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HomeMy WebLinkAbout11-10-14-R 'It ,AIZEN HILLS Approved: December 15, 2014 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 10,2014 7:00 P.M.-ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; City Attorney Joel Jamnik; and Marcus Thomas, Bolton& Menk PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant recommended Item 8A be discussed at a future Council meeting due to the inclement weather this evening. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended removing Item 8A. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. TCAAP Update ARDEN HILLS CITY COUNCIL—NOVEMBER 10, 2014 2 Public Works Director Maurer reviewed the TCAAP meeting schedule noting this evening's Special Work Session was cancelled due to the weather. He noted the upcoming TCAAP meetings were as follows: November 17, 2014, Regular Work Session at 5:00 pm, Council Chambers • Workshop with Gateway Planning o Review TCAAP Zoning Chapters 8 — 10 (Street Design Standards, Open Space Standards, Streetscape and Landscape Standards) o Review Comments and Provide Direction to Consultants o Review Modified Spine Road Layout November 24, 2014, Special Work Session at 5:30 pm, Community Room • Review Revised Zoning and Regulations for Hill and Creek Neighborhoods December 1, 2014, Special Work Session at 5:30 pm, Council Chambers • Spine Road/County Road I/Thumb Road Update(Infrastructure) December 8, 2014, Special Work Session at 5:30 pm, Community Room • Preview of Infrastructure Open House scheduled for December 9, 2014 December 15, 2014, Regular Work Session at 5:00 pm, Council Chambers • Discussion with senior housing and multi-family developers • Council discussion on zoning and density in Town Center and Neighborhood Transition Districts Public Works Director Maurer explained the City Council may choose to hold special or regular meetings to discuss TCAAP zoning on December 22 and 29. He indicated additional regular and special work session meetings will be scheduled to discuss regulations and policies, the infrastructure study, and other TCAAP issues. Topics for future meetings will be identified as those dates draw nearer. 4. APPROVAL OF MINUTES A. September 22, 2014, City Council Work Session B. September 29, 2014, Special City Council Work Session C. September 29, 2014, Regular City Council MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the September 22, 2014, City Council Work Session minutes, the September 29, 2014, Special City Council Work Session minutes; and September 29, 2014, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll ARDEN HILLS CITY COUNCIL—NOVEMBER 10, 2014 3 B. Motion to Accept the 2014 3rd Quarter Financials C. Motion to Approve Round Lake Road Area Improvement—Payment#5 D. Motion to Approve MnDOT Signal Agreement for TH 51 Bridge Project E. Motion to Approve Resolution of Support for Ramsey County—Highway Avenue (County Road H) F. Motion to Approve Replacement of Building Inspections Vehicle G. Motion to Approve Resolution Certifying the 2014 Municipal Election Canvass Results H. Motion to Approve Job Description for Recreation Coordinator and Recreation Programmer 1. Motion to Approve Appointment of Recreation Coordinator J. Motion to Authorize to Advertise for the Position of Recreation Programmer MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:09 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:10 p.m. B. County Road E (B-2 District) Improvements — Public Hearing/Assessment Hearing • Resolution 2014-055 Ordering the Improvement • Resolution 2014-056 Adopting the Assessment Roll (may be adopted with any reductions the Council deems appropriate) • Resolution 2014-057 Approving the Plans and Specifications and Ordering the Advertisement for Bids Mayor Grant explained that based on the advice of legal counsel the Council would be continuing the public hearing for this item to the November 24th City Council meeting. Public Works Director Maurer stated the Council was being requested to hold a public and assessment hearing this evening for the proposed improvements along County Road E within the ARDEN HILLS CITY COUNCIL—NOVEMBER 10, 2014 4 B-2 District. He then provided the Council with a history of this project. He explained that last month staff walked County Road E with completed plans and spoke with business owners along the corridor. He reviewed the actions the Council would need to take after the public hearing was closed, which would be to adopt three resolutions that: order the improvement; adopt the assessment roll; and approve the plans and specifications and order the advertisement for bids. Marcus Thomas, Bolton & Menk, explained that he has been in communication with the Council and the public regarding the proposed plans for County Road E in the B-2 District. He provided the Council with a brief presentation on the proposed improvements. He reported a mill and overlay project would be completed, along with restriping, new colored medians and concrete curb replacement. He believed that this street improvement work would improve the overall aesthetics of the corridor. Mr. Thomas provided comment on the enhancements planned for the traffic signals and pedestrian crossings. The location and variety of the 56 trees that would be planted along the corridor was reviewed. He discussed the lighting fixtures that would be installed along the corridor. Mr. Thomas indicated the estimated total project cost was $1.9 million. He reported that the County's share would be $1,415,808.90 and the City's share would be $547,824.66. Of the expense to the City, $188,584.98, or just under 10% of the total project costs were proposed to be assessed. He reviewed how the assessments would be distributed to the 30 properties within the B-2 District. Mr. Thomas discussed the project timeline with the Council noting bid opening would take place in January. The bid would be awarded at the end of January. He anticipated construction would begin in May and would be complete in July. Mayor Grant thanked Mr. Thomas for his presentation and asked for questions or comments from the Council. Councilmember Holmes asked if the City has received any protests to the proposed assessments. Public Works Director Maurer indicated staff has received no assessment appeals to date. Councilmember Holmes questioned why the sidewalk on Pine Tree was being completed at this time. Public Works Director Maurer reported this sidewalk was being completed as it serves a greater area than just Bethel, and would benefit all pedestrians coming from the south along Pine Tree Drive to County Road E. Councilmember Holden inquired if the colored concrete in the medians would stand the test of time. ARDEN HILLS CITY COUNCIL—NOVEMBER 10, 2014 5 Mr. Thomas believed that the colored concrete would hold up and discussed the anomaly issues with previous colored concrete batches. Councilmember Holden requested further information on how the new light fixtures would be spaced. Mr. Thomas reported the light fixtures would be approximately 150 feet apart on each side of the corridor. Councilmember Holden asked if the Connelly curve driveway modifications could be excluded from the project. Public Works Director Maurer stated they could be excluded if the Council desired. He indicated the current plans included the driveway modifications on Connelly but the work could be completed in the future if the Council wanted to delay this work. Mayor Grant opened the public hearing at 7:37 p.m. Ronald Riach, 3900 Northwood Drive representing the Frattalone Hardware Store, stated Frattelone's has recently purchased the Carroll's Furniture property. He looked forward to revitalizing this property. He asked if the sidewalk improvement for the north side of County Road E would extend into the Carroll's property. Mr. Thomas reported that the sidewalk would stop at the east and west property lines of the Carroll's Furniture property. He discussed in further detail the proposed sidewalk improvements near the Carroll's property. Dan Flaherty, Flaherty's Arden Bowl at 1273 County Road E West, questioned the cost of the proposed improvements for Connelly Avenue driveway modifications. Mr. Thomas estimated those expenses to be $21,000. Mr. Flaherty did not believe the Connelly driveway improvements were necessary. He explained that the restriping of this area has already improved the traffic concerns. He asked if the existing trees along County Road E would be impacted. Mr. Thomas commented these trees would remain in place and would not be impacted by the proposed improvements. Mayor Grant explained that the Council would be tabling action on this item due to the weather and would be voting on the staff recommended Resolutions at the November 24th Council meeting. Councilmember Holden questioned if the Connelly roadway improvements were not completed at this time, if the entire expense would be borne by the property owner in the future. ARDEN HILLS CITY COUNCIL—NOVEMBER 10, 2014 6 Public Works Director Maurer stated this would be a Council decision and noted the entire expense could be left to the property owner. Mayor Grant requested further information on the proposed lighting. Mr. Thomas reviewed the proposed Vernon lighting bases, fixtures and poles. He noted the poles and fixtures would be installed by Xcel Energy along with the future energy and maintenance costs. The City would then enter into a 20 year agreement with Xcel Energy for the light fixtures. Councilmember Holmes suggested that the City work with the new owner of the Carroll's property to discuss the potential of continuing the sidewalk along this property. Mr. Riach indicated he would be willing to speak on this matter further with staff in order to find a solution. Councilmember McClung stated even though a sidewalk across the former Carroll's property was not included in the current plans, doesn't mean that the City wasn't interested in completing this pedestrian connection. Public Works Director Maurer stated this was the case and noted he could work with the new property owner over the coming months. Mr. Flaherty asked when a determination would be made to potentially remove the Connelly driveway improvements from the proposed project. Mayor Grant explained that action on the B-2 District project would be taken at the November 24th City Council meeting. Councilmember McClung commented that if the Connelly improvements were not completed at this time, and future accidents required the improvements, he was in favor of assessing the entire project expense to the benefiting properties. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to continue the County Road E (B-2 District) Improvements Public Hearinp/Assessment Hearing to the November 24, 2014 City Council meeting. The motion carried (5-0). Mayor Grant requested staff re-notify all property owners in the B-2 District that the public hearing has been continued to November 24, 2014. 8. NEW BUSINESS A. TCAAP Energy Integration and Resiliency Framework—Policy White Paper This item was removed from the agenda and will be addressed at a future Council meeting. ARDEN HILLS CITY COUNCIL—NOVEMBER 10, 2014 7 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Werner stated he and his wife attended a recent AARP driving class at City Hall and that the class was well done. Councilmember Holden asked if the City received a recent charge from the Met Council for I&I exceedances. Public Works Director Maurer reported the City did have an exceedance in June of this year. The MCES has issued a surcharge to the City of this exceedance. He provided comment on the I&I improvements planned for 2015. Councilmember Holmes discussed the recent Met Council newsletter the Council received which included an article explaining funding that was available for trails. She questioned if the City had anyone currently on staff that could apply for the grant funding. Public Works Director Maurer explained grant opportunities would be reviewed by either himself and/or Assistant City Engineer Anderson. Mayor Grant commented last Saturday he attended and spoke at the Welcome Home Solider Ceremony which welcomed home the Army National Guard 203rd Technical Operations group. He explained this group spent one year in Afghanistan and he was proud of their efforts. ADJOURN MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council meeting at 8:13 p.m. Amy ietl David Grant City Clerk Mayor