HomeMy WebLinkAbout12-08-14-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
TCAAP Update
Jill Hutmacher, Community Development Director
MEMO.PDF
APPROVAL OF MINUTES
Minutes
10 -13 -14 -WS.PDF, 10 -27 -14 -WS.PDF, 10 -27 -14 -R.PDF, 11 -03 -14 -
WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF
Approve Ordinance 2014 -006 Adopting The 2015 Fee Schedule And Authorizing The
Publication Of The Ordinance Summary
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Approve 2015 Liquor License Renewals
Amy Dietl, City Clerk
MEMO.PDF
Approve 2015 Tobacco License Renewals
Amy Dietl, City Clerk
MEMO.PDF
Approve To Adopt Resolution 2014 -067 Setting The 2015 Recycling Fee
Ryan Streff, City Planner
MEMO.PDF, ATTACHMENT A.PDF
Pay Estimate For Round Lake Road #6
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
2014 -061 Receiving The Feasibility Report And Ordering The Public Hearing For The
Venus/Crystal Neighborhood Improvement (2015 PMP)
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Approve To Adopt Resolution 2014 -062 Receiving The Feasibility Report And Ordering
The Public Hearing For The Grant, Noble, Lake Lane Improvement (2015 PMP)
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Development Discussion Opportunity For Residents
Truth -In -Taxation Hearing
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF
Resolution 2014 -066 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
Adoption Of The 2015 Employee Compensation Plan - Non -Union Employees
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Adoption Of The 2015 Budget And Tax Levy
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT
B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT
E.PDF
Adoption Of The 2015 City Contribution For Employee Benefits
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
Approve Purchase Of Jet/Vac Vehicle
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
UNFINISHED BUSINESS
Comprehensive Plan Amendment - Comprehensive Sanitary Sewer Update - Kimley
Horn Proposal
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Ed Werner
Regular City Council
Agenda
December 8, 2014
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
4.
4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
5.D.
Documents:
5.E.
Documents:
5.F.
Documents:
5.G.
Documents:
5.H.
Documents:
6.
7.
7.A.
7.B.
Documents:
7.C.
Documents:
8.
8.A.
Documents:
8.A.i.
Documents:
8.B.
Documents:
8.C.
Documents:
9.
9.A.
Documents:
10.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFAPPROVAL OF MINUTESMinutes10-13 -14 -WS.PDF, 10 -27 -14 -WS.PDF, 10 -27 -14 -R.PDF, 11 -03 -14 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF
Approve Ordinance 2014 -006 Adopting The 2015 Fee Schedule And Authorizing The
Publication Of The Ordinance Summary
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Approve 2015 Liquor License Renewals
Amy Dietl, City Clerk
MEMO.PDF
Approve 2015 Tobacco License Renewals
Amy Dietl, City Clerk
MEMO.PDF
Approve To Adopt Resolution 2014 -067 Setting The 2015 Recycling Fee
Ryan Streff, City Planner
MEMO.PDF, ATTACHMENT A.PDF
Pay Estimate For Round Lake Road #6
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
2014 -061 Receiving The Feasibility Report And Ordering The Public Hearing For The
Venus/Crystal Neighborhood Improvement (2015 PMP)
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Approve To Adopt Resolution 2014 -062 Receiving The Feasibility Report And Ordering
The Public Hearing For The Grant, Noble, Lake Lane Improvement (2015 PMP)
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Development Discussion Opportunity For Residents
Truth -In -Taxation Hearing
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF
Resolution 2014 -066 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
Adoption Of The 2015 Employee Compensation Plan - Non -Union Employees
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Adoption Of The 2015 Budget And Tax Levy
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT
B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT
E.PDF
Adoption Of The 2015 City Contribution For Employee Benefits
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
Approve Purchase Of Jet/Vac Vehicle
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
UNFINISHED BUSINESS
Comprehensive Plan Amendment - Comprehensive Sanitary Sewer Update - Kimley
Horn Proposal
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council AgendaDecember 8, 2014 7:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
5.D.
Documents:
5.E.
Documents:
5.F.
Documents:
5.G.
Documents:
5.H.
Documents:
6.
7.
7.A.
7.B.
Documents:
7.C.
Documents:
8.
8.A.
Documents:
8.A.i.
Documents:
8.B.
Documents:
8.C.
Documents:
9.
9.A.
Documents:
10.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFAPPROVAL OF MINUTESMinutes10-13 -14 -WS.PDF, 10 -27 -14 -WS.PDF, 10 -27 -14 -R.PDF, 11 -03 -14 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance & Administrative ServicesMEMO.PDFApprove Ordinance 2014 -006 Adopting The 2015 Fee Schedule And Authorizing The Publication Of The Ordinance SummaryAmy Dietl, City ClerkMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFApprove 2015 Liquor License RenewalsAmy Dietl, City ClerkMEMO.PDFApprove 2015 Tobacco License RenewalsAmy Dietl, City ClerkMEMO.PDFApprove To Adopt Resolution 2014 -067 Setting The 2015 Recycling FeeRyan Streff, City PlannerMEMO.PDF, ATTACHMENT A.PDFPay Estimate For Round Lake Road #6John Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF2014-061 Receiving The Feasibility Report And Ordering The Public Hearing For The Venus/Crystal Neighborhood Improvement (2015 PMP)John Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFApprove To Adopt Resolution 2014 -062 Receiving The Feasibility Report And Ordering The Public Hearing For The Grant, Noble, Lake Lane Improvement (2015 PMP)John Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Development Discussion Opportunity For Residents
Truth -In -Taxation Hearing
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF
Resolution 2014 -066 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
Adoption Of The 2015 Employee Compensation Plan - Non -Union Employees
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Adoption Of The 2015 Budget And Tax Levy
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT
B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT
E.PDF
Adoption Of The 2015 City Contribution For Employee Benefits
Sue Iverson, Director of Finance & Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
Approve Purchase Of Jet/Vac Vehicle
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF, ATTACHMENT D.PDF
UNFINISHED BUSINESS
Comprehensive Plan Amendment - Comprehensive Sanitary Sewer Update - Kimley
Horn Proposal
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council AgendaDecember 8, 2014 7:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:6.
7.
7.A.
7.B.
Documents:
7.C.
Documents:
8.
8.A.
Documents:
8.A.i.
Documents:
8.B.
Documents:
8.C.
Documents:
9.
9.A.
Documents:
10.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFAPPROVAL OF MINUTESMinutes10-13 -14 -WS.PDF, 10 -27 -14 -WS.PDF, 10 -27 -14 -R.PDF, 11 -03 -14 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance & Administrative ServicesMEMO.PDFApprove Ordinance 2014 -006 Adopting The 2015 Fee Schedule And Authorizing The Publication Of The Ordinance SummaryAmy Dietl, City ClerkMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFApprove 2015 Liquor License RenewalsAmy Dietl, City ClerkMEMO.PDFApprove 2015 Tobacco License RenewalsAmy Dietl, City ClerkMEMO.PDFApprove To Adopt Resolution 2014 -067 Setting The 2015 Recycling FeeRyan Streff, City PlannerMEMO.PDF, ATTACHMENT A.PDFPay Estimate For Round Lake Road #6John Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF2014-061 Receiving The Feasibility Report And Ordering The Public Hearing For The Venus/Crystal Neighborhood Improvement (2015 PMP)John Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFApprove To Adopt Resolution 2014 -062 Receiving The Feasibility Report And Ordering The Public Hearing For The Grant, Noble, Lake Lane Improvement (2015 PMP)John Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk.TCAAP Development Discussion Opportunity For ResidentsTruth-In -Taxation HearingSue Iverson, Director of Finance & Administrative ServicesMEMO.PDFResolution 2014 -066 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesSue Iverson, Director of Finance & Administrative ServicesMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFNEW BUSINESSAdoption Of The 2015 Employee Compensation Plan - Non -Union EmployeesSue Iverson, Director of Finance & Administrative ServicesMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFAdoption Of The 2015 Budget And Tax LevySue Iverson, Director of Finance & Administrative ServicesMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDFAdoption Of The 2015 City Contribution For Employee BenefitsSue Iverson, Director of Finance & Administrative ServicesMEMO.PDF, ATTACHMENT A.PDFApprove Purchase Of Jet/Vac VehicleTerry Maurer, Public Works DirectorMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDFUNFINISHED BUSINESSComprehensive Plan Amendment - Comprehensive Sanitary Sewer Update - Kimley Horn ProposalTerry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Regular City Council AgendaDecember 8, 2014 7:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:6.7.7.A.7.B.Documents:7.C.Documents:8.8.A.Documents:8.A.i.Documents:8.B.Documents:8.C.Documents:9.9.A.
Documents:
10.
Page 1 of 2
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: TCAAP Update
Upcoming Meetings
Staff and consultants are scheduling work for the regulations and policies component of the
master planning process. The following schedule allows for City Council adoption of the
TCAAP Redevelopment Code (TRC) by the end of February. Approval of the Comprehensive
Plan Amendment could occur either on February 23, 2015, or shortly thereafter.
December 8, 2014, Special Work Session at 5:30 pm, Community Room
Preview of Infrastructure Open House scheduled for December 9, 2014
Master Plan Document
December 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
Panel Discussion with Multi-Family Developers
Town Center and Neighborhood Transition Zoning
Multi-Family Design Standards
January 5, 2015, Special Work Session at 6:30 pm (following JDA meeting), Council Chambers
Design Standards for Retail, Office, Flex Office and Gateway Districts
Exterior Materials
January 12, 2015, Special Work Session at 5:30 pm, Community Room
Preliminary Plat Review (Infrastructure)
Final Review Chapters 6-7 (Building Site Development Standards, Building
Design Standards)
January 20, 2015, Regular Work Session at 5:00 pm, Council Chambers
JDA Approval Process
STAFF COMMENTS – 3A
MEMORANDUM
Page 2 of 2
Final Review Chapters 1-3 (Introduction, Components of the Code,
Administration)
Ramsey County Response to Draft TRC and Future Land Use Map
January 26, 2015, Special Work Session at 5:30 pm, Community Room
Final Review Future Land Use Map
Final Review Chapters 4-5 (Definitions, Permitted Uses)
February 2, 2015, Special Work Session at 6:30 pm (following JDA meeting), Council Chambers
Final Gateway Planning Workshop
o Presentation of Final Draft of TCAAP Redevelopment Code (TRC)
o Final Comments and Revisions
February 17, 2015, Regular Work Session at 5:00 pm, Council Chambers
Comprehensive Plan Amendment Discussion
February 18, 2015, Special Planning Commission meeting at 6:30 pm, Council Chambers
Public Hearings
o Final Master Plan document
o TCAAP Redevelopment Code
o Future Land Use Map
February 23, 2015, Regular Meeting at 7:00 pm, Council Chambers
Approval of Master Plan
Adoption of TRC
Additional regular and special work session meetings may be scheduled to discuss regulations
and policies, the infrastructure study, and other TCAAP issues.
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
OCTOBER 13, 2014
5:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant declared October 13, 2014, to be a
non-holiday to conduct City business and called to order the special City Council work
session at 5:35 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and
Dave McClung
Absent: Councilmember Ed Werner (excused)
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Assistant City Engineer John Anderson; Community Development
Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler;
and City Clerk Amy Dietl
1. AGENDA ITEMS
A. Jet/Vac Truck Demo (Parking Lot)
Assistant City Engineer Anderson provided the Council with a jet/vac truck demonstration in
the City Hall parking lot.
B. TCAAP Regulations and Policies
JDA Governance and Approval Process Discussions
Park Dedication Ordinance Discussion
Discuss Chapters 1-5
Michael Norton, JDA Attorney, stated that the Council was spending time establishing the City
Code for the TCAAP property. He indicated that once the Master Plan and the TCAAP
Redevelopment Code (TRC) were in place, the JDA would implement these documents based on
recommendations by staff.
Community Development Director Hutmacher stated that the City Council has previously
discussed the TRC’s Chapter 3 (Administration) which primarily addresses the JDA review
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 13, 2014 2
process. Based on City Council discussion and a review of the requirements of the Joint Powers
Agreement, the City Attorney and the JDA Attorney have made proposed revisions to Chapter 3.
Community Development Director Hutmacher indicated that for tonights meeting the City
Attorney has prepared a memo outlining Minnesota Statutes regarding park dedication and how
they apply to the City’s acquisition of park land on TCAAP. Cit y staff also requested City
Council feedback on definitions (Chapter 4) and the Permitted Use Table (Chapter 5) specifically
with regard to the definition and placement of single family residential, and small, medium, and
large multi-family uses. Additionally, City Council feedback is requested regarding the possible
revisions to Chapter 3.
Councilmember Holden requested to see the comment tracker compiled by staff and the zoning
consultant.
Mayor Grant stated that as the draft TRC was changed, the Council may want to review the
entire document again.
Councilmember McClung explained that he had a very hard time following the document. He
commented on the amount of time that had been spent by the Council and staff working on the
TRC. He stated that he had expected to receive a redlined version of the document.
Mr. Norton provided comment on the changes to Section 3.3. He noted that as issues arise,
revisions will be required.
Councilmember Holmes understood that staff was working hard on the Code; however, she
believed it was extremely difficult to follow. She felt that more time would be needed to properly
review and approve the Code.
Councilmember McClung commended staff for their efforts on the Code, but agreed it was
difficult for the Council to fully grasp the complexity of the Code in a timely manner.
Mayor Grant recommended that the Council address higher level processes this evening and
provide staff with feedback. He expressed concern with the 10-acre concept and the special
development plan concept. He did not anticipate that developers were going to purchase a smaller
single parcel for development. He requested further information on the special development plan
concept.
Community Development Director Hutmacher discussed the special development process with
the Council. She noted that developers would be allowed greater flexibility when developing 10
acres or more but approvals would be required to have a 4/5 vote from the JDA.
Councilmember Holden suggested that a portion of the zoning requirements remain static within
the new developments.
Community Development Director Hutmacher stated that staff could investigate this further.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 13, 2014 3
Councilmember McClung asked if the Code had any language that would require developments
to be reviewed by the City Council.
Community Development Director Hutmacher explained that any variation from Section 3.4(b)
would require City Council review and approval of changes to the TCAAP zoning code. Under
the terms of the Joint Powers Agreement, the City will not approve specific projects, but could
amend the code to allow projects to move forward.
Mr. Norton commented that any request that would change the Master Plan would have to be
reviewed by the City Council. He reported that if an applicant wanted something beyond what
was allowed in the TRC, the applicant would be advised of the City Council’s process to amend
the Code. He then discussed the JDA’s authority to govern the TCAAP site.
Councilmember Holden understood these facts; however, it was her opinion that the TRC was
the Council’s only opportunity to protect the City.
Mayor Grant did not support the fact that there could be a 10% variance on building heights.
Councilmember McClung commented that the current draft gives the JDA limited flexibility and
authority to do almost anything. He indicated that he needed to decide if he supported this
philosophy or if additional restrictions should be put in place.
Mr. Norton cautioned the Council from making the Code so restrictive that everything required
review by the City Council.
Mayor Grant believed that the Council needed to reach a point of agreement in regard to the
governing section. At that time, the percentages, setbacks, building heights, etc. could be more
closely evaluated.
Mr. Norton requested that the Council provide staff with a list of discrete issues within the Code.
As an example, it was his understanding that building height and setbacks were two areas of
concern.
Councilmember Holmes thought that setbacks were very important when looking at the big
picture. She suggested that the Code be established before variances could be discussed.
Mr. Norton suggested that the Council consider the basic standards within the TRC and then
evaluate how far the JDA should be allowed to go to vary these standards.
Councilmember Holmes questioned if the JDA could be given no discretion and that all requests
are instead reviewed by the City Council.
Mr. Norton indicated that this was not a possibility due to the fact that the City has allowed the
JDA to exercise its zoning authority. He explained that limits could be set on the JDA while
keeping all other processes in place.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 13, 2014 4
Mayor Grant suggested that the language regarding special projects be tightened up. He
reiterated that the JDA was made up of three residents of Arden Hills which could impact the 4/5
vote.
Councilmember Holmes wanted all setback variances reviewed by the City Council in certain
zoning areas.
Councilmember Holden discussed the language regarding special projects and suggested that
staff review the amount of leeway that would be allowed by the JDA. In addition, she was in
favor of limiting the number of tilt-up buildings. She hoped to make TCAAP something special
and not just a typical development.
Councilmember McClung believed that the Council’s greatest impact on TCAAP would be in
regard to how the water feature and water runoff are managed. He would have to be comfortable
with the Code in order to support it. He suggested that the 10-acre minimum for a special project
plan be decreased. He reported that he couldn’t support the current variability within Section 3.3
at this point.
Mayor Grant summarized that the Council supported the 4/5’s vote for special projects, but that
the special project language needed further review. He believed that the Council wanted to further
discuss the criteria that would trigger the requirement for further review. He stated that the
Council supported the governance structure but needed to work on what would be allowed within
the structure.
Councilmember McClung asked how long the JDA approval process would stay in effect.
Mr. Norton reported that the City and the County could agree to change the JPA at any time. He
explained that when there is no more land for the County to sell, there would no longer be a
functional use for the JDA; and at that time, the City and County could discuss making the
authority “inactive”.
Mayor Grant asked the Council how they wanted to proceed with the Park Dedication Ordinance
discussion. It was the consensus of the Council to review the memo from the City Attorney and to
discuss this issue at a future work session. City Attorney Jamnik stated that state law provides the
Council with the authority to require the dedication of land through the subdivision process and he
advised the Council that the City Ordinance should be reviewed and updated.
Mayor Grant adjourned the work session at 6:53 p.m. to a regular City Council meeting.
Mayor Grant reconvened the work session at 8:13 p.m.
C. 2015 Proposed Budget and Tax Levy
Director of Finance and Administrative Services Iverson stated that in preparation for adoption
of the final tax levy in December, the following information was included in the staff memo found
in the agenda packet: recap of residential property values (the Council has had this information in
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 13, 2014 5
previous memos from staff), discussion on preliminary levy and budget, and the City’s levy
history and excess fund balance over the fund balance policy for comparison purposes.
Director of Finance and Administrative Services Iverson explained that staff prepared detailed
budget books for the Council for the September 22, 2014, work session. In response to Council
requests for additional information at this work session, the following has also been provided in
the staff memo:
1. Councilmember McClung’s request for the dollar amount associated with the amount in
the fund balance policy over 50%
2. Exact numbers on the insurance and benefit amounts, and the plans as currently offered
according to the City’s personnel policy (2014 Summaries)
3. Finance and Administrative Services duties, responsibilities, and workload.
4. Breakdown of the amount of increase in the 2015 proposed budget as a result of:
a. COLA
b. Step increases
c. Benefits
Director of Finance and Administrative Services Iverson stated that Staff is presenting a
Preliminary General Fund levy increase of 5.0% per Council direction on September 22.
Director of Finance and Administrative Services Iverson indicated that the 2015 preliminary
budget has been prepared assuming a 2% wage adjustment for non-union staff and a 1.5% wage
adjustment for union staff. In surveying surrounding communities most have included a 1.5% -
3.0% COLA increase in their preliminary estimates. The current proposed budget impacts for the
General Fund are as follows:
a. COLA
$18,516
b. Step Increases
$2,651
c. Benefits (includes dental, PERA, and payroll taxes. No increase in medical)
$4,611
Director of Finance and Administrative Services Iverson explained that the results from the
City Council authorized market and pay equity study should be available before the Council
approves the final budget. The City’s consultant has given staff a date of November 17th for
providing the preliminary data.
Director of Finance and Administrative Services Iverson stated that in November of 2010, the
Council reorganized Finance and Administration into one department called Finance and
Administrative Services and added the Finance Analyst position. This was done to allow
additional capacity for the City Administrator to delegate duties to the Finance Director and to
reduce the amount of backlog created in the Finance department each time a new intern came
onboard. The Personnel Committee reviewed this proposal and recommended it to the City
Council.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 13, 2014 6
During the 2014 budget discussions, the Finance and Administrative Services department
suggested eliminating the intern/student workers and replacing this with a permanent part-time
position to give more continuity and eliminate the constant training period as interns/student
workers were replaced causing backlogs and many times preventing staff from accomplishing
projects and Council goals in a timely manner. Council chose at that time to deny this request and
eliminated the intern/student workers from the department entirely. The 2015 budget does include
the re-establishment of the intern/student workers in the department, but Council should be aware
that this staff person is also a revenue source to the General Fund as an Administrative Service
Charge to other funds – removing this expenditure will decrease the expenditure budget by
$17,224, but it will also decrease the revenue budget by $10,831 making the total change $6,393.
Director of Finance and Administrative Services Iverson explained that information on the
preliminary budget and levy has been updated per Council direction at the September 22, 2014,
work session, but staff has not prepared revised books at this time.
Councilmember Holden discussed the supplemental data supplied by staff. She expressed
frustration with the data the Council has received regarding the employee health insurance. She
asked how many employees received health insurance through the City.
Director of Finance and Administrative Services Iverson reported that the City has 27
employees receiving health insurance in 2014.
Councilmember Holden recommended that the COLA in the budget be reduced to 1.5% until the
Council can review the study.
Director of Finance and Administrative Services Iverson stated that she could revise the
budget to reflect a 1.5% increase.
Councilmember McClung noted that if he did not have enough information by December, he
would not be able to support the budget and tax levy.
Further discussion ensued regarding the budget, employee health insurance and premium
amounts. It was noted that the premium for family health insurance is more than double the cost
of single health insurance.
Councilmember Holmes expressed concern with the amount of money the City was paying for
health insurance.
Director of Finance and Administrative Services Iverson provided the Council with a brief
history on the City’s health insurance plans, premiums and expenses.
Director of Finance and Administrative Services Iverson commented that in September of
2001, the City Council authorized all employees to receive Benefit Parity effective October 1,
2001. This meant that every employee would receive the same insurance payment benefit whether
single or family coverage was taken. She provided the recommendation given at a September
2001 work session and the September 24, 2001, minutes when the policy was adopted. This
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 13, 2014 7
policy allows employees that select single insurance coverage to place the balance of the insurance
payment that the City provides into an authorized deferred compensation program.
Staff reviewed a chart illustrating the costs of coverage to employees per month for medical and
dental since 2004 as well as the City’s contribution amount. It was noted that the City has offered
a co-pay plan (BCBS Aware Gold), but to reduce costs, the City tried a $300 deductible plan in
2007 and the high deductible plan with an HSA in 2008. Employees have had their choice of two
plans since 2007. In 2009, the Council only allowed Benefit Parity if employees took the high
deductible plan option to encourage employees to move from the co-pay plan to the high
deductible plan. By 2013, all employees had switched to the high deductible plan and the City
discontinued the co-pay plan and replaced it with another high deductible plan that had an
embedded deductible amount for families. This plan had a much higher deductible for both single
and family. Dental insurance is through Health Partners and in 2008 the City changed from
single/family to single/single plus one/family which helped lower those costs. All union
employees are on the union plan for medical and dental and pay the same whether they have
single or family coverage.
Director of Finance and Administrative Services Iverson explained that once the City offered
the high deductible plans, the City was successful in reducing premium increases dramatically.
The Council only allowing Benefit Parity if employees took the high deductible option was a big
factor in shifting employees away from the co-pay plan. Some years (especially 2009, 2012, and
2013) the City only received rate increases as a result of a State Statute that governed small group
plans. As a result, Lakes Country, the cooperative the City belongs to, gave the City dividends
back since rates could not be lowered. The City received $24,288.74 in 2010 based on our 2009
claims history; $18,373.97 in 2011 based on 2010 claims history; and $9,118.73 in 2013 based on
2012 claims history. The City received a decrease in rates for 2011 as the cooperative went out for
bids and was able to reduce costs based on the City’s favorable claims history. While Lakes
Country would like to see these funds distributed back to the employees on the plan, the City
chose to put these monies aside to be used for wellness activities as these savings, or the reduced
usage, was a direct result of wellness activities the City instituted in 2009 and employees
managing their health care. Those funds have also been used to offset the City’s share of
insurance increases when levy limits were effective. Experience has shown that people use health
services differently if they are on a co-pay plan versus a high deductible plan. The end result is
lower rates based on usage history.
Director of Finance and Administrative Services Iverson reported that surveys from
surrounding employers (both large and small) show that the City of Arden Hills has had one of the
most favorable experiences with health care costs. Most cities have been fighting double digit
increases for many years. The surveys also show that the amount of monthly City contribution to
employees range from $700 - $1,000. The City currently provides $699.61 per month per full-
time employee for benefits (pro-rated for permanent part-time employees). Salary and benefits are
looked at together when doing compensation packages so while some cities are rich in salaries,
others are rich in benefits, and benefits play a key part in the recruitment of employees. The City’s
compensation study is taking into account both salary and benefits as a total package for the
comparisons being made. The City’s Benefit Parity approach is a common program for cities.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 13, 2014 8
Councilmember McClung stated that he could not support the single health care members
paying nothing for their health insurance. He did not believe that this was realistic and thought
every employee should be contributing something to the plan.
City Administrator Klaers discussed the philosophy behind the City’s policy and benefits
provided to single health care members. He commented that Arden Hills was not inconsistent
with other municipalities on this topic.
Councilmember Holden was not concerned with what other municipalities were doing. She
explained that the health care industry was changing and for that reason, the City would need to
reconsider its health care options.
Councilmember Holmes was interested in how other cities managed their health care plans.
Director of Finance and Administrative Services Iverson reported that this information would
be included in the study.
Councilmember Holden commented that she did not support paying $3,000 per year to
employees that selected single health insurance.
City Administrator Klaers asked if the Council would consider making a change for all future
employees, as a policy change would impact the financial benefits of current employees.
Councilmember Holden and Councilmember Holmes did not support this suggestion.
Mayor Grant believed that health insurance should be viewed as a benefit and not as
compensation.
Director of Finance and Administrative Services Iverson reported that the City was trying to
reduce its expenses for health insurance by selecting a plan with higher deductibles, while also
reducing huge spikes in the budget when insurance costs rise.
Councilmember Holden understood this to be the fact, but stated that the City was still paying a
great deal for health care by supplementing people with funds in their health savings accounts.
She recommended that the City put a cap on the funds going into HSA’s. She requested that staff
provide the Council with additional information on health insurance policy options.
Director of Finance and Administrative Services Iverson stated that open enrollment would
begin November 1, 2014. Staff needs some answers to give employees for them to make their
health care decision and choices.
Administrator Klaers suggested putting a $2000 cap on City contributions to employee HSA
accounts.
Councilmember Holden agreed for now with the $2000 maximum to HSA accounts.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 13, 2014 9
The Council concurred with the understanding that this entire policy needs reevaluation in early
2016.
Director of Finance and Administrative Services Iverson reconfirmed that the contribution rate
by the City would remain the same as 2014, but with a limit of $2000 maximum to HSA accounts.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the special City Council work session at 9:19 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
OCTOBER 27, 2014
5:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the special City
Council work session at 5:32 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler;
City Planner Ryan Streff; and City Clerk Amy Dietl
1. AGENDA ITEMS
A. Discuss TCAAP Zoning
Community Development Director Hutmacher stated that the City Council has had several
discussions regarding density and the maximum number of residential units on the TCAAP site. If
the City Council would like to establish a maximum number of residential units, it would be
helpful to do so at the October 27 or November 3 work session. A decision now on the maximum
number of residential units will give staff time to work with legal counsel on how to implement
that decision in the Comprehensive Plan and/or in a separate agreement with Ramsey County.
Community Development Director Hutmacher commented that if the City Council chooses to
set a maximum number of residential units, then additional tools should be utilized within the
Zoning Code so that the policy direction on maximum residential units can be implemented on an
ongoing project-by-project basis.
Community Development Director Hutmacher reported that City staff, consultants, and the
City Council have had discussions with residential developers regarding the types of units desired
by the market. Following is a brief summary of some of the discussion points.
Private developers see demand for a range of product types.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 27, 2014 2
There is demand in the market for upscale empty nester housing. These housing products
vary in size but generally include a higher level of interior finishes.
Single-family homes targeted towards families with school-age children will be a desired
product. Lots that are large enough for front-loaded garages will be predominant.
Private developers feel the Creek neighborhood is most suitable for upscale, large-lot
single family and twin homes targeted towards families and empty nesters. Density would
be in the range of 1 ½ to 2 units per acre.
Developers see the Hill neighborhood as largely single-family homes on lots of at least 50
feet. According to Mattamy Homes, a 65x65 foot lot is their best seller which equates to a
density of 3 units per acre.
Townhomes or row homes are usually developed as 3- or 4-unit buildings since the end
units are most popular. Detached townhomes are generally around 5 or 6 units per acre.
Row homes can be built at up to 10 units per acre. Developers suggested that an average of
7 to 8 units per acre for townhome products is reasonable.
