HomeMy WebLinkAbout10-13-14-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
TCAAP Update
Jill Hutmacher, Community Development Director
MEMO.PDF
APPROVAL OF MINUTES
Approval Of Minutes
August 25, 2014, Special City Council Work Session
August 25, 2014, Regular City Council
08 -25 -14 -WS.PDF, 08 -25 -14 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Round Lake Road Area Improvement - Payment #4
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
Gateway Sign - Cleveland/CR D
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
County Road E Improvements - Public/Assessment Hearings
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Ed Werner
Regular City Council
Agenda
October 13, 2014
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER -DECLARE OCTOBER 13, 2014, A NON -HOLIDAY TO
CONDUCT CITY BUSINESS
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFAPPROVAL OF MINUTESApproval Of MinutesAugust 25, 2014, Special City Council Work SessionAugust 25, 2014, Regular City Council08-25 -14 -WS.PDF, 08 -25 -14 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Round Lake Road Area Improvement - Payment #4
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
Gateway Sign - Cleveland/CR D
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
County Road E Improvements - Public/Assessment Hearings
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council AgendaOctober 13, 20147:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER -DECLARE OCTOBER 13, 2014, A NON -HOLIDAY TO CONDUCT CITY BUSINESS1.2.3.3.A.Documents:4.4.A.Documents:5.
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Page 1 of 3
DATE: October 13, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: TCAAP Update
Regulations and Policies
The City Council has held two meetings with Gateway Planning, the zoning consultant. Drafts
of the TCAAP zoning ordinance are being discussed by the City Council, and further revisions
are anticipated. Additional meetings with Gateway Planning are scheduled for November 3 and
17, 2014.
Upcoming Meetings
Staff and consultants are scheduling work for the regulations and policies component of the
master planning process.
October 13, 2014, Special Work Session at 5:30 pm, Community Room
JDA Governance and Approval Process
Park Dedication Ordinance Discussion
Discuss Chapters 1-5
October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discuss Chapter 11 (Sign Standards)
County Road H
Spine Road Alignment
October 27, 2014, Special Work Session at 5:30 pm, Community Room (Note: EDA meeting at
6:00 pm – work session may be continued after regular meeting)
Water and Sewer System Update (Infrastructure)
Discuss Chapters 9-10 (Open Space Standards, Streetscape and Landscape
Standards)
STAFF COMMENTS - 3A
MEMORANDUM
Page 2 of 3
November 3, 2014, Special Work Session at 6:00 pm, Council Chambers
Workshop with Gateway Planning
o Discuss Chapter 8 (Street Design Standards) and Attachments
o Discuss Cumulative Comments on TCAAP Zoning
o Discuss Comprehensive Plan Future Land Use Map
November 10, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater System Update (Infrastructure Team)
November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers
Final Workshop with Gateway Planning
o Review entire document
o Provide direction on remaining comments
o Review complete Master Plan
November 24, 2014, Special Work Session at 5:30 pm, Community Room
Final review of draft zoning document, future land use map, and Comprehensive
Plan amendment in preparation for public hearings at December 3, 2014 Planning
Commission Meeting
December 1, 2014, Special Work Session at 6:30 pm, Community Room
Spine Road/County Road I/Thumb Road Update (Infrastructure)
December 8, 2014, Special Work Session at 5:30 pm, Community Room
December Open House Meeting Preview (Infrastructure)
December 15, 2014, Special Regular Meeting at 7:00 pm, Council Chambers
Approve Final Master Plan
Approve TCAAP Zoning
Approve Future Land Use Map
Approve Comprehensive Plan Amendment
December 22, 2014, Special Work Session at 5:30 pm, Council Chambers
If necessary to review TCAAP zoning
December 29, 2014, Regular Meeting at 7:00 pm, Council Chambers
If necessary to approve TCAAP zoning
January 11, 2015, Special Work Session at 5:30 pm, Community Room
Preliminary Plat Review (Infrastructure Team)
January 25, 2015, Regular Meeting at 7:00 pm, Council Chambers
Receive Infrastructure Feasibility Report (Infrastructure Team)
Page 3 of 3
It is anticipated that additional regular and special work session meetings will be scheduled to
discuss regulations and policies, the infrastructure study, and other TCAAP issues. Future
meeting topics will be defined as those dates draw nearer.
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
AUGUST 25, 2014
5:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Pro-Tem Holmes called to order the special
City Council work session at 5:35 p.m.
Present: Mayor David Grant (arrived at 5:42 p.m.); Councilmembers Brenda
Holden, Fran Holmes, Dave McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Community Development Director Jill Hutmacher; Associate
Planner Matthew Bachler; and City Clerk Amy Dietl
1. AGENDA ITEMS
A. TCAAP Zoning – Discuss Sections 1-5
Community Development Director Hutmacher stated that on August 18, 2014, the City
Council held the first of three work sessions with Gateway Planning, the zoning consultant for the
TCAAP Master Plan. At the first workshop, Brad Lonberger introduced performance based
zoning, reviewed the framework and important elements of the code, and the City Council had an
initial discussion regarding the draft of chapters 1 through 5 which are the administrative and
process sections of the code. Most of the Council discussion centered on Section 3.3
(development review process) and Table 5.1 (schedule of permitted uses).
Community Development Director Hutmacher explained that since August 18, City and
County staff, the City Attorney, and the Joint Development Authority (JDA) Attorney have met to
discuss the JDA development review and approval process, and how that process must comply
with the Joint Powers Agreement (JPA) that was approved by the City Council in December 2012.
Staff reported that Joel Jamnik, City Attorney, and Mike Norton, JDA Attorney, were in
attendance for a discussion on the JPA and the JDA review process.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 25, 2014 2
Jamnik Jamnik, City Attorney, explained that the JDA would be working to implement the
vision of the City based on the Council’s approval of the Master Plan and land use plan for the
TCAAP site.
Councilmember Holden indicated that the City would have no involvement with the
development of the site unless the Master Plan or land use plan needed amendments.
Mr. Jamnik reported that this was the case. He explained that the City would make all of the
policy decisions, while the JDA would be responsible for the development.
Further discussion took place regarding how changes could be made to the Master Plan by the
City Council.
Councilmember Holden questioned how the City and County would handle a development that
comes in requesting more than the 10% flexibility standard. She wanted to see future
developments follow the City’s guidelines.
Michael Norton, JDA Attorney, reported that staff was still working to resolve this issue.
Mayor Grant believed that density was an issue outside of the 10% standard.
Mr. Norton stated that this was the case.
Councilmember McClung wanted to make sure that the lines were defined and clear so that
staff, the County and future developers understand which decisions the JDA is allowed to make.
Councilmember Werner believed it would be difficult to draw the lines.
Mr. Jamnik encouraged the Council to be as clear as possible on as many of the situations as
possible.
Councilmember Holden questioned how future redevelopment or building expansions would be
addressed and asked if the JDA would be involved.
Mr. Jamnik stated that if an addition or expansion was consistent with the regulations, it could
proceed with a normal application through the JDA process.
Councilmember McClung reported that the JDA would go away after the last piece of land on
TCAAP was sold.
Councilmember Holmes believed it would be confusing to have two different sets of zoning
codes for the City after TCAAP was fully developed. She suggested that the codes be made as
similar as possible.
