HomeMy WebLinkAbout11-10-14-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
TCAAP Update
Jill Hutmacher, Community Development Director
MEMO.PDF
APPROVAL OF MINUTES
Approval Of Draft Minutes
September 22, 2014, City Council Work Session
September 29, 2014, Special City Council Work Session
September 29, 2014, Regular City Council
09 -22 -14 -WS.PDF, 09 -29 -14 -WS.PDF, 09 -29 -14 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
2014 3rd Quarter Financials
Sue Iverson, Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Round Lake Road Area Improvement - Payment #5
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
Approve MnDOT Signal Agreement For TH 51 Bridge Project
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Approve Resolution Of Support For Ramsey County - Highway Avenue (County Road
H)
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Replacement Of Building Inspections Vehicle
Jill Hutmacher, Community Development Director
MEMO.PDF, ATTACHMENT.PDF
Resolution Certifying The 2014 Municipal Election Canvass Results
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Approve Job Description For Recreation Coordinator And Recreation Programmer
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Approve Appointment Of Recreation Coordinator
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
Authoriztion To Advertise For The Position Of Recreation Programmer
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
County Road E (B -2 District) Improvements - Public Hearing -Assessment Hearing
Resolution 2014 -055 Ordering the Improvement
Resolution 2014 -056 Adopting the Assessment Roll (may be adopted with
any reductions the Council deems appropriate)
Resolution 2014 -057 Approving the Plans and Specifications and Ordering
the Advertisement for Bids
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF, ATTACHMENT G.PDF
NEW BUSINESS
TCAAP Energy Integration And Resiliency Framework - Policy White Paper
Ryan Streff, City Planner
ERAB
CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Ed Werner
Regular City Council
Agenda
November 10, 2014
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFAPPROVAL OF MINUTESApproval Of Draft MinutesSeptember 22, 2014, City Council Work SessionSeptember 29, 2014, Special City Council Work SessionSeptember 29, 2014, Regular City Council09-22 -14 -WS.PDF, 09 -29 -14 -WS.PDF, 09 -29 -14 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
2014 3rd Quarter Financials
Sue Iverson, Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Round Lake Road Area Improvement - Payment #5
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
Approve MnDOT Signal Agreement For TH 51 Bridge Project
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Approve Resolution Of Support For Ramsey County - Highway Avenue (County Road
H)
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Replacement Of Building Inspections Vehicle
Jill Hutmacher, Community Development Director
MEMO.PDF, ATTACHMENT.PDF
Resolution Certifying The 2014 Municipal Election Canvass Results
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Approve Job Description For Recreation Coordinator And Recreation Programmer
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Approve Appointment Of Recreation Coordinator
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
Authoriztion To Advertise For The Position Of Recreation Programmer
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
County Road E (B -2 District) Improvements - Public Hearing -Assessment Hearing
Resolution 2014 -055 Ordering the Improvement
Resolution 2014 -056 Adopting the Assessment Roll (may be adopted with
any reductions the Council deems appropriate)
Resolution 2014 -057 Approving the Plans and Specifications and Ordering
the Advertisement for Bids
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF, ATTACHMENT G.PDF
NEW BUSINESS
TCAAP Energy Integration And Resiliency Framework - Policy White Paper
Ryan Streff, City Planner
ERAB
CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council Agenda November 10, 20147:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFAPPROVAL OF MINUTESApproval Of Draft MinutesSeptember 22, 2014, City Council Work SessionSeptember 29, 2014, Special City Council Work SessionSeptember 29, 2014, Regular City Council09-22 -14 -WS.PDF, 09 -29 -14 -WS.PDF, 09 -29 -14 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting AnalystMEMO.PDF2014 3rd Quarter FinancialsSue Iverson, Director of Finance and Administrative ServicesKyle Howard, Finance AnalystMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFRound Lake Road Area Improvement - Payment #5Terry Maurer, Public Works DirectorMEMO.PDF, ATTACHMENT A.PDFApprove MnDOT Signal Agreement For TH 51 Bridge ProjectTerry Maurer, Public Works DirectorMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFApprove Resolution Of Support For Ramsey County - Highway Avenue (County Road H)Terry Maurer, Public Works DirectorMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFReplacement Of Building Inspections VehicleJill Hutmacher, Community Development DirectorMEMO.PDF, ATTACHMENT.PDFResolution Certifying The 2014 Municipal Election Canvass ResultsAmy Dietl, City ClerkMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFApprove Job Description For Recreation Coordinator And Recreation ProgrammerSue Iverson, Director of Finance and Administrative ServicesMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Approve Appointment Of Recreation Coordinator
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
Authoriztion To Advertise For The Position Of Recreation Programmer
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
County Road E (B -2 District) Improvements - Public Hearing -Assessment Hearing
Resolution 2014 -055 Ordering the Improvement
Resolution 2014 -056 Adopting the Assessment Roll (may be adopted with
any reductions the Council deems appropriate)
Resolution 2014 -057 Approving the Plans and Specifications and Ordering
the Advertisement for Bids
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF,
ATTACHMENT F.PDF, ATTACHMENT G.PDF
NEW BUSINESS
TCAAP Energy Integration And Resiliency Framework - Policy White Paper
Ryan Streff, City Planner
ERAB
CC MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council Agenda November 10, 20147:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:
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Page 1 of 2
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: TCAAP Update
Upcoming Meetings
Staff and consultants are scheduling work for the regulations and policies component of the
master planning process.
November 10, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater System Update (Infrastructure)
November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
o Review TCAAP Zoning Chapters 8 – 10 (Street Design Standards, Open
Space Standards, Streetscape and Landscape Standards)
o Review Comments and Provide Direction to Consultants
o Review Modified Spine Road Layout
November 24, 2014, Special Work Session at 5:30 pm, Community Room
Review Revised Zoning and Regulations for Hill and Creek Neighborhoods
December 1, 2014, Special Work Session at 5:30 pm, Council Chambers
Spine Road/County Road I/Thumb Road Update (Infrastructure)
December 8, 2014, Special Work Session at 5:30 pm, Community Room
Preview of Infrastructure Open House scheduled for December 9, 2014
STAFF COMMENTS
MEMORANDUM
Page 2 of 2
December 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discussion with senior housing and multi-family developers
Council discussion on zoning and density in Town Center and Neighborhood
Transition Districts
The City Council may choose to hold special or regular meetings to discuss TCAAP zoning on
December 22 and 29.
Additional regular and special work session meetings will be scheduled to discuss regulations
and policies, the infrastructure study, and other TCAAP issues. Topics for future meetings will
be identified as those dates draw nearer.
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
SEPTEMBER 22, 2014
6:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 6:17 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung (left at 8:30 p.m.), and Ed Werner (left at 8:00 p.m.)
Absent: None
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler;
and City Clerk Amy Dietl
1. AGENDA ITEMS
A. TCAAP
Discussion with Single-Family and Multi-Family Developers
Community Development Director Hutmacher indicated that the TCAAP regular and special
meeting schedule has been updated, and noted that an additional special work session has been
added on November 3, 2014, to be held after the Joint Development Authority meeting. If
needed, additional meeting dates may include December 22 and 29, 2014. The schedule currently
calls for the following:
September 29, 2014, Special Work Session at 5:30 pm, Community Room
County Road I and Thumb Road Design Review (Infrastructure)
Zoning Definitions (Chapter 4)
Discuss Chapters 6-7 (Building and Site Development Standards, Building Design
Standards)
October 13, 2014, Special Work Session at 5:30 pm, Community Room
JDA Governance and Approval Process
Park Dedication Ordinance Discussion
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 2
Discuss Chapters 1-5
October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discuss Chapter 11 (Sign Standards)
October 27, 2014, Special Work Session at 5:30 pm, Community Room
(Note: EDA meeting at 6:00 pm – Work Session may be continued after Regular Meeting)
Water and Sewer System Update (Infrastructure)
Discuss Chapters 9-10 (Open Space Standards, Streetscape and Landscape Standards)
November 3, 2014, Special Work Session at 6:00 pm, Council Chambers
Workshop with Gateway Planning
o Discuss Chapter 8 (Street Design Standards) and Attachments
o Discuss Cumulative Comments on TCAAP Zoning
o Discuss Revised Master Land Use Plan Map
November 10, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater System Update (Infrastructure Team)
November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers
Final Workshop with Gateway Planning
o Review entire document
o Provide direction on remaining comments
o Review complete Master Plan
November 24, 2014, Special Work Session at 5:30 pm, Community Room
Spine Road/County Road I/Thumb Road Update (Infrastructure)
Final review of draft zoning document, future land use map, and Comprehensive Plan
amendment in preparation for public hearings at December 3, 2014, Planning Commission
Meeting
December 15, 2014, Special Regular Meeting at 7:00 pm, Council Chambers
Approve Final Master Plan
Approve TCAAP Zoning
Approve Future Land Use Map
Approve Comprehensive Plan Amendment
December 22, 2014, Special Work Session at 5:30 pm, Council Chambers
If necessary to review TCAAP zoning
December 29, 2014, Regular Meeting at 7:00 pm, Council Chambers
If necessary to approve TCAAP zoning
January 11, 2015, Special Work Session at 5:30 pm, Community Room
Preliminary Plat Review (Infrastructure Team)
January 25, 2015, Regular Meeting at 7:00 pm, Council Chambers
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 3
Receive Infrastructure Feasibility Report (Infrastructure Team)
Staff anticipated that additional regular and special work sessions will be scheduled to discuss
TCAAP issues. Future meeting topics will be defined as those dates draw nearer.
Community Development Director Hutmacher stated that City staff, County staff, and financial
consultants have met with residential developers to get feedback on land values, absorption rates,
desired amenities, lot sizes, and other issues. Len Pratt, Pratt Homes, and Daren Laberee and Rick
Packer, Mattamy Homes, are present to share their experiences in residential building.
Stacie Kvilvang, Ehlers & Associates, reviewed with the Council the For-Sale Developer
feedback that she has received to date. She provided the Council with a number of visuals to
provide greater perspective on the proposed lot size and style of homes that could be built within
the TCAAP neighborhoods. She explained that people buy communities and not homes. In
addition, retail amenities are important.
Len Pratt, Pratt Homes, recommended that each of the neighborhoods have two entrances. He
stated that the entrances to neighborhoods are very important and should be welcoming. He
believed that the Highway 96 entrance was critical to the adjacent neighborhoods as it would hold
higher-end housing. He did not recommend putting retail in this area unless it was really well
done. He believed that offices and businesses would be a better fit along Highway 10.
Discussion ensued regarding the vapor issue and where residential homes could or could not be
built on TCAAP.
Daren Laberee, Mattamy Homes, agreed with Mr. Pratt and stated that homeowners would not
want to drive through an industrial or a business/office park to reach their house. If the land use is
not residential, then high quality street landscaping is needed. The “driving experience” has to be
pleasant. A monument sign would help welcome people into the area.
Councilmember McClung hoped that the Gateway Overlay District would provide a nice
entrance to TCAAP.
Mr. Pratt suggested that this Gateway Overlay District be extended all the way to the adjacent
neighborhood.
Councilmember Holden commented that another option may be to flow from higher density
residential to the lower-density residential neighborhood.
Mayor Grant requested further comment on the unique types of housing styles that the builders
could see on the TCAAP site.
Rick Packer, Mattamy Homes, stated that there is a need for higher end, small footprint condos
or townhomes for empty nesters who spend their winters somewhere other than in Minnesota.
These units are called detached multi-family and can be built on a 50 foot lot. These units would
be maintained by an association and come with a higher price point.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 4
Councilmember Holden asked how many square feet this type of unit would have.
Mr. Laberee explained that these units would be approximately 2,700-2,800 square feet.
Councilmember Werner inquired if this was single story or two story living.
Mr. Laberee reported that this was single story living, but that the units do have basements.
Councilmember Holden questioned if alleys would be a good fit for TCAAP.
Mr. Laberee stated that he has not done alleys with this type of product anywhere locally. He
explained that alleys create very small yards and have extra construction costs with roadways on
both sides of the home.
Community Development Director Hutmacher discussed the current City Code proposed and
stated that lots narrower than 50 feet would need a rear loading garage. However, the product
referenced would be allowed to have a front loading garage.
Mr. Pratt reviewed an empty nest product type that he was building and noted that their resale
has been favorable. He stated that detached villas in the $400,000 price range were doing well.
Councilmember Holden feared that this style of neighborhood would be similar to Woodbury
and she did not support these types of neighborhoods. She was concerned that homeowners in the
Hill neighborhood would be looking down on rooftops.
Ms. Kvilvang explained that the City could have several different builders creating different
styles of units to create variety.
Councilmember McClung did not want to see numerous rows of beige houses either.
Mr. Laberee discussed the Mattamy Homes policies to create diverse housing styles. He
discussed the numerous color options available to homeowners that would assist in creating
variety.
Mr. Pratt urged the Council to encourage variety through both color and architecture.
Mayor Grant questioned the preferred densities in the Town, Hill and Creek neighborhoods.
Mr. Laberee anticipated that the Hill neighborhood (66 acres) would have three units per acre
and would be all single-family homes. He did not recommend multi-family for this neighborhood
given the topography. He explained that their bestselling lots were 65 foot wide with a 50 foot
building pad. This fits in with the 2.7 units per acre mark.
Mr. Pratt anticipated that the homes in this neighborhood would be customized to meet the needs
of the clientele.
Discussion shifted to parks and tot lots within the proposed neighborhoods.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 5
Mr. Laberee recommended that the lit park be shifted closer to the spine road and businesses. He
believed that a lit ball field would not fit well into the proposed neighborhood and could hamper
values and desirability. He supported the smaller neighborhood park but suggested it be more
centrally located.
Ms. Kvilvang questioned what size pocket parks developers placed in neighborhoods.
Mr. Laberee stated that his preference is for the City to complete the park. He stated that if an
HOA were to complete the park, this would raise dues and could make the neighborhood less
desirable. He suggested that the two proposed parks be combined into one.
Mr. Pratt suggested that a larger park be centrally located in the Hill neighborhood.
Community Development Director Hutmacher explained that the proposed park location was
due to the slope and topography of the neighborhood.
Mayor Grant asked if there was an advantage to place more homes per acre in a neighborhood
for a developer.
Mr. Pratt stated that 10 units to the acre were for $200,000 homes, while a lower density would
increase the price of the home. He believed that the City would need a variety of housing and
wide range of pricing on TCAAP.
Mr. Laberee commented that people were paying more for single family homes today in most
communities than for townhomes due to land prices and the cost of construction. He did not
believe it would be in the City’s best interest to put a large number of units on each acre.
Ms. Kvilvang stated that based on the standards set by the City, builders would offer a variety of
lot sizes and types of housing.
Councilmember Holden indicated that originally it was thought that 1,700 units of housing
would have to be placed on TCAAP. However, maybe 1,000 units would bring in the same value
when selling the land.
Ms. Kvilvang indicated that the builders would have to go in and do their calculations based on
the land price before a determination could be made.
Mayor Grant anticipated that density numbers would be driven by the Town neighborhood.
Mr. Pratt questioned what was driving the 1,700 units.
Ms. Kvilvang reported that the City and County have been discussing this number along with the
overall expense to bring basic services to the property, while also cleaning the property.
Councilmember Holmes explained that the Council has not reached consensus or agreed to 1,700
units.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 6
Councilmember Holden questioned how the Council could ensure that the site had a variety of
home styles and types.
Mr. Laberee recommended that the Council stay away from percentages or actual numbers.
Instead, he suggested that the Council write their desires into the introductory paragraph of the
objective. This would provide the City with a stance and position on how the property was to
develop, while still allowing for flexibility.
Mr. Pratt believed that a variety of builders would also enhance the site by offering numerous
home products.
Councilmember Holmes asked if all of the homes in the Creek would have three car garages and
larger homes.
Mr. Laberee stated that this neighborhood has the largest capacity for premium lots and for this
reason, justified a lower density. He recommended that the Council not pick a product for this
neighborhood but instead, allow the market to drive the home product, style and architecture of
the homes.
Mr. Packer encouraged the City to make the neighborhood design extremely efficient to reduce
future development costs. He suggested that the one-sided roads be removed.
Councilmember Holden asked if each of the houses within the Creek neighborhood would have
a sidewalk in front of them.
Mr. Laberee anticipated that sidewalks would be on one side of the street for this neighborhood.
Councilmember Holden expressed concern with the future maintenance of these sidewalks.
Mr. Pratt believed that the interconnectivity and walkability of the entire TCAAP development
should be considered. One of the top priorities for homeowners is a trail system.
Further discussion ensued regarding lot widths and setbacks along with the coordinating house
styles.
Mr. Laberee provided comment on architecture that could be used to have homes with non-
dominant garages.
Mr. Pratt stated that the setbacks should vary depending on the housing types. For example, row
homes or townhouses work well closer to the streets than larger single family homes.
Councilmember Holden questioned how snow removal worked with smaller setbacks and homes
closer to the street.
Mr. Laberee commented that the snow would be stored in the right-of-way. He then discussed
the spacing and distance for sidewalks and boulevard trees.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 7
Councilmember Holden asked if there was a market for high-end condos.
Mr. Pratt stated that condos were extremely difficult in this market, especially with how tricky
liability insurance and lawsuits have become.
Community Development Director Hutmacher explained that a multi-family developer was
invited to this meeting, but the developer was unable to attend. She described how senior living
developments differed from condominium complexes.
Mayor Grant commented that condos could possibly be built near retail uses or near the Town
Center.
Councilmember Holden requested further information on what would be built in the
Neighborhood Transition zoning district.
Community Development Director Hutmacher stated that 34 acres was set aside for
neighborhood transition housing.
Mr. Laberee believed that detached townhouses, row houses, and cottage homes would fit this
area nicely. He encouraged the Council to visit Silver Lake Village and Apache Plaza as they had
a great mix of uses between retail, commercial, office, park and housing.
Councilmember Holden inquired if 8-foot fences would be allowed in neighborhoods.
Community Development Director Hutmacher stated that fences were only allowed to be six-
feet in height.
Mayor Grant thanked the developers for attending this evening and for sharing their expertise
with the Council.
Council Feedback on Zoning Schedule and September 15th Work Session
City Administrator Klaers noted that a TCAAP work session was being scheduled for
November 3rd after the JDA meeting.
Councilmember McClung stated that he would be leaving the meeting in five minutes. He
discussed his upcoming work schedule and noted that he would miss several meetings due to out-
of-town travel.
Community Development Director Hutmacher discussed the amount of work that was still
required on the Zoning Code.
B. 2015 Budget and Tax Levy
Director of Finance and Administrative Services Iverson stated that in preparation for adoption
of the preliminary tax levy at the last meeting in September, staff previously distributed to the City
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 8
Council the proposed 2015 budget and tax levy information for discussion. This was handed out
to all Councilmembers at the September 15, 2014, work session.
An additional handout was distributed at the meeting that detailed staff salaries. The Council
indicated that this salary data did not need to be included in the budget document.
Director of Finance and Administrative Services Iverson explained that a final levy is
established and certified in December. She indicated that once a preliminary levy is established,
the amount can be reduced, but it cannot be increased. In order to proceed with preliminary
budget preparation, it would be helpful to have additional Council input.
Councilmember McClung reported that the highest levy increase he could support in December
would be 2%. He encouraged the Council to find reductions in the budget.
City Administrator Klaers commented that the current budget proposed a 4.5% levy increase
and $35,000 of reserves being used. He stated that the levy increase equaled $148,000 and
covered the public safety increase, the EDA transfer and the increase to street maintenance
materials.
Councilmember Holmes did not support an expense of $30,000 to the EDA budget. She saw no
justification for this expense.
Mayor Grant believed that at some point the EDA would need funds to complete projects. The
Council had to determine how these economic development projects would be funded.
Director of Finance and Administrative Services Iverson stated that the transfer of these funds
assist in covering staff time spent on economic development activities.
Councilmember Holmes questioned why the City was putting money into employees’ HSA
accounts.
Director of Finance and Administrative Services Iverson indicated that using HSA accounts
was a Council policy decision made in 2007, becoming effective in 2008. Previously, the
difference between single and family coverage was put into Employee’s ICMA-RC 457 plan
accounts. At that time, it was determined that a higher deductible plan would lower costs for the
City. In 2009, as an incentive for making the transition to such an insurance plan, the difference
between the premium and the City’s contribution was put into their HSA accounts.
Mayor Grant stated that the Council could also decide to change this policy.
Councilmember Holden and Councilmember Holmes were in favor of changing this funding
policy.
Further discussion ensued regarding the amount spent on individual and family insurance policies.
Councilmember Holden wanted to see the exact amounts that were being paid monthly for
individual and family coverage.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 9
Director of Finance and Administrative Services Iverson apologized for the delay in getting
the insurance information to the Council and stated that her reduced staffing levels have created
delays in completing some of her tasks. She reported that the changes made to the medical plans
have kept costs from going up over the past four or five years.
Councilmember Holden wanted to see the amounts paid into the HSA’s for the past five years.
City Administrator Klaers explained that a policy change to the City’s contribution to HSA
plans amounts to a reduction in employees’ pay. All of the recently hired employees understood
that this policy of an HSA contribution by the City was in place before they started to work for the
City.
Councilmember Holden asked how many employees were on single coverage.
Director of Finance and Administrative Services Iverson stated that four employees were on
family coverage and the rest have single coverage. She reviewed her cost analysis noting that the
premiums for the employees’ policies were very high and this kept the City’s expenses low.
Councilmember Holmes supported a 5% levy increase.
Councilmember Holden also supported a 5% levy increase as she wanted to see funding set aside
for needed repairs to Snelling Avenue.
Mayor Grant supported a 4% levy increase.
Discussion shifted to pay and step increases for City employees.
Councilmember Holden understood that employees would receive step increases, regardless of
COLA. She requested further information on how COLA and step increases would impact the
budget.
Director of Finance and Administrative Services Iverson reviewed the proposed increases
within the budget and levy including the 2% COLA and step increases for employees.
Mayor Grant asked that the COLA, step increases and benefit increases be broken down
separately for the Council to review.
Councilmember Holden asked if the vacated Parks and Recreation Manager position’s salary
was included in the budget for 2015.
Director of Finance and Administrative Services Iverson stated that this salary was included.
She indicated that the only budget change for employees was her request for a 0.75 FTE for an
intern for the Finance and Administrative Services Department. She inquired if she should bring
the budget to the Council with a 4.5% levy increase.
Councilmember Holden supported staff bringing back the budget with a 4.5% levy increase.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 10
Director of Finance and Administrative Services Iverson explained that she could bring a
budget at both 4.5% and 5%. She reminded the Council that additional cuts could be made to the
budget after the preliminary levy was set.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden expressed concern with the TCAAP zoning map. She wanted to
provide feedback to staff before it was presented to the Council in the future. She believed that
the feedback provided from the commercial and residential developers should be taken into
consideration and adjustments should be made.
City Administrator Klaers stated that staff would investigate the timing for the Comp Plan Land
Use Map and would schedule a meeting for the Council to provide input early in the process.
City Administrator Klaers discussed Nick Robert’s proposal for Chesapeake Companies site. It
appears there was a misunderstanding on the road improvement costs and that Nick Roberts was
going to walk away from purchasing this property unless Chesapeake Companies pays the street
improvement expenses. He stated that John McClure has offered the City $85,000 for the street
improvements. Staff recommended that the City accept this offer and requested feedback from
the Council on how to proceed.
Councilmember Holden would not accept this low of an amount.
Mayor Grant questioned if assessments should be levied at this time.
City Administrator Klaers explained that the lot is vacant and it may be difficult for the City to
prove the benefit of the new road.
Mayor Grant asked if staff knew the value of the land.
City Administrator Klaers reported that the County had the land valued at just over $3 million
for the 20.8 acre parcel.
Councilmember Holden inquired how McClure came up with the $85,000 offer.
City Administrator Klaers explained that Chesapeake Companies wants this site acquisition to
go through and the $85,000 was presented as the most they had available and a fair amount for the
improvement. He reported that he would have more information on this matter for the Council to
evaluate at the closed work session on September 29th.
Councilmember Holmes questioned if the other two vacant lots would have the same issue.
City Administrator Klaers stated that these lots may not develop for some time into the future
and; therefore, the future assessment amount would be insignificant.
Councilmember Holmes did not feel she could make a decision on the matter without further
information from staff.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 22, 2014 11
City Administrator Klaers explained that he would forward additional information regarding
this matter to the City Council.
ADJOURN
Mayor Grant adjourned the City Council work session at 9:41 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
SEPTEMBER 29, 2014
ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the special City
Council work session at 6:02 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler;
and City Clerk Amy Dietl
1. AGENDA ITEMS
A. Thumb Road/CR I Design Review
Public Works Director Maurer stated that the Kimley Horn infrastructure team was present to
discuss the Thumb Road/County Road I intersection preliminary design, which is the final item in
the first round of design discussions.
Jon Horn, Kimley Horn, recalled the discussion the Council had on September 8th regarding
TCAAP roadway improvements with respect to the spine road. He reviewed the proposed
location of both the spine road and the thumb road. He indicated that a roundabout was being
proposed for the intersection at County Road I. He explained that a roundabout was being
proposed as the best way to deal with the five legs of traffic converge at this intersection.
Councilmember Holden asked if the thumb road would be a County road.
Public Works Director Maurer reported that this was still being discussed.
Mayor Grant questioned how the thumb road would be funded.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – SEPTEMBER 29, 2014 2
Public Works Director Maurer stated that negotiations continue but he believed that Red River
would be paying for roads on the thumb and the County would be funding roads north of the
thumb.
Beth Engum, Ramsey County, explained that what Mr. Maurer stated was the initial proposal, but
that the details have not yet be finalized.
Further discussion ensued regarding the County Road I intersection.
Mr. Horn provided comment on the meeting he had with representatives from the City of
Shoreview regarding the proposed roundabout at County Road I.
City Administrator Klaers requested that the Council further discuss the spine road location.
Mr. Horn reviewed the potential locations for the spine road and noted that moving the southern
section of the road would be very challenging due to the existing natural wetlands.
The Council discussed the grading of the TCAAP site along with the potential location of the
spine road.
City Administrator Klaers reported that at some point in the near future, the City would have to
finalize the location for the spine road to allow land use and site planning to move forward.
B. Cleveland/CR D Gateway Sign
Public Works Director Maurer stated that per City Council direction, staff has obtained a quote
from Fourth Dimension for a Gateway sign to be constructed at the northeast corner of Cleveland
and County Road D. He noted that this sign would be placed in a small easement on the property
located at the northeast corner of the intersection adjacent to bituminous trails on each side. This
location makes it impractical to light the sign from an external source as the light would likely be
damaged or at least covered by plowing operations. Therefore, the recommendation is for an
internally lighted sign.
Public Works Director Maurer explained that internally lighting the sign would require that it
have a slightly different appearance than the two existing signs, although it would be constructed
with generally the same materials. He noted that the area where the City logo and name appear
would be made from green colored aluminum while Plexiglas would allow the light to shine
through. He also stated that the easement in that location restricts the sign height to 4 ½ feet by
20 feet in length. However, proportionally, the recommendation when using a 4 ½ foot height,
given the general sign shape, is to limit the length to 7.3 feet.
Public Works Director Maurer reviewed the $10,030 quote for the manufacture and placement
of the sign as well as graphic rendering prepared by Fourth Dimension showing the proposed sign.
A photo of the existing gateway signs was reviewed for comparison purposes. Additional costs for
the full installation of the sign include electrical service, curbing around the sign, and Public
Works’ staff time for preparing the site and placing landscape rock inside the curbing.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – SEPTEMBER 29, 2014 3
Staff was looking for concurrence from the Council to proceed with the installation of this
gateway sign.
Councilmember Holden reported that she visited this intersection and believed that it was
already well-lit and she did not believe it was worth the extra expense to light the sign.
Councilmember Holmes expressed concern with the proposed reduced size of the sign. She
supported the sign being lit.
Mayor Grant didn’t believe the sign logo or City brand should be altered even though the sign
size was reduced. He suggested that the gateway sign be lit.
Councilmember McClung opposed the gateway sign and its installation.
Councilmember Werner supported the proposed intersection for a lit gateway sign.
Mayor Grant questioned if this gateway sign could be put in the ground yet this fall.
Public Works Director Maurer anticipated that the work could be done yet this fall.
The Council directed staff to bring this item for formal Council approval at the regular meeting on
October 13th. At this time, the majority of the Council agreed that plans should proceed for an
internally lit gateway sign at the intersection of Cleveland and County Road D, with the correct
tree location in the City logo.
Mayor Grant adjourned the special work session at 6:58 p.m. to a regular meeting of the City
Council with the understanding that the special work session would reconvene after the regular
meeting.
Mayor Grant reconvened the special work session at 8:58 p.m.
C. TCAAP Zoning [Chapters 6-7 & Definitions (Chapter 4)]
Community Development Director Hutmacher stated that the Council heard discussion from
residential developers at their work session on September 22, 2014. She requested City Council
feedback on Chapters 6 and 7, particularly with regards to setbacks, lot sizes, and other
development criteria. A spreadsheet comparing setbacks, building frontage, and building height
requirements across the districts was reviewed.
Community Development Director Hutmacher stated that based on City Council discussion at
previous meetings, Chapters 1-2 and 4-5 were currently being revised. Updated copies, as well as
the updated comment tracker, should be available for discussion at an upcoming work session.
Staff is working with the City and JDA Attorneys on revisions to Chapter 3 which will be
discussed by the City Council on October 13, 2014.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – SEPTEMBER 29, 2014 4
Discussion ensued regarding the differences between pedestrian friendly and pedestrian priority
routes.
Councilmember Holden suggested that benches be placed throughout the Town Center area, and
that all front yard setbacks within TCAAP be at least 10 feet to allow for utility placement and
proper snow storage. She also suggested that the code remain consistent regarding
encroachments. She wanted to see oak trees planted within TCAAP as this would join this
development to existing neighborhoods in Arden Hills.
Councilmember Holden did not support the proposed 20 foot setback from the Rice Creek
Regional Park. She believed that this should be reevaluated and increased.
Councilmember Holmes suggested that staff reassess the alignment of the neighborhood
roadways to ensure that there are homes on both sides of the proposed streets. She asked if staff
had any information on how the City would be obtaining land for City parks.
Community Development Director Hutmacher stated that park dedication would be discussed
with the City Attorney at the special work session on October 13th.
Councilmember McClung questioned how the City would negotiate with the County or JDA for
parks. He wanted to make sure the City protected itself and its interest in future parks.
Mayor Grant asked staff to investigate this matter further and report back to Council at a future
meeting.
Councilmember Holden suggested that the code address building, housing colors, and sight
lines. She did not want to have homeowners viewing rooflines throughout the new
neighborhoods. She was in favor of landscaping requirements being written into the code as well.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the special City Council work session at 9:50 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 29, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:03 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff;
and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant requested that Item F (1777 Gateway Boulevard – Stipulation of Settlement) and
Item G (1787 Gateway Boulevard – Stipulation of Settlement) be added to the Consent Agenda.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
James Hixson, 1840 Lake Lane, explained that he has lived in his home for the past eight years
and his home is quite small. Mr. Hixson is interested in putting an addition on his home, which
would require a survey and a grading and erosion control permit. He requested that the Council
reconsider these requirements to reduce the growing expense for his small project.
Mayor Grant asked that staff provide background information to the Council.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 2
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher reported that all buildings, with the exception
of the steel beams in Building 502, have been wrecked to grade. Most underground utilities have
been removed, and the removal of existing substations and utility poles has begun. As building
slabs are removed, soil samples are being taken and submitted to the Minnesota Pollution Control
Agency for clearance.
Community Development Director Hutmacher stated that the City Council has held two
meetings with Gateway Planning, the zoning consultant. Drafts of the TCAAP zoning ordinance
have been discussed by the City Council, and further revisions are anticipated. Additional
meetings with Gateway Planning are scheduled for November 3 and 17, 2014. City staff, County
staff, and financial consultants have been meeting with commercial and residential developers to
get feedback on land values, absorption rates, and the draft zoning document. Developers are
being invited to attend work sessions to allow the City Council an opportunity to ask questions
and have a direct dialogue with developers.
Community Development Director Hutmacher explained that on September 8, 2014,
representatives from Anderson Companies and Cushman & Wakefield/Northmarq attended the
City Council work session. Much of the discussion focused on how to ensure that commercial
development was attractive and that it was a good fit with other TCAAP development. The
developers believed that the site’s amenities including open space, trails, and proximity to retail
and services would be attractive to users that offer high-quality jobs.
Community Development Director Hutmacher indicated that on September 22, 2014,
representatives from Pratt Homes and Mattamy Homes attended the City Council work session.
The developers provided insight into housing products desired by the market, housing
characteristics including size and setbacks, and features and locations of parks and amenities.
Developers advised the Council on how to have good transitions between residential and other
uses and how to avoid monotony in residential development. Additional work sessions with
residential and retail developers are being scheduled. Developer comments are being compiled
and will be reviewed by the City Council at upcoming meetings.
Community Development Director Hutmacher reported that staff and consultants are
scheduling work for the regulations and policies component of the master planning process. She
noted that a special work session has tentatively been scheduled for December 1, 2014. The
meeting will take place at approximately 6:30 pm after the regular JDA meeting. The current
schedule for TCAAP meetings is as follows:
September 29, 2014, Special Work Session at 5:30 pm, Community Room
County Road I and Thumb Road Design Review (Infrastructure)
Zoning Definitions (Chapter 4)
Discuss Chapters 6-7 (Building and Site Development Standards, Building Design
Standards)
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 3
October 13, 2014, Special Work Session at 5:30 pm, Community Room
JDA Governance and Approval Process
Park Dedication Ordinance Discussion
Discuss Chapters 1-5
October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers
Discuss Chapter 11 (Sign Standards)
October 27, 2014, Special Work Session at 5:30 pm, Community Room (Note: EDA meeting at
6:00 pm – work session may be continued after regular meeting)
Water and Sewer System Update (Infrastructure)
Discuss Chapters 9-10 (Open Space Standards, Streetscape and Landscape Standards)
November 3, 2014, Special Work Session at 6:00 pm, Council Chambers
Workshop with Gateway Planning
o Discuss Chapter 8 (Street Design Standards) and Attachments
o Discuss Cumulative Comments on TCAAP Zoning
o Discuss Revised Master Land Use Plan Map
November 10, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater System Update (Infrastructure Team)
November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers
Final Workshop with Gateway Planning
o Review entire document
o Provide direction on remaining comments
o Review complete Master Plan
November 24, 2014, Special Work Session at 5:30 pm, Community Room
Final review of draft zoning document, future land use map, and Comprehensive Plan
amendment in preparation for public hearings at December 3, 2014 Planning Commission
Meeting
December 1, 2014, Tentative (depending on City Council availability) Special Work Session at
6:30 pm, Community Room
Spine Road/County Road I/Thumb Road Update (Infrastructure)
December 8, 2014, Special Work Session at 5:30 pm, Community Room
December Open House Meeting Preview (Infrastructure)
December 15, 2014, Special Regular Meeting at 7:00 pm, Council Chambers
Approve Final Master Plan
Approve TCAAP Zoning
Approve Future Land Use Map
Approve Comprehensive Plan Amendment
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 4
December 22, 2014, Special Work Session at 5:30 pm, Council Chambers
If necessary to review TCAAP zoning
December 29, 2014, Regular Meeting at 7:00 pm, Council Chambers
If necessary to approve TCAAP zoning
January 11, 2015, Special Work Session at 5:30 pm, Community Room
Preliminary Plat Review (Infrastructure Team)
January 25, 2015, Regular Meeting at 7:00 pm, Council Chambers
Receive Infrastructure Feasibility Report (Infrastructure Team)
Staff anticipated that additional regular and special work sessions will be scheduled to discuss
regulations and policies, the infrastructure study, and other TCAAP issues. Future meeting topics
will be defined as those dates draw nearer.
B. Fall 2014 Community Cleanup Day Update
City Planner Streff reported that the Fall Cleanup Day event is scheduled for Saturday, October
4, from 7 am to 1 pm. It will be held at the Ramsey County Public Works Facility at 1425 Paul
Kirkwold Drive. The event is co-sponsored by the Cities of Arden Hills and Shoreview and open
to residents of both cities.
City Planner Streff explained that a simplified fee-based system similar to previous years will be
reestablished for the Fall Cleanup Day. Residents that participate in the event will pay a nominal
fee based on the vehicle type and load they bring to the event. Car loads will be charged $10,
trucks, sport utility vehicles and vans will be charged $25 and trailers 8’x10’ or smaller will be
charged $35. Oversized loads and trailers over 8’x10’ will be subject to an additional charge.
City Planner Streff stated that residents must remember to bring their ID and payment in the
form of cash or check only. No credit cards will be accepted during this Cleanup Day. Notice of
the Fall Cleanup Day was included in an article in the August/September issue of the Arden Hills
Notes, advertised on the City’s website, placed on the TV Bulletin Board and a flier was mailed to
every resident in the City.
4. APPROVAL OF MINUTES
A. August 11, 2014, Special City Council Work Session
B. August 11, 2014, Regular City Council
C. August 18, 2014, City Council Work Session
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve the August 11, 2014, special City Council work session
minutes, the August 11, 2014, regular City Council meeting minutes; and the
August 18, 2014, City Council work session minutes as presented. The motion
carried unanimously (5-0).
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 5
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Accept Resignation of Planning Commissioner Samuel Scott
C. Approve Resolution 2014-047 Appointing Steven Jones to Planning Commission
D. Temporary Permit to Construct For Work at the NE Corner of Connelly
Avenue/County Road E
E. Joint Powers Agreement Between the City of Arden Hills and Ramsey County GIS
Users Group
F. 1777 Gateway Boulevard – Stipulation of Settlement
G. 1787 Gateway Boulevard – Stipulation of Settlement
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
A. 2015 Proposed Preliminary Budget and Tax Levy
Director of Finance and Administrative Services Iverson stated that the City Council had a
2015 budget and tax levy discussion during the September 22, 2014, work session. At this work
session, staff was directed to prepare a preliminary levy resolution that called for a 5% increase.
Director of Finance and Administrative Services Iverson explained that the preliminary tax
levy amount certified in September can be decreased but not increased when the final tax levy
amount is approved in December. She noted that the budget message in the 2015 Budget that was
distributed on September 15th contemplates a 4.5% tax levy increase; therefore, the Council
should refer to the updated budget message that is in the agenda packet. She reviewed the
proposed budget and tax levy at the 5% level. The extra ½% tax levy increase generates an
additional $16,450 in revenue. Staff reviewed the budget and tax levy in further detail with the
Council and recommended that the Council set the preliminary levy for taxes payable in 2015.
Councilmember Holden supported a 5% increase in the tax levy. She then discussed the
proposed increases that were required for public safety. She explained that fiscal disparities
would be decreasing. She stated that taxpayers recently voiced concern with a proposed franchise
fee and for this reason, she recommended a 5% tax levy increase and that 2% of this be set aside
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 6
for repairs to Snelling Avenue. She supported giving staff a raise in 2015 as she wanted to keep
current personnel.
Councilmember McClung explained that he could support a 2% tax levy increase and nothing
more.
Mayor Grant stated that the Council did not have to make any cuts to the budget this evening,
but that they did need to come to an agreement on a levy amount to certify.
Councilmember Werner supported a 5% levy increase. He was pleased that home values in
Arden Hills were on the rise.
Mayor Grant commented that public safety costs were expected to increase by $86,118 in 2015,
which makes up 2.6% of the 5% levy increase.
Councilmember Holmes recommended that the tax levy be set at 5% this evening. She indicated
that this amount could always be decreased between now and December. She supported the
Council setting aside funds for roadway improvements based on the comments received from the
public.
Councilmember McClung reported that the current budget did not have any funds designated for
roads or trails.
Mayor Grant understood that the City needed to be mindful of its roadways, however, he did not
hear comments from the residents requesting taxes be increased to improve the streets. He stated
that he would be more comfortable with a 4.5% levy increase.
Councilmember Holden looked forward to hearing from the public at the upcoming Truth-In-
Taxation hearing as this would provide more clear input on how the citizens wanted the Council
to proceed with the budget.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to adopt Resolution #2014-045 – setting the preliminary levy for taxes
payable in 2015 with a 5% tax levy increase. The motion carried 3-2 (Grant
and McClung opposed).
B. Establish a Truth-In-Taxation Public Hearing Date for Proposed Taxes
Payable in 2015
Director of Finance and Administrative Services Iverson stated that cities are required to
announce and schedule one regular meeting at which the Council discusses the budget and levy
and takes comments from the public. Cities are no longer required to publish notices in the paper,
and cities may adopt the budget and final levy after the public hearing during the same meeting.
The Truth-In-Taxation hearing must be held after November 25 but no later than December 26
and must occur at or after 6 p.m.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 7
Director of Finance and Administrative Services Iverson reported that the Council may choose
to have a separate meeting or may choose to hold this public hearing at a regular meeting. It is
suggested that the City Council hold the Truth-In-Taxation hearing during the December 8th
regular meeting. Staff anticipated that the Council will adopt both the final 2014 levy payable in
2015 and the 2015 budget on December 8, 2014.
MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to
adopt Resolution #2014-046, adopting Truth-in-Taxation public hearing date
for proposed taxes payable in 2015. The motion carried (5-0).
C. Planning Case 14-025 Site Plan Review for 3657 Snelling Avenue
City Planner Streff stated that the applicants own the property located at 3657 Snelling Avenue.
The property is zoned R-1 Single Family Residential and is generally positioned north of Lake
Johanna Boulevard, south of the Minneapolis & St. Paul Railroad, east of Oak Avenue and west
of Snelling Avenue North.
City Planner Streff indicated that the applicants are proposing to construct a twenty-four (24)
foot by thirty (30) foot detached accessory structure on the property. The proposed structure would
be constructed in front of the single family dwelling between the home and Snelling Avenue
North. As proposed, the structure would be located fifty-eight (58) feet from the front property
line and twenty-eight (28) feet from the southern side yard property line.
City Planner Streff explained that the applicants have attempted to design a plan that fits within
the Zoning Code by moving the accessory structure adjacent to the home; however, this plan
requires significant tree removal and grading for the proposed construction. Taking into
consideration the current configuration of the existing principal structure and its location
approximately two-hundred (200) feet from the front property line, it leaves limited options for
the construction of an accessory structure that meets all of the zoning regulations and minimizes
tree loss and final grading on the property.
City Planner Streff reported that the applicants have indicated that the proposed accessory
structure would be constructed with façade materials (i.e. siding, shingles and trim) to match the
existing single family dwelling. The roof pitch would also be designed to match the principal
structure on the property.
City Planner Streff reviewed the plan evaluation with the Council and offered the following
findings of fact:
General Findings
1. The property is in the R-1 Single Family Residential Zoning District.
2. The lot is 96,581 square feet in size with approximate dimensions of 540 feet in width, and
230 feet in depth.
3. The property currently consists of a single family dwelling with an attached single stall
garage. No accessory structures exist on the property at this time.
4. The proposed accessory structure is 720 square feet in size or twenty-four (24) feet by
thirty (30) feet.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 8
5. The proposed accessory structure is setback fifty-eight (58) feet from the front property
line and twenty-eight (28) feet from the southern side yard.
6. The structure does not encroach into a front, side or rear yard setback.
7. The proposed structure and landscaping coverages are within the zoning district
requirements. The new structure will increase the lot coverage from 5.36% to 6.62% and
decreases the landscaping coverage from 94.64% to 93.38%.
8. The proposed accessory structure would not exceed fifteen (15) feet in height.
9. Detached accessory structures up to seven hundred and twenty-eight (728) square feet are
permitted structures within the R-1 Zoning District.
10. All structures on the lot are outside of the 100-year flood plain, wetlands, and easements.
11. The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the
Ordinance generally allows flexibility for unique parcels and situations when impacts to
surrounding properties are minimized.
12. The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the
reasonable use of residential property.
13. Detached accessory structures are permitted and a reasonable use within the R-1 Single
Family Residential Zoning District.
14. The property is rather unique due to the placement of the existing single family dwelling in
the rear of the lot approximately two-hundred (200) feet from the front property line.
15. The current placement of the single family dwelling leaves limited options for the
construction of an accessory structure that meets all setback regulations and minimizes
tree loss and final grading.
16. The proposed accessory structure would be visible from neighboring properties; however,
the proposed location, design and the use of quality materials for the detached structure
that are compatible in appearance to the single family dwelling should minimize the
impacts on surrounding property owners.
17. The proposed accessory structure is unlikely to have negative impacts to the property or to
the neighborhood as a whole.
City Planner Streff stated that the property is fairly unique when compared to other properties in
Arden Hills. Because of the lot’s topography, natural drainage pattern, significant trees, and the
configuration of the principal structure at the rear of the lot, options for the movement of the
accessory structure to an area that meets all zoning regulations are very limited. Due to the scope
of the project and the proposed addition of an accessory structure, the character of the
neighborhood or the City is not expected to be negatively affected.
City Planner Streff explained that the property owner is proposing to construct the new driveway
and parking area in front of the garage with a gravel or rock material. Knowing that the majority
of driveway and parking areas on the lot are not currently improved with a hard surface, it was
determined that any new areas should be improved with a hard surface as indicated in condition
number 5. The Code states in Section 1325.06 that off-street parking areas and drives shall be
improved with a hard surface and prohibits parking of vehicles on any area of the property except
on a designed driveway or parking area.
City Planner Streff reported the findings of fact for the site plan review support a
recommendation for approval. However, if the City Council chooses to make a recommendation
for denial, the findings of fact would need to be amended to reflect the reasons for the denial.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 9
Staff reported that the Planning Commission reviewed Planning Case 14-025 and unanimously
recommends approval (6-0) of the site plan review for the property located at 3657 Snelling
Avenue North, based on the findings of fact and the submitted plans as presented in the
September 29, 2014, Report to the City Council, as amended by the following eight (8)
conditions:
1. That the project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That the proposed accessory structure shall be permitted to be located in the front yard
(between the dwelling and the street) at a distance of fifty-eight (58) feet from the front
property line.
3. That the proposed accessory structure shall not exceed a footprint of 720 square feet.
4. That the exterior façade and roofing materials of the proposed detached accessory garage
shall match or be compatible in appearance and material used with the principal structure.
5. That the proposed driveway/parking area shall be improved with a hard surface. No
additional driveway/parking areas shall be constructed with gravel, “class 5” or other
similar materials.
6. That no living quarters shall be constructed within the proposed accessory structure.
7. That the structure shall conform to all other regulations in the City Code. That a building
permit for the construction of the new accessory structure and a zoning permit for the
construction of the driveway shall be required.
8. That the applicant shall obtain a Grading and Erosion Control Permit from the City before
the building permit is issued.
Councilmember McClung requested further information on the caliper inches of trees that would
be lost if the accessory structure were built at the proposed location.
City Planner Streff commented that the proposed location would require three trees to be
removed which total 26.7 caliper inches of trees. He stated that the previously proposed location
would require 113 caliper inches of trees to be removed.
Councilmember Holden questioned how far the garage would be from the home at the proposed
location.
City Planner Streff deferred this question to the applicant.
Eric Hanson, 3657 Snelling Avenue, estimated that the garage would be 120 feet or 40 yards
from the home.
Councilmember Holmes asked what concerns the applicant had with condition #5 as
recommended by staff.
Mr. Hanson believed that the driveway would be more harmonious if the hard surface materials
were integrated, rather than three different types of materials. He proposed completing the entire
driveway surface with dark gray trap rock stone.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 10
Councilmember Holmes inquired what part of the driveway staff was recommending to be
completed with a hard surface.
City Planner Streff reported that the hard surface proposed was for the new portion of driveway
being constructed outside of the accessory structure.
Mayor Grant requested further information from staff on how the City defines hard surface with
respect to accessory structures.
City Planner Streff reviewed the City Code and noted that construction standards for all off-
street parking and drives were required to be improved with a hard surface.
Councilmember Holden suggested that the apron be 10 feet and not 2 feet. She was in favor of
adding another condition for approval which would require the applicant to surface the driveway
in the next five years.
Community Development Director Hutmacher stated her concern that it would be difficult for
staff to enforce this recommendation without an escrow as leverage.
Mayor Grant discussed the length of the applicant’s driveway.
Councilmember McClung was willing to allow some flexibility with the driveway, so long as
the City ensured that the driveway was paved at some point. He supported allowing the applicant
up to five years to complete the resurfacing.
Community Development Director Hutmacher suggested that this issue be addressed by the
City Attorney. She further discussed how escrows are used for larger construction projects.
Councilmember McClung asked when the applicant wanted to begin construction of the
accessory structure.
Mr. Hanson reported that he would like to begin construction yet this fall.
Councilmember Holden suggested that condition #5 be amended to state that City staff shall
speak with the City Attorney to seek an enforceable alternative to the driveway situation, and if no
solution could be found that the requirement remain ‘as is’.
Community Development Director Hutmacher suggested that the language indicate that a
security arrangement be reached between the City and the applicant that is satisfactory to the City
Attorney, and requires that this improvement be made in five years’ time.
Councilmember McClung supported the language recommended by staff.
Community Development Director Hutmacher explained that this language would have to be
reviewed by the City Attorney.
Mr. Hanson stated that he would be willing to place a 10-foot apron in front of the garage.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 11
Councilmember Holmes suggested language be added to condition #5, stating that this provision
may be delayed by five years if the City Attorney, City staff, and the applicant agree to the
condition of the delay.
Mayor Grant and Councilmember Holden supported this language.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve Planning Case #14-025 for a site plan review in order to
construct a twenty-four (24) foot by thirty (30) foot detached accessory
structure in front of the single family dwelling at 3657 Snelling Avenue North,
based on the findings of fact and the submitted plans, and amended by the
eight (8) conditions in the September 29, 2014, report to the City Council, with
the provision as stated above. The motion carried (5-0).
D. Planning Case 14-026 Variance – 1830 Noble Road
Associate Planner Bachler stated that the applicant in this case is Lee Homes, a custom builder
contracted by the property owners to design and construct a new single-family dwelling at 1830
Noble Road. This project would include the demolition of the existing structures on the property
and the grading of the site. The applicant has indicated that the existing structures are in poor and
dilapidated condition.
Associate Planner Bachler explained that the subject property is considered to be a corner lot
because it is situated at the intersection of Noble Road on the north and a limited-access alley off
of Lake Johanna Boulevard on the east. A corner lot is defined in the Zoning Code as, “a lot
situated at and abutting on the intersection of two (2) or more streets having an angle of
intersection of not more than one hundred thirty-five (135) degrees.” Corner lots are required to
maintain front yard setback requirements for each street frontage.
Associate Planner Bachler reported that the property is unique because the property boundary
lines extend into the abutting street and alley: the north property line extends approximately 16
feet into Noble Road and the east property line extends approximately 9 feet into the abutting
alley. In cases where any portion of the lot extends into an abutting roadway, the Zoning Code
defines the lot line as the street or alley line. However, this property is also subject to a public use
easement granted to the City in 1955 when the neighborhood was platted in the Elms Addition.
The properties at 1830, 1832, 1834, and 1848 Noble Road were not platted as part of this
subdivision, but public use easements across these properties were secured and are shown on the
plat. Staff has reviewed this information with the City Attorney and has been advised that all
required setbacks at 1830 Noble Road need to be taken from the public easement line and not the
street or alley line.
Associate Planner Bachler indicated that the existing dwelling on the property is non-
conforming as it encroaches on the front yard setback along Noble Road and the secondary front
yard setback along the alley. The existing home is situated approximately 32.7 feet from the
easement line on the north side of the property and 19.9 feet from the easement line on the east
side of the property. The required setback for the principal and secondary front yard is 40 feet.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 12
Associate Planner Bachler provided an overview of the request, the plan review and the variance
evaluation criteria.
Associate Planner Bachler offered the following findings of fact:
General Findings
1. The property at 1830 Noble Road is in the R-2 Single & Two Family Residential Zoning
District.
2. The property is a corner lot because it is situated at and abutting on the intersection of two
streets, Noble Road and a limited-access alley. A corner lot shall maintain front yard
requirements for each street frontage.
3. The lot measures 91.5 feet in width by 188.04 feet in depth and has a total lot area of
17,207 square feet.
4. The northern property boundary line extends approximately sixteen feet into Noble Road
and on the eastern property boundary line extends approximately nine feet into the
abutting alley.
5. The Arden Hills Zoning Code defines the “lot line” as a property boundary line of any lot
held in single or separate ownership or separately described; except that where any portion
of the lot extends into the abutting street or alley, the lot line shall be deemed to be the
street or alley line.
6. The northern lot line of the property is the street line of Noble Road and the eastern lot line
is the alley line of the limited-access alley that abuts the property.
7. In this case, all required structure setbacks for the R-2 Zoning District shall be measured
from the public use easement line per the direction provided by the City Attorney.
8. An easement runs along the northern 33 feet and the eastern 16.5 feet of the property.
These easement areas were dedicated to the public use forever on the Elms Addition Plat.
9. The Elms Addition Plat was recorded in the Ramsey County Office of the Register of
Deeds on June 22, 1955.
10. The easement area on the property measures 5,577 square feet. The net lot area subtracting
the easement area is 11,630 square feet.
11. The proposed structure would encroach 16.5 feet into the required 40 foot secondary front
yard setback as measured from the public use easement line along the alley, leaving a 23.5
foot setback from the easement line.
12. The proposed structure conforms to all other setback requirements for the R-2 District.
13. The proposed structure and landscaping coverages are within the zoning district
requirements.
14. The proposed dwelling would not exceed 35 feet in height.
15. Detached single-family dwellings are permitted structures within the R-2 Zoning District.
16. All structures on the lot are outside of the 100-year flood plain, wetlands, and easements.
Variance Findings:
17. Detached single-family dwellings are permitted and a reasonable use within the R-2 Single
& Two Family Residential Zoning District.
18. The purpose of the R-2 District is to among other things reserve development areas for
single-family homes and to take advantage of municipal utilities.
19. The property is unique in that the secondary street frontage along the eastern property line
is on a narrow one-way alley that principally provides rear yard access to properties that
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 13
also have frontage on Lake Johanna Boulevard. This is the only alley of this type currently
in the City of Arden Hills.
20. The proposed building plans for the single-family dwelling would result in a structure that
is consistent and compatible with other construction in the area and would not alter the
essential character of the neighborhood.
21. The requested variance for the single-family dwelling does not appear to be based on
economic considerations alone.
Associate Planner Bachler explained that the Planning Commission reviewed this request and
unanimously recommends approval (6-0) of Planning Case 14-026 for a variance at 1830 Noble
Road to encroach 16.5 feet into the secondary front yard setback, based on the findings of fact and
the submitted plans in the September 29, 2014, Report to the City Council, as amended by the
following four conditions:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2. The property owner shall obtain a Grading and Erosion Control Permit from the City
before the building permit is issued.
3. A building permit and a demolition permit for the construction of the new dwelling and a
zoning permit for the construction of the driveway shall be required.
4. The structure shall conform to all other regulations in the City Code.
Mayor Grant supported the proposed variance noting that the lot was very unique.
MOTION: Mayor Grant moved and Councilmember Werner seconded a motion to
approve Planning Case #14-026 for a variance at 1830 Noble Road to
encroach 16.5 feet into the secondary front yard setback, based on the
findings of fact and the submitted plans, as amended by the four (4)
conditions in the September 29, 2014, report to the City Council. The motion
carried (5-0).
9. UNFINISHED BUSINESS
A. Consider Assessment Agreements for Round Lake Road Improvement Project
City Administrator Klaers stated that as provided by state statutes, the City Council met in a
closed session prior to the September 29, 2014, regular City Council meeting to discuss litigation
regarding the Round Lake Round public improvement assessment appeals. Based on the results
of this closed meeting, the general consensus of the Council was to consider taking action on the
assessment agreement.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve the assessment agreement with CMKR & Holdings.
Councilmember McClung understood the positives to the proposed agreement, however, he
stated that he would not be supporting the motion given that the value of this property would be
ARDEN HILLS CITY COUNCIL – SEPTEMBER 29, 2014 14
increasing as TCAAP developed and he would like the City to recoup more than what was being
proposed.
Councilmember Holden supported the proposed agreement as recommended by the City
Attorney.
The motion carried 4-1 (McClung opposed).
10. COUNCIL COMMENTS
Councilmember McClung explained that the Ramsey County League of Local Government met
last week and received a presentation on the state of water in Ramsey County. He encouraged the
Council to attend the Ramsey County League of Local Government’s Annual Meeting on
November 20th.
Councilmember Werner was pleased with the attendance at the State of the City events. He
commented that the EDC would be meeting on Wednesday, October 1st at City Hall at 8:00 a.m.
Councilmember Holden invited the community to participate in Northwest Youth and Family
Services’ Taste of Northwest.
Councilmember Holmes reviewed an email that she received regarding the delivery issues
experienced with the City’s newsletter. She was pleased that Steven Jones was appointed to the
Planning Commission. She explained that the Planning Commission now had two openings for
alternates and encouraged those interested in serving on the Planning Commission to contact City
Hall.
Mayor Grant commented that Northwest Youth and Family Services was accepting donations at
this time and would receive a matching grant, dollar for dollar, for all amounts received through
September 30th.
Mayor Grant discussed the recent State of the City events. He was pleased with the attendance
at both events. He noted that the Communications Committee would be discussing the newsletter
distribution in further detail at an upcoming meeting.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the regular City Council meeting at 8:50 p.m. to reconvene the special
City Council work session for the TCAAP zoning code discussion.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Page 1 of 1
DATE: November 10, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1. Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2014 Payroll #22-1 ............................................................................ $ 1,689.54
2014 Payroll #23 ............................................................................... $ 104,326.77
Total Payroll $ 106,016.31
Accounts Payable Claims Through 11/07/2014
Paid Claims (Check No 44097-Check No 44133) ................................. $ 71,824.93
Paid Claims (Check No 44134-Check No 44134) ................................. $ 22,659.89
Total Accounts Payable $ 94,484.82
Total Claims $ 200,501.13
CONSENT ITEM - 5A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 22
CHECKS DATED: 10/24/14
Biweekly: 10/04/14 - 10/17/14
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 34.96 EFT
SIT 22.92 EFT
FICA Oasdi 78.69 EFT
FICA Medicare 18.40 EFT
TOTAL TAXES 154.97
Health Premium 0.00 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 0.00
HSA Health Saving 0.00
Health Care Savings Plan EFT
Health Care Savings Plan-2% 0.00 EFT
Health Care Savings Plan-4% 59.39 EFT
TOTAL HEALTH SAVINGS 59.39
PERA 92.80 EFT
ICMA 425.00 EFT
Central Pension Fund-Union 76.80 A/P Check*
MN State Retirement System 0.00 EFT
TOTAL RETIREMENT 594.60
IUOE 49 Dues (Union) 16.50 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 0.00 A/P Check*
Life/Addl/Dep Life 25.00 A/P Check*
Public Employee Long Term Care 0.00 A/P Check*
UNUM 0.00 A/P Check*
AFLAC 0.00 EFT
Avesis-Vision Care 0.00 A/P Check*
TOTAL VOLUNTARY 41.50
Total Employee Deductions 850.46
Net Payroll 0.00 PR Check #
Direct Deposit 478.14 EFT
Gross Payroll Tie-Out 1,484.80
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 204.74
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 1,689.54
FICA TIE-OUT
Gross Payroll 1,484.80
Less Total FSA 0.00
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 1,484.80
FICA Oasdi @ 6.20% 78.69
FICA Medicare @ 1.45% 18.40
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
107.65
0.00
0.00
0.00
0.00
107.65
0.00
0.00
0.00
0.00
CITY BENEFIT
78.69
18.40
97.09
CITY OF ARDEN HILLS
PAYROLL # 23
CHECKS DATED: 11/07/14
Biweekly: 10/18/14 - 10/31/14
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 7,868.87 EFT
SIT 3,328.91 EFT
FICA Oasdi 4,491.83 EFT
FICA Medicare 1,050.51 EFT
TOTAL TAXES 16,740.12
Health Premium 1,768.45 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 238.33 A/P Check*
FSA Dependent Care Reimb. 442.66 A/P Check*
TOTAL FLEXIBLE SPENDING 2,449.44
HSA Health Saving 657.68
Health Care Savings Plan EFT
Health Care Savings Plan-2% 266.39 EFT
Health Care Savings Plan-4% 90.37 EFT
TOTAL HEALTH SAVINGS 1,014.44
PERA 3,811.72 EFT
ICMA 3,245.11 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 328.13 EFT
TOTAL RETIREMENT 7,922.56
IUOE 49 Dues (Union) 132.00 A/P Check*
LTD/STD Insurance 1,235.45 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 124.45 A/P Check*
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 163.96 EFT
Avesis-Vision Care 5.22 A/P Check*
TOTAL VOLUNTARY 1,829.35
Total Employee Deductions 29,955.91
Net Payroll 0.00 PR Check # 17637
Direct Deposit 45,779.81 EFT
Gross Payroll Tie-Out 75,735.72
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 28,591.05
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 104,326.77
FICA TIE-OUT
Gross Payroll 75,735.72
Less Total FSA 2,449.44
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 73,286.28
FICA Oasdi @ 6.20% 4,491.83
FICA Medicare @ 1.45% 1,050.51
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
CITY BENEFIT
4,491.83
1,050.51
5,542.34
13,615.69
1,215.34
14,831.03
96.20
3,345.48
13.35
3,358.83
4,421.61
341.04
4,762.65
96.20
Accounts Payable
User:
Printed:
ashley.bertrand
11/7/2014 8:35 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
0292 Oxygen Service Company, Inc.10/31/2014ACH
03278674 September 2014 PW Rental September 2014 PW Rental 15.60
15.60 0.00Total for this ACH Check for Vendor 0292:
0750 Verizon Wireless 10/31/2014ACH
9733346519 Sept/Oct 2014 Cell Phone Bill Sept/Oct 2014 Cell Phone Bill 24.18
9733559052 Sept/Oct 2014 Cell Phone Bill 512.28
536.46 0.00Total for this ACH Check for Vendor 0750:
0940 Zee Medical Services 10/31/2014ACH
54055742 Finance & PW Supplies Finance & PW Supplies 149.35
54055742 Finance & PW Supplies Finance & PW Supplies 36.00
185.35 0.00Total for this ACH Check for Vendor 0940:
1001 Sprint/Nextel Communications 10/31/2014ACH
196110738-017 Sept/Oct 2014 Cell Phone Charges Sept/Oct 2014 Cell Phone Charges 168.97
168.97 0.00Total for this ACH Check for Vendor 1001:
1195 Eureka Recycling 10/31/2014ACH
14430 September 2014 Recycling Costs September 2014 Recycling Costs 7,991.88
14430 September 2014 Recycling Costs September 2014 Recycling Costs -1,080.07
6,911.81 0.00Total for this ACH Check for Vendor 1195:
5025 Sara Grant 10/31/2014ACH
10272014-SG July-October 2014 Mileage Reimbursement July-October 2014 Mileage Reimbursement 268.80
268.80 0.00Total for this ACH Check for Vendor 5025:
5587 CES Imaging 10/31/2014ACH
INV010356 Plotter Supplies Plotter Supplies 14.95
14.95 0.00Total for this ACH Check for Vendor 5587:
6349 Mary Nosek 10/31/2014ACH
14-018 October 2014 AH Notes October 2014 AH Notes 140.00
140.00 0.00Total for this ACH Check for Vendor 6349:
ALPI Allegra Print & Imaging 10/31/2014ACH
141919 2014 PAFR Report 2014 PAFR Report 214.31
141919 2014 PAFR Report 2014 PAFR Report 214.31
141919 2014 PAFR Report 2014 PAFR Report 214.31
141919 2014 PAFR Report 2014 PAFR Report 214.32
141919 2014 PAFR Report 2014 PAFR Report 214.31
141981 October 2014 Newsletter October 2014 Newsletter 1,587.34
Page 1AP Checks by Date - Detail by Check Date (11/7/2014 8:35 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
2,658.90 0.00Total for this ACH Check for Vendor ALPI:
MNLI Minnesota Native Landscapes, Inc 10/31/2014ACH
11133 September 2014 City Hall Prairie Maintenance September 2014 City Hall Prairie Maintenance 215.00
215.00 0.00Total for this ACH Check for Vendor MNLI:
2597 AARP 10/31/201444097
102222014-AARP October 2014 AARP Class October 2014 AARP Class 270.00
270.00 0.00Total for Check Number 44097:
0319 City of Roseville 10/31/201444098
0219272 October 2014 IT Bill October 2014 IT Bill 3,212.25
0219308 October 2014 Phone Bill October 2014 Phone Bill 400.00
3,612.25 0.00Total for Check Number 44098:
1033 Comcast 10/31/201444099
44271-1014 October 2014 TV Services October 2014 TV Services 8.42
8.42 0.00Total for Check Number 44099:
1297 Diversified Inspections/Ind. Testing Labs, Inc.10/31/201444100
242112 2014 Vehicle Life Inspection 2014 Vehicle Life Inspection 765.00
765.00 0.00Total for Check Number 44100:
0841 Ehlers & Associates, Inc.10/31/201444101
65821 September 2014 TIF #4 Charges September 2014 TIF #4 Charges 307.50
65822 September 2014 TCAAP Charges September 2014 TCAAP Charges 7,035.00
65823 September 2014 TIF #4 Charges September 2014 TIF #4 Charges 615.00
7,957.50 0.00Total for Check Number 44101:
0339 Ferguson Waterworks 2516 10/31/201444102
0100670 PW Water Supplies PW Water Supplies 3,621.26
0104757 PW Water Supplies PW Water Supplies 325.81
0108652 PW Water Supplies PW Water Supplies 14.60
0108677 PW Water Supplies PW Water Supplies 156.42
0113756 PW Water Supplies PW Water Supplies 8.62
0114622 PW Water Supplies PW Water Supplies 280.00
4,406.71 0.00Total for Check Number 44102:
0381 ICMA Retirement Corporation 10/31/201444103
14543 Q4 2014 Annual Plan Fee Q4 2014 Annual Plan Fee 250.00
250.00 0.00Total for Check Number 44103:
0210 Kath Fuel Oil Service 10/31/201444104
481007 PW Supplies PW Supplies 185.00
185.00 0.00Total for Check Number 44104:
5712 Midwest Concrete Services, Inc.10/31/201444105
757 Catch Basin Repair Catch Basin Repair 3,550.00
3,550.00 0.00Total for Check Number 44105:
0922 North Suburban Access Corporation 10/31/201444106
14-669 Replacement Bulbs Replacement Bulbs 106.99
Page 2AP Checks by Date - Detail by Check Date (11/7/2014 8:35 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
106.99 0.00Total for Check Number 44106:
6252 Office Depot 10/31/201444107
1722211099 Office Supplies Office Supplies 29.99
29.99 0.00Total for Check Number 44107:
7025 On Site Sanitation 10/31/201444108
A-562422 Hazelnut Park Additional Services Hazelnut Park Additional Services 25.00
A-562436 October 2014 Valentine Park Credit October 2014 Valentine Park Credit -13.00
A-562439 November 2014 Rental: Royal Hills Park November 2014 Rental: Royal Hills Park -13.00
A-562696 November 2014 Rental: Floral Park November 2014 Rental: Floral Park 52.00
A-562697 November 2014 Rental: Hazelnut Park November 2014 Rental: Hazelnut Park 52.00
A-562698 November 2014 Rental: Perry Park November 2014 Rental: Perry Park 100.00
A-562854 November 2014 Rental: Cummings Park November 2014 Rental: Cummings Park 52.00
A-565306 November 2014 Rental: Floral Park November 2014 Rental: Floral Park -39.00
A-565313 November 2014 Rental: Perry Park November 2014 Rental: Perry Park -75.00
141.00 0.00Total for Check Number 44108:
0298 Pitney Bowes-Meter Service 10/31/201444109
7212665-OT14 August-October 2014 Postage Lease August-October 2014 Postage Lease 1,241.34
1,241.34 0.00Total for Check Number 44109:
5606 Darien Schifsky 10/31/201444110
10272014-DS Uniform Expense Reimbursement Uniform Expense Reimbursement 11.97
11.97 0.00Total for Check Number 44110:
0327 Staples Business Advantage 10/31/201444111
3244272885 Office Supplies Office Supplies 262.13
3244272886 Office Supplies Office Supplies 63.49
3244849600 Office Supplies Office Supplies 186.99
3244849601 Office Supplies Office Supplies 94.48
3245057654 Office Supplies Office Supplies -53.75
553.34 0.00Total for Check Number 44111:
34,205.35 0.00Total for 10/31/2014:
0387 ICMA Retirement Trust- #302482 11/06/2014ACH
PR Batch 00201.10.2014 ICMA Employee DeductionPR Batch 00201.10.2014 ICMA Employee Deduction 425.00
425.00 0.00Total for this ACH Check for Vendor 0387:
0602 US BANK 11/06/2014ACH
Freyberg-091014 September 2014 Credit Card Charges-Uniform Expense FreybergerSeptember 2014 Credit Card Charges 87.97
Frid-091014 September 2014 Credit Card Charges-Uniform Expense FridSeptember 2014 Credit Card Charges 54.99
Grant-091014 September 2014 Credit Card Charges-Creepy CraftsSeptember 2014 Credit Card Charges 64.54
Grant-091014 September 2014 Credit Card Charges-Game board creationsSeptember 2014 Credit Card Charges 105.40
Grant-091014 September 2014 Credit Card Charges-MRPA ConferenceSeptember 2014 Credit Card Charges 385.00
Grant-091014 September 2014 Credit Card Charges-Creepy CraftsSeptember 2014 Credit Card Charges 37.49
Grant-091014 September 2014 Credit Card Charges-Book Club September 2014 Credit Card Charges 12.18
Iverson-091014 September 2014 Credit Card Charges-You Send It Monthly FeeSeptember 2014 Credit Card Charges 225.74
Iverson-091014 September 2014 Credit Card Charges-Display CaseSeptember 2014 Credit Card Charges 2,081.33
Iverson-091014 September 2014 Credit Card Charges-Beg & Int Gov Acct rainingSeptember 2014 Credit Card Charges 329.00
Iverson-091014 September 2014 Credit Card Charges-Audit Standards MaterialSeptember 2014 Credit Card Charges 119.35
Iverson-091014 September 2014 Credit Card Charges-Sweeney Notary RenewalSeptember 2014 Credit Card Charges 120.00
Page 3AP Checks by Date - Detail by Check Date (11/7/2014 8:35 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
Iverson-091014 September 2014 Credit Card Charges-09.15.14 CC Work SessionSeptember 2014 Credit Card Charges 95.11
Iverson-091014 September 2014 Credit Card Charges-MNGFOA Conference LodgingSeptember 2014 Credit Card Charges 173.16
Iverson-091014 September 2014 Credit Card Charges-MNGFOA Conference LodgingSeptember 2014 Credit Card Charges 230.86
Iverson-091014 September 2014 Credit Card Charges-GASB UpdateSeptember 2014 Credit Card Charges 135.00
Iverson-091014 September 2014 Credit Card Charges-You Send It Monthly FeeSeptember 2014 Credit Card Charges 14.99
Mooney-091014 September 2014 Credit Card Charges-Water SuppliesSeptember 2014 Credit Card Charges 54.60
Scherbel-091014 September 2014 Credit Card Charges-Inspections TrainingSeptember 2014 Credit Card Charges 85.00
4,411.71 0.00Total for this ACH Check for Vendor 0602:
4,836.71 0.00Total for 11/6/2014:
0285 Xcel Energy 11/07/2014ACH
431619990 October 2014 Utility Bill October 2014 Utility Bill 1,498.03
1,498.03 0.00Total for this ACH Check for Vendor 0285:
0382 ICMA Retirement Trust - 106944 11/07/2014ACH
PR Batch 00100.11.2014 ICMA Employer Percent 401PR Batch 00100.11.2014 ICMA Employer Percent 401 341.04
PR Batch 00100.11.2014 ICMA Employee Percent 401PR Batch 00100.11.2014 ICMA Employee Percent 401 294.00
635.04 0.00Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 11/07/2014ACH
PR Batch 00100.11.2014 ICMA Employee DeductionPR Batch 00100.11.2014 ICMA Employee Deduction 2,447.70
PR Batch 00100.11.2014 ICMA Employee PercentPR Batch 00100.11.2014 ICMA Employee Percent 503.41
2,951.11 0.00Total for this ACH Check for Vendor 0387:
0453 Continental Research Corp.11/07/2014ACH
411609-CRC-1 PW Supplies PW Supplies 815.00
815.00 0.00Total for this ACH Check for Vendor 0453:
1252 Campbell Knutson - Attorneys at Law 11/07/2014ACH
3231G-0914 September 2014 Legal Fees-RLR September 2014 Legal Fees 207.90
3231G-0914 September 2014 Legal Fees-Admin September 2014 Legal Fees 875.00
3231G-0914 September 2014 Legal Fees-PC 14-031 September 2014 Legal Fees 70.00
3231G-0914 September 2014 Legal Fees-RLR September 2014 Legal Fees 46.00
3231G-0914 September 2014 Legal Fees-TCAAP September 2014 Legal Fees 392.00
3231G-0914 September 2014 Legal Fees-P&Z September 2014 Legal Fees 146.09
3231G-0914 September 2014 Legal Fees-RLR September 2014 Legal Fees 719.60
3231G-0914 September 2014 Legal Fees-PC 14-026 September 2014 Legal Fees 70.00
3231G-0914 September 2014 Legal Fees-RLR September 2014 Legal Fees 300.00
3231G-0914 September 2014 Legal Fees-RLR September 2014 Legal Fees 665.00
3231G-0914 September 2014 Legal Fees-TAT Appeal September 2014 Legal Fees 70.00
3231G-0914 September 2014 Legal Fees-RLR September 2014 Legal Fees 200.00
3231G-0914 September 2014 Legal Fees-Recycling September 2014 Legal Fees 210.00
3231G-0914 September 2014 Legal Fees-TCAAP September 2014 Legal Fees 420.00
3231G-0914 September 2014 Legal Fees-TCAAP September 2014 Legal Fees 630.00
5,021.59 0.00Total for this ACH Check for Vendor 1252:
2112 Bertrand, Ashley 11/07/2014ACH
11062014-AB October 2014 Expense Report October 2014 Expense Report 10.00
11062014-AB October 2014 Expense Report October 2014 Expense Report 62.72
72.72 0.00Total for this ACH Check for Vendor 2112:
5585 Amy Dietl 11/07/2014ACH
Page 4AP Checks by Date - Detail by Check Date (11/7/2014 8:35 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
11052014-AD October-November 2014 Elections Mileage ReimbursementOctober-November 2014 Elections Mileage Reimbursement 105.84
105.84 0.00Total for this ACH Check for Vendor 5585:
6060 Batteries Plus 11/07/2014ACH
028-423528 PW Parts PW Parts 389.50
389.50 0.00Total for this ACH Check for Vendor 6060:
ANDEJ John Anderson 11/07/2014ACH
11032014-JA September 2014 Mileage Reimbursement-TechnologySeptember 2014 Mileage Reimbursement 14.56
11032014-JA September 2014 Mileage Reimbursement-Round Lake RoadSeptember 2014 Mileage Reimbursement 22.40
11032014-JA September 2014 Mileage Reimbursement-2015 PMPSeptember 2014 Mileage Reimbursement 10.08
11032014-JA September 2014 Mileage Reimbursement-TechnologySeptember 2014 Mileage Reimbursement 8.40
11032014-JA September 2014 Mileage Reimbursement-Johanna Shores Phase 2September 2014 Mileage Reimbursement 5.60
11032014-JA September 2014 Mileage Reimbursement-Cty Rd ESeptember 2014 Mileage Reimbursement 3.36
64.40 0.00Total for this ACH Check for Vendor ANDEJ:
6047 Avesis Third Party Administrators, Inc 11/07/201444112
14L5957-IN November 2014 Vision November 2014 Vision 10.44
10.44 0.00Total for Check Number 44112:
0131 Beisswenger's How-To Store 11/07/201444113
513704 PW Parts PW Parts 2.64
2.64 0.00Total for Check Number 44113:
ENGE Dan Engebretson 11/07/201444114
11062014-DE 2014 After School Wrestling League 2014 After School Wrestling League 480.00
480.00 0.00Total for Check Number 44114:
FAST Fastenal 11/07/201444115
MNSPR90869 PW Parts PW Parts 2.69
2.69 0.00Total for Check Number 44115:
0339 Ferguson Waterworks 2516 11/07/201444116
0117719 PW Water Meter Supplies PW Water Meter Supplies 2,875.94
2,875.94 0.00Total for Check Number 44116:
0176 Frattallone's Hardware, Inc.11/07/201444117
061568-A PW Parts PW Parts 4.40
4.40 0.00Total for Check Number 44117:
4470 GLTC Premium Payments 11/07/201444118
1458085 Novermber 2014 Long Term Care Novermber 2014 Long Term Care 187.44
187.44 0.00Total for Check Number 44118:
8075 Minnesota Mulch & Soil 11/07/201444119
d1072014 Perry Park Ballfield Maintenance Perry Park Ballfield Maintenance 390.00
390.00 0.00Total for Check Number 44119:
0147 Moundsview Public Schools 11/07/201444120
5607 September-October 2014 Facility Rentals September-October 2014 Facility Rentals 374.40
Page 5AP Checks by Date - Detail by Check Date (11/7/2014 8:35 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
374.40 0.00Total for Check Number 44120:
6073 Northstar Inspection Service, Inc 11/07/201444121
11032014-NIS August & October 2014 Inspection Services August & October 2014 Inspection Services 130.00
130.00 0.00Total for Check Number 44121:
0155 Office of MN IT Services 11/07/201444122
W14090663 September 2014 Phone Bill September 2014 Phone Bill 717.02
717.02 0.00Total for Check Number 44122:
1110 Pitney Bowes 11/07/201444123
10232014-PB October 2014 Postage October 2014 Postage 597.69
10232014-PB October 2014 Postage October 2014 Postage 1,087.27
1,684.96 0.00Total for Check Number 44123:
6706 Q3 Contracting 11/07/201444124
TMN0107830 Street Maintenance Repairs Street Maintenance Repairs 494.25
494.25 0.00Total for Check Number 44124:
0811 Ramsey County 11/07/201444125
PUBW-013946 September 2014 Equipment Expenses September 2014 Equipment Expenses 3,581.31
PUBW-013957 September 2014 Fuel Expense September 2014 Fuel Expense 3,198.86
6,780.17 0.00Total for Check Number 44125:
0282 Republic Services #899 11/07/201444126
0899-002572941 November 2014 Trash Services November 2014 Trash Services 260.29
0899-002572941 November 2014 Trash Services November 2014 Trash Services 536.92
797.21 0.00Total for Check Number 44126:
5714 Road Machinery & Supplies Co.11/07/201444127
R27221 Street Maintenance Rental Street Maintenance Rental 2,191.50
2,191.50 0.00Total for Check Number 44127:
1453 Springbrook National User Group 11/07/201444128
484-2015 2015 Membership Renewal 2015 Membership Renewal 25.00
484-2015 2015 Membership Renewal 2015 Membership Renewal 25.00
484-2015 2015 Membership Renewal 2015 Membership Renewal 25.00
484-2015 2015 Membership Renewal 2015 Membership Renewal 25.00
100.00 0.00Total for Check Number 44128:
1387 Standard Insurance Company 11/07/201444129
147490-1114 November 2014 STD/LTD/Life Insurance November 2014 STD/LTD/Life Insurance 1,514.58
1,514.58 0.00Total for Check Number 44129:
0576 TimeSaver Off Site Secretarial 11/07/201444130
M20843 JDA (9/22 10/6)/CC Mtgs (9/29)/Plan Com (10/8)JDA (9/22 10/6)/CC Mtgs (9/29)/Plan Com (10/8) 343.37
M20843 JDA (9/22 10/6)/CC Mtgs (9/29)/Plan Com (10/8)JDA (9/22 10/6)/CC Mtgs (9/29)/Plan Com (10/8) 329.13
M20843 JDA (9/22 10/6)/CC Mtgs (9/29)/Plan Com (10/8)JDA (9/22 10/6)/CC Mtgs (9/29)/Plan Com (10/8) 384.50
1,057.00 0.00Total for Check Number 44130:
1175 TNT Cleaning and Consulting, INC 11/07/201444131
269386 October 2014 Cleaning Services October 2014 Cleaning Services 845.00
Page 6AP Checks by Date - Detail by Check Date (11/7/2014 8:35 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
845.00 0.00Total for Check Number 44131:
1070 ULI-Urban Land Institute 11/07/201444132
1779969 2015 Dues 2015 Dues 525.00
525.00 0.00Total for Check Number 44132:
2708 Wei Zhang 11/07/201444133
11032014-WZ Lego Class Refund Lego Class Refund 65.00
65.00 0.00Total for Check Number 44133:
1032 Commercial Asphalt Co.11/07/201444134
141015 October 2014 Asphalt Expense October 2014 Asphalt Expense 22,659.89
22,659.89 0.00Total for Check Number 44134:
55,442.76 0.00Total for 11/7/2014:
Report Total (59 checks): 94,484.82 0.00
Page 7AP Checks by Date - Detail by Check Date (11/7/2014 8:35 AM)
CONSENT AGENDA – 5B
MEMORANDUM
DATE: November 10, 2014
TO: Honorable Mayor and City Council
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
SUBJECT: 2014 3rd Quarter Actuals
Background/Discussion:
Attached are the 3rd Quarter Actuals for 2014. Overall expenditures are running near budget estimates.
Revenue are running in line with budget estimates as a result of increased zoning permit activity, and
increased participation in recreation programs. Please remember that we receive 50% of our revenue from
property taxes and did not receive the 1st half until July, and Administrative Fines are not received until
the final contract number reconciliation next March. Governmental accounting is not done on an accrual
basis, therefore the numbers reflect what was actually taken in as revenue or paid out as expenditures thru
September 30, 2014. Accruals, deferred revenue adjustments, etc. are only done at year-end. When
looking at the numbers as they currently stand and adjustments that are made at year-end, overall
Revenues are running at about 57.68% and Expenditures are running at about 55.69% in total. The
general fund Revenues are running at 54.20% and Expenditures are running at 76.06%. (Please note that
the percentages look lower because property taxes, liquor licenses, etc are collected at year -end. We also
have a lag time in receiving invoices and charging internal service funds.)
An Investment Portfolio has also been included with these financial reports. Per the Investment Policy,
our Benchmark Rate is the 4M plus Rate. At September 30, 2014 – this rate was 0.05% and our portfolio
is averaging 2.954% in long-term investments and 2.439% overall. All of our investments are in
government secured or government backed deposits. The section listed at the top of the portfolio is the
“liquid” investments that we can access at anytime. We are trying to stay diversified in this area and will
be transferring between these accounts. We have had some of our high interest notes mature and are
working on cash flows with the PMP and other CIP projects to determine how much we can invest and
for what time periods. We continue to research other liquid investment options that will possibly give us
a better return, but are still monitoring our immediate cash flow needs.
If you have any questions, please feel free to call us. You also have available to you the Detailed
Summary Trial Balance which includes all transactions from the year on the Council Sharepoint page.
Staff Recommendation:
Staff requests that Council accept the 3rd Quarter Financial Reports.
City of Arden Hills
City-Wide Budget Summary
2014 Qtr. 3 Revenues
Budget Amended Year To Date Balance YTD
FY 2014 FY 2014 09/30/2014 Avaiable % of Budgeted
Operating Revenue
Mayor & Council -$ -$ -$ -$ 0.00%
Elections - - - - 0.00%
Administration 3,524,923 3,524,923 1,814,672 1,710,251 51.48%
Finance & Administrative Services 68,514 68,514 4,944 63,570 7.22%
TCAAP 20,820 - - - 0.00%
Planning & Zoning 16,971 16,971 15,605 1,366 91.95%
Government Buildings 87,885 87,885 - 87,885 0.00%
Police & Animal Control 75,173 75,173 16,396 58,777 21.81%
Dispatch - - - - 0.00%
Fire Protection - - - - 0.00%
Emergency Management - - - - 0.00%
Protective Inspections 249,300 249,300 220,586 28,714 88.48%
Street Maintenance 75,578 75,578 82,861 (7,283) 109.64%
Park Maintenance 9,505 9,505 7,939 1,566 83.52%
Recreation 97,000 97,000 101,069 (4,069) 104.19%
Celebrating Arden Hills - - - - 0.00%
Transfers - - - - 0.00%
Total General Fund 4,225,669 4,204,849 2,264,072 1,940,777 53.84%
Cable Fund 100,000 100,000 54,099 45,901 54.10%
EDA General Fund 50,000 50,000 32,849 17,151 65.70%
EDA Revolving Fund 1,300 1,300 2,553 (1,253) 196.40%
EDA TIF #2 Round Lake 250,200 250,200 161,599 88,601 64.59%
EDA TIF #3 Cottage Villas 44,600 44,600 36,710 7,890 82.31%
EDA TIF #4 Pres Homes 95,200 95,200 49,302 45,898 51.79%
Total Special Revenue Funds 541,300 541,300 337,112 204,188 62.28%
GO Tax Increment Bonds of 1998A - - 18 (18) 0.00%
Total Debt Service Funds - - 18 (18) 0.00%
Equipment, Bldg & Replacement - - - - 0.00%
Public Safety Capital 42,000 42,000 22,653 19,347 53.94%
Parks Fund - - - - 0.00%
TCAAP Capital - 20,820 2,013 18,807 9.67%
Capital Improvement Fund (PIR) 2,411,669 2,420,419 1,532,005 888,414 63.30%
Total Capital Funds 2,453,669 2,483,239 1,556,671 926,568 62.69%
Water 2,251,709 2,251,709 1,012,271 1,239,438 44.96%
Sanitary Sewer 1,728,405 1,728,405 979,832 748,573 56.69%
Recycling 150,408 150,408 86,332 64,076 57.40%
Surface Water Management 663,522 663,522 383,722 279,800 57.83%
Total Enterprise Funds 4,794,044 4,794,044 2,462,158 2,331,886 51.36%
Risk Management 400,433 400,433 188,474 211,959 47.07%
Engineering 143,313 143,313 95,133 48,180 66.38%
Central Garage 226,319 226,319 156,082 70,237 68.97%
Technology 135,977 135,977 71,433 64,544 52.53%
Total Internal Service 906,042 906,042 511,122 394,920 56.41%
Total Operating Revenues 12,920,724 12,929,474 7,131,153 5,798,321 55.15%
Other Financing Sources
Mayor & Council - - - - 0.00%
Elections - - - - 0.00%
Administration - - - - 0.00%
Finance & Administrative Services - - - - 0.00%
TCAAP - - - - 0.00%
Planning & Zoning - - - - 0.00%
Government Buildings - - - - 0.00%
Police & Animal Control - - - - 0.00%
Dispatch - - - - 0.00%
Fire Protection - - - - 0.00%
Emergency Management - - - - 0.00%
Protective Inspections - - - - 0.00%
Street Maintenance - - 15,000 (15,000) 0.00%
Park Maintenance - - - - 0.00%
Recreation - - - - 0.00%
Celebrating Arden Hills - - - - 0.00%
Transfers - - - - 0.00%
Total General Fund - - 15,000 (15,000) 0.00%
Cable Fund - - - - 0.00%
EDA General Fund 50,000 50,000 50,000 - 100.00%
EDA Revolving Fund - - - - 0.00%
EDA TIF #2 Round Lake - - - - 0.00%
EDA TIF #3 Cottage Villas - - - - 0.00%
EDA TIF #4 Pres Homes - - - - 0.00%
Total Special Revenue Funds 50,000 50,000 50,000 - 100.00%
GO Tax Increment Bonds of 1998A 284,772 284,772 284,772 - 100.00%
Total Debt Service Funds 284,772 284,772 284,772 - 100.00%
Equipment, Bldg & Replacement 310,765 310,765 280,765 30,000 90.35%
Public Safety Capital - - - - 0.00%
Parks Fund - - - - 0.00%
TCAAP Capital - - - - 0.00%
Capital Improvement Fund (PIR) - 162,417 162,417 - 100.00%
Total Capital Funds 310,765 473,182 443,182 30,000 93.66%
Water - - - - 0.00%
Sanitary Sewer - - - - 0.00%
Recycling - - - - 0.00%
Surface Water Management - - - - 0.00%
Total Enterprise Funds - - - - 0.00%
Risk Management - - - - 0.00%
Engineering - - - - 0.00%
Central Garage - - - - 0.00%
Technology - - - - 0.00%
Total Internal Service - - - - 0.00%
Total Other Financing Sources 645,537 807,954 792,954 15,000 98.14%
Prior Period Adjustment - - - -
Total Revenues 13,566,261 $ 13,737,428 $ 7,924,107 $ 5,813,321 $ 57.68%
City of Arden Hills
City-Wide Budget Summary
2014 Qtr. 3 Expenditures
Budget Amended Year To Date Balance YTD
FY 2014 FY 2014 09/30/2014 Avaiable % of Budgeted
Operating Expenses
Mayor & Council 82,419 $ 82,419 $ 55,298 $ 27,120 $ 67.09%
Elections 18,910 18,910 13,448 5,462 71.12%
Administration 296,009 296,009 184,592 111,417 62.36%
Finance & Administrative Services 167,250 167,250 135,055 32,195 80.75%
TCAAP 307,321 116,099 68,408 47,691 58.92%
Planning & Zoning 240,595 240,595 156,011 84,584 64.84%
Government Buildings 210,798 210,798 133,724 77,074 63.44%
Police & Animal Control 1,039,029 1,039,029 778,646 260,383 74.94%
Dispatch 60,352 60,352 40,235 20,117 66.67%
Fire Protection 431,006 431,006 431,006 0 100.00%
Emergency Management 15,496 15,496 2,710 12,786 17.49%
Protective Inspections 279,998 279,998 194,898 85,100 69.61%
Street Maintenance 469,593 469,593 411,409 58,184 87.61%
Park Maintenance 492,112 492,112 322,034 170,078 65.44%
Recreation 235,181 235,181 181,707 53,474 77.26%
Celebrating Arden Hills - - - - 0.00%
Reserves/Contingency - - - - 0.00%
Transfers - - - - 0.00%
Total General Fund 4,346,069 4,154,847 3,109,182 1,045,665 74.83%
Cable Fund 117,891 117,891 73,997 43,894 62.77%
EDA General Fund 98,512 98,512 43,333 55,179 43.99%
EDA Revolving Fund - - - - 0.00%
EDA TIF #2 Round Lake 2,300 2,300 721 1,579 31.33%
EDA TIF #3 Cottage Villas 4,700 4,700 721 3,979 15.33%
EDA TIF #4 Pres Homes 7,500 7,500 725 6,775 9.67%
Total Special Revenue Funds 230,903 230,903 119,496 111,407 51.75%
GO Tax Increment Bonds of 1998A - - - - 0.00%
Total Debt Service Funds - - - - 0.00%
Equipment, Bldg & Replacement - - - - 0.00%
Public Safety Capital - - - - 0.00%
Parks Fund - - - - 0.00%
TCAAP Capital - - - - 0.00%
Capital Improvement Fund (PIR) - - - - 0.00%
Total Capital Funds - - - - 0.00%
Water 1,932,491 1,932,491 723,693 1,208,798 37.45%
Sanitary Sewer 1,533,664 1,533,664 909,546 624,118 59.31%
Recycling 149,574 149,574 91,533 58,041 61.20%
Surface Water Management 427,296 427,296 250,496 176,800 58.62%
Total Enterprise Funds 4,043,025 4,043,025 1,975,269 2,067,756 48.86%
Risk Management 413,932 413,932 236,640 177,292 57.17%
Engineering 143,367 143,367 86,888 56,479 60.61%
Central Garage 225,844 225,844 148,073 77,771 65.56%
Technology 135,942 135,942 74,320 61,622 54.67%
Total Internal Service 919,085 919,085 545,920 373,165 59.40%
Total Operating Expenses 9,539,082 9,347,860 5,749,867 3,597,993 61.51%
Capital Outlay
Mayor & Council - - - - 0.00%
Elections - - - - 0.00%
Administration - - - - 0.00%
Finance & Administrative Services - - - - 0.00%
TCAAP - - - - 0.00%
Planning & Zoning - - - - 0.00%
Government Buildings - - - - 0.00%
Police & Animal Control - - - - 0.00%
Dispatch - - - - 0.00%
Fire Protection - - - - 0.00%
Emergency Management - - - - 0.00%
Protective Inspections - - - - 0.00%
Street Maintenance - - - - 0.00%
Park Maintenance - - - - 0.00%
Recreation - - - - 0.00%
Celebrating Arden Hills - - - - 0.00%
Transfers - - - - 0.00%
Total General Fund - - - - 0.00%
Cable Fund 17,045 17,045 5,559 11,486 32.61%
EDA General Fund 40,000 40,000 5,650 34,350 14.13%
EDA Revolving Fund - - - - 0.00%
EDA TIF #2 Round Lake 159,481 159,481 - 159,481 0.00%
EDA TIF #3 Cottage Villas - - - - 0.00%
EDA TIF #4 Pres Homes - - - - 0.00%
Total Special Revenue Funds 216,526 216,526 11,209 205,317 5.18%
GO Tax Increment Bonds of 1998A - - - - 0.00%
Total Debt Service Funds - - - - 0.00%
Equipment, Bldg & Replacement 340,000 340,000 257,786 82,214 75.82%
Public Safety Capital 49,280 49,280 27,207 22,073 55.21%
Parks Fund - - 18,883 (18,883) 0.00%
TCAAP Capital - 206,222 131,121 75,101 63.58%
Capital Improvement Fund (PIR) 2,695,287 2,695,287 911,881 1,783,406 33.83%
Total Capital Funds 3,084,567 3,290,789 1,346,879 1,943,910 40.93%
Water 326,800 326,800 137,021 189,779 41.93%
Sanitary Sewer 569,060 569,060 36,634 532,426 6.44%
Recycling - - - - 0.00%
Surface Water Management 449,000 449,000 163,089 285,911 36.32%
Total Enterprise Funds 1,344,860 1,344,860 336,744 1,008,116 25.04%
Risk Management - - - - 0.00%
Engineering - - - - 0.00%
Central Garage - - - - 0.00%
Technology - - - - 0.00%
Total Internal Service - - - - 0.00%
Total Capital Outlay 4,645,953 4,852,175 1,694,831 3,157,344 34.93%
Debt Service
GO Tax Increment Bonds of 1998A 284,772 284,772 284,773 (1) 100.00%
Total Debt Service 284,772 284,772 284,773 (1) 100.00%
Other Financing Uses
Mayor & Council - - - - 0.00%
Elections - - - - 0.00%
Administration - - - - 0.00%
Finance & Administrative Services - - - - 0.00%
TCAAP 15,000 - - - 0.00%
Planning & Zoning - - - - 0.00%
Government Buildings - - - - 0.00%
Public Safety - - - - 0.00%
Emergency Management - - - - 0.00%
Police & Animal Control - - - - 0.00%
Dispatch - - - - 0.00%
Fire Protection - - - - 0.00%
Street Maintenance - - - - 0.00%
Park Maintenance - - - - 0.00%
Recreation - - - - 0.00%
Celebrating Arden Hills - - - - 0.00%
Transfers 50,000 212,417 212,417 - 100.00%
Total General Fund 65,000 212,417 212,417 - 100.00%
Cable Fund - - - - 0.00%
EDA General Fund - - - - 0.00%
EDA Revolving Fund - - - - 0.00%
EDA TIF #2 Round Lake 284,772 284,772 284,772 - 100.00%
EDA TIF #3 Cottage Villas - - - - 0.00%
EDA TIF #4 Pres Homes - - - - 0.00%
Total Special Revenue Funds 284,772 284,772 284,772 - 100.00%
GO Tax Increment Bonds of 1998A - - - - 0.00%
Total Debt Service Funds - - - - 0.00%
Equipment, Bldg & Replacement - - - - 0.00%
Public Safety Capital - - - - 0.00%
Parks Fund - - - - 0.00%
TCAAP Capital - 15,000 - 15,000 0.00%
Capital Improvement Fund (PIR) 50,000 50,000 50,000 - 100.00%
Total Capital Funds 50,000 65,000 50,000 15,000 76.92%
Water 68,396 68,396 68,396 - 100.00%
Sanitary Sewer 96,870 96,870 96,870 - 100.00%
Recycling - - - - 0.00%
Surface Water Management 65,499 65,499 65,499 - 100.00%
Total Enterprise Funds 230,765 230,765 230,765 - 100.00%
Risk Management - - - - 0.00%
Engineering - - - - 0.00%
Central Garage - - - - 0.00%
Technology - - - - 0.00%
Total Internal Service - - - - 0.00%
Total Other Financing Uses 630,537 792,954 777,954 15,000 98.11%
Total Expenditures 15,100,344 $ 15,277,761 $ 8,507,425 $ 6,770,336 $ 55.69%
City of Arden Hills
General Fund Summary
2014 QTR. 3 Revenues
Budget Amended Year To Date Balance YTD
Activity FY 2014 FY 2014 09/30/2014 Avaiable % of Budgeted
Taxes
101-41300-31010 Current Ad Valorem Taxes 3,257,456 $ 3,257,456 $ 1,531,603 $ 1,725,853 47.02%
101-41300-31011 Payments in Lieu of Taxes - - - - 0.00%
101-41300-31020 Delinquent Ad Valorem Taxes 22,000 22,000 (17,821) 39,821 -81.00%
101-41300-31030 Mobile Home Tax 7,500 7,500 626 6,874 8.35%
101-41300-31040 Fiscal Disparities - - 134,344 (134,344) 0.00%
101-41300-31510 Aggregate Removal Tax 600 600 - 600 0.00%
101-41300-31910 Penalties & Interest on Taxes - - (1,713) 1,713 0.00%
101-41300-31920 Forfeited Tax Sales - - - - 0.00%
Total Taxes 3,287,556 3,287,556 1,647,039 1,640,517 50.10%
Licenses and Permits
101-41300-32110 Liquor, On Sale & Sunday 24,000 24,000 21,454 2,546 89.39%
101-41300-32111 Liquor, Off Sale - - 462 (462) 0.00%
101-41300-32150 Inspection Fees 2,000 2,000 1,422 578 71.10%
101-41300-32160 Contractors 6,750 6,750 7,632 (882) 113.07%
101-41910-32170 Rental Regulation Fee 3,400 3,400 3,402 (2) 100.06%
101-41300-32180 Business Licenses 13,650 13,650 9,251 4,399 67.78%
101-41300-32181 Other Business Lic/Permits 1,500 1,500 158 1,342 10.53%
101-41300-32182 Tabacco License 1,300 1,300 1,342 (42) 103.23%
101-42400-32210 Plan Review & Bldg Permits 133,000 133,000 115,394 17,606 86.76%
101-42400-32220 Mechanical Permits 26,000 26,000 21,579 4,421 82.99%
101-42400-32230 Plumbing Permits 10,000 10,000 8,816 1,184 88.16%
101-41300-32240 Animal Licenses 2,200 2,200 2,445 (245) 111.11%
101-41910-32250 Sign Permits 893 893 2,209 (1,316) 247.37%
101-41300-32250 Sign Permit Renewal 2,100 2,100 1,576 524 75.05%
101-42400-32260 Electrical Permits 20,000 20,000 17,668 2,332 88.34%
101-42400-32270 Utility Permit Fees 300 300 - 300 0.00%
101-43100-33270 Utility Permit Fees - - 3,497 (3,497) 0.00%
101-42400-32275 Fire Suppression Permits 6,000 6,000 4,250 1,750 70.84%
101-42400-32278 Fire Permit Plan Check Fee 3,000 3,000 1,823 1,177 60.78%
101-41910-32279 Erosion/Grading Permit 1,680 1,680 1,422 258 84.64%
101-41300-32280 Other Nonbusiness Lic/Permits 2,100 2,100 471 1,629 22.43%
Total Licenses and Permits 259,873 259,873 226,274 33,599 87.07%
Intergovernmental Revenues
101-41300-33402 Market Value Homestead Credit - - - - 0.00%
101-41300-33403 Mobile Home Homestead Credit - - - - 0.00%
101-41300-33420 State PERA Aid 5,179 5,179 2,590 2,590 50.00%
101-41500-33421 Local Preformance Aid - - - - 0.00%
101-42100-33416 Police Aid 37,073 37,073 1 37,072 0.00%
101-43100-33418 MSA Maintenance 75,028 75,028 79,286 (4,258) 105.68%
101-41910-33422 State Grants - - - - 0.00%
101-41600-33610 County Grants & Aids 20,820 - - - 0.00%
101-41410-33621 Other County Grants & Aids - - - - 0.00%
Other Intergovernmental 138,100 117,280 81,877 35,404 69.81%
Charges for Services
101-41910-34103 Zoning and Subdivision Fees - - 234 (234) 0.00%
101-41910-34104 Plan Checking Fees - - - - 0.00%
101-41300-34105 Sale of Maps and Publications - - 11 (11) 0.00%
101-41910-34106 Plat & Other Fees 10,000 10,000 7,455 2,545 74.55%
101-41300-34108 Admin Chgs from other funds 24,180 24,180 - 24,180 0.00%
101-41500-34108 Admin Chgs from other funds 54,014 54,014 - 54,014 0.00%
101-41940-34108 Admin Chgs from other funds 87,885 87,885 - 87,885 0.00%
101-41910-34110 Zoning Permit Fees 893 893 883 10 98.88%
101-41500-34250 Business Subsidiary App Fee 2,000 2,000 - 2,000 0.00%
101-41300-34120 Water Tower Antenna Rentals 76,486 76,486 82,003 (5,517) 107.21%
101-41300-34121 Other General Govt Charges 3,500 3,500 3,368 132 96.23%
101-41500-34122 Admin Charge-Staff Time - - - - 0.00%
101-42400-34104 Plan Check Fee 42,000 42,000 43,697 (1,697) 104.04%
101-42100-34202 False Alarms 1,000 1,000 1,500 (500) 150.00%
101-42100-34206 Impound Fees - - - - 0.00%
101-42400-34207 State Building Code Surcharges 8,000 8,000 6,403 1,597 80.04%
101-42400-34208 City Building Code Surcharges 1,000 1,000 955 45 95.49%
101-41940-34101 City Hall Rental - - - - 0.00%
101-45200-34300 Park Facility Rental Fees 4,230 4,230 - 4,230 0.00%
101-45200-34301 Youth Program Field Use 3,675 3,675 6,139 (2,464) 167.04%
101-45200-34302 Adult Program Field Use 1,600 1,600 - 1,600 0.00%
101-45120-34730 Summer Playground Fees 14,500 14,500 16,704 (2,204) 115.20%
101-45120-34740 Summer Trip Fees - - - - 0.00%
101-45120-34781 Adult Programs 31,000 31,000 28,684 2,316 92.53%
101-45120-34782 Youth Programs 40,000 40,000 45,190 (5,190) 112.98%
101-45120-34785 Adult Softball - - - - 0.00%
101-45120-34790 After School Programs 10,000 10,000 9,630 370 96.30%
101-45120-34791 Special Events Programs 1,500 1,500 861 639 57.40%
101-41500-34950 Other Charges for Services - - 35 (35) 0.00%
101-41910-34950 Other Charges for Services 105 105 100 5 95.24%
Total Charges for Services 417,568 417,568 253,852 163,716 60.79%
Budget Amended Year To Date Balance YTD
Activity FY 2014 FY 2014 09/30/2014 Avaiable % of Budgeted
Fines & Forfeits
101-42100-35110 Highway Patrol Fines 2,000 2,000 350 1,650 17.50%
101-42100-35130 DWI Forfeitures 500 500 2,703 (2,203) 540.68%
101-42100-35140 Violations Bureau 16,000 16,000 11,842 4,158 74.01%
101-42100-35150 Tobacco Fines 300 300 - 300 0.00%
101-42100-35160 Administrative Fines 12,600 12,600 - 12,600 0.00%
101-42100-35200 Forfeits 500 500 - 500 0.00%
Total Fines & Forfeits 31,900 31,900 14,896 17,004 46.70%
Special Assessments
101-41300-36100 Special Assessments 1,822 1,822 1,701 121 93.37%
101-41300-36101 Delinquent Sp Assessments - - - - 0.00%
101-41300-36102 Penalties and Int Sp Assessments - - - - 0.00%
101-41300-36103 PrePaid Special Assessments - - - - 0.00%
Total Special Assessments 1,822 1,822 1,701 121 93.37%
Miscellaneous
101-41300-36210 Interest Income 65,000 65,000 29,370 35,630 45.18%
101-41300-36230 Contributions/Donations 3,600 3,600 - 3,600 0.00%
101-41940-36230 Contributions/Donations - - - - 0.00%
101-45120-36230 Contributions/Donations - - - - 0.00%
101-45400-36230 Contributions/Donations - - - - 0.00%
101-45200-36230 Contributions/Donations - - 1,800 (1,800) 0.00%
101-41600-36230 Contributions/Donations - - - - 0.00%
101-41300-36215 Candidate Filing Fee - - - - 0.00%
101-41910-36240 Developer Reimbursements - - - - 0.00%
101-41600-36240 Developer Reimbursements - - - - 0.00%
101-41500-36245 Conduit Debt Application Fee - - 500 (500) 0.00%
101-41500-36246 Conduit Debt Fees 9,500 9,500 4,409 5,091 46.41%
101-43100-36277 Night Time Construction Waiver - - - - 0.00%
101-43100-36270 Miscellaneous Reimbursements 550 550 78 472 14.18%
101-41300-36270 Miscellaneous Reimbursement 1,000 1,000 2,277 (1,277) 227.72%
101-41500-36270 Miscellaneous Reimbursement 3,000 3,000 - 3,000 0.00%
101-41940-36270 Miscellaneous Reimbursement - - - - 0.00%
101-43100-36275 Private Street Light Reimbursements - - - - 0.00%
101-43100-36280 Other Miscellaneous Revenue 1,000 1,000 - 1,000 0.00%
101-41500-36270 Other Miscellaneous Revenue - - - - 0.00%
101-41910-36280 Other Miscellaneous Revenue - - - - 0.00%
101-42100-36280 Miscellaneous Reimbursement 5,200 5,200 (1) 5,201 -0.02%
101-42400-36280 Fire Inspection Reimbursement - - - - 0.00%
Total Miscellaneous 88,850 88,850 38,434 50,416 43.26%
Total Operating Revenues 4,225,669 4,204,849 2,264,072 1,940,777 53.84%
Other Financing Sources
101-42100-39101 Sales of General Fixed Assets - - 15,000 (15,000) 0.00%
101-41600-39203 Transfer - - - - 0.00%
101-45200-39203 Transfer - - - - 0.00%
Total Other Financing Sources - - 15,000 (15,000) 0.00%
Total General Fund Revenue 4,225,669 $ 4,204,849 $ 2,279,072 $ 1,925,777 $ 54.20%
Budget Amended Year To Date Balance YTD
FY 2014 FY 2014 09/30/2014 Avaiable % of Budgeted
Operating Expenses
Mayor & Council 82,419 $ 82,419 $ 55,298 $ 27,120 $ 67.09%
Elections 18,910 18,910 13,448 5,462 71.12%
Administration 296,009 296,009 184,592 111,417 62.36%
Finance & Administrative Services 167,250 167,250 135,055 32,195 80.75%
TCAAP 307,321 116,099 68,408 47,691 58.92%
Planning & Zoning 240,595 240,595 156,011 84,584 64.84%
Government Buildings 210,798 210,798 133,724 77,074 63.44%
Police & Animal Control 1,039,029 1,039,029 778,646 260,383 74.94%
Dispatch 60,352 60,352 40,235 20,117 66.67%
Fire Protection 431,006 431,006 431,006 0 100.00%
Emergency Management 15,496 15,496 2,710 12,786 17.49%
Protective Inspections 279,998 279,998 194,898 85,100 69.61%
Street Maintenance 469,593 469,593 411,409 58,184 87.61%
Park Maintenance 492,112 492,112 322,034 170,078 65.44%
Recreation 235,181 235,181 181,707 53,474 77.26%
Celebrating Arden Hills - - - - 0.00%
Reserves/Contingency - - - - 0.00%
Transfers 50,000 212,417 212,417 - 100.00%
Total Operating Expenses 4,396,069 4,367,264 3,321,599 1,045,665 76.06%
Capital Outlay
Mayor & Council - - - - 0.00%
Elections - - - - 0.00%
Administration - - - - 0.00%
Finance & Administrative Services - - - - 0.00%
TCAAP - - - - 0.00%
Planning & Zoning - - - - 0.00%
Government Buildings - - - - 0.00%
Police & Animal Control - - - - 0.00%
Dispatch - - - - 0.00%
Fire Protection - - - - 0.00%
Emergency Management - - - - 0.00%
Protective Inspections - - - - 0.00%
Street Maintenance - - - - 0.00%
Park Maintenance - - - - 0.00%
Recreation - - - - 0.00%
Celebrating Arden Hills - - - - 0.00%
Transfers - - - - 0.00%
Total Capital Outlay - - - - 0.00%
Other Finance Uses
TCCAP 15,000 - - - 0.00%
Total Other Financing Uses 15,000 - - - 0.00%
Total General Fund Expenses 4,411,069 $ 4,367,264 $ 3,321,599 $ 1,045,665 $ 76.06%
Revenue Over/(Under) Expenses (185,400) (162,415) (1,042,527) 880,112
City of Arden Hills
General Fund Summary
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4
Page 1 of 2
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: Round Lake Road Area Improvement - Payment #5
Requested Action
Approve Payment #5 to Meyer Contracting, Inc., in the amount of $78,185.87 for the Round
Lake Road Area Improvement.
Background
The City Council awarded the Round Lake Road Area Improvement to Meyer Contracting, Inc.,
on May 12, 2014, in the amount of $1,766,605.41.
Discussion
This fifth pay request includes work through October 31, 2014. Five percent is being withheld
from the work completed according to the contract documents. The payment is in the amount of
$78,185.87. Major items of work for this payment are:
trail construction
gravel base
subgrade preparation
CONSENT ITEM – 5C
MEMORANDUM
Page 2 of 2
Financial Implications
The following breakdown shows the funding sources and the amounts for Payment #5
Funding Source Amount
Municipal State Aid/TIF $53,635.51
Surface Water Management $12,197.00
Water Utility Fund $12,353.36
Total $78,185.87
Attachments
Attachment A: Payment Estimate #5
Page 1 of 1
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: TH 51 Bridge Project
MnDOT Signal Agreement
Requested Action
Adopt Resolution 2014-053 approving MnDOT Traffic Control Signal Agreement No. 06589 for
the TH 51 Bridge Project in the amount of $123,778.15.
Background/Discussion
MnDOT plans to replace the County Road E Bridge over TH51 in 2015. That project includes
new signals at both the east and west side ramps to and from County Road E. Although the City
has no cost in the new bridge there are some costs in each of the two new signals that will be a
City responsibility. The City has one of five legs for each signal (east/west CR E, on/off TH 51
and Connelly on the east side and a private driveway on the west side) or 20% of the cost. In
addition, there is a 20% share for the interconnection of the two signals, the Emergency Vehicle
Pre-emption (EVP), painting the signal poles green and a small share for the pretreatment pond
and trail leaving the bridge on the west side.
The total estimated cost of the City’s portion is $123,778.15 (the County’s estimated share of the
same Agreement is $248,151.38). The City’s cost is not eligible for Municipal State Aid (MSA)
funding since the city legs are not on the MSA system so payment would come from the PIR
fund.
Attached is a copy of the Traffic Control Signal Agreement No. 06589 and Resolution 2014-053.
Staff would recommend approval of Resolution 2014-053 approving the agreement.
Attachments
Attachment A: Traffic Control Signal Agreement No. 06589
Attachment B: Resolution 2014-053
CONSENT ITEM – 5D
MEMORANDUM
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-053
A RESOLUTION APPROVING MN/DOT TRAFFIC CONTROL SIGNAL
AGREEMENT NO. 06589 REGARDING THE COUNTY ROAD E/TH51 BRIDGE
REPLACEMENT PROJECT
WHEREAS, Mn/DOT is proposing to undertake an improvement to reconstruct the
County Road E Bridge over TH51;
WHEREAS, the project includes two new signals at which the City has one leg.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ARDEN HILLS, MINNESOTA:
1. IT IS RESOLVED that the City of Arden Hills enter into Mn/DOT Traffic
Control Signal Agreement No. 06589 with the State of Minnesota, Department
of Transportation, and Ramsey County for the following purposes:
To provide for payment by the City to the State of the City’s cost share and
maintenance of signal systems, trails, pretreatment/filtration basins and other
associated construction to be performed upon, along and adjacent to County
State Aid Highway No. 15 (County Road “E”) from the West Ramp of Trunk
Highway No. 51 to the East Ramp of Trunk Highway No. 51 (Connelly Avenue)
within the corporate City limits of Arden Hills under State Project No. 6216 -130
(T.H. 51=125).
2. That the Mayor and the City Administrator are authorized to execute the
Agreement and any amendments to the Agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF NOVEMBER, 2014.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
Page 1 of 1
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Highway Avenue (County Road H)
Resolution of Support for Ramsey County
Requested Action
Adopt Resolution 2014-054 concurring with Ramsey County’s efforts to place Highway Avenue
(County Road H) on their County State Aid System as Class A Minor Arterial-Expander.
Background/Discussion
A small segment of what is typically regarded as County Road H is actually a MnDOT road
known as Highway Avenue. In order to facilitate the reconstruction and expansion of the CR
H/35W Interchange Ramsey County has asked for a jurisdictional transfer of Highway Avenue
from MnDOT to Ramsey County. In addition, Ramsey County has requested of the
Metropolitan Council that the functional class of this roadway be established as a Class A Minor
Arterial-Expander.
Ramsey County has received preliminary approval for both requests. However, before these
requests are final, the City has to concur with the County’s actions since they occur within our
corporate boundary. Attached is Resolution 2014-054 (in the MnDOT sample format)
concurring with the requested Ramsey County actions to establish Highway Avenue as a Class A
Minor Arterial-Expander on their County State Aid System. Staff recommends adoption of the
attached resolution.
Attachments
Attachment A: Ramsey County Board Action
Attachment B: Resolution 2014-054
CONSENT ITEM – 5E
MEMORANDUM
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-054
A RESOLUTION OF SUPPORT FOR THE RAMSEY COUNTY FUNCTIONAL
CLASS OF HIGHWAY AVENUE AS A CLASS A MINOR ARTERIAL-EXPANDER
WHEREAS, the County Board of the County of Ramsey did take action on
September 23, 2014, to request a jurisdictional transfer of Highway Avenue to Ramsey
County and request a functional classification from Metropolitan Council; and
WHEREAS, said action by the Ramsey County Board locates and establishes certain
County State Aid Highways within the corporate limits of the City of Arden Hills.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ARDEN HILLS, MINNESOTA that the action directed by the County Board, a copy of
which is attached hereto and made a part thereof, locating or establishing the County State
Aid Highway System within the City limits is in all things approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF NOVEMBER, 2014.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
Page 1 of 1
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Replacement of Building Inspections Vehicle
Budgeted Amount: Actual Amount: Funding Sources:
$20,000.00 $20,000.00 2014-2018 CIP
Requested Action
Approve purchase of a 2013 Ford Escape for $20,000.00.
Discussion
The current inspections vehicles consist of a 2004 Chevrolet Blazer and a 2003 F250 obtained
from our public works department. Both vehicles are 10 years old or more and are requiring
repairs. Staff is seeking to replace the F250 with a new vehicle.
Attached is a copy of the purchase agreement for a used 2013 Ford escape with 29,227 miles.
The total price with taxes and fees is $20,000. Previously approved in this year’s budget was
$20,000 for an inspections vehicle. A list of the vehicle’s equipment is also attached.
Staff would continue to use the 2004 Chevy Blazer mainly for inspection and code enforcement
use. The F250 would go back to our public works department where it would be used as an
additional vehicle for seasonal employees.
Recommendation
Staff requests approval of $20,000 for the purchase of a used 2013 Ford Escape.
Attachment
Purchase Agreement
CONSENT ITEM
MEMORANDUM
CONSENT ITEM – 5G
MEMORANDUM
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: Resolution Certifying the 2014 Municipal Election Canvass Results
Background
For your review, City staff has attached a copy of Resolution 2014-058 and an election
abstract certifying the 2014 municipal election results from the November 4, 2014,
general election.
Members of the City Council are required by State Statute to certify the results of the
Municipal Election to the Ramsey County Auditor within three (3) to ten (10) days after
the general election.
Please note that the abstract of votes cast and the write-in tally sheet numbers do not
appear to match. The explanation received by Ramsey County is that the names written
on the tally sheets are the result of the examination of ballots that were placed in the
write-in envelopes by the election judges. Some may have a target marked, but have no
name actually written in. The remainder of the ballots were likely not sorted out by the
ballot counter and remain with the rest of the ballots in the transfer cases. When the
number of write-in votes does not affect the outcome of the race (as is the case here), the
election judges are not instructed to look through all the ballots in the transfer cases on
election night. The actual number of write-ins is correct, as it comes directly from the
result tapes that are run at the end of the evening.
Recommendation
Motion to approve Resolution 2014-058 Certifying the 2014 Municipal Election Canvass
Results Declaring:
David Grant as Arden Hills Mayor for a four-year term beginning in January
2015;
Fran Holmes as Arden Hills City Councilmember for a four-year term beginning
in January 2015;
And Robert Woodburn as Arden Hills City Councilmember for a four-year term
beginning in January 2015.
Attachments
Attachment A: Resolution 2014-058 Certifying the 2014 Municipal Election Canvass
Results
Attachment B: Abstract of Votes Cast
Attachment C: Write-In Tally Sheets
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-058
RESOLUTION CERTIFYING THE 2014 MUNICIPAL
ELECTION CANVASS RESULTS
WHEREAS, the City of Arden Hills held its General Election on November 4, 2014; and
WHEREAS, Minnesota Statute 205.185, Subd. 3 and 205.065, Subd. 5, require that the City
Council canvass the results of the election within three (3) to ten (10) days after the election; and
WHEREAS, the City Council met on November 10, 2014, as an item of business at a City
Council meeting, as a canvassing board to review the results of the election.
THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that voting for the office of Mayor, where there was one; and City Council, where there
were two, to be elected for four-year terms at the November 10, 2014, General Election, held in and
for said City, has been in all respects, duly canvassed by this City Council in accordance with the
law. It is hereby found and determined that the total votes cast upon the offices for each candidates
at said election were as follows:
MAYOR #Votes
David Grant 3,042
Write In Votes 61
COUNCILMEMBERS # Votes
Fran Holmes 2,594
Robert Woodburn 2,461
Write In Votes 63
*The attachments list the write in votes.
BE IT RESOLVED, that as a result of said canvass, David Grant be declared elected Mayor,
and Fran Holmes and Robert Woodburn be declared elected City Councilmembers for four-year
terms commencing at the first meeting in January 2015.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th
DAY OF NOVEMBER, 2014.
____________________________________
David Grant, Mayor
ATTEST:
____________________________________
Amy Dietl, City Clerk
Abstract of Votes Cast
In the Precincts of the City of Arden Hills
State of Minnesota
at the 2014 State General Election
Held Tuesday, November 4, 2014
as compiled from the official returns.
Summary of Totals
City of Arden Hills
Tuesday, November 4, 2014 2014 State General Election
Number of persons registered as of 7 a.m.5850
Number of persons registered on Election Day 479
Number of accepted regular, military, and overseas absentee ballots and mail ballots 542
Number of federal office only absentee ballots 1
Number of presidential absentee ballots 0
Total number of persons voting 4231
Abstract print version 10101, generated 11/6/2014 6:35:54 PM Page 1 of 6
Abstract print version 10101, generated 11/6/2014 6:35:54 PM
KEY TO PARTY ABBREVIATIONS
NP - Nonpartisan
Mayor (Arden Hills)
NP
DAVID GRANT
3042
WI
WRITE-IN**
61
Council Member (Arden Hills) (Elect 2)
NP
ROBERT WOODBURN
2461
NP
FRAN HOLMES
2594
WI
WRITE-IN**
63
Summary of Totals
City of Arden Hills
Tuesday, November 4, 2014 2014 State General Election
Page 2 of 6
Detail of Election Results
City of Arden Hills
Tuesday, November 4, 2014 2014 State General Election
Precinct Persons Registered
as of 7 A.M.
Persons Registered
on Election Day
Total Number of
Persons Voting
62 0010 : ARDEN HILLS P-1 2272 116 1740
62 0020 : ARDEN HILLS P-2 1588 252 1021
62 0030 : ARDEN HILLS P-3 1990 111 1470
City of Arden Hills Total:5850 479 4231
Page 3 of 6
Detail of Election Results
City of Arden Hills
Tuesday, November 4, 2014 2014 State General Election
Office Title: Mayor (Arden Hills)
Precinct NP
DAVID GRANT
WI
WRITE-IN**
62 0010 : ARDEN HILLS P-1 1229 23
62 0020 : ARDEN HILLS P-2 736 19
62 0030 : ARDEN HILLS P-3 1077 19
Total:3042 61
Office Title: Council Member (Arden Hills) (Elect 2)
Precinct NP
ROBERT WOODBURN
NP
FRAN HOLMES
WI
WRITE-IN**
62 0010 : ARDEN HILLS P-1 971 1027 16
62 0020 : ARDEN HILLS P-2 556 625 22
62 0030 : ARDEN HILLS P-3 934 942 25
Total:2461 2594 63
Page 4 of 6
We, the legally constituted county canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each
office voted on, and have specified the number of votes for and against each question voted on, at the 2014 State General Election held on Tuesday, November 4, 2014
As appears by the returns of the election precincts voting in this election, duly returned to, filed, opened, and canvassed, and now remaining on file in the office of the City of Arden
Hills Clerk. Witness our official signature at ________________________________ in _________________________ County this _____________ day of ______________, 2014.
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
Page 5 of 6
State of Minnesota
City of Arden Hills
I, __________________________________________________, Clerk of the City of Arden Hills do hereby certify the within and foregoing __________________ pages to be a full
and correct copy of the original abstract and return of the votes cast in the City of Arden Hills 2014 State General Election held on Tuesday, November 4, 2014.
Witness my hand and official seal of office this ________ day of ________________, 2014.
______________________________________________
Page 6 of 6
City Council Meeting
P:\Admin\Council\Agendas & Packet Information\2014\11-10-14-R\Sue\5H\Memo.doc
Page 1 of 1
CONSENT AGENDA – 5H
MEMORANDUM
DATE: November 10, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Approve Job Descriptions for Recreation Coordinator and Recreation
Programmer
Background
On November 6, 2014, the Personnel Committee met to discuss the positions in the
Recreation Department. As a result of this meeting, the Personnel Committee is
recommending to the City Council a new job description that changes the Park and
Recreation Manger position to a Recreation Coordinator; and a title change in the
Recreation Programmer description due to the change in the supervisor’s title.
Current Discussion
The Park and Recreation Manger’s job description has been revised to more accurately
reflect the current duties being performed. These changes include the new title of
Recreation Coordinator. This results in changing the classification of the position from
Pay Grade 8 to Pay Grade 6.
The Recreation Programmer’s job description was updated to reflect the title change of
the supervisor to Recreation Coordinator.
Council Action
A motion to approve the revised/new job descriptions for the Recreation Coordinator and
the Recreation Programmer as presented and recommended by the Personnel Committee.
1
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title: Recreation Coordinator
Department: Public Works
Accountable to: Public Works Director/City Engineer
Positions Supervised: Recreation Programmer and Seasonal Recreation Staff
Status: Full Time
<DATE>
PRIMARY OBJECTIVES
Performs difficult technical work planning, implementing, supervising and evaluating City-wide recreation
programs, and related duties as apparent or assigned. Work is performed under the moderate supervision of
the Public Works Director/City Engineer. Continuous supervision is exercised over assigned programming and
seasonal positions.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE POSITION
Organizes, plans and implements all recreation programs including after school programs, special events,
youth programs including but not limited to baseball, t-ball, softball, soccer leagues, ice skating programs,
summer playgrounds, tennis, summer camps, sport skills classes, adult programs, and the annual city festival.
Reviews and recommends fee structure for recreation programs based on instructor costs, material costs,
facility fees, and cost recovery policies.
Responsible for short and long term issues relating to recreational areas, including parks uses, and recreation
program needs.
Works with local associations and the general public on facility and field rentals.
Prepares information for instructors, class lists, emergency procedures and building use policies.
Responsible for new programs, registration information, and general department information including
brochures and/or press releases.
Responsible for notifying registrants of program changes or cancellations.
Responsible for management and maintenance activities of warming houses and personnel.
Prepares recommendations and develops recreation programs for future community needs.
Provides information to the media, Parks, Trails and Recreation Committee and the general public.
2
Attends City Counciland other meetings as directed.
Serves as staff liaison to the PTRC
Speaks to community leaders and groups on recreation programs.
Prepares quarterly and annual reports on recreation program participation, budget status, etc.
Assists with the Public Works Director/City Engineer with preparing the annual Recreation Department and
Parks Department budgets.
Oversees City forestry with the Public Works Director, including tree inventory, inspect ions, maintenance and
abatements.
Responsible for the preparation of scheduled activities on fields/parks, special equipment or set up.
Coordinates volunteer groups for Parks and Recreation programs.
EDUCATION and/or EXPERIENCE
Bachelor's degree with coursework in recreation, or related field and considerable experience in youth/adult
recreational activities, or equivalent combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles, practices, equipment, tools and materials used in park maintenance and
construction; thorough knowledge of general building, equipment, repair and maintenance; thorough
knowledge of forestry, landscaping, and horticulture as applied to parks and grounds areas; thorough
knowledge of the grasses, flowers, shrubs and trees grown in the area, their planting time and their soil
requirements; thorough knowledge of hazards and necessary safety precautions involved in construction work;
ability to plan and supervise the work of subordinates; ability to prepare reports; ability to prepare reports and
maintain records; ability to establish and maintain effective working relationships with others.
PHYSICAL DEMANDS
This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 50
pounds of force; work regularly requires sitting, frequently requires standing, walking, speaking or hearing,
using hands to finger, handle or feel, reaching with hands and arms, lifting and repetitive motions and
occasionally requires stooping, kneeling, crouching or crawling and pushing or pulling; work requires close
vision, distance vision, ability to adjust focus, depth perception, color perception and peripheral vision; vocal
communication is required for expressing or exchanging ideas by means of the spoken word and conveying
detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive
information at normal spoken word levels and to receive detailed information through oral communications
and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data,
visual inspection involving small defects and/or small parts, using of measuring devices, operating machines,
operating motor vehicles or equipment and observing general surroundings and activities; work frequently
requires exposure to outdoor weather conditions and occasionally requires wet, humid conditions (non-
weather), working near moving mechanical parts, exposure to fumes or airborne particles, exposure to toxic or
caustic chemicals and exposure to blood-borne pathogens and may be required to wear specialized personal
protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic).
SPECIAL REQUIREMENTS
CPR/First Aid Certification.
Valid Minnesota Class D Driver's License.
3
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests
may be required. The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position.
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
___________________________________________________________________
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
__________________________________________________________________
1
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title: Recreation Programmer
Department: Public Works
Accountable to: Recreation Coordinator
Positions Supervised: W ork Direction to Seasonal Recreation staff
Status: Full Time
<DATE>
PRIMARY OBJECTIVES
Performs intermediate technical work planning, implementing, supervising and evaluating City-wide recreation
programs. Work is performed under the moderate supervision of the Recreation Coordinator. Continuous
work direction is exercised over assigned recreation staff.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE POSITION
Works in close cooperation with the Recreation Coordinator to accomplish the goals of the department.
Coordinates, plans and implements recreation programs including after school programs, special events, youth
programs including but not limited to baseball, t-ball, softball, soccer leagues, ice skating programs, summer
playgrounds, tennis, summer camps, sport skills classes, adult programs.
Prepares information for instructors, class lists, emergency procedures and building use policies.
Assists in the process to Recruit, select, train, direct and evaluate staff.
Responsible for notifying registrants of program changes or cancellations.
Recommends and develops recreation programs for future community needs.
Reviews and recommends fee structure for recreation programs based on instructor costs, material costs,
facility fees and cost recovery policies.
Continually evaluates all programs and activities to assure that they are achieving goals and objectives.
Assist the Coordinator in overseeing and managing the Recreation registration software.
Assists the Coordinator in preparing the operating budget for programs, and reviews the financial status of
programs to ensure proper financial control.
Keeps the Coordinator informed of any issues and concerns in the department.
Assists the Coordinator in preparation of the programming guide.
2
Prepares program flyers and press releases for programs.
Assists with overseeing adult leagues.
Assists the Director, Coordinator and Superintendent with filing, data entry and special projects.
EDUCATION and/or EXPERIENCE
Associates/Technical degree and moderate experience organizing and conducting youth and adult recreation
activities, or equivalent combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of recreation administration principles and practices; thorough knowledge of the
equipment and techniques necessary to successfully conduct recreation programs; thorough knowledge of the
methods involved in organizing, conducting, promoting and supervising recreation activities; some knowledge
of first aid methods and necessary safety precautions to be used in recreation work; ability to plan, organize
and implement a variety of recreation programs; ability to plan and supervise the work of subordinates; ability
to communicate ideas effectively in both oral and written formats; ability to prepare reports and maintain
records; ability to establish and maintain effective working relationships with program participants, associates
and the general public.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires speaking or
hearing and repetitive motions, frequently requires standing, walking, sitting and using hands to finger, handle
or feel and occasionally requires climbing or balancing, stooping, kneeling, crouching or crawling, reaching with
hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is
required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important
instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken
word levels; work requires preparing and analyzing written or computer data, operating machines, operating
motor vehicles or equipment and observing general surroundings and activities; work frequently requires
exposure to outdoor weather conditions and occasionally requires exposure to blood-borne pathogens and
may be required to wear specialized personal protective equipment; work is generally in a moderately noisy
location (e.g. business office, light traffic).
SPECIAL REQUIREMENTS
CPR/First Aid Certification within six months of hire.
Valid Class D Driver's license.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests
may be required. The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position.
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
___________________________________________________________________
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
__________________________________________________________________
3
City Council Meeting
P:\Admin\Council\Agendas & Packet Information\2014\11-10-14-R\Sue\Sara Grant Appt.doc
Page 1 of 1
CONSENT AGENDA – 5I
MEMORANDUM
DATE: November 10, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Approve Appointment of Recreation Coordinator
Background
On November 6, 2014, the Personnel Committee met to discuss the positions in the
Recreation Department and possible changes to the Park and Recreation Manager
position. As a result of this meeting, the Personnel Committee recommended to the City
Council a new job description changing the Park and Recreation Manager position to a
Recreation Coordinator and to have Sara Gran, our current Recreation Programmer who
has been performing these duties fill this position. The Personnel Committee
recommends that the City Council approve Sara’s appointment to this position.
Council Action
A motion to approve appointing Sara Grant to the position of Recreation Coordinator for
the City of Arden Hills at Pay Grade 6, Step 4, effective November 10, 2014.
Page 1 of 1
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Authorization to Advertise for the Position of Recreation Programmer
Background
On November 6, 2014, the Personnel Committee met to discuss the positions in the Recreation
Department and possible changes to the Park and Recreation Manager position. As a result of
this meeting, The Personnel Committee recommended to the City Council a new job description
changing the Park and Recreation Manger position to a Recreation Coordinator and to have Sara
Grant, our current Recreation Programmer who has been performing these duties , fill this
position. This leaves the Recreation Programmer position vacant.
Discussion
In order to fill the position as timely as possible to keep work processes flowing in Recreation
with minimal interruption of programming, service and work, we would like to advertise to fill
this vacancy.
Council Action
Authorize staff to advertise for a Recreation Programmer.
CONSENT AGENDA – 5J
MEMORANDUM
DATE: November 10, 2014
TO: City Councilmembers
Patrick Klaers, City Administrator
FROM: Mayor Grant
SUBJECT: TCAAP Development Discussion Opportunity for Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding TCAAP
development.
PUBLIC HEARING – 7A
MEMORANDUM
Page 1 of 4
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: County Road E (B-2 District) Improvements
Public Hearing/Assessment Hearing
Requested Action
Conduct the Public Hearing/Assessment Hearing (hearings may be conducted together) for the
County Road E (B-2 District) Improvements. At the close of the Hearings consider adopting the
following resolutions:
Resolution 2014-055 Ordering the Improvement
Resolution 2014-056 Adopting the Assessment Roll (may be adopted with any reductions
the Council deems appropriate)
Resolution 2014-057 Approving the Plans and Specifications and Ordering the
Advertisement for Bids
Background/Discussion
This improvement project has a long history. Back in 2008 the Council accepted a Guiding Plan
for the B-2 District. Then in late 2011 the Council hired Bolton and Menk to prepare an
Implementation Plan for the B-2 District starting from the information found in the Guiding
Plan. The Implementation Plan process included a Corridor Advisory Committee (CAC)
comprised of two Councilmembers, property owners, City staff, County staff and Consultants.
The CAC held three formal meetings over the course of the preparation of the Implementation
Plan. In addition, there were approximately 25 one-on-one business meetings. The
Implementation Plan was finalized in December of 2012.
PUBLIC HEARINGS – 7B
MEMORANDUM
Page 2 of 4
In December of 2012 the Council also authorized Bolton and Menk to prepare a Feasibility
Report for the improvements to the B-2 District. The preparation of the Feasibility Report also
included continued discussions with several of the business owners. The Feasibility Report was
accepted by the Council in March 2014. At the same time the Council authorized the preparation
of plans and specifications for the improvements.
The preparation of the plans and specifications continued over the summer and fall months. It
included coordination with MnDOT and Ramsey County along with several of the business
owners. It culminated with a “walk-through” in late September attended by many of the business
owners.
Since there have been numerous opportunities for interaction with the business owners over the
last three years, the Council agreed to hold the Public Hearing and Assessment Hearing together
this evening.
A basic description of the proposed improvements follows:
mill and overlay of the existing road surface and restriping which will narrow the center
left turn lane and widen the shoulder area
reconstruction of all the medians including colored stamped concrete
the addition of a second left turn lane at Lexington Avenue
a new signal system at CR E/Lexington Avenue
reconstruction of the CR E/Pine Tree Drive signal to include new ADA pedestrian
crossing features
repair where necessary of the existing concrete curb and gutter and driveways
construction of concrete sidewalk where none exists on CR E and repair where
necessary of the existing sidewalk (exception is Carroll’s Furniture property)
construction of a concrete sidewalk on the west side of Pine Tree Dr. from CR E to the
Country Financial driveway
installation of an Xcel Energy pedestrian scale lighting system on 150 foot spacing (28
lights)
planting of over 50 boulevard trees
The estimated cost of the improvements and funding is as follows:
Estimated Construction Cost $1,453,192.10
Overhead 20% * 290,638.42
Xcel Energy Lighting** 323,216.40
Estimated Total Project Cost $2,067,046.92
*Overhead has been reduced from 37% to 20% eliminating Contingency since plans are
complete and estimated costs are further advanced
**Based on an actual proposal from Xcel Energy
Page 3 of 4
The estimated split of the cost between Ramsey County and the City is as follows:
Ramsey County $1,409,208.90
City of Arden Hills 657,838.02
A portion of the City cost will be assessed to the properties in the B-2 District. Just as a
reminder, the assessment method laid out in the Feasibility Report has a 50% portion of the costs
associated with improved mobility (both vehicle and pedestrian) in the District assessed to all
properties on a per acre basis. Similarly, City costs associated with the enhancement of the
County Road E corridor are partially assessed to the abutting properties on a front foot basis.
Finally, proposed improvements to vehicular movements on Connelly Avenue are 50% assessed
directly to the three benefitted properties.
Other specific items regarding the assessment include the following:
At a Council Work Session the consensus was that the City would fund the boulevard
trees and there would be no assessment for them.
At the same Work Session it was the Council’s consensus to install Xcel Energy Vernon
lighting on a 150 foot spacing (attached are photos of both the Vernon and Colonial lights
that were considered). The Council agreed with staff’s recommendation that the City
fund $87,000 of the cost of the more expensive lights before the remaining cost is split
50% assessed and 50% City.
The new sidewalk on the E Street Flats property is being paid for by an escrow account
that was a requirement of the development agreement for that project. The sidewalk
would have been built by the developer at the time that E Street Flats was completed but
it was unclear where it could be built and not damaged by the widening of CR E for the
dual left turn lanes, so an escrow account was established. The cost of this section of
new sidewalk will NOT be included in the assessment.
The project includes a concrete sidewalk on the west side of Pine Tree Drive from
County Road E to the Country Financial driveway.
The Connelly Improvements are in the project and proposed to be 50% assessed to the
two Flaherty parking lots and Pot O Gold. Previously, Mr. Flaherty submitted an email
suggesting that these improvements are not needed. A copy of that email is attached.
Staff has checked with the Ramsey County Sherriff’s Department to review accident
records. The Sherriff’s Department reported that there is no history of unusual accident
activity in this area.
Attached is an exhibit that provides the Council a listing of assessed properties with their acreage
and front footage and the three components (area, front footage and Connelly Avenue) that make
up their total assessment. The exhibit also provides the amount of the preliminary assessment
provided in the Feasibility Report and the change from that preliminary amount. In all cases the
actual assessment went down from 20 to 50%.
Marcus Thomas from Bolton and Menk will be in attendance to provide a detailed presentation
of the project and assessments. After the presentation, both Marcus and staff will be available to
answer Council and/or property owner questions.
Page 4 of 4
At the close of the Public Hearing/Assessment Hearing staff would recommend the Council
consider adopting the attached three resolutions. They are as described below:
Resolution 2014-055 Orders the Improvement
Resolution 2014-056 Adopts the Assessment Roll (Council can make any changes it
deems appropriate that reduce the assessment amounts prior to adoption)
Resolution 2014-057 Approves the Plans and Orders the Advertisement for Bids (it is
important to the project schedule to bid and award the project early so the contractor can
order the new traffic signal equipment).
Finally, as of mid-last week there have been no assessment objections filed by any property
owner at City Hall. Assessed property owners have until the close of the Assessment Hearing to
file an objection to the proposed assessment.
Attachments
Attachment A: Resolution 2014-055 Ordering the Improvement
Attachment B: Resolution 2014-056 Adopting the Assessment Roll
Attachment C: Resolution 2014-057 Approving the Plans and Ordering the Advertisement for Bids
Attachment D: Vernon Light Fixture Photo
Attachment E: Colonial Light Fixture Photo
Attachment F: Flaherty E-Mail
Attachment G: Assessment Exhibit
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-055
A RESOLUTION ORDERING IMPROVEMENT FOR THE COUNTY ROAD E (B-2
DISTRICT) IMPROVEMENTS
WHEREAS, a resolution of the City Council adopted October 13, 2014, fixed a date
for a Council hearing on the proposed improvement, and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was held on November 10, 2014, at which time all persons
desiring to be heard were given an opportunity to be heard thereon,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ARDEN HILLS, MINNESOTA
1. Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
2. Such improvement is hereby ordered as proposed in the Council resolution
adopted November 13, 2012.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF NOVEMBER, 2014.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-056
RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL FOR THE COUNTY
ROAD E (B-2 DISTRICT) IMPROVEMENTS
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and heard and passed upon all objections to the proposed assessment for the
improvement of the City of Arden Hills County Road E (B-2 District) Improvements.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
1. Such proposed assessment roll, a copy of which is attached hereto and made a part
hereof, is hereby accepted and shall constitute the special assessment against the
lands named therein, and each tract of land therein included is hereby found to be
benefited by the proposed improvement in the amount of the assessment levied
against it.
2. Such assessment assessed against each parcel of land shall be payable in equal annual
installments extending over a period of seven (7) years, unless prepaid, the first of the
installments to be payable with general taxes levied in 2014, collectible with such
taxes during the year of 2015. The assessment shall bear interest at the rate of 4.20
percent per annum from the date of the adoption of this assessment resolution. To the
first installment shall be added interest on the entire assessment from the date of this
resolution until December 31, 2014. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. If the adopted assessment differs from the proposed assessment as to any particular
lot, piece, or parcel of land, the City Clerk shall mail to the owner a notice stating the
amount of the adopted assessment. The Clerk must also notify affected owners of
any changes adopted by the Council in interest rates or prepayment requirements
from those contained in the notice of the proposed assessment.
4. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property,
with interest accrued to the date of payment, to the City Clerk, except that no interest
shall be charged if the entire assessment is paid by December 10, 2014. The owner
may at any time thereafter, pay to the County Auditor the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in
which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the succeeding year.
5. The City Clerk shall forthwith prepare and transmit a certified duplicate of this
assessment to the County Auditor to be extended on the property tax lists of the
county. Such assessments shall be collected and paid over in the same manner as
other municipal taxes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF NOVEMBER, 2014.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-057
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR THE COUNTY ROAD E (B-2 DISTRICT)
IMPROVEMENTS
WHEREAS, pursuant to Resolution 2014-019 adopted on March 31, 2014, plans and
specifications have been prepared for the improvement of the County Road E (B-2 District).
And such plans and specifications have been submitted to the City Council for approval.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto, and made a
part hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in a trade journal, the
official newspaper, an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The
advertisement shall be published as required by law, shall specify the work to
be done, shall state the date and time that the bids will be received by the City
Clerk and City Engineer at which time they will be publicly opened in the
Arden Hills City Hall by the City Engineer, will then be tabulated, and will
subsequently be considered by the Council. No bids will be considered unless
sealed and filed with the Administrator and accompanied by a cash deposit,
certified check or bid bond payable to the City of Arden Hills for five percent
(5%) of the amount of such bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF NOVEMBER, 2014.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
NEW BUSINESS – 8A
City of Arden Hills
City Council Meeting for November 10, 2014
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Page 1 of 2
MEMORANDUM
DATE: November 10, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Ryan Streff, City Planner
SUBJECT: TCAAP Energy Integration and Resiliency Framework – Policy White Paper
Requested Action
No action required. A presentation will be made by the Energy Resilience Advisory Board
(ERAB) and the project team.
Background
On August 4, 2014, the Joint Development Authority (JDA) appointed an Energy Resilience
Advisory Board (ERAB) for the redevelopment of the TCAAP property. The role of the ERAB
is to assist staff and consultants in the development of an Energy Integration and Resiliency
Framework (EIRF) and Policy White Paper for TCAAP. It is intended that this team will
establish a foundation for cost effective, energy efficient alternatives and opportunities for
TCAAP over the next 50 years. A project team led by Ever-Green Energy, Burns and
McDonnell, Center for Energy and Environment, and Fresh Energy was selected to prepare the
EIRF and Policy White Paper.
Over the past few months, during the first phase, the ERAB has assisted in the preparation of the
Policy White Paper. This document was developed from discussion with the ERAB along with
input from both City and County staff. A presentation of the Policy White Paper was given to
the JDA at their November 3, 2014, meeting. After review and comment the JDA formally
accepted the Policy White Paper and expressed their support for the ERAB as they continue to
work on the EIRF.
NEW BUSINESS – 8A
City of Arden Hills
City Council Meeting for November 10, 2014
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Page 2 of 2
During the second phase, the ERAB along with City and County staff will evaluate the most
relevant energy opportunities for the TCAAP property. It is anticipated that the second phase
will be completed by the end of March 2015.
Attachments
A. Ramsey County Memo – Heather Worthington
B. Policy White Paper – TCAAP Energy Integration Resiliency Framework
C. ERAB Comments – JDA Meeting 11-3-14
D. ERAB Presentation Slides
MEMORANDUM
DATE: November 10, 2014
TO: Arden Hills City Councilmembers
FROM: Heather Worthington, Administrative Director
SUBJECT: Update on TCAAP Energy Integration and Resiliency Framework, Phase 1 White Paper
In 2014, the Joint Development Authority (“JDA”) has taken several steps to set a foundation for
approaching energy related decisions at the TCAAP site. The intent is to establish a foundation for cost
effective, energy efficient alternatives and opportunities during initial development and for adapting to
new opportunities over the next 50 years. A project team led by Ever-Green Energy is in the process of
preparing the TCAAP Energy Integration and Resiliency Framework (“EIRF”). The first phase, a draft
White Paper, is complete and ready for review and comment. The White Paper includes a vision
statement and initial assessments of energy demand and supply alternatives for their relevance at the
TCAAP. Alternates that are most relevant for TCAAP will be analyzed in more detail during Phase 2.
Exhibit 4, page 81, includes modifications for the City of Arden Hills (“City”) to consider in order to
improve the alignment between the TCAAP Redevelopment Code and the energy vision.
The White Paper is being presented to the City Council in order to provide information on the status of
the work. Phase 2 will be completed in March 2015.
The EIRF and White Paper are the results of a series of JDA and Ramsey County (“County”) actions. In
January, the JDA had an energy discussion that included a presentation by the State Climatologist and
recommendations from a team of Humphrey Institution Fellows. The recommendations included the
development an energy advisory group and an energy framework. In February, the JDA directed staff
to draft a scope of work and a request for proposals (“RFP”) for the energy plan which would be
funded by the County. At the June meeting, the JDA approved issuance of the RFP for the
development of an Energy Integration and Resiliency Framework and directed staff to make a process
for soliciting nominations for an energy advisory board. In July, the process for selecting an advisory
board was approved and the appointments for the Energy Resiliency Advisory Board were reported at
the August meeting. Ramsey County issued the RFP in July 2015. A team including Ever-Green Energy,
Burns and McDonnell, Center for Energy and Environment, and Fresh Energy was selected to prepare
the EIRF. The White Paper was prepared based on discussions with the ERAB and staff from the City
and County.
On November 3, the White Paper was presented to the JDA for review and discussion. The JDA
accepted the White Paper and expressed support for ERAB’s continued work on the EIRF. Comments
from the JDA and City Council meetings will be incorporated into Phase 2 of the project.
Attachments (2)
yooperann CC
Resiliency Framework Phase 1:
Policy White Paper
TCAAP Energy Integration Resiliency Framework
Policy White Paper
2
Acknowledgements
The Project Team would like to thank the City of Arden Hills, Ramsey County, the Energy Resiliency
Advisory Board, and the Joint Development Authority for all of their input and guidance in the
development of this White Paper. Their insights proved invaluable as the Project Team developed the
outline and content for this document. Their continued support will also be critical as the broader
Energy Integration and Resiliency Framework is completed.
About the Project Team
Ever-Green Energy
Ever-Green Energy has transformed decades of experience in engineering, system development, and
utility ownership and management into one of the country’s foremost experts on the advancement of
community energy systems. The Ever-Green team delivers projects from concept to construction to
industry-leading system operations. Ever-Green is a consulting, operation, and management firm with
the experience to help communities, colleges and universities, and government organizations advance
the study, development, and operation of integrated energy systems. Ever-Green is uniquely qualified
to assist communities with finding sustainable solutions for integrating energy needs and securing their
system’s energy future.
Burns & McDonnell
Burns & McDonnell, headquartered in Kansas City, MO, is a full-service engineering, architecture,
construction, environmental and consulting solutions firm. The company’s multidisciplinary staff of
nearly 5,000 employee-owners includes engineers, architects, construction professionals, planners,
estimators, economists, technicians, and scientists, representing virtually all design disciplines. Burns &
McDonnell plans, designs, permits, constructs, and manages facilities all over the world, with one
mission in mind: “Make our clients successful.”
Center for Energy and the Environment
The Center for Energy and Environment is a nonprofit organization that promotes energy efficiency to
strengthen the economy while improving the environment. CEE conducts research and develops
programs so that: businesses operate more efficiently and profitably; government agencies and
nonprofits spend less on facilities and functions; utilities achieve their energy-efficiency goals at least-
cost; and households save money and improve comfort.
TCAAP Energy Integration Resiliency Framework
Policy White Paper
3
Fresh Energy
For more than 20 years, Fresh Energy has transformed widely held economic and environmental ideas
into smart energy policy. Fresh Energy works in the realm of public policy, changing the rules that
govern our energy system. The organization’s efforts focus on energy efficiency, clean energy,
transportation and land use, and carbon reduction.
TCAAP Energy Integration Resiliency Framework
Policy White Paper
4
Contents
Executive Summary ..................................................................................................................................... 5
Policy White Paper ...................................................................................................................................... 9
1. Introduction ........................................................................................................................................ 9
2. Vision Statement and Guiding Principles .......................................................................................... 11
3. Unique Opportunities for the TCAAP Site ......................................................................................... 13
4. Expected TCAAP Development ......................................................................................................... 18
5. Energy Supply Alternatives ............................................................................................................... 20
6. Energy Efficiency Strategies (Demand-Side Management) .............................................................. 28
7. Technology Evaluation ...................................................................................................................... 44
8. Policy and Regulation Opportunities ................................................................................................ 47
9. Conclusions ....................................................................................................................................... 60
Exhibit I – Definitions ................................................................................................................................ 64
Exhibit II – Green Zoning Incentives Adopted by Other Localities ........................................................... 71
Exhibit III – Complete Energy Efficiency Opportunities ............................................................................ 78
Exhibit IV – Recommended Modifications to TCAAP Redevelopment Code ............................................ 81
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Introduction
5
Executive Summary
Located in Arden Hills, Minnesota, the Twin Cities Army Ammunitions Plant (TCAAP) is a 427-acre site
that has recently gone through an extensive demolition and site environmental remediation program,
and stands ready to be redeveloped into an attractive addition to the Arden Hills community. Ramsey
County (County) and Arden Hills (City) have engaged in a partnership through the formation of a Joint
Development Authority (JDA) to craft a bold and deliberate energy framework. This framework will
develop appropriate planning guidelines and policies with careful consideration of local resources,
stakeholder interests, project goals, and the best available technologies for implementation over the
next 50 years.
TCAAP offers an incredible opportunity for the County, the City, and the surrounding community to
build a forward-looking community that is prepared for the energy and environmental issues of the
new generations who will live, work, and recreate there. With efficient buildings, the site can provide
low-cost energy for residents and tenants. Innovative energy supply systems can be designed for
reliability and resiliency. Increased use of local renewable energy systems can reduce the site’s
environmental footprint. With planning and leadership, the JDA can plan its streets with low-carbon
energy sources in mind, request developments that meet energy and environmental standards, and
engage future residents about the community’s energy use and their role as stewards of that vision.
This Policy White Paper serves several purposes. It provides a unifying vision for the site’s energy
future looking out over 50 years, and identifies the most beneficial opportunities for energy efficiency
and efficient energy supply options. It presents policy actions that the JDA, the City, and the County
can consider to support that energy future, including through the TCAAP Redevelopment Code, the
County RFP process, and future City or County ordinances. This paper also outlines immediate-term,
near-term, and long-term actions that can help the JDA, the City, and the County achieve a bold energy
vision for the site.
Developing the White Paper is the first of a two-phase project. Phase two will produce an energy
resiliency framework with more details about how the JDA can technically achieve the vision and
recommendations put forth in this paper. Phase two will be completed in March 2015.
Energy Resiliency Advisory Board
The County and the City recently established the Energy Resiliency Advisory Board (ERAB) and
appointed community stakeholders to help define TCAAP’s energy vision. This vision forms the basis
for the White Paper and the Energy Integration and Resiliency Framework, and also sets a common
language for stakeholders that are engaged in the development of the TCAAP site.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Introduction
6
The following guiding principles have been established to influence energy supply and energy
efficiency decisions at TCAAP:
Establish TCAAP as a national model for development of integrated energy systems
Develop a resilient community for energy and other utilities
Implement infrastructure solutions that are flexible and scalable over the next 50 years
Deliver a model of efficient energy and water usage that minimizes TCAAP’s impact on the
environment
Create an economically competitive and attractive environment for developers and
businesses
Key Recommendations
While many energy supply and energy efficiency opportunities are possible at TCAAP, our Project Team
recommends immediate-term, near-term, and long-term steps to consider as the JDA advances the
development of TCAAP and pursues the energy vision.
Immediate-Term (2015)
The JDA, City, and County should develop a coordinated plan for the installation of comprehensive
energy infrastructure grids as the Spine Road and other early roads are built. These grids should
include allowances for thermal grids as well as gas and electric grids. This basic infrastructure plan
can also address high efficiency street lighting needs throughout the site.
The City should review and adopt recommended changes to the TCAAP Redevelopment Code for
greater allowance of energy efficiency and renewable energy.
The JDA, City, and County should initiate conversations with the Arden Hills Army Training Site
(AHATS) and Xcel Energy to discover opportunities to partner and develop innovative
infrastructure and available renewable energy sources together while exploring opportunities to
utilize microgrid or other smart grid modernization demonstrations.
The JDA, City, and County should complete an assessment of the potential for on-site solar PV,
solar thermal, and passive solar building design based on street layout and building orientation, as
The ERAB envisions TCAAP as a vibrant development that leverages long-term energy strategies
and infrastructure to attract investment and partnership, and achieves sustainable benefits for the
City and the surrounding community.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Introduction
7
well as community wind potential. The potential to utilize the existing groundwater being treated
on TCAAP as an energy source should also be investigated.
The JDA, City, and County should initiate conversations with the Minnesota Department of
Commerce and the Minnesota Department of Employment and Economic Development, local
foundations, and the Saint Paul Port Authority to explore funding mechanisms to attract
developers, businesses, and future TCAAP residents. The JDA should also reach out to the US
Department of Energy and the US Department of Commerce's Economic Development Authority
on forthcoming grant opportunities.
The JDA and County should develop specific criteria and standards to reward potential developers
for innovative energy projects in their request for proposal (RFP) criteria. This could include
rewarding developers for agreeing to meet certain energy standards, installing high efficiency
energy systems, utilizing renewable energy supply technologies, or agreeing to receive thermal
energy from a community district energy system.
The JDA, City, and County could identify additional partnerships and funding opportunities to
support innovative and sustainable infrastructure and demonstrations. Partners could include the
University of Minnesota or the US Department of Energy.
The JDA, City, and County should develop energy standards and a process for review that support
the design and construction of energy-efficient and resilient buildings.
Near-Term (2016 – 2020)
The County should create awareness with clean energy businesses of the potential for
collaboration and innovation at TCAAP.
The JDA should consider establishing an advisory committee of regional energy experts that will
provide energy-focused feedback after initial site development. In certain circumstances where
approaches intersect, transportation and housing experts could be included to maximize
synergies.
Long-Term (Beyond 2020)
The City could consider including prioritization of energy efficiency, climate change adaptation, or
energy resilience as part of its comprehensive plan, in order to facilitate strategic use of the
Planned Unit Development process or other tools to allow flexibility for resilient energy uses at the
site.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Introduction
8
The JDA could establish TCAAP as a clean energy incubator for advanced energy supply and
storage technologies.
To capture long-term energy efficiency on the TCAAP site, the JDA could collaborate with local
utilities and third-party organizations to provide ongoing building energy usage monitoring and
recommissioning services to maintain optimal energy performance.
The JDA might seek collaboration with Xcel Energy and or technology companies seeking a specific
site to demonstrate the value of larger-scale energy storage and electric vehicles.
The JDA could collaborate with Xcel Energy to engage local residents and business in an energy
disclosure program.
As TCAAP development matures, the JDA or City may seek utility partnership in piloting innovative
demand response technologies and strategies to help businesses and homes save money.
Next Steps
While the City and County are working on a number of fronts to differentiate TCAAP as a national
model for site development, some immediate actions should be taken to continue progression toward
TCAAP’s energy vision. The following specific actions are needed to prepare the site for long-term
energy conservation and resilience:
The City and County should begin a comprehensive utility coordination effort with private and
public utilities in preparation for the build-out of early road infrastructure. Thermal energy grids
should be included in this discussion.
The JDA should provide this White Paper to AHATS leadership and begin discussions about
possible collaboration.
The JDA should provide this White Paper to Xcel Energy leadership and begin discussions about
possible collaboration.
Through work on the Energy Integration and Resiliency Framework, the Project Team will begin
developing cost-benefit analyses on those technologies that have the greatest viability in the early
stages of TCAAP development. The Project Team will also provide an implementation plan and
conceptual blueprint for the development of TCAAP’s energy future.
The JDA should develop marketing and promotional material for the TCAAP site that includes
references to the energy vision.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Introduction
9
Policy White Paper
1. Introduction
Since 1941, the Twin Cities Army Ammunitions Plant (TCAAP) has played a significant role in the
incorporation and development of the City. The 427-acre site, now owned by Ramsey County (County),
has recently gone through an extensive demolition and site environmental remediation program. The
TCAAP site offers an incredible opportunity to the City, County, and the surrounding community. This
area offers the potential to meet the demands of local growth, while setting a framework that balances
economic competitiveness and sustainable development. As such, the development of appropriate
planning guidelines and policies requires careful consideration of local resources, stakeholder interests,
project goals, and the best available technologies for implementation.
In November 2012, the Ramsey County Board and Arden Hills City Council approved a Joint Powers
Agreement (JPA), which establishes a partnership between the County and the City with the goal of the
remediation and productive reuse of the TCAAP site. This agreement included the formation of a JDA
to which will be the governance entity for development decisions at the site. The City and County have
their respective rights and responsibilities, but are closely coordinating their activities through the
authorities given to the JDA. In addition to its governance role as a JDA member, the County is the
owner of the TCAAP site and has the rights and responsibilities of an owner.
Recently, the JDA decided to develop an Energy Integration and Resiliency Framework (framework) in
order to prepare a foundation for effective energy policy for the next 50 years. The framework will be
developed in two phases. Phase one includes development of a vision statement and a White Paper
that provides an overview of relevant energy issues on the site, along with an assessment of what
technologies could be possible at TCAAP. Phase two will provide a detailed analysis of the White Paper
recommendations, with assessment based primarily upon the energy related investment return,
energy supply reliability, energy efficiency, environmental impact, and economic competitiveness for
the TCAAP site. To provide advice during the framework development process, the JDA formed an
Energy Resiliency Advisory Board (ERAB). The County contracted with a team of industry experts led by
Ever-Green Energy to develop the framework.
The Project Team of Ever-Green Energy, Center for Energy and Environment, Fresh Energy, Burns &
McDonnell (Project Team), and TCAAP leadership have worked to establish a common vision for site
development that can help guide the planning efforts of the JDA, and the funding and financing efforts
for developers, while establishing a national model for responsible development. This vision will guide
research, recommendations, policies, and actions throughout development and well into
implementation. The vision is also important to align project goals and long-term potential for the
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Introduction
10
area. Through development, the energy vision will allow for an innovative approach to the role of local
government policy in managing clean energy transition at the “distribution edge,” where utility service
ends and customers have begun adopting new approaches to energy consumption.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Vision and Guiding Principles
11
2. Vision Statement and Guiding Principles
In order to establish clearly defined goals for the energy future of the TCAAP site, the ERAB, the City,
the County, and the Project Team participated in a coordinated effort to establish an energy vision
statement for TCAAP. The purpose of this vision is not only to form the basis for the development of
the White Paper and framework, but also set a common language for stakeholders to as they develop
the energy plan for TCAAP.
2.1. Process
The Project Team and the County met with ERAB and the City to discuss various factors, themes, and
concepts for the site that they felt would be important for the development of the TCAAP site as it
relates to energy planning. In September 2014, ERAB brainstormed concepts for the TCAAP site. These
ideas were consolidated into the vision statement and guiding principles, which have been adopted by
ERAB and are listed below.
Vision Statement
TCAAP will be a vibrant development that leverages long-term energy conservation and resilience
to attract investment and partnership, and achieves sustainable benefits for Arden Hills and the
surrounding community.
Guiding Principles
Establish TCAAP as a national model for development of integrated energy systems
— Develop a transparent model that garners national attention and local community pride
— Deliver environmental, economic, and social benefits to the community beyond the
TCAAP site
— Deliver a high-quality model that provides educational opportunities for the greater
community
Develop a resilient community for energy and other utilities
— Endeavor to make investment in renewables economically attractive
— Pursue opportunities that reduce consumption, capture residual energy, and reuse local
resources
— Be self-sufficient to the extent possible and practical using local and renewable sources of
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Vision and Guiding Principles
12
The ERAB has adopted this vision statement and these guiding principles to guide the Project Team as
it evaluates and recommends various alternatives for demand-side management, energy supply
alternatives, and policies that could be implemented to support achievement of the energy goals at the
TCAAP site.
energy
Implement infrastructure solutions that are flexible and scalable over the next 50 years
— Cultivate a platform that enables integration of future technological advances and more
efficient forms of energy
— Develop a smart grid on the TCAAP site
Deliver a model of efficient energy and water usage that minimizes TCAAP’s impact on the
environment
— Introduce a comprehensive policy approach that promotes efficient utilization of all
resources
— Foster the advancement of behaviors and technologies that decrease the consumption of
energy and natural resources
Create an economically competitive and attractive environment for developers and
businesses
— Build a framework that is financeable, high quality, and sellable in private markets
— Prepare TCAAP to become a vibrant community that attracts people, developers,
businesses, and connects to surrounding communities.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Unique Opportunities for the TCAAP Site
13
3. Unique Opportunities for the TCAAP Site
The TCAAP site is in the unique position of becoming a flagship for site redevelopment in suburban and
urban communities. Beyond being a “greenfield,” TCAAP has a number of characteristics that make it
special. The following opportunities have been identified as having additional influence on realization
of the energy vision for TCAAP.
3.1. Primary Infrastructure Investments
As the County nears completion of demolition activities at TCAAP, the area will be essentially a green-
field site. As such, a number of infrastructure investments will be necessary to prepare the site for
development. Thoughtful and coordinated installation of infrastructure throughout the TCAAP site
prior to development will set the foundation for leveraging future energy source options and
technological advances as they become available and viable. This is an immediate need and these
opportunities should be planned in a coordinated manner to optimize efficiency and reduce overall
cost.
3.1.1. Gas Pipeline
The local gas utility is expected to install gas line infrastructure that will service the expected
development on the TCAAP site. This pipeline could also be utilized in the future to deliver biogas or
hydrogen as fuel sources if they become viable alternatives. A properly sized gas pipeline will also be
important for any gas-fired combined heat and power systems that are implemented on the site.
3.1.2. Electrical Distribution
The local electric utility is expected to install electric distribution infrastructure to meet the
development at TCAAP. Consideration should also be given to the possibility of future on-site
generation from several of the energy supply alternatives described later in this White Paper, even to
the extent that TCAAP is a net exporter of electricity at certain times of the day or periods of the year.
For example, if a large solar farm were installed in partnership with the AHATS, there could be times
when electric generation would exceed the electrical needs of both TCAAP and AHATS. A similar
scenario could occur if large-scale combined heat and power (CHP) was integrated into TCAAP’s energy
plan. Consideration of these export events should be given when designing the electrical infrastructure
on-site and interconnections to the transmission system.
3.1.3. Thermal Heating and Cooling Grids
District hot water and chilled water distribution systems allow for the transfer of thermal energy from
various sources to consumers throughout the district and leverages the diversity of buildings in the
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Unique Opportunities for the TCAAP Site
14
area to increase system efficiency. District heating and cooling also allows the aggregation of thermal
loads that can be used with CHP plants or distributed renewable generation for far greater system
efficiencies than stand-alone heating systems in each building. District heating and cooling networks
are versatile infrastructure systems that can be integrated with various technologies such as thermal
energy storage and on-site power generation for CHP, as well as future energy sources as they become
available. The use of this infrastructure is growing globally and is currently in place in large and small
communities across the United States, including more than 24 systems in the Twin Cities metro area.
3.1.4. Low-Temperature Water Loop
Distinct from district heating and cooling loops, certain less-dense areas of TCAAP may benefit from
the utilization of low-grade energy to meet their heating and cooling needs. For example, in the
residential areas of the Hill and Creek, the homes could leverage energy from the existing treated
ground water or geothermal wells and utilize ground or water-source heat pumps to heat and cool
their homes. To do this, a core water loop would need to be installed in the residential areas prior to
development. To keep the costs of this infrastructure as low as possible, installation could be
coordinated with street construction for the area.
3.1.5. Direct Fiber Broadband
Over the next 50 years, a reliable, state-of-the-art communications infrastructure that supports an
intelligent grid will be a backbone of the energy supply system. This infrastructure would also allow for
“smart” advanced metering, communications, and controls, which will provide end users with greater
information and control over their energy usage. Use of such advanced communication infrastructure
will allow individual technologies and buildings to improve performance as a result of real-time
conditions, and also allow future energy consumers to be more engaged and responsive. Many energy
efficiency innovations rely on the opportunities to connect customers, equipment, utilities, and supply
technologies across an advanced communication infrastructure. As an added benefit, a municipally-
owned system could provide an additional revenue source for the owner. An advanced
communications infrastructure would also offer piloting and demonstration opportunities for the
growing field of intelligent energy technologies. A reliable and advanced communications
infrastructure has co-benefits for attracting businesses that rely on access to high-speed internet and
communications technologies. This infrastructure should be deployed as part of the street utilities,
once again to lower the initial cost of installation.
3.2. AHATS Partnership on Energy Supply Alternatives
The AHATS site has developed a master plan for the buildings on its site that includes the goal of net-
zero energy, water, and waste, and are currently working on implementation plans to achieve this goal.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Unique Opportunities for the TCAAP Site
15
While AHATS intends to operate on a microgrid itself, its leadership is open to discussing the possibility
of developing a microgrid plan that cooperates with TCAAP’s energy supply plans. The efficiency and
economic competitiveness of both sites’ energy plans should benefit from this cooperation.
Some of the solutions being discussed by AHATS include energy supply alternatives that are similar to
those recommended in this White Paper, including geothermal and solar collection systems. As such,
coordination with AHATS on potential energy supply solutions could provide greater efficiency,
economic competitiveness, and environmental and financial benefits for the community.
While AHATS operates throughout the week, their greatest activities occur on the weekends. This load
profile could complement the loads of many of the commercial areas of TCAAP and the two sites could
leverage this diversity to establish a more efficient energy consumption profile for the greater area.
AHATS has already begun implementing a number of energy conservation measures that distinguish
the site as a leader for energy efficiency within the Army and the state of Minnesota. AHATS will
continue to improve its energy efficiency as technology continues to advance. Many of the demand-
side management opportunities listed in this White Paper could also be utilized on the AHATS site.
Cooperation between AHATS and TCAAP has the potential to be a very dynamic and beneficial
partnership for both sites.
3.3. Electric Vehicles Demonstration Platform
The energy system of the future includes electric vehicle (EV)-friendly streets and buildings that
minimize barriers for users. More users will mean more grid flexibility and resiliency and make our
communities cleaner, quieter, and more financially sustainable. While the benefits for the residents of
Arden Hills would be visible locally, the value of mobile energy storage has broader benefits for the
energy customers of Minnesota.
As utilities more closely examine the benefits and challenges of a growing electric fleet, the City may
have the opportunity to partner with its electricity service provider in a unique way. A demonstration
platform with extensive electrical vehicle charging facilities, decentralized energy storage in homes and
buildings, and the communication infrastructure for advanced demand response would not only be the
first of its kind in Minnesota, but in the country. Such a project could attract other business investors,
foundation support, and government collaborators.
3.4. Public Transit Facility Siting
Located in a growing region of the metropolitan area, TCAAP could benefit from a comprehensive
transit strategy that focuses on access and economic opportunity and includes strong consideration of
biking, pedestrian, and transit connections. An immediate opportunity is the potential siting of a public
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Unique Opportunities for the TCAAP Site
16
transit facility, integrating large fleets of EVs. With no existing loads on site, a facility that may house
dozens of electric hybrid buses at night and EVs during the day could provide a predictable energy
load. Combined with other large-scale energy storage and on-site renewables, the nature of this load
growth could open up opportunities for additional utility innovative technology demonstration.
Engaging potential partners on a comprehensive transit strategy could result in mutually beneficial
development and operational costs, and a model of collaboration between the energy and
transportation sectors.
3.5. Planning Streets for Optimal Building Orientation
In Minnesota, building orientation has a significant impact on heating and cooling needs, and can also
increase the potential for rooftop solar systems. Windows on the south side of a building gain heat
throughout the day, while windows facing north lose heat. The optimal orientation for PV systems is
facing south-southwest to generate solar electricity when it is needed the most – late in the day during
peak demand. For these reasons, there is an opportunity for subdivision plans to consider optimal
building orientation for energy purposes. The first factor to consider is street orientation as it is
common practice to develop a building or home parallel to the street. The second factor is flexible
zoning that allows for buildings to be oriented in different directions within the boundary of a site.
While street-facing entrances will increase site walkability, canted buildings could offer opportunities
for welcoming public outdoor spaces.
Landscaping placement can also play a role in buildings’ energy consumption. Deciduous trees can
provide passive cooling on the west side of a building during the summer, while conifers on the north
side can buffer the wind. Tall trees planted to the south can also hinder access to solar.
3.6. Coordination with Public Works
The infrastructure needs of community energy systems (microgrids, CHP, district heating and cooling,
etc.) can be extensive and expensive. The cost of constructing these facilities can be drastically reduced
when constructed in conjunction with other large-scale utilities (water main, sanitary, storm sewer,
etc.). District energy facilities are the most conducive to shared construction, and typically coordinated
construction can experience cost savings of up to 35% for the installation of a district energy system,
primarily due to the reduction in civil construction and surface restoration.
Another advantage of cooperative construction of municipal utilities and district heating is the
possibility of reduced excavation and cost for the installation of municipal utilities. In Minnesota, water
main lines are typically installed at a minimum depth of seven feet to prevent freezing. To prevent
contamination of the drinking water, the sanitary sewer must be installed deeper than the water main,
typically ten feet deep or more. Because district heating systems have residual heat loss through the
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Unique Opportunities for the TCAAP Site
17
transmission system (minimal, but tangible), there is a heat affected zone around the district heating
pipes. This heat affected zone follows a triangular shape down and away from the district heating
pipes. Locating the water main in the heat affected zone reduces the potential for freezing, allowing
for shallower installation for both the water main and the sanitary sewer.
3.7. Snow and Ice Melt Systems
Snow and ice melting (SIM) systems use low-grade heat from a variety of potential sources (solar
thermal, ground source heat pumps, waste heat recovery, etc.) to provide a safe and reliable way to
keep street and sidewalk surfaces clear of snow and ice, without the need for environmentally
damaging salts or intensive maintenance efforts. SIM systems circulate water mixed with antifreeze at
approximately 100 degrees Fahrenheit through small tubes located under surface of the sidewalk or
pavement to heat the surface, preventing the accumulation of snow or ice. The water then drains
naturally into the storm drain system without the harmful contaminants associated with traditional
snow removal and storage. A SIM system could provide a significant financial benefit to the City due to
the reduced maintenance requirements, as well as a defining feature for the development.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Expected TCAAP Development
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4. Expected TCAAP Development
The City, the County, and the JDA have been working to develop the master plan for development of
the TCAAP site. During the master planning process, they have identified five major areas of
development for the site. These areas of the development are the Thumb, Town, Hill, Creek, and Flex.
These areas are classified in the table below based on the current status of the master planning
process.
Development
Area
Zoning
Classification
Estimated Unit
Density
Number of Acres Maximum
Building
Height
Thumb Campus Commercial 1 Story Bldg/4 Acres 46 Ac 45’
Town
Office Mixed Use 20-40 Units/Acre 25 Ac 65’
Retail Mixed Use 20-40 Units/Acre 16 Ac 65’
Mixed Use 8-10 Units/Acre 11 Ac 55’
Neighborhood 3-4 Units/Acre 48 Ac 40’
Hill Neighborhood 3-4 Units/Acre 62 Ac 40’
Creek Neighborhood 3-4 Units/Acre 42 Ac 40’
Flex Flex Office 2 Story Bldg/4 Acres 75 Ac 45’
Using the property density and proposed usage, the Project Team developed an estimate of the energy
usage for each area of the development.
Total Project Energy Consumption by Area
Area Load (Kbtu) Square Feet % of Load
Thumb 264,065,599 3,402,907 26%
Office 188,467,390 2,428,703 18%
Retail 63,852,464 682,184 6%
Mixed Use 32,790,602 350,327 3%
Multi-Family 34,990,409 1,599,240 3%
Town (low-density) 46,614,676 1,178,944 5%
Hill 13,775,509 348,400 1%
Creek 9,252,207 234,000 1%
Flex 366,704,807 3,917,786 36%
TOTAL 1,020,513,663 14,142,492 100%
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Policy White Paper – Expected TCAAP Development
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Based on the load disparity between the different areas of development, the proposed energy supply
alternatives and demand-side management strategies will be more applicable in some development
areas than in others. For example, community energy systems are most efficient and economical in
areas with higher load density, thus such a system could prove to be more challenging to implement in
the Hill and Creek areas of the development. This White Paper will provide energy supply alternative
(energy supply) and demand-side management (energy efficiency) options that are more applicable for
each of the development scenarios that have been identified for the TCAAP site.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Energy Supply Alternatives
20
5. Energy Supply Alternatives
While reviewing the energy supply alternatives that are currently available to the TCAAP site or could
become available over the next 50 years, the Project Team evaluated two types of energy supply
options: electric and thermal. The options identified are described in detail below.
5.1. Electric Energy Supply Alternatives
The local electric utility, Xcel Energy, is expected to distribute electricity to all of the development
within the TCAAP site. The following technologies could work in collaboration with the electric grid to
optimize the utilization of local electricity supply and improve the overall efficiency of TCAAP.
5.1.1. Solar Photovoltaic Panels
Through the utilization of solar radiation and photovoltaic technology (PV), renewable electricity can
be generated and provided to a community grid, microgrid, or individual end-user on the TCAAP site.
The National Renewable Energy Laboratory’s (NREL) Renewable Resource Data Center (RReDC)
provides access to renewable energy resource data, maps, and tools. Based on the average annual
solar radiation data, the City receives between 2 to 3 kWh/m2/day, which is slightly below the national
average, yet still considered viable. Even so, according to NREL, solar is Minnesota’s largest energy
resource by technical potential.1 Community solar projects allow residential and commercial customers
1 Lopez, A. July 2012. U.S. Renewable Energy Technical Potentials: A GIS-Based Analysis. National Renewable Energy Laboratory (NREL).
Accessed Jan. 2013. http://www.nrel.gov/gis/re_potential.html
Key Takeaways: Energy Supply Strategies
Development of solar PV and solar thermal systems, in collaboration with AHATS, could meet
a significant portion of the energy needs on -site. Integration with energy storage would
increase the reliability of these energy sources.
Combined heat and power would fit well in the commercial and light industrial areas of TCAAP
such as the Town and the Thumb, where there are coincidental electric and thermal loads.
Ground-source and water-source heat pumps could be an efficient and cost-effective energy
supply solution for the residential areas of TCAAP. This technology could leverage the low-
grade energy available in the ground water currently being treated on-site.
Development of a microgrid in collaboration with AHATS would provide TCAAP with a reliable,
resilient energy solution that mitigates the risk of market volatility and grid disruptions.
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Policy White Paper – Energy Supply Alternatives
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to subscribe to a larger solar facility and receive credit for their subscribed portion of the project
directly on their electricity bill as if the facility was located onsite.
Rooftop solar PV arrays are viable options for TCAAP residents and commercial buildings, as long as
building or roof orientation and structural provisions for the panels are incorporated into the building
design standards. Additionally, ground-mounted solar systems, which currently tend to be more cost-
competitive, are also optional. TCAAP is located within Xcel Energy’s service territory, which allows
solar owners to access economically favorable utility-tariff options, such as retail net-energy metering.
Commercial Xcel Energy customers can also apply for production-based incentives for projects that
interconnect by 2024.
5.1.2. Wind Generation
The generation potential of wind turbines is highly dependent on the equipment installed and the wind
velocities available on the site. Based on the Minnesota Department of Commerce Wind Map, TCAAP
receives an average wind speed of 0.0-4.9 mph at 30 meters elevation. While large-scale wind energy is
generally not well suited for high density residential and commercial areas, wind generation is
technologically efficient as it is wholly fueled by a renewable resource. Although wind generation in
the TCAAP region does not appear to be as cost efficient as it is in other areas of the state, wind
technology advancements may support the future development of localized wind turbines in certain
areas of the site. A small-scale community wind approach might be viable in future years, especially as
technologies continue to develop that may capture lower-quality wind resources. Prior to considering
implementation of any wind generation technologies, a short-term independent resource study would
be necessary to discern appropriate scale and technology approach. Regarding utility-scale wind
generation, grid infrastructure needs may include technologies that help smooth out generation
output to meet needed loads, such as integration with a thermal storage tank or additional
transmission infrastructure.
5.1.3. Fuel Cell CHP
Fuel cell electric power generation is a non-combustion based process. Fuel cells produce a direct
current through an electrochemical process. The electrochemical process combines fuel with oxygen
from the ambient air to produce electricity, heat, and water. Heat generated through the
electrochemical process can be captured and used to generate hot water for onsite heating or district
heating.
Fuel cells can also be used as back-up and portable electrical supply; however, the CHP process
increases the efficiency of onsite fuel cell power generation. CHP integration is currently most
commonly used with hot water district energy systems and larger commercial facilities, which have
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Energy Supply Alternatives
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more constant heating loads, and where customers require coincident electric and hot water/space
heating demand. As with other CHP applications, these systems can increase the overall efficiency of
producing power from 33 percent to nearly 75 percent, when compared to traditional electricity
generation.
The capital costs for this technology are high, thus to enhance the economic viability, it is important
that continuous thermal energy is integrated with the fuel cells and the most prevalent and economic
application of fuel cell energy involves production of both heat and electricity.
5.1.4. Microturbine (Small-Scale) CHP
Microturbines are small combustion turbines that burn gaseous or liquid fuels producing electrical
output ranging from 30-330 kW. Thermal output from a microturbine generates exhaust temperatures
at 500 to 600 degrees Fahrenheit, allowing for CHP by capturing waste heat to generate hot water for
space heating, domestic hot water, or district heating. Microturbines are very modular, meaning that
units can be connected in parallel to increase generation capacity over time as development and load
materializes.
Microturbines are most applicable for distributed generation situations due to high utilization and low
emissions requirements. As microturbines are good fits for CHP systems, ideal candidates for
microturbine generation include clusters of commercial and residential buildings, institutional entities,
and industrial operations needing hot water for manufacturing processes. Determining factors for
suitability of microturbine technology are the ability to utilize all of the waste heat provided for local
thermal energy needs, limited footprints, high cost of power, and high power reliability requirements.
5.1.5. Large-Scale CHP
Large-scale CHP integrated with district heating and cooling is an efficient and clean approach to
generating electric power and thermal energy for multiple buildings from a single fuel source, or a
multiple set of locally available fuel sources. CHP can meet all or a portion of the site electricity needs
and places power production at or near the end-users’ sites so that the heat released from power
production can be used to meet the local thermal requirements. While there are multiple technologies
available for implementing CHP for a site and district energy system, the primary goal is to efficiently
cogenerate power and thermal energy for local buildings distributed through a district energy system.
For any sized CHP system, the prime fuel can be natural gas, biogas, biomass, or a number of other
fuels.
Due to the greenfield characteristics of the site, TCAAP has the opportunity to economically implement
CHP coupled with a new district heating and cooling system in the higher density areas of the TCAAP
development. A CHP plant coupled with district energy generally requires a higher level of energy
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Energy Supply Alternatives
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usage density to minimize the cost of the distribution piping and energy transfer stations at each of the
buildings. Commercial applications such as hospitals, nursing homes, laundries, and hotels with large
hot water needs are also well-suited for CHP, because of the steady demand for electricity and thermal
energy. Institutional applications and residential and recreational facilities are also excellent prospects
for CHP. Implementation of district energy with CHP at TCAAP is most applicable with the aggregation
of both higher density commercial, industrial, or multi-family residential buildings, such as within the
central district of the Town or Thumb.
5.1.6. Battery Storage
Battery storage systems store electrical energy for use at a later time. Batteries store electric
generation when generation is greater than demand. Battery storage is sparsely utilized across the
United States due to the current market costs associated with battery bank installation; however, costs
are beginning to slowly decrease due to scale up of production combined with large government
incentives. Battery storage can be a favorable solution in the future for applications that place a higher
value on power reliability and the establishment of microgrids, such as the AHATS site or the Thumb.
5.1.7. Electrical Microgrids
Microgrids are defined by the US Department of Energy to be “a group of interconnected loads and
distributed energy resources within clearly defined electrical boundaries that acts as a single
controllable entity with respect to the grid and can connect and disconnect from the grid to enable it
to operate in both grid-connected or island-mode.” A microgrid that integrates and controls multiple
local generation and storage assets (e.g., PV arrays, wind turbines, diesel generators, combustion
turbines, fuel cells, battery systems, and CHP) can be designed to provide onsite generation for local
loads whether connected to the regional electrical grid or operating independently from the grid. In
the event of grid failure, such as the TCAAP substation disconnecting power from Xcel Energy, power
can be provided through a combination of generation sources within the site (solar PV, CHP, battery
storage, etc.). All microgrid options require the use of a control system that can integrate and manage
power generation to meet demands and dispatchable sources of power. Dispatchable generation
includes power sources that can be turned on or off or can adjust their power output on demand.
By allowing multiple generation assets to provide power for a common load, microgrids greatly
increase both the reliability of power and its onsite generation efficiency. Typically, the greatest
beneficiaries of microgrids are customers with large, mission critical facilities. In addition to greater
energy security, microgrids offer a variety of economic benefits ranging from greater efficiency of
operation to the ability to facilitate participation in demand response and interruptible rate programs
provided by Xcel Energy.
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Precedent
Fort Collins Microgrid: The Fort Collins Microgrid in Colorado is a collaborative demonstration of
how a mixed portfolio of distributed energy generation resources can be used to provide increased
efficiency and penetration of renewables. The microgrid is powered by five main generators,
including the main campus facilities at Colorado State University, but also includes a large brewery,
a laboratory, and city facilities. The project was mobilized by a $6.3 million grant from the US
Department of Energy with $4.7 million from national and local investors. All in all, the system will
contain 345 kW of solar, 700 kW of combined heat and power, 60 kW of microturbines, and 5 kW of
fuel cells and hopes to reduce peak loads by 20% to 30%.
5.2. Thermal Energy Supply Alternatives
The local natural gas utility is expected to provide natural gas transmission to all of the development
within the TCAAPP site. With the installation of natural gas and electric infrastructure, buildings could
install tradition thermal generation technologies such as boiler, furnaces, electric-driven chillers, and
packaged air conditioning units. However, the following technologies could work in collaboration with
the electric and natural gas grids to optimize the utilization of local thermal energy and improve the
overall efficiency of TCAAP.
5.2.1. Thermal Energy Storage
Thermal energy storage is the process by which thermal energy in the form of hot or chilled water is
stored in a large tank for district energy distribution at a later time. The benefit of thermal energy
storage (TES) is the ability to generate thermal energy while both production costs and load demand
are low and store the energy for high demand, high cost periods. Demand met during high demand,
high cost periods by the TES tank shift load responsibility away from the central utility plant, reducing
peak demand of the system during costly hours. Thermal storage allows for predictable operations of
equipment at a central utility plant, increasing equipment efficiency by operating at optimal outputs.
TES also provides additional system backup in the event of a gas or electric grid service disruption, or if
ambient conditions exceed design conditions of the central utility plant equipment.
TES tanks can be integrated into a number of different structures, such as a parking ramp, underneath
a park or adjacent to an industrial process facility. Optimal TES sizing depends on a balance between
increasing tank capacity to reduce fixed costs on a dollars per gallon basis and maintaining acceptable
tank dimensions. However, chilled water tank capacity when installed at the beginning of a district
cooling or heating project can benefit the connected system by reducing the number of chillers or
boilers, improving the economics of TES.
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5.2.2. Absorption and Adsorption Cooling
Absorption and adsorption chillers utilize a heat source to provide the energy needed to drive the
cooling process. The fuel sources for the heat can vary from biomass fuels, fossil fuels, waste heat,
steam, to hot water. Absorption chillers remove the necessity of electric driven compression motors
typically found within standard compression chillers, reducing the load on the electrical grid.
Applications of absorption and adsorption chillers will typically be determined by the availability of a
heat source. This can be waste heat from the jacket of a reciprocating engine or combustion turbine or
hot water generated through a solar thermal installation. Adsorption and absorption chillers are also
more cost effective in areas where electric costs to operate standard compression chillers are high.
5.2.3. Solar Hot Water Heating
Solar hot water systems are composed of solar collectors and a fluid moving between the collector and
a hot water reservoir. Typically the heated fluid is pumped from the tank to the heat exchanger where
heat is extracted into the air to heat the space, returning the cooled fluid to the tank for reheating
through the collector.
Solar thermal systems are most commonly installed on residential and small commercial buildings,
however, large shared systems are also possible, such as in Saint Paul, MN. These systems typically
have high capital costs, although savings come in the form of avoided natural gas costs. In climates
where temperatures and necessary solar radiation are low, supplemental heat may be needed to
maintain effective heating temperatures. In an effort to further improve economic viability, a solar
thermal system used for heating in the winter can be used in conjunction with absorption and
adsorption chillers for air conditioning in the summer months.
5.2.4. Solar Cooling
Cooling can be provided through solar radiation in a number of ways. As discussed previously,
absorption and adsorption cooling processes require a heat source. Solar hot water can provide the
necessary heat source required to cool through these processes.
In addition to solar cooling through solar thermal generation, solar cooling can be accomplished
through solar PV utilization. In this process, electricity generated through the solar PV array is used to
power a standard air conditioning unit. Some air conditioners are now being manufactured to operate
using DC power. In the event a DC powered air conditioning unit is not installed, a DC to AC inverter is
necessary to power the air conditioner.
Applications for solar cooling are best suited when natural gas prices are high. Capital investments
related to the installation of a thermal system are offset by the avoided costs of natural gas otherwise
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Policy White Paper – Energy Supply Alternatives
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necessary for heating sources to absorption and adsorption cooling processes. Solar cooling through
electric generation of a solar PV is best suited where electric costs are high or uncertain. Capital
investments related to the installation of a solar PV system are offset by the avoided costs of electricity
otherwise necessary for operating standard air conditioning units.
5.2.5. Ground and Water Source Heat Pumps for Heating and Cooling
Heat pumps refer to a system in which refrigeration equipment is used to both heat and cool a space.
As opposed to generating heat or removing heat, a heat pump simply transfers heat from one medium
to another. By doing so, a heat pump is able to transfer more energy than needed to operate the
equipment. This leads to fuel efficiencies greater than 100 percent water source heat pumps are very
efficient while in heating operation. Ground source heat pumps utilize ground heat during the winter
to heat the circulating water in order transfer heat from the water into the air through heat pump
operation. The opposite is done in the summer with the same equipment to cool or remove the heat
from the building.
In addition to stand-alone ground source heat pumps, TCAAP has the opportunity to implement water
source heat pumps utilizing ground water piped from the wells on the east end of the TCAAP site as
the heat sink and heat source for building water source heat pump systems through a district energy
network. An example district energy system that has implemented a water source heat pump district
energy system is the Southeast False Creek Neighborhood Energy Utility located in Vancouver, BC.
Thermal energy is captured at a central energy center using a heat exchange process that is integrated
with the city wastewater pump station. This supplies 70% of the utility’s thermal energy production.
The remaining 30% is supplied by high-efficiency natural gas boilers that provide supplemental heat on
the coldest days of the year. A distribution pipe system sends thermal energy (heated water) from the
energy center to district energy system buildings. Each building has an energy transfer station that
transfers this thermal energy to the building's mechanical system via heat pumps, that in turn
distributes heat and hot water to building occupants.
Water-source heat pump systems typically range in size from 1.5 to 25 tons on a stand-alone basis,
making them ideal for residential and small to medium-sized commercial buildings. Water source heat
pumps are applicable across all climates as they rely on ground heat as opposed to ambient air
temperatures. For TCAAP, water source heat pumps could be an option in the small commercial and
residential customer buildings.
5.2.6. Air Source Heat Pump for Heating and Cooling
Air source heat pumps operate identically to standard packaged AC units during the summer time.
What differentiates a heat pump from a packaged AC unit is the ability to reverse the refrigerant flow
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with a reversing valve near the compressor. This allows for the air source heat pump to operate as a
heating unit during the winter time.
Air source heat pumps can be installed in most regions of the United States with increased efficiencies
during many months out of the year. Air source heat pumps are best suited in relatively moderate
climates, such as the south-eastern United States. In colder climates, such as TCAAP, electric resistance
heating is necessary to aid in preheating the air before going through the heat pump to achieve
desirable supply temperatures. This process of preheating reduces overall efficiency of the air source
heat pump, dropping its economic viability. While the capital cost for air source heat pumps are
currently not exorbitant, TCAAP’s climate will hinder overall efficiency of the system during the winter
time.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Energy Efficiency Strategies (Demand-Side Management)
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6. Energy Efficiency Strategies (Demand-Side Management)
Energy efficiency includes a portfolio of strategies to manage and reduce energy use at the building
and customer level.2 Pursuing opportunities to minimize site energy consumption is a critical strategy
to keep energy costs low for site users, and will help reduce capital investments in the energy supply
infrastructure required to serve the site.
The following energy efficiency strategies are proposed according to the scale at which they would
apply: moving from the whole site, through the neighborhood, through the building, and into
individual resident or tenant scales. Recommendations fit into four categories:
Advanced communication infrastructure for the site
Building co-location within individual neighborhoods
Efficient building construction and design
Resident or tenant behavior.
Each type of strategy includes a spectrum of specific technologies and programs, some of which can be
implemented independently, and others as part of a portfolio along with energy supply strategies. This
section highlights the most promising opportunities (see Table 3 for a summary list). A complete list of
efficiency and demand-side strategies is included in Exhibit III.
Key Takeaways: Energy Efficiency Strategies
Advanced communications and metering will allow for operational monitoring programs
and lay the groundwork for future energy feedback or microgrid integration.
Location planning for different types of buildings and their electricity or thermal energy use
can create more efficient energy supply opportunities.
Energy efficiency includes not only how buildings are built, but the ongoing actions of
residents and tenants. Ongoing monitoring and commissioning can help manage energy
use.
Demand side strategies also include building solar-ready or electric-vehicle-ready homes,
which have an orientation and wiring needed to accommodate these technologies.
2 Broad efficiency and energy management strategies are often combined under the category of “demand-side management,” but we use
“energy efficiency” generically for ease of communication.
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Table 3. Demand-Side Management technologies and strategies.
Demand-Side Management
Impact
Time
Horizon
Ne
a
r
T
e
r
m
(2
0
2
5
)
Lo
n
g
T
e
r
m
(2
0
5
0
)
Re
s
i
d
e
n
t
i
a
l
Si
n
g
l
e
-
F
a
m
i
l
y
Re
s
i
d
e
n
t
i
a
l
Mu
l
t
i
-
f
a
m
i
l
y
Mi
x
e
d
U
s
e
Of
f
i
c
e
C
a
m
p
u
s
Fl
e
x
Re
t
a
i
l
St
r
e
e
t
A
r
e
a
s
Advanced Infrastructure
Broadband & wireless infrastructure ● ● ● ● ● ● ●
Advanced metering infrastructure □ □ ● ● ● ● ●
Energy & water submetering ● ● ● ● ●
Building Co-Location
Complementary Thermal Loads ● ● □ □ ●
Complementary Electrical Loads ● ● □ □ ●
Efficient Construction & Design
Advanced Building Envelope Design ● ● ● ● ● ●
Single-Family and Low-Density Homes ● ● ● ● ● ●
Commercial and High-Density Residential ● ● ● ● ● ●
Advanced and Monitoring-Based Commissioning □ ● ● ● ●
Direct Current Utilization ● ● □ □ □ □
High Efficiency Appliances and Smart Plugs ● ● □ □ ● □
High-Efficiency Street Illumination ●
Building Occupant Behavior
Commercial Building Benchmarking □ ● ● ● ●
Community Energy Programs ● ● □ ● ● □
Live-In Demonstration Homes ● ●
Site energy savings and benefits likely ● Intended application
Site energy savings and benefits possible □ Possible application
Not applicable
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6.2. Advanced Communication Infrastructure
Numerous innovations in energy efficiency rely on the opportunities to connect customers, equipment,
utilities, and supply technologies across an advanced communication infrastructure. Advanced
infrastructure includes meters that log energy consumption at frequent intervals, the hardware and
software to distribute these data to a utility or customer platform, and the communications platform
itself, (e.g. the internet and Wi-Fi access points). Use of such advanced communication infrastructure
will allow individual technologies and buildings to improve performance as a result of real-time
conditions, and also allow future energy consumers to be more engaged and responsive. As a recent
report The New Energy Consumer describes, “[the] growing emphasis on personalization and
connectedness are disrupting the marketplace and creating a need to engage consumers on their
terms.”3 Some specific examples of current or emerging technologies that require a reliable advanced
communications infrastructure are:
Residential thermostats that are Wi-Fi enabled and tie into home security systems, to
automatically save energy when a home is vacant
EV stations that respond to signals of excess renewable capacity to begin charging
A microgrid central communications system that controls sheddable loads to manage peak
load and power quality.
6.2.1. Advanced Metering Infrastructure
“Advanced metering” generally refers to two-way utility meters that can both send and receive signals,
and log or communicate customer energy use at short time intervals. Some states (notably California)
now require utilities to install advanced meters. The State of Minnesota does not currently require this,
however, over the course of TCAAP development this could change. In the near-term, utilities could
deploy advanced meters across TCAAP as a pilot demonstration, along with corresponding program
pilots.4 The ability to saturate whole neighborhoods with advanced meters means that demonstration
projects can focus on the aggregated benefits of operations at the larger distribution level. Potential
pilots could include demand response, real-time energy use feedback, or possibly new innovative tariff
schedules designed for energy conservation.
3 “The New Energy Consumer: Architecting for the Future.” Accenture, 2014.
4 Note that the additional costs of installing advanced meters would need to be approved by the appropriate state regulatory authority,
depending on the defined purpose.
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6.2.2. Energy and Water Submetering
Submetering can be used to measure separate energy uses (for example, lights or cooling) beyond the
individual customer or building level in order to enhance feedback and management of efficiency
opportunities. This management can occur in real-time, depending on the type of metering and
communication. Water submetering is also included as many of the same savings benefits apply, and
feedback to consumers could easily be bundled with energy. Reducing water pumping and treatment
has environmental and energy savings benefits as well. This type of advanced infrastructure, like
advanced metering, would be beneficial to enable many of the energy efficiency strategies described
below, such as continuous commissioning or customer feedback programs.
Precedents
San Diego Advanced Metering: San Diego Gas & Electric has implemented advanced metering across
its entire service territory. Through an opt-out program they have installed 57,000 programmable
controllable thermostats in homes and have reported over 98% customer satisfactory. This program
has become a model for utility advanced metering infrastructure (AMI) programs across the country
and prepares building and customers for possible future performance -based regulation.5
New Orleans Advanced Metering: The City of New Orleans provided match funding when Entergy New
Orleans received a $5 million US Department of Energy smart grid grant. Starting in 2011, Entergy
piloted an opt-in AMI program that outfitted customers with smart meters, online portals, in-home
displays, and programmable thermostats. The utility and city partnered to garner strong community
participation and engaged customers in a variety of training sessions. Overall, 58% - 67% of customers
saved energy and at the end of the program 96% of participants wanted to be permanently involved in
the program. On average, users reduced their total energy consumption by 6% - 8%.
6.3. Building Co-Location
Building co-location is a demand-side management strategy that is uniquely appropriate for greenfield
and large infill development. By considering the daily or seasonal timing of different types of energy
use, site developers can facilitate buildings with complementary load schedules. Buildings with
complementary heating, cooling, and hot water needs, or with inverse demand schedules, can be
clustered to optimize use of energy resources. The primary benefit is more efficient utilization of small
scale, onsite energy supply systems such as distributed solar or CHP.
5 Spotlight on Advanced Metering Infrastructure. International Smart Grid Action Network. (2013).
http://www.cleanenergyministerial.org/News/ArtMID/1406/ArticleID/27/ISGAN Releases-Advanced-Metering-Infrastructure-Case-Book
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Figure 1. Example time-of-day electricity demand for different customer segments
Co-location can be additionally beneficial when planned in conjunction with future customer rates that
might reflect time of use or real-time demand costs. Such rates will provide cost signals to help direct
the time of day or week when energy is consumed. While building co-location requires advanced
planning, this can also be used to coordinate planned maintenance to share costs.
6.3.1. Complementary Thermal Loads
Complementary thermal loads come from customer types that use (or perhaps through feedback can
be encouraged to use) thermal energy at different times of day. For example, buildings that are
occupied, and therefore heated, at different times of the day or week. Complementary thermal loads
can also include buildings or processes with high thermal requirements, such as laundry facilities,
which can ensure use of waste heat resources from CHP throughout the year. Attracting such high heat
customers as anchor loads and locating them on strategic points throughout a thermal supply network
can lower unit costs of energy for all users.
6.3.2. Complementary Electrical Loads
Similar to thermal loads, complementary electric loads come from customers that use electricity at
different times of the day or season. Unlike thermal energy, electricity cannot currently be stored at
low cost. Complementary building types can help lower the needed capacity of any on-site electricity
supply technologies, and also amortize the cost over a larger number of electricity sales. Examples of
complementary loads might include mixing weekday and weekend operations, or a high concentration
of EVs that are charging overnight.
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Precedent
Amazon Co-Location: Currently in Seattle, Amazon is working to locate a number of new buildings
within two blocks of an existing building that houses a high volume of data centers. In this instance,
one multi-story data center building will provide enough thermal energy for more than three, full-
block, multi-story buildings. High electricity consumers or large thermal waste producers such as data
centers offer great opportunities for sharing heat – preconditioning air for adjacent buildings, or
through district systems. Seeking development opportunities like this would allow for cooper ative
efficiency and overall reduced customer energy costs.
Figure 2. TCAAP energy consumption distribution projection by building type
6.4. Efficient Construction and Design
In the Midwest 40% of total energy use goes to providing buildings with the energy to heat and cool
buildings, to ventilate occupied spaces, and to provide users with electricity. With 427 acres of
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greenfield, implementing energy efficient design practices on TCAAP would have substantial and long-
lasting impacts. By constructing buildings with higher performing envelopes, efficient mechanical
systems, and responsive technologies, some buildings can cost-effectively be built to consume as much
as 80% less energy than the average building or home.
A wide array of efficient design strategies could be applied on TCAAP, as is noted in the comprehensive
list in Exhibit III, but five high-impact approaches are highlighted in this section:
Advanced building envelope design and heating systems
Advanced and monitoring-based building commissioning
Direct current utilization
High-efficiency appliances and installation of smart plugs
High-efficiency street illumination
Each of these strategies is seen as particularly relevant for TCAAP and could be implemented through
the development process, through city policy, or strategic partnerships.
6.4.1. Advanced Building Envelope Design and Alternative Heating Systems
In Minnesota, residential and commercial building and energy codes are set at the state level. While
enforced at the local level, cities and counties currently do not have the authority to adopt a more
stringent building code. While the City cannot adopt a more stringent energy code for TCAAP, the JDA
could urge developers to meet higher energy design standards through the request for proposal
process. The JDA may choose to elect a third-party set of energy or sustainability guidelines (e.g. SB
2030 or LEED) as a requirement or goal of buildings on the site, or they may choose to encourage a
select number of custom development guidelines.
The following subsections go into further detail about the design elements that will have the greatest
energy impact by building type.
6.4.1.1. Single-Family and Low-Density Homes
Starting in February 2015, Minnesota will begin enforcing the 2012 energy code (IECC). The updates
will require homes to be more well-sealed and insulated,6 to have increased window efficiency, and
will require 75% of permanent lighting to be high efficiency. While these changes will result in more
efficient single-family houses and townhomes compared to current residential code, as part of the
6 International Energy Conservation Code 2012
http://publicecodes.cyberregs.com/icod/iecc/2012/icod_iecc_2012_re4_sec003_par005.htm
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energy vision, TCAAP may wish to develop homes that are above these minimum energy standards.
Below are five low-cost standards that could be required for all low-density residential developments.
Each has a near-term or mid-term payback.
Passive Ventilation Design: Operable windows on east and west walls
Combined Hot Water and Heating System: 95% efficiency for both outputs
Energy-Efficiency Lighting: 100% of permanent lamps to be energy efficient
Hard-Wired Programmable Thermostat: Allows a homeowner a non-battery powered option
Solar-Ready Roof: Structurally suited with at least one roof slope facing west, south, or
southwest
While not suitable for all homes on the site, select clusters of homes or a whole neighborhood could be
elected to pioneer groundbreaking efficiency design standards. To do this, the JDA may ask developers
to meet more advanced energy design guidelines in select TCAAP areas (e.g. 5% of the residential area
or a specific neighborhood or development). The following strategies could reduce the thermal energy
load by 60% to 80%.7 8 Combined with cost-effective renewable heating technologies, this would allow
a home or group of homes to entirely avoid reliance on natural gas. On average, avoiding this
connection would save developers a one-time fee of $500 to $1,000 or more per house.9 If the JDA
seeks a third-party design guideline for developers, it is recommended that the guideline include these
cost-effective standards and prioritize them for any model energy homes.
Low-Load Envelope: Wall insulation R-28 or better, ceiling insulation R-55 or better, slab R-
value 10 or better; Equivalent would be a house with a space heating EUI of less than 6
KBTU/SF/year
Passive Solar Design: Proper orientation, massing, and building transparency to maximize
solar heat gain; transparent façade to face south or within 30 degrees
Heat Pump: Install a ground source or air source heat pump sized to cover all heating and
cooling loads year round, with electric resistance heating as back-up system (replaces the
need for a combined hot water and heating system)
7 http://www.mncee.org/getattachment/623786cd-c32f-4ba7-80fc-b229f1fa8a37/
8 http://apps1.eere.energy.gov/buildings/publications/pdfs/building_america/29236.pdf
9 https://www.xcelenergy.com/staticfiles/xe/Marketing/Files/MN-Service-Guide.pdf
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Figure 3. Low-Load Homes. Building strategies that will reduce space-heating demand by 60% to
80%.
6.4.1.2. Commercial and High-Density Residential
Similar to the residential code, in the spring of 2015 a new commercial energy code will be made
effective across Minnesota. Early load projections for TCAAP show that commercial buildings and high-
density residential buildings will consume approximately 93% of total site energy. The updated
commercial energy code will require increased building performance, but mostly in the way of
increased heating, cooling, and ventilation efficiency. Beyond code, there will still be many near-term
and mid-term payback design strategies that could be employed to reduce the energy demanded by
the commercial sector.
To develop building stock that is more energy efficient than code, the JDA will have to work through
the request for proposal process to communicate the desire for more energy advanced designs.
Selecting a sustainable commercial development guideline would provide the least burden for the City,
as it would be reviewed by a third-party. Below we discuss some of the innovative strategies that
developers could use to meet energy performance standards and keep first-costs low.
Passive Solar Design: Large south facing transparency as façade to a shared space
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Double Envelope Glazing: Two layers of glazing on south facing facades (or more); Acts as a
large solar heat gain. (Considered to be part of a thorough passive solar design.)
Passive Ventilation: Utilize natural crosswinds by placing operable windows and skylights,
accessible to occupants, across the building
Daylighting: Interior lighting controls and skylights; Exterior louver systems to help deflect or
bounce light further inward
Variable Refrigerant Flow System: A heating and cooling distribution system that reduces fan
energy and redistributes excess conditioned air so heating and cooling is not duplicated
Under Floor Air Distribution System: Conditioned air is released through the floor to reduce
distribution system energy
These strategies will reduce operating costs for owners, tenants, residents, and create healthier and
more productive living and working environments.10 Specific strategies such as double envelope glazing
or under floor air distribution systems may not be prescribed in a building standard, but are excellent
strategies for passive solar design and increasing the floor to ceiling height in a building – leading to
improved daylighting. Other approaches, such as use of variable refrigerant flow (VRF) ventilation
systems are particularly effective in multi-use buildings.11
6.4.2. Advanced and Monitoring-Based Commissioning
Heating, cooling, and ventilation account for 45% to 60% of a commercial building’s total energy
consumption, depending on use and size.12 Properly calibrated building mechanical systems are
essential for achieving site energy and natural resource efficiency. Commissioning is the process of
checking calibrations and set-points before a building is occupied, a process that is now an industry
best practice. Air leakage testing and sealing are currently not included in this process, but could be
responsible for additional heating energy reductions of 5% to 35%.13 Testing both mechanical and
building systems would result in an “advanced commissioning” process and would be applicable to all
commercial structures and homes.
Like automobiles, building instruments need adjusting as they age and building uses change. Without
proper energy maintenance, buildings will experience increased energy consumption over time.
10 Fidk, W.J., O. Seppanen. Relation of SBS-Symptoms and Ventilation System Type in Office Buildings. LBL. (2002).
http://energy.lbl.gov/ie/pdf/LBNL-50046.pdf
11 Amarnath, Ammi, et. al. Variable Refrigerant Flow: An Emerging Air Conditioner and Heat Pump Technology. ACEEE. (2008).
http://www.aceee.org/files/proceedings/2008/data/papers/3_228.pdf
12 EIA. Major Fuel Consumption by End Use for all buildings.
13 Emmerich, McDowell, and Anis 2005
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Monitoring-based commissioning is the process of continuously monitoring building energy
consumption to identify new inefficiencies so they can be addressed immediately. While ongoing
commissioning activities have upfront costs, monitoring-based commissioning will reap more energy
savings at a lower unit cost, and tie-in with advanced metering and communications infrastructure at
the site.14 This strategy will be most cost-effective for large commercial buildings, particularly those
approaching 100,000 square feet or larger.
Figure 4. Energy saving benefits of monitoring-based commissioning. The bottom wedge represents
the additional energy savings that could be achieved
6.4.3. Direct Current Utilization
The fastest growing use for all energy consumed in the home is the electricity used to run appliances
and electronics. As of 2009, appliances, electronics, and lighting comprised 35% of all energy
consumed, second only to space heating.15 Of this 35%, approximately 20% of this energy is demanded
by electronics that run on direct current (DC) power, which is currently provided when standard outlet
AC current is run through a converter box.16 This is true for electronics such as computers, laptops,
smartphones, and flat screen TVs. The result is that 13% or more of demanded electricity in
14 http://esl.tamu.edu/continuous-commissioning
15 EIA. March 2013. (http://www.eia.gov/todayinenergy/detail.cfm?id=10271)
16 Presentation: Greg Reed, Director of the Power and Energy Initiative at the University of Pittsburgh.
Source: PECI.org
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commercial offices,17 and 20% to 32% of the demanded electricity overall is lost when power is
converted from AC to DC.
Supplying buildings with the necessary infrastructure to avoid these conversion losses is an innovative
efficiency strategy. An important synergy exists in that electricity generated from photovoltaics and
stored in batteries is direct current. Whether solar energy is roof-top generated, or supplied locally on
a microgrid, the opportunity to make use of the direct current resources exists for houses, multi-family
buildings, and offices.
Homes may have a select number of rooms wired with both AC and DC to install plug-and-play outlet
technologies that allow users to have access to both types of current – within a room or within one
outlet. While many of these plug-and-play technologies are not ready for full-scale use, building homes
that are PV and electric car ready can realize major energy savings over the life of the home. This set of
technologies might be appropriate for demonstrating in a small network of homes on the site. The
costs of adding plug-and-play technologies or DC wiring to a house will have some additional
development costs, but seeking utility or technology company collaborators could result in a platform
for demonstration.
Precedent
Commercial District Microgrids: DC microgrids supplying a small number of buildings with DC
power are popping up in other parts of the world. Xiamen University in China is connecting an on-
site 150 kW rooftop solar array to DC-driven LED lighting systems, servers, and banks of computers.
Standards for such wiring have also been developed by Emerge Alliance in California.18 There may
be opportunities for developing a DC microgrid set-up for a commercial office campus on the TCAAP
site, especially if the company has substantial data center loads.
6.4.4. High-Efficiency Appliances and Smart Plugs
The US Department of Energy’s ENERGY STAR program is the leading certifier of energy efficient
consumer electronics and appliances and has expanded to many new products in the last few years.
Currently there are over 45 different product categories that have certified products, both for
commercial and residential applications. For example, ENERGY STAR refrigerators use 15% less
17 Foster Porter, Suzanne, et. al. Reviving the War of Currents: Opportunities to Save Energy with DC Distribution in Commercial Buildings.
ACEEE Summer Study. (2014).
18 http://www.technologyreview.com/news/427504/edisons-revenge-the-rise-of-dc-power/
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electricity, and washing machines 40% to 50% less than new appliances meeting minimum industry
standards.
While the cost of ENERGY STAR appliances is more than industry standard products, these products will
usually pay for themselves within five to ten years.19 While smart upfront purchasing alone results in
energy and cost savings on its own, electronics draw power even when they are not in use. Connecting
consumer electronics to Wi-Fi enabled smart outlets can save up to 5% to 10% of the resulting
electricity demand.20
There are an increasing number of $10 to $50 plug-and-play technologies that can be installed in
standard outlets. When applied in a targeted way in an apartment, house, or office, these technologies
can pay for themselves in a matter of only a few years. These concepts can also be implemented in a
more permanent way by buying high-efficiency appliances and electronics that have built-in advanced
metering capabilities. In ten to twenty years remote connectivity may be a mainstream functionality of
consumer electronics. Demonstrating this next generation of connectivity would be an opportunity for
the TCAAP site. In the long run, this type of connectivity would also allow utilities to send price signals
directly to consumer electronics, saving residents, and businesses money.
6.4.5. High-Efficiency Street Illumination
Installing high-efficiency lighting technologies can save the City costs on both electricity and operation
and maintenance, since efficient lighting technologies have longer lifetimes. Light emitting diodes
(LEDs) are the current leading technologies, and are able to illuminate a street surface with an
efficiency of 90% compared with the most common incumbent streetlights which are only 34%
efficient.
Beyond the TCAAP site, there would be additional opportunity to convert existing street lighting to be
more efficient through broader local policy action. While LEDs are reaching market parity, where they
are nearly cost competitive with less efficient lamp technologies, organic LEDs, which are a thin and
flat technology, can be applied in new ways, and can create local beauty and destinations for visitors.
The benefits of converting to high-efficiency street lighting not only include energy savings, they also
include better illuminated streets that are safer, easier to navigate, and come with less light pollution.
19 Responsible Energy. Appliance Energy Costs. MGE.
https://www.mge.com/images/PDF/Brochures/residential/ApplianceEnergyCosts.pdf
20 Lanzisera, Steven, et. al. Communicating Power Supplies: Bringing the Internet to the Ubiquitous Energy Gateways of Electronic Devices.
IEEE Journal. (2014). http://ieeexplore.ieee.org/stamp/stamp.jsp?arnumber=6778069
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Precedent
High Efficiency Streetlights: The state of Vermont has worked with its utilities to implement a high-
efficiency streetlight upgrade program that is seeing average energy bill savings of 25% in
participating cities.21 Similarly, in Missouri and Kansas, 25 small and medium-sized cities (up to
25,000 people) are collaborating to install more efficient lighting. Each city is only retrofitting a
portion of its streetlights, but the average savings per city is anticipated to be just over $130,000.22
6.5. Building Occupant Behavior
As building systems and infrastructure become more and more efficient, the ways that building
occupants are motivated to change their habits can tap the next frontier of energy savings. Building
experts estimate that homes can use two to three times more energy as an identical home built to the
same design standards, based solely on the habits of the people who live there.23 Commercial buildings
exhibit less variation but are still driven by tenant behavior. TCAAP has the opportunity to host a
variety of behavior-based initiatives that provide energy saving and learning opportunities for
occupants in homes, condos, and offices. Programs such as building benchmarking, community-based
behavior programs, and innovative energy demonstrations help to educate consumers and modify
their energy use behaviors. Programs like these would grow connectivity across the city and engender
pride for residents across Arden Hills and Minnesota.
6.5.1. Commercial Benchmarking
Building benchmarking is the ongoing tracking of building energy consumption so that usage can be
compared over time and to other similar buildings to identify when building energy consumption is
unusually high. The JDA or the City could facilitate such a program encouraging energy awareness,
competition amongst businesses, and establish future incentive programs for top performance.
Publicly disclosing benchmarking information offers benefit beyond the City. More than a dozen cities
across the country, including Minneapolis, MN, disclose this information, which creates opportunities
for researchers and analysts to innovate around the information. A JDA or City benchmarking and
disclosure program would offer unique information, as no suburban city data sets exist in Minnesota.
21 Arnold, Gabe, et. al. A Win-Win-Win for Municipal Street Lighting: Converting Two-Thirds of Vermont’s Street Lights to LED by 2014.
ACEEE Summer Study on Energy Efficiency in Buildings. (2012). http://www.aceee.org/files/proceedings/2012/data/papers/0193-
000144.pdf
22 Mid-American Regional Council. Smart Lights for Smart Cities. (2013). http://www.marc.org/Environment/Energy/pdf/Smart-Lights-
Final-Report.aspx
23 Parker, Danny et al. Accuracy of the Home Energy Saver Calculation Methodology. ACEEE Summer Study on Energy Efficiency in
Buildings (2012).
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Providing this information would draw national attention and offer learning opportunities that could
be replicated in other small and medium cities across the country as this practice grows.
6.5.2. Community Energy Programs
A community energy program could help connect neighborhoods with their collective energy usage
and help residents and businesses engage with existing utility programs and incentives. Individual
residents could learn how to better maximize existing energy programs and help inspire future rebate
options. Neighborhood level information (e.g. energy use or solar subscriptions) and engagement
could also highlight cost-effective opportunities for individuals, businesses, and schools to invest in on-
site renewables and community solar. Such a program could be implemented across the entire city at
any phase in TCAAP’s development. The school district, through its STEAM curriculum, could engage
the program in a concentrated way as an opportunity for hands on learning and problem solving. The
JDA could partner with Xcel Energy to deliver such a program as it helps Xcel Energy achieve mandated
energy savings while growing opportunities for whole-city economic development and improvements.
Precedent
Pecan Street’s work in Austin TX: Pecan Street, Inc. is a research and development lab out of the
University of Texas that deploys and tests smart grid technologies. The first site for this work was
the Mueller neighborhood in Austin TX, a 700-acre planned redevelopment, where residents
voluntarily elected to join the smart grid effort. The resulting attention and participation has made
Mueller a community demonstration district for learning and engagement, where residents can
boast about their community’s extensive Solar PV and EV penetration.
6.5.3. Live-In Demonstration Homes
In current markets, developers and residents frequently pay a premium to outfit their homes with the
most-cutting edge technologies. Therefore, a small-scale piloting program can garner value and
national attention, and would fit within the approach presented by many US Department of Energy
programs.24 The JDA could invite partnership with technology companies, architects, developers, and
utilities to create near net-zero live-in demonstration homes with innovative features. For example,
homes might be wired so that electronics and inductive EV charger can charge directly from current
running from the homes solar panels. These homes could be rentable online for out-of-town guests or
business associates, providing a tangible “future living” experience. Project partners and the JDA could
24 See, for example, http://www.energy.gov/eere/better-buildings-neighborhood-program/better-buildings-neighborhood-program and
http://www.energy.gov/eere/buildings/zero-energy-ready-home.
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host an annual forum to gather feedback from those that live in and around the homes. This
opportunity for public learning would draw broad community engagement and national attention.
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7. Technology Evaluation
7.1. Evaluation Methodology
To provide the TCAAP site with an energy plan that achieves the goals provided in the energy vision
statement, the Project Team developed a qualitative ranking system based on the alignment of a given
technology, strategy, or option with the guiding principles. This ranking will allow the JDA, the County,
and the City to make decisions based on the applicability of each these technologies, strategies, and
options for the TCAAP site. Each technology, strategy, or option was ranked for its alignment with each
guiding principle on a scale of one to five, with five having the greatest alignment and one having the
least alignment. The rankings were then aggregated to evaluate how each option contributes toward
the energy vision statement as a whole. In the narratives that follow, the areas where the technology,
strategy, or option most or least aligns with the guiding principles are highlighted. The complete
evaluation of each technology, strategy, or option is included in the following matrix.
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7.2. Technology Applicability Matrix
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TCAAP Energy Integration Resiliency Framework
Policy White Paper – Technology Evaluation
46
On the side of energy efficiency, the highest priority technologies and strategies will be the investment
in energy efficient buildings and communication infrastructure that will allow for future energy saving
technologies. The most cost-effective energy resource available to a consumer is energy efficiency and
it the cornerstone of resilient development. Investing in advanced building envelope design, advanced
and ongoing commissioning, high-efficiency public lighting, and opportunities to enable shared thermal
energy all received high ranking for this reason. In the area of energy supply, water-source heat pumps
would be a good energy solution for the residential areas of TCAAP, with energy coming from both
geothermal wells and the treated groundwater as long as it is available. In the denser and higher load
areas of TCAAP such as the Town and the Thumb, various-scaled CHP can help the area achieve the
energy vision set by the ERAB. Collaboration with the adjacent Arden Hills Army Training Site may
affect the scoring of some of the other energy supply alternatives, including the development of a
community solar system for both sites. The following section will distinguish and prioritize key policy,
program, and incentive options that could be used to enable these strategies.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Policy and Regulation Overview
47
8. Policy and Regulation Opportunities
This section provides an overview of potential policies that would support the advanced energy
efficiency and energy supply side options described above. In many cases, the policy jurisdiction could
be the JDA, the City, or the County. Partnering with entities such as Xcel Energy, AHATS, or the
University of Minnesota to help implement existing policies could bring additional resources to the site.
Key Takeaways: Policy and Regulation
Investments in electricity and natural gas infrastructure are under the purview of Xce l Energy
and subject to state regulation of prudent investments. Piloting or demonstration of
technologies that benefit all customers would be allowed.
Numerous existing policies and programs could provide technical or financial assistance,
including Xcel Energy’s Energy Design Assistance program for new construction, Minnesota’s SB
2030 program, or Xcel Energy’s Renewable Development Fund.
The current TCAAP Redevelopment Code provides beneficial flexibility in use types at the site
and neighborhood level. Processes that allow for evolving energy design and technology
innovations in the form-based code could be considered.
RFP specifications can build on the existing Minnesota SB 2030 energy performance standards
for commercial buildings, which provide a unifying statewide policy framework, technical
assistance, and ongoing benchmarking capabilities.
Future municipal ordinances and programs would help support ongoing efficient energy use at
the site and help unify TCAAP and the wider Arden Hills community. These include building or
neighborhood energy challenges, educational programs, and high efficiency lighting standards.
8.1. Site Energy Jurisdictions
While the JDA, City, and County have wide jurisdiction over the site development and its resulting
energy loads, any utility energy infrastructure investments would be subject to state regulatory
authority. Xcel Energy, an investor-owned utility, serves the TCAAP site for both electricity and natural
gas. While the regulatory environment is different for electricity and natural gas utilities, in practice
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Policy and Regulation Overview
48
both are subject to regulatory oversight in exchange for being granted exclusive retail service
territories.25 In contrast, district heating and cooling systems are not subject to state regulation.
The Minnesota Public Utilities Commission (PUC) regulates both service standards and rates. Utilities
are required to provide “adequate, efficient, and reasonable service” and in turn are allowed to
recover reasonable and prudent expenses through rates set equally across their service territory. This
balance is weighed by the PUC, with input from the Minnesota Department of Commerce, Division of
Energy Resources, and the Attorney General. The PUC has latitude and ultimate authority to determine
prudent investments, in line with the goals of Minnesota state policy.
This has important implications for the energy development at TCAAP:
Xcel Energy is restricted from making higher cost infrastructure investments (e.g. in
distribution infrastructure, smart meters) that are not determined to be prudent, or whose
benefits would only accrue locally to customers at the TCAAP site. However, piloting or
demonstrating such systems to the benefit of all customers would be allowed.
Customer or third-party owned electricity systems above 1 MW are subject to broad
regulatory oversight on a number of issues including the amounts paid for excess generation,
interconnection requirements, and standby rates. This would include, for example, a third-
party owned CHP system.
Customer-owned systems under 1 MW in size are subject to a more supportive regulatory
environment. Minnesota law requires utilities to allow for "net metering" of these facilities,
requiring payment from the utility for electricity sent back to the grid.26
The utility would also be required to file a certificate of need for any utility-controlled large energy
facilities on the site, which would require approval by the PUC. These facilities would include
transmission lines, substations, or utility generation. The certificate of need would have to show both
the need for the service being provided by the infrastructure and justify the level of investment being
proposed, for example, justifying the expense for undergrounding distribution lines.
8.2. Overview of Existing Policies and Programs
Future energy investments at the TCAAP site will be strengthened if developers make full utilization of
existing programs. While programs will likely change over the course of development, with new
25 Electricity may be sold to customers only by the utility assigned to that exclusive territory, except in limited circumstances. Natural gas
utilities are not assigned exclusive territories, but since the Public Utilities Commission is required to prevent unnecessary duplication of
gas delivery infrastructure, this becomes the de facto operation.
26 Solar facilities over 40kW and under 1MW are restricted to 120% of the customer’s annual electricity use, and wind facilities of the
same size restricted to 120% of the customer’s maximum annual demand.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Policy and Regulation Overview
49
offerings likely in the realm of intelligent efficiency and customer engagement, below is a list of current
programs that would be beneficial.
8.2.1. Energy Design Assistance
This program is within Xcel Energy’s Conservation Improvement Program (CIP) portfolio for new
construction. This program, designed for architects and builders, provides technical assistance for new
construction projects. The program includes energy modeling, planning, rebate opportunities, and
measurement and verification once a project is complete. Energy Design Assistance can also help a
project comply with different certification standards, such as LEED or the Minnesota’s Sustainable
Buildings 2030 (described below).
8.2.2. Sustainable Buildings 2030
SB 2030 is a Minnesota program that sets standards for new commercial buildings to reduce their
energy use a certain percent below typical construction, with a goal of achieving net-zero construction
by 2030. All projects that receive State bond funds are required to meet the standards. The program
contains energy design plan reviews and benchmarking of building energy use.
8.2.3. Renewable Development Fund
This is a funding source administered by Xcel Energy to support renewable projects across their service
territory. The fourth cycle of funding, approved in March of 2014, totaled $42 million across 29 grant
awards. Projects included numerous solar PV systems as well as a microgrid demonstration project and
research and development funding.
8.3. Smart Grid Demonstrations
Minnesota currently has limited advanced metering infrastructure, but utilities are asked by the PUC to
demonstrate planning and demonstration experience. Numerous technologies could be included under
this umbrella, including demonstration of advanced meters, outage and reliability reports, and
microgrid demonstrations. Planning for such developments in conjunction with the utility would allow
investments to inform larger policy decisions and help educate Minnesota’s energy community. In
addition, there is the potential to attract national funding for technology and research demonstrations.
8.4. Local Zoning Context
The City has been developing a form-based TCAAP Redevelopment Code that allows for flexibility in
site use types, balancing a scale and form suitable to the existing City context, while creating
opportunities for new types of development. The form-based code approach moves away from strict
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Policy and Regulation Overview
50
land use zoning designations towards a holistic view of the site, providing flexibility in how different
use types interact, provided developments meet more prescriptive physical guidelines.27
This approach has general implications for innovations in future site energy use. At the site and
neighborhood level, use types and locations are flexible, which facilitates attracting energy loads with
certain local energy benefits. Developers and energy planners will be able to identify building types
with beneficial energy services – for example, high thermal loads or elastic (responsive or sheddable)
electrical loads. At the individual building level, the reliance on specific requirements for individual
architectural details may limit low energy, passive, or net-zero building designs. Attention to broader
allowances and flexibility for innovative building design are beneficial should they meet the needs of
the TCAAP energy framework.
The Project Team recognizes the approval process for the TCAAP Redevelopment Code is moving
quickly, and that tangible, consistent guidelines are critical for moving development forward towards a
unified sense of place. Exhibit IV includes specific suggestions for updates to the TCAAP
Redevelopment Code that can further encourage the use of onsite low-carbon energy supplies and
efficient design. Some specific components of these recommendations include:
Allowance of certain renewable materials for shading or screening.
Allowance of certain building shading or glazing techniques that can reduce a buildings cooling
or heating demand.
Recommendations to encourage consideration of solar potential and optimized shading in site
street orientation and landscaping plans.
However, given that the specific designs required to achieve the energy vision are site, building, and
use-type specific, and that many technologies and strategies are still emerging, identifying
opportunities for additional future flexibility could further assist in attracting innovative energy
demonstration and design projects that could serve as flagship developments. This could include a
process for new technology review at specified time increments, or a designation or allowance of
energy “demonstration” buildings when certain strict performance and educational criteria are met.
27 City of Arden Hills, Draft TCAAP Redevelopment Code, August 2014.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Policy and Regulation Overview
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Precedent
Bullitt Foundation Headquarters in Seattle, WA: The headquarters of Seattle’s Bullitt Foundation is
a groundbreaking example of low energy use design. The building makes use of several innovative
design techniques, including high ceilings for daylighting, dynamic exterior window shades, and a
large solar overhang. Seattle’s local zoning context restricted many of the needed design elements,
but local leadership and enthusiasm helped move the project forward to create an internationally
renowned destination.28
8.5. Policies and Paths for Implementation
Translating demand-side management and supply-side strategies into on-the-ground results requires
not only visionary goals, but visionary policies and development processes. There are many possible
policy actions and multiple parties that could carry out these actions over the TCAAP development
timeframe: the JDA, the City, the County, utilities, state or federal government, or local associations.
In addition to clear policies, strong partnerships with businesses, investors, and utilities are invaluable
to fulfilling the TCAAP energy vision. Providing a flexible site context and marketing to businesses
driven by corporate sustainability goals could increase opportunities for future demonstration and
expedite later phases of development. While many policy actions may be carried out by one authority,
there are many opportunities for collaboration. Outlined below are a number of policy approaches and
a discussion of the opportunities, challenges, and recommended first steps.
8.5.1. Implementation Path: Development Request for Proposal Process
The City’s TCAAP Redevelopment Code will provide guidance to builders and developers about the site,
form, and height of buildings, but requirements for building energy-efficiency and connectivity are not
provided. To execute the recommended energy demand and supply-side strategies comprehensively,
the most effective tools will be design and construction standards requested through the County’s RFP
process.
8.5.1.1. Commercial Design and Development Guidelines
There are numerous green development guidelines available in the marketplace, one of the most
popular being the LEED standards from the US Green Building Council. However, for the Minnesota
market, the State SB 2030 energy performance standard has multiple advantages over other voluntary
guidelines.
28 http://ensia.com/features/code-green/
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Policy and Regulation Overview
52
Linked to utility rebates and resources: For commercial development, the SB 2030 Guidelines
provide the greatest benefit for developing buildings that are focused on energy efficiency
and measurement. The SB 2030 program is tied to utility rebates and additional energy design
assistance, giving developers an integrated process for learning about current and future
utility rebates.
Well-established and designed for implementation over time: Designed as a guideline for
state funded buildings in Minnesota, the SB 2030 program is well-established and has
statutory support as well as a growing constituency.29 The performance-based requirements
will progress over time to coincide with technology and building science advances, making it
well-suited for scalability. Comparatively, the SB 2030 energy guidelines would on average
gain 8% to 10% more energy savings compared to LEED (see Figure 5).
Financial Flexibility: The guideline offers financial flexibility by providing an alternative cost-
effectiveness path, a backstop for developer investment.
Energy focused and tied to ongoing measurement: SB 2030 is designed to work with the
Minnesota Buildings, Benchmarking, and Beyond (B3) program, a broader set of sustainability
guidelines (like LEED), but allows a developer to focus on energy impacts alone. As part of SB
2030 or B3, building energy and carbon are automatically benchmarked, a potential asset to
the City for future program implementation.
29 St. Paul currently requires all public buildings or publicly bonded buildings to meet the SB 2030 energy guidelines.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Policy and Regulation Overview
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Figure 5. Comparison of Energy Usage Intensity (EUI) impact across design and construction
standards30
The JDA could work with Xcel Energy to create an expedited process for completing the development
requirements and make use of Xcel Energy’s conservation programs. For example, Xcel Energy’s Energy
Design Assistance Program could create a service path that specifically addresses SB 2030 buildings and
their requirements.
8.5.1.2. Low-Density Residential Design and Development Guidelines
For single-family homes and low-density residential development, implementation of a low-cost
energy-focused set of guidelines is more challenging. One more modest option is Minnesota Green
Path, which offers a relatively cost-effective path towards two different levels of home energy-
efficiency and sustainable site development.31 Requiring homes to be Green Path Certified, for
example, is one way to avoid additional burden on plan reviewers, as the certification process would
be administered by a third-party. Prioritized permitting and upfront financial incentives could be
offered, the first for homes that meet the MN Green Path Advanced Certification and the second for
homes that achieve MN Green Path Master Certification.
30 Based on EUI calculations using SB 2030 design software and the average EUI for a sample of office buildings used in the 2012 study,
Postoccupancy Energy Consumption Survey of Arizona’s LEED New Construction Population.
31 http://www.mngreenpath.org/wp-content/uploads/2013/10/Electives-Checklistv2.pdf
0
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40
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2003 CBECS
MEI Buildings
LEED 2.2 (Office) LEED v4 (Office) Sb 2030 2014
(Office)
SB 2030 2015
(Office)
EU
I
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Policy White Paper – Policy and Regulation Overview
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8.5.2. Implementation Path: Development Incentives
8.5.2.1. Density Bonuses
The TCAAP Redevelopment Code is form-based and by nature does not specify allowed densities,
although density is an important variable for enabling development and some degree of energy
resiliency. One of the more flexible incentives that the City and County could offer to a developer is a
density bonus for meeting energy efficiency standards, or participating in a program such as Energy
Design Assistance. By providing this leeway, developers have more freedom to find an economically
viable project. For TCAAP, such an incentive may come in the form of a height bonus, or an orientation
variance.
Density would also further support district energy systems and energy islands. While the exact building
uses that will be developed on the site are unknown, high thermal energy users such as laundromats or
breweries, and thermal energy producers such as data centers are examples of businesses that can
help anchor an underground district system. Offering height or other variances for these types of
developments could greatly increase the potential for such a system.
8.5.2.2. Tax and Financial Incentives32 33
The future cost savings from energy efficiency and clean energy will be a consideration for some
businesses, but having financial incentives available to developers will be beneficial. In addition to
expedited permitting opportunities, the JDA should seek third-party funding to incent and fund
enhanced energy performance and innovative energy engagement opportunities. Federal grants, state
loans, private businesses, and utility funding, and foundations are all potential sources for these
incentives. The JDA should prioritize the development of these opportunities so that these dollars
could be used in the immediate-term stages of development.
Many of TCAAP’s large infrastructure decisions will occur between 2014 and 2016. For this reason,
incentives that can help cover upfront capital costs will be very important. One tool that is frequently
used in large redevelopment projects is tax incremental financing (TIF), however the City and County
have determined not to apply this tool at TCAAP.
The US Department of Energy has several funding opportunities a year that enable cost-shared funding
for approaches such as efficient home improvements or net-zero homes, microgrid demonstrations,
feasibility studies for integrated deployment of renewables, local approaches to reduce permitting
32 Angel Tax Credit: Businesses headquartered in Minnesota with fewer than 25 employees and engaged in the research and
development of qualifying high-technology can qualify for up to $1 million in angel tax credits.
33 Research and Development Tax Credit: The tax credit for R&D expenditures is 10%, up to the first $2 million in eligible expenses. The
credit is 2.5% for eligible expenses above $2 million.
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costs for solar PV, and other opportunities. The US Department of Commerce Economic Development
Authority has additional opportunities that include regional innovation grants to spur development,
such as energy research parks. Both agencies also provide technical assistance.
Outside of government and partnership with flagship companies and investors that work in the energy
and technologies sectors, foundations are a source of funding that the JDA should explore. Starting
conversations about TCAAP’s energy vision and its special opportunities with a few targeted
foundations may be invaluable.
Other large sustainable development projects, like Colorado’s Stapleton project,34 marketed state
incentive programs for businesses to help draw commercial developers. The JDA could advertise the
similar incentives and tax breaks that Minnesota has to offer along with attractive partnerships that
may develop.3536 Incentives targeted to research and development businesses may attract high-tech
businesses that would have higher energy loads and affect the opportunities for alternative energy
supply that could be developed on-site.
8.5.3. Implementation Path: City-Wide Ordinances
TCAAP is envisioned to be a premier energy development, providing benefits for the community
beyond the site. While development standards and incentives will help procure the necessary physical
environment for energy demonstration and collaboration, community-based policies and programs will
help to deliver benefits to residents across the community and integrate the new development into the
City.
A number of demand-side management and alternative energy supply opportunities require action
outside of the scope of zoning or development guidelines. The following policy options are
opportunities for the City to utilize its authority and processes to engage residents and businesses and
effectively use local resources.
8.5.3.1. High-Efficiency Street Lighting Ordinance
A City-wide high-efficiency lighting ordinance would lower energy use and help reduce operation and
maintenance costs across the City. If the City elects to include a high-efficiency streetlight clause in the
TCAAP Redevelopment Code, a City-wide policy would help to tie the neighborhoods together. For any
34 http://www.stapletondenver.com/business-ready/starting-a-business
35 Angel Tax Credit: Businesses headquartered in Minnesota with fewer than 25 employees and engaged in the research and development
of qualifying high-technology can qualify for up to $1 million in angel tax credits.
36 Research and Development Tax Credit: The tax credit for R&D expenditures is 10%, up to the first $2 million in eligible expenses. The
credit is 2.5% for eligible expenses above $2 million.
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streetlights that are owned by the local utility, the City may seek purchase of this infrastructure or
engage the utility about streetlight rebate opportunities that might be available.
Beyond adopting an ordinance, the City could seek opportunities to partner with companies that are
developing innovative lighting technologies such as organic LEDs, which could be applied on the streets
in high-visibility areas such as the Gateway overlay zone.
8.5.3.2. Commercial Energy Challenge
The City could work with a third-party building or an energy organization to initiate a commercial
energy challenge program tied to awards and financial incentives. The program could be modeled after
the Building Owners and Managers Association’s current Kilowatt Crackdown program, a modified
version of that program, or after another of many successful challenge programs that cities are trying
across the United States. The City could work with local businesses to instigate a business association
or committee that could advise in the creation of the initiative and build program participation.
Program incentives could be funded by government or foundation dollars. The City and partners could
establish an energy savings revolving fund to create a sustainable source of funding.
8.5.3.3. Neighborhood Energy Disclosure
The City and partners could approach Xcel Energy about implementing a neighborhood-based program
to engage the community through aggregated neighborhood energy information, customer choices,
and existing utility programs. The City could work with Xcel Energy and a third-party organization to
create a platform for visualizing and sharing community energy data and facilitating competition
amongst neighborhoods. In addition to utility incentives, the City could seek funding opportunities for
incentives to homeowners that complete home improvements.37
8.5.3.4. Facilitating Home Owner Association Energy Goals and Incentives
To help guide newly forming homeowner associations on the TCAAP site, the City could adopt energy
vision language that homeowner associations would help maintain. Commonly, homeowner
association’s standards and decisions are only subject to the rules of zoning code. However, providing
visionary recommendations and incentives, such as for rooftop solar, would encourage developers and
residents to invest in and uphold common aesthetic and resiliency values. A stand-alone TCAAP
homeowner association guideline or clause would provide the necessary guidance.
8.5.3.5. Solar Energy Enabling Policies
37 St. Louis Park incentive program
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The greenfield development at TCAAP provides the opportunity to optimize the deployment of solar
(both PV and solar thermal) by creating a unified plan for the solar benefits across the site. Planning of
the electricity distribution infrastructure and any advanced metering capabilities brings the
opportunity to work with the utility to identify where large-scale solar PV might have the highest value
to the electrical grid. Further, the City or County could use solar mapping tools during a site planning
process to identify how building locations and orientation may optimize the use of the solar resource,
as one additional factor to consider when making a plan. The City can make use of technical assistance
resources available through the Minnesota Grow Solar Partnership for planning, zoning, or permitting
tools to facilitate solar adoption in areas where it will bring maximum benefit.
8.5.3.6. Electric Vehicle Enabling Policies
Minnesota has supported EV adoption through a range of state-level actions, and the City could invest
a variety of approaches, such as in public EV charging stations for on and off-street parking. As non-
utilities are authorized by state law to sell electricity for purposes of EV refueling, the City could
develop an approach to, for example, charge vehicles for a fee based on the time of day, reflective of
average electricity rates. In addition, by 2015 a lower customer-optional rate for EV charging at home,
also called an “off-peak” rate, will be offered through Xcel Energy, including a 100 percent renewable
option. The City could take steps to ensure residents, workplaces, and the public are able to maximize
access to EV charging infrastructure. Such policies would increase EV visibility, and help enable
consumer awareness and adoption as an increasing number of EVs come on the market and at lower
costs. Such charging stations could be tied to on or off-site renewable electricity sources. Additional
opportunities to collaborate with local businesses and public transit facilities could include road-access
rules, as empowered by Minnesota statute, for neighborhood and medium speed EVs internal to the
community. These policy options could grow as site development matures.
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Precedent
The City of Cambridge, MA implemented an EV charging station pilot program in 2012 with 10
stations. While an evaluation of this pilot will be released soon, early benefits have included
improvements to user interface and fee structure.38 The City hopes that this pilot will pave the way
for private investment in public EV charging station.
8.5.4. Phasing of Policy Opportunities
As mentioned above, some policy opportunities are immediate, such as the possibility to include
energy efficiency and renewable energy flexibility within the TCAAP Redevelopment Code. Other
policies are relevant farther into the future, when TCAAP’s future residents and businesses are
occupying the site.
Figure 6 below helps to navigate the timeline and phasing of opportunities. In general:
Immediate-term actions include adoption of the TCAAP Redevelopment Code, identification of
potential partners and funding opportunities, and adoption of policies affecting major
infrastructure decisions, such as spine road utilities, street orientation, and lighting.
Near-term actions include development of RFP guidelines and processes, including
identification of any energy standards or tools such as SB 2030, Minnesota Green Path, or
Energy Design Assistance that might guide energy management at the site. This would also
include initiating and/or maintaining partnerships with entities such as AHATS, Xcel Energy, or
the University of Minnesota.
Long-term actions include policies that will assist in maintaining and showcasing the site
energy vision, including commercial building benchmarking, education campaigns, or
neighborhood energy tracking programs.
38 http://www.cambridgema.gov/CDD/Transportation/programs/currentprograms/electricvehicles.aspx
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9. Conclusions
The TCAAP site offers the City and County a unique opportunity to achieve a transformative energy
vision that could be a model for the nation. This area offers the potential to meet the demands of local
growth, while setting a foundation that balances the development goals of the JDA, funding and
financing efforts for developers, and establishes a model for responsible development.
As the development of TCAAP is slated to begin in 2015, with the initial infrastructure scheduled to
begin construction in mid-summer, several energy-related decisions and investments will need to take
shape over the next six months. The Project Team has identified immediate-term, near-term, and long-
term actions that could be taken to support achievement of the energy vision adopted by the ERAB.
Some of the actions described are fairly straightforward, while others will take additional investigation,
or collaboration and partnering with others to accomplish.
9.1. Immediate-Term (2015)
Early infrastructure Investment: The Project Team recognizes the critical development timeline
that the JDA, City, and County are managing and for that reason suggests that infrastructure be
installed that provides maximum flexibility for the site while allowing for early integration of
available energy sources. Beyond traditional transmission grids like natural gas and electric
transmission lines, this would include thermal energy grids and direct fiber broadband. In addition,
the Project Team recommends that a comprehensive coordination effort amongst all of these
utilities to minimize conflicts and reduce the cost of installation.
Increase zoning and development processes for flexibility and high-performance: While making
near-term decisions that ensure flexibility is the key to get started, the Project Team recommends
that the City considers applying a future overlay district that specifically addresses requirements
for innovative energy infrastructure and net-zero buildings. As an alternative, the City could add
an Energy Resiliency section to the TCAAP Zoning Code and provide more opportunities for
variances such that building orientation or open space may contain a percentage of ground-
mounted solar.
Initiate conversations with the Arden Hills Army Training Site (AHATS) and Xcel Energy : The
Project Team recommends that the JDA, City, and County initiate conversations with AHATS and
Xcel Energy to discover the opportunities to partner to develop innovative infrastructure and
available renewable energy sources. The JDA, City, and County could express to Xcel Energy its
TCAAP vision and guiding principles and explore opportunities to utilize a microgrid or other smart
grid modernization demonstrations.
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Assess potential on-site resources: the JDA, City, and County should complete an assessment of
the potential for on-site solar PV, solar thermal, and passive solar building design based on street
layout and building orientation, as well as community wind potential. The potential to utilize the
existing groundwater being treated on TCAAP as an energy source should also be investigated.
This could help inform site planning and incentives that could be made available to developers.
Pursue energy efficiency funding opportunities and funding opportunities for innovative clean
energy infrastructure: Identifying financing opportunities early will lead to more appealing
offerings for developers. Continuing conversations with the Minnesota Department of Commerce
and Minnesota Department of Employment and Economic Development, local foundations, and
the Saint Paul Port Authority to explore funding mechanisms that attract developers, businesses,
and future TCAAP residents, is an important immediate-term action. Reaching out to the US
Department of Energy and the US Department of Commerce's Economic Development Authority
on forthcoming grant opportunities is also an action to take at this time. These financing
opportunities could provide the funding needed to make significant progress toward the energy
vision for TCAAP.
If any of these sources show potential as feasible funding streams, the JDA, City, and County
should look for opportunities to structure the Energy Integration and Resiliency Framework - due
at the end of March 2015 - such that it provide information that will support application
processes. Documentation may include technical feasibility studies or site assessments.
Communicating this to the Project Team could help shape TCAAP’s energy framework and help
streamline funding opportunities.
Align the County’s land development strategy with the adopted energy vision : As it develops its
requests for proposals for site development, the JDA and County could reward potential
developers for innovative energy projects in their scoring criteria. This could include rewarding
developers for agreeing to install high-efficiency energy systems, renewable energy supply
technologies, or agreeing to receive thermal energy from a community district energy system.
Approve energy standards and a process for review: Actions that support the design and
construction of energy-efficient, resilient buildings will be an important intermediate action.
Before the JDA and County releases development RFPs or responds to inquiries from developers, it
will be necessary to have high-performance energy building standards in place. The Project Team
recommends that the JDA and County determine if Sustainable Buildings 2030 (commercial) and
Minnesota Green Path (residential) or other development guidelines outside of the zoning code,
are going to be included as incentives or requirements for developers. If there are other standards
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outside of a chosen set of guidelines or certification, these will need to be delineated and a
process for reviewing and verifying that they are met will need to be finalized.
9.2. Near-Term (2016 – 2020)
Create awareness with clean energy businesses of the potential for collaboration and
innovation: The County could initiate conversations with a targeted group of clean energy
companies to gauge opportunities for collaboration. Discovering what businesses are interested in
piloting technologies, investing in direct development, or providing low-cost access to cutting-
edge technologies will further inform the JDA of what resources they have to offer prospective
developers. Drawing early investors will help other development to follow.
Ongoing energy opportunity oversight: To help the JDA and the County engage in and seek
energy opportunities over time, they could consider establishing an advisory committee of
regional energy experts that will provide energy-focused feedback. This may exist as an extension
of the already formed JDA or as a separate body. As a separate body, the committee could make
suggestions to the JDA on broader energy development issues and bring innovative opportunities
to the JDA and the County, and in certain circumstances where approaches intersect,
transportation and housing experts could be included to maximize synergies.
9.3. Long-Term (Beyond 2020)
Bring flexibility for future energy needs into the local context: The City could consider including
prioritization of energy efficiency, climate change adaptation, or energy resilience as part of its
comprehensive plan, in order to facilitate strategic use of the Planned Unit Development process
or other tools to allow flexibility for resilient energy uses at the site.
Clean Energy Incubator: The JDA could establish TCAAP as a clean energy incubator for advanced
energy supply and storage technologies. Portions of the site could be established to pilot new
technologies by integrating them into the core energy infrastructure that serves local businesses
and residents.
TCAAP Energy Efficiency Maintenance Program: To capture long-term energy efficiency on the
TCAAP site, the JDA could collaborate with local utilities and third-party organizations to provide
ongoing building energy usage monitoring and recommissioning services to maintain high energy
performance. The JDA could incentivize such a program by making it a prerequisite for
participation in other programs and gaining access to other resources.
Clean EV and energy storage infrastructure: While some EVs and energy storage opportunities
may be realized in the earlier phases of development, as technologies advance, the JDA might
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seek collaboration with Xcel Energy and or technology companies seeking a specific site to
demonstrate the value of larger-scale energy storage and EVs. These opportunities could be
sought at opportune times throughout development.
Neighborhood Energy Engagement and Disclosure Initiative: The JDA could collaborate with Xcel
Energy to engage local residents and business in an energy disclosure program. Arden Hills could
collaborate with the school district and the existing STEAM curriculum goals to grow learning
opportunities and build strong city-wide participation, beyond merely the TCAAP site.
Advanced Demand Response Pilot: As TCAAP development matures, the JDA or the City may seek
utility partnerships in piloting innovative demand response technologies and strategies to help
businesses and homes save money. TCAAP buildings and residences equipped with advanced
communication and metering technologies will be well suited for this opportunity.
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Exhibit I – Definitions
The following definitions are provided for those unfamiliar with energy system terminology:
Air Handling Unit (AHU) – A central unit consisting of a blower, heating and cooling elements, filter racks or
chamber, dampers, humidifier, and other central equipment in direct contact with the airflow. This does not
include the ductwork through the building.
Active solar – As an energy source, energy from the sun collected and stored using mechanical pumps or fans to
circulate heat-laden fluids or air between solar collectors and a building.
Alternative-rate Energy Efficiency program assistance – An Energy Efficiency (demand-side management)
program assistance that offers special rate structures or discounts on the consumer's monthly electric bill in
exchange for participation in Energy Efficiency programs aimed at cutting peak demands or changing load shape.
These rates are intended to reduce consumer bills and shift hours of operation of equipment from on-peak to
off-peak periods through the application of time-differentiated rates. For example, utilities often pay consumers
several dollars a month (refund on their monthly electric bill) for participation in a load control program. Large
commercial and industrial customers sometimes obtain interruptible rates, which provide a discount in return
for the consumer's agreement to cut electric loads upon request from the utility (usually during critical periods,
such as summer afternoons when the system demand approaches the utility's generating capability).
Arden Hills Army Training Site (AHATS) – A military training area of Minnesota National Guard and the
Minnesota Department of Military Affairs that is directly adjacent to the Rice Creek Commons Project to the
east.
ASHRAE Bin temperature data – Temperature frequency in 5 F intervals available from American Society of
Heating, Refrigerating and Air-Conditioning Engineers.
Boiler – A device for generating steam for power, processing, or heating purposes; or hot water for heating
purposes or hot water supply. Heat from an external combustion source is transmitted to a fluid contained
within the tubes found in the boiler shell. This fluid is delivered to an end-use at a desired pressure,
temperature, and quality.
British Thermal Unit (Btu) – The amount of heat required to raise the temperature of one pound of water 1
degree Fahrenheit. The Btu is a small amount of heat equivalent to the heat released by a burning matchstick.
For district heating systems, heat is often measured in million Btus (MMBtu) which is equivalent to one million
Btu’s.
Building Commissioning - a building performance quality assurance process that begins during design and
continues through construction, occupancy, and operations. Commissioning ensures that the new building
operates initially as intended by design and that building staff are prepared to operate and maintain its systems
and equipment.
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Capacity – The maximum output, commonly expressed in megawatts (MW), that generating equipment can
supply to system load, adjusted for ambient conditions.
Chiller – Any centrally located air conditioning system that produces chilled water in order to cool air. The chilled
water or cold air is then distributed throughout the building, using pipes or air ducts or both. These systems are
also commonly known as “central chillers," "centrifugal chillers," "reciprocating chillers," or "absorption
chillers." Chillers are generally located in or just outside the building they serve. Buildings receiving district
chilled water are served by chillers located at central physical plants.
Chilled Water – The product of a Chiller that is distributed through a building or, in the case of a District Cooling
system, other adjacent buildings for the purposes of air conditioning.
Coefficient of Performance (COP) – Ratio of work or useful output to the amount of work or energy input, both
represented in the same unit. Used generally as a measure of the energy-efficiency of chillers and heat pumps.
Combined Heating and Power (CHP) – A plant designed to produce both heat and electricity from a single heat
source.
Conservation – A reduction in energy consumption that corresponds with a reduction in service demand. Service
demand can include buildings-sector end uses such as lighting, refrigeration, and heating; industrial processes;
or vehicle transportation. Unlike energy efficiency, which is typically a technological measure, conservation is
better associated with behavior. Examples of conservation include adjusting the thermostat to reduce the
output of a heating unit, using occupancy sensors that turn off lights or appliances, and car-pooling.
Constant Air Volume (CAV) – A system designed to provide a constant air flow. This term is applied to HVAC
systems that have variable supply-air temperature but constant air flow rates. Most residential forced-air
systems are small CAV systems with on/off control.
Consumer (energy) – Any individually metered dwelling, building, establishment, or location using natural gas,
synthetic natural gas, and/or mixtures of natural and supplemental gas for feedstock or as fuel for any purpose
other than in oil or gas lease operations; natural gas treating or processing plants; or pipeline, distribution, or
storage compressors.
Cooling Degree Days – A degree day is the difference in temperature between the outdoor mean temperature
over a 24-hour day and a given base temperature. Cooling degree days occur when the outdoor mean
temperature is above 65 F.
Cubic Feet per Minute (CFM) – A common means of assigning quantitative values to volumes of air or fluid in
transit.
Customer conversion – The equipment in a customer building mechanical room that transfers thermal energy
from the district heating system to the building systems to allow the heat to be distributed throughout the
building. The customer conversion usually consists of heat exchangers, pumps, piping, control sensors, and
control valves to enable heat to be efficiently transferred from the higher temperature district heating system to
the lower temperature building system.
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Daylighting – Designing buildings to maximize the use of natural daylight to reduce the need for electricity.
Demand-Side Management (Energy Efficiency) – A utility action that reduces or curtails end-use equipment or
processes. Energy Efficiency is often used in order to reduce customer load during peak demand and/or in times
of supply constraint. Energy Efficiency includes programs that are focused, deep, and immediate such as the
brief curtailment of energy-intensive processes used by a utility's most demanding industrial customers, and
programs that are broad, shallow, and less immediate such as the promotion of energy-efficient equipment in
residential and commercial sectors.
Demand-side management costs – The costs incurred by the utility to achieve the capacity and energy savings
from the Demand-Side Management Program.
Differential temperature (dT, delta T) – The difference between the supply temperature and return temperature
of the district heating water delivered to users. This is an indication of the amount of energy delivered to the
customer.
Distributed Control System (DCS) – A control system of an energy production plant and process wherein control
elements are not only located in central location but are also distributed throughout the system with each
component sub-system controlled by one or more controllers so the intelligence is distributed across the
sections of the system.
Distribution – The delivery of energy to retail customers.
District energy – A thermal energy delivery system that connects energy users with a central production facility.
Diversified load – The actual peak load on an energy system. The diversified load is less than the sum of the peak
loads of individual users due to the difference in time of day that each individual user realizes their peak load.
Distribution system – The underground piping network that delivers hot water from an energy production facility
to the customer buildings. Hot water is circulated through this distribution system using pumps that are located
at the production facility.
Domestic hot water – Potable water that is heated for use in faucets, showers, laundry, and similar uses.
Energy Conservation Measure (ECM) – This includes building shell conservation measures, HVAC conservation
measures, lighting conservation measures, any conservation measures, and other conservation measures
incorporated by the building. However, this category does not include any Energy Efficiencyprogram
participation by the building. Any Energy Efficiency program participation is included in the Energy Efficiency
Programs.
Energy Transfer Station – Equipment installed at the point of customer connection to the district energy system.
The energy transfer station is utilized to transfer and measure the thermal energy delivered from the district
energy distribution network to the customer’s building(s) or other thermal loads.
Energy Usage Intensity - The quantity of total energy that a building consumes per square foot per year. Energy
is usually expressed in terms of thousand british thermal units (KBtu/SF/year).
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Energy Utilization Index (EUI) – Measure of the total energy consumed in cooling or heating of a building or
facility in a period, expressed as British thermal unit (Btu) per (cooled or heated) gross square foot.
Equivalent Full Load Hours – Annual energy usage divided by the peak capacity used.
Fixed Operations and Maintenance (FOM) – Costs other than those associated with capital investment that do
not vary with the operation, such as maintenance and payroll.
Fuel Cell CHP – Electrochemical power generation process generating both electricity and thermal energy
suitable for making steam or hot water.
Geothermal energy – Hot water or steam extracted from geothermal reservoirs in the earth's crust. Water or
steam extracted from geothermal reservoirs can be used for geothermal heat pumps, water heating, or
electricity generation.
Geothermal plant – A plant in which the prime mover is a steam turbine. The turbine is driven either by steam
produced from hot water or by natural steam that derives its energy from heat found in rock.
Green Spine – The corridor through the Rice Creek Commons development that will be designated green space
for the use of stormwater management, recreational trails, and parks.
Greenhouse gases (GHG) – Those gases, such as water vapor, carbon dioxide, nitrous oxide, methane,
hydrofluorocarbons (HFCs), perfluorocarbons (PFCs) and sulfur hexafluoride, that are transparent to solar (short-
wave) radiation but opaque to long-wave (infrared) radiation, thus preventing long-wave radiant energy from
leaving Earth's atmosphere. The net effect is a trapping of absorbed radiation and a tendency to warm the
planet's surface.
Ground Source Heat Pump – A heat pump in which the refrigerant exchanges heat (in a heat exchanger) with a
fluid circulating through an earth connection medium (ground or ground water). The fluid is contained in a
variety of loop (pipe) configurations depending on the temperature of the ground and the ground area available.
Loops may be installed horizontally or vertically in the ground or submersed in a body of water.
Heat pump – Heating and/or cooling equipment that, during the heating season, draws heat into a building from
outside and, during the cooling season, ejects heat from the building to the outside. Heat pumps are vapor-
compression refrigeration systems whose indoor/outdoor coils are used reversibly as condensers or
evaporators, depending on the need for heating or cooling.
Heating Degree Days – A degree day is the difference in temperature between the outdoor mean temperature
over a 24-hour day and a given base temperature. Heating degree days occur when the outdoor mean
temperature is below 65 F.
Heat exchanger – A pressure vessel that contains plates or tubes and allows the transfer of heat through the
plates or tubes from the district heating system water to the building heat distribution system. A heat exchanger
is divided internally into two separate circuits so that the district heating system water and the building heat
distribution system fluids do not mix.
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Heating coil – A heating element made of pipe or tube that is designed to transfer heat energy to a specific area
or working fluid.
Hot water supply and return lines – The district heating system piping that distributes hot water for heating
purposes to customers (supply) and returns the cooler water to the Plant for reheating (return).
Kilowatt (kW) – A unit of power equal to one thousand Watts (W)
Kilowatt-hour (kWh) – A measure of electricity defined as a unit of work or energy, measured as 1 kilowatt
(1,000watts) of power expended for 1 hour. One kWh is equivalent to 3,412 Btu.
Load – The amount of energy used by a customer. Typically refers to the Peak Load on the system.
Medium temperature hot water – Thermal heat transferred via hot water at a temperature between 190 °F and
250 °F.
Megawatt (MW) – One million Watts (W)
Megawatt-hour (MWh) – One thousand kilowatt-hours
Microgrid – A group of interconnected loads and distributed energy resources within clearly defined electrical
boundaries that act as a single controllable entity with respect to the grid and can connect and disconnect from
the grid to enable it to operate in both grid-connected or island-mode.
Million BTU (MMBTU) –One million British Thermal Units (BTU). One MMBTU is equivalent to 293.07 kWh.
Net Present Value (NPV) – The difference between the present value of the future cash flows from an
investment and the amount of investment. Present value of the expected cash flows is computed by discounting
them at the required rate of return. A zero net present value means the project repays original investment plus
the required rate of return. A positive net present value means a better return, and a negative net present value
means a worse return, than the return from zero net present value.
Non-diversified load – The sum of the peak loads of individual users. This is a theoretical maximum system peak
load.
Normalized – Adjusted annual data of monthly building usage values measured on different monthly heating
degree scales to a common scale prior to averaging.
N+1 Redundancy – A measure of system component redundancy to provide backup in the event of failure of any
one component. N+1 refers to the number of units installed to carry normal load plus one additional unit as
backup. For example, if a system has three chillers to achieve the total design load, each is rated at 33% of the
total load, or N=3. For this example, an N+1 system will have a total of four chillers of 33% capacity for a total
installed capacity of 133% with one chiller providing backup in the event of failure of any one chiller.
Operations and Maintenance (O&M) – The activities related to the performance of routine, preventive,
predictive, scheduled, and unscheduled actions aimed at preventing equipment failure or decline with the goal
of increasing efficiency, reliability, and safety.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit I - Definitions
69
Outside Air Temperature (OAT) – A measure of the air temperature outside a building. The temperature and
humidity of air inside and outside the building are used in enthalpy calculations to determine when outside air
can be used for free heating or cooling.
Passive solar heating – A solar heating system that uses no external mechanical power, such as pumps or
blowers, to move the collected solar heat.
Peak load/ Peak demand– The maximum load during a specified period of time
Photovoltaic and solar thermal energy – Energy radiated by the sun as electromagnetic waves (electromagnetic
radiation) that is converted at electric utilities into electricity by means of solar (photovoltaic) cells or
concentrating (focusing) collectors.
PSI – An abbreviation for pounds per square inch. PSI is a unit of pressure measurement.
Rice Creek Commons (RCC) – The name of the land development project that is being led by Ramsey County, as
the land owner, on the site formerly known as the Twin Cities Army Ammunitions Plant (TCAAP).
Recommissioning - A type of commissioning that occurs within an existing, operating building to identify ways
the building operation is sub-optimal. The decision to recommission may be triggered by a change in building use
or ownership, the onset of operational problems, or some other need. Renewable energy resources – Energy
resources that are naturally replenishing but flow-limited. They are virtually inexhaustible in duration but limited
in the amount of energy that is available per unit of time. Renewable energy resources include biomass, hydro,
geothermal, solar, wind, ocean thermal, wave action, and tidal action
Resiliency – The ability to withstand disruptions to the regional or national energy grids or significant volatility to
the market price for energy sources.
Return on Investment (ROI) – The earning power of assets measured as the ratio of the net income (profit less
depreciation) to the average capital employed (or equity capital) in a company or project. Expressed usually as a
percentage, return on investment is a measure of profitability that indicates whether or not a company is using
its resources in an efficient manner. For example, if the long-term return on investment of a company is lower
than its cost-of-capital, then the company will be better off by liquidating its assets and depositing the proceeds
in a bank.
Seasonal energy efficiency ratio (SEER) – Ratio of the cooling output divided by the power consumption. It is the
Btu of cooling output during its normal annual usage divided by the total electric energy input in watt hours
during the same period. This is a measure of the cooling performance for rating central air conditioners and
central heat pumps.
Service line/service piping/customer connection – The segment of the district heating distribution system that
extends from the main lines to the inside of the customer building. The service line is typically sized to meet the
peak hot water flow requirements for the individual building served by the piping.
Square Foot (SQ FT or ft2) – Unit of measure to quantify the footprint area of a customer building, used to
estimate the Load of a building based on the usage of the building.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit I - Definitions
70
Source Energy - The total amount of raw fuel that is required to operate an energy-using device or facility.
Source energy includes all transmission, delivery, and production losses, thereby enabling a complete
assessment of energy efficiency in a building. On the other hand, “Site Energy” is the amount of heat and
electricity consumed by a building as reflected in utility bills.
Solar cooling – The use of solar thermal energy or solar electricity to power a cooling appliance.
Solar Photovoltaic Systems (PV) – Systems that directly convert sunlight into electricity either for use locally or
for delivery to the electric grid.
Solar Thermal – Systems that directly convert sunlight into heat, generally for domestic hot water though they
can also be used to produce space heating.
Substation – Facility equipment that switches, changes, or regulates electric voltage.
Sustainability - Meeting the needs of the present generation without compromising the ability of future
generations to meet their own needs.
Therm – One hundred thousand (100,000) Btu
Thermal energy – Energy that is generated and measured in the form of heat.
Thermal Energy Storage – The storage of heat energy during utility off-peak times at night, for use during the
next day without incurring daytime peak electric rates.
Thumb – That portion of the Rice Creek Commons development that is at the extreme northwest of the site, and
is separated from the remainder of the site by Rice Creek.
Transit Oriented Development (TOD) – Land development that takes into account transportation choices as a
means of reducing oil and other energy use. Typically it would combine public transit with walkable, mixed-use
communities, and approaches to minimize the impact of individual vehicles and commuting.
Waste Heat Recovery – An energy conservation system whereby some space heating or water heating is done by
actively capturing byproduct heat that would otherwise be ejected into the environment. In nonresidential
buildings, sources of waste heat include refrigeration/air-conditioner compressors, manufacturing or other
processes, data processing centers, lighting fixtures, ventilation exhaust air, and the occupants themselves. Not
to be considered is the passive use of radiant heat from lighting, workers, motors, ovens, etc., when there are
no special systems for collecting and redistributing heat.
Water source heat pump – A type of (geothermal) heat pump that uses well (ground) or surface water as a heat
source. Water has a more stable seasonal temperature than air thus making for a more efficient heat source.
Variable Air Volume (VAV) – An HVAC system that has a stable supply-air temperature, and varies the air flow
rate to meet the temperature requirements. Compared to constant air volume (CAV) systems, these systems
conserve energy through lower fan speeds during times of lower temperature control demand.
Variable frequency drive – an electronic controller that controls the speed of an electric motor by modulating
input frequency and voltage to match motor speed to the specific demands of the work being performed.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit II – Green Zoning Incentives Adopted by Other Localities
71
Exhibit II – Green Zoning Incentives Adopted by Other Localities
The following includes examples of comprehensive zoning and incentive plans from cities across North
America.
1. Green Zoning Ordinances and Incentives
This Exhibit includes examples of recently adopted green zoning and incentive plans from cities across
the U.S., including New York, Philadelphia, Pittsburgh, Nashville, Arlington, and Seattle. Many localities
have used LEED standards as guidelines, but any prescriptive or performance -based building standard
could apply. In some cases, specific elements would not be relevant under current Minnesota law,
where local governments are not allowed to require building guidelines more stringent than state code
for energy efficiency. Rather than requiring the entire standard, individual pieces may apply. These
examples are meant to show the breadth of activities being pursued by local governments to incent
and attract green development.
Much of the following content was developed by the US Green Building Council.
1.1. New York City, NY – Changes to Zoning Ordinances
In April 2012, the City of New York adopted a citywide zoning amendment to remove several zoning
impediments to the construction of green buildings. Some specific features of the adopted text are
listed below: 39
Enable sun control devices and awnings to project over streets and sidewalks to the same 2-
foot-6-inch dimension permitted for these devices within the property line under the zoning.
Allow solar panels on flat roofs anywhere below the parapet, regardless of building height.
Portions of taller solar installations that are higher than 4 feet would be subject to limits on
roof coverage and height. On sloping roofs, panels would be allowed to be flat-mounted (less
than 18” high).
Allow low-lying features such as green roofs, recreational decks, other stormwater detention
systems and skylights anywhere below the parapet, regardless of building height. A guardrail
no more than 30% opaque would be allowed up to 3’6” above the top surface of the roof.
Greater volume, similar to what is already allowed in many Special Districts, would be allowed
39 http://www.nyc.gov/html/dcp/html/greenbuildings/index.shtml
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit II – Green Zoning Incentives Adopted by Other Localities
72
above the maximum building height to accommodate modern bulkheads, with requirements
for setback and screening of equipment.
On buildings taller than 100 feet, a wind turbine assembly may rise up to 55’ above the
rooftop (including the pole and rotor), provided it is set back at least 10 feet from any
property line. On waterfront blocks40 in medium- or higher-density residential districts,41
commercial42 or manufacturing districts,43 all buildings could install rooftop turbines up to half
the height of the building or 55 feet, whichever is less. Free-standing turbines would be
allowed in commercial and manufacturing areas on waterfront blocks. All wind installations
must comply with requirements set forth by the Department of Buildings.
Air conditioners installed in a window or through-wall sleeve can waste large amounts of
energy. Central air or ductless mini-split systems are significantly more efficient. The proposal
would allow greater flexibility for the location of air conditioning condenser units for these
more efficient systems for one- and two-family residences.
1.2. Will County, IL – Greening of Zoning Ordinance
In 2012, Will County updated the county zoning ordinance to both remove impediments and
encourage adoption of green building and sustainability practices. The updates make use of State
allowance for expanded administrative adjustment and expanded Planning and Zoning Commission
Authority, and include:44
Incentives to incorporate LEED-ND within a Planned Unit Development process
Relaxed regulations for small (accessory) wind energy systems
Express allowances for solar and geothermal energy systems, community gardens, and EV
charging stations
Landscape regulations that encourage bioretention
1.3. Milwaukee, WI – Created Development Incentive Zone45
The Brewery in Milwaukee, Wisconsin, is a new 20 acre development on the site of the former Pabst
Brewery, which closed in 1996. Developers are working to revitalize the complex into a variety of
40 http://www.nyc.gov/html/dcp/html/zone/glossary.shtml#waterfront_area
41 http://www.nyc.gov/html/dcp/html/zone/glossary.shtml#residence_district
42 http://www.nyc.gov/html/dcp/html/zone/glossary.shtml#commercial_district
43 http://www.nyc.gov/html/dcp/html/zone/glossary.shtml#manufacturing_district
44 http://www.willcountygreen.com/initiatives/green_building_and_zoning_code_project.aspx
45 http://www.thebrewerymke.com/index.htm
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit II – Green Zoning Incentives Adopted by Other Localities
73
residential, office and retail uses in both historic and new buildings. They are working with the City’s
Office of Environmental Sustainability on green-building practices and have completed LEED-ND Stage
1 review at the Platinum level. The City also created a Tax Incremental Finance District to help fund
infrastructure, such as new public streets, for the Brewery project. In 2006, the City created a
Development Incentive Zone for the brewery site to replace the underlying zoning standards with
performance standards. The underlying zoning district’s permitted and special uses become permitted
as a matter of right in the overlay district. In January 2008, the City Common Council adopted an
amendment to the Brewery Development Incentive Zone to include sustainability guidelines. The
guidelines cover many principles found in the LEED-ND rating system, such as the preservation and
reuse of historic buildings, recycling of construction demolition, landscaping, efficient street lighting,
heat island reduction, water efficiency, stormwater management, and green building practices.
1.4. El Paso, TX46
In January 2011, the El Paso City Council unanimously approved a substantial new plan for the city’s
future. Connecting El Paso seeks to direct population growth and to incorporate former industrial sites
into the urban fabric by promoting smart growth planning and transit-oriented development under the
city’s new transit plan. While not a comprehensive plan for the entire city, Connecting El Paso serves as
a comprehensive plan for four transit growth areas: Remcon Circle, 5 Points, the Oregon Corridor, and
the 450-acre former ASARCO site. Among the plan’s eight policy recommendations is a proposal to use
LEED-ND both to rate development projects and to prioritize infrastructure investments, permitting
and grants. This recommendation included a suggestion that the City partner with the local USGBC
chapter to provide education about LEED-ND to city staff and building professionals.
On September 11, 2007, the El Paso City Council unanimously adopted the Green Building Grant
Program, providing grants for commercial and multi-family, multi-story residential projects earning
LEED certification. Grants are awarded only upon receipt of a certificate of occupancy and review of
LEED certification wherein ten (10) of the seventeen (17) available points in Energy & Atmosphere
credit category must be earned. Grants are awarded at increasing intervals determining on level of
certification. Maximum grant allowance is $200,000 for LEED Platinum for new construction and
$400,000 for LEED Platinum for “multistory existing buildings” that are mixed use and that have been
50% vacant for 5 years, and as further defined by the City.
46 Connecting El Paso: http://planelpaso.org/wp-content/reports/Connecting%20El%20Paso%20Report_120910_lores.pdf
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit II – Green Zoning Incentives Adopted by Other Localities
74
1.5. Boston, MA47 - Columbia Point Redevelopment
In June 2011, the Boston Redevelopment Authority unanimously voted to adopt the Columbia Point
Master Plan. Covering 412 acres, the Columbia Point peninsula is located 2 miles from downtown
Boston and contains some of Boston’s most important institutions, but is currently underutilized.
Developed through an extensive public involvement process and a strong focus on the infusion of
sustainability principles throughout, the Master Plan requires that all new development be LEED
certifiable at the Silver level with a goal of Gold and all new multiple building developments must have
at least one LEED Silver certified building. Throughout the Master Plan document, all policies and
implementation actions which relate to LEED-ND are identified with a leaf symbol.
1.6. Columbia, SC48 -Green Building Incentive Program
On March 30, 2010, the Green Building Incentive Program was established. This program, funded by
the American Recovery and Reinvestment Act of 2009, was designed to stimulate green building
construction in the area by providing financial incentives to those who construct to green building
program standards. To be eligible, projects can’t be government projects or required by law to meet
green building standards. Commercial projects must be built to achieve LEED Certification and one or
two family residential projects must achieve certification under LEED for Homes, EarthCraft Homes,
HealthyBuilt Homes, ICC 700 National Green Building Standard, Build Green Greater Columbia
Program, or other national residential green building standard.
1.7. Bar Harbor, ME - Density Bonus
On June 13, 2006, Bar Harbor amended its municipal codes to award a density bonus of an additional
market-rate dwelling unit for construction projects in which all dwelling units meet LEED standards.
This bonus applies to projects within a Planned Unit Development and compliance is determined by
either application or by affidavit for adherence during construction.
1.8. Calgary, AB – Fee Reduction/Waiver
In the spring of 2007, the City Council passed the Calgary Building Permit Bylaw allowing for a fee
reduction for all private projects pursuing LEED or BuildGreen certification.
47 Columbia Point Master Plan: http://www.bostonredevelopmentauthority.org/planning/planning-initiatives/columbia-point-master-
plan
48 http://www.usgbc.org/Docs/Archive/General/Docs691.pdf All subsequent information in this section is directly copied from this
document.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit II – Green Zoning Incentives Adopted by Other Localities
75
1.9. Chatham County, GA – Tax Break
In May, 2006, the Board of Commissioners of Chatham County passed an ordinance amending Chapter
7 of the county code that gives full property state and county tax abatement for commercial buildings
achieving LEED Gold certification for the first five years, then tapering off by 20% each year until the
tenth year. Qualifying projects are new or expanding businesses in an enterprise zone that increase
employment opportunities.49
1.10. Cincinnati, OH – Tax Break
On May 9, 2007, the City of Cincinnati amended legislation that established and defined The City of
Cincinnati Community Reinvestment Area, adding an automatic 100% property tax exemption for
developments that meet a minimum of LEED Certified for newly constructed or rehabilitated
commercial or residential buildings. For buildings that meet LEED Certified, Silver and Gold, the
maximum amount of abatement per dwelling unit is $500,000 over 15 years for new construction or
over 10 years for renovation/ remodel. There is no maximum for LEED Platinum.
1.11. Costa Mesa, CA – Fast-track Permitting and Fee Reduction/Waiver
On September 4, 2007, the Costa Mesa City Council approved a resolution that established a green
building incentive program for private development, effective September 5, 2007 through June 30,
2008. The program encourages green building practices through various incentives, including priority
permitting and fee waivers for all green installations and fee reductions to cover the cost of LEED
certification.
1.12. Harris County, TX – Tax Break
On May 20, 2008, the Harris County Commissioners Court adopted an ordinance establishing a partial
tax abatement for costs incurred by developers to certify buildings with the U.S. Green Building
Council. Buildings that meet the Certified level would be eligible for tax abatements of 1 percent of the
construction costs. Buildings with higher ratings would get higher discounts with buildings that meet
the platinum certification level eligible for tax abatements of 10 percent of the construction costs.
1.13. Hillsborough County, FL – Expedited Permitting
On May 14, 2007, Hillsborough County Manager approved the Residential Green Homes Policy,
offering expedited permitting to home builders with a completed scorecard from either the LEED for
Homes program or the Florida Green Home Standard Checklist. Scorecards must be supplied by a LEED
49 See pages 79-85 of the County Code
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit II – Green Zoning Incentives Adopted by Other Localities
76
for Homes provider or a qualified, third party green home certifier. On October 9, 2007, the
Hillsborough County Board of Commissioners updated its Development Review Procedures Manual,
allowing for expediting plan reviews for projects with a completed scorecard from either the U.S.
Green Building Council or the Florida Green Building Coalition. The policy is effective January 1, 2008.
1.14. Honolulu, HI – Tax Break
A 2004 ordinance provides an exemption from real property taxes on the building improvements for a
period of one year on all new commercial, resort, hotel and industrial construction that achieves LEED
Certification.
1.15. Mecklenberg County, NC - Rebates
On December 18, 2007 the Mecklenberg County Board of Commissioners approved an amendment to
the County Fee Ordinance to include the Green Building Rebate Program, offering permit fee rebates
to projects with proof of LEED certification. Rebates increase proportionate to the level of certification
achieved: 10% reductions for LEED Certified, 15% for LEED Silver, 20% for LEED Gold and 25% for LEED
Platinum. Projects with proof of Green Globes certification are also eligible.
1.16. Pasadena, CA – Grant and Free Technical Assistance
Developers who exceed the minimum certification will qualify for a rebate from Pasadena Water and
Power. The Pasadena Water and Power High-Performance Building Program matches one month’s
electricity savings for each percent efficiency better than code that the building performs (capped at
$100,000). Additionally, developers who include affordable housing will earn a construction tax rebate
of $1000 per unit. Pasadena Water and Power’s LEED Certification Program offers $15,000 grants for
applicants who achieve LEED Certified ($20,000 for Silver, $25,000 for Gold and $30,000 for Platinum).
$1000 per unit. Pasadena Water and Power’s Pasadena LEED Certification Program offers $15,000
grants for applicants who achieve LEED Certified ($20,000 for Silver, $25,000 for Gold and $30,000 for
Platinum).
1.17. Oakland, CA – Free Consultation/Promotional Services
Oakland’s 2005 Ordinance also promotes the use of green building strategies in private sector
development by offering free technical assistance, green building guidelines and public promotion for
qualified projects.
1.18. Portsmouth, NH – Density Bonus
Through an update in its zoning ordinance on April 4, 2007, the City Council of Portsmouth adopted a
density bonus for private projects that use LEED. In Central Business District A, projects benefit from a
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit II – Green Zoning Incentives Adopted by Other Localities
77
0.5 increase in Floor Area Ratio that meet appropriate open space requirements and that also build to
a minimum of LEED Certified.
1.19. Pittsburgh, PA – Density Bonus
On November 26, 2007, the Pittsburgh City Council approved an amendment to The Pittsburgh Code
entitled “Sustainable Development Bonuses,” granting a density bonus of an additional 20% Floor Area
Ratio and an additional variance of 20% of the permitted height for all projects that earn LEED for New
Construction or LEED for Core and Shell certification. The bonus is available in all nonresidential zoning
districts.
1.20. Sarasota County, FL – Fee Reduction, Expedited Permitting, Fast-track Permitting
On March 18, 2005, the county passed a resolution mandating that all government county buildings be
LEED certified. Additionally, the county is providing a fast-track building permit incentive and a 50%
reduction in the cost of building permit fees for private contractors who use LEED. On August 22, 2006,
the county approved a Green Development Incentive Resolution (#2006-174) that provides fast-track
permitting for residential and commercial green developments. Incentives apply to projects pursuing
LEED for Neighborhood Developments (ND) or FGBC Green Development Standards.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit III – Complete Energy Efficiency Opportunities
78
Exhibit III – Complete Energy Efficiency Opportunities
The table below includes the full list of energy efficiency opportunities that were considered options
for the site, where they have near or long term applicability, and which sections of the site they may be
relevant for.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit III – Complete Energy Efficiency Opportunities
79
Demand-Side Management
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Advanced Infrastructure
Broadband & wireless infrastructure ● ● ● ● ● ● ●
Advanced metering infrastructure ● ● ● ● ● ● ●
Decentralized energy storage ● ● ● ● ● ●
Energy & water submetering ● ● ● ● ● ●
PV Panel-level submetering ● ● ● ● □
EV-specific "second meter" at work and home (utility
owned)
● □
Other "rough-ins" for EV charging (solar carports optional) ● ● ● ● ● ●
In-pavement induction charging for EVs □ □ □ □ □ □ □
Solar PV mounted on street-light poles ●
Intelligent high-efficiency street lighting ●
Streetlight pole mounted information devices (i.e. shared
public infrastructure)
●
Building Co-Location
Buildings with complementary load shapes are co-located
to share heating and cooling systems
● ● □ □ ●
Shared or Co-oped Commercial spaces (reduce overall
load)
● ● ● ● □
Shared hot water heat recovery systems for service and
restaurants that are co-located
● ●
Shared pre-heating process water ●
Efficient Construction & Design
Incentives for smaller residential footprints ● □
Above ground grid orientation & building orientation ● ● ● ● ● ●
Site energy savings and benefits likely ● Intended application
Site energy savings and benefits possible □ Possible application
Not applicable
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit III – Complete Energy Efficiency Opportunities
80
Demand-Side Management
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Efficient Construction & Design (continued)
Passive solar building massing & interior adjacencies ● ● ● ● ● ●
Underground EV garages as energy storage ● ● ●
Energy Star appliances & electronics ● ● ● ● ● ●
Meter-integrated or Modular Communication Interface-
ready devices
● ● ●
Smart plug systems ● ● ● ● ● ●
Incentives for Variable Refrigerant Flow systems □ ● ● ● ●
Condensing magic pak technologies ●
Ground source and air source heat pumps ● □ □ □ □ □ □
Combined natural gas hot water and heating systems ● ● □ □
Shared hot water storage ● ● ●
Efficient building envelope development standards ● □ ● ● ● ●
Commercial building air-leakage testing (commissioning) ● ● ● ● ● ●
Monitoring-Based Commissioning ● ● ● ● ●
DC power for converter based electronics ● ● □ □ □ □
Demand-response ready buildings □ □ □ □
Proximate bicycle parking (covered) ● ● □ □ ● □
Solar-ready buildings (orientation, structure, chase for
electrical)
● ● ● ● ● ●
Building Occupant Behavior
Community Energy Innovations forums
Community-based behavior programs ● ● □ ● ● □
Regular & ongoing neighborhood "energy smart parties" ● ● □ ● ● □
Facility owner-run occupant energy behavior programs ● ● ● ●
Building benchmarking & disclosure ● ● ● ● ● ●
Site energy savings and benefits likely ● Intended application
Site energy savings and benefits possible □ Possible application
Not applicable
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit IV – TCAAP Redevelopment Code
81
Exhibit IV – Recommended Modifications to TCAAP Redevelopment Code
This section contains recommendations for modifications of the TCAAP Redevelopment Code to be
considered based on energy vision principles.
Our recommendations focus on general efficiency or renewable energy strategies, recognizing that
individual strategies will be use-type- and site-specific, and therefore challenging to capture through
overall guidelines. Considerations include shading of rooftop solar, efficient outdoor lighting, and
allowance of passive energy building design techniques, especially for passive heating and cooling,
daylighting, and wind blockage.50 In addition, we specify recommendations that may allow for
additional flexibility for unique flagship or demonstration buildings.
1.1. Purpose and Intent
Consider specifically adding ERAB energy and carbon goals within the Purpose and Intent (e.g.
Creating equitable, sustainable, resilient, efficient, and affordable development options…)
3.3 Development Review Process
Table 3-3 Administrative Modifications:
1.b: location of regulated street –
consider adding an indication that the
review may also consider alterations to
street location in order to increase
rooftop solar energy potential. (e.g. add
criteria: “May consider changes in
potential output from rooftop solar
energy systems.”)
2-d: Sidewalk and streetscape standards
criteria – consider specifying that “desired
reduction in building energy use, or
increased solar PV or solar thermal
shading” are examples of the
development context that changes can be
50 For an interesting example of new low energy use design options, see this case study of Seattle’s Bullit Center:
http://blog.2030palette.org/case-study-the-bullitt-center/
Credit: University of Minnesota Solar Suitability
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit IV – TCAAP Redevelopment Code
82
based on.
Section 3.3(e) Major Modifications:
Flagship Energy Demonstrations: Recommend
adding language that would support flexibility
for innovative flagship or demonstration
buildings that meet strict energy guidelines
and serve an educational, marketing, and site
investment purpose. For example:
Under 3.3(e)i: 3. “the extent to which the
proposal provides public benefits…, is a net-
zero or equivalent energy use building with
community educational and technology
demonstration value.
Alternatively, the Code could include a reference to “Flagship Energy Demonstration
Buildings,” possibly as a use category, which would receive joint review and approval. The
definition of “Flagship Energy Demonstration Building” could be forthcoming subject to
Council approval.
4.0 Definitions
Suggested Modifications:
Street Screen: “A freestanding wall, living or renewable material fence, or combination fence…”
Suggested Additions:
Building Orientation: How a building is positioned to designate its natural, identifiable, or welcoming
frontage, which may not require parallel alignment with a specified axis. (as in section 7.2 “it is
required that buildings be oriented towards pedestrian priority frontages.)
Demonstrated reduction in energy use: Proposed building design demonstrates energy reduction using
building modeling results from program such as Energy Design Assistance, SB 2030, or equivalent.
Net-Zero Building: A building that minimizes site energy requirements and supplies the remainder with
on-site renewable energy systems, on an annual basis.
Renewable Energy System: A device that generates electricity or heat using only energy sources that
are not depleted when used, including solar, wind, or geothermal energy.
Credit: Bullitt Foundation Headquarters,
Seattle, WA.
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit IV – TCAAP Redevelopment Code
83
Site Energy Use: Energy consumption as measured by use at the building site, as opposed to by primary
energy sources, such as upstream fuels for electricity generation.
Section 6.0 Building and Site Development Standards:
Sections 6.2 – 6.6, (i) Principal Building Standards
— Consider adding: building may be allowed 10 percent building maximum height
increase for demonstrated reduction in site energy use of 5 percent or greater from
said design modification. (see definitions)51
Section 7.0 of the Zoning - Building Design Standards:
7.1 Purpose and Intent (e) Consider adding “Increase the quality, adaptability, resilience,
efficiency, and sustainability…”
7.3: Façade Composition (iii) Façade Transparency Required:
— Consider adding 2. All northern façade upper floor(s) may have a 40 percent
maximum transparency, to reduce heat loss.52
In Section 10.0 - Streetscape and Landscape Standards:
10.2 Street Trees and Streetscape
— (e) Consider adding: Street tree mature height and
species may be prioritized according to associated
energy benefits, such as preventing shading of
rooftop solar systems and lowering building
heating or cooling requirements.
10.4 Street Lighting and 10.5 Exterior Lighting
— Consider additional provisions 10.4 (e) and 10.5
(a): all exterior lighting shall be high efficiency
lighting, such as LED lamps.
— Alternatively, all exterior lighting should be high
efficiency lighting, such as LED lamps.
51 Reduction in energy use could apply to increased daylighting and / or increased passive heating.
52 35 to 40 percent glazing is generally considered good practice for energy efficiency (see
http://windows.lbl.gov/daylighting/designguide/LBNL_Tips_for_Daylighting.pdf p. 33)
Credit: Eastern Michigan
University eastern sun shading
screens
TCAAP Energy Integration Resiliency Framework
Policy White Paper – Exhibit IV – TCAAP Redevelopment Code
84
Subdivision Review Process
Incentivize or solicit an energy review for subdivision plans, specifically for solar energy
potential and landscaping energy benefits.53 This would allow optimization of rooftop
orientation and shading to be one consideration for street alignment and grading during the
subdivision process. Precedents exist for encouraging appropriate solar orientation for new
development. 54
In addition to the specific suggestions above, the Project Team suggests consideration of:
A section that addresses the desired aesthetic use of renewable materials, for consistency and
uniformity across developments (e.g. preferred locations for solar PV are rooftops, parking
lots, solar shades, kiosks, bus stations, etc.)
A specified process for review of new energy technologies and materials that allows the code
to be updated as new technologies and building materials reach the market.
Building materials were not available to review at this time. We suggest inclusion of innovative building
materials such as building integrated photovoltaics (BIPVs) to be used as PV shingles or brick façades.
53 See for example http://www.corridordevelopment.org/pdfs/Green_space/HUD_11Energy.pdf from the Metropolitan Design Center at
the University of Minnesota.
54 For precedents and guidelines for solar energy site planning, see, American Planning Association, “Planning and Zoning for Solar
Energy,” at https://www.planning.org/research/solar/faq.htm.
TCAAP JDA MEETING 11/3/2014 – ERAB comments
There is a big challenge of how to design, show the economic benefits and implementation of a
TCAAP Sustainable Energy System.
• Energy savings come from efficient building design and construction.
• Energy savings can also come from thermal or geothermal for heating and cooling and
from ground mounted solar installations for electrical supply.
The white paper explains options to meet those challenges.
Minnesota law requires Xcel Energy to install 300 MW of solar by 2020. Xcel’s goal is to install
100 MW by the end of 2016. To achieve electrical energy savings with ground mounted solar
installations at TCAAP, there needs to be joint cooperation between TCAAP, AHATS and Xcel.
• The AHATS land would allow large ground mounted solar which is less than one-half the
installation cost of rooftop solar.
• Thermal and geothermal also benefits from cooperation with AHATS.
The Energy Integration Resiliency Framework (EIRF) needs to show how sustainable building
design, solar and geothermal/thermal energy use, can be a win-win for TCAAP, Xcel, AHATS, the
City, County, developers and customers.
The combination can produce a win-win for all and make TCAAP a model energy sustainable
community.
Lyle Salmela – ERAB Chair
TCAAP Energy Integration and
Resiliency Framework
Ever-Green Energy Ever-Green Energy
Process
Policy White Paper
•Energy vision statement
•Energy supply alternatives
•Demand-side management
(energy efficiency)
•Policies & regulations
•Next steps
Ever-Green Energy Ever-Green Energy
Process
Energy Integration and Resiliency Framework
•Build upon White Paper recommendations
—Apply to the site
—Environmental benefits
—Cost-benefit analysis
—Implementation planning
•Looking 50 years out
Ever-Green Energy Ever-Green Energy
TCAAP’s Energy Vision
TCAAP will be a vibrant development that leverages long-
term energy conservation and resilience to attract
investment and partnership, and achieves sustainable
benefits for Arden Hills and the surrounding community.
Ever-Green Energy Ever-Green Energy
TCAAP’s Guiding Principles
•Establish TCAAP as a national model for development of
integrated energy systems
•Develop a resilient community for energy and other
utilities
•Implement infrastructure solutions that are flexible and
scalable over the next 50 years
•Deliver a model of efficient energy and water usage that
minimizes TCAAP’s impact on the environment
•Create an economically competitive and attractive
environment for developers and businesses
Ever-Green Energy Ever-Green Energy
Unique TCAAP Opportunities
Developing a greenfield site in the core of the metro area
•Infrastructure development
•Direct-fiber broadband
•Partnership
—AHATS
—Xcel Energy
—Others
•Electric vehicle or smart grid demonstration platform
•Geothermal
•Snow and ice melt
Ever-Green Energy Ever-Green Energy
Expected TCAAP Development
Total Projected Energy Consumption by Area
Area Load (Kbtu) Square Feet % of Load
Thumb 264,065,599 3,402,907 26%
Office 188,467,390 2,428,703 18%
Retail 63,852,464 682,184 6%
Mixed Use 32,790,602 350,327 3%
Multi-Family 34,990,409 1,599,240 3%
Town (low-density) 46,614,676 1,178,944 5%
Hill 13,775,509 348,400 1%
Creek 9,252,207 234,000 1%
Flex 366,704,807 3,917,786 36%
TOTAL 1,020,513,663 14,142,492 100%
Ever-Green Energy Ever-Green Energy
Energy Supply Alternatives
•Solar PV
•Combined heat & power (CHP)
•Water/Ground-source heat pumps
•Microgrid development in collaboration with AHATS
•Storage
Ever-Green Energy Ever-Green Energy
Demand-Side Management
Efficient Design
Advanced Infrastructure
Building Co-location
Occupant Behavior
Ever-Green Energy Ever-Green Energy
Policy Recommendations
•Coordinate with existing state and utility programs
•Provide TCAAP Redevelopment Code flexibility
•Consider building orientation and shading in site plans
•High-efficiency lighting requirements
•Develop RFP specifications for low-energy use buildings
•Encourage citywide programs for ongoing efficiency
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Ever-Green Energy Ever-Green Energy
Next Steps
•Continuing ERAB collaboration
•Policy planning
•Spine Road utility coordination that includes
thermal and communication infrastructure
•Partnership outreach and exploration
•Cost -benefit analysis of preferred supply and
efficiency options
•Framework completion in March 2015