HomeMy WebLinkAbout01-12-15-RAPPROVAL OF AGENDA
PRESENTATION
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please state
your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
TCAAP Update
Jill Hutmacher, Community Development Director
MEMO.PDF
APPROVAL OF MINUTES
Draft Minutes
November 24, 2014, City Council Work Session
November 24, 2014, Regular City Council
December 1, 2014, Special City Council Work Session
11 -24 -14 WS.PDF, 11 -24 -14 R.PDF, 12 -01 -14 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Organizational And Annual Appointments Of The City Of Arden Hills
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Ramsey Conservation District Shared Service Agreement
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
Recycling Contract Addendum - Eureka Recycling Contract Extension
Ryan Streff, City Planner
CC MEMO.PDF, ATTACHMENT A.PDF
2014 Capital Reimbursement To Lake Johanna Fire Department
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Public Hearing
MEMO.PDF
Public Hearing - 2015 Pavement Management Program - Venus/Crystal Neighborhood
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Robert Woodburn
Regular City Council
Agenda
January 12, 2015
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
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APPROVAL OF AGENDAPRESENTATIONPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFAPPROVAL OF MINUTESDraft MinutesNovember 24, 2014, City Council Work SessionNovember 24, 2014, Regular City CouncilDecember 1, 2014, Special City Council Work Session11-24 -14 WS.PDF, 11 -24 -14 R.PDF, 12 -01 -14 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format. There will
be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Organizational And Annual Appointments Of The City Of Arden Hills
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
Ramsey Conservation District Shared Service Agreement
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
Recycling Contract Addendum - Eureka Recycling Contract Extension
Ryan Streff, City Planner
CC MEMO.PDF, ATTACHMENT A.PDF
2014 Capital Reimbursement To Lake Johanna Fire Department
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general
order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding
TCAAP development. Please be sure to complete a "Request to Appear before City
Council" form (available at the back table). Completed forms may be given to the City
Clerk.
TCAAP Public Hearing
MEMO.PDF
Public Hearing - 2015 Pavement Management Program - Venus/Crystal Neighborhood
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Regular City Council Agenda January 12, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:
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6.C.
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6.D.
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8.B.
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APPROVAL OF AGENDAPRESENTATIONPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development DirectorMEMO.PDFAPPROVAL OF MINUTESDraft MinutesNovember 24, 2014, City Council Work SessionNovember 24, 2014, Regular City CouncilDecember 1, 2014, Special City Council Work Session11-24 -14 WS.PDF, 11 -24 -14 R.PDF, 12 -01 -14 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting AnalystMEMO.PDFOrganizational And Annual Appointments Of The City Of Arden HillsAmy Dietl, City ClerkMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFRamsey Conservation District Shared Service AgreementTerry Maurer, Public Works DirectorMEMO.PDF, ATTACHMENT A.PDFRecycling Contract Addendum - Eureka Recycling Contract ExtensionRyan Streff, City PlannerCC MEMO.PDF, ATTACHMENT A.PDF2014 Capital Reimbursement To Lake Johanna Fire DepartmentSue Iverson, Director of Finance and Administrative ServicesMEMO.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk.TCAAP Public HearingMEMO.PDFPublic Hearing - 2015 Pavement Management Program - Venus/Crystal Neighborhood
John Anderson, Assistant City Engineer
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Regular City Council Agenda January 12, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:7.8.8.A.Documents:8.B.
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Page 1 of 2
DATE: January 12, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: TCAAP Update
Upcoming Meetings
Staff and consultants are scheduling work for the regulations and policies component of the
master planning process. The following schedule allows for City Council adoption of the
TCAAP Redevelopment Code (TRC) by the end of February.
January 12, 2015, Special Work Session at 5:30 pm, Community Room
Preliminary Cost Estimates (Infrastructure)
Final Review Chapters 6-7 (Building Site Development Standards, Building
Design Standards)
January 20, 2015, Regular Work Session at 5:00 pm, Council Chambers
Ramsey County Presentation
Final Review Chapters 4-5 (Definitions, Permitted Uses)
January 26, 2015, Special Work Session at 5:30 pm, Community Room
JDA Approval Process
Final Review Chapters 1-3 (Introduction, Components of the Code,
Administration)
Final Review Future Land Use Map
February 2, 2015, Special Work Session at 6:30 pm (following JDA meeting), Council Chambers
Final Gateway Planning Workshop
o Presentation of Final Draft of TCAAP Redevelopment Code (TRC)
o Final Comments and Revisions
STAFF COMMENTS - 4A
MEMORANDUM
Page 2 of 2
February 18, 2015, Special Planning Commission meeting at 6:30 pm, Council Chambers
Public Hearings
o TCAAP Redevelopment Code
o TCAAP Comprehensive Plan Amendment
February 23, 2015, Regular Meeting at 7:00 pm, Council Chambers
Adoption of TCAAP Redevelopment Code
Authorization for distribution of TCAAP Comprehensive Plan for adjacent city
and Metropolitan Council review
Additional regular and special work session meetings may be scheduled to discuss the
infrastructure study and other TCAAP issues.
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
NOVEMBER 24, 2014
5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 5:34 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff;
City Clerk Amy Dietl; City Attorney Joel Jamnik; and JDA Attorney Mike Norton
1. AGENDA ITEMS
Mayor Grant recommended the 2015 Proposed Budget and Tax Levy be discussed as Item G.
Councilmember Holden suggested the Recycling RFP as Item B.
A. TCAAP Zoning
Community Development Director Hutmacher stated that at the November 3, 2014, City
Council work session, the Council discussed its vision for the Hill and Creek neighborhoods.
Specifically, the Council supported single-family housing with varying lot sizes on the Hill and
Creek neighborhoods with lot sizes increasing and density decreasing as development moved
away from the Town Center and water resources corridor. A limited amount of townhomes may
be acceptable in the Hill neighborhood in locations close to the water resources corridor or along
the eastern perimeter of the site. The City Council directed staff to revise the draft TCAAP zoning
to reflect the Council’s vision.
Community Development Director Hutmacher reported that two options have been drafted for
City Council consideration. In both options, new definitions have been created. Also, new
districts have been added to the Regulating Map with corresponding changes to the proposed land
use table.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 2
Option A – Restrictions on Housing Type
Under Option A, the Neighborhood District has been eliminated. New zoning districts have been
created as follows:
TRC – Sm MF
TRC – Sm SF
TRC – Med SF
TRC – Lg SF
Community Development Director Hutmacher reported that under Option A, definitions have
been changed to prohibit twin homes in single family districts. The definition for small lot single
family has been revised to include all lots of less than sixty feet. Lots narrower than fifty feet
require a rear-loading garage, and developers have indicated that front-loading garages are
preferable to most home-buyers. If there is a small single-family district (TRC – Sm SF),
developers will need flexibility to create lots that are large enough for front -loading garages. The
proposed new definitions are as follows:
Single Family Use A building containing one primary living unit and which may include
detached townhomes and cottage/patio homes.
Small Lot Single Family A single-family residential lot that measures less than sixty (60)
feet wide.
Small Multi-Family Use A building containing two to eight residential units and which
may include twin homes, townhomes, row homes, manor homes/multi-tenant houses,
stacked flats, or triplexes/quadplexes.
Medium Lot Single Family A single-family residential lot that measures sixty (60) feet to
less than seventy-five (75) feet wide.
Large Lot Single Family A single-family residential lot that measures seventy-five (75)
feet or more in width.
Community Development Director Hutmacher explained that assuming a standard lot depth of
130 feet, the lot widths described above would result in the following net densities and
approximately a maximum of 408 total residential units:
Creek Neighborhood - 43 gross acres (31.2 net acres)
Lot width Net Units % of Total Approx.
(feet) per Acre Area Units
45-60 3.0 – 5.0 40 62
60-75 2.2 – 3.5 40 44
75-95 1.5 – 2.5 20 16
Total 122
Note: Approximate units are calculated using the maximum in the range. Net acreage excludes
right-of-way. Both gross and net acreage exclude parks.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 3
Hill Neighborhood - 66 gross acres (47.6 net acres)
Lot width Net Units % of Total Approx.
(feet) per Acre Area Units
Sm MF 6.0 – 10.0 30 143
45-60 3.0 – 5.0 20 48
60-75 2.2 – 3.5 50 83
75-95 1.5 – 2.5 10 12
Total 286
Note: Approximate units are calculated using the maximum in the range. Net acreage excludes
right-of-way. Both gross and net acreage exclude parks.
Community Development Director Hutmacher indicated that under Option A, the permitted
use table would be adjusted as depicted in the staff memo.
Option B – Restrictions on Density
Community Development Director Hutmacher commented that under Option B, the
Neighborhood District has been eliminated. In Option B, the definition of Single Family Use
includes twin homes and detached townhomes. Small Lot Single Family is defined as only lots
less than fifty feet wide since that definition was originally created to describe lots which would
require rear-loading garages. New zoning districts have been created as follows:
NB – Low Density
NB – Med Density
NB – High Density
NB Low Density Single family use developed at a gross density of no greater than two (2)
units per acre.
NB Medium Density Single family use developed at a gross density of no greater than
four (4) units per acre.
NB High Density Single family or small multi-family use developed at a gross density of
no greater than six (6) units per acre.
Single Family Use A building containing one or two primary living units and which may
include twin homes, detached townhomes and cottage/patio homes.
Small Lot Single Family A single-family residential lot that measures less than fifty (50)
feet wide.
Small Multi-Family Use A building containing three to eight residential units and which
may include townhomes, row homes, manor homes/multi-tenant houses, stacked flats, or
triplexes/quadplexes.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 4
Community Development Director Hutmacher reported that Option B allows developers more
flexibility than Option A with regard to housing type, while still establishing strict controls over
density. Estimates of total number of units under Option B are as follows:
Creek Neighborhood - 43 gross acres (31.2 net acres)
% of Total Gross Density Number
Area Maximum of Units
NB – Low Density 60 2 units/acre 52
NB – Med Density 30 4 units/acre 52
NB – High Density 10 6 units/acre 26
Total 130
Note: Net acreage excludes right-of-way. Both net and gross acreage exclude parks.
Hill Neighborhood - 66 gross acres (47.6 net acres)
% of Total Gross Density Number
Area Maximum of Units
NB – Low Density 20 2 units/acre 26
NB – Med Density 40 4 units/acre 106
NB – High Density 40 6 units/acre 158
Total 290
Note: Net acreage excludes right-of-way. Both net and gross acreage exclude parks.
Community Development Director Hutmacher stated that Option B would result in
approximately 420 maximum residential units. Developers may build at a density of less than the
maximum in each district, so the total number of units could be less but not more. Under Option
B, the permitted use table would be adjusted as depicted in the staff memo. Developers would
have greater flexibility in the types of units built, so long as overall gross density did not exceed
the maximum for the district.
Community Development Director Hutmacher explained that both Options A and B achieve
the City Council’s objectives for maximum number of residential units and are consistent with
general market feedback. Option A would allow approximately 408 total residential units. Option
B would allow approximately 420 units. At the November 3, 2014, City Council work session,
Mayor Grant stated that he felt a total of 430 units between the Hill and Creek neighborhoods
would be reasonable. Staff analysis based on market feedback was that the market could support
approximately 405 residential units in the Hill and Creek neighborhoods.
Community Development Director Hutmacher indicated that regulations for single-family
development can be found in Chapters 4, 5, 6, 7, and 9. The single-family regulations and design
standards are summarized in the memo (which can be found in the agenda packet) from Brad
Lonberger, Gateway Planning. Changes have been made to reflect recent City Council
discussions.
Community Development Director Hutmacher requested that the Council consider the
following questions and provide staff with feedback:
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 5
1. Does the City Council prefer Option A or Option B for zoning in the Hill and Creek
neighborhoods? Are there any additional changes that should be made to the zoning map
for these neighborhoods?
2. Do the single family design regulations adequately reflect the Council’s vision for high
quality neighborhoods while still allowing reasonable developer flexibility?
Community Development Director Hutmacher reported that staff and consultants will
incorporate any additional City Council comments into red-lined drafts that will be presented to
the City Council on January 12 (Chapters 6-7), January 20 (Chapters 1-3), and January 26
(Chapters 4-5) prior to the presentation of the final draft on February 2, 2014.
Councilmember Holden asked if the proposed plans included a plus or minus 10% change for
the JDA.
Community Development Director Hutmacher indicated that density was not something the
JDA could make adjustments to. She explained that Option B would provide developers with
more flexibility for unit types, as long as the development was within the density maximum. She
reported that staff was bringing forward a density that was close to the Mayor’s suggestion of 430
total units.
Mayor Grant questioned if a third option was available.
Community Development Director Hutmacher commented that Option A and Option B were
the recommendations of staff at this time.
Mayor Grant appreciated staff’s work on these options as it provided the Council with a great
deal of information on how the density of TCAAP could be broken down.
Rick Packer, Mattamy Homes, appreciated the Council’s time and the conversations he has had
with staff. He believed that either option presented by staff were positive , viable options and
would provide clear direction to developers as to the vision for the TCAAP neighborhoods. He
encouraged the Council to not preclude any future developments from being able to come back
for consideration.
Mayor Grant summarized that either Option A or B would work for developers.
Mr. Packer agreed with this comment and believed that the development community would be
able to understand and be able to respond to either option.
Mayor Grant inquired if the options had been shared with Gateway Planning or the County.
Community Development Director Hutmacher reported that the two options were a City effort
at this time.
Councilmember McClung preferred Option B and stated that he wanted to see high quality
building materials and neighborhoods in TCAAP.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 6
Further discussion ensued regarding TCAAP zoning options.
Councilmember Holden questioned if the Planning Commission would review any of the
proposed developments for TCAAP.
Community Development Director Hutmacher explained that the City would not review any
developments unless they were rejected by the JDA, at which time the developer could then
approach the City. The City Council could make zoning amendments, but would not review
individual development proposals. As is currently the situation, the Planning Commission would
review proposed zoning amendments and make recommendations to the City Council.
Councilmember Holmes expressed concern that the zoning regulations will restrict the options
for developers. She stated that she preferred Option B.
Councilmember Werner supported the additional flexibility offered in Option B.
Councilmember Holden requested that the building height language for residential buildings be
reviewed.
Mayor Grant summarized that the Council was more in favor of Option B. He recommend ed
staff review the minimum densities in Option B. He suggested that quality building materials also
be considered for the TCAAP homes.
B. Recycling RFP Discussion
City Attorney Jamnik stated that the City has received a letter from the Dorsey & Whitney Law
Firm representing Garbage Haulers for Citizen Choice (GHCC) and the McGrann Shea Carnival
Straughn & Lamb Law Firm representing the National Waste & Recycling Association
(NW&RA). The two letters that have been received are in regard to the recent RFP for
Comprehensive Recycling Services.