Mr. Norton believed that this could be accomplished in 20 or 30 years after full build-out of
TCAAP.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 25, 2014 3
Further discussion ensued regarding the future development and transition away from the JDA in
the future.
Mayor Grant recommended that the Council not approve sections 1-5 until sections 6-11 are
reviewed, as additional changes may be required.
Councilmember McClung provided feedback on Section 3.3 noting that he would like it to be
more restrictive with less discretion by the JDA.
Mayor Grant believed that the 10% standard was a little too high. He wanted to see some
checkpoints written into the different development levels.
Councilmember Holden expressed concern with Table 3.3 in that it was hard to determine what
the City has agreed to. She wanted to see the City set high and low standards for open space.
Community Development Director Hutmacher discussed how the 10% minimum standard was
viewed by staff for front and side yard setbacks.
Mr. Norton recommended that the Council, staff and its consultants further discuss these
standards to allow for development to occur without being too permissive. He reported that the
JDA would have to follow the 60-day rule.
Councilmember Holden suggested that the term “village” not be referred to in Section 1.0 and
requested that the term “urbanism” be more clearly defined. She also requested that “per lot” be
defined within the code and that Table 3.1 referring to signage be further clarified.
Community Development Director Hutmacher noted that Table 3.1 was a table of contents of
sorts and would provide future developers with information on where to look for further
information on City Code standards. She indicated that if the TCAAP code was silent on any
issue, it would revert back to the original City Code.
Councilmember McClung suggested that the table include “permit required” on items that only
require permits versus land use approvals. He believed that this would provide greater clarity for
future developers.
Mayor Grant questioned if the zoning regulations should include the number of jobs that were
hoped for on the TCAAP site.
Community Development Director Hutmacher stated that it would be difficult to regulate the
number of jobs as a component of the zoning ordinance.
Mayor Grant adjourned the special work session to the regular Council meeting at 6:55 p.m.
Mayor Grant reconvened the special work session at 7:45 p.m.
Councilmember Holden questioned if there would be sidewalks on each side of every street
within TCAAP. She then commented on the expense and maintenance of these sidewalks.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 25, 2014 4
Community Development Director Hutmacher stated that she believed that there would be
sidewalks on all streets, but perhaps not always on both sides.
Councilmember Holden did not want to see secondary apartments and garage apartments
allowed in TCAAP.
Councilmember Holmes agreed.
Councilmember McClung suggested that if secondary apartments were allowed, that it be only
within the Town Center.
Community Development Director Hutmacher commented that the secondary apartments allow
for additional density and provide an affordable housing option, but that they create challenges in
terms of design. The Council could choose to prohibit secondary garage apartments.
The Council further discussed this issue and agreed that secondary and garage apartments should
be taken out of the proposed zoning regulations.
Councilmember Holmes questioned why the code included definitions for manor homes,
carriage houses, stacked flats, row houses, triplex, quadplex, urban homes, etc. She suggested
that the zoning rules simply address lot size and allow the homes to follow.
Community Development Director Hutmacher stated that these definitions were included
because they somewhat become a measure for density, and because these are terms builders are
using. She reported that staff could work to better define and whittle down the number of
definitions.
Councilmember Holmes asked if there should be a distinct difference in the zoning standards
between the Creek and the Hill neighborhoods.
The Council further discussed this matter.
Community Development Director Hutmacher noted that lot sizes might differ between the
two neighborhoods.
Mayor Grant anticipated that the Creek neighborhood would have larger lots along the back side
of the development. It was his impression that the Creek neighborhood would be a bit more
private and secluded than the Hill neighborhood.
Councilmember McClung believed that each neighborhood would have a unique look and feel
based on the natural surroundings.
Councilmember Holden asked if staff could define neighborhood transition.
Community Development Director Hutmacher reported that staff would work with the
consultant to compile a definition.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 25, 2014 5
Councilmember Holden questioned if the Council had to include a density level within the
Zoning Code.
Community Development Director Hutmacher explained that the Council did not have to set a
specific number of residential units. The ultimate number of residential units is related to the
requirements and restrictions established in the Zoning Code.
City Administrator Klaers stated that the Council would likely be approving zoning that would
have a density range within it.
Community Development Director Hutmacher indicated that the Council would need to
reevaluate density once the remaining zoning chapters were available.
Mayor Grant commented that as the plan stands, he cannot support it as he does not want units
built on top of units within TCAAP. He wanted to greater understand what would fit on the site.
Community Development Director Hutmacher thanked the Council for their input and noted
that this item will be coming back to the Council for additional discussion.
B. State of the City Topic Discussion
Community Development Director Hutmacher stated that the City Council has scheduled State
of the City events as follows:
Thursday, September 18, 7:30 – 9:00 am at Flaherty’s Arden Bowl
Tuesday, September 23, 6:30 – 8:00 pm at City Hall
Event promotion is underway and includes:
a. Shoreview-Arden Hills Bulletin advertisements
b. City newsletter announcement
c. Announcements at City Council meetings
d. Website business news and home page
e. Cable Bulletin
f. City-wide post card mailing
g. Business visits by EDC members
h. Facebook and Twitter announcements
Community Development Director Hutmacher commented that in order to prepare for the
event, the City Council is requested to identify presentation topics and speaker assignments.
Potential presentation topics include:
TCAAP Redevelopment Project
o Master Planning Process
o Rice Creek Commons renaming
o Remediation, infrastructure and development schedule
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 25, 2014 6
Snelling Avenue BRT
o Project route and schedule
o BRT and amenities
o Proposed extension
County Road E Improvements
o Project schedule
o Project details
o Highway 51/Snelling Avenue Bridge
Development Projects
o Lexington Station
o Arden Flats
o Gradient Financial
Recycling Program
o Change to Single-Sort and Carts (2015)
o Options and resources for Business Recycling
Transportation Improvements
o Round Lake Road
o I-35W/Highway 96 bridge and trail
o I-35W/County Road F bridge and trail
o Lexington Avenue/County Road F
Arden Hills Foundation Update
Staff noted that a MnDOT representative has been asked to attend the event to answer questions
on transportation projects.
Councilmember Werner believed that BRT would be an important topic to address.
Councilmember Holden discussed the Rice Creek Commons name for the TCAAP site. She
reported that she would not be referring to the site by this name.
Councilmember McClung reported that he would not be able to attend the State of the City
meeting on Thursday morning.
Councilmember Holmes suggested that the recycling program not be discussed.
Councilmember McClung believed that residents still had questions and suggested that it remain
a topic for discussion.
Mayor Grant recommended that the bridges in Arden Hills be addressed along with
redevelopment of the Lexington Station area. He was in favor of a transportation update being
provided by MnDOT.
C. Preliminary 2015 Budget
City Administrator Klaers stated the State Legislature has changed the certification date of the
proposed maximum tax levy from September 15 to September 30.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 25, 2014 7
City Administrator Klaers explained that in preparation for adoption of the preliminary tax levy
at the last meeting in September, the staff memo in the agenda packet addresses the following
information: residential property values, discussion on preliminary levy, salary assumptions being
used to prepare the preliminary budget, a discussion on EDA funding, and structural changes the
Council made last year.
