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09-29-14-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS TCAAP Update Jill Hutmacher, Community Development Director MEMO.PDF Fall 2014 Community Cleanup Day Update Ryan Streff, City Planner CC MEMO.PDF, ATTACHMENT A.PDF APPROVAL OF MINUTES Approval Of Minutes August 11, 2014, Special City Council Work Session August 11, 2014, Regular City Council August 18, 2014, City Council Work Session 08 -11 -14 -WS.PDF, 08 -11 -14 -R.PDF, 08 -18 -14 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Accept Resignation Of Planning Commissioner Samuel Scott Ryan Streff, City Planner CC MEMO.PDF Approve Resolution 2014 -047 Appointing Steven Jones To Planning Commission Ryan Streff, City Planner CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Temporary Permit To Construct For Work At The NE Corner Of Connelly Avenue/County Road E Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Joint Powers Agreement Between The City Of Arden Hills And Ramsey County GIS Users Group Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENTS.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. NEW BUSINESS 2015 Proposed Preliminary Budget And Tax Levy Sue Iverson, Director of Finance and Administrative Services MEMO - PAT.PDF, MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2015 Sue Iverson, Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF Planning Case 14 -025 Site Plan Review For 3657 Snelling Avenue Ryan Streff, City Planner CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF, ATTACHMENT I.PDF Planning Case 14 -026 Variance - 1830 Noble Road Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF UNFINISHED BUSINESS Consider Assessment Agreements For Round Lake Road Improvement Project Patrick Klaers, City Administrator MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Ed Werner Regular City Council Agenda September 29, 2014 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFFall 2014 Community Cleanup Day UpdateRyan Streff, City PlannerCC MEMO.PDF, ATTACHMENT A.PDFAPPROVAL OF MINUTESApproval Of MinutesAugust 11, 2014, Special City Council Work SessionAugust 11, 2014, Regular City CouncilAugust 18, 2014, City Council Work Session 08 -11 -14 -WS.PDF, 08 -11 -14 -R.PDF, 08 -18 -14 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Accept Resignation Of Planning Commissioner Samuel Scott Ryan Streff, City Planner CC MEMO.PDF Approve Resolution 2014 -047 Appointing Steven Jones To Planning Commission Ryan Streff, City Planner CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Temporary Permit To Construct For Work At The NE Corner Of Connelly Avenue/County Road E Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Joint Powers Agreement Between The City Of Arden Hills And Ramsey County GIS Users Group Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENTS.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. NEW BUSINESS 2015 Proposed Preliminary Budget And Tax Levy Sue Iverson, Director of Finance and Administrative Services MEMO - PAT.PDF, MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2015 Sue Iverson, Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF Planning Case 14 -025 Site Plan Review For 3657 Snelling Avenue Ryan Streff, City Planner CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF, ATTACHMENT I.PDF Planning Case 14 -026 Variance - 1830 Noble Road Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF UNFINISHED BUSINESS Consider Assessment Agreements For Round Lake Road Improvement Project Patrick Klaers, City Administrator MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council AgendaSeptember 29, 20147:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFFall 2014 Community Cleanup Day UpdateRyan Streff, City PlannerCC MEMO.PDF, ATTACHMENT A.PDFAPPROVAL OF MINUTESApproval Of MinutesAugust 11, 2014, Special City Council Work SessionAugust 11, 2014, Regular City CouncilAugust 18, 2014, City Council Work Session08-11 -14 -WS.PDF, 08 -11 -14 -R.PDF, 08 -18 -14 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting AnalystMEMO.PDFAccept Resignation Of Planning Commissioner Samuel ScottRyan Streff, City PlannerCC MEMO.PDFApprove Resolution 2014 -047 Appointing Steven Jones To Planning CommissionRyan Streff, City PlannerCC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFTemporary Permit To Construct For Work At The NE Corner Of Connelly Avenue/County Road ETerry Maurer, Public Works DirectorMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFJoint Powers Agreement Between The City Of Arden Hills And Ramsey County GIS Users GroupJill Hutmacher, Community Development DirectorMEMO.PDF, ATTACHMENTS.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk.NEW BUSINESS 2015 Proposed Preliminary Budget And Tax Levy Sue Iverson, Director of Finance and Administrative Services MEMO - PAT.PDF, MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2015 Sue Iverson, Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF Planning Case 14 -025 Site Plan Review For 3657 Snelling Avenue Ryan Streff, City Planner CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF, ATTACHMENT I.PDF Planning Case 14 -026 Variance - 1830 Noble Road Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF UNFINISHED BUSINESS Consider Assessment Agreements For Round Lake Road Improvement Project Patrick Klaers, City Administrator MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council AgendaSeptember 29, 20147:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.7.8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 9. 9.A. Documents: 10. Page 1 of 3 DATE: September 8, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: TCAAP Update Demolition and Remediation All buildings, with the exception of the steel beams in Building 502, have been wrecked to grade. Most underground utilities have been removed, and the removal of existing substations and utility poles has begun. As building slabs are removed, soil samples are being taken and submitted to the Minnesota Pollution Control Agency for clearance. Regulations and Policies The City Council has held two meetings with Gateway Planning, the zoning consultant. Drafts of the TCAAP zoning ordinance have been discussed by the City Council, and further revisions are anticipated. Additional meetings with Gateway Planning are scheduled for November 3 and 17, 2014. City staff, County staff, and financial consultants have been meeting with commercial an d residential developers to get feedback on land values, absorption rates, and the draft zoning document. Developers are being invited to attend work session meetings to allow the City Council an opportunity to ask questions and have a direct dialogue with developers. On September 8, 2014, representatives from Anderson Companies and Cushman & Wakefield/Northmarq attended the City Council work session. Much of the discussion centered around how to ensure that commercial development was attractive and that it was a good fit with other TCAAP development. The developers believed that the site’s amenities including open space, trails, and proximity to retail and services would be attractive to users that offer high - quality jobs. On September 22, 2014, representatives from Pratt Homes and Mattamy Homes attended the City Council work session. The developers provided insight into housing products desired by STAFF COMMENTS MEMORANDUM Page 2 of 3 the market, housing characteristics including size and setbacks, and features and locations of parks and amenities. Developers advised the Council on how to have good transitions between residential and other uses and how to avoid monotony in residential development. Additional work sessions with residential and retail developers are being scheduled. Developer comments are being compiled and will be reviewed by the City Council at upcoming meetings. Upcoming Meetings Staff and consultants are scheduling work for the regulations and policies component of the master planning process. Please note that a special work session meeting has tentatively been scheduled, depending on City Council availability, on December 1, 2014. The meeting will take place at approximately 6:30 pm after the regular JDA meeting. September 29, 2014, Special Work Session at 5:30 pm, Community Room County Road I and Thumb Road Design Review (Infrastructure) Zoning Definitions (Chapter 4) Discuss Chapters 6-7 (Building and Site Development Standards, Building Design Standards) October 13, 2014, Special Work Session at 5:30 pm, Community Room JDA Governance and Approval Process Park Dedication Ordinance Discussion Discuss Chapters 1-5 October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers Discuss Chapter 11 (Sign Standards) October 27, 2014, Special Work Session at 5:30 pm, Community Room (Note: EDA meeting at 6:00 pm – work session may be continued after regular meeting) Water and Sewer System Update (Infrastructure) Discuss Chapters 9-10 (Open Space Standards, Streetscape and Landscape Standards) November 3, 2014, Special Work Session at 6:00 pm, Council Chambers Workshop with Gateway Planning o Discuss Chapter 8 (Street Design Standards) and Attachments o Discuss Cumulative Comments on TCAAP Zoning o Discuss Revised Master Land Use Plan Map November 10, 2014, Special Work Session at 5:30 pm, Community Room Stormwater System Update (Infrastructure Team) November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers Final Workshop with Gateway Planning o Review entire document Page 3 of 3 o Provide direction on remaining comments o Review complete Master Plan November 24, 2014, Special Work Session at 5:30 pm, Community Room Final review of draft zoning document, future land use map, and Comprehensive Plan amendment in preparation for public hearings at December 3, 2014 Planning Commission Meeting December 1, 2014, Tentative (depending on City Council availability) Special Work Session at 6:30 pm, Community Room Spine Road/County Road I/Thumb Road Update (Infrastructure) December 8, 2014, Special Work Session at 5:30 pm, Community Room December Open House Meeting Preview (Infrastructure) December 15, 2014, Special Regular Meeting at 7:00 pm, Council Chambers Approve Final Master Plan Approve TCAAP Zoning Approve Future Land Use Map Approve Comprehensive Plan Amendment December 22, 2014, Special Work Session at 5:30 pm, Council Chambers If necessary to review TCAAP zoning December 29, 2014, Regular Meeting at 7:00 pm, Council Chambers If necessary to approve TCAAP zoning January 11, 2015, Special Work Session at 5:30 pm, Community Room Preliminary Plat Review (Infrastructure Team) January 25, 2015, Regular Meeting at 7:00 pm, Council Chambers Receive Infrastructure Feasibility Report (Infrastructure Team) It is anticipated that additional regular and special work session meetings will be scheduled to discuss regulations and policies, the infrastructure study, and other TCAAP issues. Future meeting topics will be defined as those dates draw nearer. STAFF COMMENTS – 3B Page 1 of 1 Requested Action None. Background The Fall Cleanup Day event is scheduled for Saturday, October 4, from 7 am to 1 pm. It will be held at the Ramsey County Public Works Facility at 1425 Paul Kirkwold Drive. The event is co- sponsored by the Cities of Arden Hills and Shoreview and open to residents of both cities. A simplified fee based system similar to previous years will be reestablished for the Fall Cleanup Day. Residents that participate in the event will pay a nominal fee based on the vehicle type and load they bring to the event. Cars loads will be charged $10, trucks, sport utility vehicles and vans will be charged $25 and trailers 8’x10’ or smaller will be charged $35. Oversized loads and trailers over 8’x10’ will be subject to an additional charge. Residents must remember to bring their ID and payment in the form of cash or check only. No credit cards will be accepted during this Cleanup Day. Notice of the Fall Cleanup Day was included in an article in the August/September issue of the Arden Hills Notes, advertised on the City’s website, placed on the TV Bulletin Board and a flier was mailed to every resident in the City. Attachments A) Fall 2014 Cleanup Day Flyer MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBECT: Fall 2014 Community Cleanup Day Update FALL CLEANUP DAY: Important Changes Saturday, October 4, 2014 7 A.M. – 1 P.M. 1425 Paul Kirkwold Drive (Hamline Avenue and Highway 96) NEW: Charges by vehicle type/loads • Car $10 • All Others $25 • Trailers $35 Oversize loads (over 8’x10’) will be subject to extra charges Items Accepted • Construction debris • BBQ Grills • Tires • Exercise Equipment • Generators • Lawn Mowers • Mattresses/Box Springs • Snow Blowers • Furniture • Vacuum Cleaners • Televisions • Computers • Water Softeners • Keyboards • Appliances • Landscape timbers • Printers Not Accepted • Brush/Yard Waste • No oversize items such as hot tubs, boats, sheds, railroad ties No donations will be accepted Call for pick-up options: Disabled American Veterans – 651.487.2002 Epilepsy Foundation of Minnesota – 651.287.2300 Lupus Foundation of Minnesota – 651.748.0400 Salvation Army – 651.789.0099 Vietnam Veterans of America – 651.778.8387 TwinCitiesFreeMarket.org – Local non-profit network to give and get free stuff If you have items in good condition that you no longer use, nearby drop-off locations include: Goodwill 1627 W. County Road B, Roseville – 651.634.3609 2500 Cleveland Ave. N., Roseville – 651.633.6228 2580 White Bear Ave., Maplewood – 651.770.2401 www.goodwilleasterseals.org Bridging, Inc. 1633 Terrace Dr., Roseville – 651.631.3255 www.bridging.org Electronic Recycling Unwanted electronics will be accepted for recycling, including computers, printers, keyboards and televisions – however, you don’t have to wait till Spring Cleanup Day! Many options are available for convenient year-round collection of these items. Please visit RamseyAtoZ.com or call the Recycling and Disposal Hotline at 651.633.EASY (3279), answered 24/7, for more details. Household Hazardous Waste If you are only bringing household hazardous waste items – for example, a couple of old paint cans – you can avoid long wait times at Cleanup Day. Just visit RamseyAtoZ.com or call 651.633.EASY (3279), answered 24/7, to learn options for other drop-off dates and locations. ACCEPTED ITEMS • Home Improvement Items Paint/thinners/solvents/adhesives/driveway sealant/wood preservatives/stains/aerosol cans/lead/paint chips • Automotive Products Used oil and filters/brake fluid/gasoline/antifreeze/auto batteries • Lawn and Garden Chemicals Weed killer/insecticides/pesticides • Items with Mercury Thermometers/fluorescent lights/switches/thermostats/vapor lamps • Cleaning Products Drain openers/oven cleaners/bathroom cleaners/rust removers • Recreational Products Rechargeable batteries/ button batteries/ propane tanks/ pool chemicals/ gas cylinders Residents must present a Shoreview or Arden Hills ID Please remember: The gate will be closed at 1:00 P.M. Yard waste and donations will not be accepted during the Cleanup Day. More information: 651.490.4665 www.shoreviewmn.gov Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION AUGUST 11, 2014 5:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro-Tem Holmes called to order the special City Council work session at 5:30 p.m. Present: Mayor David Grant (arrived at 5:40 p.m.); Councilmembers Brenda Holden, Fran Holmes, and Dave McClung Absent: Councilmember Ed Werner (excused) Also present: Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff; and City Clerk Amy Dietl 1. AGENDA ITEMS A. Water and Sewer System Review Public Works Director Maurer stated that the Kimley Horn infrastructure team was present to discuss the sanitary sewer and water portions of the project. In attendance are Jon Horn, Project Manager, and Tom Lincoln, Task Leader for Land Development. Staff reviewed the general points regarding the sanitary sewer and water portion of this analysis: Water The scope of work includes creating a model of the existing City water system to help determine how sufficient quantities of water at the appropriate pressure can be delivered to the TCAAP site upon full development. This will help answer the question; is a water tower needed on the site? Water is available to the site from two existing truck lines; one located south of Hwy 96 and one located west of US 10. The analysis will look at the feasibility of taking over the infrastructure that serves the Drivers Testing site and the State Surplus Sales facility that are currently serviced by Mounds View water. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 11, 2014 2 Sanitary Sewer TCAAP, when operating, was served though a trunk line (built in 1994) that flows westerly under I-35W just south of CR H and ties into the Mounds View sewer system near the NE corner of CR 10/CR H. From there it flows westerly in the Mounds View system to a MCES lift station. There is a three party agreement (Arden Hills, Mounds View and US Army) that allows this flow. That agreement will need to be redone between Arden Hills and Mounds View to deal with service for the redevelopment of TCAAP. Staff is working with the City Attorney, Mounds View and Ramsey County to coordinate the logistics of accomplishing this new agreement and taking over ownership of the existing infrastructure. Tom Lincoln, Kimley Horn, introduced himself to the Council and presented the preliminary sanitary sewer system for the TCAAP site. He reported that the model and design for utilities included a maximum of 1,700 homes. He explained that he would be speaking with the City of Roseville regarding the water that would be supplied to the site. He noted that the expense of the sanitary sewer and water systems on TCAAP would be the City’s responsibility and would typically be funded by the new development. Councilmember Holden asked if the proposed model would address the utility needs north of the Thumb (MnDOT Training Facility and Truck Station) and asked why the City of Arden Hills would not want to supply water to all areas north of the Thumb. Mr. Lincoln commented that it would be feasible to run utilities in the areas north of the Thumb where the Minnesota Driver’s License Exam Center and the Fleet Surplus building are located, but that it would not be cost-effective to supply water to the areas north of that such as the MnDOT Training Facility and Truck Station. Further discussion ensued regarding the current utilities located on the thumb and the MnDOT facility. Councilmember Holden asked if there would be any issues getting additional water from the City of Roseville. Public Works Director Maurer stated that this should not be a concern. Councilmember Holden inquired who would be responsible for maintaining the existing sewer lines leaving TCAAP over to the MCES Lift Station. Public Works Director Maurer indicated that the maintenance of any of the lines in the Mounds View system would be the responsibility of the City of Mounds View. The existing sanitary sewer pipes leaving TCAAP, flowing to the Mounds View system, were the responsibility of the Army but Arden Hills will be taking over that maintenance responsibility. Mayor Grant asked who would be responsible for I&I. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 11, 2014 3 Public Works Director Maurer stated the City of Arden Hills would be responsible. He noted that there was a chance that the Met Council would take over the metering station. The City would be responsible for I&I leading to the metering station. Mr. Lincoln explained that he would come back to the City with an update in October. B. Recycling RFP Discussion City Planner Streff stated that the City of Arden Hills has contracted for curbside recycling service since 1992 for single family, duplex, triplex and fourplex residential dwelling units. In July of 2014, the City’s contractor (Eureka Recycling) began single stream recycling following an approved addendum to their contract with the City. The collection of recyclables currently occurs weekly, on Tuesdays for properties south of I-694 and on Wednesdays for properties north of I- 694. The current contract with Eureka Recycling terminates on March 1, 2015; and, through a Request for Proposal (RFP) process, the new contract is scheduled to begin on March 2, 2015. City Planner Streff indicated that the goals within the new contract are to cost-effectively maximize the recovery of recyclables from all residents in the City, to market materials so they achieve their highest and best use, to provide excellent customer service and to encourage innovation in service delivery for Arden Hills’ residents. Additional contract improvements will include expanded reporting of customer service reports and recycling tonnages, limits on cost increases to better predict future rates, and certainty that recyclables collected in Arden Hills are marketed for future use. The RFP includes opportunities for multi-unit properties (over four units), businesses, and institutional properties to opt-in to the recycling service. The RFP also recognizes the importance of the TCAAP development to the future recycling program as development takes place over the next 10 to 15 years. City Planner Streff stated that the City will be required by Ramsey County to offer residents the opportunity to recycle organic materials by the end of 2016; therefore, proposals for an “opt-in” organics collection program are being requested. To evaluate the potential for cost-effective electronic waste collection/processing and yard waste collection services for residents, proposals for these optional services will also be accepted. City Planner Streff reported that an RFP for Recycling Services is being issued so that the City will have the opportunity to accept or reject all or portions of proposals and to further negotiate proposals to obtain the most cost-effective suite of services desired by the City. It is anticipated that the RFP will be issued in September, with proposals due in October in order for a recommendation to be presented to the Council in November. City Planner Streff explained that the draft Request for Proposals (RFP) for recycling services and submittal forms can be viewed in Attachment A and Attachment B, which were included in the agenda packet. Mayor Grant asked if Ramsey County would require haulers to pick up organics at some point. Jean Buckley, Ramsey County, explained that each City could work to meet the needs of their residents, whether through organized collection or by providing a drop-off location. Cities were ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 11, 2014 4 allowed to plan ahead for this program and offer organics collection. It was noted that an RFP could be sent out in order for the City to gather additional information on how to implement an organics program. Mayor Grant was pleased that the City was thinking ahead on this topic, and questioned if staff had a timeline for this program. Councilmember Holmes believed that the City had to have an organics program in place by March of 2015. Mayor Grant asked if yard waste collection sites would be eliminated due to the new program. Ms. Buckley anticipated that these would have to remain. Councilmember Holden was in favor of limiting the amount of residuals collected. City Planner Streff stated that residuals could be looked at as part of the RFP. Councilmember McClung suggested that at least one newsletter article per year be required by the contractor in the RFP. Ms. Buckley believed that the City’s website provided a great deal of information to residents on recycling as well. Councilmember Holden asked if it was best for the City or the contractor to own the recycling carts. Ms. Buckley reported that the contractors typically owned the carts, however, grant funding for innovative City programs would be available in the amount of $100,000 to assist with the expense of the recycling carts. Councilmember Holden questioned if the City should consider recycling pickup every other week. Ms. Buckley recommended that the City continue providing weekly recycling services for the benefit of the Arden Hills residents; however, both weekly and every other week collection is included within the RFP. C. TCAAP Density and Maximum Residential Unit Discussion Community Development Director Hutmacher stated that the park, open space, stormwater and utilities infrastructure on TCAAP are being planned to accommodate development in the low- to mid-range of the AUAR, or 1,500 to 1,800 dwelling units. This range of dwelling units equates to a population of approximately 3,700 to 4,400 assuming Arden Hills’ current household size of 2.47 people. Approximately the same amount of park space and infrastructure are needed for 1,800 units as for 1,500 units. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 11, 2014 5 Community Development Director Hutmacher explained that during the regulations and policies component of the master planning process, the City Council will establish the types of residential uses allowed in each district, setbacks for residential uses, maximum height, etc. All of these characteristics affect overall density in residential neighborhoods. She stated that the City Council may choose to establish a maximum number of residential units at this time. Councilmember Holden commented that residents are concerned with the density on TCAAP. In addition, there are concerns regarding how traffic flow would change throughout the City. She has heard from many residents that open space is desired and for this reason, she supported 1,500 resident units on TCAAP. Councilmember Holmes was concerned with how the Creek and Hill neighborhoods would have less density, while the Town would be more densely populated. She discussed the current density within neighborhoods in Arden Hills and compared it to the proposed density within the Town neighborhood. She suggested that the Council further consider the residential density as well as how it will be disbursed within the neighborhoods on TCAAP. Community Development Director Hutmacher anticipated that the Council would be reviewing the table of uses in the next week, which would break down the appropriate location for homes, townhomes, apartments and senior housing within TCAAP. Councilmember Holden stated that she never believed that the Creek and Hill neighborhoods would only be single-family homes. She anticipated that there would be a mix of townhouses as well as million dollar homes. Mayor Grant believed that there would have to be transitional housing between the townhomes/apartments and larger single-family homes. He supported the 1,500 unit density for TCAAP and feared that anything over and above this number would be too great for the space available. Councilmember McClung was in favor of 1,700 units on TCAAP and wanted to see pockets of density within the neighborhoods as this would allow for transitional housing. It was his opinion that this would create more stable neighborhoods in the long run. He thought that the density would end up somewhere between 1,500 and 1,700 units. He believed that the most important thing for TCAAP would be for the end product to create a high quality development that would be sustained long term. Mayor Grant also wanted to see the 130 acres of residential land within TCAAP to be developed with high-quality housing. He wanted to see people move into the area and stay. He supported a density of 1,500 units within TCAAP. Councilmember Holden commented that the management of apartment units would be crucial to the success of these units. Councilmember Holmes was not comfortable arriving at a density number until she was able to review more financial data, along with SAC and WAC fee analysis. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 11, 2014 6 Councilmember McClung stated that he would like to see additional information on how 1,500 versus 1,700 units would work operationally on the TCAAP site. Councilmember Holden suggested that staff also consider how current Arden Hills’ property values will be impacted when TCAAP is developed. Mayor Grant summarized the topics discussed this evening regarding density and requested that staff provide the Council with additional information on the financial impact of various housing types and sizes for both 1,500 and 1,700 units on TCAAP. 2. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the special City Council work session at 6:55 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 11, 2014 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Dave McClung Absent: Councilmember Ed Werner (excused) Also present: Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated that with City Council approval of the master plan land use map on June 30, 2014, work is beginning on the regulations and policies component of the master planning process. A City Council work session with Gateway Planning will take place on August 18, 2014, and a draft of TCAAP Zoning Chapters 1 – 5 will be provided ARDEN HILLS CITY COUNCIL – AUGUST 11, 2014 2 to the City Council prior to the meeting. The Planning Commission and TCAAP Joint Development Authority have been notified of the meeting and are invited to attend. Community Development Director Hutmacher reported that special and regular City Council work sessions have been scheduled to discuss issues related to the Master Plan and City infrastructure. Discussion topics are tentatively planned as follows: August 11, 2014, Special Work Session at 5:30 pm, Community Room Water and Sewer System Review (Infrastructure) Density/Maximum Residential Unit Discussion August 18, 2014, Regular Work Session at 5:00 pm, Council Chambers Workshop with Gateway Planning o Discuss Performance Based Zoning process o Discuss zoning elements and framework o Present Zoning Chapters 1-5 (Introduction, Components of the Code, Administration, Definitions, Schedule of Uses) August 25, 2014, Special Work Session at 5:30 pm, Community Room Discuss Zoning Chapters 1-5 (Introduction, Components of the Code, Administration, Definitions, Schedule of Uses) September 8, 2014, Special Work Session at 5:30 pm, Community Room Spine Road and Grading Design Review (Infrastructure) Final Discussion of Chapters 1-5 (Introduction, Components of the Code, Administration, Definitions, Schedule of Uses) September 15, 2014, Regular Work Session at 5:00 pm, Council Chambers Workshop with Gateway Planning o Final review of Chapters 1-5 (Introduction, Components of the Code, Administration, Definitions, Schedule of Uses) o Present Zoning Chapters 6-7, 9-11 (Building and Site Development Standards, Building Design Standards, Open Space Standards, Streetscape and Landscape Standards, Sign Standards) September 22, 2014, Special Work Session at 5:00 pm, Council Chambers (4th of 5 Mondays) Discuss Commercial Districts (components of Chapters 6, 7, 10, 11) September 29, 2014, Special Work Session at 5:30 pm, Community Room County Road I and Thumb Road Design Review (Infrastructure) Discuss Residential Districts (components of Chapters 6, 7, 10, 11) October 13, 2014, Special Work Session at 5:30 pm, Community Room Stormwater System Update (Infrastructure) Final Discussion Chapters 6-7, 10-11 (Building and Site Development Standards, Building Design Standards, Streetscape and Landscape Standards, Sign Standards) ARDEN HILLS CITY COUNCIL – AUGUST 11, 2014 3 October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers Discuss Chapter 9 (Open Space Standards) October 27, 2014, Special Work Session at 5:30 pm, Community Room Water and Sewer System Update (Infrastructure) Final review of Chapter 9 (Open Space Standards) Staff anticipated that additional regular and special work sessions will be scheduled to discuss TCAAP issues. Future meeting topics will be defined as those dates draw nearer. B. Transportation Update Public Works Director Maurer reported that the Highway 10 and County Road 96 project punch list should be completed in two weeks. He stated that the landscaping and pond was nearing completion. Staff anticipated that this County project would be done by August 24th. He discussed the traffic control situation on Hamline Avenue between County Road F and 96. He explained that the concrete curb lines on Highway 96 were being replaced by the County. Councilmember Holden asked if staff had spoken with the County regarding the concrete work on County Road F. Public Works Director Maurer indicated that he had reviewed this situation with the County and that there had been seven or eight sidewalk panels that were in need of replacement. He explained that these panels were replaced last week. Mayor Grant asked if the drainage under the Highway 10/County Road 96 bridge should be addressed. He stated that there was a fair amount of water under the bridge after the last rain event. Public Works Director Maurer indicated that the low point on County Road 96 was directly under the bridge. He stated that some of this concrete has been re-poured to address the issue. Mayor Grant questioned if the holding ponds on the northwest side of the Highway 10/County Road 96 intersection were an adequate size. Public Works Director Maurer reported that the ponds were properly sized for the area draining to this location. 4. APPROVAL OF MINUTES A. June 16, 2014, Work Session B. June 23, 2014, Special Work Session MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the June 16, 2014, work session minutes; and the June 23, 2014, special work session minutes as presented. The motion carried unanimously (4-0). ARDEN HILLS CITY COUNCIL – AUGUST 11, 2014 4 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Round Lake Road Area Improvement – Payment #2 C. Motion to Approve Gateway 2nd Addition – Closing Documents MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated that under the Public Hearing section, citizens have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:12 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:13 p.m. 8. NEW BUSINESS A. Appointment of TCAAP Developer Advisory Panel Stacie Kvilvang, Ehlers & Associates, stated that at the June 4, 2014, TCAAP Joint Development Authority (JDA) meeting, the Authority recommended that the City Council appoint a developer advisory panel to provide input to the City, County, and their consultants on positioning the land for sale and on the regulations and policies. This panel would assist the City with gaining feedback and insight from developers as to assessments, fees, and property values for TCAAP. The information gathered from this panel would assist staff in preparing the financial modeling. She reported a dialogue from the panel would also assist in forming the regulations and policies. Mayor Grant questioned how the cost of the panel would be covered. Ms. Kvilvang reported that her time working with the panel would be covered by the City and Mark Ruff’s time on the panel would be covered by the County/JDA. Councilmember Holmes asked how developers would become a part of this panel. Ms. Kvilvang stated that quality developers would be contacted to provide input on the bigger picture and for the benefit of the project. ARDEN HILLS CITY COUNCIL – AUGUST 11, 2014 5 Councilmember McClung expressed concern with how some developers may feel disadvantaged by not being included in the panel. Ms. Kvilvang reported that typically after seeking input from developers in a panel setting, cities complete an RFP process that would be open to all developers. Mayor Grant anticipated that the County would be interested in selling the TCAAP property to the highest bidder and it would not matter who participated in the developer’s panel. Councilmember Holden stated that the JDA recommended that the City pursue the developer’s panel. She explained that the City could do what it wished with the information gathered from the developers. She clarified that this would be a City-designed team and the County would not be a member of the panel. Ms. Kvilvang agreed that the County would not be involved in the development of the design standards for the site. Mayor Grant commented that the City has hired Maxfield in the past to complete market research for the TCAAP property. He saw the benefit of gathering information from local developers as they had expertise in the development demands in the metro area. He agreed with Councilmember Holden that the Council could use the information gathered as it saw fit. Ms. Kvilvang reviewed the desired list of developers that would be asked to participate on the panel with the Council. Councilmember Holden questioned how the Council should proceed with this item. Community Development Director Hutmacher recommended that the Council make a motion to appoint a TCAAP Developer Advisory Panel as listed in the staff memo with the understanding that this process will be led by City staff working with the City Council to draft the design standards, regulations and policies. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to appoint a TCAAP Developer Advisory Panel as listed in the staff memo with the understanding that this process will be led by City staff working with the City Council to draft the design standards, regulations and policies . The motion carried (4-0). 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember McClung reported that he would miss the September 8th Council meeting. ARDEN HILLS CITY COUNCIL – AUGUST 11, 2014 6 Councilmember Holden stated that she attended several Night to Unite parties and received a lot of positive feedback, with some concerns being raised regarding the density on TCAAP. She thanked the Police and Fire Departments for their participation at the Night to Unite events. Councilmember Holmes reported that she also attended a number of Night to Unite events. She appreciated the positive comments she received. She stated that on July 22nd the Council held an appreciation picnic with staff to thank all committee and commission members for their public service. Councilmember Holmes indicated that there will be two State of the City meetings held this fall. The first will be held on September 18th at Flaherty’s at 7:30 a.m. and the second will be held at City Hall at 6:30 p.m. on September 23rd. She reported that the information provided at each meeting would be the same. Mayor Grant explained that he and Director of Finance and Administrative Services Iverson attended a Cable TV Committee meeting this afternoon where discussion was focused on a proposed revised Joint Power Agreement and the representation on the Cable Commission. The final determination was that each City would be allowed to make their own appointments to the Cable Commission. Mayor Grant discussed the Committee/Commission Appreciation Picnic and thanked staff for making all of the arrangements. He was pleased with the turnout at the event. Mayor Grant reported that he attended a number of Night to Unite events where he received many questions regarding Lexington Station. Other discussions were held with residents regarding traffic, local road improvement projects, along with the cleanup of TCAAP. He thanked all residents who hosted an event for Night to Unite. City Clerk Dietl encouraged all residents to participate in the primary election on August 12th. Polls would be open from 7:00 a.m. to 8:00 p.m. She reported that the City has three open seats on the Council this fall, two Councilmember seats and the Mayoral seat. Those interested in serving in this capacity may file an Affidavit of Candidacy until 5:00 p.m. on August 12th at City Hall. It was noted that the general election is November 4th. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the regular City Council meeting at 7:39 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION AUGUST 18, 2014 5:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro-Tem Holmes called to order the City Council work session at 5:05 p.m. Present: Mayor David Grant (arrived at 5:21 p.m.); Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff; and City Clerk Amy Dietl 1. AGENDA ITEMS A. Workshop with Gateway Planning Discuss Performance Based Zoning Process Discuss Zoning Elements and Framework Present Sections 1-5 Community Development Director Hutmacher stated that tonight’s City Council work session is the first of three meetings with Gateway Planning, the zoning subconsultant for the TCAAP Master Plan. She noted that at this first meeting, Brad Lonberger from Gateway Planning will introduce performance based zoning, review the framework and important elements of the code, and discuss the initial draft of chapters 1 through 5 which are the administrative and process sections of the code. Community Development Director Hutmacher explained that the City Council will be further discussing chapters 1 through 5 at work sessions on August 25 and September 8. Gateway Planning will return to Arden Hills for the second meeting on September 15, 2014, and at that meeting, it is anticipated that the City Council will hold their final review of chapters 1 through 5 and begin discussing the district guidelines as follows: ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 18, 2014 2 Chapter 6 – Building and Site Development Standards Chapter 7 – Building Design Standards Chapter 9 – Open Space Standards Chapter 10 – Streetscape and Landscape Standards Chapter 11 – Sign Standards Community Development Director Hutmacher indicated that drafts of chapters 6 – 7 and 9 – 11 will be provided to the City Council prior to the second work session. Brad Lonberger, Gateway Planning, introduced himself to the Council and discussed the revision process that would be followed for making changes to the TCAAP Master Plan in detail. He explained that three goals had been established for the site and they were: 1) to realize the market potential, 2) to create regulations that realize the market potential; and 3) to encourage quality growth and focus on predictability. Mayor Grant arrived at 5:21 p.m. Mr. Lonberger reviewed code sections 1-5 with the Council. He discussed the economic benefits of creating a performance based code, noting it would build value over time. In addition, the creation of neighborhoods, street design, building placement, walkability, gateway points and pedestrian connections are addressed. He thanked the Council for their time and requested comments or questions. Councilmember Holmes asked how it would work to have varying design standards for this part of the City. Mr. Lonberger explained that the design standards could be specific to the TCAAP property or could be established in a manner to be carried throughout the City for all future commercial and residential developments. Community Development Director Hutmacher commented that the legality of this would be addressed in the near future by staff, City Council, and attorneys for the City and Joint Development Authority (JDA). Councilmember McClung stated that he did not mind that the TCAAP site would have different zoning requirements than the rest of the City; however, he wanted to be assured that the City had firm legal footing in order to sustain the TCAAP development. Councilmember Holmes stated that the document was extremely complicated. Councilmember McClung questioned if the City would have the JDA governing TCAAP and the northern half of the City in perpetuity. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 18, 2014 3 Community Development Director Hutmacher stated that the JDA would remain in place until the last development parcel was sold, which is expected to be a 10 to 15 year time frame. At that point in time, the jurisdiction of the property would be handed over to the City. Michael Norton, attorney for the JDA, discussed the terms related to the termination of the JDA and the diverting of activities to the City. He noted that the Joint Powers Agreement (JPA) could always be amended if needed. Mr. Lonberger stated the difficulty in trying to account for every situation within the TCAAP Redevelopment Code. He noted that the TCAAP code supersedes the zoning code; however, many of the standards currently in place are good and functional and will remain the same, such as Fire and Building Code. Community Development Director Hutmacher stated that the definitions found in the TCAAP Redevelopment Code are only included if they are not defined in the current code. She asked if the Council would like to discuss the new definitions. Councilmember McClung indicated that there are definitions in the code for housing types not currently found in Arden Hills. Even though the type of housing to be built on TCAAP is unknown at this time, he wondered if terms such as “cottage court” are addressed in the TCAAP Redevelopment Code simply because they are not defined in current code. Mr. Lonberger confirmed this to be true and noted that including the new definitions prevents conflicts such as lot sizes not matching. He then went on to discuss the development review process. Discussion ensued regarding Table 3-3 and the process that should be followed for administrative modifications and major modifications. Mayor Grant requested that the process be diagrammed differently in the code. Mayor Grant stated that the City Council is setting the vision for the Master Plan and that the JDA will be implementing the regulations. Community Development Director Hutmacher noted that modifications of the existing Arden Hills code require a PUD process which allows some flexibility. The purpose of the administrative modifications table found within the Code (Table 3-3) is to provide the JDA with the ability to be flexible within a range of certain criteria. Discussion ensued regarding vertical versus horizontal retail as well as commercial-ready standards. Councilmember Holmes discussed the Schedule of Permitted Uses within the code and noted that that some of the uses on the list are uses that the Council may not necessarily want; such as manufacturing and processing Class I and Class II. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 18, 2014 4 Community Development Director Hutmacher stated that Class II manufacturing and processing allows for exterior storage and she does not feel that will be allowed on TCAAP. Further discussion took place regarding the proposed permitted uses. Mayor Grant wanted to see a higher standard used for the apartment complexes. He then discussed several problem apartment complexes. Councilmember Holden requested that staff provide the Council with a more clear definition of neighborhood transition. She suggested that the area designated as open space near the water feature be renamed “water infrastructure”. Mayor Grant questioned how the office and warehouse space would be delineated. Mr. Lonberger anticipated that these zoning districts would be broken down to be 75% office and 25% warehouse. Further discussion ensued regarding storage, flex-office and manufacturing space. Mayor Grant wanted to see upscale finishes on the office/warehouse buildings. Mr. Lonberger recommended that the Council define manufacturing to allow a pre-determined percentage of ‘not to exceed’ storage space. This would allow the City to remove any reference to warehousing. The Council supported this suggestion. Councilmember McClung asked if there would be two rows of office/warehouse buildings along the Spine Road and Highway 10. He wanted to be sure that the buildings were presentable from both sides. Mr. Lonberger commented that there would only be one row of buildings. He discussed how the buildings could be screened to ensure that loading bays were not visible from the Spine Road and Highway 10. Councilmember Holmes suggested that higher education be further discussed by the Council. Councilmember Holden supported higher education being excluded from TCAAP. Mayor Grant and Councilmember McClung agreed. Mayor Grant discussed the bus transportation that would be necessary within TCAAP. He recommended that the density of the site be considered along with the number of jobs. The Council discussed the process that would be taken in order to amend the zoning code for TCAAP. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 18, 2014 5 Councilmember Holden asked if the parking requirements on TCAAP would be the same as the rest of the City. Mr. Lonberger stated that the parking requirements would be site specific for TCAAP. Councilmember Holden requested further information on the grid-style neighborhood design. She wanted to see the number of cul-de-sacs limited. Community Development Director Hutmacher provided comment on this design style. Mr. Lonberger thanked the Council for their input this evening. 2. COUNCIL COMMENTS AND STAFF UPDATES Mayor Grant discussed the former Carroll’s Furniture property noting that the Council may be holding a closed meeting in the future to discuss options for this site. He recommended that City Attorney Joel Jamnik be in attendance at this meeting. Councilmember Holmes suggested that this issue be discussed by the EDA in October. ADJOURN Mayor Grant adjourned the City Council work session at 8:12 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Page 1 of 1 DATE: September 29, 2014 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2014 Payroll #19 ............................................................................... $ 101,578.63 2014 Payroll #20 ............................................................................... $ 80,767.93 Total Payroll $ 182,346.56 Accounts Payable Claims Through 09/26/2014 Paid Claims (Check No 0 Sales/Use Tax) ............................................. $ 10.00 VOID (Check No 43947) ....................................................................... $ 0 Paid Claims (Check No 43948-Check No 44011) ................................. $ 612,783.14 Paid Claims (Check No 43946-Check No 43946) ................................. $ 238,576.71 Total Accounts Payable $ 851,369.85 Total Claims $ 1,033,716.41 CONSENT ITEM - 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 19 CHECKS DATED: 09/12/14 Biweekly: 08/23/14 - 09/05/14 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 7,335.30 EFT SIT 3,014.83 EFT FICA Oasdi 4,269.90 EFT FICA Medicare 998.60 EFT TOTAL TAXES 15,618.63 Health Premium 1,768.45 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 238.33 A/P Check* FSA Dependent Care Reimb. 442.66 A/P Check* TOTAL FLEXIBLE SPENDING 2,449.44 HSA Health Saving 657.68 Health Care Savings Plan EFT Health Care Savings Plan-2% 277.45 EFT Health Care Savings Plan-4% 163.84 EFT TOTAL HEALTH SAVINGS 1,098.97 PERA 4,085.19 EFT ICMA 3,678.59 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 328.13 EFT TOTAL RETIREMENT 8,706.31 IUOE 49 Dues (Union) 132.00 A/P Check* LTD/STD Insurance 1,285.23 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 124.45 A/P Check* Public Employee Long Term Care 93.72 A/P Check* UNUM 42.55 A/P Check* AFLAC 163.96 EFT Avesis-Vision Care 5.22 A/P Check* TOTAL VOLUNTARY 1,879.13 Total Employee Deductions 29,752.48 Net Payroll 0.00 PR Check # Direct Deposit 42,488.42 EFT Gross Payroll Tie-Out 72,240.90 STD/LTD Gross - Up 0.00 Plus City Paid Benefit 29,337.73 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 101,578.63 FICA TIE-OUT Gross Payroll 72,240.90 Less Total FSA 2,449.44 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 69,791.46 FICA Oasdi @ 6.20% 4,269.90 FICA Medicare @ 1.45%998.60 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 4,269.90 998.60 5,268.50 14,047.19 1,257.00 15,304.19 99.90 3,571.93 13.35 3,585.28 4,738.82 341.04 5,079.86 99.90 CITY OF ARDEN HILLS PAYROLL # 20 CHECKS DATED: 09/26/14 Biweekly: 09/06/14 - 09/19/14 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 7,152.09 EFT SIT 2,928.72 EFT FICA Oasdi 4,165.96 EFT FICA Medicare 974.30 EFT TOTAL TAXES 15,221.07 Health Premium 1,768.45 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 238.33 A/P Check* FSA Dependent Care Reimb. 442.66 A/P Check* TOTAL FLEXIBLE SPENDING 2,449.44 HSA Health Saving 657.68 Health Care Savings Plan EFT Health Care Savings Plan-2%273.49 EFT Health Care Savings Plan-4%164.61 EFT TOTAL HEALTH SAVINGS 1,095.78 PERA 4,073.99 EFT ICMA 3,708.64 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 328.13 EFT TOTAL RETIREMENT 8,725.16 IUOE 49 Dues (Union)132.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 124.45 A/P Check* MN Child Support 0.00 EFT Public Employee Long Term Care 93.72 A/P Check* UNUM 42.55 A/P Check* AFLAC 163.96 EFT Avesis-Vision Care 5.22 A/P Check* TOTAL VOLUNTARY 593.90 Total Employee Deductions 28,085.35 Net Payroll 0.00 PR Check # Direct Deposit 42,502.45 EFT Gross Payroll Tie-Out 70,560.80 STD/LTD Gross - Up 0.00 Plus City Paid Benefit 10,207.13 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 80,767.93 FICA TIE-OUT Gross Payroll 70,560.80 Less Total FSA 2,449.44 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 68,111.36 FICA Oasdi @ 6.20%4,165.96 FICA Medicare @ 1.45%974.30 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 5,066.87 0.00 0.00 341.04 0.00 0.00 0.00 0.00 0.00 0.00 4,725.83 5,140.26 CITY BENEFIT 4,165.96 974.30 1 Ashley Bertrand From:eservices.mdor@state.mn.us Sent:Friday, September 12, 2014 3:30 PM To:Ashley Bertrand Subject:Your Recent Return Request This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 12-Sep-2014 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 12-Sep-2014 3:30:13 PM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Submitted: Return for 8/31/2014 Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation Number: 1-033-000-576 Account Type: Sales & Use Tax Filing Period: 31-Aug-2014 Projected Amount/Credit Due: $10.00 Payment Summary Payment Confirmation Number: 2-106-742-400 Account Type: Sales & Use Tax Filing Period: 31-Aug-2014 Payment Amount: $10.00 Payment Type: Return Payment Date: 12-Sep-2014 Bank Name: US BANK NA Bank Account Number: ********9377 2 Contact Us If you need further assistance, contact our Sales and Use Tax Division at (Metro Area) 651-296-6181, (Greater Minnesota) 800-657-3777, (TTY Users) Call 711 for Minnesota Relay, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. 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Accounts Payable User: Printed: ashley.bertrand 9/25/2014 9:24 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0189 Gopher State One-Call, Inc.09/12/2014ACH 111044-C June 2014 Locates June 2014 Locates 10.00 111044-C June 2014 Locates June 2014 Locates 10.00 20.00Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 09/12/2014ACH 9517437084 PW Supplies PW Supplies 15.24 15.24Total for this ACH Check for Vendor 0192: 0285 Xcel Energy 09/12/2014ACH 424410569 August 2014 Utility Bill August 2014 Utility Bill 173.38 173.38Total for this ACH Check for Vendor 0285: 0382 ICMA Retirement Trust - 106944 09/12/2014ACH PR Batch 00100.09.2014 ICMA Employee Percent 401PR Batch 00100.09.2014 ICMA Employee Percent 401 294.00 PR Batch 00100.09.2014 ICMA Employer Percent 401PR Batch 00100.09.2014 ICMA Employer Percent 401 341.04 635.04Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 09/12/2014ACH PR Batch 00100.09.2014 ICMA Employee DeductionPR Batch 00100.09.2014 ICMA Employee Deduction 2,872.70 PR Batch 00100.09.2014 ICMA Employee PercentPR Batch 00100.09.2014 ICMA Employee Percent 511.89 3,384.59Total for this ACH Check for Vendor 0387: 0530 Michelle Olson 09/12/2014ACH 09042014-MO June-September 2014 Expense Report June-September 2014 Expense Report 35.00 09042014-MO June-September 2014 Expense Report June-September 2014 Expense Report 189.56 09042014-MO June-September 2014 Expense Report June-September 2014 Expense Report 29.12 253.68Total for this ACH Check for Vendor 0530: 1125 Bolton & Menk, Inc.09/12/2014ACH 0169145 August 2014 MS4 Compliance August 2014 MS4 Compliance 2,351.25 0169145 August 2014 MS4 Compliance August 2014 MS4 Compliance 2,351.25 4,702.50Total for this ACH Check for Vendor 1125: 1252 Campbell Knutson - Attorneys at Law 09/12/2014ACH 3231G-0714 July 2014 Legal Fees-Inspections July 2014 Legal Fees 140.00 3231G-0714 July 2014 Legal Fees-PC 14-010 July 2014 Legal Fees 30.80 3231G-0714 July 2014 Legal Fees-PC 14-015 July 2014 Legal Fees 15.40 3231G-0714 July 2014 Legal Fees-Admin-Tree Abatement July 2014 Legal Fees 70.00 3231G-0714 July 2014 Legal Fees-Admin-TAT Appeal July 2014 Legal Fees 280.00 3231G-0714 July 2014 Legal Fees-Admin-PC 11-016 July 2014 Legal Fees 475.00 3231G-0714 July 2014 Legal Fees-Admin-Round Lake Road July 2014 Legal Fees 84.00 3231G-0714 July 2014 Legal Fees-Admin July 2014 Legal Fees 322.00 3231G-0714 July 2014 Legal Fees-TCAAP July 2014 Legal Fees 420.00 Page 1AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3231G-0714 July 2014 Legal Fees-Round Lake Road July 2014 Legal Fees 46.00 3231G-0714 July 2014 Legal Fees-Admin July 2014 Legal Fees 298.37 3231G-0714 July 2014 Legal Fees-Round Lake Road July 2014 Legal Fees 146.30 3231G-0714 July 2014 Legal Fees-10/96 July 2014 Legal Fees 140.00 3231G-0714 July 2014 Legal Fees-Round Lake Road July 2014 Legal Fees 1,568.00 3231G-0714 July 2014 Legal Fees-PC 14-026 July 2014 Legal Fees 140.00 3231G-0714 July 2014 Legal Fees-TCAAP July 2014 Legal Fees 700.00 3231G-0714 July 2014 Legal Fees-P&Z July 2014 Legal Fees 863.10 5,738.97Total for this ACH Check for Vendor 1252: 5589 Independent Officials Association, LLC. 09/12/2014ACH 124 Umpiring Services 9/2-9/4 Umpiring Services 9/2-9/4 260.00 260.00Total for this ACH Check for Vendor 5589: ANDEJ John Anderson 09/12/2014ACH 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 8.96 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 30.24 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 2.24 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 1.12 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 13.44 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 5.60 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 40.88 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 10.08 09082014-JA July-August 2014 Mileage Reimbursement July-August 2014 Mileage Reimbursement 78.40 190.96Total for this ACH Check for Vendor ANDEJ: MNLI Minnesota Native Landscapes, Inc 09/12/2014ACH 10880 PW Supplies August 2014 City Hall Prairie Maintenance 215.00 215.00Total for this ACH Check for Vendor MNLI: TOII Tokle Inspections, Inc 09/12/2014ACH 09012014-Tokle August 2014 Inspections August 2014 Inspections 448.00 448.00Total for this ACH Check for Vendor TOII: 2597 AARP 09/12/201443948 09092014 September 2014 AARP Class September 2014 AARP Class 260.00 260.00Total for Check Number 43948: 4447 Braun Intertec Corporation 09/12/201443949 