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HomeMy WebLinkAbout01-12-15-WS '!Tt WIZEN_ HILLS Approved: February 9, 2015 CITY OF ARDEN HILLS,MINNESOTA SPECIAL CITY COUNCIL WORK SESSION MEETING JANUARY 12,2015 5:30 P.M.-ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro-Tem Holmes called to order the special City Council work session at 5:35 p.m. Present: Mayor David Grant (arrived at 5:45 p.m.); Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Councilmember-elect Robert Woodburn Absent: None Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Assistant City Engineer John Anderson; City Planner Ryan Streff; Associate Planner Matthew Bachler; and City Clerk Amy Dietl 1. AGENDA ITEMS A. TCAAP Community Development Director Hutmacher requested that the Council discuss and provide staff with comments on the following three TCAAP topics: infrastructure costs, land use map, and chapters six and seven of the TCAAP Redevelopment Code (TRC). Jon Horn, Kimley Horn, distributed to the Council the executive summary and exhibits from the infrastructure feasibility report. He reviewed the summary with the Council and provided a detailed PowerPoint presentation on this topic. He also discussed the location of the stormwater runoff and water features. He explained that based upon the preliminary concept information, the spine road would cost $11.6 million and the thumb road would cost $4.5 million. The City portion of the cost for the sanitary sewer and water improvements, including a water tower and off-site booster station, are estimated at $8,700,000. The estimated total cost of all improvements is $37,700,000. Finally, he commented on the construction schedule noting that the majority of the work would be completed in the 2015-2016 timeframe. Discussion ensued regarding the stormwater plans for the TCAAP site. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION—JANUARY 12, 2015 2 Councilmember Holden asked if the water tower had to be placed at the highest elevation on TCAAP. Public Works Director Maurer advised that this would be economically beneficial to the City as the tower would need to be built to the same elevation if it were located at a lower site on TCAAP. A lower site would require the tower to be taller and it would be more expensive. Public Works Director Maurer stated that the tower is planned to be 1.5 MGD (million gallons per day) and to cost about $3.5 million and it would be constructed in 2016. Councilmember Holden asked about the trail under the spine road bridge. Mr. Horn stated that in this area the road would be two bridges which allows for an opening for sunlight on the trail. Discussion took place on the County Road I roundabout, the definition of mass grading, needed easements and right-of-way for construction, and cost-sharing for the improvements. Councilmember Holmes asked for clarification on the City expenses for the water system and the storm water improvements. Councilmember-elect Woodburn requested to review the Maxfield Market Study. Community Development Director Hutmacher reviewed the land use map with the Council. She stated that if the Council supported the document `as is' it would be used to build on for the regulating map in TCAAP. Councilmember Holden commented that she was disappointed that the amount of neighborhood transition space had been reduced. Councilmember Holmes thought the plans were good, but believed that the retail area along Highway 96 should be further considered. Councilmember Holden anticipated that the retail near Town Center would be smaller, specialty shops. Councilmember McClung commented that this would be a great location for restaurants as well given its close proximity to the commercial and residential neighborhoods. He stated that after each refinement, the City was losing more residential units and this was a concern for him. City Administrator Klaers explained that staff was still working on finalizing the numbers since the spine road had been realigned. Mayor Grant recessed the work session at 6:50 p.m. to the regular City Council meeting. Mayor Grant reconvened the work session at 8:53 p.m. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION—JANUARY 12, 2015 3 Community Development Director Hutmacher reviewed chapters six and seven of the TRC with the Council and noted the revisions that had been made. She requested final comments from the Council on these two chapters. She provided comment on the approval timeline for the TRC. Councilmember McClung feared that there would not be enough time on February 2nd to sufficiently go through the TRC document. He liked the idea of bringing questions and changes to staff and having the Council walk through the entire document one more time prior to approval. Councilmember Holden was in favor of reviewing the entire TRC document in a work session. Councilmember Holmes indicated that she would be out of town from January 29th through March 6th Councilmember McClung believed that this was an important enough project that the entire Council should be involved even if this meant pushing back the approval to early March. Community Development Director Hutmacher explained that the County would be in attendance at the Council's meeting on January 201h and that the timeline could be discussed with them further. She understood that the County wanted to pursue a Request for Proposal (RFP) in 2015 and was waiting for the TRC to be complete. Mayor Grant recommended that staff speak with the County and inform them that the Council may be delayed in approving the TRC by several weeks. City Administrator Klaers indicated that the final TRC document would be ready for distribution prior to the February 2nd meeting and that the review and approval schedule can be further discussed at that meeting. Community Development Director Hutmacher inquired when the Council would like to hold an additional work session to review the TRC. She supported the Council in holding off the approval, but wanted input on the meeting schedule in order to ensure staff could properly prepare for the public hearings. Mayor Grant suggested that a special work session be held on Saturday, February 7th. Community Development Director Hutmacher indicated that she would be available Friday, February 6th in the afternoon and evening but would not be available on February 7th. The Council was tentatively in favor of meeting on Saturday, February 7th at 9:00 a.m., but would discuss this further during the February 2nd work session. Councilmember Holden discussed several language questions within chapter seven (pages 74, 75, 76, and 81) with staff. She requested further information on parking structures as referred to within the TRC. Community Development Director Hutmacher discussed how parking structures could be built on TCAAP. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION—JANUARY 12, 2015 4 Coundilmembers Holmes and Holden discussed several language questions within Chapter Six (pages 45, 49, 55, 59, 62, and 64)with staff. Councilmember Holden wanted to see the Town Center retail area be extremely walkable given the fact that the population is aging. She asked if any of the homes would abut lakeshore. Community Development Director Hutmacher stated that some homes in the Hill and Creek neighborhoods may back up to the natural resources area. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember McClung discussed how his position at work was becoming more complex, which would reduce his level of flexibility in his schedule. ADJOURN Mayor Grant adjourned the special City Council work session at 9:57 p.m. � =b t ` — I Lll4ZI 21 Amy Dietl David Grant City Clerk Mayor It, -AEN HILLS Request for Special City Council Work Session A special meeting may be called by the Mayor or by any two Councilmembers. Reason for meeting: TCAAP Requested Date: 1/12/15 Requested time: 5:30 PM Open meeting X Closed meeting Signature of person(s) making request: h444;11-140i 1/ 07 15 Mayor or Council Member Date Council Member Date -This section to be completed by City staff- Date received: / / Date meeting to be held: 1/12/15 Time of meeting: 5:30 PM Location: City Hall All necessary posting and notices have been completed. ,—k_�6 4,-n I / -1 / Is Signature of City rk Date City of Arden Hills * 1245 West Highway 96 * Arden Hills,MN * 55112-5743 Phone 651-792-7800 * Fax 651-634-5137 * www.cityofardenhills.org