Townhomes are most likely to be developed in the neighborhood transition area, but the
market could also support a limited number of townhomes in the Hill or Creek
neighborhoods.
Senior housing and apartment buildings need 150-200 units per building in order to
support the common areas and amenities desired by the market. Apartment buildings
would likely be 3-4 stories of apartments (3-5 acre parcels) above one story of
underground or enclosed parking.
Senior housing and apartment development wants to be located close to goods and
services. Density in new senior and apartment developments is approximately 40 units per
acre.
There may be limited demand for upscale condominium units in buildings of
approximately 50 units. Developers cautioned that there is limited and untested demand
for this product type – maybe a maximum of one or two buildings in the Neighborhood
Transition area in a location near both retail and open space.
In nearly every conversation, developers have stressed the need for flexibility to respond to
changes in market demand and to allow for innovation and creativity in development style.
Community Development Director Hutmacher stated that in a previous City Council review of
Chapter 4 (Definitions), Councilmembers suggested that definitions for housing types and
products be streamlined. As a result, definitions for Cottage/Patio Home and Manor Home/Multi-
Unit House were combined and the following new definitions were added:
Single Family Use A building containing one or two primary living units and which
may include twin homes and cottage/patio homes.
Small Lot Single Family A single-family residential lot that measures less than fifty (50) feet
wide.
Small Multi-Family Use A building containing three to eight residential units and which
may include townhomes, row homes, manor homes/multi-tenant
houses, stacked flats, or triplexes/quadplexes.
Medium Multi-Family Use A building containing nine to fifty multi-family units which may
include stacked flats, apartments, or condominiums.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 27, 2014 3
Large Multi-Family Use A building containing more than fifty residential units which may
include apartments, condominiums, or senior housing.
Staff explained that Table 5.1 (Applicability/Permitted Use Table) was revised to reflect the
changes to the definitions. Use categories such as Cottage, Manor Home, and Stacked Flats were
removed, and the use table was adjusted to be consistent with the new definitions.
Community Development Director Hutmacher stated that based on discussions with
developers and the draft zoning text revisions reviewed tonight, the following assumptions can be
made regarding residential development on TCAAP:
The Creek neighborhood will be developed with large-lot single family and upscale twin
homes.
The Hill neighborhood will be developed with a mixture of small, medium, and large lot
single family along with some townhomes.
The Neighborhood Transition area will be developed with small-lot single family,
detached townhomes, attached townhomes, and possibly one or two small condominium
buildings.
The Town Center will be developed with 3-4 story, large-scale apartment or senior
housing developments.
Neighborhood
Acres
Projected
Average
Density
Total
Units
Creek 43 1.75 75
Hill 66 5.0 330
Neighborhood
Transition
46 10 460
Town Center 15 40 600
Total 1,465
Community Development Director Hutmacher explained that the City Council has discussed
setting a maximum number of residential units on TCAAP. While this is a policy decision that can
be included in the Comprehensive Plan and/or in an agreement with Ramsey County, it becomes
difficult to implement on a project-by-project approval basis. If the City Council desires to have
greater control over the density or total number of units than what the changes to definitions and
Table 5.1 provide, then the following tools may be considered:
Add overlays or districts that specify where types of housing, for example small multi-
family, could be built.
Add densities to the definitions of housing types. For example, the definition of small
multi-family could include a provision that they have a density range of 6 to 12 units per
acre.
Add criteria to Table 5.2 within certain districts. For example, small multi-family
buildings in the Neighborhood District could be required to be at a density of no more than
8 units per acre and/or have only 5 units per building.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 27, 2014 4
Community Development Director Hutmacher stated that while these tools would provide
greater control over densities and types of housing in specific areas, they would decrease
flexibility to developers and the ability to mix types of housing products within neighborhoods.
Staff requests that the City Council weigh the benefits and challenges to each approach and
provide policy direction.
Mayor Grant stated that the Council has not talked to a condo or senior housing builder. He
requested further clarification on the definition of a twinhome.
Community Development Director Hutmacher indicated that a twinhome differed from a
manor home. She stated that a twinhome was a duplex or home with two units.
Mayor Grant recommended that staff make contact with a senior housing and condominium
builder in order for the Council to have a conversation regarding these housing styles. He further
discussed the current zoning for the Hill and Creek neighborhoods and expressed concern with the
lack of control the City had on the number of units per acre. He wanted to see an upper limit for
density to be set while still allowing future developers some flexibility.
Joel Jamnik, City Attorney, suggested that the Council frequently “look back” and review the
density and development of TCAAP. This way, if the Council was not satisfied with the progress
after five or ten years, modifications to the zoning districts could be made.
Further discussion ensued regarding potential development scenarios for the Hill and Creek
neighborhoods.
Mayor Grant wanted to ensure that the Council had some sort of structure in place to allow the
City’s vision for TCAAP to be reasonably realized. He liked the idea of flexibility; however, he
wanted the City to be protected against “worst case scenarios”. He was in favor of the Council
further examining its vision in order to put zoning in place to realize this vision.
Councilmember McClung indicated that the current zoning structure has created an imperfect
situation and does not properly address the Council’s concerns.
Mr. Jamnik commented that even without the JDA, the City would take a reactive approach to
future development.
Mayor Grant suggested that the Council consider its vision for product mix and density within
the Hill and Creek.
Councilmember Holden wanted to see senior housing brought into the housing mix on the
TCAAP site.
Mr. Jamnik believed that senior housing needs would be driven by market demand.
Councilmember McClung asked if staff thought the TCAAP Redevelopment Code (TRC) would
be completed by the third meeting in December.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 27, 2014 5
Community Development Director Hutmacher did not believe that the TRC would be ready for
Council approval by that time.
Councilmember McClung stated that if that was the case, the Council could have further
discussions to work through the intense and complex issues surrounding density and
neighborhood designs.
Councilmember Holden did not want to see separation created between the Creek and Hill
neighborhoods based on home prices.
Councilmember McClung suggested that the Creek and Hill neighborhoods be separated. Then
the types of products allowed could be evaluated along with density as part of Table 5.2. The
Council could require three distinct types of housing within each neighborhood to improve the
variety.
Mr. Jamnik stated that this may constrain the market substantially as a difficult housing formula
will be established. This may also impact the marketability of the land with this type of
regulation. He stated that leaving the Code “as is” would offer the City more flexibility.
Mayor Grant wanted to see the Creek and Hill neighborhoods with a density of three or four
units per acre with 65 foot lots.
Michael Norton, JDA Attorney, suggested that the Master Plan address the vision of the Council
that describes the plans for the Hill and Creek neighborhoods as being low density, high quality
housing.
Mayor Grant asked if language could be written into the zoning to provide the City with more
firm footing. He suggested that the Council further consider its vision for the Creek and Hill
neighborhoods and that this be clearly reflected within the Zoning Code. He wanted to see limited
density and a variety of homes in these neighborhoods.
Councilmember McClung stated that the City selected flexibility as its vision when it crafted the
JPA and Master Plan.
Councilmember Holden understood that the land use, Master Plan and zoning were in place to
protect the City.
Mayor Grant viewed the current zoning as a “blank check” that offered no security to the City.
City Administrator Klaers thanked the Council for their input and stated that this topic would be
discussed again at a future work session.
B. Discuss TCAAP Infrastructure
Public Works Director Maurer explained that Ramsey County has hired Kimley Horn to design
infrastructure associated with the TCAAP development. The consultant team working on this
design has completed some of the initial stages of defining the scope of sewer and watermain
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 27, 2014 6
improvements. Prior to moving into the next phase of this process and before preparing cost
estimates, the consultant and Ramsey County would like to share with the City Council where
they are at in design and collect feedback from the City Council.
Tom Lincoln, Kimley Horn, reviewed the preliminary water and sanitary sewer design for the
TCAAP site. He discussed the design development scenario noting that this included 1,700
residential dwelling units. He explained that the current average daily demand is 1.25 million
gallons of water. The model assumes, 1.5 million gallons of water per day would be needed by
the non-TCAAP part of Arden Hills.
Mr. Lincoln discussed the location of the trunk water lines through the Spine Road along with the
pipe sizing in the commercial and industrial areas to meet fire flows. The additional water
demand is estimated to be 0.75 million gallons per day. He stated that a booster station would be
required at I-694 to keep the City properly pressurized. This station would assist with serving the
entire north side of the City. He stated that it looks like a 1.5 million gallon water tower will be
required to service TCAAP. The sanitary sewer trunk lines were then discussed. It was noted that
the City had capacity to handle the proposed system. He reported that he has held discussions
with Met Council regarding the metering of the sanitary sewer system. It was determined that this
would be completed through a lift station on TCAAP.
Mayor Grant questioned when the cost estimates for the water and sanitary sewer systems would
be completed.
Mr. Lincoln anticipated that this information would be available in January.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the special City Council work session at 6:57 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
OCTOBER 27, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:01 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; City Planner Ryan Streff; Associate
Planner Matthew Bachler; City Attorney Joel Jamnik; and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher stated that the original schedule for Regulations
and Policies anticipated that the City Council would be providing final comments on the draft
zoning on November 17, 2014. At this point, that appears unlikely and additional meetings will be
needed to finalize the TCAAP zoning. Staff is working on revising the schedule which will likely
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 2
include continuing zoning meetings into 2015. Remaining topics for City Council discussion and
final approval include:
JDA Governance Process
Density and Mix of Uses
Residential Design Standards
Office/Retail Design Standards
Flex Office Design Standards
Gateway Overlay Design Standards
Exterior Materials
Street Design and Right-of-Way Requirements
Landscaping Requirements
Open Space Standards
Table of Permitted Uses
Comprehensive Plan Amendment and Future Land Use Map
Other topics as identified by the City Council
Community Development Director Hutmacher explained that the November 3, 2014, Gateway
Planning work session had been postponed so that the City Council can have a discussion with a
retail developer and begin a policy discussion regarding the Comprehensive Plan’s Future Land
Use Map. Staff and consultants are scheduling work for the regulations and policies component
of the master planning process.
October 27, 2014, Special Work Session at 5:30 pm, Community Room
Water and Sewer System Update (Infrastructure)
Discuss Residential Densities and Chapters 4-5 (Definitions, Schedule of Uses)
November 3, 2014, Special Work Session at 6:00 pm, Council Chambers
Discussion with Retail Developer
Future Land Use Map Policy Discussion
Discuss Chapter 8 (Street Design Standards)
Staff noted additional regular and special work session meetings will be scheduled to discuss
regulations and policies, the infrastructure study, and other TCAAP issues. Topics for future
meetings will be identified as those dates draw nearer.
4. APPROVAL OF MINUTES
A. September 8, 2014, Special City Council Work Session
B. September 8, 2014, Regular City Council
C. September 15, 2014, City Council Work Session
D. September 22, 2014, Special Closed City Council Work Session
E. September 29, 2014, Special Closed City Council Work Session
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 3
Councilmember Holmes requested a change to the September 8, 2014, regular City Council
minutes. She noted that on Page 2, her comment should state that she requested a more
interactive presence in Arden Hills’ neighborhoods.
MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to
approve the September 8, 2014, special City Council work session minutes, the
September 15, 2014, City Council work session minutes, the September 22,
2014, special closed City Council work session minutes; and the September 29,
2014, special closed City Council work session minutes as presented; and the
September 8, 2014, regular City Council meeting minutes as amended. The
motion carried unanimously (5-0).
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
A. Cable Franchise Extension Amendment and Cable Franchise Transfer
Michael Bradley, Bradley Hagen & Gullilson, reported that at the Cable Commission’s October
9, 2014, meeting, the NSCC approved a franchise extension agreement and recommended to the
member cities to approve the extension of the cable franchise through December 31, 2016, as well
as, to approve the transfer of the franchise to Midwest Cable/GreatLand Connections. He outlined
some of the key points in the franchise extension agreement. The main reason for the extension is
to give both parties more time to reach agreement on the terms for a new franchise.
Mr. Bradley reviewed an ordinance that approves the franchise extension until December 31,
2016, and a resolution that conditionally grants the transfer and control of the franchise and
television system from Comcast to GreatLand Connections. He recommended that the City
Council adopt Ordinance 2014-007, a cable television franchise ordinance amendment. In
addition, it was recommended that the City Council adopt Resolution 2014-052, a resolution
conditionally granting the consent to the transfer of control of the cable television franchise and
cable television system from Comcast Corporation to GreatLand Connections, Inc.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 4
Mayor Grant asked if the other member cities would be voting on the same cable franchise
amendment and cable franchise transfer.
Mr. Bradley stated that this was the case.
Craig Wilson, Arden Hills’ North Suburban Cable Commission representative, explained that the
franchise extension was a good thing for the member cities. He indicated that the extension
would allow the franchise to remain status quo through 2016.
Councilmember Holmes questioned if GreatLand Connections would be a subsidiary of
Comcast.
Mr. Wilson understood that Comcast shareholders would have ownership of GreatLand
Connections and Comcast Corporate would not have control over this company. He reported that
GreatLand Connections would be the fifth largest cable company in the United States.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to adopt Ordinance 2014-007, a cable television franchise ordinance
amendment. The motion carried (5-0).
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to adopt Resolution 2014-052, a resolution conditionally granting the
consent to the transfer of control of the cable television franchise and cable
television system from Comcast Corporation to GreatLand Connections, Inc.
The motion carried (5-0).
B. Consider Proposal from Kimley Horn for Design Services – Mounds View
High School Trail
Public Works Director Maurer provided the Council with a brief history on the Mounds View
High School Trail. He explained that this item has been in the City’s CIP for a number of years.
He commented that this project was coming up at this time because MnDOT was rebuilding the
bridge at County Road F with a 10-foot pedestrian facility in 2015. He reported that New
Brighton would be constructing pedestrian facilities on the west side of I-35W. He commented
that there would be cost savings through the coordinated efforts of all of the agencies involved.
Public Works Director Maurer stated that the Mounds View School Board has discussed the
trail segment and was supportive. He recommended that the Council accept the proposal from
Kimley Horn for design services for the Mounds View High School Trail.
Mayor Grant asked if a retaining wall would still be needed for the trail segment.
Public Works Director Maurer anticipated that a retaining wall would be needed. He believed
that the retaining wall would be minimized due to the fact that MnDOT was adding curb and
gutter to the roadway, in addition to that fact that the bridge would be pushed slightly to the north.
Councilmember Holden questioned if the school district could be assessed for this project.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 5
Public Works Director Maurer stated that this was the case and that he had offered that to
school district staff if it would make the project more palatable. He reported that staff could
prepare the necessary legal documentation to assess a portion of this project.
Councilmember Holmes commented that the 621 Foundation may be another option to assist
with the expense of this project. She inquired how far the proposed trail would extend from the
bridge.
Public Works Director Maurer indicated that the proposed trail segment would bring a trail
from the bridge to the existing Mounds View High School sidewalk.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to authorize the hiring of Kimley Horn and Associates for design
services on the Mounds View High School Trail for a cost not to exceed
$47,800. The motion carried (5-0).
C. Lexington Avenue Improvement Cooperative Agreement
Public Works Director Maurer stated that the I-694 MnDOT project a few years ago closed the
I-694 access to and from Snelling Avenue, which put more pressure on the freeway access
provided by Lexington Avenue. In response to this, Ramsey County has been working on a project
to improve the traffic flow of Lexington Avenue from just south of I-694 to north of County Road
F; including intersection improvements at County Road F. The project includes left turn lanes
from County Road F on to Lexington Avenue; dual left turn lanes from Lexington Avenue on to
County Road F; medians on Lexington Avenue between I-694 and County Road F (these turn
lanes will allow all existing movements except left turns out of Gramsie Road to southbound
Lexington Avenue); Rice Creek Watershed required storm water treatment; and finall y, a concrete
overlay of Lexington Avenue.
Public Works Director Maurer reviewed a Cooperative Agreement from Ramsey County for the
project. He explained that the City’s contribution to this project was approximately $250,000
which would be divided between land acquisition, which is estimated at about $185,000, and
construction expenses in the amount of $63,000. The City costs are all in accordance with the
Ramsey County Cost Participation Policy. He reported that all of the City costs should be MSA
fundable. The County has also agreed not to invoice the City for any costs until March 15, 2016.
Staff believes that this project is needed and will benefit Arden Hills’ residents and businesses.
Staff recommends approval of the Cooperative Agreement for the Lexington Avenue
improvements.
Councilmember McClung asked if the proposed dual left turn lanes on Lexington Avenue would
allow for the widening of County Road F.
Public Works Director Maurer explained that County Road F would be widened to receive the
traffic; however, he was uncertain of the length of this widening. He indicated that he would
discuss the plans further with Ramsey County and report back to the Council.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 6
Councilmember Holmes questioned if the County would have a cooperative agreement with the
City of Shoreview.
Public Works Director Maurer stated that this was the case.
Councilmember Holmes suggested that staff investigate the current level of MSA funding
available to cover the expense for this project.
Public Works Director Maurer noted that he would be reporting back to the Council in
December on the MSA funding status.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to approve Ramsey County Cooperative Agreement PUBW2014-03R
for the Lexington Avenue/County Road F improvement planned to be
undertaken by Ramsey County in 2015. The motion carried (5-0).
D. Planning Case 14-030 – Site Plan Review – Gradient Financial
City Planner Streff stated that Gradient Financial owns the property located at 4105 Lexington
Avenue, which is zoned I-1 Limited Industrial District. The property is generally positioned north
of County Road F, south of Boston Scientific, east of Hamline Avenue and west of Lexington
Avenue. The applicant has requested a Site Plan Review to reconfigure the existing parking lot on
the property to allow for the rearrangement of parking areas, relocation of the access along County
Road F West, closure of the access along Lexington Avenue North and other internal
modifications that will maximize efficiency of the parking and driving areas on the site.
City Planner Streff explained that the applicant is proposing to reconfigure the existing parking
lot on the property in order to provide better accessibility to the front entrance of the Gradient
Financial building and to plan for Ramsey County’s future reconstruction of the Lexington
Avenue North and the County Road F West intersection. The improvements to this intersection
will result in the loss of parking spaces and the vehicle access along the eastern side of the
property. The County’s project in this area is anticipated to begin during the 2015 construction
season. As indicated by the applicant, a two phased approach would be used in order to complete
the proposed project. In the fall of 2014, during Phase 1, the western half of the parking lot would
be reconstructed. Construction of Phase 2 is proposed to be completed in 2015, and will include
the remaining eastern half of the parking lot.
City Planner Streff commented that in Phase 1 of construction, a new access off of County Road
F West would be constructed slightly to the west of the existing access in order to align the new
access with the new driveway section being constructed up to the front entrance of the building.
The proposed design is intended to better facilitate traffic movements within the site and to orient
drivers towards the front of the building. As part of the new driveway design, a one-way traffic
circle is being proposed to move drivers more efficiently towards the front entrance before
transitioning to a parking space within the parking lot or to the front drop-off location. During
Phase 1, new parking spaces would be created along the southwestern edge of the parking lot to
make up for the spaces lost during the construction of the new entrance off of County Road F
West and closure of the access in Phase 2 along Lexington Avenue North. The modifications
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 7
being made to the parking lot in Phase 1 are being completed in order to accommodate the
roadway expansion project proposed by Ramsey County at the intersection of Lexington Avenue
North and County Road F West.
City Planner Streff reported that during Phase 2 of construction, the secondary driveway along
Lexington Avenue North would be permanently closed so that a right turn lane onto County Road
F West can be constructed. The roadway expansion project would result in the removal of
additional parking spaces along the eastern side of the property. The removal of these parking
spaces is critical to the plans as this additional space is needed for the new turn lane and
landscaping buffer along Lexington Avenue North. Phase 2 includes new parking spaces along the
north property line and around the rain garden that is proposed to be constructed within the old
driving lane that provided access out to Lexington Avenue North.
City Planner Streff reviewed the Plan Evaluation and provided the following findings of fact:
General Findings:
1. The property is located in the I-1 Limited Industrial Zoning District.
2. The lot is 226,098 square feet in size with approximate dimensions of 640 feet in width,
and 350 feet in depth.
3. The property currently consists of a principal building 24,006 square feet in size and an
accessory structure 1,800 square feet in size.
4. Ramsey County is proposing traffic improvements along Lexington Avenue North and
County Road F West.
5. The property currently has access off of both Lexington Avenue North and County Road F
West.
6. In Phase 1 of construction the access off of County Road F West and the driveway that
provides access to the front of the building will be moved slightly to the west of its current
location.
7. In phase 2 of construction the access off of Lexington Avenue North will be closed.
8. That the construction of Phase 1 is planned for the fall of 2014, and the construction of
Phase 2 is planned to commence once the County finalizes their plans and/or begins the
roadway improvement to Lexington Avenue and County Road F West.
9. The Zoning Code requires 288 parking spaces for this use.
10. The parking lot currently contains 276 parking spaces.
11. After completion of Phase 2 the parking lot will contain 267 parking spaces with 5
additional proof-of-parking spaces for a total of 272 parking spaces.
12. The proposed lot coverage is within the zoning district requirements.
City Planner Streff explained that the findings of fact for the Site Plan Review support a
recommendation for approval. However, if the City Council chooses to deny the request then the
findings of fact would need to be amended to reflect the reasons for the denial. He reported that
the Planning Commission reviewed Planning Case 14-030 and unanimously recommended
approval (5-0) of the Site Plan Review for the property located at 4105 Lexington Avenue North,
based on the findings of fact and the submitted plans as presented in the October 27, 2014, Report
to the City Council, as amended by the following seven (7) conditions:
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 8
1. That the project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That the exact location of the new access along County Road F shall be approved by
Ramsey County and the RCWD. That all curb cuts along the County Road shall be a
minimum width of twenty-six (26) feet or a maximum width of thirty-two (32) feet.
3. That the applicant shall submit a financial surety in the amount of 125 percent of the
estimated costs of landscaping prior to the issuance of a grading permit. The financial
surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank.
The purpose of the letter of credit is to ensure that landscaping is completed in the event
that the developer defaults on the approved plan. The City will hold the letter of credit for
two years after the installation of landscaping. The letter of credit should not expire during
the two-year period.
4. That the final tree and landscaping plan shall be approved by the City before the issuance
of the grading permit to ensure that the plan meets the landscaping regulations stated in
Section 1325.05 of the City Code.
5. That any newly created parking space or parking area shall meet the parking regulations
stated in Section 1325.05 of the City Code.
6. That a lighting and security plan shall be submitted and approved by the City and the
Ramsey County Sheriff. At a minimum it shall meet the requirements stated in Section
1325.50 Subd. 3 of the City’s Zoning Code.
7. That a Grading and Erosion Control Permit shall be issued by the City before the
commencement of any construction, grading or disturbance of soil within the parking lot
area.
Mayor Grant thanked Ryan for his staff report and asked if the proposed plan was reviewed by
the Fire Department.
City Planner Streff did not believe that the Fire Department reviewed the parking lot plan, but
this could be a made a condition for approval.
MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to
approve Planning Case 14-030 for a Site Plan Review to reconfigure the
existing parking lot at 4105 Lexington Avenue North, based on the findings of
fact and the submitted plans, as amended by the seven (7) conditions in the
October 27, 2014, Report to the City Council, also requiring the plan to be
reviewed and approved by the Lake Johanna Fire Department.
Councilmember Holden did not support the additional requirement.
Mayor Grant understood her concern. He stated that in the future it would be ideal to have had
the Fire Department and Ramsey County Sheriff review the case prior to coming to the City
Council.
Councilmember Holden asked if the applicant had submitted a lighting plan.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 9
City Planner Streff reviewed the lighting plan with the Council and noted that Ramsey County
had recommended several revisions. These changes would need to be made by the applicant
before final approval could be made.
Councilmember Holden stated that she would not be supporting the planning case due to the fact
there were too many outstanding items.
The motion carried 4-1 (Holden opposed).
E. Planning Case 14-031 – PUD Amendment – Presbyterian Homes
Associate Planner Bachler stated that in November 2010, the City Council approved a Master
and Final PUD for the redevelopment of the Johanna Shores care facility at 3200 Lake Johanna
Boulevard in Planning Case 10-012. This case also included the approval of a Preliminary and
Final Plat and the rezoning of the property from R-2 to R-4 to bring the mix of residential uses on
the property into compliance with the Zoning Code. The redevelopment project was divided into
Phase I and Phase II and also included certain utility improvements and the demolition of two
existing buildings on the site. The existing McKnight Care Center has remained in its current
location and will not be altered as part of the redevelopment.
Associate Planner Bachler indicated that Phase I of the project has largely been completed. This
phase entailed the demolition of the existing Lakeview Building and the construction of a new
building in its place. The new primary facility contains 162 units. The units are comprised of 72
assisted living units, 36 memory care units, and 54 independent senior apartments. At the time the
Master PUD was approved, there were discussions about including four hospice units in the new
Lakeview Building. However, this program was not implemented and the four units were,
therefore, never constructed. Certain utility improvements on the site, including the reconstruction
of an existing sanitary sewer line along the easterly frontage of Lake Johanna, were also required
to be completed as part of Phase I. All of these improvements have been completed within the
schedule outlined.
Associate Planner Bachler explained that the second phase of the approved Master PUD
includes the construction of two brownstone-style apartment buildings that would house a total of
36 independent senior apartments. These buildings were to be built on the site of the existing
Sutton Place apartments. Presbyterian Homes has since demolished the Sutton Place apartment
building in preparation for undertaking Phase II of the project. Construction on the brownstone
apartments is expected to commence in the spring of 2015, and be completed before December
31, 2016. In conjunction with Phase II of the Master PUD, the applicant will also be undertaking
road improvements along County Road D adjacent to their property as outlined in the Contract for
Private Development between the City and Presbyterian Homes.
Associate Planner Bachler noted that the proposed PUD Amendment includes four separate
components:
• Amend the configuration of the Brownstone Buildings to be completed in Phase II.
• Revise the Construction Schedule outlined in the PUD Development Agreement to reflect
the delay in the expected start date on the Brownstone Buildings.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 10
• Reallocate the four hospice units that were to be constructed in the Lakeview Building to
the Brownstone Buildings as independent senior units increasing the number of units in
the Brownstone Buildings from 36 to 40.
• Amend the conditions in the PUD Agreement to allow for the removal of the required
speed bumps on the County Road D driveway if the traffic study to be completed one year
following the completion of the redevelopment project supports such removal.
Associate Planner Bachler stated that the layout for Phase II was altered due to challenges
presented by the elevation change between the Brownstone Buildings and the primary facility. As
originally proposed, the Phase II buildings would have been situated closer to the intersection of
County Road D and Lake Johanna Boulevard with a large area of open space and steeper grades
between them and the main building. Given the senior population that will be residing in the
buildings, the only way to mitigate this challenge would have been through constructing long and
inefficient switchbacks. By reorienting the Brownstone Buildings closer to the Lakeview Building
and constructing into the side of the sloping terrain, Presbyterian Homes will be able to provide
entries to the buildings that are at grade and significantly closer to the main building and trail
system. An additional benefit of this design change is that the buildings will be connected with a
link at the garage and ground level that will better tie the buildings together visually.
Associate Planner Bachler reported that the second component of the amendment is to revise the
construction schedule outlined in the PUD Development Agreement. Under the current schedule,
Presbyterian Homes was required to begin site work for the first Brownstone Building in
September 2013, and begin construction of the second Brownstone Building in March of 2014.
Additionally, all final landscaping and hardscaping improvements for the property were to be
completed by the spring of 2015. While Sutton Place has been demolished and the area stabilized,
for efficiency reasons Presbyterian Homes does not expect to start on the construction of the
Brownstone Buildings until 2015. Therefore, they are requesting that the construction schedule be
amended to reflect the revised anticipated schedule. Presbyterian Homes would be required to
obtain a Grading and Erosion Control Permit and commence preliminary site work for the
Brownstone Buildings by December 31, 2014, and to begin construction on the buildings by June
30, 2015. All final landscaping and hardscaping improvements would need to be completed by
December 31, 2016.
Associate Planner Bachler indicated that Presbyterian Homes is requesting that the four hospice
units approved under the Master PUD for the Lakeview Building be reallocated to Brownstone
Buildings as independent senior apartments. If approved, the number of units in the buildings
would increase from 36 to 40. As discussed previously, the hospice units were approved for the
Lakeview Building but were not constructed because a hospice program was not implemented by
the organization. The space in the Lakeview Building where the hospice units were to be
constructed is now being used as additional storage space for the facility and will not be used for
residential purposes. This request would not increase the total of 410 dwelling units approved in
the original Master PUD and the approved net density of 18.2 units per acre would remain
unchanged.