City Administrator Klaers stated that according to information provided by Ramsey County in
May of this year, the median home value in Arden Hills will increase from $264,700 for 2014
taxes, to $295,100 for 2015 taxes which is an 11.5% increase in value compared to the county
average increase of 9.4%.
In order to evaluate the tax impact to the residential property owner, two things need to be taken
into account: the decrease in fiscal disparities (decrease of 2.4%) and the change in the taxable
value (increase of 6.4% after exclusions).
A table illustrating the impact to the residential property owner due to the decrease in fiscal
disparity dollars and changes in the assessed market value was included in the agenda packet.
Assuming no City levy change, the home owner that has a median valued home (value going from
$264,700 to $295,100) will see their City taxes going up by $46.33 or 6.6%.
City Administrator Klaers reported that the City’s share of Fiscal Disparities has decreased, and
the City’s Tax Capacity has increased, which results in a 5.8% decrease in the tax rate.
City Administrator Klaers indicated that the City’s entire tax levy goes for General Fund
expenditures. For the City of Arden Hills, the property tax levy accounts for approximately 79%
of the General Fund revenues. Staff reviewed the City’s property tax levies history.
City Administrator Klaers stated that the 2015 preliminary budget is currently being prepared
assuming a 2% wage adjustment for non-union staff and a 1.5% wage adjustment for union staff.
In surveying surrounding communities, most have included a 1.5% - 3.0% COLA increase in their
preliminary estimates. This assumption has a total effect on the General Fund of $21,167.
City Administrator Klaers commented that Public Safety costs are set to increase by 6.54% for
Fire and 4.5% for the Sheriff’s contract. This alone would amount to a $77,002 increase in the
budget or a levy increase of 2.4%. In 2014 the City Council made a structural change to put Park
and Street maintenance items in the General Fund operating budget for those departments and
discontinue the transfer of $200,000 from the General fund to the PIR. Capital Funds were
discussed at the June meeting during the Capital Improvement Plan (CIP) review.
Director of Finance and Administrative Services Iverson stated the City has had previous
discussion about the EDA Fund. Staff recommends that a funding source be found for this fund in
the future as the current funding source from the TIF District and the conduit debt fees will not be
ongoing. Staff recommends that the Council consider recommending that the EDA establish a
levy to fund this activity. This would be shown on the property tax statements as a special taxing
district; however a preliminary levy would have to be certified by September 15, 2014, to the
County as it is a special taxing district. Staff has prepared a number of tax levy scenarios for
discussion in evaluating setting a levy. She reviewed these scenarios in detail with the Council.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 25, 2014 8
Director of Finance and Administrative Services Iverson commented that a final levy is
established and certified in December. Once a preliminary levy is established, the amount can be
reduced, but it cannot be increased. In order to proceed with budget preparation, it would be
helpful to have additional Council input. Staff can prepare a full set of budget documents for
Council review by next week and for discussion at a future work session.
Director of Finance and Administrative Services Iverson noted that the upcoming work
session calendar is pretty full with TCAAP items and that a non-Monday meeting to discuss the
budget may be necessary.
Councilmember McClung reported that he was willing to support a 2% levy increase as a
maximum.
Councilmember Holden was in favor of holding an EDA meeting to further discuss the budget.
Mayor Grant recommended that the EDA meet on September 8th.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the special City Council work session at 9:07 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 25, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Community Development Director Jill Hutmacher; Assistant City
Engineer John Anderson; Parks and Recreation Manager Michelle Olson; Associate
Planner Matthew Bachler; and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Chad Myers, 3441 Lake Johanna Boulevard, presented the Council with a handout and discussed
the poor road conditions of Grant Road, Noble Road, and Lake Lane. He feared that the quality of
the roads in his neighborhood could deter people from moving into Arden Hills. He questioned
how much the City budgeted for streets on a yearly basis. He suggested that the Council consider
improving these three roads in the near future.
Mayor Grant reported that Grant Road, Noble Road, and Lake Lane have been included in the
2015 Capital Improvement Plan, along with the Valentine neighborhood. He explained that the
City tries to complete one mile of streets per year which costs approximately $1 million. He
further reviewed how the Council evaluated street conditions in the City of Arden Hills. He
ARDEN HILLS CITY COUNCIL – AUGUST 25, 2014 2
indicated that the expense of the roadways would be funded 50/50 between the City and the
benefiting residents.
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher stated that utility poles are being removed from
the site, and that the remaining building slabs are also being removed and the concrete is being
processed into aggregate. She noted that Ramsey County has chosen a consultant for the TCAAP
Energy Plan. The consultant’s name will be announced once the contract is finalized. The Energy
Advisory Board will begin meeting in September, and a white paper is expected to be presented to
the Joint Development Authority in November.
Community Development Director Hutmacher explained that Ramsey County will be
redesigning the County’s TCAAP website which currently can be found at www.tcaap.net. The
new website will go live in early 2015 and will provide information on marketing, infrastructure,
remediation, the Joint Development Authority, and other topics. Public documents related to
remediation and development will be made available via this website, either through a direct post
or a link.
Community Development Director Hutmacher reported that Ramsey County announced that
Rice Creek Commons has been chosen as the marketing name for the TCAAP site. The name was
chosen because it highlights the site’s location adjacent to Rice Creek and its proximity to both
downtowns.
Community Development Director Hutmacher stated that special and regular City Council
work sessions have been scheduled to discuss issues related to the Master Plan and City
infrastructure. Discussion topics are tentatively planned as follows:
August 25, 2014, Special Work Session at 5:30 pm, Community Room
Discuss Zoning Chapters 1-5 (Introduction, Components of the Code, Administration,
Definitions, Schedule of Uses)
September 8, 2014, Special Work Session at 5:30 pm, Community Room
Spine Road and Grading Design Review (Infrastructure)
Final Discussion of Chapters 1-5 (Introduction, Components of the Code, Administration,
Definitions, Schedule of Uses)
September 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
o Final review of Chapters 1-5 (Introduction, Components of the Code, Administration,
Definitions, Schedule of Uses)
o Present Zoning Chapters 6-7, 9-11 (Building and Site Development Standards, Building
Design Standards, Open Space Standards, Streetscape and Landscape Standards, Sign
Standards)
ARDEN HILLS CITY COUNCIL – AUGUST 25, 2014 3
September 22, 2014, Special Work Session at 5:00 pm, Council Chambers (4th of 5 Mondays)
Discuss Commercial Districts (components of Chapters 6, 7, 10, 11)
September 29, 2014, Special Work Session at 5:30 pm, Community Room
County Road I and Thumb Road Design Review (Infrastructure)
Discuss Residential Districts (components of Chapters 6, 7, 10, 11)
October 13, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater System Update (Infrastructure)
Final Discussion Chapters 6-7, 10-11 (Building and Site Development Standards, Building
Design Standards, Streetscape and Landscape Standards, Sign Standards)
October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discuss Chapter 9 (Open Space Standards)
October 27, 2014, Special Work Session at 5:30 pm, Community Room
Water and Sewer System Update (Infrastructure)
Final review of Chapter 9 (Open Space Standards)
November 10, 2014, Special Work Session at 5:30 pm, Community Room
Discuss Chapter 8 (Street Design Standards)
November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers
Final Workshop with Gateway Planning
o Final Review of Chapter 8 (Street Design Standards)
o Review entire document
Community Development Director Hutmacher anticipated that additional regular and special
work sessions will be scheduled to discuss TCAAP issues. Future meeting topics will be defined
as those dates draw nearer.