City Attorney Jamnik explained that the two letters were claiming that because the RFP asked
for potential expansion of materials collected, that this triggers the State requirement for public
notice. He stated that if the City moves forward with the RFP and expands the nature of the
recycling program to include organics/yard waste/electronics there is a threat of litigation.
City Attorney Jamnik reviewed the options available to the Council stating the RFP could be
pulled back and the City could follow the statutory procedures for organized collection. These
procedures typically take a year or more. Another option for the Council would be to continue
with the RFP process and see if a lawsuit followed.
City Attorney Jamnik recommended that the Council continue with the current RFP process but
that the City not add any large scale options at this point. He discussed the overall larger issue
facing the City, County and State regarding organics pick-up. He advised that if a contract were
to be considered with a different set of collected materials, he would have to reevaluate his
decision.
Councilmember Werner supported the recommendation of staff.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 7
Mayor Grant recommended that the City not add the additional services at this time. He
believed that the County had issues to resolve before the City could move forward with organics
collection.
The Council concurred with this recommendation.
C. Compensation Study Discussion
Director of Finance and Administrative Services Iverson explained that Ann Antonsen from
Springsted was present to discuss a recently completed Compensation Study.
Ann Antonsen, Springsted, Inc, explained that she completed a classification and compensation
for the City. She provided the Council with an update and preliminary information noting the
final report was not yet completed. She reported that she was finalizing the survey and was
having difficulty receiving survey results. Until further information was gathered regarding pay
rates and benefits she would not be able to make a recommendation to the Council. Ms. Antonsen
provided a summary of the information she has gathered to date and asked for questions or
comments from the Council.
Mayor Grant reiterated that the information presented did not include any benefit information.
Councilmember Holmes asked if any changes to the pay grades should be considered at this
time.
Ms. Antonsen recommended that the Council hold off on making any decisions until a final
report was submitted to the City. She suggested that the Council approve a 2 -3% cost of living
within the 2015 budget and that any other changes to the pay scale be further considered in the
coming year.
Mayor Grant recommended that after the surveys are completed and the study was finalized, that
this information be reviewed by the Personnel Committee prior to coming to the Council.
D. 2015 Council Liaison Appointments
City Clerk Dietl stated that each year a Councilmember is appointed to serve as Council Liaison
on the various committees and commissions in the City. For discussion purposes, a list of current
commission/committee appointments is offered below.
Planning Commission
Council Liaison: Fran Holmes
Staff: City Planner
Alternate: Community Development Director
Parks, Trails and Recreation Committee
Council Liaison: Dave McClung
Staff: Parks and Recreation Coordinator
Alternate: Public Works Director
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 8
Communication Committee
Council Liaison: David Grant
Staff: City Clerk
Alternate: Director of Finance and Administrative Services
Financial Planning and Analysis Committee
Council Liaison: Fran Holmes
Staff: Director of Finance and Administrative Services
Alternate: Finance Analyst
Lake Johanna Fire Department Board of Directors
Council Liaison: Brenda Holden
Staff: City Administrator
Alternate: Director of Finance and Administrative Services
Economic Development Commission
Council Liaison: Ed Werner
Staff: Community Development Director
Alternate: City Administrator
Personnel Committee
Council: David Grant
Council: Brenda Holden
Staff: City Administrator
Staff: Director of Finance and Administrative Services
Ramsey County League
Council Liaison: Dave McClung
Alternates: David Grant, Brenda Holden, Fran Holmes, and Ed Werner
Mayor Grant recommended that the Council review the positions and provide him with input on
the committees they were interested in serving on for 2015. He stated that he would bring this
item back to the Council at a future meeting.
Mayor Grant recessed the work session at 6:55 p.m.
Mayor Grant reconvened the work session at 9:16 p.m.
E. Public Entity Innovation Grant (PEIG)
City Planner Streff stated that Ramsey County provides financial assistance to public entities for
the purpose of creating and implementing innovative programs to increase source reduction and
residential recycling efforts, initiate residential organic management programs, expand public space
recycling and address bulky waste management through the Public Entity Innovation Grant (PEIG)
program. Eligible applicants include municipalities, Independent School Districts, park boards,
watershed districts, libraries and other public entities in Ramsey County.
City Planner Streff reported that at this time, City staff is in the final stage of reviewing the Request
for Proposals (RFP) for Residential Recycling Services. However, before the City proceeds with a
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 9
recommendation on a new contractor for residential recycling services, City staff would like to begin
the grant process for a PEIG in order to obtain funding from the County for the purchase of recycling
carts.
City Planner Streff indicated that haulers were asked in the RFP to provide the cost of services with
contractor-owned and City-owned recycling carts. From the review of these proposals, the review
team determined that the option that provided the most cost savings for the City was with City -owned
recycling carts. City staff has been in contact with Ramsey County and is prepared to begin the
application process with the County for this purchase if the Council decides to proceed with the PEIG.
Councilmember Holmes asked how much the City would be requesting for the PEIG grant.
City Planner Streff indicated that the City would be requesting a grant that would cover the
entire expense of the recycling carts which was roughly $130,000.
The Council indicated its support for the grant application.
F. Proposed 2015 Fee Schedule
City Clerk Dietl explained that the City Council annually establishes a fee schedule for
administrative, building construction, liquor licensing, copying of maps and ordinances, park and
recreation facility usage, planning and zoning, utilities, business licenses, false alarms, utility
fees, and other miscellaneous permits and penalties that are enforced by the City. She provided
the Council with a brief recap of the fee schedule changes in recent years.
City Clerk Dietl reported that staff has reviewed the fee schedule and has also researched the
“Municipal License and Permit Fee Survey” results on Metro Cities’ website to evaluate Arden
Hills’ rates to those of other cities. Staff has found the City’s rates to be comparable to other
cities.
City Clerk Dietl noted that staff is not proposing any increases to building or land use fees at this
time. However, in preparation for TCAAP development and the creation of a JDA fee schedule,
staff will research fees and staff costs for planning/building review during the first half of 2015.
Staff anticipates adjusting building and land use application fees in 2016 to be consistent with the
adopted JDA fee schedule. Additionally, while working on the plans for installing utilities in
TCAAP, staff and consultants (Ehlers) will be evaluating all of the City utility charges, fees, and
rates. A few changes are being recommended, and are noted in red bold print on the 2015 Fee
Schedule that is included in the agenda packet. A brief explanation of the reason for the changes
is provided below.
Miscellaneous/Retail Activities
When the items in the fee schedule were increased 5% across the board in 2013, it was later
learned that State Statute caps the limit on on-sale wine licenses at $2,000; therefore, that fee is
being lowered (page two of fee schedule).
Miscellaneous/Retail Activities
The ¾” and 3” hydrant meter rental (page seven of the fee schedule) is being removed from the
fee schedule. Anyone needing the use of water during repair work or construction activities will
either use their own water truck or they will work directly with the Public Works Department.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 24, 2014 10
Utility Rates
The utility rates and charges (i.e. SAC/WAC fees) proposed increase is 2%, and surface water
charges per quarter is a 3% proposed increase based on City Council direction given at the
December 10, 2012, meeting when the plan for future utility rates was approved.
Councilmember Holden asked if garbage haulers were required to submit their rates to the City
when applying for their licenses.
City Clerk Dietl commented that an MOA (Memorandum of Understanding) and certification
have been submitted by the haulers through the licensing process.
The Council supported the fee schedule as proposed.
G. 2015 Proposed Budget and Tax Levy
Director of Finance and Administrative Services Iverson reviewed the proposed 2015 budget
and tax levy with the Council. She addressed questions from the Council and reviewed the
impacts the staff changes in Recreation would have on the budget.
Councilmember Holden wanted to see the final compensation study before making any
decisions on wages. She stated she could only support a 1.5% cost of living increase until the
final compensation study was presented.
Director of Finance and Administrative Services Iverson reported that any cost of living
approved over and above 1.5% in 2015 could be paid retroactive.
Further discussion ensued regarding home values and the County’s proposed taxes for 2015.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council work session at 9:36 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
NOVEMBER 24, 2014
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff;
City Attorney Joel Jamnik; and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher stated Staff and consultants are scheduling
work for the regulations and policies component of the master planning process. The following
schedule allows City Council adoption of the TCAAP Redevelopment Code (TRC) by the end of
February. Preliminary approval of the Comprehensive Plan Amendment to allow the beginning of
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 2
the adjacent city and Metropolitan Council review process could occur either on February 23,
2015, or shortly thereafter. A tentative meeting schedule is listed below:
November 24, 2014, Special Work Session at 5:30 pm, Community Room
Review Single Family Zoning and Design Standards
December 1, 2014, Special Work Session at 5:30 pm, Council Chambers
County Road H intersection (Infrastructure)
Spine Road/County Road I/Thumb Road Update (Infrastructure)
Stormwater Update (Infrastructure)
Final Review Chapter 11 (Signage)
December 8, 2014, Special Work Session at 5:30 pm, Community Room
Preview of Infrastructure Open House scheduled for December 9, 2014
Master Plan Document
December 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
Panel Discussion with Multi-Family Developers
Town Center and Neighborhood Transition Zoning
Multi-Family Design Standards
January 5, 2015, Special Work Session at 6:30 pm (following JDA meeting), Council Chambers
Design Standards for Retail, Office, Flex Office and Gateway Districts
Exterior Materials
January 12, 2015, Special Work Session at 5:30 pm, Community Room
Preliminary Plat Review (Infrastructure)
Final Review Chapters 6-7 (Building Site Development Standards, Building Design
Standards)
January 20, 2015, Regular Work Session at 5:00 pm, Council Chambers
JDA Approval Process
Final Review Chapters 1-3 (Introduction, Components of the Code, Administration)
Ramsey County Response to Draft TRC and Future Land Use Map
January 26, 2015, Special Work Session at 5:30 pm, Community Room
Final Review Future Land Use Map
Final Review Chapters 4-5 (Definitions, Permitted Uses)
February 2, 2015, Special Work Session at 6:30 pm (following JDA meeting), Council Chambers
Final Gateway Planning Workshop
o Presentation of Final Draft of TCAAP Redevelopment Code (TRC)
o Final Comments and Revisions
February 17, 2015, Regular Work Session at 5:00 pm, Council Chambers
Comprehensive Plan Amendment Discussion
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 3
February 18, 2015, Special Planning Commission meeting at 6:30 pm, Council Chambers
Public Hearings
o Final Master Plan document
o TCAAP Redevelopment Code
o Future Land Use Map
February 23, 2015, Regular Meeting at 7:00 pm, Council Chambers
Approval of Master Plan
Adoption of TRC
Community Development Director Hutmacher reported that additional regular and special
work session meetings may be scheduled to discuss regulations and policies, the infrastructure
study, and other TCAAP issues. Topics for future meetings will be identified as those dates draw
nearer.
4. APPROVAL OF MINUTES
A. October 13, 2014, Regular City Council
B. October 20, 2014, City Council Work Session
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the October 13, 2014, Regular City Council meeting
minutes; and October 20, 2014, Work Session minutes as presented. The
motion carried unanimously (5-0).
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Acknowledge the Application of Catholic United Financial for an
Exempt Permit to Conduct a Raffle with the Drawing being March 19, 2015, with
No Waiting Period
C. Nextel Lease Termination Agreement
D. Resolution 2014-060 Accepting the Liability Coverage Limits from the League of
Minnesota Cities Insurance Trust (LMCIT) for 2015
E. Resolution Authorizing the Application for Recycling SCORE Grant Funds from
Ramsey County
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. T he motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 4
A. County Road E (B-2 District) Improvements – Public Hearing/Assessment
Hearing (Continued from November 10, 2014, City Council Meeting)
Resolution 2014-055 Ordering the Improvement
Resolution 2014-056 Adopting the Assessment Roll
Resolution 2014-057 Approving the Plans and Specifications and
Ordering the Advertisement for Bids
Mayor Grant explained that this public hearing was opened on November 10th and was
continued to today due to the weather that evening.
Public Works Director Maurer stated the Council was being asked to Order the Improvement,
Adopt the Assessment Roll; and Approve the Plans and Specifications and Order the
Advertisement for Bids for the County Road E (B-2 District) improvements. He discussed the
proposed improvements for the corridor, along with Connelly Avenue and Pine Tree Drive
improvements in detail with the Council. It was noted the roadway surface would be milled,
overlaid and restriped. Staff provided comment on the trees and lighting that would be installed
along the County Road E.
Public Works Director Maurer explained the project would cost just under $2 million and the
County would be covering $1.4 million of this expense. The City would be responsible for
$547,824 of the project costs and of that amount, $188,584 would be assessed to benefiting
property owners. He reported that the assessment amounts would be spread out over seven years
with a 4.2% interest rate.
Public Works Director Maurer reviewed the project timeline and recommended the Council
order the improvements, plans and specifications and assessment roll.
Councilmember Holden asked if staff received an email from Ted Brausen.
Public Works Director Maurer stated he had not and requested Councilmember Holden
forward this correspondence to staff.
Mayor Grant opened the public hearing at 7:17 p.m.
Dan Flaherty, 1273 West County Road E, did not believe the Connelly Avenue portion of the
project was necessary. He stated the striping of the street centerline addressed the traffic
concerns.
There being no further comments, Mayor Grant closed the public hearing at 7:19 p.m.
Councilmember Holmes explained she visited Connelly Avenue on several different occasions.
She thought that the new striping nicely defined the roadway. She recommended that the
Connelly Avenue assessment be removed from the proposed project and assessment roll.
Councilmember Werner concurred with this recommendation.
Councilmember Holden asked if the Sheriff had any concerns with the traffic at this intersection.
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 5
Public Works Director Maurer reported that after speaking with the Sheriff’s Department there
were few accidents in the general area and none that could be attributable to the current driveway
locations. He indicated the Sheriff had no recommendations for improvements needed in this
area.
Mayor Grant did not want to see the City over engineer this roadway. He believed that the new
striping has addressed the traffic concerns for these two adjacent businesses.
Councilmember McClung supported removing the proposed improvements for Connelly
Avenue from the County Road E project and assessment roll. He reported that these
improvements and the assessment for this work could be revisited if a need arose in the future.
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to adopt Resolution #2014-055 – Ordering the Improvement removing
the proposed improvements for Connelly Avenue.
Councilmember Holmes explained the Council has discussed this project in detail at several
meetings.
Councilmember McClung believed the project would be a positive improvement for the B-2
District businesses and for all Arden Hills residents.
The motion carried (5-0).
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to adopt Resolution #2014-056 – Adopting the Assessment Roll
removing the Connelly Avenue portion of the project. The motion carried (5-
0).
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to adopt Resolution #2014-057 – Approving the Plans and
Specifications and Ordering the Advertisement for Bids as amended removing
the Connelly Avenue portion of the project. The motion carried (5-0).
8. NEW BUSINESS
A. TCAAP Energy Integration and Resiliency Framework – Policy White Paper
Review
City Planner Streff stated on August 4, 2014, the Joint Development Authority (JDA) appointed
an Energy Resilience Advisory Board (ERAB) for the redevelopment of the TCAAP property.
