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TCAAP
Planning Staff
MEMO.PDF, ATTACHMENTS.PDF
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Ryan Streff, City Planner
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ATTACHMENT C.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Ed Werner
City Council
Work Session Agenda
December 15, 2014
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
1.A.
Documents:
1.B.
Documents:
2.
Page 1 of 4
DATE: December 15, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: TCAAP Multi-Family Zoning
Background
On November 3 and 24, 2014, the City Council discussed the City’s vision for the Hill and Creek
neighborhoods and provided direction to staff regarding zoning and single-family design
standards.
On December 15, 2014, a panel of multi-family developers will attend the City Council work
session to discuss market and design criteria for apartments, condominiums, and senior housing.
Following the panel discussion, staff will request feedback on the draft zoning and design
standards for multi-family development and the Town Center and Neighborhood Transition
Districts.
Draft Zoning
As the TCAAP zoning is currently drafted, the Town Center District allows high-density housing
and a mix of uses. Commercial uses would be allowed on the first floor of mixed-use buildings
or in free-standing buildings. Commercial ready standards are required on the first floor along
pedestrian-priority and pedestrian-friendly frontages. Based on developer feedback, a density of
approximately 40 units per acre is assumed. While the market does not support mixed-use
development at this time, that may change as the site develops. Commercial ready standards
preserve flexibility for a future coffee shop, accounting office, or neighborhood store in locations
facing the small public square.
The Transition Neighborhood is zoned to allow medium-density multi-family as well as small-
scale commercial uses such as restaurants, banks, daycares, and retail. This district is intended to
provide a transition from the relatively low-density single-family neighborhoods to the higher-
density Town Center District.
MEMORANDUM
Page 2 of 4
The following is an excerpt from Table 5-1 which shows the types of residential uses that are
allowed in the Town Center and Neighborhood Transition Districts. A full copy of Table 5-1
showing commercial uses allowed in these districts is included in the attached memo from Brad
Lonberger, Gateway Planning. Definitions of the residential uses are also attached.
Projected Density and Number of Units
The following chart includes estimates of total units and average residential density. The chart is
based on City Council direction (Creek and Hill neighborhoods) and developer feedback
(Neighborhood Transition and Town Center Districts).
Neighborhood Acres Projected
Average
Gross
Density
Total
Units
Creek 43 3.0 130
Hill 66 4.4 290
Neighborhood
Transition
47 10.0 470
Town Center 15 40.0 600
Total 171 8.7 1,490
Page 3 of 4
Comparison to Ryan Plan
The following table compares acreages, unit numbers and density between the Ryan Plan and the
current redevelopment plan. The Ryan numbers are from July 2008 which was the most recent
development program prior to Ryan’s withdrawal from the project.
Table 1 – Land Use Acreage Comparison
Land Use Ryan Plan Current Plan
Road ROW 55.3 25.2
Parks, Open Space & Natural Resources 167.9 64.3
Residential 168.3 170.8
Retail 61.2 21.6
Other C/I 127.3 147.6
Total 580.0 429.5
Notes:
1. ROW for the Ryan Plan includes collectors, parkways, and commercial streets but does
not include streets within residential neighborhoods. ROW for the current plan includes
the Spine Road but does not include any other streets.
2. Parks, open space, and natural resources for the Ryan Plan include the primer/tracer area
and the wildlife corridor.
The following table compares unit types, numbers of units, and density between the Ryan Plan
and the current plan. For the purpose of simplifying the comparison, it was assumed that all
units in the Hill/Creek neighborhoods would be single-family and all units in the Transition
neighborhood would be townhomes. When development occurs, it is likely that some
townhomes will be built in the Hill neighborhood and some small single-family homes will be
built in the Transition neighborhood.
Table 2 – Residential Unit Comparison
Ryan Plan Current Plan
Unit Type # of
units
Acres Average
density
Unit type # of
units
Acres Average
density
Single
Family
320 103.9 3.08 Hill/Creek 420 108.9 3.9
Townhomes 470 41.6 11.3 Transition 460 46.9 9.8
Apartments,
Condos, and
Senior
960 22.77 42.2 Town
Center
600 15.0 40.0
Total 1,750 168.3 10.4 Total 1,480 170.8 8.7
As noted above, ROW for the Ryan Plan includes collectors, parkways, and commercial streets.
If these streets were excluded from the acreage in the current plan, the acreage would decrease
and the overall density would likely increase somewhat. The most significant difference
Page 4 of 4
between the Ryan Plan and the current plan is that the Ryan Plan had fewer single-family homes
and more acreage devoted to high-density multi-family. Of the 960 apartments, condominiums,
and senior housing units in the Ryan Plan, 200 units were condominiums which are not
supported by current market conditions.
Multi-Family Design Standards
The attached memo from Brad Lonberger summarizes the zoning regulations and design
standards applicable to multi-family development. Comments received to-date have been
incorporated and are red-lined.
Discussion Questions
1. Are the residential and commercial uses currently permitted in the Town Center and
Neighborhood Transition Districts acceptable?
2. Are the total number of units and the projected density of the Town Center and
Neighborhood Transition Districts acceptable?
3. Should commercial uses be allowed in free-standing buildings in these districts?
4. Are any additional revisions needed for the design standards?
Attachments
Memo – Gateway Planning, December 11, 2014
Draft Regulating Map – Option B
Jill Hutmacher December 11, 2014
Community Development Director
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Dear Jill,
Attached you will find the multi‐family residential regulations for the TRC to date. Per your request, we
have organized the regulations in order of appearance in the code, and have added various new
regulations that have been discussed and mentioned through discussions with builders in the area.
Please let us know results from the review of these with City Council and we will work the edits back
into the draft document.
Sincerely,
Brad Lonberger
Principal
Gateway Planning Group, Inc.
Multi‐Family Residential Regulations Page 1 of 30
Section 4: Definitions
Large Multi-Family
A building containing more than fifty residential units which may include apartments or
condominiums.
Manor Home/Multi-Unit House
A multi-unit building (2 to 8 units) that is designed to appear as a large home from the
exterior, but functions as a multi-unit building on the interior. Manor Homes have one main
front door for the building, but may also have side and rear entries. Parking is accessed from
an alley or a driveway to the rear of the lot. Parking does not face a public right-of-way.
Medium Multi-Family Use
A building containing nine to fifty multi-family units which may include stacked flats,
apartments, or condominiums.
Small Multi-Family Use
A building containing three to eight residential units and which may include townhomes, row
homes, manor homes/multi-unit houses, stacked flats, or triplexes/quadplexes.
Stacked Flats
Stacked flats building type is a medium-sized structure that consists of less than 12 side-by-
side and/or stacked dwelling units, typically with one shared entry. This type of building can
include a courtyard apartment. This type is appropriately-scaled to fit within medium-density
neighborhoods or as transitions between neighborhoods and commercial corridors. This type
enables appropriately-scaled, well-designed infill residential and is important for providing a
broad choice of housing types and promoting walkability.
Image of a Stacked Flat
Townhouse/Rowhouse
The Townhouse or Rowhouse is a small- to medium-sized typically attached structure that
consists of 2–8 houses attached horizontally, not stacked vertically. This type of residential
building is typically located in a location that transitions from a single-family neighborhood
into a commercial corridor. This type of building enables appropriately-scaled, well-designed
residential infill and is important for providing a broad choice of housing types and promoting
walkability. A townhouse/rowhouse is a single structure and does not require adjacent
townhomes/rowhomes to maintain stability.
Triplex/Quadplex
A Triplex/Quadplex building is a medium-sized attached structure that consists of 3–4 houses
placed side-by-side and/or stacked dwelling units. This type of residential building is typically
located in a location that transitions from a primarily single-family neighborhood into a
commercial corridor. This building type enables appropriately-scaled, well-designed
Multi‐Family Residential Regulations Page 2 of 30
residential infill and is important for providing a broad choice of housing types and promoting
walkability.
Image of a Triplex/Quadplex
Twin Home
The Twin Home, also known as a duplex, is a small- to medium-sized structure that consists of
two side-by-side or stacked dwelling units, both facing the street, and within a single building
structure. This type has the appearance of a medium to large single-family home and is
appropriately-scaled to fit within primarily single-family neighborhoods or medium-density
neighborhoods. It enables appropriately-scaled, well-designed residential infill and is
important for providing a broad choice of housing types and promoting walkability.
Image of a Twin Home
Multi‐Family Residential Regulations Page 3 of 30
Section 5: Schedule of Uses
Table 5-1: ABC Zoning District Land Use Table
P = Permitted | -- = Prohibited | P/C = Permitted with Criteria in Table 5.2 | A = Accessory
Zoning District
Uses
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Residential Uses
Bed & Breakfast -- P -- -- -- P P*
*No more than 6 rentable
rooms permitted. Shall be
owner-occupied. Parking
shall be placed behind the
building, or screened from
view of the public right-of-
way.
Group Home -- -- -- -- -- P --
Home Occupation: Class I -- A A A -- A A
Large Multi-Family -- P P/C P/C -- -- -- See Table 5-2
Live/Work -- P -- -- -- P --
Medium Multi-Family -- P -- -- -- P --
Nursing Home and assisted
living -- P/C P/C P/C -- P/C P/C See Table 5-2
Senior Independent Living -- P/C P/C P/C -- P/C P/C See Table 5-2
Single Family -- -- -- -- -- P P
Small Lot SF Residential -- -- -- -- -- P P
Small Multi-Family -- -- -- -- -- P P/C See Table 5-2
Commercial Uses
Automotive Washing -- -- P/C P/C P/C -- -- See Table 5-2
Brewpub -- P P P P -- --
Business service P P P P P -- -- * Less than 5,000 sq. ft. in
the Civic Zone
Clinic, medical office P P P P P -- --
Club, sports & fitness -- P P P P -- --
Cocktail Lounge -- P -- P -- -- --
Commercial Off-Street Parking P/C* P* P* P* P* P* --
* Permitted as an
accessory use with a
primary building only
Commercial recreation - indoor -- -- -- -- P -- --
Daycare Facility A P P P P P --
Daycare, family - 10 or less P P P P P --
Dog kennel -- -- -- -- P* -- -- * Completely enclosed; no
outside runs
Drive-Up Windows -- -- P/C P/C P/C -- -- See Table 5-2
Dry cleaning & laundry, pick-
up station -- P -- P -- -- --
Dry cleaning & laundry, self-
service laundry -- P -- P -- -- --
Financial Institution & service P P P P P P --
Food Preparation P P P P P P --
Hotel/ motel P P P P P -- --
Microbrewery -- P -- P P -- --
Multi‐Family Residential Regulations Page 4 of 30
Table 5-1: ABC Zoning District Land Use Table
P = Permitted | -- = Prohibited | P/C = Permitted with Criteria in Table 5.2 | A = Accessory
Zoning District
Uses
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Additional
Requirements
Microdistillery -- P -- P P -- --
Mortuary, funeral home -- -- -- -- P/C -- -- See Table 5-2
Office P P P P* P P** --
* As part of a mixed-use
building that includes retail
on the ground floor
** As part of a live/work
building
Pawn shop -- -- -- -- P* -- --
* May not be located
within 5,280 feet of
another pawn shop service
use
Personal services A P P P P -- --
Pet Services P -- P P P -- --
Research and development
facility P -- P -- P -- --
Restaurant and restaurant
fast-food A* P P P P P** --
*May be integrated within
a buildings that has
another permitted primary
use in the Campus
Commercial Zone
** Less than 5,000 sq. ft. in
the Neighborhood
Transition Zone
Retail sales & service -- P P P P P --
Service station -- -- -- P/C P/C -- -- See Table 5-2
Storage, exterior -- -- -- -- -- -- --
Studio -- P -- P P P* --
* Less than 5,000 sq. ft. in
the Neighborhood
Transition Zone
Theater, indoor -- -- P P P -- --
Vehicle – motorized, leasing
and rentals -- -- P/C -- P/C -- -- See Table 5-2
Vehicle – motorized, service -- -- P/C P/C P/C -- -- See Table 5-2
Commercial Uses
Antenna, Dish or Tower P* P* P* P* P* P* --
* Located on top of a
building or architectural
component only
Club or lodge (non‑profit) -- P P P P -- --
Hospital -- P -- -- P -- --
House of worship -- P P P P P* --
* Less than 5,000 sq. ft. in
the Neighborhood
Transition Zone
Park Facilities (Public) P P P P P P P
Public use P P P P P P --
School, general education -- P -- -- -- P P
School, specialized education -- P P P -- P* --
* Less than 5,000 sq. ft. in
the Neighborhood
Transition Zone
Industrial Uses
Garage, Truck -- -- -- -- -- -- --
Multi‐Family Residential Regulations Page 5 of 30
Table 5-1: ABC Zoning District Land Use Table
P = Permitted | -- = Prohibited | P/C = Permitted with Criteria in Table 5.2 | A = Accessory
Zoning District
Uses
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Additional
Requirements
Manufacturing & processing:
Class I
P -- -- -- P -- -- Warehousing permitted as
an accessory use
Manufacturing & processing:
Class II
-- -- -- -- -- -- --
Utility Substation
P* -- -- -- P* -- -- *Equipment shall be
screened to not be seen
from any public right of
way and shall not be
placed in the front of any
parcel
Warehousing A -- -- -- A -- --
Other Uses
Adult-Oriented Businesses -- -- -- -- -- -- --
5.2 Additional Use Criteria: All uses listed as P/C in Table 5-1 shall also meet the following standards in
Table 5-2.
Table 5-2 Additional Use Criteria Table
Use Character Zone Location & Design Criteria
Residential Uses
Large Multi-Family
Medium Multi-Family
Office Mixed-Use
Retail Mixed-Use
i.For retail mixed-use and office mixed-use districts, no residential uses
shall be permitted on the ground floors of buildings with direct ground.
ii. For retail mixed-use and office mixed-use districts, ground floors along
all designated Pedestrian Priority frontages shall be built to
Commercial Ready standards.