Associate Planner Bachler explained that the final component is a revision to the conditions in
the PUD Development Agreement regarding traffic calming. Presbyterian Homes is now in the
process of installing three speed bumps on the County Road D driveway between the parking lot
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 11
of the primary building and where the Brownstone underground parking will be located, as
required by the PUD Development Agreement. The purpose of these speed bumps was to deter
residents from using the County Road D access driveway and to limit the amount of traffic that
would cut through Wheeler Avenue in Roseville. Presbyterian Homes has noted that the heavy use
of the County Road D access has not materialized and that the City of Roseville has taken the
additional step of temporarily closing off access to Wheeler Avenue from County Road D. The
request is to amend the PUD Development Agreement to state that upon the completion of the
required Wheeler Avenue and County Road D traffic study one year after the full redevelopment
of the site if it is determined that the three speed bumps are not necessary for traffic calming
purposes that Presbyterian Homes be permitted to remove them.
Associate Planner Bachler indicated that the Planned Unit Development process is a tool that
provides additional flexibility for development that an underlying zoning district would not
otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking
requirements, signage, building materials, or landscaping requirements. It is intended to overcome
the limitations of zoning regulations and improve the overall design of a project. While the PUD
process allows the City to negotiate certain aspects of the development, any conditions imposed
on the PUD must have a rational basis related to the expected impact of the development. A PUD
cannot be used to permit uses that would not otherwise be permitted in the underlying zoning
district.
Associate Planner Bachler stated that in the original Master PUD approval, the City granted
Presbyterian Homes flexibility in terms of building height and density. The maximum building
height in the R-4 District is 35 feet and the Lakeview Building was permitted to be constructed at
an average height of 46 feet above grade. Prior to receiving approval of the Master PUD, the
Johanna Shores facility operated under two Conditional Use Permits, which granted approval for a
net density of 17.6 units per acre on the property. The maximum density in the R-4 District is 12
units per acre. The Master PUD included an additional 14 units on the property, which increased
the approved net density for the site to 18.2 units per acre.
Associate Planner Bachler discussed the Plan Evaluation, Lighting Plan, and Traffic Review
with the Council.
Associate Planner Bachler explained that the Planning Commission reviewed Planning Case 14-
031 at their regular meeting on October 8, 2014. The Planning Commission offered the following
fifteen (15) findings of fact for consideration:
General Findings:
1. The property is located in the R-4 Multiple Dwelling District.
2. The City Council approved the Master Planned Unit Development and Final Planned Unit
Development Plans for the property in Planning Case 10-012 (Resolution No. 2010-067)
on November 29, 2010.
3. The PUD Development Agreement requires that any significant changes to the approved
plans be reviewed by the Planning Commission and approved by the City Council.
4. The PUD process allows for flexibility within the City’s zoning regulations through a
negotiated process with a developer.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 12
5. The applicant is requesting an amendment to the approved Master and Final PUD for
revised development plans for Phase II of the redevelopment project.
6. The revised development plans for Phase II of the project are in substantial conformance
with the Master and Final PUD plans approved in Planning Case 10-012.
7. The applicant is requesting an Amendment to revise the Construction Schedule outlined in
the PUD Development Agreement to reflect the delay in the expected start date on the
Brownstone Buildings.
8. Under the revised Construction Schedule, Phase II of the project would still be completed
prior to December 31, 2016, as required by the Contract for Private Development signed
by and between the City and Presbyterian Homes of Arden Hills, Inc.
9. The applicant is requesting an Amendment to the approved Master and Final PUD to
reallocate the four hospice units that were to be constructed in the Lakeview Building to
the Brownstone Buildings as independent senior apartment units.
10. The additional four independent senior apartment units proposed for the Brownstone
Buildings would not increase the 410 units and net density of 18.2 units per acre approved
for the property in Planning Case 10-012.
11. The applicant is requesting an Amendment to revise the conditions in the PUD Agreement
to allow for the removal of the required speed bumps on the County Road D driveway if
the traffic study to be completed one year following the completion of the redevelopment
project supports such removal.
12. The Master and Final PUD approved in Planning Case 10-012 are in substantial
conformance with the requirements of the City’s Zoning Code.
13. Where the Master and Final PUD are not in conformance with the City’s Zoning Code,
flexibility has been granted and/or conditions have been placed on the approval to mitigate
the nonconformity.
14. The proposed Amendments will not result in any new nonconformity not already approved
in the Master and Final PUD for the property.
15. The proposed Amendments to the Master and Final PUD are not anticipated to create a
negative impact on the immediate area or the community as a whole.
Associate Planner Bachler indicated that the Planning Commission reviewed this request and
unanimously recommended approval (5-0) of Planning Case 14-031 for a Master and Final
Planned Unit Development (PUD) Amendment for the Johanna Shores redevelopment project
located at 3200 Lake Johanna Boulevard, based on the findings of fact and the submitted plans in
the October 27, 2014, Report to the City Council, as amended by the following sixteen (16)
conditions:
1. The project shall be completed in accordance with the submitted plans as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2. An amendment to the PUD Development Agreement shall be prepared by the City
Attorney and subject to City Council approval. The document shall be executed prior to
the issuance of a building permit.
3. The Developer shall obtain a Grading and Erosion Control Permit and commence initial
site work on Phase II by December 31, 2014.
4. The Developer shall obtain a building permit for Phase II by June 30, 2015, or the
approval shall expire unless extended by the City Council prior to the approval’s
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 13
expiration date. Extension requests must be submitted in writing to the City at least 45
days prior to the expiration date.
5. The Developer shall submit a financial surety in the amount of 125 percent of the
estimated costs of site improvements including grading, utilities, and paving, prior to the
issuance of a building permit. The financial surety shall be in the form of a letter of credit
issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The
purpose of the letter of credit is to ensure that site improvements are completed in the
event that the developer defaults on the PUD Development Agreement.
6. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated
costs of site improvements including grading, utilities, and paving, prior to the issuance of
a building permit. The escrow will be used for City costs related to review, approval, and
inspection of site improvements or any costs incurred by the City in the event of a
developer default.
7. The Developer shall submit a financial surety in the amount of 125 percent of the
estimated costs of landscaping prior to the issuance of a building permit. The financial
surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank.
The purpose of the letter of credit is to ensure that landscaping is completed in the event
that the developer defaults on the Development Agreement. The City will hold the letter of
credit for two years after the installation of landscaping. The letter of credit should not
expire during the two-year period.
8. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated
costs of landscaping prior to the issuance of a building permit. The escrow will be held by
the City for two years after installation of landscaping and used for City costs related to
review, approval, and inspection of landscaping, or developer default.
9. The Developer shall provide the City with all necessary permits, including, but not limited
to Rice Creek Watershed District and NPDES, prior to the issuance of the City Grading
and Erosion Control Permit.
10. The final plans shall be subject to approval by the Fire Marshall prior to the issuance of a
building permit.
11. The final grading, drainage, and utility plans shall be subject to approval by the City
Engineer prior to the issuance of any City permits.
12. A lighting and security plan shall be reviewed and approved by the City and the Ramsey
County Sheriff’s Department prior to issuance of a building permit.
13. Upon completion of grading and utility work on the site, a grading as-built and utility as-
built shall be provided to the City for review.
14. The Developer shall complete certain road improvements on Sandeen Road prior to the
issuance of a Certificate of Occupancy for Phase II. These road improvements shall be
defined as a one and one-half inch (1-1/2”) bituminous mill and overlay between Lake
Johanna Boulevard and the northern access driveway to the property. The Developer shall
construct the Sandeen Road improvements at Developer’s cost and in accordance with
plans and specifications approved by the City.
15. The plans and specifications for the sidewalk improvements within the County Road D
right-of-way shall be subject to approval by the City. A right-of-way permit shall be
obtained for all work completed within the Ramsey County right-of-way.
16. If the Developer elects to undertake the construction of the County Road D Improvements
as outlined in the Contract for Private Development, the Developer must provide written
notice to the City of its intent to exercise this option, which notice must be delivered
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 14
before the date of any initial improvement hearing held by Roseville under Minnesota
Statutes, Chapter 429 regarding the County Road Improvements. The Developer shall
construct the County Road Improvements at Developer’s cost, in accordance with plans
and specifications approved by the City, and shall substantially complete such construction
by December 31, 2016.
Mayor Grant thanked Matthew for his staff report and asked if the Council had any questions.
Councilmember Holden asked if the parking along County Road D would be removed through
the proposed improvements.
Associate Planner Bachler stated that this was the case.
Councilmember Holmes questioned when the Wheeler Avenue situation would be resolved.
Associate Planner Bachler explained that a meeting has been scheduled between the applicant,
the City of Arden Hills, and the City of Roseville for October 31, 2014.
Councilmember McClung inquired if the temporary closing of Wheeler Avenue was due to the
proposed redevelopment.
Public Works Director Maurer stated that the temporary closing was driven by citizen
complaints and it was his understanding that the City of Roseville would make this closing
permanent.
Councilmember Holden questioned when the speed bumps would be installed at Presbyterian
Homes.
Public Works Director Maurer commented that he has spoken with the City’s Building Official
regarding this matter and the speed bumps were a punch list item.
Councilmember Holden expressed concern with the lighting and how this would be resolved
with Presbyterian Homes based on their past performance issues.
Associate Planner Bachler discussed how the previous lighting concerns were addressed by
Presbyterian Homes.
Mayor Grant expressed concern with the caliper inches of trees that would be disturbed and need
to be replanted.
Councilmember Holden provided comment on the how the surrounding residents would be
impacted by the project.
Public Works Director Maurer explained that Sandeen Road would be milled and overlaid after
the truck hauling work was complete.
Mayor Grant further discussed the landscaping plan.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 15
Councilmember Holden suggested that additional landscaping be placed at the County Road D
intersection to assist in screening the new brownstone buildings.
Mayor Grant wanted to see additional landscaping between the McKnight Care Center and the
Presbyterian Homes entrance off of Lake Johanna Boulevard.
Councilmember Holden expressed concern with the lack of follow through on Presbyterian
Homes’ part with regard to the lighting, speed bumps and mitigation issues. She recommended
that a dead end sign be placed at the exit of Presbyterian Homes at Wheeler Avenue.
Councilmember McClung discussed the four amendments within the PUD request. He asked
how the motion should be stated regarding these amendments.
City Attorney Jamnik advised the Council to list all four of the amendments that were being
requested within the motion for approval. He stated that if any were not acceptable, that the
Council make a motion to deny the request.
Councilmember Holden was in favor of a bike rack being placed outside the brownstone
buildings.
Pamela Belz, Senior Housing Partners, did not oppose working a bike rack into the site plan.
Mayor Grant requested comment from the applicant on the level of landscaping and trees
between the McKnight Care Center and the entrance to Presbyterian Homes off of Lake Johanna
Boulevard.
Ms. Belz indicated that a storm last summer took down a number of the trees that were to be
preserved in this area. She stated that a number of trees were replanted and ranged in size from
two to four caliper inches. She commented that a variety of deciduous hardwood trees were
planted in this area.
Mayor Grant inquired if additional landscaping was planned for the corner of Lake Johanna
Boulevard and County Road D to assist in screening the new buildings.
Ms. Belz explained that the original PUD called for a view shed at this corner. She commented
that they would be amenable to a variation of trees and tree types in this area.
Councilmember McClung supported additional screening in this area. He then discussed the
original PUD and the proposed speed calming measures that would be added to the driveway. He
indicated that these requirements were added to address the concerns of neighboring residents. He
found the speed bumps to be useful and asked why Presbyterian Homes was proposing to have
them removed.
Ms. Belz believed that the speed bumps were proposed to answer a problem that doesn’t exist.
She reported that there have been no reports of residents or staff speeding through the property. In
addition, there have been no traffic concerns raised by neighboring property owners. She
commented that the closing of Wheeler Avenue also addressed some of the site’s traffic concerns.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 16
She reported that the speed bumps for the site were on order and would be installed upon receipt.
She indicated that if a site traffic study deemed the interior speed bumps unnecessary, they would
support allowing the speed bumps to be removed.
Mayor Grant asked who would be completing the traffic study.
Ms. Belz stated that a traffic engineering firm would be completing the traffic study.
Councilmember Holmes recommended that the three speed bumps not be installed for the
driving lane approaching Wheeler Avenue.
Mayor Grant questioned what kind of speed bumps were purchased by Presbyterian Homes.
Ms. Belz commented that the speed bumps that had been purchased were constructed of a hard
yellow plastic and would be bolted into the asphalt.
Councilmember Holden recommended that Presbyterian Homes only be allowed 30 to 60 days to
resolve any lighting concerns. She did not want the adjacent property owners to have to deal with
lighting concerns for longer than this time period.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to approve Planning Case 14-031 for a Master and Final Planned Unit
Development (PUD) Amendment for the Johanna Shores redevelopment
project located at 3200 Lake Johanna Boulevard based on the findings of fact
and the submitted plans, as amended by the sixteen (16) conditions in the
October 27, 2014, Report to the City Council, per recommendation of the City
Attorney and planning staff with the following amendments:
Amend the configuration of the Brownstone Buildings to be completed
in Phase II.
Revise the Construction Schedule outlined in the PUD Development
Agreement to reflect the delay in the expected start date on the
Brownstone Buildings.
Reallocate the four hospice units that were to be constructed in the
Lakeview Building to the Brownstone Buildings as independent senior
units increasing the number of units in the Brownstone Buildings from
36 to 40.
Councilmember Holden asked if findings of fact #11 should be removed as it refers to the speed
bumps.
Councilmember McClung stated that his intention would be to have the Council move to deny
the fourth amendment and therefore findings of fact #11 could remain.
City Attorney Jamnik supported this recommendation.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 17
Councilmember Holden recommended that Condition 17 be added for approval stating: The
applicant shall address any lighting issues within 30 days.
AMENDMENT: Motion by Councilmember Holden and seconded by Mayor Grant to
add Condition 17 stating: The applicant shall address any lighting
issues within 30 days. The amendment carried unanimously (5-0).
Councilmember Holden suggested that the brownstones include a bike rack or bike parking.
AMENDMENT: Motion by Councilmember Holden and seconded by Mayor Grant to
add Condition 18: require Presbyterian Homes to have bike parking
outside the brownstone buildings. The amendment carried
unanimously (5-0).
Councilmember Holden recommended that Condition 19 be added for approval stating: The
applicant will have increased landscaping of at least eight trees of two inch caliper at the corner of
County Road D and Lake Johanna Boulevard.
AMENDMENT: Motion by Councilmember Holden and seconded by Councilmember
McClung to add Condition 19 stating: The applicant will have
increased landscaping of at least eight trees of two inch caliper at the
corner of County Road D and Lake Johanna Boulevard.
Councilmember Holden believed that the additional landscaping at this intersection would
benefit the surrounding property owners.
John Mehrkens, Presbyterian Homes, asked if the Council was requiring additional caliper
inches at this intersection over and above the requirements within the original landscaping plan.
Councilmember Holmes suggested that 16 additional caliper inches be planted at this
intersection in addition to the original plantings within the landscaping plan.
Councilmember McClung suggested that the additional plantings be reviewed by staff.
Councilmember Holmes did not believe that the Council was asking for too much with the eight
additional trees.
Associate Planner Bachler reviewed the landscaping plan in further detail with the Council and
noted the number of existing trees at this intersection.
The amendment carried unanimously (5-0).
Councilmember Holden did not support the additional four brownstone units and for that reason,
would not be supporting the PUD amendment.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 18
Councilmember Holmes expressed concern regarding the speed bumps. She did not believe any
speed bumps should be required on the County Road D driveway. For this reason, she believed
that the staff recommended amendment regarding the speed bumps should remain in place.
Councilmember McClung recommended that action on that amendment be taken separate from
the motion currently on the table.
City Attorney Jamnik advised the Council to take action on the speed bump amendment at this
time as an amendment to the original motion.
AMENDMENT: Motion by Councilmember Holmes and seconded by Councilmember
Holden to add for approval, the following component to the proposed
PUD amendment as condition 20:
Amend the conditions in the PUD Agreement to allow for the
removal of the required one or more speed bumps on the
County Road D driveway if the traffic study to be completed
one year following the completion of the redevelopment project
supports such removal of one or more speed bumps.
Councilmember Holden asked how the City would gauge whether or not a traffic study was
completed.
Associate Planner Bachler indicated that the approved PUD agreement states that the City would
perform a traffic count one year after completion of the project. He stated that his understanding
was that the City would be responsible for hiring a traffic engineer to complete the traffic study
and an escrow account would be established by the applicant to cover the expense of the study.
Councilmember McClung stated that he could not support the proposed amendment. He
suggested a friendly amendment requesting the language read: The City Council will revisit the
necessity for traffic calming measures on the County Road D driveway upon the completion of the
traffic study, one year after completion of the project.
FRIENDLY
AMENDMENT: Councilmember Holmes and Councilmember Holden accepted a
friendly amendment to the language for the component to the proposed
PUD amendment to read as follows:
The City Council will revisit the necessity for traffic calming
measures on the County Road D driveway upon the completion
of the traffic study, one year after completion of the project.
Councilmember Holmes wanted to be ensured that the required traffic study addressed the speed
bump removal issue. She supported the proposed language within the friendly amendment.
Associate Planner Bachler read the original PUD language regarding the traffic study.
ARDEN HILLS CITY COUNCIL – OCTOBER 27, 2014 19
Mayor Grant believed that the City was more concerned with traffic calming than the volume of
traffic.
Councilmember Werner did not see a need for speed bumps in this area.
The amendment carried unanimously (5-0).
The motion with the four amendments carried 4-1 (Holden opposed).
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Councilmember McClung encouraged the Council to attend the Ramsey County League of Local
Government’s Annual Meeting at the end of November. It was noted that the event would be held
at The Mermaid in Mounds View. He stated that the topic of discussion would be the recent
election results.
Councilmember Holden asked who would be attending the TCAAP Charrette on Friday, October
31, 2014.
Councilmember McClung and Mayor Grant were not able to attend.
Councilmember Holmes was disappointed that the Council received no advance notice for this
meeting.
Councilmember Holmes notified staff that she would not be able to attend the November 5, 2014
Planning Commission meeting.
Mayor Grant indicated that he attended the Energy Resilience Board meeting last week. He
noted that Evergreen Energy made a presentation to the group and discussion was held on a
variety of energy topics.
ADJOURN
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the regular City Council meeting at 9:35 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
NOVEMBER 3, 2014
6:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 6:02 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler;
City Planner Ryan Streff; and City Clerk Amy Dietl
1. AGENDA ITEMS
A. TCAAP
Community Development Director Hutmacher stated that Keith Ulstad and Rick McKelvey,
United Properties, were in attendance to have a discussion on retail development with the City
Council and to respond to Council questions regarding retail locations, market demand, desired
amenities, and design criteria. She noted that as part of the Comprehensive Plan Amendment, the
City will need to adopt a TCAAP Future Land Use Map which may or may not be consistent with
the approved Master Plan Land Use Map. She explained that staff was seeking direction from the
Council on the Future Land Use Map.
Rick McKelvey, United Properties, introduced himself to the Council.
Tricia Pitchford, Cushman & Wakefield, introduced herself to the Council noting that she
worked for a sister company of United Properties.
Keith Ulstad, United Properties, provided the Council with his comments and opinions on how to
best configure the TCAAP retail sites.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 3, 2014 2
Councilmember Holden expressed concern with the comments from United Properties
representatives as they have a vested interest in the site.
Mr. Ulstad understood this concern and stated he would try to provide objective and unbiased
comments and encouraged the Council to invite other commercial developers in for discussions.
Mayor Grant questioned how the site needs for the retail area would change without immediate
development on the thumb.
Mr. Ulstad commented that he has not considered this delay in development. He believed that
the retail component would not be possible without the interchange improvements. He stated the
size of the retail would be critical in order to attract traffic from Highway 10 and I-35W, while
also meeting the needs of the local residents. It was his opinion that 20 contiguous acres would be
needed to provide an anchor (grocer) and diversity in the retail area.
Councilmember Holden reviewed the proposed locations for retail in TCAAP.
Mr. Ulstad recommended that 20 acres of retail be located west of the spine road adjacent to the
County Road H interchange. He believed that more convenience retail could be located along
Highway 96 and east of the spine road.
Mr. McKelvey explained that the 20 acres would be the first piece to draw customers off of the
freeway with an attractive anchor and a secondary attraction with restaurants or entertainment.
Councilmember Holden asked why this site would be attractive to passing traffic when
compared to Roseville.
Mr. McKelvey reported this site would be incredibly easy to access.
Ms. Pitchford stated this was the reason a grocer was being recommended as the strongest and
best use for the site. She reported that once the residential area became fully developed, the
grocer would become more stable.
Further discussion ensued regarding the potential anchor for the retail site.
Mr. Ulstad commented that Target may have bigger ticket items, but requires fewer trips than a
grocer. He indicated that grocery stores have been the best single driver for retail and get people
in the habit of going to the same place. He further discussed how the retail should be phased from
the west side to the east side of the spine road. He suggested that the Council begin with a grocer
as this would lead to surrounding retail.
Ms. Pitchford stated that smaller convenience would want to be in the field of vision of the
grocer. She envisioned a very cohesive, well thought out and organized plan for the retail site.
She explained this would assist with leasing the property.
Councilmember Holden questioned if the developers had any comparative developments in mind
for the TCAAP site.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 3, 2014 3
Ms. Pitchford discussed several local projects that were 20 acres and had a Main Street look.
She reported that access and visibility off of I-35W was critical.
Mayor Grant wanted the development to be successful and appreciated the input. He wanted to
see the proposed retail reach the critical mass.
Councilmember Holden asked if retail along Highway 96 would survive.
Ms. Pitchford anticipated a bank, daycare and other quick freestanding convenience users would
work in this area. She believed that the Highway 96 corridor was greatly underserved, given the
traffic volume. She stated a gas station may work in this area.
Councilmember Holden questioned if the 20 acres for retail would have any civic area.
Mr. Ulstad stated he did not anticipate having any civic area within the 20 acres of retail.
Mayor Grant understood the proposed 20 acres would help guarantee a successful site. He
inquired if this size should be increased by five acres.
Mr. Ulstad commented that 25 acres may be better than 20 acres; however this may depend on
the surrounding uses. He reported that the additional five acres would assist in creating a
transitional space.
Councilmember Holmes stated that she supported 20 acres of retail west of the spine road and
asked if there were any thoughts of having retail on the main level with apartments above. She
stated that she liked the retail development she recently saw in Mendota Heights.
Mr. Ulstad explained this type of development would require structured parking and more
expensive building design. He did not anticipate this would be proposed for the 20 acres of retail.
He stated that typically, vertical mixed developments were driven by land constraints. He stated
that Phase II of the retail may be better suited for vertical mixed uses.
Ms. Pitchford indicated that after time, residents find it difficult to live above to retail.
Councilmember Holden questioned how the Town Center area would develop with 20 acres of
retail west of the spine road.
Ms. Pitchford explained that a cohesive strong retail area near I-35W would be the starting point.
From there the Town Center area could expand.
Mr. Ulstad stated that the Town Center area could include small retail, mixed use, multi-family
and office space, in addition to a civic area. He reported it would be difficult to fully plan this
area until the needs of the market were closely evaluated. He commented that connectivity would
be important.
City Administrator Klaers advised that the location of the spine road may need to be shifted in
order to accommodate the visibility needs for the proposed retail and office use.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 3, 2014 4
Mayor Grant requested further comment on this topic.
City Administrator Klaers indicated staff and consultants have discussed a slight relocation of
the spine road to the east to accommodate a nice shaped parcel for the office space that was
adjacent to the retail to the south. If this would happen, then land uses in the Town Center are
impacted.
Councilmember Holden expressed frustration with this suggestion.
Councilmember Holmes stated this relocation would be possible because it would not interfere
with the wetlands and for this reason, she believed it made sense to accommodate development on
the west side of the road.
Mayor Grant inquired how far to the east the spine road would be shifted.
City Administrator Klaers was uncertain and noted Kimley Horn was redrafting a map to reflect
this adjustment.
Mayor Grant wanted to see the TCAAP development be multi-dimensional in order to draw
people to the site.
Councilmember Holden asked if the County was interested in shifting the spine road.
Public Works Director Maurer reported the County wanted to see all development on TCAAP
successful and was exploring this option. The County was funding the Kimley Horn redrafting of
the map.
Mr. Ulstad commented that the revisions were not being driven by the need for retail. Rather, the
development should have as much land as far north on the west side of the spine road for visibility
and access purposes.
Councilmember McClung stated he was beginning to care less about the flex business and was
more interested in two Class A business sites with retail. He believed that the more Class A office
space the site had the better.
Mr. Ulstad indicated that a better class of restaurants would be willing to locate in this area if
there was an abundance of office space and daytime users.
Councilmember Holmes inquired if staff needed any additional guidance from the Council.
Community Development Director Hutmacher thanked the Council for their comments related
to retail development. She summarized that it appeared that the Council was generally supportive
of more retail on the west side of the spine road and the change in the spine road alignment. In
order to maintain a large Class A office site, changes may be needed with respect to the alignment
of the spine road.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 3, 2014 5
Mayor Grant thanked the representatives for their input. He then turned the Council’s
conversation to the residential vision; the wants and needs for the Hill and the Creek.
Councilmember Holmes liked the idea of starting with higher density near the Town Center then
moving towards less density as the site approaches AHATS. She did not like the idea of the
Creek neighborhood being more expensive than the Hill. She believed there should be two or
three designs in the Creek and three or four in the Hill.
Mayor Grant thought the Hill and the Creek would have four different housing types, with large
and small lots. He anticipated that 15% would be cottage homes or manor homes within the
Creek neighborhood. The remaining 85% would be larger single-family homes. Within the
Creek, he saw the outer ring as nicer or larger homes and then within the site, a variety of homes
could be built. In the Hill neighborhood he would have 20% cottage homes and 80% single
family homes. He was in favor of the fanning out concept with housing variety.
Councilmember Holden asked how much of the Creek and Hill neighborhoods were buildable
land.
Public Works Director Maurer anticipated that less than 15% of the land would be needed for
roads and the remainder of the acreage would be used for houses.
Mayor Grant recommended that the two neighborhoods (Creek and Hill) end up at about 430
units.
Councilmember Holmes stated that she supported some small multifamily use in the Hill and
Creek neighborhoods, and that the City needs to be flexible in laying out the residential
developments.
Councilmember McClung supported flexibility. He agreed with higher density in the west and
lower density in the east in the Creek neighborhood. He supported some townhomes and small
multifamily development in the Hill neighborhood.
Councilmember Werner supported townhomes on the west side and single family lots on the
east side in both neighborhoods.
Councilmember Holden wanted to see all single family detached homes in the Creek
neighborhood. She supported some high quality townhomes on the east side of the Hill
neighborhood along with some nice town or twin homes, along the water feature.
Community Development Director Hutmacher stated if the Council wanted to see a change in
placement of land uses between the approved Master Plan Land Use Map and the Future
Comprehensive Land Use Map, then Council input is needed.
Councilmember Holden understood that the retail size would change and she believed the
Council did not have enough information about the water feature in order to provide further
comment on the residential areas.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 3, 2014 6
Councilmember McClung agreed.
Mayor Grant requested staff to put together some residential development options for the Hill
and Creek neighborhoods.
B. Building Official Vehicle
Community Development Director Hutmacher stated the current inspections vehicles consist
of a 2004 Chevrolet Blazer and a 2003 F250 obtained from our public works department. Both
vehicles are 10 years old or more and are requiring more repairs each year. Staff is seeking to
replace the F250 with a new vehicle. The total price with taxes and fees is $20,000. Previously
approved in this year’s budget was $20,000 for an inspections vehicle. Staff would continue to
use the 2004 Chevy Blazer mainly for inspection and code enforcement use. The F250 would go
back to our public works department. Staff requested the Council consider approval of $20,000
for the purchase of a used 2013 Ford Escape.
Mayor Grant questioned what repairs the existing inspection vehicle needed.
Public Works Director Maurer was uncertain, but noted with the limited value of the vehicle it
could still be used during the summer months.
Councilmember Werner asked how many miles would be put on this vehicle each year.
Public Works Director Maurer anticipated that less than 5,000 miles per year would be put on
the vehicle.
Councilmember Holden commented that the Council budgeted $20,000 for this vehicle and for
this reason, she would support the purchase.
Councilmember McClung had no comment on the request.
Mayor Grant recommended this item be placed on a future Consent Agenda.
C. Update on County Road E Project
City Administrator Klaers stated there are two public hearings scheduled for Monday,
November 10, 2014, on the proposed improvements to County Road E. One is a project public
hearing and one is an assessment public hearing. At this work session prior to the public hearings,
staff would like to discuss with the Council what is being planned so far for the presentations,
review some of the project cost estimates, and hear from the Council what they would like to have
presented and explained at the hearings.
City Administrator Klaers reported that in round numbers the total project cost was $2 million.
He commented that the County would be covering $1.5 million of this expense and the City
would have to assess or pay the remaining $500,000.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 3, 2014 7
Public Works Director Maurer noted the sidewalk expense for Davidson was estimated to be
$50,000. This expense would be paid up front by Davidson and would not be part of the
assessment project.
Further discussion ensued regarding the sidewalk and how the project would be assessed.
Councilmember Holmes asked the amount that would be assessed to the B-2 property owners.
Public Works Director Maurer explained that the assessment amount has been lowered to just
under $200,000. He provided further comment on the items that were included within the
proposed B-2 area-wide assessments. It was noted that the trees would be paid for by the City.
He discussed the style and number of lights that would be installed along the corridor.
Councilmember Holmes inquired if staff has received any complaints or knew of any property
owners that would contest their assessment.
Public Works Director Maurer stated staff has had three calls regarding the assessments, but
has received no objections.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holmes stated she received an email from the League of Minnesota Cities
regarding City benefits. She explained she would be forwarding this email to City Administrator
Klaers for distribution to the entire Council. She reported that the League of Minnesota Cities felt
strongly that the City Council should not make any changes to the City’s benefits packet for 2015.
She recommended the Council review the letter prior to the next Council meeting.
Councilmember Werner discussed the new blue lights on the Highway 96 signals and explained
these were installed by law enforcement to assist with ticketing drivers that ran red lights.
Councilmember Holden indicated she would like to receive a report from staff on the recent
TCAAP Charrette.
City Administrator Klaers commented he had a handout from Kimley Horn that would be
distributed to the Council.
ADJOURN
Mayor Grant adjourned the City Council work session at 8:50 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Page 1 of 1
DATE: December 8, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1. Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2014 Payroll #25 ............................................................................... $ 98,105.29
Total Payroll $ 98,105.29
Accounts Payable Claims Through 12/05/2014
Paid Claims (Check No 44194-Check No 44224) ................................. $ 67,586.97
Paid Claims (Check No 44192-Check No 44193) ................................. $ 24,414.00
Total Accounts Payable $ 92,000.97
Total Claims $ 190,106.26
CONSENT ITEM – 5A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 25
CHECKS DATED: 12/05/14
Biweekly: 11/15/14 - 11/28/14
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 7,227.65 EFT
SIT 2,961.02 EFT
FICA Oasdi 3,850.21 EFT
FICA Medicare 973.78 EFT
TOTAL TAXES 15,012.66
Health Premium 1,418.57 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 238.33 A/P Check*
FSA Dependent Care Reimb. 442.66 A/P Check*
TOTAL FLEXIBLE SPENDING 2,099.56
HSA Health Saving 555.86
Health Care Savings Plan EFT
Health Care Savings Plan-2% 298.61 EFT
Health Care Savings Plan-4% 125.44 EFT
TOTAL HEALTH SAVINGS 979.91
PERA 3,962.96 EFT
ICMA 3,707.81 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 337.79 EFT
TOTAL RETIREMENT 8,622.96
IUOE 49 Dues (Union) 132.00 A/P Check*
LTD/STD Insurance 1,237.75 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 124.45 A/P Check*
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 163.96 EFT
Avesis-Vision Care 5.22 A/P Check*
TOTAL VOLUNTARY 1,831.65
Total Employee Deductions 28,546.74
Net Payroll 0.00
Direct Deposit 41,513.01 EFT
Gross Payroll Tie-Out 70,059.75
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 28,045.54
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 98,105.29
FICA TIE-OUT
Gross Payroll 70,059.75
Less Total FSA 2,099.56
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 67,960.19
FICA Oasdi @ 6.20% 3,850.21
FICA Medicare @ 1.45% 973.78
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
93.62
4,938.07
93.62
3,490.35
13.35
3,503.70
4,597.03
341.04
13,470.82
1,215.34
14,686.16
CITY BENEFIT
3,850.21
973.78
4,823.99
Accounts Payable
User:
Printed:
ashley.bertrand
12/5/2014 7:06 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0189 Gopher State One-Call, Inc.11/26/2014ACH
127057 October 2014 Locates October 2014 Locates 171.15
127057 October 2014 Locates October 2014 Locates 171.15
342.30Total for this ACH Check for Vendor 0189:
0225 Lillie Suburban Newspapers 11/26/2014ACH
10312014-LSN B-2 Project/County Rd E/Admin Charges October 2014B-2 Project/County Rd E/Admin Charges October 2014 55.00
10312014-LSN B-2 Project/County Rd E/Admin Charges October 2014B-2 Project/County Rd E/Admin Charges October 2014 70.88
10312014-LSN B-2 Project/County Rd E/Admin Charges October 2014B-2 Project/County Rd E/Admin Charges October 2014 26.25
152.13Total for this ACH Check for Vendor 0225:
0292 Oxygen Service Company, Inc.11/26/2014ACH
03281986 October 2014 PW Rental October 2014 PW Rental 16.12
16.12Total for this ACH Check for Vendor 0292:
0320 Health Partners 11/26/2014ACH
53210057 December 2014 Dental Premium December 2014 Dental Premium 1,132.02
1,132.02Total for this ACH Check for Vendor 0320:
0750 Verizon Wireless 11/26/2014ACH
9735050839 Oct/Nov 2014 Cell Phone Charges Oct/Nov 2014 Cell Phone Charges 120.08
120.08Total for this ACH Check for Vendor 0750:
1252 Campbell Knutson - Attorneys at Law 11/26/2014ACH
3231G-1014 October 2014 Legal Fees-Admin October 2014 Legal Fees 88.60
3231G-1014 October 2014 Legal Fees-P&Z October 2014 Legal Fees 280.00
3231G-1014 October 2014 Legal Fees-Admin October 2014 Legal Fees 910.00
3231G-1014 October 2014 Legal Fees-Recycling October 2014 Legal Fees 70.00
3231G-1014 October 2014 Legal Fees-TCAAP October 2014 Legal Fees 770.00
3231G-1014 October 2014 Legal Fees-PC 14-031 October 2014 Legal Fees 140.00
3231G-1014 October 2014 Legal Fees-Sprint October 2014 Legal Fees 140.00
3231G-1014 October 2014 Legal Fees-Round Lake Road October 2014 Legal Fees 350.00
3231G-1014 October 2014 Legal Fees-PC 11-016 October 2014 Legal Fees 436.60
3231G-1014 October 2014 Legal Fees-Round Lake Road October 2014 Legal Fees 317.58
3231G-1014 October 2014 Legal Fees-Round Lake Road October 2014 Legal Fees 350.00
3231G-1014 October 2014 Legal Fees-TCAAP October 2014 Legal Fees 1,400.00
3231G-1014 October 2014 Legal Fees-TAT Appeal October 2014 Legal Fees 1,190.00
6,442.78Total for this ACH Check for Vendor 1252:
4447 Braun Intertec Corporation 11/26/2014ACH
B010382 August 2014 Round Lake Road Charges August 2014 Round Lake Road Charges 1,523.00
B012690 September 2014 Round Lake Road Charges September 2014 Round Lake Road Charges 2,738.00
4,261.00Total for this ACH Check for Vendor 4447:
Page 1AP Checks by Date - Detail by Check Date (12/5/2014 7:06 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
5681 Century Fence Company 11/26/2014ACH
9495C00 Freeway Park Fence Removal Freeway Park Fence Removal 1,697.00
1,697.00Total for this ACH Check for Vendor 5681:
7501 Kelly & Lemmons, P.A.11/26/2014ACH
41534 October 2014 Prosecution Charges October 2014 Prosecution Charges 2,937.56
2,937.56Total for this ACH Check for Vendor 7501:
ALPI Allegra Print & Imaging 11/26/2014ACH
142314 November 2014 Newsletter November 2014 Newsletter 1,597.94
1,597.94Total for this ACH Check for Vendor ALPI:
ANDL Anderberg 11/26/201444194
142657-01 Winter 2014 Rec Guide Winter 2014 Rec Guide 2,288.00
2,288.00Total for Check Number 44194:
5715 Arden Village 11/26/201444195
11242014-AV PC 13-023 Escrow Release PC 13-023 Escrow Release 630.00
630.00Total for Check Number 44195:
6047 Avesis Third Party Administrators, Inc 11/26/201444196
14M5915-IN December 2014 Vision December 2014 Vision 10.44
10.44Total for Check Number 44196:
0131 Beisswenger's How-To Store 11/26/201444197
521726 PW Parts PW Parts 35.35
524817 PW Parts PW Parts 2.99
38.34Total for Check Number 44197:
5716 William Bomberg 11/26/201444198
11242014-WB 2014-00086 Temp CO Escrow Release 2014-00086 Temp CO Escrow Release 10,000.00
10,000.00Total for Check Number 44198:
5547 Boston Scientific Corporation 11/26/201444199
10162014-BS PC 13-021 Escrow Release PC 13-021 Escrow Release 609.20
609.20Total for Check Number 44199:
0319 City of Roseville 11/26/201444200
0219408 November 2014 IT BIll November 2014 IT BIll 3,212.25
0219464 November 2014 Phone BIll November 2014 Phone BIll 400.00
3,612.25Total for Check Number 44200:
0490 EDAM 11/26/201444201
11252014-ADAM 2015 Membership Dues 2015 Membership Dues 395.00
395.00Total for Check Number 44201:
0841 Ehlers & Associates, Inc.11/26/201444202
65984 General TIF Services General TIF Services 256.25
256.25Total for Check Number 44202:
1372 Hillcrest Animal Hospital 11/26/201444203
Page 2AP Checks by Date - Detail by Check Date (12/5/2014 7:06 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
11012014-HAH October 2014 Animal Control Charges October 2014 Animal Control Charges 133.50
133.50Total for Check Number 44203:
LAZA Lazarus Enterprises 11/26/201444204
808 Engraving Services General TIF Services 13.50
13.50Total for Check Number 44204:
0242 Met Council Environ. Service-SAC 11/26/201444205
11242014-SAC October 2014 SAC Charges October 2014 SAC Charges 4,920.30
4,920.30Total for Check Number 44205:
0155 Office of MN IT Services 11/26/201444206
W14100669 October 2014 Phone Bill October 2014 Phone Bill 716.33
716.33Total for Check Number 44206:
1208 Premium Waters, Inc 11/26/201444207
610207-10-14 October 2014 City Hall Supplies October 2014 City Hall Supplies 36.18
613317-10-14 October 2014 City Hall Supplies October 2014 City Hall Supplies 112.23
148.41Total for Check Number 44207:
0811 Ramsey County 11/26/201444208
EMCOM-003601 October 2014 Fleet Support Fee October 2014 Fleet Support Fee 24.96
EMCOM-003651 October 2014 911 Dispatch October 2014 911 Dispatch 4,671.37
EMCOM-003666 October 2014 CAD Services October 2014 CAD Services 358.00
5,054.33Total for Check Number 44208:
0716 Springbrook Software 11/26/201444209
1457 Remaining 50% Payment-Positive Pay Remaining 50% Payment-Positive Pay 1,250.00
1,250.00Total for Check Number 44209:
1387 Standard Insurance Company 11/26/201444210
147490-1214 December 2014 STD/LTD/Life Insurance December 2014 STD/LTD/Life Insurance 1,574.41
1,574.41Total for Check Number 44210:
0576 TimeSaver Off Site Secretarial 11/26/201444211
M20869 10.13.14 CC Mtg 10.13.14 CC Mtg 343.38
343.38Total for Check Number 44211:
3099 Tri-State Bobcat, Inc.-Little Canada 11/26/201444212
A09979 PW Parts PW Parts 802.69
802.69Total for Check Number 44212:
ZARN Zarnoth Brush Works, Inc 11/26/201444213
0152243-IN PW Parts PW Parts 370.60
370.60Total for Check Number 44213:
51,865.86Total for 11/26/2014:
0382 ICMA Retirement Trust - 106944 12/05/2014ACH
PR Batch 00100.12.2014 ICMA Employee Percent 401PR Batch 00100.12.2014 ICMA Employee Percent 401 294.00
Page 3AP Checks by Date - Detail by Check Date (12/5/2014 7:06 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
PR Batch 00100.12.2014 ICMA Employer Percent 401PR Batch 00100.12.2014 ICMA Employer Percent 401 341.04
635.04Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 12/05/2014ACH
PR Batch 00100.12.2014 ICMA Employee PercentPR Batch 00100.12.2014 ICMA Employee Percent 541.11
PR Batch 00100.12.2014 ICMA Employee DeductionPR Batch 00100.12.2014 ICMA Employee Deduction 2,447.70
2,988.81Total for this ACH Check for Vendor 0387:
0750 Verizon Wireless 12/05/2014ACH
9735263803 Oct/Nov 2014 Cell Phone Charges Oct/Nov 2014 Cell Phone Charges 937.44
937.44Total for this ACH Check for Vendor 0750:
1001 Sprint/Nextel Communications 12/05/2014ACH
196110738-018 Oct/Nov 2014 Cell Phone Charges Oct/Nov 2014 Cell Phone Charges 168.99
168.99Total for this ACH Check for Vendor 1001:
5594 Sheila K Training 12/05/2014ACH
2 HR Supplies HR Supplies 1,513.00
1,513.00Total for this ACH Check for Vendor 5594:
5596 Jamar Company 12/05/2014ACH
378339 PW Parts PW Parts 60.00
60.00Total for this ACH Check for Vendor 5596:
6009 Ziegler, Inc.12/05/2014ACH
PC001617321 PW Parts PW Parts 163.85
163.85Total for this ACH Check for Vendor 6009:
6349 Mary Nosek 12/05/2014ACH
14-019 November 2014 AH Notes November 2014 AH Notes 120.00
120.00Total for this ACH Check for Vendor 6349:
0131 Beisswenger's How-To Store 12/05/201444214
526014 PW Parts PW Parts 3.75
3.75Total for Check Number 44214:
1033 Comcast 12/05/201444215
44271-1114 November 2014 TV Services November 2014 TV Services 8.42
8.42Total for Check Number 44215:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 12/05/201444216
12.15.2014 January 2015 PW Insurance January 2015 PW Insurance 1,157.00
1,157.00Total for Check Number 44216:
0390 INT'L Union Operating Engineers-Union Dues12/05/201444217
11072014-IUOE November 2014 Union Dues November 2014 Union Dues 264.00
264.00Total for Check Number 44217:
0167 MN Center for Fiscal Excellence 12/05/201444218
11102014-MFE 2015 Membership Dues 2015 Membership Dues 169.00
Page 4AP Checks by Date - Detail by Check Date (12/5/2014 7:06 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
169.00Total for Check Number 44218:
1110 Pitney Bowes 12/05/201444219
11232014-PB November 2014 Postage November 2014 Postage 19.99
11232014-PB November 2014 Postage November 2014 Postage 594.11
11232014-PB November 2014 Postage November 2014 Postage 594.11
1,208.21Total for Check Number 44219:
0811 Ramsey County 12/05/201444220
PUBW-014300 October 2014 Fuel Expense October 2014 Fuel Expense 4,055.89
4,055.89Total for Check Number 44220:
0431 Royal Concrete Pipe 12/05/201444221
162181 SWM Repair SWM Repair 740.00
740.00Total for Check Number 44221:
0336 T.A. Schifksy & Sons, Inc.12/05/201444222
57077 August 2014 Asphalt August 2014 Asphalt 227.13
227.13Total for Check Number 44222:
1175 TNT Cleaning and Consulting, INC 12/05/201444223
269631 November 2014 Cleaning November 2014 Cleaning 845.00
845.00Total for Check Number 44223:
3099 Tri-State Bobcat, Inc.-Little Canada 12/05/201444224
A10113 PW Parts PW Parts 455.58
455.58Total for Check Number 44224:
0277 City of New Brighton 12/05/201444225
3-2014 Bridge Design Work Bridge Design Work 16,318.00
16,318.00Total for Check Number 44225:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 12/05/201444226
12152014 January 2015 PW Insurance January 2015 PW Insurance 8,096.00
8,096.00Total for Check Number 44226:
40,135.11Total for 12/5/2014:
Report Total (51 checks): 92,000.97
Page 5AP Checks by Date - Detail by Check Date (12/5/2014 7:06 AM)
Page 1 of 3
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: 2015 Fee Schedule
Background
The City Council annually establishes a fee schedule for administrative, building construction,
liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning
and zoning, utilities, business licenses, false alarms, utility fees, and other miscellaneous permits
and penalties that are enforced by the City.
Below is a brief recap of the fee schedule changes in recent years.
Changes in 2011:
Planning and Zoning
o Final Planned Unit Development – administrative fee increased
o Erosion control fee increased
Utility use charges adjusted
Residential surface water, commercial water, and commercial sanitary sewer and surface
water fees increased
Changes in 2012:
Park and Recreation Fees
o Youth Athletic Association field rental fees added
o Adult/club intramural field rental added
o Non-resident and non-profit pavilion fees increased
Planning and Zoning
o Final Plats
o Comprehensive Plan Amendments
o PUD Master Plans
AGENDA ITEM – 1D
MEMORANDUM
Page 2 of 3
o Site Plan Reviews
Utility Rates (including SAC and WAC)
Changes in 2013:
Five percent increase of all fees (except fees set by State Statute)
Utility hookups, tobacco licenses, recycling fees, utility rates, and return check fees
increased
Building and construction fees added to fee schedule
o State Statute 326B.153
o Electrical Permit Fee Schedule (set by the City’s electrical inspector)
Recreational outdoor archery range license added
Adjustments to false alarms were made
Changes in 2014:
Changed utility billing rate language (pages nine and ten of fee schedule)
Waived picnic shelter fees (page three of fee schedule)
Clarified room rental business hours (page four of fee schedule)
Increased dangerous dog fee from $63 to $500 (page one of fee schedule)
Added potentially dangerous dog fee of $250 (page one of fee schedule)
Raised SAC rate to $2,485 to match the amount set by the Met Council (page six of fee
schedule)
Discussion
Staff has reviewed the fee schedule and has also researched the “Municipal License and Permit
Fee Survey” results on Metro Cities’ website to evaluate Arden Hills’ rates to those of other
cities. Staff has found our City’s rates to be comparable to other cities.
It should be noted that staff is not proposing any increases to building or land use fees at this
time. However, in preparation for TCAAP development and the creation of a JDA fee schedule,
staff will research fees and staff costs for planning/building review during the first half of 2015.
Staff anticipates adjusting building and land use application fees in 2016 to be consistent with
the adopted JDA fee schedule.
Additionally, while working on the plans for installing utilities in TCAAP, staff and consultants
(Ehlers) will be evaluating all of the City utility charges, fees, and rates.
A few changes are being recommended, and are noted in red bold print on the attached 2015 Fee
Schedule. A brief explanation of the reason for the changes is provided below.
Page 3 of 3
Miscellaneous/Retail Activities
When the items in the fee schedule were increased 5% across the board in 2013, it was later
learned that State Statute caps the limit on on-sale wine licenses at $2,000; therefore, that fee is
being lowered (page two of fee schedule).
Miscellaneous/Retail Activities
The ¾” and 3” hydrant meter rental (page seven of the fee schedule) is being removed from the
fee schedule. Anyone needing the use of water during repair work or construction activities will
either use their own water truck or they will work directly with the Public Works Department.
Utility Rates
The utility rates and charges (i.e. SAC/WAC fees) proposed increase is 2%, and surface water
charges per quarter is a 3% proposed increase based on City Council direction given at the
December 10, 2012, meeting when the plan for future utility rates was approved.
Requested Action
Motion to approve Ordinance 2014-006 adopting the 2015 Fee Schedule and authorizing
publication of the Ordinance Summary.
Attachment
Attachment A: Redlined Version of Ordinance 2014-006 – Appendix A – 2015 Fee Schedule
Attachment B: Ordinance 2014-006 – Appendix A – 2015 Fee Schedule
Attachment C: Summary of Ordinance No. 2014-006
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 2014-006
A Special Ordinance
Relating to Fees Payable within the City of Arden Hills for 2015
The City Council of Arden Hills hereby ordains that Appendix “A” containing the Fee
Schedule for Calendar year 2015 is hereby adopted, and made part of the Municipal Code.
Effective Date: This ordinance shall become effective the day following its publication.
Adoption Date: Passed by the City Council of the City of Arden Hills on the 8th day of
December, 2014.
_______________________________________
David Grant, Mayor
ATTEST:
_________________________________________
Amy Dietl, City Clerk
Publication Date: Published on the 17th day of December, 2014.
Page 1 of 10
City of Arden Hills
Ordinance 2015-001 – Appendix A
2015 Fee Schedule - Redline
I. Administrative
Dogs/Cats – Licenses Two years (Pro-rated for second
year @ $13.00)
$26.00
Dogs/Cats – Duplicate Tags Each $6.50
Dogs/Cats – Boarding $19.00 per day
Dogs/Cats – Impoundment Fee $44.00
Dogs/Cats – Surrender Fee Each $25.00
Dogs – Residential Kennel
License
Annual $21.00
Dogs – Dangerous Dog Fee Annual $500.00
Dogs – Potentially Dangerous
Dog Fee
Annual $250.00
Copying – Minutes, City Council
Meetings
Annual $69.00
Copying – Minutes, Planning
Commission Meetings
Annual $56.00
Copying – Agendas, City
Council Meetings
Annual $14.00
Copying – Agendas, Planning
Commission Meetings
Annual $7.00
Copying – Agenda Packets, City
Council Meetings
Annual Cost based on per sheet, staff
labor, and postage
Copying – Agenda Packets,
Planning Commission
Annual Cost based on per sheet, staff
labor, and postage
Copying – General Any Size $0.25 per side
Assessment Search $53.00 per half hour
II. Building Construction
Building Permits – Permit Fee Fees shall be based according to
the 2011 State Statute 326B.153
and are determined by the City’s
Building Official
Building Permits – Plan Review
Fee
65% of Building Permit Fee
Building Permits – Re-inspection $40.00
Building Permits – Manufactured
Home Location, Swimming
Pools, and Demolition
$55.00 + $5.00 State Surcharge
Building Permits – Special
Investigations
100% of Permit Fee
State Surcharge – based on
valuation
fee based on 2011 State Statute
326B.148
Page 2 of 10
State Surcharge – Fixed Fees $5.00
Plumbing Permits – Minimum
Fee
$40.00
Plumbing Permits – Residential 1.25% of Project Value
Plumbing Permits – Non-
Residential
1.25% of Project Value + $50.00
Electrical Permits – Minimum
Fee
$35.00
Electrical Permits – Maximum
Single Family Dwelling Fee
$150.00
Electrical Permits – General See Exhibit “A” attached to fee
schedule
Mechanical Permits – Minimum
Fee
$40.00
Mechanical Permits – Residential 2% of Project Value
Mechanical Permits – Non-
Residential
1.25% of Project Value + $50.00
Fire Protection Permits – Permit
Fee
Fees shall be based according to
the 2011State Statute 326B.153
and are determined by the City’s
Building Official
Fire Protection Permits – Plan
Review Fee
65% of Permit Fee
Fire Protection Permits – Re-
inspection
$40.00
III. Liquor Licensing
On-sale 1,999 square feet (SF) or less $3,465.00
On-sale 2,000 (SF) – 2,999 (SF) $4,620.00
On-sale 3,000 (SF) – 3,999 (SF) $5,775.00
On-sale 4,000 (SF) or more $6,930.00
On-sale, Sunday $200.00 (340A.504 Subd. 3(b)
limits $200 fee for Sunday sales)
Off-sale $210.00
Club Fee $315.00
On-sale, Malt Beverage $126.00
Off-sale, Malt Beverage $42.00
On-sale, Wine $2,100.00 2,000.00
(340A.408 Subd. 2(c) limits fee
to $2000 or half of on-sale
license fee, whichever is less)
Strong Beer No Charge (as part of On-Sale
Wine License)
Investigation Fee $158.00
Minor Consumption Violation
with Server Training
First Violation $105.00
Second Violation $525.00
Third Violation $1,050.00
Fourth Violation $1,575.00
Minor Consumption Violation First Violation $525.00
Page 3 of 10
without Server Training Second Violation $1,050.00
Third Violation $1,575.00
Fourth Violation $2,100.00 and may be subject to
license revocation
IV. Maps and Ordinances
Zoning Ordinance
Municipal Code
Comprehensive Plan
$0.25 per side
Color Maps (8.5 x 11) $2.00
Color Maps (11 x 17) $4.00
Street Maps $2.00
As-Builts (11 x 17) Based on number of copies and
staff time
V. Parks & Recreation
Youth Athletic Association Field
Rental
Per four hour time block $8.00 per time block
+ applicable tax
Adult Club / Intramural Field
Rental
Per two hour time block $21.00 per time block
+ applicable tax
Ball Field Rental, Unlighted Per four hour time block.
Tournament fees are extra.
$33.00 per time block
+ applicable tax
Ball Field Rental, Lighted Per four hour time block.
Tournament fees are extra.
$84.00 per time block
+ applicable tax
Ball Field Tournament Fee
(Adult), Full Maintenance
Includes all day maintenance
staff on site
$525.00 per day + $105.00
damage deposit + applicable tax
Ball Field Tournament Fee
(Adult), Minimum Maintenance
Includes prep for fields and
midday drag of fields
$315.00 per day + $105.00
damage deposit + applicable tax
Warming House Rental/Ice Rink
Rental
Only allowed during non-public
use hours
$26.00 per hour +
$105.00 damage deposit
+ applicable tax
Picnic Shelters Available for reservation $0
Picnic Pavilions – Resident Includes up to five picnic tables $53.00 per day + $105.00
damage deposit + $53.00 key
deposit + applicable tax
Picnic Pavilions – Non-Resident Includes up to five picnic tables $79.00 per day + $105.00
damage deposit + $53.00 key
deposit + applicable tax
Picnic Pavilions –
Resident Non-Profit
Includes up to five picnic tables $26.00 per day + $105.00
damage deposit & $53.00 key
deposit
Picnic Pavilions –
Other Non-Profit
Includes up to five picnic tables $63.00 per day + $105.00
damage deposit & $53.00 key
deposit
Additional Picnic Tables For every two extra tables $5.00 + applicable tax
Community Garden Plot – One
Plot
Annual $34.00 + applicable tax
Community Garden Plot –
Second Plot
Annual $17.00 + applicable tax
Page 4 of 10
Room Rental – City Hall,
Community Room
Per Day (Scheduling a room after
regular hours is contingent upon
the presence of a city employee;
In the event staff is not available,
the City reserves the right to
deny application).
Regular business hour usage: No
charge
Army National Guard: No charge
City Government: No charge
Resident, Non-profit: $63.00
Resident, For-profit: $74.00
Non-Resident, Non-profit:
$105.00
Non-Resident, For-profit:
$137.00
(+ applicable tax)
Room Rental – City Hall, Small
Conference Room
Per Day (Scheduling a room after
regular hours is contingent upon
the presence of a city employee;
In the event staff is not available,
the City reserves the right to
deny application).
Regular business hour usage: No
charge
Army National Guard: No charge
City Government: No charge
Resident, Non-profit: $26.00
Resident, For-profit: $32.00
Non-Resident, Non-profit:
$42.00
Non-Resident, For-profit: $53.00
(+ applicable tax)
Room Rental – Damage Deposit Required $105.00
Equipment Rental – DVD, VCR,
T.V.
$11.00 + applicable tax
VI. Planning and Zoning (Each separate land use request shall be charged a separate fee even if
submitted on the same application. In addition to the application fee, all planning cases are subject to a
minimum escrow fee to cover any consulting costs the City may incur. Additional charges may apply if
the consulting costs exceed the escrow amount. The escrow may be waived, reduced, or increased by the
City Planner on a project by project basis.)
Description Escrow Fees Initial Application Fees
Preliminary Plat Administrative Fee $630.00 + $26.00 per lot
Escrow $1,575.00
Final Plat Administrative Fee $525.00 + $26.00 per lot
Escrow No charge
Lot Split/Minor Subdivision Administrative Fee $473.00
Escrow $1,050.00
Rezoning Administrative Fee $630.00
Escrow $1,050.00
Comprehensive Plan Amendment Administrative Fee $893.00
Escrow $1,050.00
Variance Administrative Fee $315.00
Escrow $630.00
Conditional Use Permit or
Amendment
Administrative Fee $630.00; $315.00 for Home
Occupation or if no Site Plan
Review is required
Escrow $630.00
Interim Use Permit or
Amendment
Administrative Fee $630.00; $315.00 if no Site Plan
Review is required
Escrow $735.00
Planned Unit Development Administrative Fee $630.00
Page 5 of 10
Master Plan Escrow $2,100.00
Final Planned Unit Development Administrative Fee $315.00
Escrow $630.00
Planned Unit Development
Amendment
Administrative Fee $630.00; $315.00 if no Site Plan
Review is required
Escrow $2,100.00
Planned Unit Development
Concept Review
Administrative Fee $315.00
Escrow No Charge
Vacation of Easement Administrative Fee $420.00
Escrow $630.00
Site Plan Review Administrative Fee $315.00
Escrow $630.00
City Code Amendment Administrative Fee $630.00
Escrow $1,050.00
Zoning Code Amendment Administrative Fee $630.00
Escrow $1,050.00
Zoning Letter Per half hour $53.00 + $53.00 per half hour
after one hour of staff research
time
Land Use Requests – Not
Already Specified
Administrative Fee (Escrow may
also apply)
$210.00
Zoning Permit – New Fence
Construction or Expansion
$53.00 for first 100 lineal feet +
$11.00 each additional 100 lineal
feet, or fraction thereof
Zoning Permit – New Driveway
Construction or Expansion
$53.00 for first 1,000 square feet
+ $11.00 each additional 1,000
square feet, or fraction thereof
Recreational Vehicle Parking
Permit
7 Day Permit, renewable once
per 12 months
$11.00
Home Occupation I Permit No charge
Home Occupation II Permit Consulting fees and
administrative escrow
$368.00
Right-of-Way Permit Per Excavation $184.00
Grading & Erosion Control Fees Administrative Fee $158.00
Escrow $3,675 / acre
Appeal of Administrative
Zoning, Sign, or Subdivision
Decisions
Cost of staff time to prepare
appeal information
$105.00
VII. Utility Hookup Charges
Water Permits – Service
Installation/Repairs/Alteration
Per inspection $40.00
Water Permits – Interior
Plumbing, New Home
$40.00
Water Turn On/Off, Temporary $40.00
Water Permanent Disconnect $215.00
Curb Box and Service Lead, 1”
Service Connection on
Unsurfaced Street
$165.00
Page 6 of 10
Restoration of Typical Road Mix
Street
$105.00
Restoration of Higher-Type
Street
Set by Engineer
Larger than 1” Service
Connection
Set by Inspector
Water Permits – Plan Check Fee Set by Inspector
Water Permits – Re-inspection $40.00
Water Meter/Spacer Charges –
Customer Requested Water
Meter Accuracy Test
Fee includes removal of meter,
bench test at maintenance
facility, and returning meter to
residence; Fee will not be applied
if the meter is found to be
inaccurate to a degree exceeding
three percent (3%) from the
result of the bench test
Based on Meter Size
Contact Public Works for Quote
Water Meter/Spacer Charges –
3/4” x 7 1/2” Meter
$390.00
Water Meter/Spacer Charges –
3/4” x 9” Meter
Contact Public Works for Quote
Water Meter/Spacer Charges –
1” Meter
$480.00
Water Meter/Spacer Charges –
Greater than 1”
Contact Public Works for Quote
Water Connection Fee –
Connection fee for previously
un-served or expanded lots
$840.00 per acre or portion
thereof
Water Availability Fee –
New or Additional Connections
The units are based on the
Metropolitan Council’s formula
for calculating new sewer
availability charge (SAC) units
$525.00 per unit
Sewer Connection Fee –
Connection fee for previously
un-served or expanded lots
$840.00 per acre or portion
thereof
Sewer Availability Fee –
New or Additional Connections
The units are based on the
Metropolitan Council’s formula
for calculating new sewer
availability charge (SAC) units
$525.00 per unit
Sewer Permits – Service
Installation/Alternations/Repairs
Per inspection $40.00
Sewer Permits – Plan Review
Fee
Set by Inspector
Sewer Permits – Reinspections $40.00 per hour
Sewer Access Charge Set by Met Council Annually $2,485.00
Sanitary Sewer Utility Prohibited
Sump Pump Connection
Surcharge
$100.00 per month
VIII. Miscellaneous/Retail Activities
Page 7 of 10
3/4" Hydrant Meter Rental No monthly fee if returned within
7 days
$20.00 for permit + $100.00
deposit + $30.00 per month
rental + water usage + $5.00 state
surcharge
3" Hydrant Meter Rental No monthly fee if returned within
7 days
$20.00 for permit + $1,200
deposit + $30.00 per month
rental + water usage + $5.00 state
surcharge
Boutique/Garage Sale Application/notification of City
Hall required
No charge
Casual Roadside Stands Application/notification of City
Hall required
No charge
Tent Permit $55.00+ State Surcharge
Sidewalk Sales $53.00
Business Licensing –
Amusement Facilities
Includes arcade, dance hall,
movie theater, pool/billiard
tables, bowling alleys, indoor
tennis, skating facility, outdoor
tennis, driving ranges, etc.
$105.00
Business Licensing – Wholesale
Bulk Fuel Storage
Liability insurance required $210.00
Business Licensing –
Hotel/Motel
$6.50 per room
Business Licensing – Courtesy
Bench, Non-advertising
$26.00
Business Licensing – Courtesy
Bench, Advertising
$79.00
Business Licensing –
Mechanical/Electronic Devices
Includes musical devices,
amusement rides, bowling alleys,
etc.
$15.00 per location + $15.00 per
machine
(MN Statute 449.15 sets
maximum permit fee at $15 per
location and $15 per machine)
Business Licensing – Retail Sales Includes antique shops,
beauty/barber shops, boat
dealers, Christmas tree sales, dry
cleaning, laundry, bakery, candy,
meats, wholesale foods, caterers,
motor vehicle sales, optometrist,
mortuary, video sales/rentals,
over-the-counter tobacco sales,
vending machines (excluding
tobacco), & other retail goods not
listed
$53.00
Business Licensing –
Restaurants, Cafes, Coffee
Houses, etc.
$21.00 per 1,000 square feet, or
fraction thereof
Business Licensing –
Restaurants, Drive-Thru
$315.00
Business Licensing – Service
Stations
$105.00
Page 8 of 10
Business Licensing – Grocery $21.00 per 1,000 square feet, or
fraction thereof
Charitable Gambling Permit –
Per Minnesota State Statute,
Chapter 349
Includes investigation fee
Local Gambling Tax
Lawful Gambling Fund
$158.00
3% of organizations’ gross
receipts from all lawful
gambling, less prizes paid out
10% of net profits
Tobacco Sales License Includes investigation fee $300.00
Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets
maximum permit fee at $100.00)
Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets
maximum permit fee at $350.00)
Massage Therapist Annual Fee, Includes
investigation fee
$53.00
Massage Therapist Establishment Annual Fee, Includes
investigation fee
$158.00
Recreational Outdoor Archery
Range
$200 first year
$50 annual renewal
Solicitors, Peddlers, Transient
Permit – For-Profit Organizations
Please reference Section 340 of
the Municipal Code for more
information
$158.00 background
investigation + $105.00 per
month permit fee
Solicitors, Peddlers, Transient
Permit – Non-Profit
Organizations
Please reference Section 340 of
the Municipal Code for more
information
No charge
IX. Signs
Initial Fee Per Sign $53.00
Permanent Signs, Annual
Renewal
Per Sign, 100 square feet or less
(maximum allowable size)
$21.00
Temporary Signs $53.00
Signs, Impoundment First Offense $26.00
Signs, Impoundment Second Offense $53.00
Signs, Impoundment Third Offense $105.00
X. Miscellaneous Fees/Permits
Rubbish Hauler Annual $158.00
Recycling Hauler Annual $158.00
Contractor License Annual $55.00
Miscellaneous Permit Fee For all other permits not listed $40.00
Staff Research $53.00 per half hour
Penalties for Late Payment Failure to pay any penalty
imposed shall be grounds for the
suspension or termination of any
license issued by the City
10% of license fee or $32.00,
whichever is greater
Page 9 of 10
Tobacco Sales, Illegal First Offense $105.00
Tobacco Sales, Illegal Second Offense within 24
months
$525.00
Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day
suspension or 30 day suspension
of license + admin fine of $250
Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a
one year period
Candidate Filing Fee $2.00
Insufficient Funds/Returned
Check Fee
$35.00
Rental Registration Fee $42.00 per rental unit
Rental Registration Penalty Fee $84.00 per rental unit
Residential Contractor License
Check
$5.00
Business Subsidy Application
Fee
Required to reimburse City for
full cost of review
$2,100.00 + $10,500.00 escrow
Construction Activity Waiver Per Waiver Application $263.00
XI. False Alarm Fees
False Alarm First two alarms No charge + letter
False Alarm Three through ten alarms $60.00 per alarm
False Alarm Over ten alarms $160.00 per alarm
XII. Investigation Fees
Tobacco, Liquor, Charitable
Gambling, & Solicitor’s Permits
$158.00
XIII. Utility Use Charges
Water Per Quarter:
Meter Charge 3/4” Meter Size or Smaller $22.95 23.41
Meter Charge 1” Meter Size $55.45 56.56
Meter Charge 1.5” Meter Size $117.29 119.63
Meter Charge 2” Meter Size $188.95 192.73
Meter Charge 3” Meter Size $411.27 419.50
Meter Charge 4” Meter Size $616.52 628.85
Meter Charge 6” Meter Size $1026.96 1047.50
Meter Charge 8” Meter Size $2070.28 2111.68
Meter Charge 10” Meter Size $2942.45 3001.30
Meter Charge 12” Meter Size $4173.86 4257.34
Consumption: 1-10,000 gals. gallons $2.55 2.60 per 1,000 gallons
(pro-rated)
Consumption: 10,001-35,000
gals. gallons $3.32 3.38 per 1,000 gallons
(pro-rated)
Consumption: Over 35,000 gals. gallons $5.87 5.98 per 1,000 gallons
(pro-rated)
Water Test Fee set by MN State Health Dept $1.59
Sanitary Sewer Per Quarter:
Base Charge – Single Family per lot $87.26 89.01
Page 10 of 10
Base Charge – Multiple Family per dwelling $87.26 89.01
Usage Over 15,000 gals. – Single
Family/Multiple Family gallons $5.03 5.13 per 1,000 gallons
(pro-rated)
Sanitary Sewer – Commercial
Apartment/Condominium gallons $5.44 5.55 per 1,000 gallons
(pro-rated)
Sanitary Sewer - Mobile Home per unit $94.38 96.27
Surface Water Per Quarter:
Residential - Single Family per lot $13.47 13.87
Residential – Multiple Family per dwelling $17.46 17.98
Apartment / Condominium per acre $109.91 113.21
Industrial / Commercial per acre $171.61 176.76
Undeveloped per acre $20.19 20.80
Standby Per Quarter:
Standby 1” Service Line or smaller $7.86 8.00
Standby 1.25” Service Line $11.33 11.55
Standby 1.5” Service Line $15.61 15.92
Standby 2” Service Line $23.84 24.32
Standby 3” Service Line $53.79 54.87
Standby 4” Service Line $95.93 97.85
Standby 6” Service Line $215.11 219.41
Standby 8” Service Line $382.83 390.48
Standby 10” Service Line $598.82 610.80
Standby 12” Service Line $860.63 877.84
Standby Shared 6.95 $25.65 26.16
XIV. Recycling Fee and Bins
Per Residential Parcel with
curbside recycling Annual $42.60
Per Residential Parcel without
curbside recycling Annual $2.00
Recycling Bin One bin provided free of charge
to each newly constructed home
$6.00 for each additional bin
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 2014-006
A Special Ordinance
Relating to Fees Payable within the City of Arden Hills for 2015
The City Council of Arden Hills hereby ordains that Appendix “A” containing the Fee
Schedule for Calendar year 2015 is hereby adopted, and made part of the Municipal Code.
Effective Date: This ordinance shall become effective the day following its publication.
Adoption Date: Passed by the City Council of the City of Arden Hills on the 8th day of
December, 2014.
_______________________________________
David Grant, Mayor
ATTEST:
_________________________________________
Amy Dietl, City Clerk
Publication Date: Published on the 17th day of December, 2014.
Page 1 of 10
City of Arden Hills
Ordinance 2014-006 – Appendix A
2015 Fee Schedule
I. Administrative
Dogs/Cats – Licenses Two years (Pro-rated for second
year @ $13.00)
$26.00
Dogs/Cats – Duplicate Tags Each $6.50
Dogs/Cats – Boarding $19.00 per day
Dogs/Cats – Impoundment Fee $44.00
Dogs/Cats – Surrender Fee Each $25.00
Dogs – Residential Kennel
License
Annual $21.00
Dogs – Dangerous Dog Fee Annual $500.00
Dogs – Potentially Dangerous
Dog Fee
Annual $250.00
Copying – Minutes, City Council
Meetings
Annual $69.00
Copying – Minutes, Planning
Commission Meetings
Annual $56.00
Copying – Agendas, City
Council Meetings
Annual $14.00
Copying – Agendas, Planning
Commission Meetings
Annual $7.00
Copying – Agenda Packets, City
Council Meetings
Annual Cost based on per sheet, staff
labor, and postage
Copying – Agenda Packets,
Planning Commission
Annual Cost based on per sheet, staff
labor, and postage
Copying – General Any Size $0.25 per side
Assessment Search $53.00 per half hour
II. Building Construction
Building Permits – Permit Fee Fees shall be based according to
the 2011 State Statute 326B.153
and are determined by the City’s
Building Official
Building Permits – Plan Review
Fee
65% of Building Permit Fee
Building Permits – Re-inspection $40.00
Building Permits – Manufactured
Home Location, Swimming
Pools, and Demolition
$55.00 + $5.00 State Surcharge
Building Permits – Special
Investigations
100% of Permit Fee
State Surcharge – based on
valuation
fee based on 2011 State Statute
326B.148
Page 2 of 10
State Surcharge – Fixed Fees $5.00
Plumbing Permits – Minimum
Fee
$40.00
Plumbing Permits – Residential 1.25% of Project Value
Plumbing Permits – Non-
Residential
1.25% of Project Value + $50.00
Electrical Permits – Minimum
Fee
$35.00
Electrical Permits – Maximum
Single Family Dwelling Fee
$150.00
Electrical Permits – General See Exhibit “A” attached to fee
schedule
Mechanical Permits – Minimum
Fee
$40.00
Mechanical Permits – Residential 2% of Project Value
Mechanical Permits – Non-
Residential
1.25% of Project Value + $50.00
Fire Protection Permits – Permit
Fee
Fees shall be based according to
the 2011State Statute 326B.153
and are determined by the City’s
Building Official
Fire Protection Permits – Plan
Review Fee
65% of Permit Fee
Fire Protection Permits – Re-
inspection
$40.00
III. Liquor Licensing
On-sale 1,999 square feet (SF) or less $3,465.00
On-sale 2,000 (SF) – 2,999 (SF) $4,620.00
On-sale 3,000 (SF) – 3,999 (SF) $5,775.00
On-sale 4,000 (SF) or more $6,930.00
On-sale, Sunday $200.00 (340A.504 Subd. 3(b)
limits $200 fee for Sunday sales)
Off-sale $210.00
Club Fee $315.00
On-sale, Malt Beverage $126.00
Off-sale, Malt Beverage $42.00
On-sale, Wine $ 2,000.00
(340A.408 Subd. 2(c) limits fee
to $2000 or half of on-sale
license fee, whichever is less)
Strong Beer No Charge (as part of On-Sale
Wine License)
Investigation Fee $158.00
Minor Consumption Violation
with Server Training
First Violation $105.00
Second Violation $525.00
Third Violation $1,050.00
Fourth Violation $1,575.00
Minor Consumption Violation First Violation $525.00
Page 3 of 10
without Server Training Second Violation $1,050.00
Third Violation $1,575.00
Fourth Violation $2,100.00 and may be subject to
license revocation
IV. Maps and Ordinances
Zoning Ordinance
Municipal Code
Comprehensive Plan
$0.25 per side
Color Maps (8.5 x 11) $2.00
Color Maps (11 x 17) $4.00
Street Maps $2.00
As-Builts (11 x 17) Based on number of copies and
staff time
V. Parks & Recreation
Youth Athletic Association Field
Rental
Per four hour time block $8.00 per time block
+ applicable tax
Adult Club / Intramural Field
Rental
Per two hour time block $21.00 per time block
+ applicable tax
Ball Field Rental, Unlighted Per four hour time block.
Tournament fees are extra.
$33.00 per time block
+ applicable tax
Ball Field Rental, Lighted Per four hour time block.
Tournament fees are extra.
$84.00 per time block
+ applicable tax
Ball Field Tournament Fee
(Adult), Full Maintenance
Includes all day maintenance
staff on site
$525.00 per day + $105.00
damage deposit + applicable tax
Ball Field Tournament Fee
(Adult), Minimum Maintenance
Includes prep for fields and
midday drag of fields
$315.00 per day + $105.00
damage deposit + applicable tax
Warming House Rental/Ice Rink
Rental
Only allowed during non-public
use hours
$26.00 per hour +
$105.00 damage deposit
+ applicable tax
Picnic Shelters Available for reservation $0
Picnic Pavilions – Resident Includes up to five picnic tables $53.00 per day + $105.00
damage deposit + $53.00 key
deposit + applicable tax
Picnic Pavilions – Non-Resident Includes up to five picnic tables $79.00 per day + $105.00
damage deposit + $53.00 key
deposit + applicable tax
Picnic Pavilions –
Resident Non-Profit
Includes up to five picnic tables $26.00 per day + $105.00
damage deposit & $53.00 key
deposit
Picnic Pavilions –
Other Non-Profit
Includes up to five picnic tables $63.00 per day + $105.00
damage deposit & $53.00 key
deposit
Additional Picnic Tables For every two extra tables $5.00 + applicable tax
Community Garden Plot – One
Plot
Annual $34.00 + applicable tax
Community Garden Plot –
Second Plot
Annual $17.00 + applicable tax
Page 4 of 10
Room Rental – City Hall,
Community Room
Per Day (Scheduling a room after
regular hours is contingent upon
the presence of a city employee;
In the event staff is not available,
the City reserves the right to
deny application).
Regular business hour usage: No
charge
Army National Guard: No charge
City Government: No charge
Resident, Non-profit: $63.00
Resident, For-profit: $74.00
Non-Resident, Non-profit:
$105.00
Non-Resident, For-profit:
$137.00
(+ applicable tax)
Room Rental – City Hall, Small
Conference Room
Per Day (Scheduling a room after
regular hours is contingent upon
the presence of a city employee;
In the event staff is not available,
the City reserves the right to
deny application).
Regular business hour usage: No
charge
Army National Guard: No charge
City Government: No charge
Resident, Non-profit: $26.00
Resident, For-profit: $32.00
Non-Resident, Non-profit:
$42.00
Non-Resident, For-profit: $53.00
(+ applicable tax)
Room Rental – Damage Deposit Required $105.00
Equipment Rental – DVD, VCR,
T.V.
$11.00 + applicable tax
VI. Planning and Zoning (Each separate land use request shall be charged a separate fee even if
submitted on the same application. In addition to the application fee, all planning cases are subject to a
minimum escrow fee to cover any consulting costs the City may incur. Additional charges may apply if
the consulting costs exceed the escrow amount. The escrow may be waived, reduced, or increased by the
City Planner on a project by project basis.)
Description Escrow Fees Initial Application Fees
Preliminary Plat Administrative Fee $630.00 + $26.00 per lot
Escrow $1,575.00
Final Plat Administrative Fee $525.00 + $26.00 per lot
Escrow No charge
Lot Split/Minor Subdivision Administrative Fee $473.00
Escrow $1,050.00
Rezoning Administrative Fee $630.00
Escrow $1,050.00
Comprehensive Plan Amendment Administrative Fee $893.00
Escrow $1,050.00
Variance Administrative Fee $315.00
Escrow $630.00
Conditional Use Permit or
Amendment
Administrative Fee $630.00; $315.00 for Home
Occupation or if no Site Plan
Review is required
Escrow $630.00
Interim Use Permit or
Amendment
Administrative Fee $630.00; $315.00 if no Site Plan
Review is required
Escrow $735.00
Planned Unit Development Administrative Fee $630.00
Page 5 of 10
Master Plan Escrow $2,100.00
Final Planned Unit Development Administrative Fee $315.00
Escrow $630.00
Planned Unit Development
Amendment
Administrative Fee $630.00; $315.00 if no Site Plan
Review is required
Escrow $2,100.00
Planned Unit Development
Concept Review
Administrative Fee $315.00
Escrow No Charge
Vacation of Easement Administrative Fee $420.00
Escrow $630.00
Site Plan Review Administrative Fee $315.00
Escrow $630.00
City Code Amendment Administrative Fee $630.00
Escrow $1,050.00
Zoning Code Amendment Administrative Fee $630.00
Escrow $1,050.00
Zoning Letter Per half hour $53.00 + $53.00 per half hour
after one hour of staff research
time
Land Use Requests – Not
Already Specified
Administrative Fee (Escrow may
also apply)
$210.00
Zoning Permit – New Fence
Construction or Expansion
$53.00 for first 100 lineal feet +
$11.00 each additional 100 lineal
feet, or fraction thereof
Zoning Permit – New Driveway
Construction or Expansion
$53.00 for first 1,000 square feet
+ $11.00 each additional 1,000
square feet, or fraction thereof
Recreational Vehicle Parking
Permit
7 Day Permit, renewable once
per 12 months
$11.00
Home Occupation I Permit No charge
Home Occupation II Permit Consulting fees and
administrative escrow
$368.00
Right-of-Way Permit Per Excavation $184.00
Grading & Erosion Control Fees Administrative Fee $158.00
Escrow $3,675 / acre
Appeal of Administrative
Zoning, Sign, or Subdivision
Decisions
Cost of staff time to prepare
appeal information
$105.00
VII. Utility Hookup Charges
Water Permits – Service
Installation/Repairs/Alteration
Per inspection $40.00
Water Permits – Interior
Plumbing, New Home
$40.00
Water Turn On/Off, Temporary $40.00
Water Permanent Disconnect $215.00
Curb Box and Service Lead, 1”
Service Connection on
Unsurfaced Street
$165.00
Page 6 of 10
Restoration of Typical Road Mix
Street
$105.00
Restoration of Higher-Type
Street
Set by Engineer
Larger than 1” Service
Connection
Set by Inspector
Water Permits – Plan Check Fee Set by Inspector
Water Permits – Re-inspection $40.00
Water Meter/Spacer Charges –
Customer Requested Water
Meter Accuracy Test
Fee includes removal of meter,
bench test at maintenance
facility, and returning meter to
residence; Fee will not be applied
if the meter is found to be
inaccurate to a degree exceeding
three percent (3%) from the
result of the bench test
Based on Meter Size
Contact Public Works for Quote
Water Meter/Spacer Charges –
3/4” x 7 1/2” Meter
$ 435.00
Water Meter/Spacer Charges –
3/4” x 9” Meter
Contact Public Works for Quote
Water Meter/Spacer Charges –
1” Meter
$ 535.00
Water Meter/Spacer Charges –
Greater than 1”
Contact Public Works for Quote
Water Connection Fee –
Connection fee for previously
un-served or expanded lots
$840.00 per acre or portion
thereof
Water Availability Fee –
New or Additional Connections
The units are based on the
Metropolitan Council’s formula
for calculating new sewer
availability charge (SAC) units
$525.00 per unit
Sewer Connection Fee –
Connection fee for previously
un-served or expanded lots
$840.00 per acre or portion
thereof
Sewer Availability Fee –
New or Additional Connections
The units are based on the
Metropolitan Council’s formula
for calculating new sewer
availability charge (SAC) units
$525.00 per unit
Sewer Permits – Service
Installation/Alternations/Repairs
Per inspection $40.00
Sewer Permits – Plan Review
Fee
Set by Inspector
Sewer Permits – Reinspections $40.00 per hour
Sewer Access Charge Set by Met Council Annually $2,485.00
Sanitary Sewer Utility Prohibited
Sump Pump Connection
Surcharge
$100.00 per month
VIII. Miscellaneous/Retail Activities
Page 7 of 10
Boutique/Garage Sale Application/notification of City
Hall required
No charge
Casual Roadside Stands Application/notification of City
Hall required
No charge
Tent Permit $55.00+ State Surcharge
Sidewalk Sales $53.00
Business Licensing –
Amusement Facilities
Includes arcade, dance hall,
movie theater, pool/billiard
tables, bowling alleys, indoor
tennis, skating facility, outdoor
tennis, driving ranges, etc.
$105.00
Business Licensing – Wholesale
Bulk Fuel Storage
Liability insurance required $210.00
Business Licensing –
Hotel/Motel
$6.50 per room
Business Licensing – Courtesy
Bench, Non-advertising
$26.00
Business Licensing – Courtesy
Bench, Advertising
$79.00
Business Licensing –
Mechanical/Electronic Devices
Includes musical devices,
amusement rides, bowling alleys,
etc.
$15.00 per location + $15.00 per
machine
(MN Statute 449.15 sets
maximum permit fee at $15 per
location and $15 per machine)
Business Licensing – Retail Sales Includes antique shops,
beauty/barber shops, boat
dealers, Christmas tree sales, dry
cleaning, laundry, bakery, candy,
meats, wholesale foods, caterers,
motor vehicle sales, optometrist,
mortuary, video sales/rentals,
over-the-counter tobacco sales,
vending machines (excluding
tobacco), & other retail goods not
listed
$53.00
Business Licensing –
Restaurants, Cafes, Coffee
Houses, etc.
$21.00 per 1,000 square feet, or
fraction thereof
Business Licensing –
Restaurants, Drive-Thru
$315.00
Business Licensing – Service
Stations
$105.00
Business Licensing – Grocery $21.00 per 1,000 square feet, or
fraction thereof
Page 8 of 10
Charitable Gambling Permit –
Per Minnesota State Statute,
Chapter 349
Includes investigation fee
Local Gambling Tax
Lawful Gambling Fund
$158.00
3% of organizations’ gross
receipts from all lawful
gambling, less prizes paid out
10% of net profits
Tobacco Sales License Includes investigation fee $300.00
Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets
maximum permit fee at $100.00)
Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets
maximum permit fee at $350.00)
Massage Therapist Annual Fee, Includes
investigation fee
$53.00
Massage Therapist Establishment Annual Fee, Includes
investigation fee
$158.00
Recreational Outdoor Archery
Range
$200 first year
$50 annual renewal
Solicitors, Peddlers, Transient
Permit – For-Profit Organizations
Please reference Section 340 of
the Municipal Code for more
information
$158.00 background
investigation + $105.00 per
month permit fee
Solicitors, Peddlers, Transient
Permit – Non-Profit
Organizations
Please reference Section 340 of
the Municipal Code for more
information
No charge
IX. Signs
Initial Fee Per Sign $53.00
Permanent Signs, Annual
Renewal
Per Sign, 100 square feet or less
(maximum allowable size)
$21.00
Temporary Signs $53.00
Signs, Impoundment First Offense $26.00
Signs, Impoundment Second Offense $53.00
Signs, Impoundment Third Offense $105.00
X. Miscellaneous Fees/Permits
Rubbish Hauler Annual $158.00
Recycling Hauler Annual $158.00
Contractor License Annual $55.00
Miscellaneous Permit Fee For all other permits not listed $40.00
Staff Research $53.00 per half hour
Penalties for Late Payment Failure to pay any penalty
imposed shall be grounds for the
suspension or termination of any
license issued by the City
10% of license fee or $32.00,
whichever is greater
Tobacco Sales, Illegal First Offense $105.00
Page 9 of 10
Tobacco Sales, Illegal Second Offense within 24
months
$525.00
Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day
suspension or 30 day suspension
of license + admin fine of $250
Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a
one year period
Candidate Filing Fee $2.00
Insufficient Funds/Returned
Check Fee
$35.00
Rental Registration Fee $42.00 per rental unit
Rental Registration Penalty Fee $84.00 per rental unit
Residential Contractor License
Check
$5.00
Business Subsidy Application
Fee
Required to reimburse City for
full cost of review
$2,100.00 + $10,500.00 escrow
Construction Activity Waiver Per Waiver Application $263.00
XI. False Alarm Fees
False Alarm First two alarms No charge + letter
False Alarm Three through ten alarms $60.00 per alarm
False Alarm Over ten alarms $160.00 per alarm
XII. Investigation Fees
Tobacco, Liquor, Charitable
Gambling, & Solicitor’s Permits
$158.00
XIII. Utility Use Charges
Water Per Quarter:
Meter Charge 3/4” Meter Size or Smaller $ 23.41
Meter Charge 1” Meter Size $ 56.56
Meter Charge 1.5” Meter Size $ 119.63
Meter Charge 2” Meter Size $ 192.73
Meter Charge 3” Meter Size $ 419.50
Meter Charge 4” Meter Size $ 628.85
Meter Charge 6” Meter Size $ 1047.50
Meter Charge 8” Meter Size $ 2111.68
Meter Charge 10” Meter Size $ 3001.30
Meter Charge 12” Meter Size $ 4257.34
Consumption: 1-10,000 gals. gallons $ 2.60 per 1,000 gallons (pro-
rated)
Consumption: 10,001-35,000
gals. gallons $ 3.38 per 1,000 gallons (pro-
rated)
Consumption: Over 35,000 gals. gallons $ 5.98 per 1,000 gallons (pro-
rated)
Water Test Fee set by MN State Health Dept $1.59
Sanitary Sewer Per Quarter:
Base Charge – Single Family per lot $ 89.01
Base Charge – Multiple Family per dwelling $ 89.01
Page 10 of 10
Usage Over 15,000 gals. – Single
Family/Multiple Family gallons $ 5.13 per 1,000 gallons (pro-
rated)
Sanitary Sewer – Commercial
Apartment/Condominium gallons $ 5.55 per 1,000 gallons (pro-
rated)
Sanitary Sewer - Mobile Home per unit $ 96.27
Surface Water Per Quarter:
Residential - Single Family per lot $ 13.87
Residential – Multiple Family per dwelling $ 17.98
Apartment / Condominium per acre $ 113.21
Industrial / Commercial per acre $ 176.76
Undeveloped per acre $ 20.80
Standby Per Quarter:
Standby 1” Service Line or smaller $ 8.00
Standby 1.25” Service Line $ 11.55
Standby 1.5” Service Line $ 15.92
Standby 2” Service Line $ 24.32
Standby 3” Service Line $ 54.87
Standby 4” Service Line $ 97.85
Standby 6” Service Line $ 219.41
Standby 8” Service Line $ 390.48
Standby 10” Service Line $ 610.80
Standby 12” Service Line $ 877.84
Standby Shared 6.95 $ 26.16
XIV. Recycling Fee and Bins
Per Residential Parcel with
curbside recycling Annual $42.60
Per Residential Parcel without
curbside recycling Annual $2.00
Recycling Bin One bin provided free of charge
to each newly constructed home
$6.00 for each additional bin
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
SUMMARY OF ORDINANCE NO. 2014-006
On the 8th day of December, 2014, the Arden Hills City Council adopted Appendix A of
Ordinance No. 2014-006, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd.
4, directed that a summary of Appendix A of Ordinance 2014-006 be published.
Appendix A of Ordinance 2014-006 entitled “2015 Fee Schedule” an Ordinance Relating
to Fees Payable within the City of Arden Hills for 2015. The primary purpose of the ordinance
amendment is to update the Municipal Code to reflect fees for the calendar year of 2015.
A full copy of Appendix A of Ordinance 2014-006 is available for inspection by any
person during regular business hours at the office of the City Administrator, 1245 West Highway
96, Arden Hills, Minnesota 55112. The Ordinance is also available online at
http://www.cityofardenhills.com
CONSENT ITEM – 5C
MEMORANDUM
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: 2015 Liquor License Renewals
Background
The following Arden Hills businesses have requested renewal of their City liquor licenses
for 2014:
Establishment Name
On-
Sale
Off-
Sale
Sunday
Sale
Wine
Only
3.2
Beer
2:00
a.m.
Big Ten Supper Club X X X X
Cub Foods X
Cub Discount Liquor X
Davanni's X X
Flaherty's Arden Bowl X X
Great China Restaurant X
Lindey's Steakhouse X X
Noodles & Company X
Noodles & Company has applied with the State of Minnesota to change their current
liquor license (3.2 beer) to a wine license.
Fire inspection reports have been completed for each location, and the City has received
the required application forms and Certificates of Insurance. Of the eight businesses, all
have successfully passed background checks with the Ramsey County Sheriff’s
Department.
Requested Action
Motion by the City Council to approve the 2015 liquor license renewals.
CONSENT ITEM – 5D
MEMORANDUM
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: 2015 Tobacco License Renewals
Background
The following Arden Hills’ businesses have requested renewal of their City tobacco
licenses for 2015:
Arden Hills Shell
Arden Hills Tobacco, Inc.
Big Ten Supper Club
Cub Foods
Holiday Station
Walgreens
Fire inspection reports have been completed for each location, and the City has received
the required application forms and Certificates of Insurance. Additionally, all six of these
businesses have successfully passed background checks completed by the Ramsey
County Sheriff’s Department.
Requested Action
Motion by the City Council to approve the 2015 tobacco license renewals.
CONSENT ITEM – 5E
MEMORANDUM
DATE: December 8, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Ryan Streff, City Planner
SUBJECT: 2015 Curbside & Non-curbside Recycling Fees
Background
The Arden Hills recycling program includes the weekly curbside recycling program and
the annual (spring and fall) community cleanup events. The current curbside recycling
services are provided by Eureka Recycling. The community cleanup events are operated
in conjunction with the City of Shoreview. The recycling budget is an enterprise fund
that receives revenues from the annual household fee that is applied to the property taxes
and from the SCORE grant provided by Ramsey County. The majority of the expenses
are for the services provided by the recycling contractor. Since there are no other
dedicated funding sources, the revenue must be balanced with the expenses.
For 2015, the per household fee charged by Eureka Recycling for curbside re cycling
services is expected to increase based on the anticipated change in the Consumer Price
Index (CPI) from the Minneapolis Federal Reserve for the Upper Midwest. In part
because of the increase in the base fee for curbside recycling per household, the annual
fee to single family households in the City is proposed to increase from $46.00 to $47.00.
Staff is proposing to increase the annual fee for each housing unit that is not part of the
curbside recycling program, which includes Cottage Villas, Hunter’s Park Condos,
Parkshore Apartments, Arden Manor, E Street Flats and Arden Flats. The fee for non-
curbside residential units is proposed to increase from $2.00 to $2.50 per unit. Although
these properties contract separately for regular recycling services, they still have access to
the community cleanup event. This fee covers their portion of the community cleanup
event.
The proposed recycling fee of $47.00 for the households that receive curbside service
includes the cost of the community cleanup events.
City of Arden Hills
City Council Meeting for December 8, 2014
P:\Planning\Recycling & Garbage\2015\Recycling Fees
Page 2 of 2
Recommendation
Motion to Approve Resolution 2014-067 setting the 2015 Curbside and Non-curbside
Recycling Fees.
Attachment
A. Resolution 2014-067
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-067
A RESOLUTION ESTABLISHING SERVICE FEE CHARGE FOR
2015 RESIDENTIAL CURBSIDE RECYCLING PROGRAM
WHEREAS, the City of Arden Hills has an established curbside recycling program in
place for Arden Hills residents; and
WHEREAS, the City will continue the program into the year 2015, and
WHEREAS, the City Council of Arden Hills has entered into a Joint Powers Agreement
(JPA) with Ramsey County to assess residential property owners fees to support the recycling
program; and
WHEREAS, the City of Arden Hills wishes to continue this funding mechanism.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
That the funding rate for residential recycling for the year 2015 is hereby established at
$47.00 per residential unit that is offered curbside recycling services, and $2.50 per
residential unit that is not offered curbside recycling services.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 8th DAY OF DECEMBER, 2014.
______________________________
ATTEST: DAVID GRANT, MAYOR
__________________________________________
AMY DIETL, CITY CLERK
Certification:
STATE OF MINNESOTA)
COUNTY OF RAMSEY)
CITY OF ARDEN HILLS)
I hereby certify that Resolution No. 2014-067 is a true and correct copy presented to and adopted
by the City Council of the City of Arden Hills at a meeting thereof held in the City of Arden
Hills, Ramsey County, Minnesota, on the 8th day of December, 2014.
______________________________
AMY DIETL, CITY CLERK
Page 1 of 2
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: Round Lake Road Area Improvement - Payment #6/Change Order #1
Requested Action
Approve Change Orders #1 andPayment #6 to Meyer Contracting, Inc., in the amount of
$155,479.59 for the Round Lake Road Area Improvement.
Background
The City Council awarded the Round Lake Road Area Improvement to Meyer Contracting, Inc.,
on May 12, 2014, in the amount of $1,766,605.41.
Discussion
This sixth pay request includes work through November 28, 2014. Five percent is being
withheld from the work completed according to the contract documents. The payment is in the
amount of $155,479.59. Major items of work for this payment are:
storm sewer
gravel base
subgrade preparation
bituminous paving
Change Order #1 is for additional work fusing nine joints in the 12” water main on the project. It
is in the amount of $23,141.93. This change Order will be paid by the Water Utility Fund.
CONSENT ITEM – 5F
MEMORANDUM
Page 2 of 2
Financial Implications
The following breakdown shows the funding sources and the amounts for Payment #6
Funding Source Amount
Municipal State Aid/TIF $ 90,783.63
Surface Water Management $ 20,644.68
Water Utility Fund $ 44,051.28
Total $155,479.59
Attachments
Attachment A: Payment Estimate #6
Attachment B: Change Order #1
Page 1 of 2
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: Venus/Crystal 2015 PMP
Accept Feasibility Report
Requested Action
Adopt Resolution 2014-061 Receiving the Feasibility Report and Ordering the Public Hearing to
be held on January 12, 2015 for the Venus/Crystal Neighborhood Improvement (2015 PMP).
Background/Discussion
On September 8, 2014 the Council adopted Resolution 2014-041 ordering the preparation of a
Feasibility Report for the Venus/Crystal Neighborhood 2015 Pavement Management Program
(PMP) project. This 2015 PMP consists of improvements to the following streets:
Venus Avenue from Rolling Hills Road to Dellview Avenue
Glenview Avenue from Fairview Avenue to Lake Valentine Road
Gramsie Road from Rolling Hills Road to Dellview Avenue
Fairview Avenue from Gramsie Road to Venus Avenue
Dellview Avenue from Venus Avenue to Crystal Avenue
Crystal Avenue from Fairview Avenue to Lake Valentine Road
Glenview Court from Glenview Avenue to cul-de-sac
In accordance with Council direction, a Feasibility Report has been prepared that details the
proposed improvements, neighborhood impacts, estimated costs and financing for the proposed
project (a copy of the Feasibility Report is attached).
CONSENT ITEM – 5G
MEMORANDUM
Page 2 of 2
This project has financial implications for the City including the following:
1. assessments levied in accordance with the Assessment Policy
2. use of Permanent Improvement Revolving (PIR) Funds for the portion of the street
improvement not assessed
3. use of Utility Enterprise Fund monies to pay for the repairs needed to the existing utility
systems and expansion of the storm water system
The following table shows the funding sources for both the reconstruction and reclamation
alternatives.
Fund Alternative 1
Reconstruction
Alternative 2
Reconstruction
Water Main Enterprise Utility $ 637,000 $ 637,00
Sanitary Sewer Enterprise Utility $ 88,920 $ 88,920
Surface Water Management Utility $ 422,500 $ 312,000
PIR/Assessments $2,815,350 $1,927,790
TOTAL $3,963,770 $2,965,510
The Feasibility Report details two alternatives for improving the streets in this area;
reconstruction with concrete curb and gutter and reclamation of the existing bituminous surface.
The Council retains the ability to choose either alternative as the project progresses to the Public
Hearing.
Attached is Resolution 2014-061 which receives the feasibility report and orders the public
hearing be held on January 12, 2015. Staff would recommend adoption of the resolution in order
to have this project proceed to a public hearing.
Attachments
Attachment A: Feasibility Report
Attachment B: Resolution 2014-061
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-061
A RESOLUTION RECEIVING THE VENUS/CRYSTAL NEIGHBORHOOD
FEASIBILITY REPORT AND ORDERING PUBLIC HEARING FOR IMPROVEMENT
WHEREAS, pursuant to Resolution 2014-041 of the Council adopted September 8,
2014, a report has been prepared by the City Engineer with reference to the improvement of the
following streets:
Venus Avenue from Rolling Hills Road to Dellview Avenue
Glenview Avenue from Fairview Avenue to Lake Valentine Road
Gramsie Road from Rolling Hills Road to Dellview Avenue
Fairview Avenue from Gramsie Road to Venus Avenue
Dellview Avenue from Venus Avenue to Crystal Avenue
Crystal Avenue from Fairview Avenue to Lake Valentine Road
Glenview Court from Glenview Avenue to cul-de-sac
and this report was received by the Council on December 8, 2014; and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate individual assessments for
affected parcels.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS MINNESOTA:
1. The council will consider the improvement of such streets in accordance with the
report and the assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost
of the improvement of $3,963,770.
2. A public hearing shall be held on such proposed improvement on the 12th day of
January, 2015, in the council chambers of the city hall at 7:00 p.m. and the City
Administrator shall give mailed and published notice of such hearing and
improvement as required by law.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
8th DAY OF DECEMBER, 2014.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
Page 1 of 2
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: Grant/Noble/Lake Lane 2015 PMP
Accept Feasibility Report
Requested Action
Adopt Resolution 2014-062 Receiving the Feasibility Report and Ordering the Public Hearing to
be held on January 26, 2015, for the Grant, Noble, Lake Lane Improvement (2015 PMP).
Background/Discussion
On September 8, 2014, the Council adopted Resolution 2014-042 ordering the preparation of a
feasibility report for the Grant/Noble/Lake Lane 2015 Pavement Management Program (PMP)
project. This 2015 PMP consists of improvements to the following streets:
Grant Road from New Brighton Road to Fairview Avenue
Noble Road from New Brighton Road to Fairview Avenue
Fairview Avenue from Grant Road to Noble Road
Lake Lane from Lake Johanna Road to the cul-de-sac
In accordance with Council direction, a Feasibility Report has been prepared that details the
proposed improvements, neighborhood impacts, estimated costs and financing for the proposed
project (a copy of the Feasibility Report is attached).
This project has financial implications for the City including the following:
1. assessments levied in accordance with the Assessment Policy
2. use of Permanent Improvement Revolving (PIR) Funds for the portion of the street
improvement not assessed
CONSENT ITEM – 5H
MEMORANDUM
Page 2 of 2
3. use of Utility Enterprise Fund monies to pay for the repairs needed to the existing utility
systems and expansion of the storm water system
The following table shows the funding sources for both the reconstruction and reclamation
alternatives.
Fund Alternative 1
Reconstruction
Alternative 2
Reconstruction
Water Main Enterprise Utility $ 138,450 $ 138,450
Sanitary Sewer Enterprise Utility $ 42,120 $ 42,120
Surface Water Management Utility $ 410,800 $ 366,600
PIR/Assessments $ 1,051,000 $ 896,000
TOTAL $ 1,642,370 $ 1,443,170
The Feasibility Report details two alternatives for improving the streets in this area;
reconstruction with concrete curb and gutter and reclamation of the existing bituminous surface.
The Council retains the ability to choose either alternative as the project progresses to the Public
Hearing.
Attached is Resolution 2014-062 which receives the Feasibility Report and orders the public
hearing be held on January 26, 2015. Staff would recommend adoption of the resolution in order
to have this project proceed to a public hearing.
Attachments
Attachment A: Feasibility Report
Attachment B: Resolution 2014-062
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-062
A RESOLUTION RECEIVING THE GRANT, NOBLE, AND LAKE LANE AREA
FEASIBILITY REPORT AND ORDERING PUBLIC HEARING FOR IMPROVEMENT
WHEREAS, pursuant to Resolution 2014-042 of the Council adopted September 8,
2014, a report has been prepared by the City Engineer with reference to the improvement of the
following streets:
Grant Road from New Brighton Road to Fairview Avenue
Noble Road from New Brighton Road to Fairview Avenue
Fairview Avenue from Grant Road to Noble Road
Lake Lane from Lake Johanna Road to the cul-de-sac
and this report was received by the Council on December 8, 2014; and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate individual assessments for
affected parcels.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS MINNESOTA:
1. The council will consider the improvement of such streets in accordance with the
report and the assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost
of the improvement of $1,642,370.
2. A public hearing shall be held on such proposed improvement on the 26th day of
January, 2015, in the council chambers of the city hall at 7:00 p.m. and the City
Administrator shall give mailed and published notice of such hearing and
improvement as required by law.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8th DAY
OF DECEMBER, 2014.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
The City of Arden Hills
Truth-In-Taxation Hearing:
December 8, 2014
Mayor David Grant
Council Members
Brenda Holden, Fran Holmes,
Ed Werner, and Dave McClung
City Vision
Arden Hills is a strong community that values our unique environment setting, strong
residential neighborhoods, vital business community, well maintained infrastructure, fiscal
soundness, and our long-standing tradition as a desirable City in which to live, work, and
play.
Why Your Property Tax Bill Varies
from Year to Year
Market value changes
Budgets and levies of various jurisdictions
Special Assessments
Voter approved referendums
Changes in Federal and State mandates
Changes in aid and revenue from State
and Federal governments
State Legislative changes
Statutory Formulae Conversion of
Estimated Market Value (EMV) to Net
Tax Capacity for Major Property
Classifications
General
Classification
Net Tax Capacity
Levy Year 1999
Net Tax Capacity
Levy Year 2000-2001
Net Tax Capacity
Levy Year 2002-2014
Residential First $75,000 of EMV at 1%. EMV
excess of $75,000 at 1.7%
First $76,000 of EMV at 1%. EMV
in excess of $76,000 at 1.65%
First $500,000 of EMV at 1%. Over
$500,000 at 1.25%
Residential
Non-Homestead
2.5% of EMV 2.4% of EMV 1.8% of EMV
Agricultural Land:First $115,000 of EMV on first 320
acres at .35%. EMV in excess of
$115,000 on first 320 acres at .8%.
EMV in excess of $115,000 over 320
acres at 1.25%
First $115,000 of EMV on first 320
acres at .35%. EMV in excess of
$115,000 on first 320 acres at .8%.
EMV in excess of $115,000 over 320
acres at .80%.
First $600,000 of EMV at .55%.
Over $600,000 at 1%.
Non-Homestead 1.25% of EMV 1.20% of EMV 1% of EMV
Commercial/
Industrial
First $150,000 of EMV at 2.45%.
EMV in excess of $150,000 at 3.5%
First $150,000 of EMV at 2.4%.
EMV in excess of $250,000 at 3.4%.
First $150,000 of EMV at 1.5%.
EMV in excess of $150,000 at 2%.
Market value is set in spring by assessor and approved at the Board of Appeal
and Equalization (April –May)
Changes in market values for 2015
Market values of your and other properties
in your taxing district may change, shifting
taxes from one property or class to another.
The median market value on a single family
home in Arden Hills increased by 11.5% from
Pay 2014 to Pay 2015. ($264,700 to $295,100)
County City School Other Total Est $ Change
Dist 621 4.30%6.60%4.30%5.00%4.80%184$
Dist 623 4.30%6.60%4.80%5.00%4.90%180$
Estimated % Change in Tax on Median Valued Home
With No Change in Levies
Problems with your Estimated
Market Value?
The time to
protest your
Estimated Market
Value was in
Spring of 2014
for taxes payable
in 2015.
In 2014, the
assessor
determines the
value for taxes
payable in 2016
and the hearings
will be held in the
Spring of 2015.
You will receive
Valuation Notices
in March with
details on how to
appeal any
concerns you
have with those
values.
The diagram shown on the left was sent with your Proposed
Tax Statements detailing this process.
Programs that may Reduce Your Property Taxes
Refunds/Deferrals Available
1. Some homeowners will qualify for a Special Property
Tax Refund. To qualify for the special refund, all of the
following must be true:
• You have owned and lived in the same home on
both Jan. 2, 2014, and Jan. 2, 2015.
• The net property tax on your homestead increased
by more than 12 percent from 2014 to 2015.
• The increase was at least $100 and wasn’t due to
improvements you made to the property.
There is no limit on household income for the special
refund. You may qualify even if you don’t qualify for the
regular refund. The maximum special refund is $1,000.
2. Homeowners, with household income under $107,150,
can apply for a Regular Property Tax Refund. Higher
income limits apply if you have dependents or if you are a
senior or disabled.
3. Senior Citizens may qualify to defer a portion of their
homestead property taxes to a later time.
For details on these
Property Tax Refund
and deferral opportunities ,
go to: www.revenue.state.mn.us
Or call (651) 296-3781
Market Value Exclusion on Homestead Property of Disabled Veterans
If you are a disabled veteran with a 70-100% disability, you may be eligible for a
market value exclusion. This exclusion will reduce property taxes for the homesteads
of qualifying disabled veterans. Application qualifications and deadline apply.
Homestead Applications Due By December 15, 2014
You must contact your County Assessor to file a homestead application if one of the
following applies:
You are a new owner.
You have changed your marital status.
You have changed your name.
You have changed residence or mailing address.
You have added or removed an owner.
If you sell, move, or for any reason no longer qualify for the homestead cl assification,
you are required to notify the County Assessor within 30 days of the change in
homestead status.
Special Homestead Classification (1B) for Persons who are Blind or Permanently
and Totally Disabled – If you own and occupy a home and are 100% disabled or
legally blind, you may qualify for this program. This is in addition to the benefit
provided to regular homesteads and will reduce your property taxes. Application
qualifications and deadlines apply.
For information on any of these topics,
go to: www.co.ramsey.mn.us/prr
or call, 651-266-2040,
or Email: AskHomesteads@co.ramsey.mn.us
Supplemental Agricultural Homestead Credit
Agricultural homesteads may have received a supplemental agricultural homestead credit in October 2014. This credit
was a reduction in property taxes payable in 2014. Minnesota Laws 2014, Chapter 308, Article 1, Section 14
The effect of No Change to City
Levy on your taxes
Actual Proposed %
Item Pay 2014 Pay 2015 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,257,456 $3,257,456 0.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,257,456 $3,257,456 0.0%
4.Fiscal Disparity Portion of Levy - $254,738 $248,682 -2.4%
5.Local Portion of Levy = $3,002,718 $3,008,774 0.2%
6.Local Taxable Value ÷ 10,741,749 11,425,974 6.4%
7.Local Tax Rate = 27.954%26.333%-5.8%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,052,783,000 1,119,584,100 6.3%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2015
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $332.59 $26.77 2.23$
295,100 10,681 284,419 2,844 $748.91 $46.43 3.87$
350,000 5,740 344,260 3,443 $906.65 $54.33 4.53$
500,000 - 500,000 5,000 $1,316.65 $63.19 5.27$
750,000 - 750,000 8,125 $2,139.56 $138.61 11.55$
Total Change
The effect of adding a 5.0% City
levy increase on your taxes
Actual Proposed %
Item Pay 2014 Pay 2015 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,257,456 $3,421,950 5.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,257,456 $3,421,950 5.0%
4.Fiscal Disparity Portion of Levy - $254,738 $248,682 -2.4%
5.Local Portion of Levy = $3,002,718 $3,173,268 5.7%
6.Local Taxable Value ÷ 10,741,749 11,425,974 6.4%
7.Local Tax Rate = 27.954%27.772%-0.7%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,052,783,000 1,119,584,100 6.3%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2015
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $350.76 $44.94 3.75$ $26.77 2.23$ $18.17 1.51$
295,100 10,681 284,419 2,844 $789.84 $87.36 7.28$ $46.43 3.87$ $40.93 3.41$
350,000 5,740 344,260 3,443 $956.19 $103.87 8.66$ $54.33 4.53$ $49.54 4.13$
500,000 - 500,000 5,000 $1,388.60 $135.14 11.26$ $63.19 5.27$ $71.95 6.00$
750,000 - 750,000 8,125 $2,256.48 $255.53 21.29$ $138.61 11.55$ $116.92 9.74$
Impact from Market Shifts
Total Change and Fiscal Disparities Impact from Levy Incr
Effect of Changes to Parcels in Arden Hills
School Dist.School Dist.
621 623
Total Parcels 2,514 115
Decrease of 0%686 52
0% - 10%1,091 38
10% to 20%619 25
20% to 30%78 -
Greater than 30%40 -
Median % Change 5.50%2.30%
Number of Parcels with % Change in City Tax
Compared to Surrounding Cities
School Dist.School Dist.
621 623
Total Parcels 2,514 115
Decrease or $0 692 52
$1 to $100 280 7
$101 to $200 341 15
$201 to $300 361 8
$301 to $400 325 12
$401 to $500 221 9
Greater than $500 294 12
Median Tax Change $185 $86
Number of Parcels with Change in Total
Property Tax
Mounds View 4.90%
Roseville 5.30%7.20%
Shoreview 6.80%1.40%
New Brighton 1.90%9.40%
Average Yearly Change in Property
Taxes from 2008 -2015
City Levy
%
Year Tax Levy Change
2008 2,797,348$ 4.03%
2009 2,948,646$ 5.41%
2010 3,016,465$ 2.30%
2011 3,040,964$ 0.81%
2012 3,096,994$ 1.84%
2013 3,191,230$ 3.04%
2014 3,257,456$ 2.08%
2015 3,421,950$ 5.05%
Taxes by Property Type
Averaged
Residential 0.90%
Commercial/Industrial -5.00%
Apartment -1.20%
Who collects your tax dollars?
Your total property tax based on levies
and tax rate is divided as illustrated
below
Your total property tax bill in 2015
without referendums is divided as
illustrated below
Arden Hills represents 23¢ on
the dollar
Ramsey Co 48¢
School District 22¢
Other Agencies 7¢This is before Market Referendums
Looking at your Property Tax
Notice
Property is valued at $295,100
and tax rate is 1.22957
(122.957% of tax capacity)
Classification is : Residential
Homestead
Market Value Exclusion is
calculated by taking 40% of the
first $76,000 of the taxable
market value
$76,000 x 40% = $30,400
The credit is then reduced by
9% of taxable market value
over $76,000
$295,100 -$76,000 =
$219,100
$219,100 x 9% = $19,700
Total exclusion is $30,400 -
$19,700 = $10,681
Taxable Market Value is
$295,100 -$10,681 = $284,400
This property value increased
14.81 % over 2014
Arden Hills Taxpayer
Arden Hills Taxpayer
Property ID No.
Calculating you Property Tax
The Taxable Market Value is
$284,400 and tax rate is
1.22957 (122.957% of tax
capacity)
Classification is : Residential
Homestead
Classification Rate is 1.00
Tax Capacity is $284,400 x .01
= $2,844
Property tax on tax capacity is
$2,844 x 1.22957 = $3,497
Voter approved levy rate is
.0021864 (0.21864% of market
value)
Property tax on voter approved
levies is 295,100 x .0021864 =
$645
Total Property tax is $3,497 +
$645 = $4,142
This is excluding special
assessments.
This property value increased
14.81 % over 2014
Arden Hills Taxpayer
Arden Hills Taxpayer
Property ID No.
What makes up my Tax Rate?
As previously stated, the Tax
Rate is 122.957%.
As discussed in previous slides,
the City’s tax rate is 27.751%
In this example the taxable capacity
of $2,844 x ..27751 = $789
The other components of the
total tax rate are:
School District
#621 27.275%
#623 17.145%
County 58.777%
Misc 9.154%
All districts added together
comprise the total tax rate.
You must also take into account
any referendums which are
based on the market rates of:
#621 0.21864%
#623 0.25915%
This property value increased
14.81 % over 2014
Arden Hills Taxpayer
Arden Hills Taxpayer
Property ID No.
You can Now set up an Online Account
Proposed 2015 Taxes
The Proposed Levy increase of 5.0% is primarily made
up of:
Public Safety Cost Increases 2.6%
COLA at 2%0.6%
Street Maintenance Costs 1.2%
Other costs 0.6%
Total 5.0%
Actual Cost of City Services
Pay 2015 Property Tax Support
for $295,100 Homestead
City Service Percent Amount Monthly
Category Actual of Levy of Levy Cost
General Government
Mayor/Council, Administration,
Communications, Elections,$1,165,030 26.3%$207 $17
Auditor, Assessor, Legal,
Planning
Public Safety
Building Inspection/Code
Enforcement, Court, $1,924,307 43.4%$343 $29
Police Contract, Fire, Ambulance,
Human Services, Animal Control
Public Works
Engineering, Streets, Street $525,222 11.8%$93 $8
Lighting, City Buildings
Parks $503,587 11.3%$90 $7
Recreation $239,684 5.4%$43 $4
Transfers $80,000 1.8%$14 $1
Contingency $0 0.0%$0 $0
Capital Projects $0 0.0%$0 $0
Totals $4,437,830 100.0%$790 $66
Tax Rate Comparison
In comparing the
“Effective Tax Rate”
of cities in Ramsey
County, Arden Hills
ranks 14 out of 19
The “Effective Tax
Rate” is the rate
combined from all
taxing authorities
Note these are the
adopted Preliminary
Rates that were set
in September
Tax Rate Rank
St. Anthony 170.703 1
Gem Lake 153.116 2
Maplewood 152.597 3
St. Paul 151.996 4
Spring Lake Park 149.712 5
North St. Paul 144.062 6
Mounds View 139.361 7
New Brighton 138.105 8
Roseville 136.415 9
Blaine 134.124 10
Shoreview 132.393 11
Little Canada 127.443 12
White Bear Lake 123.358 13
Arden Hills 122.957 14
Vadnais Heights 119.897 15
White Bear Township 118.280 16
Lauderdale 113.873 17
Falcon Heights 108.007 18
North Oaks 103.399 19
City Tax Rate Comparison
In comparing the
“City Tax Rate” of
cities in Ramsey
County, Arden Hills
ranks 14 out of 19
The “City Tax Rate”
is the local portion of
the levy after state
aids.
Note these are the
adopted Preliminary
Rates that were set
in September
Tax Rate Rank
St. Anthony 71.296 1
Gem Lake 60.760 2
Spring Lake Park 52.809 3
Maplewood 46.785 4
St. Paul 43.725 5
New Brighton 42.899 6
Mounds View 42.458 7
Roseville 39.632 8
Blaine 36.105 9
North St. Paul 35.153 10
Shoreview 34.823 11
Little Canada 30.849 12
Lauderdale 28.805 13
Arden Hills 27.751 14
Vadnais Heights 26.888 15
Falcon Heights 23.459 16
White Bear Township 23.074 17
White Bear Lake 20.301 18
North Oaks 10.39 19
2015 Proposed City Tax Levy Changes:
Comparison By Surrounding Cities
(As of Preliminary Levies)
Arden Hills History of Levy
Changes
Legislative changes to the MVHC program effected 2010 and 2011, the
majority of the increases in recent years have been due to Public Safety.
%%% of Levy % of Levy Remaining
Year Tax Levy Change Tax Rate Change MVHC Public Safety Levy
2002 2,201,002$ -25.092%-
2003 2,265,712$ 2.94%23.930%-4.63%
2004 2,333,337$ 2.98%23.367%-2.35%
2005 2,440,453$ 4.59%21.299%-8.85%
2006 2,537,520$ 3.98%20.191%-5.20%
2007 2,688,944$ 5.97%20.206%0.07%
2008 2,797,348$ 4.03%19.585%-3.07%
2009 2,948,646$ 5.41%20.520%4.77%-13.10%-7.69%
2010 3,016,465$ 2.30%22.647%10.37%1.10%2.10%-0.90%
2011 3,040,964$ 0.81%24.180%6.77%2.00%1.80%-2.99%
2012 3,096,994$ 1.84%25.544%5.64%-1.50%0.34%
2013 3,191,230$ 3.04%27.931%9.34%-1.83%1.21%
2014 3,257,456$ 2.08%27.954%0.08%-2.70%-0.62%
2015 3,421,950$ 5.05%27.772%-0.65%-2.64%2.41%
Levy Changes –Neighboring Cities
Shoreview –
Up 3.5%
New Brighton –
Up 1.9%
Mounds View –
Up 1.9%
Roseville -
Up 4.2%
Arden Hills –
Up 5.0%
Tax Rate 34.823
Tax Rate 42.899
Tax Rate 42.458
Tax Rate 39.632
Tax Rate 27.751
Note: Both New Brighton and Mounds View received substantial increases in
Local Government Aid in 2014, while Shoreview, Roseville and Arden Hills
received no Government Aid
Check Register
Description of Transaction Balance
Public Safety $28.55
Community Services $17.28
Parks and Recreation $11.03
Public Works $8.98
Capital (transfers)$0.00
Contingency Reserves $0.00
January 1, 2015
City Of Arden Hills 65.83
Fifty-nine and zero cents
Homeowner
MONTHLY police, fire,
street maintenance,
parks, programs etc.
The average median household will contribute $790 per year for City services.
This translates to $65 per month or $2.16 per day.
In 2014, $59 was contributed per month and $1.94 per day.
2015 Key Budget Elements
Revenues have been evaluated based on current
economic conditions and past trends but this estimate
has been conservative as the City is primarily “built-out”
and has some redevelopment and expansion, but cannot
be estimated.
Revenues are basically expected to relatively remain the
same except with some minor adjustments which
include:
Fines and Forfeits as the City has seen a reduction in this
revenue due to the road construction in the City –this is
returning to normal s the major road construction projects are
completed
Plan Check Fees and Plan Review Fees are expected to rise
due to the TCAAP development and other projects in the City.
Key Budget Elements (continued)
General Fund revenues are estimated to be $4,418,832
which is 5.14% over the 2014 final budget and primarily
due to the levy increase of 5.05% or $164,494.
Utility revenues will increase 1.21% for Water, 1.96% for
Sewer, and 2.95% for Surface Water Management.
These increases reflect the increases in rates of 2% for
Water, 2% for Sewer, and 3% for Surface Water
Management.
These revenues are not expected to fully fund operating and
maintenance costs in these funds immediately but have been
projected to over time while being sensitive to the increase to our
users.
Key Budget Elements (continued)
Levy increase is proposed at 5.05%.
Salary adjustments as part of COLA/steps budgeted at 2.0%.
Compensation Study is currently being completed –consultant has
recommended a 2% -3% COLA increase based on preliminary
results.
The proposed budget for Fire Protection has increased by
6.54%.
The proposed budget for Police Protection and Animal Control
has increased by 4.71%.
The proposed budget for 911 Dispatch services has increased
by 15.91%.
Key Budget Elements (continued)
The proposed budget has kept operating costs
relatively flat or slightly decreased unless there have
been contract services which have increased.
The proposed budget includes transfers of:
$50,000 for capital reserves to be used for equipment
replacement
This proposal does not contain a contingency
amount but uses $18,998 in reserves to balance the
budget.
Key Budget Elements (continued)
General Fund expenditures are estimated to be
$4,437,830.
The General Fund expenditures are primarily due to the
Public Safety contract increases of $86,118 and Street
Maintenance of $40,000.
Key Budget Elements (continued)
Overall, the City’s total proposed budget
has decreased by $2,726,273 from the final
2014 budget mainly due to construction
projects in 2014; General Fund budget has
increased by 1.62% as compared to the
final amended 2014 budget.
Total Staff in the 2015 budget are 32 FTEs
which is a 0.5 FTE increase as the Finance
and Administrative Services were cut in
2014.
Key Budget Elements
(continued)
Salaries and benefits have remained steady as
the City pays a flat amount per employee of
$699.61 per month.
Due to restructuring our benefit packages in
2008, the City has received very favorable rates
from the Service Cooperative and premiums
have remained relatively flat the last six years
with a decrease in 2011
From 2008 –2015, the City had a total
cumulative increase in contribution rates of
7.96% or $51.61 per month per employee.
Key Budget Elements (continued)
Capital Improvement projects budgeted in 2014 include:
Springbrook Software Upgrades
Technology and Office Equipment
Communications Equipment
New Voting System
Lake Valentine Road –Mounts View HS Trail
Forestry Implementation Plan
Lake Johanna Fire Department Equipment
Sewer Lining/Rehabilitation
Reconstruction of Lift Station 11 –start in 2015
Glenview Neighborhood –2015 PMP
Grant Rd./Noble Rd/Fairview Ave/Lake Ln. 2015 PMP
Co Rd. E Improvements between Highway 51 and Lexington Ave
Regulatory Street Sign Replacement Program
MnDOT Bridge Projects
Storm Water Repairs
Oak Avenue Storm Sewer Repair
Valve Replacement Program
Hydrant Replacement Program
2015 Proposed Revenues
$13,582,393
General Fund 32.5%,
$4,420,832
Special Revenue
Funds 5.1%, $687,900
Debt Service Funds
2.1%, $284,900
Capital Funds 17.6%,
$2,385,765
Enterprise Funds
35.9%, $4,877,177
Internal Serv Funds
6.8%, $925,819
2015 Proposed Expenditures
$17,829,554
General Fund 32.5%,
$4,420,832
Special Revenue
Funds 5.1%, $687,900
Debt Service Funds
2.1%, $284,900
Capital Funds 17.6%,
$2,385,765
Enterprise Funds
35.9%, $4,877,177
Internal Serv Funds
6.8%, $925,819
2015 Proposed General Fund Revenue
Property Taxes $3,452,050
Licenses & Permits $273,730
Intergovernmental
Revenue $125,328
Charges for Services $447,629
Fines & Forfeits $38,740
Special Assessments $3,000
Miscellaneous Receipts $80,355
Total Proposed Revenue $4,420,832
Taxes 78.1%,
$3,452,050
Licenses and
Permits 6.2%,
$273,730
Intergovernmental
Revenues 2.8%,
$125,328
Charges for
Services 10.1%,
$447,629
Fines & Forfeits
0.9%, $38,740
Special
Assessments 0.1%,
$3,000 Miscellaneous
1.8%, $80,355
2015 Proposed
General Fund
Expenditures
MAYOR & COUNCIL $89,654
ELECTIONS $23,000
ADMINISTRATION $285,873
FINANCE & ADMIN SERV $192,118
TCAAP $160,071
PLANNING & ZONING $202,913
GOVT. BUILDINGS $211,401
POLICE & ANIMAL
CONTROL $1,087,872
DISPATCH $69,468
FIRE PROTECTION $459,179
EMERGENCY MGMT $13,542
PROTECTIVE INSPECTION $294,246
STREET MAINTENANCE $525,222
PARK MAINTENANCE $503,587
RECREATION $239,654
CELEBRATING ARDEN
HILLS $0
CONTINGENCY $0
OPERATING TRANSFERS
OUT $80,000
Total General Fund
Expenditures $4,437,800
Mayor & Council
2.0%, $89,654 Elections 0.5%,
$23,000
Administration 6.4%,
$285,873
Finance & Admin
Services 3.9%,
$173,951
TCAAP 7.5%,
$329,340 Planning & Zoning
4.6%, $202,913
Gov't Bldgs 4.8%,
$211,401
Police & Animal
Control 24.5%,
$1,087,872
Dispatch 1.6%,
$69,468
Fire Protection 10.3%,
$459,179 Emergency Mgmt
0.3%, $13,542
Protective
Insp 6.6%,
$294,246
Street Maint 11.8%,
$525,222
Park Maint 11.3%,
$503,587
Recreation 5.4%,
$239,654
Celebrating
Arden Hills 0.0%, $0
Reserves/Contingency
0.0%, $0
Transfers 1.8%,
$80,000
City of Arden Hills
Expenditures 2012-2015
2012 Actual $4,110,023
2013 Actual $4,086,632
2014 Budget
Amended $4,367,265
2015 Proposed $4,437,830
All Funds
General Fund
2012 Actual $10,743,837
2013 Actual $13,129,602
2014 Budget
Amended $15,103,281
2015 Proposed $17,829,554
$3,900,000
$4,000,000
$4,100,000
$4,200,000
$4,300,000
$4,400,000
$4,500,000
2012 Actual 2013 Actual 2014 Budget 2015 Proposed
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
2012 Actual 2013 Actual 2014 Budget 2015 Proposed
General Fund Expenditure Comparison 2012 –2015
Actual Actual Budget Amended Proposed % Change
FY 2012 FY 2013 FY 2014 FY2014 FY 2015 14 vs 15
Expenditures by Department
Mayor & Council 70,212$ 68,213$ 82,419$ 82,419$ 89,654$ 8.78%
Elections 17,276 17,317 18,910 18,910 23,000 21.63%
Administration 302,107 289,955 296,009 296,009 285,873 -3.42%
Finance & Administrative Services 149,850 177,712 167,250 167,250 192,118 14.87%
TCAAP 41,571 7,037 307,321 116,099 160,071 37.87%
Planning & Zoning 171,871 194,931 240,595 240,595 202,913 -15.66%
Government Buildings 207,130 215,138 210,798 210,798 211,401 0.29%
Police & Animal Control 987,210 1,023,115 1,039,029 1,039,029 1,087,872 4.70%
Dispatch 49,219 52,067 60,352 60,352 69,468 15.10%
Fire Protection 392,869 414,541 431,006 431,006 459,179 6.54%
Emergency Management 9,308 5,161 15,496 15,496 13,542 -12.61%
Protective Inspections 290,062 284,664 279,998 279,998 294,246 5.09%
Street Maintenance 377,101 391,712 469,593 469,593 525,222 11.85%
Park Maintenance 441,883 455,409 492,112 492,112 503,587 2.33%
Recreation 217,912 218,721 235,181 235,181 239,684 1.91%
Celebrating Arden Hills 19,487 940 - - - 0.00%
Reserves/Contingency - - - - - 0.00%
Transfers 364,955 270,000 50,000 212,417 80,000 -62.34%
Capital Outlay - - - - - 0.00%
Other Financing Uses (TCAAP)- - 15,000 - - 0.00%
Total Expenditures 4,110,023$ 4,086,632$ 4,411,070$ 4,367,265$ 4,437,830$ 1.62%
Questions?
Thank you for attending!
PUBLIC HEARING – 7C
MEMORANDUM
DATE: December 8, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Susan Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Background:
Delinquent utility amounts are certified to Ramsey County quarterly.
A list of utility accounts with a delinquent balance was compiled and notices dated November 6,
2014, were mailed. These customers were informed of their delinquent status and were asked to
make payment of the delinquent balance by December 3, 2014. Utility accounts with an unpaid
delinquent balance after December 3, 2014, would be certified to Ramsey County to be added to
property taxes payable in 2015. The certification amount is equal to the unpaid delinquent
balance plus an eight percent penalty.
A list of remaining delinquent utility accounts, as of December 4, 2014, is attached. The City
will request that Ramsey County levy the delinquent balances against the respective properties.
Recommended Action:
Motion to approve Resolution 2014-066 certifying the attached list of delinquent utility accounts
to Ramsey County.
Attachments
Attachment A: Resolution No. 2014-066
Attachment B: List of Delinquent Utility Accounts
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-066
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS, notices have been duly mailed as required by law; and
WHEREAS, said proposed assessments have at all times since their filling been open
for public inspection, and an opportunity has been given to all interest parties to present
objections if any, to the proposed assessments; and
WHEREAS, there were no oral or written objections received.
1. The amounts so calculated and set forth in said notices are hereby levied against
the respective parcels of land described therein, and
2. The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive
of any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2014, payable in 2015:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 8th DAY OF DECEMBER, 2014.
____________________________________
ATTEST: David Grant, Mayor
__________________________________________
Amy Dietl, City Clerk
Property ID Account No
Prior
Cert Property Addess
Utility
Arrears
8% Cert
Penalty
Total
Certified
223023230082 000138-000 X Kuchenmeister ,Dennis 4326 Snelling Avenue N 157.93 12.63 170.56
223023340051 000147-000 X Ross ,William & Pam 4123 Norma Circle 237.80 19.02 256.82
223023340011 000171-000 X Redden ,Mike & Molley 1365 Eide Circle 392.22 31.38 423.60
223023340036 000231-000 X Beuning ,Mary 4101 Hamline Avenue N 312.52 25.00 337.52
223023240278 000293-000 X Simon ,Thomas 4445 Arden View Court 615.16 49.21 664.37
223023240335 000366-000 X Christoffersen ,David 4334 Arden View Court 177.53 14.20 191.73
223023240326 000375-000 X Larson ,Jane 4370 Arden View Court 188.29 15.06 203.35
223023210063 000443-000 Sopcinski ,Brian & Amy 1400 Arden View Drive 194.41 15.55 209.96
223023210077 000473-000 Schlotthauer ,Betty 1413 Arden View Drive 159.38 12.75 172.13
223023120013 000569-000 X Besser ,Robert & Sherrie 1307 Karth Lake Circle 346.80 27.74 374.54
223023110063 000572-000 Berg ,John 4510 Pleasant Drive 167.64 13.41 181.05
223023340047 000602-000 X Wagner ,Gregory 4101 Gale Circle 176.15 14.09 190.24
223023110072 000605-000 X Monday Inc 1184 Highway 96 W 166.59 13.33 179.92
223023320017 000697-000 Fairchild ,Charles 4242 Norma Avenue 150.00 12.00 162.00
223023130033 000728-000 Biebl ,Kathleen 1256 Nursery Hill Court 199.76 15.98 215.74
223023320013 000743-000 Lozano ,Mark 4283 Norma Avenue 511.37 40.91 552.28
223023310019 000759-000 X Yaman ,Daniel 1423 Colleen Avenue 270.69 21.66 292.35
223023420032 000777-000 X Teut ,Kristine 1286 Wyncrest Lane 326.75 26.14 352.89
223023120008 000784-000 X Vang ,Amy & Doua 1331 Karth Lake Circle 227.61 18.21 245.82
223023320035 000860-000 X Haik ,Patrick & Bonnie 1550 Briarknoll Circle 176.93 14.15 191.08
283023240021 001082-000 Malecha ,Richard & Sandra 1822 Venus Avenue 264.52 21.16 285.68
283023330013 001255-000 Mauricio ,Joseph 2027 Thom Drive 199.53 15.96 215.49
213023140007 001276-000 X Carlson ,Joan 4375 Old Highway 10 117.28 9.38 126.66
163023340015 001285-000 X Erickson ,Wayne 4627 Highway 10 155.52 12.44 167.96
283023410026 001337-000 Peterson ,Dick 1584 Chatham Avenue 184.09 14.73 198.82
283023410038 001344-000 X Markegard ,Paul 3757 McCracken Lane 302.87 24.23 327.10
283023420019 001385-000 Neururer ,Phil & Regan 1772 Chatham Avenue 193.76 15.50 209.26
283023440022 001441-000 X Harrington ,Paul & Jennifer 1683 Chatham Avenue 346.35 27.71 374.06
283023440012 001474-000 Busch ,Joseph 1684 Chatham Avenue 174.69 13.98 188.67
273023340029 001477-000 X Brunner ,Margaret 1387 County Road E W 258.05 20.64 278.69
273023340019 001496-000 Lundeen ,Todd & Cindy 1414 Arden Oaks Drive 185.88 14.87 200.75
333023110036 001551-000 Moberg ,Dave 1611 Lake Johanna Boulevard 374.64 29.97 404.61
283023120052 001575-000 X Erickson ,Gene 1761 Lake Valentine Road 197.67 15.81 213.48
213023410051 001584-000 X Fresonke ,Mary 1681 Brueberry Lane 158.41 12.67 171.08
283023120050 001597-000 X Houston ,David & Beth 1745 Lake Valentine Road 168.89 13.51 182.40
283023120048 001602-000 X Heineman ,Scott 1707 Valentine Avenue 187.91 15.03 202.94
343023330018 001639-000 X Ronchak ,Tim 1516 Edgewater Avenue 202.86 16.23 219.09
343023330050 001671-000 X Peterschick ,Renae 3130 Ridgewood Road 162.00 12.96 174.96
343023420038 001716-000 X Reiter ,John & Francene 1291 Tiller Lane 209.04 16.72 225.76
343023240003 001775-000 X Plisek ,Peter 3466 Glenarden Road 169.10 13.53 182.63
343023410055 001808-000 X Whiting ,Christopher & Ann 1171 Carlton Drive 332.65 26.61 359.26
333023340020 001884-000 X Johnson ,Michael 3223 Lake Johanna Boulevard 242.59 19.41 262.00
343023410053 001887-000 X Burns ,Kristy 1191 Carlton Drive 171.63 13.73 185.36
333023340066 001897-000 X Rose ,Todd 1921 Glenpaul Avenue 229.20 18.34 247.54
343023310046 001898-000 X Kulman ,Joann 1468 Bussard Court 117.28 9.38 126.66
343023210016 001920-000 X Davies ,Sharon 1437 Arden Place 174.81 13.98 188.79
333023420038 001969-000 McCloskey ,Candace 3290 Lake Johanna Boulevard 176.72 14.14 190.86
333023330083 002016-000 X Callahan ,Catherine 2009 County Road D W 321.44 25.72 347.16
333023340099 002028-000 X Skowronek ,Marc & Jenny 1921 County Road D W 187.53 15.00 202.53
333023240032 002096-000 X McCloskey ,Courtney 1876 Grant Road 257.47 20.60 278.07
343023420053 002098-000 Neuberger ,David 3330 Dunlap Street N 135.30 10.82 146.12
333023240094 002105-000 X Weeks ,Gregory 1873 Stowe Avenue 184.73 14.78 199.51
343023210004 002144-000 X Fields ,Troy 1404 County Road E W 168.69 13.50 182.19
343023440077 002194-000 X Spalding ,Todd & Jennifer 3205 Lexington Avenue N 165.37 13.23 178.60
333023240027 002204-000 X Berscheid ,Kimberly 1840 Grant Road 45.33 3.63 48.96
343023310015 002293-000 Campbell ,Ellen 3354 Snelling Avenue N 134.83 10.79 145.62
Customer
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENT
RESOLUTION NO. 2014-066
DECEMBER 8, 2014
Property ID Account No
Prior
Cert Property Addess
Utility
Arrears
8% Cert
Penalty
Total
CertifiedCustomer
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENT
RESOLUTION NO. 2014-066
DECEMBER 8, 2014
343023220035 002295-000 Aamoth ,Michael 3550 Ridgewood Road 148.51 11.88 160.39
343023140062 002397-000 Eiswald ,Chad 1150 Benton Way 117.55 9.40 126.95
333023320003 002476-000 X Prayfrock ,Judie 1950 Stowe Avenue 331.70 26.54 358.24
333023330034 002487-000 X Morrissette ,Robert 2028 Edgewater Avenue 160.60 12.85 173.45
333023240108 002512-000 X Trites ,Paul 1850 Indian Place 198.86 15.91 214.77
343023210066 002590-000 X Miles ,Scott & Cheryl 1421 Skiles Lane 463.15 37.05 500.20
223023320070 002717-000 X Mikkelsen ,Steve 1478 Dawn Circle 143.78 11.50 155.28
223023230048 002718-000 X Love ,Marie 1528 Royal Hills Drive 312.03 24.96 336.99
283023320045 002830-000 X Laurion LTD 3820 Cleveland Avenue N, Unit 60074.68 5.97 80.65
283023310016 002879-000 X Smith ,Jeff & Kathy 3786 Brighton Way 267.30 21.38 288.68
223023240195 002996-000 X Elias ,David 4384 Arden View Court 183.91 14.71 198.62
213023440014 003225-000 Bramantes Arden Hills Land LLC 1718 Parkshore Dr 20.39 1.63 22.02
213023430025 003225-000 Bramantes Arden Hills Land LLC 1720 Parkshore Dr 21.60 1.73 23.33
213023440015 003225-000 Bramantes Arden Hills Land LLC 1722 Parkshore Dr 26.25 2.10 28.35
213023440013 003225-000 Bramantes Arden Hills Land LLC 4177 Old Highway 10 39.17 3.13 42.30
223023240240 003444-000 X Ordos ,Joseph 4412 Arden View Court 162.64 13.01 175.65
343023420040 003660-000 X Jones ,Bryan & Kristin 1305 Tiller Lane 203.97 16.32 220.29
343023110009 003858-000 Payne ,Susan 1192 Benton Way 142.23 11.38 153.61
223023240283 003898-000 X Speggen ,Mary 4463 Arden View Court 176.57 14.13 190.70
223023330015 004713-000 X Foghe ,Dustin 4149 Norma Avenue 187.83 15.03 202.86
333023320008 005251-000 X McDonald ,Todd 2000 Stowe Avenue 260.30 20.82 281.12
223023210117 005368-000 X Herber ,John 1450 Arden View Drive 162.95 13.04 175.99
343023210077 005889-000 Findell ,Gary 1401 Skiles Lane 180.40 14.43 194.83
223023130049 006495-000 Thornton ,Jonathan 1301 Amble Road 170.87 13.67 184.54
283023420011 006932-000 Larson ,Nathan 1753 Chatham Avenue 166.15 13.29 179.44
223023240248 007082-000 X Okeleye ,Shardae 4416 Arden View Court 167.25 13.38 180.63
283023330011 007090-000 X Kunicki ,Thea 1971 Thom Drive 168.91 13.51 182.42
333023310030 007153-000 Schmidt ,Raekell 1827 Beckman Avenue 199.20 15.94 215.14
223023230016 007235-000 X Braaten ,Karen 1528 McClung Drive 238.74 19.10 257.84
223023220043 007633-000 Anderson ,KeSung & Sechany 1521 Keithson Drive 119.32 9.55 128.87
283023310021 007953-000 Aberg ,Erin & Dan 3766 Brighton Way 185.19 14.82 200.01
333023240019 008210-000 X Scott ,Sam 1873 Grant Road 161.02 12.88 173.90
343023420030 008243-000 Botelho ,Kristine 1270 Ingerson Road 528.57 42.29 570.86
223023240264 008301-000 Vatthauer ,Sandra 4441 Arden View Court 156.27 12.50 168.77
223023210011 008565-000 Fry Properties LLC 1347 Arden View Drive 213.10 17.05 230.15
223023240288 008584-000 Vieyra ,Elizabeth 4466 Arden View Court 154.88 12.39 167.27
TOTAL 19,030.00 1,522.40 20,552.40
NEW BUSINESS – 8B
MEMORANDUM
DATE: December 8, 2014
TO: Honorable Mayor and City Council
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: 2015 Employee Compensation Plan – Non Union Employees
Background
Annually the City sets the compensation for non-union employees for the next calendar year at
its meeting in December.
Discussion
Annually the City Council evaluates its compensation plan and determines if a cost of living
adjustment (COLA) is appropriate. The 2015 budget was prepared with a 2.0% increase for
employees in 2015, but in discussion with the City Council staff was directed to use a 1.5%
increase until the final results from the Compensation Study are received.
The seasonal employee compensation plan has been reviewed by staff and only one adjustment
was made to bring positions up that were below the new minimum wage at the starting level.
Attached is the compensation plans for January 1, 2015, for non-union employees for Council
approval.
Council Action
Motion to approve the 2015 Employee Compensation Plan for non-union employees effective
January 1, 2015 as presented and the Seasonal Employee 2015 Part-time scale as presented.
Attachment
Attachment A: 2015 City of Arden Hills Pay Matrix
Attachment B: Public Works Seasonal/Parks & Recreation 2015 Part-Time Pay Scale
PW Seasonal/Parks and Recreation
2015 Part-Time Pay Scale
Playground Leaders/Special Event/Trip Chaperone:
Steps: 1 2 3 4 5+
$8.25 $8.50 *$8.75 $9.00 $9.25
* College Entry
Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-t-ball;
flag football; soccer/tball mini camp; art programs, floor hockey; volleyball
Steps: 1 2 3 4 5
$11.50 $11.75 $12.00 $12.25 $12.50
Program Instructor II: Tennis, Baby-Sitting
Steps: 1 2 3 4 5
$13.00 $13.25 $13.50 $13.75 $14.00
Program Instructor III: Specialty crafts/ceramics; drawing; special event classes, ice skating
instructor, hockey skills instructor.
Steps: 1 2 3 4 5+
$15.00 $15.25 $15.50 $15.75 $16.25
Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game.
Steps: 1 2 3 4 5
$14.00 $14.50 *$15.00 $15.50 $16.00
* Certified Entry
Contracted Services:
Dance $3.75 per participant per class
Acting $40.00 per class
Hunter Education Programs Firearm Safety - $7.50 per participant (DNR Certification)
Program Instructor III, Golf $60.00 per participant (4 lessons)
Program Instructor III, Track Coach Based on participant count.
Adult Softball Umpires $24.00 per game
Maintenance Worker:
Steps: 1 2 3+ 4 5+
$10.00 $10.50 $11.00 $11.50 $12.00
Ice Rink Attendants:
Steps: 1 2 3 4 5+
$8.00 $8.00 $8.25 $8.50 $8.75
Park Attendants: Adult Softball; Soccer.
Steps: 1 2 3 4 5+
$8.50 $8.75 $9.00 $9.25 $9.50
NEW BUSINESS – 8A
MEMORANDUM
DATE: December 8, 2014
TO: Honorable Mayor and City Council
FROM: Patrick Klaers, City Administrator
Sue Iverson, Director of Finance and Administrative Services
SUBJECT: 2015 Budget and Tax Levy
INTRODUCTION
In preparation for adoption of the final tax levy in December, staff has attached the November
24, 2014 worksession materials on the budget. This memo addresses the following information:
recap of residential property values, discussion on the preliminary levy and budget, the City’s
levy history, and excess fund balance over the fund balance policy for comparison purposes.
Staff prepared detailed budget books for the Council for the September 22, 2014 worksession. In
response to Council requests for additional information at previous work sessions the following
is provided in the memo and attachments from November 24, 2014:
1. Councilmember McClung’s request for the dollar amount associated with the amount in
the fund balance policy over 50%.
2. Exact numbers on the insurance and benefit amounts and plans as currently offered
according to the City’s personnel policy (2014 Summaries)
3. Finance and Administrative Services Duties, responsibilities and workload.
4. Breakdown of the amount of increase in the 2015 proposed budget as a result of:
a. COLA
b. Step increases
c. Benefits
5. Impact of reducing the COLA from 2.0% to 1.5%
6. Savings on the reorganization of the Recreation department
7. Savings resulting from reducing the Finance intern from 0.75 FTE to 0.50 FTE
8. Recreation Program costs
9. Additional benefit information
Memo - City Council
2015 Budget and Tax Levy
2
PRELIMINARY PROPERTY TAX LEVY AND BUDGET
Per Council direction, staff is presenting a Preliminary General Fund levy increase of 5.0% and a
preliminary General Fund Budget of $4,437,830 which uses $18,998 in reserves and includes a
transfer from the General Fund to the EDA of $30,000. The proposed levy would have the
following effect on the median valued home in Arden Hills as shown on the following page.
Actual Proposed %
Item Pay 2014 Pay 2015 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,257,456 $3,421,950 5.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,257,456 $3,421,950 5.0%
4.Fiscal Disparity Portion of Levy - $254,738 $248,682 -2.4%
5.Local Portion of Levy = $3,002,718 $3,173,268 5.7%
6.Local Taxable Value ÷ 10,741,749 11,425,974 6.4%
7.Local Tax Rate = 27.954%27.772%-0.7%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,052,783,000 1,119,584,100 6.3%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2015
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $350.76 $44.94 3.75$ $26.77 2.23$ $18.17 1.51$
295,100 10,681 284,419 2,844 $789.84 $87.36 7.28$ $46.43 3.87$ $40.93 3.41$
350,000 5,740 344,260 3,443 $956.19 $103.87 8.66$ $54.33 4.53$ $49.54 4.13$
500,000 - 500,000 5,000 $1,388.60 $135.14 11.26$ $63.19 5.27$ $71.95 6.00$
750,000 - 750,000 8,125 $2,256.48 $255.53 21.29$ $138.61 11.55$ $116.92 9.74$
Impact from Market Shifts
Total Change and Fiscal Disparities Impact from Levy Incr
The County has sent notice out to all residents, the November 24, 2014 memo included some
examples of what the effects of market changes and the preliminary levy of 5% show on actual
tax statements. Those with modest increases in values have seen decreases in the total tax bill,
while those with more significant increases have seen increases in the total tax bill. These
changes result not only from the levy increase, but also from the market value changes and the
shifting of values between parcels as noted in in the table above. (Please see November 24, 2014
Attachment A.)
TAKING A LOOK AT ARDEN HILLS LEVY TAX RATE HISTORY AND FUND
BALANCE INFORMATION
The State of Minnesota has granted local municipalities the authority to levy taxes to fund
operations and debt payments. The City’s entire tax levy goes for General Fund expenditures.
For the City of Arden Hills, the property tax levy accounts for approximately 79% of the General
Fund revenues. The following table provides a historical view of the City’s property tax levies:
Memo - City Council
2015 Budget and Tax Levy
3
%
Year Tax Levy Change Tax Rate
2002 2,201,002$ -25.092%
2003 2,265,712$ 2.94%23.930%
2004 2,333,337$ 2.98%23.367%
2005 2,440,453$ 4.59%21.299%
2006 2,537,520$ 3.98%20.191%
2007 2,688,944$ 5.97%20.206%
2008 2,797,348$ 4.03%19.585%
2009 2,948,646$ 5.41%20.520%
2010 3,016,465$ 2.30%22.647%
2011 3,040,964$ 0.81%24.180%
2012 3,096,994$ 1.84%25.544%
2013 3,191,230$ 3.04%27.931%
2014 3,257,456$ 2.08%27.954%
2015 3,421,950$ 5.05%27.772%
Salary and Benefits
The 2015 preliminary budget is currently prepared assuming a 2% wage adjustment for non-
union staff and a 1.5% wage adjustment for union staff. In surveying surrounding communities
most have included a 1.5% - 3.0% COLA increase in their preliminary estimates. The current
proposed budget impacts for the General Fund are as follows:
a. COLA 2.0%
$18,516
b. Step Increases
$2,651
c. Benefits (includes dental, PERA, and payroll taxes. No increase in medical)
$4,611
d. Impact of reducing the COLA from 2.0% to 1.5%
$4,518
e. Savings from the reorganization of the Recreation department
$22,000
The results from the City Council authorized market and pay equity study are not yet finalized,
but at our November 24, 2014 worksession, the consultant recommended a COLA increase of
3% to keep up with the market as we were slightly below 2014 numbers from their preliminary
results.
Benefit History
The City currently provides $699.61 per month per full-time employee for benefits (pro-rated for
permanent part-time employees). In September of 2001, the City Council authorized all
Memo - City Council
2015 Budget and Tax Levy
4
employees receive Benefit Parity effective October 1, 2001. This meant that every employee
would receive the same benefit whether single or family coverage was taken and was the
employee’s choice. History on this can be found in the attachments of the November 24, 2014
item.
In survey’s from surrounding employers, both small and large – we have found that we have had
one of the most favorable experiences with health care costs as most cities were fighting double
digit increases many years and the amount of monthly contribution to employees (city cost)
range from $700 - $1,000. Salary and Benefits are looked at together when doing compensation
packages so while some are rich in salaries others are rich in benefits and benefits play a key part
in the recruitment of employees. Our compensation study is taking both into account as a total
package when they do their comparisons. Our Benefit Parity approach is a common program for
cities as 30 cities out of the 65 that responded to our survey have the same system we do and
many of the others are looking at this approach. At the request of the Personnel Committee, staff
compiled data to give more details on what those cities offer their employees as well as the
insurance premiums and structure. This is attached to this memo.
At the October 13, 2014 worksession, Council directed staff to communicate that they would be
looking to fund a max total to employee’s HSA accounts of $2,000 but not change the
contribution to family or higher cost plans (union would fall into this). It was communicated to
all employees during open enrollment that the Council was considering this change. It is
difficult to determine what the impact would be to the General Fund or in whole, as most
employees have now switch to the lower deductible option, higher premium plan, or family
coverage. The incentive to take the higher deductible plan with the lower premium seems to
have disappeared. This will impact our rates in the future.
BUDGET OVERVIEW
Public Safety
Public Safety costs are set to increase as previously communicated. This alone would amount
to an $86,118 increase in the budget or a levy increase of 2.6%.
The General Fund Revenue and Expenditures are summarized on page 8 of the November 24,
2014 memo. The proposed revenues are $4,418,832, expenditures are $4,437,830, and reserves
used to balance this budget are $18,998. This is with a tax levy increase of $164,494.
GENERAL INFORMATION
A final levy needs to be established and certified by December 26th. As Council knows, once a
preliminary levy is established, the amount can be reduced, but it cannot be increased.
The information on the preliminary budget and levy has been updated per Council direction at
the September 22, 2014 worksession, but staff has not prepared revised books at this time.
The City Council previously reviewed the 2015 – 2019 CIP at previous worksessions. A
summary of that plan is attached.
Memo - City Council
2015 Budget and Tax Levy
5
REQUESTED ACTION
1. Motion to approve the 2014 – 2019 CIP as presented.
2. A motion to approve Resolution 2014-063, a resolution adopting the 2015 Budget.
3. A motion to approve Resolution 2014-064, a resolution setting the Final Levy to taxes
payable in 2015.
Attachments
Attachment A: November 24, 2014 Budget and Tax Levy agenda item and attachments
Attachment B: Personnel requested benefit information
Attachment C: Summary of the 2015-2019 CIP
Attachment D: Resolution 2014-063
Attachment E: Resolution 2014-064
Arden Hills 431.50 925.50 925.50 431.50 5,178.00 699.61 8,395.32 699.61 8,395.32 0.00 2717.40 0.00 0.00 699.61 699.61 699.61 8,395.32 8,395.32 8,395.32 8,395.32 8,395.32 8,395.32 Dental is not figured in rates - it is figured into the total annual amount and fixed amount
Monthly Annual Monthly Annual Monthly Annual Monthly Annual
Single Single + 1 Family Single Single + 1 Family Opt Out Single Single + 1 Family Single Single + 1 Family Single Single + 1 Family Single Single + 1 Family Comments
Minnetonka - - - 230.00 2,760.00 834.00 834.00 834.00 10,008.00 10,008.00 10,008.00 10,008.00 10,008.00 10,008.00
Scandia - - - - - 1,260.00 1,680.00 1,680.00 - - - 1,260.00 1,680.00 1,680.00
Mound 758.00 9,096.00 975.00 11,700.00 975.00 11,700.00 219.50 2,634.00 - - - - - - 9,096.00 11,700.00 11,700.00
City funds 100% of the Highest Cost Option, if an employee takes the lower option the
difference goes into an HSA. Trying to go to a flat amount of $750/mo in 2015 for single, 2014
flat amount for family is $975.
Hanover 600.00 7,200.00 650.00 7,800.00 650.00 7,800.00 - - - - - 7,200.00 7,800.00 7,800.00 Any leftover amounts are put into the HSA accounts.
Cloquet 656.00 1725.00 1725.00 459.20 5,510.40 1,207.50 14,490.00 1,207.50 14,490.00 41.67 500.00 1,752.00 3,252.00 3,252.00 - - - 7,262.40 17,742.00 17,742.00 Opt Out is $125/quarter to the VEBA
Baxter 555.98 6,671.76 1,417.40 17,008.80 1,417.40 17,008.80 - - - - - 6,671.76 17,008.80 17,008.80
On family coverage for dental only receive the amount for single and employee pays the
difference.
Roseville 746.00 8,952.00 856.00 10,272.00 1,047.00 12,564.00 490.00 5,880.00 - - - 8,952.00 10,272.00 12,564.00 Opt out is taxable income
Lino Lakes 412.71 4,952.52 966.13 11,593.56 966.13 11,593.56 300.00 3,600.00 1,000.00 2,500.00 2,500.00 - - - 5,952.52 14,093.56 14,093.56
St. Joseph 360.62 4,327.42 1,109.62 13,315.49 1,162.49 13,949.86 - 1,000.00 2,000.00 2,000.00 - - - 5,327.42 15,315.49 15,949.86
Moorhead 582.50 6,990.00 870.00 10,440.00 1,110.63 13,327.56 - - - - - 6,990.00 10,440.00 13,327.56
If employee taking single chooses the higher dedutible option - the balance is paid to HSA or in
cash as taxable income. Dental is optional and at employee cost
Montevido 645.00 1712.50 1712.50 645.00 7,740.00 1,278.25 15,339.00 1,278.25 15,339.00 - - - - - 7,740.00 15,339.00 15,339.00 Do not pay dental, can opt out - no dollar compensation for it.
Dakota County 510.15 1122.33 1530.45 433.12 5,197.44 978.98 11,747.76 1,249.36 14,992.32 - 750.00 1,500.00 1,500.00 - - - 5,947.44 13,247.76 16,492.32
Used HSA Plan, they have 3 plans. Pay a staight $25/mo for dental for everyone. Further
premium contribution for Wellness level achieved $45/mo-$0/mo dependent on level.
Ham Lake - - - - - 827.07 827.07 827.07 9,924.84 9,924.84 9,924.84 9,924.84 9,924.84 9,924.84
Before 9-3-13 flat $900, now 75% of the family coverage of the highest cost non-tobacco
premium plan
Hopkins 500.00 1050.50 1300.50 - - - 100.00 1,200.00 669.00 1,170.00 1,170.00 8,028.00 14,040.00 14,040.00 8,028.00 14,040.00 14,040.00 can opt out.
Morris - - - - - 675.00 888.00 888.00 8,100.00 10,656.00 10,656.00 8,100.00 10,656.00 10,656.00
Left over amounts from Fixed amounts can go to HAS or to supplemental benenfits or ICMA.
Some unions can opt out and take 3% of pay as income instead of the fixed amount for
benefits.
Shakopee 514.74 6,176.88 875.23 10,502.76 1,137.05 13,644.60 - 750.00 1,500.00 1,500.00 - - - 6,926.88 12,002.76 15,144.60 Can opt out - no compensation
Pine City 708.42 8,501.04 682.37 8,188.44 682.37 8,188.44 420.00 5,040.00 - - - 8,501.04 8,188.44 8,188.44
Age banded - used highest premium, city pays 100% for single and for family pays $600 plus
50% of the premium difference.
Austin 400.00 4,800.00 1,000.00 12,000.00 1,000.00 12,000.00 225.00 2,700.00 400.00 1,000.00 1,000.00 4,800.00 12,000.00 12,000.00 9,600.00 24,000.00 24,000.00 No dental, these amounts do not cover entire premium
Apple Valley - - - - 2,210.00 3,460.00 3,460.00 1,120.00 1,120.00 1,120.00 13,440.00 13,440.00 13,440.00 15,650.00 16,900.00 16,900.00
No opt out- any difference between benefits and max is cash paid out. Additionl incentive if
taking high deductible plan.
Columbia Heights - - - - 865.00 865.00 865.00 10,380.00 10,380.00 10,380.00 10,380.00 10,380.00 10,380.00 Difference can go to ICMA
New Ulm - - - - 659.57 1,356.73 1,356.73 7,914.84 16,280.76 16,280.76 7,914.84 16,280.76 16,280.76
Some unions can opt out if they can show coverage elsewhere - then all goes to 457 plan,
others have to use it for health/dental or lose it.
Robbinsdale - - - - 850.00 850.00 850.00 10,200.00 10,200.00 10,200.00 10,200.00 10,200.00 10,200.00 Difference is taxable compensation
Oak Park Heights 475.29 5,703.48 950.58 11,406.96 1,661.13 19,933.56 - 1,800.00 600.00 600.00 - - - 7,503.48 12,006.96 20,533.56 Age banded - used age 50 employee and spouse and 3 children No Opt Out
Bemidji - - - - 818.00 818.00 818.00 9,816.00 9,816.00 9,816.00 9,816.00 9,816.00 9,816.00 No opt out
Prior Lake 352.42 704.85 948.38 - - - - 1,920.00 - - 672.42 672.42 830.00 8,069.04 8,069.04 9,960.00 9,989.04 8,069.04 9,960.00 No opt out - excess can be for HSA, Deferred Come or taxable income
Brooklyn Center - - - - 1,800.00 1,800.00 1,800.00 852.00 852.00 852.00 10,224.00 10,224.00 10,224.00 12,024.00 12,024.00 12,024.00 High deductible incentive given at $150/mo.
Mendota Heights - - - 726.00 8,712.00 1,452.00 1,452.00 1,452.00 17,424.00 17,424.00 17,424.00 17,424.00 17,424.00 17,424.00
Inver Grove Heights 563.97 1268.95 1472.00 563.97 6,767.64 675.87 8,110.44 675.87 8,110.44 - 1,326.36 1,200.00 1,200.00 - - - 8,094.00 9,310.44 9,310.44
Used HSA Plan, Those on the high deductible plan get extra dollars for their account, single gets
more than family
Three Rivers Park Dist - - - - - - - - - - - Pay 75% of two lowest cost plans, 70% of the higher cost plans
Anoka - 572.00 6,864.00 867.00 10,404.00 - 3,840.00 4,440.00 - - - - 10,704.00 14,844.00
Andover 435.22 5,222.64 860.00 10,320.00 860.00 10,320.00 165.00 1,980.00 1,750.00 3,250.00 3,250.00 - - - 6,972.64 13,570.00 13,570.00
Maple Grove 631.50 1261.51 1891.52 - - - - 990.00 990.00 990.00 11,880.00 11,880.00 11,880.00 11,880.00 11,880.00 11,880.00 No opt out
St. Paul Park - - - - 1,000.00 1,000.00 1,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 Balance remaining can be used for 457 plan or they get 1/3 of it in cash
Northfield 766.82 2052.10 2052.10 572.49 6,869.88 1,055.95 12,671.40 1,055.95 12,671.40 - - 1,750.00 3,500.00 3,500.00 - - - 8,619.88 16,171.40 16,171.40 Used HSA Plan - can opt out - no compensation to opt out
North Mankato 707.00 2060.00 2060.00 665.60 7,987.20 1,848.00 22,176.00 1,848.00 22,176.00 - 1,200.00 2,400.00 2,400.00 - - - 9,187.20 24,576.00 24,576.00 Used lowest benefit deductible plan - can opt out, no compensation for opting out.
Stacy - - - - 625.00 625.00 625.00 7,500.00 7,500.00 7,500.00 7,500.00 7,500.00 7,500.00 left over money can go to 457 plan
New Hope - - - - 750.00 885.00 970.00 9,000.00 10,620.00 11,640.00 9,000.00 10,620.00 11,640.00 Can opt out, no compensation received for it.
Burnsville - - - - 750.00 750.00 750.00 9,000.00 9,000.00 9,000.00 9,000.00 9,000.00 9,000.00
Herrmantown 1,700.00 20,400.00 3,400.00 40,800.00 3,400.00 40,800.00 - - - - 20,400.00 40,800.00 40,800.00
New Brighton - - - 345.00 4,140.00 657.00 820.00 945.00 7,884.00 9,840.00 11,340.00 7,884.00 9,840.00 11,340.00
New London - - - 525.00 6,300.00 - - - - - - Offer payment in lieu of insurance
Savage 514.96 1442.29 1442.29 514.96 6,179.52 1,062.63 12,751.56 1,062.63 12,751.56 100.00 1,200.00 1,174.56 1,644.84 1,644.84 - - - 7,354.08 14,396.40 14,396.40 Used HSA plan - they have a higher cost 80/20 plan.
Rosemount 568.40 6,820.80 1,253.90 15,046.80 1,253.90 15,046.80 318.68 3,824.16 - - - 6,820.80 15,046.80 15,046.80 Used HSA plan.Opt Out gets $$ put to ICMA
Blaine - - - 583.50 7,002.00 990.00 990.00 990.00 11,880.00 11,880.00 11,880.00 11,880.00 11,880.00 11,880.00 Opt out is taxable income
St Paul - - - - 1,020.00 540.00 540.00 553.26 1,300.53 1,300.53 6,639.12 15,606.36 15,606.36 7,659.12 16,146.36 16,146.36
Used VEBA/HRA option - has contribution to VEBA/HRA as incentive to pick that plan over Co-
Pay Plan
Elko New Market - - - 250.00 3,000.00 - - - - - -
Orono - - - - 915.00 1,040.00 1,040.00 10,980.00 12,480.00 12,480.00 10,980.00 12,480.00 12,480.00
Opt out give employee the difference between the $915 single amount and the cost of the
cheapest single plan.
Lakeville 455.83 973.52 1201.40 456.97 5,483.64 682.19 8,186.28 854.38 10,252.56 - 1,920.00 2,220.00 2,460.00 - - - 7,403.64 10,406.28 12,712.56 Additional contribution if taking High Deductible
Elk River - - - 300.00 3,600.00 - - - - - -
White Bear Lake 368.15 809.53 1029.21 375.00 4,500.00 645.00 7,740.00 800.00 9,600.00 294.00 3,528.00 400.08 800.16 800.16 - - - 4,900.08 8,540.16 10,400.16 Opt Out is for ICMA, used HSA plan
St Michael - - - - - - - - - - - Can Opt out - no compensation
Brooklyn Park - - - 300.00 3,600.00 634.02 1,246.77 1,246.77 7,608.24 14,961.24 14,961.24 7,608.24 14,961.24 14,961.24
Mounds View - - - 200.00 2,400.00 980.00 980.00 980.00 11,760.00 11,760.00 11,760.00 11,760.00 11,760.00 11,760.00
Dayton - - - - 915.00 915.00 915.00 10,980.00 10,980.00 10,980.00 10,980.00 10,980.00 10,980.00 Cannot opt out
Le Seuer 510.50 6,126.00 1,088.80 13,065.60 1,088.80 13,065.60 100.00 1,200.00 - - - 6,126.00 13,065.60 13,065.60
Otsego - - - - 1,000.00 1,000.00 1,000.00 798.00 798.00 798.00 9,576.00 9,576.00 9,576.00 10,576.00 10,576.00 10,576.00
Can opt out - no compensation. Maximum $$ contribution, if taking HAA then get an additional
incentive of $1,000 in account.
Mn Valley Transit - - - - 1,065.00 1,065.00 1,065.00 12,780.00 12,780.00 12,780.00 12,780.00 12,780.00 12,780.00
Shoreview 367.17 728.03 990.97 - - - - 820.00 820.00 820.00 9,840.00 9,840.00 9,840.00 9,840.00 9,840.00 9,840.00
Duluth 931.30 11,175.60 1,601.00 19,212.00 1,601.00 19,212.00 304.00 3,648.00 - - - 11,175.60 19,212.00 19,212.00
Cottage Grove 529.08 6,348.96 777.75 9,333.00 1,036.99 12,443.88 225.00 2,700.00 - - - 6,348.96 9,333.00 12,443.88 HSA contribution match of $2 for every $1 an employee puts in.
Hutchinson 421.50 5,058.00 1,053.52 12,642.24 1,053.52 12,642.24 - 1,000.00 2,000.00 2,000.00 - - - 6,058.00 14,642.24 14,642.24 Cannot opt out.
Coon Rapids - - - - 750.00 750.00 750.00 9,000.00 9,000.00 9,000.00 9,000.00 9,000.00 9,000.00
Egan 608.67 1058.71 1058.71 623.77 7,485.24 833.85 10,006.20 833.85 10,006.20 - 1,500.00 3,000.00 3,000.00 - - - 8,985.24 13,006.20 13,006.20 Used HSA option, city portion much higher on the Co-Pay options
Edina 745.83 8,949.96 891.66 10,699.92 891.66 10,699.92 292.26 3,507.12 1,250.04 2,500.08 2,500.08 - - - 10,200.00 13,200.00 13,200.00 Used HRA option, Co-Pay plans get fixed amount of $825 on all levels
Princeton - - - - 627.00 1,052.50 1,052.50 7,524.00 12,630.00 12,630.00 7,524.00 12,630.00 12,630.00 No opt out
Fridley 538.37 1302.74 1302.74 538.37 6,460.44 1302.74 15,632.88 1302.74 15,632.88 1200.00 1200.00 1200.00 7,660.44 16,832.88 16,832.88 Used HSA Option
Shokepee 463.69 927.37 1478.66 463.69 5,564.28 816.09 9,793.08 1072.03 12,864.36 750.00 1500.00 1500.00 6,314.28 11,293.08 14,364.36 Used HSA Option
Burnsville 539.62 868.24 1139.12 539.62 6,475.44 750.00 9,000.00 750.00 9,000.00 1740.00 1740.00 2040.00 8,215.44 10,740.00 11,040.00 Used HSA Option
Monthly Insurance Premium
Insurance-City Costs
City Annual HSA Contribution Total Annual AmountFixed Amount Annual Fixed Amount
NEW BUSINESS – 8C
City Council Meeting
P:\Admin\Council\Agendas & Packet Information\2014\12-08-14-R\Sue\Benefits\2015 Benefit
contribution.doc
Page 1 of 1
MEMORANDUM
DATE: December 8, 2014
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Finance Director of Finance and Administrative Services
SUBJECT: Adoption of the 2015 City Contribution for Employee Benefits
Background
Each year in December, the City sets the monthly contribution rate for employee benefits
for the next year.
Discussion
As part of the annual budget and levy adoption process, the Council is also asked to
approve the 2015 City contribution for employee benefits. The City contribution rate is
currently set by increasing the current contribution by 50% of the increase in premiums
for the next year using the lowest cost medical plan at the family level plus dental. Since
the City had an excellent rating with our current insurance carrier there was no increase
in the medical premium for 2015 (even with the new health care fees) and there was only
a modest increase in the dental premium. In 2014 the employer contribution rate was
$699.61 per month per employee. For 2015 in discussions with the City Council, it has
been proposed to keep the contribution rate the same for all employees with the exception
that a maximum contribution to HSA accounts (those dollars that are not used to pay
premiums for dental and medical by those choosing single medical) be capped at $2,000
per employee.
Council Action
Motion to adopt Resolution 2014-065, a Resolution setting the City Contribution to
Employee Monthly Benefits at the amount of $699.61 per month, per employee, with a
cap of $2,000 of HSA contributions where applicable.
Attachments:
Attachment A: Resolution 2014-065
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2014-065
A RESOLUTION APPROVING THE 2015 CITY CONTRIBUTION TO
EMPLOYEE MONTHLY BENEFITS
WHEREAS, the City Council of Arden Hills does hereby approve the contribution of six
hundred ninety-nine dollars and sixty-one cents ($699.61) per month, per employee toward
bargaining unit employees benefits;
WHEREAS, the City Council of Arden Hills does hereby approve the contribution of six
hundred ninety-nine dollars and sixty-one cents ($699.61) per month, per employee toward non-
bargaining unit employees benefits;
WHEREAS, the City Council of Arden Hills does hereby approve that those employees
selecting single coverage will have their remaining dollars after medical and dental premiums
capped at $2,000 to be deposited in their HSA accounts;
THEREFORE BE IT RESOLVED, that the City Council of Arden Hills does hereby
approve the contribution toward bargaining and non-bargaining unit employee benefits as stated
above.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
8th DAY OF DECEMBER, 2014.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
Page 1 of 2
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Jet/Vac Truck Purchase
Requested Action
Authorize staff to order an Aquatect combination jet/vac truck through the State Contract from
Flexible Pipe Tool Company, the State Contract vendor, in the amount of $328,444.98 including
tax and registration.
Background/Discussion
The just approved 2015 CIP contains an item for the purchase of a combination jet/vac truck in
the amount of $330,000 ($310,000 from the Equipment/Building Replacement Fund and $20,000
Estimated Trade-in Value for the old equipment). Attached is the CIP item detail sheet. The
equipment proposed to be replaced with this purchase are a 1987 Jet Truck and a 1998 Vacuum
Truck.
The proposed truck to be purchased would be very similar to the Aquatect demo vehicle that was
shown to the Council at your October 13, 2014, Work Session. Attached is the packet memo
from the October 13, 2014, Work Session that contains some basic information about the vehicle
and the uses for it in our fleet. Also attached is a scale drawing of the truck and equipment
proposed to be purchased.
The truck chassis will be a 2015 Freightliner with the Aquatect Model B10-13000 Collection
Basin/Jet Rodder. The debris body has a 10 yard capacity (the current truck has a 2 yard
capacity) and 1,300 gallon water capacity. The vehicle comes with a standard one year warranty
on the truck and chassis, a five year warrant y on the water pump, a 10 year warranty on the
debris body, and a lifetime warranty on the water tank for cracking and corrosion.
NEW BUSINESS – 8D
MEMORANDUM
Page 2 of 2
Attached is the quote from Flexible Pipe Tool Company, the State Contract vendor for Aquatect
equipment, that details all of the standard and requested options. The total price including
vehicle tax and registration is $328,444.98. The purpose for requesting that the vehicle be
ordered in 2014 is the State contract price expires at the end of the year and by ordering in 2014
the City will receive the 2014 pricing.
Attachments
Attachment A: 2015 CIP Detail Sheet
Attachment B: October 13, 2014, Work Session Memo
Attachment C: Truck Drawing
Attachment D: Truck and Equipment Quote
Page 1 of 2
DATE: December 8, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
Jill Hutmacher, Community Development Director
SUBJECT: Comprehensive Plan Amendment
Comprehensive Sanitary Sewer Update
Kimley Horn Proposal
Requested Action
Accept Kimley Horn’s proposal for the Comprehensive Plan Amendment and the
Comprehensive Sanitary Sewer Plan Update in the amount of $52,240.
Background/Discussion
As part of the TCAAP Master Planning process it will be necessary for the City to update the
Comprehensive Plan that was approved by the Metropolitan Council several years ago to reflect
the master planning done for TCAPP. The process of updating the Comprehensive Plan requires
that a Comprehensive Plan Amendment be prepared containing all the pertinent information
about the area being changed; in this case TCAAP. The prepared document has to be submitted
to the neighboring communities for up to a 60-day comment period. After this period, and
responses to the comments received are prepared, the document is then submitted to the
Metropolitan Council for their review. Metropolitan Council also has 60 days to prepare
comments on the submitted document to which the City would prepare responses. Ultimately
the Amendment is approved by the Metropolitan Council which would allow development to
proceed.
Due to the size of the TCAAP area, the Metropolitan Council Environmental Services (MCES)
will also require a Comprehensive Sanitary Sewer Plan update. This must be completed and
approved by MCES before the Comprehensive Plan Amendment can be approved by the
Metropolitan Council. The sanitary sewer plan update does not require a neighboring city’s
comment period and is only reviewed by the MCES.
UNFINISHED BUSINESS – 9A
MEMORANDUM
Page 2 of 2
Staff has asked Kimley Horn for a proposal to prepare both the Comprehensive Plan Amendment
and the Comprehensive Sanitary Sewer Update. Their proposal is attached. The cost for the
Comprehensive Plan Amendment is $23,840 and the cost for the Comprehensive Sanitary Sewer
Update is $28,400, for a total of $52,240. As this is an extension of the master planning process
for TCAAP, the costs of this work will be tracked and recovered through the develop ment of the
property. The schedule in the proposal shows having both documents completed and approved
by midsummer of 2015
Staff would recommend accepting the proposal from Kimley Horn for the Comprehensive Plan
Amendment and the Comprehensive Sanitary Sewer Plan Update.
Attachments
Attachment A: Kimley Horn proposal dated December 1, 2014