The role of the ERAB is to assist staff and consultants in the development of an Energy
Integration and Resiliency Framework (EIRF) and Policy White Paper for TCAAP. It is intended
that this team will establish a foundation for cost effective, energy efficient alternatives and
opportunities for TCAAP over the next 50 years. A project team led by Ever-Green Energy,
Burns and McDonnell, Center for Energy and Environment, and Fresh Energy was selected to
prepare the EIRF and Policy White Paper.
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 6
City Planner Streff commented that over the past few months, during the first phase, the ERAB
has assisted in the preparation of the Policy White Paper. This document was developed from
discussion with the ERAB along with input from both City and County staff. A presentation of
the Policy White Paper was given to the JDA at their November 3, 2014, meeting. After review
and comment the JDA formally accepted the Policy White Paper and expressed their support for
the ERAB as they continue to work on the EIRF.
City Planner Streff indicated that during the second phase, the ERAB along with City and
County staff will evaluate the most relevant energy opportunities for the TCAAP property. It is
anticipated that the second phase will be completed by the end of March 2015.
Greg Mack, Project Manager for the ERAB, reviewed the work being completed by the ERAB
for the TCAAP site. He explained that the JDA appointed the ERAB and he introduced the
members serving on this group, noting Lyle Salmela was serving as the Chair of the Board. He
thanked Councilmember Holden for serving as the Council liaison.
Lyle Salmela, 1480 Arden Vista Court, thanked the Council for supporting him on the ERAB.
He discussed the challenges facing the ERAB when addressing the concept of sustainable energy
on the TCAAP site. He noted that solar and geothermal energy may be a possibility for the site.
Michael Hearne, Ever-Green Energy, explained that he was excited to be a part of the ERAB and
their efforts to determine the future energy needs for TCAAP. He discussed how the White Paper
was created by the ERAB with the assistance of local stakeholders. He indicated the Energy
Integration and Resiliency Framework was designed to build upon the White Paper
recommendations, while looking forward 50 years.
Mr. Hearne stated the energy vision for TCAAP will be to have a vibrant development that
leverages long term energy conservation and resilience to attract investment and partnerships that
achieves sustainable benefits for Arden Hills and the surrounding community. He then reviewed
the guiding principles set by the ERAB along with the group’s next steps.
Mayor Grant requested that Mr. Hearne introduce his partners or colleagues to the Council.
Mr. Hearne introduced Sarah Lynch from Fresh Energy, along with Janie Edwards and Megan
Hoy from the Center for Energy and Environment. He reported he was also working with Burns
& McDonald out of Kansas City, who were unable to attend the meeting this evening.
Councilmember Holden referred to the actions and items that can be addressed by the Council
up front for TCAAP. She encouraged the Council to review these items within the White Paper
and consider what actions should be taken. She hoped to have the site be a nationwide leader for
its energy conservation.
Mayor Grant explained the Council would continue to work on the planning for TCAAP, along
with its infrastructure, utilities and energy use.
Councilmember McClung thanked the ERAB and its consultants for the report.
Mr. Mack discussed how community education would be important to demonstrate the
possibilities of what could be for the TCAAP site. He encouraged the Council to remain flexible
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 7
throughout the planning process. He stated that many more people need to be invited to the table
in order to fully discuss the opportunities available within the TCAAP redevelopment. He then
reviewed the ERAB’s next steps.
Community Development Director Hutmacher reported that the vision of the ERAB could be
considered by the Council within the draft TRC.
Mayor Grant asked if the Council had any feedback for the ERAB.
The Council supported the current vision and direction of the ERAB.
Mayor Grant looked forward to the future work of the ERAB and thanked all who contributed to
the White Paper.
B. Planning Case 14-027 – Variance – Transwestern Management – 1160 Grey
Fox Road
City Planner Streff stated that Transwestern manages the property located at 1160 Grey Fox
Road, which is zoned B-3 Service Business District. The property is generally positioned north of
the Canadian Pacific Rail Line, south of Grey Fox Road, east of Dunlap S treet North and west of
Lexington Avenue.
City Planner Streff explained that the applicant is proposing to add an additional parking area
consisting of thirty-three (33) parking spaces to the property. The new parking area would be
located along the western property line and adjacent to the property located at 1230 Grey Fox
Road. Transwestern has reviewed the parking needs with the tenant and it has been deemed that
the current parking area is insufficient based on the number of parking spaces required fo r their
use. Based on the review performed by Transwestern fifty-three (53) parking spaces are needed
for their use, however, only thirty-three (33) parking spaces can be constructed on this site. The
remaining twenty (20) spaces being requested by the tenant are being proposed off-site in the Site
Plan Review and Variance request in Planning Case 2014-028.
City Planner Streff commented that as indicated by the applicant, the new parking area would be
constructed along the western property line and over an existing infiltration basin used to collect
runoff from the two parking lots surrounding the drainage area. A replacement sub grade
infiltration basin is being proposed for the area beneath the new parking area. This basin would
outlet into the newly constructed retention pond proposed at the northern end of the property. The
storm water management plan for this area has been reviewed and conditional approval granted
by the Rice Creek Watershed District. The Assistant City Engineer has also given conditional
approval of the Grading and Erosion Control Plan contingent on the approval of this planning
case (Attachment I).
City Planner Streff stated that the applicant has indicated that the new parking area would have
access from both the subject property and the adjacent property to the west located at 1230 Grey
Fox Road. Both of these parcels are owned by the St. Paul Fire and Marine Insurance Company.
The City would require that a cross access easement agreement be filed with Ramsey County in
order to permit access to the new parking area from 1230 Grey Fox Road.
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 8
City Planner Streff reviewed the Plan Evaluation and Variance Evaluation Criteria in detail with
the Council.
City Planner Streff offered the following eighteen (18) Findings of Fact:
General Findings
1. That the property is located in the B-3 Service Business Zoning District.
2. That the lot is 333,523 square feet in size with approximate dimensions of 430 feet in
width, and 745 feet in depth.
3. That the property consists of a principal building of 132,247 square feet in size.
4. That the property is accessed off of Grey Fox Road.
5. That the Zoning Code requires that there are 133 parking spaces for this use.
6. That the parking lot currently contains 148 parking spaces.
7. That the new parking area will consist of 33 new parking spaces.
8. That after completion of the parking lot expansion project the property will contain 181
parking spaces.
9. That the new parking area will have access from the adjoining property to the w est along
with access from the existing parking lot.
10. That a variance is being requested to further reduce the amount of landscaping coverage
from 24.06% to 20.32% and to increase the impervious coverage from 75.94% to 79.68%.
11. That a variance is being requested to permit 100% of the parking within the side yard of
the property.
Variance Findings:
12. That when compared to other properties in the direct vicinity this parcel may not be
considered unique to the surrounding area because of similar nonconforming site
conditions. It is unclear if the proposal is in harmony with the purpose and intent of the
Zoning Ordinance as the Ordinance generally allows flexibility for unique parcels and
situations when impacts to surrounding properties are minimized.
13. That the proposal is consistent with the Arden Hills Comprehensive Plan as it allows for
the reasonable use of property within the B-3 Service Business Zoning District.
14. That surface parking lots are permitted within the B-3 Service Business Zoning District.
15. That the lot is currently fully developed making an expansion of the surface parking lot to
other areas on the property very limited due to the size of the current building and existing
parking area.
16. That the proposed parking area would be visible from neighboring properties; however,
increased landscaping and tree plantings will help soften the impact of the additional
parking area on surrounding property owners.
17. That the proposed parking area is unlikely to have negative impacts to the property or to
the neighborhood as a whole.
18. That the proposed plans and requested variance for the additional parking area does not
appear to be based on economic considerations alone.
City Planner Streff explained the Findings of Fact for this Site Plan Review and Variance do not
directly support a recommendation for approval or denial. However, if the City Council chooses
to either approve or deny, the Findings of Fact would need to be amended to reflect these reasons.
He reported that during their meeting on November 5, 2014, the Planning Commission did not
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 9
approve, deny or table this request. Both the motion to approve and the motion to table resulted in
a split vote (3-3). Therefore, the Planning Commission forwarded this Site Plan Review and
Variance request to the City Council with no recommendation. If the City Council approves the
Site Plan Review and Variance, staff has offered the following eight (8) conditions:
1. That the project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That the variance shall permit the reduction of landscaping coverage from 24.06% to
20.32% and increase the impervious coverage from 75.94% to 79.68%.
3. That the applicant shall submit a financial surety in the amount of 125 percent of the
estimated costs of landscaping prior to the issuance of a grading permit. The financial
surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank.
The purpose of the letter of credit is to ensure that landscaping is completed in the event
that the developer defaults on the approved plan. The City will hold the letter of credit for
two years after the installation of landscaping. The letter of credit should not expire during
the two-year period.
4. That the final tree and landscaping plan shall be approved by the City before the issuance
of the grading permit to ensure that the plan meets the landscaping regulations stated in
Section 1325.05 of the City Code.
5. That any newly created parking space or parking area shall meet the parking regulations
stated in Section 1325.05 of the City Code.
6. That a Grading and Erosion Control Permit shall be issued by the City before the
commencement of any construction, grading or disturbance of soil within the parking lot
area.
7. That a cross access easement agreement shall be filed with Ramsey County in order to
permit access to the new parking area from 1230 Grey Fox Road.
8. That the project shall be approved by the Rice Creek Watershed District (RCWD).
Councilmember Holden asked who would be responsible for maintaining the current swale
located between the two properties.
City Planner Streff indicated that the property owner currently maintains the swale between
1230 Grey Fox Road and 1160 Grey Fox Road.
John Thompson, Transwestern, explained that Traveler’s Insurance has occupied this site (1160
Grey Fox Road) for the past 25 years. He reviewed the landscaping and beautification efforts that
Traveler’s has made along Dunlap Avenue. He noted that Taylor Corporation was interested in
renting a portion of this property which has led to the need for additional parking. He reviewed
how water currently runs off of the site, along with how the runoff would be managed through the
proposed holding pond. He noted that he recently signed a 5 year renewal with Taylor
Corporation with the understanding that the parking would be approved.
Councilmember Holmes requested further information on Venture Solutions.
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 10
Frances Path, Vice President of Operations for Venture Solutions at 1170 Grey Fox Road,
explained that her organization completes compliance mailings for regulatory, 529 or HIPA
statements. She reported 850 million pieces would be mailed out of their facility in 2014.
Mayor Grant requested further information on how the water runoff from the additional 33
parking spaces would make its way from the parking lot to the holding pond.
Steve Gaybauer, Clark Engineering, introduced himself to the Council and explained there were
two storm inlets within the 33 parking stalls. He indicated the water would run through these
inlets to the infiltration basin. He pointed out the location of the two inlets in the parking lot,
noting that a 1, 2, 10 and 100 year rain event could be managed by the site.
Mayor Grant commented that the City Engineer has reviewed the plans and has recommended
approval, along with the Rice Creek Watershed District.
Councilmember Werner questioned if the site was currently short on parking.
Mr. Thompson explained that the additional parking would be necessary after Taylor
Corporation purchases an adjacent property and expands their business.
Ms. Path commented that Taylor Corporation was currently short on parking and was utilizing 10
to 20 spaces at Cub Foods.
Councilmember Holden asked if the infiltration basin piping would run under the green space or
the parking lot.
Mr. Gaybauer reported the piping would run under the parking lot and curbing.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve Planning Case 14-027 for a Site Plan Review and Variance
to expand the existing parking lot at 1160 Grey Fox Road, based on the
findings of fact and the submitted plans, as amended by the eight (8)
conditions in the November 24, 2014, Report to the City Council.
Mayor Grant believed that the site would benefit from the additional parking as it was clearly
located in a business district and the City changing its regulations a few years ago had caused this
property to be non-conforming.
The motion carried (5-0).
C. Planning Case 14-028 – Variance – Transwestern Management – 3728 Dunlap
Street North
City Planner Streff stated that Transwestern manages the property located at 3728 Dunlap Street
North, which is zoned B-4 Service Business District. The property is generally positioned north of
Grey Fox Road, south of Red Fox Road, east of Dunlap Street North and west of Lexington
Avenue.
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 11
City Planner Streff indicated that the applicant is proposing to add an additional parking area
consisting of twenty (20) parking spaces to the property. The proposed parking area would be
constructed just south of the existing building and north of Grey Fox Road with access provided
from Grey Fox Road. This new parking area would be an extension to the west of the existing
parking area.
City Planner Streff explained that the proposed parking area to be constructed at 3728 Dunlap
Street North would be utilized by the tenant at 1160 Grey Fox Road in order to meet their parking
needs. As stated in Planning Case 14-027, Transwestern has reviewed the current parking needs
of the tenant at 1160 Grey Fox Road and determined that parking at this site alone is not adequate
for the tenant’s use of the property. Based on the review performed by Transwestern, fifty-three
(53) additional parking spaces are needed for the use at 1160 Grey Fox Road. If the Site Plan
Review and Variance in Planning Case 14-027 is approved for an additional thirty-three (33)
parking spaces then the site at 3728 Dunlap Street North would only require a parking area for
twenty (20) additional parking spaces. Transwestern attempted to fit all the parking spaces within
the parcel located at 1160 Grey Fox Road, however, only thirty-three (33) parking spaces could
be constructed on the site.
City Planner Streff reported that in order to address storm water issues a bio-retention basin has
been proposed to capture the additional runoff from the new parking area. The storm water
management plan for this area has been reviewed and conditional approval granted by the Rice
Creek Watershed District. The Assistant City Engineer has also given conditional approval of the
Grading and Erosion Control Plan contingent on the approval of this planning case (See
Attachment I).
City Planner Streff commented that both of the parcels discussed in this case and in Planning
Case 14-027 are owned by the St. Paul Fire and Marine Insurance Company. The City would
require that a cross access easement agreement be filed with Ramsey County in order to permit
access to the new parking area from Grey Fox Road for the employees at 1160 Grey Fox R oad. A
parking easement over the dedicated twenty (20) parking spaces would also be required by the
City in order to permanently permit the use of these parking spaces by the tenant of 1160 Grey
Fox Road.
City Planner Streff reviewed the Plan Evaluation and Variance Evaluation Criteria in detail with
the Council.
City Planner Streff offered the following seventeen (17) Findings of Fact:
General Findings
1. That the property is located in the B-4 Retail Center Zoning District.
2. That the lot is 116,244 square feet in size with approximate dimensions of 270 feet in
width, and 430 feet in depth.
3. That the property consists of a principal building of 44,590 square feet in size.
4. That the property has access off of both Dunlap Street North and Grey Fox Road.
5. That the Zoning Code requires that there are 45 parking spaces for this use.
6. That the parking lot currently contains 53 parking spaces.
7. That the new parking area will consist of 20 new parking spaces. These spaces will be
utilized by the tenant located at 1160 Grey Fox Road.
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 12
8. That after completion of the parking lot expansion project the property will contain 73
parking spaces.