Councilmember Holmes asked if Rice Creek Commons was the new name for the TCAAP site
or if this name would only be used for marketing purposes.
Community Development Director Hutmacher stated that she would speak with the County to
clarify this issue.
B. Transportation Update
Assistant City Engineer Anderson reported that the Highway 10/County Road 96 project was
nearing completion as only several items remain on the punch list. He stated that the concrete
work on County Road 96 and Hamline Avenue was almost done and that the striping would be
completed in the coming weeks. He indicated that the City project on Round Lake Road was
progressing well and all water connections have been made to the new main.
ARDEN HILLS CITY COUNCIL – AUGUST 25, 2014 4
Mayor Grant asked if the chain link fence and stumps would be removed along Round Lake
Road.
Assistant City Engineer Anderson explained that the fence was the City’s responsibility and
would be replaced as the project progresses. He stated that the stumps were MnDOT’s
responsibility and did not anticipate that MnDOT would be removing the stumps.
4. APPROVAL OF MINUTES
A. June 30, 2014, Special City Council Work Session
B. June 30, 2014, Regular City Council
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to approve the June 30, 2014, special City Council work session
minutes, and the June 30, 2014, regular City Council meeting minutes as
presented. The motion carried unanimously (5-0).
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Resolution 2014-040 – Ordering Abatement at 1437 Arden
Place for a Public Nuisance Tree Identified to Have Dutch Elm Disease
C. Motion to Accept Resignation of Parks and Recreation Manager
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
None.
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
ARDEN HILLS CITY COUNCIL – AUGUST 25, 2014 5
Councilmember McClung thanked Park and Recreation Manager Michelle Olson for her years
of service to the City of Arden Hills. He wished her well in the future. He also noted that he
would be out of town from September 1st through September 14th and would be missing a City
Council meeting.
Councilmember Werner thanked Michelle Olson for her 15 years of dedicated service to the
City. He indicated that he would be out of town next week.
Councilmember Holden congratulated Michelle Olson on her move to Atlanta and thanked her
for her dedication to the community.
Councilmember Holden discussed the City’s website guidelines.
Councilmember Holmes wished Michelle Olson well and stated that she would be missed.
Mayor Grant stated that he would miss Michelle Olson and thanked her for her 15 years of
service to the City of Arden Hills. He encouraged her to keep in touch with the City and its
representatives.
Mayor Grant discussed a recent Cable Commission meeting he attended with Director of
Finance and Administrative Services Iverson. At this point, representatives are proposed to
remain as is although the group would continue to discuss the structure of the Commission.
City Administrator Klaers commented that the City of Shoreview has withdrawn from the North
Suburban Cable Commission effective December 31, 2014. It was his understanding that
Shoreview was concerned with reduced PEG fees and ongoing operating expenses; and the length
of time and the amount of money that has been spent on the franchise fee negotiations.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the regular City Council meeting at 7:35 p.m. to reconvene into the
special work session.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Page 1 of 1
DATE: October 13, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1. Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2014 Payroll #20-1 ............................................................................ $ 12,684.27
2014 Payroll #21 ............................................................................... $ 97,086.39
Total Payroll $ 109,770.66
Accounts Payable Claims Through 10/10/2014
Paid Claims (Check No 44014-Check No 44054) ................................. $ 50,430.67
Paid Claims (Check No 44055-Check No 44057) ................................. $ 83,505.80
Total Accounts Payable $ 133,936.47
Total Claims $ 243,707.13
CONSENT ITEM - 5A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 20-1
CHECKS DATED: 10/03/14
Biweekly: 09/06/14 - 09/19/14
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 0.00 EFT
SIT 0.00 EFT
FICA Oasdi 0.00 EFT
FICA Medicare 0.00 EFT
TOTAL TAXES 0.00
Health Premium 0.00 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 0.00
HSA Health Saving 0.00
Health Care Savings Plan 12,684.27 EFT
Health Care Savings Plan-2%0.00 EFT
Health Care Savings Plan-4%0.00 EFT
TOTAL HEALTH SAVINGS 12,684.27
PERA 0.00 EFT
ICMA 0.00 EFT
Central Pension Fund-Union 0.00 A/P Check*
MN State Retirement System 0.00 EFT
TOTAL RETIREMENT 0.00
IUOE 49 Dues (Union)0.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 0.00 A/P Check*
Life/Addl/Dep Life 0.00 A/P Check*
MN Child Support 0.00 EFT
Public Employee Long Term Care 0.00 A/P Check*
UNUM 0.00 A/P Check*
AFLAC 0.00 EFT
Avesis-Vision Care 0.00 A/P Check*
TOTAL VOLUNTARY 0.00
Total Employee Deductions 12,684.27
Net Payroll 0.00 PR Check #
Direct Deposit 0.00 EFT
Gross Payroll Tie-Out 12,684.27
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 0.00
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 12,684.27
FICA TIE-OUT
Gross Payroll 12,684.27
Less Total FSA 0.00
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 12,684.27
FICA Oasdi @ 6.20%0.00
FICA Medicare @ 1.45%0.00
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CITY BENEFIT
0.00
0.00
CITY OF ARDEN HILLS
PAYROLL # 21
CHECKS DATED: 10/10/14
Biweekly: 09/20/14 - 10/03/14
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,855.37 EFT
SIT 2,848.45 EFT
FICA Oasdi 4,062.02 EFT
FICA Medicare 949.99 EFT
TOTAL TAXES 14,715.83
Health Premium 1,768.45 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 238.33 A/P Check*
FSA Dependent Care Reimb. 442.66 A/P Check*
TOTAL FLEXIBLE SPENDING 2,449.44
HSA Health Saving 657.68
Health Care Savings Plan EFT
Health Care Savings Plan-2% 273.37 EFT
Health Care Savings Plan-4% 171.52 EFT
TOTAL HEALTH SAVINGS 1,102.57
PERA 3,927.48 EFT
ICMA 3,650.85 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 328.13 EFT
TOTAL RETIREMENT 8,520.86
IUOE 49 Dues (Union) 132.00 A/P Check*
LTD/STD Insurance 1,229.10 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 124.45 A/P Check*
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 163.96 EFT
Avesis-Vision Care 5.22 A/P Check*
TOTAL VOLUNTARY 1,823.00
Total Employee Deductions 28,611.70
Net Payroll 64.64 PR Check # 17637
Direct Deposit 40,215.05 EFT
Gross Payroll Tie-Out 68,891.39
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 28,195.00