8005630 Round Lake Road Testing Round Lake Road Testing 140.00 140.00Total for Check Number 43949: UB*00098 Bernard Brouillette 09/12/201443950 Refund Check 264.24 264.24Total for Check Number 43950: CANON Canon Financial Services 09/12/201443951 14112631 September 2014 Copier Lease September 2014 Copier Lease 145.20 14112631 September 2014 Copier Lease September 2014 Copier Lease 822.80 968.00Total for Check Number 43951: UB*00094 City and County Credit Union 09/12/201443952 Refund Check 72.29 Page 2AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 72.29Total for Check Number 43952: 1032 Commercial Asphalt Co.09/12/201443953 140831 August 2014 Asphalt Expense August 2014 Asphalt Expense 61.11 61.11Total for Check Number 43953: UB*00093 Audrey Deppa 09/12/201443954 Refund Check 200.00 200.00Total for Check Number 43954: 0376 FirstLab 09/12/201443955 00818225 August 2014 Testing Fee August 2014 Testing Fee 84.00 84.00Total for Check Number 43955: 4470 GLTC Premium Payments 09/12/201443956 1433060 September 2014 Long Term Care September 2014 Long Term Care 187.44 187.44Total for Check Number 43956: 4999 Hirshfield's Paint Mfg., Inc.09/12/201443957 06066457 Freeway Park Paint Freeway Park Paint 1,265.70 103300 Athletic Field Paint Athletic Field Paint 1,312.50 2,578.20Total for Check Number 43957: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 09/12/201443958 09.15.2014 Ocotober 2014 PW Benefits Ocotober 2014 PW Benefits 8,096.00 09152014 Ocotober 2014 PW Benefits Ocotober 2014 PW Benefits 1,157.00 9,253.00Total for Check Number 43958: IDAI Ideal Advertising, Inc 09/12/201443959 36903 Fall Softball T Shirts Fall Softball T Shirts 226.00 226.00Total for Check Number 43959: 7341 Interstate Pavement Maintenance 09/12/201443960 09082014-IPM Final Retainage Payment: Valentine Park ImprovementsFinal Retainage Payment: Valentine Park Improvements 16,199.58 16,199.58Total for Check Number 43960: UB*00095 Doug Laedtke 09/12/201443961 Refund Check 9.07 9.07Total for Check Number 43961: 1450 League of MN Cities Inc. Trust (SP) 09/12/201443962 09042014-SB C#11053070 Q2 2014 Payment C#11053070 Q2 2014 Payment 676.80 676.80Total for Check Number 43962: UB*00099 Eric Lonergan 09/12/201443963 Refund Check 12.44 12.44Total for Check Number 43963: 5665 Metering & Technology Solution 09/12/201443964 1592 PW Water Meter Supplies PW Water Meter Supplies 895.00 Page 3AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 895.00Total for Check Number 43964: 1302 Meyer Contract Inc.09/12/201443965 09082014-MC Payment #3 Round Lake Road Payment #3 Round Lake Road 71,787.75 09082014-MC Payment #3 Round Lake Road Payment #3 Round Lake Road 315,682.05 09082014-MC Payment #3 Round Lake Road Payment #3 Round Lake Road 72,708.11 460,177.91Total for Check Number 43965: 0155 Office of MN IT Services 09/12/201443966 W14070670 July 2014 Phone Bill July 2014 Phone Bill 716.33 716.33Total for Check Number 43966: 7025 On Site Sanitation 09/12/201443967 A-552721 September 2014 Rental-Floral Park September 2014 Rental-Floral Park 52.00 A-552722 September 2014 Rental-Hazelniut Park September 2014 Rental-Hazelniut Park 52.00 A-552723 September 2014 Rental-Perry Park September 2014 Rental-Perry Park 100.00 A-552724 September 2014 Rental-Royal Hills Park September 2014 Rental-Royal Hills Park 52.00 A-552725 September 2014 Rental-Valentine Park September 2014 Rental-Valentine Park 52.00 A-552889 September 2014 Rental-Cummings Park September 2014 Rental-Cummings Park 52.00 A-553173 September 2014 Rental-Ingerson Park September 2014 Rental-Ingerson Park 52.00 A-556788 September 2014 Rental-Ingerson Park -26.00 386.00Total for Check Number 43967: 8032 Pace Analytical Field Svc 09/12/201443968 12140889 July 2014 Water Testing July 2014 Water Testing 974.05 12140921 August 2014 Water Testing August 2014 Water Testing 904.90 1,878.95Total for Check Number 43968: UB*00097 Richard Peterson 09/12/201443969 Refund Check 185.00 185.00Total for Check Number 43969: 1110 Pitney Bowes 09/12/201443970 08242014-PB August 2014 Postage August 2014 Postage 1,019.99 08242014-PB August 2014 Postage August 2014 Postage 598.36 08242014-PB August 2014 Postage August 2014 Postage 592.12 2,210.47Total for Check Number 43970: 1074 Precision Landscape & Tree 09/12/201443971 1475 Tree Removal Tree Removal 2,877.22 1476 Tree Removal Tree Removal 940.13 1477 Tree Removal Tree Removal 383.40 4,200.75Total for Check Number 43971: 3100 Provident Life and Accident Ins Co 09/12/201443972 9672443-0814 August 2014 UNUM Payment August 2014 UNUM Payment 85.10 85.10Total for Check Number 43972: 0811 Ramsey County 09/12/201443973 PRRLG-001222 Q3 2014 Election Contract Q3 2014 Election Contract 3,875.00 3,875.00Total for Check Number 43973: Page 4AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0282 Republic Services #899 09/12/201443974 0899-002540535 September 2014 Trash Service September 2014 Trash Service 537.42 0899-002540535 September 2014 Trash Service September 2014 Trash Service 260.29 797.71Total for Check Number 43974: 0327 Staples Business Advantage 09/12/201443975 3239411483 Office Supplies Office Supplies 584.24 3239411486 Office Supplies Office Supplies 7.49 3239425045 Office Supplies Office Supplies 68.98 3239465044 Office Supplies Office Supplies -7.49 653.22Total for Check Number 43975: UB*00096 Kris Woodward 09/12/201443976 Refund Check 43.06 43.06Total for Check Number 43976: 523,334.03Total for 9/12/2014: 0192 Grainger, Inc 09/19/2014ACH 9523688688 PW Supplies PW Supplies 135.10 135.10Total for this ACH Check for Vendor 0192: 0285 Xcel Energy 09/19/2014ACH 425473188 August 2014 Utility Bill August 2014 Utility Bill 956.96 425473188 August 2014 Utility Bill August 2014 Utility Bill 459.61 425473188 August 2014 Utility Bill August 2014 Utility Bill 1,567.25 425473188 August 2014 Utility Bill August 2014 Utility Bill 1,489.03 425473188 August 2014 Utility Bill August 2014 Utility Bill 1,633.34 6,106.19Total for this ACH Check for Vendor 0285: 1300 UniFirst Corporation 09/19/2014ACH 090 0217411 September 2014 Mat Service September 2014 Mat Service 66.60 66.60Total for this ACH Check for Vendor 1300: 5587 CES Imaging 09/19/2014ACH INV008845 August 2014 Plotter Rental Charges August 2014 Plotter Rental Charges 60.00 60.00Total for this ACH Check for Vendor 5587: 5695 Twin City Tree Service 09/19/2014ACH 11471 1437 Arden Place Tree Abatement 1437 Arden Place Tree Abatement 3,200.00 3,200.00Total for this ACH Check for Vendor 5695: 0131 Beisswenger's How-To Store 09/19/201443977 488608 PW Parts PW Parts 4.47 494162 PW Parts 4.38 494164 PW Parts PW Parts 8.00 16.85Total for Check Number 43977: 0296 City of Arden Hills 09/19/201443978 09122014-CAH August 2014 Petty Cash Reimbursement August 2014 Petty Cash Reimbursement 75.00 09122014-CAH August 2014 Petty Cash Reimbursement August 2014 Petty Cash Reimbursement 36.39 09122014-CAH August 2014 Petty Cash Reimbursement August 2014 Petty Cash Reimbursement 50.00 Page 5AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 09122014-CAH August 2014 Petty Cash Reimbursement August 2014 Petty Cash Reimbursement 54.98 216.37Total for Check Number 43978: 0337 D-Rock Center Landscape Supply 09/19/201443979 1979 Ingerson Park Supplies Ingerson Park Supplies 44.00 44.00Total for Check Number 43979: 7036 Gopher State Sealcoat, Inc 09/19/201443980 14805 Roadguard Services Roadguard Services 30,218.82 30,218.82Total for Check Number 43980: INCI InControl, Inc 09/19/201443981 14059BC01 Booster Station Engineering Services Booster Station Engineering Services 520.00 520.00Total for Check Number 43981: 8081 Kimley-Horn and Associates, Inc 09/19/201443982 6022034 July 2014 TCAAP Charges July 2014 TCAAP Charges 252.50 252.50Total for Check Number 43982: 0916 Lakes Country Service Coop 09/19/201443983 CI073HA9-1014 October 2014 Health Insurance October 2014 Health Insurance 4,315.00 CI073HE1-1014 October 2014 Health Insurance October 2014 Health Insurance 3,028.00 7,343.00Total for Check Number 43983: 1197 McFarland Hanson Inc.09/19/201443984 232441 City Hall Supplies City Hall Supplies 77.28 77.28Total for Check Number 43984: 0257 Minnesota Dept. of Health 09/19/201443985 08222014-MDH Q3 2014 Water Supply Connection Fee Q3 2014 Water Supply Connection Fee 4,145.00 4,145.00Total for Check Number 43985: 0922 North Suburban Access Corporation 09/19/201443986 14-642 August 2014 Council Cable Services August 2014 Council Cable Services 257.40 257.40Total for Check Number 43986: 0811 Ramsey County 09/19/201443987 EMCOM-003451 August 2014 Fleet Suppport Fee August 2014 Fleet Suppport Fee 24.96 EMCOM-003501 August 2014 911 Dispatch August 2014 911 Dispatch 4,671.37 EMCOM-003516 August 2014 CAD System Charges August 2014 CAD System Charges 358.00 5,054.33Total for Check Number 43987: 0716 Springbrook Software 09/19/201443988 INV29193 Cash Receipts Lockbox Interface Cash Receipts Lockbox Interface 1,830.00 INV29195 Accounts Payable Positive Pay Bundle Accounts Payable Positive Pay Bundle 1,800.00 3,630.00Total for Check Number 43988: 5704 St. Paul - Ramsey County Public Health Department09/19/201443989 09112014-14-008 PC 14-008 Escrow Release PC 14-008 Escrow Release 196.00 196.00Total for Check Number 43989: Page 6AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0327 Staples Business Advantage 09/19/201443990 3240075726 Office Supplies Office Supplies 122.86 3240139867 Office Supplies Credit Office Supplies Credit -111.14 11.72Total for Check Number 43990: 0925 T-Mobile 09/19/201443991 09222014-TM August 2014 Tablet Charges August 2014 Tablet Charges 359.91 359.91Total for Check Number 43991: 5705 Traut Companies 09/19/201443992 270681 Round Lake Road Testing Round Lake Road Testing 2,483.00 2,483.00Total for Check Number 43992: UOFM University of Minnesota 09/19/201443993 09172014-UOFM APWA Fall 2014 Workshop APWA Fall 2014 Workshop 245.00 245.00Total for Check Number 43993: 64,639.07Total for 9/19/2014: 0189 Gopher State One-Call, Inc.09/26/2014ACH 124279 August 2014 Locates August 2014 Locates 164.68 124279 August 2014 Locates August 2014 Locates 164.67 329.35Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 09/26/2014ACH 9527631189 PW Supplies PW Supplies 123.12 9529628530 PW Supplies PW Supplies 84.24 207.36Total for this ACH Check for Vendor 0192: 0225 Lillie Suburban Newspapers 09/26/2014ACH 08292014 Annual TIF Disclosure Annual TIF Disclosure 21.00 08292014 Annual TIF Disclosure Annual TIF Disclosure 21.00 08292014 Annual TIF Disclosure Annual TIF Disclosure 21.00 63.00Total for this ACH Check for Vendor 0225: 0292 Oxygen Service Company, Inc.09/26/2014ACH 03275393 August 2014 PW Rental Gateway Sign Installation 16.12 16.12Total for this ACH Check for Vendor 0292: 0320 Health Partners 09/26/2014ACH 51332818 October 2014 Dental Premium October 2014 Dental Premium 1,257.00 1,257.00Total for this ACH Check for Vendor 0320: 0382 ICMA Retirement Trust - 106944 09/26/2014ACH PR Batch 00200.09.2014 ICMA Employer Percent 401PR Batch 00200.09.2014 ICMA Employer Percent 401 341.04 PR Batch 00200.09.2014 ICMA Employee Percent 401PR Batch 00200.09.2014 ICMA Employee Percent 401 294.00 635.04Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 09/26/2014ACH PR Batch 00200.09.2014 ICMA Employee DeductionPR Batch 00200.09.2014 ICMA Employee Deduction 2,872.70 PR Batch 00200.09.2014 ICMA Employee PercentPR Batch 00200.09.2014 ICMA Employee Percent 514.94 Page 7AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3,387.64Total for this ACH Check for Vendor 0387: 1223 Adam's Pest Control, Inc.09/26/2014ACH 917534 September 2014 Pest Control September 2014 Pest Control 62.54 62.54Total for this ACH Check for Vendor 1223: 2129 Elfering & Associates 09/26/2014ACH 1992 10/96 August 2014 Charges 10/96 August 2014 Charges 1,137.50 1994 GE 2013-00813 August 2014 Charges GE 2013-00813 August 2014 Charges 70.00 1995 Lift Station Engineer Charges-August 2014 ChargesLift Station Engineer Charges-August 2014 Charges 175.00 1,382.50Total for this ACH Check for Vendor 2129: 5589 Independent Officials Association, LLC. 09/26/2014ACH 150 09/09 Thru 09/11 Umpiring Services 09/09 Thru 09/11 Umpiring Services 260.00 180 09/16 Thru 09/18 Umpiring Services 09/16 Thru 09/18 Umpiring Services 182.00 442.00Total for this ACH Check for Vendor 5589: 5594 Sheila Krejci 09/26/2014ACH 09012014-SK Admin Employee Mentoring September 1 2014 Admin Employee Mentoring September 1 2014 200.00 200.00Total for this ACH Check for Vendor 5594: 5648 Matthew Bachler 09/26/2014ACH 09192014-MB September 2014 Expense Reimbursement September 2014 Expense Reimbursement 14.56 09192014-MB September 2014 Expense Reimbursement September 2014 Expense Reimbursement 4.00 18.56Total for this ACH Check for Vendor 5648: 7501 Kelly & Lemmons, P.A.09/26/2014ACH 41101 August 2014 Prosecution Charges August 2014 Prosecution Charges 2,730.99 2,730.99Total for this ACH Check for Vendor 7501: ALPI Allegra Print & Imaging 09/26/2014ACH 141708 State of the City Post Card State of the City Post Card 236.71 236.71Total for this ACH Check for Vendor ALPI: 1125 Bolton & Menk, Inc.09/26/2014ACH 0169144 August 2014 County Road E Charges August 2014 County Road E Charges 52,088.00 52,088.00Total for this ACH Check for Vendor 1125: 2129 Elfering & Associates 09/26/2014ACH 1993 August 2014 Round Lake Road Engineer Charges August 2014 Round Lake Road Engineer Charges 37,502.50 37,502.50Total for this ACH Check for Vendor 2129: 0131 Beisswenger's How-To Store 09/26/201443994 495446 PW Parts PW Parts 12.18 495628 PW Parts PW Parts 21.39 33.57Total for Check Number 43994: 0319 City of Roseville 09/26/201443995 0219157 September 2014 IT BIll September 2014 IT BIll 3,212.25 0219192 September 2014 Phone BIll September 2014 Phone BIll 400.00 Page 8AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3,612.25Total for Check Number 43995: 1032 Commercial Asphalt Co.09/26/201443996 140915 September 2014 Asphalt Expenses September 2014 Asphalt Expenses 501.25 501.25Total for Check Number 43996: 561ESCH ESCH Construction Supply, Inc 09/26/201443997 521627 PW Supplies PW Supplies 798.00 798.00Total for Check Number 43997: FPTC Flexible Pipe Tool Company 09/26/201443998 17851 PW Parts PW Parts 1,050.00 17852 PW Parts PW Parts 442.65 1,492.65Total for Check Number 43998: IDAI Ideal Advertising, Inc 09/26/201443999 36949 Staff Polo Shirts Staff Polo Shirts 228.00 228.00Total for Check Number 43999: 0390 INT'L Union Operating Engineers-Union Dues09/26/201444000 09052014-INT September 2014 Union Dues September 2014 Union Dues 264.00 264.00Total for Check Number 44000: 5665 Metering & Technology Solution 09/26/201444001 1704 PW Water Meter Supplies PW Water Meter Supplies 731.06 731.06Total for Check Number 44001: 0930 Miracle Recreation Equip. Co.09/26/201444002 753750 Playground Equipment Parts Playground Equipment Parts 430.28 430.28Total for Check Number 44002: 6252 Office Depot 09/26/201444003 1710707234 Office Supplies Office Supplies 61.23 61.23Total for Check Number 44003: 7025 On Site Sanitation 09/26/201444004 A-557546 October 2014 Rental-Floral Park October 2014 Rental-Floral Park 52.00 A-557547 October 2014 Rental-Hazelnut Park October 2014 Rental-Hazelnut Park 52.00 A-557548 October 2014 Rental-Perry Park October 2014 Rental-Perry Park 100.00 A-557549 October 2014 Rental-Royal Hills Park October 2014 Rental-Royal Hills Park 52.00 A-557550 October 2014 Rental-Valentine Park October 2014 Rental-Valentine Park 52.00 A-557708 October 2014 Rental-Cummings Park October 2014 Rental-Cummings Park 52.00 360.00Total for Check Number 44004: 1074 Precision Landscape & Tree 09/26/201444005 1497 City Hall Tree/Shrub Consulting City Hall Tree/Shrub Consulting 340.00 340.00Total for Check Number 44005: 1208 Premium Waters, Inc 09/26/201444006 610207-08-14 August 2014 City Hall Supplies August 2014 City Hall Supplies 140.22 613317-08-14 August 2014 City Hall Supplies August 2014 City Hall Supplies 108.24 Page 9AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 248.46Total for Check Number 44006: 0811 Ramsey County 09/26/201444007 PUBW-013916 August 2014 Fuel Charges August 2014 Fuel Charges 3,868.02 3,868.02Total for Check Number 44007: 0335 Scherer Bros. Lumber Co.09/26/201444008 41235279 Park Supplies Park Supplies 29.12 29.12Total for Check Number 44008: 0327 Staples Business Advantage 09/26/201444009 3240575525 Office Supplies 149.43 3240575526 Office Supplies Office Supplies 28.49 177.92Total for Check Number 44009: 0576 TimeSaver Off Site Secretarial 09/26/201444010 M20733 08/11 & 8/18 CC Mtgs & Works Sessions 08/11 & 8/18 CC Mtgs & Works Sessions 387.38 387.38Total for Check Number 44010: 0750 Verizon Wireless 09/26/201444011 9731647742 August/September 2014 Cell Phone Charges August/September 2014 Cell Phone Charges 278.04 278.04Total for Check Number 44011: 0243 Metropolitan Council-Waste Water 09/26/201444012 0001037536 October 2014 Wastewater Service Charges October 2014 Wastewater Service Charges 54,070.48 54,070.48Total for Check Number 44012: 0811 Ramsey County 09/26/201444013 PUBW-013940 PW Vehicle Repairs PW Vehicle Repairs 2,835.49 PUBW-013940 PW Vehicle Repairs PW Vehicle Repairs 5,660.00 SHRFL-001344 September 2014 RC Sheriff September 2014 RC Sheriff 86,420.24 94,915.73Total for Check Number 44013: 263,386.75Total for 9/26/2014: Report Total (99 checks): 851,359.85 Page 10AP Checks by Date - Detail by Check Date (9/25/2014 9:24 AM) CONSENT ITEM – 5B City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Commission\PC Miscellaneous\Appointments_Resignations\2014\Samuel Scott\CC Packet_9-29-14 Page 1 of 1 MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Resignation of Samuel Scott Requested Action Motion to accept the resignation of Samuel Scott from the Arden Hills Planning Commission. Background On September 11, 2014, Samuel Scott submitted his official resignation as a member of the Planning Commission. Within his resignation Mr. Scott stated that he was resigning as a result of a change in his work schedule. Mr. Scott has served on the Commission since 2010, and his current term was set to expire in 2016. As stated in the City ordinance the vacant commission position will resume with the term of the resigning commission member. Recommendation Staff recommends that the City Council accept the resignation of Samuel Scott from the Arden Hills Planning Commission. CONSENT ITEM – 5C City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-017 - Variance 3441 Lake Johanna Boulevard\Memo_Reports_14-017 Page 1 of 2 MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Planning Commission Appointment Requested Action Motion to approve Resolution 2014-047 appointing Steven Jones as a regular member of the Planning Commission with a term expiration of December 31, 2016. Background Steven Jones was appointed by the City Council as an alternate member of the Planning Commission in January of 2014. Commissioner Jones has now served in the alternate position for eight months and during this time has provided excellent feedback and dialogue with applicants and other Commissioners. After hearing of the vacancy that was created by the resignation of Samuel Scott, Mr. Jones expressed his interest in becoming a regular member on the Planning Commission. If the appointment of Mr. Jones is approved he would then fulfill the term that was previously being served by Samuel Scott. The appointment would then leave an opening on the Planning Commission for an alternate member. This vacancy could then be advertised in the upcoming issue of the Arden Hills Notes so that interested residents could apply for this alternate position on the Planning Commission. Recommendation The Planning Commission liaison recommends that the City Council appoint Steven Jones as a regular member of the Planning Commission in order to fill the current vacancy on the Commission. CONSENT ITEM – 5C City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-017 - Variance 3441 Lake Johanna Boulevard\Memo_Reports_14-017 Page 2 of 2 Attachments A. Resolution 2014-047 B. Application Information C. Planning Commission Duties & Terms CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-047 A RESOLUTION APPOINTING STEVEN JONES AS A REGULAR MEMBER TO THE PLANNING COMMISSION FOR A TERM EXPIRING DECEMBER 31, 2016. WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues; THEREFORE, BE IT RESOLVED: The City Council appoints Steven Jones to serve as a regular member on the Planning Commission for a term expiring on December 31, 2016. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF SEPTEMBER, 2014. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Amy Dietl, CITY CLERK From:geothermaljones To:Ryan Streff Subject:Re: Planning Commission Date:Tuesday, September 23, 2014 6:56:02 PM Ryan, Please forgive the tardy reply. Please accept this as my application for promotion from alternate to full-time planning commission member. I have enjoyed my present position and look forward to future service in any new position I may be given. Please forward this on to the city council for consideration. Thank You Respectfully, Steven L. Jones On 9/16/2014 10:19 AM, Ryan Streff wrote: Steven, Thanks for speaking with me this morning in regards to becoming a regular member on the Planning Commission. If becoming a regular member is something you would like to peruse staff would like to recommend this change to the Council on September 29th. Once you have had time to decided whether or not you would like to move into this position please let me know. Thanks again for your commitment to serve on the Planning Commission. Ryan Ryan B. Streff City Planner | City of Arden Hills 1245 West Highway 96, Arden Hills, MN 55112 Office: 651.792.7828 | Fax: 651.634.5137 www.cityofardenhills.org Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. http://www.cityofardenhi lls.org/Adm in/FormCenter/Submissions/Prin... Print City Commission/Committee Application Form - Submission #213 Date Submitted: 10/7/2013 Last Name* First Name* Middle Initial Jones Steven Addressl* Address2 1988 Stowe Ave City* State* Zip* Arden Hills MN 55112 Home Number* Home Fax Work Number* Work Fax 651-628-0807 Email Address geothermaljones @comcast.net If you wish to be considered for more than one committee, please order in number of preference. 1st Choice* 2nd Choice* 3rd Choice* Planning Commission Parks, Trails, & Recreation C Economic Development Corr As the Council prioritizes its goals, it may create additional/new committees or task forces from time to time. If you have other specific areas or topics of interest please indicate those interests and we will retain your application for future openings in those areas as new committees are created. 1 of 3 10/7/2013 12:31 PM http://www.cityofardenhills.org/Adm in/ForrnCenter/Submissions/Prin... Other Interests* I'm very interested in the future short and long term development of the TCAAP. List any Civic, Professional, and Community Activity involvement. Frogtown Action Alliance 1994-1999, focusing on Economic development in the Frogtown neighborhood. Ski Instructor for Courage Center 1988-92. Married 20+ years father of 3 kids in MVSD. Why do you want to be on a committee?* TCAAP is a large part of Arden Hills and its long and short term development will effect residents of Arden Hills and surrounding communities for years to come. What skills, strengths, or abilities do you believe you will add to the committee?* Expertise in energy efficiency with an eye on green building and development. Analytical, pragmatic. I've designed an built a lake home on land I cleared by hand. I have remodeled 3 other homes. List any additional comments: Having built things in the past makes designing things for the future much easier. Lots of out of the box' ideas for filling the gaps inherent with a project and parcel of this size. References 1. Name* Address Phone Number 2. Name* Address Phone Number 3. Name* Address Phone Number 2 of 3 10/7/2013 12:31 PM http://www.cityofardenhi lls.org/Adm in/ForrnCenter/Submissions/Prin... Upload Letter of Interest* Upload Resume* SLJ AH Letter of Interest.doc SLJ resume.doc Note: Please be advised that per Minnesota Statute 13.601, Subd. 3, the following information is considered public for applicants to a public committee or commission: name, city, education, employment record, volunteer experience. Once an individual has been appointed to a public committee or commission, all information on this application will be considered public. 3 of 3 10/7/2013 12:31 PM Steven L. Jones 1988 Stowe Ave Arden Hills, MN 55112 geothertnaljones@comcast.net 10-07-2013 Amy Died City Clerk City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Dear Amy: Please accept this application for a position on the Arden Hills planning commission. I am very interested in the future of our city and feel I have a background that can benefit the process of development of new and re-development of existing spaces within Arden Hills. I look forward to meeting with you soon. Sincerely, Steven L. Jones II STEVEN LOYAL JONES 1988 Stowe Ave. • Arden Hills,MN, 55112 Home Phone(651)628-0807•Email geothermaliones@comcast.net QUALIFICATIONS H.V.A.C.Designer and Project Manager,with proficiency in AutoCAD versions 10-2014. Experience in working daily,on and off-site,with code officials,building owners,developers, architects,contractors,customers,vendors,sales staff,and manufacturers. Certified Diamond Designer of Mitsubishi Electrics City-Multi System. WORK HISTORY 2000-Present H.VA.C. Designer, Gustave A. Larson Co. Lead H.V.A.C.design engineer for the North Central Region Distribution Center. Numerous residential and commercial projects throughout Minnesota,Wisconsin,North and South Dakota, Iowa,Illinois,Indiana,Nebraska and Rocky Mountain States.Responsible for generation of plans, per local codes,for submittal to state and local permitting agencies. Sizing and design of hydronic, forced air,VAV,geothermal, and simultaneous heating and cooling refrigeration`variable flow refrigerant zoning' (VFRZ)systems incorporating the multiple product lines and equipment available through the G.A.Larson Company. Extensive use of AutoCAD,building modeling,energy audit and load calculation programs, Microsoft Office and numerous Windows operating systems. Coordination of a company-wide AutoCAD design standards for and with designers and engineers at branch offices throughout GALCO. Installation,operation and routine maintenance of a Hewlett Packard 50OPS plotter for generation of large format digital plans,posters and photographs for company-wide engineering and marketing divisions. Coordinate training seminars for sales personnel,counter staff,customers and consulting engineers,including new product lines,basic hydronic and HVAC systems,and Mitsubishi Electric's City-Multi System. 1998-2000 H.V.A.C. Designer,LKPB Engineers Projects include load calculations,local code and utility contacts,and complete system design of large H.V.A.C. systems on numerous levels,including institutional,medical,religious,commercial, and large residential.Design of systems,new and existing, incorporating steam,hot and chilled water,chillers,cooling towers,boilers,radiant floor heat and snow melt,two and four pipe heating and cooling systems,V.A.V.and constant volume air systems and heat pump systems in high rise office towers,multi level plumbing and fire suppression systems including isometrics. 1995-1998 H.V.A.C. Designer, Karges and Associates(reorganized in 1997 as Karges, Faulconbridge, Incorporated) Projects include load calculations, local code and utility contacts,and complete system design of numerous H.V.A.C. systems primarily on franchise accounts,including Old Country Buffet Restaurants(nationwide),and a wide variety of other buildings both local and nationwide. During this time many new accounts were started,including TimberLodge Steak House(Midwest),Best Buy Co.,and Country Kitchen. Responsible for coordinating new accounts and generating prototypical designs for future stores. Designed Geothermal Heat Pump System for Conoco convenience store in Sandstone,MN(Skunk Creek). This system became a case study for the Heat Pump Consortium on their internet web site. 1995 H.V.A.C. Designer, Chasney Associates Entry level designer position,began with load calculations and small system designs,moved into franchise work on Old Country Buffet Restaurants. 1994-95 H.V.A.C. Designer, internship, 3M Company Internship while attending Dunwoody Institute. Worked in Facilities Engineering primarily drafting varieties of process piping,etc.,on AutoCAD R-12. EDUCATION 1995-Present Continuing training and seminars of MN and WI code revisions and applications,including UMC, BOCA,IBC,IMC,ASHREA Standards,and numerous other mechanical,building and fire codes. 1997 ITT,Bell&Gossett,Design and Application Seminar. 1993-95 Dunwoody Institute,H.V.A.C.Design Program. Associate of Applied Science Degree. 1982-83 Control Data Institute,Certified Computer Technician. 1979-81 Hamline University,studied calculus,physics statistics and liberal arts. COMPUTER SKILLS AutoCAD versions 10-2014,20+years of experience. Variety of design,load,and energy audit software,including Elite,Wright,Wirsbo,Roth,Trane 700. Extensive use of internet,e-mail,networks,zip files,scanners,and archives. Graphics and large format production and plotting experience using Adobe PDFs,Photoshop 5.5 AutoCAD,and Microsoft Visio. LICENSES AND CERTIFICATES 1997 International Ground Source Heat Pump Association(IGSHPA)`Ground Loop Field Designer and Installer' Certifications. 