9. That the new parking area will have access from the adjoining parking area to the east
with access from Grey Fox Road.
10. That a variance is being requested to reduce the amount of landscaping coverage from
15.75% to 10.98% and to increase the impervious coverage from 84.25% to 89.02%.
Variance Findings:
11. That when compared to other properties in the direct vicinity this parcel may not be
considered unique to the surrounding area because of similar nonconforming site
conditions. It is unclear if the proposal is in harmony with the purpose and intent of the
Zoning Ordinance as the Ordinance generally allows flexibility for unique parcels and
situations when impacts to surrounding properties are minimized.
12. That the proposal is consistent with the Arden Hills Comprehensive Plan as it allows for
the reasonable use of property within the B-4 Retail Center Zoning District.
13. That surface parking lots are permitted within the B-4 Retail Center Zoning District.
14. That the lot is currently fully developed making an expansion of the surface parking lot to
other areas on the property very limited due to the size of the current building and existing
parking area.
15. That the proposed parking area would be visible from neighboring properties; however,
increased landscaping and tree plantings will help soften the impact of the additional
parking area on surrounding property owners.
16. That the proposed parking area is unlikely to have negative impacts to the property or to
the neighborhood as a whole.
17. That the proposed plans and requested variance for the additional parking area does not
appear to be based on economic considerations alone.
City Planner Streff explained that the Findings of Fact for this Site Plan Review and Variance
do not directly support a recommendation for approval or denial. However, if the City Council
chooses to either approve or deny, the Findings of Fact would need to be amended to reflect these
reasons. He reported that during their meeting on November 5, 2014, the Planning Commission
did not approve, deny or table this request. The motion to approve resulted in a split vote (3-3).
Therefore, the Planning Commission forwarded this Site Plan Review and Variance request to the
City Council with no recommendation. If the City Council approves the Site Plan Review and
Variance, staff has offered the following nine (9) conditions:
1. That the project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by the
City Planner, shall require review and approval by the Planning Commission and City
Council.
2. That the variance shall permit a reduction in the amount of landscaping coverage from
15.75% to 10.98% and increase in the amount of impervious coverage from 84.25% to
89.02%.
3. That the applicant shall submit a financial surety in the amount of 125 percent of the
estimated costs of landscaping prior to the issuance of a grading permit. The financial
surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank.
The purpose of the letter of credit is to ensure that landscaping is completed in the event
that the developer defaults on the approved plan. The City will hold the letter of credit for
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 13
two years after the installation of landscaping. The letter of credit should not ex pire during
the two-year period.
4. That the final tree and landscaping plan shall be approved by the City before the issuance
of the grading permit to ensure that the plan meets the landscaping regulations stated in
Section 1325.05 of the City Code.
5. That any newly created parking space or parking area shall meet the parking regulations
stated in Section 1325.05 of the City Code.
6. That a Grading and Erosion Control Permit shall be issued by the City before the
commencement of any construction, grading or disturbance of soil within the parking lot
area.
7. That a cross access and easement agreement shall be filed with Ramsey County in order to
permit access to the new parking area from Grey Fox Road for the employees at 1160
Grey Fox Road.
8. That a parking easement over the dedicated twenty (20) parking spaces shall be filed with
Ramsey County in order to permanently permit the use of these parking spaces by the
tenant of 1160 Grey Fox Road.
9. That the project shall be approved by the Rice Creek Watershed District (RCWD).
Mayor Grant requested further information on the landscape plan.
City Planner Streff reviewed the landscape plan as presented by Clark Engineering noting
additional trees were being proposed along Grey Fox Road.
Councilmember McClung encouraged the applicant to place additional landscaping along the
building façade.
City Planner Streff shared several photos of the building elevations and noted the existing
landscaping along the building façade.
Chris Hanson, Transwestern, discussed the proposed landscaping in further detail with the
Council. He noted tall grasses were being proposed along the parking lot.
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
approve Planning Case 14-028 for a Site Plan Review and Variance to expand
the existing parking lot at 3728 Dunlap Street North, based on the findings of
fact and the submitted plans, as amended by the nine (9) conditions in the
November 24, 2014, Report to the City Council.
Mayor Grant asked if the Findings of Fact needed to be addressed prior to approval.
City Planner Streff explained that Variance Finding #11 should be addressed by the Council,
and if the Council believed this was a unique parcel in this Zoning District.
Mayor Grant commented that the building was conforming when it was built and no longer
conformed due to changes made to the Zoning District. He believed the request would allow the
building to be used in a reasonable manner.
The motion carried (5-0).
ARDEN HILLS CITY COUNCIL – NOVEMBER 24, 2014 14
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Councilmember McClung explained he attended the Ramsey County League of Local
Government’s Annual Meeting and heard a presentation on the recent election.
Councilmember Werner appreciated the new free plantings in Valentine Park.
Councilmember Holmes commented on November 18th and November 19th the Pavement
Management Plan for 2015 was discussed. She thanked staff for the thorough presentations made
both evenings.
Mayor Grant wished everyone a Happy Thanksgiving.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 9:14 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
DECEMBER 1, 2014
5:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the special City
Council work session at 5:30 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent: None
Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; City and Associate Planner Matthew
Bachler
1. AGENDA ITEMS
A. TCAAP
Public Works Director Maurer stated that Beth Engum from Ramsey County and Jon Horn
from Kimley Horn, along with several of his infrastructure team, were in attendance to discuss a
number of TCAAP infrastructure items. These items included:
1. The County Road H/35W Interchange Layout.
2. Storm Drainage and Wetland Issues.
3. Spine road and thumb road.
4. Landscape Architecture/Urban Design Concepts for the spine road/thumb road.
Beth Engum, Ramsey County, discussed the proposed plans for the County Road H/35W
interchange, noting the changes that have been made since the Council previously reviewed this
matter. She reviewed the cost of the interchange and how it would be funded.
Mayor Grant questioned if the proposed intersection would handle 28,000 average daily traffic
(ADT).
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – DECEMBER 1, 2014 2
Ms. Engum stated that this was the case. She explained that staff looked at the traffic needs for
this intersection for the next 20 years when designing the interchange. She discussed how the
roundabout would manage traffic during peak hours. She reported that the design considered the
full build out of TCAAP.
Councilmember McClung asked if there were any roundabouts in Minnesota with two lanes and
five legs, similar to what was being proposed for this intersection.
Ms. Engum was uncertain if there were any in Minnesota, but she said that she would report back
to the Council on this matter with additional information.
Mayor Grant questioned how much additional traffic could be added to the intersection without
failure.
Ms. Engum did not have a specific traffic count in mind and provided further comment on how
the roundabout would manage the traffic at this intersection. She reported that she could provide
the Council with additional information at a future meeting.
Mayor Grant stated that he would like further confirmation from the County that the proposed
roundabout would be successful given the fact that roundabouts are relatively new in Minnesota.
Councilmember Holmes asked about access to TCAAP from Highway 10.
Public Works Director Maurer stated that there will be no directed access to TCAAP from
Highway 10. Vehicles on Highway 10 would have to access TCAAP by way of the County Road
H intersection.
Councilmember McClung expressed concern regarding the small scale of the roundabout. He
explained that Minnesotans are not familiar with roundabouts and he feared how traffic would
back up because of this.
Ms. Engum commented that she would provide the Council with a full-scale rendering of the
roundabout and believed that this would provide further assurance of how the roundabout would
function for traffic at this interchange. She understood that there is a learning curve with
roundabouts and she anticipated that public involvement through the planning process would help.
Mayor Grant inquired if a 53’ semi-truck would be able to navigate the proposed roundabout.
Public Works Director Maurer stated that this was the case. He further discussed how a larger
truck would maneuver through the roundabout.
Councilmember Holden questioned if the proposed roundabout was new for the United States.
Ms. Engum explained that Minnesota was actually behind the rest of the United States with
regard to the use of roundabouts.
Councilmember Holmes asked if the roundabout could be made larger for the comfort of drivers.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – DECEMBER 1, 2014 3
Ms. Engum commented that larger roundabouts increase the speed of traffic. She stated that
roundabouts do tend to improve safety with slowed traffic.
Councilmember Holden inquired what the speed limit would be within the roundabout.
Ms. Engum stated that the speed limit would be 20 miles per hour or less.
Councilmember Werner discussed a roundabout in Mankato and believed that it served the
traffic in the area well.
Councilmember McClung verified that the only item that may push the interchange project over
budget for the MnDOT provided bridge aesthetics is lighting for the bridge.
Ms. Engum stated that this was the case as lighting is expensive and because the bridge would
have pedestrian trails on each side. She then discussed the upcoming open house at the Ramsey
County Public Works Building.
John Horn, Kimley Horn, reviewed grading, stormwater, and road design issues for TCAAP with
the Council. He provided the Council with a design update and discussed what could be
accomplished within the natural resources corridor. He discussed how the site currently drains
and noted that these conditions would remain in place. He stated that the site currently has 14+
acres of wetlands. The various jurisdictions over TCAAP were noted. He commented that the
DNR and C of E (US Army Corps of Engineers) has jurisdiction over the wetlands.
Councilmember Holden questioned how storm ponds would be sized.
Mr. Horn reported that all ponds would be sized to handle a 100-year storm.
Further discussion ensued regarding the size, edging and location of wetlands, rain gardens and
stormwater ponds. Examples from other communities were shown in a PowerPoint presentation.
Mayor Grant recommended that the blue areas on the map be clearly marked between water,
wetlands, or park land.
Councilmember Holmes requested that the storm pond grading be gradual and not steep. She
wanted residents to be able to get close to the water, without having a steep edge.
Councilmember McClung discussed the waterways at Centennial Lakes. He requested that staff
provide more pictures for the Council to review. He indicated support for a natural edge along the
drainage areas. He believed that a meandering creek between two waterways was a desirable
amenity.
Mayor Grant recommended that the creek area be rocky to ensure that it did not become muddy,
swampy and stagnant. He questioned if pond connections would create problems.
Councilmember Holmes supported the use of rain gardens in medians as a practical solution for
managing water runoff. She did not want the wetland areas to appear like ditches.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – DECEMBER 1, 2014 4
Councilmember Holden asked if the recreational area to the south was reduced in size, if an
additional pond could be added.
Mr. Horn stated that this may be a possibility and his team would evaluate it and report back to
the Council.
Councilmember McClung suggested that this area be used for mitigation and that the water
feature be extended into the center part of TCAAP as this would drive up the land value
surrounding the water feature. He reported that he would not ever support a lighted ballfield in
this area of TCAAP.
Councilmember Holmes questioned who would pay for the water features and water amenities.
Public Works Director Maurer reported that Kimley Horn could pull together some costs for
the different water areas leading up to the feasibility study. He stated that some of the expenses
may fall to the City while others would benefit the future developments and therefore fall to the
County as landowner.
Mayor Grant discussed the City’s obligation to manage the stormwater on the site. He did not
want to see the wetlands or storm ponds filled with cattails.
Mr. Horn provided comment on the current design and alignment of the spine road from
Highway 96 to County Road H. He reported that this roadway was approximately 1.5 miles in
length. He discussed the thumb road design as well.
Mayor Grant asked if the realignment of the spine road was being driven by the County or the
City.
Mr. Horn stated that this was being driven by the developer (Ramsey County).
Councilmember Holden discussed the plans for the current corporate campus on the west side of
the spine road, noting that a 20-acre site was also needed for retail development.
Public Works Director Maurer commented that if the spine road was realigned, the site would
have 20 acres of retail on the west side and that the land uses for the east side would need to be re-
evaluated.
Councilmember Holden questioned if the City had a real say in the location of the spine road.
She discussed the importance of the Town Center area and suggested that this remain a priority
within the development. She recommended that the land uses on the east side of the spine road
remain intact.
Councilmember Holmes asked what the speed limit would be for the spine road.
Public Works Director Maurer anticipated that the speed limit would not be any more than 40
miles per hour and probably less.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – DECEMBER 1, 2014 5
Mayor Grant asked if the Town Center area could be flipped to be adjacent to the new retail and
run along the Spine road. He stated that it may be appealing to drive in and view retail on both
sides of the Spine road.
Councilmember Holden commented that this would take away the opportunity to have
residential properties right on the water feature. She questioned if the 20-acre parcel would be
large enough to meet the needs of the corporate user.
Mayor Grant believed that a future developer would make this work. He stated that the City
could make the new road realignment of the spine road work.
Councilmember Holmes wanted to see that commercial developments on TCAAP be successful
and for this reason, she believed the realignment was necessary.
Councilmember McClung indicated that any large retail developer that comes to the site will
want at least 20 acres contiguous, especially if adjacent to a high quality corporate campus. He
supported the realignment of the spine road.
Councilmember Holden did not support the realignment.
Councilmember Werner suggested that there be some level of flexibility in the spine road.
Mr. Horn reviewed the proposed access road into the thumb. It was noted that this roadway
would be two lanes based on the current alignment.
Public Works Director Maurer discussed the expense and jurisdiction of the thumb road. He
commented that it was his position that this would be a County road.
Mayor Grant believed that the driving force behind construction of the thumb road was financial.
Further discussion ensued regarding the thumb road design and the timing of construction.
Tom Harrington, Kimley Horn, explained he was a landscape architect. He provided comment
on the grading and landscape plans for the TCAAP site in further detail. He discussed the look,
feel, and character of how the TCAAP roadways could be designed, along with the gateway
entrances. He recommended that the Council consider having something distinctive and strong at
the gateway entrances and roundabout. He recommended that the crossings over water be
highlighted.
Councilmember McClung questioned how far apart the light poles would be spaced.
Mr. Harrington estimated that the lighting would be spaced somewhere between 100 and 150
feet apart. He reported that the main issue would be safety for pedestrian and vehicle traffic.
Councilmember Holmes asked if the proposed landscaping plan fit with the proposed Zoning
Code. She feared that the proposed TCAAP Redevelopment Code (TRC) was too specific.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – DECEMBER 1, 2014 6
Associate Planner Bachler believed that the proposed plans were accurate and aligned with the
TRC.
Councilmember Holden questioned how the curb side planters could be made more desirable
year round.
Mr. Harrington stated that picking the correct plant materials would be key for the plantings
within the Town Center planters.
Councilmember Holden wanted to see the spine and thumb roads built to last.
Public Works Director Maurer suggested that the thumb and spine roads landscaping and
lighting would be maintained by the City.
Councilmember Holden asked who would be responsible for the cost of the lighting along the
thumb and spine roads.
Public Works Director Maurer commented that the City would be paying the long-term energy
costs, with the exception of the intersections.
Councilmember Holden suggested that the roadways have lighted walkways and benches for
residents to enjoy.
Councilmember McClung noted that he supported the proposed landscaping plan. He believed
that staff was heading in the right direction.
Mayor Grant wanted some level of variability between Town Center and the neighborhoods.
This would allow a certain level of character to be established between the different areas of the
TCAAP site. He indicated that he liked what he was seeing in the landscape designs provided by
Kimley Horn and thanked them for their efforts.
