HomeMy WebLinkAbout08-11-14-R 'It
,fi` IZEN HILLS
Approved: September 29, 2014
CITY OF ARDEN HILLS,MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 11,2014
7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and
Dave McClung
Absent: Councilmember Ed Werner(excused)
Also present: Director of Finance and Administrative Services Sue Iverson; Public
Works Director Terry Maurer; Community Development Director Jill Hutmacher; and
City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher stated that with City Council approval of the
master plan land use map on June 30, 2014, work is beginning on the regulations and policies
component of the master planning process. A City Council work session with Gateway Planning
will take place on August 18, 2014, and a draft of TCAAP Zoning Chapters 1 —5 will be provided
ARDEN HILLS CITY COUNCIL—AUGUST 11, 2014 2
to the City Council prior to the meeting. The Planning Commission and TCAAP Joint
Development Authority have been notified of the meeting and are invited to attend.
Community Development Director Hutmacher reported that special and regular City Council
work sessions have been scheduled to discuss issues related to the Master Plan and City
infrastructure. Discussion topics are tentatively planned as follows:
August 11, 2014, Special Work Session at 5:30 pm, Community Room
• Water and Sewer System Review(Infrastructure)
• Density/Maximum Residential Unit Discussion
August 18, 2014, Regular Work Session at 5:00 pm, Council Chambers
• Workshop with Gateway Planning
o Discuss Performance Based Zoning process
o Discuss zoning elements and framework
o Present Zoning Chapters 1-5 (Introduction, Components of the Code, Administration,
Definitions, Schedule of Uses)
August 25, 2014, Special Work Session at 5:30 pm, Community Room
• Discuss Zoning Chapters 1-5 (Introduction, Components of the Code, Administration,
Definitions, Schedule of Uses)
September 8, 2014, Special Work Session at 5:30 pm, Community Room
• Spine Road and Grading Design Review(Infrastructure)
• Final Discussion of Chapters 1-5 (Introduction, Components of the Code, Administration,
Definitions, Schedule of Uses)
September 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
• Workshop with Gateway Planning
o Final review of Chapters 1-5 (Introduction, Components of the Code, Administration,
Definitions, Schedule of Uses)
o Present Zoning Chapters 6-7, 9-11 (Building and Site Development Standards, Building
Design Standards, Open Space Standards, Streetscape and Landscape Standards, Sign
Standards)
September 22, 2014, Special Work Session at 5:00 pm, Council Chambers (4th of 5 Mondays)
• Discuss Commercial Districts (components of Chapters 6, 7, 10, 11)
September 29, 2014, Special Work Session at 5:30 pm, Community Room
• County Road I and Thumb Road Design Review(Infrastructure)
• Discuss Residential Districts (components of Chapters 6, 7, 10, 11)
October 13, 2014, Special Work Session at 5:30 pm, Community Room
• Stormwater System Update (Infrastructure)
• Final Discussion Chapters 6-7, 10-11 (Building and Site Development Standards, Building
Design Standards, Streetscape and Landscape Standards, Sign Standards)
ARDEN HILLS CITY COUNCIL—AUGUST 11, 2014 3
October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers
• Discuss Chapter 9 (Open Space Standards)
October 27, 2014, Special Work Session at 5:30 pm, Community Room
• Water and Sewer System Update (Infrastructure)
• Final review of Chapter 9 (Open Space Standards)
Staff anticipated that additional regular and special work sessions will be scheduled to discuss
TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
B. Transportation Update
Public Works Director Maurer reported that the Highway 10 and County Road 96 project punch
list should be completed in two weeks. He stated that the landscaping and pond was nearing
completion. Staff anticipated that this County project would be done by August 24`h. He
discussed the traffic control situation on Hamline Avenue between County Road F and 96. He
explained that the concrete curb lines on Highway 96 were being replaced by the County.
Councilmember Holden asked if staff had spoken with the County regarding the concrete work
on County Road F.
Public Works Director Maurer indicated that he had reviewed this situation with the County
and that there had been seven or eight sidewalk panels that were in need of replacement. He
explained that these panels were replaced last week.
Mayor Grant asked if the drainage under the Highway 10/County Road 96 bridge should be
addressed. He stated that there was a fair amount of water under the bridge after the last rain
event.
Public Works Director Maurer indicated that the low point on County Road 96 was directly
under the bridge. He stated that some of this concrete has been re-poured to address the issue.
Mayor Grant questioned if the holding ponds on the northwest side of the Highway 10/County
Road 96 intersection were an adequate size.
Public Works Director Maurer reported that the ponds were properly sized for the area draining
to this location.
4. APPROVAL OF MINUTES
A. June 16, 2014, Work Session
B. June 23, 2014, Special Work Session
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the June 16, 2014, work session minutes; and the June 23,
2014, special work session minutes as presented. The motion carried
unanimously (4-0).
ARDEN HILLS CITY COUNCIL—AUGUST 11, 2014 4
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Round Lake Road Area Improvement—Payment#2
C. Motion to Approve Gateway 2nd Addition—Closing Documents
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (4-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
A. TCAAP Development Discussion Opportunity for Residents
Mayor Grant stated that under the Public Hearing section, citizens have an opportunity to discuss
ideas regarding the TCAAP development.
Mayor Grant opened the public hearing at 7:12 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:13 p.m.
8. NEW BUSINESS
A. Appointment of TCAAP Developer Advisory Panel
Stacie Kvilvang, Ehlers &Associates, stated that at the June 4, 2014, TCAAP Joint Development
Authority (JDA) meeting, the Authority recommended that the City Council appoint a developer
advisory panel to provide input to the City, County, and their consultants on positioning the land
for sale and on the regulations and policies. This panel would assist the City with gaining
feedback and insight from developers as to assessments, fees, and property values for TCAAP.
The information gathered from this panel would assist staff in preparing the financial modeling.
She reported a dialogue from the panel would also assist in forming the regulations and policies.
Mayor Grant questioned how the cost of the panel would be covered.
Ms. Kvilvang reported that her time working with the panel would be covered by the City and
Mark Ruff's time on the panel would be covered by the County/JDA.
Councilmember Holmes asked how developers would become a part of this panel.
Ms. Kvilvang stated that quality developers would be contacted to provide input on the bigger
picture and for the benefit of the project.
ARDEN HILLS CITY COUNCIL—AUGUST 11, 2014 5
Councilmember McClung expressed concern with how some developers may feel disadvantaged
by not being included in the panel.
Ms. Kvilvang reported that typically after seeking input from developers in a panel setting, cities
complete an RFP process that would be open to all developers.
Mayor Grant anticipated that the County would be interested in selling the TCAAP property to
the highest bidder and it would not matter who participated in the developer's panel.
Councilmember Holden stated that the JDA recommended that the City pursue the developer's
panel. She explained that the City could do what it wished with the information gathered from the
developers. She clarified that this would be a City-designed team and the County would not be a
member of the panel.
Ms. Kvilvang agreed that the County would not be involved in the development of the design
standards for the site.
Mayor Grant commented that the City has hired Maxfield in the past to complete market
research for the TCAAP property. He saw the benefit of gathering information from local
developers as they had expertise in the development demands in the metro area. He agreed with
Councilmember Holden that the Council could use the information gathered as it saw fit.
Ms. Kvilvang reviewed the desired list of developers that would be asked to participate on the
panel with the Council.
Councilmember Holden questioned how the Council should proceed with this item.
Community Development Director Hutmacher recommended that the Council make a motion
to appoint a TCAAP Developer Advisory Panel as listed in the staff memo with the understanding
that this process will be led by City staff working with the City Council to draft the design
standards, regulations and policies.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to
appoint a TCAAP Developer Advisory Panel as listed in the staff memo with
the understanding that this process will be led by City staff working with the
City Council to draft the design standards, regulations and policies. The
motion carried (4-0).
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Councilmember McClung reported that he would miss the September 8th Council meeting.
ARDEN HILLS CITY COUNCIL—AUGUST 11, 2014 6
Councilmember Holden stated that she attended several Night to Unite parties and received a lot
of positive feedback, with some concerns being raised regarding the density on TCAAP. She
thanked the Police and Fire Departments for their participation at the Night to Unite events.
Councilmember Holmes reported that she also attended a number of Night to Unite events. She
appreciated the positive comments she received. She stated that on July 22nd the Council held an
appreciation picnic with staff to thank all committee and commission members for their public
service.
Councilmember Holmes indicated that there will be two State of the City meetings held this fall.
The first will be held on September 18th at Flaherty's at 7:30 a.m. and the second will be held at
City Hall at 6:30 p.m. on September 23`d. She reported that the information provided at each
meeting would be the same.
Mayor Grant explained that he and Director of Finance and Administrative Services Iverson
attended a Cable TV Committee meeting this afternoon where discussion was focused on a
proposed revised Joint Power Agreement and the representation on the Cable Commission. The
final determination was that each City would be allowed to make their own appointments to the
Cable Commission.
Mayor Grant discussed the Committee/Commission Appreciation Picnic and thanked staff for
making all of the arrangements. He was pleased with the turnout at the event.
Mayor Grant reported that he attended a number of Night to Unite events where he received
many questions regarding Lexington Station. Other discussions were held with residents
regarding traffic, local road improvement projects, along with the cleanup of TCAAP. He
thanked all residents who hosted an event for Night to Unite.
City Clerk Dietl encouraged all residents to participate in the primary election on August 12th.
Polls would be open from 7:00 a.m. to 8:00 p.m. She reported that the City has three open seats
on the Council this fall, two Councilmember seats and the Mayoral seat. Those interested in
serving in this capacity may file an Affidavit of Candidacy until 5:00 p.m. on August 12th at City
Hall. It was noted that the general election is November 41h
ADJOURN
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to adiourn. The motion carried unanimously (4-0).
M r Grant adjourned the regular City Council meeting at 7:39 p.
Amy Dietl ✓(� ` David Grant
City Clerk Mayor