2003 Certified`Diamond Designer' of the Mitsubishi City-Multi simultaneous heating and cooling refrigerant system,with follow up&assistance in training new designers from 2004 to present. 2008 State of Wisconsin Certified and Licensed`Designer of Engineering Systems' Roth Industries Certified installer Roth Solar water heating panels. 2008-on Trained and certified with multiple manufacturers of Variable Flow Refrigerant Zone Systems in system design,installation and service. Arden Hills, MN - Official Website - Planning Commission http://www.cityofardenhills.org/index.aspx?nid=127[9/24/2014 4:12:11 PM] Home Contact Us Calendar Employment Site Map Accessibility Internet Policies Copyright Notices Powered by CivicPlus Arden Hills City Hall: 1245 West Highway 96, Arden Hills, MN 55112 • Ph: 651-792-7800 • Regular Hours: Monday - Friday, 8:00 am - 4:30 pm Planning Commission Main Duties Consider and recommend changes to the City’s Zoning Code Review and make recommendations concerning all land use applications Hear requests for Zoning Code interpretations Periodically review and recommend updates to the City’s Comprehensive Plan Consider City Council requests for acquisition, improvement, or disposal of the City’s real property Conduct the City’s public hearings on these matters when appropriate Meetings The City provides live and tape-delayed cable casting of all regular City Council meetings on Government Access Channel 16. The meetings are also viewable via webcast over the Internet. First Wednesday after the first Monday of the month 6:30 pm City Hall 1245 W. Highway 96 Arden Hills, MN 55112 Agendas & Minutes Agendas are available prior to the meetings. Minutes are available following approval. View All Agendas and Minutes | View Archives Membership The Planning Commission has seven members, plus one named alternate who sits as a voting member when a regular member must be absent. Current Planning Commission members include: Clayton Larson (Chair) Term expires 2014 Roberta Thompson (Vice Chair) Term expires 2016 Angela Hames Term expires 2016 Andy Holewa Term expires 2015 Vacant Term expires 2016 Clayton Zimmerman Term expires 2015 Brent Bartel Term expires 2015 Steven Jones (Alternate) Liaisons Fran Holmes (Council Liaison) Ryan Streff (Staff Liaison) Home > Government > Committees & Commissions > Planning Commission Economic Development Authority Planning Commission Economic Development Commission Communications Committee Financial Planning & Analysis Committee Karth Lake Improvement District Parks, Trails & Recreation Committee Joint Development Authority (JDA) Engage your community - connect to news, events and information you care about. View more information...Sign In Page 1 of 1 DATE: September 29, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Temporary Permit to Construct for Work at the NE Corner of Connelly/CR E Requested Action Adopt Resolution 2014-044 Approving the Temporary Permit to Construct for work on the northeast corner of County Road E/Connelly Avenue intersection improvements. Background/Discussion As part of the MnDOT plans for the replacement of the County Road E Bridge over TH 51 there will be a new traffic signal installed at the intersection of County Road E and Connelly Avenue. The new signal will have full ADA pedestrian crossing equipment. In order for MnDOT to construct the necessary ADA pedestrian ramp at the northeast corner of the intersection work will need to be performed in an easement area which is in favor of the City. MnDOT is asking the City to enter into a Temporary Permit to Construct allowing work in any area of rights the City has at this corner. The permit expiries at the completion of construction. Staff would recommend that the Council approve the Temporary Permit to Construct and authorize the Mayor and City Administrator execute it on behalf of the City by adopting Resolution 2014-044. Attachments Attachment A: Temporary Permit to Construct Attachment B: Resolution 2014-044 CONSENT ITEM – 5D MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-044 RESOLUTION APPROVING THE TEMPORARY PERMIT TO CONDUCT FOR THE COUNTY ROAD E BRIDGE OVER TH51. WHEREAS, MnDOT is planning to replace the County Road E bridge over TH51 in 2015; and WHEREAS, as part of that project MnDOT will be constructing a new signal system at the intersection of County Road E and Connelly including full ADA accessibility, and WHEREAS, in order to construct the full ADA accessibility it is necessary to build pedestrian ramps in the northeast corner in an easement in favor of the City of Arden Hills, and WHEREAS, in order to allow this work a temporary permit is necessary. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Temporary Permit to Construct is whereby approved. 2. The Mayor and City Administrator are authorized to execute the Temporary Permit to Construct. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF SEPTEMBER, 2014. ________________________________ David Grant, Mayor ATTEST: __________________________________ Amy Dietl, City Clerk Page 1 of 2 DATE: September 29, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Joint Powers Agreement between the City of Arden Hills and Ramsey County GIS Users Group Requested Action Motion to approve Resolution 2014-048 accepting a joint powers agreement between the City of Arden Hills and the Ramsey County GIS users group. Background/Discussion Since at least 1998, the City of Arden Hills has been a member of the Ramsey County Geographic Information Systems Users Group (RCGISUG). The RCGISUG was formed in 1995 to provide member cities and organizations throughout Ramsey County with a centralized and efficient source of electronic geographic data. Since the RCGISUG processes geographic information for the entire county, the users group is able to provide the information in a standardized format and is more affordable than would otherwise be possible. City staff uses the geographic data provided by the RCGISUG on an almost daily basis in such activities as planning cases, code enforcement, comprehensive planning, and engineering. The City is provided with updated information on CDs on a regular basis, which allows us to manipulate the data and create our own maps as needed. Some of the information provided by the RCGISUG is available online at http://www.ramseygis.org/index.html. The RCGISUG has joint powers agreements (JPA) with all of its member organizations. The JPA is re-authorized every three years, and was last approved by Arden Hills in November 2011. The current JPA expires at the end of this year. The membership fees are based on the population served by each member organization. New fees were calculated in 2011 based on the 2010 census. The City’s fees for each year 2012-2014 were $961.89. This amount is also the projected fee for the reauthorized agreement term of 2015-2017. The fees are included in the CONSENT ITEM MEMORANDUM Page 2 of 2 Community Development budget. The joint powers agreement must be approved by the City Council in order for the City to be an official member of the user group. Recommendation Staff recommends approving Resolution 2014-048 to reauthorize the Joint Powers Agreement with the Ramsey County Geographic Information Systems Users Group through December 31, 2017. Attachments Joint Powers Agreement Among Members of the Ramsey County Geographic Information Systems Users Group Resolution 2014-048 JOINT POWERS AGREEMENT AMONG MEMBERS OF THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP This JOINT POWERS AGREEMENT (“Agreement”) is entered into pursuant to the provisions of Minn. Stat. §471.59 among Governmental Units for the purposes of forming the Ramsey County Geographic Information System Users Group (“Users Group”). ARTICLE I. INTENT OF THIS AGREEMENT In 1995, an informal alliance, known as the Ramsey County Geographic Information System Users Group (“Users Group”), was formed among Governmental Units interested in using Geographic Information Systems (GIS) and data created and maintained by Ramsey County. This agreement is intended to establish and enable the Users Group to represent the parties to this Agreement for the purposes of undertaking negotiations and transactions. ARTICLE II. DEFINITIONS Section 1. Members means those Governmental Units that have executed this Joint Powers Agreement and have paid the annual membership dues as provided in Article X. Section 2. Governmental Unit has the meaning set forth in Minnesota Statutes §471.59. Section 3. Users Group means a group made up of one representative of each Member with the powers and responsibilities described in this Agreement. ARTICLE III. GIS BOARD OF DIRECTORS STRUCTURE Section 1. There is hereby created a GIS Board of Directors (Board). Section 2. Each Member shall appoint one person to serve as a Director. Each Member may also appoint a person to serve as an Alternate Director. Members shall notify the Board in writing if the Director or Alternate Director changes. Section 3. The Board shall have the following officers: a Chair, Vice Chair, Secretary, and Treasurer (Officers). Section 4 The Officers will be elected annually by the Board. Section 5. The Officers shall serve on a voluntary basis without pay. Section 6. A quorum will consist of at least 40% of the full membership of the Board, whether or not all vacancies have been filled. Section 7. Decisions of the Board will be made by a majority of the quorum. ARTICLE IV. DUTIES OF THE GIS BOARD OF DIRECTORS Section 1. The Board shall meet at least two times per year. Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this Agreement. The organizational meeting shall include: the election of officers; the adoption of by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate; the adoption of the Users Group Budget; review of the operating procedures within this Agreement. Section 3. The Board shall approve and adopt the formula for the distribution of Ramsey County GIS data and the funding of special projects. This formula shall be reviewed annually by the Board. Section 4. The Board shall arrange for and facilitate regular meetings of the Users Group and for Users Group activities. Section 5. The Chair presides at Users Group meetings. The Vice Chair will preside in the absence of the Chair. The Secretary is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations. The Treasurer is responsible for the funds and financial records of the Board. Section 6. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory cities. Section 7. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this Agreement. Section 8.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members. Section 9. The Board may: (i) Enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding requirements imposed by State or local law; (ii) Provide for the prosecution, defense, or other participation in proceedings at law or in equity in which it may have an interest; (iii) Employ such persons as it deems necessary on a part-time, full-time, or consultancy basis; (iv) Purchase, hold, or dispose of real and personal property; (v) Contract for space, commodities or personal services with a Member or group of Members; (vi) Accept gifts, apply for and use grants or loans of money or other property from the state, the United States of America, and from other government units and may enter into agreements in connection therewith and hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto; (vii) Appoint a fiscal agent. ARTICLE V. NEW MEMBERS Section 1. Any Governmental Unit that is not a party to the initial Agreement may join as a Member at any time. Section 2. To become a Member, a local unit of government shall adopt a resolution and shall sign this Joint Powers Agreement. Section 3. New Members will pay the current one-time membership fee and the annual membership dues for the year in which the new Member is joining, as set by the Board pursuant to Article IV, Section 3, as calculated by the current formula. Fees will not be pro-rated for new Members who join after January 1 of each year. ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the County GIS Data. Components will include the collection of aerial photography and maintenance of digital physical features derived from aerial photography. Section 2. The GIS Data should consist of the following components generated and maintained by the County: (i) The Ramsey County Digital Base Map; (ii) The Ramsey County Attribute Database; (iii) The Physical Features Data. Section 3. The Board shall determine whether it is satisfied with the content, accuracy, and timeliness of the data provided to Ramsey County. ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the requesting party’s own use where that GIS data has been in some way derived and/or developed from the County GIS Data accessed through this Agreement or future agreements between the Users Group and Ramsey County. Members agree to exchange with Ramsey County and with any other Member any attribute data that it has created and maintained where that data can be associated to a parcel using a parcel identifier. Members also agree to exchange any buildin g permit data requested by Ramsey County for the identification of future physical feature data base updates. Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to supply of GIS data generated by a Member. ARTICLE VIII. DATA ACCESS AND USAGE Section 1. All Members shall have equal rights to access Ramsey County GIS Data. Section 2. Data generated by Ramsey County and provided to Members may not be sold in its original form to third party agencies. However, a Member may allow use of the original data by a third party for specific contracted purposes. Section 3. Data which results from enhancement of Ramsey County GIS Data by a Member, received pursuant to this Agreement, may be made available to a third party. Section 4. All Members will adhere to future Users Group license agreements for County or other agency GIS data. ARTICLE IX. DATA SECURITY All Members agree to abide by the data privacy and data security standards of the Member when using Ramsey County GIS Data or any derivative or enhancement of the data. ARTICLE X. FINANCIAL MATTERS Section 1. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year for each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member. Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of Directors. The costs could be met by membership dues. These costs could include Users Group administrative costs, purchase of liability insurance, and others as appropriate. Section 4. Membership Fee: New Members shall pay a one-time membership fee of $500 to the Users Group for the calendar year in which they are accepted into the User Group. The amount of this fee shall be reviewed and set annually by the Board of Directors for new Members. Section 5. Annual Membership Dues: Members shall commit to payment of Annual Membership Dues, except where limited by State Statutes. Section 6. Special Projects Assessments: Members who wish to enter into special projects and consultations shall present proposals to the Board for review. Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the Members are due and payable no later than 60 days after the receipt of the invoice. In the event of a dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status. The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group’s right to receive payment survives termination of membership. ARTICLE XI. TERM Section 1. The Term of this Agreement is January 1, 2015, through December 31, 2017. Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new Agreement will be developed and circulated at least three months prior to December 31, 2017 and be agreed upon and signed on or before December 31, 2017. ARTICLE XII. TERMINATION Each Member shall have the right to terminate its membership and participation in the Users Group by formal resolution of the Member’s organization and communicated to the Board in writing. However, the Member is still obligated to its financial commitments for the year during which termination of membership occurs. These commitments include: (i) Any balance of the Annual Membership Dues. This commitment applies to all Members; (ii) Any balance owing on Special Projects Assessments. This commitment applies to Members which have entered into any special project agreement(s). Termination of membership prior to expiration of the Agreement shall make the Governmental Unit ineligible to re-join the User Group during the Term of this Agreement. ARTICLE XIII. DISSOLUTION Section 1. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required number of Members requesting dissolution. Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this Agreement and law. Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group will be distributed among the then existing Members in direct proportion to their cumulative annual contributions. If those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing Members in direct proportion to their cumulative annual contributions. ARTICLE XIV. ACCESS TO DOCUMENTS Until the expiration of six years after this Agreement terminates, the Users Group shall make available to the Member organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices of the Users Group relating to this Agreement. ARTICLE XV. HOLD HARMLESS Section 1. Each Member agrees to defend, indemnify, and hold the other Members harmless from any claims, demands, actions or causes of action, including reasonable attorney’s fees, against or incurred by such other Members, for injury to, death of, or damage to the property of any third person or persons, arising out of any act or omission on the part of the indemnifying Member or any of its agents, servants or employees in the performance of or with relation to any of the work or services provided by Members under the terms of this Agreement. Section 2. Nothing in this Agreement shall constitute a waiver by any Member, the Users Group of any limitation of liability under Minnesota Statutes Chapter 466, or other statutory or common law immunities, limits, or exceptions on liability. Section3. Under no circumstances, however, shall a Member be required to pay on behalf of itself and other Members, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Member. The limits of liability for some or all of the Members may not be added together to determine the maximum amount of liability for any Member. ARTICLE XVI. EQUAL EMPLOYMENT OPPORTUNITY The Members and the Users Group agree to comply with all federal, state, and local laws, resolutions, ordinances, rules, regulations, and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public assistance, disability, or age. ARTICLE XVII. DATA PRACTICES Section 1. All data collected, created, received, maintained, or disseminated for any purpose in the course of either the Member’s or the Users Group’s performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules, and regulations. IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this ____ day of ___________, _________. ORGANIZATION ______________________________________ Approved: By:___________________________________________________ ( Mayor / Chair / President ) By:___________________________________________________ ( City Manager / Administrator ) DESIGNATED DIRECTOR TO REPRESENT ORGANIZATION: Name:____________________________________ Phone:____________________________________ Email:__ __________________________________ ALTERNATE DIRECTOR (IF APPLICABLE): Name:____________________________________ Phone:____________________________________ Email:____________________________________ By:___________________________________________________ ( Chair of Users Group ) CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-048 A RESOLUTION RENEWING THE JOINT POWERS AGREEMENT WITH THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP WHEREAS, the City Council of Arden Hills has entered into a Joint Powers Agreement (JPA) with the Ramsey County Geographic Information Systems Users Group; and WHEREAS, the City will continue the membership through December 31, 2017; and WHEREAS, the City of Arden Hills wishes to continue funding this program through the life of the Joint Powers Agreement. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: That the City shall renew the Ramsey County Geographic Information Systems Users Group to be in effect from January 1, 2015, to December 31, 2017. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF SEPTEMBER, 2014. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Amy Dietl, CITY CLERK STATE OF MINNESOTA DISTRICT COURT COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT Arden Towers,Inc., Case Type: Appeal of Special Assessment Court File No.: 62-CV-14-3825 Appellant Judge: Robert Awsumb vs. STIPULATION OF SETTLEMENT City of Arden Hills, Respondent. The parties through their respective attorneys stipulate and agree that this matter shall be settled as follows: 1. The assessment for Parcel No.213023420003 in the original amount of$92,947.50 is reduced to$20,000.00. 2. The City will recalculate the assessment for Parcel No. 213023420003 based upon the reduced assessment in the above amount and certify the reassessment to the County Auditor. 3. The Appellant will execute and deliver to the City a Trail Easement Agreement,a copy of which is attached hereto as Exhibit A. 4. The parties through their attorneys will concurrently with the execution of this Agreement sign and file with the Court a Stipulation of Dismissal With Prejudice and Without Costs. 1777 C7� SF 1779270 Dated: 2014, SPEETER&JOHNSON Bv: -1 ir Peter J. Diessner,#388295 1515 Canadian Pacific Plaza 120 South Sixth Street Minneapolis,Minnesota 55402 Telephone: 612-3.39-7566 Attorneys for Appellant Dated: 2014. CAMPBELL ICNWTSON Professional Association By: Thomas M. Scott,#98498 317 Eag andale Officer Center 1380 Corporate Center Cune Eagan,Minnesota 55121 Telephone:651-452-5000 Attorneys for City of Arden Hills 2 1779270 EXMBIT A TO STIPULATION OF SETTLEMENT TRAIL EASEMENT AGREEMENT ARDEN TOWERS,INC., a Minnesota corporation, "Grantor", in consideration of One Dollar($1.00)and other good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged,does hereby grant unto the CITY OF ARDEN HILLS, a Minnesota municipal corporation,the Grantee, hereinafter referred to as the"City", its successors and assigns, forever,a permanent easement for public trail purposes over, on, across,under,and through the land situated in the County of Ramsey, State of Minnesota, as legally described on the attached Exhibit A and approximately depicted on the attached Exhibit B(the"Easement Area"). INCLUDING the rights of the City, its contractors,agents,servants, and assigns,to enter upon the Easement Area at all reasonable times to construct, reconstruct, inspect, repair, and maintain said public trail system over, across,on,under,and through the Easement Area,together with the right to grade,level,fill,drain,and excavate the Easement Area,and the further right to remove trees,bushes undergrowth,and other obstructions interfering with the location, t�' g construction,and maintenance of said public trail easement. The above named Grantor,for itself,it successors and assigns,does covenant with the City, its successors and assigns,that it is well seized in fee title of the above described Easement Area; that it has the sole right to grant and convey the easement to the City;that there are no unrecorded interests in the Easement Area; and that it will indemnify and hold the City harmless for any breach of the foregoing covenants. 3 1779270 As part of the trail design and construction,City at its costs will cause to be constructed an appropriately sized fence along northern side of the Easement Area. The City will also in good faith review the need for other security measures to protect the tower site from trail users and will incur the costs associated with implementing any such other security measures. IN WITNESS WHEREOF,the parties hereto have signed this Agreement this day of 12014. ARDEN TOWERS,INC. By: Its: STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2014,by the of Arden Towers, Inc., a Minnesota corporation,on behalf of said corporation. NOTARY PUBLIC 4 177927v3 CITY OF ARDEN HILLS By: David Grant, Mayor By: Pat Klaers, City Administrator STATE OF MINNESOTA ) )ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of ' 2014, by David Grant and by Pat Klaers, respectively the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. NOTARY PUBLIC THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan,MN 55121 Telephone: 651452-5000 TMS/cjh 1779270 r EXIIIBIT A TO TRAIL EASEMENT AGREEMENT The South 33 feet of the Northwest '/4 of the Southeast'/4 of Section 21,Township 30,Range 23, except the East 330 feet thereof; AND The Northerly 33 feet of that part of the Southwest '/4 of the Southeast `/4 of Section 21,Township 30,Range 23,Ramsey County,Minnesota which lies Westerly of the following described parcel: Commencing at the Northwest corner of said Southwest `/4 of the Southeast '/4; thence Easterly along the North line of said Southwest `/4 of the Southeast 1/4 a distance of 950.00 feet to the point of beginning of the parcel of land described hereby;thence Easterly along the North line of said Southwest %4 of the Southeast 'A a distance of 194.00 feet;thence South 00 degrees 26 minutes 16 seconds East a distance of 410.52 feet;thence North 87 degrees 17 minutes 57 seconds West a distance of 194.00 feet;thence North 00 degrees 28 minutes 50 seconds West a distance of 400.55 feet to the point of beginning. 6 177927v3 c _ C C m d ami v in = ii m a vc"5 j3 v ED W i ca 2 � t H PAW rOr a' E o O 0 -10 popU W "r m � m � a 'i W U x �'. LL F�- WIN oil co t. s } O � O r_ LL o m � yC+I ti I i� Z UNFINISHED BUSINESS—9A ,AVEN HILLS MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: 1787 Gateway Boulevard Stipulation of Settlement Requested Action Approve the Stipulation of Settlement for 1787 Gateway Boulevard relative to the appeal of the assessment for the Round Lake Road Area Improvement. Background/Discussion Attached is the Stipulation of Settlement for the property located at 1787 Gateway Boulevard relative to their assessment appeal of the Round Lake Road Area Improvement. The stipulation of settlement agrees to reduce the assessable front footage from 667.26 feet ($127,613.48) which is the platted length to 443.0 feet ($84,833.00) which is the useable front and also the parcel's length adjacent to the public road. The difference in the assessed length and stipulated length is actually an area that contains the ponding for the area from its original development. The attached exhibit shows these lengths on an aerial photo of the area. Attachments 1. Stipulation of Settlement 2. Aerial Photo Exhibit Page 1 of 1 ^l N Round Lake Road Assessment ,—A EN HILLS 1787 Gateway Blvd w E s Prepared by: Arden Hills mapdoc:ASSESSMENT 1787 GATEWAY BLVD.mxd City of map:ASSESSMENT 1787 GATEWAY BLVD.pdf 9/Ard STATE OF MINNESOTA DISTRICT COURT COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT Case Type: Other Civil/Special Assessment Appeal Adrian Limited Partnership, Court File No. 62-CV-14-4225 Appellant, VS. STIPULATION OF SETTLEMENT City of Arden Hills, Respondent. The parties through their respective attorneys stipulate and agree that this matter shall be settled as follows: 1. The assessment for Parcel No. 21.30.23.31.0030 in the original amount of $127,613.48 is revised to $84,733.00. 2. The City of Arden Hills(City)will recalculate the assessments based upon the reduced assessment in the above amount and certify the reassessments to the County Auditor. 3. The Adrian Limited Partnership(Adrian LP)shall have until October 31,2014 to pay the revised assessment amount,either in full or in part,at the City,with no interest. 4. After October 31,2014, any remaining unpaid amount of the assessment may be levied to Ramsey County,and shall bear interest at the rate of 4.60%annum,payable in ten(10) equal annual installments beginning with the general taxes levied in 2014,collectible with such taxes in 2015. 5. The parties through their attorneys will concurrently with the execution of this Agreement sign and file with the Court a Stipulation of Dismissal With Prejudice and Without Costs. 177903v1 I Datcd: . 