Holmes inquired if the County has requested that the softball field be moved.
Mayor Grant clarified that this was his suggestion.
Community Development Director Hutmacher explained that this field would be the last one
developed. If a softball field was not needed, tennis courts or a soccer field could be developed
which may be a better fit with the residential area.
City Administrator Klaers commented that he was pleased by the recommendations the Council
made at its last meeting. He stated that based on the comments this evening and unless directed
otherwise, Option A would proceed.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 23, 2014 4
Mayor Grant was uncertain if he would be able to support Option A.
Councilmember Holden suggested that both options be brought forward on June 30th.
Councilmember Holmes stated that she could support Option B given the fact that the high
density residential would not have to be supplemented. She recommended that the red area on the
map near Highway 96 be striped.
Councilmember McClung believed that by moving the ball field, the Council would need to
discuss density further. He recommended that the park be pulled out of the plan.
Community Development Director Hutmacher understood that the Council wanted the retail
area near Highway 96 to be flexible, with retail and business uses.
Councilmember Holden was in favor of keeping this area retail. She did not believe it would
deter from the Town Center area and would serve the traffic along Highway 96 well.
Mayor Grant stated that Option B should be presented on June 30th.
City Administrator Klaers discussed the agenda items planned for the June 30th meeting and
commented that staff would bring Option B to the City Council for approval on June 30th.
Councilmember McClung reported that he would have to leave the June 30th meeting on or
before 10:00 p.m.
Councilmember Holmes recommended that any items that can be removed from the agenda, be
pushed to the first meeting in July.
The Council discussed how staff should present the master plan land use map at the June 30th
meeting to the public.
B. City Council TCAAP Meeting Schedule
Community Development Director Hutmacher stated that staff was working with Kimley-Horn
and Gateway Planning on a detailed schedule for the regulations and policies component of the
master plan as well as the infrastructure study. The following draft schedule denotes discussion
topics at regular and special City Council work sessions through 2014. A few things to note
below:
1. The schedule includes numerous special meetings including the 4th Mondays of
months with five Mondays (September and December).
2. Gateway Planning will make three visits to the Twin Cities and will hold
workshops with the City Council during work sessions. The dates of the workshops
are tentatively scheduled for August 18, September 22, and November 17.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 23, 2014 5
3. The Planning Commission will be reviewing zoning regulations at their September
through December meetings. Planning Commissioners will be invited to attend the
City Council work sessions with Gateway Planning.
Community Development Director Hutmacher reviewed a detailed future meeting schedule
with the Council.
June 30, 2014, Special Work Session at 5:30 pm, Community Room
Review Final AUAR and Mitigation Plan
Introduce Infrastructure Team and Design Process (Infrastructure)
June 30, 2014, Regular Meeting at 7:00 pm, Council Chambers
Consider approval of master plan land use map
Municipal Consent for I-35W/Highway 96
July 14, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater system review (Infrastructure)
Density and maximum residential unit discussion
July 28, 2014, Regular Meeting at 7:00 pm, Council Chambers
Approve Final AUAR and Mitigation Plan
August 11, 2014, Special Work Session at 5:30 pm, Community Room
Water and sewer system review (Infrastructure)
August 18, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
o Discuss Performance Based Zoning process
o Discuss zoning elements and framework
o Present Sections 1 through 7 of zoning contents (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses, Building Form and Site Development
Standards, Building Design Standards)
August 25, 2014, Special Work Session at 5:30 pm, Community Room
Discuss Zoning Sections 1 through 5 (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses)
September 8, 2014, Special Work Session at 5:30 pm, Community Room
Spine Road and Grading Design Review (Infrastructure)
Review Zoning Section 6 (Building Form and Site Development Standards)
Review Zoning Section 7 (Building Design Standards)
September 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
Review Zoning Section 6 (Building Form and Site Development Standards)
Review Zoning Section 7 (Building Design Standards)
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 23, 2014 6
September 22, 2014, Special Work Session at 5:00 pm, Council Chambers (4th of 5 Mondays)
Workshop with Gateway Planning
o Final Council comments and direction on Sections 1 through 7
o Present Sections 8 through 12
September 29, Special Work Session at 5:30 pm, Community Room
County Road I and Thumb Road Design Review (Infrastructure)
Review Zoning Section 8 (Street Design Standards)
Review Zoning Section 11 (Streetscape and Landscape Standards)
October 13, 2014, Special City Council Work Session at 5:30 pm, Community Room
Stormwater system update (Infrastructure)
Review Zoning Section 12 (Sign Standards)
October 20, 2014, Regular Council Work Session at 5:00 pm, Council Chambers
Review Zoning Section 12 (Sign Standards)
October 27, 2014, Special City Council Work Session at 5:30 pm, Community Room
Water and sewer system update (Infrastructure)
Review Zoning Section 8 (Street Design Standards)
Review Zoning Section 11 (Streetscape and Landscape Standards)
November 10, 2014, Special Work Session at 5:30 pm, Community Room
Review Zoning Section 9 (Parkland Standards)
Review Zoning Section 10 (Open Space Standards)
November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
o Review of Zoning Sections 9 and 10 (Parkland and Open Space Standards)
o Final Council comments and direction on Sections 8 through 12
o Review entire draft document including attachments
November 24, 2014, Special Work Session at 5:30 pm, Community Room
Spine Road/County Road I/thumb road update (Infrastructure)
Discuss any unresolved zoning issues
December 8, 2014, Special Work Session at 5:30 pm, Community Room
Infrastructure Open House Preview Meeting (Infrastructure)
Final review of draft zoning and design standards document
December 22, 2014, Special City Council meeting at 7:00 pm, Council Chambers (4th of 5
Mondays)
Hold public hearing
Approve TCAAP zoning
Approve future land use map
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 23, 2014 7
Approve Comprehensive Plan amendment
Mayor Grant commented that the goal through the proposed meeting schedule was to approve
the TCAAP zoning, future land use map and comprehensive plan amendment by the end of 2014.