Associate Planner Bachler reviewed the sign standards in Section 11 of the TRC with the
Council. He explained that these standards were last reviewed by the Council in October. He
discussed the proposed regulations for monument, temporary, and building signs.
Councilmember Holden asked if temporary sign requests would come before the Council or be
approved by staff.
Associate Planner Bachler reported that staff was recommending that temporary sign requests be
managed at the staff level. This would offer additional flexibility for local business owners. He
indicated that temporary sign permits would only be issued for a period of 30 days, but that a
permit could be extended with a new application. He noted that the City would be in charge of
the signs.
Councilmember Holden requested that the sign standards indicate that mounted menu signs are
only allowed as temporary signage.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – DECEMBER 1, 2014 7
Mayor Grant questioned how staff interpreted the term “shielded LED” within the Sign Code.
Associate Planner Bachler explained that the City Code requires all lighting to be shielded. This
means that the band of LED lights has to be concealed and not visible.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden questioned what was happening with Round Lake.
City Administrator Klaers reported that staff recently toured the lake with a representative of the
US Fish and Wildlife Service and that additional information will be distributed to the Council.
ADJOURN
Mayor Grant adjourned the special City Council work session at 9:01 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Page 1 of 1
DATE: January 12, 2015
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1. Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2014 Payroll #26 .................................................................................... $ 77,921.70
2015 Payroll #1 ...................................................................................... $ 98,073.69
Total Payroll $ 175,995.39
Accounts Payable Claims Through 01/09/2015
Paid Claims (Check No 44247-Check No 44332) ................................. $ 228,122.89
Paid Claims (Check No 44333-Check No 44336) ................................. $ 1,182,988.65
Total Accounts Payable $ 1,411,111.54
Total Claims $ 1,587,106.93
CONSENT ITEM - 5A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 26
CHECKS DATED: 12/19/14
Biweekly: 11/29/14 - 12/12/14
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,833.97 EFT
SIT 2,830.51 EFT
FICA Oasdi 3,722.25 EFT
FICA Medicare 942.89 EFT
TOTAL TAXES 14,329.62
Health Premium 1,768.03 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 118.41 A/P Check*
FSA Dependent Care Reimb. 442.76 A/P Check*
TOTAL FLEXIBLE SPENDING 2,329.20
HSA Health Saving 555.86
Health Care Savings Plan EFT
Health Care Savings Plan-2% 257.19 EFT
Health Care Savings Plan-4% 168.45 EFT
TOTAL HEALTH SAVINGS 981.50
PERA 3,905.31 EFT
ICMA 3,238.04 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 337.79 EFT
TOTAL RETIREMENT 8,095.54
IUOE 49 Dues (Union) 132.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 124.45 A/P Check*
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 163.96 EFT
Avesis-Vision Care 5.22 A/P Check*
TOTAL VOLUNTARY 593.90
Total Employee Deductions 26,329.76
Net Payroll 0.00
Direct Deposit 41,829.15 EFT
Gross Payroll Tie-Out 68,158.91
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 9,762.79
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 77,921.70
FICA TIE-OUT
Gross Payroll 68,158.91
Less Total FSA 2,329.20
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 65,829.71
FICA Oasdi @ 6.20% 3,722.25
FICA Medicare @ 1.45% 942.89
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
0.00
0.00
0.00
0.00
4,530.16
341.04
4,871.20
CITY BENEFIT
3,722.25
942.89
4,665.14
226.45
0.00
226.45
CITY OF ARDEN HILLS
PAYROLL # 1
CHECKS DATED: 01/02/15
Biweekly: 12/13/14 - 12/26/14
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,650.49 EFT
SIT 2,677.20 EFT
FICA Oasdi 4,072.40 EFT
FICA Medicare 952.40 EFT
TOTAL TAXES 14,352.49
Health Premium 1,927.07 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 275.00 A/P Check*
FSA Dependent Care Reimb. 370.83 A/P Check*
TOTAL FLEXIBLE SPENDING 2,572.90
HSA Health Saving 1,642.35
Health Care Savings Plan EFT
Health Care Savings Plan-2% 270.86 EFT
Health Care Savings Plan-4% 189.95 EFT
TOTAL HEALTH SAVINGS 2,103.16
PERA 4,140.89 EFT
ICMA 4,973.21 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 337.79 EFT
TOTAL RETIREMENT 10,066.29
IUOE 49 Dues (Union) 132.00 A/P Check*
LTD/STD Insurance 1,230.60 A/P Check*
PERA Life Insurance 32.00 A/P Check*
CITY BENEFIT
4,072.40
952.40
5,024.80
14,057.43
1,240.81
15,298.24
2,260.21
0.00
2,260.21
4,777.94
352.80
5,130.74
PERA Life Insurance 32.00 A/P Check
Life/Addl/Dep Life 124.45 A/P Check*
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 257.62 EFT
Avesis-Vision Care 5.22 A/P Check*
TOTAL VOLUNTARY 1,918.16
Total Employee Deductions 31,013.00
Net Payroll 0.00
Direct Deposit 39,251.79 EFT
Gross Payroll Tie-Out 70,264.79
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 27,808.90
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 98,073.69
FICA TIE-OUT
Gross Payroll 70,264.79
Less Total FSA 2,572.90
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 67,691.89
FICA Oasdi @ 6.20%4,072.40
FICA Medicare @ 1.45%952.40
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
94.91
94.91
Accounts Payable
User:
Printed:
ashley.bertrand
1/9/2015 7:55 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0382 ICMA Retirement Trust - 106944 12/19/2014ACH
PR Batch 00200.12.2014 ICMA Employee Percent 401PR Batch 00200.12.2014 ICMA Employee Percent 401 294.00
PR Batch 00200.12.2014 ICMA Employer Percent 401PR Batch 00200.12.2014 ICMA Employer Percent 401 341.04
635.04Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 12/19/2014ACH
PR Batch 00200.12.2014 ICMA Employee PercentPR Batch 00200.12.2014 ICMA Employee Percent 496.34
PR Batch 00200.12.2014 ICMA Employee DeductionPR Batch 00200.12.2014 ICMA Employee Deduction 2,447.70
2,944.04Total for this ACH Check for Vendor 0387:
0453 Continental Research Corp.12/19/2014ACH
413310-CRC-1 PW Parts PW Parts 815.00
815.00Total for this ACH Check for Vendor 0453:
1195 Eureka Recycling 12/19/2014ACH
14503 October 2014 Recycling Costs October 2014 Recycling Costs -981.31
14503 October 2014 Recycling Costs October 2014 Recycling Costs 7,991.88
7,010.57Total for this ACH Check for Vendor 1195:
1223 Adam's Pest Control, Inc.12/19/2014ACH
942880 December 2014 Pest Control December 2014 Pest Control 62.54
62.54Total for this ACH Check for Vendor 1223:
7506 Presbyterian Homes of Arden Hills, LLC 12/19/2014ACH
12192014-Pres 2nd Half 2014 Tax Settlement TIF Payment 2nd Half 2014 Tax Settlement TIF Payment 44,337.95
44,337.95Total for this ACH Check for Vendor 7506:
0342 City of Shoreview 12/19/201444247
12242014-COS 2014 Fall Clean Up Day 2014 Fall Clean Up Day 4,845.82
4,845.82Total for Check Number 44247:
9632 Duke's Root Control, Inc 12/19/201444248
10514 Sewer Repair Sewer Repair 4,999.99
4,999.99Total for Check Number 44248:
5655 Electrical Mechanical Services, Inc. 12/19/201444249
JI-050031 Lift Station #14 Repair Lift Station #14 Repair 1,560.75
1,560.75Total for Check Number 44249:
1372 Hillcrest Animal Hospital 12/19/201444250
11116-1114 November 2014 Animal Control Services November 2014 Animal Control Services 252.67
Page 1AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
252.67Total for Check Number 44250:
4465 IPMA-HR 12/19/201444251
2 2015 IPMA-HR Membership Dues 2015 IPMA-HR Membership Dues 149.00
149.00Total for Check Number 44251:
5138 League of MN Cities Ins. Trust 12/19/201444252
28468 Worker's Comp Audit Final Payment Worker's Comp Audit Final Payment 8,921.00
C0035413 C#0035413-Vehicle Damage C#0035413-Vehicle Damage 1,568.31
10,489.31Total for Check Number 44252:
PLUM Manager Plus 12/19/201444253
651-792-78001/7 2015 Software Support Fee 2015 Software Support Fee 468.20
468.20Total for Check Number 44253:
1197 McFarland Hanson Inc.12/19/201444254
232680 City Hall Supplies City Hall Supplies 287.02
287.02Total for Check Number 44254:
7508 Med Compass 12/19/201444255
24353 PW Testing PW Testing 181.00
181.00Total for Check Number 44255:
0242 Met Council Environ. Service-SAC 12/19/201444256
12192014-SAC November 2014 SAC Payment November 2014 SAC Payment 24,551.80
24,551.80Total for Check Number 44256:
0922 North Suburban Access Corporation 12/19/201444257
14-686 November 2014 Council Cable Services November 2014 Council Cable Services 257.40
257.40Total for Check Number 44257:
NWFS Northeast Youth & Family Services 12/19/201444258
12172014-NYFS 2014 Contribution 2014 Contribution 15,087.00
15,087.00Total for Check Number 44258:
7025 On Site Sanitation 12/19/201444259
A-571223 Dec/Jan Rental-Hazelnut Park Dec/Jan Rental-Hazelnut Park 52.00
52.00Total for Check Number 44259:
8032 Pace Analytical Field Svc 12/19/201444260
12141322 October 2014 Water Testing October 2014 Water Testing 703.00
703.00Total for Check Number 44260:
0811 Ramsey County 12/19/201444261
PRRLG-001283 Q4 2014 Election Contract Q4 2014 Election Contract 3,875.00
PUBW-014060 October 2014 Equipment Charges October 2014 Equipment Charges 3,249.31
7,124.31Total for Check Number 44261:
0282 Republic Services #899 12/19/201444262
0899-002584257 December 2014 Trash Service December 2014 Trash Service 536.92
0899-002584257 December 2014 Trash Service December 2014 Trash Service 260.29
Page 2AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
797.21Total for Check Number 44262:
6225 Sand Creek Group LTD 12/19/201444263
92877 2015 Magnet Calendars 2015 Magnet Calendars 30.00
30.00Total for Check Number 44263:
1076 Twin Cities Glass Contractors Inc. 12/19/201444264
2450 Replace Window in Lobby Replace Window in Lobby 976.00
976.00Total for Check Number 44264:
1300 UniFirst Corporation 12/19/201444265
090 0228625 November 2014 Mat Service November 2014 Mat Service 66.60
66.60Total for Check Number 44265:
0208 UniSelect USA 12/19/201444266
039172086 PW Supplies PW Supplies 60.29
60.29Total for Check Number 44266:
UOFM University of Minnesota 12/19/201444267
12162014-UOFM 2015 Recertification Training 2015 Recertification Training 390.00
390.00Total for Check Number 44267:
129,134.51Total for 12/19/2014:
0189 Gopher State One-Call, Inc.12/23/2014ACH
127271 November 2014 Locates November 2014 Locates 87.00
127271 November 2014 Locates November 2014 Locates 87.00
174.00Total for this ACH Check for Vendor 0189:
0285 Xcel Energy 12/23/2014ACH
436591230 November 2014 Utility Bill November 2014 Utility Bill 791.09
436591230 November 2014 Utility Bill November 2014 Utility Bill 805.02
436591230 November 2014 Utility Bill November 2014 Utility Bill 1,239.66
436591230 November 2014 Utility Bill November 2014 Utility Bill 1,356.34
436591230 November 2014 Utility Bill November 2014 Utility Bill 441.04
4,633.15Total for this ACH Check for Vendor 0285:
2249 Terry Maurer 12/23/2014ACH
12122014-TM Oct/Nov 2014 Mileage Reimbursement Oct/Nov 2014 Mileage Reimbursement 76.16
12122014-TM Oct/Nov 2014 Mileage Reimbursement Oct/Nov 2014 Mileage Reimbursement 10.08
12122014-TM2 Oct/Nov 2014 Mileage Reimbursement Oct/Nov 2014 Mileage Reimbursement 49.06
12122014-TM2 Oct/Nov 2014 Mileage Reimbursement Oct/Nov 2014 Mileage Reimbursement 2.80
12122014-TM2 Oct/Nov 2014 Mileage Reimbursement Oct/Nov 2014 Mileage Reimbursement 4.48
142.58Total for this ACH Check for Vendor 2249:
5587 CES Imaging 12/23/2014ACH
INV012437 November 2014 Plotter Rental Charges November 2014 Plotter Rental Charges 60.00
60.00Total for this ACH Check for Vendor 5587:
7501 Kelly & Lemmons, P.A.12/23/2014ACH
41703 November 2014 Prosecution Charges November 2014 Prosecution Charges 2,171.17
Page 3AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
2,171.17Total for this ACH Check for Vendor 7501:
ALPI Allegra Print & Imaging 12/23/2014ACH
142568 Business Cards 44.38
142568 Business Cards 90.08
142575 December 2014 Newsletter December 2014 Newsletter 1,597.94
1,732.40Total for this ACH Check for Vendor ALPI:
FPTC Flexible Pipe Tool Company 12/23/2014ACH
18168 PW Supplies PW Supplies 3,200.00
3,200.00Total for this ACH Check for Vendor FPTC:
0600 315800-NCPERS Minnesota 12/23/201444268
31581214 November 2014 Payroll Deductions November 2014 Payroll Deductions 64.00
64.00Total for Check Number 44268:
0339 Ferguson Waterworks 2516 12/23/201444269
0122673 PW Water Supplies PW Water Supplies 96.53
0122676 PW Water Supplies PW Water Supplies 411.20
507.73Total for Check Number 44269:
2222 Mary Foster 12/23/201444270
12042014-MF Nov/Dec 2014 Book Club Refund Nov/Dec 2014 Book Club Refund 10.00
10.00Total for Check Number 44270:
4470 GLTC Premium Payments 12/23/201444271
1469803 December 2014 Long Term Care December 2014 Long Term Care 187.44
187.44Total for Check Number 44271:
2654 GoodPointe Technology 12/23/201444272
2015-ArdenHills 2015 Support Agreement 2015 Support Agreement 2,500.00
2,500.00Total for Check Number 44272:
0390 INT'L Union Operating Engineers-Union Dues12/23/201444273
12022014-IUOE December 2014 Union Dues December 2014 Union Dues 264.00
264.00Total for Check Number 44273:
0916 Lakes Country Service Coop 12/23/201444274
CI073-HA9-0115 January 2015 Health Insurance January 2015 Health Insurance 3,020.50
CI073-HB7-0115 January 2015 Health Insurance January 2015 Health Insurance 1,851.00
CI073-HE1-0115 January 2015 Health Insurance January 2015 Health Insurance 3,028.00
7,899.50Total for Check Number 44274:
0257 Minnesota Dept. of Health 12/23/201444275
11142014-MDH Q4 2014 Water Supple Connection Fee Q4 2014 Water Supple Connection Fee 4,145.00
4,145.00Total for Check Number 44275:
0230 MTI Distributing Co.12/23/201444276
992228-00 PW Parts PW Parts 145.29
992250-00 PW Parts PW Parts 107.45
992353-00 PW Parts PW Parts 14.16
Page 4AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
266.90Total for Check Number 44276:
7067 Scott Neu 12/23/201444277
12192014-SN 2014 Breakfast With Santa 2014 Breakfast With Santa 125.00
125.00Total for Check Number 44277:
1208 Premium Waters, Inc 12/23/201444278
610207-11-14 November 2014 City Hall Supplies November 2014 City Hall Supplies 31.63
613317-11-14 November 2014 City Hall Supplies November 2014 City Hall Supplies 116.23
147.86Total for Check Number 44278:
3100 Provident Life and Accident Ins Co 12/23/201444279
9672443-1114 November 2014 UNUM Payment November 2014 UNUM Payment 85.10
85.10Total for Check Number 44279:
0811 Ramsey County 12/23/201444280
EMCOM-003676 November 2014 Fleet Support Fee November 2014 Fleet Support Fee 24.96
EMCOM-003726 November 2014 911 Dispatch November 2014 911 Dispatch 4,671.37
EMCOM-003741 November 2014 CAD Services November 2014 CAD Services 358.00
5,054.33Total for Check Number 44280:
1193 SelectAccount 12/23/201444281
1065300 December 2014 Participant Fee December 2014 Participant Fee 35.87
35.87Total for Check Number 44281:
2225 Sheltertech Corporation 12/23/201444282
6720-T Round Lake Road Asbestos Removal Round Lake Road Asbestos Removal 5,960.00
5,960.00Total for Check Number 44282:
0327 Staples Business Advantage 12/23/201444283
3248419576 Office Supplies Office Supplies 359.43
3248419577 Office Supplies Office Supplies 11.70
3248419578 Office Supplies Office Supplies 38.98
3248490237 Office Supplies Office Supplies 50.43
3248490238 Office Supplies Office Supplies 41.97
3248805644 Office Supplies Office Supplies 67.96
3249037718 Office Supplies 72.10
642.57Total for Check Number 44283:
0925 T-Mobile 12/23/201444284
12222014-TMobil November 2014 Tablet Charges November 2014 Tablet Charges 359.91
359.91Total for Check Number 44284:
3099 Tri-State Bobcat, Inc.-Little Canada 12/23/201444285
A10786 PW Parts PW Parts 24.78
24.78Total for Check Number 44285:
UOFM University of Minnesota 12/23/201444286
12152014-UOFM Sherri & Rob Training Sherri & Rob Training 315.00
12152014-UOFM Sherri & Rob Training Sherri & Rob Training 210.00
525.00Total for Check Number 44286:
Page 5AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
40,918.29Total for 12/23/2014:
0192 Grainger, Inc 12/30/2014ACH
9612798778 PW Parts PW Parts 20.52
20.52Total for this ACH Check for Vendor 0192:
0225 Lillie Suburban Newspapers 12/30/2014ACH
11282014-LSN ROP Meeting ROP Meeting 281.60
11282014-LSN2 Ordinance Publication Ordinance Publication 23.63
305.23Total for this ACH Check for Vendor 0225:
0292 Oxygen Service Company, Inc.12/30/2014ACH
03285330 November 2014 PW Rental November 2014 PW Rental 15.60
15.60Total for this ACH Check for Vendor 0292:
0750 Verizon Wireless 12/30/2014ACH
9736760403 Nov/Dec 2014 Phone Bill Nov/Dec 2014 Phone Bill 120.10
120.10Total for this ACH Check for Vendor 0750:
1001 Sprint/Nextel Communications 12/30/2014ACH
196110738-019 Nov/Dec 2014 Phone Bill Nov/Dec 2014 Phone Bill 168.99
168.99Total for this ACH Check for Vendor 1001:
1252 Campbell Knutson - Attorneys at Law 12/30/2014ACH
3231G-1114 November 2014 Legal Fees-AT&T @ Cummings 70.00
3231G-1114 November 2014 Legal Fees-PC 14-035 280.00
3231G-1114 November 2014 Legal Fees-PC 14-035 70.00
3231G-1114 November 2014 Legal Fees-P&Z November 2014 Legal Fees 140.00
3231G-1114 November 2014 Legal Fees-Admin 987.00
3231G-1114 November 2014 Legal Fees-Recycling November 2014 Legal Fees 847.00
3231G-1114 November 2014 Legal Fees-Round Lake Road 61.09
3231G-1114 November 2014 Legal Fees-AT&T @ Cummings 140.00
3231G-1114 November 2014 Legal Fees-TAT Appeal 210.00
3231G-1114 November 2014 Legal Fees-Round Lake Road 616.69
3231G-1114 November 2014 Legal Fees-PC 14-031 November 2014 Legal Fees 455.00
3231G-1114 November 2014 Legal Fees-TCAAP November 2014 Legal Fees 175.00
4,051.78Total for this ACH Check for Vendor 1252:
2129 Elfering & Associates 12/30/2014ACH
2048 10/96-November 2014 Charges 10/96-November 2014 Chargess 1,470.00
2050 AHATS Utilities-November 2014 Charges AHATS Utilities-November 2014 Charges 490.00
1,960.00Total for this ACH Check for Vendor 2129:
3117 Jill Hutmacher 12/30/2014ACH
12292014-JH June-October 2014 Expense Report June-October 2014 Expense Report 28.56
12292014-JH June-October 2014 Expense Report June-October 2014 Expense Report 123.20
12292014-JH June-October 2014 Expense Report June-October 2014 Expense Report 11.00
162.76Total for this ACH Check for Vendor 3117:
6349 Mary Nosek 12/30/2014ACH
14-022 December 2014 AH Notes December 2014 AH Notes 80.00
Page 6AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
80.00Total for this ACH Check for Vendor 6349:
ANDEJ John Anderson 12/30/2014ACH
12262014-JA1 November 2014 Mileage Reimbursement November 2014 Mileage Reimbursement 2.24
12262014-JA1 November 2014 Mileage Reimbursement November 2014 Mileage Reimbursement 25.76
12262014-JA1 November 2014 Mileage Reimbursement November 2014 Mileage Reimbursement 11.20
12262014-JA2 December 2014 Mileage Reimbursement November 2014 Mileage Reimbursement 44.80
12262014-JA2 December 2014 Mileage Reimbursement November 2014 Mileage Reimbursement 8.96
12262014-JA2 December 2014 Mileage Reimbursement November 2014 Mileage Reimbursement 3.36
12262014-JA2 December 2014 Mileage Reimbursement November 2014 Mileage Reimbursement 6.72
103.04Total for this ACH Check for Vendor ANDEJ:
JOHC Johnson Controls 12/30/2014ACH
1-16884242273 City Hall Repair City Hall Repair 1,112.02
1,112.02Total for this ACH Check for Vendor JOHC:
0320 Health Partners 12/30/2014ACH
54317058 January 2015 Dental Premium January 2015 Dental Premium 1,240.81
1,240.81Total for this ACH Check for Vendor 0320:
0382 ICMA Retirement Trust - 106944 12/30/2014ACH
PR Batch 00100.01.2015 ICMA Employer Percent 401PR Batch 00100.01.2015 ICMA Employer Percent 401 352.80
PR Batch 00100.01.2015 ICMA Employee Percent 401PR Batch 00100.01.2015 ICMA Employee Percent 401 305.76
658.56Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 12/30/2014ACH
PR Batch 00100.01.2015 ICMA Employee PercentPR Batch 00100.01.2015 ICMA Employee Percent 529.37
PR Batch 00100.01.2015 ICMA Employee DeductionPR Batch 00100.01.2015 ICMA Employee Deduction 4,138.08
4,667.45Total for this ACH Check for Vendor 0387:
0131 Beisswenger's How-To Store 12/30/201444287
537032 PW Parts PW Parts 23.28
538585 PW Parts PW Parts 7.29
30.57Total for Check Number 44287:
CPF1 Central Pension Fund 12/30/201444288
11302014-CPF November 2014 Contributions November 2014 Contributions 1,228.80
1,228.80Total for Check Number 44288:
0319 City of Roseville 12/30/201444289
0219513 December 2014 IT Bill December 2014 IT Bill 3,212.25
0219557 December 2014 Phone Bill December 2014 Phone Bill 400.00
3,612.25Total for Check Number 44289:
1033 Comcast 12/30/201444290
44271-1214 December 2014 TV Services December 2014 TV Services 8.42
8.42Total for Check Number 44290:
0922 North Suburban Access Corporation 12/30/201444292
14-696 December 2014 Council Cable Services December 2014 Council Cable Services 257.40
14-702 Q4 2014 Webstreaming Q4 2014 Webstreaming 541.45
Page 7AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
798.85Total for Check Number 44292:
0155 Office of MN IT Services 12/30/201444293
W14110671 November 2014 Phone Bill November 2014 Phone Bill 716.45
716.45Total for Check Number 44293:
3100 Provident Life and Accident Ins Co 12/30/201444294
9672443-1214 December 2014 UNUM Payment December 2014 UNUM Payment 85.10
85.10Total for Check Number 44294:
0811 Ramsey County 12/30/201444295
PUBW-014163 November 2014 Fuel November 2014 Fuel 3,998.22
PUBW-014181 Street Sign Supplies Street Sign Supplies 100.56
PUBW-014183 November 2014 Parts November 2014 Parts 6,126.41
10,225.19Total for Check Number 44295:
0576 TimeSaver Off Site Secretarial 12/30/201444296
M20960 11.17.14 CC Work Session 11.17.14 CC Work Session 241.00
241.00Total for Check Number 44296:
1175 TNT Cleaning and Consulting, INC 12/30/201444297
269870 December 2014 Cleaning December 2014 Cleaning 845.00
845.00Total for Check Number 44297:
0272 MUNICI-PALS 12/30/201444298
01312015-MUNICI 2015 Membership Dues 2015 Membership Dues 25.00
25.00Total for Check Number 44298:
32,483.49Total for 12/30/2014:
0192 Grainger, Inc 01/09/2015ACH
9618274105 PW Supplies PW Supplies 93.42
9618570973 PW Supplies PW Supplies 22.88
116.30Total for this ACH Check for Vendor 0192:
0750 Verizon Wireless 01/09/2015ACH
9736975540 Nov/Dec 2014 Cell Phone Bill Nov/Dec 2014 Cell Phone Bill 937.44
937.44Total for this ACH Check for Vendor 0750:
4889 Community Footworks 01/09/2015ACH
01072015-CF January 2015 Foot Clinic January 2015 Foot Clinic 340.00
340.00Total for this ACH Check for Vendor 4889:
0243 Metropolitan Council-Waste Water 01/09/2015ACH
0001039159 January 2015 Wastewater Service Charges January 2015 Wastewater Service Charges 57,579.25
57,579.25Total for this ACH Check for Vendor 0243:
2129 Elfering & Associates 01/09/2015ACH
2049 November 2014 Round Lake Road Charges November 2014 Round Lake Road Charges 15,280.00
2051 November 2014 2015 PMP Charges November 2014 2015 PMP Charges 17,230.00
Page 8AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
2052 November 2014 2015 PMP Charges November 2014 2015 PMP Charges 11,875.00
44,385.00Total for this ACH Check for Vendor 2129:
BOND Bond Trust Services Corp 01/09/2015ACH
23625 GO Tax Increment Funding Bonds GO Tax Increment Funding Bonds 4,900.00
23625 GO Tax Increment Funding Bonds GO Tax Increment Funding Bonds 280,000.00
284,900.00Total for this ACH Check for Vendor BOND:
0600 315800-NCPERS Minnesota 01/09/201544299
3158115 December 2014 Payroll Deductions December 2014 Payroll Deductions 64.00
64.00Total for Check Number 44299:
UB*00106 C Baker 01/09/201544300
Refund Check 1.24
1.24Total for Check Number 44300:
0131 Beisswenger's How-To Store 01/09/201544301
538996 PW Parts PW Parts 0.89
539302 PW Parts PW Parts 12.56
539392 PW Parts PW Parts 3.89
539551 PW Parts PW Parts 6.18
539725 PW Parts PW Parts 48.89
539885 PW Parts PW Parts 2.99
75.40Total for Check Number 44301:
0296 City of Arden Hills 01/09/201544302
12292014-CAH November 2014 Petty Cash Rec November 2014 Petty Cash Rec 33.74
12292014-CAH November 2014 Petty Cash Rec November 2014 Petty Cash Rec 13.35
12292014-CAH November 2014 Petty Cash Rec November 2014 Petty Cash Rec 16.00
63.09Total for Check Number 44302:
5383 Crysteel Truck Equipment 01/09/201544303
FP157938 PW Parts PW Parts 649.96
649.96Total for Check Number 44303:
UB*00109 Edina Realty Relocation 01/09/201544304
Refund Check 78.00
78.00Total for Check Number 44304:
UB*00104 Eugene Erickson 01/09/201544305
Refund Check 95.72
95.72Total for Check Number 44305:
6129 Fast Signs 01/09/201544306
204-39066 Name Plates-Council Name Plates-Council 15.50
15.50Total for Check Number 44306:
0176 Frattallone's Hardware, Inc.01/09/201544307
062525-A PW Parts PW Parts 10.17
062645-A PW Parts PW Parts 117.00
062755-A PW Parts PW Parts 29.31
Page 9AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
156.48Total for Check Number 44307:
UB*00105 Lee Ann Gryc 01/09/201544308
Refund Check 10.67
10.67Total for Check Number 44308:
9045 Happy Feet Dance Company 01/09/201544309
11192014-JH 2014 Fall Session Dance Lessons 2014 Fall Session Dance Lessons 1,320.00
1,320.00Total for Check Number 44309:
1365 J.P. Cooke Company 01/09/201544310
318926 Office Supplies Office Supplies 92.64
92.64Total for Check Number 44310:
0879 Lexington Floral, Inc.01/09/201544311
006204 Employee Rec-JH Employee Rec-JH 114.47
006340 Employee Rec-SI Employee Rec-SI 58.87
173.34Total for Check Number 44311:
0242 Met Council Environ. Service-SAC 01/09/201544312
01022015-SAC December 2014 SAC Payment December 2014 SAC Payment 7,380.45
7,380.45Total for Check Number 44312:
UB*00107 Le Nguyen 01/09/201544313
Refund Check 317.27
317.27Total for Check Number 44313:
8032 Pace Analytical Field Svc 01/09/201544314
12141486 November 2014 Water Testing November 2014 Water Testing 711.75
711.75Total for Check Number 44314:
0003 PermitWorks 01/09/201544315
2014-0069 Custom Report Creation Custom Report Creation 600.00
600.00Total for Check Number 44315:
4445 Pioneer Rim and Wheel Co.01/09/201544316
0019656301124 PW Parts PW Parts 171.40
171.40Total for Check Number 44316:
1110 Pitney Bowes 01/09/201544317
12232014-PB December 2014 Postage December 2014 Postage 598.03
12232014-PB December 2014 Postage December 2014 Postage 1,019.99
1,618.02Total for Check Number 44317:
0335 Scherer Bros. Lumber Co.01/09/201544318
41264711 Hockey Rink Repairs Hockey Rink Repairs 15.46
15.46Total for Check Number 44318:
5497 SCHWAAB, INC 01/09/201544319
E18097 Office Supplies Office Supplies 100.23
E21363 Office Supplies Office Supplies 39.90
Page 10AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
140.13Total for Check Number 44319:
0751 Short Elliott Hendrickson, Inc.01/09/201544320
289993 November 2014 T-Mobile @ Red Fox Charges November 2014 T-Mobile @ Red Fox Charges 1,724.66
289994 October 2014 Sprint Charges November 2014 AT&T/T-Mobile @ Cummings Charges 183.39
289995 October 2014 AT&T @ Cummings Charges October 2014 AT&T @ Cummings Charges 697.94
291655 November 2014 T-Mobile @ Red Fox @ Cummings ChargesNovember 2014 T-Mobile @ Red Fox @ Cummings Charges 893.57
291656 November 2014 AT&T @ Cummings Charges November 2014 AT&T/T-Mobile @ Cummings Charges 627.30
291656 November 2014 T-Mobile @ Cummings Charges November 2014 AT&T/T-Mobile @ Cummings Charges 1,244.40
5,371.26Total for Check Number 44320:
UB*00108 Ralph Snyder 01/09/201544321
Refund Check 15.87
15.87Total for Check Number 44321:
0327 Staples Business Advantage 01/09/201544322
3250585174 Office Supplies Office Supplies 728.17
3250585175 Office Supplies Office Supplies 27.94
3250982862 Office Supplies Office Supplies -221.96
534.15Total for Check Number 44322:
0576 TimeSaver Off Site Secretarial 01/09/201544323
M20970 11/24 CC Mtg & 12/3 Plan Com Mtg 11/24 CC Mtg & 12/3 Plan Com Mtg 143.50
M20970 11/24 CC Mtg & 12/3 Plan Com Mtg 11/24 CC Mtg & 12/3 Plan Com Mtg 427.00
570.50Total for Check Number 44323:
3099 Tri-State Bobcat, Inc.-Little Canada 01/09/201544324
A11226 PW Parts 248.05
V74531 PW Repair PW Repair 510.28
758.33Total for Check Number 44324:
1300 UniFirst Corporation 01/09/201544325
090 0232456 December 2014 Mat Service December 2014 Mat Service 79.60
79.60Total for Check Number 44325:
0561 Viking Electric Supply 01/09/201544326
8904454 Lift Station Parts Lift Station Parts 361.16
361.16Total for Check Number 44326:
2597 AARP 01/09/201544327
01062015-AARP January 2015 AARP Class January 2015 AARP Class 110.00
110.00Total for Check Number 44327:
6047 Avesis Third Party Administrators, Inc 01/09/201544328
15A5858-IN January 2015 Vision January 2015 Vision 10.86
10.86Total for Check Number 44328:
5548 Finance & Commerce, Inc.01/09/201544329
0659750-2015 2015 Dues 2015 Dues 139.00
139.00Total for Check Number 44329:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 01/09/201544330
Page 11AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
01152015 February 2014 PW Benefits February 2014 PW Benefits 1,157.00
1,157.00Total for Check Number 44330:
6657 Sensible Land Use Coalition 01/09/201544331
01082015-SLUC 2015 Membership Dues 2015 Membership Dues 250.00
250.00Total for Check Number 44331:
1387 Standard Insurance Company 01/09/201544332
147490-0115 January 2015 STD/LTD/Life Insurance January 2015 STD/LTD/Life Insurance 1,084.61
1,084.61Total for Check Number 44332:
0319 City of Roseville 01/09/201544333
0219366 Q3 2014 Water Bill Q3 2014 Water Bill 306,734.60
306,734.60Total for Check Number 44333:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 01/09/201544334
01.15.2015 February 2015 PW Benefits February 2015 PW Benefits 8,096.00
8,096.00Total for Check Number 44334:
0495 Lake Johanna Fire Department Inc. 01/09/201544335
484 2014 Equipment: Enclosed Trailer 2014 Equipment: Enclosed Trailer 984.25
489 1st Payment: 2015 Contract 1st Payment: 2015 Contract 229,589.34
493 2014 Equipment: Truck Replacement 2014 Equipment: Truck Replacement 32,768.00
496 2014 Equipment: Mobile Computers 2014 Equipment: Mobile Computers 5,120.00
268,461.59Total for Check Number 44335:
0811 Ramsey County 01/09/201544336
PRMG-002617 Q4 2014 Rent Q4 2014 Rent 24,654.25
PUBW-014138 November 2014 Road Salt November 2014 Road Salt 11,268.40
SHRFL-001365 December 2014 RC Sheriff December 2014 RC Sheriff 86,420.24
SHRFL-001372 January 2015 RC Sheriff January 2015 RC Sheriff 90,489.32
212,832.21Total for Check Number 44336:
1,208,575.25Total for 1/9/2015:
Report Total (122 checks): 1,411,111.54
Page 12AP Checks by Date - Detail by Check Date (1/9/2015 7:55 AM)
CONSENT ITEM – 5B
MEMORANDUM
DATE: January 12, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: Organizational Memo and Annual Appointments
Background
Per State law, the organization of the City of Arden Hills is re-established yearly. The City is
required to designate official depositories, the official newspaper, statutory authority, and
appointments.
Attached are three organizational resolutions for the year 2015.
Resolution 2015-002 contains organizational appointments.
Resolution 2015-003 offers commission and committee appointments.
Resolution 2015-004 includes Council liaison appointments to commissions and
committees.
Council Action Requested
Motion to approve Resolution 2015-002, a Resolution Relating to the Organization of the
City of Arden Hills.
Motion to approve Resolution 2015-003, a Resolution Relating to the Appointments to the
Commissions and Committees of the City.
Motion to approve Resolution 2015-004, a Resolution Appointing Council Liaisons to
Commissions and Committees.
Attachments
Attachment A: Resolution 2015-002
Attachment B: Resolution 2015-003
Attachment C: Resolution 2015-004
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 2015-002
Resolution Relating to the Organization of the City of Arden Hills
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as follows:
Section 1. Official Depository. Pursuant to Minnesota Statutes, Chapter 118A.02,
Subdivision 1, the City Council designates the following financial institutions as official
depositories for municipal funds:
a) US Bank
b) Affinity Plus Federal Credit Union
c) Wells Fargo Bank, N.A.
Investment Brokers:
a) RBC Wealth Management
b) Minnesota Municipal Money Market Fund (4M Liquid Asset and 4M PLUS Funds)
c) Wells Fargo Securities, LLC
d) Wells Fargo Advisors, LLC
e) Morgan Stanley Smith Barney, LLC
Section 2. Official Newspaper. Pursuant to Minnesota Statutes, Section 412.831, the City
Council designates the following newspaper as official newspaper of the City:
a) Shoreview-Arden Hills Bulletin
The Mayor and Clerk are authorized and directed to enter into agreements with the official
newspapers for the publication of items required by law to be published.
Section 3. Mayor Pro-Tem. Pursuant to Minnesota Statutes, Section 412.121, Council
Member Dave McClung is appointed Mayor Pro-Tem and is to perform the duties of the Mayor
during the absence or disqualification of the Mayor or in the case of a vacancy in the office of
the Mayor.
Section 4. Officers: Employees: Appointment. The following persons are appointed to the
offices indicated.
City Administrator Patrick Klaers
City Clerk Amy Dietl
Director of Finance and
Administrative Services/Treasurer: Susan Iverson
Section 5. Acting Officers; Deputies. The following are appointed to the office indicated.
Acting Administrator: Susan Iverson
Deputy Clerks Susan Iverson and Patrick Klaers
Deputy Treasurer: Patrick Klaers
Section 6. Regular Council Meetings. The regular meeting of the City Council of Arden
Hills is to be held on the second and last Monday of each month at 7:00 p.m. in the City Hall.
Section 7. City Attorney. The firm of Campbell Knutson, P.A. is appointed City Attorney
with Joel Jamnik as primary City Attorney.
Section 8. Financial Consultant. The firm Ehlers & Associates, Inc. is appointed financial
consultant.
Section 9. Engineer. The Public Works Director, Terry Maurer is appointed City Engineer.
Section 10. Auditor. The firm Malloy, Montague, Karnowski, Radosevich and Company
(MMKR) is appointed City Auditor.
Section 11. Insurance Consultant. D.C. Fields is appointed insurance consultant with Mark
Lenz as principal consultant.
Section 12. Emergency Management Director. Lance Ross with the firm Emergency
Preparedness Resource Group, LLC is appointed Emergency Management Director.
Section 13. Police. Ramsey County is appointed as the City police and law enforcement
agency.
Section 14. Fire. Lake Johanna Fire Department is appointed as the City Fire Safety Officer.
Section 15. Fee Schedule. The fee schedule for the year 2013 was adopted as Ordinance
number 2012-010.
Section 16. Animal Control. Ramsey County is appointed as the City animal control officer.
Section 17. Elections. Ramsey County is appointed to administer Elections.
Adopted this 12th day of January 2015.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Amy Dietl, City Clerk
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 2015-003
Resolution Relating to the Appointments to the
Commissions and Committees of the City
WHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding planning and zoning issues on the Planning
Commission;
WHEREAS, the City Council annually appoints members to serve in an advisory
capacity to the City Council regarding parks, trails and recreation issues on the Parks,
Trails, and Recreation Committee;
WHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding communications and newsletters on the
Communications Committee:
WHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding the development and redevelopment in the City of
Arden Hills on the Economic Development Commission;
WHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding City financial planning on the Financial Planning
and Analysis Committee;
WHEREAS, the City Council bi-annually appoints a resident to serve in an
advisory capacity to the City Council regarding redevelopment of TCAAP on the Joint
Development Authority;
THEREFORE, BE IT RESOLVED The Arden Hills City Council appoints or
reappoints the following people to serve on the following commissions and committees
with terms ending as noted by the name:
Section 1: Planning Commission:
A. Phillip Neururer – December 31, 2017
Section 2: Parks, Trails, and Recreation Committee:
A. Chuck Michaelson – December 31, 2017
B. Nancy O’Malley – December 31, 2017
C. Steve Scott – December 31, 2017
Section 3: Communications Committee
A. Susan Cathey – December 31, 2017
B. Emma Theis – December 31, 2017
Section 4. Economic Development Commission
A. Ed von Holtum – December 31, 2017
B. Dan Erickson – December 31, 2017
Section 5. Joint Development Authority
A. David Sand – December 31, 2016
Adopted this 12th day of January 2015.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Amy Dietl, City Clerk
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 2015-004
Resolution Appointing Council Liaisons to Commissions and Committees
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as
follows:
Section 1. Liaisons. The following are appointed liaisons as indicated.
Planning Commission
Council Liaison: Fran Holmes
Staff: City Planner
Alternate: Community Development Director
Parks, Trails and Recreation Committee
Council Liaison: Brenda Holden
Staff: Parks and Recreation Coordinator
Alternate: Public Works Director
Communication Committee
Council Liaison: David Grant
Staff: City Clerk
Alternate: Director of Finance and Administrative Services
Financial Planning and Analysis Committee
Council Liaison: Robert Woodburn
Staff: Director of Finance and Administrative Services
Alternate: Finance Analyst
Lake Johanna Fire Department Board of Directors
Council Liaison: Dave McClung
Staff: City Administrator
Alternate: Director of Finance and Administrative Services
Economic Development Commission
Council Liaison: Robert Woodburn
Staff: Community Development Director
Alternate: City Administrator
Personnel Committee
Council: David Grant
Council: Brenda Holden
Staff: City Administrator
Staff: Director of Finance and Administrative Services
Joint Development Authority Board
Council: David Grant
Council: Brenda Holden
Staff: City Administrator
Staff: Community Development Director
Ramsey County League
Council Liaison: Dave McClung
Alternates: David Grant, Brenda Holden, Fran Holmes, and
Robert Woodburn
Karth Lake Improvement District
Staff: Public Works Director
Northwest Youth and Family Service
Representative: Miriam Ward
Staff: City Administrator
Cable Commission
Representative: Craig Wilson
Alternate: City Administrator
Adopted this 12th day of January 2015.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Amy Dietl, City Clerk
City Council Meeting
P:\Admin\Council\Agendas & Packet Information\2015\01-12-15-R\Terry\1-12-15 Ramsey Consev. Dist. Agreement.doc
Page 1 of 1
CONSENT ITEM – 5C
MEMORANDUM
DATE: January 12, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Ramsey Conservation District Shared Service Agreement
Council Action Requested
City Council is requested to approve the Shared Service Agreement with Ramsey
Conservation District for 2015 and authorize the Mayor to execute it.
Discussion/Background
Since 2009 Ramsey Conservation District has been assisting the City with inspections
required by the City’s Grading and Erosion Control Permits under Chapter 15, Erosion
and Sediment Control Ordinance. The service provided by Ramsey Conservation District
has been working very well.
Attached is the Shared Service Agreement between the City of Arden Hills and Ramsey
Conservation District to continue this service through 2015. There are no changes to the
Agreement from 2014 including the price which is exactly the same per hour. Staff is
recommending approval of the Shared Service Agreement for 2015.
Attachment
Attachment A: Shared Serves Agreement with Ramsey Conservation District
CONSENT ITEM – 5D
City of Arden Hills
City Council Meeting for January 12, 2015
P:\Planning\Recycling & Garbage\2014\RFP_Recycling Services\CC Packet_(1-12-15) - Contract Extension Addendum
Page 1 of 2
MEMORANDUM
DATE: January 12, 2015
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Ryan Streff, City Planner
SUBJECT: Recycling Contract Addendum – Eureka Recycling Contract Extension
Action Requested
Approve the addendum to the Recycling Services Contract with Eureka Recycling in order to
extend the current contract from March 1, 2015, to May 3, 2015.
Background
During the City Council Work Session on December 15, 2014, the Council was informed of the
extension request made by Republic Services. As you are aware, the existing recycling contract
with Eureka Recycling is set to expire on March 1, 2015, unless an extension is granted by the
City Council. As proposed, the new contract with Republic Services is anticipated to begin on
May 4, 2015, in order to allow additional time for cart delivery and distribution. Republic
Services has informed staff that a more efficient transition form recycling bins to recycling carts
can be accomplished if the contract with Eureka Recycling is extended for two (2) additional
months.