2014. LAW OFFIC ICHOLAS A. FURIA. PLLC By: �7s/ Nicholas A.Furia,#328984 120 South Sixth Street,Suite 1720 Minneapolis,Minnesota 55402 Telephone: 952-960-2820 Fax: 952-960-2815 Attorneys for Appellant Dated: .2014. CAMPBELL KNUTSON Professional Association By: Thomas M.Scott,#98498 317 Eagandale Officer Center 1380 Corporate Center Curve Eagan,Minnesota 55121 Telephone: (651-452-5000 Attorneys for City of Arden Hills 2 1',,9(1+ I NEW BUSINESS – 8A MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator SUBJECT: 2015 Proposed Preliminary Budget and Tax levy Background At the September 15, 2014, City Council work session, the proposed 2015 City Budget was distributed. Discussion The City Council had a 2015 budget and tax levy discussion during the September 22, 2014, work session. At this work session staff was directed to prepare a preliminary levy resolution that called for a 5% increase. The preliminary tax levy amount certified in September can be decreased but not increased when the final tax levy amount is approved in December. Please note that the budget message in the 2015 Budget that was distributed on September 15th contemplates a 4.5% tax levy increase. Therefore, the Council should refer to the updated budget message that is attached to this cover memo. This attached memo reviews the proposed budget and tax levy at the 5% level. The extra ½% tax levy increase generates an additional $16,450 in revenues. Also attached to this memo is a slide from the Truth in Taxation hearing from last year that shows the municipal tax rate for cities in Ramsey County. NEW BUSINESS – 8A MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Council FROM: Patrick Klaers, City Administrator Sue Iverson, Director of Finance and Administrative Services SUBJECT: 2015 Proposed Preliminary Budget and Tax Levy INTRODUCTION In preparation for adoption of the preliminary tax levy at the last meeting in September, this memo addresses the following information: residential property values, discussion on preliminary levy, salary assumptions being used to prepare the preliminary budget, a discussion on EDA funding, and structural changes the Council made last year. RESIDENTIAL PROPERTY VALUES According to information provided by Ramsey County in May of this year, the median home value in Arden Hills will increase from $264,700 for 2014 taxes, to $295,100 for 2015 taxes which is an 11.5% increase in value compared to the county average increase of 9.4%. According to Ramsey County, assessed value had declined for five consecutive assessments, the markets have stabilized, and we are now experiencing an increase of residential, apartment, and commercial values. In order to evaluate the true impact to the residential property owner, you need to take into account the decrease in fiscal disparities (decrease of 2.4%) and the change in the taxable value (increase of 6.4% after exclusions). To help illustrate this, the following table shows the impact to the residential property owner due to the decrease in fiscal disparity dollars and changes in the assessed market value. This results in a net Tax Rate decrease of 5.8% before any levy changes are made. Assuming no City levy change, the home owner that has a median valued home ( value going from $264,700 to $295,100) will see their City taxes going up by $46.33 or 6.6% as illustrated on the following chart. Memo - City Council 2015 Proposed Preliminary Budget and Tax Levy 2 Actual Proposed % Item Pay 2014 Pay 2015 Change (A)(B)(C) 1.Levy before reduction for state aids $3,257,456 $3,257,456 0.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,257,456 $3,257,456 0.0% 4.Fiscal Disparity Portion of Levy - $254,738 $248,682 -2.4% 5.Local Portion of Levy = $3,002,718 $3,008,774 0.2% 6.Local Taxable Value ÷ 10,741,749 11,425,974 6.4% 7.Local Tax Rate = 27.954%26.333%-5.8% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,052,783,000 1,119,584,100 6.3% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2015 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $332.59 $26.77 2.23$ $26.77 2.23$ 295,100 10,681 284,419 2,844 $748.91 $46.43 3.87$ $46.43 3.87$ 350,000 5,740 344,260 3,443 $906.65 $54.33 4.53$ $54.33 4.53$ 500,000 - 500,000 5,000 $1,316.65 $63.19 5.27$ $63.19 5.27$ 750,000 - 750,000 8,125 $2,139.56 $138.61 11.55$ $138.61 11.55$ Impact from Market Shifts Total Change and Fiscal Disparities The City’s share of Fiscal Disparities (line 4) has decreased, and the City’s Tax Capacity (line 6) has increased, which results in a 5.8% decrease in the tax rate. Fiscal Disparities runs on a one year lag and is based on the levy amounts that jurisdictions submitted for 2014 (or last year). Jurisdictions that increased their levies will receive more, while those that kept their levies flat or fairly small will see decreases. RECAP OF RAMSEY COUNTY FINANCE DIRECTORS MEETING On August 7, 2014, Ramsey County held a meeting with its Finance Directors from all taxing districts. The Assessor is optimistic that our real estate markets are much improved and still getting better. Residential markets experienced the most positive improvements, with buyer activity improving, there are fewer foreclosure and short sales. Apartment markets continue to be very healthy and there is substantial construction of new apartments across the Twin Cities metro area. Commercial and industrial markets have recovered most of the loss in value from the recession. County-wide Commercial/Industrial aggregate values have increased 0.6%. In Arden Hills we have seen a decrease in this area of 0.1% vs. a decrease of 3.69% in Pay 2014, but you must also factor in tax petitions and appeals that have adjusted values. There is a backlog of tax court petitions but they are working to get through the backlog of petitions. Memo - City Council 2015 Proposed Preliminary Budget and Tax Levy 3 PROPOSED PRELIMINARY PROPERTY TAX LEVY AND BUDGET Staff is presenting a Preliminary General Fund levy increase of 5.0% and a preliminary General Fund Budget of $4,437,830 which uses $18,998 in reserves and includes a transfer from the General Fund to the EDA of $30,000. The proposed levy would have the following effect on the median valued home in Arden Hills as shown on the following page. Actual Proposed % Item Pay 2014 Pay 2015 Change (A)(B)(C) 1.Levy before reduction for state aids $3,257,456 $3,421,950 5.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,257,456 $3,421,950 5.0% 4.Fiscal Disparity Portion of Levy - $254,738 $248,682 -2.4% 5.Local Portion of Levy = $3,002,718 $3,173,268 5.7% 6.Local Taxable Value ÷ 10,741,749 11,425,974 6.4% 7.Local Tax Rate = 27.954%27.772%-0.7% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,052,783,000 1,119,584,100 6.3% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2015 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $350.76 $44.94 3.75$ $26.77 2.23$ $18.17 1.51$ 295,100 10,681 284,419 2,844 $789.84 $87.36 7.28$ $46.43 3.87$ $40.93 3.41$ 350,000 5,740 344,260 3,443 $956.19 $103.87 8.66$ $54.33 4.53$ $49.54 4.13$ 500,000 - 500,000 5,000 $1,388.60 $135.14 11.26$ $63.19 5.27$ $71.95 6.00$ 750,000 - 750,000 8,125 $2,256.48 $255.53 21.29$ $138.61 11.55$ $116.92 9.74$ Impact from Market Shifts Total Change and Fiscal Disparities Impact from Levy Incr TAKING A LOOK AT ARDEN HILLS LEVY TAX RATE HISTORY The State of Minnesota has granted local municipalities the authority to levy taxes to fun d operations and debt payments. The City’s entire tax levy goes for General Fund expenditures. For the City of Arden Hills, the property tax levy accounts for approximately 79% of the General Fund revenues. Historically, the City does not use reserves to balance the City’s budget, however, due to the current economic environment $41,201 was used to balance the budget for 2010 and $20,000 was used in 2011, no reserves were used in 2012, $20,454 were used in 2013, and no reserves were used for 2014. The following table provides a historical view of the City’s property tax levies: Memo - City Council 2015 Proposed Preliminary Budget and Tax Levy 4 % Year Tax Levy Change Tax Rate 2002 2,201,002$ -25.092% 2003 2,265,712$ 2.94%23.930% 2004 2,333,337$ 2.98%23.367% 2005 2,440,453$ 4.59%21.299% 2006 2,537,520$ 3.98%20.191% 2007 2,688,944$ 5.97%20.206% 2008 2,797,348$ 4.03%19.585% 2009 2,948,646$ 5.41%20.520% 2010 3,016,465$ 2.30%22.647% 2011 3,040,964$ 0.81%24.180% 2012 3,096,994$ 1.84%25.544% 2013 3,191,230$ 3.04%27.931% 2014 3,257,456$ 3.05%27.954% In 2009 the LJFD duty crew implementation began, while 2010 and 2011 saw the unallotment of the MVHC to cities. The City Council has been very conservative in budgeting and has reduced department budgets or used reserves to deal with the increased costs of our contracted services while still maintaining services the last few years. OPERATING BUDGET Salary and Benefits The 2015 preliminary budget is currently being prepared assuming a 2% wage adjustment for non-union staff and a 1.5% wage adjustment for union staff. In surveying surrounding communities most have included a 1.5% - 3.0% COLA increase in their preliminary estimates. The results from the City Council authorized market and pay equity study should be available before the Council approves the final budget. General Fund Revenues and expenditures are shown in the following table. We have highlighted the impact the tax levy and proposed budget on the next page to give you a brief overview. More detailed commentary is found in the department and funds pages of the budget document. Memo - City Council 2015 Proposed Preliminary Budget and Tax Levy 5 General Fund Revenues Property Tax Levy 164,494$ Plan Check Fees 10,000 Plan Review & Bldg Permits 10,000 Fines & Forfeits 6,840 Other Misc Adjustments 3,829 195,163$ Actual Actual Budget Amended Year To Date Proposed % Change FY 2012 FY 2013 FY 2014 FY2014 09/04/2014 FY 2015 14 vs 15 Revenues Taxes Taxes 3,087,159 3,086,064 3,287,556 3,287,556 1,647,039 3,452,050 5.00% Licenses and Permits 415,070 382,038 259,873 259,873 196,541 273,730 5.33% Other Intergovernmental 118,800 120,811 138,100 138,100 81,877 125,328 -9.25% Charges for Services 526,334 487,569 415,568 415,568 231,693 445,629 7.23% Fines & Forfeits 33,192 32,056 31,900 31,900 13,323 38,740 21.44% Special Assessments 1,771 3,225 1,822 1,822 1,701 3,000 64.65% Miscellaneous 127,300 (10,335) 88,850 88,850 32,698 80,355 -9.56% Transfers - - - - 15,000 - 0.00% Total Revenues 4,309,625$ 4,101,427$ 4,223,669$ 4,223,669$ 2,219,872$ 4,418,832$ 4.62% Expenditures by Category Personal Services 1,287,850$ 1,329,650$ 1,421,852$ 1,421,852$ 923,595$ 1,465,125$ 3.04% Materials and Supplies 201,997 176,728 121,941 121,941 116,073 157,940 29.52% Other Services and Charges 2,255,221 2,310,255 2,802,277 2,611,055 1,757,743 2,734,765 4.74% Capital Outlay - - - - - - 0.00% Transfers 364,955 270,000 50,000 212,417 212,417 80,000 -62.34% Contingency/Reserves - - - - - - 0.00% Other Financing Uses - - 15,000 - - - 0.00% Total Expenditures 4,110,023$ 4,086,632$ 4,411,070$ 4,367,265$ 3,009,828$ 4,437,830$ 1.62% Fund Balance - January 1 2,151,335 2,350,937 2,365,732 2,365,732 2,365,732 2,222,136 Excess Revenue Over Expenditure 199,602 14,795 (187,401) (143,596) (789,956) (18,998) Fund Balance - December 31 2,350,937$ 2,365,732$ 2,178,331$ 2,222,136$ 1,575,776$ 2,203,138$ Revenues All revenue items were evaluated based on current economic conditions and past trends. The most notable item is the proposed tax levy which equates to $164,494 in additional revenue over last year’s levy. Both Plan Check Fees and Plan Review/Building Permit Revenues have been increased based on trends. Fines and Forfeits have been increased as we had a decrease in past years with the major road construction, but we are seeing increases now that major highways are again open. Expenditures Public Safety is increased by $86,118 for increases in the Fire Contract ($28,173, 6.54%), Sheriff’s Contract ($48,829, 4.71%), and Dispatch ($9,116, 15.1%). Finance and Administrative Services is proposing to add back in the intern positions that were cut in 2014 which is 0.75 FTE. TCAAP expenditures were increased for Other Professional Services, Administration reduced Other Professional Services by $8,000 to help offset. Due to the new calculations by the LMCIT, insurance costs have been adjusted based on 2014 actuals and reduced by $11,000. Memo - City Council 2015 Proposed Preliminary Budget and Tax Levy 6 2015 Rate Increases Water 2% Sanitary Sewer 2% Surface Water 3% Issues to Consider Public Safety costs are set to increase as listed above. This alone would amount to an $86,118 increase in the budget or a levy increase of 2.6%. In 2014 we made a structural change to put Park and Street maintenance items in the General Fund operating budget for those departments and discontinue the transfer of $200,000 from the General fund to the PIR. A TCAAP Capital Fund was established and only general TCAAP expenses are being budgeted in the TCAAP department – all items related to the JPA which the City is responsible for are going to the TCAAP Capital Fund. Other Funds We have had previous discussion about the EDA Fund. A $30,000 transfer from the General Fund to the EDA has been included in the levy and budget proposed above. Capital Funds were discussed at our June meeting during the Capital Improvement Plan (CIP) review. It should be noted that we still have not identified a funding source for this fund to build reserves. Enterprise Funds are being evaluated and changes made to accurately reflect economic conditions and historical trends and any increases that may be passed through to us by other agencies. GENERAL INFORMATION A preliminary levy needs to be established and certified by September 30 th each year, while the final levy needs to be established and certified by December 26th. As Council knows, once a preliminary levy is established, the amount can be reduced, but it cannot be increased. It should be noted that the 5.00% levy increase provides no opportunity to build fund balances in capital funds (Park Fund, PIR/Capital, and Public Safet y). The preliminary budget includes the use of $18,998 in reserves to balance the budget. DIRECTION REQUESTED: Adoption of Resolution 2014-045, a resolution setting the preliminary levy for taxes payable in 2015. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-045 A RESOLUTION SETTING THE PRELIMINARY LEVY FOR TAXES PAYABLE IN 2015 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2014 payable in 2015 upon taxable property in said City of Arden Hills for the following purposes: CERTIFIED LEVY AMOUNT General Fund $3,421,950 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF SEPTEMBER, 2014. __________________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk O N M T WC9 I` 00 O M 00 CO O ti 0) N T N q O CA 'to C9 C9 O an d oo f` O g q m Lo ti O M O O Lo M M O M r- CO d LO ti O g M = N 07 M N' 'T r CA Ox I` O CD CD Ln O ti CD CD = 6 O CQ 0 ' ' O ti LO IT Iq IT d' Iq Iq M M M M N N N N N N V Q L O Y n r , Cn VF— ,C J o ca o a) -C , ca = =M --":fJOcn5 (n _0 U) _ Cb = m 03 A.—a c J m m a U a M C 0 o a ry U) (n CD Cn Z U) m Z J J Q' > Ll > Z x OCI) L 1, U) 4-0W 0 A--j cm D, ^L vca cn cad 4-0 UvUL Ma ZmQQ NEW BUSINESS – 8B MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Establishing 2014 Truth-In-Taxation Hearing Dates Background By September 30, 2014, the City is required to adopt and certify to Ramsey County our Truth-In- Taxation hearing date for proposed taxes payable in 2015. The 2014 Legislature changed this certification date from September 15 to September 30. Discussion Cities are required to announce and schedule one regular meeting at which the Council discusses the budget and levy and takes comments from the public. Cities are no longer required to publish notices in the paper. Cities may adopt the budget and final levy after the hearing during the same meeting. The Truth-In-Taxation hearing must be after November 25 and no later than December 26 and must occur at or after 6 p.m. The Council may choose to have a separate meeting or may choose to hold this hearing at a regular meeting. It is recommended that the City Council hold the Truth-In-Taxation hearing during the December 8th regular meeting. It is anticipated the Council will adopt the final 2014 levy payable in 2015, and the 2015 budget, on December 8, 2014. Requested Action 1. Establish a Public Hearing date for Truth-in-Taxation. (Adopt Resolution 2014-046, a Resolution adopting Truth-in-Taxation public hearing dates for proposed taxes payable in 2015.) CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-046 RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR PROPOSED TAXES PAYABLE IN 2015 BE IT RESOLVED by the Arden Hills City Council that the following Truth in Taxation Public Hearing date, time and place for proposed property taxes payable in 2015 be certified to the Ramsey County Auditor and that notice of the Public Hearing be published in accordance with Minnesota Statute. Public Hearing Date: December 8, 2014 Time: 7:00 P.M. Place: Council Chambers 1245 West Highway 96 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF SEPTEMBER, 2014. __________________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk NEW BUSINESS – 8C City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 1 of 6 MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Planning Case #14-025 Applicant: Eric Hansen & Bree Bowersox Property Location: 3657 Snelling Avenue North Request: Site Plan Review Requested Action Motion to approve Planning Case 14-025 for a Site Plan Review in order to construct a twenty- four (24) foot by thirty (30) foot detached accessory structure in front of the single family dwelling at 3657 Snelling Avenue North, based on the findings of fact and the submitted plans, and amended by the eight (8) conditions in the September 29, 2014, Report to the City Council. Background 1. Overview of Request The applicants in this case own the property located at 3657 Snelling Avenue. The property is zoned R-1 Single Family Residential and is generally positioned north of Lake Johanna Boulevard, south of the Minneapolis & St. Paul Railroad, east of Oak Avenue and west of Snelling Avenue North. The applicants are proposing to construct a twenty-four (24) foot by thirty (30) foot detached accessory structure on the property. The proposed structure would be constructed in front of the single family dwelling between the home and Snelling Avenue North. As proposed the structure would be located fifty-eight (58) feet from the front property line and twenty-eight (28) feet from the southern side yard property line. NEW BUSINESS – 8C City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 2 of 6 The applicants have attempted to design a plan that fits within the Zoning Code by moving the accessory structure adjacent to the home, however, this plan requires significant tree removal and grading for the proposed construction. Taking into consideration the current configuration of the existing principal structure and its location approximately two-hundred (200) feet from the front property line, it leaves limited options for the construction of an accessory structure that meets the all zoning regulations and minimizes tree loss and final grading on the property. Within the narrative the applicants have indicated that the proposed accessory structure would be constructed with façade materials (i.e. siding, shingles and trim) to match the existing single family dwelling. The roof pitch would also be designed to match the principal structure on the property. The applicant has submitted a narrative of the proposed project and a response addressing the exceptional and unusual circumstances pertaining to the construction of an accessory structure on the property (Attachment C), a site plan and drainage plan of the property (Attachment D), the proposed garage elevation and building plan (Attachment E) and tree inventory information (Attachment F). Plan Evaluation A. Structure Setbacks – Site Plan Approval Required The Zoning Code does not permit detached accessory structures between the dwelling and the street on non-lakeshore lots without the Planning Commission’s review and the City Council’s approval of a Site Plan Review. The accessory structure is proposed to be located in front of the single family dwelling with a setback of fifty-eight (58) feet from the front property line and twenty-eight (28) feet from the southern side yard property line. The single family dwelling is located in the rear of the lot approximately two-hundred feet from the front property line. With the current configuration of the existing principal structure on the lot it leaves limited options for the construction of an accessory structure that meets the all zoning regulations and minimizes tree loss and final grading on the property. Section 1325, Subd 7 of the Zoning Code allows the City Council to approve a deviation from the Accessory Structures section of the Code when exceptional and unusual circumstances exist on the property through the Site Plan Review process. NEW BUSINESS – 8C City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 3 of 6 Findings of Fact The Planning Commission reviewed Planning Case 14-025 at their regular meeting on September 3, 2014. Draft minutes from the meeting are included in Attachment A. The Planning Commission offers the following findings of fact for consideration: General Findings 1. The property is in the R-1 Single Family Residential Zoning District. 2. The lot is 96,581 square feet in size with approximate dimensions of 540 feet in width, and 230 feet in depth. 3. The property currently consists of a single family dwelling with an attached single stall garage. No accessory structures exist on the property at this time. 4. The proposed accessory structure is 720 square feet in size or twenty-four (24) feet by thirty (30) feet. 5. The proposed accessory structure is setback fifty-eight (58) feet from the front property line and twenty-eight (28) feet from the southern side yard. 6. The structure does not encroach into a front, side or rear yard s etback. 7. The proposed structure and landscaping coverages are within the zoning district requirements. The new structure will increase the lot coverage from 5.36% to 6.62% and decreases the landscaping coverage from 94.64% to 93.38%. 8. The proposed accessory structure would not exceed fifteen (15) feet in height. 9. Detached accessory structures up to seven hundred and twenty-eight (728) square feet are permitted structures within the R-1 Zoning District. 10. All structures on the lot are outside of the 100-year flood plain, wetlands, and easements. 11. The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the Ordinance generally allows flexibility for unique parcels and situations when impacts to surrounding properties are minimized. 12. The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the reasonable use of residential property. 13. Detached accessory structures are permitted and a reasonable use within the R-1 Single Family Residential Zoning District. 14. The property is rather unique due to the placement of the existing single family dwelling in the rear of the lot approximately two-hundred (200) feet from the front property line. 15. The current placement of the single family dwelling leaves limited options for the construction of an accessory structure that meets all setback regulations and minimizes tree loss and final grading. 16. The proposed accessory structure would be visible from neighboring properties; however, the proposed location, design and the use of quality materials for the detached structure that are compatible in appearance to the single family dwelling should minimize the impacts on surrounding property owners. NEW BUSINESS – 8C City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 4 of 6 17. The proposed accessory structure is unlikely to have negative impacts to the property or to the neighborhood as a whole. Discussion The property is fairly unique when compared to other properties in Arden Hills because of its topography, number of significant trees and the configuration of the single family dwelling on the lot. Because of the lot’s topography, natural drainage pattern, significant trees and the configuration of principal structure at the rear of the lot, options for the movement of the accessory structure to an area that meets all zoning regulations is very limited in order to minimize tree loss and grading on the property. Due to the scope of the project and the proposed addition of an accessory structure, the character of the neighborhood or the City is not expected to be negatively affected. The property owner is proposing to construct the new driveway and parking area in front of the garage with a gravel or rock material. Knowing that that the majority of driveway and parking areas on the lot are not currently improved with a hard surface it was determined that any new areas should be improved with a hard surface as indicated in condition number 5. The Code states in Section 1325.06 that off-street parking areas and drives shall be improved with a hard surface and prohibits parking of vehicles on any area of the property except on a designed driveway or parking area. Recommendation The findings of fact for the Site Plan Review support a recommendation for approval. However, if the City Council chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. The Planning Commission reviewed Planning Case 14-025 and unanimously recommends approval (6-0) of the Site Plan Review for the property located at 3657 Snelling Avenue North, based on the findings of fact and the submitted plans as presented in the September 29, 2014, Report to the City Council, as amended by the following eight (8) conditions: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the proposed accessory structure shall be permitted to be located in the front yard (between the dwelling and the street) at a distance of fifty-eight (58) feet from the front property line. NEW BUSINESS – 8C City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 5 of 6 3. That the proposed accessory structure shall not exceed a footprint of 720 square feet. 4. That the exterior façade and roofing materials of the proposed detached accessory garage shall match or be compatible in appearance and material used with the principal structure. 5. That the proposed driveway/parking area shall be improved with a hard surface. No additional driveway/parking areas shall be constructed with gravel, “class 5” or other similar materials. 6. That no living quarters shall be constructed within the proposed accessory structure. 7. That the structure shall conform to all other regulations in the City Code. That a building permit for the construction of the new accessory structure and a zoning permit for the construction of the driveway shall be required. 8. That the applicant shall obtain a Grading and Erosion Control Permit from the City before the building permit is issued. Requested Action Motion to approve Planning Case 14-025 for a Site Plan Review in order to construct a twenty- four (24) foot by thirty (30) foot detached accessory structure in front of the single family dwelling at 3657 Snelling Avenue North, based on the findings of fact and the submitted plans, and amended by the eight (8) conditions in the September 29, 2014, Report to the City Council. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. Notice Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Resident Comment The City has received a letter of support from Rodd and Emily Joos (3641 Snelling Avenue North), an email from both Michael and Kathleen Wehking (1476 Arden Oaks Drive) and Nick NEW BUSINESS – 8C City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 6 of 6 and Lindsey Wold (1541 Oak Avenue) in favor of the project and a phone call from Joseph Jansen (1496 Arden Oaks Drive) in support of the proposed structure. (Attachment G) Deadline for Agency Actions The City of Arden Hills received the completed application for this request on August 4, 2014. Pursuant to Minnesota State Statute, the City must act on this request by October 3, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Draft Planning Commission Minutes – September 3, 2014 B. Planning Commission Report – September 3, 2014 C. Application and Narrative D. Site Plan/Drainage Plan E. Garage Elevation/Plan F. Tree Inventory Information G. Letter and Emails of Support H. Aerial Site Map I. Property Photos Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, SEPTEMBER 3, 2014 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Clayton Larson called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Clayton Larson, Commissioners Brent Bartel, Angela Hames, Andrew Holewa, Steven Jones (Alternate), Roberta Thompson, and Clayton Zimmerman. Absent: Commissioner Angela Hames and Sam Scott. Also present were: City Planner Ryan Streff; Associate Planner Matthew Bachler; and Councilmember Fran Holmes. PLANNING CASES A. Planning Case 14-025; Site Plan Review; 3657 Snelling Avenue – Not a Public Hearing City Planner Streff stated that the applicants in this case own the property located at 3657 Snelling Avenue. The property is zoned R-1 Single Family Residential and is generally positioned north of Lake Johanna Boulevard, south of the Minneapolis & St. Paul Railroad, east of Oak Avenue and west of Snelling Avenue North. City Planner Streff indicated that the applicants are proposing to construct a twenty-four (24) foot by thirty (30) foot detached accessory structure on the property. The proposed structure would be constructed in front of the single family dwelling between the home and Snelling Avenue North. As proposed the structure would be located fifty-eight (58) feet from the front property line and twenty-eight (28) feet from the southern side yard property line. City Planner Streff reported that the applicants have attempted to design a plan that fits within the Zoning Code by moving the accessory structure adjacent to the home, however, this plan requires significant tree removal and grading for the proposed construction. Taking into consideration the current configuration of the existing principal structure and its location approximately two-hundred (200) feet from the front property line, it leaves limited options for ARDEN HILLS PLANNING COMMISSION – September 3, 2014 2 the construction of an accessory structure that meets the all zoning regulations and minimizes tree loss and final grading on the property. City Planner Streff explained that within the narrative the applicants have indicated that the proposed accessory structure would be constructed with façade materials (i.e. siding, shingles and trim) to match the existing single family dwelling. The roof pitch would also be designed to match the principal structure on the property. Land Use Plan: Site Data Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-1: Single Family Residential Current Lot Sizes: 2.22 Acres (96,581 Square Feet) Topography: The property has a fair amount of grade change as the lot slopes towards the wetland/pond on the property. However, the site of the proposed detached garage is fairly flat. City Planner Streff reviewed the surrounding area, Plan Evaluation and provided the following Findings of Fact for review: General Findings 1. The property is in the R-1 Single Family Residential Zoning District. 