Small Multi-Family Neighborhood Transition
Neighborhood
i.Parking shall be placed against an alley in the rear of the lot and be
screened from the public right-of-way.
ii. Access from units that are not accessible from the front entries may
have access from the rear or the side of the building.
Nursing Home and assisted
living
Senior Independent Living
Town Center
Office Mixed-Use
Retail Mixed-Use
i. Housing shall be a part of a mixed-use building within the zone,
where the units are above or behind the alternative use on the block.
Neighborhood Transition
Neighborhood
i.Homes shall be designed as either a collective of single-family or
duplex homes to fit the scale of the surrounding development.
ii. These homes may also be mixed with mixed-generational housing.
Multi‐Family Residential Regulations Page 6 of 30
Section 6: Building and Site Development Standards
6.1 General to All Zoning Districts
(a) Building Frontage Designations: The Building Frontage designations are established
on the Regulating Plan (Attachment 1) to specify certain building and site
development standards along each street based on the priority placed on pedestrian-
orientation. The Regulating Plan illustrates the Building Frontage designations within
the TRC. For the purposes of this code, all Building Frontages are classified into one of
the following three categories:
i. Pedestrian Priority Frontages – Pedestrian Priority Frontages are intended to
provide the most pedestrian-friendly and contiguous development context.
Buildings and sites along Pedestrian Priority Frontages shall be held to the highest
standard of pedestrian-oriented design and few, if any, gaps shall be permitted
in the ‘Street Wall’. Breaks in the street wall may be permitted for courtyards,
forecourts, sidewalk cafes and pedestrian connections between the individual sites
and the public sidewalk. These street frontages are the main retail, restaurant,
entertainment streets, or are important neighborhood connectors, as identified in
the Regulating Plan.
1. Specific to Pedestrian Priority Frontages: The area between the building
facade and property line or edge of any existing sidewalk along any street
with Pedestrian Priority Frontage shall be designed such that the sidewalk
width shall be a minimum as determined by the street type (see Attachment 5)
and the remainder of any setback area shall be paved flush with the public
sidewalk. Sidewalk cafes, public art, landscaping within tree-wells or planters
may be incorporated within this area.
Illustration showing requirements
along Pedestrian Priority
Frontages only
ii. Pedestrian-Friendly Frontages – Pedestrian-Friendly Frontages are also intended
to be pedestrian-oriented with a mostly contiguous development context.
However, in some locations, where access to a General Frontage street or Alley is
not available, Pedestrian-Friendly Frontages may need to accommodate
driveways, parking, service/utility functions, and loading and unloading. In such
cases, Pedestrian-Friendly Frontages may balance pedestrian orientation with
automobile accommodation. Typically, they shall establish a hybrid development
context that has a more pedestrian-supportive development context at street
intersections and accommodates auto-related functions and surface parking in the
middle of the block. Surface parking shall be screened from the roadway
Multi‐Family Residential Regulations Page 7 of 30
following the Street Screen Standards in Section 10.3. Pedestrian-Friendly
Frontages are designated on the Regulating Plan.
iii. General Frontages – General Frontages are intended to accommodate more
auto-oriented uses, surface parking and service functions on a site with a more
suburban/automobile orientation. The General Frontages shall be building
frontages not designated as either a Pedestrian Priority or Pedestrian-Friendly
Frontage on the Regulating Plan. Surface parking shall be screened following the
Street Screen Standards in Section 10.3.
Graphic Illustrating the
Application of Street
Type Designation
Based on the
Development Context
(b) Treatment of Street Intersections:
i. Corner building street facades along intersections of Pedestrian Priority Frontages
and Pedestrian-Friendly Frontages shall be built to the BTZ for a minimum of 20’
from the intersection along each street or the width of the corner lot, whichever is
less regardless of the building frontage percentage required along that street.
This requirement shall not prohibit incorporation of curved, chamfered building
corners or recessed entries or civic/open spaces at such intersections. In addition,
this standard shall apply regardless of the frontage requirement along the
intersecting street even if it is a General Street.
Multi‐Family Residential Regulations Page 8 of 30
Illustration showing minimum frontage requirements at street intersections
ii. Corner Building Height Allowance: Corner buildings may exceed the maximum
building height by 25% along no more than 20% of the building’s frontage along
each corresponding street façade. Corner Building Height Allowances are not
permitted in the Neighborhood Zone.
Illustration showing Corner Building Height Allowance
(c) Parking and Service Access:
i. Location of parking (both structured and surface) shall be per the Zoning
District specific building standards (Section 6.2 – 6.8).
ii. Required off-street parking spaces shall be provided per Table 6-1 below.
Table 6-1 Parking Ratios
Zoning District TC/OMU/RMU NT/NB Additional Criteria
Residential - Single-
Family and Two-Family
Uses
- 2.0 spaces/
dwelling unit
Multi‐Family Residential Regulations Page 9 of 30
Residential – Multi-
Family and Senior
Independent Living
Uses
1.0
space/efficienc
y and one-
bedroom units;
1.5
spaces/two-
bedroom+ units
1.0
space/efficiency
and one-bedroom
units; 2.0
spaces/two
bedroom+ unis
*See Section 1325.045 of
the Arden Hills Code for
additional criteria.
Residential – Nursing
Home and Assisted
Living Uses
0.75
spaces/unit
0.75 spaces/unit
iii. Driveways and Service Access:
1. Unless otherwise specified in the specific Zoning District standards in
Sections 6.2 through 6.8, driveway access and off-street loading and
unloading may be along General Frontages only.
2. Unless otherwise specified in the specific Zoning District standards in
Sections 6.2 through 6.8 or through permitted adjustments, driveway and
off-street loading and unloading may be located with access along a
Pedestrian-Friendly Frontage street only if the property has no access to
either a General Frontage street or joint use easement to an adjoining
property with direct driveway access to any other street.
3. Unless otherwise specified in the specific Zoning District standards in
Sections 6.2 through 6.8 or through permitted adjustments, driveways and
off-street loading and unloading may be located with access along a
Pedestrian Priority Frontage street only if the property has no access to
either a Pedestrian-Friendly or General Frontage Street or joint use
easement to an adjoining property with direct access to any other street.
4. Along Pedestrian Priority and Pedestrian-Friendly Frontages, driveway
spacing shall be limited to one driveway per each block face or per 200
feet of block face for blocks greater than 400 feet in length.
5. Shared driveways, joint use easements or joint access easements shall be
required to adjoining properties when driveway and service access is off a
Pedestrian Priority Frontage or Pedestrian-Friendly Frontage.
6. Service and loading/unloading areas shall be screened per standards in
Section 10.0.
7. Unless required to meet minimum fire access or service access standards all
commercial, mixed-use and multi-family residential driveways shall be a
maximum of 20’ in width. Driveways used for service access (trash, fire,
deliveries, etc.) shall be a maximum of 30’ in width. Driveways wider than
24’ in width shall only be located off of General Frontage Streets.
Driveways along County controlled roadways shall meet Ramsey County
Standards or the City’s adopted standard.
(f) Fire Separation Requirement: Side and rear setbacks shall be based on minimum
fire separation required between buildings, if applicable.
(h) Measuring Heights:
i. Church spires, belfries, cupolas, and domes; elevator and stair enclosures; public
flagpoles and monuments, and chimneys are exempt from the height limit.
ii. Vents, tanks, solar energy systems, HVAC equipment, and other mechanical
enclosures shall be exempted from the height limits so long as they do not extend
more than 12’ above the roof upon which they are located.
iii. Internal building height shall be measured from finished floor to the bottom of the
structural members of the ceiling.
iv. Floor to ceiling heights shall not apply to parking structures or civic buildings.
(i) Encroachments:
Multi‐Family Residential Regulations Page 10 of 30
i. Encroachments into right of way shall not be permitted
ii. Encroachments over Required Setbacks: Canopies, awnings, galleries, and
balconies may encroach over any required setback areas per standards
established in each zoning district as long as the vertical clearance is a minimum
of 10’ from the finished sidewalk elevation.
1. Maximum of 50% of the depth of the sidewalk or 10’ (whichever is less)
(except blade signs which shall encroach no more than 6’ from the building
façade line).
2. Minimum vertical clearance from the finished sidewalk shall be 10’
3. In no case shall an encroachment be located over an on-street parking or
travel lane.
4. Additional license agreements are required for all encroachments over public
R-O-W.
(j) Phased Developments: Due to the long-term development vision within the TRC,
certain building form and site development standards may be deferred for phased
development projects meeting the following criteria:
i. Submission of a site plan that illustrates how development and any related
private improvements will be phased over time. Each phase of the site plan shall
independently comply with all applicable standards of the TRC unless a Permitted
Adjustment is granted.
ii. Required private landscaping and open space amenities may also be phased
with the building.
iii. Design/development standards may be established at the block level, in order to
work within a phased development plan.
(k) Required Public Improvements: All site plans that require public improvements such
as sidewalk and streetscape improvements may be deferred through the payment of
a proportional fee-in-lieu when the entire length of that block is not within the site
plan.
Multi‐Family Residential Regulations Page 11 of 30
Town Center Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 11
6.3 Town Center (TC) Zone
(a) Illustrations and Intent
The Town Center Zoning District creates a vibrant mixed-use environment that maximizes the
potential for an outdoor experience, focusing on walkability. This district promotes phased
development and allows for flexibility for horizontal or vertical mixed-use as development
continues over time.
TCAAP Master Plan
Vision for Town Center
Zone
Multi‐Family Residential Regulations Page 12 of 30
Town Center Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 12
(b) Building Placement
(i) Build-to Zones (BTZs) and Setbacks
(Distance from property line to edge of the zone)
Pedestrian Priority Frontage BTZ 10’ min. setback – 15’ max. setback
Pedestrian-Friendly Frontage BTZ 10’ min. setback – 25’ max. setback
General Street BTZ 10’ min. setback; no max. setback
Side
5’ min.; no max. setback (adjacent to
SF-detached residential lot)
0’ min. setback; no max setback (all
other adjacencies)
Rear
10’ min.; no max. setback (adjacent to
SF-detached residential lot)
0’ min setback; no max setback (all
other adjacencies)
(ii) Building Frontage
Pedestrian Priority Frontage 60% min.
Pedestrian-Friendly Frontage 50% min.
General Frontage None Required
A
B
C
D
D*
E
F
Multi‐Family Residential Regulations Page 13 of 30
Town Center Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 13
(c) Building Height
(i) Principal Building Standards
Building maximum 55’ max.
First floor to
ceiling height (fin.
floor to ceiling
structure)
12’ min. for all buildings
with Pedestrian Priority
Frontage designation
10’ min. for all other
frontages
ADA Code applies
Ground floor
finish level
12” max. above sidewalk
for all buildings with
Pedestrian Priority
Frontage
Upper floor(s)
height (fin. floor to
ceiling structure)
9’ min.
(ii) Accessory Building Standards
Accessory buildings shall meet the standards for Principal Building
standards in the TC Zone.
K
M
N
L
Multi‐Family Residential Regulations Page 14 of 30
Town Center Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 14
(d) Parking & Service Access
(i) Surface Parking Setbacks
Pedestrian
Priority or
Civic/Open
Space
Frontage
Shall be located behind the
principal building along that
street frontage; or
Min. 3’ behind the building
façade line along that street
Pedestrian-
Friendly
Frontage
Min. 3’ behind the building
façade line along that street
General
Frontage
Min. 3’ behind the property
line along that street
Side
6’ (min) only if adjacent to
Neighborhood Transition or
Neighborhood district;
0’ for all other adjacencies
Rear
6’ (min) only if adjacent to
Neighborhood Transition or
Neighborhood district;
0’ for all other adjacencies
(ii) Structured Parking
Standards for S and T in the illustrations above are referenced in
standards for Driveways and Service Access section 6.1(c) iii.
Pedestrian
Priority /
Civic/Open
Space Frontage
Ground floor - Shall be min. of
30’ from the property line
Upper Floors – may be built to
the façade line along that
street
Pedestrian-
Friendly
Frontage or
General
Frontage
May be built up to the building façade line
along a that street; or
If no building is located along the street
frontage; then the structured parking shall
meet the setback standards along that
specific frontage.
Side
10’ (adjacent to
Neighborhood Transition or
Neighborhood District)
0’ (all other adjacencies)
Rear
10’ (adjacent to
Neighborhood Transition or
Neighborhood District)
0’ (all other adjacencies)
(iii) Below Grade Parking
May be built up to the property lines along all streets
O
P
R
O
Q*
O*
Q
R
P
Q*
NT or NB Zoning District
Multi‐Family Residential Regulations Page 15 of 30
Town Center Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 15
(e) Residential Transition Standards
The following transition standards shall apply to all new multi-
family, mixed-use and non-residential building construction and
all upper story additions to existing buildings located adjacent to
Neighborhood Transition or Neighborhood district. This
requirement shall NOT apply if an alley or other similar R-O-W
separates the subject lot and the Neighborhood Transition or
Neighborhood district.
i. Transition Area 25’ min.
ii. Max. Building
Height at within
Transition Area
2 stories or 30’
iii. Required setback Min. 10’
A Residential Transition Area fence (minimum 6 feet and
maximum 8 feet high) shall be required when adjacent to
Neighborhood Transition or Neighborhood district and shall be
optional for all other adjacencies. The required fence shall NOT
be chain link or vinyl. A 6-foot wide landscape buffer with
evergreen shrubs planted at 3’ on center and 6’ min. in height at
maturity shall also be required to be planted within the
landscape buffer parallel to the Neighborhood Transition or
Neighborhood district border. (see surface parking setbacks
illustration).