He indicated that staff should understand that the full Council may not be present at each meeting.
Public Works Director Maurer noted that this schedule includes the infrastructure study as well.
He noted that staff would be working with Ehler’s to fine-tune the financial model as the
consultants work through the infrastructure studies.
Community Development Director Hutmacher discussed how the consultants would approach
topics with the Council noting that draft information would be provided to the Council prior to
each meeting.
Councilmember Holden expressed concern with the December 22nd meeting date. She did not
believe it would be wise to hold a public hearing for TCAAP issues two days before Christmas.
Councilmember Holmes agreed.
Mayor Grant commented that the schedule may have to be backed up in order to reach the goal
before the end of the year.
Councilmember McClung reiterated the fact that each Councilmember had a full-time job and
this had to be considered with the rigorous meeting schedule.
Mayor Grant understood this concern and believed that the Council may not be able to reach
unanimous agreement on every issue. In order to keep with the proposed timeline, just a
consensus of the majority of the Council will have to be acceptable on some issues.
Community Development Director Hutmacher stated that staff could plan to hold a special
Council meeting on December 15, 2014, instead of December 22, 2014.
Councilmember Holden suggested that approval for these items be pushed out to the beginning
of January 2015 considering how busy people are between November and December.
Public Works Director Maurer commented that the infrastructure study discussions could be
pushed out to January 2015 to assist with the items needing approval in this calendar year.
Mayor Grant supported the aggressive goal as it would keep the Council moving forward.
Councilmember McClung agreed but did not see how the Council could stick to the proposed
deadline.
Community Development Director Hutmacher understood that the entire Council may not be
able to attend every work session. However, she encouraged the Council to be in attendance for
each of the Gateway Planning workshops. In this regard, she suggested that the September
Gateway workshop be changed to September 15th.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 23, 2014 8
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holmes discussed an email she received regarding the trains running through
Arden Hills.
Mayor Grant commented that the City could contact the NTSB (National Transportation Safety
Board).
City Administrator Klaers discussed a letter he received regarding this matter.
ADJOURN
Mayor Grant adjourned the special City Council work session at 7:44 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Page 1 of 1
DATE: August 11, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1. Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2014 Payroll #16 ............................................................................... $ 118,998.11
Total Payroll $ 118,998.11
Accounts Payable Claims Through 08/08/2014
Paid Claims (Check No 0 AFLAC Insurance EFT) ............................... $ 327.92
Paid Claims (Check No 0 US Bank ACH) ............................................ $ 3,858.86
Paid Claims (Check No 43788-Check No 43845) ................................. $ 144,943.98
Paid Claims (Check No 43846-Check No 43850) ................................. $ 227,095.72
Total Accounts Payable $ 376,271.48
Total Claims $ 495,269.59
CONSENT ITEM - 5A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 16
CHECKS DATED: 08/01/14
Biweekly: 07/12/14 - 07/25/14
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 8,589.84 EFT
SIT 3,633.58 EFT
FICA Oasdi 5,281.38 EFT
FICA Medicare 1,235.15 EFT
TOTAL TAXES 18,739.95
Health Premium 1,943.02 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 238.33 A/P Check*
FSA Dependent Care Reimb. 442.66 A/P Check*
TOTAL FLEXIBLE SPENDING 2,624.01
HSA Health Saving 657.68
Health Care Savings Plan EFT
Health Care Savings Plan-2% 265.19 EFT
Health Care Savings Plan-4% 164.61 EFT
TOTAL HEALTH SAVINGS 1,087.48
PERA 4,051.88 EFT
ICMA 3,656.33 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 328.13 EFT
TOTAL RETIREMENT 8,650.74
IUOE 49 Dues (Union) 132.00 A/P Check*
LTD/STD Insurance 1,285.23 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 124.45 A/P Check*
MN Child Support 145.82 EFT
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 163.96 EFT
Avesis-Vision Care 5.22 A/P Check*
TOTAL VOLUNTARY 2,024.95
Total Employee Deductions 33,127.13
Net Payroll 0.00 PR Check #
Direct Deposit 55,591.05 EFT
Gross Payroll Tie-Out 88,718.18
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 30,279.93
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 118,998.11
FICA TIE-OUT
Gross Payroll 88,718.18
Less Total FSA 2,624.01
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 86,094.17
FICA Oasdi @ 6.20% 5,281.38
FICA Medicare @ 1.45% 1,235.15
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
5,041.23
99.90
99.90
341.04
14,192.06
1,257.00
15,449.06
3,159.86
13.35
3,173.21
4,700.19
6,516.53
CITY BENEFIT
5,281.38
1,235.15
** Highlighted lines indicate that the premium amount being remitted was adjusted and/or a Change Request was submitted for the employee.
Worldwide Headquarters •Columbus, Georgia 31999
1.800.99.AFLAC (1.800.992.3522)
aflac.com
Account Name:
Address:
Date Prepared:7/12/2014
Billing Frequency:MONTHLY
Invoice Copy
7/30/2014
CITY OF ARDEN HILLS
Attn Susan Iverson
1245 Highway 96 W
ARDEN HILLS, MN 55112-5743
LEGEND
COVERAGE TYPE (CT)
I = Individual
F = Family
S = Single-Parent Family
P = Primary-Spouse
REMARKS (RM)
CV = Pending Conversion
PA = Policy is Paid Ahead
PC = Policy is Pending Conversion
and is Paid Ahead
CHANGE REQUEST (CR)
A=Add person to policy H = Name Change O = Other
C=Cancel Coverage I = Delete person from policy R = Retired
D=Deceased L = Non-Family Medical Leave T = No longer employed here
E=Unknown Insured-Remove M= Missed Deduction W= Transfer to another account
F=Family Medical Leave Y = Military Leave
Invoice Number:770777
Account Number:G6L41
Premium Due Date:8/1/2014
Amount Billed:$327.92
Amount Remitting:$327.92
Billing Period:Jul 14
Number of Deductions:2
Deduction Frequency:24
Billing Mode:MONTHLY
DUCK COPY - Submitted Invoice. Contains
reconciliation/changes made by
account.
