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HomeMy WebLinkAbout02-23-15-RMayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Robert Woodburn Agenda February 23, 2015 Address: 1245 West Highway 96 Arden Hills MN 55112 Phone: 651.792.7800 Website: www.cityofardenhills.org Regular City Council Meeting – 7:00 p.m. City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 3. STAFF COMMENTS A. TCAAP Update Jill Hutmacher 4. APPROVAL OF MINUTES A. January 20, 2015, City Council Work Session B. January 26, 2015, Special City Council Work Session 5. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. A. Motion to Approve Claims and Payroll Sue Iverson B. Motion to Approve New Felling Trailer Purchase Terry Maurer C. Motion to Approve Purchase of Mini Excavator Terry Maurer Arden Hills City Council Agenda February 23, 2015 Page 3 of 3 D. Motion to Approve Final Plans and Ordering Advertisement for Bids for 2015 Pavement Management Program  Resolution 2015-013 (Venus/Crystal Neighborhood)  Resolution 2015-014 (Grant/Noble/Lake Lane Neighborhood) Terry Maurer E. Motion to Approve Resolution 2015-020 Approving Recycling Contract with Republic Services Ryan Streff F. Motion to Approve Round Lake Road Area Improvement – Payment #7 and Change Order #2 in the Amount of $31,179.93 John Anderson G. Motion to Adopt Resolution 2015-012 – Restricting Parking – Mounds View High School Trail Terry Maurer H. Motion to Approve the Xcel Energy Contract for Lighting Installation for the County Road E Improvements Terry Maurer I. Motion to Approve Appointment of Finance Analyst Sue Iverson J. Motion to Adopt Resolution 2015-019 Entering Into Cooperative Agreement No. 07080 with MnDOT and the City of New Brighton for County Road F Reconstruction Terry Maurer K. Motion to Approve Settlement Agreement – TAT Properties Patrick Klaers 6. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 7. PUBLIC HEARINGS 8. NEW BUSINESS A. Planning Case 14-036 – Master and Final PUD – Red Fox Business Center Ryan Streff Arden Hills City Council Agenda February 23, 2015 Page 3 of 3 B. Planning Case 15-001 – Preliminary and Final Plat and Master PUD Amendment – Boston Scientific Ryan Streff C. Planning Case 15-002 – Preliminary and Final Plat and Master PUD Amendment – Arden Plaza Ryan Streff 9. UNFINISHED BUSINESS 10. COUNCIL COMMENTS ADJOURN Page 1 of 1 DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: TCAAP Update Special City Council work sessions will be held at 6:00 pm on Tuesday, February 24 and Wednesday, February 25 to discuss final edits to the draft TCAAP Redevelopment Code. The Council may also discuss the timing of additional ordinance and policy updates and analyses that are needed prior to TCAAP development. STAFF COMMENTS MEMORANDUM Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JANUARY 20, 2015 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro-Tem McClung called to order the City Council work session at 5:10 p.m. Present: Mayor David Grant (arrived at 5:16 p.m.); Councilmembers Brenda Holden, Dave McClung, and Robert Woodburn Absent: Councilmember Fran Holmes (excused) Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler; and City Clerk Amy Dietl 1. AGENDA ITEMS A. TCAAP Community Development Director Hutmacher stated that three TCAAP topics are scheduled for discussion at this meeting. First, a presentation will be made by Ramsey County; then JDA Attorney Michael Norton will discuss a land use approval flow chart; and finally, Chapters 4 and 5 of the TCAAP Redevelopment Code (TRC) will be reviewed. Community Development Director Hutmacher reported that representatives of Ramsey County are present to discuss the TCAAP project. Mark Ruff, Ehlers and Associates, and County Commissioner Blake Huffman will be discussing proposed expenditures and revenues. County Commissioner Blake Huffman thanked the Council for their time. He provided comment on the County’s vision and goals for the TCAAP site. The main goals were property cleanup, quality jobs, a strong property tax base, public transit and energy resiliency. He then requested that Mark Ruff review the numbers for the project and the next steps for TCAAP. Mark Ruff, Ehlers and Associates, spoke to the Council regarding the various land uses proposed for TCAAP. He discussed how the goals were linked together, how important residential density is to achieving the goals, and how critical transit lines would be to job growth. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 20, 2015 2 Discussion ensued regarding the correlation between transit and jobs as well as the importance of housing density and tax base. Councilmember Holden expressed concern about building too much office space as there was already a surplus in the area. Mr. Ruff commented that a corporate user would be a great option for TCAAP. Mayor Grant discussed the comments the Council received from Mattamy Homes at a previous work session. He questioned where the County’s concerns derived. County Commissioner Huffman stated that one concern for the TCAAP site was whether the market could support higher density housing in the Town Center. He indicated that with the City’s proposed housing numbers, the site was at risk of not meeting the County’s goals for jobs. He stated that the County would like to see a block-by-block fit analysis of TCAAP to better understand how many housing units would fit on the site. He recommended that the Council have Kimley-Horn reevaluate and ensure that the numbers are correct. He indicated that the County would fund this Kimley-Horn study. Councilmember McClung indicated that the Council has not been close to the 1,300 housing unit number that is shown in the chart on page 8 of the PowerPoint presentation. County Commissioner Huffman wanted to see the proposed housing unit numbers developed on the site more closely meet the County’s plan in order to ensure the area’s transit needs would be met. Mayor Grant stated that a fit analysis would delay the approval of the TRC and questioned if that would be acceptable to the County. County Commissioner Huffman understood that the TRC may be delayed but stated that the County would have much more market confidence if the fit analysis was completed. He reported that Mr. Ruff and Heather Worthington, Deputy County Manager for Ramsey County, were on board with this recommendation as well. He reiterated that it was much more important to get the TRC done right than having it done on a certain date. Councilmember McClung expressed concern that the County’s goals were too broad and had no numerical value attached. He was surprised that the County was just bringing these issues to the Council now. Councilmember Holden stated that since the beginning of this process, the County has been influencing the master planning with such input as the location of the spine road, etc. She questioned when the City’s needs would be considered. County Commissioner Huffman explained that the fit analysis would just provide the City and the County with some firm numbers. He did not want the TRC to become a lose-win situation. He understood that the City also had needs. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 20, 2015 3 Councilmember Holden requested further comment on the market study completed by the County. She questioned why the County wanted so much flex office space as it would have the lowest paying jobs. County Commissioner Huffman discussed the market study numbers with the Council. He reported that the County was willing to pay Kimley-Horn to provide the City with further analysis information. Mr. Ruff provided comment on the differences between multi-story office and single-story office. Mayor Grant explained that the Council has created the TRC without the County’s financial numbers. He stated that the Council was unaware of how the numbers would be impacted if office space were increased, or commercial space was decreased, etc. Community Development Director Hutmacher discussed the uses that would be allowed on parcels zoned office. City Administrator Klaers commented that the goal of staff was to present the Council with the land use map on January 26th. County Commissioner Huffman feared that if a fit analysis was completed after the TRC document was approved, changes to the TRC may become necessary. He understood that the fit analysis would take time for Kimley-Horn to complete and that it would delay the approval of the TRC. Mayor Grant stated that he did not believe it was a bad idea to have a fit analysis completed prior to bringing the site to market. Councilmember Holden stated that this would also allow the Council to determine appropriate lot sizes and where setbacks should be placed. She discussed how the City’s plans have been altered due to the suggestions being made by the County regarding the spine road and location of retail parcels. She reported that the Council has made adjustments to meet the County’s needs. She questioned how the TCAAP site would remain vibrant with all these changes. County Commissioner Huffman believed that these questions would be addressed by Kimley- Horn through the fit analysis. Mayor Grant inquired how the County would evaluate future developments to ensure that the TCAAP site had “good jobs”. He asked how the County would make decisions on land sales. County Commissioner Huffman discussed the conversations held with Red River. He provided further comment on how the County would approach the sale of future land. Mayor Grant believed that it would be very beneficial for the Council to further understand and be provided with this information. He recommended that the County put some sort of matrix in place based upon the goals that need to be accomplished. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 20, 2015 4 Councilmember Holden expressed frustration with the communication level between the City and the County. She explained that there is no guarantee on the transit needs and wants. She questioned how long the County thought the TCAAP build-out would take. County Commissioner Huffman stated that the County was estimating that it would take 10 to 15 years to build-out the site. He believed that the goals of the County have been very clear to the City. Mayor Grant questioned how the Council wanted to proceed. Councilmember Woodburn suggested that the Council continue to finish its document and allow the County to complete a fit analysis if that is their wish. Mayor Grant was in favor of the City finishing its process. Councilmember Holden expressed concern regarding how the City would meet the County’s shared vision for the site. She requested further information on what would be provided through the fit analysis. County Commissioner Huffman stated that the County wanted to have the retail, commercial, and residential developments all fit into the TRC. He then discussed the benefits of a completed fit analysis. Mayor Grant commented that the City and the County do have similar goals. One difference may be that the City wants to maximize things. For this reason, he recommended that the Council continue with the TRC and allow the County to complete a fit analysis. Councilmember Holden discussed the City’s timeline for the TRC approval. She recommended that the County speak with Kimley-Horn regarding how long it would take to complete a fit analysis. Community Development Director Hutmacher explained that the density numbers within the TRC were maximum figures. City Administrator Klaers discussed how the fit analysis could help locate the placement of roads in order to analyze how many units could fit in each neighborhood per acre. It could also allow the City to see where additional flexibility would need to be built into the TRC in order to achieve the density being considered. Councilmember Holden feared that the fit analysis may provide the City with information that goes against its current plan. County Commissioner Huffman understood this to be the fact, but he stated that if the fit analysis was completed prior to the TRC being completed, it would assist the City and the County in making the proper plans for the TCAAP site before the City adopts the TRC. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 20, 2015 5 Mayor Grant commented that the Council was in general agreement to allow the County to proceed with the fit analysis. It was his opinion that the fit analysis would show that the businesses that move into the TCAAP site would determine the success of the retail and residential neighborhoods. County Commissioner Huffman encouraged the Council to not approve the TRC until the fit analysis was complete. Councilmember Holden discussed the large number of jobs that Arden Hills had already created. She questioned why transit was not already available in the City. County Commissioner Huffman recommended that transit be discussed at a future meeting. City Administrator Klaers stated that based on the discussion this evening, and the need for a fit analysis to be completed, he anticipated that the Council would not be approving the TRC until mid or late March at the earliest. This timeline would require the City to have the County start the fit test by the end of February. Mayor Grant believed that the County was comfortable with this delay in order to complete the fit analysis. TCAAP Land Use Approval Process Community Development Director Hutmacher explained that a draft land use approval process flow chart has been created and has been reviewed by the City and JDA Attorneys. JDA Attorney Norton reviewed a flow chart with the Council regarding the land use approval process for TCAAP. He provided additional comment on Chapter 3 of the TRC. Councilmember Woodburn questioned how long it would take applicants to move from the top to the bottom of the flow chart. JDA Attorney Norton anticipated that the approval process would take 60 to 90 days. Councilmember Woodburn was in favor of the process being shortened. Community Development Director Hutmacher asked whether the Council was supportive of staff drafting language that would allow greater flexibility within the parameters of the vision. The Council further discussed the City’s options and level of flexibility that should be provided within Chapter 3. Mayor Grant discussed how the number of units and some level of flexibility could improve the tax base for the City. He was in favor of developers having a higher level of flexibility within the code. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 20, 2015 6 Community Development Director Hutmacher discussed how developers were now building larger homes on smaller lots. Councilmember Holden believed that the 10 acre standard for Special Development Plans was too low. Mayor Grant recommended that this standard be increased to 15 acres. Councilmember McClung supported the flow chart. He questioned whether the flexibility amounts and the land size was reasonable. He recommended that the language remain as is and allow the area for a Special Development Plan to be increased to somewhere between 10 and 15 acres. Councilmember Holden suggested that Special Development Plans have a residential size limit and a commercial/industrial size limit. She wanted to see the TCAAP site have very nice sustainable houses with various sizes and styles. JDA Attorney Norton believed that the Council could set these standards for Special Development Plans. Mayor Grant recommended that the residential limit for the Hill and the Creek neighborhoods be set at 25 acres. In addition, the commercial, retail, neighborhood transition, flex and Town Center zones should have a 10 acre limit. Councilmember Holden supported these numbers. Councilmember McClung did not want flexibility levels to be hamstringed. Councilmember Woodburn agreed. Mayor Grant explained that the Council did not have a consensus to change the language at this time. Councilmember McClung questioned the difference between NT1 and NT2. Community Development Director Hutmacher reported that the proposed NT2 subzone would be higher in density than NT1. She provided further comment on the uses that would be allowed within the NT zoning district. Councilmember Holden discussed the differences between a nursing home and assisted living. She asked if the Council wanted a nursing home with assisted living and if this would be allowed within TCAAP. Community Development Director Hutmacher stated that a nursing home would be allowed in the Neighborhood Transition zoning district and in the Town Center. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 20, 2015 7 Councilmember Holden believed that the County did not want senior housing in the Town Center, which would mean it would have to be located in Neighborhood Transition. Community Development Director Hutmacher explained the benefits of a mix of inter- generational housing on TCAAP as this would allow the City’s population to age in place without having to move out of the community. She anticipated that higher density housing p roducts, such as apartment complexes, would have to be located in the Town Center. Councilmember McClung was in favor of keeping senior housing in NT1 and NT2. Mayor Grant agreed with this recommendation. Chapters 4 and 5, TCAAP Redevelopment Code Community Development Director Hutmacher indicated that City Council comments and direction on Chapters 4 and 5 of the TCAAP zoning have been incorporated. Based on the City’s schedule for approval of the TRC, this January 20th work session will be the last opportunity for the City Council to review Chapters 4 and 5 prior to presentation of the full draft TRC on February 2, 2015. Community Development Director Hutmacher noted that the key changes to Chapters 4 and 5 since the last City Council review are:  Addition of definitions clarifying right-of-way, property line, setbacks, and gross density.  Addition of definitions for low, medium, and high density development with density parameters. Density requirements will also be incorporated into Chapter 6 prior to February 2.  Addition of residential subzones to Table 5.1.  Changes to Table 5.2 for consistency to Table 5.1. Councilmember Woodburn discussed several items of concern with staff. Councilmember Holden indicated that she would speak with Community Development Director Hutmacher further regarding her concerns. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden asked if staff would be representing the City at an upcoming Rotary event. City Planner Streff commented that he would be representing the City at this event. He stated that he would email the Council with further information on the Rotary Variety Night event scheduled for Sunday, January 31st. He explained that he had additional tickets if any Councilmembers wanted to attend. ADJOURN ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 20, 2015 8 Mayor Grant adjourned the City Council work session at 8:23 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JANUARY 26, 2015 5:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the special City Council work session at 5:30 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes (arrived at 5:55 p.m.), Dave McClung, and Robert Woodburn Absent: None Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler; City Attorney Joel Jamnik; and City Clerk Amy Dietl 1. AGENDA ITEMS A. TCAAP Community Development Director Hutmacher stated that two TCAAP topics are scheduled for discussion at tonight’s meeting. Chapters 1 and 2, TCAAP Redevelopment Code Redlined and clean copies of Chapters 1 and 2 were included in the agenda packet. TCAAP Land Use Map Kimley Horn has revised the draft land use map. Changes to the map include:  Collector roads are shown. The size of development areas shown on the map excludes collector right-of-way. The size of districts/subzones on the table in the staff memo includes collector right-of-way since we have defined gross density to include right-of- way.  The Town Center and retail areas have been reconfigured to allow for parcel shapes and sizes that can be more easily developed. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JANUARY 26, 2015 2  The Town Center green space has been reshaped to allow a continuous green space from the retail area through the Town Center. Diagonal parking in front of the retail areas along the east/west connector would provide convenient parking for those businesses. Community Development Director Hutmacher indicated that the total maximum residential units based on the revised acreages are outlined in the staff memo included in the agenda packet. Acreage for collector roads has been included in the acreage for the adjoining district or subzone. Park/open space and spine road acreage are excluded from the table. Staff indicated that City Council feedback was being requested. Councilmember Holden discussed the section which described the Town Center area. She suggested that the descriptions be amended to provide greater clarity between the different zones and uses. Community Development Director Hutmacher noted the various zones within Town Center. Mayor Grant requested further clarification on the NT1 and NT2 subzones. Community Development Director Hutmacher explained the allowed uses within the Neighborhood Transition zoning districts. Councilmember Woodburn asked if the site would have any active parks. Community Development Director Hutmacher stated that parks had been discussed at a number of work sessions over the last year. She discussed the amenities planned for each of the larger parks. Councilmember Holden suggested that some of the higher density housing be moved further north across the street from the retail center. Councilmember McClung was pleased that restaurants and other amenities were allowed in the areas surrounding the corporate campus. Further discussion ensued regarding the layout and design of the Town Center area. The Council agreed to make the retail area of the Town Center slightly larger to allow more depth for future buildings. Councilmember McClung expressed concern with how the plan may be reducing the maximum number of residential units on the TCAAP site. Councilmember Holden requested that the area where the creek meandering is to take place in the northwest part of the site not be shown as a green area on the map. Mayor Grant questioned if the County needed all of the water resource area for stormwater. Public Works Director Maurer explained that a portion of the water resource area included a 4- acre wetland that would not be touched and other areas would include stormwater ponds. He did ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JANUARY 26, 2015 3 not believe that there would be a great deal of flexibility in the gray (water resource) area on the land use map. He discussed the areas that would have water year-round. Councilmember McClung requested a copy of the land use map that included details of the natural resource area. Public Works Director Maurer stated that he could provide this information to the Council. Community Development Director Hutmacher explained that she would make the changes to the retail area discussed this evening and would provide the Council with a revised land use map. 2. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the special City Council work session at 6:07 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Page 1 of 1 DATE: February 23, 2015 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2015 Payroll #4 ...................................................................................... $ 97,300.52 Total Payroll $ 97,300.52 Accounts Payable Claims Through 02/20/2015 Paid Claims (Check No 0 MN Dept of Revenue Sales Tax) ................. $ 8,766.00 Paid Claims (Check No 44432-Check No 44462) ................................. $ 70,078.85 Paid Claims (Check No 44463-Check No 44463) ................................. $ 145,379.32 Total Accounts Payable $ 224,224.17 Total Claims $ 321,524.69 CONSENT ITEM - 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 4 CHECKS DATED: 02/13/15 Biweekly: 01/24/15 - 02/06/15 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,607.84 EFT SIT 2,674.92 EFT FICA Oasdi 4,067.81 EFT FICA Medicare 951.34 EFT TOTAL TAXES 14,301.91 Health Premium 1,927.07 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 275.00 A/P Check* FSA Dependent Care Reimb. 370.83 A/P Check* TOTAL FLEXIBLE SPENDING 2,572.90 HSA Health Saving 1,642.35 Health Care Savings Plan EFT Health Care Savings Plan-2% 288.95 EFT Health Care Savings Plan-4% 179.52 EFT TOTAL HEALTH SAVINGS 2,110.82 PERA 4,091.54 EFT ICMA 5,015.56 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 342.85 EFT TOTAL RETIREMENT 10,064.35 IUOE 49 Dues (Union) 132.00 A/P Check* LTD/STD Insurance 1,185.71 A/P Check* PERA Life Insurance 32.00 A/P Check* 5,079.10 2,093.54 2,093.54 4,721.02 358.08 13,625.93 1,198.28 14,824.21 CITY BENEFIT 4,067.81 951.34 5,019.15 PERA Life Insurance 32.00 A/P Check Life/Addl/Dep Life 124.45 A/P Check* Public Employee Long Term Care 93.72 A/P Check* UNUM 42.55 A/P Check* AFLAC 257.62 EFT Avesis-Vision Care 5.22 A/P Check* TOTAL VOLUNTARY 1,873.27 Total Employee Deductions 30,923.25 Net Payroll 0.00 Direct Deposit 39,270.06 EFT Gross Payroll Tie-Out 70,193.31 STD/LTD Gross - Up 0.00 Plus City Paid Benefit 27,107.21 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 97,300.52 FICA TIE-OUT Gross Payroll 70,193.31 Less Total FSA 2,572.90 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 67,620.41 FICA Oasdi @ 6.20%4,067.81 FICA Medicare @ 1.45%951.34 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 91.21 91.21 1 Ashley Bertrand From:MN Revenue e-Services [eservices.mdor@state.mn.us] Sent:Thursday, February 19, 2015 5:07 PM To:Ashley Bertrand Subject:Your Recent Return Request This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 19-Feb-2015 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 19-Feb-2015 5:06:28 PM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Submitted: Return for 1/31/2015 Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation Number: 0-823-354-752 Account Type: Sales & Use Tax Filing Period: 31-Jan-2015 Projected Amount/Credit Due: $8,766.00 Payment Summary Payment Confirmation Number: 1-897-096-576 Account Type: Sales & Use Tax Filing Period: 31-Jan-2015 Payment Amount: $8,766.00 Payment Type: Return Payment Date: 19-Feb-2015 Bank Name: US BANK NA Bank Account Number: ********9377 Contact Us If you need further assistance, contact our Sales and Use Tax Division at (Metro Area) 651-296-6181, (Greater Minnesota) 800-657- 3777, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. 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Accounts Payable User: Printed: ashley.bertrand 2/20/2015 8:33 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0285 Xcel Energy 02/13/2015ACH 442848156 December 2014 Utility Bill December 2014 Utility Bill 2,630.52 2,630.52Total for this ACH Check for Vendor 0285: 1125 Bolton & Menk, Inc.02/13/2015ACH 0174386 December 2014 County Road E Charges December 2014 County Road E Charges 6,507.00 6,507.00Total for this ACH Check for Vendor 1125: 1195 Eureka Recycling 02/13/2015ACH 14657 December 2014 Recycling Costs December 2014 Recycling Costs -958.96 14657 December 2014 Recycling Costs December 2014 Recycling Costs 7,991.88 7,032.92Total for this ACH Check for Vendor 1195: 1252 Campbell Knutson - Attorneys at Law 02/13/2015ACH 3231G-122014 December 2014 Legal Expenses-Admin December 2014 Legal Expenses 98.00 3231G-122014 December 2014 Legal Expenses-PC 14-035 December 2014 Legal Expenses 70.00 3231G-122014 December 2014 Legal Expenses-Recycling December 2014 Legal Expenses 350.00 3231G-122014 December 2014 Legal Expenses-PC 14-034 December 2014 Legal Expenses 770.00 3231G-122014 December 2014 Legal Expenses-TCAAP December 2014 Legal Expenses 112.00 3231G-122014 December 2014 Legal Expenses-PC 15-001 December 2014 Legal Expenses 35.00 3231G-122014 December 2014 Legal Expenses-PC 15-002 December 2014 Legal Expenses 133.00 3231G-122014 December 2014 Legal Expenses-Admin December 2014 Legal Expenses 280.00 3231G-122014 December 2014 Legal Expenses-Inspections December 2014 Legal Expenses 280.00 3231G-122014 December 2014 Legal Expenses-TAT Appeal December 2014 Legal Expenses 140.00 3231G-122014 December 2014 Legal Expenses-Round Lake RoadDecember 2014 Legal Expenses 2,617.26 3231G-122014 December 2014 Legal Expenses-PW 12-0029-002-03December 2014 Legal Expenses 70.00 4,955.26Total for this ACH Check for Vendor 1252: 0192 Grainger, Inc 02/13/2015ACH 9642299144 PW Parts PW Parts 36.86 36.86Total for this ACH Check for Vendor 0192: 0382 ICMA Retirement Trust - 106944 02/13/2015ACH PR Batch 00100.02.2015 ICMA Employee Percent 401PR Batch 00100.02.2015 ICMA Employee Percent 401 310.34 PR Batch 00100.02.2015 ICMA Employer Percent 401PR Batch 00100.02.2015 ICMA Employer Percent 401 358.08 668.42Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 02/13/2015ACH PR Batch 00100.02.2015 ICMA Employee DeductionPR Batch 00100.02.2015 ICMA Employee Deduction 4,138.08 PR Batch 00100.02.2015 ICMA Employee PercentPR Batch 00100.02.2015 ICMA Employee Percent 567.14 4,705.22Total for this ACH Check for Vendor 0387: 1223 Adam's Pest Control, Inc.02/13/2015ACH 955740 February 2015 Pest Control February 2015 Pest Control 62.54 Page 1AP Checks by Date - Detail by Check Date (2/20/2015 8:33 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 62.54Total for this ACH Check for Vendor 1223: 4889 Community Footworks 02/13/2015ACH 02042015-CF February 2015 Foot Clinic February 2015 Foot Clinic 326.40 326.40Total for this ACH Check for Vendor 4889: ALPI Allegra Print & Imaging 02/13/2015ACH 142983 Jan/Feb 2015 Newsletter Jan/Feb 2015 Newsletter 1,590.44 1,590.44Total for this ACH Check for Vendor ALPI: TOII Tokle Inspections, Inc 02/13/2015ACH 02012015-Tokle February 2015 Inspections February 2015 Inspections 863.20 863.20Total for this ACH Check for Vendor TOII: DEED Dept of Employment & Econ Dev 02/13/201544432 106-002 Q4 2014 Unemployment Benefits Paid Q4 2014 Unemployment Benefits Paid 743.34 743.34Total for Check Number 44432: 1785 EcoEnvelopes 02/13/201544433 1405 July 2014 Postage Balance July 2014 Postage Balance 72.55 1405 July 2014 Postage Balance July 2014 Postage Balance 72.56 1405 July 2014 Postage Balance July 2014 Postage Balance 72.55 217.66Total for Check Number 44433: 8032 Pace Analytical Field Svc 02/13/201544434 12150029 December 2014 Water Testing December 2014 Water Testing 753.00 753.00Total for Check Number 44434: 0811 Ramsey County 02/13/201544435 PRRLG-001292 2014 Truth In Taxation 2014 Truth In Taxation 662.42 662.42Total for Check Number 44435: 0751 Short Elliott Hendrickson, Inc.02/13/201544436 292920 December 2014 Escrow Charges-PW 12-0029-002-02December 2014 Escrow Charges 676.18 292921 December 2014 Escrow Charges-PW 12-0029-001-03December 2014 Escrow Charges 706.15 292921 December 2014 Escrow Charges-PW 12-0029-004-02December 2014 Escrow Charges 185.01 292921 December 2014 Escrow Charges-PW 12-0029-002-03December 2014 Escrow Charges 1,206.18 2,773.52Total for Check Number 44436: PCSI All Covered 02/13/201544437 652610 2015 Maintenance Contract 2015 Maintenance Contract 1,250.00 1,250.00Total for Check Number 44437: 6129 Fast Signs 02/13/201544438 204-39307 Name Plates-Rec Name Plates-Rec 15.50 15.50Total for Check Number 44438: 4470 GLTC Premium Payments 02/13/201544439 1495061 February 2015 Long Term Care February 2015 Long Term Care 187.44 187.44Total for Check Number 44439: Page 2AP Checks by Date - Detail by Check Date (2/20/2015 8:33 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0222 League of Minnesota Cities 02/13/201544440 212211 Parks & Rec Staff Training-Nuerurer Parks & Rec Staff Training-Nuerurer 30.00 30.00Total for Check Number 44440: 0327 Staples Business Advantage 02/13/201544441 3254080487 Office Supplies Office Supplies 314.45 3254080491 Office Supplies Office Supplies 143.98 458.43Total for Check Number 44441: TCCC Twin Cities North Chamber of Commerce 02/13/201544442 2009-1122 01.16.15 Meeting 01.16.15 Meeting 25.00 25.00Total for Check Number 44442: 36,495.09Total for 2/13/2015: 2249 Terry Maurer 02/20/2015ACH 02122015-TM2 December 2014 Mileage Reimbursement December 2014 Mileage Reimbursement 14.00 02122015-TM2 December 2014 Mileage Reimbursement December 2014 Mileage Reimbursement 10.64 02122015-TM2 December 2014 Mileage Reimbursement December 2014 Mileage Reimbursement 16.24 40.88Total for this ACH Check for Vendor 2249: 0285 Xcel Energy 02/20/2015ACH 443557171 January 2015 Utility Bill January 2015 Utility Bill 672.78 443557171 January 2015 Utility Bill January 2015 Utility Bill 1,392.42 443557171 January 2015 Utility Bill January 2015 Utility Bill 2,594.38 443557171 January 2015 Utility Bill January 2015 Utility Bill 1,106.01 443557171 January 2015 Utility Bill January 2015 Utility Bill 1,677.22 7,442.81Total for this ACH Check for Vendor 0285: 2249 Terry Maurer 02/20/2015ACH 02122015-TM January 2015 Mileage Reimbursement January 2015 Mileage Reimbursement 51.20 02122015-TM January 2015 Mileage Reimbursement January 2015 Mileage Reimbursement 16.10 02122015-TM January 2015 Mileage Reimbursement January 2015 Mileage Reimbursement 10.93 78.23Total for this ACH Check for Vendor 2249: 2129 Elfering & Associates 02/20/2015ACH 2067 January 2015 Expenses: 2015 PMP Venus/Crystal January 2015 Expenses: 2015 PMP Venus/Crystal 29,492.50 2068 January 2015 Expenses: 2015 PMP Noble Area January 2015 Expenses: 2015 PMP Noble Area 25,397.50 54,890.00Total for this ACH Check for Vendor 2129: CANO Canon Solutions America 02/20/201544443 4015011383-2014 2014 Copier Expenses 2014 Copier Expenses 590.57 590.57Total for Check Number 44443: 0339 Ferguson Waterworks 2516 02/20/201544444 0122057 PW Supplies PW Supplies 279.90 279.90Total for Check Number 44444: GARD Garden & Associates, Inc 02/20/201544445 885 2015 PMP Professional Services 2015 PMP Professional Services 300.00 Page 3AP Checks by Date - Detail by Check Date (2/20/2015 8:33 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 300.00Total for Check Number 44445: 0222 League of Minnesota Cities 02/20/201544446 212892 MN Cities Coalition Contribution MN Cities Coalition Contribution 620.00 620.00Total for Check Number 44446: COMT Minnesota Department of Transportation 02/20/201544447 P00004060 Round Lake Road Professional Services Round Lake Road Professional Services 206.06 206.06Total for Check Number 44447: 8075 Minnesota Mulch & Soil 02/20/201544448 02172015-MMS Re-Issue Check #44119, Perry Park Ballfield MaintenanceRe-Issue Check #44119, Perry Park Ballfield Maintenance 390.00 390.00Total for Check Number 44448: 2597 AARP 02/20/201544449 02022015-AARP February 2015 AARP Classes February 2015 AARP Classes 215.00 215.00Total for Check Number 44449: 2229 AVI Systems, Inc.02/20/201544450 41949100 Council Chambers Assessment Council Chambers Assessment 1,800.00 1,800.00Total for Check Number 44450: CANO Canon Solutions America 02/20/201544451 4015011383 2015 Copier Expenses 2015 Copier Expenses 1,181.14 1,181.14Total for Check Number 44451: 0916 Lakes Country Service Coop 02/20/201544452 CI073HA9-0415 April 2015 Health Insurance April 2015 Health Insurance 7,335.50 CI073HB7-0415 April 2015 Health Insurance April 2015 Health Insurance 4,627.50 CI073HE1-0415 April 2015 Health Insurance April 2015 Health Insurance -2,649.50 9,313.50Total for Check Number 44452: 1197 McFarland Hanson Inc.02/20/201544453 233039 City Hall Supplies City Hall Supplies 241.90 241.90Total for Check Number 44453: 0922 North Suburban Access Corporation 02/20/201544454 14-719 Council Cable Services-January 2015 Council Cable Services-January 2015 257.40 257.40Total for Check Number 44454: 7025 On Site Sanitation 02/20/201544455 A-576527 February 2015 Hazelnut Park Rental February 2015 Hazelnut Park Rental 52.00 A-576604 February 2015 Cummings Park Rental February 2015 Cummings Park Rental 52.00 A-576650 February 2015 Freeway Park Rental February 2015 Freeway Park Rental 52.00 156.00Total for Check Number 44455: 0811 Ramsey County 02/20/201544456 EMCOM-003826 January 2015 Fleet Support Fee January 2015 Fleet Support Fee 24.96 EMCOM-003877 January 2015 CAD Services January 2015 CAD Services 895.50 EMCOM-003892 January 2015 911 Dispatch January 2015 911 Dispatch 4,798.50 Page 4AP Checks by Date - Detail by Check Date (2/20/2015 8:33 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 5,718.96Total for Check Number 44456: 0925 T-Mobile 02/20/201544457 02222015-TM January 2015 Tablet Charges January 2015 Tablet Charges 359.91 359.91Total for Check Number 44457: 3099 Tri-State Bobcat, Inc.-Little Canada 02/20/201544458 A12300 PW Parts PW Parts 133.96 133.96Total for Check Number 44458: USPS United States Postal Service 02/20/201544459 12112014-AIS 2015 AIS Viewer 2015 AIS Viewer 96.00 96.00Total for Check Number 44459: UOFM University of Minnesota 02/20/201544460 03252015-SF Tree Inspector Training-Freyberger Tree Inspector Training-Freyberger 85.00 03252015-SG Tree Inspector Training-Grant Tree Inspector Training-Grant 85.00 170.00Total for Check Number 44460: 1161 Valley-Rich Co., Inc.02/20/201544461 21251 Water Main Repair Water Main Repair 3,631.20 3,631.20Total for Check Number 44461: 0101 Winnick Supply 02/20/201544462 288981 PW Parts PW Parts 360.34 360.34Total for Check Number 44462: 0811 Ramsey County 02/20/201544463 SHRFL-001379 February 2015 RC Sheriff February 2015 RC Sheriff 90,489.32 90,489.32Total for Check Number 44463: 178,963.08Total for 2/20/2015: Report Total (47 checks): 215,458.17 Page 5AP Checks by Date - Detail by Check Date (2/20/2015 8:33 AM) Page 1 of 2 DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: New Felling Trailer Purchase Requested Action Authorize the purchase of a Felling (Model FT-12IT-E) Drop Deck Tilt trailer from Scharber & Sons, Inc. (the State contract vendor) in the amount of $8,055.65. Discussion The 2015 Capital Improvement Plan (CIP) contains a $10,000 item for the purchase of a new tilt trailer (a copy of the CIP detail page is attached). The new trailer would be a 22 foot Felling Drop Deck Tilt trailer rated for 12,000 lbs. The trailer also has a self-lifting ramp, thus eliminating a lifting hazard from the crew’s activities. The City’s current trailer that is intended to be replaced is a 2005 Felling that was used extensively in the winter months to haul Grandmasters prior to the City adding Toolcats to our fleet. It has significant deterioration from the winter salt environment and does not meet the new standards for ergonomics because of the lifting required of the loading ramps. The City of Arden Hills maintains a free membership in the Minnesota Cooperative Purchasing Venture Program. This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same amount for a single piece of equipment as the State does for numerous pieces. Scharber & Sons, Inc., of Rogers is the vendor for Felling trailers. The pricing of $8,055.65 for a Model FT-12IT-E comes directly from the State contract. This is the lowest priced trailer that is of adequate size and rating on the State contract. Attached is the quote and specification sheet for the new Felling trailer. CONSENT ITEM – 5B MEMORANDUM Page 2 of 2 The CIP item did not include any “trade-in” value for the 2005 trailer being replaced. The replaced trailer would be sent to auction. It is difficult to predict what value it would bring at auction but staff is hopeful it would bring at least $1,000. Attachments Attachment A: CIP Detail Sheet Attachment B: Trailer Quote from Scharber and Sons, Inc. Page 1 of 2 DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Purchase Mini Excavator Requested Action Authorize the purchase of a Bobcat Compact Excavator (E50 T4) from Tri-State Bobcat (State Contract Vendor) in the amount of $68,557.12. Background/Discussion The 2015 Capital Improvement Program (CIP) contains a $70,000 item for an addition to the City fleet of a new mini excavator. A copy of the CIP detail sheet is attached. The City’s latest 5 year MS4 Storm Water permit from the Minnesota Pollution Control Agency (MPCA) requires much more attention to the repair and maintenance of storm water inlets/outlets and ponding areas. This part of the City’s infrastructure was given minimal attention in the past. The addition of a mini excavator to our City fleet will allow our Public Works staff to address most of these issues themselves without hiring a contractor. Since this requirement will be on- going with future MS4 permits and may get more involved, it was decided that renting this piece of equipment when needed was not a viable solution. The City of Arden Hills maintains a free membership in the Minnesota Cooperative Purchasing Venture Program. This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same amount for a single piece of equipment as the State does for numerous pieces. CONSENT ITEM – 5C MEMORANDUM Page 2 of 2 Tri-State Bobcat is the State vendor for the Bobcat Compact Excavator. Attached is a quote from Tri-Sate Bobcat for an E50 T4 Compact Excavator in the amount of $68,557. Attachments Attachment A: CIP Detail Sheet Attachment B: Product Quotation from Tri-State Bobcat Page 1 of 2 DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: 2015 Pavement Management Program Final Plans/Ordering Advertisement for Bids Requested Action  Adopt Resolution 2015-013 Approving Plans and Specifications and Ordering Advertisement for Bids for the 2015 Pavement Management Program - Venus/Crystal Neighborhood.  Adopt Resolution 2015-014 Approving Plans and Specifications and Ordering the Advertisement for Bids for the 2015 Pavement Management Program - Grant/Noble/Lake Ln. Neighborhood Background/Discussion Two different neighborhoods are being considered for 2015 Pavement Management Program (PMP) projects: Venus/Crystal Neighborhood and the Grant/Noble/Lake Lane Neighborhood. Separate public hearings were held on January 9, 2015 (Venus/Crystal) and January 26, 2015 (Grant/Noble/Lake Ln.). The two projects are being combined for bidding purposes to try to gain economies of scale. However, the Statute 429 processes for each are continuing to be kept separate. The preparation of plans and specifications for each project was authorized by Resolutions 2015- 001 and 2015-007 adopted after each public hearing. The plans are now complete and ready for bidding. Adoption of the two resolutions listed above will authorize the next step for each project: approval of the plans and ordering the advertisement for bids. Bids will be received on March 19th. Following the bid opening the results will presented to the Council on March 30th with the appropriate resolutions to proceed to an assessment hearing for each project before awarding the construction contract. CONSENT ITEM – 5D MEMORANDUM Page 2 of 2 This schedule should get to contract award by early May with construction start by the end of May. Staff recommends adoption of Resolution 2015-013 and Resolution 2015-014. Attachments Attachment A: Resolution 2015-013 Attachment B: Resolution 2015-014 CONSENT ITEM – 5E City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Recycling & Garbage\2015\RFP_Recycling Services\CC Packet_(2-23-15) - Contract Approval Page 1 of 2 MEMORANDUM DATE: February 23, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Residential Recycling Contract – Republic Services Requested Action Motion to approve Resolution 2015-020 for a five (5) year contract with Republic Services for Residential Recycling Services. Background The City of Arden Hills has contracted for curbside recycling service since 1992, for single family, duplex, triplex and fourplex residential dwelling units. The new contract will continue to provide recycling services to the majority of residential units in the City with the exception of apartment and condominium complexes including: Arden Flats, Arden Manor, Cottage Villas, E Street Flats, Hunters Park Condos, Parkshore Apartments and Presbyterian Homes. At this time, apartment and condominium complexes within the City contract for their own recycling services; however, they are able to opt-in to the City’s Recycling Program. A Request for Proposals (RFP) for residential recycling services was released by the City in September of 2014. Proposals submitted were carefully evaluated by the review team based on the criteria outlined in the RFP. The final analysis indicated that Republic Services had the best price for the services requested, relative to the recycling needs of the City and its residents. The City Council reviewed the proposal submitted by Republic Services and a draft of the proposed contract at the December 15, 2014, work session meeting. The meeting minutes from the December 15th meeting have been provided in Attachment C. At the City Council work session on February 17, 2015, the Council had the opportunity to comment on the final draft of the Recycling Contract and meet with Republic Services representative Doug Link. During this CONSENT ITEM – 5E City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Recycling & Garbage\2015\RFP_Recycling Services\CC Packet_(2-23-15) - Contract Approval Page 2 of 2 meeting the Council spoke at length with staff and Mr. Link regarding the final draft contract. Questions regarding revenue share, contract cost, consumer price index, recyclable materials, recycling carts, collection schedule, and SCORE Grant funding were clarified with the Council at this meeting. Draft minutes from the February 17th have been included in Attachment D. Republic Services Contract At the work session meeting on February 17th the City Council directed staff to finalize the draft contract and have it prepared for Council’s consideration at the regular City Council meeting on February 23rd. A few highlights of the new contract with Republic Services have been provided below. The final contract can be reviewed in Attachment A. • The Contractor shall be responsible and pay for all aspects of cart management and operations. • The Contractor shall provide recycling and solid waste collection services at the City owned and operated buildings and parks at no additional cost to the City. • The Contractor and the City shall work together in the preparation and distribution of educational materials to insure accurate information and program directions. • The Contractor shall conduct its own promotions and public education to increase participation. The Contractor shall at a minimum provide one (1) newsletter article per year. • Recyclables Collection shall be $3.03 per eligible residential dwelling unit per month for weekly recycling service with an annual CPI of up to three (3) percent. • The processing fee for all recyclable material commodities shall be $66.00 per ton with an annual CPI of up to three (3) percent. • The Revenue Share on all commodities shall be split between the City and the Contractor at a rate of 80% for the City and 20% to the Contractor. Attachments A) Residential Recycling Contract B) Resolution 2015-020 C) City Council Minutes – December 15, 2014 D) City Council Minutes – February 17, 2015 CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page i CITY OF ARDEN HILLS CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Table of Contents 1. Term of Contract .....................................................................................................................2 2. Definitions ...............................................................................................................................2 3. Scope of Work: General Provisions ........................................................................................6 4. Operations ................................................................................................................................8 5. Collection Services ..................................................................................................................9 6. Collection Equipment ............................................................................................................11 7. Employees .............................................................................................................................12 8. Indemnity 3 .............................................................................................................................13 9. Insurance ................................................................................................................................13 10. Payment and Performance Bonds/Letter of Credit ................................................................14 11. Transferability of Contract ....................................................................................................14 12. Reporting and Promotional/Educational Activities ...............................................................15 13. Default and Termination ........................................................................................................17 14. Payment for Base Collection Services ..................................................................................18 15. Miscellaneous Provisions ......................................................................................................21 Appendices Appendix A Map of Route Sectors by Collection Day Appendix B City Building(s) and Park(s) to be serviced by the Contractor CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 1 CITY OF ARDEN HILLS CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS This Contract, is made and entered into this 23rd day of February, 2015, by and between the City of Arden Hills, a Municipal Corporation under the laws of the State of Minnesota (hereinafter called the “City”) and Republic Services, Inc. a corporation under the laws of the State of Minnesota, having its principal place of business at 9813 Flying Cloud Drive, Eden Prairie, MN 55347 (hereinafter called the “Contractor”). WITNESSETH WHEREAS, the City requires the collection and proper management of recyclables within the corporation limits of the City; and WHEREAS, the Contractor is engaged in the business of collecting, processing, and marketing recyclables; and WHEREAS, the City released a request for proposals (RFP) for recyclables collection, processing, and marketing services on September 10, 2014; and WHEREAS, the Contractor (Republic Services) submitted a proposal in response to the City’s RFP on October 17, 2014; and WHEREAS, the City desires to hire the services of the Contractor (Republic Services) and the Contractor (Republic Services) desires to provide the services to the City; and NOW, THEREFORE, IT IS AGREED BY AND BETWEEN BOTH PARTIES: That the Recycling Contact for Residential Recycling Services with Republic Services (Contractor) outlines the requested services by the City and costs for these said services for eligible Residential Dwelling Units (RDU) and Multi-Dwelling Units (MDU). CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 2 1. Term of Contract 1.1. This Contract shall commence on May 4, 2015, and shall remain in full force and effect through May 4, 2020, unless terminated in accordance with Section 13 of this Contract. 1.2. The City at its sole discretion may elect to extend the Contract for five (5), one (1) year increments or the City at its sole discretion may elect to extend the Contract for one (1), five (5) year extension. The terms and conditions of this Contract shall apply to any such Contract extension. Nothing in this Contract shall be interpreted to imply or infer that the City is committing to such extensions. 1.3. At least six months prior to the expiration of this Contract (or any extension period), the City shall notify the Contractor of its decision as to whether or not to exercise its extension option. The Contractor may request an early decision by the City for a contract extension by submitting a written request. 2. Definitions The following terms, whenever used in this Contract, shall have the meanings set forth in this Section unless otherwise limited or expanded elsewhere in this Contract. Aluminum Cans Disposable containers fabricated primarily of aluminum, commonly used for soda, beer, juice, water or other beverages. Aseptic Packaging and Milk Cartons Containers designed to maintain the sterility of a sterile (aseptic) product such as food. (e.g. gable-top milk cartons, juice boxes and aseptic packaging used for soup, broth, soy milk, etc. Base Collection Services The base level of recyclables collection services, which services are paid for by the City to the Contractor as specified in this Contract. Bulky Waste All large, bulky household materials which do not fit within a garbage cart, and include (but are not limited to) carpeting and padding, mattresses, chairs, couches, tables, appliances, electronics and car parts including wheels, rims and tires. Carrier Stock Paperboard coated with resins to resist moisture and used for containers to carry products such as beer, water and soft drinks. Carts The wheeled, lidded carts in which recyclable materials can be stored and placed for curbside collection as approved by the City. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 3 City The City of Arden Hills, Minnesota. Clothes and Linens Towels, sheets, blankets, curtains, tablecloths, rags, and clothes including: belts, coats, hats, gloves, shoes and boots which are dry, clean and free of mold, mildew and excessive stains. Collection Route Sector A geographic area within the City determined by the City that will be serviced by one or more collection vehicles within one, specified day each week and which may be used to measure collection progress. Collection Vehicle Any vehicle licensed and inspected as required by State and County and approved by the City for recyclables collection within the corporate boundaries of the City. Collection Hours The time period during which collection of recyclables is authorized by the City. Commodity Any individual material, including specific industrial grades of material. Contract Price for Recyclables Collection Service The amount of money per Residential Dwelling Unit (RDU) or Multi- Dwelling Unit (MDU) charged by the Contractor to the City per the terms and conditions of this Contract for costs attributable to the base recyclables collection service, including transport of these recyclables to the City- designated recycling center. Contractor Republic Services, Inc. County Ramsey County, MN Curbside That portion of right-of-way adjacent to paved or traveled City roadways. “Curbside” as used in this Contract shall be interpreted to include alleys. Curbside Collection The collection of recyclables in accordance with this Contract, City ordinances, and City guidelines regulating the placement of the same. Detailed Collection Route Plans The Contractor-established and City-approved truck travel patterns on the City residential streets (e.g., start points, stop points, truck direction) within each daily route sector. Door-Step Collection The collection of household waste and recyclable materials at a RDU at a point close to the dwelling unit, in lieu of curbside collection, for producers or occupants who have a documented physical infirmity and when there is not a person living in the dwelling that is able to move wastes to the curb. (Also referred to as “walk-up” service.) Dwelling Unit See Residential Dwelling Unit (RDU). CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 4 Field Route Audits Semi-annual counts of all eligible residential dwelling units served through actual field surveys (such as dwelling unit counts by recycling route). Glass Jars And Bottles Glass jars, bottles, and containers (lids/caps and pumps removed) that are primarily used for packaging and bottling of food and beverages. Holidays Any of the following: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. HDPE Plastic bottles and non-bottle plastic containers made from high density polyethylene resin. Missed Collection The failure of the Contractor to provide collection service to an RDU subject to this Contract during collection hours on the scheduled day of collection. Multiple-Unit Dwellings (MDUs) A building or a portion thereof containing five or more dwelling units. Materials Recovery Facility (MRF) A facility in which recyclable materials are processed for marketing and sale. The facility will conform to all applicable rules, regulations and laws of the state, local or other jurisdictions. Paper Products Paper products include the following: newspapers including inserts (ONP); household office paper and mail; boxboard; carrier stock cardboard; old corrugated cardboard (OCC) including boxes for delivery and take out of pizzas; phone books; Kraft bags; and magazines/catalogs (OMG). Participation Rate Documentation of which specific households on a recycling route set out recyclable materials during one calendar month as a percentage of the overall number of eligible households. Plastic Food And Beverage Containers Bottle and rigid plastic containers made of PET (plastic type #1), HDPE (plastic type #2), and PP (plastic type #5). PET PP Plastic bottles and non-bottle plastic containers made from polyethylene terephthalate (e.g. soft drink, water, other bottles, deli clamshells, etc.). Containers made from polypropylene. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 5 Process Residuals The materials that cannot be recycled due to material characteristics such as size, shape, color, cross-material contamination, etc. which must be disposed as mixed municipal solid waste. Process residuals include (but are not limited to): bulky items, contaminants, sorted tailings, floor sweepings and rejects from specific processing equipment (e.g. materials cleaned from screens). Process residuals do not include materials that are normally processed and prepared for shipment to markets as commodities but which are of relatively low value because of depressed market demand conditions. Processing The sorting, volume reduction, baling, cleaning, containment or other preparation of recyclable materials delivered to the processing center for transportation or marketing purposes. Processing Fee Agreed upon unit fee allocated towards Contractor’s cost of processing various types of recyclables. Producer Occupants of a RDU or MDU property who generate recyclable materials. Recyclable Materials Or Recyclables The current list of household recyclables established through guidelines released under the authority of the City. The current list of recyclables, as of the date of Contract Execution, includes: Newspaper and Newspaper Inserts; Magazines and Catalogs; Junk Mail and Envelopes; Cardboard; Office and School Paper; Phone Books; Cereal and Cracker-type boxes; Shoeboxes; Brown Paper Sacks/Bags; Aluminum, Steel and Tin Cans, Scrap Metal less than 3 feet in length; Glass Bottles and Jars, Plastic Bottles and Cups; Plastic Food Containers, Tubs, Bowls, Yogurt Cups and Margarine/Whip Cream Tubs; Plastic Milk Jugs and Paper Milk Cartons; Juice Boxes; and other Paper/Aseptic Cartons. Recyclables Collection The collection of all recyclable materials properly set out by residents or property managers from eligible RDUs or MDUs into specially identified recyclable carts. Collection shall also include transporting the recyclable materials to the City-designated recycling center where materials can be processed for the marketplace. Recyclables Carts Carts provided by the City for retaining recyclable materials for collection. Residential Dwelling Unit (RDU) Any eligible, occupied single-family dwelling, duplex, triplex or fourplex within the City occupied by a person or group of persons. A RDU shall be deemed occupied when water is being supplied thereto. Scheduled Collection Day The day or days of the week (Monday through Friday) on which collection by the Contractor is to occur, as specified in the Contract with the City, including Saturdays for weeks that include Holidays. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 6 Single-Stream Recycling (Also referred to as “single-sort recycling.”) The recycling system whereby residents set out recyclables in one category without further sorting by residents and which materials are later processed at a central materials recovery facility, including sorting into their individual marketable commodities. Solid Waste Garbage, rubbish and other discarded solid materials (except animal waste used as a fertilizer), including solid waste materials resulting from industrial, commercial and agricultural operations, and from community activities. Solid waste does not include earthen fill, boulders, rock and other material normally handled in construction operations, solids or dissolved material in domestic sewage or other significant pollutants in waste resources, such as silt, dissolved or suspended solids in industrial waste water effluents, dissolved materials in irrigation return flows, or other common water pollutants. For purposes of this Contract, solid waste does not include recyclables, yard waste, source separated organics, bulky items, appliances or electronic waste. (Also referred to as “mixed municipal solid waste”) Source Separated Organics (SSO) Food waste, non-recyclable papers, house plants, and other household organics designated by the City that, once separated by residents, may be recovered for composting or other forms of organics recovery. SSO does not include yard waste for purposes of this Contract. Steel Cans Metal containers fabricated primarily of steel and/or tin used to contain food or beverages. 3. Scope of Work: General Provisions 3.1. The work under the Contract shall consist of all the items contained in the Contract, including all the supervision, materials, equipment, labor, customer service operations, and all other items and functions necessary to complete such work in accordance with the Contract. 3.2. The City’s RFP (including all addenda) and Contractor’s proposal (including responses to City questions) are incorporated by reference into this final Contract. If there is any discrepancy between this final Contract and the City’s RFP or the Contractor’s proposal, this final Contract shall take precedence. 3.3. Recycling services will be provided to all RDUs, with opportunities for MDU buildings to “opt-in” to the service. Recyclables collection will occur weekly on Tuesdays for properties south of I-694 and weekly on Wednesdays for properties north of I-694. Appendix A includes a map of route sectors by collection day. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 7 3.4. The Contractor will acquaint itself with all pertinent City Ordinances and other City guidelines and comply with said ordinances and guidelines. 3.5. The Contractor has made its own examination, investigation and research regarding the proper method of doing the work, and all conditions affecting the work to be done (including street layout, alley layout, overhead obstructions preventing automated lifting of carts, other geography, daily route sector boundaries, etc.) and the labor, equipment and materials needed thereon, and the quantity of work to be performed (including the Contractor’s own field verification of RDU and MDU estimates provided by the City), and the Contractor agrees that it has satisfied itself by its own investigation and research regarding all of such conditions, and that this conclusion to enter into the proposed Contract is based upon such investigation and research, and that it shall make no claim against the City because of any of the estimates, statements, or interpretations made by any official officer or agent of the City which may prove to be in any respect erroneous. The Contractor so assumes the risk of all conditions foreseen and unforeseen and agrees to complete the work without additional compensations under whatever circumstances may develop other than as herein provided. 3.6. Household recyclables collection service from eligible RDUs shall be performed exclusively by the Contractor. 3.7. The Contractor shall be obligated to protect all public and private utilities whether occupying public or private property. If such utilities are damaged by reason of the Contractor’s operations under this Contract, it shall repair or replace same or, failing to do so promptly, the City shall cause repairs or replacements to be made and the cost of doing so shall be deducted from payment to be made to the Contractor. 3.8. In performing any actions or services under this Contract, the Contractor shall comply with any and all federal and state statutes, rules and regulations and any and all City and County ordinances and regulations pertaining to or regulating the provision of such services or actions, including those now in effect or hereafter adopted. Any violation of such statutes, ordinances, rules or regulations by the Contractor shall entitle the City to take appropriate corrective action. Any material violation by the Contractor shall entitle the City to terminate this Contract upon twenty-one (21) days written notice of termination to the Contractor except as provided elsewhere herein. Prior to exercising the right of termination, the City shall notify the Contractor in writing and consult with the Contractor in an effort to resolve the dispute. The Contractor may have up to twenty-one (21) days to cure a violation prior to the City’s exercise of its termination right, provided that such an opportunity to cure is not in conflict with the provisions of the subject law, ordinance, rule, or regulation. However, the opportunity to cure shall not apply to subsequent and repeated violations of the same law, ordinance, rule or regulation. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 8 Amendments to existing regulatory laws, ordinances, regulations and enactment of new laws, ordinances and regulations shall not serve as justification for the Contractor to terminate its obligations hereunder, unless such changes make the completion of this Contract impossible. 3.9. No person shall be illegally excluded from employment rights in, participation in, or be denied the benefits of the program which is the subject of this Contract on the basis of race, religion, color, creed, sex, age, disability, handicapped status, national origin or any other protected class defined under the Minnesota Department of Human Rights and/or federal law. The Contractor agrees to undertake all efforts at reasonable accommodations as may be required by state or federal law. 3.10. The Contractor shall obtain all required licenses and permits to perform the Contract and promptly pay all fees required or taxes assessed by the City or any other Governmental agency. 3.11. Contractor agrees that no member, officer, or employee of the City shall have any direct or indirect interest in this Contract or the proceeds thereof. Violation of this provision shall cause this Contract to be null and void and Contractor will forfeit any payments to be made under this Contract. 3.12. Neither the Contractor nor the City shall be liable for the failure to perform their duties if such failure is caused by a catastrophe, riot, war, fire, act of God, power failure, flood, disaster or other similar contingency beyond the reasonable control of the City or the Contractor. Labor disputes do not constitute situations beyond reasonable control. 3.13. The laws of the State of Minnesota shall be used to interpret this Contract. 4. Operations 4.1. Collection of recyclables shall not start before 7:00 a.m. or continue after 6:00 p.m. Exceptions to collection hours shall be effected only by prior permission of the City. The Contractor shall request permission from the City for any exception first via telephone and then in writing to the City Recycling Coordinator with an explanation as to the reason for the exception request. 4.2. When a holiday falls on the day that recycling should normally be collected, each subsequent collection day will be delayed one day. For Example – if July 4 is on Tuesday, regular collection services that week will be Wednesday and Thursday. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 9 4.3. The Contractor’s employees shall handle the carts with reasonable precautions to prevent spilling or scattering of recyclable materials. The Contractor shall replace all carts in an upright position and shall immediately clean up and dispose of any contents thereof which may be spilled, regardless of whether the spill occurred on public or private property. 4.4. If the Contractor fails to clean up any scattered or spilled material or leaked material or fluids from recycling trucks within three hours after oral or written notice (email is acceptable) from the City, the City may cause such work to be done and deduct the reasonable cost thereof from any payments due and owing the Contractor, in addition to any other remedies provided herein. 5. Collection Services 5.1. The recyclables collection service shall be provided every week from a 35-gallon, 64- gallon, 95-gallon or similar sized wheeled recycling cart(s). 5.2. Collection shall occur in the same location (i.e., at “curbside”) and similar manner as household solid waste collection. 5.3. Recyclables “door-step” collection may occur for eligible residents who apply for and receive City approval. Eligible residents may be disabled or handicapped. There will not be an additional charge to residents who are entitled to “door-step” collection. 5.4. All occupants of RDUs in the City that set out recyclables for municipal collection shall be required to place their household recyclables in the City-supplied cart(s). 5.5. The current list of household recyclables is established under the authority of the City’s Recycling Coordinator. The current list of recyclables as of the date of Contract execution are listed under the definition of “Recyclable Materials” in Section 2. This list may be amended by mutual agreement between the City and the Contractor. 5.6. All recyclable materials placed for collection by residents or management from eligible RDUs or MDUs shall remain the responsibility and ownership of the residents or property owner until picked up by the Contractor. The City requires that all collected recyclables must be delivered to the Contractor’s MRF in a manner acceptable to Ramsey County. 5.7. Residential recyclables collected from the City under this Contract will be kept separate from other materials until delivery to the MRF. Residential recyclables generated in Arden Hills shall be weighed on Certified Truck Scales and the weights CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 10 reported to the City. The Contractor shall retain truck scale weight tickets for City inspection upon request for a period of at least three years. 5.8. The Contractor shall not landfill, incinerate or otherwise dispose of recyclable materials collected for recycling under this Contract without the specific, prior written approval of the City. 5.9. When requested by the City, the Contractor shall submit a plan for how the City may be able to add SSO to its residential curbside collection. This plan shall have specifics on added costs and collection methods/operations. The City shall have sole discretion to accept the SSO plan and/or to initiate negotiations with the Contractor to modify the plan, or reject the plan. 5.10. Cart Ownership and Management 5.10.1. The City shall own the recycling carts. 5.10.2. The Contractor shall be responsible and pay for all aspects of cart management and operations including (but not limited to), receiving, assembly, distribution (aka new cart “roll out”), management of excess cart inventory, (i.e., provide “warehouse” and inventory control services), cart switches/replacements, cart maintenance, repair or replace damaged carts, and manage all aspects of warranty repairs. Contractor shall deliver 64 gallon carts to all RDUs and exchange with other sizes as requested within one week of a valid request. 5.10.3. The Contractor shall serve as the City’s agent for purposes of implementing cart warranty service and replacements. The Contractor will make its best efforts to help assure eligible cart warranty repairs and replacements are paid for by the cart manufacturer and not the City. 5.10.4. The Contractor’s cart distribution services shall include both the initial cart rollout and ongoing cart replacements (i.e. new customers, service changes, replacement of damaged containers, etc.) during the term of the Contract. 5.10.5. Damaged carts and old recycling bins that are not reusable must be recycled. All costs incurred in recycling old curbside bins and new carts damaged beyond repair shall be the responsibility of the Contractor at no additional cost to the City. Residents may be allowed to keep their City- provided recycling bin for other uses. 5.11. Recyclable and Solid Waste collections from City Buildings and Parks 5.11.1. The Contractor shall provide recycling and solid waste collection services at the City owned and operated buildings and parks as listed in Appendix B. 5.11.2. Collection services shall be extended to all new City owned buildings and parks created during the term of the contract. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 11 5.11.3. The Contractor shall provide the recycling and solid waste services at no additional cost to the City. The cost of these collections from City buildings and parks shall be factored into the Contractor’s base contract price for residential collections. 5.11.4. The Contractor shall provide containers necessary for said services including, but not limited to dumpsters. 5.12. Customer Service 5.12.1. The Contractor shall maintain throughout the duration of the Contract a designated single contact who is located in Minnesota and who has sufficient authority to resolve issues when officially notified by City staff. 5.12.2. The Contractor shall provide responsive, friendly customer service at all times including interactions with residents by drivers/crews on the collection route, on the phone, emails, web sites, and other forms of communication. 5.12.3. In the case of alleged missed collections, the Contractor shall investigate, and, if such allegations are verified, the Contractor shall then arrange for the collection of the recyclable materials no later than 6 p.m. the following business day. 5.12.4. The Contractor shall establish and maintain an office or call service with continuous supervision to accept complaints and customer calls. The office shall be in service during the hours of 8:00 a.m. until 5:00 p.m. Central Standard Time on all days except Saturday, Sunday and legal holidays. The call service shall be available from 8:00 a.m. to 12:00 (noon) on Saturdays. The address and toll free telephone number of such office shall be posted on the City’s web site. 6. Collection Equipment 6.1. When collecting recyclables under this Contract the Contractor shall use separate collection vehicles for recyclables. 6.2. It shall be the Contractor’s sole responsibility to comply with all road weight restrictions. The Contractor shall immediately inform the City of any notices of exceeding such restrictions. The City retains the right to inspect and/or weigh the Contractor’s trucks at any time. 6.3. All vehicles shall be kept in a clean and sanitary condition; and all collection vehicles shall be cleaned with pressurized hot water at least once a month. It may be necessary to wash these vehicles more often to improve the appearance of the vehicle, eliminate or control insect infestation, and to control odor, if so directed by the City. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 12 6.4. The vehicle bodies shall be painted and numbered, and shall have the Contractor’s name and telephone number painted in letters of a contrasting color, at least four (4) inches high or easily readable under normal conditions. 6.5. The trucks shall be maintained in good working order. They shall be equipped to meet all federal, state and municipal regulations concerning vehicles used on City streets and alleys and maintained to meet these standards. 6.6. All vehicles shall be equipped with the safety equipment as required by any local, state or federal laws. 7. Employees 7.1. All employees shall be competent and skilled in the performance of the work to which they may be assigned. Failure or delay in the performance of this Contract due to the Contractor’s inability to obtain employees of the number and skill required shall constitute a default of the Contract. 7.2. The employees shall not use loud or profane language, shall be courteous at all times (arguing will not be tolerated) and shall perform their work as quietly and quickly as possible. 7.3. The employees (and vehicles) shall not drive over private property unless requested by property owners. 7.4. The City or its authorized agent may inspect the work performed for compliance with the Contract. The Contractor shall furnish all reasonable assistance required by the City or its representative for the proper inspection of the Contractor’s premises, facilities, equipment and the MRF to which the City’s recyclables are taken. 7.5. The Contractor shall maintain, separate from all other records and accounts, complete records and an accurate ledger of accounts of all revenues and expenses relating to the collection of the City’s recyclables. Such records and accounts shall, at all reasonable times, be open to inspection by the City and its agents. With reasonable notice, the City shall have the right to audit any portion of the Contractor’s records relating to services provided under this Contract. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 13 8. Indemnity 8.1. The Contractor shall indemnify, keep and save harmless the City and its respective officers, agents and employees against all suits or claims that may be based upon any injury or damage to persons or property that may occur, or that may be alleged to have occurred, in the performance of this Contract by the Contractor, whether or not it shall be claimed that the injury was caused through an negligent act or omission of the Contractor, its employees, it subcontractors or their agents or in connection with any claim based on lawful demands of subcontractors, workers, or suppliers; and whether or not the persons injured on whose property was damaged were third parties, employees of the Contractor or employees of an authorized subcontractor; and the Contractor shall, at its own expense, defend the City in all litigation, pay all attorneys’ fees and all costs and other expenses arising out of the litigation or claim or incurred in connection therewith; and shall, at its own expense, satisfy and cause to be discharged such judgments as may be obtained against the City, or any of its officers, agents or employees. 8.2. When requested by the City, the Contractor shall submit satisfactory evidence that all persons, firms or corporations who have done work or furnished supplies under this Contract, for which the City may become liable under the laws of the State of Minnesota, have been fully paid or satisfactorily secured. In case such evidence is not furnished or is not satisfactory, an amount may be retained from compensation due the Contractor, which will be sufficient in the opinion of the City’s Attorney, to meet all claims of the persons, firms, and corporations as aforesaid. Such sum shall be retained until the liabilities are fully discharged or satisfactorily secured. 9. Insurance 9.1. The Contractor shall provide and maintain in full force and effect during the entire term of this Contract, regular Contractor’s Public Liability Insurance, with the City as an additional insured, providing for a limit of not less than Two Million Dollars ($2,000,000.00) for all damages arising out of bodily injuries or death of one person, and subject to that limit for each person, and regular Contractor’s auto, property damage liability insurance providing for a limit of not less than Five Hundred Thousand Dollars ($500,000.00) for all damages arising out destruction of property in any one accident, and subject to that limit per accident. The Contractor shall also provide workers’ compensation insurance and employers’ liability insurance as required by law. Policies or coverage required shall be updated as necessary to meet at least the amounts specified in Minn. Stat. § 466.04 for each year of the Contract. Contractor shall provide Environmental Impairment Liability (Pollution Legal Liability) for sudden and non-sudden (gradual) pollution occurrences covering all facilities and equipment owned and used by Contractor, or its agents or employees. Limits of liability shall be no less than $5,000,000 for each occurrence and $5,000,000 aggregate, and shall continue for a two year period following termination of this Agreement. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 14 Such policies shall provide for ten (10) days’ notice to the City of any change, cancellation, or lapse of such policy. The Certificates of Insurance shall name the City as an additional insured, and state that the Contractor’s coverage shall be the primary coverage in the event of a loss. Acceptance of the insurance by the City shall not relieve, limit or decrease the liability of the Contractor. The Contractor shall further guarantee and save harmless and indemnify the City of and from any and all loss, damage, claims, suits, judgments and recoveries which may be asserted, made or may arise or be had, brought or recovered against the City by reason of any of the foregoing claims except such as are caused by the existence of the disposal sites at the locations specified or contemplated in the Contract; and that it shall immediately appear and defend the same as its own cost and expense. Prior to the effective date of this Contract, the Contractor shall file a copy of such policies with the Recycling Coordinator. 10. Payment and Performance Bonds/Letter of Credit 10.1. Before the Contract shall be valid or binding against the City, the Contractor shall provide both a Payment Bond and a Performance Bond to the City of Arden Hills for the use of said City, and also for the use of anyone who may perform or cause to be performed any work or labor, or furnish or cause to be furnished any skill, labor, equipment, or materials in the execution of such Contract, which bonds shall be signed by the Contractor and shall be in the amount of fifty (50) percent of the yearly Contract amount. The Bonds shall at all times be kept in full force and effect. The Bonds or Letters of Credit shall be approved by the City Attorney and filed with the City Clerk or designee. 10.2. The conditions of the Bonds or Letters of Credit shall be that the Contractor shall fully and faithfully perform all conditions of the Contract and these specifications; shall pay anyone who may perform or cause to be performed any work or labor, or furnish or cause to be furnished any skill, labor, equipment or material in the execution of such Contract; and such Bonds or Letters of Credit shall provide the full amount thereof and shall be forfeited upon the Contractor’s failure to comply therewith. 11. Transferability of Contract 11.1. Other than by operation of law, no transfer or assignment of the Contract or any right accruing under this Contract shall be made in whole or in part by the Contractor without the express written consent of the City. In the event of an assignment, the Contractor shall act as a guarantor of the assignee’s satisfactory performance of all Contractual obligations. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 15 12. Reporting and Promotional/Educational Activities 12.1. Monthly and Annual Materials Reports. Monthly reports and annual reports regarding the City’s recycling program will be submitted to the City. At a minimum, the monthly reports should include the following information: 12.1.1. Total number of stops collected, total number of possible stops (set out numbers). 12.1.2. Gross amounts of materials collected, by recyclable material (in tons). 12.1.3. Net amounts of materials marketed, by recyclable material (in tons). 12.1.4. Amounts of materials stored, by recyclable material (in tons), with any notes as to unusual conditions. 12.1.5. The markets used for the sales of each of the recyclable commodities during that month. 12.1.6. The amounts of process residuals disposed (in tons) and the location(s) of disposal facility. 12.1.7. Revenue share credits back to the City, with the calculations by which those credits were determined. 12.1.8. Customer information collected on routes: 12.1.8.1. The locations of damaged and replaced carts. 12.1.8.2. Addresses that do not participate in the recycling program. Monthly reports shall be due to the City by the 15th day of each month subsequent to the month of the report. The first monthly report in 2015 shall be due on June 15, 2015. Annual reports shall be due by January 15 and shall be a compendium of the previous monthly reports with an annual summary of trends. The annual report will include recommendations for continuous improvement in the City’s recycling program (e.g., public education, multi-unit recycling, etc.). 12.2. Customer Relations Report. The City will be provided with 12.2.1. A quarterly list of all customer complaints, including a description of how each complaint was resolved. 12.2.2. The number, address and results of the Annual Cart Checks. Annual Cart Checks are completed by looking inside the cart of 100 residential properties to check for contaminants. 12.2.3. A quarterly list of all missed pickups reported to the Contractor. Quarterly reports shall be due the 15th of the months of February, April, July and October, with the 2015 quarterly reports beginning in July. Annual reports shall be due by January 15th of each year. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 16 12.3. Annual Performance Review. Meeting to Discuss Recommendations for Continuous Improvement. The City shall schedule an annual meeting to include (but not be limited to): 12.3.1. Review annual report, including trends in recovery rate and participation. 12.3.2. Review efforts made to expand recyclable markets. 12.3.3. Review performance based on feedback from residents. 12.3.4. Review recommendations for improvement in the City’s recycling program, including enhanced public education and other opportunities. 12.4. Promotional/Educational Activities 12.4.1. The Contractor and the City shall work together in the preparation and distribution of educational materials to insure accurate information and program directions. The Contractor shall pay for the annual design, printing and mailing of a curbside program flyer with an additional 200 fliers to be placed at City Hall. The flyer shall be approved by the City in writing prior to printing or distribution. The flyer shall be delivered to homes no later than January 31 of each year. 12.4.2. The publicity and promotion program may include articles for City newsletters, public appearances, provision of information for local environmental groups, or attendance at public events sponsored by the City. The Contractor shall at a minimum provide one (1) newsletter article per year. The Contractor is encouraged to develop new public education and outreach materials each year. 12.4.3. The Contractor will work with the City to prepare guidelines for residents of eligible RDUs and MDUs with recycling instructions. 12.4.4. Each year by January 31st, the Contractor shall send a mailing to each residential property that is served by the Contractor with a specific list of instructions for sorting recyclable materials and setting out recycling carts. 12.4.5. The yearly mailing will include instructions for residents of eligible RDUs to have their recyclables carts set out to curbside by 7:00 a.m. on their designated recycling collection day. 12.4.6. The Contractor shall conduct its own promotions and public education to increase participation. The Contractor shall submit a draft of any public education literature for approval by the City at least one month before printing and release of any such literature. 12.4.7. The annual work plan shall include initiatives to improve the City’s recycling program. These initiatives may include (but are not limited to) expansion of materials collected, voluntary expansion to businesses, effective education of residents with measurement, community involvement, outreach to low participating communities, and outreach using electronic communications including e-mail reminders and apps. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 17 13. Default and Termination 13.1. If the work to be done under this Contract is abandoned by the Contractor; or if this Contract is assigned by it without the written consent of the City Council; or if the Contractor is adjudged bankrupt; or if a general assignment of assets is made for the benefit of the Contractor’s creditors; or if a receiver is appointed for the Contractor of any of its property; or if, at any time, the City determines that the performance of the work under this Contract is being unnecessarily delayed or that the Contractor is violating any of the conditions of this Contract, or that it is executing the same in bad faith or otherwise not in accordance with the terms of this Contract, then the City may serve written notice upon the Contractor and its surety of the City’s intention to terminate this Contract. 13.2. Unless within twenty-one (21) days after the servicing of such notice, a satisfactory arrangement is made for continuance, this Contract shall terminate and the Contractor and its surety shall be liable to the City for all costs. 13.3. The City May Withhold Payments or Performance Bond. In the event of Contractor’s default under the terms of this Contract, all payments due the Contractor shall be retained by the City and applied to the completion of the Contract and to damages suffered and expenses incurred by the City by reason of such default, unless the surety on the performance bond shall assume the Contract, in which event all payments remaining due the Contractor at the time of default, less amounts due the City from the Contractor and less all sums due the City for damages suffered and expense incurred by reason of such default shall be due and payable to such surety. Thereafter, such surety shall receive monthly payments equal to those that would have been paid to the Contractor had such Contractor continued to perform the Contract. 13.4. Liquidated Damages 13.4.1. The imposition of liquidated damages is not a penalty, but recognition of the difficulty of ascertaining the damages resulting from certain types of performance breaches. The assessment of liquidated damages shall be at the reasonable discretion of the City and shall be in lieu of other remedies, if imposed. 13.4.2. The City may deduct the full amount of any liquidated damages from any payment due to the Contractor, but any liquidated damages not so deducted shall remain the obligation of the Contractor and be payable to the City on demand. 13.4.3. The City may assess liquidated damages in lieu of other remedies available to the City for breach of the Contract or violation of the City’s ordinances. Failure to impose liquidated damages for lack of performance shall not constitute a waiver of the City’s other rights and/or CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 18 remedies under either the Contractor or the City’s ordinances or any subsequent failure of performance. 13.4.4. The Contractor shall be liable to the City for liquidated damages, in the amount of $75.00 for the first incident, $100.00 for the second incident and $200.00 per incident thereafter; upon determination by the City that performance has not occurred consistent with the following provisions of the Contract: 13.4.4.1. Failure to pick up missed collections by 6:00 p.m. on the day following scheduled collection day. 13.4.4.2. Failure to complete City-wide or route-wide collection by 6:00 p.m. on the scheduled collection day, unless prior approval is received by the City. 13.4.4.3. Failure to adequately address legitimate complaints, whether submitted by residents or the City. 13.4.4.4. Failure promptly to clean up any spills or leaks caused by the Contractor. 13.4.4.5. Failure to clean up scattered or spilled material spilled by the Contractor within three hours of written or oral notice from the City. 13.4.4.6. Disposal of recyclables by the Contractor in a landfill, resource recovery facility or other disposal facility without receiving prior written City permission. 13.4.4.7. Failure to adhere to other collection restrictions and requirements set forth in the Contract. If the Contractor has violated or failed to follow collection restrictions or requirements in general, the City may treat each violation or failure as a separate incident for the purpose of calculating liquidated damages. 13.4.4.8. Failure to request and obtain permission from the City for collecting on the residential routes earlier than 7 a.m. or later than 6 p.m. 14. Payment for Base Collection Services 14.1. The City shall be responsible for invoicing and collecting the utility rate fees from all eligible RDUs and MDUs receiving collection services. 14.2. The City may give the Contractor oral notice of discontinuation of service to RDUs or MDUs, promptly followed by written confirmation of the order. Upon reinstatement of service at the RDU or MDU by the City, the Contractor shall resume collections on the next scheduled collection day. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 19 14.3. The Contractor shall bill the City for any collection services rendered to mutually agreed-upon, eligible RDUs and MDUs according to the collection service Contract prices set forth in this Contract. The Contractor shall invoice the City on a monthly basis within ten (10) days following the end of each month in a format to be specified by the City. The Contractor shall itemize applicable charges by county, state or federal agencies. 14.4. The City shall pay the Contractor within 35 days after receiving and approving the invoice from the Contractor. The City’s payment to the Contractor shall be based on the approved invoice and the collection service Contract prices set forth in this Contract. The Contractor shall be entitled to payment for services rendered provided an approved invoice is submitted to the City pursuant to the terms of this Contract regardless of whether or not the City collects the utility rate fee from the specific RDU or MDU for such services. However, the Contractor shall not be entitled to receive payment for dwelling units for which the Contractor has received notice from the City of discontinuance of service. The City shall be entitled to offsets in its payments to Contractor amounts for Contractor errors or omissions as specified in the Liquidated Damages Section 13. 14.5. The City will compensate the Contractor through the base Contract prices set for recyclable collection services for RDUs. Commencing May 4, 2015, the base Contract prices will be: Recyclables Collection shall be $3.03 per eligible RDU per month for weekly recycling service. Eligible RDUs with more than one (1) cart will be charged an additional fee of $2.00 per household per month per cart. 14.6. City will compensate the Contractor through the base Contract prices set for recyclable collection services for MDUs. Commencing May 4, 2015, the base Contract prices will be: Recyclables Collection shall be $55.00 per eligible MDU per month for each four yard container serviced once per week or $4.25 per eligible MDU per month for each 65 gallon cart serviced once per week. 14.7. The City shall provide a count of eligible RDUs and MDUs by January 1 of each year. These annual counts may include additional RDUs and MDUs added due to new development, redevelopment or other such changes. 14.8. The Contract price will be multiplied by the total number of RDUs and MDUs as determined by the City to result in the monthly payment amount to Contractor. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 20 14.9. Annual Contract Price Increase The City agrees that the price per residential dwelling unit will increase each year by the Consumer Price Index for the Upper Midwest as determined by the Federal Reserve Bank of Minneapolis or by three (3) percent, whichever is less. The price change shall go into effect on May 4 of each year. The City will notify the Contractor by the last week of January of the compensation rate for the subsequent contact year. 14.10. Processing Fees and Revenue Share 14.10.1. The processing fee for all recyclable material commodities shall be $66.00 per ton. The city agrees that the processing rate will increase each year by the Consumer Price Index for the Upper Midwest as determined by the Federal Reserve Bank of Minneapolis or by three (3) percent, whichever is less. The price change shall go into effect May 4 of each year. The City will notify the Contractor by the last week of January of the compensation rate for the subsequent contact year. 14.10.2. The Revenue Share on all commodities shall be split between the City and the Contractor at a rate of 80% (City) and 20% (Contractor). 14.10.3. The revenue will be calculated by multiplying the tons of individual materials collected, times the agreed upon material price. Total revenue shall be calculated by adding all of the revenue generated for each of the materials collected and processed. Contractor shall guarantee a minimum price on all materials of $0.00 per ton. If a particular material price is negative, a price of $0.00 per ton shall be used. 14.10.4. Processing fee will be calculated by multiplying the tons of individual materials collected by the agreed upon processing fee as described in Section 14.10.1. Total Processing Fees will be calculated by adding all of the processing fees generated for each of the materials collected and processed. 14.10.5. Revenue share received by the City will be calculated by subtracting the Total Processing Fee from the Total Revenues. If the remainder is positive, that number represents the revenue that shall be split between the City and the Contractor 80% (City) and 20% (Contractor). 14.11. Annual Residual Waste Evaluations. A load evaluation shall be made in the presence of both parties on a date mutually agreed upon to validate or re-establish the residual percentages used in the payback matrix. The annually validated and agreed upon percentage will be used until the next annual review. The City of Arden Hills and Republic Services agree that the commodity percentages listed on the Revenue Share Matrix are a reasonably accurate approximation of the percentages of each commodity of Recyclable Materials. The Revenue Share Matrix will be updated monthly by the actual percentages of residential single stream material shipped by Republic that month and the agreed upon residual percentages. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 21 14.12. Change in Law Provision. The City and Republic Services agree that any change in law that materially affects the performance or pricing of the agreement will be reviewed within 30 days of such law taking affect. Both the City and Republic Services agree that following the review the parties will negotiate in good faith to return this agreement to substantially similar terms, conditions, or pricing that were present prior to change in law. 15. Miscellaneous Provisions 15.1. In the event that any provision or portion thereof of any Contract Document shall be found to be invalid or unenforceable, then such provision or portion thereof shall be reformed in accordance with the applicable laws. The invalidity or unenforceability of any provision or portion of this Contract shall not affect the validity or enforceability of any of the remaining provisions or portions of the Contract. 15.2. Any notice or demand required herein shall be in writing and shall be effectively made if delivered to either party in person or, if mailed, sent by certified mail as follows: To the City of Arden Hills at 1245 West Highway 96, Arden Hills, MN 55112; and to the Contractor at 9813 Flying Cloud Drive, Eden Prairie, MN 55347; or to such other address as either party may furnish the other in writing. Any change must be agreed upon by both parties in writing. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 22 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be duly executed this 23rd day of February, 2015. CITY OF ARDEN HILLS, MN: BY DAVID GRANT, MAYOR BY PATRICK KLAERS, CITY ADMINISTRATOR APPROVED AS TO FORM: BY JOEL JAMNIK, CITY ATTORNEY REPUBLIC SERVICES, INC.: BY ERIK SCHUCK, AREA PRESIDENT BY TOM CHOVAN, GENERAL MANAGER CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 23 Appendix A Map of Route Sectors by Collection Day (Tuesdays for properties south of I-694 and on Wednesdays for properties north of I-694) CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 24 Appendix B City Facilities to be serviced by the Contractor. *City Hall and 14 City Parks (Park Recyclables may be collected from a central location as determined by the Public Works Department) CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-020 A RESOLUTION APPROVING THE RESIDENTIAL RECYCLING CONTRACT WITH REPUBLIC SERVICES, INC. WHEREAS, the City of Arden Hills requires the collection and proper management of recyclables within the corporation limits of the City; and WHEREAS, the Contractor is engaged in the business of collecting, processing, and marketing recyclables; WHEREAS, the City released a request for proposals (RFP) for recyclables collection, processing, and marketing services on September 10, 2014; and WHEREAS, the Contractor (Republic Services) submitted a proposal in response to the City’s RFP on October 17, 2014, and WHEREAS, the City desires to hire the services of the Contractor (Republic Services) and the Contractor (Republic Services) desires to provide the services to the City; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA: That the Recycling Contact for Residential Recycling Services with Republic Services (Contractor) outlines the requested services by the City and costs for these said services for eligible Residential Dwelling Units (RDU) and Multi-Dwelling Units (MDU). ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23rd DAY OF FEBRUARY, 2015. ______________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ AMY DIETL, CITY CLERK Certification: STATE OF MINNESOTA) COUNTY OF RAMSEY) CITY OF ARDEN HILLS) I hereby certify that Resolution No. 2015-020 is a true and correct copy presented to and adopted by the City Council of the City of Arden Hills at a meeting thereof held in the City of Arden Hills, Ramsey County, Minnesota, on the 23rd day of February, 2015. ______________________________ AMY DIETL, CITY CLERK Approved: February 9, 2015 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION DECEMBER 15, 2014 5:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work session at 5:02 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and Dave McClung Absent: Ed Werner (excused) Also present: City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Planner Ryan Streff; and City Clerk Amy Dietl 1. AGENDA ITEMS B. Residential Recycling Services Update City Planner Streff explained that the current residential recycling services contract with Eureka Recycling expires on March 1, 2015. As a result, a Request for Proposals (RFP) was developed and approved by the Council on September 8, 2014. The RFP was then released by the City to the public on September 10, 2014, in order to obtain proposals for residential recycling services. City Planner Streff reported that proposals were received by five companies, including Eureka Recycling, Republic Services, Tennis Sanitation, Walters Recycling, and Waste Management. Once the proposals were collected, the review team evaluated each of the five proposals based on the criteria outlined in the RFP. City Planner Streff stated that each of the five proposals submitted to the City met the general criteria stated within the RFP for residential recycling services. However, the cost analysis indicated that Republic Services had the overall lowest price for the services requested by the City. The review team evaluated each proposal carefully to determine the value of each proposal based on the evaluation criteria and cost analysis completed for the various options in the RFP. The review team then discussed each option relative to the recycling needs of the City and its ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 15, 2014 2 residents. The discussion and review led to the recommendation that a five (5) year contract with weekly service and City-owned carts be entered into with Republic Services. City Planner Streff commented that prices for four service options were requested in the City’s request for proposals (RFP) for both three (3) year and five (5) year contract terms: • Option 1 – Every other week (EOW), City-owned carts • Option 2 –Weekly, City-owned carts • Option 3 – Every other week (EOW), Contractor-owned carts • Option 4 – Weekly, Contractor -owned carts City Planner Streff explained that the lowest priced respondent was Republic Services in both the three (3) and five (5) year contract terms. As recommended by the review team, the five (5) year, weekly service (Tuesday/Wednesday Schedule), City-owned carts scenario is as follows (price estimates were in order of lowest to highest, after revenue sharing, rounded to the nearest $1,000): • Republic = $415,000 over five years o $3.03 /month/ household • Walters = $653,000 over five years o $4.32 /month/ household • Tennis = $665,000 over five years o $4.42 /month/ household • Eureka = $793,000 over five years o $5.65 /month/ household • Waste Management = $916,000 over five years o $6.11 /month/ household City Planner Streff noted that the cost for the contractor’s portion of recycling services to residents under the existing contract with Eureka Recycling is $3.27 per month per household for weekly service with recycling bins. The new service to residents would be $3.03 per month per household for weekly service with recycling carts. As noted, these figures only reflect the amount due to the contractor for each month of service per household. For the total cost to residents per month/year the cost of the cleanup day events and administration must be added. In 2015, the total cost to residents for the complete recycling program is $3.92 per month or $47.00 per year. That breaks down to $3.27 for the contractor’s services and $0.65 for cleanup day and administration expense. City Planner Streff stated that staff is in the process of applying for a Public Entity Innovation Grant (PEIG) through Ramsey County for residential recycling carts. PEIG grants are typically awarded up to $100,000 for the purchase of recycling carts. However, the City is applying for $125,000 to cover the entire cost for the transition to recycling carts. If the City only receives a PEIG in the amount $100,000 for the purchase of recycling carts, the City would then need to use the reserves within the recycling fund or raise the current rate for recycling services to cover this additional expense. The recycling fund currently has approximately $80,000 in reserves. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 15, 2014 3 City Planner Streff reported that staff is continuing to work with Republic Services to negotiate the final contract for residential recycling services. Staff plans to have a final contract prepared for the Council’s consideration at the City Council meeting on January 12, 2015. A few highlights of the draft contract have been provided below. • The Contractor shall be responsible and pay for all aspects of cart management and operations including; receiving, assembly, distribution (aka new cart “roll out”), excess cart inventory, (i.e., provide “warehouse” services), cart switches/replacements, cart maintenance, repair or replace damaged carts, and manage all aspects of warranty repairs. • The Contractor shall provide recycling collection services at the City owned and operated buildings and parks at no additional cost to the City. • The Contractor and the City shall work together in the preparation and distribution of educational materials to insure accurate information and program directions. The Contractor shall pay for the annual design, printing and mailing of a curbside program flyer. • The Contractor shall conduct its own promotions and public education to increase participation. The publicity and promotion program may include articles for city newsletters, public appearances, provision of information for local environmental groups, or attendance at public events sponsored by the City. The Contractor shall at a minimum provide one (1) newsletter article per year. • Recyclables collection shall be $3.03 per eligible residential dwelling unit per month for weekly recycling service. Eligible residential dwelling units with more than one (1) cart will be charged an additional fee of $2.00 per household per month per cart. • Recyclables collection shall be $55.00 per eligible multi-dwelling unit per month for each four yard container serviced once per week or $4.25 per eligible multi-dwelling unit per month for each 65 gallon cart serviced once per week. • The processing fee for all recyclable material commodities shall be $66.00 per ton. • The Revenue Share on all commodities shall be split between the City and the Contractor at a rate of 80% (City)/ 20% (Contractor). City Planner Streff indicated that the current residential recycling services contract with Eureka Recycling is set to expire on March 1, 2015. As proposed, the new contract with Republic Services is set to begin on May 4, 2015, in order to allow additional time for cart delivery and to avoid a cart rollout to approximately 2,500 households in winter weather conditions. Republic Services has indicated that a more efficient rollout of a new cart system can be completed if the current contract is extended. In order to cover this gap in services, Eureka Recycling has offered to extend their contract for this additional time. Staff intends to bring a contract extension agreement back to the Council at their next regular scheduled City Council meeting in January. Mayor Grant questioned what the rates would be if the recycling were picked up on an every- other-week basis. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 15, 2014 4 City Planner Streff reviewed the rates for every-other-week recycling pickup from the five vendors with the Council. Councilmember Holden supported the recommendation for recycling pickup on a weekly basis. Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MEETING FEBRUARY 17, 2015 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session meeting at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes (via telephone), Dave McClung, and Robert Woodburn Absent: None Also present: City Administrator Patrick Klaers; City Planner Ryan Streff; Associate Planner Matthew Bachler; and JDA Attorney Mike Norton 1. AGENDA ITEMS A. Introduction of Republic Services City Planner Streff stated that the current residential recycling services contract with Eureka Recycling expires on May 3, 2015. As a result of the approaching contract conclusion, a Request for Proposals (RFP) for residential recycling services was released by the City. Five companies, including Eureka Recycling, Republic Services, Tennis Sanitation, Walters Recycling and Waste Management submitted proposals. City Planner Streff explained that each proposal was carefully evaluated by the review team based on the criteria outlined in the RFP. The final analysis indicated that Republic Services had the best price for the services requested, relative to the recycling needs of the City and its residents. After the team’s review, it was found that in order to maintain the equivalent amount of current services to City residents a recommendation would be made to the Council that included a five (5) year contract with Republic Services with weekly service and City-owned carts. As proposed, the new contract over the next five years is valued at approximately $527,290, or $105,458 per year before revenue sharing. City Planner Streff commented that Republic Services has been providing recycling and solid waste services in the Twin Cities area since 1948. Formerly known as BFI Waste Services and Allied Waste, Republic Services is the largest trash and recycling services company in North ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 17, 2015 2 America. They are a Fortune 500© organization and in 2006, 2007, and 2008 were named by Forbes Magazine as one of the “Most Trustworthy Companies” in the United States. Republic Services currently has approximately 150,000 residential customers and 12,000 commercial customers in the greater Twin Cities area, alone. They provide contracted solid waste and recycling services for nearly 20 communities in the metro area, including the Cities of New Brighton and Shoreview. Doug Link with Republic Services will be in attendance during the Work Session on February 17th to meet the Council. City Planner Streff indicated that staff has negotiated the final contract with Republic Services for residential recycling services. Staff plans to have the contract prepared for the Council’s consideration at the City Council meeting on February 23, 2015. A few highlights of the draft contract have been provided below. • The Contractor shall be responsible and pay for all aspects of cart management and operations, including: receiving, assembly, distribution (aka new cart “roll out”), excess cart inventory, (i.e., provide “warehouse” services), cart switches/replacements, cart maintenance, repair or replacement of damaged carts, and manage all aspects of warranty repairs. • The Contractor shall provide recycling and solid waste collection services at the City owned and operated buildings and parks at no additional cost to the City. • The Contractor and the City shall work together in the preparation and distribution of educational materials to insure accurate information and program directions. The Contractor shall pay for the annual design, printing and mailing of a curbside program flyer • The Contractor shall conduct its own promotions and public education to increase participation. The publicity and promotion program may include articles for city newsletters, public appearances, provision of information for local environmental groups, or attendance at public events sponsored by the City. The Contractor shall at a minimum provide one (1) newsletter article per year. • Recyclables Collection shall be $3.03 per eligible residential dwelling unit per month for weekly recycling service with an annual CPI of up to three (3) percent. Eligible residential dwelling units with more than one (1) cart will be charged an additional fee of $2.00 per household per month per cart. • Recyclables Collection shall be $55.00 per eligible multi-dwelling unit per month for each four yard container serviced once per week or $4.25 per eligible multi-dwelling unit per month for each 65 gallon cart serviced once per week. • The processing fee for all recyclable material commodities shall be $66.00 per ton with an annual CPI of up to three (3) percent. • The Revenue Share on all commodities shall be split between the City and the Contractor at a rate of 80% for the City and 20% to the Contractor. City Planner Streff stated that as the Council is aware, staff has applied for a Public Entity Innovation Grant (PEIG) through Ramsey County for residential recycling carts. At this time, the County is still in the process of reviewing the City’s grant application. PEIG grants are typically awarded up to $100,000 for the purchase of recycling carts. However, the City is applying for $125,000 to cover the entire cost for the transition to recycling carts. If the City receives a PEIG in the amount $100,000 for the purchase of recycling carts the City would then need to use the ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 17, 2015 3 reserves within the recycling fund or raise the current rate for recycling services to cover this additional expense. The recycling fund currently has approximately $80,000 in reserves. Mayor Grant requested further information regarding the new rates for service and the revenue sharing with Republic Services. City Planner Streff reviewed the rate and revenue sharing information with the Council for years one through five. It was estimated that the City would receive approximately $14,000 in revenue sharing on a yearly basis. He then discussed how residential recycling fees are assessed to the property taxes. Further discussion ensued regarding recycling fees. Councilmember Holden questioned how many residents would be requesting a second cart. City Planner Streff anticipated that this would be a very limited number given the fact that recycling would be pick up on a weekly basis. Doug Link, Republic Services, discussed how recycling participation has increased over the past several years, in particular with single sort recycling programs. Councilmember McClung wanted to be assured that residents were encouraged to participate in the City’s recycling program. He asked how Republic Services would be educating the public. Mr. Link stated that Republic Services would be sending a letter to all residents, and a hanger would be hung on the recycling cart. In addition, recycling information would also be available on Republic’s website and the City’s website. He then reviewed the recyclables that would be accepted. He explained that Republic Services has a residual rate of 7%. He stated that his company processes about 19,000 tons of recyclables per month. Mayor Grant asked if families could change their cart size, if their needs change. Mr. Link commented this could be done to meet the needs of Arden Hills’ residents. He looked forward to providing service in this community as Republic Services already served Shoreview and New Brighton. Councilmember Holden questioned how Republic would handle fluctuating prices on the recycled goods. Mr. Link indicated that his company uses national contracts for the recycled goods. He indicated that Republic Services would not be coming back to the City to renegotiate the revenue sharing on the recyclables. Mayor Grant inquired if there would be a movement towards organics pickup. Mr. Link discussed the options for organics that were being considered for yard and food waste. He commented that Ramsey County was discussing how to better manage organics disposal. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 17, 2015 4 Councilmember Woodburn asked if the City has considered every other week pickup for recycling. Mr. Link commented that this could be accommodated if the City were interested in providing its residents with larger carts for bi-weekly pickup. Mayor Grant indicated that the current proposal was to provide residents with weekly recycling pickup. Mr. Link thanked the Council for their feedback this evening and stated that his company looked forward to providing service to Arden Hills. Page 1 of 2 DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: John Anderson, Assistant City Engineer SUBJECT: Round Lake Road Area Improvement - Payment #7/Change Order #2 Requested Action Approve Change Orders #2 and Payment #7 to Meyer Contracting, Inc., in the amount of $31,179.93 for the Round Lake Road Area Improvement. Background The City Council awarded the Round Lake Road Area Improvement to Meyer Contracting, Inc., on May 12, 2014, in the amount of $1,766,605.41. Discussion This seventh pay request includes work through December 31, 2014. Five percent is being withheld from the work completed according to the contract documents. The payment is in the amount of $31,179.93. Major items of work for this payment are:  storm sewer  temporary striping  restoration Change Order #2 is for additional work to extend storm sewer piping at the south end of Round Lake Road due to the elevation of the existing storm sewer being too high. It is in the amount of $29,996.78. This change Order will be paid by the Surface Water Management Fund. CONSENT ITEM – 5F MEMORANDUM Page 2 of 2 Financial Implications The following breakdown shows the funding sources and the amounts for Payment #7 Funding Source Amount Municipal State Aid/TIF $21,389.43 Surface Water Management $ 4,864.07 Water Utility Fund $ 4,926.43 Total $31,179.93 Attachments Attachment A: Payment Estimate #7 Attachment B: Change Order #2 Page 1 of 1 DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Mounds View High School Trail No Parking Resolution Requested Action Adopt Resolution 2015-012 restricting parking on Lake Valentine Road from I-35W to 1,200 feet east. Background/Discussion The funding source for the Mounds View High School Trail and Lake Valentine Road Improvement is Municipal State Aid (MSA) funds. Since the proposed street section with added curb and gutter is not wide enough to support on street parking on either side, MnDOT requires a resolution from the City banning parking in order to utilize MSA funding. Attached is Resolution 2015-012, prepared in the format that MnDOT suggests, stating the City will ban on street parking on Lake Valentine Road for 1,200 feet east of I-35W. Staff would recommend adoption of Resolution 2015-012. Attachment Attachment A: Resolution 2015-012 CONSENT ITEM – 5G MEMORANDUM Page 1 of 1 DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Xcel Energy Contract Lighting Installation County Road E Requested Action Authorize the execution of the contract with Xcel Energy in the amount of $323,216.40 for the installation of 28-100W HPS Vernon Fixtures on 15 foot fluted base mounted fiberglass poles for the County Road E improvements. Background/Discussion As part of the County Road E Area improvement project it is proposed to install street lighting through Xcel Energy. Through the Feasibility Report and Public Hearing process it was determined to install the Vernon style fixture on a 15’ fluted base mounted fiberglass pole. A photo of the light fixture is attached (the flag holder is not included for CR E) Attached is the contract for the installation of the lights by Xcel Energy. The total cost for installation is $323,216.40. A copy of the Xcel Energy contract is attached. Staff recommends Council approval of the contract with Xcel Energy. Attachment Attachment A: Photo of the Vernon light Attachment B: Xcel Energy Contract CONSENT ITEM – 5H MEMORANDUM CONSENT ITEM – 5I MEMORANDUM DATE: February 23, 2015 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Appointment of Finance Analyst Background At the December 15, 2015, City Council Work Session, the City Council was informed that the Finance Analyst had resigned effective January 2, 2015, and that this position needed to be advertised and filled. Council consensus was to have the Personnel Committee review this position. On December 29, 2014, the Personnel Committee met by email to discuss the position . As a result of that meeting, the Personnel Committee approved advertising for the position with revised duties (supervisory r esponsibility) and reclassification from Grade 7 to Grade 8 consistent with the preliminary information in the Position Classification and Compensation Study that is currently being completed by Springsted. Discussion In total, the City received 17 applications for the Finance Analyst position. The Director of Finance and Administrative Services, the City Clerk, the City Administrator, and the Finance Director from the City of Mounds View interviewed five of those applicants. The top candidate is David Perrault. David’s application materials are attached. Criminal background checks have been submitted and received from the Ramsey County Sheriff’s Office. Staff Recommendation 1. The Personnel Committee recommends approval of the Finance Analyst job description as presented. 2. Staff recommends appointing David Perrault to the position of Finance Analyst for the City of Arden Hills at Pay Grade 8, Step 1, contingent upon satisfactory reference checks. Attachments Attachment A: Finance Analyst Job Description Attachment B: David Perrault’s Application 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Finance Analyst Department: Finance and Administration Accountable to: Finance and Administrative Services Director Positions Supervised: Accounting Analyst, Accounting Clerk Status: Regular Full Time February 2015 PRIMARY OBJECTIVES Performs intermediate skilled technical work providing coordination and facilitation of the financial plan and annual budget process, providing analytical support for investment and cash management activities, managing daily work product and flow for accounts payable/receivable, payroll, utility billing and general accounting areas, performing delegated financial and accounting responsibilities, providing financial software support to users and leadership in identifying and implementing approved technological improvements, and related duties as apparent or assigned. Work is performed under the general direction of the Finance and Administrative Services Director. Continuous supervision is exercised over Accounting Analyst and Accounting Clerk. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Administers the integrated Finance/Payroll computer system and is the main contact with Springbrook software support staff on maintenance and issues. Provides internal support for the financial/payroll software. Provides coordination and facilitation of the long-range financial management plan and the annual budget process including the Capital Improvement Plan (CIP). Provides analytical support for fiscal planning, fiscal monitoring, policy development, policy compliance, budgeting and budget performance reporting; assists in the preparation of the annual budget document. Provides analytical support for investment management and performs cash management activities such as: bank reconciliations, cash flow projections, and quarterly reports. Maintains the financial data required by GASB34 associated with the infrastructure and fixed asset reporting systems. Implements and maintains a purchase order system. Prepares audit reports for auditors at year-end (audit work papers); assists in the preparation of the Comprehensive Annual Financial Report. Prepares and distributes quarterly financial reports to management and City Council. 2 Files Public Employee Retirement Association (PERA) deduction/benefit reports as well as the demographic changes. Produces and files the annual PERA exceptions report. Files required financial reports with the Office of the State Auditor. Processes and maintains all property and causality insurance files, claims, and premiums. Completes financial information on employment verifications and verifies unemployment notices. Updates the HR/PR system with new pay and benefit rate changes and coordinates with Human Resources, the disbursement and updating of information related to the Benefit Enrollment Form, which is processed annually with benefit, insurance, HSA, and flexible spending amount changes. Works closely with the Director or Finance and Administrative Services in the development, im plementation, oversight and evaluation of accounting controls, processes, and guidelines. Collaborates with others to assemble, organize and display information for all areas of financial reporting. Files quarterly payroll returns; prepares and files payroll-related reports; prepares various meeting agendas and minutes. Supervises the finance staff to ensure all aspects of the finance function operate efficiently and effectively. Performs internal auditing procedures as assigned. Creates and updates forms, as necessary, to aid in the collection of financial related data. Maintains the confidential nature related to payroll and employee benefits. Attends meetings of the City Council, Financial Planning and Analysis Committee and other meetings as required. EDUCATION and/or EXPERIENCE Bachelor's degree with coursework in finance, accounting, or related field and moderate experience in accounting or government accounting, or equivalent combination of education and experience. Previous supervisory experience is preferred. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of bookkeeping terminology, methods, procedures and equipment; Thorough knowledge of accounting theories, principles, methods and practices; general knowledge of municipal financial laws, ordinances and regulations; ability to understand laws and established policies to the maintenance of financial records, ability to prepare complete and accurate reports from various accounting data; ability to verify accounting documents and forms for accuracy and completeness; ability to maintain a high degree of confidentiality; ability to develop personnel through respect and mentoring; ability to work under stress and pressure; ability to take initiative; ability to work independently and within deadlines; ability to demonstrate flexibility and adaptability when faced with change; accept personal responsibility, and exercise organizational leadership; ability to operate standard office equipment and applicable software packages; ability to establish and maintain effective working relationships with associates and the general public; knowledge of advanced accounting practices and procedures; knowledge of payroll practices and procedures including Federal and State laws in relation to payroll; advanced knowledge of computers and software applications, including word and excel; ability to operate various types of office equipment and related data processing equipment; general knowledge of standard office procedures, practices and equipment; ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill to use a variety of office machines and 3 typing; ability to establish and maintain effective working relationships with vendors, engineers, regulatory agency representatives, elected officials, Board members, associates and the general public; proven excellent customer service skills via phone and in person. PHYSICAL DEMANDS This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, using hands to finger, handle or feel, reaching with hands and arms and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Valid driver's license. This position has access to private employee data and is classified confidential. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ RECEIVED JAN —6 2015 Office Use Only Date Received: EN HILLS Application for Employment Interview Date: AVInterview Time: We welcome you as an applicant for employment with the City of Arden Hills, Minnesota. Your application will be considered with others in competition for the position in which you are interested. It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy prohibits discrimination because of race, color, sex, national origin,political affiliation,place of residence, marital status, sexual preference, status with regard to public assistance or disability, as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to allphasesofpermanentandpart-time employment. All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden Hills. Please famish us with complete information as outlined in this application.You are encouraged to attach any additional information or materials,which you believe qualify you for the position for which you are applying. Please print neatly in ink or use a typewriter. General Information Position Applying For: Finance Analyst Job Status Desired: XX" Null-Time Part-Time Temporary Seasonal Date Available to Start: Any Last Name: First Name: M.I.: Email Address: Perrault Dave c dcperrault@gmaii.com Street Address: City: Count : State: Zip: Home Phone No.: 950 Bellows St West Saint Paul Dakota MN 55118 651 )210 1708 Are you under 18 years of age? Yes No X Are you willing to work overtime if required? Yes X No Do you have authorization to work in the United States? Yes X No Education/Training How many years of education have you had? 1-12 13 14 15 16 17 18 19 20+ XX Diploma,Degree,Certificate Major School Name&Address of Credits Earned High School/GED: Cretin Derham Hall 550 Albert St Saint Paul, MN Diploma General College or University: University of Wisconsin-Madison Bachelor's of Science Business Admin College or University: Graduate School: Hamline University - School of Business MBA/MPA Finance Technical: Technical: City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112 *(651)792-7800 List any correspondence courses,special courses,seminars,workshops,and/or training programs you have attended,or registrations,licenses, or certificates you have that might relate to this position. Please review the job description before responding. Driver's License Information Do you have a valid driver's license?Yes xx No Driver's License No.: x State of Issuance: MN Class: D Expiration: 12-21-2015 Clerical and Accounting Positions Only Typing WPM:100 Can you operate:Dictation Equipment xx Personal Computer/Word Process;Brand: Microsoft Word Check other office equipment you can operate proficiently: Copier Fax Telephone Console 10-Key Adding Machine Other: List any computer software you can operate proficiently: Excel, PowerPoint, Access, SharePoint Labor and Skilled Trade Positions Only Apprenticeship(s)served or trades teamed: List all machines and equipment that you have experience operating: Please Note: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment. City of Arden Hills * 1245 West Highway 96, Arden Hills, MNI 55112 *(651)792-7800 Employment History Experience and training ratings are determined by this information. Please be complete. List most recent employers first.(Use additional sheets if necessary.) Present or Last Employer State of Minnesota - Department of Agriculture Address City State Zip 625 Robert St. N Saint Paul MN 55106 Supervisor Title&Name Phone No. May we contact? Yes No xx Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage 5/15/2014 - Present 40+ Accounting Officer Senior 20.92 Reason for Leaving: Still employed Specific Duties: I currently oversee all the accounting and finance functions for the Dairy and Food Inspection Division within the Department of Agriculture. This includes preparing biennial budgets, forecasting future revenue/expense trends, preparing quarterly reports for management, and making recommendations to senior leadership. Also, I oversee the Accounts Receivable functions, such as, processing daily journal entries, quarterly reconciliations, and debt collection. Employer Thomson Reuters Address City State Zip 610 Opperman Dr Eagan MN 55123 Supervisor Title&Name Phone No. May we contact? Yes xx No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage 10/15/13 - 5/15/14 40+ Strategy/Finance Analyst 35.00 Reason for Leaving: Contract Position - Left for permanent employment with the State of Minnesota Specific Duties: My main job as a strategy/finance analyst was to perform analysis on large data sets to forecast revenue trends, and identify ways to increase future revenue streams. After performing complex analysis, I would synthesize the data into comprehensible reports to be presented to executive level leadership to influence and enhance their decision making process. City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112 *(651)792-7800 Employer United States Navy Address City State Zip Bldg 324 Pearl Harbor Naval Base Pearl Harbor HI 96707 Supervisor Title&Name Phone No. May we contact? Yes XX No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage 6/13/2009 - 6/12/2013 40+ Analyst n/a Reason for Leaving: End of enlistment period Specific Duties: served in the United States Navy as a Supervisory Intelligence Analyst. As a supervisor, I oversaw between twelve and fifteen junior analysts. As a supervisor, I ensured timely completion of intelligence reporting and a positive working environment. I was also responsible for completing administrative duties, such as, performance evaluations, scheduling, and training. Employer Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: Have you ever been terminated from a previous employer? Yes No XX If yes,state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112 *(651)792-7800 Supervision Have you ever supervised people? YesxX No Company Name United States Navy Check the functions you have performed as a supervisor: Interviewed Candidates XX Conducted Performance Appraisals XX Disciplined Employees Hired/Recommended for Hire Recommended Salary Adjustments _Terminated Employees XX Established Objectives Military Experience Complete this section only if you served in the U.S.Armed Forces. Describe your duties and any special training: Branch of Service Intelligence Analyst and Supervisor United States navy Period of Active Duty From 6/13/2009 To 6/12/2013 Rank at Discharge E-5 Type of Discharge Date of Final Discharge Honorable 6/12/2013 Volunteer/Unsalaried Experience Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes No XX If yes,please describe the nature of the accommodation: City of Arden Hills" 1245 West Highway 96, Arden Hills, MN 55112 "(651)792-7800 1 Employment of Relatives List any relatives currently employed by the City of Arden Hills Name Relationship To You l Personal References Not former employees or relatives) Name and Occupation Address Phone Number Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment, you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to beup blic: veteran status, relevant test scores,rank on our eligible list;job history;education and training;work availability. As an applicant, your name is consideredrip vate until you are certified as eligible for appointment to a position or when applicants are considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection. The data concerning you,which is placed in your application folder or in your personnel file and which is not listed as public,is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information;and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the event of employment,I understand that false or misleading information given in my application,or interview(s),may result in discharge. I understand also,that I am required to abide by all rules and regulations of the City. I certify that I have read the"Notice to Application"regarding the Minnesota Data Practices Ace(MN Statutes 1301-1390), and I understand my rights as a subject of date. Applicant Signature: Date: Dave Perrault 1/05/2015 City of Arden Hills* 1245 West Highway 96, Arden Hills, MN 55112 *(651)792-7800 David Perrault 950 Bellows St-West Saint Paul, MN 55118 dcperrault@gmail.com - (651) 210-1708 Summary I am an Accounting Officer Senior and MBA/MPA candidate with one-year experience in accounting and finance and five years of experience as an analyst seeking a Finance Analyst position with the City of Arden Hills. Education Hamline University of School of Business - 2016 (expected graduation) Masters of Public Administration GPA n/a Hamline University School of Business - 2015 (expected graduation) Masters of Business Administration/Finance GPA 3.8 University of Wisconsin-Madison - 2005-2008 B.S. Business Administration GPA 3.3 Experience Accounting Officer Senior State of Minnesota May 2014-Present Coordination of a Biennial Budget for a division within the Department of Agriculture. Monitor expense budgets, revenue budgets, appropriations and cash balances to ensure division is incurring obligations within the spending plan. Communicate and provide division directors and staff with budget updates and suggestions to resolve potential budget issues. Conduct daily journal entries, cash reconciliations, and cash management. Manage the Accounts Receivable functions within the department of agriculture including day-to-day operations and quarterly/annual reporting. Finance/Strategy Analyst (Contract) Thomson Reuters October 2013-May 2014 Perform highly technical analysis on quantitative data to better understand the financial value of customers to the organization, and forecast future trends. Prepare presentations to inform and influence senior executive leaders on strategic initiatives for multiple lines of business. Responsible for end-to-end ownership of each project, including data aggregation, analysis, and reporting of insights/key findings. Operations/Intelligence Analyst United States Navy June 2009-June 2013 Supervised and directed subordinates in timely completion of short-term and long-term projects to meet the needs of a wide range of consumers. Effectively gathered and analyzed large amounts of raw data to construct high-quality, comprehensible reports. Presented key findings in a persuasive manner to influence top-level decision makers in day-to-day operations. Page 1 of 1 DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: County Road F (Lake Valentine Road) Bridge over I-35W Cooperative Agreement Requested Action Adopt Resolution 2015-019 Entering into Cooperative Agreement No. 07080 with MnDOT and the City of New Brighton for cost participation of $69,000 towards the reconstruction cost of the Bridge over I-35W Background/Discussion MnDOT is planning to reconstruct the County Road F (Lake Valentine Road) Bridge over I-35W in 2015. Each of the cities of Arden Hills and New Brighton have a financial responsibility of $69,000 towards the reconstruction cost of this project. The total estimated construction cost is $1,960,000. The majority of the local cost is for widening of the bridge structure two feet to accept the city street sections approaching the bridge from each side. The bridge cross-section (from south to north) will be a ten foot raised pedestrian facility, a 15 foot wide east bound traffic lane, a twelve foot wide west bound traffic lane, and a six foot wide shoulder. To facilitate the local payment MnDOT is asking both cities to enter into Cooperative Agreement No. 07080 for a lump sum amount of $69,000 each. A copy of the Cooperative Agreement is attached. Staff recommends adoption of Resolution 2015-019 entering into Cooperative Agreement No. 07080. Attachments Attachment A: Resolution 2015-019 Attachment B: Cooperative Agreement No. 07080 CONSENT ITEM – 5J MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-019 RESOLUTION ENTERING INTO MN/DOT AGREEMENT NO. 07080 FOR THE RECONSTRUCTION OF THE COUNTY ROAD F (LAKE VALENTINE ROAD) BRIDGE OVER I-35W WHEREAS, Mn/DOT is working on a project to reconstruct the County Road F Bridge over I-35W, and WHEREAS, the City of Arden Hills will have some cost responsibility for the reconstruction, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA 1. that the City of Arden Hills enter into Mn/DOT Agreement No. 07080 with the State of Minnesota, Department of Transportation, for the following purposes: To provide for payment by the City to the State of the City’s share of the costs of the widening Bridge No. 62890 to accommodate a trail including aesthetic elements and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 35W from 740 feet west of northbound 35W to 636 feet east of northbound 35W within the corporate City limits under State Project No. 6284-171. 2. that the Mayor and the City Administrator are authorized to execute the Agreement and any amendments to the Agreement. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23RD DAY OF FEBRUARY, 2015. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Amy Dietl, City Clerk CONSENT ITEM – 5K MEMORANDUM DATE: February 23, 2015 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator SUBJECT: Settlement Agreement Background The City Council met in a closed meeting on February 17, 2015, to discuss that status of the TAT litigation. At this meeting, John Baker provided an outline of terms for a possible settlement agreement. John Baker was appointed by the League of MN Cities Insurance Trust to represent the City with this litigation. Following a discussion of the settlement terms, the City Council indicated support for the proposed settlement agreement and requested that this item be places on the February 23rd agenda for consideration. Recommendation It is recommended that the City Council approve a motion accepting the settlement agreement as presented. Attachments Attachment A: Settlement Agreement and Exhibit A Attachment B: Exhibit B 1 SETTLEMENT AGREEMENT This is a binding agreement (Agreement) made and entered into by and between City of Arden Hills (City) and TAT Properties LLC and 1201 County Road E, LLC (collectively, Developer). RECITALS WHEREAS, in October 2014 and January and February 2015, the parties attempted to resolve their disputes; and WHEREAS, the parties desire to both (a) avoid the time and expense of continued litigation and (b) memorialize their agreement and understandings relating thereto. NOW, THEREFORE, for other good and valuable consideration, the parties hereby agree as follows: TERMS 1. PUD Agreement Amendment. Developer’s application for a PUD Agreement Amendment, as modified to reflect the redesign reflected in Exhibit A hereto and the conditions in Exhibit B hereto, shall be presented to the City Council for approval by March 9, 2015, subject to the ability of the City, after consultation with representatives of Developer, to table action on the amendments until the next regular Council meeting. 2. Developer’s Agreement. A Developer’s Agreement regarding Developer’s application for a PUD Agreement Amendment, as modified to reflect the redesign reflected in Exhibit A and the conditions in Exhibit B, shall be presented to the City Council for approval by March 9, 2015, subject to the ability of the City, after consultation with representatives of Developer, to table action on the amendments until the next regular Council meeting. 3. Dismissal of Litigation/Releases. If the City grants the necessary approvals referred to in Paragraph 1 and 2 of this Agreement upon the completion of the procedures required by state law and local ordinance for such approvals, then within 30 days of the final City Council vote granting such approvals: (1) the parties to the case between them filed in Ramsey County District Court, through their counsel, will execute a stipulation for dismissal; and (2) the parties will execute mutual releases intended to release the parties and their agents and officials from all claims known or unknown arising from the subject matter of that litigation. 4. Effectiveness of Agreement. The effectiveness of this Agreement is contingent on the parties’ obtaining the necessary approvals referred to in Paragraphs 1 and 2 of this Agreement. 5. Legal Fees. The parties shall bear their own legal fees and expenses relating to the pending dispute. The City shall not seek in the future to recover its legal 2 or expert fees and expenses incurred regarding the site of this project, except for those fees and expenses for legal or expert services, if any, necessary to remedy a default of one or more obligations of Developer arising from the PUD Agreement Amendment or the Developer’s Agreement Amendment. 6. Miscellaneous. 6.01 Primary Responsibility. This Agreement shall be administered by the parties' points of contact. 6.02 Points of Contact. (i) The City's Point of Contact. The City’s point of contact shall be Matthew Bachler, Planner I, City of Arden Hills, 1245 W. Highway 96, Arden Hills, MN. (ii) Developer’s Point of Contact. Developer’s point of contact shall be Rob Davidson, The Davidson Companies, 3900 Northwoods Drive, Suite 125, Arden Hills, MN 55112. 6.03 Notices. Any notice, demand, direction, request, or other instrument authorized or required by this Agreement to be given to or filed with any party or any agency, shall be deemed sufficiently given or filed if and when sent by United States mail, addressed to the party to receive the same, to the attention of that party's point of contact. 6.04 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. 6.05 Entire Agreement; Amendments. This Agreement may not be modified except by an instrument in writing and duly executed by the Parties. 6.06 Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective successors and assigns. Developer may assign this Agreement only with the express written consent of the City. In the event of any assignment, however, Developer shall remain fully responsible to assure that its duties and responsibilities as expressed in this Agreement are fully performed. 6.07 Authorization. The City and Developer (and each person executing this Agreement) warrant each to the other that each has taken all actions necessary to authorize it to execute, deliver, and carry out this Agreement. 6.08 Developer Obligations. The City shall have no obligation to pay any part of Developer's expenses in carrying out its obligations under this Agreement. 3 6.09 Retention of Jurisdiction. The parties agree that Ramsey County District Court Judge Margaret Marrinan may retain jurisdiction over this matter until the final PUD Agreement Amendment and Developer’s Agreement are executed. IN WITNESS WHEREOF, the parties, by and through their duly authorized representatives, have hereunder set their hands and entered into this Agreement as of the Effective Date set forth above. DATED: _______, 2015 CITY OF ARDEN HILLS BY_____________________________ ITS_____________________________ DATED: _______, 2015 TAT PROPERTIES LLC BY_____________________________ ITS___________________________ DATED: _______, 2015 1201 COUNTY ROAD E, LLC BY_____________________________ ITS___________________________ EXHIBIT A – PAGE ONE H:\Projects\8636\Goodwill Dual Three Quarter Access.dwg : Layout1Job # 86362/12/2015 - 3:28PM Goodwill D r i v e C o n c e p t Three Quart e r A c c e s s Arden Hills, M N F i g u r e 1 E X H I B I T A – P A G E T W O EXHIBIT B: CONDITIONS TO PUD AGREEMENT AMENDMENT 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval, as depicted in the attached Site Layout. The applicant shall be responsible for the cost of constructing the "pork chop island" in the eastern access as identified in the Goodwill Drive Concept (Figure 1) of the attached Site Layout. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. An amendment to the Development Agreement shall be prepared by the City Attorney and presented to City Council for approval contemporaneously with the requested PUD Amendment at the March 9, 2015 City Council meeting, subject to the ability of the City, after consultation with representatives of the applicant, to table action on the amendments until the next regular Council meeting. The amendment to the Development Agreement shall be executed prior to the issuance of a grading and erosion control permit. 3. The applicant shall obtain a building permit within one year of the PUD Amendment approval or the approval shall expire unless extended by the City Council prior to the approval's expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 4. The applicant shall submit a financial surety in t he amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. The letter of credit shall be released upon the issuance of a Certificate of Occupancy. 5. Pursuant to and consistent with the policy adopted by the Council, when the applicant applies for a grading and erosion control permit it will be required to submit a cash escrow in the amount of $3,675 per acre of area measured by the size of the area to be disturbed for this project rather than by the size of the parcel, to be drawn upon to reimburse the City for hourly charges to the City by the Ramsey County Conservation District arising from its oversight of the grading and erosion-control-related operations on the site. Those funds remaining in the escrow after the Conservation District submits its final bill shall be returned within 30 days of the City’s receipt of that invoice. 6. The applicant shall submit a financial surety in the amount of 200 percent of the estimated costs of landscaping prior to the issuance of a grading and erosion control permit. The financial surety shall be in the form of a lette r of credit issued by a FDIC- insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7. The City shall complete a sidewalk segment along the north side of County Road E from Lexington Avenue to the east side of the western driveway into 1201 County Road E property ("Sidewalk Improvements"). The City is currently holding $50,000 in escrow from the property owner for the completion of the S idewalk Improvements by the City pursuant to the provisions of Section 20 of the Development Contract and Planned Unit Development Agreement, dated February 11, 2013, which provisions are incorporated herein by reference. In the event that the cost of the Sidewalk Improvements was less than $50,000, the City will immediately return to the applicant the un used portion of the $50,000 escrow. The City and the applicant further acknowledge the need for cooperation and coordination of the applicant’s work on the site, the City’s work on the Sidewalk Improvements, and Ramsey County’s work within the right-of-way of County Road E, in order for all such work to be completed efficiently. 8. The plans shall be subject to Fire Marshall and Ramsey County Sheriff approval prior to the issuance of a building permit. 9. A lighting and photometric plan shall be reviewed within 10 days of their submission and approved by the City staff and the Ramsey County Sheriff prior to issuance of a building permit. 10. Upon completion of grading and utility work on the site, a grading as built and utility as built shall be provided to the City for review. 11. The applicant shall provide the City with a copy of the NPDES construction permit required for the site. 12. The applicant shall acquire a Right-of-Way permit from Ramsey County for any work completed in the County Road E and Lexington Avenue Right-of-Way. 13. A fire hydrant shall be located within 150 feet of F.D.C. 14. A Fire Department lock box shall be provided on the site. 15. All spandrel glass used on the retail building shall be light grey or other color that closely matches the appearance of the transparent glass being used. 16. Roof-mounted mechanical equipment shall be completely screened from the ground-level view of adjacent properties and public streets. 17. The property owner shall coordinate with the City to ensure that any plantings in the gateway sign easement area do not conflict with the City's use of the easement. 18. Any future subdivision of the property at 1201 County Road E shall be conditioned on the prohibition of direct access to Lexington Avenue or new access to County Road E. 19. The metal screen and gate around the loading area shall be light tan to match the color of the brick used on the building façade. 20. On-site wayfinding signage shall be installed to clearly identify the donation drop-off location, and to indicate that semi-trailer trucks may not exit the eastern access from County Road E. 21. The four (4) dashed parking spaces as shown on the AS100 Site Plan shall be removed in order to accommodate truck maneuvering on site and access to the loading area. 22. Semi-trailer trucks may not enter or exit the eastern access to County Road E. The property owner (and any successors) and its tenants are jointly responsible for notifying affiliates of the tenant and vendors serving the property of this prohibition, and taking any further reasonable and necessary steps needed to secure their compliance. In addition to the on-site wayfinding singage required above, the eastern access from County Road E must be posted with signs indicating trucks may not turn into that access. 23. The property owners (and any successors) must give the City 30 days' advance notice before the commencement of a new or different user of the property. NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 1 of 13 MEMORANDUM DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Planning Case #14-036 Applicant: North American Land Company (Roberts Management Group) Property Location: 1235 Red Fox Road Request: Master and Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) Requested Action Motion to approve Planning Case 14-036 for a Master and Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) in order to construct two (2) multi-tenant light industrial buildings, based on the findings of fact and the submitted plans, as amended by the fourteen (14) conditions in the February 23, 2015, Report to the City Council. Background/Overview of Request 1. Project Description Roberts Management Group is proposing to construct two (2) multi-tenant light industrial buildings on an 8.04 acre development site located at 1235 Red Fox Road. The site is located in the southeast quadrant of Snelling Avenue North and Interstate 694 and bordered by Health Partners and the Northwoods Office Building to the east, and UTC Fire & Security building to the west. As proposed, the Red Fox Business Center would consist of two (2) buildings totaling 93,300 square feet. Building 1 is proposed at 43,300 square feet in size and Building 2 is proposed at 50,000 square feet in size. The buildings would be designed into individual tenant bays ranging from 5,000 square feet and up to allow businesses to take as much or as little space as needed. NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 2 of 13 Two driveways are proposed to provide access to the development, the first along the eastern property line for passenger vehicles and the second along the western property line for truck traffic. In this case, it is important to separate passenger vehicles and truck traffic whenever possible in order to minimize conflicts. Parking areas for passenger vehicles would be located along the front façade of Building 1 and along the front and side façades of Building 2. As indicated on the plan set, Building 1 provides a parking area consisting of 82 parking stalls and Building 2 has 80 parking stalls incorporated into its design. In this development, truck docks have been provided along the western façade of Building 1 and along the southeast façade of Building 2. The docks on these building have been positioned on the site to minimize their view from adjacent rights-of-way and neighboring buildings. Where less desirable views exist on to the site, increased landscaping has been provided by the applicant. Both of the proposed buildings would be similar in design and use. The applicant expects 50% wholesaling and warehousing uses with the remainder of the space used for office space, business services, research and development, manufacturing and processing (class 1), retail, and other similar uses. Given the visibility of the property from Interstate 694 and Snelling Avenue, Roberts Management Group believes the project could attract some commercial showroom and retail tenants as well. As proposed, the buildings would be constructed with high quality tilt-up concrete panels with exposed aggregate. Decorative metal and anodized aluminum would be used as accent materials to provide architectural interest to the building façades and to create focal points for entryways and corners of the buildings. The applicant intends to use a significant amount of glass coverage on the front façades of each building by incorporating ribbon windows. Glass coverage on the front façade of both buildings would be approximately 42% with an average of approximately 22%-25% glass coverage when combined between all façades. Building 1 would be designed with a 22 foot clear height and Building 2 would be constructed with a 24 foot clear height in order to allow tenants to maximize the use of their space and provide the ability to store products vertically. Attachment B provides additional details on building elevations depicting the types of building materials that would be used for the building construction. The applicant has submitted a project narrative explaining the proposed Red Fox Business Center development in further detail, where flexibility is being requested, and why the overall proposal is within the public interest (Attachment C). A complete plan set, including the Site Plan, Tree Preservation & Landscaping Plan, and Photometric Plan have also been submitted (Attachment D). Planning Case 14-036 includes three requests: 1. Master Planned Unit Development 2. Final Planned Unit Development 3. Conditional Use Permit NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 3 of 13 2. Planned Unit Development (PUD) Process: The Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. Plan Evaluation 1. Chapter 13, Zoning Regulations Review As noted, this project is being reviewed through the Planned Unit Development (PUD) process. The following sections review the project based on the I-Flex District and general regulations and notes where flexibility is being requested. Section 1320 – District Provisions (I-Flex District) A. Building Coverage and Landscaped Lot Area – Meets Requirements The applicant has submitted a site plan of the proposed development. As indicated on this plan the two (2) multi-tenant buildings cover 27% of the total lot area and landscaping covers approximately 29% of the lot. The remaining 44% of the lot is to be used for parking and driving areas. The City Code permits up to 40% of structure coverage and sets a minimum landscaping coverage of 25% within the I-Flex District. Zoning Code Proposed Development Building Coverage 40% Maximum 27% Landscaping Coverage 25% Minimum 29% B. Building Height – Meets Requirements The maximum building height in the I-Flex Zoning District is 45 feet. Neither of the two (2) multi-tenant structures will exceed the City’s height requirement in this district. Building 1, along Red Fox Road, is proposed with a maximum height of 28 feet and Building 2, positioned at the northern section of the lot, is proposed at 30 feet in height. NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 4 of 13 Zoning Code Proposed Development Building 1 45’ Maximum 28’ Building 2 45’ Minimum 30’ C. Setbacks – Meets Requirements The minimum building setbacks in the I-Flex District are 50 feet in the front yard, 20 feet in the rear yard, and a minimum of 20 feet from each side yard. The site plan indicates a front yard setback of 52 feet, a rear yard setback of 86 feet, an eastern side yard setback of 53 feet 5 ¼ inches and a western side yard setback of 52 feet 5 inches. Zoning Code Proposed Development Front Yard Setback 50 Feet 52 Feet Rear Yard Setback 20 Feet 86 Feet Side Yard Setback (East) 20 Feet 53 Feet Side Yard Setback (West) 20 Feet 52 Feet - 5 Inches D. Building Exteriors, Site Features and Site Development – Meets Requirements The I-Flex District does not outline additional design standards for exterior façade materials. However, within the purpose statement of the district it states the importance of attracting new development that is compatible with existing development in terms of use, performance, character, quality, and appearance of buildings on the site. The I-Flex District also states that City should have particular concern for the design of the buildings, site features (such as landscaping, lighting, and signage) and overall site design. As noted earlier in the memo and shown within the Development Plan Set (Attachment D) each building incorporates high quality tilt-up panels with exposed aggregate and decorative metals and ribbon windows to provide architectural interest to the building façades. The Development Plan Set also outlines the landscaping, lighting, and signage plans for the development. Each plan has met the City’s Code requirements with the exception of the number of tree plantings within the landscaping plan. As outlined below the applicant is asking for flexibility with regards to tree preservation and street trees. E. Special Requirements for the I-Flex District – CUP Requested Within the Zoning Code for the I-Flex District there are certain uses that are only permitted by obtaining a Conditional Use Permit (CUP). In this district, a CUP is required for wholesaling and warehousing uses. If approved a CUP for up to 50% of the gross floor area of each building is permitted to be occupied by these uses. The applicant has indicated their request to obtain a CUP for up to 50% of the gross floor area to be used by wholesaling and NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 5 of 13 warehousing uses. The remainder of the space would be used for permitted uses, including but not limited to: business services; club, sports and fitness, manufacturing and processing (class 1), office, and research and development. The following Conditional Use Permit criteria apply to the proposed request required for wholesaling and warehouse uses in the I-Flex District: Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3. Drainage 4. Population density 5. Visual and land use compatibility with uses and structures on surrounding land 6. Adjoining land values 7. Park dedications where applicable 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Section 1325 – General Regulations A. Tree Preservation – Flexibility Requested The applicant submitted a Tree Survey and Tree Replacement Plan as part of their tree preservation and mitigation requirements (Attachment B). The table below outlines these numbers and the additional requirements of the tree preservation ordinance pertaining to tree removal and tree mitigation regulations. Development of the site as proposed requires extensive tree removal. The applicant has stated their intent to develop the lot in such a way that preserves as many high quality trees as possible, knowing that many of the significant trees will have to be removed in order for the lot to be developed into a viable use. In total 90 trees will be planted, equating to 310 caliper inches. Based on the proposed tree removal, the City’s Tree Preservation Ordinance requires NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 6 of 13 395 caliper inches to be planted. The applicant is requesting flexibility to reduce the amount of caliper inches required from 395 to 310, which is a reduction of 85 caliper inches. Caliper Inches Number of Trees Total Existing Significant Trees 927 114 10% Permitted Removal 93 -- Proposed Removal 882 56 Trees Preserved 45 58 Replacement Trees Required* 395 --** Replacement Trees Proposed 310 90 * Replacement trees are calculated by subtracting the ten percent permitted removal from the proposed removal and dividing by two. ** The number of trees required may vary depending on the size of the trees planted by the developer. City Code requires a certain number of caliper inches to be planted. If larger trees are planted then fewer trees would be required. Trees proposed to be planted will consist of desirable and native tree species such as Northern Red Maple, Swamp White Oak, Common Hackberry, Princeton Elm, Bur Oak, Black Hills Spruce and White Fir. Where tree replacement on-site is not practical and a suitable off-site location cannot be determined by the City, a fee in lieu may be assessed for the replacement trees required. The fee amount shall be the cost of materials and installation, plus ten (10) percent. If the City Council finds that additional tree plantings should be required as part of this development project a condition addressing additional tree plantings can be placed on the PUD request. B. Trees along Street Frontage – Flexibility Requested The City Code requires that a minimum of one tree be planted along the right-of-way (ROW) for every 50 feet of public street frontage. Approximately 313 feet front Red Fox Road and 967 feet front Snelling Avenue/Interstate 694. A total of 7 trees are required along the Red Fox Road ROW and 20 trees along the Snelling Avenue/Interstate 694 ROW. The applicant has proposed 8 trees along Red Fox Road and 14 trees along Snelling Avenue/Interstate 694. The applicant is requesting flexibility in order to reduce the number of trees along the Snelling Avenue/Interstate 694 ROW from 20 trees to 14 trees, which is a difference of 6 trees in this particular ROW section. NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 7 of 13 C. Perennials and Shrubberies – Meets Requirements The City Code requires that at least ten (10) percent of the total landscaped area be covered with perennials and/or shrubbery. A total of 6,843 square feet of plantings are required for the development based on the Code’s requirements. The applicant has proposed 6,897 square feet, or 10.1% of the total landscape coverage area. D. Planting Islands – Meets Requirements At least ten (10) percent of a parking area must be occupied by planting islands that are at least 150 square feet in size and have at least one tree. With a total parking and driving area of 61,106 square feet the Code requires 6,111 square feet to be planting islands. A total planting island area of 7,045 square feet has been provided. Each island has a tree planting included, which meets the Code requirement. E. Off Street Parking Spaces – Meets Requirement Section 1325.06 of Zoning Code states that Business and Professional Offices are required to provide one (1) parking space for each 250 square feet of gross floor area, and one (1) parking space for each 1,000 square feet of floor area for other Business & Industry and Wholesaling & Warehousing uses. Based on these criteria one-hundred and fifty-one (151) parking spaces are required by the Code. As proposed, the parking lot contains 190 total parking spaces. Type/Total Parking Required Zoning Code Proposed Development Building 1 43,300 sq. ft. 71 82 Office (20%) 1 per 250 sq. ft. 35 Other Business & Industry (30%) 1 per 1,000 sq. ft 18 Wholesaling & Warehousing (50%) 1 per 1,000 sq. ft 18 Building 2 50,000 sq. ft. 80 108 Office (20%) 1 per 250 sq. ft. 40 Other Business & Industry (30%) 1 per 1,000 sq. ft 20 Wholesaling & Warehousing (50%) 1 per 1,000 sq. ft 20 Total 93,300 (Both Buildings) 151 190 NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 8 of 13 2. Chapter 12, Sign Code Review Section 1200 – Sign Code A. Freestanding Signage – Meets Requirements Sign Type Sign District 7 (Permitted) Proposed Development Freestanding (Monument) Max Sign Copy Area 25 SF 25 SF Max Sign Area (Including Base) 37 ½ Feet 37 ½ SF Max Height 8 Feet 6 Feet 10 Inches *One freestanding monument sign allowed per street frontage. The property at 1235 Red Fox Road is located in Sign District 7. Within this district a maximum sign copy area of 25 square feet, a total sign area of 37.5 square feet, and a height of 8 feet is permitted. The total area of a freestanding sign (including sign copy, decorative features, and structural supports) must be no more than 1.5 times the permitted sign copy area. Since the site fronts two public streets (Red Fox Road and Interstate 694), the property is allowed an additional freestanding sign provided that the sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in this district. The Sign Code does not include specific design standards for freestanding signs in this District. However, the applicant is proposing a high quality monument sign designed and constructed with materials and colors to complement or match the main structures on the site. The sign copy area is proposed to be constructed with custom metal panels for each tenant with the base to be constructed with a precast material to match the principal buildings on the site. Internal lighting would be used to illuminate the freestanding monument sign. The applicant has not proposed freestanding monument signage over and above what is permitted within the Sign Code. The applicant has proposed a monument sign with a sign copy area of 25 square feet, a total sign area of 37.5 square feet, and a height of 6 feet 10 inches. For the additional signage details please review page A3.1 and A3.2 of the plan set. B. Wall Signage – Meets Requirements Sign Type Sign District 7 (Permitted) Proposed Development Wall Total Area per Tenant/Bay 45 SF 45 SF Max Height -- -- *Corner bays would be allowed an additional 45 SF of signage. NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 9 of 13 Properties in Sign District 7 are permitted a total of 45 square feet of wall signage. In multi- tenant buildings or sites, the permitted sign area may be installed by each individual business establishment that has some exclusive use of the primary level of the building. The applicant has not proposed wall signage over and above what is permitted within the Sign Code. Each tenant will be permitted 45 square feet of wall signage, and corner bays are allowed an additional 45 square feet of signage on the adjacent side. For the additional signage details please review page A3.1 and A3.2 of the plan set. 3. Traffic Study A traffic study for the proposed Red Fox Business Center development was completed by SRF Consulting and can be reviewed in Attachment C. On page 14 and 15 of the report a summary and conclusions section has been provided. An SRF traffic engineer will be present at the City Council meeting to present their findings and answer any questions pertaining to traffic that the Council may have. 6. Additional Review A. Building Official & Fire Marshal The Building Official and Fire Marshal have reviewed the application and do not have any objections to the proposed project. All final plans will be subject to the Building Official and Fire Marshal’s approval prior to the issuance of any permits. B. Public Works Director & City Engineer The Public Works Director and City Engineer have reviewed the plans for the Red Fox Business Center development project. Comments from the Public Works Department can be found in Attachment F. All final grading and utility plans will be subject to the approval by the City Engineer prior to the issuance of any development permits. C. Ramsey County Review Ramsey County has reviewed the plans for the Red Fox Business Center development and has also been provided with a copy of the Traffic Study that was prepared for this project by SRF Consulting. The County indicated that they do not have any objections to the proposed project, further stating that the project is outside of their scope of authority. County staff did, however, conclude that any additional traffic on Red Fox Road would impact the traffic operations at the intersection with Lexington Avenue. NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 10 of 13 C. Rice Creek Watershed District The RCWD is in the process of conducting their review of the proposed project located at 1235 Red Fox Road. At this time, Conditional Approval has been granted pending the receipt of the changes included within the letter dated January 28, 2015, (Attachment G). Findings of Fact: The Planning Commission reviewed Planning Case 14-036 at their regular meeting on February 4, 2015. Draft minutes from the meeting are included in Attachment A. The Planning Commission offers the following findings of fact for consideration: General Findings: 1. The applicant is requesting approval of a Master & Final Planned Unit Development (PUD) and a Conditional Use Permit for the Red Fox Business Center development. 2. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 3. The Red Fox Business Center development is comprised of 8.04 acres. 4. The Red Fox Business Center development is located at 1235 Red Fox Road. 5. The proposed development is located in the I-Flex District. 6. The proposed development is a permitted use in the I-Flex District. 7. The Master and Final PUD are in substantial conformance with the requirements set forth in the City’s Zoning Code and design standards. 8. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant. 9. The applicant is proposing to construct two (2) multi-tenant light industrial buildings on the property. 10. The proposed development would be accessed from Red Fox Road. No access from Northwoods Drive would be provided. 11. The proposed plan is in conformance with the City’s 2030 Comprehensive Plan. The property at 1235 Red Fox Road is guided for Mixed Business (MB). The MB area is designated for a variety of businesses including; commercial, certain light industrial uses, warehousing, office, general business, and retail. Conditional Use Findings: 12. A Conditional Use Permit is required for wholesaling and warehousing uses in the I-Flex District. 13. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 11 of 13 14. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 15. The proposal will have limited impacts related to noise concerns. 16. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 17. The proposal will not affect drainage on the property. 18. The proposal will not affect the population density on the property. 19. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 20. The park dedication requirement does not apply in this case. 21. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Recommendation The findings of fact for the Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) support approval. However, if the City Council chooses to deny the application, the Findings of Fact would need to be amended to reflect the reasons for the denial. The Planning Commission reviewed Planning Case 14-036 and unanimously recommends approval (6-0) of the Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) for the Red Fox Business Center project in order to construct two (2) multi-tenant light industrial buildings at 1235 Red Fox Road, based on the findings of fact and the submitted plans as presented in the February 23, 2015, Report to the City Council, as amended by the following fourteen (14) conditions: 1. That the project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the applicant shall obtain a building permit within one year of the PUD approval or the approval shall expire unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. That the development agreement and conditional use permit (CUP) shall be prepared by the City Attorney and subject to City Council approval. The development agreement and CUP shall be executed prior to the issuance of a grading and erosion control permit. 4. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a building permit. The financial surety shall be in the form of a letter NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 12 of 13 of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the PUD Development Agreement. 5. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a building permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a building permit. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 8. That the proposed project may require permits, including, but not limited to, MPCA- NPDES, Rice Creek Watershed District, Minnesota Department of Health, MPCA- Sanitary Sewer Extension, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of all issued permits shall be provided to the City prior to the issuance of any development permits. 9. That the final plans shall be subject to approval by the Building Official and Fire Marshal prior to the issuance of a building permit. 10. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and City Planner prior to the issuance of a grading and erosion control permit or other development permits. 11. That upon completion of grading and utility work on the site, a grading as-built and utility as-built shall be provided to the City for review. 12. That the final plans shall be revised to meet the standards as outlined by the Assistant City Engineer in the memo dated 2-19-15. 13. That the final Lighting and Photometric Plan shall be reviewed and approved by the City prior to the issuance of a building permit. 14. That the applicant shall conform to all other City regulations. NEW BUSINESS – 8A City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 13 of 13 Proposed Motion Language 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. Public Notice A public hearing notice was mailed to properties within 1,000 feet of the subject property and published in the Shoreview-Arden Hills Bulletin on January 21, 2015. Resident Comment Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 16, 2015. Pursuant to Minnesota State Statute, the City is required to act on this request by March 16, 2015, (60 days), unless the City provided the petitioner with written reasons for an additional 60- day review period. Attachments A. Draft Planning Commission Minutes – February 4, 2015 B. Planning Commission Report – February 4, 2015 C. Application and Narrative D. Development Plan Set E. Traffic Study F. City Engineer Comments G. RCWD Letter H. Aerial Site Map I. Truck Maneuverability Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, FEBRUARY 4, 2015 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Roberta Thompson called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Roberta Thompson, Commissioners Brent Bartel, Andrew Holewa, Steven Jones, Phillip Neururer, and Clayton Zimmerman. Absent: Commissioner Angela Hames Also present were: Community Development Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler; and Councilmember Robert Woodburn. APPROVAL OF AGENDA – FEBRUARY 4, 2015 Chair Thompson stated the agenda will stand as published. APPROVAL OF MINUTES January 7, 2015 – Planning Commission Regular Meeting Commissioner Holewa moved, seconded by Commissioner Zimmerman, to approve the January 7, 2015, Planning Commission Regular Meeting as presented. The motion carried unanimously (6-0). PLANNING CASES A. Planning Case 14-036; Master and Final PUD and Condition Use Permit – 1235 Red Fox Road – Public Hearing City Planner Streff commented that Roberts Management Group is proposing to construct two (2) multi-tenant light industrial buildings on an 8.04 acre development site located at 1235 Red Fox Road. The site is located in the southeast quadrant of Snelling Avenue North and Interstate ARDEN HILLS PLANNING COMMISSION – February 4, 2015 2 694 and bordered by Health Partners and the Northwoods Office Building to the east and UTC Fire & Security building to the west. City Planner Streff stated that as proposed, the Red Fox Business Center would consist of two (2) buildings totaling 93,300 square feet. Building 1 is proposed at 43,300 square feet in size and Building 2 is proposed at 50,000 square feet in size. The buildings would be designed into individual tenant bays ranging from 5,000 square feet and up to allow businesses to take as much or as little space as needed. Two driveways are proposed to provide access to the development, the first along the eastern property line for passenger vehicles and the second along the western property line for truck traffic. In this case, it is important to separate passenger vehicles and truck traffic whenever possible in order to minimize conflicts. Parking areas for passenger vehicles would be located along the front façade of Building 1 and along the front and side façades of Building 2. As indicated on the plan set, Building 1 provides a parking area consisting of 82 parking stalls and Building 2 has 80 parking stalls incorporated into its design. In this development, truck docks have been provided along the western façade of Building 1 and along the southeast façade of Building 2. The docks on these building have been positioned on the site to minimize their view from adjacent rights-of-way and neighboring buildings. Where less desirable views exist on the site, increased landscaping has been provided by the applicant. City Planner Streff indicated that both of the proposed buildings would be similar in design and use. The applicant expects 50% wholesaling and warehousing uses with the remainder of the space used for office space, business services, research and development, manufacturing and processing (class 1), retail, and other similar uses. Given the visibility of the property from Interstate 694 and Snelling Avenue, Roberts Management Group believes the project could attract some commercial showroom and retail tenants as well. City Planner Streff explained that the buildings would be constructed with high quality tilt-up concrete panels with exposed aggregate. Decorative metal and anodized aluminum would be used as accent materials to provide architectural interest to the building façades and to create focal points for entryways and corners of the buildings. The applicant intends to use a significant amount of glass coverage on the front façades of each building by incorporating ribbon windows. Glass coverage on the front façade of both buildings would be approximately 42% with an average of approximately 22%-25% glass coverage when combined between all façades. Building 1 would be designed with a 22 foot clear height and Building 2 would be constructed with a 24 foot clear height in order to allow tenants to maximize the use of their space and the ability to store products vertically. City Planner Streff noted that Planning Case 14-036 includes three requests: 1. Master Planned Unit Development 2. Final Planned Unit Development 3. Conditional Use Permit City Planner Streff commented that the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 3 While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. Land Use Plan: Site Data MB – Mixed Business Existing Land Use: Vacant Zoning: I-Flex District Current Lot Sizes: 8.04 Acres Topography: Fairly Flat City Planner Streff reviewed the surrounding area, the Plan Evaluation, Sign Code Review, and the Traffic Study. City Planner Streff provided the Findings of Fact for review: General Findings: 1. The applicant is requesting approval of a Master & Final Planned Unit Development (PUD) and a Conditional Use Permit for the Red Fox Business Center development. 2. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 3. The Red Fox Business Center development is comprised of 8.04 acres. 4. The Red Fox Business Center development is located at 1235 Red Fox Road. 5. The proposed development is located in the I-Flex District. 6. The proposed development is a permitted use in the I-Flex District. 7. The Master and Final PUD are in substantial conformance with the requirements set forth in the City’s Zoning Code and design standards. 8. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant. 9. The applicant is proposing to construct two (2) multi-tenant light industrial buildings on the property. 10. The proposed development would be accessed from Red Fox Road. No access from Northwoods Drive would be provided. 11. The proposed plan is in conformance with the City’s 2030 Comprehensive Plan. The property at 1235 Red Fox Road is guided for Mixed Business (MB). The MB area is designated for a variety of businesses including; commercial, certain light industrial uses, warehousing, office, general business, and retail. Conditional Use Findings: 12. A Conditional Use Permit is required for wholesaling and warehousing uses in the I-Flex District. 13. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 14. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 15. The proposal will have limited impacts related to noise concerns. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 4 16. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 17. The proposal will not affect drainage on the property. 18. The proposal will not affect the population density on the property. 19. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 20. The park dedication requirement does not apply in this case. 21. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. City Planner Streff stated that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-036 for a Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) for the Red Fox Business Center project in order to construct two (2) multi-tenant light industrial buildings at 1235 Red Fox Road. If the Planning Commission recommends approval of this request, staff recommends that the following fourteen (14) conditions be included with the approval: 1. That the project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the applicant shall obtain a building permit within one year of the PUD approval or the approval shall expire unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. That the development agreement and conditional use permit (CUP) shall be prepared by the City Attorney and subject to City Council approval. The development agreement and CUP shall be executed prior to the issuance of a grading and erosion control permit. 4. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the PUD Development Agreement. 5. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a building permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 5 7. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a building permit. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 8. That the proposed project may require permits, including, but not limited to, MPCA- NPDES, Rice Creek Watershed District, Minnesota Department of Health, MPCA- Sanitary Sewer Extension, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of all issued permits shall be provided to the City prior to the issuance of any development permits. 9. That the final plans shall be subject to approval by the Building Official and Fire Marshal prior to the issuance of a building permit. 10. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and City Planner prior to the issuance of a grading and erosion control permit or other development permits. 11. That upon completion of grading and utility work on the site, a grading as-built and utility as-built shall be provided to the City for review. 12. That the final plans shall be revised to meet the standards as outlined by the Assistant City Engineer in the memo dated 1-27-15. 13. That the final Lighting and Photometric Plan shall be reviewed and approved by the City prior to the issuance of a building permit. 14. That the applicant shall conform to all other City regulations. City Planner Streff reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Matt Pacyna, SRF Consulting, discussed the traffic report in detail with the Commission. He explained that SRF was hired by the City to complete the traffic study. The existing site conditions were reviewed along with the planned improvements to the area. He provided comment on the traffic count numbers and stated that he believed his numbers were on the conservative side. He then asked for questions or comments from the Commission. Commissioner Holewa believed that the intersection needed a right turn lane from southbound Lexington Avenue onto Red Fox Road. Commissioner Jones expressed concern with how truck traffic may back up leaving the site during peak traffic hours at Lexington Avenue. He feared that Red Fox Road was too narrow for the proposed truck traffic. Mr. Pacyna stated this would be a balancing act for the business owner. He noted the County was looking into enhancements for the Red Fox Road and Lexington Avenue intersection in order to better accommodate truck traffic. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 6 Commissioner Holewa questioned if the Rice Creek Watershed District had reviewed the development proposal. City Planner Streff commented the applicant had met with Rice Creek Watershed District and a permit was required. He further discussed how drainage would be managed on the site. Commissioner Holewa inquired why the number of trees along I-694 had been reduced. City Planner Streff explained that an upgraded façade was being proposed along the I- 694/Snelling Avenue right-of-way and noted that the applicant did not want to block the signage and sight lines for the proposed businesses. Chair Thompson opened the public hearing at 7:11 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 7:12 p.m. Commissioner Holewa stated that he supported the proposed request. Commissioner Zimmerman commended the applicant on his proposed plan and his efforts to keep these businesses in Arden Hills. He encouraged the applicant to increase the caliper inches of the trees being planted along I-694. Chair Thompson was concerned with the level of traffic truck in and around this property. She recommended that directional signage be installed in the parking lot. Commissioner Holewa moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 14-036 for a Master & Final Planned Unit Development (PUD) and Condition Use Permit (CUP) in order to construct two (2) multi- tenant light industrial buildings at 1235 Red Fox Road based on the findings of fact, the submitted plans, and as amended by the fourteen (14) conditions in the February 4, 2015, report to the Planning Commission. The motion carried unanimously (6-0). City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 1 of 14 MEMORANDUM DATE: February 4, 2015 PC Agenda Item 4.A TO: Planning Commission FROM: Ryan Streff, City Planner SUBJECT: Planning Case #14-036 – Public Hearing Required Applicant: North American Land Company (Roberts Management Group) Property Location: 1235 Red Fox Road Request: Master and Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) Requested Action The applicant is requesting approval of a Master and Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) in order to construct two (2) multi-tenant light industrial buildings. Background/Overview of Request 1. Project Description Roberts Management Group is proposing to construct two (2) multi-tenant light industrial buildings on an 8.04 acre development site located at 1235 Red Fox Road. The site is located in the southeast quadrant of Snelling Avenue North and Interstate 694 and bordered by Health Partners and the Northwoods Office Building to the east and UTC Fire & Security building to the west. As proposed, the Red Fox Business Center would consist of two (2) buildings totaling 93,300 square feet. Building 1 is proposed at 43,300 square feet in size and Building 2 is proposed at 50,000 square feet in size. The buildings would be designed into individual tenant bays ranging from 5,000 square feet and up to allow businesses to take as much or as little space as needed. Two driveways are proposed to provide access to the development, the first along the eastern property line for passenger vehicles and the second along the western property line for truck City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 2 of 14 traffic. In this case, it is important to separate passenger vehicles and truck traffic whenever possible in order to minimize conflicts. Parking areas for passenger vehicles would be located along the front façade of Building 1 and along the front and side façades of Building 2. As indicated on the plan set, Building 1 provides a parking area consisting of 82 parking stalls and Building 2 has 80 parking stalls incorporated into its design. In this development, truck docks have been provided along the western façade of Building 1 and along the southeast façade of Building 2. The docks on these building have been positioned on the site to minimize their view from adjacent rights-of-way and neighboring buildings. Where less desirable views exist onthe site increased landscaping has been provided by the applicant. Both of the proposed buildings would be similar in design and use. The applicant expects 50% wholesaling and warehousing uses with the remainder of the space used for office space, business services, research and development, manufacturing and processing (class 1), retail, and other similar uses. Given the visibility of the property from Interstate 694 and Snelling Avenue, Roberts Management Group believes the project could attract some commercial showroom and retail tenants as well. As proposed, the buildings would be constructed with high quality tilt-up concrete panels with exposed aggregate. Decorative metal and anodized aluminum would be used as accent materials to provide architectural interest to the building façades and to create focal points for entryways and corners of the buildings. The applicant intends to use a significant amount of glass coverage on the front façades of each building by incorporating ribbon windows. Glass coverage on the front façade of both buildings would be approximately 42% with an average of approximately 22%-25% glass coverage when combined between all façades. Building 1 would be designed with a 22 foot clear height and Building 2 would be constructed with a 24 foot clear height in order to allow tenants to maximize the use of their space and the ability to store products vertically. Attachment B provides additional details on building elevations depicting the types of building materials that would be used for the building construction. The applicant has submitted a project narrative explaining the proposed Red Fox Business Center development in further detail, where flexibility is being requested, and why the overall proposal is within the public interest (Attachment A). A complete plan set, including the Site Plan, Tree Preservation & Landscaping Plan, and Photometric Plan have also been submitted (Attachment B). Planning Case 14-036 includes three requests: 1. Master Planned Unit Development 2. Final Planned Unit Development 3. Conditional Use Permit City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 3 of 14 2. Planned Unit Development (PUD) Process: The Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. 3. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North ROW – Right-of-Way ROW – Right-of-Way ROW – Right-of-Way South MB – Mixed Business & I/O Light Industrial and Office I-Flex District OFC - Office & LI – Light Industrial East MB – Mixed Business I-Flex District OFC - Office West MB – Mixed Business I-Flex District OFC - Office 4. Site Data: Future Land Use Plan: MB – Mixed Business Existing Land Use: Vacant Zoning: I-Flex District Lot Size: 8.04 Acres Topography: Fairly Flat Plan Evaluation 1. Chapter 13, Zoning Regulations Review As noted, this project is being reviewed through the Planned Unit Development (PUD) process. The following sections review the project based on the I-Flex District and general regulations and notes where flexibility is being requested. Section 1320 – District Provisions (I-Flex District) A. Lot Area – Meets Requirements City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 4 of 14 The applicant is proposing to develop the lot with two (2) multi-tenant light industrial buildings. The existing vacant lot is 8.04 acres or approximately 350,190 square feet in size. The Zoning Code requires a minimum lot size of 24,000 square feet in the I-Flex District. B. Lot Dimensions – Meets Requirements The Code requires lots within the I-Flex District to have a street frontage of at least 100 feet and a lot depth of at least 130 feet. Lot frontage is measured at the minimum front yard setback, which allows buildings to be constructed on a radius, such as on a cul-de-sac or curve. This lot has approximately 313 feet of street frontage along Red Fox Road and has an overall lot depth of approximately 1,008 feet. C. Building Coverage and Landscaped Lot Area – Meets Requirements The applicant has submitted a site plan of the proposed development. As indicated on this plan the two (2) multi-tenant buildings cover 27% of the total lot area and landscaping covers approximately 29% of the lot. The remaining 44% of the lot is to be used for parking and driving areas. The City Code permits up to 40% of structure coverage and sets a minimum landscaping coverage of 25% within the I-Flex District. Zoning Code Proposed Development Building Coverage 40% Maximum 27% Landscaping Coverage 25% Minimum 29% D. Floor Area Ratio (FAR) – Meets Requirements The FAR is the sum of the gross horizontal area of all floors of a building as measured in square feet from the exterior sides of the exterior walls, but not including covered porches; decks; any space where the average floor-to-ceiling height is less than six feet; attached or detached garages; and other detached accessory structures. FAR is calculated by dividing the sum of all gross horizontal floor areas by the square footage of the lot. The I-Flex Zoning District allows for a total FAR up to 80% for structure in this district. The plans for this development indicate a FAR of 27%. Zoning Code Proposed Development Floor Area Ratio (FAR) 80% 27% E. Building Height – Meets Requirements The maximum building height in the I-Flex Zoning District is 45 feet. Neither of the two (2) multi-tenant structures will exceed the City’s height requirement in this district. Building 1, along Red Fox Road, is proposed with a maximum height of 28 feet and Building 2, positioned at the northern section of the lot, is proposed at 30 feet in height. City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 5 of 14 F. Setbacks – Meets Requirements The minimum building setbacks in the I-Flex District are 50 feet in the front yard, 20 feet in the rear yard, and a minimum of 20 feet from each side yard. The site plan indicates a front yard setback of 52 feet, a rear yard setback of 86 feet, an eastern side yard setback of 53 feet 5 ¼ inches and a western side yard setback of 52 feet 5 inches. Zoning Code Proposed Development Front Yard Setback 50 Feet 52 Feet Rear Yard Setback 20 Feet 86 Feet Side Yard Setback (East) 20 Feet 53 Feet Side Yard Setback (West) 20 Feet 52 Feet 5 Inches F. Special Requirements for the I-Flex District – CUP Requested Within the Zoning Code for the I-Flex District there are certain uses that are only permitted by obtaining a Conditional Use Permit (CUP). In this district, a CUP is required for wholesaling and warehousing uses. If approved a CUP for up to 50% of the gross floor area of each building is permitted to be occupied by these uses. The applicant has indicated their request to obtain a CUP for up to 50% of the gross floor area to be used by wholesaling and warehousing uses. The remainder of the space would be used for permitted uses, including but not limited to: business services; club, sports and fitness, manufacturing and processing (class 1), office, and research and development. The following Conditional Use Permit criteria apply to the proposed request required for wholesaling and warehouse uses in the I-Flex District: Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3. Drainage 4. Population density 5. Visual and land use compatibility with uses and structures on surrounding land 6. Adjoining land values 7. Park dedications where applicable City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 6 of 14 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Section 1325 – General Regulations A. Tree Preservation – Flexibility Requested The applicant submitted a Tree Survey and Tree Replacement Plan as part of their tree preservation and mitigation requirements (Attachment B). The following table outlines these numbers and the additional requirements of the tree preservation ordinance pertaining to tree removal and tree mitigation regulations. Development of the site as proposed requires extensive tree removal. The applicant has stated their intent to develop the lot in such a way that preserves as many highest quality trees as possible, knowing that many of the significant trees will have to be removed in order for the lot to be developed into a viable use. In total 90 trees will be planted, equating to 310 caliper inches. Based on the proposed tree removal, the City’s Tree Preservation Ordinance requires 395 caliper inches to be planted. The applicant is requesting flexibility to reduce the amount of caliper inches required from 395 to 310, which is a reduction of 85 caliper inches. Caliper Inches Number of Trees Total Existing Significant Trees 927 114 10% Permitted Removal 93 -- Proposed Removal 882 56 Trees Preserved 45 58 Replacement Trees Required* 395 --** Replacement Trees Proposed 310 90 * Replacement trees are calculated by subtracting the ten percent permitted removal from the proposed removal and dividing by two. ** The number of trees required may vary depending on the size of the trees planted by the developer. City Code requires a certain number of caliper inches to be planted. If larger trees are planted then fewer trees would be required. Trees proposed to be planted will consist of desirable and native tree species such as Northern Red Maple, Swamp White Oak, Common Hackberry, Princeton Elm, Bur Oak, Black Hills Spruce and White Fir. City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 7 of 14 Where tree replacement on-site is not practical and a suitable off-site location cannot be determined by the City, a fee in lieu may be assessed for the replacement trees required. The fee amount shall be the cost of materials and installation, plus ten (10) percent. If the Planning Commission finds that additional tree plantings should be required as part of this development project a condition addressing additional tree plantings can be placed on the PUD request and recommended to the Council for consideration. B. Trees along Street Frontage – Flexibility Requested The City Code requires that a minimum of one tree be planted along the right-of-way (ROW) for every 50 feet of public street frontage. Approximately 313 feet front Red Fox Road and 967 feet front Snelling Avenue/Interstate 694. A total of 7 trees are required along the Red Fox Road ROW and 20 trees along the Snelling Avenue/Interstate 694 ROW. The applicant has proposed 8 trees along Red Fox Road and 14 trees along Snelling Avenue/Interstate 694. The applicant is requesting flexibility in order to reduce the number of trees along the Snelling Avenue/Interstate 694 ROW from 20 trees to 14 trees, which is a difference of 6 trees in this particular ROW section. C. Perennials and Shrubberies – Meets Requirements The City Code requires that at least ten (10) percent of the total landscaped area be covered with perennials and/or shrubbery. A total of 6,843 square feet of plantings are required for the development based on the Code’s requirements. The applicant has proposed 6,897 square feet, or 10.1% of the total landscape coverage area. D. Planting Islands – Meets Requirements At least ten (10) percent of a parking area must be occupied by planting islands that are at least 150 square feet in size and have at least one tree. With a total parking and driving area of 61,106 square feet the Code requires 6,111 square feet to be planting islands. A total planting island area of 7,045 square feet has been provided. Each island has a tree planting included, which meets the Code requirement. E. Off Street Parking Spaces – Meets Requirement Section 1325.06 of Zoning Code states that Business and Professional Offices are required to provide one (1) parking space for each 250 square feet of gross floor area, and one (1) parking space for each 1,000 square feet of floor area for other Business & Industry and Wholesaling & Warehousing uses. Based on these criteria one-hundred and fifty-one (151) parking spaces are required by the Code. As proposed, the parking lot contains 190 total parking spaces. City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 8 of 14 Type/Total Parking Required Zoning Code Proposed Development Building 1 43,300 sq. ft. 71 82 Office (20%) 1 per 250 sq. ft. 35 Other Business & Industry (30%) 1 per 1,000 sq. ft 18 Wholesaling & Warehousing (50%) 1 per 1,000 sq. ft 18 Building 2 50,000 sq. ft. 80 108 Office (20%) 1 per 250 sq. ft. 40 Other Business & Industry (30%) 1 per 1,000 sq. ft 20 Wholesaling & Warehousing (50%) 1 per 1,000 sq. ft 20 Total 93,300 (Both Buildings) 151 190 2. Chapter 12, Sign Code Review Section 1200 – Sign Code A. Freestanding Signage – Meets Requirements Sign Type Sign District 7 (Permitted) Proposed Development Freestanding (Monument) Max Sign Copy Area 25 SF 25 SF Max Sign Area (Including Base) 37 ½ Feet 37 ½ SF Max Height 8 Feet 6 Feet 10 Inches *One freestanding monument sign allowed per street frontage. The property at 1235 Red Fox Road is located in Sign District 7. Within this district a maximum sign copy area of 25 square feet, a total sign area of 37.5 square feet, and a height of 8 feet is permitted. The total area of a freestanding sign (including sign copy, decorative features, and structural supports) must be no more than 1.5 times the permitted sign copy area. Since the site fronts two public streets (Red Fox Road and Interstate 694), the property is allowed an additional freestanding sign provided that the sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in this district. The Sign Code does not include specific design standards for freestanding signs in this District. However, the applicant is proposing a high quality monument sign designed and City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 9 of 14 constructed with materials and colors to complement or match the main structures on the site. The sign copy area is proposed to be constructed with custom metal panels for each tenant with the base to be constructed with a precast material to match the principal buildings on the site. Internal lighting would be used to illuminate the freestanding monument sign. The applicant has not proposed freestanding monument signage over and above what is permitted within the Sign Code. The applicant has proposed a monument sign with a sign copy area of 25 square feet, a total sign area of 37.5 square feet, and a height of 6 feet 10 inches. For the additional signage details please review page A3.1 and A3.2 of the plan set. A. Wall Signage – Meets Requirements Sign Type Sign District 7 (Permitted) Proposed Development Wall Total Area per Tenant/Bay 45 SF 45 SF Max Height -- -- *Corner bays would be allowed an additional 45 SF of signage. Properties in Sign District 7 are permitted a total of 45 square feet of wall signage. In multi- tenant buildings or sites, the permitted sign area may be installed by each individual business establishment that has some exclusive use of the primary level of the building. The applicant has not proposed wall signage over and above what is permitted within the Sign Code. Each tenant will be permitted 45 square feet of wall signage, and corner bays are allowed an additional 45 square feet of signage on the adjacent side. For the additional signage details please review page A3.1 and A3.2 of the plan set. 3. Traffic Study A traffic study for the proposed Red Fox Business Center development was completed by SRF Consulting and can be reviewed in Attachment C. On page 14 and 15 of the report a summary and conclusions section has been provided. An SRF traffic engineer will be present at the Planning Commission meeting to present their findings and answer any questions pertaining to traffic that the Commission may have. The traffic study was submitted to the Ramsey County traffic engineer for review; however, no additional comments were provided. City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 10 of 14 6. Additional Review A. Building Official & Fire Marshal The Building Official and Fire Marshal have reviewed the application and do not have any objections to the proposed project. All final plans will be subject to the Building Official and Fire Marshal’s approval prior to the issuance of any permits. B. Public Works Director & City Engineer The Public Works Director and City Engineer have reviewed the plans for the Red Fox Business Center development project. Comments from the Public Works Department can be found in Attachment D. All final grading and utility plans will be subject to the approval by the City Engineer prior to the issuance of any development permits. C. Ramsey County Review Ramsey County has reviewed the plans for the Red Fox Business Center development and has also been provided with a copy of the Traffic Study that was prepared for this project by SRF Consulting. The County indicated that they do not have any objections to the proposed project, further stating that the project is outside of their scope of authority. County staff did, however, conclude that any additional traffic on Red Fox Road would impact the traffic operations at the intersection with Lexington Avenue. C. Rice Creek Watershed District The RCWD is in the process of conducting their review of the proposed project located at 1235 Red Fox Road. At this time, Conditional Approval has been granted pending the receipt of the changes included within the letter dated January 12, 2015, (Attachment E). The City has been coordinating with the RCWD and the applicant on this project and expects to have full approval from the RCWD by the time the proposal proceeds to the City Council for review. Findings of Fact: Staff offers the following twenty-one (21) findings of fact for this proposal: General Findings: 1. The applicant is requesting approval of a Master & Final Planned Unit Development (PUD) and a Conditional Use Permit for the Red Fox Business Center development. City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 11 of 14 2. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 3. The Red Fox Business Center development is comprised of 8.04 acres. 4. The Red Fox Business Center development is located at 1235 Red Fox Road. 5. The proposed development is located in the I-Flex District. 6. The proposed development is a permitted use in the I-Flex District. 7. The Master and Final PUD are in substantial conformance with the requirements set forth in the City’s Zoning Code and design standards. 8. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant. 9. The applicant is proposing to construct two (2) multi-tenant light industrial buildings on the property. 10. The proposed development would be accessed from Red Fox Road. No access from Northwoods Drive would be provided. 11. The proposed plan is in conformance with the City’s 2030 Comprehensive Plan. The property at 1235 Red Fox Road is guided for Mixed Business (MB). The MB area is designated for a variety of businesses including; commercial, certain light industrial uses, warehousing, office, general business, and retail. Conditional Use Findings: 12. A Conditional Use Permit is required for wholesaling and warehousing uses in the I-Flex District. 13. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 14. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 15. The proposal will have limited impacts related to noise concerns. 16. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 17. The proposal will not affect drainage on the property. 18. The proposal will not affect the population density on the property. 19. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 20. The park dedication requirement does not apply in this case. 21. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 14-036 for a Master & Final Planned Unit Development (PUD) and Conditional Use Permit City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 12 of 14 (CUP) for the Red Fox Business Center project in order to construct two (2) multi-tenant light industrial buildings at 1235 Red Fox Road. If the Planning Commission recommends approval of this request, staff recommends that the following fourteen (14) conditions be included with the approval: 1. That the project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the applicant shall obtain a building permit within one year of the PUD approval or the approval shall expire unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. That the development agreement and conditional use permit (CUP) shall be prepared by the City Attorney and subject to City Council approval. The development agreement and CUP shall be executed prior to the issuance of a grading and erosion control permit. 4. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the PUD Development Agreement. 5. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a building permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a building permit. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 8. That the proposed project may require permits, including, but not limited to, MPCA- NPDES, Rice Creek Watershed District, Minnesota Department of Health, MPCA- City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 13 of 14 Sanitary Sewer Extension, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of all issued permits shall be provided to the City prior to the issuance of any development permits. 9. That the final plans shall be subject to approval by the Building Official and Fire Marshal prior to the issuance of a building permit. 10. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and City Planner prior to the issuance of a grading and erosion control permit or other development permits. 11. That upon completion of grading and utility work on the site, a grading as-built and utility as-built shall be provided to the City for review. 12. That the final plans shall be revised to meet the standards as outlined by the Assistant City Engineer in the memo dated 1-27-15. 13. That the final Lighting and Photometric Plan shall be reviewed and approved by the City prior to the issuance of a building permit. 14. That the applicant shall conform to all other City regulations. Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 14-036 for a Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) in order to construct two (2) multi-tenant light industrial buildings at 1235 Red Fox Road, based on the findings of fact, submitted plans, and the fourteen (14) conditions in the February 4, 2015, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 14- 036 for a Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) in order to construct two (2) multi-tenant light industrial buildings at 1235 Red Fox Road, based on the findings of fact and the submitted plans in the February 4, 2015, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 14-036 for a Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) in order to construct two (2) multi-tenant light industrial buildings at 1235 Red Fox Road, based on the following findings of fact….. 4. Table: Motion to table Planning Case 14-036 for a Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) in order to construct two (2) multi- tenant light industrial buildings at 1235 Red Fox Road: a specific reason and/or information request should be included with a motion to table. City of Arden Hills Planning Commission Meeting for February 4, 2014 P:\Planning\Planning Cases\2014\PC 14-036 - Red Fox Business Center PUD\Memos_Reports_14-036 Page 14 of 14 Public Notice A public hearing notice was mailed to properties within 1,000 feet of the subject property and published in the Shoreview-Arden Hills Bulletin on January 21, 2015. Resident Comment Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 16, 2015. Pursuant to Minnesota State Statute, the City is required to act on this request by March 17, 2015, (60 days), unless the City provided the petitioner with written reasons for an additional 60- day review period. Attachments A. Application and Narrative B. Development Plan Set C. Traffic Study D. City Engineer Comments E. RCWD Letter F. Aerial Site Map G. Truck Maneuverability VICINITY MAP SITE LOCATION: NORTH 1235 RED FOX ROAD, ARDEN HILLS Issues and Revisions: Commission No: Drawn by: Checked by: SHEET 1295 BANDANA BLVD N, SUITE 200 ST. PAUL, MN 55108-2735 (651) 642-9200 | FAX (651) 642-1101 www.popearch.com POPE ARCHITECTS CITY SUBMITTAL 12/01/14 NOT FOR CONSTRUCTION 1/26/2015 10:18:29 AM C:\Revit Projects\65127-14136-R14-Workshared_dolson.rvt A0.1 TITLE SHEET GV DO 65127-14136 RED FOX BUSINESS CENTER ARDEN HILLS, MN SHEET NUMBER SHEET NUMBER SHEET NUMBER SHEET NUMBER SHEET NAME SHEET NAME SHEET NAME SHEET NAME CI T Y S U B M I T T A L 1 2 / 0 1 / 1 4 CI T Y S U B M I T T A L 1 2 / 0 1 / 1 4 CI T Y S U B M I T T A L 1 2 / 0 1 / 1 4 CI T Y S U B M I T T A L 1 2 / 0 1 / 1 4 CI T Y R E S U B M I T T A L 1 2 / 1 2 / 1 4 CI T Y R E S U B M I T T A L 1 2 / 1 2 / 1 4 CI T Y R E S U B M I T T A L 1 2 / 1 2 / 1 4 CI T Y R E S U B M I T T A L 1 2 / 1 2 / 1 4 CI T Y R E S U B M I T T A L # 2 0 1 / 2 6 / 1 5 CI T Y R E S U B M I T T A L # 2 0 1 / 2 6 / 1 5 CI T Y R E S U B M I T T A L # 2 0 1 / 2 6 / 1 5 CI T Y R E S U B M I T T A L # 2 0 1 / 2 6 / 1 5 GENERAL A0.1 TITLE SHEET ● ● ● CIVIL C0 TOPOGRAPHIC SURVEY ● ● ● C1 DEMOLITION PLAN ● ● ● C2 PAVING & DIMENSION PLAN ● ● ● C3 GRADING PLAN ● ● ● C4 EROSION CONTROL PLAN ● ● ● C5 UTILITY PLAN ● ● ● C6 DETAILS ● ● ● C7 UTILITY DETAILS ● ● ● SITE LIGHTING PM1 PARTIAL SITE PLAN PHOTOMETRICS ● ● ● PM2 PARTIAL SITE PLAN PHOTOMETRICS ● ● ● PM3 SITE PLAN - PHOTOMETRICS ● ● LANDSCAPE L1 TREE PRESERVATION PLAN ● ● ● L2 TREE MITIGATION PLAN ● ● ● L3 LANDSCAPE PLAN ● ● ● L4 LANDSCAPE DETAILS ● ● ● ARCHITECTURAL A1.1 ARCHITECTURAL SITE PLAN ● ● ● A2.1 FLOOR PLAN - BUILDING 1 ● ● ● A2.2 FLOOR PLAN - BUILDING 2 ● ● ● A3.1 EXTERIOR ELEVATIONS - BUILDING 1 ● ● ● A3.2 EXTERIOR ELEVATIONS - BUILDING 2 ● ● ● PROJECT DIRECTORY OWNER ROBERTS DEVELOPMENT CO. 1851 BUERKLE ROAD WHITE BEAR LAKE, MN 55110 PHONE: (651) 773-3485 FAX: (651) 773-3490 CONTACT: NICK ROBERTS EMAIL: Nick@robertsmgmtgroup.com ARCHITECT POPE ARCHITECTS 1295 BANDANA BLVD N, STE 200 ST. PAUL, MN 55108-2735 PHONE: (651) 642-9200 FAX: (651) 642-1101 CONTACT: GONZALO VILLARES EMAIL: gvillares@popearch.com LANDSCAPE (OWNER'S CONSULTANT) CALYX DESIGN GROUP 1583 BERKELEY AVENUE ST. PAUL, MN 55105 PHONE: (651) 334-5498 CONTACT: BEN HARTBERG, ASLA EMAIL: ben@calyxdesigngroup.com CIVIL (OWNER'S CONSULTANT) LARSON ENGINEERING, INC. 3524 LABORE ROAD WHITE BEAR LAKE, MN 55110-5126 PHONE: (651) 481-9120 FAX: (651) 481-9201 CONTACT: MATT WOODRUFF, P.E. EMAIL: mwoodruff@larsonengr.com SHEET INDEX RED FOX BUSINESS CENTER 1235 RED FOX ROAD, ARDEN HILLS SURVEYOR (OWNER'S CONSULTANT) SUNDE LAND SURVEYING 900 E BLOOMINGTON FREEWAY WHITE BEAR LAKE, MN 55110 PHONE: (651) 773-3485 FAX: (651) 773-3490 CONTACT: MARK PETERSON EMAIL: Mark.Peterson@sunde.com LIGHTING (OWNER'S CONSULTANT) LINDELL ENGINEERING, INC. 3411 KILMER LANE N PLYMOUTH, MN 55441 PHONE: (763) 542-9163 FAX: (763) 542-9214 CONTACT: JAY JAGERSON, P.E. EMAIL: jjagerson@lindelleng.com CITY SUBMITTAL 12/01/14 CITY RESUBMITTAL 12/12/14 CITY RESUBMITTAL #2 01/26/15 12 " R C P S A N S 8 " D I P W 16 " C I P W 16 " C I P W RES T R I C T E D A C C E S S A S S H O W N ON T H E P L A T O F N O R T H W O O D S & PER D O C . N O . 5 1 2 8 5 2 12 " S A N S 1 2 " S A N S S R / W L I N E O F H W Y 1 0 - 6 2 A S E S T A B L I S H E D B Y T H E P L A T O F N O R T H W O O D S ROADWAY EASEMENT PER DOC. NO. 509408 6 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 16 " C I P W 12 " S A N S 12 " S A N S 16 " C I P W 16 " C I P W 5 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 21"RCP ST S 21"RCP ST S F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E F E N C E I S 1 . 0 F T S E ' L Y O F P R O P E R T Y L I N E F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E 12"CIP W6"PVC SAN S16"W 16"W 12 " R C P 8 " P V C S A N S 6 " S A N S 6 " P V C S A N S 10"VCP SAN S 1 5 " R C P S T S 12"SAN S 11 22 3 3 2 Description Rev.DateRED FOX BUSINESS CENTER RED FOX ROAD ARDEN HILLS, MN 55112 1 12.12.14 CITY COMMENTS Sheet:Sheet Title:Project #:Drawn By:Checked By:Issue Date:12146174.000 CBS PSM 12.01.143524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com C 2014 Larson Engineering, Inc. All rights reserved. P: \ P r o j e c t s \ P r o j e c t s - 2 0 1 4 \ 1 2 1 4 6 1 7 4 - R o b e r t s M a n a g e m e n t G r o u p - A H D e v e l o p m e n t \ C . D e s i g n \ D r a w i n g F i l e s \ 1 2 1 4 6 1 7 4 C 1 D E M O . d w g 3524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com Project Title:Roberts Management Group 1851 Buerkle Road White Bear Lake, MN 55110 Client:Date: Reg. No.:I hereby certify that this plan,specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota.of 70NORTH2550100PRELIMINARY NOT FOR CONSTRUCTION Matt Woodruff, P.E.2 01.26.15 CITY COMMENTS 3 01.29.15 CITY COMMENTSREMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SECTION REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT SECTIONSYMBOL LEGEND SAWCUT, REMOVE, AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER.BITUMINOUS REMOVAL FOR SANITARY SEWER AND WATERMAIN CONNECTIONS. VERIFY LIMITS.PROTECT EXISTING CURB AND GUTTER.1 2 DEMOLITION PLAN C1 1KEY NOTES DEMOLITION NOTES 1.Verify all existing utility locations.2.It is the responsibility of the Contractor to perform or coordinate all necessary utility demolitions and relocations from existing utility locations to all onsite amenities and buildings. These connections include, but are not limited to, water, sanitary sewer, cable tv, telephone, gas, electric, site lighting, etc.3.Prior to beginning work, contact Gopher State Onecall (651-454-0002) to locate utilities throughout the area under construction. The Contractor shall retain the services of a private utility locator to locate the private utilities.4.Sawcut along edges of pavements, sidewalks, and curbs to remain.5.All construction shall be performed in accordance with state and local standard specifications for construction.3 RE T A I N I N G WA L L 12 " R C P S A N S 8 " D I P W 16 " C I P W 16 " C I P W RES T R I C T E D A C C E S S A S S H O W N ON T H E P L A T O F N O R T H W O O D S & PER D O C . N O . 5 1 2 8 5 2 12 " S A N S 1 2 " S A N S S R / W L I N E O F H W Y 1 0 - 6 2 A S E S T A B L I S H E D B Y T H E P L A T O F N O R T H W O O D S ROADWAY EASEMENT PER DOC. NO. 509408 6 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 16 " C I P W 12 " S A N S 12 " S A N S 16 " C I P W 16 " C I P W 5 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 2 1 " R C P S T S 2 1 " R C P S T S F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E F E N C E I S 1 . 0 F T S E ' L Y O F P R O P E R T Y L I N E F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E 12"CIP W6"PVC SAN S16"W 16"W 12 " R C P 8 " P V C S A N S 6 " S A N S 6 " P V C S A N S 10"VCP SAN S 1 5 " R C P S T S 12"SAN S 9' (T Y P ) 18 ' ( T Y P ) 5 . 5 ' 5 . 5 ' 2 4 ' 4 2 ' 9' ( T Y P ) 1 8 ' ( T Y P ) RE T A I N I N G W A L L R 1 5 ' MA T C H E X I S T I N G PA V E M E N T S E C T I O N Description Rev.DateRED FOX BUSINESS CENTER RED FOX ROAD ARDEN HILLS, MN 55112 1 12.12.14 CITY COMMENTS Sheet:Sheet Title:Project #:Drawn By:Checked By:Issue Date:12146174.000 CBS PSM 12.01.143524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com C 2014 Larson Engineering, Inc. All rights reserved. P: \ P r o j e c t s \ P r o j e c t s - 2 0 1 4 \ 1 2 1 4 6 1 7 4 - R o b e r t s M a n a g e m e n t G r o u p - A H D e v e l o p m e n t \ C . D e s i g n \ D r a w i n g F i l e s \ 1 2 1 4 6 1 7 4 C 2 P A V I N G & D I M E N S I O N . d w g 3524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com Project Title:Roberts Management Group 1851 Buerkle Road White Bear Lake, MN 55110 Client:Date: Reg. No.:I hereby certify that this plan,specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota.of 70NORTH2550100PRELIMINARY NOT FOR CONSTRUCTION Matt Woodruff, P.E.2 01.26.15 CITY COMMENTS 3 01.29.15 CITY COMMENTSNEW 3.5" BITUMINOUS PAVEMENT OVER 7" AGGREGATE BASE.SEE DETAIL 1/C6.NEW 5" BITUMINOUS PAVEMENT OVER 9" AGGREGATE BASE.SEE DETAIL 2/C6.NEW 4" CONCRETE PAVEMENT OVER 4" AGGREGATE BASE OVER 12" SAND SECTION.SEE DETAILS 3/C6.SYMBOL LEGEND PAVING &DIMENSION PLAN C2 2 12 " R C P S A N S 8 " D I P W 16 " C I P W 16 " C I P W RES T R I C T E D A C C E S S A S S H O W N ON T H E P L A T O F N O R T H W O O D S & PER D O C . N O . 5 1 2 8 5 2 12 " S A N S 1 2 " S A N S S R / W L I N E O F H W Y 1 0 - 6 2 A S E S T A B L I S H E D B Y T H E P L A T O F N O R T H W O O D S ROADWAY EASEMENT PER DOC. NO. 509408 6 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 16 " C I P W 12 " S A N S 12 " S A N S 16 " C I P W 16 " C I P W 5 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 2 1 " R C P S T S 2 1 " R C P S T S F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E F E N C E I S 1 . 0 F T S E ' L Y O F P R O P E R T Y L I N E F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E 12"CIP W6"PVC SAN S16"W 16"W 12 " R C P 8 " P V C S A N S 6 " S A N S 6 " P V C S A N S 10"VCP SAN S 1 5 " R C P S T S 12"SAN S 938.70 TC*938.20 GL*939.20 TC*938.70 GL*938.20 TC*937.70 GL*937.80 TC*937.30 GL*0.6%0.6% 93 9 . 8 0 T C 93 9 . 3 0 G L 93 9 . 8 0 T C 93 9 . 3 0 G L 94 0 . 0 0 F F E 93 9 . 0 0 T C 93 8 . 5 0 G L 93 7 . 3 0 T C 93 6 . 8 0 G L 93 9 . 3 0 T C 93 8 . 8 0 G L 93 9 . 3 0 T C 93 8 . 8 0 G L 93 9 . 7 0 T C 93 9 . 2 0 G L 93 9 . 8 0 T C 93 9 . 3 0 G L 93 9 . 2 0 T C 93 8 . 7 0 G L 93 8 . 8 0 T C 93 8 . 3 0 G L 93 9 . 4 0 T C 93 8 . 9 0 G L 93 8 . 5 0 T C 93 8 . 0 0 G L 93 7 . 5 0 G L / C 93 8 . 9 0 T C 93 8 . 4 0 G L 93 8 . 5 0 T C 93 8 . 0 0 G L 93 5 . 8 0 93 6 . 5 0 ( H P ) 93 8 . 3 0 G L 93 8 . 5 0 T C 93 8 . 0 0 G L 93 7 . 5 0 T C 93 7 . 0 0 G L 93 9 . 2 0 T C 93 8 . 7 0 G L 937 9 3 8 93 9 93 7 . 5 0 B E R M 93 4 . 5 0 93 8 . 0 0 T W 93 3 . 5 0 B W NO R T H B A S I N HW L = 9 3 7 . 1 3 NW L = 9 3 4 . 0 0 BO T = 9 2 8 . 0 0 SO U T H B A S I N HW L = 9 3 6 . 8 9 NW L = 9 3 4 . 0 0 BO T = 9 2 8 . 0 0 938 938 93 7 93 7 . 2 0 E O 93 6 . 9 0 E O 93 8 . 0 0 T W 93 6 . 5 0 B W 93 7 . 5 0 B E R M PR O V I D E E R O S I O N CO N T R O L B L A N K E T AL O N G 3 : 1 S L O P E S PR O V I D E E R O S I O N CO N T R O L B L A N K E T AL O N G 2 : 1 S L O P E S PR O V I D E E R O S I O N CO N T R O L B L A N K E T AL O N G 3 : 1 S L O P E S 9 3 8 93 9 93 8 93 7 9 3 7 9 3 8 9 3 6 93 7 . 5 0 B E R M 939 93 5 . 8 0 94 0 . 0 0 F F E / B 9 3 6 9 3 6 9 3 6 9 3 7 936 2. 5 % 939 938 937 939 938 937 939 938 937 939 938 937 93 6 . 3 0 B 93 9 93 8 93 7 93 9 93 8 93 7 93 9 93 8 93 7 93 6 . 8 0 B PR O V I D E T R E E PR O T E C T I O N F E N C E 93 5 . 8 0 G L 93 7 . 9 5 T C 93 7 . 4 5 G L 93 9 . 4 0 T C 93 8 . 9 0 G L 938 93 7 93 8 93 7 928 934 12 : 1 C R O S S S L O P E W I T H I N CI T Y E A S E M E N T PR O V I D E E R O S I O N CO N T R O L B L A N K E T AL O N G 3 : 1 S L O P E S 92 8 93 4 93 8 Description Rev.DateRED FOX BUSINESS CENTER RED FOX ROAD ARDEN HILLS, MN 55112 1 12.12.14 CITY COMMENTS Sheet:Sheet Title:Project #:Drawn By:Checked By:Issue Date:12146174.000 CBS PSM 12.01.143524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com C 2014 Larson Engineering, Inc. All rights reserved. P: \ P r o j e c t s \ P r o j e c t s - 2 0 1 4 \ 1 2 1 4 6 1 7 4 - R o b e r t s M a n a g e m e n t G r o u p - A H D e v e l o p m e n t \ C . D e s i g n \ D r a w i n g F i l e s \ 1 2 1 4 6 1 7 4 C 3 G R A D I N G . d w g 3524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com Project Title:Roberts Management Group 1851 Buerkle Road White Bear Lake, MN 55110 Client:Date: Reg. No.:I hereby certify that this plan,specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota.of 70NORTH2550100PRELIMINARY NOT FOR CONSTRUCTION Matt Woodruff, P.E.2 01.26.15 CITY COMMENTS 3 01.29.15 CITY COMMENTS GRADING PLAN C3 3PROPOSED CONTOURS - MAJOR INTERVAL GRADE BREAK LINEPROPOSED CONTOURS - MINOR INTERVAL 949950950EXISTING CONTOURS 2.0%950.00 TC 949.50 GLGRADE SLOPE SPOT ABBREVIATIONS:TC - TOP OF CURB GL - GUTTER LINE B - BITUMUNOUS C - CONCRETE EO - EMERGENCY OVERFLOW TW - TOP OF WALL BW - BOTTOM OF WALL (F/G)(*) - EXISTING TO BE VERIFIEDSILT FENCE RIP-RAP / ROCK CONST. ENTRANCE INLET PROTECTION CONCRETE WASHOUT STATIONLEGEND GRADING NOTES 1.Tree protection consisting of snow fence or safety fence installed at the drip line shall be in place prior to beginning any grading or demolition work at the site.2.All elevations with an asterisk (*) shall be field verified. If elevations vary significantly, notify the Engineer for further instructions.3.Grades shown in paved areas represent finish elevation.4.Refer to Landscape Plan for restoration requirements.5.All construction shall be performed in accordance with state and local standard specifications for construction.6.Construction of filtration benches (Detail 3/C7) shall occur after basin slopes have stabilized and bituminous wear course paving is completed to prevent contamination of filtration material. 937 9 3 8 93 9 NO R T H B A S I N HW L = 9 3 7 . 1 3 NW L = 9 3 4 . 0 0 BO T = 9 2 8 . 0 0 SO U T H B A S I N HW L = 9 3 6 . 8 9 NW L = 9 3 4 . 0 0 BO T = 9 2 8 . 0 0 938 938 93 7 PR O V I D E E R O S I O N CO N T R O L B L A N K E T AL O N G 3 : 1 S L O P E S PR O V I D E E R O S I O N CO N T R O L B L A N K E T AL O N G 2 : 1 S L O P E S PR O V I D E E R O S I O N CO N T R O L B L A N K E T AL O N G 3 : 1 S L O P E S 9 3 8 93 9 93 8 93 7 9 3 7 9 3 8 9 3 6 939 9 3 6 9 3 6 9 3 6 9 3 7 936 939 938 937 939 938 937 939 938 937 939 938 937 93 9 93 8 93 7 93 9 93 8 93 7 93 9 93 8 93 7 PR O V I D E T R E E PR O T E C T I O N F E N C E 938 93 7 93 8 93 7 9 2 8 9 3 4 12 : 1 C R O S S S L O P E W I T H I N CI T Y E A S E M E N T PR O V I D E E R O S I O N CO N T R O L B L A N K E T AL O N G 3 : 1 S L O P E S 92 8 93 4 93 8 12 " R C P S A N S 8 " D I P W 16 " C I P W 16 " C I P W RES T R I C T E D A C C E S S A S S H O W N ON T H E P L A T O F N O R T H W O O D S & PER D O C . N O . 5 1 2 8 5 2 12 " S A N S 1 2 " S A N S S R / W L I N E O F H W Y 1 0 - 6 2 A S E S T A B L I S H E D B Y T H E P L A T O F N O R T H W O O D S ROADWAY EASEMENT PER DOC. NO. 509408 6 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 16 " C I P W 12 " S A N S 12 " S A N S 16 " C I P W 16 " C I P W 5 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 2 1 " R C P S T S 2 1 " R C P S T S F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E F E N C E I S 1 . 0 F T S E ' L Y O F P R O P E R T Y L I N E F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E 12"CIP W6"PVC SAN S16"W 16"W 12 " R C P 8 " P V C S A N S 6 " S A N S 6 " P V C S A N S 10"VCP SAN S 1 5 " R C P S T S 12"SAN S SI L T F E N C E , T Y P . IN L E T P R O T E C T I O N , T Y P . O F 1 6 RI P R A P , T Y P . RO C K C O N S T R U C T I O N E N T R A N C E , T Y P . Description Rev.DateRED FOX BUSINESS CENTER RED FOX ROAD ARDEN HILLS, MN 55112 1 12.12.14 CITY COMMENTS Sheet:Sheet Title:Project #:Drawn By:Checked By:Issue Date:12146174.000 CBS PSM 12.01.143524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com C 2014 Larson Engineering, Inc. All rights reserved. P: \ P r o j e c t s \ P r o j e c t s - 2 0 1 4 \ 1 2 1 4 6 1 7 4 - R o b e r t s M a n a g e m e n t G r o u p - A H D e v e l o p m e n t \ C . D e s i g n \ D r a w i n g F i l e s \ 1 2 1 4 6 1 7 4 C 4 E R O S I O N C O N T R O L . d w g 3524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com Project Title:Roberts Management Group 1851 Buerkle Road White Bear Lake, MN 55110 Client:Date: Reg. No.:I hereby certify that this plan,specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota.of 70NORTH2550100PRELIMINARY NOT FOR CONSTRUCTION Matt Woodruff, P.E.2 01.26.15 CITY COMMENTS 3 01.29.15 CITY COMMENTS EROSION CONTROL PLAN C4 41.Owner and Contractor shall obtain MPCA-NPDES permit. Contractor shall be responsible for all fees pertaining to this permit. The SWPPP shall be kept onsite at all times.2.Install temporary erosion control measures (inlet protection, silt fence, and rock construction entrances) prior to beginning any excavation or demolition work at the site.3.Erosion control measures shown on the erosion control plan are the absolute minimum. The contractor shall install temporary earth dikes, sediment traps or basins, additional siltation fencing, and/or disk the soil parallel to the contours as deemed necessary to further control erosion. All changes shall be recorded in the SWPPP.4.All construction site entrances shall be surfaced with crushed rock across the entire width of the entrance and from the entrance to a point 50' into the construction zone.5.7KHWRHRIWKHVLOWIHQFHVKDOOEHWUHQFKHGLQDPLQLPXPRI´7KHWUHQFKEDFNILOOVKDOOEH compacted with a vibratory plate compactor.6.All grading operations shall be conducted in a manner to minimize the potential for site erosion.Sediment control practices must be established on all down gradient perimeters before any up gradient land disturbing activities begin.7.All exposed soil areas must be stabilized as soon as possible to limit soil erosion but in no case later than 14 days after the construction activity in that portion of the site has temporarily or permanently ceased. Temporary stockpiles without significant silt, clay or organic components (e.g., clean aggregate stockpiles, demolition concrete stockpiles, sand stockpiles) and the constructed base components of roads, parking lots and similar surfaces are exempt from this requirement.8.The normal wetted perimeter of any temporary or permanent drainage ditch or swale that drains water from any portion of the construction site, or diverts water around the site, must be stabilized within 200 lineal feet from the property edge, or from the point of discharge into any surface water. Stabilization of the last 200 lineal feet must be completed within 24 hours after connecting to a surface water. Stabilization of the remaining portions of any temporary or permanent ditches or swales must be complete within 14 days after connecting to a surface water and construction in that portion of the ditch has temporarily or permanently ceased.9.Pipe outlets must be provided with energy dissipation within 24 hours of connection to surface water.10.All riprap shall be installed with a filter material or soil separation fabric and comply with the Minnesota Department of Transportation Standard Specifications.11.All storm sewers discharging into wetlands or water bodies shall outlet at or below the normal water level of the respective wetland or water body at an elevation where the downstream slope is 1 percent or flatter. The normal water level shall be the invert elevation of the outlet of the wetland or water body.12.All storm sewer catch basins not needed for site drainage during construction shall be covered to prevent runoff from entering the storm sewer system. Catch basins necessary for site drainage during construction shall be provided with inlet protection.13.In areas where concentrated flows occur (such as swales and areas in front of storm catch basins and intakes) the erosion control facilities shall be backed by stabilization structure to protect those facilities from the concentrated flows.14.Inspect the construction site once every seven days during active construction and within 24 hours after a rainfall event greater than 0.5 inches in 24 hours. All inspections shall be recorded in the SWPPP.15.All BMPs must be repaired, replaced, or supplemented when they become nonfunctional or the sediment reaches 1/3 of the height of the BMP. These repairs must be made within 24 hours of discovery, or as soon as field conditions allow access. All repairs shall be recorded in the SWPPP.16.If sediment escapes the construction site, off-site accumulations of sediment must be removed in a manner and at a frequency sufficient to minimize off-site impacts.17.All soils tracked onto pavement shall be removed daily.18.All infiltration areas must be inspected to ensure that no sediment from ongoing construction activity is reaching the infiltration area and these areas are protected from compaction due to construction equipment driving across the infiltration area.19.Temporary soil stockpiles must have silt fence or other effective sediment controls, and cannot be placed in surface waters, including stormwater conveyances such as curb and gutter systems, or conduits and ditches unless there is a bypass in place for the stormwater.20.Collected sediment, asphalt and concrete millings, floating debris, paper, plastic, fabric,construction and demolition debris and other wastes must be disposed of properly and must comply with MPCA disposal requirements.21.Oil, gasoline, paint and any hazardous substances must be properly stored, including secondary containment, to prevent spills, leaks or other discharge. Restricted access to storage areas must be provided to prevent vandalism. Storage and disposal of hazardous waste must be in compliance with MPCA regulations.22.External washing of trucks and other construction vehicles must be limited to a defined area of the site. Runoff must be contained and waste properly disposed of. No engine degreasing is allowed onsite.23.All liquid and solid wastes generated by concrete washout operations must be contained in a leak-proof containment facility or impermeable liner. A compacted clay liner that does not allow washout liquids to enter ground water is considered an impermeable liner. The liquid and solid wastes must not contact the ground, and there must not be runoff from the concrete washout operations or areas. Liquid and solid wastes must be disposed of properly and in compliance with MPCA regulations. A sign must be installed adjacent to each washout facility to inform concrete equipment operators to utilize the proper facilities.24.Upon completion of the project and stabilization of all graded areas, all temporary erosion control facilities (silt fences, hay bales, etc.) shall be removed from the site.25.All permanent sedimentation basins must be restored to their design condition immediately following stabilization of the site.26.Contractor shall submit Notice of Termination for MPCA-NPDES permit within 30 days after Final Stabilization.EROSION CONTROL NOTES SILT FENCE RIP-RAP / ROCK CONST. ENTRANCE INLET PROTECTION CONCRETE WASHOUT STATIONLEGEND 12 " R C P S A N S 8 " D I P W 16 " C I P W 16 " C I P W RES T R I C T E D A C C E S S A S S H O W N ON T H E P L A T O F N O R T H W O O D S & PER D O C . N O . 