U
V
W
Multi‐Family Residential Regulations Page 16 of 30
Neighborhood Transition Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 16
6.4 Neighborhood Transition (NT) Zone
(a) Illustrations and Intent
TCAAP Master Plan Vision of the Neighborhood Transition Zone
The Neighborhood Transition
Zoning District provides for a
range of residential (live-work,
townhomes, duplexes, patio
homes, manor homes, etc.)
transitions between the active
retail and employment mixed-use
districts and adjoining single-
family neighborhoods.
Development standards in this
district emphasize smaller scale
residential uses and establish
building transition standards to
adjoining neighborhoods.
Multi‐Family Residential Regulations Page 17 of 30
Neighborhood Transition Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 17
(b) Building Placement
(i) Build-to Zones (BTZs) and Setbacks
Pedestrian-Friendly or Civic/Open Space Frontage (BTZ) 10’ min. setback – 20’ max. setback
General Frontage 10’ min. setback; no max. setback
Side
Adjacent to SF-detached Residential lot 5’ min. setback; no max. setback
All other adjacencies 0’ min. setback; no max. setback
Rear
Adjacent to SF-detached Residential lot
10’ min. setback; no max. setback
All other adjacencies 0’ min. setback; no max. setback
(ii) Building Frontage
Pedestrian-Friendly Frontage 50% min.
General Frontage None Required
(c) Lot Standards
Lot Width
Min. 20’ for single-family
attached/duplex/townhome buildings
Min. 40’ for single-family detached buildings
Min. 50’ for front-loaded or J-swing units. See Section
6.1 (c) iii 8. For driveway and garage size
requirements
Less than 50’ wide lots shall be alley-loaded lots.
No lot size requirement for multi-family
C
A
D*
E
B
Multi‐Family Residential Regulations Page 18 of 30
Neighborhood Transition Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 18
(d) Building Height
(i) Principal Building Standards
Building
maximum 40’ max.
First floor to
floor height (fin.
floor to fin.
floor)
8’ min. for single-family
uses (all frontages)
10’ min. for all other
uses (all frontages)
Ground floor
finish level
18” min. above sidewalk
for ground floor
residential uses along
Pedestrian-Friendly
Frontages that are also
setback less than 10’
from the front property
line
ADA Code applies on
buildings with public
access
Upper floor(s)
height (fin. floor
to fin. floor)
8’ min. for single-family
uses
9’ min. for all other uses
(ii) Accessory Building Standards
Building Height 15 feet maximum
BTZ/Setbacks
Shall be placed behind the front façade
of the principal building along all
frontages.
Building
Footprint
Shall be limited to no more than 50% of
the principal building footprint or 728
square feet, whichever is less.
K
M
N
L
Multi‐Family Residential Regulations Page 19 of 30
Neighborhood Transition Zoning District
DRAFT December 11, 2014
TCAAP Redevelopment Code
Page | 19
(e) Parking & Service Access
i. Surface Parking Setbacks
Standards for S and T in the illustrations above are referenced in standards
for Driveways and Service Access section 6.1(c) iii.
Pedestrian-Friendly
or Civic/Open Space
Frontage
Shall be located behind
the principal building
along that street
frontage; or
Min. 3’ behind the
building façade line
along that frontage
General Frontage
At or behind the
building façade line
along that frontage; or
Min. 6’ behind the
property line along that
street
Side / Rear
Adjacent to SF-
detached
residential lot
6’ min.
Side / Rear
All other
adjacencies
0’ min
(f) Residential Transition Standards
The following transition standards shall apply to all new multi-
family, mixed-use and non-residential building construction and
all upper story additions to existing buildings located adjacent
to existing single-family detached lot(s). This requirement shall
NOT apply if an alley or other similar R-O-W separates the
subject lot and the existing single-family detached residential
lot(s).
i. Transition Area 20’ min.
ii. Max. Building
Height at within
Transition Area
2 stories or 25’
iii. Required setback Min. 10’
A Residential Transition Area fence (minimum 6 feet and
maximum 8 feet high) shall be required when adjacent to an
existing single-family detached residentially zoned lot and shall
be optional for all other adjacencies. The required fence shall
NOT be chain link or vinyl. A 6-foot wide landscape buffer
with evergreen shrubs planted at 3’ on center and 6’ min. in
height at maturity shall also be required to be planted within
the landscape buffer parallel to the SF-residential lot line. (see
surface parking setbacks illustration)
U
V
W
O
Q*
Q
R
R’
P R*
Multi‐Family Residential Regulations Page 20 of 30
Neighborhood Zoning District
DRAFT December 11, 2014
6.5 Neighborhood (NB) Zone
(a) Illustrations and Intent
TCAAP Master Plan Vision of the Neighborhood Zone
The Neighborhood Zoning District
provides for a range of attached and
detached single-family residential.
Multi‐Family Residential Regulations Page 21 of 30
Neighborhood Zoning District
DRAFT December 11, 2014
(b) Building Placement
(i) Build-to Zones (BTZs) and Setbacks
Civic/Open Space/Water Infrastructure Frontage
(BTZ) 10’ min. setback – 20’ max. setback
General Frontage 10’ min. setback; no max. setback
Side
Adjacent to SF-detached residentially zoned lot 5’ min. setback; no max. setback
All other adjacencies 0’ min. setback; no max. setback
Rear
Adjacent to SF-detached residentially zoned lot
10’ min. setback; no max. setback
All other adjacencies 0’ min. setback; no max. setback
(ii) Building Frontage
Pedestrian-Friendly Frontage 50% min.
General Frontage None Required
(c) Lot Standards
Lot Width
Min. 20’ for single-family
attached/duplex/townhome buildings
Min. 40’ for single-family detached buildings
Min. 50’ for front-loaded or J-swing units. See
Section 6.1 (c) iii 8. For driveway and garage
size requirements
Less than 50’ wide lots shall be alley-loaded
lots.
C
A
D*
E
B
Multi‐Family Residential Regulations Page 22 of 30
Neighborhood Zoning District
DRAFT December 11, 2014
(d) Building Height
(i) Principal Building Standards
Building
maximum 40’ max.
First floor to
floor height (fin.
floor to fin.
floor)
8’ min. for single-family
uses (all frontages)
10’ min. for all other
uses (all frontages)
Ground floor
finish level
18” min. above sidewalk
for ground floor
residential uses along
Pedestrian-Friendly
Frontages that are also
setback less than 10’
from the front property
line
Upper floor(s)
height (fin. floor
to fin. floor)
8’ min. for single-family
uses
9’ min. for all other uses
(ii) Accessory Building Standards
Building Height 15 feet maximum
BTZ/Setbacks
Shall be placed behind the front
façade of the principal building
along all frontages.
Building Footprint
Shall be limited to no more than
50% of the principal building
footprint or 728 square feet,
whichever is less.
K
M
N
L
Multi‐Family Residential Regulations Page 23 of 30
Neighborhood Zoning District
DRAFT December 11, 2014
(e) Parking & Service Access
i. Residential Parking Setbacks
Open Space
Frontage
Shall be located
behind the principal
building along that
street frontage; or
Min. 3’ behind the
building façade line
along that frontage
General Frontage
At or behind the
building façade line
along that frontage;
Side / Rear
4’ min; no parking
permitted on
driveway, OR
20’ min; parking
permitted on
driveway
Alley Fence
4’ min from edge of
typical pavement or
8’ min from edge of
typical paving where
above ground
franchise equipment
exists
(f) Residential Transition Standards
The following transition standards shall apply to all new multi-
family, mixed-use and non-residential building construction and
all upper story additions to existing buildings located adjacent
to existing single-family detached lot(s). This requirement shall
NOT apply if an alley or other similar R-O-W separates the
subject lot and the existing single-family detached residential
lot(s).
i. Transition Area 20’ min.
ii. Max. Building Height at
within Transition Area 2 stories or 25’
iii. Required setback Min. 10’
A Residential Transition Area fence (minimum 6 feet and
maximum 8 feet high) shall be required when adjacent to an
existing single-family detached residentially zoned lot and shall
be optional for all other adjacencies. The required fence shall
NOT be chain link or vinyl. A 6-foot wide landscape buffer
with evergreen shrubs planted at 3’ on center and 6’ min. in
height at maturity shall also be required to be planted within
the landscape buffer parallel to the SF-residential lot line. (see
surface parking setbacks illustration)
U
V
W
O
O
P
P
Q
S
T
Multi‐Family Residential Regulations Page 24 of 30
Section 7: Building Design Standards
7.2 Building Orientation and Entrances
(a) Buildings shall be oriented towards Pedestrian Priority Frontages, where the lot has
frontage along Pedestrian Priority Frontages. If a building has no frontage along a
Pedestrian Priority Frontage, then it shall front a Pedestrian-Friendly Frontage. All
other buildings may be oriented towards General Streets or Civic Spaces.
(b) Primary entrances to buildings shall be located on the street along which the building
is oriented (See Figure 7-1). At intersections, corner buildings may have their primary
entrances oriented at an angle to the intersection. Building entrances shall be
provided for all separate ground floor commercial use tenant spaces that are located
along a Pedestrian Priority or Pedestrian-Friendly frontage.
(c) All primary entrances shall be oriented to the public sidewalk for ease of pedestrian
access. Secondary and service entrances may be located from parking areas or
alleys. Entrances may be placed on the corner of the building in order to serve both
the sidewalk and the parking lot, if necessary.
(d) Primary Entrance Design: Primary building entrances along Pedestrian Priority
Frontage and Pedestrian-Friendly Frontages shall consist of at least two (2) of
following design elements so that the main entrance is architecturally prominent and
clearly visible from that street (see Figures 7-2):
i. Architectural details such as arches, friezes, awnings, canopies, arcades, tile
work, murals, or moldings; or
ii. Integral planters or wing walls that incorporate landscape or seating
elements; or
iii. Prominent three-dimensional, vertical features such as belfries, chimneys, clock
towers, domes, spires, steeples, towers, or turrets.
iv.
7.3 Façade Composition
(a) Commercial Use and Mixed-Use Buildings:
(i) Facades greater than 60’ in length along all Pedestrian Priority Frontage,
Pedestrian-Friendly Frontages and Civic/Open Spaces shall meet the
following façade articulation standards:
1. Include facade modulation such that a portion of the facade steps back
or extends forward with a depth of at least 24 inches (see Figure 7-3).
2. The distance from the inside edge of a building projection to the
nearest inside edge of an adjacent projection shall not be less than 20
feet and not greater than 60 feet (see Figure 7-3).
(ii) All other facades shall be articulated by at least one discernable
architectural element every 20 feet. Such architectural elements include, but
are not limited to (See Figures 7-4):
1. Changes in material, color, and/or texture either horizontally or
vertically at intervals not less than 20 feet and not more than 60 feet;
or
2. The construction of building entrances, bay windows, display windows,
storefronts, arcades, façade relief, panels, balconies, cornices, bases,
pilasters or columns.
Multi‐Family Residential Regulations Page 25 of 30
Figure 7-3 Illustration
showing building articulation
requirement
Figures 7-4 Images showing examples of appropriate building articulation
(iii) Façade Transparency Required:
1. All facades shall meet the minimum requirement for façade
transparency (percentage of doors and windows) as established in
Table 7-2 below.
Table 7-2 Required Minimum Façade Transparency by Façade Frontage Type
Façade Frontage Type
Pedestrian Priority or
Pedestrian-Friendly Frontage
General Frontage All other
facades
Commercial Use or Mixed-Use Buildings
Ground Floor 50% (min.) None None
Upper Floor(s) 25% (min) None None
Residential Use Buildings
Ground Floor 25% (min.) None None
Upper Floor(s) 20% (min.) None None
Multi‐Family Residential Regulations Page 26 of 30
(b) Residential Use Buildings
a. At least one of the following shall be added along residential building facades to
add pedestrian interest along the street:
porches,
stoops,
eaves, or
balconies
Residential buildings with porches, fencing, balconies and stoops to add interest along the street.
Images showing appropriate transparency required along Pedestrian Priority and Pedestrian-Friendly Frontages
Multi‐Family Residential Regulations Page 27 of 30
7.6 Non-Residential, Mixed-Use, and Multi-Family Residential Building Materials
(a) On pedestrian priority and pedestrian friendly frontages, primary building structures
shall have a minimum of 60% of the following primary building materials. In addition
the ground floor of the primary building structures shall have a minimum of 75% of
these materials:
a. Masonry (brick, stone, cast stone, etc.)
b. Stucco utilizing a 3-Step process of application
(b) On general frontages, primary building structures shall have a minimum of 40% of the
following primary building materials:
a. Masonry (brick, stone, cast stone, etc.)
b. Stucco utilizing a 3-Step process of application
(c) Secondary or Accent materials shall only be used for up to 40% of the primary
building façade for pedestrian priority and pedestrian friendly frontages. On
general frontages, up to 60% of the primary building façade shall be permitted.
a. Accent materials include:
1. Architectural sheet metal with matte finish
2. Cementitious fiber clapboard with a minimum 50-year warranty
3. Exterior Insulation Finish System (EIFS), on all frontages shall not be used on
the ground floor level. Use of EIFS is limited to 10% per façade.
(d) Accessory buildings shall maintain the same building materials as the primary building.
(e) For tilt-wall construction, a veneer system of materials shall be used to come into
conformance with the above listed materials.
(f) Canvas awnings are not permitted.
Section 9: Open Space Standards
9.4 Permeable Area Requirement:
(a) All development is required to maintain a permeable ground area per Table 9-1.
Table 9-1 Permeable Area Requirements
(b) Permeable ground area shall be on-site within the parcel limits of the development.
(c) Up to 100% of Private Common Open Space may count towards the permeable ground
area if the materials and ground cover for the Private Common Open Space meets the
standards of permeability.
(d) Street screening for parking lots that utilize vegetative screening may count towards the
permeable ground area requirements.