Page 1 of 1
The premium amount billed for some policies may not reflect the number of deductions indicated above if the
policies were issued during the billing period.
Policy Policy
Type CT Dept.Employee/
Member #Name RM Premium
Due
Employee
Sub-Total
Adjusted
Premium
Adjusted
Sub-Total CR
P0F020Y8 ACC F DIETL, AMY $44.34 $44.34 $44.34 $44.34
P0F020Z2 CANCER F EISENBRAUN, SHERRI $53.96 $53.96
P0F020Z4 SPEVNT P EISENBRAUN, SHERRI $52.92 $106.88 $52.92 $106.88
P0F020Y6 ACC P IVERSON KELLY, SUSAN $30.42 $30.42
P0F020Z3 CANCER P IVERSON KELLY, SUSAN $53.96 $53.96
P0F020Z5 SPEVNT P IVERSON KELLY, SUSAN $52.92 $137.30 $52.92 $137.30
P0F020Z7 SPEVNT I KLINGBERG, SONJA $39.40 $39.40 $39.40 $39.40
Total Amount Billed:$327.92 Amt Due $327.92
Online Billing Electronic Payment Confirmation
Hello CITY OF ARDEN HILLS,
Your payment has been received and will be applied to your Aflac account.
Account number:G6L41
Invoice number:770777
Billing Period:July 2014
Amount Billed:$327.92
Payment Date:8/1/2014
Payment amount:$327.92
Bank Account Type:Checking
Bank Routing Number:************0022
Bank Account Number:*****9377
We appreciate your business.
Thank you,
Aflac
IF YOU HAVE ANY QUESTIONS ABOUT YOUR STATEMENT,
PLEASE E-MAIL OnlineServices@aflac.com OR CALL 1-800-99-AFLAC (1-800-992-3522).
Accounts Payable
User:
Printed:
ashley.bertrand
8/8/2014 6:55 AM
Checks by Date - Detail by Check Number
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0602 US BANK 08/07/2014ACH
060714-Arvidson June/July 2014 CC Charges-PW Supplies June/July 2014 CC Charges 23.52
060714-Freyberg June/July 2014 CC Charges-Freyberger Clothing AllowanceJune/July 2014 CC Charges 71.99
060714-Frid June/July 2014 CC Charges-PW Maintenance MaterialsJune/July 2014 CC Charges 209.37
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 37.41
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 118.98
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 19.59
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 12.31
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 40.10
060714-Grant June/July 2014 CC Charges-City Hall Key June/July 2014 CC Charges 32.14
060714-Grant June/July 2014 CC Charges-Friday Field Trip June/July 2014 CC Charges 274.07
060714-Grant June/July 2014 CC Charges-Soccer Supplies June/July 2014 CC Charges 34.24
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 20.00
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 36.79
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 15.96
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 64.83
060714-Grant June/July 2014 CC Charges-Art in the Park June/July 2014 CC Charges 50.68
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 32.09
060714-Grant June/July 2014 CC Charges-Playground Supplies June/July 2014 CC Charges 14.76
060714-Iverson June/July 2014 CC Charges-Finance Training-BertrandJune/July 2014 CC Charges 25.00
060714-Iverson June/July 2014 CC Charges-Finance Membership MNGFOA-HowardJune/July 2014 CC Charges 60.00
060714-Iverson June/July 2014 CC Charges-You Send It June/July 2014 CC Charges 14.99
060714-Iverson June/July 2014 CC Charges-Council Training-HoldenJune/July 2014 CC Charges 95.52
060714-Iverson June/July 2014 CC Charges-Finance Training-IversonJune/July 2014 CC Charges 225.00
060714-Iverson June/July 2014 CC Charges-Council Training-HolmesJune/July 2014 CC Charges 95.52
060714-Iverson June/July 2014 CC Charges-CAFR Award ApplicationJune/July 2014 CC Charges 225.00
060714-Iverson June/July 2014 CC Charges-CAFR Award ApplicationJune/July 2014 CC Charges 370.00
060714-Iverson June/July 2014 CC Charges-Finance Training-HowardJune/July 2014 CC Charges 25.00
060714-Mooney June/July 2014 CC Charges-Park Signs June/July 2014 CC Charges 218.62
060714-Mooney June/July 2014 CC Charges-PW Tools June/July 2014 CC Charges 65.46
060714-Mooney June/July 2014 CC Charges-PW Tools June/July 2014 CC Charges 171.22
060714-Mooney June/July 2014 CC Charges-PW Tools June/July 2014 CC Charges 128.16
060714-Olson June/July 2014 CC Charges-PTRC Tour June/July 2014 CC Charges 11.20
060714-Olson June/July 2014 CC Charges-SurveyMonkey June/July 2014 CC Charges 200.00
060714-Olson June/July 2014 CC Charges-Friday Field Trip SuppliesJune/July 2014 CC Charges 20.97
060714-Olson June/July 2014 CC Charges-Friday Field Trip June/July 2014 CC Charges 555.00
060714-Olson June/July 2014 CC Charges-PTRC Tour June/July 2014 CC Charges 113.37
060714-Scherbel June/July 2014 CC Charges-Inspections Training June/July 2014 CC Charges 130.00
3,858.86Total for this ACH Check for Vendor 0602:
4889 Community Footworks 08/08/2014ACH
08072014-CF August 2014 Foot Clinic August 2014 Foot Clinic 380.80
380.80Total for this ACH Check for Vendor 4889:
MNLI Minnesota Native Landscapes, Inc 08/08/2014ACH
10668 July 2014 City Hall Prairie Maintenance July 2014 City Hall Prairie Maintenance 215.00
Page 1AP Checks by Date - Detail by Check Number (8/8/2014 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