2. The lot is 96,581 square feet in size with approximate dimensions of 540 feet in width, and 230 feet in depth. 3. The property currently consists of a single family dwelling with an attached single stall garage. No accessory structures exist on the property at this time. 4. The proposed accessory structure is 720 square feet in size or twenty-four (24) feet by thirty (30) feet. 5. The proposed accessory structure is setback fifty-eight (58) feet from the front property line and twenty-eight (28) feet from the southern side yard. 6. The structure does not encroach into a front, side or rear yard setback. 7. The proposed structure and landscaping coverages are within the zoning district requirements. The new structure will increase the lot coverage from 5.36% to 6.62% and decreases the landscaping coverage from 94.64% to 93.38%. 8. The proposed accessory structure would not exceed fifteen (15) feet in height. 9. Detached accessory structures up to seven hundred and twenty-eight (728) square feet are permitted structures within the R-1 Zoning District. 10. All structures on the lot are outside of the 100-year flood plain, wetlands, and easements. 11. The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the Ordinance generally allows flexibility for unique parcels and situations when impacts to surrounding properties are minimized. 12. The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the reasonable use of residential property. 13. Detached accessory structures are permitted and a reasonable use within the R-1 Single Family Residential Zoning District. 14. The property is rather unique due to the placement of the existing single family dwelling in the rear of the lot approximately two-hundred (200) feet from the front property line. ARDEN HILLS PLANNING COMMISSION – September 3, 2014 3 15. The current placement of the single family dwelling leaves limited options for the construction of an accessory structure that meets all setback regulations and minimizes tree loss and final grading. 16. The proposed accessory structure would be visible from neighboring properties; however, the proposed location, design and the use of quality materials for the detached structure that are compatible in appearance to the single family dwelling should minimize the impacts on surrounding property owners. 17. The proposed accessory structure is unlikely to have negative impacts to the property or to the neighborhood as a whole. City Planner Streff stated that the property is fairly unique when compared to other properties in Arden Hills because of its topography, number of significant trees and the configuration of the single family dwelling on the lot. Because of the lot’s topography, natural drainage pattern, significant trees and the configuration of principal structure at the rear of the lot, options for the movement of the accessory structure to an area that meets all zoning regulations is very limited in order to minimize tree loss and grading on the property. Due to the scope of the project and the proposed addition of an accessory structure, the character of the neighborhood or the City is not expected to be negatively affected. City Planner Streff explained that the findings of fact for the Site Plan Review support a recommendation for approval. However, if the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of the Site Plan Review, staff recommends the following eight (8) conditions: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the proposed accessory structure shall be permitted to be located in the front yard (between the dwelling and the street) at a distance of fifty-eight (58) feet from the front property line. 3. That the proposed accessory structure shall not exceed a footprint of 720 square feet. 4. That the exterior façade and roofing materials of the proposed detached accessory garage shall match or be compatible in appearance and material used with the principal structure. 5. That the proposed driveway/parking area shall be improved with hard surface. No additional driveway/parking areas shall be constructed with gravel, “class 5” or other similar materials. 6. That no living quarters shall be constructed within the proposed accessory structure. 7. That the structure shall conform to all other regulations in the City Code. That a building permit for the construction of the new accessory structure and a zoning permit for the construction of the driveway shall be required. 8. That the applicant shall obtain a Grading and Erosion Control Permit from the City before the building permit is issued. City Planner Streff reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. ARDEN HILLS PLANNING COMMISSION – September 3, 2014 4 3. Recommend Denial 4. Table Chair Larson opened the floor to Commissioner comments. Commissioner Zimmerman asked if the existing home had a garage and if it would be maintained. City Planner Streff reported that the existing home had a single car attached garage that would be maintained. Commissioner Bartel questioned why this Planning Case required a Site Plan Review versus a Variance. City Planner Streff indicated that the Zoning Code allows the Planning Commission and Council to review requests for accessory structures in exceptional and unusual circumstances through the Site Plan Review process. Commissioner Thompson asked if staff had reviewed the drainage on this property. City Planner Streff explained that the Assistant City Engineer had reviewed the case. He then discussed how water would flow on the site to the stormwater retention pond. He stated that a grading and erosion control permit would be required prior to the issuance of a City building permit. Chair Larson requested further information on the rain garden on the property. Eric Hanson, 3657 Snelling Avenue, reported that the rain garden was already on the property when he purchased the home. He indicated that the rain garden would remain in place and would not be impacted by the garage. Commissioner Holewa moved and Commissioner Thompson seconded a motion to recommend approval of Planning Case 14-025 for Site Plan Review at 3657 Snelling Avenue based on the findings of fact and the submitted plans, as amended by the eight (8) conditions in the September 3, 2014, report to the Planning Commission. The motion carried unanimously (6-0). City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 1 of 8 MEMORANDUM DATE: September 3, 2014 PC Agenda Item 3.A TO: Planning Commission FROM: Ryan Streff, City Planner SUBJECT: Planning Case #14-025 – No Public Hearing Required Applicant: Eric Hansen & Bree Bowersox Property Location: 3657 Snelling Avenue North Request: Site Plan Review Requested Action The applicants are requesting a Site Plan Review in order to construct a twenty-four (24) foot by thirty (30) foot (720 square foot) detached accessory structure in front of the single family dwelling (between the dwelling and the street) at 3657 Snelling Avenue North. Background 1. Overview of Request The applicants in this case own the property located at 3657 Snelling Avenue. The property is zoned R-1 Single Family Residential and is generally positioned north of Lake Johanna Boulevard, south of the Minneapolis & St. Paul Railroad, east of Oak Avenue and west of Snelling Avenue North. The applicants are proposing to construct a twenty-four (24) foot by thirty (30) foot detached accessory structure on the property. The proposed structure would be constructed in front of the single family dwelling between the home and Snelling Avenue North. As proposed the structure would be located fifty-eight (58) feet from the front property line and twenty-eight (28) feet from the southern side yard property line. City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 2 of 8 The applicants have attempted to design a plan that fits within the Zoning Code by moving the accessory structure adjacent to the home, however, this plan requires significant tree removal and grading for the proposed construction. Taking into consideration the current configuration of the existing principal structure and its location approximately two-hundred (200) feet from the front property line, it leaves limited options for the construction of an accessory structure that meets the all zoning regulations and minimizes tree loss and final grading on the property. Within the narrative the applicants have indicated that the proposed accessory structure would be constructed with façade materials (i.e. siding, shingles and trim) to match the existing single family dwelling. The roof pitch would also be designed to match the principal structure on the property. The applicant has submitted a narrative of the proposed project and a response addressing the exceptional and unusual circumstances pertaining to the construction of an accessory structure on the property (Attachment A), a site plan and drainage plan of the property (Attachment B), the proposed garage elevation and building plan (Attachment C) and tree inventory information (Attachment D). 2. Site Data Future Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-1: Single Family Residential Current Lot Sizes: 2.22 Acres (96,581Square Feet) Topography: The property has a fair amount of grade change as the lot slopes towards the wetland/pond on the property. However, the site of the proposed detached garage is fairly flat. 3. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential R-1: Single Family Residential Single Family Detached Residential South Low Density Residential R-1: Single Family Residential Single Family Detached Residential East Low Density Residential R-1: Single Family Residential Single Family Detached Residential West Low Density Residential R-1: Single Family Residential Single Family Detached Residential Plan Evaluation City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 3 of 8 1. R-1 Regulations, Existing Conditions, and Proposed Redevelopment A. Lot Size & Dimensions – Meets Requirements The main lot including the wetland/pond is 96,581 square feet in size with approximate dimensions of 540 feet in width, and 230 feet in depth. The buildable square footage of the lot after the wetland/pond is removed is approximately 34,412 square feet. B. Structure Setbacks – Site Plan Approval Required The Zoning Code does not permit detached accessory structures between the dwelling and the street on non-lakeshore lots without the Planning Commission’s review and the City Council’s approval of a Site Plan Review. The accessory structure is proposed to be located in front of the single family dwelling with a setback of fifty-eight (58) feet from the front property line and twenty-eight (28) feet from the southern side yard property line. The single family dwelling is located in the rear of the lot approximately two-hundred feet from the front property line. With the current configuration of the existing principal structure on the lot it leaves limited options for the construction of an accessory structure that meets the all zoning regulations and minimizes tree loss and final grading on the property. Section 1325 Subd 7 of the Zoning Code allows the City Council to approve a deviation from the Accessory Structures section of the Code when exceptional and unusual circumstances exist on the property through the Site Plan Review process. C. Lot Coverage – Meets Requirements The existing and proposed lot coverage does not exceed the lot coverage limitations of the R-1 Zoning District. The maximum lot coverage for impervious surfaces is 35% and the minimum landscape coverage is 65%. Applicable R-1 Lot Requirements 1. Minimum Lot Area (sf.) 14,000 2. Minimum Lot Size (ft., width/depth) 95/130 3. Height (ft.) 35 4. Lot Covered by Structure 25% 5. Minimum Landscape Lot Area 65% 6. Minimum Building Setbacks (ft) Front Yard 40 Rear Yard (Principle) 30 Rear Yard (Accessory) 10 Side Yard Interior - Principal (Minimum/total both yards on lot) 10/25 Side Yard Interior - Accessory 10 Side Yard Corner 40 City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 4 of 8 Proposed Lot Coverage = 6.62% Proposed Landscape Coverage = 93.38% D. Structure Height – Meets Requirements The Zoning Code states that accessory structures in the R-1 District shall not exceed fifteen (15) feet or the height of the principal structure to which it is accessory, whichever is lower. The proposed structure constructed with a height of fourteen (14) feet would not exceed this requirement. E. Structure Size – Meets Requirements The Zoning Code states that accessory structures associated with residential uses shall not exceed seven hundred and twenty-eight (728) square feet in floor area. The proposed accessory structure constructed at 720 square feet in size would not exceed this requirement. F. Tree Preservation – Meets Requirements The proposed construction would impact four (4) evergreen trees on the property that total 26.8 caliper inches. The tree inventory that has been prepared by the property owner (Attachment D) shows that the lot has a total of 829 significant caliper inches. Based on the calculations from the tree inventory less than 10% (or 82.9 caliper inches) of the significant caliper inches will be removed with this project. If more than the 10% are removed as a result of the project, the applicant will be required to meet the City’s tree preservation standards, and mitigation may be necessary. 2. Flood Plain, Wetlands, and Easements Existing Proposed Square Feet % Square Feet % House/Garage 1,408 1.46% 1,408 1.46% Accessory Structure 720 0.75% Decks/Patios 594 0.62% 594 0.62% Driveway Asphalt 984 1.02% 984 1.02% Driveway Class 5 2,190 (2.27%) 2,690 2.79 Lot Coverage 5,176 5.36% 6,396 6.62% Landscaping Coverage 94.64% 93.38% Lot Size (Buildable = 34,412 sq. ft., Structural Coverage = 18.59% & Landscape Coverage = 81.41%) 96,581 City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 5 of 8 The proposed location of the detached accessory structure is outside of any flood plains, wetlands, or easements. 3. Additional Review a. The Rice Creek Watershed District (RCWD) reviewed the plans for this request and determined that a RCWD Permit would not be required for the proposed project at 3657 Snelling Avenue North. b. The Building Official reviewed the plans for the project and had no additional comments. c. The City Engineer reviewed the proposal and stated that a Grading and Erosion Control Permit is needed for this project. Findings of Fact Staff offers the following eighteen (18) findings of fact for review: General Findings 1. The property is in the R-1 Single Family Residential Zoning District. 2. The lot is 96,581 square feet in size with approximate dimensions of 540 feet in width, and 230 feet in depth. 3. The property currently consists of a single family dwelling with an attached single stall garage. No accessory structures exist on the property at this time. 4. The proposed accessory structure is 720 square feet in size or twenty-four (24) feet by thirty (30) feet. 5. The proposed accessory structure is setback fifty-eight (58) feet from the front property line and twenty-eight (28) feet from the southern side yard. 6. The structure does not encroach into a front, side or rear yard s etback. 7. The proposed structure and landscaping coverages are within the zoning district requirements. The new structure will increase the lot coverage from 5.36% to 6.62% and decreases the landscaping coverage from 94.64% to 93.38%. 8. The proposed accessory structure would not exceed fifteen (15) feet in height. 9. Detached accessory structures up to seven hundred and twenty-eight (728) square feet are permitted structures within the R-1 Zoning District. 10. All structures on the lot are outside of the 100-year flood plain, wetlands, and easements. 11. The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the Ordinance generally allows flexibility for unique parcels and situations when impacts to surrounding properties are minimized. City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 6 of 8 12. The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the reasonable use of residential property. 13. Detached accessory structures are permitted and a reasonable use within the R-1 Single Family Residential Zoning District. 14. The property is rather unique due to the placement of the existing single family dwelling in the rear of the lot approximately two-hundred (200) feet from the front property line. 15. The current placement of the single family dwelling leaves limited options for the construction of an accessory structure that meets all setback regulations and minimizes tree loss and final grading. 16. The proposed accessory structure would be visible from neighboring properties; however, the proposed location, design and the use of quality materials for the detached structure that are compatible in appearance to the single family dwelling should minimize the impacts on surrounding property owners. 17. The proposed accessory structure is unlikely to have negative impacts to the property or to the neighborhood as a whole. Discussion The property is fairly unique when compared to other properties in Arden Hills because of its topography, number of significant trees and the configuration of the single family dwelling on the lot. Because of the lot’s topography, natural drainage pattern, significant trees and the configuration of principal structure at the rear of the lot, options for the movement of the accessory structure to an area that meets all zoning regulations is very limited in order to minimize tree loss and grading on the property. Due to the scope of the project and the proposed addition of an accessory structure, the character of the neighborhood or the City is not expected to be negatively affected. Recommendation The findings of fact for the Site Plan Review support a recommendation for approval. However, if the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of the Site Plan Review, staff recommends the following eight (8) conditions: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 7 of 8 2. That the proposed accessory structure shall be permitted to be located in the front yard (between the dwelling and the street) at a distance of fifty-eight (58) feet from the front property line. 3. That the proposed accessory structure shall not exceed a footprint of 720 square feet. 4. That the exterior façade and roofing materials of the proposed detached accessory garage shall match or be compatible in appearance and material used with the principal structure. 5. That the proposed driveway/parking area shall be improved with hard surface. No additional driveway/parking areas shall be constructed with gravel, “class 5” or other similar materials. 6. That no living quarters shall be constructed within the proposed accessory structure. 7. That the structure shall conform to all other regulations in the City Code. That a building permit for the construction of the new accessory structure and a zoning permit for the construction of the driveway shall be required. 8. That the applicant shall obtain a Grading and Erosion Control Permit from the City before the building permit is issued. Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 14-025 for a Site Plan Review at 3657 Snelling Avenue North in order to construct a 720 square foot detached accessory structure in front of the single family dwelling, based on the findings of fact, the submitted plans, and the eight (8) conditions in the September 3, 2014, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 14- 025 for a Site Plan Review at 3657 Snelling Avenue North in order to construct a 720 square foot detached accessory structure in front of the single family dwelling, based on the findings of fact and the submitted plans in the September 3, 2014, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 14-025 for a Site Plan Review at 3657 Snelling Avenue North in order to construct a 720 square foot detached accessory structure in front of the single family dwelling, based on the following findings of fact… 4. Table: Motion to table Planning Case 14-025 for a Site Plan Review at 3657 Snelling Avenue North in order to construct a 720 square foot detached accessory structure in front of the single family dwelling: a specific reason and/or information request should be included with a motion to table. City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-025 - Site Plan Review - 3657 Snelling Avenue\Memos_Reports_14-025 Page 8 of 8 Notice Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Resident Comment The City has received a letter of support from Rodd Joos and Emily Blacik Joos (3641 Snelling Avenue North), an email from Michael and Kathleen Wehking (1476 Arden Oaks Drive) in favor of the project and a phone call from Joseph Jansen (1496 Arden Oaks Drive) in support of the new structure. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on August 4, 2014. Pursuant to Minnesota State Statute, the City must act on this request by October 3, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Application and Narrative B. Site Plan/Drainage Plan C. Garage Elevation/Plan D. Tree Inventory Information E. Letter and Email of Support F. Aerial Site Map G. Property Photos Eric Hansen and Bree Bowersox, homeowners 3657 Snelling Avenue North Arden Hills, Minnesota 55112 (651)242-8242 hansen2005@gmail.com 21 July 2014 Mr. Ryan Streff, City Planner Department of Planning and Zoning City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Re: 2014 Land Use Application for a Site Plan Review to permit the construction of a detached garage at 3657 Snelling Avenue North Dear Mr. Streff, Attached is the proposal to build a new 30’ x 24’ detached garage at 3657 Snelling Avenue North as well as 2014 Land Use Application, a letter of support from our neighbors, Rodd and Emily Joos and an elevation image of proposed project. Our existing 2800 square foot home has a single stall tuck under garage. (The lot coverage of house footprint including 12' by 20' tuck under garage is 1408 square feet.) We think the city should approve our request based on the exceptional and unusual circumstance criteria and the configuration of our property (please see the proposal for details on each) including our main reason for this request: “We fell in love with our property the first time we saw it. We believe it is one of the most unique pieces of property in Arden Hills. We were so excited to find land that has the feel of “up north” while also being able to enjoy the benefits of living in Arden Hills. We enjoy kayaking in the pond. Our home is shaded by giant oaks and we see the pine trees swing in the breeze. We watch the red hawk hunting, the turkeys eating and listen to the owls calling late into the night. Last spring a fawn was born on the hill next to our house. We have consulted with arborists and naturalists and spent considerable effort removing buckthorn and diseased trees; planting trees; improving the aesthetics and natural habitat for the animals that live here. We feel that building a garage next to our house would decimate the best part of our woods, destroying the natural habitat and probably causing the wildlife to reside elsewhere. It would severely diminish our enjoyment of the land and animals. ” You will also receive, in the mail, a hard copy of these documents as well as checks for the following: • $315 - Site Plan Review (zoning code) • $630 - Escrow Please let us know if you need additional information. Thank you for your consideration, Eric Hansen and Bree Bowersox, homeowners Eric Hansen and Bree Bowersox, homeowners 3657 Snelling Avenue North Arden Hills, Minnesota 55112 (651)242-8242 hansen2005@gmail.com 21 July 2014 Re: 2014 Land Use Application for a Site Plan Review to permit the construction of a detached garage at 3657 Snelling Avenue North Project Description • Detached garage construction • 3657 Snelling Avenue North Arden Hills, Minnesota 55112 Scope of Work • Construct a 30 x 24 detached garage • Upon approval of the Site Plan Review, homeowners will work with builder for detailed plans Existing Conditions Existing home was built in 1985 with single stall tuck under garage. Existing Structure • Dimensions: 44 feet by 32 feet • Square footage: 2800 • Lot coverage of house footprint including 12' by 20' tuck under garage: 1408 square feet • Height: ~40 feet (from peak of roof to bottom of walk out basement) • Distances from property lines: see elevation image Proposed Plan Proposed Structure: • Dimensions: 30 feet by 24 feet • Square footage: 720 • Height: 14 • Distances from property lines: see elevation image Design and Materials: The proposed garage will match the existing house in both materials and style. Cement board or LP board siding with a T-111 pattern will be painted with the identical dark grey house color with white trim. The roof will be built with the same brand and color of shingles. (A premium product upgrade to prevent dark algae stains). Premium materials will be selected at every opportunity. (siding, shingles, paint) The roof pitch will match the house. (8-12) Location: Two considerations led to the proposed location shown in Figure 1. First, we want to be good stewards of our trees. We were largely motivated to buy the property by the two majestic white oaks (both over 200 years old) that frame both sides of the house and the four massive scotch pines in the natural rain garden. It is important to us that the garage construction does no harm to these signature trees of the property. Our neighbors, Andy and Maria, at 1539 Oak Ave enjoy a year round view of our pond. We wish to avoid any garage location that would obstruct their view. Our neighbors, Rodd and Emily, at 3641 Snelling Ave North enjoy a view of our pond from the late fall to the early spring when our crimson maple is bare. We want to be considerate of neighbor’s current pond sightlines from the kitchen window, three season room, and deck. The proposed garage placement preserves a pond view from all three sightlines. As shown in attachments 1 and 2, the proposed location is over 28’ from our neighbors’ property line. It is 58’ from the property line adjacent the easement along Snelling. This is set 8’ farther back from the Snelling Ave than or neighbors’ garage. The proposed garage will be partially screened from road side view by existing trees, and future ironwood, apple, and evergreen trees will be planted to provide additional screening. Exceptional and Unusual Circumstance Criteria 1. The property in question cannot be put to a reasonable use if used under conditions allowed by official controls a. If used under conditions allowed by official controls, the woods and natural habitat next to our house would be damaged (see #6). 2. The plight of the landowner is due to circumstances unique to the property not created by the landowner a. The plight of the landowner is due to the unique wooded property, largely covered by a pond with the house residing on the back 20% of the property. The location of the house on the lot does not leave space for a garage to be built behind the house. The rear setback is 28’ (see elevation drawing). 3. The deviation from the Ordinance with any attached conditions will still be in the spirit and intent of the ordinance. a. We believe that the spirit and intent of the ordinance will remain intact with the proposed construction of a garage that matches the style and materials of our home. 4. The approval of the Site Plan Review will not create a land use not permitted in the zone a. Use of the proposed structure will be for land use permitted in the current zone. 5. The approval of the Site Plan Review will not alter the essential character of the city a. We believe the essential character of Arden Hills will not be altered. We believe our investment and landscaping will improve the aesthetics of the area and raise neighboring property values. b. We have discussed our plans with the homeowners of the four properties adjacent to ours as well as a few other homeowners in our immediate area. One neighbor made a request for certain materials to be used (see attachment 9), which we intend to honor in keeping with the style of our home. We believe all of our neighbors we have discussed our plans with to be in support of our proposal. 6. The approval of the Site Plan Review is not for economic reasons alone a. We fell in love with our property the first time we saw it. We believe it is one of the most unique pieces of property in Arden Hills. We were so excited to find land that has the feel of “up north” while also being able to enjoy the benefits of living in Arden Hills. We enjoy kayaking in the pond. Our home is shaded by giant oaks and we see the pine trees swing in the breeze. We watch the red hawk hunting, the turkeys eating and listen to the owls calling late into the night. Last spring a fawn was born on the hill next to our house. We have consulted with arborists and naturalists and spent considerable effort removing buckthorn and diseased trees; planting trees; improving the aesthetics and natural habitat for the animals that live here. We feel that building a garage next to our house would decimate the best part of our woods, destroying the natural habitat and probably causing the wildlife to reside elsewhere. It would severely diminish our enjoyment of the land and animals. Tree Preservation and Landscaping Plan The proposed location minimizes damage to the signature trees of the property. See attachment 4 for an itemized comparison of tree damage from building at the proposed location versus building next to the house. See attachments 5a and 5b for an inventory of the trees of the property. To protect the two mature and healthy evergreens and crimson maple behind the proposed garage a formal tree protection zone will be fenced off during construction. The contract with builder will specify that this area is off limits for use of heavy equipment or storage of construction materials in order to protect the tree roots. If the proposal is accepted, four evergreens will be removed. Three of the four evergreens are diseased (needle cast. The health of these three trees continues to deteriorate despite treatment with horticulture oil and pruning out the most diseased branches. To compensate for this loss, we will plant three trees or shrubs within 50’ of the garage for each tree removed (twelve total). As is our usual practice, we will involve our neighbors in the final selection of new trees near the property borders. Drainage/ Stormwater Management Plan Existing Conditions: The property is graded for water to flow away from our neighbors’ house 3641 and toward the pond. The drop from the southern property line to the proposed garage location is 18 inches over a 28 foot span. The property is also graded for water to flow away from Snelling. The drop from the eastern property line to the proposed garage location is 30 inches over 58 foot span. This approximate drainage grade is continued across the proposed location of the garage pad. See attachment 1 for elevation drops along 235ft southern border at 25ft increments. See attachment 3 for rain water flow paths. Proposed conditions: Approximately 15 cubic yards of dirt excavated from the garage floor area will be used to create a small berm on the south and east walls to route rain water around and away from the foundation to follow the existing drainage flow. An additional 15 cubic yards of fill will be brought in for the low corner. The area affected by excavation will be about 720 sq ft. The current grade will otherwise be maintained. Table of lot coverage Existing lot coverage Dimensions Sq ft house footprint including (12' by 20' tuck under garage)44' by 32'1408 front decks (omitted because they are directly over patio) rear decks `~12' by ~12'144 patio (river rock) locating directly under front deck ~30' by ~15'450 driveway asphalt 12' by 82' 984 driveway unpaved (class 5)10' by 114'1140 turn around area unpaved (class 5)30' by 35'1050 Total 5176 Proposed additional lot coverage Dimensions Sq ft detached garage 30' by 24'720 additional driveway unpaved class 5 (25' depth includes a 3 foot width concrete apron in front the garage)25' by 20'500 Lot size is 2.2 acres (96,581 aq ft) Lot coverage before building proposed garage 5.34% Lot coverage after building proposed garage 6.62% Proposed location for detached garage at 3657 Snelling Ave N 24’ 30’ 58’ 28’ 50’ Alternate location for detached garage would require removal of X inches of trees Shape of Proposed Garage The image at right shows the foot print and roof line . Exceptions •Siding color and pattern will not be as pictured. It will be dark grey with a T-111 pattern as described in variance request. •Shingles color will not be as pictured. It will be dark grey to match the house as described in variance request. •Garage will have gutters and downspouts in front and back •Proposed garage will have no windows •Pedestrian door on opposite wall •Double and single door may switch locations •We have not chosen a builder yet. Sussel is one of our three finalists. Tree Inventory - 3657 Snelling #Tree location girth caliper inches (dia)Health comments To be removed if garage variance request is granted Favorites 1 Red oak North side house 60 19.1 Good 2 Boxelder North side house 16 5.1 Good 3 Pagoda dogwood Back of house 16 5.1 Good 4 American Elm Back of house 17 5.4 at risk for disease 5 Elderberry Back of house 4 1.3 Good 6 Elderberry Back of house 4 1.3 Good 7 Elderberry Back of house 4 1.3 Good 8 Silver Maple Back of house 18 5.7 Good 9 Silver Maple Back of house 17 5.4 Good 10 Sumac Back of house 3 1.0 Good 11 Sumac Back of house 3 1.0 Good 12 Sumac Back of house 3 1.0 Good 13 American Elm Back of house 12 3.8 at risk for disease 14 White Oak Back of house 73 23.2 Good 15 White Oak Back of house 72 22.9 Good 16 White Oak Back of house 63 20.1 Good 17 White Oak South side house 95 30.2 Good 18 Hickory South side house 14 4.5 Good 19 White Oak South of driveway 77 24.5 Good X 20 Scotch pine South of driveway 27 8.6 Good 21 Scotch pine South of driveway 34 10.8 Good 22 White pine South of driveway 24 7.6 Poor 23 White pine South of driveway 25 8.0 Good 24 White pine South of driveway 36 11.5 Good 25 White pine South of driveway 56 17.8 Good 26 White pine South of driveway 28 8.9 Good 27 White pine South of driveway 34 10.8 Good 28 White pine South of driveway 30 9.5 Good 29 White pine South of driveway 43 13.7 Good 30 White pine South of driveway 72 22.9 Good 31 Scotch pine South of driveway 64 20.4 Good X 32 Scotch pine South of driveway 64 20.4 Good X 33 Scotch pine South of driveway 58 18.5 Good X 34 Scotch pine South of driveway 49 15.6 Good X 35 Scotch pine South of driveway 50 15.9 Good 36 Ash South of driveway 10 3.2 at risk for disease 37 Ash South of driveway 14 4.5 at risk for disease 38 Pagoda dogwood South of driveway 6 1.9 Good 39 Crimson Maple South of driveway 50 15.9 Good X 40 Black Hills Spruce?South of driveway 24 7.6 Excellent 41 Black Hills Spruce?South of driveway 24 7.6 Excellent 42 Pine South of driveway 26 8.3 Needle cast has killed bottom 40%X 43 Pine South of driveway 28 8.9 Needle cast has killed bottom 30%X 44 Pine South of driveway 16 5.1 Needle cast has killed bottom 30%X 45 Pine South of driveway 14 4.5 Weakened by crowding X 46 Pine South of driveway 18 5.7 Good 47 Pine South of driveway 14 4.5 Good 48 Pine South of driveway 16 5.1 Good 49 Pine South of driveway 30 9.5 Severe damage from needle cast 50 Pine South of driveway 21 6.7 Severe damage from needle cast 51 Crimson Maple South of driveway 24 7.6 Good 52 Silver Maple South of driveway 111 35.3 Good 53 Silver Maple South of driveway 54 17.2 Good 54 Apple tree South of driveway 20 6.4 Good 55 Apple tree South of driveway 2 0.6 Good 56 Apple tree South of driveway 2 0.6 Good 57 Burr Oak North of driveway 63 20.1 Good*X 58 Burr Oak North of driveway 26 8.3 Good* 59 Burr Oak North of driveway 11 3.5 Good* 60 Siberian Elm North of driveway 28 8.9 invasive 61 Siberian Elm North of driveway 30 9.5 invasive 62 River Birch North of driveway 7 2.2 Good 63 Autumn Brilliance Serviceberry North of driveway 5 1.6 Good 64 Autumn Brilliance Serviceberry North of driveway 5 1.6 Good 65 Willow North of driveway 48 15.3 Good 66 Cottonwood North of driveway 60 19.1 Good 67 Cottonwood North of driveway 60 19.1 Good 68 Cottonwood North of driveway 60 19.1 Good 69 Cottonwood North of driveway 60 19.1 Good 70 Cottonwood North of driveway 60 19.1 Good 71 Sumac North of driveway 5 1.6 Good 72 Sumac North of driveway 5 1.6 Good 73 Sumac North of driveway 5 1.6 Good 74 Sumac North of driveway 5 1.6 Good 75 White Oak North of driveway 121 38.5 stressed **X 76 White Oak North of driveway 54 17.2 Good 77 White Oak North of driveway 90 28.6 final stages of die back *** 78 River Birch North of driveway 7 2.2 planted last year, thriving 829 Total caliper inches *at risk of death/injury by planned bike path ** managing tree health with soil nutrient analysis and custom fertization program by certified arborist *** previous owner injured by ripping out roots to install waterfall pond. 85%+ dead according to certified arborist. From:kwehking@comcast.net To:Ryan Streff Subject:Re: Project PC#14-025 Date:Sunday, August 17, 2014 7:19:38 PM City of Arden Hills, I am in favor of Eric Hanson and Bree Bowersox improving their property at 3657 Snelling Ave. I do not object to the garage being added to their property. Sincerely, Michael and Kathleen Wehking 1476 Arden Oaks Drive Arden Hills kwehking@comcast.net From:Nick Wold To:Ryan Streff Subject:Variance for Eric Hansen and Bree Bowersox Date:Sunday, September 07, 2014 4:32:53 PM Hi Ryan, We received a letter in the mail regarding a variance proposal for Eric and Bree for a detached garage. We live directly behind Eric and Bree at 1541 Oak Ave. Just want to let you know that we support the building of the garage, in case that means anything. If there are any questions, please let us know. Thanks, Nick and Lindsey Wold Map D ate: August 28, 2014P:\GIS_Data\Planning\Planning Cases\2014\PC 14-025¯3657 Snelling Avenue North 3657 Snelling Avenue North - Site Plan Review - PC 14-025 S n e l l i n g A v e n u e N o r t h L a k e L a n e Existing Home Proposed 24' x 30' garage Looking North (Towards wetland/pond) Looking East (Toward Snelling) Looking West (Towards SF Dwelling) Looking South (Towards Neighbors House) NEW BUSINESS – 8D MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #14-026 Applicant: Jerry Carlson (Lee Homes) Property Location: 1830 Noble Road Request: Variance Requested Action Motion to approve Planning Case 14-026 for a Variance at 1830 Noble Road to encroach 16.5 feet into the secondary front yard setback, based on the findings of fact and the submitted plans, as amended by the four conditions in the September 29, 2014, Report to the City Council. Background The applicant in this case is Lee Homes, a custom builder contracted by the property owners to design and construct a new single-family dwelling at 1830 Noble Road. This project would also include the demolition of the existing structures on the property and the grading of the site. In the narrative submitted by the applicant, it has been noted that the existing structures are in poor and dilapidated condition. The subject property is considered to be a corner lot because it is situated at the intersection of Noble Road on the north and a limited-access alley off of Lake Johanna Boulevard on the east. A corner lot is defined in the Zoning Code as, “a lot situated at and abutting on the intersection of two (2) or more streets having an angle of intersection of not more than one hundred thirty-five (135) degrees.” Corner lots are required to maintain front yard setback requirements for each street frontage. City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 1 of 6 The property is unique because the property boundary lines extend into the abutting street and alley: the north property line extends approximately 16 feet into Noble Road and the east property line extends approximately 9 feet into the abutting alley. In cases where any portion of the lot extends into an abutting roadway the Zoning Code defines the lot line as the street or alley line. However, this property is also subject to a public use easement granted to the City in 1955 when the neighborhood was platted in the Elms Addition. The properties at 1830, 1832, 1834, and 1848 Noble Road were not platted as part of this subdivision, but public use easements across these properties were secured and are shown on the plat. Staff has reviewed this information with the City Attorney and has been advised that all required setbacks at 1830 Noble Road need to be taken from the public easement line and not the street or alley line. The existing dwelling on the property is non-conforming as it encroaches on the front yard setback along Noble Road and the secondary front yard setback along the alley. The existing home is situated approximately 32.7 feet from the easement line on the north side of the property and 19.9 feet from the easement line on the east side of the property. The required setback for the principal and secondary front yard is 40 feet. Overview of Request The applicant is proposing to construct a new single-family detached dwelling with a footprint of 1,766 square feet. The structure would include an attached three-car garage measuring 29 feet by 25 feet (approximately 725 square feet), and a main floor plan of 1,039 square feet. As proposed, the structure would encroach approximately 16.5 feet into the required 40-foot secondary front yard setback as measured from the public use easement line along the alley, leaving a 23.5-foot setback from the easement line. The home would be situated approximately 31 feet from the alley line and 40 feet from the eastern property boundary line. The required 40-foot front yard setback along Noble Road would be maintained, as well as the required side and rear yard setbacks. Compared to the existing structure on the property, the proposed dwelling would be located 7.8 feet further south from the Noble Road easement line and 3.6 feet further west from the alley easement line. A Certified Survey of the property and the existing conditions and a Site Plan of the proposed building are included in Attachment D. Existing and Proposed Front Yard Setbacks (As Measured from the Public Use Easement Line) Existing Proposed Required (R-2 Zoning District) Front Yard (Noble Road) 32.7 feet 40.5 feet 40 feet Secondary Front Yard (Alley) 19.9 feet 23.5 feet 40 feet City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 2 of 6 The applicant has indicated that the property owners intentionally designed a modest and compact home to fit into the general character of the neighborhood. At the time the land use application was submitted, staff believed the setback measurements would be taken from the street and alley line, not the public easement line, and the narrative submitted by the applicant regarding the variance request reflects this understanding. Plan Review Other than the one variance request to encroach into the required secondary front yard setback, the proposal is in conformance with all other zoning requirements for properties in the R-2 District. A full evaluation of the proposal was presented to the Planning Commission at their September 3, 2014, Regular Meeting. The staff report to the Planning Commission regarding this case is included in Attachment F. Variance Evaluation Criteria On May 5, 2011, the Governor signed into law new variance legislation that changed the review criteria City’s must use when evaluating variance requests. The new law renames the municipal variance standard from “undue hardship” to “practical difficulties,” but otherwise retains the familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also included is a sentence new to city variance authority that was already in the county statutes: “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance and when the terms of the variance are consistent with the comprehensive plan.” Therefore, in evaluating variance requests under the new law, in order to find a practical difficulty, cities should adopt findings addressing the following questions: • Is the variance in harmony with the purposes and intent of the ordinance? • Is the variance consistent with the comprehensive plan? • Does the proposal put property to use in a reasonable manner? • Are there unique circumstances to the property not created by the landowner? • Will the variance, if granted, alter the essential character of the locality? As was the case before the new legislation took effect, economic considerations alone cannot constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be imposed on granting of variances if those conditions are directly related to and bear a rough proportionality to the impact created by the variance. City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 3 of 6 Findings of Fact The Planning Commission reviewed Planning Case 14-026 at their regular meeting on September 3, 2014. Draft minutes from the meeting are included in Attachment G. The Planning Commission offers the following 21 findings of fact for consideration: General Findings 1. The property at 1830 Noble Road is in the R-2 Single & Two Family Residential Zoning District. 2. The property is a corner lot because it is situated at and abutting on the intersection of two streets, Noble Road and a limited-access alley. A corner lot shall maintain front yard requirements for each street frontage. 3. The lot measures 91.5 feet in width by 188.04 feet in depth and has a total lot area of 17,207 square feet. 4. The northern property boundary line extends approximately sixteen feet into Noble Road and on the eastern property boundary line extends approximately nine feet into the abutting alley. 5. The Arden Hills Zoning Code defines the “lot line” as a property boundary line of any lot held in single or separate ownership or separately described; except that where any portion of the lot extends into the abutting street or alley, the lot line shall be deemed to be the street or alley line. 6. The northern lot line of the property is the street line of Noble Road and the eastern lot line is the alley line of the limited-access alley that abuts the property. 7. In this case, all required structure setbacks for the R-2 Zoning District shall be measured from the public use easement line per the direction provided by the City Attorney. 8. An easement runs along the northern 33 feet and the eastern 16.5 feet of the property. These easement areas were dedicated to the public use forever on the Elms Addition Plat. 9. The Elms Addition Plat was recorded in the Ramsey County Office of the Register of Deeds on June 22, 1955. 10. The easement area on the property measures 5,577 square feet. The net lot area subtracting the easement area is 11,630 square feet. 11. The proposed structure would encroach 16.5 feet into the required 40 foot secondary front yard setback as measured from the public use easement line along the alley, leaving a 23.5 foot setback from the easement line. 12. The proposed structure conforms to all other setback requirements for the R-2 District. 13. The proposed structure and landscaping coverages are within the zoning district requirements. 14. The proposed dwelling would not exceed 35 feet in height. 15. Detached single-family dwellings are permitted structures within the R-2 Zoning District. 16. All structures on the lot are outside of the 100-year flood plain, wetlands, and easements. City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 4 of 6 Variance Findings: 17. Detached single-family dwellings are permitted and a reasonable use within the R-2 Single & Two Family Residential Zoning District. 18. The purpose of the R-2 District is to among other things reserve development areas for single-family homes and to take advantage of municipal utilities. 19. The property is unique in that the secondary street frontage along the eastern property line is on a narrow one-way alley that principally provides rear yard access to properties that also have frontage on Lake Johanna Boulevard. This is the only alley of this type currently in the City of Arden Hills. 20. The proposed building plans for the single-family dwelling would result in a structure that is consistent and compatible with other construction in the area and would not alter the essential character of the neighborhood. 21. The requested variance for the single-family dwelling does not appear to be based on economic considerations alone. Recommendation The Planning Commission reviewed this request and unanimously recommends approval (6-0) of Planning Case 14-026 for a Variance at 1830 Noble Road to encroach 16.5 feet into the secondary front yard setback, based on the findings of fact and the submitted plans in the September 29, 2014, Report to the City Council, as amended by the following four conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The property owner shall obtain a Grading and Erosion Control Permit from the City before the building permit is issued. 3. A building permit and a demolition permit for the construction of the new dwelling and a zoning permit for the construction of the driveway shall be required. 4. The structure shall conform to all other regulations in the City Code. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. If the City denies the petitioners request, “…it must state in writing the reasons for the denial at the time it denies the request.” 4. Table for additional information. City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 5 of 6 Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Resident Comment Staff received one phone call from a resident in the neighborhood (1825 Lake Lane) who expressed their support of the project and the variance request. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on August 4, 2014. Pursuant to Minnesota State Statute, the City must act on this request by October 3, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Land Use Application and Supporting Materials B. Location and Aerial Maps C. Photographs of the Property D. Certified Survey and Site Plan E. Building Plans F. Planning Commission Report, September 3, 2014 G. Draft Planning Commission Minutes, September 3, 2014 City of Arden Hills City Council Meeting for September 29, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 6 of 6 We are requesting a variance to reduce the 40 foot side setback from the edge of bituminous on 1830 Noble Road. We respectfully request to reduce this by 9 feet to 31 feet as to place a reasonable new home on the existing lot. Doing this will actually increase the side setback by 4 feet from the existing house conditions. Andrew and Heather Geiser, purchased this residence at 1830 Noble Road, so they could tear it down and build a new home on the lot. The builder and buyers designed a home that they thought would fit on the lot. After designing the home a builders representative met with the city and a new modified plan was designed that we thought complied with the feedback we received. When the official survey was done and reviewed the edge of bituminous further restricted the buildable area than our preliminary and available information indicated. 1) The current setbacks are too restrictive to build a reasonable home on the property. Having said that, the new home we designed with the uniqueness of this property in mind, will increase the present setback by 4 feet. The EXISTING house has a side setback is 27 feet from the east bituminous. The proposed setback with the new home would INCREASE the setback to 31 feet from bituminous. 2) The buyers have designed a modest 2 story plan (1039 square foot main floor) with an undersized 3 car garage (29 feet wide). They did so to be mindful to fit into the character of the neighborhood. 3) One of the main design features we used for the home on this lot was to keep the garage as tucked and compact into the house as possible with keeping the surrounding ascetics for the neighborhood in mind. 4) The design of the plan that was created to fit so that it would be 40 feet from the east property line keeping the spirit and intent of the standard zoning codes in mind. 5) The circumstances for this property are unique because the side road is not a standard platted city street but is more of a small one way alley/street into the area. 6) The deviation from this ordinance to build the new structure will increase the side setback from the existing home location and improving the side setback by 4 feet. 7) The variance will not impact the zone use within the permitted zone. This will be a single family residential home following all other standard building codes and zoning regulations. 8) The existing structures on the property are all in poor and dilapidated condition. Granting this variance will greatly improve the property, neighborhood and surrounding area. 9) The home in its current condition is unoccupied and uninhabitable. Additionally our tests have shown that there is asbestos present throughout the home. 10) The current set back would be a hardship that would significantly financially affect the value and the use of the property. Please let us know if you have any additional questions. Respectfully, Jerry Carlson Lee Homes 651-248-4849 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 256.7 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet256.70128.33 1830 Noble Road 1,5401: This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 128.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet128.3064.17 1830 Noble Road 7701: Planning Case 14-026 – 1830 Noble Road – Variance View of property from Noble Road looking south View of property from alley looking north and west View of limited-access alley looking south from intersection with Noble Road View of limited-access alley looking east towards Lake Johanna Boulevard MEMORANDUM DATE: September 3, 2014 PC Agenda Item 3.B TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #14-026 – No Public Hearing Required Applicant: Jerry Carlson (Lee Homes) Property Location: 1830 Noble Road Request: Variance Requested Action The applicant has requested a variance to construct a new single-family detached dwelling at 1830 Noble Road that would encroach approximately 16.5 feet into the required 40 foot secondary front yard setback. Due to the configuration of the lot, the secondary front yard faces a limited-access alley and a 40 foot setback is required. Background The applicant in this case is Lee Homes, a custom builder contracted by the property owners to design and construct a new single-family dwelling at 1830 Noble Road. This project would also include the demolition of the existing structures on the property and the re-grading of the site. In the narrative submitted by the applicant, it has been noted that the existing structures are in poor condition and tests have shown that there is asbestos present throughout the home. The property is zoned R-2 Single and Two Family Residential and is generally located north of Lake Lane, south of Grant Road, east of New Brighton Road, and west of Lake Johanna Boulevard. The subject property is considered by the Zoning Code to be a corner lot because it is situated at the intersection of Noble Road on the north and a limited-access alley off of Lake Johanna Boulevard on the east. The property is unique in that the property boundary lines extend into the abutting street and alley. On the north side the property line extends approximately 16 feet into Noble Road, and on the east side the property line extends approximately 9 feet into the abutting City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 1 of 9 alley. In cases where any portion of the lot extends into an abutting roadway the Zoning Code states that the lot line shall be deemed to be the street or alley line. However, the property is also subject to a public use easement that was granted to the City in 1955 when most properties along Noble Road were platted in the Elms Addition. The properties at 1830, 1832, 1834, and 1848 Noble Road were not platted as part of this subdivision, but public use easements across these properties were secured and are shown on the plat. Staff has reviewed this information with the City Attorney and has been advised that all required setbacks at 1830 Noble Road need to be taken from the public easement line and not the street or alley line. The existing dwelling on the property is non-conforming as it encroaches on the front yard setback along Noble Road and the secondary front yard setback along the alley. The existing home is situated approximately 32.7 feet from the easement line on the north side of the property and 19.9 feet from the easement line on the east side of the property. 1. Overview of Request The applicant is proposing to construct a new single-family detached dwelling with a footprint of 1,766 square feet. The structure would include an attached three-car garage measuring 29 feet by 25 feet (approximately 725 square feet), and a main floor plan of 1,039 square feet. As proposed, the structure would encroach approximately 16.5 feet into the required 40 foot secondary front yard setback as measured from the public use easement line along the alley, leaving a 23.5 foot setback from the easement line. The home would be situated approximately 31 feet from the alley line and 40 feet from the eastern property boundary line. The required 40 foot front yard setback along Noble Road would be maintained, as well as the required side and rear yard setbacks. Compared to the existing structure on the property, the proposed dwelling would be located 7.8 feet further south from the Noble Road easement line and 3.6 feet further west from the alley easement line. The applicant has indicated that the property owners intentionally designed a modest and compact home to fit into the general character of the neighborhood. At the time the land use application was submitted, staff believed the setback measurements would be taken from the Existing and Proposed Front Yard Setbacks Existing Proposed Front Yard (Noble Road) 32.7 feet 40.5 feet Secondary Front Yard (Alley) 19.9 feet 23.5 feet City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 2 of 9 street and alley line, not the public easement line, and the narrative submitted by the applicant regarding the variance request reflects this understanding. 2. Site Data Future Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-2: Single Family & Two Family Residential Lot Size: .39 Acres (17,207 square feet) Topography: Relatively flat 3. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential R-2: Single & Two Family Residential Single Family Detached Residential South Low Density Residential R-2: Single & Two Family Residential Single Family Detached Residential East Low Density Residential R-2: Single & Two Family Residential Single Family Detached Residential West Low Density Residential R-2: Single & Two Family Residential Single Family Detached Residential Plan Evaluation 1. R-2 Regulations, Existing Conditions, and Proposed Redevelopment A. Lot Size & Dimensions – Conforming The survey completed for the lot shows a width of 91.5 feet and a depth of 188.04 feet for a total lot area of 17,207 square feet. Taking into account the public use easements, the lot measures 75 feet wide by 155.04 feet deep and the net lot area is 11,630 square feet. For the purpose of the plan evaluation, the net lot area was used rather than the total lot area. B. Structure Setback – Variance Required As proposed, the new home would encroach approximately 16.5 feet into the required 40 foot Applicable R-2 Lot Requirements 1. Minimum Lot Area (sf.) 11,000 2. Minimum Lot Size (ft., width/depth) 85/120 3. Height (ft.) 35 4. Lot Covered by Structure 25% 5. Minimum Landscape Lot Area 65% 6. Minimum Building Setbacks (ft) Front Yard 40 Rear Yard (Principle) 30 Rear Yard (Accessory) 10 Side Yard Interior - Principal (Minimum/total both yards on lot) 5/15 Side Yard Interior - Accessory 10 Side Yard Corner 40 City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 3 of 9 secondary front yard setback as measured from the public use easement line along the alley, leaving a 23.5 foot setback from the easement line. The home would be situated approximately 31 feet from the alley line and 40 feet from the eastern property boundary line. The required front yard setback along Noble Road and the side and rear yard setbacks would be maintained. The proposed structure would be located 40.5 feet from the public use easement on Noble Road, 5.64 feet from the western side property line, and 66.23 feet from the rear property line. C. Lot Coverage – Conforming The proposed project does not exceed the lot coverage limitations of the R-2 Zoning District. The maximum lot coverage for impervious surfaces is 35% and the minimum landscape coverage is 65%. As proposed, the impervious surface coverage would be 24.6% with 75.4% of the lot covered by landscaping. The maximum structure coverage is 25% and the proposed home and attached garage would occupy 15.2% of the lot area. No accessory structure has been proposed at this time. D. Structure Height – Conforming The maximum height for structures in the R-2 Zoning District is 35 feet. The proposed home would be approximately 25 feet in height. E. Tree Preservation The proposed project is not expected to impact any significant trees on the property. If any significant trees are removed as a result of the project, mitigation may be required. Proposed Lot Coverage Net Lot Area: 11,630 square feet Square Feet Percentage House/Garage 1,766 15.2% Front Stoop 80 0.7% Driveway 1,020 8.8% Impervious Coverage 2,866 24.6% Landscaping Coverage 75.4% City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 4 of 9 2. Flood Plain, Wetlands, and Easements The proposed structure is outside of any flood plains, wetlands, or easements. 3. Additional Review a. The Rice Creek Watershed District reviewed the plans for this request and determined that a RCWD Permit would not be required for the proposed project at 1830 Noble Road. b. The Building Official and Residential Inspector have reviewed the plans for the project and had no additional comments. c. The City Engineer reviewed the proposal and had no comments relative to the placement of the proposed structure on the lot. A Grading and Erosion Control Permit would be required for this project. Variance Evaluation Criteria On May 5, 2011, the Governor signed into law new variance legislation that changed the review criteria City’s must use when evaluating variance requests. The new law renames the municipal variance standard from “undue hardship” to “practical difficulties,” but otherwise retains the familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also included is a sentence new to city variance authority that was already in the county statutes: “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance and when the terms of the variance are consistent with the comprehensive plan.” Therefore, in evaluating variance requests under the new law, in order to find a practical difficulty, cities should adopt findings addressing the following questions: • Is the variance in harmony with the purposes and intent of the ordinance? • Is the variance consistent with the comprehensive plan? • Does the proposal put property to use in a reasonable manner? • Are there unique circumstances to the property not created by the landowner? • Will the variance, if granted, alter the essential character of the locality? As was the case before the new legislation took effect, economic considerations alone cannot constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be imposed on granting of variances if those conditions are directly related to and bear a rough proportionality to the impact created by the variance. City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 5 of 9 Findings of Fact Staff offers the following findings of fact for review: General Findings 1. The property at 1830 Noble Road is in the R-2 Single & Two Family Residential Zoning District. 2. The property is a corner lot because it is situated at and abutting on the intersection of two streets, Noble Road and a limited-access alley. A corner lot shall maintain front yard requirements for each street frontage. 3. The lot measures 91.5 feet in width by 188.04 feet in depth and has a total lot area of 17,207 square feet. 4. The northern property boundary line extends approximately sixteen feet into Noble Road and on the eastern property boundary line extends approximately nine feet into the abutting alley. 5. The Arden Hills Zoning Code defines the “lot line” as a property boundary line of any lot held in single or separate ownership or separately described; except that where any portion of the lot extends into the abutting street or alley, the lot line shall be deemed to be the street or alley line. 6. The northern lot line of the property is the street line of Noble Road and the eastern lot line is the alley line of the limited-access alley that abuts the property. 7. An easement runs along the northern 33 feet and the eastern 16.5 feet of the property. These easement areas were dedicated to the public use forever on the Elms Addition Plat. 8. The Elms Addition Plat was recorded in the Ramsey County Office of the Register of Deeds on June 22, 1955. 9. The easement area on the property measures 5,577 square feet. The net lot area subtracting the easement area is 11,630 square feet. 10. All required structure setbacks for the R-2 Zoning District shall be measured from the public easement line. 11. The proposed structure would encroach 16.5 feet into the required 40 foot secondary front yard setback as measured from the public use easement line along the alley, leaving a 23.5 foot setback from the easement line. 12. The proposed structure conforms to all other setback requirements for the R-2 District. 13. The proposed structure and landscaping coverages are within the zoning district requirements. 14. The proposed dwelling would not exceed 35 feet in height. 15. Detached single-family dwellings are permitted structures within the R-2 Zoning District. 16. All structures on the lot are outside of the 100-year flood plain, wetlands, and easements. Variance Findings: City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 6 of 9 17. Detached single-family dwellings are permitted and a reasonable use within the R-2 Single & Two Family Residential Zoning District. 18. The purpose of the R-2 District is to among other things reserve development areas for single-family homes and to take advantage of municipal utilities. 19. The property is unique in that the secondary street frontage along the eastern property line is on a narrow one-way alley that principally provides rear yard access to properties that also have frontage on Lake Johanna Boulevard. This is the only alley of this type currently in the City of Arden Hills. 20. The proposed building plans for the single-family dwelling would result in a structure that is consistent and compatible with other construction in the area and would not alter the essential character of the neighborhood. 21. The requested variance for the single-family dwelling does not appear to be based on economic considerations alone. Discussion Staff is supportive of the variance request in this planning case for several reasons. First, there is ambiguity in the Zoning Code on whether the corner lot designation should apply when one of the frontages is on an alley as opposed to a street. Section 1305.04 of the Zoning Code includes separate definitions for “street” and “alley”: • Streets. A public or private way, consisting in the case of a private way of a roadway and in the case of a public way of a roadway and a boulevard (the latter of which may contain a sidewalk), used primarily for vehicular traffic, whether designated as a street, avenue, parkway, road, lane, throughway, expressway, highway, place or however otherwise designated. • Alley. A minor public or private way which is used primarily for vehicular service access to the back or side of a lot abutting on a street. The Zoning Code does not specifically reference alleys in its definition of a corner lot and it is unclear whether the intention is for alleys to be treated as a subset of streets, or whether they have a different classification. Staff has taken the position that the alley should be treated as a street and that the property is therefore a corner lot, but it is also sensitive to the argument that an alley is distinct from a street and that the required 40 foot setback may be excessive in this case. The public easement along the eastern side of property that was acquired during the platting process was likely needed in order to accommodate the possible extension of Fairview Avenue further south. Given how this area has developed since then, it is unlikely that a designated street would be constructed where the alley is currently located. If there were a greater chance of a City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 7 of 9 street expansion project in the future abutting 1830 Noble Road, staff would be less supportive of the variance request. The neighborhood along Noble and Grant Roads was subdivided in the 1950s and most parcels in the area have a width of approximately 75 feet. Under the current zoning regulations for the R- 2 District, these lots would be considered non-conforming as the minimum lot width in this district is 85 feet. Additionally, the existing requirement that corner lots maintain front yard setbacks along all street frontages had not been adopted at the time the area was first developed. This can be seen in the large number of dwellings on corner lots in the southwest part of the City which conform to the front yard setback along only one street frontage. For a 75-foot wide corner lot to be in compliance with the Zoning Code, the maximum width of a dwelling that could be constructed would be 30 feet to meet the secondary front yard setback of 40 feet and the side yard setback of 5 feet. Staff believes that in this area of the City, the corner lot setback requirements for non-conforming parcels due to lot width can be overly restrictive and limit the type of dwellings that can be constructed. Recommendation The findings of fact for this variance request support a recommendation for approval. However, if the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, staff recommends the following four conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The property owner shall obtain a Grading and Erosion Control Permit from the City before the building permit is issued. 3. A building permit and a demolition permit for the construction of the new dwelling and a zoning permit for the construction of the driveway shall be required. 4. The structure shall conform to all other regulations in the City Code. Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 14-026 for a variance at 1830 Noble Road to encroach 16.5 feet into the secondary front yard setback, based on the findings of fact, the submitted plans, and the four conditions in the September 3, 2014, Report to the Planning Commission. City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 8 of 9 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 14- 026 for a variance at 1830 Noble Road to encroach 16.5 feet into the secondary front yard setback, based on the findings of fact and the submitted plans in the September 3, 2014, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 14-026 for a variance at 1830 Noble Road to encroach 16.5 feet into the secondary front yard setback based on the following findings of fact… 4. Table: Motion to table Planning Case 14-026 for a variance at 1830 Noble Road to encroach 16.5 feet into the secondary front yard setback: a specific reason and/or information request should be included with a motion to table. Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Resident Comment Staff has received one phone call from a resident in the neighborhood who expressed their support of the project and the variance request. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on August 4, 2014. Pursuant to Minnesota State Statute, the City must act on this request by October 3, 2014 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Land Use Application and Supporting Materials B. Location and Aerial Maps C. Photographs of the Property D. Certified Survey and Site Plan E. Building Plans City of Arden Hills Planning Commission Meeting for September 3, 2014 P:\Planning\Planning Cases\2014\PC 14-026 - Variance - 1830 Noble Road\Memos_14-026 Page 9 of 9 Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, SEPTEMBER 3, 2014 6:30 P.M. - ARDEN HILLS CITY HALL A. Planning Case 14-026; Variance – 1830 Noble Road – Not a Public Hearing Associate Planner Bachler stated that the applicant in this case is Lee Homes, a custom builder contracted by the property owners to design and construct a new single-family dwelling at 1830 Noble Road. This project would also include the demolition of the existing structures on the property and the re-grading of the site. In the narrative submitted by the applicant, it has been noted that the existing structures are in poor condition and tests have shown that there is asbestos present throughout the home. The property is zoned R-2 Single and Two Family Residential and is generally located north of Lake Lane, south of Grant Road, east of New Brighton Road, and west of Lake Johanna Boulevard. Associate Planner Bachler reported that the subject property is considered by the Zoning Code to be a corner lot because it is situated at the intersection of Noble Road on the north and a limited-access alley off Lake Johanna Boulevard on the east. The property is unique in that the property boundary lines extend into the abutting street and alley. On the north side the property line extends approximately 16 feet into Noble Road, and on the east side the property line extends approximately 9 feet into the abutting alley. In cases where any portion of the lot extends into an abutting roadway the Zoning Code states that the lot line shall be deemed to be the street or alley line. However, the property is also subject to a public use easement that was granted to the City in 1955 when most properties along Noble Road were platted in the Elms Addition. The properties at 1830, 1832, 1834, and 1848 Noble Road were not platted as part of this subdivision, but public use easements across these properties were secured and are shown on the plat. Staff has reviewed this information with the City Attorney and has been advised that all required setbacks at 1830 Noble Road need to be taken from the public easement line and not the street or alley line. Associate Planner Bachler indicated that the existing dwelling on the property is non- conforming as it encroaches on the front yard setback along Noble Road and the secondary front yard setback along the alley. The existing home is situated approximately 32.7 feet from the easement line on the north side of the property and 19.9 feet from the easement line on the east side of the property. The applicant is proposing to construct a new single-family detached dwelling with a footprint of 1,766 square feet. The structure would include an attached three-car garage measuring 29 feet by 25 feet (approximately 725 square feet), and a main floor plan of 1,039 square feet. ARDEN HILLS PLANNING COMMISSION – September 3, 2014 2 Associate Planner Bachler stated that as proposed, the structure would encroach approximately 16.5 feet into the required 40 foot secondary front yard setback as measured from the public use easement line along the alley, leaving a 23.5 foot setback from the easement line. The home would be situated approximately 31 feet from the alley line and 40 feet from the eastern property boundary line. The required 40 foot front yard setback along Noble Road would be maintained, as well as the required side and rear yard setbacks. Compared to the existing structure on the property, the proposed dwelling would be located 7.8 feet further south from the Noble Road easement line and 3.6 feet further west from the alley easement line. Associate Planner Bachler commented that the applicant has indicated that the property owners intentionally designed a modest and compact home to fit into the general character of the neighborhood. At the time the land use application was submitted, staff believed the setback measurements would be taken from the street and alley line, not the public easement line, and the narrative submitted by the applicant regarding the variance request reflects this understanding. Site Data Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-2: Single Family & Two Family Residential Current Lot Sizes: .39 Acres (17,207 square feet) Topography: Relatively flat Associate Planner Bachler reviewed the surrounding area, Plan Evaluation and the Variance Evaluation Criteria. Associate Planner Bachler provided the Findings of Fact for review: General Findings 1. The property at 1830 Noble Road is in the R-2 Single & Two Family Residential Zoning District. 2. The property is a corner lot because it is situated at and abutting on the intersection of two streets, Noble Road and a limited-access alley. A corner lot shall maintain front yard requirements for each street frontage. 3. The lot measures 91.5 feet in width by 188.04 feet in depth and has a total lot area of 17,207 square feet. 4. The northern property boundary line extends approximately sixteen feet into Noble Road and on the eastern property boundary line extends approximately nine feet into the abutting alley. 5. The Arden Hills Zoning Code defines the “lot line” as a property boundary line of any lot held in single or separate ownership or separately described; except that where any portion of the lot extends into the abutting street or alley, the lot line shall be deemed to be the street or alley line. 6. The northern lot line of the property is the street line of Noble Road and the eastern lot line is the alley line of the limited-access alley that abuts the property. 7. An easement runs along the northern 33 feet and the eastern 16.5 feet of the property. These easement areas were dedicated to the public use forever on the Elms Addition Plat. 8. The Elms Addition Plat was recorded in the Ramsey County Office of the Register of Deeds on June 22, 1955. ARDEN HILLS PLANNING COMMISSION – September 3, 2014 3 9. The easement area on the property measures 5,577 square feet. The net lot area subtracting the easement area is 11,630 square feet. 10. All required structure setbacks for the R-2 Zoning District shall be measured from the public easement line. 11. The proposed structure would encroach 16.5 feet into the required 40 foot secondary front yard setback as measured from the public use easement line along the alley, leaving a 23.5 foot setback from the easement line. 12. The proposed structure conforms to all other setback requirements for the R-2 District. 13. The proposed structure and landscaping coverages are within the zoning district requirements. 14. The proposed dwelling would not exceed 35 feet in height. 15. Detached single-family dwellings are permitted structures within the R-2 Zoning District. 16. All structures on the lot are outside of the 100-year flood plain, wetlands, and easements. Variance Findings: 17. Detached single-family dwellings are permitted and a reasonable use within the R-2 Single & Two Family Residential Zoning District. 18. The purpose of the R-2 District is to among other things reserve development areas for single-family homes and to take advantage of municipal utilities. 19. The property is unique in that the secondary street frontage along the eastern property line is on a narrow one-way alley that principally provides rear yard access to properties that also have frontage on Lake Johanna Boulevard. This is the only alley of this type currently in the City of Arden Hills. 20. The proposed building plans for the single-family dwelling would result in a structure that is consistent and compatible with other construction in the area and would not alter the essential character of the neighborhood. 21. The requested variance for the single-family dwelling does not appear to be based on economic considerations alone. Associate Planner Bachler stated that staff is supportive of the variance request in this planning case for several reasons. First, there is ambiguity in the Zoning Code on whether the corner lot designation should apply when one of the frontages is on an alley as opposed to a street. Section 1305.04 of the Zoning Code includes separate definitions for “street” and “alley”: • Streets. A public or private way, consisting in the case of a private way of a roadway and in the case of a public way of a roadway and a boulevard (the latter of which may contain a sidewalk), used primarily for vehicular traffic, whether designated as a street, avenue, parkway, road, lane, throughway, expressway, highway, place or however otherwise designated. • Alley. A minor public or private way which is used primarily for vehicular service access to the back or side of a lot abutting on a street. Associate Planner Bachler stated that the Zoning Code does not specifically reference alleys in its definition of a corner lot and it is unclear whether the intention is for alleys to be treated as a subset of streets, or whether they have a different classification. Staff has taken the position that the alley should be treated as a street and that the property is therefore a corner lot, but it is also ARDEN HILLS PLANNING COMMISSION – September 3, 2014 4 sensitive to the argument that an alley is distinct from a street and that the required 40 foot setback may be excessive in this case. Associate Planner Bachler indicated that the public easement along the eastern side of property that was acquired during the platting process was likely needed in order to accommodate the possible extension of Fairview Avenue further south. Given how this area has developed since then, it is unlikely that a designated street would be constructed where the alley is currently located. If there were a greater chance of a street expansion project in the future abutting 1830 Noble Road, staff would be less supportive of the variance request. Associate Planner Bachler reported that the neighborhood along Noble and Grant Roads was subdivided in the 1950s and most parcels in the area have a width of approximately 75 feet. Under the current zoning regulations for the R-2 District, these lots would be considered non- conforming as the minimum lot width in this district is 85 feet. Additionally, the existing requirement that corner lots maintain front yard setbacks along all street frontages had not been adopted at the time the area was first developed. This can be seen in the large number of dwellings on corner lots in the southwest part of the City which conform to the front yard setback along only one street frontage. For a 75-foot wide corner lot to be in compliance with the Zoning Code, the maximum width of a dwelling that could be constructed would be 30 feet to meet the secondary front yard setback of 40 feet and the side yard setback of 5 feet. Staff believes that in this area of the City, the corner lot setback requirements for non-conforming parcels due to lot width can be overly restrictive and limit the type of dwellings that can be constructed. Associate Planner Bachler explained that the findings of fact for this variance request support a recommendation for approval. However, if the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, staff recommends the following four conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The property owner shall obtain a Grading and Erosion Control Permit from the City before the building permit is issued. 3. A building permit and a demolition permit for the construction of the new dwelling and a zoning permit for the construction of the driveway shall be required. 4. The structure shall conform to all other regulations in the City Code. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Larson opened the floor to Commissioner comments. ARDEN HILLS PLANNING COMMISSION – September 3, 2014 5 Commissioner Holewa requested further information on the alleyway. Associate Planner Bachler provided further detail on how the City viewed the alleyway. Commissioner Jones questioned when the alley was constructed and asked who maintained the alleyway. Associate Planner Bachler reported the alley was maintained by the City. He was uncertain when the alley was constructed. Commissioner Zimmerman believed the existing house was four feet closer to the secondary front yard setback than the proposed home. Associate Planner Bachler stated that the existing home was 3.6 feet closer to the alley easement line than the proposed home. Commissioner Bartel asked if the existing accessory structures would be removed. Jerry Carlson, Lee Homes, reported these buildings would be removed. Associate Planner Bachler commented this could be made a condition for approval. Commissioner Bartel believed that the applicant was requesting a minor and reasonable deviation from the Zoning Code. For this reason he supported the variance request as the new home was a great use of space and would vastly improve the property. Commissioner Jones agreed. Commissioner Holewa moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 14-026 for a Variance at 1830 Noble Road based on the findings of fact and the submitted plans, as amended by the four (4) conditions in the September 3, 2014, report to the Planning Commission. The motion carried unanimously (6-0). UNFINISHED BUSINESS – 9A MEMORANDUM DATE: September 29, 2014 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator SUBJECT: Assessment Agreements Background As provided by state statutes, the City Council is meeting in a closed session prior to the September 29, 2014, regular City Council meeting to discuss litigation regarding the Round Lake Round public improvement assessment appeals. Depending on the results of this closed meeting, this agenda item will either be removed from the agenda; or information will be presented at the meeting for consideration by the City Council.