(e) Permeable materials include:
District Min Pervious Lot Area
Neighborhood 40%
Transition 20%
TC, Retail, Office 10%
Multi‐Family Residential Regulations Page 28 of 30
i. Any natural vegetation or landscaping that allows direct water infiltration
ii. Permeable paving materials designed and engineered to allow direct water
infiltration. Any new material not listed in any best practice guides for permeable
paving will be evaluated and considered by Community Development Staff and
may be permitted with Permitted Adjustment from the JDA. Permeable paving
materials shall not count towards more than 20% of the total permeable area
requirements.
iii. Any material that requires a sheet flow and collection system for water infiltration
shall not be considered permeable cover.
(f) Design and placement:
i. In Town Center, Retail Mixed-Use and Office Mixed-Use Zones, permeable area
that is adjacent or visible from the public right-of-way shall be designed in context
with the public realm and not interrupt the form of the public realm. An interruption
may be considered any design that blocks pedestrian walkability and clear zones,
blocks views of entryways and windows, or blocks access to any ingress/egress of
a building.
ii. In the Neighborhood Transition, Neighborhood, Flex Office or Campus Commercial
Zones, any yard or buffer space on site shall be designed in context to the primary
building(s) and shall not block views or ingress/egress access to the buildings.
9.6 Open Space Requirements
(a) All non-residential development shall provide 4.0 sq.ft. of Private Common Open Space
for every 100 sq. ft. of non-residential space or fraction thereof. This standard shall
only apply to all site plans two (2) acres in size or larger.
(b) All residential development of five (5) attached dwelling units or more, on a single
parcel, shall meet the Private Common Open Space standards established in this
Section. Table 9-2 establishes the private common open space requirement based on
the proposed intensity of residential development.
Table 9-2 Private Common Open Space Requirements
Residential Density
(dwelling units per acre)
Private Common Open Space Standard Proposed
(area of private common space per dwelling unit)
0 – 4 DU / acre Not required
5 – 19 DU / acre Provide minimum of 160 sf per dwelling unit
20 – 29 DU / acre Provide minimum of 120 sf per dwelling unit
30 – 39 DU / acre Provide minimum of 80 sf per dwelling unit
40 – 79 DU / acre Provide minimum of 60 sf per dwelling unit
More than 80 DU / acre Provide minimum of 40 sf per dwelling unit
(c) All residential development with seven (7) or more attached units within the TRC shall
also meet the Private Personal Open Space standards established in this Section. Table
9-3 establishes the Private Personal Open Space requirement based on the proposed
intensity and type of residential development. Live-work units are exempted from
Private Personal Open Space requirements.
Multi‐Family Residential Regulations Page 29 of 30
Table 9-3 Private Personal Open Space Requirements
Residential Density
(dwellings per acre)
Private Personal Open Space Standard Proposed
7 - 19 DU / acre Ground floor units: all dwelling units shall have private personal open space including one of the following: Porch, Stoop, Patio,
or Deck or combination
Upper floor units: 60% of all dwelling units shall have a balcony.
20 – 29 DU / acre Ground floor units: all dwelling units shall have one of the following: Porch, Stoop, Patio, or Deck
Upper floor units: 60% of all dwelling units shall have a Balcony.
30-39 DU / acre Ground floor dwelling units: All units shall include one of the following: Porch, Stoop, Patio, or Deck
Upper floor dwelling units: 50% of all upper dwelling units shall have a Balcony.
40-79 / acre Ground floor dwelling units: All exterior facing units shall include one of the following: Porch, Stoop Garden, Patio, or Deck
Upper floor dwelling units: 40% of upper units shall have a Balcony.
More than 80 DU / acre Ground floor dwelling units: All exterior facing units shall include one of the following: Porch, Stoop, Patio, Deck, or Juliet
Upper floor dwelling units: 30% of upper units shall have a Balcony.
Section 10: Streetscape and Landscape Standards
10.3 Screening Standards
(a) Street Screen Required: Any surface parking lot with frontage along a public right of
way shall be defined by a 3-foot high Street Screen (see Figure 10-2). Furthermore,
along all streets (except alleys), service areas and ground-mounted utility equipment
shall be screened in such a manner that the service area shall not be visible to a person
standing on the property line on the far side of the adjoining street (see Figure 10-3).
Required Street Screens shall be of one of the following:
The same building material as the principal structure on the lot or
A vegetative screen composed of shrubs planted to be opaque and evergreen at
maturity, or
A combination of the two.
i. Street Screens cannot block any required sight triangles along a cross street or
driveway.
ii. Street Screens may include breaks to provide pedestrian access from any surface
parking or service area to the public sidewalk. Vegetative screening shall be
evergreen.
Multi‐Family Residential Regulations Page 30 of 30
Figure 10-2 Illustration showing required Street Screen along all frontages
without a Building within the BTZ
(b) Screening of Roof Mounted Equipment: All roof mounted mechanical equipment (except
solar panels) shall be screened from view of a person standing on the property line on
the far side of the adjoining street (see Figure 10-3). The screening material used shall
be the same as the primary exterior building material used.
Figure 10-3 Illustration showing required screening of roof and ground mounted equipment
10.5 Exterior Lighting: All development in the TRC (including surface parking lots) with the
exception of Duplex, Single-Family Attached, Single-Family detached, Townhouse, and Two-
Family Residential Uses shall comply with the Exterior Lighting regulations in AHC Section
1325.
AGENDA ITEM – 1B
City of Arden Hills
City Council Work Session Meeting for December 15, 2014
P:\Planning\Recycling & Garbage\2014\RFP_Recycling Services\CC WS Packet_(12-15-14)
Page 1 of 4
MEMORANDUM
DATE: December 15, 2014
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Ryan Streff, City Planner
SUBJECT: Residential Recycling Services Contract Update
Requested Action
No Action Required.
Background
The current residential recycling services contract with Eureka Recycling expires on March 1,
2015. As a result, a Request for Proposals (RFP) was developed and approved by the Council on
September 8, 2014. The RFP was then released by the City to the public on September 10, 2014,
in order to obtain proposals for residential recycling services.
Proposals were received by five companies, including Eureka Recycling, Republic Services,
Tennis Sanitation, Walters Recycling and Waste Management. Once the proposals were
collected the review team evaluated each of the five proposals based on the criteria outlined in
the RFP.
Each of the five proposals submitted to the City met the general criteria stated within the RFP for
residential recycling services. However, the cost analysis indicated that Republic Services had
the overall lowest price for the services requested by the City. The review team evaluated each
proposal carefully to determine the value of each proposal based on the evaluation criteria and
cost analysis completed for the various options in the RFP. The review team then discussed each
option relative to the recycling needs of the City and its residents. The discussion and review led
to the recommendation that a five (5) year contract with weekly service and City-owned carts be
entered into with Republic Services. Further details on the proposal submitted by Republic
Services can be reviewed in Attachment A.
AGENDA ITEM – 1B
City of Arden Hills
City Council Work Session Meeting for December 15, 2014
P:\Planning\Recycling & Garbage\2014\RFP_Recycling Services\CC WS Packet_(12-15-14)
Page 2 of 4
Prices for four service options were requested in the City’s request for proposals (RFP) for both
three (3) year and five (5) year contract terms:
• Option 1 – Every other week (EOW), City-owned carts
• Option 2 –Weekly, City-owned carts
• Option 3 – Every other week (EOW), Contractor-owned carts
• Option 4 – Weekly, Contractor -owned carts
The lowest priced respondent was Republic Services in both the three (3) and five (5) year
contract terms. As recommended by the review team, the five (5) year, weekly service
(Tuesday/Wednesday Schedule), City-owned carts scenario is shown (price estimates were in
order of lowest to highest, after revenue sharing, rounded to the nearest $1,000):
• Republic = $415,000 over five years
o $3.03 /month/ household
• Walters = $653,000 over five years
o $4.32 /month/ household
• Tennis = $665,000 over five years
o $4.42 /month/ household
• Eureka = $793,000 over five years
o $5.65 /month/ household
• Waste Management = $916,000 over five years
o $6.11 /month/ household
Note: The cost for the contractor’s portion of recycling services to residents under the existing
contract with Eureka Recycling is $3.27 per month per household for weekly service with
recycling bins. The new service to residents would be $3.03 per month per household for weekly
service with recycling carts. As noted, these figures only reflect the amount due to the contractor
for each month of service per household. For the total cost to residents per month/year the cost
of the cleanup day events and administration must be added. In 2015, the total cost to residents
for the complete recycling program is $3.92 per month or $47.00 per year. That breaks down to
$3.27 for the contractor’s services and $0.65 for cleanup day and administration expense.
Recycling Carts
As the Council is aware, staff is in the process of applying for a Public Entity Innovation Grant
(PEIG) through Ramsey County for residential recycling carts. It is our understanding that PEIG
grants are typically awarded up to $100,000 for the purchase of recycling carts. However, the
City is applying for $125,000 to cover the entire cost for the transition to recycling carts. If the
City only receives a PEIG in the amount $100,000 for the purchase of recycling carts the City
would then need to use the reserves within the recycling fund or raise the current rate for
AGENDA ITEM – 1B
City of Arden Hills
City Council Work Session Meeting for December 15, 2014
P:\Planning\Recycling & Garbage\2014\RFP_Recycling Services\CC WS Packet_(12-15-14)
Page 3 of 4
recycling services to cover this additional expense. The recycling fund currently has
approximately $80,000 in reserves.
Republic Services Contract
City staff is continuing to work with Republic Services to negotiate the final contract for
residential recycling services. Staff plans to have a final contract prepared for the Council’s
consideration at the City Council meeting on January 12, 2015. A few highlights of the draft
contract have been provided below. A complete draft of the new contract can also be reviewed
in Attachment B.
• The Contractor shall be responsible and pay for all aspects of cart management and
operations including; receiving, assembly, distribution (aka new cart “roll out”),
excess cart inventory, (i.e., provide “warehouse” services), cart
switches/replacements, cart maintenance, repair or replace damaged carts, and
manage all aspects of warranty repairs.
• The Contractor shall provide recycling collection services at the City owned and
operated buildings and parks at no additional cost to the City.
• The Contractor and the City shall work together in the preparation and distribution of
educational materials to insure accurate information and program directions. The
Contractor shall pay for the annual design, printing and mailing of a curbside program
flyer
• The Contractor shall conduct its own promotions and public education to increase
participation. The publicity and promotion program may include articles for city
newsletters, public appearances, provision of information for local environmental
groups, or attendance at public events sponsored by the City. The Contractor shall at a
minimum provide one (1) newsletter article per year.
• Recyclables Collection shall be $3.03 per eligible residential dwelling unit per month
for weekly recycling service. Eligible residential dwelling units with more than one
(1) cart will be charged an additional fee of $2.00 per household per month per cart.
• Recyclables Collection shall be $55.00 per eligible multi-dwelling unit per month for
each four yard container serviced once per week or $4.25 per eligible multi-dwelling
unit per month for each 65 gallon cart serviced once per week.
• The processing fee for all recyclable material commodities shall be $66.00 per ton.
• The Revenue Share on all commodities shall be split between the City and the
Contractor at a rate of 80% (City)/ 20% (Contractor).
AGENDA ITEM – 1B
City of Arden Hills
City Council Work Session Meeting for December 15, 2014
P:\Planning\Recycling & Garbage\2014\RFP_Recycling Services\CC WS Packet_(12-15-14)
Page 4 of 4
Eureka Contract Extension
The current residential recycling services contract with Eureka Recycling is set to expire on
March 1, 2015. As proposed, the new contract with Republic Services is set to begin on May 4,
2015, in order to allow additional time for cart delivery and to avoid a cart rollout to
approximately 2,500 households in winter weather conditions. Republic Services has indicated
that a more efficient rollout of a new cart system can be completed if the current contract is
extended. In order to cover this gap in services, Eureka Recycling has offered to extend their
contract for this additional time. Staff intends to bring a contract extension agreement back to
the Council at their next regular scheduled City Council meeting in January.
Attachments
A) Republic Services Proposal
B) Draft Recycling Contract
C) Cost Estimate for Services
www.RepublicServices.com East Metro: (651) 455-8634 South, West and North Metro: (952) 941-5174
You've recycled it. Now get rewarded for it! Many cities have RecycleBank. www.recyclebank.com
RECYCLE SERVICE IS ON BLUE WEEKS ONLY
TRASH SERVICE IS EVERY WEEK
www.AlliedWasteMinnesota.com
RECYCLE SERVICE IS ON BLUE WEEKS ONLY
www.AlliedWasteMinnesota.com
YES!
Recycle These Items!
NO!
Do Not Recycle These Items!
Newspaper & Newspaper Inserts
Magazines & Catalogs
All Junk Mail and Envelopes
Cardboard (break-down boxes)
Office & School Paper (all colors)
Phone books
Cereal & cracker-type boxes/shoeboxes
Brown paper sacks/bags
Aluminum, Steel & Tin Cans
Glass bottles and jars
Plastics: #1 thru #7—bottles, cups
Plastic food containers, tubs, bowls
Yogurt cups & margarine/whip cream tubs
Plastic Milk Jugs & Paper Milk Cartons
Plastic shopping bags
Juice boxes, milk & other paper cartons
No Garbage
No Food Waste
No Food-tainted items
(used paper plates)
No paper towels or paper napkins
No Pizza Boxes
No Egg cartons
No Wax-coated cartons
No Ice-cream cartons
No Aluminum foil
No Styrofoam cups/plates or packaging
No Aerosol cans, Propane tanks
or Helium tanks
No Batteries
No Gift Wrap
No Drinking or Window Glass
TRASH SERVICE IS EVERY WEEK
RECYCLE SERVICE IS ON GREY WEEKS ONLY
TRASH SERVICE IS EVERY WEEK
YES!
Recycle These Items!
NO!
Do Not Recycle These Items!