215.00Total for this ACH Check for Vendor MNLI:
1125 Bolton & Menk, Inc.08/08/2014ACH
0167521 June 2014 County Road E Charges June 2014 County Road E Charges 18,959.00
0168096 July 2014 County Road E Charges July 2014 County Road E Charges 32,555.00
51,514.00Total for this ACH Check for Vendor 1125:
0382 ICMA Retirement Trust - 106944 07/31/2014ACH
PR Batch 00100.08.2014 ICMA Employee Percent 401PR Batch 00100.08.2014 ICMA Employee Percent 401 294.00
PR Batch 00100.08.2014 ICMA Employer Percent 401PR Batch 00100.08.2014 ICMA Employer Percent 401 341.04
635.04Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 07/31/2014ACH
PR Batch 00100.08.2014 ICMA Employee DeductionPR Batch 00100.08.2014 ICMA Employee Deduction 2,852.70
PR Batch 00100.08.2014 ICMA Employee PercentPR Batch 00100.08.2014 ICMA Employee Percent 509.63
3,362.33Total for this ACH Check for Vendor 0387:
0823 David Scherbel 07/31/2014ACH
07292014-DS July 2014 Expense Report July 2014 Expense Report 96.88
07292014-DS July 2014 Expense Report July 2014 Expense Report 10.64
107.52Total for this ACH Check for Vendor 0823:
5025 Sara Grant 07/31/2014ACH
07292014-SG June-July 2014 Expense Report June-July 2014 Expense Report 123.20
07292014-SG June-July 2014 Expense Report June-July 2014 Expense Report 41.76
07292014-SG2 July 2014 Mileage Reimbursement July 2014 Mileage Reimbursement 134.40
299.36Total for this ACH Check for Vendor 5025:
ALPI Allegra Print & Imaging 07/31/2014ACH
140814 June 2014 Newsletter June 2014 Newsletter 1,576.08
1,576.08Total for this ACH Check for Vendor ALPI:
0131 Beisswenger's How-To Store 07/31/201443788
472388 PW Supplies PW Supplies 9.68
9.68Total for Check Number 43788:
1033 Comcast 07/31/201443789
44271-072014 July 2014 TV Services July 2014 TV Services 8.42
8.42Total for Check Number 43789:
0453 Continental Research Corp.07/31/201443790
406709-CRC-1 PW Supplies PW Supplies 815.00
815.00Total for Check Number 43790:
0841 Ehlers & Associates, Inc.07/31/201443791
65178 June 2014 TCAAP Charges June 2014 TCAAP Charges 3,307.50
3,307.50Total for Check Number 43791:
2654 GoodPointe Technology 07/31/201443792
9012 Technology Training Technology Training 1,720.00
Page 2AP Checks by Date - Detail by Check Number (8/8/2014 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,720.00Total for Check Number 43792:
0192 Grainger, Inc 07/31/201443793
9486983142 PW Supplies PW Supplies 107.42
107.42Total for Check Number 43793:
4999 Hirshfield's Paint Mfg., Inc.07/31/201443794
102627 Athletic Field Paint Athletic Field Paint 1,312.50
1,312.50Total for Check Number 43794:
0381 ICMA Retirement Corporation 07/31/201443795
14223 Q3 2014 Annual Plan Fee Q3 2014 Annual Plan Fee 250.00
250.00Total for Check Number 43795:
5589 Independent Officials Association, LLC. 07/31/201443796
1382 7/21-7/24 Umpiring Services 7/21-7/24 Umpiring Services 364.00
364.00Total for Check Number 43796:
8081 Kimley-Horn and Associates, Inc 07/31/201443797
5823686 May 2014 TCAAP Charges May 2014 TCAAP Charges 1,560.00
1,560.00Total for Check Number 43797:
1058 MIDC Enterprises 07/31/201443798
I0034771 Parks Supplies Parks Supplies 692.71
692.71Total for Check Number 43798:
MUSKA Muska Lighting, Inc.07/31/201443799
184427 PW Supplies PW Supplies 104.30
104.30Total for Check Number 43799:
0413 Newman Traffic Signs 07/31/201443800
TI-0275419 Street Signs Street Signs 524.09
524.09Total for Check Number 43800:
6154 Pirtek Midway 07/31/201443801
S1942624.001 PW Vehicle Repair #204 PW Vehicle Repair #204 1,045.15
1,045.15Total for Check Number 43801:
0298 Pitney Bowes-Meter Service 07/31/201443802
7212665-JY14 4/30-7/30 Postage Lease 4/30-7/30 Postage Lease 1,146.69
1,146.69Total for Check Number 43802:
0811 Ramsey County 07/31/201443803
PUBW-013730 PW Parts PW Parts 53.72
PUBW-013742 June 2014 Fuel Purchase June 2014 Fuel Purchase 5,081.14
PUBW-013756 Street Sign Parts Street Sign Parts 85.60
5,220.46Total for Check Number 43803:
1193 SelectAccount 07/31/201443804
1023707 July 2014 Participant Fees July 2014 Participant Fees 42.20
Page 3AP Checks by Date - Detail by Check Number (8/8/2014 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
42.20Total for Check Number 43804:
2226 Sharrow Lifting Products 07/31/201443805
77530 Lift Station Parts Lift Station Parts 36.75
36.75Total for Check Number 43805:
0576 TimeSaver Off Site Secretarial 07/31/201443806
M20647 7/7 JDA Mtg 06/16, 06/23, CC Mtgs, 7/7 JDA Mtg, 7/9 Plan. Com. Mtg 111.00
M20647 7/9 Plan. Com. Mtg 06/16, 06/23, CC Mtgs, 7/7 JDA Mtg, 7/9 Plan. Com. Mtg 235.38
M20647 06/16, 06/23, CC Mtgs,06/16, 06/23, CC Mtgs, 7/7 JDA Mtg, 7/9 Plan. Com. Mtg 417.00
763.38Total for Check Number 43806:
0600 315800-NCPERS Minnesota 08/08/201443807
3158814 July 2014 Payroll Deductions July 2014 Payroll Deductions 64.00
64.00Total for Check Number 43807:
ACCT Accountemps 08/08/201443808
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 47.13
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 47.13
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 47.13
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 47.13
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 47.13
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 487.03
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 487.03
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 487.03
40816352 07.11.2014 Contracted Services 07.11.2014 Contracted Services 398.01
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 17.31
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 17.31
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 17.31
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 17.31
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 178.91
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 178.91
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 178.91
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 146.22
40856769 07.18.2014 Contracted Services 07.18.2014 Contracted Services 17.31
2,864.25Total for Check Number 43808:
1223 Adam's Pest Control, Inc.08/08/201443809
899795 July 2014 Pest Control July 2014 Pest Control 62.54
62.54Total for Check Number 43809:
5689 Jay Anderson 08/08/201443810
07242014-JA Rec Championship Awards Rec Championship Awards 75.00
75.00Total for Check Number 43810:
6047 Avesis Third Party Administrators, Inc 08/08/201443811
14I5819-IN August 2014 Vision August 2014 Vision 10.44
10.44Total for Check Number 43811:
5691 Luke Baumgartner 08/08/201443812
07302014-LB Rec Championship Awards Rec Championship Awards 75.00
75.00Total for Check Number 43812:
Page 4AP Checks by Date - Detail by Check Number (8/8/2014 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
CANON Canon Financial Services 08/08/201443813
14012469 August 2014 Copier Lease August 2014 Copier Lease 822.80
14012469 August 2014 Copier Lease August 2014 Copier Lease 145.20
968.00Total for Check Number 43813:
CPF1 Central Pension Fund 08/08/201443814
07312014-CPF July 2014 Contributions July 2014 Contributions 1,228.80
1,228.80Total for Check Number 43814:
5385 Central Rental 08/08/201443815
1-550654 City Hall Irrigation City Hall Irrigation 228.99
228.99Total for Check Number 43815:
1032 Commercial Asphalt Co.08/08/201443816
140731 July 2014 Asphalt Expense July 2014 Asphalt Expense 1,500.10
1,500.10Total for Check Number 43816:
5684 Curb Designs 08/08/201443817
07182014-CD City Hall & Cummings Park Repairs City Hall & Cummings Park Repairs 900.00
07182014-CD City Hall & Cummings Park Repairs City Hall & Cummings Park Repairs 900.00
1,800.00Total for Check Number 43817:
6040 Deluxe Business Forms & Suppl 08/08/201443818
2031403255 AP Checks AP Checks 638.70
638.70Total for Check Number 43818:
1195 Eureka Recycling 08/08/201443819
14197 June 2014 Recycling Costs June 2014 Recycling Costs 7,991.88
14197 June 2014 Recycling Costs June 2014 Recycling Costs -655.47
7,336.41Total for Check Number 43819:
0339 Ferguson Waterworks 2516 08/08/201443820
0092140 PW Water Supplies PW Water Supplies 138.22
138.22Total for Check Number 43820:
0176 Frattallone's Hardware, Inc.08/08/201443821
060333-A PW Supplies PW Supplies 13.16
060362-A PW Supplies PW Supplies 488.75
060528-A PW Supplies PW Supplies 54.65
556.56Total for Check Number 43821:
4470 GLTC Premium Payments 08/08/201443822
1421182 August 2014 Long Term Care August 2014 Long Term Care 187.44
187.44Total for Check Number 43822:
0192 Grainger, Inc 08/08/201443823
9491668565 PW Supplies PW Supplies 446.97
446.97Total for Check Number 43823:
1372 Hillcrest Animal Hospital 08/08/201443824
11116-0614 June 2014 Animal Control Charges June 2014 Animal Control Charges 239.00
Page 5AP Checks by Date - Detail by Check Number (8/8/2014 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
239.00Total for Check Number 43824:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 08/08/201443825
08152014 September 2014 PW Benefits September 2014 PW Benefits 1,157.00
1,157.00Total for Check Number 43825:
5596 Jamar Company 08/08/201443826
369020 PW Supplies PW Supplies 443.42
443.42Total for Check Number 43826:
8081 Kimley-Horn and Associates, Inc 08/08/201443827
5894831 June 2014 Snelling Bridge Design Charges June 2014 Snelling Bridge Design Charges 564.84
564.84Total for Check Number 43827:
5688 Kevin Kramer 08/08/201443828
07212014-KK Rec Championship Awards Rec Championship Awards 100.00
100.00Total for Check Number 43828:
0225 Lillie Suburban Newspapers 08/08/201443829
06302014-LSN June 2014 Publications-Drinking Water Report June 2014 Publications 194.25
06302014-LSN June 2014 Publications-35W/96 June 2014 Publications 28.88
06302014-LSN June 2014 Publications-2014 Seal Coat June 2014 Publications 31.50
06302014-LSN June 2014 Publications-Liquor License June 2014 Publications 31.50
286.13Total for Check Number 43829:
0147 Moundsview Public Schools 08/08/201443830
5510 May-July 2014 Rental Fees May-July 2014 Rental Fees 264.00
264.00Total for Check Number 43830:
6074 Norsk Concrete Construction, Inc. 08/08/201443831
07152014-NC 2014 Curb Repair 2014 Curb Repair 1,903.00
1,903.00Total for Check Number 43831:
6252 Office Depot 08/08/201443832
1696871921 Rec Supplies Rec Supplies 48.72
48.72Total for Check Number 43832:
7025 On Site Sanitation 08/08/201443833
A-547861 August 2014 Rental-Floral Park August 2014 Rental 52.00
A-547862 August 2014 Rental-Hazelnut Park August 2014 Rental 52.00
A-547863 August 2014 Rental-Perry Park August 2014 Rental 100.00
A-547864 August 2014 Rental-Royal Hills Park August 2014 Rental 52.00
A-547865 August 2014 Rental-Valentine Park August 2014 Rental 52.00
A-548026 August 2014 Rental-Cummings Park August 2014 Rental 52.00
A-548315 August 2014 Rental-Ingerson Park August 2014 Rental 52.00
412.00Total for Check Number 43833:
5690 Otogaw-Anschel Design-Build 08/08/201443834
07282014-OADB PC 13-020 Ecrow Refund PC 13-020 Ecrow Refund 630.00
630.00Total for Check Number 43834:
7038 Pearson Bros, Inc 08/08/201443835
Page 6AP Checks by Date - Detail by Check Number (8/8/2014 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
3299 2014 Seal Coat 2014 Seal Coat 88,877.53
88,877.53Total for Check Number 43835:
1110 Pitney Bowes 08/08/201443836
07232014-PB July 2014 Postage July 2014 Postage 545.75
07232014-PB July 2014 Postage July 2014 Postage 1,019.99
1,565.74Total for Check Number 43836:
3100 Provident Life and Accident Ins Co 08/08/201443837
9672443-0714 July 2014 UNUM Payment July 2014 UNUM Payment 85.10
85.10Total for Check Number 43837:
2151 Ramsey Conservation District 08/08/201443838
71414AE Q2 2014 Erosion Control Inspections-GE 2013-00941Q2 2014 Erosion Control Inspections 79.74
71414AE Q2 2014 Erosion Control Inspections-GE 2014-00240Q2 2014 Erosion Control Inspections 59.80
71414AE Q2 2014 Erosion Control Inspections-GE 2013-01153Q2 2014 Erosion Control Inspections 578.09
71414AE Q2 2014 Erosion Control Inspections-GE 2013-00270Q2 2014 Erosion Control Inspections 318.95
71414AE Q2 2014 Erosion Control Inspections-GE 2013-00473Q2 2014 Erosion Control Inspections 39.87
71414AE Q2 2014 Erosion Control Inspections-GE 2013-00813Q2 2014 Erosion Control Inspections 59.80
71414AE Q2 2014 Erosion Control Inspections-GE 2014-00140Q2 2014 Erosion Control Inspections 99.67
1,235.92Total for Check Number 43838:
0811 Ramsey County 08/08/201443839
PUBW-013753 June 2014 Labor Charges Cty Rd E Watermain BreakJune 2014 Labor Charges Cty Rd E Watermain Break 680.00
680.00Total for Check Number 43839:
0282 Republic Services #899 08/08/201443840
0899-002522269 August 2014 Trash Service August 2014 Trash Service 260.29
0899-002522269 August 2014 Trash Service August 2014 Trash Service 536.92
797.21Total for Check Number 43840:
5692 Clint Seehusen 08/08/201443841
07282014-CS Musical Theater Camp Refund Musical Theater Camp Refund 107.00
107.00Total for Check Number 43841:
1001 Sprint/Nextel Communications 08/08/201443842
196110738-014 June/July 2014 Phone Bill June/July 2014 Phone Bill 168.95
168.95Total for Check Number 43842:
0327 Staples Business Advantage 08/08/201443843
3236344190 Office Supplies Office Supplies 490.02
490.02Total for Check Number 43843:
1175 TNT Cleaning and Consulting, INC 08/08/201443844
268622 July 2014 Cleaning July 2014 Cleaning 845.00
845.00Total for Check Number 43844:
1363 Water Conservation Service, Inc. 08/08/201443845
5249 July 2014 Leak Locates July 2014 Leak Locates 255.60
255.60Total for Check Number 43845:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 08/08/201443846
Page 7AP Checks by Date - Detail by Check Number (8/8/2014 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
08.15.2014 September 2014 PW Benefits September 2014 PW Benefits 8,096.00
8,096.00Total for Check Number 43846:
8081 Kimley-Horn and Associates, Inc 08/08/201443847
5894832 June 2014 TCAAP Charges June 2014 TCAAP Charges 12,345.00
12,345.00Total for Check Number 43847:
0243 Metropolitan Council-Waste Water 08/08/201443848
0001035947 August 2014 Wastewater Service Charges August 2014 Wastewater Service Charges 54,070.48
54,070.48Total for Check Number 43848:
8029 MMKR & Co, PA 08/08/201443849
35957 Final Billing 2013 Audit Final Billing 2013 Audit 2,930.00
35957 Final Billing 2013 Audit Final Billing 2013 Audit 2,930.00
35957 Final Billing 2013 Audit Final Billing 2013 Audit 2,930.00
35957 Final Billing 2013 Audit Final Billing 2013 Audit 2,930.00
35957 Final Billing 2013 Audit Final Billing 2013 Audit 2,930.00
14,650.00Total for Check Number 43849:
0811 Ramsey County 08/08/201443850
SHRFL-001337 August 2014 RC Sheriff August 2014 RC Sheriff 86,420.24
86,420.24Total for Check Number 43850:
Report Total (72 checks): 375,898.56
Page 8AP Checks by Date - Detail by Check Number (8/8/2014 6:55 AM)
Page 1 of 2
DATE: August 11, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: Round Lake Road Area Improvement - Payment #2
Requested Action
Approve Payment #2 to Meyer Contracting, Inc., in the amount of $218,845.47 for the Round
Lake Road Area Improvement.
Background
The City Council awarded the Round Lake Road Area Improvement to Meyer Contracting, Inc.,
on May 12, 2014, in the amount of $1,766,605.41.
Discussion
This second pay request includes work through July 31, 2014. Five percent is being withheld
from the work completed according to the contract documents. The payment is in the amount of
$218,845.47. Major items of work for this payment are:
mobilization
storm sewer
removals
water main
CONSENT ITEM – 5B
MEMORANDUM
Page 2 of 2
Financial Implications
The following breakdown shows the funding sources and the amounts for Payment #2
Funding Source Amount
Municipal State Aid/TIF $150,128.00
Surface Water Management $ 34,139.89
Water Utility Fund $ 34,577.58
Total $218,845.47
Attachments
Attachment A: Payment Estimate #2
CONSENT ITEM – 5C
Page 1 of 1
MEMORANDUM
DATE: August 11, 2014
TO: Honorable Mayor and City Council
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: Gateway 2nd Addition – Closing Documents
Requested Action
Approve Resolution 2014-039 Dispensing with Statutory Requirements for Review by
Planning Commission of Disposal of Real Property, Approval of Deed to Real Property,
Approval of Acquisition of Trail Easement, Approval of Easement Termination.
Background
The City Council approved the Gateway 2nd Addition Plat on April 28, 2014, and requested
that the City Attorney file and record the plat with Ramsey County. The City Attorney has
been working to assemble the necessary documents to file the final plat of Gateway 2nd
Addition. As a result of that effort, and in order to proceed with recording the plat, the City
Attorney has determined it is necessary for the City Council to approve a number of
housekeeping items related to the plat. Those items have been combined into the attached
resolution. Approval of this resolution will allow the City Attorney to proceed with filing the
plat with Ramsey County.
Attachments
Attachment A: Resolution 2014-039
Attachment B: Closing Documents for Platting Gateway 2nd Addition
Attachment C: Gateway 2nd Addition Plat
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION NUMBER 2014-039
RESOLUTION DISPENSING WITH STATUTORY REQUIREMENTS FOR
REVIEW BY PLANNING COMMISSION OF DISPOSAL OF REAL
PROPERTY, APPROVAL OF DEED TO REAL PROPERTY, APPROVAL
OF ACQUISITION OF TRAIL EASEMENT, APPROVAL OF EASEMENT
TERMINATION
WHEREAS, Space Center Arden Hills, LLC (“Space Center”) is the fee owner of
property to be platted as Lots 1 and 2, Block 1, Gateway Second Addition, Ramsey County,
Minnesota (the “Subject Property”);
WHEREAS, the City of Arden Hills (“City”) has a fee owner interest in portions of
previously vacated road right of way located within the Subject Property;
WHEREAS, although right of way within the prior right of way within the Subject
Property has been previously vacated by the City, the City still retains additional fee ownership
interest and a private road and access easement within the Subject Property; with the platting of
Gateway Second Addition (“Plat”) and dedication of Gateway Court within the Plat, the City
Council finds that it has no purpose for the fee ownership interests for right of way or a private
road and access easement located within the Subject Property and that conveyance of the City’s
interest in the Subject Property to Space Center and termination of private road and access
easement is in the best interests of the City and necessary to clear title to the property;
WHEREAS, the City requires a trail easement over the existing public trail located
within Lot 1, Block 1, Gateway 2nd Addition and Space Center agrees to provide the necessary
easement;
WHEREAS, Minn. Stat. §462.356, subd. 2 requires that the Planning Commission review
the City's proposed disposal or acquisition of real property for compliance with the comprehensive
plan and to report to the City Council in writing its findings; and
WHEREAS, Minn. Stat. §462.356, subd. 2 provides for an exception from the requirement
for review by the Planning Commission upon 2/3 vote of the City Council dispensing with the
requirement and finding that the disposal or acquisition of the real property has no relationship to
the comprehensive municipal plan;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS, MINNESOTA, AS FOLLOWS:
1. The City Council finds that the disposal of the City’s fee ownership interest in
portions of the Subject Property has no relationship to the comprehensive plan.
2. Review by the Planning Commission of the disposal of the Subject Property is
hereby dispensed with;
3. Conveyance of the City’s interest in the Subject Property by quit claim deed to
Space Center is hereby approved conditioned upon the recording of the Plat;
4. A Termination of the Road and Access Easement for the City’s road and access
easement located within the Subject Property is hereby approved;
5. The Mayor, City Administrator, City staff and City consultants are authorized and
directed to take any and all steps and actions necessary or convenient in order to accomplish the
intent of this Resolution; and
6. The conveyance by Space Center of a trail easement to the City for the existing
public trail located on Lot 1, Block 1, Gateway Second Addition is hereby approved.
APPROVED AND ADOPTED this _____ day of _____________________, 2014 by
the City Council of the City of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
By:
David Grant, Mayor
ATTEST:
Amy Dietl, City Clerk
DATE: August 11, 2014
TO: City Councilmembers
Patrick Klaers, City Administrator
FROM: Mayor Grant
SUBJECT: TCAAP Development Discussion Opportunity for Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding TCAAP
development.
PUBLIC HEARING – 7A
MEMORANDUM
Page 1 of 1
DATE: August 11, 2014
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Appointment of TCAAP Developer Advisory Panel
At the June 4, 2014, TCAAP Joint Development Authority meeting, the Authority recommended
that the City Council appoint a developer advisory panel to provide input to the City, County,
and their consultants on positioning the land for sale and on the regulations and policies.
A brief memo from Stacie Kvilvang, Ehlers, and list of potential developer participants are
attached.
Attachments
Memo, Developer Advisory Panel; August 11, 2014
List of Developers; August 7, 2014
MEMORANDUM
Memo
To: Patrick Klaers, City Administrator
From: Stacie Kvilvang - Ehlers
Date: August 11, 2014
Subject: Developer Advisory Panel
The City, County, and JDA are in the midst of several important processes for the
TCAAP development including the infrastructure study, development of the regulations
and policies for development and financial modeling for land sales, fee structures, etc.
Our experience with large redevelopment projects is that timely, private sector
developer input early in these processes will lead to actual development commencing
that meets the community’s vision, projects that are financially viable and a better
product in the long-term. We envision utilizing the developer panel to provide staff,
Ehlers and the City Council insight into:
1. Land pricing, development fee structures (park dedication, assessments, others),
timing and phasing of various developments and resident and business
perspective on location, required amenities and or value of amenities, etc. ; and
2. Feedback on the rules and regulations for the City Council to consider as they
finalize these for the area (street and utility layout, lot sizes, setback
requirements, design standards, parking requirements, density, recreation needs,
park locations, etc.)
We discussed this concept at the JDA meeting on August 4, 2014 and they
recommended that the City consider utilizing a panel as discussed above.
On August 6, 2014, City and County staff, along with Ehlers met to assemble the
attached list of qualified developers we would contact to assist the City and County
through these processes. It should be noted that we have not yet contacted all the
developers to ascertain their interest, but have had involvement in the past from them
for other cities that have undertaken similar processes.
We envision that staff and Ehlers would initially meet with all the developers to gain
insight into #1 listed above and would summarize those comments for Council review.
We would then have a few of the developers from the various dis ciplines meet with the
Council at a work session to go over the comments and be available for any questions
City of Arden Hills
Developer Advisory Panel
August 11, 2014
Page 2
the Council may have. This is a great opportunity for the Council to have one-on-one
interaction with the developers to have all their questions answered.
To address items in #2 above, we would provide the various developers with the
pertinent portions of the rules and regulations that would pertain to their area of
development expertise to provide any comments back to staff. These again would be
compiled and we would follow the same process as noted above to have developers
available to go over the comments with the Council and answer any questions.
Overall, the purpose of utilizing the developers is to understand what the market can
and will build over the next 5 to 10 years, how land use decisions might impact the
developability of the area and how best to craft the rules and regulations to assure the
City obtains the end development they want. The Council can utilize the information
they receive as they deem appropriate in their decision-making process for the area.
Please contact me at 651-697-8506 with any questions.
Developer List
8-7-14
Single-Family/Town Homes Projects
Company Contact(s) Examples Information
Mattamy Daren Laberee or
Rick Packer Several throughout the metro area www.mattamyhomes.com
Pratt Homes Len Pratt Several throughout the metro area http://pratthomes.com/
Ron Clark Construction Ron Clark Several throughout the metro area www.ronclark.com
Masterpiece Homes Gordy Howe Several throughout the metro area http://www.masterpiecehomesmn.com/
Ryland Ian Peterson Several throughout the metro area www.ryland.com
Single-Family – Custom Homes Projects
Bohland Development Steve Bohl Several throughout the metro area http://www.bohlanddevelopment.com/
Hanson Builders Several throughout the metro area http://www.hansonbuilders.com/
Others TBD
Condominiums Projects
Alatus Bob Lux Grant Park and others http://alatusllc.com/
Bohland Development Steve Bohl The Regatta - Wayzata http://regattawayzatabay.com/residences
Shafer Richardson Kit Richardson or
Brad Schafer
Pheonix on the River, 710-730 Lofts in North
Loop, Basset Creek Lofts
http://www.sr-re.com/development/our-development-
projects/recently-completed-projects
Ron Clark Construction Ron Clark Wayzata (8 units) and Minnetonka (21 units)
Senior Cooperative Projects
United Properties Brian Carey Applewood Point Product (New Brighton,
Roseville, Bloomington) www.uproperties.com/Residential/Pages/default.aspx
Apartments Projects
Doran Companies Kelly Doran Mill and Main, Dinkydome, The Bridges, The
Knoll, 412 Lofts http://dorancompanies.com/companies/residential/
Alatus Bob Lux Lattitude 45 (under construction) www.l45living.com
Dominium Paul Sween 808 Berry, The Landings, Schmidt Brewery, A
Mill Artists Lofts, Bluffs at Nine Mile Creek
http://www.dominiumapartments.com/apartment-
search.html?region=MN
Excelsior Group Chris Culp The Flats at West End, St. Louis Park
222 Hennepin Apartments
www.liveatwestend.com
www.222hennepin.com
Developer Roundtable List – Page 2
Senior Rental With Services Projects
Company Contact(s) Examples Information
Ryan Companies Eric Anderson Multiple http://www.ryancompanies.com/
Silvercrest Properties Mike Gould Multiple http://www.silvercrestproperties.com/senior-
communities
Shelter Corporation Jay Jensen Multiple http://www.sheltercorp.com/
Retail/Office Projects
Company Contact(s) Examples Information
United Properties Keith Ulstad Multiple http://www.uproperties.com/Retail/Pages/default.aspx
Welsh Companies Tom Palmquist Multiple
Opus Dave Menke Shoppes of Arbor Lakes http://www.opus-group.com/
Ryan Colin Barr Multiple www.ryancompanies.com/product-types/
Office/Manufacturing Projects
Company Contact(s) Examples Information
Anderson KM Builders Kent Carlson Multiple www.andersoncompanies.us/
Opus Phillip Cattanach Multiple http://www.opus-group.com/
Ryan Colin Barr Multiple www.ryancompanies.com/product-types/