Eureka Recycling has agreed to sign the contract addendum indicating their willingness to
extend their contract with the City for this additional time to cover the gap in recycling services
before the new contract with Republic Services begins in May. The addendum to the contract
would not impact the cost, frequency of pickup, or service routes. The attached addendum to the
Recycling Services Contract with Eureka Recycling indicates the extension from March 1, 2015,
to May 3, 2015.
CONSENT ITEM – 5D
City of Arden Hills
City Council Meeting for January 12, 2015
P:\Planning\Recycling & Garbage\2014\RFP_Recycling Services\CC Packet_(1-12-15) - Contract Extension Addendum
Page 2 of 2
Republic Services Contract
City staff is continuing to work with Republic Services to negotiate the final contract for
residential recycling services. Once the final draft of the contract is complete the Council will be
asked to consider approval of the new contract with Republic Services.
Attachments
A) Addendum to Recycling Contract
Addendum to the
Recycling Services Agreement
Dated: January 12, 2015
By and between the Neighborhood Recycling Corporation (D.B.A. Eureka Recycling) and the
City of Arden Hills, 1245 West Highway 96 Arden Hills, MN 55112
1. Effective Date of Amendment to the Recycling Services Agreement: The existing
Recycling Services Agreement shall be amended effective January 12, 2015.
2. Amendments: The following changes shall be made to the existing Recycling Services
Agreement:
a. Section 2. Term of Contract – THE RECYCLING CONTACT TERM WILL
CHANGE FROM MARCH 1, 2015, TO MAY 3, 2015:
The extended contact term will have no impacts to the cost, frequency of pickup,
or service routes.
IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recycling
Services Agreement as of the day and year indicated.
January____, 2015 CITY OF ARDEN HILLS
By __________________________
David Grant
Its Mayor_____________________
By __________________________
Patrick Klaers
Its City Administrator___________
January____, 2015 NEIGHBORHOOD RECYCLING CORPORATION
(D.B.A. EUREKA RECYCLING)
By __________________________
Tim Brownell
Its President & CEO_____________
DATE: January 12, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Lake Johanna Fire Department Capital Expenditures
Budgeted Amount: Actual Amount: Funding Source:
$38,912 $38,872.25 Public Safety Capital
Background
The City has received three invoices from the Lake Johanna Fire Department (LJFD) for capital
expenditures in 2014 (Attachment A). These invoices relate to capital equipment expenditures
which were included and approved in the 2014 budget.
The total LJFD budgeted cost for these items was $152,000 and the actual cost is $151,844.73.
Arden Hills’ budget share for these items in the Public Safety Capital account was $38,912 (or
25.6%) and the actual cost is $38,872.25.
Invoice #484 is for the purchase of an enclosed trailer. The Arden Hills budget for this
expenditure was $1,024. Our actual expenditure is $984.25.
Invoice #493 is for the replacement of a truck. The Arden Hills budget for this item was
$32,768. Our actual expenditure is $32,768.
Invoice #496 is for the purchase of mobile computers for Shift Trucks. The Arden Hills budget
for this item was $5,120. Our actual expenditure is $5,120.
Council Action Requested
1. Motion to approve a payment in the amount of $38,872.25 to the Lake Johanna Fire
Department, which is the City’s share of the capital expenditures for the purchase of an
enclosed trailer, replacement of a truck, and the purchase of mobile computers for Shift
Trucks.
CONSENT ITEM - 6E
MEMORANDUM
Attachment
Attachment A: Invoices #484, #493, and #496
Lake Johanna Fire Dept. lnc.
5545 Lexington Ave. No.
5545 Lexington Ave. No.
RECEIVED
DEC i 2?014
City ofArden Hiils
lnvoice
Date lnvoice #
1211012014 484
BillTo
City of Arden Hills
1245 West HighwaY 96
Arden Hills, MN 55112
P.O. No.Terms Project
Per Capitol Budget DUE UPON RECIEPT
Reimbursement of CaPital ExPense
Enclosed Trailer - Line item w -zou General Equipment Budget
This is 25.60/0 of $3,844.73
0Y6 _
fu1nlwal [falWf
*lz'4gtho'16@0
N s-:
Lake Johanna Fire DePt. lnc.
5545 Lexington Ave. No.
Shoreview, MN 55126
RECEIVED
JAN 05 ?015
City of Arden Hills
lnvoice
Date lnvoice #
1213112014 493
BillTo
City of Arden Hills
1245 West HighwaY 96
Arden Hills, MN 55112
P.O. No.Terms Project
Per Capitol Budget DUE UPON RECIEPT
Reimbursement of CaPital ExPense
Truck Replacement - Line item #1 - 2014 G_eneral Equipment Budget
This is 25.6% of $128,000 "-
ufltaPffinxkttmuurse
'ilz .*avo'\5w
THANK YOU!
32,768.00
t.'*' I I
Lake Johanna Fire Dept. lnc.
5545 Lexington Ave. No.
Shoreview, MN 55126
RECEIVED
JAN 05 2015
City of Arden Hills
lnvoice
Date lnvoice #
12t3112014 496
Bill To
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
P.O. No.Terms Project
Per Capitol Budget DUE UPON RECIEPT
Quantity Description Rate Amount
1 Reimbursement of Capital ExPense
Mobile Computers for Shift Trucks - Line item #5 - 2014 General
Equipment Budget
This is 25.6% of $20,000
OLYI,
ce?trai ig* Y4imtattx)tneffi
+\T'*OlLo'+5aw
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5,120.00 5,120.00
THANK YOU!Total $5,120.00
DATE: January 12, 2015
TO: City Councilmembers
Patrick Klaers, City Administrator
FROM: Mayor Grant
SUBJECT: TCAAP Development Discussion Opportunity for Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding TCAAP
development.
PUBLIC HEARING – 7A
MEMORANDUM
Page 1 of 5
PUBLIC HEARING – 7B
MEMORANDUM
DATE: January 12, 2015
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: John M. Anderson P.E., Assistant City Engineer
SUBJECT: 2015 Pavement Management Program – Public Hearing
Venus / Crystal Neighborhood
Background
On December 8, 2014, the City Council received the feasibility report, for the 2015 PMP-
Venus Crystal Neighborhood Improvement Project, Attachment A and ordered the public
hearing for January 12, 2015. Prior to opening the hearing, City staff will present general
information regarding construction, standards, and assessments that apply for this project.
Following Minnesota Statutes, Chapter 429, notice of the public hearing must be posted
twice prior to the meeting; this was done in the Bulletin on December 31, 2014, and
January 7, 2015. A notice was also sent to each property proposed to be assessed as a part
of this project.
Once the hearing is closed, the next step in the process is for the City Council to order the
improvements and preparation of plans and specifications.
Discussion
The following is a brief summary of proposed improvements; for more detail, please
reference the feasibility report.
Street Improvements:
Two options for street improvements have been proposed in the feasibility study. The
first option, Reconstruction, involves fully rebuilding the road base and surface and is
the most intrusive option as well as the more costly option. The reconstruction option
also includes addition of concrete curb and gutter throughout the entire neighborhood to
tie in and continue the reconstruction completed along Fairview Avenue in 1998. The
second option, Reclamation, involves pulverizing the existing bituminous surface and
recycling that material to be used as an aggregate base. This option is less expensive and
has less impact to the surroundings. The existing street has bituminous curb in some
locations to direct drainage or support steep boulevard grades. Bituminous curb would
not be possible to replace in the reclamation option due to the grades and the need to
build the road surface up.
Page 2 of 5
Storm Drainage and Storm Water Quality Improvements:
Storm Drainage improvements involve increasing the storm collection capacity of the
system already inplace in the neighborhood. Storm Water Quality Improvements, as
required by Rice Creek Watershed District, are dependent on the type of work proposed
in the permit. City staff has met with watershed district staff and established that street
reclamation is not an activity that requires storm water treatment and falls under the
definition of rehabilitation. The amount of storm water treatment required by Rice Creek
Watershed will be dependent on the level of improvement to the roadway. At this point
based on our conversations with the watershed we estimated the following amount of
treatment to be required for each option:
Alternative 1 – Reconstruction – 16,503 Cubic Feet
Alternative 2 – Reclamation – 8,215 Cubic Feet
The City created an excess of storm water treatment along with the Valentine Park
Improvement and will receive credit to be applied to this project which will in turn
reduce the amount needed to be constructed at this time.
Water System Improvements:
Based on review of watermain break history the improvements to the water system
include replacement of the watermain on the following streets:
Venus Avenue, Dellview Avenue to Rolling Hills Road
Crystal Avenue, Fairview Avenue to Lake Valentine Road
Glenview Court, Glenview Avenue to Cul-de-sac
Glenview Avenue, Crystal Avenue to Dellview Avenue
Fairview Avenue, Gramsie Road to Venus Avenue
Gramsie Road, Rolling Hills Road to Dellview Avenue
Replacement as suggested will cover the areas hit hardest with breaks and cover 90% of
the areas where problems have been experienced. Additionally all hydrants and gate
valves in the neighborhood will be replaced.
Sanitary Sewer System Improvements:
The sanitary sewer improvements associated with the project include replacement of the
manhole frames and covers to match the new street grade. Future sewer lining projects
can line the clay sewer mains as funding becomes available.
Financial Implications
The estimated total project cost for the improvements is $3,963,770 which includes all
overhead costs.
Page 3 of 5
Consistent with the City’s Assessment Policy, 37% overhead costs for the street
improvements has been included, which was used to calculate preliminary assessment
rates. The overhead is broken down as follows:
City Administration 2.5%
Design Engineering
Construction Engineering
10.0%
10.0%
Legal 2.0%
Fiscal 3.0%
Interest During Construction 4.5%
Assessment Roll Preparation 1.0%
Contingencies 4.0%
TOTAL 37.0%
The project is proposed with alternatives for roadway rehabilitation. The costs of these
alternatives are broken down in the following tables taken from the Feasibility Study:
Alternative 1 – Reconstruction
ESTIMATED PROJECT COSTS
Street Improvements
Construction Cost $ 2,055,000
Contingency & Overhead (37%) $ 760,350
Total Estimated Cost $ 2,815,350
Watermain Improvements
Construction Cost $ 490,000
Contingency & Overhead (30%) $ 147,000
Total Estimated Cost $ 637,000
Sanitary Sewer Improvements
Construction Cost $ 68,400
Contingency & Overhead (30%) $ 20,520
Total Estimated Cost $ 88,920
Storm Drainage Improvements
Construction Cost $ 325,000
Contingency & Overhead (30%) $ 97,500
Total Estimated Cost $ 422,500
Total Street Improvements Cost $ 2,815,350
Total Utility Improvements Cost $ 1,148,420
Total Project Cost $ 3,963,770
Page 4 of 5
Alternative 2 - Reclamation
ESTIMATED PROJECT COSTS
Street Improvements
Construction Cost $ 1,407,000
Contingency & Overhead (37%) $ 520,590
Total Estimated Cost $ 1,927,590
Watermain Improvements
Construction Cost $ 490,000
Contingency & Overhead (30%) $ 147,000
Total Estimated Cost $ 637,000
Sanitary Sewer Improvements
Construction Cost $ 68,400
Contingency & Overhead (30%) $ 20,520
Total Estimated Cost $ 88,920
Storm Drainage Improvements
Construction Cost $ 240,000
Contingency & Overhead (30%) $ 72,000
Total Estimated Cost $ 312,000
Total Street Improvements Cost $ 1,927,590
Total Utility Improvements Cost $ 1,037,920
Total Project Cost $ 2,965,510
The City’s portion of the project costs are currently budgeted from the PIR and Utility
Enterprise Funds (sanitary sewer, surface water management and watermain funds). The
proposed project funding summary is listed in the table below.
Alternative 1 – Reconstruction
Funding Source Cost
Residential Assessments $ 1,407,675
PIR Fund $ 1,407,675
Sanitary Sewer Enterprise Fund $ 88,920
Watermain Enterprise Fund $ 637,000
Surface Water Management Fund $ 422,500
Total Funding $ 3,963,770
Page 5 of 5
Alternative 2 - Reclamation
Funding Source Cost
Residential Assessments $ 963,795
PIR Fund $ 963,795
Sanitary Sewer Enterprise Fund $ 88,920
Watermain Enterprise Fund $ 637,000
Surface Water Management Fund $ 312,000
Total Funding
$2,965,510
Assessments
As detailed in the feasibility report, two preliminary assessment rates have been
established; the first for alternative one, Reconstruction and the second for alternative
two, Reclamation. Based on 123 residential equivalent unit (REU), and the estimated
street improvement costs, the estimated assessment rate per REU is $11,450 for
Alternative 1, Reconstruction and $7,850 for Alternative 2 Reclamation.
Neighborhood Survey Results
A survey was conducted to solicit input from the neighborhood on a few key items. The
results of the survey are included in Appendix G of the Feasibility study. As of
December 8, 2014 there were 63 responses to the survey out of 123 properties proposed
to be assessed. One question dealt with the preferred type of roadway rehabilitation. Of
those responding to this question, 54% favored the reconstruction option. Another
question dealt with storm water treatment, of those responding to this question, seventeen
properties indicated a willingness to have a rain garden or participate in the maintenance
of a rain garden.
Resident Comments/Concerns
Resident comments received in the survey are included in the feasibility study in
Appendix G. Any additional comments received after the council packet is issued and
prior to the public hearing will be provided at the public hearing.
Council Actions Requested
Hold the Public Improvement Hearing for the 2015 Pavement Management
Program – Venus / Crystal Neighborhood
Provide staff with street improvement criteria - (reconstruction or reclamation)
Adopt Resolution 2015-001 Ordering the Improvement and preparation of plans
and specifications.
Attachments
Attachment A - Feasibility Study for the 2015 Pavement Management Program –
Venus / Crystal Neighborhood
Attachment B - Resolution 2015-001
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2015-001
A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE 2015 PAVEMENT MANAGEMENT PROGRAM – VENUS /
CRYSTAL NEIGHBORHOOD
WHEREAS, a resolution of the City Council adopted December 8, 2014, fixed a date for a
Council hearing on the proposed improvement of the following streets:
Venus Avenue, Dellview Avenue to Rolling Hills Road
Crystal Avenue, Fairview Avenue to Lake Valentine Road
Glenview Court, Glenview Avenue to Cul-De-Sac
Glenview Avenue, Crystal Avenue to Fairview Avenue
Dellview Avenue, Crystal Avenue to Venus Avenue
Fairview Avenue, Gramsie Road to Venus Avenue
Rolling Hills Road, Gramsie Road to Venus Avenue
Gramsie Road, Rolling Hills Road to Dellview Avenue
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,
and the hearing was held on January 12, 2015, at which time all persons desiring to be heard were
given an opportunity to be heard thereon,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the Council resolution adopted September 8,
2014.
3. The City of Arden Hills Engineering Department is hereby designated as the engineer for this
improvement. The engineer shall prepare plans and specifications for the making of such
improvement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th
DAY OF JANUARY, 2015.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Amy Dietl, City Clerk