Newspaper & Newspaper Inserts
Magazines & Catalogs
All Junk Mail and Envelopes
Cardboard (break-down boxes)
Office & School Paper (all colors)
Phone books
Cereal & cracker-type boxes/shoeboxes
Brown paper sacks/bags
Aluminum, Steel & Tin Cans
Glass bottles and jars
Plastics: #1 thru #7—bottles, cups
Plastic food containers, tubs, bowls
Yogurt cups & margarine/whip cream tubs
Plastic Milk Jugs & Paper Milk Cartons
Plastic bags (from retailers)
Juice boxes, milk & other paper cartons
No Garbage
No Food Waste
No Food-tainted items
(used paper plates)
No paper towels or paper napkins
No Pizza Boxes
No Egg cartons
No Wax-coated cartons
No Ice-cream cartons
No Aluminum foil
No Styrofoam cups/plates
or packaging
No Aerosol cans, Propane tanks
or Helium tanks
No Batteries
2015
"Please cut here and place THE CALENDAR ON your refrigerator. Dear New Brighton Resident-- We have important news for you: very soon youíll be receiving a new Single Sort Recycling cart! Please begin using the new Single Sort Recycling cart in January 2011. Your service day will not change and you will continue to get your recycling picked up Every Other Week. Please see the Calendar below! Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers. Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2011. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30am on your service day. Q: What size is the new Single Sort Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge! Thank you, from the city of New Brighton and Allied Waste & Recycling Services!
For more information please visit
Allied Waste
Your new RECYCLING cart will be delivered to your home sometime between Dec. 1 and Dec. 31. Dear New Brighton Resident-- We have important news for you: very soon youíll be receiving a new Single Sort Recycling cart! Please begin using the new Single Sort Recycling cart in January 2011. Your service day will not change and you will continue to get your recycling picked up Every Other Week. Please see the Calendar below! Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers. Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2011. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30am on your service day. Q: What size is the new Single Sort Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge! Thank you, from the city of New Brighton and Allied Waste & Recycling Services! For more information please visit www.AlliedWasteMinnesota.com or call our local
Allied Waste
Your new RECYCLING cart will be delivered to your home sometime between Dec. 1 and Dec. 31. Dear New Brighton Resident-- We have important news for you: very soon youíll be receiving a new Single Sort Recycling cart! Please begin using the new Single Sort Recycling cart in January 2011. Your service day will not change and you will continue to get your recycling picked up Every Other Week. Please see the Calendar below! Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers. Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2011. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30am on your service day. Q: What size is the new Single Sort Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge! Thank you, from the city of New Brighton and Allied Waste & Recycling Services! For more information please visit www.AlliedWasteMinnesota.com or call our local Allied Waste Customer Service Group at (952) 941-5174.
Your new RECYCLING cart will be delivered to your home sometime between Dec. 1 and Dec. 31. Dear New Brighton Resident-- We have important news for you: very soon youíll be receiving a new Single Sort Recycling cart! Please begin using the new Single Sort Recycling cart in January 2011. Your service day will not change and you will continue to get your recycling picked up Every Other Week. Please see the Calendar below! Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers. Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2011. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30am on your service day. Q: What size is the new Single Sort Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge! Thank you, from the city of New Brighton and Allied Waste & Recycling Services! For more information please visit www.AlliedWasteMinnesota.com or call our local Allied Waste Customer Service Group at (952) 941-5174.
Your new RECYCLING cart will be delivered to your home sometime between Dec. 1 and Dec. 31. Please cut here and place THE CALENDAR ON your refrigerator.
RECYCLE SERVICE IS ON BLUE WEEKS ONLY
TRASH SERVICE IS EVERY WEEK
Allied Waste’s
SINGLE SORT
RECYCLING
SCHEDULE2012You've recycled it. Now get rewarded for it! Many cities have
www.AlliedWasteMinnesota.com Customer Service (952) 941-5174
Dear New Brighton Resident-- We have important news for you: very soon youíll be receiving a new Single Sort Recycling cart! Please begin using the new Single Sort Recycling cart in January 2011. Your service day will not change and you will continue to get your recycling picked up Every Other Week. Please see the Calendar below! Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers. Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2011. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30am on your service day. Q: What size is the new Single Sort Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge! Thank you, from the city of New Brighton and Allied Waste & Recycling Services!
For more information please visit
Allied Waste
Your new RECYCLING cart will be delivered to your home sometime between Dec. 1 and Dec. 31. Dear New Brighton Resident-- We have important news for you: very soon youíll be receiving a new Single Sort Recycling cart! Please begin using the new Single Sort Recycling cart in January 2011. Your service day will not change and you will continue to get your recycling picked up Every Other Week. Please see the Calendar below! Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers. Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2011. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30am on your service day. Q: What size is the new Single Sort Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge! Thank you, from the city of New Brighton and Allied Waste & Recycling Services! For more information please visit www.AlliedWasteMinnesota.com or call our local
Allied Waste
Your new RECYCLING cart will be delivered to your home sometime between Dec. 1 and Dec. 31. Dear New Brighton Resident-- We have important news for you: very soon youíll be receiving a new Single Sort Recycling cart! Please begin using the new Single Sort Recycling cart in January 2011. Your service day will not change and you will continue to get your recycling picked up Every Other Week. Please see the Calendar below! Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers. Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2011. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30am on your service day. Q: What size is the new Single Sort Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge! Thank you, from the city of New Brighton and Allied Waste & Recycling Services! For more information please visit www.AlliedWasteMinnesota.com or call our local Allied Waste Customer Service Group at (952) 941-5174.
Your new RECYCLING cart will be delivered to your home sometime between Dec. 1 and Dec. 31. Dear New Brighton Resident-- We have important news for you: very soon youíll be receiving a new Single Sort Recycling cart! Please begin using the new Single Sort Recycling cart in January 2011. Your service day will not change and you will continue to get your recycling picked up Every Other Week. Please see the Calendar below! Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers. Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2011. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30am on your service day. Q: What size is the new Single Sort Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge! Thank you, from the city of New Brighton and Allied Waste & Recycling Services! For more information please visit www.AlliedWasteMinnesota.com or call our local Allied Waste Customer Service Group at (952) 941-5174.
Your new RECYCLING cart will be delivered to your home sometime between Dec. 1 and Dec. 31. Please cut here and place THE CALENDAR ON your refrigerator.
RECYCLE SERVICE IS ON BLUE WEEKS ONLY
TRASH SERVICE IS EVERY WEEK
Allied Waste’s
SINGLE SORT
RECYCLING
SCHEDULE2012You've recycled it. Now get rewarded for it! Many cities have
www.AlliedWasteMinnesota.com Customer Service (952) 941-5174
Dear Golden Valley Resident – We have importantnews for you: very soon you’ll be receivinga new Single Sort Recycling Cart!Your new RECYCLING Cart will be delivered to your home either the last week of November or in December.Please begin using the new Single Sort Recycling cart in January 2012. Your service day will not change butyou will now get your recycling picked up Every Other Week. Please see the Calendar below!Q: What is Single Sort Recycling? A: Single Sort recycling from Allied Waste allows you to throw all recyclable materials into one cart - no sorting or separating of the materials is needed, we’ll do it for you! The new cart has wheels so it’s easy to roll down the driveway and has a special grey lid that sets it apart from other containers.Q: When will the new Single Sort Recycling program start? A: Allied Waste will be your new Recycling company starting in January 2012. We will empty your new recycling cart at your curb EVERY OTHER WEEK from that point on. We have provided you with a calendar at the bottom of this page. Please cut it off and place it on your refrigerator so you can keep track of when to recycle. Please have your recycling cart to the curb by 6:30 am on your service day. Your service day will not change – it will remain the same except for every other week service now.Q: What size is the new Single Size Recycling cart? A: The new recycling cart has 65 gallons of capacity. It stands 39” tall, is 25” wide, and is 27” deep. If you need an additional or larger container please give us a call. We’ll provide these at no extra charge!Thank you, from the city of Golden Valley and Allied Waste & Recycling Service!For more information please visit www.AlliedWasteMinnesota.com or call our localAllied Waste Customer Service Group at (952) 941-5174
JANUARY
S M T W T F S
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29 30 31
FEBRUARY
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MARCH
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APRIL
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MAY
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JUNE
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JULY
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29 30 31
AUGUST
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SEPTEMBER
S M T W T F S
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30
OCTOBER
S M T W T F S
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NOVEMBER
S M T W T F S
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DECEMBER
S M T W T F S
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2 3 4 5 6 7 8
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30 31
YES!
Recycle These Items!
NO!
Do Not Recycle These Items!
Newspaper & Newspaper Inserts
Magazines & Catalogs
All Junk Mail and Envelopes
Cardboard (break-down boxes)
Office & School Paper (all colors)
Phone books
Cereal & cracker-type boxes
Brown paper sacks/bags
Aluminum, Steel & Tin Cans
Glass bottles and jars
Plastics: #1 thru #7—bottles, cups
Plastic food containers, tubs, bowls
Yogurt cups & butter/whip cream tubs
Plastic Milk Jugs & Paper Milk Cartons
Plastic bags (from retailers)
Juice boxes & other paper cartons
No Garbage
No Food Waste
No Food-tainted items
(used paper plates)
No paper towels or paper napkins
No Pizza Boxes
No Egg cartons
No Wax-coated cartons
No Ice-cream cartons
No Aluminum foil
No Styrofoam cups/plates
or packaging
No Aerosol cans, Propane tanks
or Helium tanks
No Batteries
Begins January 1st
The red circle indicates a holiday. Service on or after the holiday will be delayed by one day this week.
JANUARY
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
FEBRUARY
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
MARCH
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
APRIL
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
MAY
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
JUNE
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
JULY
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5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
AUGUST
S M T W T F S
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2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
SEPTEMBER
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
OCTOBER
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
NOVEMBER
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
DECEMBER
S M T W T F S
1 2 3 4 5
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13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
Get text message reminders on your recycling week. Text “grey” to 292929. Standard text message rates may apply.
REPUBLIC SERVICES
SINGLE SORT
RECYCLING
SCHEDULE
PRST STD
U.S. POSTAGE
PAID
Twin Cities MN
Permit No. 2889
PRESORTED
FIRST-CLASS MAIL
U.S. POSTAGE PAID
Twin Cities MN
Permit No. 2889
FIRST-CLASS MAIL
U.S. POSTAGE PAID
Twin Cities MN
Permit No. 2889
PRST STD
U.S. POSTAGE
PAID
Twin Cities MN
Permit No. 2889
PRESORTED
FIRST-CLASS MAIL
U.S. POSTAGE PAID
Twin Cities MN
Permit No. 2889
FIRST-CLASS MAIL
U.S. POSTAGE PAID
Twin Cities MN
Permit No. 2889
9813 Flying Cloud Drive
Eden Prairie, MN 55347
Thank you for being
a Republic Services customer.
In order to help us serve you better, here
are just a couple of reminders:
• Have your cart out for pick up the night before or by
6am on your service day
• Make sure you leave 3 feet of space around your cart
from all obstacles such as mail boxes, other carts,
cars and trees.
• Visit your City or County’s website to find out more
information about additional environmental services
available.
• Yard Waste Removal Services: this service extends
from April 15th to mid/late November (depending
on the weather). Please call us if you want to add
this service. If you already have this service, we’ll
continue it for you, and you do not need to call us. We
can provide a yard waste cart for easy storage and
removal of your yard waste.
Services Provided by Republic Services:
Weekly Trash collection
Every-Other-Week Recycling collection
Weekly subscription yard waste collection: If you have this
service right now, we’ll simply continue it for you and give
you a special yard waste cart. If you want to add this ser-
vice, give us a call. It is a $62.00 annual fee. On the other
hand, if you only have occasional yard waste bags, the rate
is $1.50 per bag—but you must call us to schedule this
service so we know you have bags to remove.
Large Bulky items can be picked-up for an extra fee.
Please call us to schedule these bulky items to be removed.
Christmas tree pick-up is the first 2 full weeks of January.
The cost for this service is $5.00 per tree.
Please take a moment to read all of
this information carefully.
The Republic Services Customer Service Team can help you
with any questions you might have about the new program.
They can be reached at (952) 941-5174.
Please remember that you must place your trash and recycling
carts at the curb BEFORE 7:00am on your service day. Also,
place carts approximately 3 feet apart from one another
and at least 5 feet from any parked cars, mailboxes,
trees, shrubs or any other items.
Your new Trash & Single-Sort
Recycling carts
are here! Please
begin using these
new carts on your normal service
day, the week of June 2. For your
Recycling Service schedule, refer to
the calendar on the mailer we sent
you earlier this month (because recycling
is now an every-other-week service).
“Single-Sort Recycling” allows you to mix all of
the following items together in your new
Recycling Cart – No More Sorting!
*Newspaper & Newspaper inserts * All Junk Mail & Envelopes
*All Office and School Papers * All Phone Books
*Magazines & Catalogs * All Glass bottles & Jars
*Cereal & Cracker-type boxes *Brown paper sacks/bags
*Aluminum, Steel & Tin cans
*Cardboard (flatten all boxes and place inside the cart)
*Plastic Containers: #1 thru #7 – bottles, cups, plastic food
containers, tubs, bowls, yogurt cups and margarine tubs
*Plastic milk jugs and Paper milk cartons
*Juice boxes and other similar paper cartons.
Please give the new, larger Recycling Cart a good try for 90 days.
We think you’ll recycle many more items, and with every-other-
week service, you’ll need the extra capacity of this cart.
Bulky Item Pick-up Services/Charges
YARD WASTE COLLECTION Services
These services begin each APRIL 15 and run thru NOVEMBER —
weather permitting.
1) The Annual Yard Waste Subscription service rate is $62.00.
If you have this service right now, we’ll simply continue it for you
AND give you a special 65 gallon yardwaste cart for your
materials. If you want to add this service, please give us a call.