5 1 2 8 5 2 12 " S A N S 1 2 " S A N S S R / W L I N E O F H W Y 1 0 - 6 2 A S E S T A B L I S H E D B Y T H E P L A T O F N O R T H W O O D S ROADWAY EASEMENT PER DOC. NO. 509408 6 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 16 " C I P W 12 " S A N S 12 " S A N S 16 " C I P W 16 " C I P W 5 F T C H A I N L I N K F E N C E 5 F T C H A I N L I N K F E N C E 2 1 " R C P S T S 2 1 " R C P S T S F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E F E N C E I S 1 . 0 F T S E ' L Y O F P R O P E R T Y L I N E F E N C E I S 0 . 5 F T N W ' L Y O F P R O P E R T Y L I N E 12"CIP W 6 " P V C S A N S 16"W 16"W 12 " R C P 8 " P V C S A N S 6 " S A N S 6 " P V C S A N S 10"VCP SAN S 1 5 " R C P S T S 12"SAN S CB - 1 RI M = 9 3 8 . 0 0 IN V = 9 3 5 . 1 5 SU M P = 9 3 3 . 1 5 ST M H - 1 RI M = 9 3 6 . 5 0 IN V = 9 3 0 . 7 0 ST M H - 2 RI M = 9 3 8 . 5 0 IN V = 9 3 0 . 6 0 FE S - 2 IN V = 9 3 0 . 0 0 OU T L E T S T R U C T U R E - 1 RI M = 9 3 7 . 5 0 TO P O F W E I R = 9 3 6 . 7 0 IN V ( D T ) = 9 3 1 . 5 0 IN V ( E / S W ) = 9 3 0 . 5 0 44 L F , 1 2 " H D P E @ 2 . 2 7 % IN V E R T E D FE S - 6 IN V = 9 2 9 . 5 0 FE S - 8 IN V = 9 3 0 . 2 0 OU T L E T S T R U C T U R E - 2 RI M = 9 3 7 . 5 0 TO P O F W E I R = 9 3 6 . 5 0 IN V ( D T ) = 9 3 0 . 9 0 IN V ( N / S ) = 9 3 0 . 1 0 18 5 L F 4" P E R F . DR A I N T I L E FE S - 3 IN V = 9 2 9 . 0 0 FE S - 7 IN V = 9 3 0 . 0 0 28 L F , 1 2 " H D P E @ 3 . 9 3 % I N V E R T E D CO N N E C T T O E X . W M W/ 8 " x 8 " W E T T A P W / V A L V E ,1 6 7 $ / /    ;    ƒ  % ( 1 ' RO U T E N E W 8 " W M U N D E R E X I S T 1 6 " W M :    ƒ  9 ( 5 7 , & $ /  % ( 1 ' 6    ( $ & + CB - 5 RI M = 9 3 5 . 8 0 IN V = 9 3 1 . 3 0 SU M P = 9 2 9 . 3 0 8" x 6 " T E E W I T H R E D U C E R ( 2 ) 6 " G . V . A N D B O X 50 L F , 1 2 " H D P E @ 0 . 6 0 % 18 L F , 12 " H D P E @ 0 . 5 5 % 22 0 L F 4" P E R F . DR A I N T I L E CB - 4 RI M = 9 3 5 . 8 0 IN V = 9 3 2 . 1 0 SU M P = 9 3 0 . 1 0 CB - 6 RI M = 9 3 5 . 8 0 IN V = 9 3 0 . 5 0 SU M P = 9 2 8 . 5 0 CB - 1 2 RI M = 9 3 5 . 8 0 IN V = 9 3 0 . 9 0 SU M P = 9 2 8 . 9 0 CB - 1 0 RI M = 9 3 5 . 8 0 IN V = 9 3 2 . 0 0 SU M P = 9 3 0 . 0 0 ST R M 1 8 " I N V = 9 3 1 . 9 0 WM 6 " I N V = 9 2 8 . 5 0 FE S - 5 IN V = 9 3 0 . 0 0 80 L F , 1 5 " H D P E @ 0 . 3 8 % 80 L F , 1 8 " H D P E @ 0 . 3 8 % DT I N V = 9 3 2 . 5 0 12 " I N V = 9 3 0 . 7 6 95 L F , 2 4 " H D P E @ 1 . 0 5 % DT I N V = 9 3 2 . 5 0 12 " I N V = 9 3 0 . 7 2 DT I N V = 9 3 2 . 5 0 24 " I N V = 9 2 8 . 2 0 DT I N V = 9 3 2 . 5 0 24 " I N V = 9 3 0 . 0 4 SA N 6 " I N V = 9 2 9 . 8 4 OF F S E T W M 6 " I N V = 9 2 7 . 6 4 Description Rev. DateRED FOX BUSINESS CENTER RED FOX ROAD ARDEN HILLS, MN 55112 1 12.12.14 CITY COMMENTS Sheet:Sheet Title:Project #:Drawn By:Checked By:Issue Date:12146174.000 CBS PSM 12.01.143524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com C 2014 Larson Engineering, Inc. All rights reserved. P: \ P r o j e c t s \ P r o j e c t s - 2 0 1 4 \ 1 2 1 4 6 1 7 4 - R o b e r t s M a n a g e m e n t G r o u p - A H D e v e l o p m e n t \ C . D e s i g n \ D r a w i n g F i l e s \ 1 2 1 4 6 1 7 4 C 5 U T I L I T Y . d w g 3524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com Project Title:Roberts Management Group 1851 Buerkle Road White Bear Lake, MN 55110 Client:Date: Reg. No.:I hereby certify that this plan,specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota.of 70NORTH25 50 100PRELIMINARY NOT FOR CONSTRUCTION Matt Woodruff, P.E.2 01.26.15 CITY COMMENTS 3 01.29.15 CITY COMMENTS UTILITY PLAN C5 5CABLE UNDERGROUND LINE FIBER OPTIC UNDERGROUND LINEELECTRIC UNDERGROUND LINEELECTRIC OVERHEAD LINE TELEPHONE UNDERGROUND LINESTORM SEWER PIPESANITARY SEWER PIPENATURAL GAS UNDERGROUND LINE WATERMAIN PIPE LIGHT POLESTORM MANHOLE FLARED ENDCURB INLETCATCH BASIN WATER SHUTOFFGATE VALVE & BOXHYDRANTSANITARY MANHOLE DRAINTILE PIPELEGEND UTILITY NOTES 1. It is the responsibility of the contractor to perform or coordinate all necessary utility connections and relocations from existing utility locations to the proposed building, as well as to all onsite amenities. These connections include but are not limited to water, sanitary sewer, cable TV, telephone, gas,electric, site lighting, etc.2. All service connections shall be performed in accordance with state and local standard specifications for construction. Utility connections (sanitary sewer,watermain, and storm sewer) may require a permit from the City.3. The contractor shall verify the elevations at proposed connections to existing utilities prior to any demolition or excavation.4. The contractor shall notify all appropriate engineering departments and utility companies 72 hours prior to construction. All necessary precautions shall be made to avoid damage to existing utilities.5. Storm sewer requires testing in accordance with Minnesota plumbing code 4715.2820 where located within 10 feet of waterlines or the building.6. HDPE storm sewer piping and fittings must meet materials and installation standards per Minnesota plumbing code 4715.0420.6C(4) and 4715.0540.C including ASTM D3212 joint pressure test and ASTM C2321 installation practices. The City requires RCP pipe within the public right-of-way.7. All RCP pipe shown on the plans shall be MN/DOT class 3.8.0DLQWDLQDPLQLPXPRIò RIFRYHURYHUDOOZDWHUOLQHVDQGVDQLWDU\VHZHU OLQHV,QVWDOOZDWHUOLQHV´DERYHVDQLWDU\VHZHUVZKHUHWKHVDQLWDU\VHZHU crosses over the water line, install sewer piping of materials equal to ZDWHUPDLQVWDQGDUGVIRUIHHWRQERWKVLGHVDQGPDLQWDLQ´RIVHSDUDWLRQ9.:KHUHò RIFRYHULVQRWSURYLGHGRYHUVDQLWDU\VHZHUDQGZDWHUOLQHVLQVWDOO´ULJLGSRO\VW\UHQHLQVXODWLRQ 01'27 ZLWKDWKHUPDOUHVLVWDQFH of at least 5 and a compressive strength of at least 25 psi. Insulation shall be  ZLGHFHQWHUHGRYHUSLSHZLWK´VDQGFXVKLRQEHWZHHQSLSHDQGLQVXODWLRQ:KHUHGHSWKLVOHVVWKDQ XVH´RILQVXODWLRQ10. All watermain piping shall be class 52 ductile iron pipe unless noted otherwise.11. See Project Specifications for bedding requirements.12. Pressure test and disinfect all new watermains in accordance with state and local requirements.13. Sanitary sewer piping shall be PVC, SDR-35 for depths less than 12', PVC SDR-26 for depths between 12' and 26', and class 52 D.I.P. for depths of 26'or more.13. Manhole casting adjustments shall not exceed 4 adjusting rings.14. Casting adjustment for EX. SAN MH-1 shall be accomplished by additional manhole barrel section(s) if exceeding five 2" adjustment rings and shall include installation of an external chimney seal. GE O T E X T I L E F A B R I C ENGINEERING FABRICWIRE MESH REINFORCEMENT (OPTIONAL)METAL, WOOD POST, OR STAKE.8' MAX. SPACING, 2' INTO GROUND.NATURAL SOILDIRECTIONOF RUNOFF NOT TO SCALEINSTALLATION DETAILSILT FENCE 12 C6NOTE: DEPENDING UPON CONFIGURATION, ATTACH FABRIC TO WIRE MESH WITH HOG RINGS, STEEL POSTS WITH WIRES, OR WOOD POSTS WITH STAPLES.FABRIC ANCHORAGE TRENCH. BACKFILL WITH TAMPED NATURAL SOIL 50 ' M I N I M U M 6" M I N I M U M 1" - 2 " W A S H E D R O C K NO T T O S C A L E RO C K C O N S T R U C T I O N E N T R A N C E 9 C6 PU B L I C R O A D HA R D S U R F A C E / NE W 3 . 5 " B I T U M I N O U S P A V E M E N T PL A C E D I N 2 L I F T S 7" B A S E AG G R E G A T E AP P R O V E D S U B G R A D E S O I L NO T T O S C A L E CO N S T R U C T I O N D E T A I L LI G H T - D U T Y B I T U M I N O U S 1 C6 4" B A S E AG G R E G A T E NE W 4 " P O R T L A N D C E M E N T C O N C R E T E AP P R O V E D S U B G R A D E S O I L NO T T O S C A L E CO N S T R U C T I O N D E T A I L C O N C R E T E 3 C6 6 " R 3 " R 3 " 8" SL O P E 3 4 " P E R F T . NE W B A S E AG G R E G A T E NE W B I T U M I N O U S PA V E M E N T RE F E R T O L A N D S C A P E PL A N F O R R E S T O R A T I O N 6" 7 " 6 " 1 3 . 5 " 12 " 6" EX I S T I N G S U B G R A D E S O I L NO T T O S C A L E CU R B & G U T T E R D E T A I L B6 1 2 C O N C R E T E 4 C6 Description Rev.DateRED FOX BUSINESS CENTER RED FOX ROAD ARDEN HILLS, MN 55112 1 12.12.14 CITY COMMENTS Sheet:Sheet Title:Project #:Drawn By:Checked By:Issue Date:12146174.000 CBS PSM 12.01.143524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com C 2014 Larson Engineering, Inc. All rights reserved. P: \ P r o j e c t s \ P r o j e c t s - 2 0 1 4 \ 1 2 1 4 6 1 7 4 - R o b e r t s M a n a g e m e n t G r o u p - A H D e v e l o p m e n t \ C . D e s i g n \ D r a w i n g F i l e s \ 1 2 1 4 6 1 7 4 C 6 D E T A I L S . d w g 3524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com Project Title:Roberts Management Group 1851 Buerkle Road White Bear Lake, MN 55110 Client:Date: Reg. No.:I hereby certify that this plan,specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota.of 7PRELIMINARY NOT FOR CONSTRUCTION Matt Woodruff, P.E.2 01.26.15 CITY COMMENTS 3 01.29.15 CITY COMMENTS DETAILS C6 6 NE W 5 " B I T U M I N O U S P A V E M E N T PL A C E D I N 2 L I F T S 9" B A S E AG G R E G A T E AP P R O V E D S U B G R A D E S O I L NO T T O S C A L E CO N S T R U C T I O N D E T A I L HE A V Y - D U T Y B I T U M I N O U S 2 C6 12 " S A N D SE C T I O N R7 - 8 a A C C E S S I B I L I T Y S I G N 2. 5 L B . / F T . F L A N G E D CH A N N E L S I G N P O S T (M N D O T 3 4 0 1 ) 12 " 1 8 " 5 ' NO T T O S C A L E SI G N D E T A I L AC C E S S I B L E P A R K I N G 7 C6 3 ' 6 " 6" P E R F O R A T E D D R A I N TI L E W I T H F I L T E R FA B R I C W R A P NO T T O S C A L E LO A D I N G D O C K R A M P D E T A I L 6 C6 HE A V Y D U T Y P A V E M E N T SE C T I O N F O R L O A D I N G DO C K S BA S E AG G R E G A T E NE W 3 " B I T U M I N O U S PA V E M E N T O V E R 6 " BA S E A G G R E G A T E 4 8 " 4 : 5 SL O P E AP P R O V E D S U B G R A D E S O I L AP P R O V E D FI L L REUSEABLE 400 MICRON FILTER BAG IN EACH BASKET NOT TO SCALE PROTECTION DEVICEINFRASAFE INLET 11 C6SIDE VIEW FRONT VIEW (OR EQUAL)NOT TO SCALESOUTH RETAINING WALL DETAIL 10 C6CLASS 5 LEVELING PAD (6" MIN. THICKNESS, EXTEND 12" MIN.IN FRONT AND BACK OF BASE BLOCK)NEW LARGE MODULAR BLOCK RETAINING WALL 6" DRAINTILE WITH FILTER FABRIC WRAPFENCE POST 12" DIA. X 36"CONCRETE FOOTINGSEE LANDSCAPE PLAN FOR RESTORATION COARSE FILTER DRAINAGE AGGREGATE42" MIN.CONCRETE MAINTENANCE STRIP 12" X 6" DEEP 12"12" MIN. COARSE FILTER DRAINAGE AGGREGATE SOIL SEPARATION FABRIC (NON-WOVEN)NEW CAP STONE NO T T O S C A L E RE T A I N I N G W A L L D E T A I L NO R T H W E S T 8 C6 CL A S S 5 L E V E L I N G P A D (6 " M I N . T H I C K N E S S , E X T E N D 1 2 " M I N . IN F R O N T A N D B A C K O F B A S E B L O C K ) NE W L A R G E MO D U L A R B L O C K RE T A I N I N G W A L L 6" D R A I N T I L E WI T H F I L T E R FA B R I C W R A P FE N C E P O S T 12 " D I A . X 3 6 " CO N C R E T E FO O T I N G CO A R S E F I L T E R DR A I N A G E AG G R E G A T E 4 2 " M I N . CO N C R E T E MA I N T E N A N C E ST R I P 1 2 " X 6 " D E E P NE W C A P ST O N E SL O P E SLOPE 6 " R 3 " R 3 " 8" RE F E R T O L A N D S C A P E PL A N F O R R E S T O R A T I O N 6" 6 " 1 3 . 5 " 12 " 6" NO T T O S C A L E BE H I N D I S L A N D D E T A I L CO N C R E T E C U R B & G U T T E R 5 C6 NE W B A S E AG G R E G A T E EX I S T I N G S U B G R A D E S O I L NO T E : M A I N T A I N C U R B A N D G U T T E R B E H I N D P A R K I N G L O T I S L A N D S F O R D R A I N A G E P U R P O S E S . Description Rev.DateRED FOX BUSINESS CENTER RED FOX ROAD ARDEN HILLS, MN 55112 1 12.12.14 CITY COMMENTS Sheet:Sheet Title:Project #:Drawn By:Checked By:Issue Date:12146174.000 CBS PSM 12.01.143524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com C 2014 Larson Engineering, Inc. All rights reserved. P: \ P r o j e c t s \ P r o j e c t s - 2 0 1 4 \ 1 2 1 4 6 1 7 4 - R o b e r t s M a n a g e m e n t G r o u p - A H D e v e l o p m e n t \ C . D e s i g n \ D r a w i n g F i l e s \ 1 2 1 4 6 1 7 4 C 7 U T I L I T Y D E T A I L S . d w g 3524 Labore Road White Bear Lake, MN 55110 651.481.9120 (f) 651.481.9201 www.larsonengr.com Project Title:Roberts Management Group 1851 Buerkle Road White Bear Lake, MN 55110 Client:Date: Reg. No.:I hereby certify that this plan,specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota.of 7PRELIMINARY NOT FOR CONSTRUCTION Matt Woodruff, P.E.2 01.26.15 CITY COMMENTS 3 01.29.15 CITY COMMENTS UTILITY DETAILS C7 7 NO T T O S C A L E FI L T R A T I O N B E N C H D E T A I L 3 C7 10 ' 1' 1 8 " 10 1 NW L = 9 3 4 . 0 0 EL E V . = 9 3 5 . 0 0 NO N W O V E N GE O T E X T I L E FA B R I C CO M P O S T M I X (2 0 % T O P S O I L ) (2 0 % C O M P O S T ) (6 0 % S A N D ) 4" P E R F . D R A I N T I L E W I T H F I L T E R W R A P IN V . = 9 3 2 . 5 0 V A R I A B L E 1 ' - 4 " 4' - 0 " 5" MI N I M U M S L A B T H I C K N E S S I S 6 " F O R 14 ' D E P T H . I N C R E A S E T H I C K N E S S 1 " FO R E V E R Y 4 ' O F D E P T H G R E A T E R TH A N 1 4 ' , A N D R E I N F O R C E W I T H #4 R E B A R @ 8 " E . W . PR E C A S T C O N C R E T E S E C T I O N NO T T O S C A L E MA N H O L E D E T A I L OU T L E T C O N T R O L S T R U C T U R E 4 C7 SE C T I O N 8 " AL L J O I N T S I N M A N H O L E TO H A V E ' O ' R I N G RU B B E R G A S K E T S . SE A L W I T H 2 B E A D S O F R A M - N E K . MA N H O L E S T E P S , C O P O L Y M E R PO L Y P R O P Y L E N E P L A S T I C , W I T H 1/ 2 " G R A D E 6 0 S T E E L RE I N F O R C E M E N T O R E Q U A L , 1 6 " O . C . (O U T L E T S T R U C T U R E - 2 ) PL A N PI P E S H A L L B E C U T O U T F L U S H W I T H IN S I D E F A C E O F W A L L . W A T E R T I G H T CO N N E C T I O N ( B O O T , T Y P I C A L ) MA N H O L E S T E P S S H A L L BE P L A C E D S O T H A T OF F S E T H O L E I N T O P S L A B IS F A C I N G D O W N S T R E A M . NO B L O C K S T R U C T U R E S AR E A L L O W E D WE I R E L E V . = S E E U T I L I T Y P L A N 4" D T 4" D T  ƒ  ƒ HI N G E D 4 8 " I D C A S T - I R O N G R A T E (H A A L A I N D U S T R I E S I T E M # P S 4 8 - 5 8 S W H O R AP P R O V E D E Q U A L ) EL E V . = S E E U T I L I T Y P L A N 4" D R A I N T I L E WA T E R T I G H T C O N N E C T I O N V A R I A B L E MA N H O L E F R A M E & C O V E R : NE E N A H R - 3 0 1 5 , T Y P E V G R A T E ( L O W F L O W ) NE E N A H R - 3 0 6 7 , T Y P E V G R A T E ( H I G H F L O W ) 1 ' - 4 " VA R I A B L E 5" M I N . 8" M I N I M U M S L A B T H I C K N E S S , 6' M I N I M U M D I A M E T E R P R E C A S T CO N C R E T E S L A B , R E I N F O R C E D WI T H # 4 R E B A R @ 8 " E . W . PR E C A S T C O N C R E T E S E C T I O N 8" P R E C A S T S E G M E N T A L C O N C R E T E B L O C K TO T O P O F T H E P I P E S H A L L B E U S E D WI T H S I Z E A N D D E P T H P R O H I B I T T H E FA B R I C A T I O N O F P R E C A S T U N I T S . NO T T O S C A L E DE T A I L W / 2 ' S U M P CA T C H B A S I N M A N H O L E 5 C7 SE C T I O N 8 " P I P E D I A . AL L J O I N T S I N M A N H O L E T O H A V E 'O ' R I N G R U B B E R G A S K E T S . SE A L W I T H 2 B E A D S O F R A M - N E K . 6" P R E C A S T R E I N F O R C E D C O N C R E T E S L A B . MA N H O L E S T E P S , C O P O L Y M E R PO L Y P R O P Y L E N E P L A S T I C , W I T H 1/ 2 " G R A D E 6 0 S T E E L RE I N F O R C E M E N T O R E Q U A L , 1 6 " O . C . MI N I M U M O F 2 , M A X I M U M O F 5 CO N C R E T E A D J U S T M E N T R I N G S W I T H F U L L BE D O F M O R T A R B E T W E E N E A C H A N D A 4 " C O L L A R O N T H E O U T S I D E . N O S H I M S OF A N Y M A T E R I A L A L L O W E D . GR A D E 1 " B E L O W 1 0 ' T R A N S I T I O N . PL A N PR E C A S T I N V E R T S H O U L D B E 1 / 2 DI A M E T E R O F P I P E A N D B E N C H E S SL O P E D 2 " T O W A R D I N V E R T . MA N H O L E S T E P S S H A L L B E P L A C E D SO T H A T O F F S E T H O L E I N T O P S L A B IS F A C I N G D O W N S T R E A M . NO B L O C K S T R U C T U R E S A R E A L L O W E D WA T E R T I G H T C O N N E C T I O N (B O O T , T Y P I C A L ) 2 ' - 0 ' ' 5 8 " S M O O T H B A R @ 2" O . C . E A C H W A Y NO T T O S C A L E SE C T I O N D E T A I L FL A R E D E N D 6 C7 PR O V I D E 3 C L I P S T O F A S T E N T R A S H G U A R D T O F . E . S . HO T D I P G A L V A N I Z E A F T E R F A B R I C A T I O N . 24"MAX 6" M A X NOT TO SCALEMITERED END GRATE DETAIL 7 C7MITERED DRAIN GRATE FOR INFORMATION SEE WEB SITE AT WWW.MITEREDDRAIN.COM (707) 620-0606 PIPE COUPLINGFLOWSLOPE WOVEN FILTER FABRIC 14 D 6"WOVEN FILTER FABRIC2'2'2'5D (10' MIN.)NOTE:500X MIRAFI FABRIC OR EQUALSECTION A-APLAN2'MN/DOT CLASS III RIP-RAPAAMN/DOT CLASS III RIP-RAP2'2'14 1 45D (10' MIN.)D NOT TO SCALERIP-RAP AT OUTLETS 8 C7 NO T T O S C A L E IN S T A L L A T I O N D E T A I L HY D R A N T & G A T E V A L V E 2 C7 VA R I A B L E SC R E W T Y P E GR O U N D L I N E GR O O V E BA C K F I L L T O BE T A M P E D HY D R A N T F L A G T O BE I N S T A L L E D O N TH E N O Z Z L E S E C T I O N 3 3 1 2 " 1 C U B I C Y A R D WA S H E D D R A I N RO C K C O V E R WI T H 4 M I L PO L Y E T H Y L E N E . 3" - 6 " 7 ' M I N . 8" C O N C R E T E B L O C K UN D I S T U R B E D S O I L "M E G A L U G " "M E G A L U G " MA I N NO T E S : 1. ) H Y D R A N T S P E C I F I C A T I O N S P E R C I T Y S T A N D A R D S . 2. ) A L L H Y D R A N T L E A D S S H A L L B E V A L V E D . 3. ) O N E ( 1 ) 5 ' " H Y D R A F I N D E R " W I T H S P R I N G B A S E H Y D R A N T F L A G PE R H Y D R A N T I S R E Q U I R E D . 4. ) " M E G A L U G " T H R U S T R E S T R A I N T G L A N D S A R E R E Q U I R E D O N AL L H Y D R A N T L E A D J O I N T S B A C K T O T H E W A T E R M A I N . 5. ) H Y D R A N T S S H A L L B E M A R K E D W I T H A P P R O V E D " O U T O F S E R V I C E " TA G S W H E N I N S T A L L E D . 6. ) E X T E N S I O N S I N S T A L L E D G R E A T E R T H A N 1 2 " S H A L L R E Q U I R E A NE W S I N G L E P I E C E H E A V Y D U T Y V A L V E R O D A S S E M B L Y . 7. ) W H E N I N S T A L L I N G A V A L V E R O D E X T E N S I O N , T H E N O N - B R E A K A B L E CO U P L I N G S L E E V E S G O O N T H E B O T T O M A N D T H E B R E A K A B L E S L E E V E S GO O N T H E T O P O F T H E E X T E N S I O N R O D . V E R I F Y " T O P A N D B O T T O M " OF B R E A K O F F S E C T I O N . 8 ' B U R Y G R O U N D L I N E G R O O V E T O B O T T O M O F C O N N E C T I N G P I P E 3' - 5 ' F R O M T E E NO T I N W H E E L T R A C K 27 " V A R I A B L E AD J U S T C A S T I N G T O 1 / 2 " B E L O W F I N I S H BL A C K T O P G R A D E . MA N H O L E F R A M E & C O V E R : N E E N A H R - 1 6 4 2 , TY P E B L I D , W I T H M A C H I N E D B E A R I N G S U R F A C E S & LE T T E R E D " S A N I T A R Y S E W E R " W I T H T W O C O N C E A L E D PI C K H O L E S , O R A P P R O V E D E Q U A L . 1 ' - 4 " 4 ' - 0 " 4' - 0 " 5" M I N . 1 ' - 8 " M A X . 1 ' - 0 " M A X . 1 6 " 2 0 " T O S P R I N G L I N E M A X FU L L M O R T A R B E D B E T W E E N C A S T I N G , R I N G S , A N D M A N H O L E ST R U C T U R E . M O R T A R T H E O U T S I D E O F T H E R I N G S W I T H NO N - S H R I N K G R O U T . N O S H I M S O F A N Y M A T E R I A L A R E A L L O W E D . PL A C E E X T E R N A L C H I M N E Y S E A L . 2" A D J U S T I N G R I N G S A S R E Q U I R E D ( M I N . 3 " H E I G H T , MA X . 1 2 " H E I G H T ) I N C L U D E S M O R T A R . PI P E S H A L L B E C U T O U T FL U S H W I T H I N S I D E F A C E OF W A L L . WA T E R T I G H T C O N N E C T I O N (B O O T , T Y P I C A L ) CL . I I R E I N F O R C E D CO N C R E T E P I P E . AL L B U T T E D J O I N T S B E T W E E N S E C T I O N S SH A L L H A V E ' O ' R I N G R U B B E R G A S K E T S . FL O W NO T T O S C A L E SA N I T A R Y S E W E R M A N H O L E D E T A I L 1 C7 SE C T I O N A - A AA B B 8 " SE C T I O N B - B 2 / 3 D I A . ( I . D . ) O F P I P E SL O P E : 2 " / F T PR E C A S T C O N C R E T E S L A B WI T H # 4 R E B A R @ 8 " E . W . NO T E S : 1. ) G R O U T B O T T O M O F M A N H O L E T O 1 / 2 OR 2 / 3 D I A M E T E R O F P I P E A N D S L O P E GR O U T 2 " P E R F O O T . 2. ) 1 / 4 " T O 1 / 2 " I S M A X . M O R T A R T H I C K N E S S WI T H U S E D F O R C A S T I N G A D J U S T M E N T . 3. ) C O P O L Y M E R P O L Y P R O P Y L E N E P L A S T I C , WI T H G R A D E 6 0 S T E E L R E I N F O R C E M E N T OR A P P R O V E D E Q U A L , S T E P S 1 6 " O . C . DO W N S T R E A M S I D E . 4. ) K O R - N - S E A L M A N H O L E O R E Q U A L CO N S I D E R E D A C C E P T A B L E A L T E R N A T E . 12 " H D P E 12 " H D P E 12 " H D P E 12 " H D P E 6" O R I F I C E EL E V . = S E E U T I L I T Y P L A N 18" MIN CENTER ONE FULL LENGTH OF WATER MAIN AT THE CROSSING NOT TO SCALECROSSING DETAILWATERMAIN / SEWER 9 C7SEWER PIPEƒ%(1'ƒ%(1'ƒ%(1'ƒ%(1' O F 3 7820DATE------------------ REG. NO.--------------26-NOV-14 TYPED OR PRINTED NAME: Richard A. Lindell P.E. 3411 KILMER LANE NORTH PLYMOUTH, MN. 55441 (763)542-9163 info@lindelleng.com ARDEN HILLS, MINNESOTA 1 P M 1 O F 3 7820DATE------------------ REG. NO.--------------26-NOV-14 TYPED OR PRINTED NAME: Richard A. Lindell P.E. 3411 KILMER LANE NORTH PLYMOUTH, MN. 55441 (763)542-9163 info@lindelleng.com ARDEN HILLS, MINNESOTA 2 P M 2 O F 3 7820DATE------------------ REG. NO.--------------26-NOV-14 TYPED OR PRINTED NAME: Richard A. Lindell P.E. 3411 KILMER LANE NORTH PLYMOUTH, MN. 55441 (763)542-9163 info@lindelleng.com ARDEN HILLS, MINNESOTA 3 P M 3 A) SITE INFORMATION HAS BEEN TAKEN FROM A SITE SURVEY PREPARED BY SUNDE LAND SURVEYING, 9001 EAST BLOOMINGTON FREEWAY, SUITE 118, BLOOMINGTON, MN 55420-3435 DATED 7/22/2014. GENERAL CONTRACTOR IS TO VERIFY ALL SITE INFORMATION BEFORE STARTING CONSTRUCTION, AND NOTIFY THE ARCHITECT IN WRITING OF ANY DISCREPANCIES. B) REFER TO THE GENERAL NOTES FOR OTHER APPLICABLE INFORMATION. SITE PLAN GENERAL NOTES RED FOX ROAD F R O N T 5 0 '-0 " F R O N T 2 0 '-0 " SIDE 20'-0" S I D E 2 0 '-0 " R E A R 2 0'-0" SIDE 20'-0" R E A R 5'-0" S I D E 5 '-0 " SIDE 5'-0" SIDE 5'-0" BUILDING SETBACK PARKING SETBACK BUILDING SETBACK PARKING SETBACK BUILDING SETBACK PARKING SETBACK BUILDING SETBACK PARKING SETBACK BUILDING SETBACK PARKING SETBACK 9 S P A C E S @ 9 '-0 " 8 1 '-0 " 9 '-0 " 9 '-0 " 9 '-0 " 9 '-0 " 1 0 S P A C E S @ 9 '-0 " 9 0 '-0 " 9 '-0 " 1 0 S P A C E S @ 9 '-0 " 9 0 '-0 " 9 '-0 " 4 @ 9 '-0 " 3 6 '-0 " 9 '-0 " 9 '-0 " 9 '-0 " 3 @ 9 '-0 " 2 7 '-0 " 125'-0" 1 2'-0" 6 0'-0" 14'-0" 40 17 17 42 120'-0" 1 25'-0" 86'-0"9 '-0 " 9 '-0 " 9 '-0 " 9 '-0 " 3 @ 9 '-0 "2 7 '-0 " 9 '-0 " 1 0 S P A C E S @ 9 '-0 " 9 0 '-0 " 9 '-0 " 9 '-0 " 9 '-0 " 9 '-0 " 8 S P A C E S @ 9 '-0 " 7 2 '-0 " 9 '-0 " 5 @ 9 '-0 "4 5 '-0 " 9 '-0 "9 '-0 " 9 '-0 " 9 '-0 " NORTHWOODS DRIVE INFILTRATION POND INFILTRATION POND 3 6 0 '-0 " 5 2 '-0 " 125'-0"77'-0" 12'-0"18'-0"24'-0"18'-0"5'-0" 42'-0" 106'-0" 1 8 '-0 " 2 4 '-0 " 6 '-0 " 1 8 '-0 " 2 4 '-0 " 6 '-0 " 4 0 0 '-0 " 50'-0" 34 1 0 S P A C E S @ 9 '-0 " 9 0 '-0 " 9 '-0 " 1 0 S P A C E S @ 9 '-0 " 9 0 '-0 " 9 '-0 " 1 0 S P A C E S @ 9 '-0 " 9 0 '-0 " 9 '-0 " 1 2 S P A C E S @ 9 '-0 " 1 0 8 '-0 " 40 PROPERTY LINE BUILDING SETBACK PARKING SETBACK 24'-0" 5 '-0 " 5 '-0 " 3 4 '-0 " SLOPE 1:12 ADJACENT BUILDING ADJACENT BUILDING PROPERTY LINE PROPERTY LINE PROPERTY LINE PROPERTY LINE PROPERTY LINE BUILDING 1 43,300 SF BUILDING 2 50,000 SF NEW CONCRETE APRON PER CITY STANDARDS NEW CONCRETE APRON PER CITY STANDARDS BITUMINOUS DRIVE-IN RAMP, (TYP.) BITUMINOUS DRIVE-IN RAMP, (TYP.) S L O P E 1:1 2 LANDSCAPED AREA (SEE LANDSCAPE PLAN) LANDSCAPED AREA (SEE LANDSCAPE PLAN) LANDSCAPED AREA (SEE LANDSCAPE PLAN) LANDSCAPED AREA (SEE LANDSCAPE PLAN) LOADING DOCK (TYP.) LANDSCAPED AREA (SEE LANDSCAPE PLAN) LOADING DOCK (TYP.) FUTURE MONUMENT SIGN RETAINING WALL (SEE CIVIL) RETAINING WALL (SEE CIVIL) ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE CONCRETE WALKWAY CONCRETE WALKWAY FUTURE PARKING CONCRETE WALKWAY CONCRETE WALKWAY LANDSCAPED AREA (SEE LANDSCAPE PLAN) 10 53'-5 1/4" PROPOSED TRASH ENCLOSURE LOCATION PROPOSED TRASH ENCLOSURE LOCATION M I N . 5 '-0 "15'-0"15'-0"SEWER EASEMENT SEWER EASEMENT 9 S P A C E S @ 9 '-0 " 8 1 '-0 " 9 '-0 " 1 0 S P A C E S @ 9 '-0 " 9 0 '-0 " 9 '-0 " 1 1 S P A C E S @ 9 '-0 " 9 9 '-0 " 9 '-0 " 1 0 S P A C E S @ 9 '-0 " 9 0 '-0 " FUTURE MONUMENT SIGN, TRUCK TRAFFIC ONLY M I N . 5 '-0 " 17 S P A C E S @ 9'-0" 153'-0" 24'-0" 2 8 '-0 " 24'-0" 1 7 S P A C E S @ 9'-0" 153'-0" 3 0 '-0 " ZONING DISTRICT: I-FLEX ZONING REQUIREMENTS BUILDING SETBACKS FRONT REAR SIDE PARKING SETBACK FRONT REAR SIDE LOT INFORMATION TOTAL PROPERTY AREA PROPOSED FLOOR AREA (MAX. F.A.R. ALLOWED = 0.8) AREA COVERED BY STRUCTURE (MAX. F.A.R. ALLOWED = 40%) AREA COVERED BY LANDSCAPE (MIN. ALLOWED - 25%) OFFICE / INDUSTRIAL BUILDING 1 : PARKING REQUIRED : (1/250 SF OF 20% OFFICE) = (1/1,000 SF OF 80% INDUSTRIAL) = TOTAL = PARKING PROVIDED OFFICE / INDUSTRIAL BUILDING 2 : PARKING REQUIRED: (1/250 SF OF 20% OFFICE) = (1/1,000 SF OF 80% INDUSTRIAL) = TOTAL = PARKING PROVIDED TOTAL REQUIRED REQ'D ACCESSIBLE PARKING SPACES TOTAL PROVIDED SITE DATA REQUIRED 50' 20' 20' 20' 5' 5' 350,190 SF 93,300/350,190 = .27 93,300/350,190 SF = 27% 103,092/350,190 = 29.4% 43,300 SF 35 STALLS 35 STALLS 70 STALLS 82 STALLS 50,000 SF 40 STALLS 40 STALLS 80 STALLS 108 STALLS 150 STALLS 9 STALLS 190 STALLS Issues and Revisions: Commission No: Drawn by: Checked by: SHEET 1295 BANDANA BLVD N, SUITE 200 ST. PAUL, MN 55108-2735 (651) 642-9200 | FAX (651) 642-1101 www.popearch.com POPE ARCHITECTS CITY SUBMITTAL 12/01/14 NOT FOR CONSTRUCTION 1/26/2015 10:11:41 AM C:\Revit Projects\65127-14136-R14-Workshared_dolson.rvt A1.1 ARCHITECTURAL SITE PLAN GV DO 65127-14136 RED FOX BUSINESS CENTER ARDEN HILLS, MN 1" = 40'-0" A1.1 1 ARCHITECTURAL SITE PLAN NORTH 0'40 20 80 CITY SUBMITTAL 12/01/14 CITY RESUBMITTAL 12/12/14 CITY RESUBMITTAL #2 01/26/15 A3.1 1 A3.1 3 A3.1 2 A2 A3 A4 A5 A6 A7 A8 A9 A10 A1 AD AD AC AC AB AB AA AA 42'-6"82'-6" A3.1 4 3 6 0 '-0 " 125'-0" 80'-6" 123'-0" 3 1 8 '-0 " 3 5 8 '-0 " 3 6 0 '-0 " 4 0 '-0 " 4 0 '-0 " 4 0 '-0 " 4 0 '-0 " 4 0 '-0 " 4 0 '-0 " 4 0 '-0 " 4 0 '-0 " 4 0 '-0 " 42'-6"40'-0"42'-6" LOADING DOCK LOADING DOCK LOADING DOCK LOADING DOCK LOADING DOCK LOADING DOCK LOADING DOCK LOADING DOCK DRIVE-IN DOOR DRIVE-IN DOOR DRIVE-IN DOOR DRIVE-IN DOOR BITUMINOUS RAMP (TYPICAL) BITUMINOUS RAMP (TYPICAL) BITUMINOUS RAMP (TYPICAL) BITUMINOUS RAMP (TYPICAL) ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE Issues and Revisions: Commission No: Drawn by: Checked by: SHEET 1295 BANDANA BLVD N, SUITE 200 ST. PAUL, MN 55108-2735 (651) 642-9200 | FAX (651) 642-1101 www.popearch.com POPE ARCHITECTS CITY SUBMITTAL 12/01/14 NOT FOR CONSTRUCTION 1/26/2015 10:11:03 AM C:\Revit Projects\65127-14136-R14-Workshared_dolson.rvt A2.1 FLOOR PLAN - BUILDING 1 GV DO 65127-14136 RED FOX BUSINESS CENTER ARDEN HILLS, MN 1/16" = 1'-0" A2.1 1 FLOOR PLAN - BUILDING 1 0'8'-0" 4'-0" 16'-0" NORTH CITY SUBMITTAL 12/01/14 CITY RESUBMITTAL 12/12/14 CITY RESUBMITTAL #2 01/26/15 B1 B1 B2 B2 B3 B3 B4 B4 B5 B5 B6 B6 B7 B7 B8 B8 B9 B9 B10 B10 B11 B11 BA BA BB BB BC BC BD BD 1 2 5 '-0 " A3.2 1 A3.2 4 A3.2 2 A3.2 3 400'-0" 400'-0" 1 2 3 '-0 " 398'-0" LOADING DOCK LOADING DOCK LOADING DOCK LOADING DOCK LOADING DOCK DRIVE-IN DOOR DRIVE-IN DOOR DRIVE-IN DOOR DRIVE-IN DOOR BITUMINOUS RAMP BITUMINOUS RAMP BITUMINOUS RAMP BITUMINOUS RAMP 40'-0"40'-0"40'-0"40'-0"40'-0"40'-0"40'-0"40'-0"40'-0"40'-0" 4 2 '-6 " 4 0 '-0 " 4 2 '-6 " ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE ENTRANCE Issues and Revisions: Commission No: Drawn by: Checked by: SHEET 1295 BANDANA BLVD N, SUITE 200 ST. PAUL, MN 55108-2735 (651) 642-9200 | FAX (651) 642-1101 www.popearch.com POPE ARCHITECTS CITY SUBMITTAL 12/01/14 NOT FOR CONSTRUCTION 1/26/2015 10:14:00 AM C:\Revit Projects\65127-14136-R14-Workshared_dolson.rvt A2.2 FLOOR PLAN - BUILDING 2 GV DO 65127-14136 RED FOX BUSINESS CENTER ARDEN HILLS, MN 1/16" = 1'-0" A2.2 1 FLOOR PLAN - BUILDING 2 0'8'-0" 4'-0" 16'-0" TRUE NORTH PLAN NORTH CITY SUBMITTAL 12/01/14 CITY RESUBMITTAL 12/12/14 CITY RESUBMITTAL #2 01/26/15 BUILDING 2 BUILDING 2 - NORTH WEST ELEVATION 1/16" = 1'-0" 1 A3.2 0'8'16'32' PRECAST PANEL COLOR C METAL FLASHING METAL PANEL COLOR A 1" INSULATED VISION GLASS IN ALUM. FRAME 1" INSULATED SPANDREL GLASS IN ALUM. FRAME METAL PANEL SUNSCREEN COLOR A METAL PANEL COLOR A SIGNAGE BY OWNER PRECAST PANEL COLOR B PRECAST PANEL COLOR A METAL PANEL FASCIA COLOR A BUILDING 2 - NORTH EAST ELEVATION 1/8" = 1'-0" 4 A3.2 0'4'8'16' BUILDING 2 - SOUTH EAST ELEVATION 1/16" = 1'-0" 2 A3.2 0'8'16'32' BUILDING 2 - SOUTH WEST ELEVATION 1/16" = 1'-0" 3 A3.2 0'8'16'32' 2 8 '-0 " 3 0 '-0 " 1 7 '-6 " 1 0 '-0 " 2 '-8 " 10'-0" BUILDING 1 KEY PLAN BUILDING 2 BUILDING 2 - TYPICAL ENTRY ELEVATION 1/8" = 1'-0" (building 1 similar) 5 A3.2 0'4'8'16' 25'-10" 5 '-0 " 5'-0" 1 0 '-0 " 1 7 '-6 " 2 '-9 " 16'-4"4" 4 " 4" 2 5 '-0 " 7 '-2 " 1 '-0 " 5 A3.2 5 A3.1 SIMILAR 3 0 '-0 " 2 8 '-6 " 2 8 '-6 " 2 8 '-6 " 3 0 '-0 " 2 8 '-6 " ALUMINUM STOREFRONT ENTRANCE ALUMINUM STOREFRONT WINDOW Memorandum SRF No. 0148722 To: Ryan B. Streff, City Planner City of Arden Hills From: Matt Pacyna, PE, Senior Associate Jordan Schwarze, PE, Senior Engineer Date: January 16, 2015 Subject: Red Fox Business Center Traffic Study Introduction SRF has completed a traffic study for the proposed Red Fox Business Center development located south of I-694 between Trunk Highway 51 (TH 51) and Lexington Avenue in the City of Arden Hills (see Figure 1: Project Location). The main objectives of this study are to review existing operations within the study area, evaluate the traffic impacts to the adjacent roadway network, and recommend any necessary improvements to accommodate the proposed development. This study also includes an assessment of site circulation, parking, and potential conflicts between passenger vehicles and trucks. The following sections provide the assumptions, analysis, and study conclusions/recommendations offered for consideration. Existing Conditions The existing conditions were reviewed to establish a baseline in order to identify any future impacts associated with the proposed development. The evaluation of existing conditions includes peak period intersection turning movement counts, field observations, and an intersection capacity analysis. Data Collection Peak period turning movement counts were collected by SRF during the week of December 15, 2014 at the following study intersections: • Red Fox Road and Dunlap Street • Red Fox Road and Northwoods Drive • Red Fox Road and Lexington Avenue The peak periods collected included the a.m., midday, and p.m. peak hours. Historical annual average daily traffic (AADT) volumes within the study area were provided by the Minnesota Department of Transportation (MnDOT). ONE CARLSON PARKWAY, SUITE 150 | MINNEAPOLIS, MN 55447 | 763.475.0010 | WWW.SRFCONSULTING.COM 0148722 January 2015 Project Location Red Fox Business Center Traffic Study Arden Hills, MN Figure 1 N O R T H No r t h H: \ P r o j e c t s \ 8 7 2 2 \ T S \ F i g u r e s \ F i g 0 1 _ P r o j e c t L o c a t i o n . c d r 694 51 Red Fox Rd Le x i n g t o n A v e Grey Fox Rd Du n l a p S t Northwoods Dr Project Location 51694212 Ryan B. Streff January 16, 2015 City of Arden Hills Page 3 In addition to the intersection turning movement counts, observations were completed to identify roadway characteristics within the study area (i.e. roadway geometry, posted speed limits, and traffic controls). Currently, Lexington Avenue is primarily a four-lane divided roadway with a posted speed limit of 40 miles per hour (mph), although there are segments that have a continuous center two-way left-turn lane. Red Fox Road and other study roadways are two-lane roadways with 30 mph speed limits. The Red Fox Road/Lexington Avenue intersection is signalized, while other study intersections are side-street stop controlled. It should be noted that Lexington Avenue is functionally classified as a minor arterial, while other study roadways are functionally classified as local streets. Existing geometrics, traffic controls, and volumes within the study area are shown in Figure 2. Existing Intersection Capacity Analysis An existing intersection capacity analysis was completed using Synchro/SimTraffic software (V8.0) to establish a baseline condition to which future traffic operations could be compared. Capacity analysis results identify a Level of Service (LOS) which indicates how well an intersection is operating. Intersections are ranked from LOS A through LOS F. The LOS results are based on average delay per vehicle, which correspond to the delay threshold values shown in Table 1. LOS A indicates the best traffic operation, while LOS F indicates an intersection where demand exceeds capacity. Overall intersection LOS A though LOS D is generally considered acceptable in the Twin Cities area. Table 1. Level of Service Criteria for Signalized and Unsignalized Intersections LOS Designation Signalized Intersection Average Delay/Vehicle (seconds) Unsignalized Intersection Average Delay/Vehicle (seconds) A ≤ 10 ≤ 10 B > 10 - 20 > 10 - 15 C > 20 - 35 > 15 - 25 D > 35 - 55 > 25 - 35 E > 55 - 80 > 35 - 50 F > 80 > 50 For side-street stop controlled intersections, special emphasis is given to providing an estimate for the level of service of the side-street approach. Traffic operations at an unsignalized intersection with side- street stop control can be described in two ways. First, consideration is given to the overall intersection level of service. This takes into account the total number of vehicles entering the intersection and the capability of the intersection to support these volumes. Second, it is important to consider the delay on the minor approach. Since the mainline does not have to stop, the majority of delay is attributed to the side-street approaches. It is typical of intersections with higher mainline traffic volumes to experience high levels of delay (i.e. poor levels of service) on the side-street approaches, but an acceptable overall intersection level of service during peak hour conditions. 0148722 January 2015 Existing Conditions Red Fox Business Center Traffic Study Arden Hills, MN Figure 2 H: \ P r o j e c t s \ 8 7 2 2 \ T S \ F i g u r e s \ F i g 0 2 _ E x i s t i n g C o n d i t i o n s . c d r - A.M. Peak Hour Volumes - Midday Peak Hour Volumes - P.M. Peak Hour Volumes - Estimated Year 2014 Average Daily Traffic (ADT) Volumes - Side-Street Stop Control - Traffic Signal Control LEGEND XX [XX] (XX) X,XXX N O R T H No r t h 694 Red Fox Rd Le x i n g t o n A v e Grey Fox Rd Du n l a p S t Northwoods Dr Project Location ( 2 5 ) [ 2 6 ] 4 2 (7 0 4 ) [ 3 0 5 ] 3 2 3 (1 8 3 ) [ 9 3 ] 2 6 Le x i n g t o n A v e 33 1 [ 1 0 7 ] ( 3 6 ) 72 2 [ 8 1 3 ] ( 7 2 5 ) 13 9 [ 4 1 1 ] ( 4 6 4 ) Red Fox Rd (336) [214] 86 (107) [58] 9 (87) [19] 32 41 [142] (296) 14 [38] (41) 34 [222] (327) 7,100 1, 6 0 0 Du n l a p S t Red Fox Rd (60) [51] 13 (6) [4] 4 62 [27] (7) 74 [51] (22) (3 ) [ 7 ] 7 (8 7 ) [ 5 4 ] 3 2 No r t h w o o d s D r 1 [ 2 1 ] ( 1 5 ) 14 [ 1 3 4 ] ( 1 6 2 ) Red Fox Rd (10) [9] 25 (137) [96] 20 157 [77] (36) 135 [57] (14) 27 , 1 0 0 20 , 4 0 0 Ryan B. Streff January 16, 2015 City of Arden Hills Page 5 Results of the existing intersection capacity analysis shown in Table 2 indicate that all study intersections currently operate at an acceptable overall LOS D or better during the a.m., midday, and p.m. peak hours. No significant delay or queuing issues were observed in the field or traffic simulation at the Red Fox Road/Dunlap Street or Red Fox Road/Northwoods Drive intersections. However, queuing issues were observed at the Red Fox Road/Lexington Avenue intersection during the p.m. peak hour. A summary of the Red Fox Road/Lexington Avenue intersection queueing issues is provided in the following section. Table 2. Existing Intersection Capacity Analysis Intersection A.M. Peak Hour Midday Peak Hour P.M. Peak Hour LOS Delay LOS Delay LOS Delay Red Fox Road and Dunlap Street(1) A/A 3 sec. A/A 3 sec. A/A 3 sec. Red Fox Road and Northwoods Drive(1) A/A 5 sec. A/A 6 sec. A/A 6 sec. Red Fox Road and Lexington Avenue A 9 sec. B 18 sec. D 40 sec. (1) Indicates an unsignalized intersection with side-street stop control, where the overall LOS is shown followed by the worst approach LOS. The delay shown represents the worst side-street approach delay. Red Fox Road/Lexington Avenue Intersection – Queuing Issues • Northbound Approach – Northbound queues were observed to extend approximately 380 feet during the p.m. peak hour. These queues occasionally block access to the northbound right-turn lane. • Southbound Approach – Southbound left-turn queues were observed to extend approximately 400 feet during the p.m. peak hour. These queues occasionally extend beyond the capacity of the southbound left-turn lane and restrict the flow of the adjacent through lane. • Eastbound Approach – Eastbound left-turn queues were observed to extend approximately 400 feet during the p.m. peak hour. While the full-width left-turn lane approaching the intersection is only approximately 200 feet, access to the shared through/right-turn lane remains unobstructed due to the wide shoulder along Red Fox Road. • Westbound Approach – Westbound queues were observed to extend beyond the available storage distance during the p.m. peak hour. These queues impact driveway access locations to the east along Red Fox Road as well as access to the existing turn lanes. It should be noted that the queuing issues identified at the Red Fox Road/Lexington Avenue intersection are existing issues and not specifically related to the proposed development. Ryan B. Streff January 16, 2015 City of Arden Hills Page 6 Discussions with Ramsey County staff indicated that several improvements are currently being evaluated to address these issues. Potential improvements include a northbound right-turn lane at the I-694 South Ramps/Lexington Avenue intersection to the north as well as the installation of a traffic signal at the Target Access/Lexington Avenue intersection to the south. Furthermore, the Lexington Station Traffic Study, dated May 20, 2013, identified the need for a new eastbound right-turn lane at the Red Fox Road/Lexington Avenue intersection. Implementation of these improvements would reduce delays and queueing in the area, particularly at the Red Fox Road/Lexington Avenue intersection. However, to understand potential impacts of the proposed development and identify the remaining intersection capacity before improvements may be needed, no mitigation was assumed under future conditions. Proposed Development The proposed Red Fox Business Center development is located at 1235 Red Fox Road in the City of Arden Hills. The current development proposal (shown in Figure 3) consists of two multi-tenant light industrial buildings totaling approximately 93,000 square feet. Construction was assumed to be complete by the end of the year 2016. Access to the development is proposed at the following locations: • Red Fox Road – Approximately 600 feet west of Dunlap Street (West Access) o The West Access is expected to be the primary truck access. • Red Fox Road – Approximately 350 feet west of Dunlap Street (East Access) o The East Access is expected to be the primary passenger vehicle access. • Northwoods Drive – An extension of the western roadway terminus (North Access) o Discussions with City staff indicate this access may be eliminated. However, this access was included as part of the future analysis. Further discussion regarding site access operations is documented later in this study. Year 2017 Conditions To help determine impacts associated with the proposed development, traffic forecasts were developed for year 2017 conditions (i.e. one year after anticipated completion). Year 2017 conditions take into account general area background growth and traffic generated by the proposed development. The evaluation of year 2017 conditions includes details on the traffic forecasts and an intersection capacity analysis. As previously stated, no improvements along Red Fox Road or Lexington Avenue were included under this condition. 0148722 January 2015 Site Plan Red Fox Business Center Traffic Study Arden Hills, MN Figure 3 Red Fox Rd H: \ P r o j e c t s \ 8 7 2 2 \ T S \ F i g u r e s \ F i g 0 3 _ S i t e P l a n . c d r 694 Du n l a p S t Northwoods Dr N O R T H No r t h West Access East Access North Access Ryan B. Streff January 16, 2015 City of Arden Hills Page 8 Year 2017 Traffic Forecasts To account for general background growth in the area, an annual growth rate of one-half percent was applied to existing peak hour traffic volumes to develop year 2017 background traffic forecasts. This growth rate is consistent with historical growth in the study area (based on MnDOT AADT volumes). To account for traffic impacts associated with the proposed development, trip generation estimates for the a.m., midday, and p.m. peak hours as well as a daily basis were developed. These estimates, shown in Table 3, were developed using the ITE Trip Generation Manual, Ninth Edition. It should be noted that a business park land use was assumed based on the description and site plan of the proposed development. Furthermore, 15 percent of the total site generated trips were assumed to be trucks. Table 3. Trip Generation Estimates Land Use Type (ITE Code) Size Vehicle Type A.M. Peak Hour Trips Midday Peak Hour Trips P.M. Peak Hour Trips Daily Trips In Out In Out In Out Business Park (770) 93,000 Square Feet Autos 94 17 40 47 25 74 983 Trucks 17 3 7 8 5 13 174 Total New System Trips 111 20 47 55 30 87 1,157 Results of the trip generation estimates indicate the proposed development is expected to generate approximately 131 a.m. peak hour, 102 midday peak hour, 117 p.m. peak hour, and 1,157 daily trips. These trips were distributed throughout the area based on the directional distribution shown in Figure 4, which was developed based on existing area travel patterns and engineering judgment. The resultant year 2017 conditions, including general area background growth and traffic generated by the proposed development, are shown in Figure 5. Year 2017 Intersection Capacity Analysis To determine how the adjacent roadway network will accommodate year 2017 traffic forecasts, an intersection capacity analysis was completed using Synchro/SimTraffic software. This analysis assumes development access to Northwoods Drive is provided. Results of the year 2017 intersection capacity analysis shown in Table 4 indicate that all study intersections and proposed access locations are expected to operate at an acceptable overall LOS D or better during the a.m., midday, and p.m. peak hours. Although, it should be noted that the Red Fox Road/Lexington Avenue intersection is approaching capacity under p.m. peak hour conditions. As previously noted, the existing queuing issues at the Red Fox Road/Lexington Avenue intersection are expected to continue under year 2017 p.m. peak hour conditions. In general, the existing queues identified are expected to increase by approximately two to five vehicles, depending on the movement. Therefore, the potential improvements along Lexington Avenue being considered as well as the eastbound right-turn lane at the Red Fox Road/Lexington Avenue intersection should be incorporated at some point in the next three to four years, if not earlier. 0148722 January 2015 Directional Distribution Red Fox Business Center Traffic Study Arden Hills, MN Figure 4 Ha m l i n e A v e Red Fox Rd N O R T H No r t h Le x i n g t o n A v e County E H: \ P r o j e c t s \ 8 7 2 2 \ T S \ F i g u r e s \ F i g 0 4 _ D i r e c t i o n a l D i s t r i b u t i o n . c d r 5% 30% 5% 694 51 Grey Fox Rd Du n l a p S t Northwoods Dr 5% 10 % 5% 5% 3 5 % 0148722 January 2015 Year 2017 Conditions Red Fox Business Center Traffic Study Arden Hills, MN Figure 5 H: \ P r o j e c t s \ 8 7 2 2 \ T S \ F i g u r e s \ F i g 0 5 _ Y e a r 2 0 1 7 C o n d i t i o n s . c d r - A.M. Peak Hour Volumes - Midday Peak Hour Volumes - P.M. Peak Hour Volumes - Estimated Year 2017 Average Daily Traffic (ADT) Volumes - Side-Street Stop Control - Traffic Signal Control LEGEND XX [XX] (XX) X,XXX N O R T H No r t h 694 Red Fox Rd Le x i n g t o n A v e Grey Fox Rd Du n l a p S t Northwoods Dr ( 2 9 ) [ 3 2 ] 5 7 (7 1 5 ) [ 3 1 0 ] 3 2 8 (1 8 6 ) [ 9 4 ] 2 6 Le x i n g t o n A v e 42 0 [ 1 4 4 ] ( 6 1 ) 73 3 [ 8 2 5 ] ( 7 3 6 ) 14 1 [ 4 1 7 ] ( 4 7 1 ) Red Fox Rd (376) [239] 95 (109) [59] 9 (110) [33] 37 42 [144] (300) 14 [39] (42) 35 [225] (332) 8,200 1, 8 0 0 Du n l a p S t Red Fox Rd (102) [77] 23 (36) [23] 11 136 [58] (27) 75 [52] (22) (8 ) [ 1 5 ] 2 2 (8 8 ) [ 5 5 ] 3 2 No r t h w o o d s D r 1 [ 2 1 ] ( 1 5 ) 18 [ 1 4 6 ] ( 1 8 0 ) Red Fox Rd (10) [9] 25 (180) [123] 30 182 [88] (43) 210 [89] (34) 28 , 3 0 0 20 , 9 0 0 We s t A c c e s s 0 [ 0 ] ( 0 ) 5 [ 1 4 ] ( 2 3 ) Red Fox Rd (0) [0] 0 (67) [56] 18 28 [12] (8) 70 [35] (10) Ea s t A c c e s s 0 [ 0 ] ( 0 ) 11 [ 3 0 ] ( 4 8 ) Red Fox Rd (0) [0] 0 (90) [70] 23 60 [26] (17) 98 [47] (18) Ryan B. Streff January 16, 2015 City of Arden Hills Page 11 Table 4. Existing Intersection Capacity Analysis Intersection A.M. Peak Hour Midday Peak Hour P.M. Peak Hour LOS Delay LOS Delay LOS Delay Red Fox Road and West Access(1) A/A 5 sec. A/A 4 sec. A/A 4 sec. Red Fox Road and East Access(1) A/A 5 sec. A/A 5 sec. A/A 5 sec. Red Fox Road and Dunlap Street(1) A/A 4 sec. A/A 4 sec. A/A 4 sec. Red Fox Road and Northwoods Drive(1) A/A 7 sec. A/A 6 sec. A/A 6 sec. Red Fox Road and Lexington Avenue B 11 sec. B 19 sec. D 48 sec. (1) Indicates an unsignalized intersection with side-street stop control, where the overall LOS is shown followed by the worst approach LOS. The delay shown represents the worst side-street approach delay. Alternate Access Scenario As noted previously, the proposed North Access at the western terminus of Northwood Drive may be eliminated. Therefore, a qualitative assessment of impacts related to the potential elimination of the North Access was completed. Site generated trips expected to utilize the North Access were redistributed to the East/West Access locations along Red Fox Road to determine any potential impacts. Upon redistribution, it was determined that the North Access is not needed to provide acceptable operations. The East/West Access locations have sufficient capacity to accommodate all site generated trips and are expected to operate well in their current configuration. Site Plan/Access Review A review of the proposed site plan was completed to identify any issues and recommend potential improvements with regard to site access, parking lot configuration, and circulation. Based on this review, the following items were identified that should be discussed further and/or incorporated: 1) North Access: a. As noted previously, the East/West Access locations have sufficient capacity to accommodate all site generated trips and are expected to operate well in their current configuration should the North Access at the western terminus of Northwood Drive be eliminated. b. The elimination of the North Access would increase internal site circulation. However, no significant issues are expected. 2) East and West Access: a. Ideally, the East/West Access locations along Red Fox Road would be located directly across from other driveways to limit potential conflicts. However, given the relatively low traffic volumes on Red Fox Road, no issues with the currently proposed locations are expected. Ryan B. Streff January 16, 2015 City of Arden Hills Page 12 3) Truck Maneuverability: a. The potential exists for truck maneuvers to limit access to the passenger vehicle parking lot of the proposed north building under the current site plan. b. Truck parking should be reviewed to ensure that parked trucks will not impact circulation by blocking internal roadways/parking lot aisles. 4) Circulation: a. The West Access along Red Fox Road should be designated (i.e. signed) specifically as a truck access to limit conflicts between trucks and passenger vehicles. b. Given the relatively low anticipated truck volumes, potential internal conflicts between trucks and passenger vehicles would be minimal and this is not considered a significant issue. An illustration of recommended site plan improvements is shown in Figure 6. 0148722 January 2015 Recommended Site Plan Improvements Red Fox Business Center Traffic Study Arden Hills, MN Figure 6 Red Fox Rd H: \ P r o j e c t s \ 8 7 2 2 \ T S \ F i g u r e s \ F i g 0 6 _ R e c o m m e n d e d S i t e P l a n I m p r o v e m e n t s . c d r 694 Du n l a p S t Northwoods Dr N O R T H No r t h Sign the West Access as a truck access The potential elimination of the North Access does not significantly impact operations at the East/West Access Locations Review truck parking to ensure that parked trucks will not impact circulation by blocking internal roadways/parking lot aisles Ryan B. Streff January 16, 2015 City of Arden Hills Page 14 Summary and Conclusions The following study conclusions and recommendations are offered for your consideration: • Results of the existing intersection capacity analysis indicate that all study intersections currently operate at an acceptable overall LOS D or better during the a.m., midday, and p.m. peak hours. No significant delay or queuing issues were observed in the field or traffic simulation at the Red Fox Road/Dunlap Street or Red Fox Road/Northwoods Drive intersections. However, queuing issues were observed at the Red Fox Road/ Lexington Avenue intersection during the p.m. peak hour: o Northbound queues were observed to extend approximately 380 feet during the p.m. peak hour. These queues occasionally block access to the northbound right-turn lane. o Southbound left-turn queues were observed to extend approximately 400 feet during the p.m. peak hour. These queues occasionally extend beyond the capacity of the southbound left-turn lane and restrict the flow of the adjacent through lane. o Eastbound left-turn queues were observed to extend approximately 400 feet during the p.m. peak hour. While the full-width left-turn lane approaching the intersection is only approximately 200 feet, access to the shared through/right-turn lane remains unobstructed due to the wide shoulder along Red Fox Road. o Westbound queues were observed to extend beyond the available storage distance during the p.m. peak hour. These queues impact driveway access locations to the east along Red Fox Road as well as access to the existing turn lanes. • The queuing issues identified at the Red Fox Road/Lexington Avenue intersection are existing issues and not specifically related to the proposed development. Discussions with Ramsey County staff indicated that several improvements are currently being evaluated to address these issues. • The proposed Red Fox Business Center development is located at 1235 Red Fox Road in the City of Arden Hills. The current development proposal consists of two multi-tenant light industrial buildings totaling approximately 93,000 square feet. Construction was assumed to be complete by the end of the year 2016. Access to the development is proposed at the following locations: o Red Fox Road – Approximately 600 feet west of Dunlap Street (West Access)  The West Access is expected to be the primary truck access. o Red Fox Road – Approximately 350 feet west of Dunlap Street (East Access)  The East Access is expected to be the primary passenger vehicle access. o Northwoods Drive – An extension of the western roadway terminus (North Access)  Discussions with City staff indicate this access may be eliminated. However, this access was included as part of the future analysis. Ryan B. Streff January 16, 2015 City of Arden Hills Page 15 • To account for general background growth in the area, an annual growth rate of one-half percent was applied to the existing peak hour traffic volumes to develop year 2017 (i.e. one year after construction) background traffic forecasts. • The proposed development is expected to generate approximately 131 a.m. peak hour, 102 midday peak hour, 117 p.m. peak hour, and 1,157 daily trips. • Results of the year 2017 intersection capacity analysis indicate that all study intersections and proposed access locations are expected to operate at an acceptable overall LOS D or better during the a.m., midday, and p.m. peak hours. Although, it should be noted that the Red Fox Road/Lexington Avenue intersection is approaching capacity under p.m. peak hour conditions. As previously noted, the existing queuing issues at the Red Fox Road/ Lexington Avenue intersection are expected to continue under year 2017 p.m. peak hour conditions. In general, the existing queues identified are expected to increase by approximately two to five vehicles, depending on the movement. Therefore, the potential improvements along Lexington Avenue being considered as well as the eastbound right-turn lane at the Red Fox Road/Lexington Avenue intersection should be incorporated at some point in the next three to four years, if not earlier. • A qualitative assessment of impacts related to the potential elimination of the North Access was completed. It was determined that the North Access is not needed to provide acceptable operations. The East/West Access locations have sufficient capacity to accommodate all site generated trips and are expected to operate well in their current configuration. • A review of the proposed site plan was completed to identify any issues and recommend potential improvements with regard to site access, parking lot configuration, and circulation. Key recommendations include the following: o Truck parking should be reviewed to ensure that parked trucks will not impact circulation by blocking internal roadways/parking lot aisles. o The West Access along Red Fox Road should be designated (i.e. signed) specifically as a truck access to limit conflicts between trucks and passenger vehicles. o Given the relatively low anticipated truck volumes, potential internal conflicts between trucks and passenger vehicles would be minimal and this is not considered a significant issue. H:\Projects\8722\TS\Report\8722_RedFoxBusinessCenterTrafficStudy_150116.docx . P:\PR&PW\Numbered Projects\PW-14-0110 Roberts redfox\2-19-15 plan review.doc Page 1 of 2 MEMORANDUM DATE: February 19, 2015 TO: Ryan Streff, City Planner FROM: John M. Anderson, Assistant City Engineer SUBJECT: Red Fox Business Center I have reviewed the revised civil plans for the Red Fox Business Center. The plans were prepared by Larson Engineering Inc. and are dated 01-29-15. This review is an update of the previous review. All items that have been addressed in the plans are shown in strike though font. Some items remain as comments but require no changes to the plans The following are my revised comments: 1. The driveway connection to Northwoods Drive leaves no place for city public works to pile snow and is unacceptable as proposed. 2. The side slopes adjacent to the pond are shown to be graded at 2:1 this slope cannot be maintained and therefore is unacceptable as proposed. 3. The grading around the adjacent property to the west shows grading on the adjacent property. The developer will need to provide written permission from the adjacent land owner to allow for this work. 4. If building ownership is divided to two different owners each building needs to be served by a separate sewer service connected to a public sewer or provide a recorded document describing the ownership and maintenance of the shared system. 5. If building ownership is divided to two different owners each building needs to be served by a separate water service connected to a public watermain or provide a recorded document describing the ownership and maintenance of the shared system. 6. Proposed trees over the sewer and water services are not recommended future maintenance problems are the responsibility of the property owner. 7. Provide a permit or letter from MnDot approving discharge to MnDot right of way as proposed in your site plan. 8. Provide Rice Creek Watershed District Approval. 9. A City issued Grading and Erosion Control Permit is required, a cash escrow of is $33,075 ($3,675 x 9 ac.) is required for this permit. A grading asbuilt must be completed and approved prior to issuance of certificate of occupancy. . P:\PR&PW\Numbered Projects\PW-14-0110 Roberts redfox\2-19-15 plan review.doc Page 2 of 2 10. A water connection permit is required for each building. 11. A sewer connection for each building is required. 12. A NPDES construction permit issued by MPCA is required before any land disturbing activities. 13. Pond slopes should not encroach into the sewer/water easement along the east property line. 14. No provision has been made to direct passenger car traffic from the south end of the northern building back to Red Fox without blending car and truck traffic. 15. The geotechnical report recommends installing a sand subbase of 12”-18” in the pavement sections but this appears to be omitted in the design. If the geotechnical engineer recommends installing the sand subbase The city expects this to be included in the design. 16. Grading along the south side of the south pond needs to be held back a minimum of 10 feet from the property line in order to protect the trees on the lot line. Adjust pond slope as needed. 17. No rock construction entrance location is shown in the erosion control plan 18. The erosion control plan / grading plan should identify construction sequencing for construction of the filtration bench to be constructed after the site has bituminous wear course paved and the pond slopes have been established to prevent sediment from mixing with the filtration material. 19. Retaining walls over 4 feet in height require an engineered design and fence along the top. 20. Silt fence is needed along the western property line closest to Red Fox Road 21. Detail all sanitary, water and storm pipe crossings it appears there are quite a few pipe conflicts shown in the current layout. 22. Gate vales should be added after the water service tees off to each building to allow the building water supply to be shut down independently 23. An external chimney seal should be put on the sanitary manhole when the rim elevation is adjusted at the end of Northwoods Drive 24. The pond outlet pipes are located too close to pipes discharging to the pond add some separation to prevent short circuiting 25. The 6” PVC pipe used as a pond outlet is too small. The minimum pipe size is 12”. This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 400.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet400.00200.00 Notes Enter Map Description Legend City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Lakes - Neighboring Counties Airports This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 1,333.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet1,333.30666.67 Notes Enter Map Description Legend City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Airports Parks (8-64K) State Park Regional Parks, Preserves, and Open Spaces County Park Local Parks Golf Course Special Use Facility Rec Center 1 2 " R C P S A N S 1 6 " C I P W 1 6 " C I P W RESTRICTED ACCESS AS SHOWN ON THE PLAT OF NORTHWOODS &PER DOC. NO. 512852 12"SAN S12"SAN S S R/W LINE OF HWY 10-62 ASESTABLISHED BY THE PLATOF NORTHWOODS ROADWAY EASEMENT PER DOC. NO. 509408 6 FT CHAINLINK FENCE 5 FT CHAINLINK FENCE16"CIP W12"SAN S 1 2 " S A N S 16"CIP W 1 6 " C I P W 5 FT CHAINLINK FENCE 5 FT CHAIN LINK FENCE 21"RCP ST S21"RCP ST S FENCE IS 0.5 FT NW'LY OF PROPERTY LINE FENCE IS 1.0 FT SE'LY OF PROPERTY LINE FENCE IS 0.5 FTNW'LY OFPROPERTY LINE 12"CIP W 6"PVC SAN S 1 6 " W 1 6 " W 1 2 " R C P 8"PVC SAN S 6"SAN S 6"P V C 1 2 " S A N S "TRUCKS ONLY" SIGN NEW BUSINESS – 8B MEMORANDUM DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-001 Applicant: Boston Scientific Corporation Property Location: 4100 Hamline Avenue North Request: Preliminary and Final Plat and Planned Unit Development Amendment Requested Action Motion to approve Planning Case 15-001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans, as amended by the twelve (12) conditions in the February 23, 2015, Report to the City Council. Background The property at 4100 Hamline Avenue North operates under a Master Planned Unit Development that was approved in Planning Case 02-025 for the Guidant Corporation. Boston Scientific acquired Guidant in 2006, and their Cardiac Rhythm Management Campus is now located on the site. The Campus Master Plan approved in 2002, envisioned an additional 1,029,000 square feet of building space on the property to be built over 10 to 15 years for a total of 2,187,893 square feet. The plan included twelve individual buildings and seven parking ramps on the property. A total of 419,500 square feet of additional building space was proposed for Phase 1 of the development, which was scheduled to be completed in 2006. However, due to the change in ownership to Boston Scientific and other market conditions, portions of Phase 1 have not been constructed. To date, 207,560 square feet of new building space has been built on the campus. Since 2002, the City has also approved eleven separate amendments to the original PUD to City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 1 of 9 address modifications to the building footprints, parking areas, and other elements on the site. The Campus Master Plan was last revised in the PUD Amendment request in Planning Case 14- 015 (Attachment D). Overview of Request The Boston Scientific Campus in Arden Hills has transitioned over the last few years into a more integrated component of the company’s global operations. As a result, the need for the existing approximately 1.2 million square feet of building space available on the campus has diminished. Boston Scientific has decided to reduce the overall amount of building area on its campus through the sale of Buildings A, B, and C, which are located in the southwest quadrant of the property. The facilities currently located in these three buildings would be consolidated within other buildings on the campus to improve operational efficiencies. The proposed subdivision would create a 15.6 acre parcel (Lot 1) situated at the corner of Hamline Avenue North and County Road F that would include Buildings A, B, and C and Parking Ramp One, as identified on the Campus Master Plan. The second parcel (Lot 2) would be approximately 78 acres in size and would continue to function as the Boston Scientific Campus. In order to accommodate the subdivision, Boston Scientific is requesting an amendment to the PUD. This amendment would accomplish two things: first, the existing PUD would be revised to reflect the change in property boundaries and the proposed updates to the Campus Master Plan; and second, a separate PUD for the Lot 1 would be created allowing the two sites to function independently. The revision to the Campus Master Plan includes the removal of proposed Buildings H and G, which are currently shown being constructed where the lot division line has been proposed, and minor adjustments from the current campus plan to the location of future buildings and parking ramps on Lot 2. The overall density of building area would be reduced as a result of the elimination of Buildings H and G. No additional buildings are proposed at this time on Lot 1. The proposed Campus Master Plan is included in Attachment C. The Campus Master Plan also shows modifications to the existing surface parking lot located between Buildings A, B, and C and Buildings E and D to create a defined border along the Lot 1 and Lot 2 property line. This would be accomplished by removing existing bituminous surfaces and installing landscaping. A Site Plan Review would be required to be approved by the City Council before this work is undertaken. At that time, the City would evaluate items such as grading, landscaping requirements, and parking lot setbacks in detail. Boston Scientific expects to apply for a Site Plan Review in Fall 2015 or Spring 2016 to complete the necessary site modifications to demarcate the properties. The Campus Master Plan also indicates a future second access drive for Lot 1 on Hamline Avenue, just north of the existing entrance to this site. The new access is not being evaluated as City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 2 of 9 part of this proposal. Boston Scientific has included this access drive as a possible option for a future property owner or tenant on the site depending on their needs. Construction of this access would require a Site Plan Review as well as approval through the Ramsey County Public Works Department. Ramsey County has reviewed the Campus Master Plan and their comments are included in Attachment E. The development plans for the Boston Scientific Campus would be phased over the next 20 years. The construction of new buildings and parking ramps will be coordinated with the future growth of Boston Scientific Corporation. An estimated construction schedule is included in Attachment A. As is the case with the existing PUD, new building construction or site modifications identified on the approved Campus Master Plan will require the submittal of a Site Plan Review for City Council approval prior to construction. Proposed construction or site modifications not conforming to the approved Campus Master Plan would require an amendment to the PUD. This requirement would apply to both Lot 1 and Lot 2. Plan Review A full evaluation of the proposal was presented to the Planning Commission at their February 4 2015, Regular Meeting. The staff report to the Planning Commission on this case is included in Attachment F. The following section provides a summary of the main topics discussed by the Planning Commission and areas where flexibility from the Zoning Code is needed through the PUD process. Subdivision Code Review The proposed plat would subdivide the Boston Scientific property into two lots. Both Lot 1 and Lot 2 abut their full right-of-way frontage on a public street and exceed the Zoning Code requirements in terms of lot width, depth, and area. Drainage and utility easements have been provided on each lot and over delineated wetland areas in accordance with the Subdivision Code requirements. The park dedication requirements included in the Subdivision Code were satisfied by the Guidant Corporation in conjunction with the original Master PUD and Final Plat approval for the site in 2002. Guidant was required to provide the City with a public trailway easement and a private trailway license, and to construct and convey a picnic shelter for Cummings Park in order to satisfy this requirement. No additional park dedication is required. Zoning Code Review A. Lot Size, Structure Coverage, and Landscaping City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 3 of 9 The maximum structure coverage allowed in this district is 30 percent and the minimum landscape coverage is 35 percent. Lot 1, comprised of Buildings A, B, and C, would meet these requirements with structure coverage of 23.82 percent and landscape coverage of 43.34 percent. Lot 2, comprising the Boston Scientific Campus, would satisfy the landscaping requirement with 55.57 percent coverage but would need flexibility for structure coverage with 30.06 percent coverage. Under the existing PUD, the property as a whole is permitted a structure coverage of 32.69 percent. The proposed amendment would result in an overall reduction in building footprint on the Boston Scientific campus of 147,807 square feet. Total Area (square feet) Structure Coverage (square feet) Structure Coverage (percentage) Landscape Coverage (square feet) Landscape Coverage (percentage) Lot 1 (Buildings A, B, C) 672,944 160,266 23.82% 291,640 43.34% Lot 2 (Boston Scientific Campus) 3,351,193 1,007,527 30.06% 1,862,340 55.57% I-1 Zoning District Requirements 30,000 30% or less 35% or more B. Height The maximum building height in the I-1 District is 35 feet. The approved PUD allowed for flexibility on the height for most of the proposed buildings and parking ramps on the property. On Lot 1, Building A measures 57 feet in height and Buildings B and C 42 feet. The parking ramp located on Lot 1 is 40 feet in height. The tallest proposed building on Lot 2 is Building K with a height of 135 feet. Additional new buildings exceeding the I-1 District height limit include Building M at 45 feet and Building N at 60 feet. All five of the Lot 2 parking ramps would be greater than 35 feet in height, with the tallest ramp being 60 feet in height. With the proposed PUD amendment, no height increase is being requested for any buildings on Lot 2. However, the amendment does include a proposed increase in the height of Parking Ramps 5, 6, and 7 from 40 feet to 60 feet in height in order to accommodate additional parking needs. C. Setbacks The minimum structure setbacks in the I-1 District for principal buildings are 55 feet for the front yard, 20 feet for the rear yard, and 20 feet for the side yard. For accessory structures, such as parking ramps, the rear and side yard setback is 10 feet. The approved PUD requires a 50-foot structure setback along all exterior property lines of the campus. Lot 1 and Lot 2 would maintain the 50-foot setback on all sides of the property except along the property boundary line between the two lots where the side yard setback would be maintained in City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 4 of 9 accordance with the underlying zoning requirements. A minimum 10 foot setback would be maintained for accessory structures and a 20-foot setback for principal structures. D. Parking The existing Buildings A, B, and C on Lot 1 are comprised of approximately 90 percent office space and 10 percent manufacturing space. The Zoning Code requires that one parking space per 250 square feet of office floor area and one parking space per 1,000 square feet of manufacturing floor area be provided. The approximately 219,304 square feet of office space would require 878 associated parking stalls. The 24,367 square feet of manufacturing space requires 25 additional parking stalls. The total parking requirement for Lot 1 is 903 spaces. Currently, there are 916 parking stalls provided on this site. Boston Scientific anticipates that once the parking lot modifications are completed a total of 980 parking stalls will be provided on Lot 1. Off Street Parking Requirements – Lot 1 Office (1 stall/250 sq. ft. gross floor area) Manufacturing (1 stall/1,000 sq. ft. floor area) Total Area 219,304 sq. ft. 24,367 sq. ft. Required Spaces 878 25 Total Required Spaces 903 Proposed Spaces at Full Build Out 980 The Campus Master Plan envisions a total gross building area of 1,783,028 square feet on Lot 2. Approximately 92 percent of this space would be in office use and the remaining 8 percent in manufacturing uses. Based on this mix of uses, 6,562 parking spaces would be required for the office component and 143 parking spaces for the manufacturing activities. The combined parking requirement would be 6,705 parking stalls for Lot 2. Parking at the time of full build out will be provided at 6,701 spaces. Off Street Parking Requirements – Lot 2 Office (1 stall/250 sq. ft. gross floor area) Manufacturing (1 stall/1,000 sq. ft. floor area) Total Area 1,640,386 sq. ft. 142,642 sq. ft. Required Spaces 6,562 143 Total Required Spaces 6,705 Proposed Spaces at Full Build Out 6,701 City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 5 of 9 At the time of the property division, 3,899 parking stalls would be required for Lot 2 based on the existing gross building area on the property. Boston Scientific is currently providing 2,808 existing stalls and has identified 1,091 “proof of parking” spaces on their Campus Master Plan. The current number of employees on the Arden Hills campus is approximately 2,200 and Boston Scientific has acknowledged that the existing parking satisfies the parking demand. E. Traffic, Access, and Circulation The existing PUD Agreement for the site requires that a traffic study be done at the end of Phase 1 once the 419,500 square feet of additional building space has been constructed. The purpose of this traffic study would be to evaluate existing conditions and determine if any traffic improvements are needed prior to further development on the campus. To date, 207,560 square feet of new building space has been built on the campus. Prior to the City granting approval for new building construction on Lot 2 that would result in more than an additional 211,940 square feet of building space, Boston Scientific will be required to complete a traffic study. At this time, no new buildings are proposed for Lot 1. If additional building space is proposed for Lot 1 at a future date, the property owner may be required to complete a traffic study. Additional Review City Engineer and Building Official The City Engineer has reviewed the Preliminary and Final Plat documents and has no additional comments as this time. The Building Official has reviewed the proposed revisions to the Campus Master Plan and has no additional comments at this time. Ramsey County Public Works Department The Ramsey County Public Works Department has reviewed the submitted plans and has noted that any new accesses on either Hamline Avenue North or County Road F will require approval through Ramsey County. A right-of-way permit would also be required for any construction activity occurring with the County’s right-of-way. Lake Johanna Fire Department The Fire Marshal has reviewed the submitted plans and noted that when Boston Scientific applies for a Site Plan Review for the proposed parking lot modifications along the Lot 1 and 2 property line, fire truck access to the east side of the existing buildings on Lot 1 will need to be ensured. The City will coordinate the review of any plans to modify the parking lot with the Lake Johanna Fire Department to verify that adequate fire access is maintained on the site. Rice Creek Watershed District The Rice Creek Watershed District has reviewed the submitted plans and provided comments in Attachment E. Any future site modifications or building construction may require additional RCWD permits. City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 6 of 9 Findings of Fact The Planning Commission reviewed Planning Case 15-001 at their regular meeting on February 4, 2015. Draft minutes from the meeting are included in Attachment G. The Planning Commission offers the following findings of fact for consideration: 1. The applicant has requested approval of a Preliminary and Final Plat and an amendment to the PUD for the property at 4100 Hamline Avenue North. 2. The subdivision would create two new parcels (Lot 1 and Lot 2) within the existing Boston Scientific Campus plat. 3. The proposed subdivision is in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 5. The applicant has requested an amendment to the PUD to reflect the change in the property boundaries, to update the Campus Master Plan, and to create a separate PUD for the proposed Lot 1. 6. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a property owner. 7. Lot 1 and Lot 2 are located in the I-1 Limited Industrial Zoning District. 8. The proposed uses on Lot 1 and Lot 2 are permitted uses in the I-1 District. 9. The revisions to the Campus Master Plan are in substantial conformance with the original PUD approval granted by the City in Planning Case #02-025. 10. The PUD amendment is in substantial conformance with the requirements of the City’s Zoning Code. 11. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on the approval that would mitigate the nonconformity. 12. The PUD amendment would grant flexibility for Lot 1 in terms of building height, front yard setback, and the number of principal buildings allowed on a lot. 13. The PUD amendment would grant flexibility for Lot 2 in terms of building height, front yard setback, structure coverage, and the number of principal buildings allowed on a lot. 14. The applicant has provided a Parking Calculation Plan that shows adequate “proof-of- parking” spaces on Lot 2 in the event that additional parking is needed. 15. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. Recommendation The Planning Commission reviewed this request and unanimously recommends approval of Planning Case 15-001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 7 of 9 plans in the February 23, 2015, Report to the City Council, as amended by the following twelve (12) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant and all subsequent owners of Lot 1 and Lot 2 shall continue to abide by the conditions of all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. 3. A PUD Amendment Agreement pertaining exclusively to Lot 2 shall be drafted by the City Attorney and shall be executed prior to the execution of the Final Plat. 4. A PUD Agreement pertaining exclusively to Lot 1 shall be drafted by the City Attorney and shall be executed prior to the execution of the Final Plat. 5. The applicant shall submit an agreement for shared management and maintenance of the stormwater facilities prior to the execution of the Final Plat. The agreement shall be subject to City Attorney approval. 6. The applicant shall file the Final Plat of Boston Scientific Campus with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. 7. A Site Plan Review application for the modification of the parking area along the Lot 1 and Lot 2 property line shall be submitted prior to March 1, 2016, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration dated. 8. All necessary City permits for the removal of the existing skyway structure connecting Building B and Building E as depicted on the current Campus Master Plan shall be obtained prior to March 1, 2016, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration dated. 9. Prior to City approval of a Site Plan Review for Lot 2 that would result in more than an additional 211,940 square feet of new gross building space on Lot 2, the property owner shall be required to complete a traffic study, unless waived by the City Council. 10. New access to Hamline Avenue North shall require approval through the Ramsey County Public Works Department. A right-of-way permit will be required for any construction activity occurring within the County’s right-of-way. 11. New addressing of Lot 1 and Lot 2 shall be determined upon the sale of Lot 1 per the requirements of the Lake Johanna Fire Department. 12. Sprinkler and Fire Alarm testing shall be required prior to the occupancy of new tenants in Buildings A, B, or C. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 8 of 9 3. Deny the application with reasons for denial. If the City denies the petitioners request, “…it must state in writing the reasons for the denial at the time it denies the request.” 4. Table for additional information. Resident Comments Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to property owners within five hundred (500) feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 5, 2015. Pursuant to Minnesota State Statute, the City must act on this request by March 6, 2015 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site and Aerial Map C. Preliminary and Final Plat and Revised Campus Master Plan D. Existing Approved Campus Master Plan (Last Amended in Planning Case #14-015) E. Additional Review Comments (Ramsey County Public Works Department, Lake Johanna Fire Department, Rice Creek Watershed District) F. Planning Commission Report, February 4, 2015 G. Draft Planning Commission Minutes, February 4, 2015 City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 9 of 9 Site Demising Overview Boston Scientific 6131.001.27 1/5/15 The Arden Hills Boston Scientific Cardiac Rhythm Management Campus has been transitioning over the last few years into a fully integrated component of the Boston Scientific Corporation global operations. The need for the total 1,200,000 square feet of building available on the campus has been diminished. As such the decision has been made to reduce the building area by selling buildings A, B and C. This will action will allow a more efficient operation by restacking functions with closer proximities. Boston Scientific is requesting revision to the current PUD to accommodate a separation of the 92.7 acres into two revised PUDs. Each parcel is intended to be completely separated to allow independent uses without any dependence of the other property. One PUD will contain existing Buildings A, B, C and Parking Ramp One . The total site area will be 672,944 SF The total gross building area is 243,671 SF. The building foot print area is 160,266 SF The landscaped area is 291,640 SF Parking will be provided at 916 spaces (90% office, 10% mfg.) Parking at time of complete buildout will be provided at 980 spaces. The second PUD is a revision of the existing PUD containing a reduced site density per acre of building area and parking use than the current PUD. The PUD eliminates two future proposed buildings H and G and the required parking. The total site area will be 3,351,193 SF The total gross building area is 1,783,028 SF. The building foot print area is 1,007,527 SF The landscaped area will be 1,862,340 SF. Parking at time of complete buildout will be provided at 6,701 spaces , based on an occupancy ration of 92% office and 8% mfg. Parking requirements at the time of the property division, 3,899 stalls, will be provided by 2,808 existing stalls plus 1,091 proof of parking stalls. The current employee census on the Boston Scientific Arden Hills campus is approximately 2,200 employees. The development plan will be phased over an approximately 20-year period. Construction of new buildings and parking ramps will be coordinated with future growth of Boston Scientific Corporation. Years 2015-2020 1. Restacking of existing building F interior space. 2. Construction of a permanent skyway/link between buildings L and E. 3. Redevelopment of the campus visitor drop-off circle and greening of Boston Scientific Drive. Years 2020-2025 1. Construction of Buildings J and M. 2. Construction of Ramp 3. Years 2025-2025 1. Construction of Buildings N. 2. Construction of portion of Ramp 7. Years 2030-2035 1. Construction of Building K. 2. Construction of portion of Ramps 5 and 6. PUD Amendment 5 January, 2015 Boston Scientific Corporation 4100 N Hamline Avenue Arden Hills, MN 55112 DETAILED BUILDING / PARKING RAMP INFORMATION - 2002 PUD Bldg/Ramp Identification Bldg Area Lot Coverage Landscape Area Height Pkg. Stalls (letter or number)(square feet)(square feet)(square feet)(Note 1) P = Penthouse Existing Buildings A, B, C, D, E 450,893 232,000 957,100 57 / 3+P F 673,000 306,000 584,700 46 / 3+P O (old Nestle property)35,000 35,000 200,958 40 Subtotal 1,158,893 573,000 1,742,758 Proposed New Bldgs/Add'n G 150,000 50,000 60 / 3+P H 102,000 34,000 60 / 3+P I 52,600 26,300 30 / 2 J 80,000 40,000 30 / 2 K 259,200 38,700 135 / 8+P L 108,000 36,000 62 / 3+P M 138,600 34,650 75 / 4+P N 138,600 34,650 75 / 4+P Subtotal 1,029,000 294,300 413,664 Parking Ramps/Surface Pkg. Surface (+/-)615 1 51,500 600 2 51,500 750 3 36,000 400 4 88,300 1,335 5 51,500 900 6 51,500 900 7 118,000 2,142 Subtotal 448,300 7,642 Totals (Campus Master Plan)2,187,893 1,315,600 2,156,422 7,642 Note 1: Feet above grade to highest point of structure / total number of stories. (2 levels below grade) 30 / 5 (2 levels below grade) 40 / 6 (2 levels below grade) 40 / 6 (2 levels below grade) 40 / 6 (1/2 level below grade) 40 / 4 (1/2 level below grade) 50 / 5 (1 level below grade) 30 / 4 PUD Amendment 5 January, 2015 Boston Scientific Corporation 4100 N Hamline Avenue Arden Hills, MN 55112 DETAILED BUILDING / PARKING RAMP INFORMATION - 2015 PUD Bldg/Ramp Identification Bldg Area Lot Coverage Landscape Area Height Pkg. Stalls Comments (letter or number)(square feet)(square feet)(square feet)(Note 1) P = Penthouse Bldgs A, B, C 243,671 109,349 43 / 3+P Ramp 1 51,500 600 Built in 2004 Total site 291,640 Existing Buildings: Lot 2 D, E, I 285,355 156,279 38 / 2+P Bldg I built in 2004 F 673,000 306,000 46 / 3+P L 108,000 36,000 62 / 3+P Built in 2004 O (old Nestle property)72,773 72,773 28 / 1+P Expanded in 2004,2006,2014 Subtotal 1,139,128 571,052 Proposed New Bldgs/Add'n G H I J 90,000 30,000 30 / 2 K 256,000 31,500 135 / 8+P square footage reduced L M 90,000 30,000 45 / 3+P squaree footage reduced N 207,900 51,975 60 / 4+P square footage increased Subtotal 643,900 143,475 Parking Ramps/Surface Pkg. Surface (+/-)498 2 36,000 500 3 36,000 400 4 5 51,500 1,200 height increased 6 51,500 1,200 height increased 7 118,000 2,906 height increased Subtotal 293,000 6,704 Total Site 1,862,340 Totals (Campus Master Plan)1,783,028 1,007,527 6,704 Note 1: Feet above grade to highest point of structure / total number of stories. (2 levels below grade) 60 / 8 (2 levels below grade) 60 / 8 Existing Buildings & Parking Ramps: Lot 1 (1/2 level below grade) 40 / 4 See: Existing Buildings: Lot 2 See: Existing Buildings: Lot 2 Proposed in 2002 PUD, deleted in 2015 PUD Proposed in 2002 PUD, deleted in 2015 PUD Proposed in 2002 PUD, deleted in 2015 PUD (1/2 level below grade) 50 / 5 (1/2 level below grade) 40 / 4 (2 levels below grade) 60 / 8 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 1,333.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet1,333.30666.67 4100 Hamline Avenue North 8,000 Enter Map Description Notes This map is a user generated static output from an Internet mapping site and is for reference only. 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' Ï   #/ 5 2 4 9 ! 2 $ #/ . 6 % 2 3 ) / .           38 '  5 ( ) ( 5 ( 1 & (  3 / $ 1  12 5 7 +         6& $ / (               .O  $ A T E $ E S C R I P T I O N  $ A T E Ï  2 E V I S I O N Ï        January 12, 2015    Craig Hinzman  Ramsey County Surveyor  1425 Paul Kirkwold Drive  Arden Hills, MN  55112‐3933      Re: Preliminary Plat of BOSTON SCIENTIFIC CAMPUS       I have reviewed the preliminary plat of BOSTON SCIENTIFIC CAMPUS in the City of Arden Hills.  The plat  is adjacent to Hamline Avenue (CSAH 50) and County Road F (CSAH 12). No additional right of way or  easements are identified in the County’s Major Street plan at this location.    New accesses to Hamline Avenue and County Road F are not approved with this plat. If new accesses  are proposed they will require approval through Ramsey County Public Works. A right of way permit  will be required for any construction activity occurring within the County’s right of way. Please contact  Doug Heidemann at 651‐266‐7186 or doug.heidemann@co.ramsey.mn.us to discuss permit  requirements.       Sincerely,      Erin Laberee, PE  Traffic Engineer  MEMORANDUM DATE: February 4, 2015 PC Agenda Item 4.B TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-001 - Public Hearing Required Applicant: Boston Scientific Corporation Property Location: 4100 Hamline Avenue North Request: Preliminary and Final Plat and Planned Unit Development Amendment Requested Action Boston Scientific has requested a Preliminary and Final Plat in order to subdivide their existing campus property into two separate lots. A Planned Unit Development (PUD) Amendment is also being requested in order to accommodate a separation of the existing PUD for the site into two revised PUDs that would cover each parcel. Background The property at 4100 Hamline Avenue North operates under a Master Planned Unit Development that was approved in Planning Case 02-025 for the Guidant Corporation. Boston Scientific acquired Guidant in 2006, and their Cardiac Rhythm Management Campus is now located on the site. The Campus Master Plan approved in 2002 envisioned an additional 1,029,000 square feet of building space on the property to be built out over the next 10 to 15 years for a total of 2,187,893 square feet. The plan includes twelve individual buildings and seven parking ramps on the property. With the approvals granted in Planning Case 02-025, Guidant was required to submit a Site Plan Review prior to the construction of any new building, addition, or parking ramp on the site as identified in the Campus Master Plan. A total of 419,500 square feet of additional building space was proposed for Phase 1 of the development, which was scheduled to be completed in 2006. However, due to the change in ownership to Boston Scientific and other market conditions, portions of Phase 1 have not been constructed. To date, 207,560 square feet of new building space has been built on the campus. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 1 of 13 Since 2002, the City has also approved eleven separate amendments to the original PUD to address modifications to the building footprints, parking areas, and other elements on the site. Included in Attachment E is the most current Campus Master Plan based on the original PUD approval and subsequent amendments. The campus plan was last revised in the PUD Amendment request in Planning Case 14-015. 1. Overview of Request The Boston Scientific Campus in Arden Hills has transitioned over the last few years into a more integrated component of the company’s global operations. As a result, the need for the existing approximately 1.2 million square feet of building space available on the campus has diminished. Boston Scientific has decided to reduce the overall amount of building area on its campus through the sale of Buildings A, B, and C, which are located in the southwest quadrant of the property. The facilities currently located in these three buildings would be consolidated within other buildings on the campus to improve operational efficiencies. The proposed subdivision would create a 15.6 acre parcel (Lot 1) situated at the corner of Hamline Avenue North and County Road F that would include Buildings A, B, and C and Parking Ramp One, as identified on the Campus Master Plan. The second parcel (Lot 2) would be approximately 78 acres in size and would continue to function as the Boston Scientific campus. The proposed Preliminary and Final Plat of the site are included in Attachment C. In order to accommodate the subdivision, Boston Scientific is requesting an amendment to the PUD. This amendment would accomplish two things: first, the existing PUD would be revised to reflect the change in property boundaries and the proposed updates to the Campus Master Plan; and second, a separate PUD for the Lot 1 would be created allowing the two sites to function independently. The revision to the Campus Master Plan includes the removal of proposed Buildings H and G, which are currently shown being constructed where the lot division line has been proposed, and minor adjustments from the current campus plan to the location of future buildings and parking ramps on Lot 2. The overall density of building area would be reduced as a result of the elimination of Buildings H and G. No additional buildings are proposed at this time on Lot 1. The proposed Campus Master Plan is included in Attachment D. The Campus Master Plan also shows modifications to the existing surface parking lot located between Buildings A, B, and C and Buildings E and D to create a clearly defined border along the property line between Lot 1 and Lot 2. This would be accomplished by removing existing bituminous surfaces and installing landscaping. A Site Plan Review would be required to be reviewed and approved by the Planning Commission and City Council before this work is undertaken. At that time, the City would evaluate items such as grading, landscaping requirements, and parking lot setbacks in detail. Boston Scientific expects to apply for a Site City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 2 of 13 Plan Review in Fall 2015 or Spring 2016 to complete the necessary site modifications to demarcate the properties. The Campus Master Plan also indicates a future second access drive for Lot 1 on Hamline Avenue, just north of the existing entrance to this site. The new access is not being evaluated as part of this proposal. Boston Scientific has included this access drive as a possible option for a future property owner or tenant on the site depending on their needs. Construction of this access would require a Site Plan Review as well as approval through the Ramsey County Public Works Department. The future development plan for the Boston Scientific Campus would be phased over the next 20 years. The construction of new buildings and parking ramps will be coordinated with the future growth of Boston Scientific Corporation. The applicant has provided an estimated construction schedule (Attachment A). As is the case with the existing PUD, any new building construction or site modifications identified on the approved Campus Master Plan will require the submittal of a Site Plan Review for City Council approval prior to construction. Proposed construction or site modifications not conforming to the approved Campus Master Plan would require an amendment to the PUD. This requirement would apply to both Lot 1 and Lot 2. 2. Planned Unit Development (PUD) Process: The Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. In the original Master PUD approval, the City granted the Guidant Corporation flexibility in terms of their front yard setback, building height, structure coverage, and the number of principal buildings allowed on a single lot. The minimum front yard setback for the I-1 District is 55 feet and in the approved PUD a 50-foot setback was permitted but was applied to the setbacks along all property lines, including rear and side lot lines. The 2002 Campus Master Plan included several proposed buildings with a height in excess of the 35-foot height maximum with the tallest, Building K, proposed at 135 feet. The maximum structure coverage allowed in the I-1 District is 30 percent and at full build out the Master Plan envisioned 32.7 percent structure coverage. Finally, the Zoning Code only permits one principal building per lot. Under the PUD, Guidant was permitted to develop multiple principal buildings on a single parcel. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 3 of 13 3. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential, Light Industrial and Office R-1: Single Family Residential, I-1: Limited Industrial Single Family Residential, Office South Light Industrial and Office, High Density Residential I-1: Limited Industrial, R-4: Multiple Dwelling Office, Utility, Multiple Family Residential East (Shoreview) RL-Residential / Office / RH- Residential PUD (Townhouses & Offices)/ R-3:Multiple Dwelling Residential Single Family Detached Residential / Office / Multiple Family West Low Density Residential R-1: Single Family Residential Single Family Residential 4. Site Data Future Land Use Plan: Light Industrial and Office Existing Land Use: Light Industrial and Office Zoning: I-1: Limited Industrial / PUD Overlay Size: 93.3 acres (Lot 1: 15.6 acres; Lot 2: 77.7 acres) Proposed Density: N/A Topography: Level Plan Review 1. Chapter 11, Subdivision Code Review A. Lots The proposed Preliminary and Final Plat would create a single Block and two Lots. Both Lot 1 and Lot 2 exceed the Zoning Code requirements in terms of lot width, depth, and area. All lots abut by their full frontage on a publicly dedicated street. B. Easements Drainage and utility easements have been provided on each lot and over delineated wetland areas in accordance with the requirements of the Subdivision Code. C. Public Use Dedication City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 4 of 13 The park dedication requirements included in the Subdivision Code were satisfied by the Guidant Corporation in conjunction with the original Master PUD and Final Plat approval for the site in 2002. Guidant was required to provide the City with a public trailway easement and a private trailway license, and to construct and convey a picnic shelter for Cummings Park in order to satisfy this requirement. No additional park dedication is required. All utility and drainage easements will be dedicated to the public as required by the Subdivision Code. D. Grading It is not anticipated that any grading will occur in conjunction with the plat approval except for the aforementioned parking lot and landscape modifications along the new Lot 1 and Lot 2 property line. Detail grading plans will be evaluated with any future development of the property through the Site Plan Review process. E. Utilities Since the property is already developed, no additional utility development is planned at this time. Any proposal to expand utilities will be evaluated in conjunction with any future development of the property. Existing utility easements on the site will be maintained following the subdivision. 2. Chapter 13, Zoning Code Review The Boston Scientific campus is located in the I-1 Limited Industrial Zoning District. The approved PUD for the property acts as an additional governing document for the campus providing flexibility in certain areas that the underlying zoning regulations would not otherwise allow. As discussed above, the City granted the Guidant Corporation flexibility in terms of the front yard setback, building height, structure coverage, and the number of principal buildings allowed on a single lot in the original PUD approval. The following section reviews the proposed PUD Amendment based on the I-1 District regulations and notes where the Campus Master Plan deviates from the underlying zoning. Staff has also noted any areas where additional flexibility is needed beyond what was granted in the previous PUD approval. Since the amendment would create separate PUDs for Lot 1 and Lot 2, each property was evaluated independently. Section 1320 – District Provisions A. Lot Size, Structure Coverage, and Landscaping The proposed Lot 1 and Lot 2 are in conformance with the I-1 Zoning District requirements in terms of minimum lot area, depth, and width. The maximum structure coverage allowed in this City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 5 of 13 district is 30 percent and the minimum landscape coverage is 35 percent. Lot 1, comprised of Buildings A, B, and C and Parking Ramp One, would meet these requirements, with structure coverage of 23.82 percent and landscape coverage of 43.34 percent. Lot 2, comprising the Boston Scientific campus, would satisfy the landscaping requirement with 55.57 percent coverage but would need flexibility for structure coverage with 30.06 percent coverage. Total Area (square feet) Structure Coverage (square feet) Structure Coverage (percentage) Landscape Coverage (square feet) Landscape Coverage (percentage) Lot 1 (Buildings A, B, C) 672,944 160,266 23.82% 291,640 43.34% Lot 2 (Boston Scientific Campus) 3,351,193 1,007,527 30.06% 1,862,340 55.57% I-1 Zoning District Requirements 30,000 30% or less 35% or more Under the existing PUD, the property as a whole is now permitted with a total structure coverage of 32.69 percent. The proposed amendment would result in an overall reduction in building footprint on the Boston Scientific campus of 147,807 square feet. B. Height The maximum building height in the I-1 District is 35 feet. The approved PUD allowed for flexibility on the height for most of the proposed buildings and parking ramps on the property. On Lot 1, Building A measures 57 feet in height and Buildings B and C 42 feet. The parking ramp located on Lot 1 is 40 feet in height. The tallest new building proposed on Lot 2 is Building K with a height of 135 feet. Additional new buildings exceeding the I-1 District height limits include Building M at 45 feet and Building N at 60 feet. All five of the Lot 2 parking ramps would be greater than 35 feet in height, with the tallest ramp being 60 feet in height. With the proposed PUD amendment, no height increase is being requested for any of the proposed buildings on Lot 2. However, the amendment does include a proposed increase in the height of Parking Ramps 5, 6, and 7 from 40 feet to 60 feet in height in order to accommodate additional parking needs. C. Floor Area Ratio The Floor Area Ratio (FAR) is the total square feet of building space divided by the total square feet of the lot the buildings are located on. A higher FAR indicates more dense construction. The maximum FAR allowed in the I-1 District is 0.6. Both Lot 1 and Lot 2 would have an FAR less than 0.6. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 6 of 13 Total Area (square feet) Building Area (square feet) Floor Area Ratio Lot 1 (Buildings A, B, C) 672,944 243,671 0.36 Lot 2 (Boston Scientific Campus) 3,351,193 1,783,028 0.53 I-1 Zoning District Requirements No greater than 0.6 D. Setbacks The minimum structure setbacks in the I-1 District for principal buildings are 55 feet for the front yard, 20 feet for the rear yard, and 20 feet for the side yard. For accessory structures, such as a parking ramp, the rear and side yard setback is reduced to 10 feet. The approved PUD requires a 50-foot structure setback along all exterior property lines of the campus, including what is technically the rear yard along the northwest property line. Lot 2 would maintain the 50-foot setback on all sides of the property except along the dividing line with Lot 1 where the side yard setback would be maintained in accordance with the underlying zoning requirements for principal and accessory structures. The Campus Master Plan includes two proposed parking ramps that would be located more than the 10-foot requirement for accessory structures from this property line. All proposed principal structures on Lot 2 would meet the 20-foot setback requirement. Lot 1 would maintain a 50-foot setback along Hamline Avenue North, County Road F, and its northern property line. Along the lot line with Lot 2, a minimum 10 foot setback would need to be maintained for accessory structures and a 20-foot setback for principal structures. At this time, there are no new structures proposed for Lot 1. All existing structures on Lot 1 meet these setback requirements. Section 1325 – General Regulations A. Parking The existing Buildings A, B, and C on Lot 1 are comprised of approximately 90 percent office space and 10 percent manufacturing space. The Zoning Code requires that one parking space per 250 square feet of office floor area and one parking space per 1,000 square feet of manufacturing floor area be provided. The approximately 219,304 square feet of office space would require 878 associated parking stalls. The 24,367 square feet of building space in manufacturing uses requires 25 additional parking stalls. The total parking requirement for Lot 1 is 903 spaces. Currently, there are 916 parking stalls provided on this site. Boston Scientific anticipates that City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 7 of 13 once the parking lot modifications between the properties are completed a total of 980 parking stalls will be provided on Lot 1. Off Street Parking Requirements – Lot 1 Office (1 stall/250 sq. ft. gross floor area) Manufacturing (1 stall/1,000 sq. ft. floor area) Total Area 219,304 sq. ft. 24,367 sq. ft. Required Spaces 878 25 Total Required Spaces 903 Proposed Spaces at Full Build Out 980 The Campus Master Plan envisions a total gross building area of 1,783,028 square feet on Lot 2. Approximately 92 percent of this space would be in office use and the remaining 8 percent in manufacturing uses. Based on this mix of uses, 6,562 parking spaces would be required for the office component and 143 parking spaces for the manufacturing activities. The combined parking requirement would be 6,705 parking stalls for Lot 2. Parking at the time of full build out will be provided at 6,701 spaces. Off Street Parking Requirements – Lot 2 Office (1 stall/250 sq. ft. gross floor area) Manufacturing (1 stall/1,000 sq. ft. floor area) Total Area 1,640,386 sq. ft. 142,642 sq. ft. Required Spaces 6,562 143 Total Required Spaces 6,705 Proposed Spaces at Full Build Out 6,701 At the time of the property division, 3,899 parking stalls would be required for Lot 2 based on the existing gross building area on the property. Boston Scientific is currently providing 2,808 existing stalls and has identified 1,091 “proof of parking” spaces on their Campus Master Plan. The current number of employees on the Arden Hills campus is approximately 2,200 and Boston Scientific has acknowledged that the existing parking satisfies the parking demand. B. Traffic, Access, and Circulation With the proposed subdivision, both lots would retain multiple access points to and from nearby public streets. The primary entrance to Lot 1 would be off of Hamline Avenue North, with a secondary access on County Road F. Lot 2 would continue to have access from two driveways City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 8 of 13 on County Road F, one driveway on Lexington Avenue North, and one driveway on Cummings Park Drive. The Campus Master Plan includes a proposed future access drive on Hamline Avenue North for Lot 1. Boston Scientific is not requesting approval of this new access as part of this application. Any proposed new access would require the submittal of a Site Plan Review with the City and approval through the Ramsey County Public Works Department. The Ramsey County Public Works Department has reviewed the Campus Master Plan and their comments are included in Attachment F. The existing PUD Agreement for the site requires that a traffic study be done at the end of Phase 1 once the 419,500 square feet of additional building space has been constructed. The purpose of this traffic study would be to evaluate existing conditions and determine if any traffic improvements are needed prior to further development on the campus. To date, 207,560 square feet of new building space has been built on the campus. Prior to the City granting approval for new building construction on Lot 2 that would result in more than an additional 211,940 square feet of building space, Boston Scientific will be required to complete a traffic study. At this time, no new buildings are proposed for Lot 1. If additional building space is proposed for Lot 1 at a future date, the property owner may be required to complete a traffic study. 3. Sign Code Boston Scientific has one existing monument entrance sign located on Lexington Avenue North and one at the southwest corner of the proposed Lot 1 adjacent to the Hamline Avenue North and County Road F intersection. Boston Scientific will continue to use the monument sign located on Lot 1 until they vacate Buildings A, B, and C, at which point the sign would be transferred to the new property owner or tenant. Boston Scientific will consider modifying the existing monument sign at Lexington Avenue to better define this access as the new principal entrance to their campus. Additional Review City Engineer and Building Official The City Engineer has reviewed the Preliminary and Final Plat documents and has no additional comments as this time. The Building Official has reviewed the proposed revisions to the Campus Master Plan and has no additional comments at this time. Ramsey County Public Works Department The Ramsey County Public Works Department has reviewed the submitted plans and has noted that any new accesses on either Hamline Avenue North or County Road F will require approval through Ramsey County. A right-of-way permit would also be required for any construction City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 9 of 13 activity occurring with the County’s right-of-way. Lake Johanna Fire Department The Fire Marshal has reviewed the submitted plans and noted that when Boston Scientific applies for a Site Plan Review for the proposed parking lot modifications along the Lot 1 and 2 property line, fire truck access to the east side of the existing buildings on Lot 1 will need to be ensured. The City will coordinate the review of any plans to modify the parking lot with the Lake Johanna Fire Department to verify that adequate fire access is maintained on the site. Rice Creek Watershed District The Rice Creek Watershed District has reviewed the submitted pans and noted that the proposed property lines of the plat will not impact the existing wetland mitigation area in the northwest quadrant of the Boston Scientific campus. Any future site modifications or building construction may require additional RCWD permits. Findings of Fact This planning case includes three requests: the Preliminary Plat, the Final Plat, and an amendment to the existing PUD for the property. Staff offers the following findings of fact for consideration: 1. The applicant has requested approval of a Preliminary and Final Plat and an amendment to the PUD for the property at 4100 Hamline Avenue North. 2. The subdivision would create two new parcels (Lot 1 and Lot 2) within the existing Boston Scientific Campus plat. 3. The proposed subdivision is in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 5. The applicant has requested an amendment to the PUD to reflect the change in the property boundaries, to update the Campus Master Plan, and to create a separate PUD for the proposed Lot 1. 6. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a property owner. 7. Lot 1 and Lot 2 are located in the I-1 Limited Industrial Zoning District. 8. The proposed uses on Lot 1 and Lot 2 are permitted uses in the I-1 District. 9. The revisions to the Campus Master Plan are in substantial conformance with the original PUD approval granted by the City in Planning Case #02-025. 10. The PUD amendment is in substantial conformance with the requirements of the City’s Zoning Code. 11. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on the approval that would mitigate the nonconformity. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 10 of 13 12. The PUD amendment would grant flexibility for Lot 1 in terms of building height, front yard setback, and the number of principal buildings allowed on a lot. 13. The PUD amendment would grant flexibility for Lot 2 in terms of building height, front yard setback, structure coverage, and the number of principal buildings allowed on a lot. 14. The applicant has provided a Parking Calculation Plan that shows adequate “proof-of- parking” spaces on Lot 2 in the event that additional parking is needed. 15. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. Staff Recommendation Staff is supportive of the request from Boston Scientific for a subdivision and amendment to the existing PUD for the campus. The subdivision will allow the company to consolidate their operations on their campus and improve overall efficiencies. Additionally, the existing facilities on Lot 1 will offer an attractive corporate campus for a new company to relocate to. The PUD amendment is largely consistent with the original PUD approval in 2002 and is primarily needed to accommodate the subdivision and to adjust the location and footprint of a few of the proposed new buildings shown on the Campus Master Plan. If the Planning Commission votes to recommend approval of Planning Case 15-001, staff would recommend the following twelve (12) conditions be included in the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant and all subsequent owners of Lot 1 and Lot 2 shall continue to abide by the conditions of all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. 3. A PUD Amendment Agreement pertaining exclusively to Lot 2 shall be drafted by the City Attorney and shall be executed prior to the execution of the Final Plat. 4. A PUD Agreement pertaining exclusively to Lot 1 shall be drafted by the City Attorney and shall be executed prior to the execution of the Final Plat. 5. The applicant shall submit an agreement for shared management and maintenance of the stormwater facilities prior to the execution of the Final Plat. The agreement shall be subject to City Attorney approval. 6. The applicant shall file the Final Plat of Boston Scientific Campus with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. 7. A Site Plan Review application for the modification of the parking area along the Lot 1 and Lot 2 property line shall be submitted prior to March 1, 2016, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration dated. 8. All necessary City permits for the removal of the existing skyway structure connecting City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 11 of 13 Building B and Building E as depicted on the current Campus Master Plan shall be obtained prior to March 1, 2016, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration dated. 9. Prior to City approval of a Site Plan Review for Lot 2 that would result in more than an additional 211,940 square feet of new gross building space on Lot 2, the property owner shall be required to complete a traffic study, unless waived by the City Council. 10. New access to Hamline Avenue North shall require approval through the Ramsey County Public Works Department. A right-of-way permit will be required for any construction activity occurring within the County’s right-of-way. 11. New addressing of Lot 1 and Lot 2 shall be determined upon the sale of Lot 1 per the requirements of the Lake Johanna Fire Department. 12. Sprinkler and Fire Alarm testing shall be required prior to the occupancy of new tenants in Buildings A, B, or C. Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 15-001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North based on the findings of fact and the submitted plans as amended by the twelve (12) conditions in the February 4, 2015, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 15- 001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North based on the findings of fact and the submitted plans in the February 4, 2015, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 15-001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 15-001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to property owners within five hundred (500) feet of the subject property. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 12 of 13 Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 5, 2015. Pursuant to Minnesota State Statute, the City must act on this request by March 6, 2015 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site and Aerial Map C. Preliminary and Final Plat D. Revised Campus Master Plan and Parking Calculations Plan E. Existing Approved Campus Master Plan (Last Amended in Planning Case #14-015) F. Additional Review Comments (Ramsey County Public Works Department, Lake Johanna Fire Department, Rice Creek Watershed District) City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-001 - Boston Scientific - Master PUD Amendment and Subdivision\Memos_15-001 Page 13 of 13 Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, FEBRUARY 4, 2015 6:30 P.M. - ARDEN HILLS CITY HALL A. Planning Case 15-001; Preliminary and Final Plat and PUD Amendment – 4100 Hamline Avenue North – Boston Scientific – Public Hearing Associate Planner Bachler stated that the property at 4100 Hamline Avenue North operates under a Master Planned Unit Development that was approved in Planning Case 02-025 for the Guidant Corporation. Boston Scientific acquired Guidant in 2006, and their Cardiac Rhythm Management Campus is now located on the site. The Campus Master Plan approved in 2002 envisioned an additional 1,029,000 square feet of building space on the property to be built out over 10 to 15 years for a total of 2,187,893 square feet. The plan includes twelve individual buildings and seven parking ramps on the property. With the approvals granted in Planning Case 02-025, Guidant was required to submit a Site Plan Review prior to the construction of any new building, addition, or parking ramp on the site as identified in the Campus Master Plan. Associate Planner Bachler explained that a total of 419,500 square feet of additional building space was proposed for Phase 1 of the development, which was scheduled to be completed in 2006. However, due to the change in ownership to Boston Scientific and other market conditions, portions of Phase 1 have not been constructed. To date, 207,560 square feet of new building space has been built on the campus. Since 2002, the City has also approved eleven separate amendments to the original PUD to address modifications to the building footprints, parking areas, and other elements on the site. The campus plan was last revised in the PUD Amendment request in Planning Case 14-015. Associate Planner Bachler indicated that the campus has transitioned over the last few years into a more integrated component of the company’s global operations. As a result, the need for the existing approximately 1.2 million square feet of building space available on the campus has diminished. Boston Scientific has decided to reduce the overall amount of building area on its campus through the sale of Buildings A, B, and C, which are located in the southwest quadrant of the property. The facilities currently located in these three buildings would be consolidated within other buildings on the campus to improve operational efficiencies. Associate Planner Bachler reported that the proposed subdivision would create a 15.6 acre parcel (Lot 1) situated at the corner of Hamline Avenue North and County Road F that would include Buildings A, B, and C and Parking Ramp One, as identified on the Campus Master Plan. The second parcel (Lot 2) would be approximately 78 acres in size and would continue to function as the Boston Scientific campus. In order to accommodate the subdivision, Boston Scientific is requesting an amendment to the PUD. This amendment would accomplish two things: first, the existing PUD would be revised to reflect the change in property boundaries and ARDEN HILLS PLANNING COMMISSION – February 4, 2015 2 the proposed updates to the Campus Master Plan; and second, a separate PUD for the Lot 1 would be created allowing the two sites to function independently. Associate Planner Bachler stated that the revision to the Campus Master Plan includes the removal of proposed Buildings H and G, which are currently shown being constructed where the lot division line has been proposed, and minor adjustments from the current campus plan to the location of future buildings and parking ramps on Lot 2. The overall density of building area would be reduced as a result of the elimination of Buildings H and G. No additional buildings are proposed at this time on Lot 1. Associate Planner Bachler noted that the Campus Master Plan also shows modifications to the existing surface parking lot located between Buildings A, B, and C and Buildings E and D to create a clearly defined border along the property line between Lot 1 and Lot 2. This would be accomplished by removing existing bituminous surfaces and installing landscaping. A Site Plan Review would be required to be reviewed and approved by the Planning Commission and City Council before this work is undertaken. At that time, the City would evaluate items such as grading, landscaping requirements, and parking lot setbacks in detail. Boston Scientific expects to apply for a Site Plan Review in Fall 2015 or Spring 2016 to complete the necessary site modifications to demarcate the properties. Associate Planner Bachler commented that the Campus Master Plan indicates a future second access drive for Lot 1 on Hamline Avenue, just north of the existing entrance to this site. The new access is not being evaluated as part of this proposal. Boston Scientific has included this access drive as a possible option for a future property owner or tenant on the site depending on their needs. Construction of this access would require a Site Plan Review as well as approval through the Ramsey County Public Works Department. Associate Planner Bachler stated that the future development plan for the Boston Scientific Campus would be phased over the next 20 years. The construction of new buildings and parking ramps will be coordinated with the future growth of Boston Scientific Corporation. As is the case with the existing PUD, any new building construction or site modifications identified on the approved Campus Master Plan will require the submittal of a Site Plan Review for City Council approval prior to construction. Proposed construction or site modifications not conforming to the approved Campus Master Plan would require an amendment to the PUD. This requirement would apply to both Lot 1 and Lot 2. Associate Planner Bachler explained that the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. Associate Planner Bachler reported that in the original Master PUD approval, the City granted the Guidant Corporation flexibility in terms of their front yard setback, building height, structure ARDEN HILLS PLANNING COMMISSION – February 4, 2015 3 coverage, and the number of principal buildings allowed on a single lot. The minimum front yard setback for the I-1 District is 55 feet and in the approved PUD, a 50-foot setback was permitted but was applied to the setbacks along all property lines, including rear and side lot lines. The 2002 Campus Master Plan included several proposed buildings with a height in excess of the 35- foot height maximum with the tallest, Building K, proposed at 135 feet. The maximum structure coverage allowed in the I-1 District is 30 percent and at full build out the Master Plan envisioned 32.7 percent structure coverage. Finally, the Zoning Code only permits one principal building per lot. Under the PUD, Guidant was permitted to develop multiple principal buildings on a single parcel. Site Data Land Use Plan: Light Industrial and Office Existing Land Use: Light Industrial and Office Zoning: I-1: Limited Industrial / PUD Overlay Current Lot Sizes: 93.3 acres (Lot 1: 15.6 acres; Lot 2: 77.7 acres) Topography: Level Associate Planner Bachler reviewed the surrounding area, the Plan Evaluation, Zoning Code Review and Sign Code requirements. Associate Planner Bachler provided the Findings of Fact for review: 1. The applicant has requested approval of a Preliminary and Final Plat and an amendment to the PUD for the property at 4100 Hamline Avenue North. 2. The subdivision would create two new parcels (Lot 1 and Lot 2) within the existing Boston Scientific Campus plat. 3. The proposed subdivision is in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 5. The applicant has requested an amendment to the PUD to reflect the change in the property boundaries, to update the Campus Master Plan, and to create a separate PUD for the proposed Lot 1. 6. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a property owner. 7. Lot 1 and Lot 2 are located in the I-1 Limited Industrial Zoning District. 8. The proposed uses on Lot 1 and Lot 2 are permitted uses in the I-1 District. 9. The revisions to the Campus Master Plan are in substantial conformance with the original PUD approval granted by the City in Planning Case #02-025. 10. The PUD amendment is in substantial conformance with the requirements of the City’s Zoning Code. 11. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on the approval that would mitigate the nonconformity. 12. The PUD amendment would grant flexibility for Lot 1 in terms of building height, front yard setback, and the number of principal buildings allowed on a lot. 13. The PUD amendment would grant flexibility for Lot 2 in terms of building height, front yard setback, structure coverage, and the number of principal buildings allowed on a lot. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 4 14. The applicant has provided a Parking Calculation Plan that shows adequate “proof-of- parking” spaces on Lot 2 in the event that additional parking is needed. 15. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. Associate Planner Bachler stated that staff is supportive of the request from Boston Scientific for a subdivision and amendment to the existing PUD for the campus. The subdivision will allow the company to consolidate their operations on their campus and improve overall efficiencies. Additionally, the existing facilities on Lot 1 will offer an attractive corporate campus for a new company to relocate to. The PUD amendment is largely consistent with the original PUD approval in 2002 and is primarily needed to accommodate the subdivision and to adjust the location and footprint of a few of the proposed new buildings shown on the Campus Master Plan. If the Planning Commission votes to recommend approval of Planning Case 15-001, staff would recommend the following twelve (12) conditions be included in the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant and all subsequent owners of Lot 1 and Lot 2 shall continue to abide by the conditions of all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. 3. A PUD Amendment Agreement pertaining exclusively to Lot 2 shall be drafted by the City Attorney and shall be executed prior to the execution of the Final Plat. 4. A PUD Agreement pertaining exclusively to Lot 1 shall be drafted by the City Attorney and shall be executed prior to the execution of the Final Plat. 5. The applicant shall submit an agreement for shared management and maintenance of the stormwater facilities prior to the execution of the Final Plat. The agreement shall be subject to City Attorney approval. 6. The applicant shall file the Final Plat of Boston Scientific Campus with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. 7. A Site Plan Review application for the modification of the parking area along the Lot 1 and Lot 2 property line shall be submitted prior to March 1, 2016, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration dated. 8. All necessary City permits for the removal of the existing skyway structure connecting Building B and Building E as depicted on the current Campus Master Plan shall be obtained prior to March 1, 2016, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration dated. 9. Prior to City approval of a Site Plan Review for Lot 2 that would result in more than an additional 211,940 square feet of new gross building space on Lot 2, the property owner shall be required to complete a traffic study, unless waived by the City Council. 10. New access to Hamline Avenue North shall require approval through the Ramsey County Public Works Department. A right-of-way permit will be required for any construction activity occurring within the County’s right-of-way. 11. New addressing of Lot 1 and Lot 2 shall be determined upon the sale of Lot 1 per the requirements of the Lake Johanna Fire Department. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 5 12. Sprinkler and Fire Alarm testing shall be required prior to the occupancy of new tenants in Buildings A, B, or C. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Jones requested further information on how Lots 1 and 2 would be separated. Associate Planner Bachler explained that Boston Scientific would be required to submit a Site Plan Review before completing any modifications to the parking lot along the Lot 1 and Lot 2 property boundary. Chair Thompson asked how Lot 1 would be managed if it were sold to a new owner. Associate Planner Bachler reported that staff has been working on this issue with the City Attorney. He stated that separate PUD Agreements would be created to cover the proposed Lot 2 and the proposed Lot 1. He indicated that the PUD Agreements would have to be signed prior to the execution of the Final Plat. Commissioner Neururer questioned how many additional parking spaces were being created. Associate Planner Bachler commented that Lot 1 was required to have 878 spaces for office space and 25 parking spaces for manufacturing. He reported that the site currently had 916 spaces and after the modifications the site would have 980 parking spaces. Community Development Director Hutmacher provided further comment on the parking situation with the Commission. Chair Thompson opened the public hearing at 7:52 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 7:53 p.m. Commissioner Holewa moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 15-001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North based on the findings of fact and the submitted plans as amended by the twelve (12) conditions in the February 4, 2015, report to the Planning Commission. The motion carried unanimously (6- 0). NEW BUSINESS – 8C MEMORANDUM DATE: February 23, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-002 Applicant: Wellington Management, Inc Property Location: 3527-3557 Lexington Avenue North Request: Preliminary Plat, PUD Amendment, and CUP Amendment Requested Action Motion to approve Planning Case 15-002 for a Preliminary Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North, based on the findings of fact and submitted plans, as amended by the twenty-two (22) conditions in the February 23, 2015, Report to the City Council. Background The City approved a redevelopment plan for the Arden Plaza retail center in 2009 in Planning Case 09-011. The approved Master PUD included the demolition of an existing office building, the subdivision of the parcel into four lots, and the construction of four new buildings over three phases. A total of 97,035 square feet of retail and commercial building space was approved for the Master PUD. Phase I of the PUD, which included the development of a pharmacy in place of the office building at the intersection of Lexington Avenue and County Road E, was also approved as part of this planning case. A subsequent PUD Amendment in 2011 (Planning Case 11-016) included a revised plat that combined two of the lots in the northeast corner of the site into a single lot for the development of the existing Walgreens Pharmacy. Phase I of the Master PUD was largely completed in 2012, and included the construction of the Walgreens building, modifications to parking and circulation within the retail center area, and the construction of stormwater bio-filtration basins required for the proposed build-out of the site. City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 1 of 12 A Conditional Use Permit (CUP) was approved in Planning Case 97-009 allowing Frattallone’s Hardware to install fencing on a portion of the retail center parking lot for a seasonal garden sales area. A CUP was required because the Zoning Code does not specifically allow or prohibit outdoor garden sales as a use. This seasonal sales area continues to operate on the property, although the area was never fenced off as proposed and its footprint has expanded beyond the original CUP approval. The Master PUD and subsequent amendment, along with associated plans and conditions of approval, remain valid. The Master Site Plan approved in Planning Case 09-011 and the revised Preliminary Plat from Planning Case 11-016 are both included in Attachment D for reference. Neither Phase II nor Phase III of the approved Master PUD is being reviewed as part of this amendment request. The buildings included in these future phases would return to the Planning Commission and City Council for review and approval prior to development. Overview of Request The first component of the application is the Preliminary Plat to subdivide Lot 3 within the existing Arden Plaza plat into three separate parcels. Frattallone’s Hardware, which is a current tenant in the retail center, has approached Wellington Management regarding the purchase of its store and the existing outdoor garden center. To accommodate this, a new Lot 4 would be created comprised of the Frattallone’s portion of the building, the area occupied by the seasonal sales area, and related parking and service areas. The new Lot 3 would be comprised of the remaining retail center, the primary parking area, access drives on County Road E and Lexington Avenue, and the stormwater pond at the southeast corner of the site. The lot line between the retail building on Lot 3 and the Frattallone’s Hardware store on Lot 4 would be defined by a demising wall, which is a common wall used by separate real estate entities erected upon a line dividing two parcels of land. The City Building Official has been working with the property owner on the specifications of the demising wall and building permits will be required prior to construction. Approval of the Final Plat will be conditioned on the issuance of a Certificate of Occupancy for the proposed remodeling work. The Final Plat will be brought back to the City Council for approval once the Certificate of Occupancy has been issued. The new Lot 5 is located on Lexington Avenue and would include the future Building #4, which is proposed to be constructed in Phase III of the redevelopment. The proposed footprint of Building #4 has increased from the approved Master PUD. The submitted master site plan indicates that this building would be 20,136 square feet in size, an increase of 2,136 square feet from the 2009 PUD approval. Wellington Management is requesting an amendment to the Master PUD to address the following five items: 1. Account for the subdivision of Lot 3 within Arden Plaza into three separate lots. City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 2 of 12 2. Allow for the creation of a non-conforming parcel (Lot 4) that does not have frontage on a public street. 3. Include the expanded outdoor seasonal sales area on Lot 4 within the Master Site Plan. 4. Increase the size of Building #4 on the proposed Lot 5 from 18,000 square feet, as approved in Planning Case 09-011, to 20,136 square feet. 5. Minor modification to the parking lot at the north end of the retail center to retain 12 existing parking stalls that are shown being removed on the Master Site Plan. The submitted plans include a Site Plan for the Frattallone’s seasonal sales area. The proposed outdoor garden center would measure 150 feet by 56 feet for a total area of 8,400 square feet. The existing bituminous surface on which the sales area is now located would be replaced with a concrete surface. A concrete curb and fencing along the perimeter of the area would help define and separate the space from the adjacent parking and service areas. The plan shows a six-foot tall ornamental metal fence along the north, east, and south sides of the sales area. The original CUP approved in 1997 for the outdoor garden center remains valid. However, the applicant is seeking approval to expand the overall area of this use on the site. The Zoning Code requires that any enlargement or intensification of a conditional use shall require an amended permit and all procedures shall apply as if a new permit were being requested. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission at their February 4 2015, Regular Meeting. The staff report to the Planning Commission on this case is included in Attachment F. The following section provides a summary of the main topics discussed by the Planning Commission and areas where flexibility from the Zoning Code is needed through the PUD process. Subdivision Code Review The five lots proposed within the Arden Plaza retail center would meet the Zoning Code requirements in terms of lot width, depth, and area. Lots 1, 2, 3, and 5 abut their full right-of-way frontage on a publicly dedicated street. However, the proposed Lot 4 is an interior parcel with no frontage on a public street. This lot is entitled to street access under an existing Reciprocal Easement Agreement that has been recorded with Ramsey County. The applicant has requested flexibility through the PUD Amendment process for creating the nonconforming Lot 4. The Planning Commission recommended as a condition of approval that prior to the execution of the Final Plat, a copy of a supplemental declaration between Frattallone’s Hardware and Arden Plaza, LLC be provided to the City documenting how driveway maintenance and shared utilities between the two lots will be addressed. City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 3 of 12 Zoning Code Review A. Structure Coverage and Landscaping Since the PUD encompasses all five of the proposed lots, the plans were evaluated based on whether the development as a whole conforms to the B-2 District structure and landscape coverage requirements. The maximum permitted structure coverage in the district is 45 percent. A total of 93,118 square feet of building area is proposed across the five lots, for coverage of 19.4 percent. Properties must maintain minimum landscape coverage of 20 percent. The development as a whole would include 114,046 square feet of landscaped area, or 23.76 percent of the total area. Total Area (square feet) Structure Coverage (square feet) Structure Coverage (percentage) Landscape Coverage (square feet) Landscape Coverage (percentage) Lot 1 (Walgreens) 76,533 14,572 19.04% 16,515 21.58% Lot 2 (Future Building #2) 27,853 6,000 21.54% 7,221 25.93% Lot 3 (Building #5 – Retail Center) 274,548 35,647 12.98% 76,670 27.91% Lot 4 (Building #5 – Frattallone’s) 63,325 16,763 26.47% 6,551 10.37% Lot 5 (Future Building #4) 37,732 20,136 53.37% 7,089 18.79% Total (PC #15-002) 479,991 93,118 19.40% 114,046 23.76% Approved PUD Amendment (PC #11-016) 479,991 92,748 19.32% 112,781 23.50% B-2 Zoning District Requirements 13,000 45% or less 20% or more B. Setbacks A zero-foot setback is proposed along the side lot line of Lot 3 and Lot 4 since the subdivision includes a property line through the existing retail building. The Zoning Code allows for exceptions from side setback requirements provided that a proper demising wall is used and if the adjacent buildings are constructed as an integral unit. The City Building Official has been working with the property owner on the details of the demising wall. Building permits will be required prior to any construction on the site. C. Landscaping A Landscaping Plan for the entire development was approved in Planning Case 09-011. For each successive phase of the Master PUD, the property owner will be required to install the City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 4 of 12 landscaping improvements shown on the Landscaping Plan. The plan includes the installation of parking lot islands within the main parking area on Lot 3, which has not yet been completed. The Planning Commission recommended as a condition of approval that the property owner be required to complete these parking lot landscaping improvements prior to the issuance of a Certificate of Occupancy for either Building #2 (Phase II) or Building #4 (Phase III). The proposed amendment would not modify the existing Landscape Plan other than a reduction in the parking lot planting islands. The Zoning Code requires that at least ten percent of a parking area be occupied by planting islands that include one tree and are a minimum of 150 square feet in size. Three planting islands would be removed on the south side of the site to accommodate the outdoor sales area, resulting in a reduction in the planting island area from 10.5 percent to 9.5 percent. D. Parking Since tenants for the future development phases have yet to be determined it is difficult to calculate the exact number of required parking spaces for the retail center based on the Zoning Code regulations. The Master PUD assumes that a retail tenant would occupy the 20,136 square foot Building #4 on Lot 5 and that a restaurant use would be located in the 6,000 square foot Building #2 on Lot 2. For the purpose of this evaluation, staff assumed that all buildings would have the same percentage of gross retail sales floor area as the Walgreens at 80 percent. Based on this, the total number of parking stalls required for the site would be 497 spaces. This calculation does not take into account the shared parking agreement that allows users to park anywhere on the site and walk to their destination. The proposed PUD Amendment would result in a net increase of one parking space within the development for a total of 440 spaces. The current Master Plan for the site, as amended in Planning Case 11-016, includes 439 stalls. Structure Coverage (square feet) Required Retail Parking (1 stall/150 sq. ft. gross sales floor area) Lot 1 (Walgreens) 14,572 78 Lot 2 (Future Building #2) 6,000 32 Lot 3 (Building #5 – Retail Center) 35,801 191 Lot 4 (Building #5 – Frattallone’s) 16,609 89 Lot 5 (Future Building #4) 20,136 107 Total Required Parking 497 Proposed Parking Stalls (PC 15-002) 440 PUD Amendment (PC 11-016) 439 City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 5 of 12 Conditional Use Permit Review The Zoning Code states that any enlargement of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. The seasonal sales area approved in Planning Case 97-009 measured approximately 50 feet by 70 feet, or 3,500 square feet in total area. The proposed expanded sales area would measure 150 feet by 56 feet for a total area of 8,400 square feet. Section 1355.04 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3. Drainage 4. Population density 5. Visual and land use compatibility with uses and structures on surrounding land 6. Adjoining land values 7. Park dedications where applicable 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Discussion One of the main areas of discussion at the Planning Commission meeting was on the use of the proposed Lot 4 for exterior storage and display purposes. The staff recommendation to the Planning Commission included approval of Condition #22, which stated: “No storage, displays, or sales shall be permitted outside of the outdoor seasonal sales area.” A representative of Frattalone’s Hardware requested that this condition be removed from the approval so the business could continue to store bulk materials on the exterior of the building and have outdoor displays in front of the store’s entrance. After deliberation, the Planning Commission voted to amend Condition #22 to state: “Exterior storage and outdoor display and sales shall be permitted on Lot 4.” Exterior storage is defined in the Zoning Code as, “the storage of goods, materials, equipment, manufactured products and similar items not fully enclosed by a building.” This particular use is only permitted in the I-2 General Industrial District as a conditional accessory use. Currently, City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 6 of 12 Frattallone’s Hardware regularly uses the south and west side of the Arden Plaza retail building for storing pallets of bulk landscaping materials, such as mulch. Based on the definition of exterior storage in the Zoning Code, this use is not permitted in the B-2 District. An open sales lot is defined as, “any land used or occupied for the purpose of buying and selling any goods, materials, or merchandise, and for the storing of the same under the open sky prior to sale.” This use is specifically prohibited under the special requirements for the B-2 District (Section 1320.085). However, approved open-air garden centers are exempt from this provision and outdoor displays, sales, and storage uses can be permitted by the City Council within a defined garden center. The use of the sidewalk space in front of the store entrance for display of equipment and products is also not allowed, as it would not be within the fenced off garden center. In the past, the City has permitted limited outdoor display areas for businesses such as gas stations or grocery stores. Staff requests that as part of their consideration of this planning case the City Council address the extent to which exterior storage, displays and sales should be permitted outside of the approved seasonal sales area. Condition #22, as amended by the Planning Commission, has been included in the Report to the City Council, listed under the Recommendation section below. Another issue raised by the Planning Commission was how the City would ensure that the property owner installs the fence around the seasonal sales area, considering that this improvement was not completed following the previous CUP approval in Planning Case 97-009. Staff has since made minor adjustments to Conditions #11 and #12, which require certain securities for the site improvements, to specify that the installation of the fence is included as one of the required improvements covered by the financial surety. Additional Review City Building Official and City Engineer The Building Official has provided comments included in the attached memo dated January 29, 2015. The Planning Commission recommended as a condition of approval that the final plans for the demising wall between Frattallone’s Hardware and the Arden Plaza building meet the standards outlined in this memo. The City Engineer has provided comments included in the attached memo dated January 13, 2015. Those comments related to specific site operation requirements were recommended as conditions of approval by the Planning Commission. Lake Johanna Fire Department The Fire Marshal has provided comments included in the attached memo date January 12, 2015 (Attachment E). City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 7 of 12 Findings of Fact The Planning Commission reviewed Planning Case 15-002 at their regular meeting on February 4 2015. Draft minutes from the meeting are included in Attachment G. The Planning Commission offers the following findings of fact for consideration: Subdivision Findings 1. The applicant has requested approval of a Preliminary and Final Plat for the property at 3527-3557 Lexington Avenue North. 2. The subdivision would create three new parcels (Lot 3, Lot 4, and Lot 5) within the existing Arden Plaza plat. 3. The proposed Lot 3 and Lot 5 are in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. The proposed Lot 4 is not in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code because it is an interior parcel with no frontage on a publicly dedicated street. 5. The proposed Lot 4 is entitled to access and parking under an existing Reciprocal Easement Agreement (Doc. No. 2156888) that has been recorded against the property with Ramsey County. 6. The applicant has requested for flexibility through the PUD Amendment process for the proposed nonconforming Lot 4. PUD Amendment Findings 7. The applicant is requesting approval of an amendment to the Master PUD for Arden Plaza property. 8. The original Master PUD for the development was approved in Planning Case #09-011. A subsequent PUD Amendment was approved in Planning Case #11-016. 9. The PUD Amendment is being requested in order to accommodate the proposed subdivision, to include an expanded outdoor seasonal sales area on the site, to increase the size of Building #4 to be constructed in Phase III, and to allow for minor modifications to the existing parking lot. 10. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 11. The Arden Plaza development is located in the B-2 General Business District. 12. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 13. The City has adopted Design Standards for the B-2 District within the Zoning Code. 14. The Master PUD Amendment is in substantial conformance with the requirements of the City’s Zoning Code. 15. The Master PUD Amendment is in substantial conformance with the Guiding Plan for the B-2 District. 16. The Master PUD Amendment is in substantial conformance with the City’s Comprehensive Plan. City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 8 of 12 17. The submitted Site Plan for the Frattallone’s Hardware outdoor seasonal sales area is in conformance with the B-2 District Design Standards. 18. Where the plan is not in conformance with the City’s Zoning Code, such as for outdoor storage and displays, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 19. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. CUP Amendment Findings 20. The City approved a Conditional Use Permit in Planning Case 97-009 for a 3,500 square foot outdoor garden sales area on the Arden Plaza site. 21. The proposed Frattallone’s Hardware outdoor sales area would measure 150 feet by 56 feet, or a total area of 8,400 square feet. 22. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. 23. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 24. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 25. The proposal will not affect noise on the property. 26. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 27. The proposal will have limited impacts on drainage on the property. 28. The proposal will not affect the population density on the property. 29. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 30. The park dedication requirement does not apply in this case. Recommendation The Planning Commission recommended approval (4-2, Zimmerman and Bartel) of Planning Case 15-002 for a Preliminary Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact and submitted plans in the February 23, 2015, Report to the City Council, as amended by the following twenty-two (22) conditions: 1. Prior to City Council review of Planning Case 15-002, the issue regarding the design and location of the demising wall between Lot 3 and Lot 4 shall be resolved to the satisfaction of the Building Official and Fire Marshall. 2. The applicant shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 3. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 9 of 12 Planner, shall require review by the Planning Commission and approval by the City Council. 4. A Development Agreement Amendment shall be prepared by the City Attorney and subject to City Council approval. The agreement shall be executed by all parties within the Arden Plaza development prior to the issuance of any building or development permits. 5. The final construction plans for the demising wall between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building shall meet the standards as outlined by the City Building Official in the memo dated January 29, 2015. 6. The execution of the Final Plat shall be conditioned on the demising wall construction between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building receiving final approval from the City Building Official. 7. Prior to the execution of the Final Plat, a copy of the supplemental declaration between Frattallone’s Hardware and Arden Plaza, LLC addressing the issues of drainage and driveway maintenance shall be provided to the City. 8. Prior to the execution of the Final Plat, a copy of an agreement addressing the Sewer and Water services provided to Lot 4 thought the building on Lot 3 shall be provided to the City. 9. Prior to the execution of the Final Plat, a copy of an agreement addressing the operation, maintenance, and ownership of all sanitary sewer, water, and storm sewer within the development, and the process by which future land use applications will be submitted to the City for properties within the development, shall be provided to the City. 10. The applicant shall file the Final Plat with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. An extension request must be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 11. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, paving, and fence installation prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event of a developer default. 12. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, paving, and fence installation prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 13. Final grading and erosion plans shall be submitted to the City Engineer for approval prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 14. The operations of the Bio-Filtration Area #2 identified on the Master Site Plan shall be corrected to the satisfaction of the City Engineer prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 10 of 12 15. The City currently holds a Letter of Credit (American Bank Letter of Credit No. 2527) for the patching and seal coating of the parking lot next to the Frattallone’s Hardware store. This work shall be completed by September 30, 2015 or the LOC maturity date shall be extended. 16. The applicant shall construct the main parking area and landscaping improvements previously planned for Phase I prior to the issuance of a Certificate of Occupancy for either Building #2 or Building #4. 17. The fence around the perimeter of the outdoor seasonal sales area shall be made of wrought iron materials and shall not exceed six (6) feet in height. 18. No exterior signage shall be attached to the fence around the outdoor seasonal sales area. 19. The outdoor seasonal sales area must be an extension of and consistent with the applicant’s permitted principal use. 20. The outdoor seasonal sales area shall be used exclusively for the seasonal sale of nursery and garden items, including but not limited to flowers, plants, landscaping materials, and Christmas trees. 21. The site shall be kept in a neat and orderly fashion, free from litter, refuse, debris, junk, or other waste which results in offensive odors or unsightly conditions. 22. Exterior storage and outdoor display and sales shall be permitted on Lot 4. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. If the City denies the petitioners request, “…it must state in writing the reasons for the denial at the time it denies the request.” 4. Table for additional information. Resident Comments Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to property owners within five hundred (500) feet of the subject property. Staff has not received any correspondences from property owners in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 5, 2015. Pursuant to Minnesota State Statute, the City must act on this request by March 6, 2015 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 11 of 12 Attachments A. Land Use Application and Supporting Materials B. Site and Aerial Maps C. Plan Set (Preliminary and Final Plat, Master Site Plan, Grading Plan, Utility Plan, and Parking and Circulation Plan) D. Approved Master Site Plan (PC 09-011) and Preliminary Plat (PC 11-016) E. Additional Review Comments (City Building Official, City Engineer, Lake Johanna Fire Department) F. Planning Commission Report, February 4, 2015 G. Draft Planning Commission Minutes, February 4, 2015 City of Arden Hills City Council Meeting for February 23, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 12 of 12 1    Project Narrative  Arden Plaza – Subdivision    January 5, 2015      History  Arden Plaza LLC submitted and received approval of a Planned Unit Development (PUD) in 2009, with a  revised pharmacy development plan and recorded plat in 2011, followed by final construction plans of  Phase 1 improvements in 2012.  The 2009 approved master plan included 97,035 sf of retail/commercial  buildings (including a 3,917 sf mezzanine for the Frattallone’s Hardware store offices) and had originally  subdivided the parcels into four lots.      In 2011, two of the lots in the northeast corner were combined and platted as a single lot, for a  development of a Walgreen’s pharmacy, thus 3 lots were officially platted in 2011 showing four building  masses involving the Arden Plaza Plat.  Phase 1 Construction of the Arden Plaza site included the  Walgreen’s building and parcel (Lot 1 in the northeast corner), and included the implementation of the  four required storm water rain gardens (bio‐filtration basins) for the full development, along with  modified parking and circulation improvements involving the northeast parcel.    Subdivision and Platting  Since the 2011 plat and the 2012 construction project, Frattallone’s Hardware has approached Arden  Plaza LLC, about purchasing its store and garden area, and the land upon which it is located.  Arden Plaza  LLC. has agreed to the request and while platting the Frattallone parcel, Arden Plaza, LLC is also applying  to plat the lot for Building #4 along Lexington Avenue.  Thus the subdivision request is going from 3 lots  to a total of 5 lots, with the current Lot 3 being subdivided into 3 separate parcels.  The new Lot 3 will  encompass the remaining strip retail center, primary parking, access drives, and regional storm pond.   The new Lot 4 will be comprised of the Frattallone building (via a demising wall), their seasonal sales  area, and other related parking and service areas.  The new Lot 5 will include the future Building #4 (up  to 18,000sf) along Lexington Avenue and some minor related parking.  The Frattallone lot line is defined  by the hardware store common demising wall, as surveyed.  We are making application for Preliminary  Plat and Final Plat.  Lot 4 (Frattallone) is technically non‐conforming due to not abutting the public ROW  however it does have access and easements for ingress and egress via the 2011 Reciprocal Easement  Agreement recorded as document no. 2156888The request for flexibility for this item is identified in the  PUD Amendment.     PUD Amendment  The current revisions to the site and parcel subdivision will require a Planned Unit Development  Amendment.  The changes from the 2009 PUD plan and 2011 PUD plan primarily include the new  property lots, Frattallone seasonal sales changes along with the related parking modifications; and the  parking lot modification (to keep existing parking) at the north end of the existing retail strip building.  A  PUD Amendment application is being submitted.    Some specific changes to the 2009 PUD plan include the following:   Number of lots: went from 3 platted to 5 total lots.  Also, Lot 4 (Frattallone), does not abut a  public ROW, per code, so asking for flexibility for this configuration. The Frattallone lot is  2    entitled to access and parking via the existing shared parking and access easement document  already recorded in public records and approved by the City Attorney in 2011.   Landscape in Parking Area: went from required 10% (10.5% was originally provided in the plans)  to 9.5%.  The reason for the decrease is in large part due to the reconfiguration of parking  required by the Frattallone seasonal sales area.  We believe that the new seasonal sales area  proposed will be an attractive addition for the shopping center, and the remaining features in  the reconfigured parking will provide adequate traffic calming and an aesthetically pleasing face  to the center parking.   Parking Total: Reduced from 455 Spaces approved to 440 Spaces provided, primarily reflecting  the changes involving the hardware store seasonal sales area.     Frattallone Seasonal Sales Area: This is not shown on the 2009 or 2011 PUD plans but was  permitted under a conditional use permit.  A curbed display area and perimeter fence is being  proposed to show a more defined area for this use.    Existing Conditions  The owners completed the Phase 1 construction improvements in 2012, and current existing conditions  from the past as‐built surveys, along with new 2014 survey data of the existing retail area and  Frattallone hardware store demising wall are all included in the submission materials.    PUD Site Plan  As described in the PUD Amendment section above, we are requesting changes to the PUD Master Site  Plan to reflect changes for the Frattallone Store and Seasonal Sales area and related parking, which  includes reduction in parking, wider perimeter drive aisle, parking modification, and parking lot light  relocation.  The parking at the north end of the in‐line strip retail which is critical to the center, is now  scheduled to remain, where the previous plan removed a row of parking along the building.  Also, the  Walgreen’s site is updated per as‐built conditions.     Frattallone Seasonal Sales Area  The seasonal sales area for the Frattallone Hardware store is approximately 150’x56’, including the  existing canopy.  The front doors are outside of the seasonal sales area.  The fencing for the seasonal  sales area is black, 6’ high, and is ornamental metal pickets on the north and east sides, and vinyl coated  chain‐link fence on the south.  There are multiple sliding gates for access and service.  The existing  bituminous pavement surface that currently stores Frattallone pallets will be removed and replaced  with concrete, and will also have a 5’ wide curbed concrete display area along just the ornamental fence  sections (north and east).  Two parking lot lights will be located at the south perimeter of the parking  area, to assist with lighting the service drive aisle, otherwise the garden center itself will not have any  permanent lights, only temporary light, as needed, for the different displays (such as Christmas trees).    PUD Grading and Erosion Control Plan  Minimal changes to the plan.  Basically the future parking islands and seasonal sales area will be cut into  the existing pavement, and have slight grade modification for positive drainage.  The drainage inlets and  ponding to remain the same.  Future Building #4 and related grading with the existing retaining wall will  be addressed when that area is constructed.    PUD Utility Plan.  Minimal to no changes to the plan.  Water and sanitary stubs are already provided to the two future  building pad sites.  The existing 27” and 30” storm sewer, near future Building #4, will remain unless  future development requires a change.  3      PUD Parking and Circulation Plan and REA  Parking and Access for the parcels are currently covered under the existing Reciprocal Easement  Agreement (the shared access and parking easement document) that was approved by the City Attorney  in 2011.  The access and parking for all 5 Lots to be platted and for the buildings to be constructed in the  future are currently provided for in the Reciprocal Easement Agreement. No amendments or additions  are required for access and parking for the 5 lots and future buildings. The site has similar circulation to  the previous PUD, and semi‐truck turning diagrams have been provided on the plans show its  movements.  The trucks maneuver around the seasonal sales areas without any impact, but please note  that the existing truck route around the existing parking on the north end can have a potential impact  on three stalls of the existing striped parking, but, as a practical matter, this potential impact has never  been a problem for current truck circulation.    Staging of Development  No construction permits are being requested at this time for Phase 2 (Building #2) or Phase 3 (Building  #4) of the development. The Frattallone Seasonal Sales area is being scheduled for implementation in  2015.  The remaining parking lot islands, and any remaining items, are scheduled for implementation  when both Phase 2 and 3 are completed.    Interior Required Improvements  As part of the Frattallone subdivision and plat, discussions and resolutions have been made with the City  Building official.  It has been determined that the common demising wall will need to be a 2‐hour fire  rating, which basically requires the addition of sheet rock to the hardware store (south) side of the wall.   The fire sprinkler watermain will be extended to the remaining unsprinkled tenants, with each space  adding a sprinkler system during the next tenant build‐out.    Rice Creek Watershed District  During application with the City of Arden Hills, communication will be made to Rice Creek Watershed  District to see if any permits would be required for the seasonal sales area improvements.     CL A S S I C ™ MA J E S T I C ™ GE N E S I S ™ CO L O R O P T I O N S AD O R N M E N T O P T I O N S IN V I N C I B L E ™ Pi c k e t s c u r v e o u t w a r d gr a c e f u l l y w i t h a d u a l i t y t h a t a c t s a s a n at t r a c t i v e y e t vi s u a l l y i n t i m i d a t i n g d e t e r r e n t . Si n g l e o r d o u b l e sw i n g & s l i d e g a t e s t h a t p e r f e c t l y m a t c h t h i s f e n c e s t y l e a r e a l s o a v a i l a b l e . 4- r a i l p a n e l s | 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 3- r a i l p a n e l s | 3 ½ ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t (3 ½ ' p a n e l s a v a i l a b l e w i t h f l u s h b o t t o m r a i l o n l y ) 2- r a i l p a n e l s | 3 ' , 3 ½ ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t Ti m e l e s s & E l e g a n t Sl e e k & M o d e r n Pe r s o n a l i z e d & S e c u r e In t r e p i d & F o r t i f i e d BL A C K B R O N Z E QU A D F L A R E B A L L P O S T C A P RO Y A L T Y TR I A D Ex t e n d e d p i c k e t s t h a t c u l m i n a t e t o a n ar r o w - p o i n t e d s p e a r ca p t u r e t h e l o o k o f o l d s t y l e w r o u g h t i r o n f e n c i n g . Si n g l e o r d o u b l e sw i n g & s l i d e g a t e s t h a t p e r f e c t l y m a t c h t h i s f e n c e s t y l e a r e a l s o a v a i l a b l e . 4- r a i l p a n e l s | 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 3- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 2- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t Ex t e n d e d f l a t - t o p p e d p i c k e t s s e r v e a s a b a s e f o r y o u r c h o i c e o f ac c e n t f i n i a l s p r o v i d i n g a c u s t o m i z e d d e s i g n . Si n g l e o r d o u b l e sw i n g & s l i d e g a t e s t h a t p e r f e c t l y m a t c h t h i s f e n c e s t y l e a r e a l s o a v a i l a b l e . 4- r a i l p a n e l s | 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 3- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 2- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t Th e fl u s h t o p r a i l pr o j e c t s a m o r e mo d e r n , s t r e a m l i n e d l o o k th a t be a u t i f u l l y a c c e n t s f l o w e r s a n d s h r u b s w h e n u s e d a s b o r d e r la n d s c a p i n g . Si n g l e o r d o u b l e s w i n g & s l i d e g a t e s t h a t pe r f e c t l y m a t c h t h i s f e n c e s t y l e a r e a l s o a v a i l a b l e . 4- r a i l p a n e l s | 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 3- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 2- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 1" s q . x 1 4 g a . P I C K E T S | 1 . 7 5 " x 1 . 7 5 " x 1 2 g a . R A I L S | 2 . 5 " s q . x 1 2 g a . / 3 " s q . x 1 2 g a . P O S T S ➤➤➤ ➤➤➤ ➤➤➤ ➤➤➤ IN D U S T R I A L O R N A M E N T A L S T E E L F E N C E 4 Le a r n m o r e o n l i n e a t a m e r i s t a r f e n c e . c o m o r b y c a l l i n g 8 8 8 - 3 3 3 - 3 4 2 2 MO N T A G E I I ® | I n d u s t r i a l O r n a m e n t a l S t e e l F e n c e 5 Created: 01/21/2015 ALED3T150 Specification grade area lights available in IES Type III distributions. For use for roadway, general parking and other area lighting applications where a larger pool of lighting is required. Replaces up to 400W metal halide. Patent pending thermal management system. 5 Year Warranty. LED Info Watts:150W Color Temp:5000K (Cool) Color Accuracy:65 L70 Lifespan:100000 LM79 Lumens:12526 Efficacy:81 LPW Driver Info Type:Constant Current 120V:1.31A 208V:0.80A 240V:0.69A 277V:0.60A Input Watts:155W Efficiency:97% Color: Bronze Weight: 30.4 lbs Technical Specifications UL Listing: Suitable for wet locations. Lifespan: 100,000-hour LED lifespan based on IES LM-80 results and TM-21 calculations. IES Classification: The Type III distribution is ideal for roadway, general parking and other area lighting applications where a larger pool of lighting is required. It is intended to be located near the side of the area, allowing the light to project outward and fill the area. Effective Projected Area: EPA = 0.75 LEDs: Multi-chip, high-output, long-life LEDs Drivers: Two Drivers, Constant Current, Class 2, 2000mA, 100-277V, 50-60Hz, 1.1A, Power Factor 99% THD: 6% at 120V, 11.3% at 277V Ambient Temperature: Suitable for use in 40°C (104°F) ambient temperatures. Surge Protection: 4kV Cold Weather Starting: The minimum starting temperature is -40°F/-40°C. Thermal Management: Superior thermal management with external Air-Flow fins. Housing: Die-cast aluminum housing, lens frame and mounting arm. Mounting: Heavy-duty mounting arm with "O" ring seal & stainless steel screws Color Consistency: 7-step MacAdam Ellipse binning to achieve consistent fixture-to-fixture color. Color Stability: LED color temperature is warrantied to shift no more than 200K in CCT over a 5 year period. Color Uniformity: RAB's range of CCT (Correlated Color Temperature) follows the guidelines of the American National Standard for Specifications for the Chromaticity of Solid State Lighting (SSL) Products, ANSI C78.377-2011. Reflector: Specular vacuum-metallized polycarbonate Gaskets: High-temperature silicone gaskets Finish: Our environmentally friendly polyester powder coatings are formulated for high-durability and long-lasting color, and contains no VOC or toxic heavy metals. Green Technology: Mercury and UV free, and RoHS compliant. Polyester powder coat finish formulated without the use of VOC or toxic heavy metals. Copyright ©2015 RAB Lighting Inc. All Rights Reserved Tech Help Line:888 RAB-1000 Email:sales@rabweb.com On the web at:www.rabweb.com Page 1 of 2Note: Specifications are subject to change without notice Created: 01/21/2015 ALED3T150 - continued IESNA LM-79 & LM-80 Testing: RAB LED luminaries have been tested by an independent laboratory in accordance with IESNA LM-79 and LM-80, and have been received the Department of Energy "Lighting Facts" label. DLC Listed: This product is on the Design Lights Consortium (DLC) Qualified Products List and is eligible for rebates from DLC Member Utilities. Replacement: The ALED150 replaces 400W Metal Halide Area Lights. California Title 24: See ALED3T150/D10, ALED3T150/BL, ALED3T150/PCS, ALED3T150/PCS2, or ALED3T150/PCT for a 2013 California Title 24 compliant product. Any additional component requirements will be listed in the Title 24 section under technical specifications on the product page. Dark Sky Approved: The International Dark Sky Association has approved this product as a full cutoff, fully shielded luminaire. For use on LEED Buildings: IDA Dark Sky Approval means that this fixture can be used to achieve LEED Credits for Light Pollution Reduction. Warranty: RAB warrants that our LED products will be free from defects in materials and workmanship for a period of five (5) years from the date of delivery to the end user, including coverage of light output, color stability, driver performance and fixture finish. Powered by TCPDF (www.tcpdf.org) Copyright ©2015 RAB Lighting Inc. All Rights Reserved Tech Help Line:888 RAB-1000 Email:sales@rabweb.com On the web at:www.rabweb.com Page 2 of 2Note: Specifications are subject to change without notice This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet600.00300.00 Arden Plaza Retail Center 3,600 Enter Map Description Notes This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 400.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet400.00200.00 Arden Plaza Retail Center 2,400 Enter Map Description Notes Ph o n e (9 5 2 ) 9 3 7 - 5 1 5 0 7 6 9 9 A n a g r a m D r i v e Fa x (9 5 2 ) 9 3 7 - 5 8 2 2 E d e n P r a i r i e , M N 5 5 3 4 4 (8 8 8 ) 9 3 7 - 5 1 5 0 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 x x x x x x x x x x x x x x x x x x x 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 x x x x x x x x x x x x x x x x x x x x x x x January 29, 2015 Re: 3527 Lexington Ave: This letter is a review of a request for a proposed alternate to the State Building code at 3527 Lexington Ave. The purpose of the proposed code alternate is to divide an existing building and parcel into two distinct separate buildings and parcels. The 2007 MN state building code per the 2006 IBC requires walls located on property lines, that separate buildings, to be constructed as a fire wall. The existing wall is not built as a fire wall, but could be altered to comply with a 2 hour fire barrier wall. The proposed code alternate uses IBC Section 402,which refers to covered mall buildings. The proposed alternate is to apply section 402 to a strip or open mall. While section 402 of the 2006 IBC refers only to covered mall buildings, staff feels that an open, or strip mall is no more hazardous than a covered mall. In fact, it is more likely safer than an enclosed mall. It is proposed to use IBC section 402.7.4, as amended by the state, which allows an anchor building in a covered mall to be separated by a fire barrier instead of a fire wall. Additionally, MN State building code section 402.7.4, allows property lines to be platted between the anchor building and the rest of the mall with certain conditions. Section 402.7.4 also states that both buildings/parcels need to comply with all applicable provisions of the state building code. Section 402.8 of the state building code requires mall buildings to be fire sprinkler protected. Arden Plaza currently is only 65% fire sprinkler protected. The owners of the mall are proposing to extend a fire sprinkler main pipe through the unsprinklered tenant portions of the building. The individual tenant spaces will then be fully sprinklered as the tenant spaces changes ownership. City staff, along with the Lake Johanna Fire Department, have reviewed this project and have the following requirements for this project to move forward. 1. The wall separating the hardware store from the rest of the building needs to be a fully compliant two hour fire barrier with no openings. 2. Plans submitted do not show the fire wall including the loading dock area. Resubmit plans showing the loading dock included with the hardware store and separated from the remainder of the building by a fire barrier. 3. Verify the mezzanine in Ace hardware complies with type of construction for a type IIB. 4. Provide plans and specifications for the extension of the fire suppression main through the portion of the building currently not fire sprinklered. City of Arden Hills ▪1245 West Highway 96 ▪ Arden Hills Minnesota 55112 Phone 651.792.7800 ▪ Fax 651.634.5137 ▪ www.ci.arden-hills.mn.us 5. The fire suppression main piping is to be completed before final approval of the plat for closing or an escrow for 125% of the installation will be required. 6. Each individual tenant space currently not fire sprinklered will be brought fully compliant according to NFPA 13 upon any of the following conditions. 1) A new tenant. 2) The tenant space is altered or remodeled more than 50% of the space. 3) The tenant space is expanded. 7. Recorded with each of the deeds are agreements that require the buildings divided by property lines to be in conformance with the applicable provisions of the state building code, as if the buildings were a single building on a single piece of property. In addition, the agreement must state that no individual building or property owner may modify any portion of the building in any way that would not comply with the state building code. (Per IBC 402.7.4 as amended by the state) 8. All current life safety measures, both active and passive to be fully operational as originally installed. This includes but not limited to, all penetrations and or alterations to existing fire ratings of walls, corridors, and floor systems. They are to be inspected and repaired to the buildings original condition. 9. The installation of a fully addressable fire detection and alarm system according to NFPA 72 throughout the building. Fire Dept. to approved plans prior to installation.) 10. Attached are the related code sections and code analysis plan of Arden Plaza 11. Both the City and Fire Department to inspect and approve the above items before issuance of any certificate of occupancy. Sincerely, Dave Scherbel, Building Official Tim Boehlke, Lake Johanna Fire Chief Rick Current, Lake Johanna Fire Marshal City of Arden Hills ▪1245 West Highway 96 ▪ Arden Hills Minnesota 55112 Phone 651.792.7800 ▪ Fax 651.634.5137 ▪ www.ci.arden-hills.mn.us . P:\PR&PW\Numbered Projects\PW-15-0100 arden plaza PUD\01-13-15 plan review.doc Page 1 of 1 MEMORANDUM DATE: January 13, 2015 TO: Matthew Bachler, Associate Planner FROM: John M. Anderson, Assistant City Engineer SUBJECT: Arden Plaza – PUD (PC 15-002)(PW-15-0100) I have reviewed the plans for the Arden Plaza PUD Amendment. The plans were prepared by Westwood and are dated 1/05/15. The following are my comments: 1. Grading shown in the PUD plans is understood to be conceptual, any construction will require detailed grading and erosion control plans, calculations and permits 2. Sewer and Water services for Lot 4 is provided thru the building on Lot 3 and, a recorded agreement will need to be in place for the operation, maintenance and ownership of this service. 3. All sanitary sewer, water and storm sewer on this site is privately owned and maintained, a recorded agreement will need to be in place for the operation, maintenance and ownership of these systems. 4. The utility plans should show the irrigation service near the center of the site. 5. The Utility plans should show the fire protection service location as it enters the building on Lot 3 6. The operation of the storm water treatment system has not gone as planned. There is water that sits in the bio filtration area #2 for long periods of time. This operation needs to be resolved to the satisfaction of the City and Rice Creek Watershed district before any land use change takes place. MEMORANDUM DATE: February 4, 2015 PC Agenda Item 4.C TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-002 - Public Hearing Required Applicant: Wellington Management, Inc Property Location: 3527-3557 Lexington Avenue North Request: Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment Requested Action Wellington Management has requested a Preliminary and Final Plat in order to subdivide the existing Lot 3 within the Arden Plaza subdivision into three different parcels. A Planned Unit Development (PUD) Amendment is also being requested to accommodate the proposed subdivision, to include an expanded outdoor seasonal sales area on the site, to increase the size of Building #4 to be constructed in Phase III, and to allow for minor modifications to the existing parking lot. A Conditional Use Permit (CUP) Amendment is also requested to reflect the proposed changes to the current CUP for the existing outdoor seasonal sales area. Background The City Council approved a redevelopment proposal for the Arden Plaza retail center in 2009 in Planning Case 09-011. The approved Master PUD included the demolition of an existing office complex, the subdivision of the parcel into four lots, and the construction of four new buildings over three phases. A total of 97,035 square feet of retail and commercial building space was approved for the Master PUD. Phase I of the PUD, which included the development of a pharmacy in place of the office building at the intersection of Lexington Avenue and County Road E, was also approved as part of this planning case. A subsequent PUD Amendment in 2011 (Planning Case 11-016) included a revised plat that combined two of the lots in the northeast corner of the site into a single lot for the development of the existing Walgreens Pharmacy. Phase I of the Master PUD was largely completed in 2012, and included the construction of the Walgreens building, modifications to parking and City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 1 of 16 circulation within the retail center area, and the construction of stormwater bio-filtration basins required for the proposed build-out of the site. Prior to the City’s approval of the Master PUD for the retail center, a Conditional Use Permit (CUP) request from Frattallone’s Hardware was approved in Planning Case 97-009 for fencing a part of the parking lot on the property to allow for an seasonal garden sales area. A CUP was required because the Zoning Code does not specifically allow or prohibit outdoor garden sales area as a use. The seasonal outdoor sales area continues to operate on the property, although the area was never fenced off as proposed and its footprint has expanded beyond what was originally approved by the City in the CUP. The Master PUD and subsequent amendment, along with the associated plans and the conditions of approval, remain valid. The Master Site Plan approved in Planning Case 09-011 and the revised Preliminary Plat from Planning Case 11-016 are both included in Attachment D for reference. Neither Phase II nor Phase III of the approved Master PUD is being reviewed as part of this amendment request. The buildings included in these future phases would return to the Planning Commission and City Council for review and approval prior to development. 1. Overview of Request The first component of the application is the Preliminary and Final Plat to subdivide Lot 3 within the existing Arden Plaza plat into three separate parcels. Frattallone’s Hardware, which is a current tenant in the retail center, has approached Wellington Management regarding the purchase of its store and the existing outdoor garden center. To accommodate this, a new Lot 4 would be created comprised of the Frattallone’s portion of the building, the area occupied by the outdoor seasonal sales area, and related parking and service areas. The new Lot 3 would be comprised of the remaining retail center, the primary parking area, access drives on County Road E and Lexington Avenue, and the stormwater pond at the southeast corner of the site. The common lot line between the remaining portion of the retail building on Lot 3 and the Frattallone’s Hardware store on Lot 4 would be defined by a demising wall. The definition of a demising wall is a wall used jointly by two parties erected upon a line dividing two parcels of land, each of which is a separate real estate entity. The City Building Official and the Lake Johanna Fire Department have been working with the property owner on the specifications of the demising wall and final building permits will be required prior to construction. Approval of the Final Plat will be conditioned on the issuance of a Certificate of Occupancy for the proposed remodeling work. The new Lot 5 would include the future Building #4, which is proposed to be constructed in Phase III of the approved Master PUD, along with a small parking area. Lot 5 is located along Lexington Avenue. The proposed footprint of Building #4 has increased from the Master PUD approved in 2009. The submitted master site plan indicates that this building would be 20,136 square feet in size, an increase of 2,136 square feet from the 2009 PUD approval. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 2 of 16 Wellington Management is requesting an amendment to the Master PUD to address the following items: • Account for the subdivision of Lot 3 within Arden Plaza into three separate lots. • Allow for the creation of a non-conforming parcel (Lot 4) that does not have frontage on a publicly dedicated street. • Include the proposed permanent outdoor seasonal sales area on Lot 4 within the Master Site Plan. • Increase the size of Building #4 on the proposed Lot 5 from 18,000 square feet, as approved in Planning Case 09-011, to 20,136 square feet. • Minor modification to the parking lot at the north end of the retail center to retain 12 existing parking stalls that are shown being removed on the Master Site Plan. The proposed amendments in this case only relate to the Master PUD for the site. Detailed Final PUD plans will be submitted prior to the approval of Building #2 on Lot 2 and Building #4 on Lot 5. The submitted plans include a detailed Site Plan for the Frattallone’s seasonal sales area. The proposed outdoor garden center would measure 150 feet by 56 feet for a total area of 8,400 square feet. The existing bituminous surface on which the outdoor sales area is now located would be replaced with a four inch high concrete display curb. Fencing along the perimeter of the area would help define and separate the space from the adjacent parking and service areas. A six-foot tall ornamental fence is proposed along the north and east sides of the sales area and an eight-foot tall chain link fence on the south side. The CUP for the outdoor garden center use approved in 1997 remains valid. However, the applicant is seeking approval to expand the overall area of this use on the site. The Zoning Code requires that any enlargement or intensification of a conditional use shall require an amended permit and all procedures shall apply as if a new permit were being requested. 2. Planned Unit Development (PUD) Process: The Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 3 of 16 If a PUD is comprised of multiple lots, it is often treated as one continuous development. The development as a whole would be expected to meet the landscaping, stormwater, and other similar requirements. For example, one property in the PUD may have 60 percent building coverage, but the development as a whole may not exceed 50 percent building coverage to maintain conformance with the underlying zoning district. In order to maintain shared amenities such as parking spaces, access drives, and stormwater ponds the development is required to create a legal entity to manage and maintain the shared facilities. 3. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Community Mixed Use B-2: General Business District Multi-Family Residential, Retail South Community Mixed Use B-2: General Business District Office East (Shoreview) Commercial C2: General Commercial & OFC: Office Gas Station/Retail/Office West Community Mixed Use B-2: General Business District Office 4. Site Data: Future Land Use Plan: Community Mixed Use Existing Land Use: Retail/Commercial Zoning: B-2: General Business District Lot Size: 12.55 Acres (546,717) Topography: The elevation of the lot is lower than Lexington Avenue. There is a stormwater pond in the southeast corner of the property. Plan Evaluation 1. Chapter 11, Subdivision Code Review A. Lots The proposed Preliminary and Final Plat would create a single Block and five Lots. All lots within the plat meet the Zoning Code requirements in terms of lot width, depth, and area. Lots 1, 2, 3, and 5 abut by their full frontage on a publicly dedicated street. However, the proposed Lot 4 is an interior parcel with no frontage on a publicly dedicated street. This lot is entitled to access and parking under an existing Reciprocal Easement Agreement that has been recorded against the property with Ramsey County. The applicant has requested flexibility through the PUD Amendment process for creating the nonconforming Lot 4. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 4 of 16 B. Easements Drainage and utility easements have been provided on each lot and over delineated wetland areas in accordance with the requirements of the Subdivision Code. C. Public Use Dedication Staff has reviewed the files pertaining to this property and found documentation that the park dedication requirements included in the Subdivision Code were satisfied in conjunction with the original development of the site in 1973. No additional park dedication is required as a result of this application. All utility and drainage easements will be dedicated to the public as required by the Subdivision Code. D. Grading Minimal grading work is proposed in conjunction with the construction of the seasonal sales area. This work will mainly include cutting into the existing bituminous pavement. Detailed grading and erosion control plans, calculations, and permits will be required prior to any construction on the site. E. Utilities No additional utility development is planned at this time. Any proposal to expand utilities will be evaluated in conjunction with the proposed future phases of the Master PUD. Water and sanitary stubs have already been provided to the building sites on Lot 2 and Lot 5. Existing utility easements on the site will be maintained following the subdivision. 2. Chapter 13, Zoning Code Review The Arden Plaza retail center is located in the B-2 General Business District. The approved PUD for the property acts as an additional governing document for the campus providing flexibility in certain areas which the underlying zoning regulations would not otherwise allow. The following section reviews the proposed PUD Amendment based on how it compares to the previous PUD approvals and the underlying B-2 District regulations. This section only reviews those regulations within the Zoning Code specific to the limited requests included in the PUD amendment. Section 1320 – District Provisions A. Special Requirements for B-2 General Business District – Section 1320.085 The Zoning Code includes certain special requirements for the B-2 District. Open sales areas are specifically listed as a prohibited use, but open air garden centers are exempt from this City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 5 of 16 restriction. Since the open air garden center use is not listed in the Land Use Chart as either permitted or conditional use, a Conditional Use Permit may be issued for this use following review by the Planning Commission and approval by the City Council, as stated in Section 1320.03 of the Zoning Code. A CUP was approved in Planning Case 97-009 for an outdoor garden sales area on the property. B. Lot Size, Structure Coverage, and Landscaping The proposed Lots 1 – 5 are in conformance with the B-2 Zoning District requirements in terms of minimum lot area, depth, and width. Since the site operates under an approved PUD that encompasses all five of the proposed lots, the proposal was evaluated based on whether the development as a whole conforms to the B-2 District requirements for structure coverage and landscape coverage. The maximum permitted structure coverage in the district is 45 percent. A total of 93,118 square feet of building area is proposed across the five lots, for coverage of 19.4 percent. Properties must maintain minimum landscape coverage of 20 percent. The development as a whole would include 114,046 square feet of landscaped area, or 23.76 percent of the total area. Total Area (square feet) Structure Coverage (square feet) Structure Coverage (percentage) Landscape Coverage (square feet) Landscape Coverage (percentage) Lot 1 (Walgreens) 76,533 14,572 19.04% 16,515 21.58% Lot 2 (Future Building #2) 27,853 6,000 21.54% 7,221 25.93% Lot 3 (Building #5 – Retail Center) 274,702 35,801 13.03% 76,670 27.91% Lot 4 (Building #5 – Frattallone’s) 63,171 16,609 26.29% 6,551 10.37% Lot 5 (Future Building #4) 37,732 20,136 53.37% 7,089 18.79% Total (PC #15-002) 479,991 93,118 19.40% 114,046 23.76% Approved PUD Amendment (PC #11-016) 479,991 92,748 19.32% 112,781 23.50% B-2 Zoning District Requirements 13,000 45% or less 20% or more C. Setbacks The minimum setbacks in the B-2 District are 20 feet in the front and rear and 10 feet in the side yards. The internal lot lines proposed in the Preliminary Plat are based on the locations of the buildings and setbacks to these are less of a concern in planned unit developments. The primary concern is setbacks to the public rights-of-way of County Road E and Lexington, as well as the City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 6 of 16 private properties located to the south and west of the development. The proposed PUD amendment would not impact any building setbacks along the public right-of-way or adjacent private properties. A zero-foot setback is proposed along the side lot line of Lot 3 and Lot 4 since the subdivision would create a property line running through the existing retail building. Section 1325.03, Subdivision 1 of the Zoning Code allows for exceptions from side setback requirements provided that a proper demising or fire wall is used and if the adjacent buildings are constructed as an integral unit. The Zoning Code states that a shopping center, such as Arden Plaza, is an example of where this provision would apply. As mentioned in the introduction, the City Building Official and the Lake Johanna Fire Department have been working with the property owner on the specifications of the demising wall and building permits will be required prior to construction. Section 1325 – General Regulations A. Landscaping - Section 1325.05, Subdivision 1 A Landscaping Plan for the whole development was approved in Planning Case 09-011. For each successive phase of the Master PUD, the property owner will be required to install the landscaping improvements shown on the Landscaping Plan. The plan includes the installation of parking lot islands within the main parking area on Lot 3. This work was originally intended to be completed as part of Phase I. Staff is recommending as a condition of approval that the property owner be required to complete these parking lot landscaping improvements prior to the issuance of a Certificate of Occupancy for either Building #2 or Building #5. The proposed amendment would not modify the existing Landscape Plan other than a reduction in the parking lot planting islands due to the construction of the outdoor sales area. The Zoning Code requires that at least ten percent of the parking area be occupied by planting islands that are at least 150 square feet in size and have at least one tree. The approved Landscape Plan shows a total of 10.5 percent of parking areas being occupied by planting islands. Three planting islands would be removed on the south side of the site to accommodate the outdoor sales area resulting in a reduction in the planting island area to 9.5 percent. B. Lighting – Section 1325.05, Subdivision 3 The Zoning Code requires that lighting be arranged to direct light away from adjacent lots and public streets. The source of illuminate must be hooded, concealed, or controlled so that only the intended site is illuminated. Two new parking lot lights would be located at the south perimeter of the parking area to assist with lighting the service area and the outdoor garden center. The applicant has provided examples of the proposed lights, which would conform to the Zoning Code requirements (Attachment A). City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 7 of 16 C. Fence Regulations - Section 1325.05, Subdivision 4 The Zoning Code restricts the height of fences to no more than six feet. For proposed fences on non-residential properties greater than six feet in height, deviation from this requirement may be permitted after a Site Plan review by the Planning Commission and approval by the City Council. The fencing along the perimeter of the outdoor sales area would measure six feet along the north and east side and eight feet along the south side. The need for additional height for the fence on the south side of the outdoor sales area is not clear based on the application and staff is recommending that this segment of the fence be no more than six feet in height. D. Parking – Section 1325.06, Subdivision 1 It is difficult to determine the exact number of required parking spaces for the development based on the Zoning Code regulations. The Master PUD assumes that a retail tenant would occupy the 20,136 square foot Building #4 on Lot 5 and that a restaurant use would be located in the 6,000 square foot Building #2 on Lot 2. For retail uses, one parking stall is required for every 150 square feet of gross retail sales floor area and for restaurant uses one stall is required for every two seats. However, the tenants for these buildings have yet to be determined. Different tenants may require different floor layouts that would impact the amount of gross retail floor area or the number of seats, thus impacting the number of required stalls. For the purpose of this evaluation, staff relied on the same calculation used in Planning Case 09- 011, which assumed that all space in the development would have the same percentage of gross retail sales space as the Walgreens at 80 percent. Based on these assumptions the number of parking stalls required for all the buildings would be 497 spaces. This calculation does not take into account the shared parking agreements that will allow users to park anywhere on the site and walk to their desired location. Off Street Parking Requirements Structure Coverage (square feet) Required Retail Parking (1 stall/150 sq. ft. gross sales floor area) Lot 1 (Walgreens) 14,572 78 Lot 2 (Future Building #2) 6,000 32 Lot 3 (Building #5 – Retail Center) 35,801 191 Lot 4 (Building #5 – Frattallone’s) 16,609 89 Lot 5 (Future Building #4) 20,136 107 Total Required Parking 497 Proposed Parking Stalls (PC 15-002) 440 Approved PUD (PC #09-011) 455 City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 8 of 16 The PUD Amendment would reduce the overall number of parking stalls for the development from 455 to 440. This amount of parking equates to a ratio of 4.53 stalls per 1,000 square feet of retail space on site. According to the Institute of Traffic Engineers (ITE), a retail center of this size is recommended to have at least 4.5 stalls per 1,000 square feet in order to accommodate peak parking demand. Based on the shared parking on the site provided through the Reciprocal Easement Agreement, the design layout of the parking lot, and ITE recommendations, staff has concluded that 440 stalls should be adequate to accommodate the development. Parking demands on the site would be evaluated in greater detail once the property owner moves forward with Phase II and Phase III. C. Traffic and Circulation – Section 1325.06, Subdivision 3 The Zoning Code requires that all commercial buildings be accessible to and from nearby public streets. The proposed Lot 4 is an interior parcel with no frontage on a publicly dedicated street. However, this lot would be entitled to access and parking under an existing Reciprocal Easement Agreement for the development as a whole that was recorded with the County. No amendments or additions are required for access or parking for the five lots within the development. The site will have similar circulation patterns following the addition of the outdoor sales area. The applicant has provided a revised Site Circulation Plan that takes into account the proposed amendments to the master plan (Attachment C). 3. B-2 District Design Standards – Section 1325.05 Subd. 8 The standards in this section only apply to building or site elements being developed or altered. Staff evaluated the Site Plan for the proposed outdoor sales area based on these design standards. The standards require that fences blend into the landscape, be compatible with other materials used on the site, and be made of material that minimizes corrosion. Finished and treated wood, brick, stone, or wrought iron materials are encouraged. The six-foot tall portion of the sales area fencing would be wrought iron and the eight-foot tall segment would be a vinyl-coated chain link material. Photo examples of the wrought iron fence are included in Attachment A. Staff is recommending as a condition of approval that wrought iron materials be used for the fencing used around the entire perimeter of the sales area, including the south side. Section 1345 – Conditional Uses A Conditional Use Permit (CUP) was approved in Planning Case 97-009 to allow for an outdoor garden sales area. The outdoor sales area approved in Planning Case 97-009 measured approximately 50 feet by 70 feet, or 3,500 square feet in total area. The proposed expanded outdoor sales area would measure 150 feet by 56 feet for a total area of 8,400 square feet. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 9 of 16 procedures shall apply as if a new permit were being requested. Section 1355.04 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3. Drainage 4. Population density 5. Visual and land use compatibility with uses and structures on surrounding land 6. Adjoining land values 7. Park dedications where applicable 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Additional Review City Engineer The City Engineer has reviewed the submitted plans and his comments are included in the attached memo dated January 13, 2015 (Attachment E). Those comments related to necessary revisions to the plan set have been added by the applicant. Other comments related to specific site operation requirements are being recommended as conditions of approval. Building Official The Building Official has reviewed the submitted plans and his comments are included in the attached memo dated January 29, 2015 (Attachment E). The Building Official has been working with the Lake Johanna Fire Department and the property owner to come up with construction plans for the demising wall between Lot 3 and Lot 4 that satisfy the State Building Code. In order to comply with the Building Code requirements, the wall separating the Frattallone’s Hardware store from the rest of the Arden Plaza retail building will need to be a fully compliant two hour fire barrier with no openings. Staff is recommending as a condition of approval that the issue regarding the design and location of the demising wall between the two lots be resolved to the satisfaction of the Building Official prior to City Council review of Planning Case 15-002. Ramsey County Public Works Department The Ramsey County Public Works Department has reviewed the submitted plans and did not City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 10 of 16 have any comments at this time. Lake Johanna Fire Department The Fire Marshal has reviewed the submitted plans and his comments are included in the attached memo date January 12, 2015 (Attachment E). Rice Creek Watershed District The Rice Creek Watershed District has reviewed the submitted pans and determined that a RCWD permit will not be required for the proposed subdivision, parking lot modifications, and the construction of the outdoor seasonal sales area. Future phases outlined in the site development plans may require a permit at a later date. Findings of Fact This planning case includes four separate requests: the Preliminary Plat, the Final Plat, an amendment to the existing PUD for the property, and an amendment to the Conditional Use Permit for the outdoor seasonal sales area on the property. Staff offers the following findings of fact for consideration: Subdivision Findings 1. The applicant has requested approval of a Preliminary and Final Plat for the property at 3527-3557 Lexington Avenue North. 2. The subdivision would create three new parcels (Lot 3, Lot 4, and Lot 5) within the existing Arden Plaza plat. 3. The proposed Lot 3 and Lot 5 are in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. The proposed Lot 4 is not in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code because it is an interior parcel with no frontage on a publicly dedicated street. 5. The proposed Lot 4 is entitled to access and parking under an existing Reciprocal Easement Agreement (Doc. No. 2156888) that has been recorded against the property with Ramsey County. 6. The applicant has requested for flexibility through the PUD Amendment process for the proposed nonconforming Lot 4. PUD Amendment Findings 7. The applicant is requesting approval of an amendment to the Master PUD for Arden Plaza property. 8. The original Master PUD for the development was approved in Planning Case #09-011. A subsequent PUD Amendment was approved in Planning Case #11-016. 9. The PUD Amendment is being requested in order to accommodate the proposed subdivision, to include an expanded outdoor seasonal sales area on the site, to increase City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 11 of 16 the size of Building #4 to be constructed in Phase III, and to allow for minor modifications to the existing parking lot. 10. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 11. The Arden Plaza development is located in the B-2 General Business District. 12. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 13. The City has adopted Design Standards for the B-2 District within the Zoning Code. 14. The Master PUD Amendment is in substantial conformance with the requirements of the City’s Zoning Code. 15. The Master PUD Amendment is in substantial conformance with the Guiding Plan for the B-2 District. 16. The Master PUD Amendment is in substantial conformance with the City’s Comprehensive Plan. 17. The submitted Site Plan for the Frattallone’s Hardware outdoor seasonal sales area is in conformance with the B-2 District Design Standards. 18. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 19. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. CUP Amendment Findings 20. The City approved a Conditional Use Permit in Planning Case 97-009 for a 3,500 square foot outdoor garden sales area on the Arden Plaza site. 21. The proposed Frattallone’s Hardware outdoor sales area would measure 150 feet by 56 feet, or a total area of 8,400 square feet. 22. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. 23. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 24. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 25. The proposal will not affect noise on the property. 26. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 27. The proposal will have limited impacts on drainage on the property. 28. The proposal will not affect the population density on the property. 29. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 30. The park dedication requirement does not apply in this case. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 12 of 16 Recommendation Staff is generally supportive of the separate requests within Planning Case 15-002. The proposed subdivision should help with the marketing of the proposed Lot 5 for future development. While Lot 4 would not have frontage on a public street, the existing Reciprocal Easement Agreement for the development will guarantee access to Lot 4 in perpetuity. The amendment to the Master PUD to include an expanded and more permanent outdoor seasonal sales area for Frattallone’s Hardware will better define and formalize this activity within the development. Staff does have concerns about certain site improvements that were scheduled to be finished during Phase I that have yet to be completed. Additionally, staff would recommend that the execution of the Final Plat be conditioned on the issuance of a Certificate of Occupancy for the building following the completion of the required demising wall between Lot 3 and Lot 4. These concerns are reflected in the recommended conditions of approval. If the Planning Commission votes to recommend approval of Planning Case 15-002, staff is recommending the following twenty-two (22) conditions of approval: 1. Prior to City Council review of Planning Case 15-002, the issue regarding the design and location of the demising wall between Lot 3 and Lot 4 shall be resolved to the satisfaction of the Building Official and Fire Marshall. 2. The applicant shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 3. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review by the Planning Commission and approval by the City Council. 4. A Development Agreement Amendment shall be prepared by the City Attorney and subject to City Council approval. The agreement shall be executed by all parties within the Arden Plaza development prior to the issuance of any building or development permits. 5. The final construction plans for the demising wall between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building shall meet the standards as outlined by the City Building Official in the memo dated January 29, 2015. 6. The execution of the Final Plat shall be conditioned on the demising wall construction between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building receiving final approval from the City Building Official. 7. Prior to the execution of the Final Plat, a copy of the supplemental declaration between Frattallone’s Hardware and Arden Plaza, LLC addressing the issues of drainage and driveway maintenance shall be provided to the City. 8. Prior to the execution of the Final Plat, a copy of an agreement addressing the Sewer and Water services provided to Lot 4 thought the building on Lot 3 shall be provided to the City. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 13 of 16 9. Prior to the execution of the Final Plat, a copy of an agreement addressing the operation, maintenance, and ownership of all sanitary sewer, water, and storm sewer within the development, and the process by which future land use applications will be submitted to the City for properties within the development, shall be provided to the City. 10. The applicant shall file the Final Plat with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. An extension request must be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 11. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event of a developer default. 12. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 13. Final grading and erosion plans shall be submitted to the City Engineer for approval prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 14. The operations of the Bio-Filtration Area #2 identified on the Master Site Plan shall be corrected to the satisfaction of the City Engineer prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 15. The City currently holds a Letter of Credit (American Bank Letter of Credit No. 2527) for the patching and seal coating of the parking lot next to the Frattallone’s Hardware store. This work shall be completed by September 30, 2015 or the LOC maturity date shall be extended. 16. The applicant shall construct the main parking area and landscaping improvements previously planned for Phase I prior to the issuance of a Certificate of Occupancy for either Building #2 or Building #5. 17. The fence around the perimeter of the outdoor seasonal sales area shall be made of wrought iron materials and shall not exceed six (6) feet in height. 18. No exterior signage shall be attached to the fence around the outdoor seasonal sales area. 19. The outdoor seasonal sales area must be an extension of and consistent with the applicant’s permitted principal use. 20. The outdoor seasonal sales area shall be used exclusively for the seasonal sale of nursery and garden items, including but not limited to flowers, plants, landscaping materials, and Christmas trees. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 14 of 16 21. The site shall be kept in a neat and orderly fashion, free from litter, refuse, debris, junk, or other waste which results in offensive odors or unsightly conditions. 22. No storage, displays, or sales shall be permitted outside of the outdoor seasonal sales area. Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact, submitted plans, and the twenty-two (22) conditions in the February 4, 2015, Report to the Planning Commission. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact and the submitted plans in the February 4, 2015, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the following findings of fact… 4. Table: Motion to table Planning Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527- 3557 Lexington Avenue North for the following reasons… Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to property owners within five hundred (500) feet of the subject property. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 5, 2015. Pursuant to Minnesota State Statute, the City must act on this request by March 6, 2015 (60 City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 15 of 16 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Supporting Materials B. Site and Aerial Maps C. Plan Set (Preliminary and Final Plat, Master Site Plan, Grading Plan, Utility Plan, and Parking and Circulation Plan) D. Approved Master Site Plan (PC 09-011) and Preliminary Plat (PC 11-016) E. Additional Review Comments (City Building Official, City Engineer, Lake Johanna Fire Department) City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 16 of 16 Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, FEBRUARY 4, 2015 6:30 P.M. - ARDEN HILLS CITY HALL C. Planning Case 15-002; Preliminary and Final Plat, PUD Amendment and CUP Amendment – 3527-3557 Lexington Avenue North – Arden Plaza – Public Hearing Associate Planner Bachler stated that the City Council approved a redevelopment proposal for the Arden Plaza retail center in 2009 in Planning Case 09-011. The approved Master PUD included the demolition of an existing office complex, the subdivision of the parcel into four lots, and the construction of four new buildings over three phases. A total of 97,035 square feet of retail and commercial building space was approved for the Master PUD. Phase I of the PUD, which included the development of a pharmacy in place of the office building, was also approved as part of this planning case. Associate Planner Bachler indicated that a subsequent PUD Amendment in 2011 (Planning Case 11-016) included a revised plat that combined two of the lots in the northeast corner of the site into a single lot for the development of the existing Walgreens Pharmacy. Phase I of the Master PUD was largely completed in 2012, and included the construction of the Walgreens building, modifications to parking and circulation within the retail center area, and the construction of stormwater bio-filtration basins required for the proposed build-out of the site. Associate Planner Bachler explained that prior to the City’s approval of the Master PUD for the retail center, a Conditional Use Permit (CUP) request from Frattallone’s Hardware was approved in Planning Case 97-009 for fencing a part of the parking lot on the property to allow for a seasonal garden sales area. A CUP was required because the Zoning Code does not specifically allow or prohibit outdoor garden sales as a use. The seasonal outdoor sales area continues to operate on the property, although the area was never fenced off as proposed and its footprint has expanded beyond what was originally approved by the City in the CUP. Associate Planner Bachler noted the Master PUD and subsequent amendment, along with the associated plans and the conditions of approval, remain valid. Neither Phase II nor Phase III of the approved Master PUD is being reviewed as part of this amendment request. The buildings included in these future phases would return to the Planning Commission and City Council for review and approval prior to development. Associate Planner Bachler commented that the first component of the application is the Preliminary and Final Plat to subdivide Lot 3 within the existing Arden Plaza plat into three separate parcels. Frattallone’s Hardware, which is a current tenant in the retail center, has approached Wellington Management regarding the purchase of its store and the existing outdoor ARDEN HILLS PLANNING COMMISSION – February 4, 2015 2 garden center. To accommodate this, a new Lot 4 would be created comprised of the Frattallone’s portion of the building, the area occupied by the outdoor seasonal sales area, and related parking and service areas. Associate Planner Bachler reported that the new Lot 3 would be comprised of the remaining retail center, the primary parking area, access drives on County Road E and Lexington Avenue, and the stormwater pond at the southeast corner of the site. The common lot line between the remaining portion of the retail building on Lot 3 and the Frattallone’s Hardware store on Lot 4 would be defined by a demising wall. The definition of a demising wall is a wall used jointly by two parties erected upon a line dividing two parcels of land, each of which is a separate real estate entity. The City Building Official and the Lake Johanna Fire Department have been working with the property owner on the specifications of the demising wall and final building permits will be required prior to construction. Approval of the Final Plat will be conditioned on the issuance of a Certificate of Occupancy for the proposed remodeling work. Associate Planner Bachler stated that the new Lot 5 would include the future Building #4, which is proposed to be constructed in Phase III of the approved Master PUD, along with a small parking area. Lot 5 is located along Lexington Avenue. The proposed footprint of Building #4 has increased from the Master PUD approved in 2009. The submitted master site plan indicates that this building would be 20,136 square feet in size, an increase of 2,136 square feet from the 2009 PUD approval. Associate Planner Bachler indicated that Wellington Management is requesting an amendment to the Master PUD to address the following items: • Account for the subdivision of Lot 3 within Arden Plaza into three separate lots. • Allow for the creation of a non-conforming parcel (Lot 4) that does not have frontage on a publicly dedicated street. • Include the proposed permanent outdoor seasonal sales area on Lot 4 within the Master Site Plan. • Increase the size of Building #4 on the proposed Lot 5 from 18,000 square feet, as approved in Planning Case 09-011, to 20,136 square feet. • Minor modification to the parking lot at the north end of the retail center to retain 12 existing parking stalls that are shown being removed on the Master Site Plan. Associate Planner Bachler reported that the submitted plans include a detailed Site Plan for the Frattallone’s seasonal sales area. The proposed outdoor garden center would measure 150 feet by 56 feet for a total area of 8,400 square feet. The existing bituminous surface on which the outdoor sales area is now located would be replaced with a four inch high concrete display curb. Fencing along the perimeter of the area would help define and separate the space from the adjacent parking and service areas. A six-foot tall ornamental fence is proposed along the north and east sides of the sales area and an eight-foot tall chain link fence on the south side. Associate Planner Bachler explained the CUP for the outdoor garden center use approved in 1997 remains valid. However, the applicant is seeking approval to expand the overall area of this use on the site. The Zoning Code requires that any enlargement or intensification of a conditional use shall require an amended permit and all procedures shall apply as if a new permit were being requested. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 3 Associate Planner Bachler noted that the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. Associate Planner Bachler commented that when a PUD is comprised of multiple lots, it is often treated as one continuous development. The development as a whole would be expected to meet the landscaping, stormwater, and other similar requirements. For example, one property in the PUD may have 60 percent building coverage, but the development as a whole may not exceed 50 percent building coverage to maintain conformance with the underlying zoning district. In order to maintain shared amenities such as parking spaces, access drives, and stormwater ponds the development is required to create a legal entity to manage and maintain the shared facilities. Site Data Land Use Plan: Commercial Mixed Use Existing Land Use: Retail/Commercial Zoning: B-2: General Business District Current Lot Sizes: 12.55 Acres (546,717) Topography: The elevation of the lot is lower than Lexington Avenue. There is a stormwater pond in the southeast corner of the property. Associate Planner Bachler reviewed the surrounding area, the Plan Evaluation, the Zoning Code Review and B-2 District Design Standards. Associate Planner Bachler provided the Findings of Fact for review: Subdivision Findings 1. The applicant has requested approval of a Preliminary and Final Plat for the property at 3527-3557 Lexington Avenue North. 2. The subdivision would create three new parcels (Lot 3, Lot 4, and Lot 5) within the existing Arden Plaza plat. 3. The proposed Lot 3 and Lot 5 are in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. The proposed Lot 4 is not in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code because it is an interior parcel with no frontage on a publicly dedicated street. 5. The proposed Lot 4 is entitled to access and parking under an existing Reciprocal Easement Agreement (Doc. No. 2156888) that has been recorded against the property with Ramsey County. 6. The applicant has requested for flexibility through the PUD Amendment process for the proposed nonconforming Lot 4. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 4 PUD Amendment Findings 7. The applicant is requesting approval of an amendment to the Master PUD for the Arden Plaza property. 8. The original Master PUD for the development was approved in Planning Case #09-011. A subsequent PUD Amendment was approved in Planning Case #11-016. 9. The PUD Amendment is being requested in order to accommodate the proposed subdivision, to include an expanded outdoor seasonal sales area on the site, to increase the size of Building #4 to be constructed in Phase III, and to allow for minor modifications to the existing parking lot. 10. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 11. The Arden Plaza development is located in the B-2 General Business District. 12. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 13. The City has adopted Design Standards for the B-2 District within the Zoning Code. 14. The Master PUD Amendment is in substantial conformance with the requirements of the City’s Zoning Code. 15. The Master PUD Amendment is in substantial conformance with the Guiding Plan for the B-2 District. 16. The Master PUD Amendment is in substantial conformance with the City’s Comprehensive Plan. 17. The submitted Site Plan for the Frattallone’s Hardware outdoor seasonal sales area is in conformance with the B-2 District Design Standards. 18. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 19. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. CUP Amendment Findings 20. The City approved a Conditional Use Permit in Planning Case 97-009 for a 3,500 square foot outdoor garden sales area on the Arden Plaza site. 21. The proposed Frattallone’s Hardware outdoor sales area would measure 150 feet by 56 feet, or a total area of 8,400 square feet. 22. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. 23. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 24. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 25. The proposal will not affect noise on the property. 26. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 27. The proposal will have limited impacts on drainage on the property. 28. The proposal will not affect the population density on the property. 29. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 5 30. The park dedication requirement does not apply in this case. Associate Planner Bachler stated that staff is generally supportive of the separate requests within Planning Case 15-002. The proposed subdivision should help with the marketing of the proposed Lot 5 for future development. While Lot 4 would not have frontage on a public street, the existing Reciprocal Easement Agreement for the development will guarantee access to Lot 4 in perpetuity. The amendment to the Master PUD to include an expanded and more permanent outdoor seasonal sales area for Frattallone’s Hardware will better define and formalize this activity within the development. Associate Planner Bachler indicated that staff does have concerns about certain site improvements that were scheduled to be finished during Phase I that have yet to be completed. Additionally, staff would recommend that the execution of the Final Plat be conditioned on the issuance of a Certificate of Occupancy for the building following the completion of the required demising wall between Lot 3 and Lot 4. These concerns are reflected in the recommended conditions of approval. If the Planning Commission votes to recommend approval of Planning Case 15-002, staff is recommending the following twenty-two (22) conditions of approval: 1. Prior to City Council review of Planning Case 15-002, the issue regarding the design and location of the demising wall between Lot 3 and Lot 4 shall be resolved to the satisfaction of the Building Official and Fire Marshall. 2. The applicant shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 3. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review by the Planning Commission and approval by the City Council. 4. A Development Agreement Amendment shall be prepared by the City Attorney and subject to City Council approval. The agreement shall be executed by all parties within the Arden Plaza development prior to the issuance of any building or development permits. 5. The final construction plans for the demising wall between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building shall meet the standards as outlined by the City Building Official in the memo dated January 29, 2015. 6. The execution of the Final Plat shall be conditioned on the demising wall construction between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building receiving final approval from the City Building Official. 7. Prior to the execution of the Final Plat, a copy of the supplemental declaration between Frattallone’s Hardware and Arden Plaza, LLC addressing the issues of drainage and driveway maintenance shall be provided to the City. 8. Prior to the execution of the Final Plat, a copy of an agreement addressing the Sewer and Water services provided to Lot 4 thought the building on Lot 3 shall be provided to the City. 9. Prior to the execution of the Final Plat, a copy of an agreement addressing the operation, maintenance, and ownership of all sanitary sewer, water, and storm sewer within the development, and the process by which future land use applications will be submitted to the City for properties within the development, shall be provided to the City. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 6 10. The applicant shall file the Final Plat with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. An extension request must be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 11. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The financial surety shall be in the form of a letter of credit issued by a FDIC- insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event of a developer default. 12. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 13. Final grading and erosion plans shall be submitted to the City Engineer for approval prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 14. The operations of the Bio-Filtration Area #2 identified on the Master Site Plan shall be corrected to the satisfaction of the City Engineer prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 15. The City currently holds a Letter of Credit (American Bank Letter of Credit No. 2527) for the patching and seal coating of the parking lot next to the Frattallone’s Hardware store. This work shall be completed by September 30, 2015 or the LOC maturity date shall be extended. 16. The applicant shall construct the main parking area and landscaping improvements previously planned for Phase I prior to the issuance of a Certificate of Occupancy for either Building #2 or Building #4. 17. The fence around the perimeter of the outdoor seasonal sales area shall be made of wrought iron materials and shall not exceed six (6) feet in height. 18. No exterior signage shall be attached to the fence around the outdoor seasonal sales area. 19. The outdoor seasonal sales area must be an extension of and consistent with the applicant’s permitted principal use. 20. The outdoor seasonal sales area shall be used exclusively for the seasonal sale of nursery and garden items, including but not limited to flowers, plants, landscaping materials, and Christmas trees. 21. The site shall be kept in a neat and orderly fashion, free from litter, refuse, debris, junk, or other waste, which results in offensive odors or unsightly conditions. 22. No storage, displays, or sales shall be permitted outside of the outdoor seasonal sales area. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table ARDEN HILLS PLANNING COMMISSION – February 4, 2015 7 Chair Thompson opened the floor to Commissioner comments. Commissioner Bartel requested further information on the zero lot line setback. Associate Planner Bachler explained that lots are required to maintain certain rear, front, and side yard setbacks. He reviewed Section 1325 of the Zoning Code, noting the exception to the required side yard setback provided that a demising wall is used and if the adjacent buildings are constructed as an integral unit, as was the case with the Arden Plaza shopping center. Further discussion ensued regarding the property line, outdoor storage and future additions to the property. Commissioner Holewa questioned if the proposed eight-foot height of the fencing was at the applicant’s request. Associate Planner Bachler stated that the applicant had requested an eight-foot chain link fence to be placed along the south side of the seasonal sales area. He reported that staff had concerns with the additional height and that it would be a chain link fence. Commissioner Bartel discussed the parking concerns on the Arden Plaza property and inquired if the proposed number of parking spaces was sufficient. Associate Planner Bachler reviewed the site plan with the Commission and commented that staff believed the proposed number of parking stalls was adequate. He reported that the exact parking needs for the future phases was uncertain at this time. Commissioner Zimmerman provided comment on how the parking and traffic from the future uses would impact this site. He questioned if the current traffic patterns would support the proposed use. Associate Planner Bachler noted that a traffic study was completed with the original PUD request. He commented that a similar amount of building space was being proposed for the site with the current PUD Amendment request. David Bergstrom, Wellington Management, provided comment on the zero lot line with regard to the shopping center. He noted that several parking spaces were lost on the site due to the Walgreens development. Commissioner Jones asked if any additional landscaping would be installed surrounding the seasonal sales area. Mr. Bergstrom explained that the seasonal sales area was a non-permeable surface at this time. He reported that the main focus of the PUD Amendment request was the proposed lot split. Tom Frattallone, Frattallone Hardware, discussed the design of the garden center with the Commission. He commented that a raised concrete area would surround this garden center in order to provide a platform for the fencing. He requested that Condition #22 be removed from ARDEN HILLS PLANNING COMMISSION – February 4, 2015 8 the staff’s recommendation for approval. It was his opinion that this condition was holding his property to a higher standard than surrounding uses. Commissioner Holewa believed this was a reasonable request. Associate Planner Bachler supported amending the language within Condition #22 to allow for the continued use of the area under the canopy for outdoor display of merchandise. He did not want to see outdoor sales continued into the parking lot or service areas outside of the defined fenced-off garden center. Staff then discussed the requirements for outdoor storage in the B-2 Zoning District. Chair Thompson supported the outdoor storage for Frattallone’s remain in place as is. Chair Thompson opened the public hearing at 9:08 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 9:09 p.m. Commissioner Holewa asked if Wellington Management had any prospects for Lot 2. Mr. Bergstrom stated he was in negotiations with a business at this time. Commissioner Jones understood that the building was well screened and for this reason, he supported the outdoor storage. City Planner Streff reported that within the City Code, outdoor storage was only allowed as a conditional use in the I-2 district. Community Development Director Hutmacher stated if the Commission was in favor of allowing outdoor storage, this would be something staff could work with, so long as it did not leak out into the parking area. Chair Thompson was in favor of allowing outdoor storage on the south side of the building, so long as it did not extend into the parking lot. Commissioner Bartel believed that Frattallone’s was not interested in having outdoor storage along the front of their building, but rather the south side of the building. He discussed how the applicant was expanding their outdoor sales area on the site. Mr. Frattallone explained that he was not requesting any additional storage space than what has been used by his business for the past 17 years. Commissioner Zimmerman asked if bulk product would still be stored on the south side of the building. Mr. Frattallone stated bulk items would still be stored in this location. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 9 Commissioner Holewa was in favor of striking Condition #22. Chair Thompson agreed, but suggested that the Council make the final determination on this matter. Commissioner Holewa moved and Commissioner Jones seconded a motion to recommend approval of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact and the submitted plans, as amended by the twenty-one (21) conditions (striking condition #22) in the February 4, 2015, report to the Planning Commission, Commissioner Bartel asked how the property was altered by the Walgreens development. Associate Planner Bachler discussed how the site was impacted by Walgreens. He noted that several parking spaces would be lost due to the expansion of the seasonal sales area, while several spaces on the north side of the retail center building would be retained through the PUD amendment. Commissioner Zimmerman stated that he could not support the removal of Condition #22 when this went against the City’s Zoning Code. Councilmember Woodburn discussed the differences between outdoor storage and outdoor sales. Commissioner Holewa suggested that his motion be amended to reinstate Condition #22, with the word “no” deleted. Commissioner Holewa moved and Commissioner Jones seconded an amendment to reinstate Condition #22, with the word “no” deleted. Commissioner Zimmerman stated that the role of the Planning Commission was to uphold the City’s Zoning Code. Commissioner Holewa noted that the request before the Commission was a PUD, which allowed for some level of flexibility. Commissioner Jones stated that the applicant was only requesting to grandfather in a space for storage that was already being used for storing bulk items. Commissioner Bartel did not support the amendment. He suggested that the case be tabled to allow for the storage and parking issues to be further addressed by staff with the applicant. Community Development Director Hutmacher explained that this would allow for additional time for the staff to discuss the storage and parking concerns. She then discussed how tabling the matter would impact the applicant. She recommended Commissioner Holewa withdraw his original motion and friendly amendment, and that a new motion be made. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 10 Commissioner Holewa withdrew his motion and friendly amendment. Commissioner Holewa moved and Commissioner Jones seconded a motion to recommend approval of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact and the submitted plans, as amended by the twenty-two (22) conditions (noting only Lot 4 shall be allowed to have outdoor storage and sales) in the February 4, 2015, report to the Planning Commission, The motion carried 4-2 (Bartel and Zimmerman opposed).