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Home My WebLink About12-15-14-RAPPROVAL OF MINUTES Approval Of Minutes November 10, 2014, Regular City Council November 17, 2014, City Council Work Session 11 -10 -14 R.PDF, 11 -17 -14 WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF 2015 -2019 CIP Sue Iverson, Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF Approval To Cancel December 29, 2014, City Council Meeting Patrick Klaers, City Administrator MEMO.PDF Appointment Of Roberta Thompson As Chair Of The Planning Commission Ryan Streff, City Planner CC MEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Ed Werner Special Regular City Council Agenda December 15, 2014 Immediately following the City Council Work Session City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 2. 2.A. Documents: 2.B. Documents: 2.C. Documents: 2.D. Documents: 3. APPROVAL OF MINUTESApproval Of MinutesNovember 10, 2014, Regular City CouncilNovember 17, 2014, City Council Work Session11-10 -14 R.PDF, 11 -17 -14 WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting AnalystMEMO.PDF2015-2019 CIPSue Iverson, Director of Finance and Administrative ServicesMEMO.PDF, ATTACHMENT A.PDFApproval To Cancel December 29, 2014, City Council MeetingPatrick Klaers, City Administrator MEMO.PDF Appointment Of Roberta Thompson As Chair Of The Planning Commission Ryan Streff, City Planner CC MEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungEd Werner Special Regular City Council Agenda December 15, 2014Immediately following the City Council Work SessionCity Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:2.2.A.Documents:2.B.Documents:2.C. Documents: 2.D. Documents: 3. Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 10, 2014 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; City Attorney Joel Jamnik; and Marcus Thomas, Bolton & Menk PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant recommended Item 8A be discussed at a future Council meeting due to the inclement weather this evening. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended removing Item 8A. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. TCAAP Update ARDEN HILLS CITY COUNCIL – NOVEMBER 10, 2014 2 Public Works Director Maurer reviewed the TCAAP meeting schedule noting this evening’s Special Work Session was cancelled due to the weather. He noted the upcoming TCAAP meetings were as follows: November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers  Workshop with Gateway Planning o Review TCAAP Zoning Chapters 8 – 10 (Street Design Standards, Open Space Standards, Streetscape and Landscape Standards) o Review Comments and Provide Direction to Consultants o Review Modified Spine Road Layout November 24, 2014, Special Work Session at 5:30 pm, Community Room  Review Revised Zoning and Regulations for Hill and Creek Neighborhoods December 1, 2014, Special Work Session at 5:30 pm, Council Chambers  Spine Road/County Road I/Thumb Road Update (Infrastructure) December 8, 2014, Special Work Session at 5:30 pm, Community Room  Preview of Infrastructure Open House scheduled for December 9, 2014 December 15, 2014, Regular Work Session at 5:00 pm, Council Chambers  Discussion with senior housing and multi-family developers  Council discussion on zoning and density in Town Center and Neighborhood Transition Districts Public Works Director Maurer explained the City Council may choose to hold special or regular meetings to discuss TCAAP zoning on December 22 and 29. He indicated additional regular and special work session meetings will be scheduled to discuss regulations and policies, the infrastructure study, and other TCAAP issues. Topics for future meetings will be identified as those dates draw nearer. 4. APPROVAL OF MINUTES A. September 22, 2014, City Council Work Session B. September 29, 2014, Special City Council Work Session C. September 29, 2014, Regular City Council MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the September 22, 2014, City Council Work Session minutes, the September 29, 2014, Special City Council Work Session minutes; and September 29, 2014, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll ARDEN HILLS CITY COUNCIL – NOVEMBER 10, 2014 3 B. Motion to Accept the 2014 3rd Quarter Financials C. Motion to Approve Round Lake Road Area Improvement – Payment #5 D. Motion to Approve MnDOT Signal Agreement for TH 51 Bridge Project E. Motion to Approve Resolution of Support for Ramsey County – Highway Avenue (County Road H) F. Motion to Approve Replacement of Building Inspections Vehicle G. Motion to Approve Resolution Certifying the 2014 Municipal Election Canvass Results H. Motion to Approve Job Description for Recreation Coordinator and Recreation Programmer I. Motion to Approve Appointment of Recreation Coordinator J. Motion to Authorize to Advertise for the Position of Recreation Programmer MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:09 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:10 p.m. B. County Road E (B-2 District) Improvements – Public Hearing/Assessment Hearing  Resolution 2014-055 Ordering the Improvement  Resolution 2014-056 Adopting the Assessment Roll (may be adopted with any reductions the Council deems appropriate)  Resolution 2014-057 Approving the Plans and Specifications and Ordering the Advertisement for Bids Mayor Grant explained that based on the advice of legal counsel the Council would be continuing the public hearing for this item to the November 24th City Council meeting. Public Works Director Maurer stated the Council was being requested to hold a public and assessment hearing this evening for the proposed improvements along County Road E within the ARDEN HILLS CITY COUNCIL – NOVEMBER 10, 2014 4 B-2 District. He then provided the Council with a history of this project. He explained that last month staff walked County Road E with completed plans and spoke with business owners along the corridor. He reviewed the actions the Council would need to take after the public hearing was closed, which would be to adopt three resolutions that: order the improvement; adopt the assessment roll; and approve the plans and specifications and order the advertisement for bids. Marcus Thomas, Bolton & Menk, explained that he has been in communication with the Council and the public regarding the proposed plans for County Road E in the B-2 District. He provided the Council with a brief presentation on the proposed improvements. He reported a mill and overlay project would be completed, along with restriping, new colored medians and concrete curb replacement. He believed that this street improvement work would improve the overall aesthetics of the corridor. Mr. Thomas provided comment on the enhancements planned for the traffic signals and pedestrian crossings. The location and variety of the 56 trees that would be planted along the corridor was reviewed. He discussed the lighting fixtures that would be installed along the corridor. Mr. Thomas indicated the estimated total project cost was $1.9 million. He reported that the County’s share would be $1,415,808.90 and the City’s share would be $547,824.66. Of the expense to the City, $188,584.98, or just under 10% of the total project costs were proposed to be assessed. He reviewed how the assessments would be distributed to the 30 properties within the B-2 District. Mr. Thomas discussed the project timeline with the Council noting bid opening would take place in January. The bid would be awarded at the end of January. He anticipated construction would begin in May and would be complete in July. Mayor Grant thanked Mr. Thomas for his presentation and asked for questions or comments from the Council. Councilmember Holmes asked if the City has received any protests to the proposed assessments. Public Works Director Maurer indicated staff has received no assessment appeals to date. Councilmember Holmes questioned why the sidewalk on Pine Tree was being completed at this time. Public Works Director Maurer reported this sidewalk was being completed as it serves a greater area than just Bethel, and would benefit all pedestrians coming from the south along Pine Tree Drive to County Road E. Councilmember Holden inquired if the colored concrete in the medians would stand the test of time. ARDEN HILLS CITY COUNCIL – NOVEMBER 10, 2014 5 Mr. Thomas believed that the colored concrete would hold up and discussed the anomaly issues with previous colored concrete batches. Councilmember Holden requested further information on how the new light fixtures would be spaced. Mr. Thomas reported the light fixtures would be approximately 150 feet apart on each side of the corridor. Councilmember Holden asked if the Connelly curve driveway modifications could be excluded from the project. Public Works Director Maurer stated they could be excluded if the Council desired. He indicated the current plans included the driveway modifications on Connelly but the work could be completed in the future if the Council wanted to delay this work. Mayor Grant opened the public hearing at 7:37 p.m. Ronald Riach, 3900 Northwood Drive representing the Frattalone Hardware Store, stated Frattelone’s has recently purchased the Carroll’s Furniture property. He looked forward to revitalizing this property. He asked if the sidewalk improvement for the north side of County Road E would extend into the Carroll’s property. Mr. Thomas reported that the sidewalk would stop at the east and west property lines of the Carroll’s Furniture property. He discussed in further detail the proposed sidewalk improvements near the Carroll’s property. Dan Flaherty, Flaherty’s Arden Bowl at 1273 County Road E West, questioned the cost of the proposed improvements for Connelly Avenue driveway modifications. Mr. Thomas estimated those expenses to be $21,000. Mr. Flaherty did not believe the Connelly driveway improvements were necessary. He explained that the restriping of this area has already improved the traffic concerns. He asked if the existing trees along County Road E would be impacted. Mr. Thomas commented these trees would remain in place and would not be impacted by the proposed improvements. Mayor Grant explained that the Council would be tabling action on this item due to the weather and would be voting on the staff recommended Resolutions at the November 24th Council meeting. Councilmember Holden questioned if the Connelly roadway improvements were not completed at this time, if the entire expense would be borne by the property owner in the future. ARDEN HILLS CITY COUNCIL – NOVEMBER 10, 2014 6 Public Works Director Maurer stated this would be a Council decision and noted the entire expense could be left to the property owner. Mayor Grant requested further information on the proposed lighting. Mr. Thomas reviewed the proposed Vernon lighting bases, fixtures and poles. He noted the poles and fixtures would be installed by Xcel Energy along with the future energy and maintenance costs. The City would then enter into a 20 year agreement with Xcel Energy for the light fixtures. Councilmember Holmes suggested that the City work with the new owner of the Carroll’s property to discuss the potential of continuing the sidewalk along this property. Mr. Riach indicated he would be willing to speak on this matter further with staff in order to find a solution. Councilmember McClung stated even though a sidewalk across the former Carroll’s property was not included in the current plans, doesn’t mean that the City wasn’t interested in completin g this pedestrian connection. Public Works Director Maurer stated this was the case and noted he could work with the new property owner over the coming months. Mr. Flaherty asked when a determination would be made to potentially remove the Connelly driveway improvements from the proposed project. Mayor Grant explained that action on the B-2 District project would be taken at the November 24th City Council meeting. Councilmember McClung commented that if the Connelly improvements were not completed at this time, and future accidents required the improvements, he was in favor of assessing the entire project expense to the benefiting properties. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to continue the County Road E (B-2 District) Improvements Public Hearing/Assessment Hearing to the November 24, 2014 City Council meeting. The motion carried (5-0). Mayor Grant requested staff re-notify all property owners in the B-2 District that the public hearing has been continued to November 24, 2014. 8. NEW BUSINESS A. TCAAP Energy Integration and Resiliency Framework – Policy White Paper This item was removed from the agenda and will be addressed at a future Council meeting. ARDEN HILLS CITY COUNCIL – NOVEMBER 10, 2014 7 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Werner stated he and his wife attended a recent AARP driving class at City Hall and that the class was well done. Councilmember Holden asked if the City received a recent charge from the Met Council for I&I exceedances. Public Works Director Maurer reported the City did have an exceedance in June of this year. The MCES has issued a surcharge to the City of this exceedance. He provided comment on the I&I improvements planned for 2015. Councilmember Holmes discussed the recent Met Council newsletter the Council received which included an article explaining funding that was available for trails. She questioned if the City had anyone currently on staff that could apply for the grant funding. Public Works Director Maurer explained grant opportunities would be reviewed by either himself and/or Assistant City Engineer Anderson. Mayor Grant commented last Saturday he attended and spoke at the Welcome Home Solider Ceremony which welcomed home the Army National Guard 203rd Technical Operations group. He explained this group spent one year in Afghanistan and he was proud of their efforts. ADJOURN MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular Cit y Council meeting at 8:13 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 17, 2014 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work session at 5:05 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff; and City Clerk Amy Dietl 1. AGENDA ITEMS A. TCAAP Workshop with Gateway Planning Community Development Director Hutmacher stated the third TCAAP zoning workshop with Gateway Planning would be held this evening. She explained Brad Lonberger, Gateway Planning, will present revisions to Chapters 8, 9 and 10 along with Attachments 1, 3, 5, and 6. Mr. Lonberger will also review the comment tracking spreadsheet and request City Council f eedback on open items. Community Development Director Hutmacher indicated that at a previous meeting, the Mayor requested that Gateway Planning provide examples of other development projects where form- based codes were used. Project sheets for several developments were included in the agenda packet. Mr. Lonberger will be able to provide additional information on these development projects and describe their relevance to TCAAP. She noted Kimley Horn has prepared a layout of a spine road realignment that would allow 20 acres of retail and a large office site west of the spine road. The realignment removes the following land uses east of the spine road:  Retail – 170,000 SF (3.90 Acres)  Multiuse/Town Center – 2,800 SF (0.06 Acres)  Residential/Neighborhood Transition – 105,000 SF (2.41 Acres) ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 17, 2014 2 Staff requested City Council feedback on the proposed realignment. Brad Lonberger, Gateway Planning, reviewed Chapters 8 through 10 in detail with the Council, along with the circulation plan. Councilmember Holden questioned the distance between the curb and buildings in the Town street section. Mr. Lonberger explained there would be 25 feet from the curb to the building at the intersection. At a non-intersection point, there would be 17 feet from the curb line to a building front. Councilmember Holmes asked about the three different zones in the Town Center between the street and the buildings. She questioned what was private land verse public land, and what areas were right of way verse the setback areas, and what uses were allowed in which zones Further discussion ensued regarding setbacks and the public right of way area. Councilmember Holmes expressed concern that TCAAP had no designated bike lanes. Public Works Director Maurer reviewed the location of several bike trails and trail connections through TCAAP. He indicated that bikes would still be allowed to safely ride on shoulders, neighborhood streets and trails. He discussed the street design guidelines that would be used within TCAAP. Mayor Grant asked how staff came up with the 25% screening for the commercial zoning district. He believed this percentage to be high. Mr. Lonberger indicated this percentage closely aligned with the City’s current standards and noted all parking would have to be screened. Mayor Grant questioned the proper level of permeable surface for the large flex office district. Mr. Lonberger stated he did not typically code in permeable area, but rather encourages green and open spaces. He encouraged the Council to keep the green/open space at 20 to 25%. Councilmember Holden requested staff provide a definition of urban as referred to in the code. Mr. Lonberger commented this referred to a walkable community and noted the term “urban” could be removed from the code. Mayor Grant addressed the 10% permitted adjustment rule within the code. He requested a language change regarding new building materials. Community Development Director Hutmacher discussed this rule in further detail with the Council. She hoped to have final comments from the Council to allow Chapter 9 be approved in February. Councilmember Holden questioned how the City would require an HOA or townhome association to properly maintain their roadways. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 17, 2014 3 Public Works Director Maurer stated this has been discussed by staff and many developments are creating Master Associations for the maintenance of medians, lighting, trees and sidewalks. He reviewed the area that would be required for snow storage and publicly accessible sidewalks. It was noted that all sidewalks within the neighborhoods would be privately maintained. Councilmember Holden inquired if the screening described within the code was year round. Mr. Lonberger commented the language within the code refers to screening as evergreen or opaque year round. Mayor Grant asked how he could determine who had made specific comments within the comment tracker. Community Development Director Hutmacher explained Ramsey County had submitted their comments in a consolidated manner. Public Works Director Maurer recommended that any concerns regarding comments from Ramsey County be brought to Heather Worthington. Mayor Grant requested that a name be provided for all County comments in order to allow the Council to address the proper source. Community Development Director Hutmacher indicated the Council could request that the County speak at a future meeting or continue to provide their comments in writing. Mayor Grant asked if staff had made any progress on the proposed color palette for homes within TCAAP. Mr. Lonberger explained staff has been reviewing these regulations and wanted to make sure the correct wording was selected. He reported this language would be included in Chapters 6 and 7 of the TRC. Mayor Grant did not envision a hospital on the TCAAP site, but recommended that a neighborhood clinic be allowed. Councilmember Holden discussed tilt-up walls. She did not believe that veneering would improve the look of tilt-up walls. She recommended this material be further discussed by the Council to ensure these walls had windows. Community Development Director Hutmacher explained the current code would require windows. The Council further discussed the views within TCAAP, its neighborhoods and how to protect sight lines. Councilmember Holden recommended staff speak with area developers to ensure that views and sight lines were preserved. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 17, 2014 4 Mr. Lonberger explained that over time the tree canopy would assist in improving sight lines. He indicated he would investigate this matter further. Mayor Grant asked what the grade change was from the highest to lowest point on TCAAP. Public Works Director Maurer stated the site drops approximately 200 feet from its highest to lowest point. Councilmember McClung discussed the importance of connecting TCAAP to the rest of Arden Hills both for cars and pedestrians. Councilmember Holmes supported the language that would allow for a garage larger than 24 feet for an estate type house. Mr. Lonberger provided comment on the sign standards. Councilmember McClung encouraged staff to consider sign size and placement given the speed of traffic along Highway 10 versus Highway 96. Councilmember Holden did not want to see faded plastic signs within TCAAP. She did not fully support the use of sandwich boards either. Community Development Director Hutmacher discussed the newly proposed alignment of the Spine Road and how the realignment would impact the surrounding neighborhood. Public Works Director Maurer reported the spine road realignment would be discussed again by the Council on December 1st. He indicated that the County supported the proposed spine road realignment. He explained that work was still needed on how the intersections from the Town Center streets would meet the spine road. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Werner stated he would be attending a PMP meeting on November 18th at 5:30 p.m. Councilmember McClung noted he would be attending the Ramsey County League of Local Government Annual Meeting on Thursday, November 20th at The Mermaid. Councilmember Holmes requested comment from staff on the letter regarding the recycling contract. City Planner Streff stated there was some concern with how the haulers had reviewed and interpreted the RFP and the options available to the City. He indicated the City Attorney would be reviewing this matter and reporting back to the City Council. Councilmember Holden requested that Freeway Park be addressed by staff as there were too many cars being parked there. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 17, 2014 5 Public Works Director Maurer indicated this issue has been addressed by staff. He noted that a temporary parking permit was allowed at Freeway Park for the property immediately adjacent to the park that was having some driveway work completed this fall. Mayor Grant discussed a recent Money Magazine article. ADJOURN Mayor Grant adjourned the City Council work session at 7:59 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Page 1 of 1 DATE: December 15, 2014 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims Supporting Documents: Accounts Payable Claims Through 12/12/2014 Paid Claims (Check No 44227-Check No 44246) ................................. $ 193,999.31 Total Accounts Payable $ 193,999.31 Total Claims $ 193,991.31 CONSENT ITEM - 2A MEMORANDUM Accounts Payable User: Printed: ashley.bertrand 12/12/2014 10:15 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0602 US BANK 12/08/2014ACH Arvidson-101114 Oct/Nov 2014 CC Charges-Dave Clothing Oct/Nov 2014 CC Charges 33.00 Arvidson-101114 Oct/Nov 2014 CC Charges-Darien Clothing Oct/Nov 2014 CC Charges 33.00 Arvidson-101114 Oct/Nov 2014 CC Charges-Max Clothing Oct/Nov 2014 CC Charges 72.96 Freyberg-101114 Oct/Nov 2014 CC Charges-County Road D Supplies 93.29 Grant-101114 Oct/Nov 2014 CC Charges-Halloween Event SuppliesOct/Nov 2014 CC Charges 25.10 Grant-101114 Oct/Nov 2014 CC Charges-Halloween Event SuppliesOct/Nov 2014 CC Charges 77.21 Grant-101114 Oct/Nov 2014 CC Charges-Halloween Event SuppliesOct/Nov 2014 CC Charges 27.85 Grant-101114 Oct/Nov 2014 CC Charges-Halloween Event SuppliesOct/Nov 2014 CC Charges 59.60 Grant-101114 Oct/Nov 2014 CC Charges-Halloween Event SuppliesOct/Nov 2014 CC Charges 40.91 Iverson-101114 Oct/Nov 2014 CC Charges-You Send It License Oct/Nov 2014 CC Charges 14.99 Mooney-101114 Oct/Nov 2014 CC Charges-PW Supplies Oct/Nov 2014 CC Charges 38.05 Mooney-101114 Oct/Nov 2014 CC Charges-PW Supplies Oct/Nov 2014 CC Charges 37.07 Mooney-101114 Oct/Nov 2014 CC Charges-PW Supplies Oct/Nov 2014 CC Charges 156.39 Mooney-101114 Oct/Nov 2014 CC Charges-PW Supplies Oct/Nov 2014 CC Charges 64.04 Schifsky-101114 Oct/Nov 2014 CC Charges-Clothing 118.00 Winkel-101114 Oct/Nov 2014 CC Charges-Winkel Clothing 179.95 1,071.41Total for this ACH Check for Vendor 0602: 1,071.41Total for 12/8/2014: 0192 Grainger, Inc 12/12/2014ACH 9593894919 PW Parts PW Parts 319.25 319.25Total for this ACH Check for Vendor 0192: 1125 Bolton & Menk, Inc.12/12/2014ACH 0172113 October 2014 County Road E October 2014 County Road E 4,865.00 0172114 October 2014 MS4 Compliance October 2014 MS4 Compliance 1,260.00 0172114 October 2014 MS4 Compliance October 2014 MS4 Compliance 1,260.00 7,385.00Total for this ACH Check for Vendor 1125: 4447 Braun Intertec Corporation 12/12/2014ACH B014833 Round Lake Road Soils/Material Testing Round Lake Road Soils/Material Testing 2,620.60 2,620.60Total for this ACH Check for Vendor 4447: 4889 Community Footworks 12/12/2014ACH 12032014 December 2014 Foot Clinic December 2014 Foot Clinic 408.00 408.00Total for this ACH Check for Vendor 4889: TOII Tokle Inspections, Inc 12/12/2014ACH 12012014-Tokle November 2014 Inspections November 2014 Inspections 931.20 931.20Total for this ACH Check for Vendor TOII: Page 1AP Checks by Date - Detail by Check Date (12/12/2014 10:15 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription ZARN Zarnoth Brush Works, Inc 12/12/2014ACH 0152244-IN PW Parts PW Parts 936.00 0152448-IN PW Parts PW Parts 245.00 1,181.00Total for this ACH Check for Vendor ZARN: AMBO AMBO 12/12/201444227 12122014-AMBO 2015 Membership Dues 2015 Membership Dues 200.00 200.00Total for Check Number 44227: 0131 Beisswenger's How-To Store 12/12/201444228 529418 PW Parts PW Parts 47.58 47.58Total for Check Number 44228: CANON Canon Financial Services 12/12/201444229 14387095 December 2014 Copier Lease December 2014 Copier Lease 145.20 14387095 December 2014 Copier Lease December 2014 Copier Lease 822.80 968.00Total for Check Number 44229: 0711 Elder-Jones Building Permit Service, Inc. 12/12/201444230 2014-00117 Building Permit 2014-00117 Refund Building Permit 2014-00117 Refund 0.88 2014-00117 Building Permit 2014-00117 Refund Building Permit 2014-00117 Refund 5.00 2014-00117 Building Permit 2014-00117 Refund Building Permit 2014-00117 Refund 76.10 81.98Total for Check Number 44230: 7024 Emergency Preparedness Resource Group, LLC12/12/201444231 201428 2014 Storm City Checks/Meetings 2014 Storm City Checks/Meetings 400.00 400.00Total for Check Number 44231: 0176 Frattallone's Hardware, Inc.12/12/201444232 062330-A PW Parts PW Parts 20.95 20.95Total for Check Number 44232: 5607 Infratech 12/12/201444233 1400514 Water Supplies Water Supplies 3,737.10 3,737.10Total for Check Number 44233: 5443 Metro Products, Inc.12/12/201444234 103952 PW Parts PW Parts 139.17 139.17Total for Check Number 44234: 1302 Meyer Contract Inc.12/12/201444235 12082014-MC Round Lake Road Payment #6 Round Lake Road Payment #6 20,644.68 12082014-MC Round Lake Road Payment #6 Round Lake Road Payment #6 44,051.28 12082014-MC Round Lake Road Payment #6 Round Lake Road Payment #6 90,783.63 155,479.59Total for Check Number 44235: 0022 Thomas Mikacevich 12/12/201444236 12082014-TM Uniform Expense Reimbursement Uniform Expense Reimbursement 109.94 109.94Total for Check Number 44236: 0266 Minnesota Recreation & Park Assn. 12/12/201444237 8361 Rec Programmer Job Posting Rec Programmer Job Posting 100.00 Page 2AP Checks by Date - Detail by Check Date (12/12/2014 10:15 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 100.00Total for Check Number 44237: 0147 Moundsview Public Schools 12/12/201444238 5584 Valentine Hills Rental Charges Valentine Hills Rental Charges 69.75 5585 Valentine Hills Rental Charges Valentine Hills Rental Charges 20.25 5586 Valentine Hills Rental Charges Valentine Hills Rental Charges 48.00 5640 Valentine Hills Rental Charges Valentine Hills Rental Charges 97.20 5641 Valentine Hills Rental Charges Valentine Hills Rental Charges 92.88 328.08Total for Check Number 44238: 6252 Office Depot 12/12/201444239 1733114098 Admin Supplies Admin Supplies 38.85 38.85Total for Check Number 44239: 1074 Precision Landscape & Tree 12/12/201444240 1619 City Hall Tree Removal City Hall Tree Removal 2,286.41 2,286.41Total for Check Number 44240: 0811 Ramsey County 12/12/201444241 PUBW-014049 2014 Road Striping 2014 Road Striping 6,895.69 6,895.69Total for Check Number 44241: 0335 Scherer Bros. Lumber Co.12/12/201444242 41257881 Hockey Rink Repairs Hockey Rink Repairs 37.76 37.76Total for Check Number 44242: 491177SM Stepp Manufacturing Co., Inc 12/12/201444243 47231 Street Maintenance Supplies Street Maintenance Supplies 792.06 792.06Total for Check Number 44243: 8082 TAT Properties 12/12/201444244 12042014-TAT PC 12-019 Construction Escrow Release PC 12-019 Construction Escrow Release 2,121.87 2,121.87Total for Check Number 44244: 0576 TimeSaver Off Site Secretarial 12/12/201444245 M20907 10/20, 10/27, & 11/3 Meetings 10/20, 10/27, & 11/3 Meetings 774.00 M20907 10/20, 10/27, & 11/3 Meetings 10/20, 10/27, & 11/3 Meetings 213.50 M20932 11/5 Plan Com & 11/10 CC Mtg 11/5 Plan Com & 11/10 CC Mtg 143.50 M20932 11/5 Plan Com & 11/10 CC Mtg 11/5 Plan Com & 11/10 CC Mtg 282.25 1,413.25Total for Check Number 44245: 5717 W. Gohman Construction Co.12/12/201444246 2014-01063 Building Permit 2014-01063 Refund Building Permit 2014-01063 Refund 4,572.18 2014-01063 Building Permit 2014-01063 Refund Building Permit 2014-01063 Refund 312.39 4,884.57Total for Check Number 44246: 192,927.90Total for 12/12/2014: Page 3AP Checks by Date - Detail by Check Date (12/12/2014 10:15 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Report Total (27 checks): 193,999.31 Page 4AP Checks by Date - Detail by Check Date (12/12/2014 10:15 AM) Page 1 of 1 DATE: December 15th, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Admin Services SUBJECT: Capital Improvement Plan Adoption Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Background/Discussion At the December 8th City Council Meeting the Council adopted the 2015 budget. However the 2015-2019 Capital Improvement Plan was never formally adopted by the Council. As a house keeping item the 2015-2019 CIP is being added to consent agenda for adoption by the Council. Requested Action Adopt the 2015-2019 CIP as presented. CONSENT ITEM – 2B MEMORANDUM Page 1 of 1 DATE: December 15, 2014 TO: Honorable Mayor and City Councilmembers FROM: Patrick Klaers, City Administrator SUBJECT: Cancellation of the December 29, 2014, City Council Meeting Background In prior years, the City Council has cancelled the second regular meeting in December if there are no items requiring timely action by the Council. At this time, all necessary items for discussion and Council action have been placed on the agendas for the December 8, 2014, and the December 15, 2014, meetings. This year, the last Monday in December falls on December 29, 2014. Council Action Requested Motion to approve the cancellation of the December 29, 2014, regular City Council meeting. CONSENT ITEM – 2C MEMORANDUM DATE: December 15, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Appointment of Roberta Thompson as Chair of the Planning Commission Background Clayton Larson, the current Chair of Planning Commission, had decided not to renew his term that is set to expire on December 31, 2014. His resignation has not only created a vacancy on the Commission but has also created a vacant Chair position. Per the Planning Commission Liaison, Councilmember Holmes, long-standing Commissioner and Vice-Chair Roberta Thompson has respectfully volunteered to fill the role of the Planning Commission Chair. Ms. Thompson term expires December 31, 2016. Recommendation It is recommended that the City Council approve Resolution 2014-069 appointing Roberta Thompson as Chair of the Planning Commission with a term expiration of December 31, 2016. Attachment A) Resolution 2014-069 CONSENT ITEM – 2D MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2014-069 A RESOLUTION APPOINTING ROBERTA THOMPSON AS THE CHAIR OF THE PLANNING COMMISSION FOR A TERM EXPIRING DECEMBER 31, 2016. WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding development & redevelopment of lands within the City to residents on the Planning Commission. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That Roberta Thompson is appointed to serve as the Chair of the Planning Commission for a term expiring on December 31, 2016. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 15TH DAY OF DECEMBER 2014. _________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ AMY DIETL, CITY CLERK