2) If you only have an occasional bag of yard waste material, we
can simply charge you ‘by the bag’. The rate is $1.50 per bag.
However, YOU MUST CALL US to schedule the ‘occasional bag’
service.
~Small item or Small Appliance (less than 50 lbs.) small furni-
ture, lawn furniture, lawn mower, dehumidifier, ottoman, small
chair, bookcase, small table, small desk table: $25.00 per item
~Large Furniture (more than 50 lbs.) sofa, love seat, mattress/box
-spring, bed headboard, reclining chair: $45.00 per item
~Large Appliance Stove, Refrigerator, snow-blower, chest freezer,
washer/dryer, dishwasher: $30.00 each item
~Miscellaneous Electronic recyclables
for small items like keyboards, VCR’s, old phones, and DVD players,
etc.: $10.00 per item
All TV’s and computer monitors: $40.00 per item
Important: You MUST call Republic Services at
(952) 941-5174 to schedule to have these
bulky items removed.
CONTRACT FOR THE COLLECTION OF RESIDENTIAL
RECYCLABLE MATERIALS
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page i
CITY OF ARDEN HILLS
CONTRACT FOR THE COLLECTION OF RESIDENTIAL
RECYCLABLE MATERIALS
Table of Contents
1 Term of Contract .....................................................................................................................2
2 Definitions ...............................................................................................................................2
3 Scope of Work: General Provisions .......................................................................................6
4 Operations ................................................................................................................................8
5 Collection Services ..................................................................................................................8
6 Collection Equipment ............................................................................................................10
7 Employees .............................................................................................................................11
8 Indemnity ...............................................................................................................................11
9 Insurance................................................................................................................................ 12
10 Payment and Performance Bonds ..........................................................................................12
11 Transferability of Contract .................................................................................................... 13
12 Reporting and Promotional/Educational Activities ...............................................................13
13 Default and Termination ........................................................................................................15
14 Payment for Base Collection Services ..................................................................................16
15 Miscellaneous Provisions ......................................................................................................18
Appendices
Appendix A Map of Route Sectors by Collection Day
Appendix B City Building(s) and Park(s) to be serviced by the Contractor
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 1
CITY OF ARDEN HILLS
CONTRACT FOR THE COLLECTION OF RESIDENTIAL
RECYCLABLE MATERIALS
This Contract, is made and entered into this 15th day of December, 2014, by and between the City of
Arden Hills, a Municipal Corporation under the laws of the State of Minnesota (hereinafter called the
“City”) and Republic Services, Inc. a corporation under the laws of the State of Minnesota, and having
its principal place of business at 9813 Flying Cloud Drive, Eden Prairie, MN 55347 (hereinafter called
the “Contractor”).
WITNESSETH
WHEREAS, the City requires the collection and proper management of recyclables within the
corporation limits of the City;
WHEREAS, the Contractor is engaged in the business of collecting recyclables;
WHEREAS, the City released a request for proposals (RFP) for recyclables collection services
on September 10, 2014;
WHEREAS, the Contractor submitted a proposal in response to the City’s RFP on October 17,
2014;
WHEREAS, the City desires to hire the services of the Contractor and the Contractor desires to
provide the services to the City;
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN BOTH PARTIES:
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 2
1 Term of Contract
1.1 This Contract shall commence on May 4 , 2015, and shall remain in full force and effect through
May 4 , 2020, unless terminated in accordance with Section 16 of this Contract.
1.2 The City at its sole discretion may elect to extend the Contract for five (5), one (1) year
increments or the City at its sole discretion may elect to extend the Contract for one (1), five (5)
year extension. The terms and conditions of this Contract shall apply to any such Contract
extension. Nothing in this Contract shall be interpreted to imply or infer that the City is
committing to such extensions.
1.3 At least six months prior to the expiration of this Contract (or any extension period), the City
shall notify the Contractor of its decision as to whether or not to exercise its extension option.
The Contractor may request an early decision by the City for a contract extension by submitting
a written request.
2 Definitions
The following terms, whenever used in this Contract, shall have the meanings set forth in this Section
unless otherwise limited or expanded elsewhere in this Contract.
Aluminum cans Disposable containers fabricated primarily of aluminum, commonly used
for soda, beer, juice, water or other beverages.
Aseptic Packaging and
Milk Cartons
Containers designed to maintain the sterility of a sterile (aseptic) product
such as food. (e.g. gable-top milk cartons, juice boxes and aseptic
packaging used for soup, broth, soy milk, etc.)
Base Collection Services The base level of recyclables collection services. This includes unlimited
recyclables collection services, which services are paid for by the City to
the Contractor as specified in this Contract.
Bulky Waste
All large, bulky household materials which do not fit within a garbage
cart, and include (but are not limited to) carpeting and padding,
mattresses, chairs, couches, tables, appliances, electronics and car parts
including wheels, rims and tires.
Carrier Stock Paperboard coated with resins to resist moisture and used for containers
to carry products such as beer, water and soft drinks.
Carts
The wheeled, lidded cart in which recyclable materials can be stored and
placed for curbside collection as approved by the City.
City
The City of Arden Hills, Minnesota.
Clothes and linens Towels, sheets, blankets, curtains, tablecloths, rags, and clothes
including: belts, coats, hats, gloves, shoes and boots which are dry, clean
and free of mold, mildew and excessive stains.
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 3
Collection Route Sector A geographic area within the City determined by the City that will be
serviced by one or more collection vehicles within one, specified day
each week and which may be used to measure collection progress.
Collection Vehicle Any vehicle licensed and inspected as required by State and County and
approved by the City for recyclables collection within the corporate
boundaries of the City.
Collection Hours The time period during which collection of recycling etc. is authorized by
the City.
Commodity Any individual material, including specific industrial grade material.
Contract Price for
Recyclables Collection
Service
The amount of money per Residential Dwelling Unit (RDU) or Multi-
Dwelling Unit (MDU) charged by the Contractor to the City per the
terms and conditions of this Contract for costs attributable to the base
recyclables collection service, including transport of these recyclables to
the City-designated recycling center.
Contractor Republic Services, Inc.
County Ramsey County, MN
Curbside That portion of right-of-way adjacent to paved or traveled City roadways.
“Curbside” as used in this Contract shall be interpreted to include alleys.
Curbside Collection The collection of recyclables in accordance with this Contract, City
ordinances, and City guidelines regulating the placement of the same.
Detailed Collection
Route Plans
The Contractor-established and City-approved truck patterns on the City
residential streets (e.g., start points, stop points, truck direction) within
each daily route sector.
Door-Step Collection The collection of household waste and recyclable material at a RDU at a
point close to the dwelling unit in lieu of curbside collection, for
producers or occupants who have a documented physical infirmity and
when there is not a person living in the dwelling that is able to move
wastes to the curb. (Also referred to as “walk-up” service.)
Dwelling Unit See Residential Dwelling Unit (RDU).
Field Route Audits Semi-annual counts of all eligible residential dwelling units served
through actual field surveys (such as dwelling unit counts by solid waste
route).
Glass Jars and Bottles Glass jars, bottles, and containers (lids/caps and pumps removed) that are
primarily used for packing and bottling of food and beverages.
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 4
Holidays Any of the following: New Year’s Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, and Christmas Day.
HDPE Plastic bottles and non-bottle plastic containers made from high density
polyethylene resin.
Missed Collection The failure of the Contractor to provide collection service to an RDU
subject to this Contract during collection hours on the scheduled day of
collection.
Multiple-Unit Dwellings
(MDU’s)
A building or a portion thereof containing five or more dwelling units.
Paper Products Paper includes the following: newspapers including inserts (ONP);
household office paper and mail; boxboard; carrier stock cardboard; old
corrugated cardboard (OCC) including boxes for delivery and take out
pizzas; phone books; Kraft bags; and magazines/catalogs (OMG).
Participation Rate A record of which specific households on a recycling route set out
recyclable material at some point during one calendar month as a
percentage of the overall number of eligible households.
Plastic Food and
Beverage Containers
Bottle and rigid plastic containers made of PET (plastic type #1), HDPE
(plastic type #2), and PP (plastic type #5).
PET Plastic bottles and non-bottle plastic containers made from polyethylene
terephthalate (e.g. soft drink, water, other bottles, deli clamshells, etc.).
Process Residuals The normal amount of material that cannot be recycled due to material
characteristics such as size, shape, color, cross-material contamination,
etc. which must be disposed as mixed municipal solid waste. Process
residuals include (but are not limited to): bulky items, contaminants,
sorted tailings, floor sweepings and rejects from specific processing
equipment (e.g. materials cleaned from screens, etc). Process residuals
do not include clean, separated products that are normally processed and
prepared for shipment to markets as commodities but which are of
relatively low value because of depressed market demand conditions.
Processing The sorting, volume reduction, baling, cleaning, containment or other
preparation of recyclable materials delivered to the processing center for
transportation or marketing purposes.
Processing Fee Agreed upon unit fee allocated towards Contractor’s cost of processing
various types of recyclables.
Producer Occupants of a RDU or MDU property who generate recyclable material.
Receptacle A City-approved recyclables cart.
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 5
Recyclable Materials or
Recyclables
The current list of household recyclables as established through
guidelines released under the authority of the City. The current list of
recyclables, as of the date of Contract execution, includes: Newspaper
and Newspaper Inserts; Magazines and Catalogs; Junk Mail and
Envelopes; Cardboard; Office and School Paper; Phone Books; Cereal
and Cracker-type boxes; Shoeboxes; Brown Paper Sacks/Bags;
Aluminum, Steel and Tin Cans; Glass Bottles and Jars, Plastic Bottles
and Cups; Plastic Food Containers, Tubs, Bowls, Yogurt Cups and
Margarine/Whip Cream Tubs; Plastic Milk Jugs and Paper Milk Cartons;
Juice Boxes; and other Paper Cartons.
Recyclables Collection The collection of all recyclable materials properly set out by residents or
management from eligible RDU’s or MDU’s into specially identified
recycling receptacles. Collection shall also include transporting the
recyclable materials to the City-designated recycling center where
materials can be processed for the marketplace.
Recyclable Carts Carts provided by the City for retaining recyclable materials for
collection.
Residential Dwelling
Unit (RDU)
Any eligible, occupied single-family dwelling, duplex, triplex or fourplex
within the City occupied by a person or group of persons. A RDU shall
be deemed occupied when water is being supplied thereto.
Scheduled Collection
Day
The day or days of the week (Monday through Friday) on which
collection by the Contractor is to occur, as specified in the Contract with
the City. It includes Saturdays for weeks that include Holidays.
Single-Stream Recycling (Also referred to as “single-sort recycling.”) The recycling system
whereby residents set out recyclables in one category without further
sorting by residents and which materials are later processed at a central
materials recovery facility, including sorting into their individual
marketable commodities.
Solid Waste Garbage, rubbish and other discarded solid materials (except animal
waste used as a fertilizer), including solid waste materials resulting from
industrial, commercial and agricultural operations, and from community
activities. Solid waste does not include earthen fill, boulders, rock and
other material normally handled in construction operations, solids or
dissolved material in domestic sewage or other significant pollutants in
waste resources, such as silt, dissolved or suspended solids in industrial
waste water effluents, dissolved materials in irrigation return flows, or
other common water pollutants. For purposes of this Contract, solid
waste does not include recyclables, yard waste, source separated
organics, bulky items, appliances or electronic waste. (Also referred to
as “mixed municipal solid waste”)
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 6
Source Separated
Organics (SSO)
Food waste, non-recyclable paper, house plants, and other household
organics designated by the City that, once separated by residents, may be
recovered for composting or other forms of organics recovery. SSO does
not include yard waste for purposes of this Contract.
Steel cans Metal containers fabricated primarily of steel and/or tin used to contain
food or beverages.
3 Scope of Work: General Provisions
3.1 The work under the Contract shall consist of all the items contained in the Contract, including
all the supervision, materials, equipment, labor, customer service operations, and all other items
necessary to complete such work in accordance with the Contract.
3.2 The City’s RFP (including all addenda) and Contractor’s proposal (including responses to City
questions) are incorporated by reference into this final Contract. If there is any discrepancy
between this final Contract and the City’s RFP or the Contractor’s proposal, this final Contract
shall take precedence.
3.3 Comprehensive recycling services will be provided to all RDU’s, with opportunities for MDU
buildings to “opt-in” to the service. Recyclables collection will occur weekly on Tuesdays for
properties south of I-694 and on Wednesdays for properties north of I-694. Appendix A includes
a map of route sectors by collection day.
3.4 The Contractor will acquaint itself with all pertinent City Ordinances and other City guidelines
and comply with said ordinances and guidelines.
3.5 The Contractor has made its own examination, investigation and research regarding the proper
method of doing the work, and all conditions affecting the work to be done (including street
layout, alley layout, overhead obstructions preventing automated lifting of carts, other
geography, daily route sector boundaries, etc.) and the labor, equipment and materials needed
thereon, and the quantity of work to be performed (including the Contractor’s own field
verification of RDU and MDU estimates provided by the City), and the Contractor agrees that it
has satisfied itself by its own investigation and research regarding all of such conditions, and
that this conclusion to enter into the proposed Contract is based upon such investigation and
research, and that it shall make no claim against the City because of any of the estimates,
statements, or interpretations made by any official officer or agent of the City may prove to be
in any respect erroneous. The Contractor so assumes the risk of all conditions foreseen and
unforeseen and agrees to complete the work without additional compensations under whatever
circumstances may develop other than as herein provided.
3.6 Household recyclables collection service from eligible RDU’s shall be performed exclusively by
the Contractor.
3.7 The Contractor shall be obligated to protect all public and private utilities whether occupying
public or private property. If such utilities are damaged by reason of the Contractor’s operations
under this Contract, it shall repair or replace same or, failing to do so promptly, the City shall
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 7
cause repairs or replacements to be made and the cost of doing shall be deducted from payment
to be made to the Contractor.
3.8 In performing any actions or services under this Contract, the Contractor shall comply with any
and all federal and state statutes, rules and regulations and any and all City and County
ordinances and regulations pertaining to or regulating the provision of such services or actions,
including those now in effect or hereafter adopted.
Any violation of such statutes, ordinances, rules or regulations by the Contractor shall entitle the
City to take appropriate corrective action. Any material violation by the Contractor shall entitle
the City to terminate this Contract upon twenty-one (21) days written notice of termination to
the Contractor except as provided elsewhere herein. Prior to exercising the right of termination,
the City shall notify the Contractor in writing and consult with the Contractor in an effort to
resolve the dispute. The Contractor may have up to twenty-one (21) days to cure a violation
prior to the City’s exercise of its termination right, provided that such an opportunity to cure is
not in conflict with the provisions of the subject law, ordinance, rule, or regulation. However,
the opportunity to cure shall not apply to subsequent and repeated violations of the same law,
ordinance, rule or regulation.
Amendments to existing regulatory laws, ordinances, regulations and enactment of new laws,
ordinances and regulations shall not serve as justification for the Contractor to terminate its
obligations hereunder, unless such changes make the completion of this Contract impossible.
3.9 No person shall be illegally excluded from employment rights in, participation in, or be denied
the benefits of the program, which is the subject of this Contract on the basis of race, religion,
color, creed, sex, age, disability, handicapped status, national origin or any other protected class
defined under the Minnesota Department of Human Rights and/or federal law. The Contractor
agrees to undertake all efforts at reasonable accommodations as may be required by state or
federal law.
3.10 The Contractor shall obtain all required licenses and permits to perform the Contract and
promptly pay all fees required or taxes assessed by the City or any other Governmental agency.
3.11 Contractor agrees that no member, officer, or employee of the City shall have any direct or
indirect interest in this Contract or the proceeds thereof. Violation of this provision shall cause
this Contract to be null and void and Contractor will forfeit any payments to be made under this
Contract.
3.12 Neither the Contractor nor the City shall be liable for the failure to perform their duties if such
failure is caused by a catastrophe, riot, war, fire, act of God, power failure, flood, disaster or
other similar contingency beyond the reasonable control of the City or the Contractor. Labor
disputes do not constitute situations beyond reasonable control.
3.13 The laws of the State of Minnesota shall be used to interpret this Contract.
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 8
4 Operations
4.1 Collection of recyclables shall not start before 7:00 a.m. or continue after 6:00 p.m. Exceptions
to collection hours shall be effected only by permission of the City. The Contractor shall
request permission from the City for any exception first via telephone and then in writing to the
City Recycling Coordinator with an explanation as to the reason for the exception.
4.2 When a holiday falls on the day that recycling will normally be collected, each subsequent
collection day will be delayed one day. For Example – if July 4 is on Tuesday, regular
collection services will be Wednesday and Thursday.
4.3 The Contractor’s employees shall handle the carts with reasonable precautions to prevent
spilling or scattering of recycling materials. The Contractor shall replace all carts in an upright
position and shall immediately clean up and dispose of any contents thereof which may be
spilled, regardless of whether the spill occurred on public or private property.
4.4 If the Contractor fails to clean up any scattered or spilled material or leaked material from
recycling trucks within three hours after oral or written notice (email is acceptable) from the
City, the City may cause such work to be done and deduct the reasonable cost thereof from any
payments due and owing the Contractor, in addition to any other remedies provided herein.
5 Collection Services
5.1 The recyclables collection service shall be provided every week from a 35-gallon, 64-gallon, 95-
gallon or similar sized wheeled recycling cart(s).
5.2 Collection shall occur in the same location (i.e., at “curbside”) and similar manner as household
solid waste collection.
5.3 Recyclables “door-step” collection may occur for eligible residents who apply and receive City
approval. Eligible residents are disabled or handicapped. There will not be an additional charge
to residents who are entitled to “door-step” collection.
5.4 All occupants of RDU’s in the City that set out recyclables for municipal collection shall be
required to place their household recyclables in the City-supplied cart(s).
5.5 The current list of household recyclables is established under the authority of the City’s
Recycling Coordinator. The current list of recyclables as of the date of Contract execution are
listed under the definition of “Recyclable Materials” in Section 2. This list may be amended by
mutual agreement between the City and the Contractor.
5.6 All recyclable materials placed for collection by residents or management from eligible RDU’s
or MDU’s shall remain the responsibility and ownership of the residents or property owner until
picked up by the Contractor. The City requires that all collected recyclables must be delivered
to the City’s designated recycling center in such a manner acceptable to Ramsey County.
5.7 Residential recyclables collected from the City under this Contract will be kept separate from
other materials. Residential recyclables generated in Arden Hills shall be weighed on Certified
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 9
Truck Scales and the weights reported to the City. The Contractor shall retain truck scale
weight tickets for City inspection upon request for a period of at least three years.
5.8 The Contractor shall not landfill, incinerate or otherwise dispose of recyclable materials
collected for recycling under this Contract without the specific, prior written approval of the
City.
5.9 Recycling trucks shall be clearly marked as such to distinguish from refuse, organics and yard
waste trucks.
5.10 When requested by the City, the Contractor shall submit a plan for how the City may be able to
add SSO to its residential curbside collection. This plan shall have specifics on added costs and
collection methods/operations. The City shall have sole discretion to accept the SSO plan and
initiate negotiations with the Contractor to modify the plan, or reject the plan
5.11 Cart Ownership and Management
5.11.1 The City shall own the recycling carts.
5.11.2 The Contractor shall be responsible and pay for all aspects of cart management and
operations including (but not limited to), receiving, assembly, distribution (aka new cart
“roll out”), excess cart inventory, (i.e., provide “warehouse” services), cart
switches/replacements, cart maintenance, repair or replace damaged carts, and manage all
aspects of warranty repairs.
5.11.3 The Contractor shall serve as the City’s agent for purposes of implementing cart warranty
service and replacements. The Contractor will make its best efforts to help assure eligible
cart warranty repairs and replacements are paid for by the cart manufacturer and not the
City.
5.11.4 The Contractor’s cart distribution services shall include both the initial cart rollout and
ongoing cart replacements (i.e. new customers, service changes, replacement of damaged
containers, etc.) during the term of the Contract.
5.11.5 Within one week of a valid request from a resident, the Contractor shall exchange a cart.
5.11.6 Damaged carts and old recycling bins that are not reusable must be recycled. All costs
incurred in recycling old curbside bins and new carts damaged beyond repair shall be the
responsibility of the Contractor at no additional cost to the City. Residents may be
allowed to keep their City-provided recycling bin for other uses.
5.12 Recyclable Collection from City Buildings and Parks
5.12.1 The Contractor shall provide recycling collection services at the City owned and operated
buildings and parks as listed in Appendix B.
5.12.2 Similar collection services shall be extended to all new City owned buildings and parks
created during the term of the contract.
5.12.3 The Contractor shall provide these recycling services at no cost to the City. The cost of
these collections from City buildings and parks shall be factored into the Contractor’s base
contract price for residential collections.
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CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 10
5.12.4 The Contractor shall provide containers necessary for said services including, but not
limited to dumpsters.
5.13 Customer Service
5.13.1 The Contractor shall maintain throughout the duration of the Contract a designated single
contact who is located in the Minnesota area and who has sufficient authority to resolve
issues when officially notified by City staff.
5.13.2 The Contractor shall strive to provide responsive, friendly customer service at all times
including interactions with residents by drivers/crews on the collection route, on the
phone, emails, web sites, and other forms of communication.
5.13.3 In the case of alleged missed collections, the Contractor shall investigate, and, if such
allegations are verified, the Contractor shall then arrange for the collection of the subject
materials no later than 6 p.m. the next business day.
5.13.4 The Contractor shall establish and maintain an office or call service with continuous
supervision to accept complaints and customer calls. The office shall be in service during
the hours of 8:00 a.m. until 5:00 p.m. Central Standard Time on all days except Saturday,
Sunday and legal holidays. The call service shall be available from 8:00 a.m. to 12:00
(noon) on Saturday. The address and toll free telephone number of such office shall be
posted on the City’s web site.
6 Collection Equipment
6.1 When collecting recyclables, under this Contract, the Contractor shall use separate collection
vehicles for recyclables.
6.2 Compliance with Truck Road Weight Restrictions: It shall be the Contractor’s sole
responsibility to comply with all road weight restrictions. The Contractor shall immediately
inform the City of any notices of exceeding such restrictions. The City retains the right to
inspect and/or weigh the Contractor’s trucks at any time.
6.3 All vehicles shall be kept in a clean and sanitary condition; and all collection vehicles shall be
cleaned with pressurized hot water at least once a month. It may be necessary to wash these
vehicles more often to improve the appearance of the vehicle, eliminate or control insect
infestation, and to control odor, if so directed by the City.
6.4 The vehicle bodies shall be painted and numbered, and shall have the Contractor’s name and
telephone number painted in letters of a contrasting color, at least four (4) inches high or easily
readable under normal conditions.
6.5 The trucks shall be maintained in good working order. They shall be equipped to meet all
federal, state and municipal regulations concerning vehicles used on City streets and alleys and
maintained to meet these standards.
6.6 All vehicles shall be equipped with the safety equipment as required by any local, state or
federal laws.
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7 Employees
7.1 All employees shall be competent and skilled in the performance of the work to which they may
be assigned. Failure or delay in the performance of this Contract due to the Contractor’s
inability to obtain employees of the number and skill required shall constitute a default of the
Contract.
7.2 The employees shall not use loud or profane language, shall be courteous to patrons at all times
(arguing will not be tolerated) and shall perform their work as quietly and quickly as possible.
7.3 The employees (and vehicles) will establish access, and shall not drive over private property
unless requested by property owners.
7.4 The City or its authorized agent may inspect the work performed for compliance with the
Contract. The Contractor shall furnish all reasonable assistance required by the City or its
representative for the proper inspection of the Contractor’s premises, facilities, equipment and
the recycling processing facility to which the City’s recyclables are taken.
7.5 The Contractor shall maintain, separate from all other records and accounts, complete records
and an accurate ledger of accounts of all revenues and expenses relating to the collection of
recyclables. Such records and accounts shall, at all reasonable times, be open to inspection by
the City and its agents. With reasonable notice, the City shall have the right to audit any portion
of the Contractor’s records relating to services provided under this Contract.
8 Indemnity
8.1 The Contractor shall indemnify, keep and save harmless the City and its respective officers,
agents and employees against all suits or claims that may be based upon any injury or damage to
persons or property that may occur, or that may be alleged to have occurred, in the performance
of this Contract by the Contractor, whether or not it shall be claimed that the injury was caused
through an negligent act or omission of the Contractor, its employees, it subcontractors or their
agents or in connection with any claim based on lawful demands of subcontractors, workers, or
suppliers; and whether or not the persons injured on whose property was damaged were third
parties, employees of the Contractor or employees of an authorized subcontractor; and the
Contractor shall, at its own expense, defend the City in all litigation, pay all attorneys’ fees and
all costs and other expenses arising out of the litigation or claim or incurred in connection
therewith; and shall, at its own expense, satisfy and cause to be discharged such judgments as
may be obtained against the City, or any of its officers, agents or employees.
8.2 When requested by the City, the Contractor shall submit satisfactory evidence that all persons,
firms or corporations who have done work or furnished supplies under this Contract, for which
the City may become liable under the laws of the State of Minnesota, have been fully paid or
satisfactorily secured. In case such evidence is not furnished or is not satisfactory, an amount
may be retained from compensation due the Contractor, which will be sufficient, in the opinion
of the City’s Attorney to meet all claims of the persons, firms, and corporations as aforesaid.
Such sum shall be retained until the liabilities are fully discharged or satisfactorily secured.
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9 Insurance
9.1 The Contractor shall provide and maintain in full force and effect during the entire term of this
Contract, regular Contractor’s Public Liability Insurance, with the City as an additional insured,
providing for a limit of not less than Two Million Dollars ($2,000,000.00) for all damages
arising out of bodily injuries or death of one person, and subject to that limit for each person,
and regular Contractor’s auto, property damage liability insurance providing for a limit of not
less than Five Hundred Thousand Dollars ($500,000.00) for all damages arising out destruction
of property in any one accident, and subject to that limit per accident. The Contractor shall also
provide workers’ compensation insurance and employers’ liability insurance as required by
law. Policies or coverage required shall be updated as necessary to meet at least the amounts
specified in Minn. Stat. § 466.04 for each year of the Contract. Contractor shall provide
Environmental Impairment Liability (Pollution Legal Liability) for sudden and non-sudden
(gradual) pollution occurrences covering all facilities and equipment owned and used by
Contractor, or its agents or employees. Limits of liability shall be no less than $5,000,000 for
each occurrence and $5,000,000 aggregate, and shall continue for a two year period following
termination of this Agreement.
Such policies shall provide for ten days’ notice to the City of any change, cancellation, or lapse
of such policy. The Certificates of Insurance shall name the City as an additional insured, and
state that the Contractor’s coverage shall be the primary coverage in the event of a loss.
Acceptance of the insurance by the City shall not relieve, limit or decrease the liability of the
Contractor.
The Contractor shall further guarantee and save harmless and indemnify the City of and from
any and all loss, damage, claims, suits, judgments and recoveries which may be asserted, made
or may arise or be had, brought or recovered against the City by reason of any of the foregoing
claims except such as are caused by the existence of the disposal sites at the locations specified
or contemplated in the Contract; and that it shall immediately appear and defend the same as its
own cost and expense.
Prior to the effective date of this Contract, the Contractor shall file a copy of such policies with
the Recycling Coordinator.
10 Payment and Performance Bonds/Letter of Credit
10.1 Before the Contract shall be valid or binding against the City, the Contractor shall provide both
a Payment Bond and a Performance Bond or Letters of Credit to the City of Arden Hills for the
use of said City, and also for the use of anyone who may perform or cause to be performed any
work or labor, or furnish or cause to be furnished any skill, labor, equipment, or materials in the
execution of such Contract, which bonds shall be signed by the Contractor and shall be in the
amount of fifty (50) percent of yearly Contract. The Bonds or Letters of Credit shall at all times
be kept in full force and effect. The Bonds or Letters of Credit shall be approved by the City
Attorney and filed with the City Clerk or designee.
The conditions of the Bonds or Letters of Credit shall be that the Contractor shall fully and
faithfully perform all conditions of the Contract and these specifications; shall pay anyone who
may perform or cause to be performed any work or labor, or furnish or cause to be furnished any
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 13
skill, labor, equipment or material in the execution of such Contract; and such Bonds or Letters
of Credit shall provide the full amount thereof and shall be forfeited upon the Contractor’s
failure to comply therewith.
11 Transferability of Contract
11.1 Other than by operation of law, no transfer or assignment of the Contract or any right accruing
under this Contract shall be made in whole or in part by the Contractor without the express
written consent of the City. In the event of an assignment, the Contractor shall act as a
guarantor of the assignee’s satisfactory performance of all Contractual obligations.
12 Reporting
12.1 Monthly and Annual Materials Reports Monthly reports and annual reports will be submitted
to the City dealing with the City’s recycling program. At a minimum, the monthly reports
should include the following information:
and Promotional/Educational Activities
12.1.1 Total number of stops collected, total number of possible stops (set out numbers).
12.1.2 Gross amounts of materials collected, by recyclable material (in tons).
12.1.3 Net amounts of materials marketed, by recyclable material (in tons).
12.1.4 Amounts of materials stored, by recyclable material, with any notes as to unusual
conditions (in tons).
12.1.5 The markets used for the sale of recyclables during that month.
12.1.6 Amounts of process residuals disposed (in tons) and location of disposal facility.
12.1.7 Revenue share credits back to the City.
12.1.8 Customer information collected on routes:
12.1.8.1 The locations of damaged and replaced carts.
12.1.8.2 Addresses that do not participate in the recycling program.
Monthly reports shall be due to the City by the 15th day of each month subsequent to the month
of the report. The first monthly report in 2015 shall be due on June 15, 2015.
Annual reports shall be due by January 15 and shall be a compendium of the previous monthly
reports with an annual summary of trends. The annual report will include recommendations for
continuous improvement in the City’s recycling program (e.g., public education, multi-unit
recycling, etc.).
12.2 Customer Relations Report Quarterly, the City will be provided with
12.2.1 A list of all customer complaints, including a description of how each complaint was
resolved.
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 14
12.2.2 The number, addresses and results of the Quarterly Cart Checks. Quarterly Cart Checks
are completed by looking inside the cart of 100 residential properties to check for
contaminants.
12.2.3 A list of all missed pickups reported to the Contractor.
Quarterly reports shall be due the 15th of the months of February, April, July and October, with
the 2015 quarterly reports beginning in July.
12.3 Annual Performance Review Meeting to Discuss Recommendations for Continuous
Improvement. The City shall schedule an annual meeting to include (but not be limited to):
12.3.1 Review annual report, including trends in recovery rate and participation.
12.3.2 Review efforts made to expand recyclable markets.
12.3.3 Review performance based on feedback from residents.
12.3.4 Review recommendations for improvement in the City’s recycling program, including
enhanced public education and other opportunities.
12.4 Promotional/Educational Activities
12.4.1 The Contractor and the City shall work together in the preparation and distribution of
educational materials to insure accurate information and program directions. The
Contractor shall pay for the annual design, printing and mailing of a curbside program
flyer with an additional 200 fliers to be placed at City Hall. The flyer shall be delivered
to homes no later than January 31 of each year.
12.4.2 The publicity and promotion program may include articles for city newsletters, public
appearances, provision of information for local environmental groups, or attendance at
public events sponsored by the City. The Contractor shall at a minimum provide one
(1) newsletter article per year. The Contractor is encouraged to develop new public
education and outreach materials each year.
12.4.3 The Contractor will work with the City to prepare guidelines for residents of eligible
RDU’s and MDU’s with recycling instructions.
12.4.4 Each year by January 31st, the Contractor shall send a mailing to each residential
property that is served by the Contractor with a specific list of instructions for sorting
recyclable materials and setting out recycling carts.
12.4.5 The yearly mailing will include instructions for residents of eligible RDU’s to have
their recycling carts set-out to curbside by 7:00 a.m. on their designated recycling
collection day.
12.4.6 The Contractor shall conduct its own promotions and public education to increase
participation. The Contractor shall submit a draft of any public education literature for
approval by the City, at least one month before printing and release of any such
literature.
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 15
12.4.7 The annual work plan shall include initiatives to improve the City’s recycling program.
These initiatives may include (but are not limited to) expansion of materials collected,
voluntary expansion to businesses, effective education of residents - with measurement,
community involvement, outreach to low participating communities, and outreach using
electronic communications including e-mail reminders and apps.
13 Default and Termination
13.1 If the work to be done under this Contract is abandoned by the Contractor; or if this Contract is
assigned by it without the written consent of the City Council; or if the Contractor is adjudged
bankrupt; or if a general assignment of assets is made for the benefit of the Contractor’s creditors; or
if a receiver is appointed for the Contractor of any of its property; or if, at any time, the City
determines that the performance of the work under this Contract is being unnecessarily delayed or
that the Contractor is violating any of the conditions of this Contract, or that it is executing the same
in bad faith or otherwise not in accordance with the terms of this Contract, then the City may serve
written notice upon the Contractor and its surety of the City’s intention to terminate this Contract.
13.2 Unless within twenty-one (21) days after the servicing of such notice, a satisfactory arrangement is
made for continuance, this Contract shall terminate and the Contractor and its surety shall be liable to
the City for all costs.
13.3 The City May Withhold Payments or Performance Bond In the event of Contractor’s default
under the terms of this Contract, all payments due the Contractor shall be retained by the City and
applied to the completion of the Contract and to damages suffered and expense incurred by the City
by reason of such default, unless the surety on the performance bond shall assume the Contract, in
which event all payments remaining due the Contractor at the time of default, less amounts due the
City from the Contractor and less all sums due the City for damages suffered and expense incurred
by reason of such default shall be due and payable to such surety. Thereafter, such surety shall
receive monthly payments equal to those that would have been paid to the Contractor had such
Contractor continued to perform the Contract.
13.4 Liquidated Damages
13.4.1 The imposition of liquidated damages is not a penalty, but recognition of the difficulty of
ascertaining the damage resulting from certain types of performance breaches. The assessment
of liquidated damages shall be at the reasonable discretion of the City and shall be in lieu of
other remedies, if imposed.
13.4.2 The City may deduct the full amount of any liquidated damages from any payment due to the
Contractor, but any liquidated damages not so deducted shall remain the obligation of the
Contractor and be payable to the City on demand.
13.4.3 The City may assess liquidated damages in lieu of other remedies available to the City for
breach of the Contract or violation of the City’s ordinances. Failure to impose liquidated
damages for lack of performance shall not constitute a waiver of the City’s other rights and/or
remedies under either the Contractor or the City’s ordinances or any subsequent failure of
performance.
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 16
13.4.4 The Contractor shall be liable to the City for liquidated damages, in the amount of $75.00
first incident, $100.00 second incident and $200.00 per incident thereafter; upon
determination by the City that performance has not occurred consistent with the following
provisions of the Contract:
13.4.4.1 Failure to pick up missed collections by 6:00 p.m. on the day following
scheduled collection day.
13.4.4.2 Failure to complete City-wide or route-wide collection by 6:00 p.m. on the
scheduled collection day, unless prior approval is received by the City.
13.4.4.3 Failure to adequately address legitimate complaints, whether submitted by
residents or the City.
13.4.4.4 Failure promptly to clean up any spills caused by the Contractor.
13.4.4.5 Failure to clean up scattered or spilled material spilled by the Contractor within
three hours of written or oral notice from the City.
13.4.4.6 Disposal of recyclables in a landfill, resource recovery facility or other disposal
facility without receiving prior written City permission.
13.4.4.7 Failure to adhere to other collection restrictions and requirements set forth in
the Contract. If the Contractor has violated or failed to follow collection
restrictions or requirements in a specific incident, the City may treat each
violation or failure as a separate incident for the purpose of calculating liquidate
damages.
13.4.4.8 Failure to request and obtain permission from the City for collecting on the
residential routes earlier than 7 a.m. or later than 6 p.m.
14 Payment for Base Collection Services
14.1 The City shall be responsible for invoicing and collecting the utility rate fees from all eligible
RDU’s and MDU’s receiving collection services.
14.2 The City may give the Contractor oral notice of discontinuation of service to RDU’s or MDU’s,
promptly followed by written confirmation of the order. Upon reinstatement of service at the
RDU or MDU by the City, the Contractor shall resume collections on the scheduled collection
day.
14.3 The Contractor shall bill the City for any collection services rendered to mutually agreed-upon,
eligible RDU’s and MDU’s according to the collection service Contract prices set forth in this
Contract. The Contractor shall invoice the City on a monthly basis within ten (10) days
following the end of each month in a format to be specified by the City. The Contractor shall
itemize applicable charges by county, state or federal agencies.
14.4 The City shall pay the Contractor within 35 days after receiving and approving the invoice from
the Contractor. The City’s payment to the Contractor shall be based on the approved invoice
and the collection service Contract prices set forth in this Contract. The Contractor shall be
entitled to payment for services rendered provided an approved invoice is submitted to the City
pursuant to the terms of this Contract regardless of whether or not the City collects the utility
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 17
rate fee from the RDU or MDU for such services. However, the Contractor shall not be entitled
to receive payment for dwelling units for which the Contractor has received notice from the City
of discontinuance of service. The City shall be entitled to offsets in its payments to Contractor
for Contractor errors or omissions as specified in the Liquidated Damages Section 13.
14.5 The City will compensate the Contractor through the base Contract prices set for recyclable
collection services for RDU’s. Commencing May 4, 2015, the base Contract prices will be:
Recyclables Collection shall be $3.03 per eligible RDU per month for weekly recycling service.
Eligible RDU with more than one (1) cart will be charged an additional fee of $2.00 per
household per month per cart.
14.6 City will compensate the Contractor through the base Contract prices set for recyclable
collection services for MDU’s. Commencing May 4, 2015, the base Contract prices will be:
Recyclables Collection shall be $55.00 per eligible MDU per month for each four yard container
serviced once per week or $4.25 per eligible MDU per month for each 65 gallon cart serviced
once per week.
14.7 The City shall provide an annual count of eligible RDU’s and MDU’s by January 1 of each year.
These annual counts may include additional RDU’s and MDU’s added due to new development,
redevelopment or other such changes.
14.8 The Contract price will be multiplied by the total number of RDU’s and MDU’s as determined
by the City to result in the monthly payment amount to Contractor.
14.9 Processing Fees and Revenue Share
14.9.1 The processing fee for all recyclable material commodities shall be $66.00 per ton.
14.9.2 There shall be no processing fee for residual materials.
14.9.3 The Revenue Share on all commodities shall be split between the City and the Contractor
at a rate of 80% (City)/ 20% (Contractor).
14.9.4 The revenue will be calculated by multiplying the tons of individual material collected by
the agreed upon material price. Total revenue shall be calculated by adding all of the
revenue generated for each of the materials collected and processed. Contractor shall
guarantee a minimum price on all materials of $0.00 per ton. If a particular material price
is negative, a price of $0.00 per ton shall be used.
14.9.5 Processing fee will be calculated by multiplying the tons of individual materials collected
by the agreed upon processing fee as described in Section 14.9.1. Total Processing Fees
will be calculated by adding all of the processing fees generated for each of the materials
collected and processed.
14.9.6 Revenue share received by the City will be calculated by subtracting the Total Processing
Fee from the Total Revenues. If the remainder is positive, that number represents the
revenue that shall be split between the City and the Contractor 80% (City)/20%
(Contractor).
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 18
15 Miscellaneous Provisions
15.1 In the event that any provision or portion thereof of any Contract Document shall be found to be
invalid or unenforceable, then such provision or portion thereof shall be reformed in accordance
with the applicable laws. The invalidity or unenforceability of any provision or portion of this
Contract shall not affect the validity or enforceability of the remaining provisions or portions of
the Contract.
15.2 Any notice or demand required herein shall be in writing and shall be effectively made if
delivered to either party in person or, if mailed, sent by certified mail as follows: To the City of
Arden Hills at 1245 West Highway 96, Arden Hills, MN 55112; and to the Contractor at 9813
Flying Cloud Drive, Eden Prairie, MN 55347; or to such other address as either party may
furnish the other in writing. Any change must be agreed upon by both parties in writing.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be duly executed this
15th day of December, 2014.
CITY OF ARDEN HILLS, MN:
BY
DAVID GRANT, MAYOR
BY
PATRICK KLAERS, CITY ADMINISTRATOR
APPROVED AS TO FORM:
BY
JOEL JAMNIK, CITY ATTORNEY
REPUBLIC SERVICES, INC.:
BY
JOHN DOYEN, AREA PRESIDENT
BY
TOM CHOVAN, GENERAL MANAGER
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 19
Appendix A
Map of Route Sectors by Collection Day
(Tuesdays for properties south of I-694 and on Wednesdays for properties north of I-694)
CITY OF ARDEN HILLS, MN
CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 20
Appendix B
City Facilities to be serviced by the Contractor.
*City Hall and 14 City Parks
(Park Recyclables may be collected from a central location as determined by the
Public Works Department)
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Highest
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#
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P
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p
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Re
s
p
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:
No
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:
Highlight Color Code Key: