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Home My WebLink About03-17-15-PTRCAPPROVAL OF AGENDA APPROVAL OF MINUTES Minutes February 17, 2015 2 -17 -15 PTRC MINUTES.PDF UNFINISHED BUSINESS Basketball Court Improvements - Donation Letter Sara Grant, Parks and Recreation Coordinator MEMO.PDF, ATTACHMENT.PDF PTRC 2015 Meeting Calendar Sara Grant, Parks and Recreation Coordinator MEMO.PDF, ATTACHMENT.PDF 2015 Community Parks And Trails Survey Sara Grant, Parks and Recreation Coordinator MEMO.PDF, ATTACHMENT.PDF NEW BUSINESS Bark And Recreation Day Sara Grant, Parks and Recreation Coordinator MEMO.PDF, ATTACHMENT.PDF REPORTS City Council Report - Brenda Holden Public Works - Parks And Recreation Report - Sara Grant NEXT MEETING Tuesday, April 21, 2015 - 6:30 Pm ADJOURN A quorum of the City Council may be present at this meeting. Chair: Jennifer Stephens Committee Members: Phil Kramlinger Don Messerly Chuck Michaelson Nancy O'Malley Harold Petersen Steve Scott Jennifer Stephens Rich Straumann Matt Trites John Van Valkenburg Council Liaison: Brenda Holden Parks, Trails, and Recreation Committee March 17, 2015 6:30 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Agenda CALL TO ORDER 1. 2. 2.A. Documents: 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 4. 4.A. Documents: 5. 5.A. 5.B. 6. 6.A. APPROVAL OF AGENDAAPPROVAL OF MINUTESMinutesFebruary 17, 20152-17 -15 PTRC MINUTES.PDFUNFINISHED BUSINESSBasketball Court Improvements - Donation LetterSara Grant, Parks and Recreation CoordinatorMEMO.PDF, ATTACHMENT.PDFPTRC 2015 Meeting CalendarSara Grant, Parks and Recreation Coordinator MEMO.PDF, ATTACHMENT.PDF 2015 Community Parks And Trails Survey Sara Grant, Parks and Recreation Coordinator MEMO.PDF, ATTACHMENT.PDF NEW BUSINESS Bark And Recreation Day Sara Grant, Parks and Recreation Coordinator MEMO.PDF, ATTACHMENT.PDF REPORTS City Council Report - Brenda Holden Public Works - Parks And Recreation Report - Sara Grant NEXT MEETING Tuesday, April 21, 2015 - 6:30 Pm ADJOURN A quorum of the City Council may be present at this meeting. Chair:Jennifer StephensCommittee Members:Phil KramlingerDon Messerly Chuck MichaelsonNancy O'MalleyHarold Petersen Steve Scott Jennifer StephensRich Straumann Matt Trites John Van ValkenburgCouncil Liaison:Brenda Holden Parks, Trails, and Recreation Committee March 17, 2015 6:30 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. AgendaCALL TO ORDER1.2.2.A.Documents:3.3.A.Documents:3.B. Documents: 3.C. Documents: 4. 4.A. Documents: 5. 5.A. 5.B. 6. 6.A. CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, FEBRUARY 17, 2015 ARDEN HILLS CITY HALL CALL MEETING TO ORDER Chair Stephens called the February 17, 2015, meeting of the Parks, Trails, and Recreation Committee to order at 6:35 p.m. MEMBERS PRESENT: Chair Jennifer Stephens and Committee Members Phil Kramlinger, Chuck Michaelson, Nancy O’Malley, Harold Petersen, Steve Scott, and Rich Straumann. OTHERS PRESENT: Staff Liaison Sara Grant and Recreation Programmer Aaron Thelen. ABSENT: Committee Members Don Messerly, Matt Trites, John Van Valkenburg, and Council Liaison Holden. 1. APPROVAL OF AGENDA MOTION:Committee Member O’Malley motioned to approve the agenda seconded by Committee Member Petersen. The motion carried unanimously (7-0). 2. APPROVAL OF MINUTES – January 20, 2015 Committee Member Kramlinger indicated that the first sentence should be changed to Co-Chair Van Valkenberg as opposed to Co-Chair Kramlinger. MOTION:Committee Member Petersen motioned to approve the January 20, 2015, minutes as amended seconded by Committee Member Michaelson. The motion carried unanimously (7-0). 3. UNFINISHED BUSINESS A.Basketball Court Improvements Committee Member O’Malley indicated that she and Committee Member Van Valkenburg toured the basketball courts and put together a maintenance/replacement schedule. They rated each court with a rating of 1-5, with 5 needing the most repair, and have also included recommendations on what items need work. Ms. O’Malley pointed out a correction in that the recommendations under Arden Oaks Park were actually intended for Royal Hills Park and vice versa. Committee Member O’Malley commented that possibly Boston Scientific could be approached about donating a hoop at Cummings Park since their employees use the courts during their lunch period. Ms. Stephens suggested the committee put together a Parks, Trails & Recreation Committee Meeting Minutes January 20, 2015 Page 2 draft proposal for Boston Scientific and present to Council. Committee Member O’Malley volunteered to draft a letter for Boston Scientific to present at the next PTRC meeting. Chair Stephens also suggested the committee create a plan to present to Council on the top three courts needing repairs to or replacement of the basketball goals. B.Pickleball Court and Instructional Lesson Staff Liaison Grant indicated that she has gone ahead and ordered 12 pickleball paddles and 12 balls. She informed that the pickleball court will be at Cummings Park and equipment can be rented there or at City Hall. Committee Member Michaelson indicated that he and Staff Liaison Grant are still in the process of deciding what to charge for the equipment rental. Ms. Grant commented that Public Works is purchasing special tape that can be used for marking the outside courts. She informed the tape will not ruin the surface and it can just be peeled off. Staff Liaison Grant commented that in order to promote pickleball, she is planning to have a pickleball demonstration June 15, from 1:00 -2:00 pm, at Cummings Park and has hired an instructor for the event. C.Other Unfinished Business Committee Member Peterson asked that Staff Liaison Grant provide the members with a calendar of meeting dates. Committee Member Straumann gave a brief update on upcoming and future road/trail projects. He indicated the trail subcommittee will be meeting with Ramsey County on Tuesday, April 14. Discussion ensued on trail connections. 4. NEW BUSINESS A.2015 PTRC Member Information Chair Stephens asked the members to review their contact information for any changes. Committee Member Straumann indicated that the home phone number listed for him is actually his wife’s cell number and asked that his work and fax number be removed. Committee Member Kramlinger commented that his email should be changed to pjk@eganco.com and Committee Member Michaelson indicated his work number should be changed to his cell number of 651-235-1337. B.Community Parks and Trails Survey Staff Liaison Grant recapped that the survey provided in the packet was the survey that was used in 2013. She indicated she did discuss the survey with Council Liaison Holden and it was decided to revamp the survey and also have the survey available on Facebook. Ms. Grant asked the committee if they had any additional survey questions they wanted added or if they had any changes they wanted made to the survey. Chair Stephens indicated she felt the survey was long enough and should not be any longer. Committee Member O’Malley suggested they make the survey available after the summer since there is much trail development activity going on Parks, Trails & Recreation Committee Meeting Minutes January 20, 2015 Page 3 The committee reviewed each question and recommended the following: keep question #1 “What park(s) do you live near?” to have question #2 read “What park(s) do you use? #3 for what with current #3 remove to have question #4 be the previous #6 “For the activities you listed in the previous question, are the current facilities/amenities in our parks sufficient?” move as the last question for the park survey it was suggested for question #5 should be the new #3,#6 is now #4. old #4 should be #5. Ranking – what is the most important to you…. move 7 & 8 at the end of the trail section #9 take parks out 13 what recreation programs do you use (youth, senior) you could break it done further by youth sports, etc.) 15 what programs would you like to see more of (senior, youth) that “develop more trails” under question #12 be eliminated Ms. Grant commented that Council Liaison Holden stated she would like to see more questions on whether people are taking senior programs. 0, are you involved with any of our rec programs instead of would you like to see more senior programs. Miss Holden also had suggested for the questions develop an off-leash dog park or develop more parks (thought it would be a nice touch) have money symbols as to cost so people are aware this costs so much and this so much (3 money symbols or only 1). Jen agreed there should be a disclaimer. bullet points for tennis, soccer, etc. before the other paved, etc. what trails do you use #10 Jen – what do you use more trails that are paved, woodchips, dirt, other – We still want to know does nobody use the natural trails. Or why spend money on the woodchips if no one is using them for number 12 do not rank – just check the ones and have an OTHER spot What is important – check top 3 Ms. Grant listed which senior programs are being offered for the spring/summer. Chair Stephens asked if there is anything on the cover of the recreation guide pointing out that senior programs are being offered. She suggested that maybe pictures of seniors be included on the cover and adding youth, recreation, and senior programming to the heading. Parks, Trails & Recreation Committee Meeting Minutes January 20, 2015 Page 4 Recreation Coordinator Grant commented that the 2015 Spring/Summer Recreation Guide has already been sent to the printer and that approximately 300 youth programs and 10-15 senior programs are being offered. Chair Stephens suggested that the cover include something about Senior Activities and what page number the senior programs can be found on. It was the consensus of the committee that this was a good idea for future recreation guides. B.Other New Business Chair Stephens we were mentioning soliciting for new members. Sara indicated there is a limit of 12 and they are at 11. Committee Member O’Malley suggested if they didn’t want to be on the committee could you looking for casual contributor. Chair Stephens suggested putting a solicitation article in the newsletter. Ms. Grant mentioned she included a section in the Spring/Summer Recreation Guide informing residents of the Arden Hills Adopt-A- Garden Program. Staff Liaison Grant informed she met with the pastor of Trinity Lutheran Church. Because the church is closing for an undetermined amount of time, the congregation has offered to donate their time to work on the Hazelnut signage garden and are also planning on a community garden. how is community garden we have working out almost across from the school. Hwy 10 garden plots where people actually have to pay for those plots. The community garden is free . They fill up every year. Straumann – can you check what they charge. O’Malley, if they fill up maybe have more. Sara – it is a lot of work and we have to rent a tiller and they have to till the land and fill the water barrels. It is time consuming, but we can definitely look into it. Chair Stephens suggested they add a question to the survey asking whether there is interest in the garden plots. Committee Member Straumann informed that the Rice Creek Commons website is up and running at. The website is ricecreekcommons.com. Committee Member Michelson would like to see the results of how many people have used the off leash dog park. Ms. Grant indicated that is a question that could also be added to the survey. 5. REPORTS A.City Council Report None B.Public Works/Parks & Recreation Report Parks, Trails & Recreation Committee Meeting Minutes January 20, 2015 Page 5 Staff Liaison Grant indicated that she is in the process of training Aaron Thelen, the new Recreation Programmer, and that he has been very helpful. Ms. Grant informed that the joint PTRC/Council meeting will most likely be scheduled for some time in May. She indicated she will let the members know when the exact date is determined. ADJOURNMENT MOTION:Committee Member Scott moved to adjourn the meeting at 7:50 p.m., seconded by Chair Stephens. The motion carried unanimously (7-0). NEXT MEETING The next scheduled meeting is Tuesday, March 17, 2015. DATE: March 17, 2015 TO: Parks Trails and Recreation Committee FROM: Sara Grant, Parks and Recreation Coordinator SUBJECT: Basketball Court Improvements – Donation Letter Background Nancy O’Malley and John Van Valkenburg toured the basketball courts in Arden Hills and came up with a maintenance/replacement plan. After speaking with the PTRC Members we decided that writing donation letters to local business would be a great idea. Requested Action Please start thinking about some local business that we can ask for donations. We will start with Boston Scientific – Cummings Park basketball hoops. Attachments Attachment A: Sample donation letter AGENDA ITEM – 3A MEMORANDUM March 10, 2015 Mr. Lorne Rothbauer Boston Scientific 4100 Hamline Avenue Arden Hills, MN 55112 RE: Cummings Park Basketball Courts Dear Mr. Rothbauer, I am writing on behalf of the Arden Hills PTRC Committee, the city’s Park Board. Our committee is working on updating the basketball courts and wanted to start with Cummings Park. The 2 basketball bases, backboards and hoops need to be replaced at an estimated cost of $5,000.00. We would like to work in partnership with your Boston Scientific to make this happen. We are asking Boston Scientific to donate $5,000.00 to purchase the equipment and the city will install and maintain the equipment. The goal is to have the new equipment up and running by this summer. Many of Boston Scientific employees’ like to use Cummings Park for different activities during their lunch breaks especially basketball. This would be a wonderful partnership opportunity. Our organization is dedicated to the process of making our parks the place to be and we can only make that happen with your help. Healthy citizens like healthy employees are a positive situation for all. Our community is clearly excited and eager to see this project succeed. You can be a part of that excitement by supporting our youth and adults with a donation. We are happy to acknowledge your donation on our website and in our City of Arden Hills Newsletter. You have been a strong partner with the City of Arden Hills in the past and hope you will continue that tradition. I would like to thank you for considering this opportunity to partner with our organization for raising funds. If you have any queries regarding our organization, our fund management policy, or the project itself, please feel free to contact me at sgrant@cityofardenhills.org. My phone number is 651-792-7845. We also have established the Arden Hills Foundation which is a 501 (c) (3) tax exempt charitable organization which you could direct the funds too for tax donation purposes. It is up to your organization how the donation would be directed. We look forward to working with you on this exciting project. Thank you, Sara Grant City of Arden Hills Parks and Recreation Coordinator 1245 West Highway 96 Arden Hills, Mn. 55112 DATE: March 17, 2015 TO: Parks Trails and Recreation Committee FROM: Sara Grant, Parks and Recreation Coordinator SUBJECT: PTRC 2015 Meeting Dates Background This calendar will list all of the upcoming PTRC meeting dates. Requested Action Please put the dates on your calendar. Attachments Attachment A: 2015 PTRC Meeting Dates AGENDA ITEM – 3B MEMORANDUM lt iFQ N HILLS PTRC 2015 Schedule Meeting dates, times and locations are subject to change. Tuesday January 20 6:30 P.M. City Council Chambers Tuesday February 17 6:30 P.M. City Council Chambers Tuesday March 17 6:30 P.M. City Council Chambers Tuesday April 14 6:30 P.M. City Council Chambers Tuesday May 19 6:00 P.M. City Council Chambers Tuesday June 16 5:00 P.M. Park Tour Tuesday July) TBD 6:00 P.M. All Committee Barbecue Tuesday August 18 6:30 P.M. City Council Chambers Tuesday September 15 6:30 P.M. City Council Chambers Tuesday October 20 6:30 P.M. City Council Chambers Tuesday November 17 6:30 P.M. City Council Chambers Tuesday December 15 6:30 P.M. City Council Chambers DATE: March 17, 2015 TO: Parks Trails and Recreation Committee FROM: Sara Grant, Parks and Recreation Coordinator SUBJECT: 2015 Community Parks and Trails Survey Action Requested Please review the updated survey. If there is anything that you would like to add to the survey please make notes and bring them with you to the next meeting. Background The PTRC decided that it would be a good idea to hand the survey out to residents at the end of the summer 2015. AGENDA ITEM – 3C MEMORANDUM 2015 Community Parks and Trails Survey Park Questions 1) What Park(s) do you live near? o Arden Manor o Arden Oaks o Charles Perry Park o Crepeau Nature Preserve o Cummings o Floral o Freeway o Hazelnut o Ingerson o Johanna Marsh o Lindey’s o Royal Hills o Sampson o Valentine 2) What Park(s) do you use/visit the most? o Arden Manor o Arden Oaks o Charles Perry Park o Crepeau Nature Preserve o Cummings o Floral o Freeway o Hazelnut o Ingerson o Johanna Marsh o Lindey’s o Royal Hills o Sampson o Valentine 3) What activities are you doing/using at the parks? o Baseball o Basketball o Dog Park o Football o Ice Skating / Hockey o Lacrosse o Playground Equipment o Pickleball o Picnicking o Soccer o Solitude o Softball o Tennis o Waking / Biking Trails o Other____________________________ 4) Are you aware that the City of Arden Hills has an off leash dog park at Hazelnut Park? Have you ever used it? o Yes o No o Do not have any dogs 5) Are you aware that the City of Arden Hills has Community Garden space available? (off of Old Highway 10) o Yes o No o Would like more information (please provide email address) _______________________________________________ 6) For the activities you listed in the previous question, are the current facilities/amenities in our parks sufficient? o Yes o Need More (please specify below) o Under Utilized (please specify below) o No Opinion Comments:___________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 7) How would you rate handicapped accessibility to Arden Hills parks? o Excellent o Good o Fair o Poor o No Opinion 8) Overall, how would you rank Arden Hills parks? o Excellent o Good o Fair o Poor o No Opinion Comments:___________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Trail Questions 9) What trails do you utilize the most? o Cummings Park Trail o Crepeau Nature Preserve o Elmer L Anderson Memorial Trial o Floral Park Trail o Hazelnut Park Trail o Royal Hills Park Trail o Other_________________________________ 10) Do you prefer paved or natural trails? o Paved o Natural (dirt) o Woodchips o Other______________________________ 11) Please check three of the possible initiatives that are the most important to you: o Plant more trees o Develop more trails o Develop more parks o Connect existing trails to trials in surrounding communities o Increase the amount of open space o Add more benches in parks and along trails 12) What Recreation Programs do you use: Check all that apply to you o Adult Programs o Baseball o Basketball o Dog Park o Football o Ice Skating / Hockey o Lacrosse o Playground Equipment o Pickleball o Picnicking o Senior Programs o Soccer o Solitude o Softball o Tennis o Waking / Biking Trails o Youth Programs o Other____________________________ 13) The City of Arden Hills offers these programs throughout the year. What other programs would you like to see Arden Hills Parks and Recreation offer? o Adult Programs – Freezer meal workshop, adult sport leagues o Youth Programs- sports leagues, playground programs, after school classes o Senior Programs – Foot care clinic, AARP classes, Yoga, Walking club, Pickleball o Other____________________________ Comments:___________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 14) How would you rank our Recreation Program offerings? o Excellent o Good o Fair o Poor o No Opinion Comments:___________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ DATE: March 17, 2015 TO: Parks Trails and Recreation Committee FROM: Sara Grant, Parks and Recreation Coordinator SUBJECT: 2015 “Bark & Rec” Day Action Requested The first “Bark & Rec” day for Arden Hills resi dents. We will be sending out a flyer with information to all residents in July. Background The PTRC and Arden Hills Parks and Recreation Department will be having the first Arden Hills “Bark & Rec” Day. The event will take place at Hazelnut Park from 1 :00 p.m. – 3:00 p.m. on Saturday, July 25th. Participants will be able to see the Arden Hills off leash Dog Park, make a dog craft, have a healthy snack, and enjoy Hazelnut Park. This event will be free. AGENDA ITEM – 4A MEMORANDUM I' C"Ity of ArdH '111&i VI VV Bark Rec" Day Join the Arden Hills Parks and Recreation Department for a fun day at Hazelnut Park for the first "Bark & Rec" day! Bring your four legged friend out to the park on Saturday, July 25th from 1:00-3:00 p.m. The Arden Hills Parks and Recreation Department will have different events going on all around the park. Take your dog down to the off leash dog area and let them enjoy the sunshine while they run around the fenced in area. Create a fun craft that your dog will love to wear. Enjoy free refreshments and a snack. We hope to see you there! All dogs must be with the owner, on a leash while at and around the park, and have current vaccinations. Please contact Sara Grant at 651-792-7845 or email at sgrant@cityofardenhills.org with any questions! WHO: Arden Hills Residents & their 4 legged friend(s) WHAT: The first ever Arden Hills "Bark & Rec" day WHERE: Hazelnut Park (3301 New Brighton Road) WHEN: Saturday, July 25th 1 :00-3:00 p.m. WHY: To get residents out and into the parks This event is free to all Arden Hills Residents!!! I'II 5 ii( ly G y r