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 97,086.39
FICA TIE-OUT
Gross Payroll 68,891.39
Less Total FSA 2,449.44
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 66,441.95
FICA Oasdi @ 6.20% 4,062.02
FICA Medicare @ 1.45% 949.99
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
5,012.01
CITY BENEFIT
4,062.02
949.99
341.04
13,615.69
1,215.34
14,831.03
3,345.48
13.35
3,358.83
4,555.89
4,896.93
96.20
96.20
Accounts Payable
User:
Printed:
ashley.bertrand
10/9/2014 11:32 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0192 Grainger, Inc 10/03/2014ACH
9535106414 PW Supplies PW Supplies 114.17
114.17Total for this ACH Check for Vendor 0192:
1001 Sprint/Nextel Communications 10/03/2014ACH
196110738-016 August/September 2014 Cell Phone Charges August/September 2014 Cell Phone Charges 168.95
168.95Total for this ACH Check for Vendor 1001:
1195 Eureka Recycling 10/03/2014ACH
14344 August 2014 Recycling Costs August 2014 Recycling Costs 7,991.88
14344 August 2014 Recycling Costs August 2014 Recycling Costs -899.76
7,092.12Total for this ACH Check for Vendor 1195:
2112 Bertrand, Ashley 10/03/2014ACH
10022014 July 2014 Mileage Reimbursement July 2014 Mileage Reimbursement 42.56
42.56Total for this ACH Check for Vendor 2112:
2243 Patrick Klaers 10/03/2014ACH
09292014-PK September 2014 TCAAP Expenses September 2014 TCAAP Expenses 134.00
134.00Total for this ACH Check for Vendor 2243:
8059 Sue Iverson 10/03/2014ACH
10032014-SI July-September 2014 Mileage Reimbursement July-September 2014 Mileage Reimbursement 314.14
314.14Total for this ACH Check for Vendor 8059:
TOII Tokle Inspections, Inc 10/03/2014ACH
07012014-2 Re-Issue September 2014 Inspection Payment Re-Issue September 2014 Inspection Payment 1,924.00
1,924.00Total for this ACH Check for Vendor TOII:
0600 315800-NCPERS Minnesota 10/03/201444014
31581014 September 2014 Payroll Deductions September 2014 Payroll Deductions 64.00
64.00Total for Check Number 44014:
6047 Avesis Third Party Administrators, Inc 10/03/201444015
14K5870-IN October 2014 Vision October 2014 Vision 10.44
10.44Total for Check Number 44015:
0131 Beisswenger's How-To Store 10/03/201444016
500613 PW Supplies PW Supplies 30.45
30.45Total for Check Number 44016:
CPF1 Central Pension Fund 10/03/201444017
Page 1AP Checks by Date - Detail by Check Date (10/9/2014 11:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
09302014-CPF September 2014 Contributions September 2014 Contributions 1,228.80
1,228.80Total for Check Number 44017:
5597 CoBeck Construction Company, LLC 10/03/201444018
09252014-13-019 PC 13-019 Escrow Refund PC 13-019 Escrow Refund 490.00
490.00Total for Check Number 44018:
1033 Comcast 10/03/201444019
44271-0914 September 2014 TV Services September 2014 TV Services 8.42
8.42Total for Check Number 44019:
1785 EcoEnvelopes 10/03/201444020
1366 July 2014 UB Processing July 2014 UB Processing 224.26
1366 July 2014 UB Processing July 2014 UB Processing 224.26
1366 July 2014 UB Processing July 2014 UB Processing 224.25
672.77Total for Check Number 44020:
0841 Ehlers & Associates, Inc.10/03/201444021
65591 August 2014 TIF Reporting August 2014 TIF Reporting 68.34
65591 August 2014 TIF Reporting August 2014 TIF Reporting 68.34
65591 August 2014 TIF Reporting August 2014 TIF Reporting 68.32
205.00Total for Check Number 44021:
0772 ESS Brothers & Sons, Inc.10/03/201444022
TT5660 PW Supplies PW Supplies 3,387.00
3,387.00Total for Check Number 44022:
5706 GPRS 10/03/201444023
09292014-AB Finance Training-Bertrand Finance Training-Bertrand 30.00
09292014-AD Finance Training-Dietl Finance Training-Dietl 30.00
60.00Total for Check Number 44023:
8080 Sonja Klingberg 10/03/201444024
09292014-SK September 2014 Mileage Reimbursement September 2014 Mileage Reimbursement 25.76
25.76Total for Check Number 44024:
0220 Minnesota Dept. of Labor & Industry 10/03/201444025
20731123005 Q3 2014 Building Surcharge Report Q3 2014 Building Surcharge Report 2,669.31
2,669.31Total for Check Number 44025:
3100 Provident Life and Accident Ins Co 10/03/201444026
9672443-0914 September 2014 UNUM Payment September 2014 UNUM Payment 85.10
85.10Total for Check Number 44026:
1193 SelectAccount 10/03/201444027
1040345 September 2014 Participant Fees 42.20
42.20Total for Check Number 44027:
1387 Standard Insurance Company 10/03/201444028
147490-1014 October 2014 STD/LTD/Life Insurance October 2014 STD/LTD/Life Insurance 1,635.53
Page 2AP Checks by Date - Detail by Check Date (10/9/2014 11:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,635.53Total for Check Number 44028:
0750 Verizon Wireless 10/03/201444029
9731860044 August/September 2014 Cell Phone Charges August/September 2014 Cell Phone Charges 937.08
937.08Total for Check Number 44029:
21,341.80Total for 10/3/2014:
0602 US BANK 10/07/2014ACH
Arvidson-080914 August/September 2014 CC Charges-Arvidson ClothingAugust/September 2014 CC Charges -21.00
Arvidson-080914 August/September 2014 CC Charges-Mikacevich TrainingAugust/September 2014 CC Charges 125.00
Arvidson-080914 August/September 2014 CC Charges-D Schifsky TrainingAugust/September 2014 CC Charges 125.00
Arvidson-080914 August/September 2014 CC Charges-Arvidson ClothingAugust/September 2014 CC Charges 104.98
Arvidson-080914 August/September 2014 CC Charges-Shop SuppliesAugust/September 2014 CC Charges 10.23
Arvidson-080914 August/September 2014 CC Charges-Arvidson TrainingAugust/September 2014 CC Charges 125.00
Frid-080914 August/September 2014 CC Charges-Concrete MixAugust/September 2014 CC Charges 119.38
Grant-080914 August/September 2014 CC Charges-Fall Soccer 77.07
Grant-080914 August/September 2014 CC Charges-Babysitting Clinic 82.99
Grant-080914 August/September 2014 CC Charges-Art Supplies 66.31
Grant-080914 August/September 2014 CC Charges-Senior Book Club 13.88
Hutmache-080914 August/September 2014 CC Charges-HUtmacher/Streff TrainingAugust/September 2014 CC Charges 625.00
Hutmache-080914 August/September 2014 CC Charges-HUtmacher/Streff TrainingAugust/September 2014 CC Charges 269.84
Iverson-080914 August/September 2014 CC Charges-Howard TrainingAugust/September 2014 CC Charges 225.00
Iverson-080914 August/September 2014 CC Charges-Office SuppliesAugust/September 2014 CC Charges 14.99
Iverson-080914 August/September 2014 CC Charges-Office SuppliesAugust/September 2014 CC Charges 377.22
Mooney-080914 August/September 2014 CC Charges-Sewer SuppliesAugust/September 2014 CC Charges 32.02
Mooney-080914 August/September 2014 CC Charges-Sewer SuppliesAugust/September 2014 CC Charges 29.83
Mooney-080914 August/September 2014 CC Charges-PW TrainingAugust/September 2014 CC Charges 200.00
Mooney-080914 August/September 2014 CC Charges-Freeway Park SuppliesAugust/September 2014 CC Charges 412.93
Nowlan-080914 August/September 2014 CC Charges-Nowlan Clothing AllowanceAugust/September 2014 CC Charges 155.97
Olson-080914 August/September 2014 CC Charges-Park Equipment 463.50
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -43.74
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -17.46
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -10.42
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -41.43
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -0.69
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -18.06
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -21.46
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -2.86
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -19.12
Rebate-080914 August/September 2014 CC Charges-Rebate AllocationAugust/September 2014 CC Charges -11.12
Scherbel-080914 August/September 2014 CC Charges-Inspection TrainingAugust/September 2014 CC Charges 85.00
Scherbel-080914 August/September 2014 CC Charges-Inspection TrainingAugust/September 2014 CC Charges 220.00
Scherbel-080914 August/September 2014 CC Charges-Inspection TrainingAugust/September 2014 CC Charges 85.00
3,838.78Total for this ACH Check for Vendor 0602:
3,838.78Total for 10/7/2014:
0285 Xcel Energy 10/09/2014ACH
427943623 September 2014 Utility Bill September 2014 Utility Bill 1,718.09
428105455 September 2014 Utility Bill September 2014 Utility Bill 259.26
1,977.35Total for this ACH Check for Vendor 0285:
0382 ICMA Retirement Trust - 106944 10/09/2014ACH
Page 3AP Checks by Date - Detail by Check Date (10/9/2014 11:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
PR Batch 00100.10.2014 ICMA Employer Percent 401PR Batch 00100.10.2014 ICMA Employer Percent 401 341.04
PR Batch 00100.10.2014 ICMA Employee Percent 401PR Batch 00100.10.2014 ICMA Employee Percent 401 294.00
635.04Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 10/09/2014ACH
PR Batch 00100.10.2014 ICMA Employee DeductionPR Batch 00100.10.2014 ICMA Employee Deduction 2,872.70
PR Batch 00100.10.2014 ICMA Employee PercentPR Batch 00100.10.2014 ICMA Employee Percent 484.15
3,356.85Total for this ACH Check for Vendor 0387:
0731 MIDWAY FORD 10/09/2014ACH
397712 PW Vehicle #441 Repair PW Vehicle #441 Repair 399.88
399.88Total for this ACH Check for Vendor 0731:
0930 Miracle Recreation Equip. Co.10/09/2014ACH
754533 Playground Equipment Replacement Part Playground Equipment Replacement Part 135.34
135.34Total for this ACH Check for Vendor 0930:
4889 Community Footworks 10/09/2014ACH
10012014-CF October 2014 Foot Clinic October 2014 Foot Clinic 408.00
408.00Total for this ACH Check for Vendor 4889:
5587 CES Imaging 10/09/2014ACH
INV009920 September 2014 Plotter Rental Charges September 2014 Plotter Rental Charges 60.00
60.00Total for this ACH Check for Vendor 5587:
ALPI Allegra Print & Imaging 10/09/2014ACH
141956 City Hall Business Cards City Hall Business Cards 134.46
134.46Total for this ACH Check for Vendor ALPI:
1252 Campbell Knutson - Attorneys at Law 10/09/2014ACH
3231G-0814 August 2014 Legal Fees-PC 14-010 August 2014 Legal Fees 210.00
3231G-0814 August 2014 Legal Fees-Recycling August 2014 Legal Fees 70.00
3231G-0814 August 2014 Legal Fees-TCAAP August 2014 Legal Fees 1,946.00
3231G-0814 August 2014 Legal Fees-Protective Inspections August 2014 Legal Fees 70.00
3231G-0814 August 2014 Legal Fees-P&Z August 2014 Legal Fees 350.00
3231G-0814 August 2014 Legal Fees-Admin August 2014 Legal Fees 840.00
3231G-0814 August 2014 Legal Fees-PC 14-010 August 2014 Legal Fees 38.50
3231G-0814 August 2014 Legal Fees-P&Z August 2014 Legal Fees 15.40
3231G-0814 August 2014 Legal Fees-PC 14-015 August 2014 Legal Fees 23.10
3231G-0814 August 2014 Legal Fees-Parks Legal August 2014 Legal Fees 450.00
3231G-0814 August 2014 Legal Fees-PC 14-026 August 2014 Legal Fees 168.00
3231G-0814 August 2014 Legal Fees-Round Lake Road August 2014 Legal Fees 406.00
3231G-0814 August 2014 Legal Fees-T-Mobile @ Red Fox PW 12-0029-003-03August 2014 Legal Fees 70.00
3231G-0814 August 2014 Legal Fees-Round Lake Road August 2014 Legal Fees 771.20
3231G-0814 August 2014 Legal Fees-TAT Appeal August 2014 Legal Fees 910.00
3231G-0814 August 2014 Legal Fees-TCAAP August 2014 Legal Fees 280.00
3231G-0814 August 2014 Legal Fees-Admin August 2014 Legal Fees 1.29
3231G-0814 August 2014 Legal Fees-PC 11-016 August 2014 Legal Fees 1,140.40
3231G-0814 August 2014 Legal Fees-Parks August 2014 Legal Fees 140.00
7,899.89Total for this ACH Check for Vendor 1252:
1183 Bauer Built Inc.10/09/201444030
180145946 PW Vehicle #210 Repair PW Vehicle #210 Repair 377.48
Page 4AP Checks by Date - Detail by Check Date (10/9/2014 11:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
377.48Total for Check Number 44030:
0131 Beisswenger's How-To Store 10/09/201444031
500976 PW Parts PW Parts 4.96
4.96Total for Check Number 44031:
CANON Canon Financial Services 10/09/201444032
14203872 October 2014 Copier Lease October 2014 Copier Lease 145.20
14203872 October 2014 Copier Lease October 2014 Copier Lease 822.80
968.00Total for Check Number 44032:
0706 Certified Laboratories 10/09/201444033
1654641 PW Supplies PW Supplies 170.46
1654642 PW Supplies PW Supplies 256.33
426.79Total for Check Number 44033:
0772 ESS Brothers & Sons, Inc.10/09/201444034
TT5792 PW Supplies PW Supplies 990.00
990.00Total for Check Number 44034:
5711 Frost Inc.10/09/201444035
1155 PW Vehicle #445 Repair PW Vehicle #445 Repair 440.40
440.40Total for Check Number 44035:
4470 GLTC Premium Payments 10/09/201444036
1446513 October 2014 Long Term Care October 2014 Long Term Care 187.44
187.44Total for Check Number 44036:
1040 Hoisington Koegler Group Inc.10/09/201444037
014-035-4 TCAAP Park Estimates TCAAP Park Estimates 1,578.75
1,578.75Total for Check Number 44037:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 10/09/201444038
10152014 November 2014 PW Benefits November 2014 PW Benefits 1,157.00
1,157.00Total for Check Number 44038:
0390 INT'L Union Operating Engineers-Union Dues10/09/201444039
10012014-INT October 2014 Union Dues October 2014 Union Dues 264.00
264.00Total for Check Number 44039:
0022 Thomas Mikacevich 10/09/201444040
09252014-TM September 2014 Uniform Reimbursement September 2014 Uniform Reimbursement 42.49
42.49Total for Check Number 44040:
0922 North Suburban Access Corporation 10/09/201444041
14-649 September 2014 Council Cable Services September 2014 Council Cable Services 257.40
14-650 Q3 2014 Webstreaming Q3 2014 Webstreaming 541.45
798.85Total for Check Number 44041:
0155 Office of MN IT Services 10/09/201444042
W14080668 August 2014 Phone Bill August 2014 Phone Bill 716.33
Page 5AP Checks by Date - Detail by Check Date (10/9/2014 11:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
716.33Total for Check Number 44042:
3071 Peoples Electric Company 10/09/201444043
300072.00 Gateway Signs Lighting Installation Gateway Signs Lighting Installation 5,254.43
5,254.43Total for Check Number 44043:
5707 Kathleen Pocrnich 10/09/201444044
10012014-KP Soccer Session 1 Refund Soccer Session 1 Refund 40.00
40.00Total for Check Number 44044:
0811 Ramsey County 10/09/201444045
PRRLG-001236 2014 TIF Admin Costs 2014 TIF Admin Costs 392.53
PRRLG-001236 2014 TIF Admin Costs 2014 TIF Admin Costs 392.53
PRRLG-001236 2014 TIF Admin Costs 2014 TIF Admin Costs 392.53
1,177.59Total for Check Number 44045:
0282 Republic Services #899 10/09/201444046
0899-002556054 October 2014 Trash Service October 2014 Trash Service 595.92
0899-002556054 October 2014 Trash Service October 2014 Trash Service 260.29
856.21Total for Check Number 44046:
0431 Royal Concrete Pipe 10/09/201444047
159750 Storm Sewer Catch Basin Repair Storm Sewer Catch Basin Repair 488.00
488.00Total for Check Number 44047:
0014 Michael Schifsky 10/09/201444048
10082014-MS October 2014 Uniform Expense Reimbursement October 2014 Uniform Expense Reimbursement 86.95
86.95Total for Check Number 44048:
0327 Staples Business Advantage 10/09/201444049
3242233252 Office Supplies Office Supplies 344.71
344.71Total for Check Number 44049:
0349 Steppingstone Theatre 10/09/201444050
1928 Stand Up & Be Funny Class Stand Up & Be Funny Class 390.00
390.00Total for Check Number 44050:
0576 TimeSaver Off Site Secretarial 10/09/201444051
M20773 08/25 CC Mtg & 09/03 Plan Com Mtg 08/25 CC Mtg & 09/03 Plan Com Mtg 236.88
M20773 08/25 CC Mtg & 09/03 Plan Com Mtg 08/25 CC Mtg & 09/03 Plan Com Mtg 306.00
542.88Total for Check Number 44051:
1175 TNT Cleaning and Consulting, INC 10/09/201444052
269137 September 2014 Cleaning September 2014 Cleaning 845.00
845.00Total for Check Number 44052:
0208 UniSelect USA 10/09/201444053
039157931 PW Vehicle #445 Repair PW Supplies 126.91
126.91Total for Check Number 44053:
2708 Wei Zhang 10/09/201444054
Page 6AP Checks by Date - Detail by Check Date (10/9/2014 11:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
10012014-WZ Board Games Session 2 Refund Board Games Session 2 Refund 38.00
38.00Total for Check Number 44054:
1032 Commercial Asphalt Co.10/09/201444055
140930 September 2014 Asphalt Expense September 2014 Asphalt Expense 13,439.43
13,439.43Total for Check Number 44055:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 10/09/201444056
10.15.2014 November 2014 PW Benefits November 2014 PW Benefits 8,096.00
8,096.00Total for Check Number 44056:
0243 Metropolitan Council-Waste Water 10/09/201444057
0001038256 November 2014 Wastewater Service Charges November 2014 Wastewater Service Charges 54,070.48
54,070.48Total for Check Number 44057:
108,755.89Total for 10/9/2014:
Report Total (61 checks): 133,936.47
Page 7AP Checks by Date - Detail by Check Date (10/9/2014 11:32 AM)
Page 1 of 2
DATE: October 13, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: Round Lake Road Area Improvement - Payment #4
Requested Action
Approve Payment #4 to Meyer Contracting, Inc., in the amount of $172,384.30 for the Round
Lake Road Area Improvement.
Background
The City Council awarded the Round Lake Road Area Improvement to Meyer Contracting, Inc.,
on May 12, 2014, in the amount of $1,766,605.41.
Discussion
This fourth pay request includes work through September 26, 2014. Five percent is being
withheld from the work completed according to the contract documents. The payment is in the
amount of $172,384.30. Major items of work for this payment are:
storm sewer
gravel base
subgrade preparation
CONSENT ITEM – 5B
MEMORANDUM
Page 2 of 2
Financial Implications
The following breakdown shows the funding sources and the amounts for Payment #3
Funding Source Amount
Municipal State Aid/TIF $118,255.63
Surface Water Management $ 26,891.95
Water Utility Fund $ 27,236.72
Total $172,384.30
Attachments
Attachment A: Payment Estimate #4
DATE: October 13, 2014
TO: City Councilmembers
Patrick Klaers, City Administrator
FROM: Mayor Grant
SUBJECT: TCAAP Development Discussion Opportunity for Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding TCAAP
development.
PUBLIC HEARING – 7A
MEMORANDUM
Page 1 of 2
DATE: October 13, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Gateway Sign - Cleveland/CR D
Requested Action
Give staff direction to proceed with the installation of a 4 ½ foot high, 7 foot wide, internally lit
gateway sign at the northeast corner of Cleveland Avenue and County Road D. The cost to
manufacture and install the sign is $10,300.00. The additional cost would be to get a curb
poured around the sign similar to the two gateway signs.
Background/Discussion
As directed by the Council, staff has obtained a quote from Fourth Dimension for a Gateway
sign at the northeast corner of Cleveland and County Road D. As you are aware, this sign would
be placed in a small easement on the property located at the northeast corner of the intersection
adjacent to bituminous trails on each side. An exhibit is attached showing the easement location.
This location makes it impractical to light the sign from an external source as the light would
likely be damaged or at least covered by plowing operations. Therefore, the recommendation is
for an internally lighted sign.
Internally lighting the sign would require that it have a slightly different appearance from the two
existing signs, although it would be constructed of generally the same materials. The difference
is the area where the City logo and name appear would be made from green colored aluminum so
the logo and name can be cut out and the Plexiglas placed to allow the light to shine through.
Finally, the easement document restricts the sign height to 4 ½ feet and its length to 20 feet.
However, using the 4 ½ foot height and general sign shape the proportion that is recommended is
about 7.3 feet long.
UNFINISHED BUSINESS – 9A
MEMORANDUM
Page 2 of 2
The quote for the manufacture and placement of the sign is $10,030.00 and is attached. Attached
is a graphic prepared by Fourth Dimension showing the proposed sign. Also attached is a photo
of the existing City sign for comparison purposes. Other costs for the full installation of the sign
would be the curbing around the sign and the Public Works crew’s time for extending electrical
service for the LED lighting, preparing the site, and placing landscape rock inside the curbing.
Tim Witz of Fourth Dimension will try to attend the Council meeting should there be any detail
questions about the sign or the internal lighting. Staff has discussed with Tim whether or not the
sign could be installed in 2014 given a mid-October start date. Of course, the answer is; “It’s
weather dependent”. It takes approximately four weeks to manufacture the sign; so if all the
preparatory work at the site can be completed by the time the sign is manufactured, it may be
possible. If Council gives direction to proceed this evening, staff and Fourth Dimension will
make every effort to complete the installation this year.
Attachments
Attachment A: Easement Area
Attachment B: Fourth Dimension Quote
Attachment C: Graphic of New Sign
Attachment D: Photo of Existing CR E-2 Sign
Page 1 of 3
DATE: October 13, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: County Road E Improvements
Public/Assessment Hearings
Requested Action
Adopt Resolution 2014-049 Ordering the Public Hearing for the County Road E Improvements
to be held on November 10, 2014, adopt Resolution 2014-050 Declaring the Cost to be Assessed
and Ordering Preparation of the Assessment Ro ll, and adopt Resolution 2014-051 Setting the
Date of the Assessment Hearing as November 10, 2014.
Background/Discussion
The County Road E (B-2 District) Improvements have a long history of studies, task forces and
guide plans. After approving the Guide Plan in 2012, the Council adopted Resolution 2012-054
Ordering the Feasibility Report on December 17, 2013. On March 31, 2014, Resolution 2014-
019 was adopted which accepted the feasibility report and authorized the preparation of plans
and specifications for the improvements.
As was discussed at a work session on July 28, 2014, due to the long history with this project and
the number of contacts with the property owners, the Public Hearing and the Assessment
Hearing are planned to be held the same evening. Both are being held after final plans were
completed but before the project is bid. The main reason for this is due to the fact that the largest
component of the assessment calculation is the Xcel Energy installed street lighting and a firm
quote has been received for that work. The other assessment items included in the design have
been quantified and the staff and consultant are comfortable that the estimated costs are accurate.
The City Attorney has concurred with this approach to the project.
UNFINISHED BUSINESS – 9B
MEMORANDUM
Page 2 of 3
Some important items about this project as it heads to the Public Hearing/Assessment Hearing:
1. Major components of the project are:
a mill and overlay of the street surface (this is a change from the County’s
original plan to seal coat the road)
restriping to narrow the center turn lane and expand the shoulder area for
bicyclists
new medians with colored concrete
dual left turn lanes from eastbound CR E to northbound Lexington
new signals at Lexington and Connelly and retrofitting of the Pine Tree signal for
ADA pedestrian facilities
new Xcel Energy lighting (changed by the Council from 200 foot spacing to 150
foot spacing so there is a light approximately every 75 feet on one side or the
other)
boulevard trees (approximately 55 trees of 5 different varieties)
curb, driveways and sidewalk repair and construction of new sidewalk where
none exists
new sidewalk down Pine Tree to the Bethel facility
2. The total cost of the project has risen to an estimated $2,067,046 (including overhead)
mostly due to the County’s change from seal coat to mill and overlay of the street surface
and the increased spacing of the lights. The County’s share of the total project cost is
estimated at $1,409,209 (68%). The City’s share is estimated at $657,838 (32%).
3. The proposed assessment amount is $272,139.61 (approximately 41% of the City’s share)
4. Assessment items generally include the following:
No assessment for boulevard trees.
Lighting assessment is 50% of the cost above $86,678.80 which has been
determined to be the cost to replace the current lights with a basic Xcel Energy
system on a 200 foot spacing.
No assessment for the sidewalk in front of E Street Flats as the developer has
escrowed monies for the construction of this sidewalk with the redevelopment of
that property.
Connelly Street improvements are still in the project with 50% assessment
($21,146.76) to the two Flaherty parking lots and Pot O Gold. Mr. Flaherty has
asked previously for this to be removed from the project. In response to Mr.
Flaherty’s request, Public Works had the curve striped and a check with Ramsey
County Sheriff’s office did not reveal any significant accident history.
The remaining “City Share” of the project is 50% assessed to benefitted
properties.
5. The Hunter Park Condominiums located at 4 Pine Tree Drive contain 72 individually
owned units. The assessment was calculated based on the area of the property and then
Page 3 of 3
divided equally among the 72 unit owners. Each condominiums assessment will be less
than $100.00.
Attached are three Resolutions for the Council’s consideration:
1. Resolution 2014-049 Orders the Public Hearing for the County Road E (B-2 District)
Improvements to be Held on November 10, 2014
2. Resolution 2014-050 Declares the Cost to be Assessed to be $272,140 and Orders the
Preparation of the Assessment Roll
3. Resolution 2014-051 Sets the Date for the Assessment Hearing as November 10, 2014
Staff recommends adoption of all three resolutions.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-049
A RESOLUTION ORDERING PUBLIC HEARING FOR THE COUNTY ROAD E (B-2
DISTRICT) IMPROVEMENTS
WHEREAS, pursuant to Resolution 2012-054 of the Council adopted December 17,
2012, a report has been prepared by the City Engineer with reference to the County Road E (B-2
District) Improvements and this report was received by the Council on March 31, 2014, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate individual assessments for
affected parcels.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS MINNESOTA:
1. The council will consider the improvement of such streets in accordance with the
report and the assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost
of the improvement of $2,067,047.
2. A public hearing shall be held on such proposed improvement on the 10th day of
November, 2014, in the council chambers of the city hall at 7:00 p.m. and the City
Administrator shall give mailed and published notice of such hearing and
improvement as required by law.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
13th DAY OF OCTOBER, 2014.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-050
A RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE COUNTY ROAD
E (B-2 DISTRICT) IMPROVEMENTS
WHEREAS, a feasibility report has been prepared and accepted by the City Council
for the County Road E (B-2 District) Improvements; and the estimated cost of the
improvements is $2,067,047; made up of an estimated construction cost of $1,776,408 and
expenses for making such improvements of $290,639.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ARDEN HILLS, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to
be $1,794,907 and the portion of the cost to be assessed against benefited property owners is
declared to be $272,140.
2. Assessments shall be payable in equal annual installments extending over a period of
seven (7) years, the first of the installments to be payable on or before the first Monday in
January, 2015, and shall bear interest at the rate of 4.2 percent per annum from the date of the
adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot,
piece or parcel of land within the district affected, without regard to cash valuation, as
provided by law, and he shall file a copy of such proposed assessment in his office for public
inspection.
4. The City Clerk shall, upon the completion of such proposed assessment, notify the council
thereof.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF OCTOBER, 2014.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-051
A RESOLUTION SETTING THE DATE FOR ASSESSMENT HEARING FOR THE
COUNTY ROAD E (B-2 DISTRICT) IMPROVEMENTS
WHEREAS, by a resolution passed by the council on October 13, 2014, the City
Clerk was directed to prepare a proposed assessment of the cost for the City of Arden Hills
County Road E (B-2 District) Improvements, and:
WHEREAS, the City Clerk has notified the council that such proposed assessment
has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ARDEN HILLS, MINNESOTA:
1. A hearing shall be held at 7:00 p.m. on the 10th day of November, 2014, in the City Hall
at 1245 West Highway 96, to pass upon such proposed assessment. All persons owning
property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing, and he shall state in the notice the total cost of the improvement. The City Clerk
shall also cause mailed notice to be given to the owner of each parcel described in the
assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City Clerk, except that no interest shall be
charged if the entire assessment is paid within 30 days from the adoption of the assessment.
An owner may at any time thereafter, pay to the County the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is
made. Such payment must be made before November 15 or interest will be charged through
December 31 of the succeeding year.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF OCTOBER, 2014.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk