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04-13-15-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons Aka TCAAP Update Jill Hutmacher, Community Development Director MEMO.PDF Joint Development Authority Update Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENTS.PDF Recycling Cart Delivery Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Transportation Update Terry Maurer, Public Works Director MEMO.PDF APPROVAL OF MINUTES Draft Minutes February 23, 2015, Regular City Council March 9, 2015, Regular City Council 02 -23 -15 -R.PDF, 03 -09 -15 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Appointment Of Seasonal Public Works Employees Sue Iverson, Director of Finance and Administrative Services MEMO.PDF Advertisement Of Deputy Clerk Position Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator MEMO .PDF, ATTACHMENT.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons Aka TCAAP Public Hearing MEMO.PDF NEW BUSINESS Consider Sewer Lining Bids And Resolution 2015 -026 Terry Maurer, Public Works Director MEMO.PDF, 2015 -026, 2015 SANITARY SEWER LINING PROJECT.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF UNFINISHED BUSINESS Planning Case 15 -002 Arden Plaza Frattalones Garden Center Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Robert Woodburn Regular City Council Agenda April 13, 2015 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 3.D. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 7. 7.A. Documents: 8. 8.A. Documents: 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons Aka TCAAP UpdateJill Hutmacher, Community Development Director MEMO.PDFJoint Development Authority UpdateJill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENTS.PDFRecycling Cart DeliveryRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFTransportation UpdateTerry Maurer, Public Works Director MEMO.PDF APPROVAL OF MINUTES Draft Minutes February 23, 2015, Regular City Council March 9, 2015, Regular City Council 02 -23 -15 -R.PDF, 03 -09 -15 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Appointment Of Seasonal Public Works Employees Sue Iverson, Director of Finance and Administrative Services MEMO.PDF Advertisement Of Deputy Clerk Position Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator MEMO .PDF, ATTACHMENT.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons Aka TCAAP Public Hearing MEMO.PDF NEW BUSINESS Consider Sewer Lining Bids And Resolution 2015 -026 Terry Maurer, Public Works Director MEMO.PDF, 2015 -026, 2015 SANITARY SEWER LINING PROJECT.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF UNFINISHED BUSINESS Planning Case 15 -002 Arden Plaza Frattalones Garden Center Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Regular City Council AgendaApril 13, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:3.D. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 7. 7.A. Documents: 8. 8.A. Documents: 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons Aka TCAAP UpdateJill Hutmacher, Community Development Director MEMO.PDFJoint Development Authority UpdateJill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENTS.PDFRecycling Cart DeliveryRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFTransportation UpdateTerry Maurer, Public Works Director MEMO.PDFAPPROVAL OF MINUTESDraft Minutes February 23, 2015, Regular City CouncilMarch 9, 2015, Regular City Council 02 -23 -15 -R.PDF, 03 -09 -15 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFAppointment Of Seasonal Public Works EmployeesSue Iverson, Director of Finance and Administrative Services MEMO.PDFAdvertisement Of Deputy Clerk PositionSue Iverson, Director of Finance and Administrative ServicesPatrick Klaers, City Administrator MEMO .PDF, ATTACHMENT.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons Aka TCAAP Public HearingMEMO.PDF NEW BUSINESS Consider Sewer Lining Bids And Resolution 2015 -026 Terry Maurer, Public Works Director MEMO.PDF, 2015 -026, 2015 SANITARY SEWER LINING PROJECT.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF UNFINISHED BUSINESS Planning Case 15 -002 Arden Plaza Frattalones Garden Center Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Regular City Council AgendaApril 13, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:3.D.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.7.7.A.Documents: 8. 8.A. Documents: 9. 9.A. Documents: 10. Page 1 of 1 DATE: April 13, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Rice Creek Commons (TCAAP) Update The results of the second part of the Fit Test will be presented to the City Council at a special work session at 5:30 pm on Monday, April 13, 2015. With the approach of spring and completion of demolition, Councilmembers are asked to notify staff if they would like a site tour. STAFF COMMENTS – 3A MEMORANDUM Page 1 of 1 DATE: April 13, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Joint Development Authority Update On Monday, April 6, 2015, the Joint Development Authority adopted the Energy Integration Resiliency Framework (EIRF) and authorized staff to move forward with the implementation steps identified by the EIRF including: Negotiate with the General Services Administration for conveyance of the excess portion of the former Primer Tracer Area (PTA) for use as a Solar PV site; Secure a demolition/remediation contract to prepare the PTA for Solar PV installation; Prepare a RFP and solicit proposals for construction and operation of Solar PV; and Continue to work with the Army to secure long term rights to utilize heat from the ground water treatment system and install a heat exchanger/pumping station within the ground water filtration building for operation of a low-temperature district energy system. The Joint Development Authority also had a preliminary discussion of the Request for Proposals (RFP) process. The JDA will approve the RFP process, forms, and documents. The JDA will outline criteria for selection of proposals, review evaluations of proposals, and make recommendations to Ramsey County regarding preferred developers. The JDA anticipates having a more detailed discussion of the RFP process after the approval of the TCA AP Redevelopment Code. The agendas and minutes of Joint Development Authority meetings are posted on the City’s website. Attachments Energy Integration Resiliency Framework (EIRF) Presentation to the Joint Development Authority; April 6, 2015 Star Tribune article, April 7, 2015, Rice Creek Commons could become energy self- sufficient under proposal STAFF COMMENTS – 3B MEMORANDUM TCAAP Energy Integration Resiliency Framework March 31, 2015 TCAAP Energy Integration Resiliency Framework Brief 2 Acknowledgements The Project Team would like to thank the City of Arden Hills, Ramsey County, the Energy Resiliency Advisory Board, and the Joint Development Authority for all of their input and guidance. Their leadership and insights proved invaluable as the Project Team progressed toward the TCAAP energy vision. The Project Team is also grateful to the Minnesota Army National Guard, the University of Minnesota Center for Sustainable Building Research, and Xcel Energy for their cooperation and partnership through the development of this Framework. About the Project Team 1.1. Ever-Green Energy Ever-Green Energy is one of the country’s premier community energy system experts, with decades of experience in developing, operating, and managing district energy systems. The unique combination of technical expertise, business acumen, and operations know-how has helped communities, colleges and universities, and government organizations advance their exploration and implementation of integrated energy systems. 1.2. Burns & McDonnell Burns & McDonnell, headquartered in Kansas City, MO, is a full-service engineering, architecture, construction, environmental and consulting solutions firm. The company’s multidisciplinary staff of nearly 5,000 employee-owners includes engineers, architects, construction professionals, planners, estimators, economists, technicians, and scientists, representing virtually all design disciplines. 1.3. Center for Energy and the Environment The Center for Energy and Environment is a nonprofit organization that promotes energy efficiency to strengthen the economy while improving the environment. CEE conducts research and develops programs so that: businesses operate more efficiently and profitably; government agencies and nonprofits spend less on facilities and functions; utilities achieve their energy-efficiency goals at least- cost; and households save money and improve comfort. 1.4. Fresh Energy For more than 20 years, Fresh Energy has transformed widely held economic and environmental ideas into smart energy policy. Fresh Energy works in the realm of public policy, changing the rules that govern our energy system. The organization’s efforts focus on energy efficiency, clean energy, transportation and land use, and carbon reduction. TCAAP Energy Integration Resiliency Framework Brief 3 Brief: TCAAP Energy Integration Resiliency Framework The redevelopment of the Twin Cities Army Ammunition Plant (TCAAP) site in Arden Hills, Minnesota, offers unique and exciting opportunities to build a vibrant community that attracts residents and businesses, and serves as a national model for sustainable redevelopment. Ramsey County (County), Arden Hills (City), and neighboring property owners are working together to build a forward-looking community that optimizes innovative energy supply systems that can be developed for reliability and resiliency, increases the use of local renewable energy systems that can reduce the environmental impact of the community, and develops energy efficient buildings that can provide low-cost energy for residents and tenants. TCAAP is a 427-acre site that has recently gone through an extensive demolition and environmental remediation program. The site is centrally located at the intersection of I-35 E and Highway 10, just ten miles from downtown Minneapolis and downtown Saint Paul. TCAAP is unique for its size, prime location, greenfield condition, and potential partnerships. The partnerships between the Minnesota Army National Guard (MNARNG), the U.S. Army, Xcel Energy, the City, and the County create dynamic and beneficial opportunities for all entities. To facilitate TCAAP redevelopment, the County and the City have engaged in a partnership through the formation of a Joint Development Authority (JDA). For the purposes of energy planning, they have also established the Energy Resiliency Advisory Board (ERAB) and appointed community stakeholders to help define an energy vision for TCAAP. The Project Team includes Ever-Green Energy, Center for Energy and Environment, Fresh Energy, and Burns & McDonnell. Findings Given current market drivers and the timing of TCAAP development, implementation of the opportunities identified in this Framework should begin immediately. Partnership with Xcel Energy and the Minnesota Army National Guard will be essential to achieving the vision for TCAAP. Implementing the opportunities recommended in this Framework can reduce greenhouse gas emissions by as much as 70%. A solar photovoltaic (PV) installation at the Primer Tracer site has the potential to provide sufficient power to TCAAP and AHATS when operating at peak conditions. TCAAP Energy Integration Resiliency Framework Brief 4 The City, County, and ERAB have worked with the Project Team to develop a two-part TCAAP Energy Integration Resiliency Framework that outlines the appropriate planning guidelines and policies with careful consideration of local resources, stakeholder interests, project goals, and the best available technologies for implementation over the next 50 years. Phase one of the study was the development of the Policy White Paper which was accepted by the JDA and the Arden Hills City Council in November 2014. The White Paper helps guide policy and provides a unifying vision for the site’s energy future and identifies a number of opportunities for energy efficiency and efficient energy supply options. Phase two of the study focused on the development of this document, the Energy Integration Resiliency Framework (Framework) which provides more details about how the County, the City, and the JDA can technically achieve the vision and recommendations put forth in the White Paper. The Framework considers the TCAAP Redevelopment Plan, which outlines land use, infrastructure planning, and the site development timeline. The expectation is for TCAAP to be redeveloped as a mixed-use community with residential, commercial, and retail space. The Framework evaluates the energy supply alternatives and demand-side management strategies that were the most immediately implementable concepts from the White Paper. The Framework outlines the energy supply technologies that can be Combined heat and power (CHP) is an efficient and effective step toward developing a microgrid at TCAAP and AHATS. The locally treated groundwater possesses enough energy to meet all of the thermal needs of the planned TCAAP residential neighborhoods. Enhanced building design standards applied in the request for proposal (RFP) process can attract and streamline energy efficient development. Building orientation, co-location of complementary use buildings, and use of sub-meters can reduce energy consumption and improve energy efficiency. Integrating several of these energy opportunities would allow residents of TCAAP to achieve net- zero energy status. The County and JDA should allow corridors for future energy infrastructure along the Spine Road The JDA should begin pursuing funding opportunities that support the strategies in this Framework. The strategies identified in this Framework should be incorporated into the developer selection process. TCAAP Energy Integration Resiliency Framework Brief 5 built during the early phases of site development and would be financially beneficial, financeable, practical, and achievable. The Framework also provides a detailed analysis of the optimal initial energy efficiency strategies, including site and building planning, demand-side management, advanced technology, and building design. Energy supply and energy efficiency solutions at TCAAP will also be influenced by collaboration between partners, including the MNARNG and Xcel Energy. These partnership opportunities are immediate and implementable to meet the loads of the buildings that are currently in the area, as well as the future buildings expected to be built within TCAAP and nearby. During development of the White Paper, the ERAB outlined their vision and guiding principles for TCAAP energy development. Partnership Opportunities (Outlined in Section 2) The Project Team has begun to assess several potential partnerships, including infrastructure and operations opportunities with the local utility provider, Xcel Energy, and MNARNG. The MNARNG owns and operates the Arden Hills Army Training Site (AHATS) adjacent to the TCAAP site. The MNARNG has developed a master plan for the buildings on its site that includes the goals of net-zero energy, water, and waste, and is currently working on implementation plans to achieve these goals. The MNARNG has Vision Statement TCAAP will be a vibrant development that leverages long-term energy conservation and resilience to attract investment and partnership, and achieves sustainable benefits for Arden Hills and the surrounding community. Guiding Principles Establish TCAAP as a national model for development of integrated energy systems. Develop a resilient community for energy and other utilities. Implement infrastructure solutions that are flexible and scalable over the next 50 years. Deliver a model of efficient energy and water usage that minimizes TCAAP’s impact on the environment. Create an economically competitive and attractive environment for developers and businesses. TCAAP Energy Integration Resiliency Framework Brief 6 expressed a strong interest in collaborating with the County and JDA on the development of energy solutions for the area. Xcel Energy is committed to reaching energy efficiency and renewable energy goals, as well as the potential for innovative demonstration projects that showcase energy efficiency and resilient energy. Xcel Energy leadership has expressed a commitment to partnership with the County in the implementation of the energy plan for TCAAP, and the County should continue to pursue opportunities that can benefit both parties and achieve the energy vision for TCAAP. Additionally, there are two areas for additional partnership. The Ramsey County Public Works (RCPW) facility on County Highway 96 is an existing facility adjacent to AHATS and TCAAP. In the Primer Tracer area on the north edge of TCAAP and AHATS, the Department of Public Safety is contemplating the installation of an emergency operations facility. Both of these facilities should be considered when planning energy solutions for the area. Through partnership discussions, a number of immediate and implementable partnership opportunities were identified to meet the loads of the buildings that are currently in the area, as well as the initial buildings expected to be built at TCAAP. Energy Source Recommendations (Outlined in Section 3) After evaluating a range of possible energy sources and considering the TCAAP goals, timeline, and resources, the Project Team recommends the development of solar PV, CHP, low-temperature district energy system, and the foundational components of a future microgrid. Beyond meeting the energy needs of customers and the goals of stakeholders, these recommendations are customized to the distinctive features of TCAAP. When considering the recommended technologies, it is important to consider the potential CO2 reductions that accompany these strategies. In total, over 8510 tons of CO2/year can be avoided, which is the equivalent of removing 1625 cars from the road each year. The environmental benefits of reduced greenhouse gas emissions will be further increased through integration with the other energy supply alternatives recommended and implementation of demand-side management strategies, ultimately leading to more sustainable redevelopment of TCAAP and the long-term potential of reaching carbon-neutrality for the site in the future. Partnerships with Xcel Energy and MNARNG could create unique and exciting opportunities to optimize energy supply and energy efficiency at TCAAP. TCAAP Energy Integration Resiliency Framework Brief 7 Solar PV The utilization of solar technology can enable the generation and utilization of renewable energy at TCAAP. Solar PV at Prime Tracer Based on generally accepted solar generation estimates, a large-scale solar installation on 40-acre of the Prime Tracer site could generate approximately 8 megawatts of electricity (MWe) in peak conditions. Conservatively, this could account for approximately 70% of the peak electric load in the area. Implementing a solar PV array in the Primer Tracer area will result in a reduction of greenhouse gas emissions by approximately 7,524 tons of CO2 per year. Solar PV at AHATS A 2 MWe solar PV installation at the capped soil area west of the existing AHATS Field Maintenance Shop would primarily meet a portion of the electric needs of the AHATS site, but could provide additional renewable electric energy to TCAAP during the non-peak energy usage times at AHATS. Combined Heat and Power The vision for the TCAAP site is for the Thumb, Town Center, and Flex areas to be served electrically and thermally by a CHP energy system located at or near TCAAP. This localized energy source would enable achievement of many of the guiding principles established by the ERAB, potentially reducing greenhouse gas emission reductions by 20%. Depending upon the type of business that develops in the Thumb, a CHP plant located on that property could efficiently serve the electric and thermal energy needs of that business, as well as the thermal needs of buildings in the Town. A CHP plant located close to AHATS and the existing facility at Ramsey County Public Works could be used to meet the electric needs of MNARNG, while simultaneously meeting the thermal needs of MNARNG and RCPW buildings. As TCAAP development progresses, these two CHP systems could be integrated to serve the majority of the thermal energy needs of the commercial portion of TCAAP. A solar PV array at the Primer Tracer site could meet the electricity needs of TCAAP and AHATS when operating at peak conditions. Implementing a CHP system at the Thumb could reduce greenhouse gas emissions by as much as 20%, reduce energy costs, increase energy efficiency, and establish the foundation of a future microgrid. TCAAP Energy Integration Resiliency Framework Brief 8 Microgrid – There is an opportunity to implement and demonstrate “next generation” electricity grid technologies that will help achieve the TCAAP energy vision, including development of a microgrid connected to a CHP plant. It will be important for Xcel Energy, the MNARNG, and the JDA to develop a plan to expand the scope of the CHP plant and develop a microgrid for the broader area as TCAAP development proceeds. Low-Temperature District Energy System The residential neighborhoods planned for the TCAAP site present a unique and highly visible opportunity to leverage low-grade energy from the treated groundwater as an energy supply for the neighborhoods, distributed via a low-temperature district energy system. This energy would be sufficient to meet the heating and cooling needs of the Hill and Creek residential neighborhoods of TCAAP, with approximately 3 MMBtu/hour of excess capacity available for additional TCAAP buildings. For the proposed system to be successfully implemented, it would need to be constructed as the first homes are being built, so that service can be provided from the outset of development. To optimize the economic benefits of the system, every home in the selected neighborhoods should be constructed with a heat pump HVAC system and be connected to the proposed system. This would provide the most financeable, cost-effective implementation plan, and also maximize energy efficiency for TCAAP. One important advantage of a low-temperature district energy system is the reduction of greenhouse gas emissions. Comparing emission rates between traditional heating ventilation and air-conditioning (HVAC) systems and the proposed low-temperature district energy system in the Hill and Creek neighborhoods shows carbon dioxide emissions are could be reduced by almost 30% or 310 tons CO2/year. Implementing a low-temperature district energy system in the residential neighborhoods of TCAAP can deliver several benefits to the site and stakeholders, including the following: An energy system that is more energy efficient than traditional heating and cooling systems. Reduced fossil fuel usage and greenhouse gas emissions. Competitive, stable costs of energy for homeowners. Xcel Energy could avoid installing gas pipe in the neighborhoods The available energy from the treated groundwater can serve all of the TCAAP homes with a lower-cost energy source that reduces GHG emissions by ~30%. TCAAP Energy Integration Resiliency Framework Brief 9 Installation of an infrastructure network in the neighborhoods will allow for easier integration of future energy sources or technology advancements as they become available. Implementation of this system would establish the TCAAP approach to sustainable neighborhoods as a national model for energy efficiency and innovative site development. Additional Energy Technology Opportunities While not recommended for any of the initial options in this Framework, there are two additional technologies that should be considered for future TCAAP energy system integration: Thermal Energy Storage – On the AHATS site, there is an existing one million gallon water storage tank and related water distribution piping. This tank could be used as a thermal energy storage tank to store water for the heating and cooling needs of the area. This would work like a battery, which would fill up during non-peak energy hours and be discharged during peak energy usage times to balance out the energy usage profile for the area. Solar Thermal – The MNARNG utilizes solar-thermal technology on its buildings and is investigating further integration of it as their site is built out. This technology should be considered for individual sites or as part of a larger energy plan for TCAAP development. Energy Efficiency Strategies through Demand-Side Management (Outlined in Section 4) To promote energy efficiency at TCAAP, the Project Team recommends a combined approach through flexible building design assistance, readily available technical resources, planning best practices, and development RFP criteria that will attract and streamline energy efficient development. High- performance buildings with a lower energy profile will provide an economically attractive environment where building owners save money through increased efficiency and lower energy bills. The implementation of improved building energy efficiency will be as important as the energy sources to achieving the community’s low-carbon, resiliency goals. Considering demand-side management alongside development increases the opportunities for demonstration projects and resident, tenant, and commercial participation. For these efforts, Xcel Energy and the Center for Sustainable Building Research at the University of Minnesota will be valuable partners. Throughout the development of TCAAP, the recommended demand-side initiatives will depend strongly on engaging developers, who can help implement the TCAAP energy vision. These energy efficiency recommendations make use of the truly unique opportunities at TCAAP, which include: A greenfield development to minimize the cost of initial installation of energy efficient systems. TCAAP Energy Integration Resiliency Framework Brief 10 The advantage of large scale deployment to optimize economies of scale. Focus on replicable designs and proven technologies to simplify developer implementation. Emphasis on building performance based standards, instead of only design conditions. Important strategic partnerships with Xcel Energy and the Center for Sustainable Building Research at the University of Minnesota. High-Efficiency Commercial Buildings As development moves forward it is recommended that the County, the JDA, and development consultants utilize building standards, technical resources, planning tactics, and proposal criteria to attract and streamline energy efficient development. Utilize SB 2030 Minnesota’s Sustainable Buildings 2030 (SB 2030) is a performance based building energy standard developed to incrementally move new commercial building construction to net-zero energy by 2030. On average, SB 2030 will require commercial buildings to be 35% to 45% more efficient than the new building code (IECC 2012). As nearly 75% of the energy loads for TCAAP are estimated to be in the retail, commercial, and flex areas of the development, energy conservation measures for these areas will be paramount for successful achievement of the Energy Vision. The key way to incentivize use of SB 2030 is to give preference during the RFP review process to proposals that plan to implement these standards. Sub-metering Commercial and multi-family building sub-metering is an important consideration because the additional design cost is relatively low when considered up front, but has the potential to maintain lower energy use since tenants directly see and pay for their energy use. Sub-metering has been shown to save up to 21% in leased building spaces.1 The material, software, and labor cost for each sub-meter ranges from $5,000 to $7,500. Several metering companies provide sub-metering services by owning, operating, and maintaining the meters. Monthly fees are based on 1 “Tenant Occupants of Green Office Buildings: Driving the Market for Improving Existing Building Stock” McGraw-Hill Construction and CBRE. September, 2011. www.cbre.com/EN/aboutus/MediaCentre/2011/Pages/10062011.aspx On average, SB 2030 will require commercial buildings to be 35% to 45% more efficient than the new building code (IECC 2012). TCAAP Energy Integration Resiliency Framework Brief 11 the type of service needed and the quantity of sub-meters served, but costs per sub-meter range from $150 to $400. Strategic Building Siting and Co-Location The County and JDA could facilitate building co-location through the platting and RFP process. Building energy use types can be identified as potential candidates, and referred to energy design experts to define the specific energy benefits that could be achieved through co-location. Buildings with processes that produce hot water or heat could sell their excess to adjacent buildings that have use for it at different times of day. District energy infrastructure could enhance this load diversity and energy sharing. Businesses would be interested in this opportunity because it would improve the efficiency of their consumption, reduce upfront capital equipment and maintenance costs, and increase comfort.2 Low-Load Residential Development Residential developments at TCAAP could feature homes that do not require natural gas, by utilizing electric appliances and serving minimal heating and cooling demands through ground-source heat pump technology. A low-load home would not require the larger heating and cooling capacity of traditional systems, but instead could meet residents’ comfort needs with smaller capacity systems. The key technologies and strategies include high levels of building insulation and passive solar design, a tight building shell, and high efficiency lighting and appliances. These homes do not require significant insulation like a passive house, but are 40% to 50% more efficient than what is required by the new energy code (IECC 2012). Incorporation of high-performance technologies that have little to no impact on the up-front costs, such as efficient appliances and low-flow plumbing, will help minimize hot water use and help maximize home efficiency. Building Orientation and Passive Solar The process for solar-oriented development should be described in residential and commercial building RFPs and should be integrated as evaluation criteria for development proposals. It should be evaluated based on lowest total energy load of the homes or buildings to be sited under one proposal and should consider street orientation, building orientation, and passive solar building envelope design elements. 2 The Primary Energy Factor (PEF) difference between district heating systems and Gas-fired heating (0.8/1.3=0.61) http://www.euroheat.org/Files/Filer/documents/Publications/District%20Heating%20in%20buildings_final.pdf Homes built at TCAAP could be 40% to 50% more efficient than what is required by the new energy code. TCAAP Energy Integration Resiliency Framework Brief 12 The thermal loads of homes and commercial buildings will be impacted by the building envelope, street orientation, lot and building orientation, and building massing. The likely locations where street orientation could vary significantly to accommodate energy implications would be the Creek, the Hill, and the Transition neighborhood on the periphery of the Town Center. By considering these variables prior to the subdivision process, planners and developers have the opportunity to produce efficient results with little or no-cost impacts. High-Efficiency Streetlights The City of Arden Hills has included a site-wide requirement for all streetlights to be “high-efficiency lighting, such as LED lamps.” This requirement will trigger the inclusion of high efficiency lights in the development process. Current LED technology saves approximately 50% to 70% of lighting energy use. Another significant cost savings occurs by additionally reducing maintenance costs, given the longer life of the bulbs. Community Participation and Education Community participation and education have been consistently mentioned as important factors for TCAAP, both to engage the wider Arden Hills community and to leverage the energy savings potential from facilitating ongoing awareness of energy use by site tenants and residents. Many details of community engagement will need to be planned once the site sees its first residents and tenants. However, certain engagement elements can be planned for or implemented during the early development stage, including: A TCAAP or Arden Hills-wide website that tracks energy goals and performance of buildings at the site, including energy and carbon savings. The website could promote major metrics and milestones, and issue periodic challenges (e.g. the “lowest user” challenge). Community-wide open house or showcase events of leading edge technologies on the site, especially for housing, that will attract and excite potential residents. Commissioning of design or signage elements in public spaces that connect users to the site’s energy resiliency goals and their contribution and participation in those goals. A targeted marketing campaign around community solar development, as an early symbol of community- driven, low carbon energy use at the site. By pairing solar heat gains and window design strategies, heating energy savings can be up to 30% TCAAP Energy Integration Resiliency Framework Brief 13 Demonstration Opportunities Advanced Distribution Grid TCAAP’s greenfield status, combined with the site’s forward looking energy vision, make it an ideal opportunity to pilot and demonstrate advanced technologies in the electric distribution grid. Many of the opportunities outlined in this report, such as high solar PV penetration, advanced commercial building metering, or responsive electric loads, are all facilitated by a distribution system with increased communications and control functions. Implementing an advanced distribution grid can save customers money and reduce the environmental impact of their energy use. Innovative Energy Technologies In addition to pilot opportunities at the grid level, TCAAP is ideal for demonstrating innovative energy technologies at scale. The Project Team recommends that the JDA and County seek and attract partnerships to demonstrate proven technologies and strategies. While the technologies may be proven, TCAAP offers scalable and living demonstration opportunities, where an apartment, house, or street of homes could serve as a living lab. Additionally, as a cold climate site that can attract multiple partners, there is great opportunity to demonstrate the synergies that can exist between multiple innovative technologies and design strategies. This might include piloting new in-road luminescent street or pedestrian path lighting products in conjunction with high efficiency overhead LED street lighting, electric vehicle storage and integration, or homes that have on-site electric storage and remote controlled appliances/electronics that communicate with each other. Conclusion The ERAB has adopted a very forward-thinking vision for the TCAAP site. This will be achievable through strategic partnerships with Xcel Energy, the MNARNG, the University of Minnesota Center for Sustainable Building Research, environmentally conscious citizens, and developers who see the economic and environmental value of the TCAAP energy vision. Through these partnerships, TCAAP will be uniquely poised to be the national model for the development of integrated energy systems. By laying the groundwork for an advanced distribution system at TCAAP during the planning phase, residents and businesses would have access to cutting edge opportunities such as advanced rate design or real-time load response. TCAAP Energy Integration Resiliency Framework Brief 14 The first steps toward achieving the energy vision include implementing energy supply options that focus on efficiency, reliability, scalability, and sustainability, such as the low-temperature district energy system in the residential neighborhoods and the community solar garden at the Primer Tracer site. These specific opportunities have been shown to be financially beneficial and financeable. Developing a CHP that meets the needs of current buildings in the area and is expandable in the future provides a platform for establishing a resilient TCAAP microgrid as TCAAP development progresses. Implementing a demand-side management strategy that focuses on building performance through the development RFP process will build a resilient community for energy use. Focusing on improving performance in the buildings to reduce the energy needs of the buildings will provide an economically attractive environment as building owners are able to take advantage of the financial savings realized by the increased efficiency, compared to traditional energy expenditures. Schedule and Next Steps (Outlined in Section 6) The development schedule that is currently proposed is scheduled to begin in 2016 with the construction of the interchanges of County Hwy 96 and County Road H with the Spine Road. The Spine Road construction is also expected to begin in 2016. Currently, site development is projected to begin with the residential and retail areas in the northern region of TCAAP in late 2016 or early 2017. Development is expected to progress southward from the Town and Creek neighborhoods as the market allows. The Thumb area is being actively marketed by the JDA at this time, and could be developed as soon as the right proposal is received from the development community. The current development plan is included in the appendix as Exhibit III. Given this development timeline, the JDA will need to begin implementation on each of the individual opportunities presented in this Framework, including immediate focus on the following: partnerships solar PV combined heat and power Initial focus should be on energy efficient designs, the low-temperature district energy system in the residential neighborhoods, and the community solar garden at the Primer Tracer site. Development at TCAAP will begin in 2016, therefore development and implementation of these recommended energy strategies will need to begin immediately. TCAAP Energy Integration Resiliency Framework Brief 15 low-temperature district energy system demand-side management infrastructure planning funding pursuits RFP development education workshops The TCAAP site is positioned to be a national model for site redevelopment. With planning and leadership, this area can be developed to meet the bold energy vision of the ERAB to become a vibrant development that leverages long-term energy conservation and resilience to attract investment and partnership, and achieves sustainable benefits for Arden Hills and the surrounding community. TCAAP Energy Integration Resiliency Framework 16 Table of Contents Energy Integration Resiliency Framework ............................................................................................................... 17 1. Introduction .................................................................................................................................................... 17 2. Partnership Opportunities .............................................................................................................................. 18 2.1. Background .............................................................................................................................................. 18 2.2. Energy Loads ............................................................................................................................................ 19 2.3. AHATS Considerations ............................................................................................................................. 20 2.4. Xcel Energy Considerations ...................................................................................................................... 20 2.5. Near-Term Partnership Opportunities ..................................................................................................... 21 2.6. Future Potential Opportunities ................................................................................................................ 23 3. Energy Source Implementation ....................................................................................................................... 24 3.1. Solar PV .................................................................................................................................................... 24 3.2. Combined Heat and Power ...................................................................................................................... 34 3.3. Low-Temperature District Energy System ............................................................................................... 46 4. Energy Efficiency Strategies (Demand Side Management) ............................................................................. 59 4.1. Energy Resilient Design and Construction ............................................................................................... 59 4.3. Leading Near-Term DSM Opportunities .................................................................................................. 62 4.4. Demonstration Opportunities ................................................................................................................. 73 4.5. Recommended Development Request for Proposal Language ............................................................... 77 5. Schedule .......................................................................................................................................................... 80 5.1. Overall TCAAP Development Schedule .................................................................................................... 80 5.2. Integrating with the TCAAP Development Schedule ............................................................................... 80 6. Next Steps and Conclusion .............................................................................................................................. 82 6.1. Next Steps ................................................................................................................................................ 82 6.2. Conclusion ................................................................................................................................................ 83 Exhibit I – Partnership Opportunities Map .............................................................................................................. 85 Exhibit II – Demand Side Management Recommended Roles Matrix .................................................................... 86 Exhibit III – TCAAP Land Use Map ........................................................................................................................... 90 Exhibit IV – Funding Source Matrix ......................................................................................................................... 91 Exhibit V – Definitions ............................................................................................................................................. 94 TCAAP Energy Integration Resiliency Framework 17 Energy Integration Resiliency Framework 1. Introduction The Twin Cities Army Ammunitions Plant (TCAAP) site offers an incredible opportunity for Ramsey County, Arden Hills, and the surrounding community to build a forward-looking community that optimizes the energy and environmental opportunities of the next generation. Innovative energy supply systems can be developed for reliability and resiliency, increased use of local renewable energy systems can reduce the environmental impact of redevelopment, and energy efficient buildings can provide low-cost energy for residents and tenants. The TCAAP site is positioned to be a national model for site redevelopment. With planning and leadership, this area can be developed to utilize economically competitive, low-carbon energy sources, follow exceptional energy and environmental standards, and engage future residents as stewards of the energy vision. Beyond being a greenfield, TCAAP has a number of characteristics that make it distinctive. One of the unique opportunities TCAAP redevelopment offers is the potential to partner with the local utility provider, Xcel Energy, and the MNARNG on energy supply infrastructure and operations. The MNARNG owns and operates the AHATS adjacent to the TCAAP site. The MNARNG has developed a master plan for the buildings on its site that includes the goal of net-zero energy, water, and waste, and are currently working on implementation plans to achieve this goal. The partnership between the MNARNG, the City, and County creates dynamic and beneficial opportunities for all entities. Xcel Energy provides electricity and natural gas to the area in and around Arden Hills. Xcel Energy views the TCAAP redevelopment as an opportunity to partner with local government and the community to develop demonstration projects that showcase energy efficiency and resilient energy projects. To facilitate TCAAP redevelopment, the County and the City have engaged in a partnership through the formation of a Joint Development Authority (JDA). For the purposes of energy planning, they have also established the Energy Resiliency Advisory Board (ERAB) and appointed community stakeholders to help define the TCAAP energy vision. The ERAB has worked with energy experts on the Project Team to develop a two part TCAAP Energy Integration Resiliency Framework that outlines the appropriate planning guidelines and policies with careful consideration of local resources, stakeholder interests, project goals, and the best available technologies for implementation over the next 50 years. Phase one of the study was the development of the Policy White Paper which was accepted by the JDA and the Arden Hills City Council in November, 2014. The White Paper provides a unifying vision for the site’s energy future and identifies the most beneficial opportunities for energy efficiency and efficient energy supply options. Phase two of the study is to develop this document, the Energy Integration Resiliency Framework (Framework,) which provides more details about how the County, the City, and TCAAP Energy Integration Resiliency Framework 18 the JDA can technically achieve the vision and recommendations put forth in the White Paper. The Framework focuses on determining which energy supply technologies can be built during the early phases of site development and would be financially beneficial, financeable, practical, and achievable. The Framework also provides more detailed analysis of the optimal initial energy efficiency strategies, including demand-side management, advanced technology, and building design. Each of these opportunities is considered with the goals, benefits, and risks for the County, City, JDA, ERAB, the MNARNG, and Xcel Energy in mind. Through the development of the White Paper, the ERAB outlined their vision and guiding principles for TCAAP energy development. 2. Partnership Opportunities 2.1. Background The TCAAP EIRF Project Team met with members of the Minnesota Army National Guard staff to discuss the potential for working together to meet the energy needs and goals of both sites. In those meetings, it was found that the goals of the MNARNG are very similar to the energy vision established by the ERAB. Together, the MNARNG and the Project Team identified several energy-supply opportunities that should be pursued, including solar photovoltaic (PV), combined heat and power Vision Statement TCAAP will be a vibrant development that leverages long-term energy conservation and resilience to attract investment and partnership, and achieves sustainable benefits for Arden Hills and the surrounding community. Guiding Principles Establish TCAAP as a national model for development of integrated energy systems Develop a resilient community for energy and other utilities Implement infrastructure solutions that are flexible and scalable over the next 50 years Deliver a model of efficient energy and water usage that minimizes TCAAP’s impact on the environment Create an economically competitive and attractive environment for developers and businesses TCAAP Energy Integration Resiliency Framework 19 (CHP) generation, energy capture from treated groundwater, and thermal energy storage. In addition, the parties identified several opportunities for collaboration on energy efficiency improvements and demand-side management. The Project Team has also engaged in discussions between the County, the MNARNG, and Xcel Energy to gage the utility’s interest in each of these opportunities. Xcel Energy has expressed interest or support of each option, with further details provided in the following sections. The remainder of Section 2 provides further details on each of the partnership opportunities identified in the conceptual map provided in Exhibit I. 2.2. Energy Loads Following the development of the White Paper, the Project Team refined the estimated loads for the TCAAP site to reflect the changes to the TCAAP Redevelopment Plan. The Project Team also collaborated with the MNARNG to understand the energy needs of current and future buildings on the AHATS site. In addition to the AHATS and TCAAP sites, the Project Team identified one existing campus and one possible future campus that could be connected to the proposed system. The RCPW facility on County Highway 96 is an existing facility adjacent to AHATS and TCAAP that could be integrated with the initial system. In the Primer Tracer area on the north edge of TCAAP and AHATS, the Department of Public Safety facility is contemplating the installation of an emergency operations facility that, if built, could be a strong candidate for connecting to the proposed system. The Project Team also worked with Xcel Energy to estimate energy loads that were in line with energy usage in Minnesota. The estimated loads for all prospective customer areas are provided in Table 1. TCAAP Energy Integration Resiliency Framework 20 Estimated Energy Loads Electric Thermal Cooling TCAAP 8.01 MW 38.91 MMBtu/hour 6171 tons AHATS 3.4 MW 7.3 MMBtu/hour 500 tons DPS EOC 0.07 MW 0.5 MMBtu/hour 30 tons RCPW 0.40 MW 4.1 MMBtu/hour 240 tons Estimated Total 11.9 MW 50.8 MMBtu/hour 1,387 tons Note: 1 Loads are estimated based upon the current projection of land use. Table 1: Total estimated energy loads 2.3. AHATS Considerations Through initial discussions with the MNARNG, the following considerations were identified as being important components of energy plan development for the MNARNG: The MNARNG has net-zero goals for energy, water, and waste. The MNARNG intends to develop an energy resiliency plan for periods of grid outage in order to meet mission requirements, including the ability to be disconnected from the larger grid. The MNARNG will need to receive benefit for any opportunity that is developed on its property. The development must not be intrusive or obstruct the training at AHATS. Funding is limited for the MNARNG. Third-party financing is preferred. Third-party operations and maintenance of the installed systems is preferred. These fundamental goals will continue to drive much of the partnership discussions with the MNARNG and have been included in the planning for the options provided in this Framework. 2.4. Xcel Energy Considerations TCAAP provides an opportunity for Xcel Energy to pilot advanced energy solutions that will help them meet and exceed their Minnesota energy efficiency and renewable energy goals. Through discussions with Xcel Energy, the Project Team has identified the following considerations that will be important through the course of development: TCAAP Energy Integration Resiliency Framework 21 Consideration should be given to the potential for an Xcel Energy-owned community solar garden, which could expedite development, minimize potential risks, and visibly demonstrate partnership linkages at the TCAAP site. Xcel Energy would be an important support partner in any innovative energy demonstration projects at the site, and for investments at TCAAP that would help the utility further its statewide efficiency or renewable energy goals. As a regulated utility, Xcel Energy’s investments into the TCAAP site are more likely to be supported if the ERAB, JDA, and other local partners would advocate for these investments and partnerships with the Public Utilities Commission. Xcel Energy leadership has expressed a commitment to partnering with the County and the JDA in the implementation of the TCAAP energy plan, and the County should continue to pursue opportunities that can benefit both parties and achieve the energy vision for TCAAP. 2.5. Near-Term Partnership Opportunities Through partnership discussions, a number of immediate and implementable partnership opportunities were identified to meet the loads of the buildings that are currently in the area, as well as the initial buildings expected to be built at TCAAP. The related technologies are introduced in this section and further explored later within the Framework. 2.5.1. Solar PV 2.5.1.1. Primer Tracer The Primer Tracer area neighboring the AHATS and TCAAP sites is currently an area with soil contamination that requires remediation to be suitable for development. The Army Corps of Engineers has shown interest in having this site cleaned up and put to productive use, and it does present a good opportunity for the construction of a solar PV site because of the limited excavation, maintenance, and human interaction that is necessary. The site is approximately 60 acres in size, with 20 acres being considered for the Department of Public Safety State Emergency Operations Center. This would leave 40 acres for a large-scale solar installation. Based on generally accepted solar generation estimates, this 40-acre site could generate approximately 8 megawatts of electricity (MWe) in peak conditions, depending on the technology and system installed. Conservatively, this could account for approximately 70% of the peak electric load for the area. TCAAP Energy Integration Resiliency Framework 22 2.5.1.2. AHATS Solar PV The 2009 Master Plan for AHATS produced by Jacobs Engineering identifies a two MWe solar PV installation at the capped soil area west of the existing Field Maintenance Shop. This installation would primarily meet a portion of the electric needs of the AHATS site, but could provide renewable electric energy to TCAAP during the non-peak energy usage times at AHATS. 2.5.2. Combined Heat and Power Combined heat and power (CHP) could be used to meet the electric needs of TCAAP and adjacent properties, while simultaneously capturing the thermal energy created from electric generation to meet the thermal needs of the area. This would provide a local energy generation source to the area that could be disconnected from the grid in the event of a grid disruption. As the existing electric and thermal energy loads are based at the AHATS and RCPW buildings, it would be optimal to locate the initial CHP plant as close to those buildings as possible, with the opportunity of expanding it to meet future TCAAP energy needs. This initial proposed location provides two advantages. First, having the plant located near the initial load will reduce the up-front capital cost for the installation of the distribution network providing thermal energy. Second, this location is near the existing and proposed AHATS buildings, meaning that training operations (located in the central and northern areas of AHATS) would not be negatively impacted. Additional CHP facilities could be located in the Thumb area of TCAAP, or near other concentrated loads at TCAAP as development proceeds. The CHP system should be designed to allow for expansion to serve the thermal needs of the TCAAP site as it is developed, to align with the vision of TCAAP as a comprehensive energy program that optimizes efficiencies, minimizes costs, and reduces greenhouse gas emissions. The initial system should also be designed for future fuel flexibility, such as biogas integration, and the ability to meet growing thermal needs of the area. 2.5.3. Groundwater Treatment Station Approximately two million gallons per day (2 MGD) are pumped to AHATS from the groundwater treatment station located on TCAAP. This pumping is required to continue until the chemical remediation goals are reached for the water, which is estimated to be at least another 25-30 years. This groundwater pumping can be useful to meet the energy goals of both AHATS and TCAAP through the implementation of a low-temperature district energy system. In addition, kinetic energy could be captured from the pumped water at the point of discharge at the gravel pit on the AHATS site. The water is being pumped uphill to a point that provides energy which potentially could be used for micro-hydroelectric generation. This would provide a small amount of electric generation, but could be used to offset the power necessary to pump the groundwater. TCAAP Energy Integration Resiliency Framework 23 The temperature of the water in this loop is close to 52o F throughout the year. Assuming a thermal energy transfer of 11o F, the energy in the water per hour is estimated to be approximately 10 MMBtu/hour. This energy would be enough to meet the heating and cooling needs of the residential neighborhoods of TCAAP, with approximately 3 MMBtu/hour of excess capacity available for AHATS or additional TCAAP buildings. When groundwater remediation is completed, the district energy infrastructure could be utilized to distribute energy from other sources such as low-grade waste heat recovery or geothermal wells. 2.6. Future Potential Opportunities 2.6.1. Thermal Energy Storage On the AHATS site, there is an existing one million gallon water storage tank, and related water distribution piping, that was originally used during ammunitions manufacturing. The tank was built with adequate ground cover to prevent water from freezing in the winter. This tank could be used as a thermal energy storage tank to store water for the heating and cooling needs of the area. This would work like a battery, which would fill up during non-peak energy hours and be discharged during peak energy usage times to balance out the energy usage profile for the area. The size, shape, and structural condition of the tank need to be studied to judge the feasibility of this opportunity. It is likely that the tank would require the installation of a liner or bladder to be able to hold water. While utilization of this tank is not included in any of the immediate options detailed in this Framework, it is a valuable asset that should be contemplated as each energy option is further developed, and as TCAAP redevelopment progresses. 2.6.2. Solar Thermal Solar thermal systems are most commonly installed on residential and small commercial buildings, although larger shared systems are gaining popularity. Solar thermal systems are comprised of solar collectors and a fluid moving between the collectors and a hot water reservoir. Typically the heated fluid is pumped from the tank to a heat exchanger where heat is extracted into the air to heat space or domestic hot water. Solar thermal systems are highly efficient in their ability to capture and transfer solar energy. When included as part of a broader energy plan, benefits of a solar-thermal system can be enhanced. For example, solar thermal can be paired with thermal storage to capture excess energy when it is available and dispatch to users during higher demand periods. The MNARNG utilizes solar thermal technology on its buildings and is investigating further integration of it as their site is built out. Solar thermal is not a priority recommendation for initial implementation, but this technology should be considered for individual sites or as part of a larger energy plan as TCAAP development progresses. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 24 3. Energy Source Implementation As outlined in the partnership section, there are immense opportunities for technology development at TCAAP. The success of their implementation hinges on the effectiveness of partnerships and incorporating the right technology solution for the right project within the development. The technologies recommended in the following section were selected to fit the partner interests, development timeline, and both environmental and economic goals. This includes the reduction of greenhouse gas emissions. Through the implementation of the energy supply opportunities presented in this section, the TCAAP development will be poised to reduce the amount of CO2 emitted into the atmosphere as the equivalent amount of CO2 produced by 1625 automobiles3. Greenhouse Gas Emissions Reduction Summary Annual CO2 Reductions % Reduction from traditional scenarios Solar PV 7,524 (tons CO2/yr) 100% CHP 676 (tons CO2/yr) 19% Low Temp District Energy 310 (tons CO2/yr) 29% Totals 8,510 (tons CO2/yr) 70% Table 2: Greenhouse Gas Emission Reduction Summary The environmental benefits shown in Table 2 will be further increased through implementation of demand-side management strategies outlined in section 4, and will lead to more sustainable redevelopment of TCAAP. This combination of responsible energy supply opportunities, sustainable building practices, effective demand side management, continuous commissioning of building systems, and improving occupant awareness set the stage for the possibility of the entire development being carbon-neutral in the future. 3.1. Solar PV As noted in the White Paper, the utilization of solar PV technology can enable the generation and utilization of renewable energy at TCAAP. While individual property owners could choose to install roof-mounted or ground-mounted solar PV systems for some of their site needs, 3 http://www.epa.gov/cleanenergy/energy-resources/calculator.html#results TCAAP Energy Integration Resiliency Framework Energy Source Implementation 25 another possibility would be to install a large-scale community solar array adjacent to the TCAAP site. 3.1.1. Introduction The most prime opportunity for solar PV is likely within the Primer Tracer area north east of the existing TCAAP site. The array, as proposed, would reach a peak of approximately 8MWe of solar PV generation, which would produce approximately 14,500,000 AC kWh of energy annually. The project could be financed by Xcel Energy or a third party developer through a combination of debt and equity, with the land leased from the County or the MNARNG. The project owner could utilize available tax incentives such as the 30% investment tax credit and 5-year accelerated depreciation to help offset the cost of the project and lower the cost of energy from the array. Electric energy sales and associated revenues could be generated from subscribers’ purchases or lease interests of the solar garden system through Xcel Energy’s existing community solar garden program. Alternatively, Xcel Energy could own, develop, and sell the energy from the project. 3.1.2. Implementation Strategy 3.1.2.1. Existing Project Site Between 40 and 60 acres of land are available for the preliminary development of a solar PV array. This plot of land is relatively flat, with minimal elevation change from north to south or east to west. Although a detailed siting study was not conducted, the site characteristics determined by a Google Earth analysis all point to a feasible site with significant potential. This solar array would be built atop land with existing structures currently in place. These structures would be demolished and removed as part of the solar project construction. Current structures, above and below grade would need to be removed to a depth of approximately five feet. 3.1.2.2. Conceptual Solar Plant Site Layout A conceptual layout of an 8 megawatt alternating current (MWAC) capacity solar PV array was prepared on the proposed parcel of land to assess feasibility of this installation on a 40 acre site. If all 60 acres are able to be utilized, the array could be increased to 12 MWAC. The array would consist of eight, 1 MWAC (1.3 megawatts of direct current - MWDC) blocks. Table 3 outlines the high-level plant characteristics for this potential array. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 26 Characteristic Value Plant Capacity (AC) 8MW Plant Capacity (DC) 10.4MW Block Capacity (AC/DC) 1MWAC/1.3MWDC Module 310W poly-crystalline Inverter 1 – 1000kW Central Inverter/block Racking System Fixed-Tilt @ 30° Pitch 26.2 ft Internal Access Roads Inverter Access Roads: 30 ft All other internal roads: 16 ft Table 3: Solar plant characteristics A high-level representation of a potential site configuration is shown in Figure 1. Figure 1 depicts the manner in which an 8 MWAC capacity plant might be laid out on these 40 acres, but detailed design will need to confirm this configuration. Figure 1: Solar PV plant conceptual site layout 1 MWac Block TCAAP Energy Integration Resiliency Framework Energy Source Implementation 27 3.1.3. Economic Analysis 3.1.3.1. PV System Components Solar PV power plants are simple in their operation. The main components of a solar PV plant include PV Modules, racking, inverters, transformers, combiner boxes, DC cabling and AC cabling. The modules convert the solar irradiance to DC power. A collection of modules are electrically wired together to form what is referred to as a “string.” Multiple strings are combined together into a single DC output in a combiner box. All outputs from the combiner boxes in a block are run to a central skid where they are connected to the inverter. The inverter converts the DC module power into AC power and feeds the AC output through a medium-voltage (MV) transformer. This transformer steps-up the inverter voltage to the solar arrays main collection system voltage. The inverters and medium-voltage transformers are often co-located on a platform referred to as the power conversation station, sometimes referred to as a skid. If a site has a local substation, then all the outputs from the skids feed into the substation where a generator step-up unit outputs the main interconnection voltage. Racking is an integral part of any solar plant as it provides the support for the modules. In addition to proving a fixed point to which the modules are attached, racking serves as the means to optimize the angle between module surfaces and the solar irradiance. This angle has significant impacts on a solar plant’s energy production. There are two main classes of racking systems, tracking and fixed-tilt, the latter of which was used in this layout. 3.1.3.2. Capital and Operations and Maintenance Costs The upfront capital construction costs are incurred during the development and construction of the plant. These costs include material costs, installation costs, contractor markup, and project indirect costs. The capital costs are impacted by relative system size (larger systems have the benefit of economies of scale), project location, and a collection of market factors. Project capital costs are commonly presented as a cost per installed watt basis ($/W). This allows for project costs to be expressed independently of system size and provides for an easy comparison of costs for systems with difference characteristics. In addition to the cost of the solar PV array, the existing Primer Tracer site will need to have the existing infrastructure removed and the site will need to be redeveloped, before the project can be constructed. The land acquisition is expected to occur through a public benefit sale from the U.S. Government if the County acquired the property. If the MNARNG took possession it would be included in their license and remain in the ownership of the U.S. Government. The cost of the land acquisition is anticipated to be $0 due to the nature of the site and the proposed usage. It is assumed that there will be no property taxes levied against the properties as the land owner will be a government entity. The estimated cost to remove the existing infrastructure and redevelop the 40 TCAAP Energy Integration Resiliency Framework Energy Source Implementation 28 acres selected for the solar PV plant project is $1,250,000. For this analysis, the cost has been assumed to be incurred by the project; however other sources of funding may be available. Operation and maintenance (O&M) costs are incurred on an annual basis and are the costs associated with keeping the plant in proper working order. Common tasks associated with annual O&M activities include preventative maintenance, inspection, and corrective maintenance. O&M costs are often presented as a cost per installed kilo-Watt ($/kW) to be incurred every year. When presented as a $/kW cost, it is assumed that this cost will be incurred annually. Table 4 provides an approximation of capital costs and O&M costs for the proposed 8MWac system. Solar PV Costs $/W Total Solar PV Plant Cost $2.10/WDC; $2.73/WAC $21,850,000 Site Redevelopment Cost $0.12/ WDC; $0.13/ WAC $1,250,000 Total Project Capital Cost $2.22/WDC; $2.86/WAC $23,100,000 O&M Cost $16/kWAC/year $128,000/year Table 4: Proposed solar PV capital, operation, and maintenance costs 3.1.4. Solar Resource Assessment and Energy Production The annual energy production for the proposed array can be estimated with the use of the National Renewable Energy Laboratory (NREL) Solar Advisor Model (SAM). SAM uses a collection of input parameters to construct a model of the PV plant and analyze the energy production characteristics. These input parameters include: site location and meteorological data, module characteristics, inverter performance characteristics, solar array dimensions, system losses, and a collection of financial parameters. Using this information, SAM constructs a model of the solar arrays and then predicts plant performance over a typical meteorological year. The basic technical assumptions that were utilized to estimate the solar resource assessment and annual energy production from the solar array are provided in Table 5. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 29 Modules Parameters Cell material Multi-c-Si St. Paul, MN Weather Data Module area 1.9 m² Tilt (deg from horizontal) 30 Module capacity 305 DC Watts Azimuth (deg E of N) 180 Quantity 34,083 Tracking – Fixed Total capacity 10.4 DC MW / 8.0 AC MW Shading – No Total area 65,473 m² Soiling – Yes DC Losses (%) 3.0 Inverters Annual Results (in Year 1) Custom (Inverter Datasheet Model) Horizontal solar 1,364 kW/m² Unit capacity 1000 AC kW Incident solar 1,604 kW/m² Input voltage 620 DC V Net to inverter 15,130,000 DC kWh Quantity 8 Gross from inverter 14,675,000 AC kWh Total capacity 8 AC MW Net to grid 14,456,000 AC kWh DC to AC Capacity Ratio 1.30 Capacity factor 15.9% AC losses (%) 1.5 Table 5: Solar advisor model solar resource and energy performance assumptions Figure 2 shows the predicted net AC and DC energy production from the modeled solar resource. The AC energy levels are indicative of the energy exported to the grid at the point of interconnect. All system losses, both AC and DC, with the exception of substation and transmission line losses, have been taken into account. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 30 Figure 2: Solar advisor model solar energy production results 3.1.5. Financial Assumptions and Economics SAM was used to estimate the levelized cost of energy (LCOE) and estimated price for the energy from the proposed solar plant project. The project is assumed to be financed by a developer who would be paid through subscriptions by consumers where the third party (a tax-paying entity) owns the solar plant on land leased from the County. Subscriptions with Xcel Energy retail customers are assumed to be established under the Xcel Energy Solar*Rewards® Community® solar program. The developer would utilize the federal investment tax credit, accelerated depreciation, and a combination of debt and equity to fund the solar project. The key financial assumptions are provided in Table 6. If Xcel Energy were to own the project, these financial projections would likely need to be modified. - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec En e r g y P r o d u c t i o n ( k W h ) Monthly Solar Array System Energy Production Net AC energy (kWh)Net DC energy (kWh) TCAAP Energy Integration Resiliency Framework Energy Source Implementation 31 Project Costs Project Debt Parameters Total installed cost $23,100,000 Debt fraction 57% Salvage value $809,000 Amount $13,600,000 Rate / Term 25 years, 5% Analysis Parameters Tax and Insurance Rates (% of installed cost) Project life 25 years Federal income tax 35%/year Inflation rate 2.5% State income tax 7%/year Real discount rate 8.2% Sales tax 0% Insurance 0.5%/year Property tax (% of assess. val.) 0%/year Financial Targets and Constraints Incentives Solution mode Calculate Subscription Price Federal ITC 30% (Expires 12-31-16) Target IRR 10% in Year 25 Depreciation allocations defined. 5 year MACRS Table 6: Solar advisor model financial assumptions Based upon an assumed IRR of 10% for the project developer and other noted assumptions, the Project Team estimated a subscription price for the solar energy of $0.129 cents/kWh (as shown in Table 7). Xcel Energy retail customers who subscribe to production from the proposed solar garden under individual subscriptions would receive a bill credit equal to the energy purchased multiplied by the retail rates. Solar Economic Results 25-Year Nominal LCOE 13.90 cents/kWh Solar revenues (year one) $1,865,000 Project 25-year IRR 10% Subscription price 12.90 cents/kWh1 Note: 1. Subscription price does not include additional $0.02/kWh bill credit provided if RECs are owned by Xcel Energy Table 7: Solar advisor model economic results TCAAP Energy Integration Resiliency Framework Energy Source Implementation 32 3.1.6. Greenhouse Gas Emission Reductions Implementing a solar PV array in the Primer Tracer area will result in a reduction of greenhouse gas emissions. Electricity offset by the solar output would be reduced to zero tons of CO2 per year. The estimated greenhouse gas emission reduction is estimated to be 7,524 tons CO2/year, calculated by comparing the current Xcel Energy emission rates for the production of electricity in the Upper Midwest Region (1,041 CO2 lbs/MWh4) as detailed in Table 8. Solar PV Greenhouse Gas Emissions Reduction Solar Electric Generation 14,456 MWh Eliminated Electric Utility Emissions 1,041 lbs CO2/MWh Total CO2 Emissions Savings per Year 7,524 tons CO2/year Table 8: Estimated annual carbon dioxide emissions reduction 3.1.7. Community Solar Garden Program Approach The modeled subscription rate for solar PV assumes that solar garden developers would elect to sell the Renewable Energy Credits (RECs) to Xcel Energy, for subscribers to receive a $0.02/kWh enhanced bill credit. If the developer were to retain the RECs for this system, the bill credit would decrease by 2 cents/kWh. The estimated subscription rate is slightly less than the current Xcel Energy average Residential and General Service bill credits; however that difference will increase over time if Xcel Energy applicable retail rates increase and the subscription rate remains fixed. Table 9 shows how this estimated first year subscription price for the electricity generated by the solar garden compares to the Xcel Energy bill credit rates for three types of Xcel Energy customers. It is assumed that the economic benefits of the solar garden subscription would improve as the electricity rate increases over the life of the subscription. 4 https://www.xcelenergy.com/staticfiles/xe/Corporate/CRR2013/environment/emissions-reporting.html TCAAP Energy Integration Resiliency Framework Energy Source Implementation 33 Rate Category Solar Subscription ($/kWh) First Year Bill Credit ($/kWh) First Year Savings (Cost) ($/kWh) Xcel Energy Residential $0.1290 $0.1403 $0.0113 Xcel Energy Small General Service $ 0.1290 $0.1378 $0.0088 Xcel Energy General Service $0.1290 $0.1146 $(0.0144) Table 9: Solar subscription and Xcel Energy bill credit comparison (REC’s retained by Xcel Energy) For the solar PV project to be developed under the Xcel Energy Solar*Rewards® Community® solar program, it will be important for the developer to have several large credit-worthy subscribers secured to allow the project to be financed at a low cost of debt. This could include the City of Arden Hills, Ramsey County, the MNARNG, and other credit-worthy businesses in the area. Once the project has secured a large portion of the revenue stream from project subscribers, the project can be financed and developed with the potential for future residents and businesses to join as subscribers in the future. \ process for developing and preparing the necessary applications for the project will need to follow the guidelines outlined in the Xcel Energy Solar*Rewards® Community® solar program5. 3.1.8. Next Steps In order to capture the 30% Investment Tax Credit associated with community solar gardens, the proposed system must be in service by December 31, 2016. As such, implementation of this strategy must commence as soon as possible, and the following steps should be taken to continue development: Step 1 – Begin the land redevelopment process and secure funding approval. The County and the MNARNG, as potential property owners, will play key roles in this process, as a potential property owner. Step 2 – Secure a development partner to move the project through necessary stages of development. This could be either Xcel Energy or another solar developer, who could be selected by issuing an RFP for prospective developers. Step 3 – The solar garden developer will need to obtain letters of commitment from large solar garden subscribers to initiate the necessary business and financing structure. The 5 (2015, 02 23). Retrieved 02 23, 2015, from Xcel Solar Rewards Community: http://www.xcelenergy.com/Energy_Solutions/Business_Solutions/Renewable_Solutions/SolarRewards_Community-MN TCAAP Energy Integration Resiliency Framework Energy Source Implementation 34 County, City, JDA, MNARNG, the school district, and other partners could work with the selected developer to form an initial coalition of subscribers for the system. 3.2. Combined Heat and Power 3.2.1. Introduction The vision for TCAAP is that the Thumb, Town Center, and Flex areas could be served by a CHP energy system located at the TCAAP site or nearby. This localized energy source would enable achievement of many of the guiding principles established by the ERAB. The MNARNG has a similar energy vision for the AHATS site, and the partnership potential for a CHP system is very attractive. The Project Team recommends that the JDA and County collaborate with the MNARNG and Xcel Energy to define a preferred initial CHP strategy, considering the following: Collaboration between the JDA, the County, Xcel Energy, and the MNARNG could help identify an operational strategy and location for the initial CHP that is beneficial for all parties. Incorporation of a CHP system that meets the energy needs of all three sites would improve the economic competitiveness of CHP, due to the potential diversity of usage and load profiles. Due to regulatory statutes, Xcel Energy has the exclusive authority to distribute and sell electricity across multiple properties in Arden Hills. If Xcel Energy is the owner, the CHP system could function as a microgrid system for the area, providing a local energy source for reliable electric and thermal energy for TCAAP, RCPW, and the MNARNG in the event of a grid disruption, meeting the goals of each of the sites. In the event that Xcel Energy is not the owner of the CHP, the proposed system may only distribute thermal energy across property lines, unless the electricity is sold to the Midwest Independent System Operators (MISO), in which case there would be an additional cost for the use of Xcel’s infrastructure, which may prove to be cost prohibitive depending on the production cost and market dynamics. While construction of independent CHP systems on both the TCAAP and AHATS sites could potentially be feasible, the economics of a connected system would be much more beneficial to both sites. However, the current uncertainty regarding the timing and type of TCAAP development restricts the opportunity to perform a complete evaluation of a CHP and district energy system for TCAAP at this time. With the unknown development conditions of TCAAP in mind, the Project Team has evaluated a scenario for CHP implementation in the Thumb and Town areas of TCAAP based on the assumed energy loads and envisioning how a CHP system could be implemented in the Thumb. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 35 3.2.2. Initial Proposed CHP An initial step toward a more comprehensive microgrid could be a small-scale CHP system that serves the existing loads of the Thumb and Town areas, as shown in Figure 3. The initial CHP plant could be located within the corporate campus area of the Thumb, which would provide the advantage of reducing the up-front capital cost for the installation of the distribution network providing thermal energy to the corporate campus and the Town. The CHP plant could be designed to allow for the integration of multiple fuel sources in the future to further increase renewable generation and system sustainability. Additionally, the CHP plant and district heating network, as proposed, could be designed to allow for expansion to serve additional buildings. Figure 3: Initial potential CHP location and distribution plan north TCAAP As TCAAP development progresses southward, those additional properties could also be served from the CHP facility in the Thumb by extending piping to those buildings in the Spine Road right of way, and expanding the capacity of the CHP. In the next stage of CHP development, the design team should carefully analyze the pros and cons of the CHP application, and work with the JDA, County, and potential Thumb developers to determine the TCAAP Energy Integration Resiliency Framework Energy Source Implementation 36 optimal location and operational strategy for the initial CHP system. Regardless of the system’s initial configuration and location, the CHP design should allow for expansion to produce more electricity and thermal energy as energy demand in the area increases with TCAAP development. Expansion could also enable the development of a more comprehensive microgrid that would meet the MNARNG’s resiliency goals and the TCAAP energy vision. 3.2.3. Development Strategy 3.2.3.1. Load Analysis Before selecting the appropriate technology and size for a proposed CHP plant, a careful review of the potential electric and thermal loads must be considered. The proposed CHP project would be developed to serve the future electrical load of the Thumb area as well as the combined thermal loads of the Thumb and the adjacent Town area. A summary of the potential thermal and electric loads that the initial plant could serve is shown in Table 10. Annual Energy Usage Annual Electrical Usage Peak Energy Usage Peak Electrical Usage Town 12,485 MMBtu 2,561,111 kWh 4.06 MMBtu/hr 0.41 MW Thumb 6,096 MMBtu 4,172,302 kWh 3.33 MMBtu/hr 1.19 MW Table 10: Monthly Projected Energy Usage The monthly aggregated load profiles are presented in Figure 4 and Figure 5. The Project Team assumed that the load profile for these areas would follow normal patterns of use for commercial buildings. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 37 Figure 4: Monthly site gas usage Figure 5: Monthly total site electric usage 3.2.3.2. CHP Technology Selection Based on a review of the future electric load of the Thumb area and the thermal loads of the Town and Thumb areas, the CHP plant should have a maximum generator output no greater than 450 kW. For CHP applications in this size range, the most efficient and economical technology employed is gas fired reciprocating engines, with hot water heat recovery. Additionally, due to the limited heating load available during the summer months, it is generally more economical to employ a generation technology that has a high simple cycle efficiency resulting in a production cost lower than the utility’s retail electric rate. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 38 For the proposed initial CHP, the Project Team assumed that a gas- fired reciprocating engine genset could provide 335 kW of electric power year round with approximately 1,372 MMBtu/hr of waste heat that would be available throughout the year. The waste heat would be utilized to offset hot water production in the existing buildings’ boilers during the winter, spring, and fall. The waste heat from the CHP during the summer months would be exhausted and the plant would run in simple cycle mode at a production cost lower than the cost of purchased grid power. In the event that a year-round process heating load is added in the Thumb, additional thermal energy could be captured from the CHP and utilized, improving system economics, efficiencies, and environmental benefits. Figure 6 and Figure 7 provide a representative monthly dispatch chart showing how the plant would provide power and thermal energy to the site. Figure 6: Monthly site thermal energy production by resource In the event that a year- round process heating load is added in the Thumb, additional thermal energy could be captured from the CHP and utilized, improving system economics, efficiencies, and environmental benefits. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 39 Figure 7: Monthly site electric energy production by resource 3.2.3.3. CHP Plant System Components One new packaged cogeneration unit could meet the energy needs presented above. Waste heat from the engine cooling water loop and engine exhaust would be recovered to produce 1,372 MMBtu/hr of hot water at full-load. The hot water would be delivered to a hot water distribution system to provide heating energy to the Thumb and Town. The engine cooling water loop would produce 180-185 degree hot water, which would be used to provide the necessary thermal energy for heating the buildings and heating domestic hot water. A supplementary radiator located atop the CHP unit would remove heat from the engine cooling water loop when there is no need for building heating during the summer months. In addition to the CHP plant, new hot water distribution piping and pumping would need to be installed to provide hot water supply and return to the connected buildings from the CHP plant. This distribution piping is assumed to be direct buried and would be routed as efficiently as possible to each of the buildings’ central mechanical rooms. The district heating building interface, based on initial site investigations, could be achieved through a direct connect interface allowing for a low-cost installation at each building. The distribution configurations shown in Figure 8 are possible layouts for the initial system, but the actual location of the plant and routing of the pipe will need to be determined in the next stage of system development. The full-load electric output of the genset is proposed to be 335kW at 480V. The genset power is assumed to be electrically interconnected to provide power to the future facility located at the Thumb, with standby and supplemental service provided by the electrical grid. The power from the CHP plant would be delivered to each of the Thumb buildings behind the meter and would offset retail electric purchases from Xcel Energy at the existing retail rate. For the economic evaluation, it was assumed the TCAAP Energy Integration Resiliency Framework Energy Source Implementation 40 genset would be operated at full-load with an availability of 95%. A conceptual process diagram of the proposed CHP plant is provided in Figure 8. Figure 8: CHP project conceptual process diagram The thermal needs of the Town are assumed to be met by the CHP system through the thermal energy distribution system. For the purposes of the economic model, the Project Team has assumed that Xcel Energy will not own the CHP facility and the Town will receive electricity from the electric grid. If Xcel Energy were the owner of the CHP, the initial plant size could be increased to also meet the electric needs of the Town, as well as the surrounding TCAAP developments. 3.2.4. Economic Analysis 3.2.4.1. CHP Plant System Capital and O&M Costs Estimated costs for the CHP plant were developed based on major equipment budgetary pricing and a conceptual distribution system layout. The initial CHP project primarily consists of the CHP plant, the distribution piping connecting the buildings, and the electric infrastructure required to connect the TCAAP Energy Integration Resiliency Framework Energy Source Implementation 41 output from the engine generator into the Thumb buildings. For the analysis, the Project Team has assumed that the CHP plant will be located within the Thumb to minimize the cost of electrical distribution to the corporate campus. A summary of the costs are provided in Table 11. CHP Initial Capital Costs Traditional Scenario CHP Scenario Heating Plant $800,0001 $1,800,000 HW Distribution Piping $0 $2,000,000 HW Building Connections $0 $120,000 Electric Distribution Infrastructure $0 $700,000 Total Project Cost $800,000 $4,600,000 Note: 1. Includes boiler equipment, mechanical equipment and piping, electrical connections, controls, civil construction, direct and indirect costs. Table 11: CHP project initial capital costs The O&M cost difference associated with the proposed CHP project would consist of a long-term service agreement for the gas fired engine. Service contracts for small gas engines can be structured on an hourly basis or annual fixed fee basis. The annual O&M cost assumed for the project is $0.02/kWh which equals $56,000 per year. 3.2.4.2. Financial Assumptions and Economics CHP facilities provide energy savings greater than the traditional scenario of purchasing power from the local electric utility and generating thermal energy on-site with gas-fired or oil-fired boilers. The annual life cycle costs of the traditional scenario were compared to that of the proposed CHP plant to determine the overall savings provided by the project. At this stage in the development process, the ultimate owner of the project is yet to be determined and the capital financing structure and funding source is unknown. For the purposes of the assessment, the project was assumed to be structured as a private, non-profit, funded with a cost of capital of 4.7%, financed over 25 years, with the annual debt service paid through energy sales revenues. The basic economic assumptions for the project are provided in Table 12. CHP facilities provide energy savings over the traditional scenario of purchasing power from the local electric utility and generating thermal energy on-site with gas- fired or oil-fired boilers. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 42 CHP Economic Assumptions Traditional Scenario CHP Scenario Description Purchased Grid Power with Gas Boilers Gas Engine CHP with District Energy Site Thumb & Town Thumb & Town Analysis Term 25 years 25 years Gas Price $7.00/MMBtu1 $5.50/MMBtu2 Electric Price $0.10/kWh $0.10/kWh Escalation 3% 3% Project Cost $800,000 $4,600,000 O and M Cost3 $0/yr $56,000/yr Notes: 1. Firm commercial gas rate 2. Interruptible gas rate 3. Incremental cost difference Table 12: CHP project economic assumptions The economic assumptions provided above were coupled with the CHP energy production numbers developed to estimate the annual savings generated by the CHP project. The annual energy usage, annual utility costs, and economic performance of the project are provided in Table 13. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 43 CHP Economic Results Traditional Scenario CHP Scenario Grid Power 4,172,302 kWh 1,364,734 kWh CHP Power - 2,807,568 kWh Total Power 4,172,302 kWh 4,172,302 kWh Boiler Heating 14,865 MMBtu 5,105 MMBtu CHP Heating - 9,760 MMBtu Total Heating 14,865 MMBtu 14,865 MMBtu Electric Costs $417,000 $136,000 Boiler Gas $130,000 $35,000 CHP Gas $ - $145,000 CHP O and M1 $ - $56,000 Annual Costs $547,000 $372,000 CHP Project Cost $800,000 $4,600,000 25-Year Cost $21,520,000 $21,505,000 25-Year Difference $ - $15,000 Note: 1. Incremental cost difference Table 13: CHP project economic results 3.2.4.3. Interpretation of the economic analysis The economics of the CHP system are tied to the energy loads connected to the system. As shown in Table 13, the annual costs of the initial proposed CHP operations are significantly reduced from the traditional scenario. The primary factor contributing to the 25-year cost of the CHP is the capital cost for the initial construction of the system. If additional energy load was connected to the initial system, the debt service payments could be spread out across more energy consumers, and energy rates could be decreased. In order to optimize the economic return of a CHP system, the remaining capacity of its thermal energy output (approximately 1 MMBtu/hr) could be utilized. If the thermal demand of TCAAP development included higher continuous loads (light manufacturing processes, restaurants, domestic hot water, etc.), the 25-year savings could be increased by an estimated $900,000. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 44 Additionally, the economic analysis did not take into account any rebates, grants, or savings for which the project could be eligible. These potential funding sources could be used to offset the cost of the initial construction, thus making the initial CHP system more economically attractive. The list of potential funding sources is provided in Exhibit IV. 3.2.5. Greenhouse Gas Reduction One of the advantages of a CHP system is the reduction of greenhouse gas emissions due to the higher efficiency of the CHP system. Implementation of a CHP system to meet the energy loads in Section 3.2.2.1 could reduce carbon dioxide emissions by approximately 20%, as shown in Table 14. Estimated Annual Carbon Dioxide Emissions Reductions Traditional Scenario CHP Scenario Natural Gas Usage 18,581 MMBtu/yr 32,772 MMBtu/yr CO2 Emission Rate1 117 lb/MMBtu 117 lb/MMBtu CO2 Emissions from Natural Gas Usage 1,087 tons/yr 1,917 tons/yr Electric Usage 4,172 MWh/yr 1,365 MWh/yr CO2 Emission Rate1 1,041 lb/MWh 1,041 lb/MWh CO2 Emissions from Electricity Usage 2,172 tons/yr 710 tons/yr Total CO2 Emissions 3,259 tons/yr 2,628 tons/yr Total CO2 Emissions Reduction 631 tons/yr Note: 1. https://www.xcelenergy.com/staticfiles/xe/Corporate/CRR2013/environment/emissions-reporting.html Table 14: Estimated annual carbon dioxide emission reductions The greenhouse gas emission savings presented in Table 14 are based upon a CHP operational strategy of meeting the Thumb’s electrical needs from a gas-fired generator. In the event that other renewable energy sources are included in the CHP solution, the greenhouse gas emission reductions would increase. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 45 3.2.6. Developing a Microgrid for the Area While an initial CHP approach might be focused on the current campuses of the Thumb and the Town, the energy vision adopted by the ERAB includes developing a resilient energy system for the greater community, including the remainder TCAAP and the adjacent properties. The initial CHP plant is one implementable opportunity. However, to achieve the TCAAP energy vision, it will be important for the partner organizations to develop a plan to expand the scope of the CHP plant and develop a microgrid for the broader area as TCAAP development proceeds. 3.2.7. Suggested Next Steps As part of the Thumb development, the County and JDA could develop a CHP strategy for the developer selection process, so that the CHP project, electric distribution, and thermal distribution systems designs can be integrated into the development plans. Several of the initial activities that will need to occur prior to the RFP are listed below: The ownership and initial project funding strategy for CHP will need to be established to allow initial project development activities to commence. An agreement will need to be developed to establish the initial energy system concept and conduct additional due diligence on the technical, business, and regulatory issues that are associated with the project. The JDA should work with Xcel Energy to define Xcel Energy’s interest in owning the proposed CHP. Xcel Energy ownership will provide the benefit of increasing the plant size and system efficiency as electric and thermal demand grows. If Xcel Energy is interested in owning a CHP system, the JDA should collaborate with Xcel Energy to develop an initial CHP plant that could serve as the foundation of a broader microgrid strategy for TCAAP, AHATS, and the community. If Xcel Energy is not an owner of the CHP, the initial electric output could be sized to meet the needs of the Thumb, with thermal energy distributed to the other sites. Additional electric output could be added on other sites and integrated into a district energy system as the energy needs of the future buildings are defined, or the CHP electrical output could be increased if the developer secured a power-purchase agreement with Xcel Energy. The JDA should integrate and reserve space within easements and right of way for the future construction of district energy distribution facilities during the platting of the development and the design of the Spine Road. During site marketing, the JDA should emphasize the benefits and opportunities presented by the incorporation of CHP into the Thumb development, and could pursue businesses that have coincidental thermal and electric energy needs. Additionally, prioritizing site marketing to TCAAP Energy Integration Resiliency Framework Energy Source Implementation 46 companies with additional process or domestic hot water load would optimize the efficiency of the CHP system. 3.3. Low-Temperature District Energy System 3.3.1. Introduction The residential neighborhoods of TCAAP present a unique and highly visible opportunity to leverage low-grade energy from the treated groundwater as an energy supply for the neighborhoods, distributed via a low-temperature district energy system. The proposed system would utilize thermal energy from the TCAAP Groundwater Treatment station described in section 1.5.4 by transferring energy from the groundwater to the district energy system. The groundwater, which is consistently ~52o, can be used to transfer energy to and from the closed-loop distribution system to meet heating and cooling demand in the buildings, while not affecting the quality of the treated groundwater. The pumped groundwater is estimated to have 9.8 MMBtu of energy available. The Hill and Creek neighborhoods are projected to demand 68% of this energy. Thus, an additional 3.1 MMBtu could be available for utilization in other areas of TCAAP or AHATS. 3.3.2. System Description The proposed energy system would require an energy transfer station to be constructed at, or near, the current pumping location for the groundwater treatment station. This energy transfer station would consist of a heat exchanger to separate the groundwater from the system water, pumps to circulate the distribution loop, controls, metering, and piping. The existing building that houses the groundwater treatment station was originally the domestic water treatment plant for the TCAAP site during the ammunitions manufacturing period. This building was decommissioned, as the groundwater treatment system is housed in a building addition, and is now largely vacant. The facility is more than adequate to house the proposed energy transfer station. The building is owned by the Army, and will remain in the custody of the Army until the groundwater treatment operations cease. Given these conditions, there would need to be an agreement between the district energy district energy business and the Army for the use of this building. As noted in Section 1.5.3, the operations of the groundwater treatment system are anticipated to continue for a minimum of 30 years. By the end of this period, an alternative energy source may need to be identified should the groundwater pumping be discontinued or unavailable for energy transfer. At that stage, there would be multiple technologies that could be incorporated: A separate field of geothermal heat exchange wells could be constructed in the vicinity of the energy transfer station. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 47 Construction of a solar thermal garden in the vicinity of the energy transfer station. Installation of a commercial size heat pump at the energy transfer station. Future technologies that are currently unavailable in the market. The proposed distribution system would consist of two pipes, supply and return, spanning from the energy transfer station to the homes. To prevent the pipes from freezing, and to efficiently transfer the energy, these pipes can be insulated and buried at shallow depths, or uninsulated, and buried at greater depths. To keep the initial construction costs of the distribution system to a minimum, the proposed district energy business could construct the distribution system and service extensions to the homes, in coordination with site development. Figure 9: Distributed ground source heat pump schematic A set of two pipes would span between each home and the distribution system, one delivering water to the home and one returning water to the distribution system. Each home would be equipped with a water source heat pump unit, powered by electricity. This would replace the need for traditional forced-air furnaces and electrically-driven air-conditioners. During the winter months, the heat pump would take heat from the distribution system water and use it to heat the air inside the home. Conversely, during the summer months, the heat pump will take heat from inside the home and reject it to the distribution system, which is how the home is cooled. Figure 10 shows how home heat pump systems operate inside the homes. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 48 Figure 10: Ground source heat pump operation 3.3.3. Greenhouse Gas Reduction One important advantage of a low-temperature district energy system is the reduction of greenhouse gas emissions. Carbon dioxide is the primary greenhouse gas emission that is monitored and measured for the heating and cooling of buildings. The carbon dioxide emission rates used to calculate the savings of the low-temperature district energy system are included in Table 15. Carbon Dioxide Emission Rates Natural Gas1 117 CO2 lb/MMBtu EPA MROW Emission Factor2 1,536 CO2 lb/MWh Electric Utility1 1,041 CO2 lb/MWh Notes: 1.https://www.xcelenergy.com/staticfiles/xe/Corporate/CRR2013/environment/emissi ons-reporting.html ttp://www.epa.gov/climateleadership/documents/emission- factors.pdf 2. http://www.epa.gov/climateleadership/documents/emission-factors.pdf Table 15: Carbon dioxide emission rates When comparing emission rates between traditional HVAC systems and the proposed low- temperature district energy system in the Hill and Creek neighborhoods, carbon dioxide emissions are reduced by almost 30%. The comparison of the estimated greenhouse gas emissions is shown in Table 16. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 49 Estimated Annual Carbon Dioxide Emission Reductions for Low-Temperature District Energy Gas Furnace - Heating 15,874 MMBtu/yr 929 tons C02/yr Air conditioner - Cooling 836 MMBtu/yr 128 tons C02/yr Total Conventional Emissions 1,057 tons C02/yr Heat Pump - Heating 3562 MMBtu/yr 544 tons C02/yr Heat Pump - Cooling 484 MMBtu/yr 74 tons C02/yr Pumping Station (kWh) 247,280 MMBtu/yr 129 tons C02/yr Total Heat Pump Loop Emissions 747 tons C02/yr Savings 310 tons C02/yr % Emissions Reduction 29% Table 16: Estimated annual carbon dioxide emissions reduction This calculation does not take into account the opportunities for carbon-neutral electricity production that would be available to the TCAAP development. These calculations use the base emissions rate from the electric grid, published by Xcel Energy for the Upper Midwest service territory. As the local electricity sources become less dependent on the primary grid, through implementation of community solar gardens or other technologies, the carbon dioxide emissions could be further reduced. 3.3.4. Financial Analysis The initial cost of the low-temperature district energy system was estimated based on the Project Team’s historical data for installation of piping and equipment. The pumping station, heat pumps, furnaces, and air conditioning units were estimated based on major equipment budgetary pricing that is readily available from manufacturers. The distribution piping was estimated based on historical data for similar material installations in Minnesota. The low-temperature of the water allows for flexibility of the piping system construction. The Project Team evaluated the material costs for a number of materials and based the estimate on a high-density polyethylene piping system, due to the material cost and ease of installation. A summary of the initial capital costs are provided in Table 17. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 50 Total System Capital Cost Comparison District Energy Capital Costs Traditional System Capital Costs Pump Station $375,950 Xcel Energy Infrastructure $0 Distribution Pipe $2,527,500 Service Laterals $533,200 Domestic Water Heaters $493,000 Domestic Water Heaters $591,600 Heat Pumps $2,563,000 High Efficiency Furnaces $1,005,720 AC Units $1,135,872 Total $6,493,250 Total $2,733,192 Table 17: Total system capital cost comparison For the economic analysis, the Project Team assumed that the district energy facilities at the energy transfer station and the distribution piping would not be paid for by the TCAAP developer. Typically, the district energy entity pays for the production and distribution facilities. The Project Team did assume that the developer would pay for the procurement and installation of the heat pumps, and hot water heaters in the homes. The Project Team also assumed that the developer would pass the minimal additional cost of the heat pump installation on to the homeowner through an increased mortgage amount, and would be able to use the eco-friendly aspects of the system as a selling point. The analysis was completed for straight costs, and did not include any rebates or tax credits that may be applicable for these energy efficient homes. A summary of the initial costs to be paid by the developer is shown in Table 18. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 51 Developer Capital Cost Comparison Heat Pump Capital Costs Traditional System Capital Costs Domestic Water Heaters $493,000 Domestic Water Heaters $591,600 Heat Pump Units $2,563,600 High Efficiency Furnaces $1,005,720 AC Units $1,135,872 Total $3,056,600 Total $2,733,192 Per Unit Cost1 $9,102 Per Unit Cost1 $6,930 Note: 1. 394 homes based on density projections for Hill and Creek neighborhoods available at time of publication Table 18: Developer capital cost comparison The capital costs for the construction of the district energy system are shown below in Table 19 and are assumed to be financed over a period of 30 years. District Energy System Capital Costs Pump Station Construction $375,950 Distribution Mainline Construction $2,527,500 Distribution Service Laterals $533,200 Total $3,436,650 Note: 1. Includes engineering and indirect costs for the service laterals to each home. Table 19: District energy system capital costs The proposed low-temperature district energy system is modeled as a private, non-profit business, with cost-based energy rates. The model assumptions are provided in Table 20. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 52 Financial Assumptions Energy and Demand Rates Escalation Rates Summer Residential Electricity Rate ($/kWh)1 $ 0.0867 Inflation Rate 2.0% Winter Residential Electricity Rate ($/kWh)1 $ 0.0739 Natural Gas Rate Acceleration (EERC Real)2 3.93% Electric Service Charge per Unit Annually1 $ 96.00 Electricity Rate Acceleration3 2.53% Sales Tax4 $ 0.0763 Water and Sewage Acceleration 3.00% Natural Gas Rate ($/MMBtu)1 $ 8.3983 Cost of Capital - Developer 6% Natural Gas Service Charge per Unit Annual5 $ 108.00 Cost of Capital – District Energy Entity 4% Payment Periods 30 Equipment Efficiency Unit Costs Air Conditioning (SEER5) 14.00 Housing Units 394 Air Conditioning (EER6) 11.76 High-Efficiency Furnace Unit Cost with Install $ 2,550 Air Conditioning COP7 3.45 Natural Gas Water Heater Cost with Install $ 1,500 Air Conditioning kW/ton 1.02 Air Conditioner Unit Cost with Install $ 2,880 High Efficiency Furnace8 92% Operation and Maintenance Annually per Unit $ 400 Heat Pump Cooling EER9 20.30 Heat Pump Unit Cost with Install10 $ 6,500 Heat Pump Heating COP11 4.10 Hot Water Heater with Heat Pump12 $ 1,250 Heat Pump Maintenance Per Unit Annually $150 Expected Unit Life Expectancy High-Efficiency Furnace 18-20 Years Air Conditioner 12-15 Years Heat Pump 18-20 Years Franchise Fees/Easements $0 Notes: 1. http://www.xcelenergy.com/staticfiles/xe/Regulatory/Regulatory%20PDFs/rates/MN/MNResRateCard.pdf 2. Energy Escalation Rate Calculator - 2% inflation, start date is 2015, duration is 30 years. Annual energy escalation rate is 1.89% (Real) and 3.93% (Nominal). TCAAP Energy Integration Resiliency Framework Energy Source Implementation 53 3. Energy Escalation Rate Calculator - 2% inflation, start date is 2015, duration is 30 years. Annual energy escalation rate is 0.52% (Real) and 2.53% (Nominal). 4. Sales tax not applied to heating due to state heating fuels law. 5. Seasonal Energy Efficiency Ratio (Btu/Watt-hr) – the cooling output during a typical cooling season divided by the total electric energy input during the same period. 6. Energy Efficient Ratio (Btu output/Watt input) – the ratio of output cooling energy (in Btu) to input electrical energy (in W). 7. Coefficient of Performance – the ratio of output energy (in Btu or W) to input electrical energy (in the same units). 8. http://apps1.eere.energy.gov/buildings/publications/pdfs/building_america/highefficiency_gas_furnaces.pdf 9. http://www.waterfurnace.com/literature/3series/SC2300AL.pdf 10. http://www.homeadvisor.com/cost/heating-and-cooling/install-a-heat-pump/#, http://home.costhelper.com/geothermal-heat-pump.html , Estimate for 4-loop heat pump provided by S&B Geothermal (adjusted for economies of scale and 1 loop unit) 11. http://www.waterfurnace.com/literature/3series/SC2300AL.pdf 12. Heat pump to supply DHW to tank, electric element in tank as redundant source. Table 20: Financial assumptions Using the energy usage estimates prepared as part of this study, the Project Team estimated the annual cost of providing heating and cooling to the areas homes under a traditional scenario (independent high efficiency furnaces and AC units) and under a low-temperature district energy scenario (energy transfer station, distribution system, heat pump HVAC units). The life cycle cost analysis for the low-temperature district energy system, including the costs covered by the developer, was compared to the traditional scenario. The 30-year costs include systems operation, maintenance, and equipment replacement, but do not account for any profit for the district energy business. This analysis is summarized in Table 21. District Energy Life Cycle Cost Comparisons for Connected Homes Initial Cost 30-Year Cost Average Annual Costs Per Home Traditional Service $ 2,733,192 $20,288,675 $1,715 District Service $3,056,600 $18,482,181 $1,562 District Service Savings (Cost) $(323,408) $1,806,494 $153 Table 21: District energy system life cycle cost comparison for all homes connected As shown, the district system is lower in cost over the-30 year period than a traditional gas-fired furnace and electric A/C unit; however, it is assumed that the benefits beyond the 30-year initial agreement would be significantly greater as the debt payment for the initial system construction is completed. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 54 Lastly, to validate that this system is the optimal means of capturing ground-source energy, the Project Team compared the life-cycle cost for the low-temperature district energy system to a scenario where homeowners would install independent geothermal systems that would serve each home. In this comparison, both homes would have heat pumps to meet their comfort needs. Because this would add initial cost to the developer, it was assumed that the developer would pass this cost along to the home owner in the form of a premium added to the mortgage amount. This analysis is summarized in Table 22. Ground-Source Loop System Life Cycle Cost Initial Cost 30-Year Cost Average Annual Costs Per Home Individual Geothermal1 $9,6002 $45,596 $1,521 District Service $ - $46,862 $1,562 District Service Savings (Cost) $9,600 $(1,266) $(41) Notes: 1. Assumes that home owners would be required to pay a premium to the developer for the construction of geothermal well field. 2. Estimate provided by S&B Geothermal, $2,400/well, assumed four wells. Table 22: Independent geothermal loop system life cycle cost comparison Independent geothermal systems could be built for the residents in TCAAP, and would be less costly than the district energy system capturing energy from the treated groundwater. However, the relatively small gains in cost over 30 years would be offset by the volatility of natural gas markets, inconvenience of maintaining independent systems in each home, the initial cost of the systems, and the future flexibility provided by installing district energy infrastructure. 3.3.5. Potential Savings Opportunities Under the assumptions provided in this Framework, the implementation of a low-temperature district energy system that utilizes energy from the treated groundwater appears to be technically and financially implementable. The economic benefits of this system could be improved by realizing one or more of the following cost reduction opportunities. The distribution piping is the single largest cost for the implementation of the low- temperature system. The primary opportunity to reduce this cost is through coordinating the distribution piping construction with the construction of the public utilities. This coordinated construction has been assumed in the financial model. TCAAP Energy Integration Resiliency Framework Energy Source Implementation 55 Additional savings could be realized if the piping were installed in a joint trench with the water main, meaning that the distribution piping and water main would be constructed at the same depth and in the same trench. This would eliminate the need for a second trench excavation for the distribution piping, and would only require a marginal increase in the size of the excavation of the water main trench. Xcel Energy could partner with the County, JDA, and the City to further evaluate and promote a neighborhood development that does not utilize natural gas. This promotion would include providing technical assistance, contributing electric vehicle charging stations, or promoting the efficiency and low-carbon possibilities of the neighborhood. Energy efficiency savings related to micro-hydro, community solar garden subscription, or other renewable electric generation were not included in the model for the energy transfer station or customer properties. Utilization of these technologies could improve the payback time for the system. Equipment rebates and tax credits were not included into the model, though Xcel Energy offers rebates on high efficiency equipment and variable frequency drives, for which the energy transfer station will be eligible. Xcel Energy also has a number of other energy conservation programs that could be leveraged to offset initial capital costs of the system. None of these rebates were assumed in the current model. The Federal Government offers a 30% tax credit to home owners who install a groundwater heat pump that is applicable from the date of occupancy by the homeowner for new homes. However, this tax credit is only applicable if the home is used as a residence by the taxpayer, and is scheduled to end on December 31, 2016.6 The inherent ambiguity regarding construction date and owner usage, the Project Team has not included this tax credit in the model. 3.3.6. Implementation Planning and Suggested Next Steps Implementing a low-temperature district energy system in the residential neighborhoods of TCAAP can deliver several benefits to the site and stakeholders, including the following. An energy system that is more energy efficient than traditional heating and cooling systems. Reduced fossil fuel usage and greenhouse gas emissions. Competitive, stable costs of energy for homeowners. 6 http://energy.gov/savings/residential-renewable-energy-tax-credit TCAAP Energy Integration Resiliency Framework Energy Source Implementation 56 Xcel Energy could avoid gas pipe distribution infrastructure costs in the neighborhoods, saving rate payers money. Installation of a flexible infrastructure network in the neighborhoods will allow for easier integration of future energy sources or technology advancements as they become available. Implementation of this system would establish the TCAAP approach to sustainable neighborhoods as a national model for energy efficiency and innovative site development. For the proposed system to be successfully implemented, it would need to be constructed as the first homes are being built, so that service can be provided from the outset of development. To optimize the economic benefits of the system, every home in the selected neighborhoods should be constructed with a heat pump HVAC system and be connected to the proposed system. This would provide the most financeable, cost-effective implementation plan, and also maximize energy efficiency for TCAAP. Implementing the low-temperature district energy system requires several areas of focus, including the following next steps. 3.3.6.1. Develop the System Business Plan Before beginning the implementation of the proposed system, a business will need to be formed to facilitate the distribution of energy to the customers it will serve. As part of determining the ownership structure, a business plan should be developed to resolve a number of organizational preferences for the business. Resolving these items will be important to help guide development of the proposed system. Among those preferences, the following should be determined: The mission of the organization The organizational structure Governance of the business The energy sales rate structure The system financing strategy The expected structure of energy service agreements with customers The engineering strategy The construction contracting strategy The system operational strategy The system management strategy The energy transfer station location strategy Permitting and regulatory strategy Developer outreach and education strategy Easement and franchise agreement strategy, needs, or restrictions TCAAP Energy Integration Resiliency Framework Energy Source Implementation 57 The City, County and JDA should resolve these items prior to commencing with the site development RFP process. While all of the items listed above are important for development, the following items will likely require the most attention. Forming the Business Unless Ramsey County or Arden Hills is the owner of the low-temperature district energy system, an ownership entity should be developed, based upon the system mission. The ownership entity will handle the system operations, maintenance, and billings. The business could be best served by one of the following structures: Municipally Owned, Private Non-Profit, Private For-Profit, or a Hybrid Publically-Owned Infrastructure/Private Non-Profit Company. Each structure has inherent benefits and detriments, which will need to be evaluated as the business structure is determined. The private, non-profit model operational structure is the business structure that was assumed in the financial analysis. This business structure operates under the governance of local stakeholders and customers. This type of business model has several advantages, the most prominent being that the rates would be cost-based, meaning that the rates would cover the cost of operating the system and debt service, without mark-ups for profit or return on investment. Developer Outreach and Education A critical aspect of this system is that each home in the system service area should be connected to the system. This will require developers to install heat pump units in each home, instead of traditional forced air furnaces and air conditioner units. The developers should be properly educated on this opportunity and this direction should be clearly stated in the RFP language, so that the developers can understand and implement the strategy from the onset. Reach Agreement with U.S. Army for use of Existing Building and Treated Groundwater The ownership entity will need to negotiate with the Army for the use of energy from the treated groundwater and the existing building to which the groundwater treatment station is attached. This agreement will, at a minimum, need to provide for access to and operation of the energy transfer station equipment. Ideally, an agreement would include ownership transfer of the building and groundwater pumping system at the termination of the groundwater treatment operations, so that the heat pump loop can continue to meet the heating and cooling needs of the development. System Financing Depending upon the preferred ownership structure, the financing strategy for the system could be very different. If the system is publicly owned, it could be financed through the public institution or in private markets. If a private, non-profit, the system could be 100% debt-financed based upon long- TCAAP Energy Integration Resiliency Framework Energy Source Implementation 58 term agreements with homeowners. Under this scenario, the phasing of housing development may require City or County backing of the debt as not all homes will be occupied when the system begins operation. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 59 4. Energy Efficiency Strategies (Demand Side Management) Given the pressing timeline of near-term infrastructure investments, much of the Framework is focused on energy supply options for TCAAP and the Arden Hills community. However, implementation of improved building energy efficiency will be necessary to achieve the community’s low-carbon, resiliency goals. The following are the leading opportunities for near-term, low energy use development at the site. Unlike many next steps for energy supply and infrastructure, the demand-side initiatives will strongly depend on engaging developers who can help implement the TCAAP energy vision. These recommendations make use of the truly unique opportunities at TCAAP, which include: Availability of a local, renewable ground heat energy source via the site remediation process. Advantages of both greenfield development and large scale deployment to optimize economies of scale. Focus on replicable designs and technologies to simplify developer implementation. Emphasis on actual building performance, beyond prescriptive design requirements. Important strategic partnerships with Xcel Energy and the Center for Sustainable Building Research at the University of Minnesota. 4.1. Energy Resilient Design and Construction To meet the energy resilience goals for TCAAP, building design verification and benchmarking will be needed on an ongoing basis. As development moves forward it is recommended that the County, the JDA, City Staff, and development consultants utilize the following building standards, technical resources, planning tactics, and proposal criteria to attract and streamline energy efficient development. 4.1.1. Meeting SB 2030 Guidelines All commercial developments on the TCAAP site can be measured against the requirements of Minnesota’s Sustainable Buildings 2030 (SB 2030), a performance based building energy standard developed to incrementally move new construction to net zero energy design by 2030. The standing program is not only a standard for design and construction, but an ongoing energy performance benchmarking program and guideline. The standard is designed specifically for Minnesota’s climate, is administered by the Center for Sustainable Building Research (CSBR), and is supported by both the State of Minnesota’s Division of Energy Resources and Xcel Energy. SB 2030 has several advantages as a consistent site standard, as outlined in the Policy White Paper. To recap: TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 60 SB 2030 is designed and tailored for Minnesota buildings. SB 2030 is a performance based standard, providing guidance for the design of energy efficient buildings beyond prescriptive requirements, giving developers site-specific flexibility, however prescriptive guidelines are available. It has building use based standards that cover all development types applicable to TCAAP: commercial, multi-family, and detached residential. As a comprehensive, performance-based energy standard, SB 2030 looks at all of the systems in a building and how they collectively impact its efficiency. Systems that are modeled or calculated under the standard are: Building Envelope Equipment Energy Efficiency Lighting Power Density & Controls Domestic Hot Water Mechanical Systems Use of Renewables Resources & Benefits Xcel Energy’s Energy Design Assistance Program is a free resource for designers and developers to help meet some of the SB 2030 requirements and will help developers navigate rebate opportunities. (Additional assistance is available when design teams commit to designing at 30% more efficient than typical design.) Xcel Energy’s custom efficiency program allows large users to obtain tailored, performance based efficiency assessments and rebates. On average, SB 2030 will require commercial buildings to be 35 to 45% more efficient than the new building code (IECC 2012). Table 23 outlines specific efficiency improvements for a few building types relevant for TCAAP.7 7 For single-family homes and townhomes, SB 2030 will be more efficient than the residential IECC 2012 code, but not to the extent of commercial building requirements. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 61 Increase in Energy Efficiency Above Commercial Building Code (IECC 2012) Medium Office Stand-Alone Retail Small Hotel Restaurant Warehouse 42% 29% 50% 55% 60% Table 23: SB 2030 (70% benchmark) Energy Efficiency Improvement over Code8 The key way to incentivize use of SB 2030 is to give preference to proposals designing to these standards during the RFP review process (outlined below). Development teams would have access to SB 2030 tools and case studies that outline recommended cost-effective design approaches. During schematic design and design development phases, the design team will set goals and targets for the project with guidance from the SB 2030 team. When construction documents are nearly complete, the SB 2030 team provides a full plan review with course corrections and feedback to achieve the project targets. After construction, the SB 2030 team will again work with project stakeholders to initiate the energy benchmarking and tracking process. The cost to the developer/builder for all of these program services is approximately $8,000 to $10,000 per commercial site, a greater value than comparable certification programs that do not provide review services. Given the scale and visibility of TCAAP, there are potential adjustments that can be made to streamline this process for developers. Targeted education and design guidelines that are site specific and assist developers to quickly identify what major design features to focus on for a specific site and building type. Potential cost buy-down for the upfront cost of the study and review SB 2030 may face a challenge in that while it is relevant for Minnesota buildings it does not yet have the market visibility of other national standards such as LEED. Marketing of the TCAAP site could include a marketing campaign around the benefits of SB 2030, to increase awareness, acceptance, and a value reflection in the market. The County or City may also consider sharing review costs with developers to help grow collaboration and buy-in. 8 Analyzed by comparing improvements in ASHRAE 90.1 and applying the 70% reduction compared to the 1989 baseline by building use type (CEE). TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 62 4.3. Leading Near-Term DSM Opportunities 4.3.1. Low-Load Residential Development Section 6.4.1.1 (p. 34-35) of the Policy White Paper outlined the concept of a residential development featuring low-energy, all electric homes, fed by the ground source heat for heating and cooling needs. A low-load home would not require the larger heating and cooling capacity of traditional systems, but instead could meet residents’ comfort needs with smaller capacity systems. A low-load home does not have to cost significantly more than a traditionally built home, and can be valued more in the marketplace.9 The Project Team estimates that low-load homes in Minnesota could obtain a maximum combined space heating and cooling load of less than 10 Btu/hour/square foot (conditioned floor area).10 The key technologies and strategies include high levels of building insulation and passive solar design, a tight building shell, and high efficiency appliances. These homes do not require significant insulation like a passive house, but are 40% to 50% more efficient than what is required by the new IECC 2012 code. The primary opportunity for implementing low-load homes at TCAAP is the integration of a low- temperature district energy system fed by the treated groundwater on-site. This energy source could be implemented in homes in the Creek, Hill and eastern Town residential developments, given their proximity to the treated ground water. This opportunity deserves significant consideration since the homes at TCAAP have the unique ability to tap the renewable resource of the pumped ground water through a district energy system combined with in-home water-to-air heat pumps. Incorporation of high-performance technologies that have little to no impact on the up-front costs, such as efficient appliances and low-flow plumbing, will help minimize hot water use and help maximize home efficiency. The following is a summary of the specific technologies and design elements that can be considered for a low-load, all electric home at TCAAP: 9 Multiple recent housing market studies have shown that homebuyers are willing to pay a 9-15% premium for homes that perform more efficiently. (CA Housing Study 2012; NHBA Market Study 2013) 10 http://www.nrel.gov/docs/fy14osti/60712.pdf Recommendation: The JDA should consider all residential neighborhoods as eligible areas for development of low- load homes and utilization of a shared ground source water loop for retrieving low-cost heat. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 63 Insulation, air sealing, and passive solar design to reduce space conditioning load to 10 Btu/hr/square foot Ground source heat pump technology (electric driven) High-efficiency appliances such as refrigerators, dishwashers, washer/dryers (with additional consideration of low water use) Consideration of heat pump dryers Propane on localized natural gas stoves and grills Magnified benefit from rooftop PV electricity or purchase of community solar shares Some marketing benefits of implementing these solutions include: Availability of high-tech, low maintenance equipment Cutting edge all-electric design True net-zero or net-zero ready potential Low-cost energy living Low Load Home Performance Verification Coordination between ground water system capacity and home design will be necessary up-front and on an ongoing basis. This will provide developers and users with the necessary assurance that the designed loads will be compatible with the capacity of the system. Verification of home energy design and performance can most easily be achieved by a third-party with design and construction expertise. The County and JDA could specify building standards to help homes reach these performance targets, such as SB 2030, which has standards for single-family homes that could be personalized for TCAAP. This program could be administered between utility energy-efficiency verification programs like Energy Star for New Homes and coordination help from the City’s inspection division. 4.3.1.1. Case Studies Zero Carbon Residential Development | Bainbridge Island, Washington Bainbridge Island is a mixed residential development of 24 single-family homes, rental apartments, senior-living, and condos. Buildings were designed to meet the criteria of a stringent building certification program, the Living Building Challenge, and included “ultra-insulated” envelopes, high- efficiency appliances, and an opt-in opportunity to buy or finance roof-top solar. Mini-split heat pumps with energy recovery ventilators provide high-efficiency heating. Additionally, all parking is underground and broader sustainability innovations are woven in such as walkability, water TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 64 conservation, and edible landscapes. All of the single family homes sold out quickly and all home buyers opted to install solar PV systems. Low Load Housing Development | Townsend, Massachusetts A premiere example of low-load homes being built at scale is the 35 single-family houses on Coppersmith Way in Townsend, MA. These homes, each 1,700 square feet, were built to meet a strict efficiency standard with an additional cost of approximately $8.40 per square foot (incorporating a $4,550 Massachusetts rebate).11 The resulting thermal load was served by two efficient “mini-split” systems – one on each floor – and homes continue to be reported by residents as a comfortable and responsive living environment. Carbon Zero Residential Development | Issaquah, Washington At a built cost of about $375,000 each, the 10 townhome development outside of Seattle (started in 2008) sold out completely within the first year with homebuyers showing a willingness to pay $20 to $40 more per square foot than less efficient homes of similar size and location.12 The neighborhood, similar to what is being proposed at TCAAP, successfully utilized a community-based ground source system in combination with in-home heat pumps. The shared walls between townhomes contributed to reduced heating loads that made it financially viable. The builder/developer attests that the visible elements of the net zero energy homes, such as the in-floor radiant heating, heat pump technology, roof-top solar, and triple pane windows were key to the value that homebuyers saw. The developer (Ichijo U.S.A.) continuous to build low-load homes and sees ROI that makes sense in the market. Ground Source Heat Pump Housing Development | Kennewick, Washington SouthCliffe is a 400+ lot residential development in southeastern Washington that is comprised of low- load homes serviced by a ground source water loop and heat pumps, very similar to what is being proposed at TCAAP. Heating and hot water needs of each home are both serviced by this combination of technologies. The ground source water loop added approximately 5% to the cost of each lot, but led to immediate monthly energy cost savings. Milo Bauder and Grant Young were the developers of this project, and have worked with ThermLink in Duluth: a pioneer in ground source installations and equipment.13 11 Homes achieved a HERS score of 40. The exterior walls were built to R-46, the basement walls were R-20, the attic was insulated to R- 63 and the under basement slab was insulated with 2 inches of rigid foam with an R-value of 10. 12 Conversation with Nick Neid, project manager with Ichijo USA, the developer and builder (February 2015) 13 http://www.distinctiveprop.com/files/files/soiuthcliffepressrelease.pdf TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 65 4.3.2. Building orientation and passive solar The TCAAP Policy White Paper included the recommendations for the TCAAP subdivision review process to assess the energy implications of street and building orientation on solar heat gain and loss. Beyond the building envelope, street orientation, lot and building orientation, and building massing, all impact the thermal loads of homes and commercial buildings. By jointly considering these variables prior to the subdivision process, planners and developers have the opportunity to make tradeoff decisions while still producing efficient results. Site orientation is potentially a no-cost way to reduce building energy loads and improve daylighting when considered in site planning. In line with solar oriented design, homes should be designed and sited so that the longest sides of a house face south and southern faces have the greatest window area.14 This general window orientation is a proven strategy to reduce a home’s heating energy by approximately 4% and cooling costs by 2%, without affecting any other parts of the design. Figure 11 shows the energy savings achieved from southern window orientation, assuming that the largest exterior walls are facing north and south, but without optimizing any other window characteristics or the window to wall ratio on each side. Alone, window orientation results in moderate energy savings, but when paired with improved window insulation, higher solar heat gain coefficients, and optimum window to wall ratios, the heating energy savings will be 20% to 30%.15 Proper building and window orientation magnify the impact of the remaining window decision. When aligned, homes with a well-insulated double or triple pane windows 14http://www.energy.ca.gov/title24/2013standards/prerulemaking/documents/current/Reports/Residential/Water_Heating/2013_CASE _R_Solar_Ready_Solar_Oriented_Developments_Sept_2011.pdf 15 http://www.efficientwindows.org/downloads/ColdDesignGuide.pdf Recommendation: The process for solar oriented development should be described in residential and commercial building RFPs and should be integrated as evaluation criteria for development proposals. It should be evaluated based on lowest total energy load of the homes or buildings to be sited under one proposal and should consider street orientation, building orientation, and passive solar building envelope design elements. As part of the platting process, the County could plat the land and maximize building orientation prior to sale to developers. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 66 and optimum window to wall ratios, annual energy cost savings for homes in central Minnesota have been shown to be approximately $300 annually. Figure 11: Thermal Load with Respect to House Orientation The likely locations where street orientation could vary significantly to accommodate energy implications would be the Creek, the Hill, and the Transition neighborhood on the periphery of the Town. It is important to remember that in order to utilize building orientation and passive solar at TCAAP; two mutually dependent factors are required: Optimizing street orientation during the subdivision process Designing homes to take advantage of the passive solar resource Optimizing orientation during the subdivision process would be appropriate to solicit during the RFP process. These goals can be included as RFP evaluation criteria. 4.3.3. High efficiency commercial buildings 4.3.3.1. Utilizing SB 2030 As shown in the White Paper, the primary energy loads for TCAAP are estimated to be in the retail, commercial, and flex areas of the development. Thus DSM energy conservation measures for these areas of the development will be paramount for successful achievement of the Energy Vision. However, until specific use types are more clearly defined during the RFP process, specific commercial building efficiency strategies are challenging to define. The Project Team recommends that the JDA 1000 11000 21000 31000 41000 51000 61000 71000 81000 91000 Broad side facing South Broad side facing North Cooling Heating TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 67 establish the SB 2030 process into the commercial development RFPs, as the SB 2030 process provides an overarching framework for pursuing high commercial efficiency performance. The process for how to use SB 2030 is described above. 4.3.4. Sub-metering Commercial and multi-family building sub-metering (Policy White Paper, p. 31) is included as an important consideration because it is a relatively low additional design cost when considered up front, but has the potential to help maintain low energy use since tenants directly see and pay for their energy use. Sub-metering has been shown to save up to 21% in leased building spaces.16 The material, software, and labor cost for each sub-meter point ranges from $5,000 to $7,500. Several metering companies provide sub-metering services by owning, operating, and maintaining the meters. Monthly fees are based on the type of service needed and the quantity of sub-meters served, but costs per sub-meter range from $150 to $400. Value Add for Sub-Metering Item Application Level(s) Primary Use Energy Procurement and billing Building Management Baselining & optimizing building performance Building; System Management; Diagnostics Project energy measurement & verification System; Circuit Management; Diagnostics Equipment and plug-load diagnostics Tenant; Circuit; Device Management; Diagnostics; Utility efficiency programs Occupant awareness and behavior change Tenant; Circuit; Device Management; Diagnostics; Utility efficiency programs; Research Table 24: Value add for sub-metering17 16 “Tenant Occupants of Green Office Buildings: Driving the Market for Improving Existing Building Stock” McGraw-Hill Construction and CBRE. September, 2011. www.cbre.com/EN/aboutus/MediaCentre/2011/Pages/10062011.aspx 17 http://www.gsa.gov/portal/mediaId/181031/fileName/Sub-metering_Business_Case_How_to_calculate_cost- effective_solutions_in_the_building_context TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 68 Estimated Savings from Sub-Metering Action Observed Savings Sub-meter bills allocated to all tenants 2.5% - 5% (improved occupant awareness) Building tune-up & load management 5% - 15% (improved awareness, identification of simple O&M improvements, and load management) Ongoing commissioning 15% - 45% (improved awareness and ongoing monitoring & commissioning) Table 25: Estimated savings from sub-metering (DOE 2006)18 4.3.4.1. Case Study Legrand North America | Better Building, Better Plants Challenge19 Legrand, an international provider of information networks, installed sub-meters in its 14 largest manufacturing and assembly facilities in North America. The Company had to achieve energy savings of 1.5% of total energy consumption for the dashboard to pay for itself in just 1.5 years. Project ROI was 83%. Actions enabled by sub-metering dropped the minimum (baseload) usage by a factor of two. The systems empowered Lagrand to engage in conservation competition across facilities, something that TCAAP businesses could do across the site. Building sub-metering should be considered by architects and engineers at the building design stage. While SB 2030 guidelines require minimum sub-metering, additional sub-metering would offer business opportunities like those capitalized on at Legrand properties. Once sub-meters are in place, ongoing energy feedback program opportunities could also be pursued in coordination with the electric utility. 18 FEMP, Guidance for Electric Metering in Federal Buildings. 2006. www1.eere.energy.gov/femp/pdfs/adv_metering.pdf. 19 http://www4.eere.energy.gov/challenge/sites/default/files/uploaded-files/submeter-guide.pdf TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 69 4.3.6. Co-location and strategic siting strategies One opportunity for energy supply alternatives that has been recommended in the White Paper is the development of a district energy system, possibly fed from a CHP plant. Planned siting and co-location can bring increased efficiency to a district system or create opportunities for miniature district systems in areas that are not connected (e.g. some of the Flex areas). Figure 12: Building co-location examples Because of the greenfield advantage, high energy use businesses and building use types could be motivated to develop at TCAAP because of the future energy cost savings. For those on the district Recommendation: Attract high energy use businesses and building types through RFP materials and developer workshops, and help facilitate energy savings opportunities for these projects through strategic siting. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 70 system, they may be able to benefit from the efficiency that they bring to the system through lower rates or even bill credits when they decrease their return temperature. For businesses that may not be in proximity to a future district energy system, the County and JDA could facilitate building co-location. Certain project types can be identified as potential candidates for co-location. Table 26 outlines business and building types that are high users of hot water or have concentrated periods of high electricity use. As proposals are reviewed, the County and JDA should identify projects that are the same use as those listed in Table 26. Such candidates could be grouped and referred to energy design experts as to the specific energy benefits that could be achieved through co-location. For example, a hotel development could be sited adjacent to a laundromat to make their combined hot water load more even throughout the day and surface the opportunities to share hot water heating and recovery equipment. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 71 Solar Thermal Sharing Opportunities Peak Times Hot Water1 Hotels and lodging Mornings 31.4 kBtu/SF Multifamily buildings Morning/Night na Health Care (inpatient) All Day 48.4 kBtu/SF Bars and restaurants Afternoon/Night 40.4 kBtu/SF Laundromats/cleaning services Daytime na Car washes Late afternoons na Small manufacturing Night/All Day variable Gardens/Nurseries na Photovoltaics Sharing Opportunities Peak Times Total Electric2 Education facilities3 Morning/ Afternoon 11.01 kWh/SF Offices Daytime 17.3 kWh/SF Health Care (inpatient) All Day 27.5 kWh/SF Restaurants Night 38.4 kWh/SF Grocers/Food sales All Day 49.4 kWh/SF Retail (malls in particular) Afternoon/ Night 22.3 kWh/SF Data Centers All Day na Notes: 1. E2A base on historic CBECS 2003 data 2. E3A base on historic CBECS 2003 data 3. Education facilities are seasonal, but high demand 9 out of 12 months. Table 26: Applicable Business Types for Building Co-Location Co-locating buildings does not require the sharing of exterior walls. The proximity to one another may even render opportunities to create unique outdoor employee or community spaces. The hot water or heat producers could sell their excess to adjacent buildings that have use for it at different times of day. Shared decentralized hot water storage units could even be used in some cases. Businesses would be interested in this opportunity because it would improve the efficiency of their consumption, reduce upfront capital equipment and maintenance costs, and increase comfort.20 20 The Primary Energy Factor (PEF) difference between district heating systems and Gas-fired heating (0.8/1.3=0.61) http://www.euroheat.org/Files/Filer/documents/Publications/District%20Heating%20in%20buildings_final.pdf TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 72 Co-location opportunities will require coordination on the part of the JDA and County, but communicating the interest to facilitate co-location upfront for developers and business will make coordination easier. High energy use project types may be motivated to propose a project at TCAAP if efforts are being make to facilitate energy savings. Marketing materials and RFP language that highlights appropriate co-location building use types can help attract these projects. 4.3.7. Streetlights The City of Arden Hills has included a site-wide requirement for all streetlights to be “high-efficiency lighting, such as LED lamps” in the TCAAP Redevelopment Code. This requirement will trigger the inclusion of high efficiency lights in the development process. Current LED technology saves approximately 50% to 70% of lighting energy use. A significant cost savings occurs by additionally reducing maintenance costs, given the longer life of the bulbs. The City can work with Xcel Energy to utilize any future high efficiency streetlight program offerings that support this effort in a manner that is timely and commensurate with current development staging. 4.3.8. Community participation and education Community participation and education have been consistently mentioned as important factors at TCAAP, both to engage the wider Arden Hills community and to leverage the energy savings potential from facilitating ongoing awareness of energy use by site tenants and residents. Many details of community engagement will need to be planned once the site sees its first residents and tenants. However, certain engagement elements can be planned for or implemented during the early development stage, including: A TCAAP or Arden Hills-wide website that tracks energy goals and performance of buildings at the site, including energy and carbon savings. The website could promote major metrics and milestones, and issue periodic challenges (e.g. the “lowest user” challenge). Community-wide open house or showcase events of leading edge technologies on the site, especially for housing, that will attract and excite potential residents (e.g. cook a meal in an all-electric kitchen) Commissioning of design or signage elements in public spaces that connect users to the site’s energy resiliency goals and their contribution and participation in those goals. A targeted marketing campaign around community solar development, as an early symbol of community- driven, low carbon energy use at the site. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 73 4.4. Demonstration Opportunities 4.4.1. Advanced Distribution Grid TCAAP’s greenfield status, combined with the site’s forward looking energy vision, make it an ideal opportunity to pilot and demonstrate advanced technologies in the electric distribution grid. Many of the opportunities outlined in this report, such as high solar PV penetration, advanced commercial building metering, or responsive electric loads, are all facilitated by a distribution system with increased communications and control functions. Features that could be piloted at the site might include increased reliability testing, or load management strategies that rely on advanced metering and communications throughout the distribution network. Load management—the real-time increase or reduction of electric demand in response to external signals—can change customer electricity use in response to signals such as physical constraints or environmental signals, such as an excess renewable energy capacity. The results can save customers money and reduce the environmental impact of their energy use. By laying the groundwork for an advanced distribution system at TCAAP during the planning phase, residents and businesses would have access to cutting edge opportunities such as advanced rate design or real-time load response. Moving forward on these opportunities would likely require the collaboration of Xcel Energy, the Public Utilities Commission, and the Minnesota Department of Commerce, Division of Energy Resources. 4.4.2. Innovative Energy Technologies In addition to pilot opportunities at the grid level, TCAAP is ideal for demonstrating innovative energy technologies at scale. The Project Team recommends that the JDA and County seek and attract partnerships to demonstrate proven technologies and strategies. While the technologies may be proven, TCAAP offers scalable and living demonstration opportunities, where an apartment, house, or street of homes could serve as a living lab. Additionally, as a cold climate site that can attract multiple partners, there is great opportunity to demonstrate the synergies that can exist between multiple innovative technologies and design strategies. This might include piloting new in-road luminescent street or pedestrian path lighting products in conjunction with high efficiency overhead LED street lighting or homes that have on-site electric storage and remote controlled appliances/electronics that communicate with each other. The following case studies outline how demonstration opportunities can make economic sense for developers, the partnerships that brought opportunities to life, and key technologies that could be demonstrated at scale. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 74 4.4.3. Technology Demonstration: Case Studies 4.4.3.1. Builders Leading with Home Connectivity | Standard Pacific Homes, KB Homes, TruMark Co. A number of leading home builders in the U.S. are capitalizing on the benefits of developing homes that are connected – to the internet, to smart phones, cars, on-site renewables, thermostats, lighting, and other home electronics and appliances. Basic network capabilities are being installed in homes as a new standard feature and then buyers can specify additional features they want making buyer costs incremental and personalized. Control capability for homeowners may range from remote control of lights and programmable thermostats, to automatic shutoff of leaky faucets and geofencing capabilities as users approach home. Networks and devices need to achieve this have dropped significantly in price and developers are starting to see these home features as low-cost ways to improve market value. Costs to developers start around $200 and top out around $2,000. Figure 13: Geofencing enabled demand-side management Examples of Potential Demonstration Technologies: Smart home appliances (e.g. Samsung) In-home network hubs, software and apps (e.g. SmartThings) Smart switches, plugs, and plug switching capabilities (e.g. Belkin WEMO) TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 75 Connect light bulbs (e.g. Philips Hue) In-home energy storage/fuel cells and car-to-car charging (e.g. Honda’s Home Energy Management System21) In-home zoned temperature controls (e.g. Honeywell) 4.4.3.2. Net Zero Energy Commercial Building Envelopes | Guardian Industries Detroit, MI Guardian Industries, a glass and building products manufacturer demonstrated a PV spandrel panel system on its new Science and Technology Center in suburban Detroit. The 12,000 square foot building showcases a cutting edge building panel system that brings solar power generation capability to the vertical surfaces of one or two story commercial buildings. The panels convert sunlight in to electricity at an efficiency of 17% allowing each square foot of panel to produce eight watts of power. Builder Turner Construction also incorporated Guardian’s own transparent PV glass to demonstrate ease of integration into the panel system. Eligible for federal modified accelerated cost-recovery System depreciation and a first year federal tax credit of 30% (available through 2017), the 2014 built project expects to achieve 100% payback in two years. Figure 14: Building integrated PV panel systems 21 http://www.hondasmarthome.com/ TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 76 Examples of Potential Demonstration Technologies: Building integrated photovoltaic panel systems (e.g. BISEM) Photovoltaic or electrochromatic glass (e.g. Guardian Ecoguard glass) Vehicle & Storage Integration Demonstration | SMUD Sacramento, CA Many major automakers have been working with Sumitomo Electric to demonstrate the value of a cloud-based communication system between electric vehicles and utilities.22 The communication software allows the utility to ask charging cars if they want to temporarily stop charging, based on how much charge a user has programmed in to the charger. Users can opt into this program to receive discounted electricity rates or other incentives while the utility would see less stress on the grid and achieve greater service reliability.23 Most recently this two-way communication system was demonstrated at the Sacramento Municipal Utility District’s (SMUD) Service Center. There are opportunities to demonstrate these grid benefits and customer incentives in Minnesota at TCAAP. The integration of these communication capabilities into the grid could be demonstrated across multiple individual EV users or a fleet (from a future TCAAP business or other TCAAP neighbors such as Ramsey County or AHATS). The synergy of additional technologies, such as on-site electric storage and renewables and in-home DC power access could be incorporated as part of such a grid integration project. Such an effort could be achieved in partnership with Xcel Energy with the opportunity for the University of Minnesota or other third-parties to play a role in research and community learning. 22 http://www.epri.com/Press-Releases/Pages/EPRI,-Utilities,-Automakers-to-Demonstrate-Technology-Enabling.aspx 23 http://www.af.mil/News/ArticleDisplay/tabid/223/Article/554343/af-tests-first-all-electric-vehicle-fleet-in-california.aspx TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 77 Figure 15: Integrating electric vehicles & storage with utility communication software Examples of Potential Demonstration Technologies: Cloud-based communication software for a utility (e.g. Sumitomo Electric) Electric vehicles (e.g. Honda, BMW, Nissan) Intelligent electric vehicle integration software (e.g. Nuvve, EURISCO) On-street charging stations (e.g. AeroVironment EV Solutions) 4.5. Recommended Development Request for Proposal Language In order to embed the energy resilience principals of TCAAP into the fabric of the site, it is recommended that the JDA incorporate evaluation language as part of the Request for Proposal (RFP) for all commercial development projects. The language below presents conservation guidelines as criteria by which each proposal could be evaluated. In the cases where it is possible to provide direct incentives or funnel state economic development fund to developers, these standards could be made requirements for these resources. TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 78 4.5.1. Energy Resilience Proposal Evaluation Criteria Sustainable Buildings 2030 Design Standards – HIGHLY RECOMMENDED Commercial and residential development proposals will be evaluated based on a demonstrated commitment to building to meet or exceed the State of Minnesota’s Sustainable Building 2030 (SB 2030) energy standards. Proposals should highlight design and constructing team experience in developing high-performance buildings and sites. Proposals should also outline preliminary strategies and processes that will be used to meet higher energy performance. This would include: Early design phase energy modeling to inform building orientation, daylighting, passive solar heating, and building envelope decisions Specification of high efficiency lighting, operator controls, and mechanical systems/district energy connection Integration of tenant and equipment level sub-meters that will monitor ongoing building performance and opportunities for demand response Further Sub-metering – RECOMMENDED Beyond meeting SB 2030, it is recommended that all commercial buildings on the TCAAP site be equipped with local sub-metering. Proposals should describe generally the plans for installing circuit or equipment level sub-meters within each tenant space (e.g. individual building or tenant building systems such as lighting or venting) and power monitoring systems to inform behavior and ongoing commissioning efforts. Innovative Energy Demonstrations & Partnerships – RECOMMENDED The RFP should state the interest in TCAAP servings as a national model and demonstrating proven energy innovations that will help make renewables, energy efficiency, and energy awareness more visible at TCAAP. Proposals may describe a unique energy technology to be incorporated at the building or site level. Proposals that layout collaboration opportunities with other TCAAP developers or the community will receive additional consideration (e.g. building co-location interest) Advanced Metering – RECOMMENDED TCAAP Energy Integration Resiliency Framework Energy Efficiency Strategies 79 This infrastructure will help track and report detailed building performance data to building operators and the utility. It would also allow for the potential of rate programs that give building owners more control of their energy costs and savings (dynamic pricing). All electric utility meters should have two- way, real-time communication capabilities. Xcel Energy could work with developers to help specify and install any advanced meters, and the site development partners could help Xcel Energy obtain the necessary regulatory approvals for piloting these installations. Solar Oriented Development -- RECOMMENDED While SB 2030 guidelines will encourage building orientation and site planning that optimizes load minimizing solar heat gains, developers that show intent to incorporate passive solar design will be given additional consideration or even site location preference. This may include conceptual drawings, plans, and other documentation that show how building orientation, building massing, window placement, and site landscaping will utilize passive solar heating and achieve solar access for immediate or future on-site renewables. TCAAP Energy Integration Resiliency Framework Schedule 80 5. Schedule 5.1. Overall TCAAP Development Schedule The development schedule that is currently proposed is likely to begin in 2016 with the construction of the interchanges of County Hwy 96 and County Road H with the Spine Road. The Spine Road construction is also expected to begin in 2016. Currently, site development is projected to begin with the residential and retail areas in the northern region of TCAAP in late 2016 or early 2017. Development is expected to progress southward from the Town and Creek neighborhoods as the market allows. The Thumb area is being actively marketed by the JDA at this time, and could be developed as soon as the right proposal is received from the development community. The current development plan is included in the appendix as Exhibit III. 5.2. Integrating with the TCAAP Development Schedule Given the development timeline in section 5.1, development of the concepts presented in this Framework will need to follow varying schedules, as provided below. 5.2.1. Future Thermal Energy Grid While the most cost-effective time to install thermal energy grids is in coordination with initial site development, this is likely not feasible given the uncertainty of when and what will be developed at TCAAP. Alternatively, a corridor for future energy infrastructure (i.e. district energy piping) could be preserved in the engineering and construction plans for the Spine Road. The Project Team is in discussions with Ramsey County staff to include that corridor in the Spine Road design. 5.2.2. Community Solar The proposed community solar garden is technically not located on the TCAAP site, rather it is recommended for the Primer Trace site. As such, TCAAP development will not necessarily have an impact on the schedule for this opportunity. Rather, the community solar garden will need to be completed and in service by December 31, 2016 to be eligible for the 30% income tax credits, assuming they are not extended. If the tax credit is not needed in the developer’s business model, this schedule is driven more by market conditions than the TCAAP development schedule. 5.2.3. Low-Temperature District Energy Construction of the low-temperature district energy system in the residential neighborhoods will need to coincide with development in order to be ready to serve the initial neighborhood development, avoid any unnecessary developer costs, and minimize the cost of pipe installation. RFPs are likely to be TCAAP Energy Integration Resiliency Framework Schedule 81 issued in late 2015, so the business plan for this system will need to be fully developed in early to mid- 2015. 5.2.4. Combined Heat and Power Development of the initial CHP system is more directly related to the needs of the existing buildings than to the development timeline of TCAAP. Therefore, construction of the initial CHP system should be coordinated with the MNARNG’s plans for site expansion, so that the proposed future buildings could be served by the system from the initial construction and unnecessary equipment costs can be avoided. Connection to the other buildings should be completed at this time to take advantages of the economies of scale and optimize thermal energy capture. Expansion of the CHP system to serve development of TCAAP should coincide with that development, and the JDA should engage early with selected developers to identify how the CHP system can be expanded to meet their buildings’ needs. 5.2.5. Demand-Side Management The JDA should work with partner organizations to develop greater comprehension of SB 2030 guidelines by hosting informational gatherings for the development companies that are interested in the TCAAP site. Builders and contractors familiar with the SB 2030 process could be asked to provide insight and feedback about the process. Developer education will build developer acceptance and understanding of process to make the site more attractive. The JDA should also assess current residential market potential in Twin Cities region by conducting market research and outreach on all-electric, low load home concept. This will help to assuage developer and future resident concerns about unfamiliar technologies and utility structure. The JDA should lastly work with the site marketing team to market energy conservation concepts to potential developers, builders, and tenants, focusing on the business opportunities available through these concepts. TCAAP Energy Integration Resiliency Framework Next Steps and Conclusion 82 6. Next Steps and Conclusion 6.1. Next Steps To achieve the TCAAP energy vision and achieve sustainable benefits for the City and the surrounding community, the JDA will need to begin implementation on each of the individual opportunities presented in this Framework. The Project Team recommends the following immediate actions related to each opportunity. 6.1.1. Partnerships Continue partnership discussions with the MNARNG, Xcel Energy, the University of Minnesota Center for Sustainable Building Research, and other stakeholders as development of the site and the various energy opportunities progress. 6.1.2. Solar PV Develop an RFP for the development of a solar array on the Primer Tracer site. The RFPs could be sent to Xcel Energy and local community solar developers. In parallel to the site development RFP process, the County and the MNARNG should begin the process needed to secure the Primer Tracer land for a solar development. 6.1.3. Combined Heat and Power As part of the developer selection process, the JDA should work with prospective developers to identify opportunities for serving those buildings’ electric and thermal energy needs with a CHP facility. The JDA and County should also coordinate with the MNARNG and Xcel Energy to define an initial CHP facility that can serve the current loads in the area, align with the energy goals of the MNARNG, and be expanded in the future to meet the emerging TCAAP energy loads as they occur. 6.1.4. Low-Temperature District Energy System The JDA should develop the business plan for the proposed low-temperature district energy system and form the operational organization in preparation for the site development request for proposals. In addition, the County should work with the Army and the appropriate regulatory authorities to obtain approval to extract energy from the treated ground water, and utilize the existing pump house for the low-temperature district energy distribution loop. Lastly, the JDA should continue collaboration with Xcel Energy to explore a neighborhood that is independent of the natural gas system, through district energy and electric grid services. TCAAP Energy Integration Resiliency Framework Next Steps and Conclusion 83 6.1.5. Demand-Side Management The JDA should adopt the energy savings design standards it would like to incorporate into the site development RFP process, both for commercial and residential developments. The JDA should also inform developers on the various energy efficiency opportunities that are available to them by developing informational and educational material for prospective developers. Lastly, the JDA should collaborate with developers and Xcel Energy to identify opportunities for an advanced distribution grid and meters, building co-location, and passive-solar design deployment. 6.1.6. Infrastructure Planning The County should develop a utility coordination program that enables cost-effective implementation of initial utilities and infrastructure on the site, while allowing for future infrastructure to be added as opportunities come available. The County should also incorporate solar orientation into the platting process. 6.1.7. Funding Pursuits The JDA should identify the funding opportunities that it could be the most successful in pursuing, and collaborate with the City, County, MNARNG and other stakeholders, as appropriate, to develop funding requests for each selected opportunity. In parallel, the stakeholders should develop and implement an outreach campaign to inform decision makers on the energy opportunities that are available at TCAAP. 6.1.8. RFP Development The JDA and the County should include energy planning in the development of RFPs for the site, and through negotiations and discussions with individual developers. Opportunities for co-location, waste energy capture, energy efficiency improvements, district energy integration, and other options discussed in the White Paper and the Framework should be discussed with developers throughout TCAAP development process to achieve the energy vision. 6.2. Conclusion The ERAB has adopted a very forward-thinking vision for the TCAAP site. This will be achievable through strategic partnerships with Xcel Energy, the MNARNG, the University of Minnesota Center for Sustainable Building Research, environmentally conscious citizens, and developers who see the economic and environmental value of the TCAAP energy vision. Through these partnerships, TCAAP will be uniquely poised to be the national model for the development of integrated energy systems. The first steps toward achieving the energy vision include implementing energy supply options that focus on efficiency, reliability, scalability, and sustainability, such as the low-temperature district TCAAP Energy Integration Resiliency Framework Next Steps and Conclusion 84 energy system in the residential neighborhoods and the community solar garden at the Primer Tracer site. These specific opportunities have been shown to be financially beneficial and financeable. Developing a CHP approach that meets the needs of current buildings in the area, and is expandable in the future as development proceeds, provides a platform for establishing a resilient TCAAP microgrid in the future. Implementing a demand-side management strategy that focuses on building performance through the development RFP process will build a resilient community for energy use. Focusing on improving performance in the buildings to reduce, or even eliminate, the energy needs of the buildings will provide an economically attractive environment as building owners are able to take advantage of the financial savings realized by the increased efficiency, compared to traditional energy expenditures. TCAAP Energy Integration Resiliency Framework Exhibits 85 Exhibit I – Partnership Opportunities Map TCAAP Energy Integration Resiliency Framework Exhibits 86 Exhibit II – Demand Side Management Recommended Roles Matrix County/City JDA Development Broker Development Engineer Xcel Energy Fiber (Spine Road) Support the installation of TCAAP-wide fiber optic infrastructure. Coordinate with the appropriate utilities so that this infrastructure is installed at the most cost effective development phases. Convey to developers the benefits of having fiber optic hooked up. Plan for the installation of TCAAP-wide fiber optic infrastructure. Coordinate with the appropriate utilities so that this infrastructure is installed at the most cost effective development phases. Snow melt piping (Spine road) Invest in this infrastructure as a future maintenance cost savings measure and draw for businesses and residents in the more populated neighborhoods and the Town. Support the installation of a low- grade heat piping system. Convey to developers considering Town Center sites the convenience benefits of the street snow melt system. Plan for the installation of a low- grade heat piping system by keeping green space available along the spine road. Low load homes Help to build a constituency for low-load developments. Also, facilitate the formation of a low temperature district energy business for integration of low- load homes. Communicate the attractiveness of low-load homes for future home buyers and share the status of constituency interest. TCAAP Energy Integration Resiliency Framework Exhibits 87 County/City JDA Development Broker Development Engineer Xcel Energy Save on natural gas extension trunklines Support residential development RFPs with preferences for low-load homes and the benefits of not extending natural gas trunkline infrastructure in these neighborhoods. Coordinate the location of the low- load neighborhoods so that natural gas infrastructure costs can be avoided. Include in residential development RFPs the preference for low-load homes and the benefits of not extending natural gas trunkline infrastructure in these neighborhoods. Include cost saving information from not having to extend natural gas trunklines onto specific plats or subdivisions. Help to visually communicate the location of the low- load neighborhoods as they are determined by proposals and the JDA. Attracting businesses with electric vehicle fleets Help identify (with 3rd party help) appropriate locations for such businesses if there is interest. Market TCAAP to MN and national businesses that have or may have electric vehicle fleets. Convey that TCAAP would help demonstrate reliable EV charging infrastructure at scale through microgrid and local renewables integration. Energy Resilience RFP language Help structure incentive opportunities that would motivate developers to implement options presented in the EIRF and White Paper. This may include being the arbiter of standing federal, state or local incentives for job creation or tax benefits. Integrate recommended Energy Resilience criteria into proposal evaluation. Include recommended RFP language in RFP packets, including sell-sheets that describe the benefits of these preferences. Pursue developers with experience implementing energy efficient developments. TCAAP Energy Integration Resiliency Framework Exhibits 88 County/City JDA Development Broker Development Engineer Xcel Energy Street Planning and House Orientation Be stewards of energy resilient street planning and platting. Work with developers to maximize solar heat gain potential by siting lots that allow for the longer sides of houses to be oriented East/West. Include RFP language that requests for solar isolation optimization (land grading and building orientation), passive solar house design, passive ventilation, and PV-ready roof size and direction (west or southwest). Support the County and City in dividing up residential neighborhoods with lots that are North/South oriented, or within 15 degrees. Developer Education Help coordinate developer education sessions to help inform developers of TCAAP Energy Resilience goals and opportunities for support services. Discuss potential partnerships, and cost benefits before proposal submission. After developer selection, share information on specific building or home technologies, answer questions, discuss opportunities for integrating with district systems, and initiate design support. Sharing costs: SB 2030 & ENERGY STAR Home certifications Support the development of high-performance design and development by sharing the administrative costs of the SB 2030 certification with developers (50/50 split). Provide additional technical support for those projects committed to meeting SB 2030. Co-locating buildings Facilitate building co-location by making developers aware of the energy cost benefits of siting on a particular plot of land and even offering potential incentives for doing so. Communicate to developers what co- location is, why it would be advantageous, and what building use types best leverage this opportunity. Make a special effort to market to developers or businesses that building these types of projects. TCAAP Energy Integration Resiliency Framework Exhibits 89 County/City JDA Development Broker Development Engineer Xcel Energy Advanced Meters Make advanced meters the standard offering for buildings and homes built on the TCAAP site. TCAAP Energy Integration Resiliency Framework Exhibits 90 Exhibit III – TCAAP Land Use Map TCAAP Energy Integration Resiliency Framework Exhibits 91 Exhibit IV – Funding Source Matrix Fu n d i n g N a m e Ty p e o f Fu n d i n g Fu n d i n g So u r c e Fu n d i n g D e s c r i p t i o n Fu n d i n g C r i t e r i a Li m i t a t i o n s De a d l i n e Su g g e s t e d N e x t St e p s No t e s a n d Ad d i t i o n a l I n f o Pr o p e r t y As s e s s e d C l e a n En e r g y ( P A C E ) Fi n a n c i n g th r o u g h Pr o p e r t y As s e s s m e n t Mu n i c i p a l Fi n a n c i n g Di s t r i c t Re v e n u e b o n d s b a c k e d b y s p e c i a l as s e s s m e n t s a n d m a d e a v a i l a b l e t o pr o p e r t y o w n e r s t h r o u g h l o a n s , wh i c h a r e r e p a i d t h r o u g h a n a n n u a l sp e c i a l t a x o n i n d i v i d u a l p r o p e r t y bi l l s . 1. E n e r g y e f f i c i e n c y im p r o v e m e n t s ; 2. R e n e w a b l e en e r g y s y s t e m s , a n d 3. E l e c t r i c V e h i c l e ch a r g i n g s y s t e m s . Lo a n c a n n o t b e l o n g e r t h a n t h e us e f u l l i f e o f i m p r o v e m e n t s (m a x . 2 0 y e a r s ) , a s s e s s e d o v e r 1 0 ye a r s . L i m i t e d t o t h e c o s t o f t h e im p r o v e m e n t o r 1 0 % o f p r o p e r t y , wh i c h e v e r i s l e s s . E n e r g y a u d i t o r fe a s i b i l i t y s t u d y r e q u i r e d . M u s t de m o n s t r a t e a b i l i t y t o r e p a y (c u r r e n t o n t a x e s a n d m o r t g a g e ) . Mu s t d e m o n s t r a t e c o s t ef f e c t i v e n e s s , a n d r e c e i v e co n s e n t o f f i r s t m o r t g a g e l e n d e r . No n e Ar d e n H i l l s C i t y Co u n c i l s h o u l d wo r k w i t h t h e Sa i n t P a u l P o r t Au t h o r i t y ( S P P A ) to d e v e l o p a J o i n t Po w e r s Ag r e e m e n t f o al l o w S P P A t o ad m i n i s t e r P A C E pr o g r a m . ht t p : / / m n . g o v / co m m e r c e / e n e rg y / i m a g e s / P A CE - M i n n e s o t a - Pr e s e n t a t i o n . p df ww w . p a c e n o w . or g Le g i s l a t i v e - Ci t i z e n Co m m i s s i o n o n Mi n n e s o t a Re s o u r c e s Gr a n t En v i r o n m e n t an d N a t u r a l Re s o u r c e s Tr u s t F u n d Pe r m a n e n t f u n d i n t h e s t a t e tr e a s u r y e s t a b l i s h e d f o r t h e p u b l i c pu r p o s e o f t h e c o n s e r v a t i o n o r en h a n c e m e n t o f n a t u r a l r e s o u r c e s . Al i g n m e n t w i t h LC C M R s t r a t e g i c pl a n , m u l t i p l e be n e f a c t o r s , ou t c o m e s , kn o w l e d g e b a s e o f ap p l i c a n t , e x t e n t o f im p a c t s , i n n o v a t i o n , sc i e n t i f i c o r te c h n i c a l b a s i s , ur g e n c y , c a p a c i t y an d r e a d i n e s s , a n d le v e r a g e . Na t u r a l r e s o u r c e e d u c a t i o n , ca p i t a l p r o j e c t s f o r t h e p r o t e c t i o n of u n i q u e n a t u r a l r e s o u r c e s , ac t i v i t i e s t h a t p r e s e r v e i m p a i r e d na t u r a l r e s o u r c e s . 4: 3 0 P M o n Mo n d a y , Ma y 1 1 , 2 0 1 5 Im m e d i a t e l y re v i e w 2 0 1 6 pr o j e c t s f o r al i g n m e n t w i t h LC C M R e l i g i b i l i t y an d c r i t e r i a a n d pr o c e e d w i t h ap p l i c a t i o n . Fu n d s f r o m t h e 20 1 5 ap p l i c a t i o n pr o c e s s w o u l d be a v a i l a b l e Ju l y 1 , 2 0 1 6 . ht t p : / / w w w . l c c mr . l e g . m n / p r o po s a l s / 2 0 1 6 / 2 0 16 _ l c c m r _ r f p . p df Re n e w a b l e De v e l o p m e n t Fu n d Pu b l i c Be n e f i t s F u n d Xc e l E n e r g y Mi n n e s o t a L e g i s l a t u r e h a s r e q u i r e d Xc e l E n e r g y t o c o n t r i b u t e t o w a r d s th e d e v e l o p m e n t o f r e n e w a b l e - en e r g y r e s o u r c e s f o r e a c h c a s k o f nu c l e a r f u e l s t o r e d a t P r a i r i e I s l a n d an d M o n t i c e l l o n u c l e a r p o w e r pl a n t s . A n n u a l c o n t r i b u t i o n t o t h e fu n d i s a p p r o x i m a t e l y $ 2 6 m i l l i o n . Up t o $ 1 0 . 9 m i l l i o n a n n u a l l y m u s t be a l l o c a t e d t o s u p p o r t r e n e w a b l e en e r g y p r o d u c t i o n . Re q u e s t f o r pr o p o s a l s i s s u e d , an d a w a r d s b a s e d on p r o p o s a l s re c e i v e d . P U C m u s t ap p r o v e R D F g r a n t aw a r d s . Fu n d s i n t h e R D F a c c o u n t m a y on l y b e u s e d f o r : i n c r e a s i n g t h e ma r k e t p e n e t r a t i o n o f r e n e w a b l e el e c t r i c e n e r g y r e s o u r c e s i n Mi n n e s o t a a t a r e a s o n a b l e c o s t , pr o m o t i n g t h e s t a r t - u p , ex p a n s i o n , a n d a t t r a c t i o n o f re n e w a b l e e l e c t r i c e n e r g y pr o j e c t s a n d c o m p a n i e s w i t h i n Mi n n e s o t a , s t i m u l a t i n g i n - s t a t e re s e a r c h a n d d e v e l o p m e n t i n t o re n e w a b l e e l e c t r i c e n e r g y te c h n o l o g i e s , a n d d e v e l o p i n g ne a r - c o m m e r c i a l a n d de m o n s t r a t i o n s c a l e e l e c t r i c in f r a s t r u c t u r e d e l i v e r y p r o j e c t s i f th o s e d e l i v e r y p r o j e c t s e n h a n c e th e d e l i v e r y o f r e n e w a b l e el e c t r i c e n e r g y . Ne x t c y c l e da t e s n o t pu b l i s h e d Mo n i t o r f o r an n o u n c e m e n t s o f ne x t f u n d i n g a n d re v i e w c y c l e . ht t p : / / w w w . x c el e n e r g y . c o m / E nv i r o n m e n t / R e ne w a b l e _ E n e r g y/ R e n e w a b l e _ De v e l o p m e n t _ Fu n d In v e s t m e n t T a x Cr e d i t Co r p o r a t e t a x cr e d i t In t e r n a l Re v e n u e Se r v i c e Th e I T C i s a 3 0 p e r c e n t t a x c r e d i t f o r so l a r s y s t e m s o n r e s i d e n t i a l ( u n d e r Se c t i o n 2 5 D ) a n d c o m m e r c i a l (u n d e r S e c t i o n 4 8 ) p r o p e r t i e s . el i g i b l e f o r s o l a r Ev a l u a t e t h i s op p o r t u n i t y i f a so l a r g a r d e n ag r e e m e n t i s n o t re a c h e d . TCAAP Energy Integration Resiliency Framework Exhibits 92 Fu n d i n g N a m e Ty p e o f Fu n d i n g Fu n d i n g So u r c e Fu n d i n g D e s c r i p t i o n Fu n d i n g C r i t e r i a Li m i t a t i o n s De a d l i n e Su g g e s t e d N e x t St e p s No t e s a n d Ad d i t i o n a l I n f o Pr o d u c t i o n T a x Cr e d i t Co r p o r a t e t a x cr e d i t In t e r n a l Re v e n u e Se r v i c e Th e f e d e r a l r e n e w a b l e e l e c t r i c i t y pr o d u c t i o n t a x c r e d i t ( P T C ) i s a p e r - ki l o w a t t - h o u r t a x c r e d i t f o r el e c t r i c i t y g e n e r a t e d b y q u a l i f i e d en e r g y r e s o u r c e s a n d s o l d b y t h e ta x p a y e r t o a n u n r e l a t e d p e r s o n du r i n g t h e t a x a b l e y e a r . el i g i b l e f o r ge o t h e r m a l Re s e a r c h el i g i b i l i t y a n d ap p l i c a b i l i t y o f th i s f u n d f o r a gr o u n d - s o u r c e he a t p u m p d i s t r i c t en e r g y s y s t e m a n d de t e r m i n e wh e t h e r t h i s pr o g r a m i s s t i l l fu l l y f u n d e d . ht t p : / / e n e r g y . g ov / s a v i n g s / r e n ew a b l e - el e c t r i c i t y - pr o d u c t i o n - t a x - cr e d i t - p t c Qu a l i f i e d En e r g y Co n s e r v a t i o n Bo n d s ( Q E C B ) Ta x a b l e B o n d s De p a r t m e n t o f En e r g y Ta x a b l e b o n d t h a t e n a b l e s qu a l i f i e d s t a t e , t r i b a l , a n d l o c a l go v e r n m e n t i s s u e r s t o b o r r o w mo n e y a t a t t r a c t i v e r a t e s t o f u n d en e r g y c o n s e r v a t i o n p r o j e c t s ( e . g . ca p t i a l e x p e n d i t u r e s r e l a t e d t o re d u c i n g e n e r g y c o n s u m p t i o n i n pu b l i c b u i l d i n g s , i m p l e m e n t i n g gr e e n c o m m u n i t y p r o g r a m s , de s i g n i n g / r u n n i n g d e m o n s t r a t i o n pr o j e c t s t o p r o m o t e t h e co m m e r c i a l i z a t i o n o f t e c h n o l o g i e s to r e d u c e p e a k u s e o f e l e c t r i c i t y , et c . ) At l e a s t 7 0 p e r c e n t o f t h e al l o c a t i o n s m u s t b e u s e d f o r go v e r n m e n t p r o j e c t s . N o m o r e th a n 3 0 p e r c e n t m a y b e us e d f o r p r i v a t e a c t i v i t i e s . P r i v a t e ac t i v i t y Q E C B p r o c e e d s m a y o n l y be u s e d f o r c a p i t a l e x p e n d i t u r e s . Ad d i t i o n a l l y , 1 0 0 p e r c e n t o f t h e av a i l a b l e p r o j e c t p r o c e e d s o f QE C B s a r e t o b e u s e d f o r o n e o r mo r e q u a l i f i e d c o n s e r v a t i o n pu r p o s e s . Se p t e m b e r 10 , 2 0 1 0 o r Ex p i r a t i o n o f fu n d s ht t p : / / m n . g o v / mm b / i m a g e s / N ot i c e - o f - Gu i d a n c e - 5 B 1 - 5D . p d f ht t p : / / p r o g r a m s. d s i r e u s a . o r g / s ys t e m / p r o g r a m /d e t a i l / 3 0 9 8 Ma d e i n Mi n n e s o t a S o l a r In c e n t i v e Pe r f o r m a n c e In c e n t i v e De p a r t m e n t o f Co m m e r c e In c e n t i v e f o r c u s t o m e r s o f i n v e s t o r ow n e d u t i l i t i e s t o u t i l i z e s o l a r P V mo d u l e s o r s o l a r t h e r m a l p a n e l s , up t o 4 0 k W - D C s y s t e m , ma n u f a c t u r e d a t a r e g i s t e r e d fa c i l i t y l o c a t e d i n M i n n e s o t a . Ma n u f a c t u r e r fa c i l i t y m u s t b e lo c a t e d i n t h e s t a t e an d b e r e g i s t e r e d an d a u t h o r i z e d t o ma n u f a c t u r e i n t h e st a t e . U t i l i t y m u s t pr o v i d e m e t e r , a n d ut i l i t y o w n s t h e RE C S . 40 k W - D C s y s t e m m a x i m u m Fe b r u a r y 2 9 of e v e r y y e a r Ev a l u a t e t h i s op p o r t u n i t y i f a so l a r g a r d e n ag r e e m e n t i s n o t re a c h e d . O r i f s o l a r th e r m a l i s p u r s u e d fo r d e v e l o p m e n t . Tr i l l i o n B T U Re v o l v i n g Lo a n F u n d Sa i n t P a u l P o r t Au t h o r i t y Mo n e y s a v i n g o p p o r t u n i t i e s a r e id e n t i f i e d b y en e r g y a u d i t s a n d e n g i n e e r i n g st u d i e s ( X c e l E n e r g y co - f u n d i n g a n d C E E t e c h n i c a l as s i s t a n c e a v a i l a b l e ) . S P P A i s u s i n g Fe d e r a l s t i m u l u s m o n i e s t h r o u g h th e Mi n n e s o t a D e p a r t m e n t o f Co m m e r c e t o c r e a t e th i s p r o g r a m f o r M i n n e s o t a bu s i n e s s e s . C u s t o m e r c h o o s e s t h e pr o j e c t a n d c o n t r a c t o r s , Xc e l E n e r g y p r o v i d e s t h e r e b a t e , SP P A p r o v i d e s th e f i n a n c i n g . 1 0 0 % f i n a n c i n g av a i l a b l e . Mu s t b e a n X c e l En e r g y c o m m e r c i a l or i n d u s t r i a l cu s t o m e r w i t h a qu a l i f i e d r e b a t e pr o j e c t . Mu s t b e i n X c e l s e r v i c e t e r r i t o r y Re v o l v i n g De t e r m i n e n e e d fo r t h i s me c h a n i s m . ht t p : / / s p p a . c o m/ w p - co n t e n t / u p l o a d s/ s e l l s h e e t _ 0 3 . 08 . p d f TCAAP Energy Integration Resiliency Framework Exhibits 93 Fu n d i n g N a m e Ty p e o f Fu n d i n g Fu n d i n g So u r c e Fu n d i n g D e s c r i p t i o n Fu n d i n g C r i t e r i a Li m i t a t i o n s De a d l i n e Su g g e s t e d N e x t St e p s No t e s a n d Ad d i t i o n a l I n f o En e r g y S a v i n g s Pa r t n e r s h i p Re v o l v i n g Lo a n F u n d Sa i n t P a u l P o r t Au t h o r i t y - M N De p a r t m e n t o f Co m m e r c e Es t a b l i s h e d b y a g r a n t f r o m t h e M N De p a r t m e n t o f C o m m e r c e , a mu n i c i p a l l e a s i n g p r o g r a m w i t h U. S . B a n k t h a t o f f e r s r e d u c e d in t e r e s t r a t e l o a n s t o p a r t i c i p a n t s . An y p r o j e c t t h a t pr o v i d e s e n e r g y ef f i c i e n c i e s , e n e r g y sa v i n g s , o r re n e w a b l e e n e r g y i s el i g i b l e . Mi n i m u m l o a n s i z e i s $ 5 0 , 0 0 0 . Mu s t b e a c i t y c o u n t i e s , p u b l i c sc h o o l s , o r r e g i o n a l g o v e r n m e n t en t i t y . Re v o l v i n g De t e r m i n e n e e d fo r t h i s me c h a n i s m . ht t p : / / s p p a . c o m/ w p - co n t e n t / u p l o a d s/ 2 0 1 4 / 0 3 / n e w ES P 2 0 1 4 . p d f Ne w M a r k e t T a x Cr e d i t s Ta x C r e d i t El i g i b l e Fi n a n c i n g Ag e n c y Th e N e w M a r k e t s T a x C r e d i t Pr o g r a m ( N M T C P r o g r a m ) w a s es t a b l i s h e d b y C o n g r e s s i n 2 0 0 0 t o sp u r n e w o r i n c r e a s e d i n v e s t m e n t s in t o o p e r a t i n g b u s i n e s s e s a n d r e a l es t a t e p r o j e c t s l o c a t e d i n l o w - in c o m e c o m m u n i t i e s . T h e N M T C Pr o g r a m a t t r a c t s i n v e s t m e n t c a p i t a l to l o w - i n c o m e c o m m u n i t i e s b y pe r m i t t i n g i n d i v i d u a l a n d co r p o r a t e i n v e s t o r s t o r e c e i v e a t a x cr e d i t a g a i n s t t h e i r F e d e r a l i n c o m e ta x r e t u r n i n e x c h a n g e f o r m a k i n g eq u i t y i n v e s t m e n t s i n s p e c i a l i z e d fi n a n c i a l i n s t i t u t i o n s c a l l e d Co m m u n i t y D e v e l o p m e n t E n t i t i e s (C D E s ) . A n o r g a n i z a t i o n w i s h i n g t o re c e i v e a w a r d s u n d e r t h e N M T C Pr o g r a m m u s t b e c e r t i f i e d a s a C D E by t h e F u n d . Mu s t b e l o c a t e d i n an e l i g i b l e di s t r e s s e d z o n e . T h e cr e d i t t o t a l s 3 9 pe r c e n t o f t h e or i g i n a l i n v e s t m e n t am o u n t a n d i s cl a i m e d o v e r a pe r i o d o f s e v e n ye a r s ( f i v e p e r c e n t fo r e a c h o f t h e f i r s t th r e e y e a r s , a n d s i x pe r c e n t f o r e a c h o f th e r e m a i n i n g f o u r ye a r s ) . T h e i n v e s t m e n t i n t h e C D E ca n n o t b e r e d e e m e d b e f o r e t h e en d o f t h e s e v e n - y e a r p e r i o d . Di s p a t c h e d an n u a l l y De t e r m i n e n e e d fo r t h i s me c h a n i s m a n d a fi n a n c i n g p a r t n e r . Th e R e s i l i e n t El e c t r i c i t y De l i v e r y In f r a s t r u c t u r e (R E D I ) I n i t i a t i v e Gr a n t De p a r t m e n t o f En e r g y ( N E T L ) DO E i n i t i a t i v e t h a t f o c u s e s o n te c h n o l o g y t r a n s f e r o f s m a r t g r i d ad v a n c e s t o s u p p o r t t h e W h i t e Ho u s e a c t i o n s t o r e s p o n d t o t h e ne e d s o f c o m m u n i t i e s n a t i o n w i d e th a t a r e d e a l i n g w i t h t h e i m p a c t s o f cl i m a t e c h a n g e . M a x i m u m a w a r d s ra n g e f r o m $ 6 0 0 , 0 0 0 t o $ 1 , 0 0 0 , 0 0 0 by t o p i c a r e a . 1) i m p l e m e n t a t i o n an d d e p l o y m e n t o f th e b e s t , p r e - co m m e r c i a l a n d / o r co m m e r c i a l s m a r t gr i d te c h n o l o g i e s / t o o l s (T o p i c A r e a 1 ) a n d 2 ) ut i l i z i n g s m a r t g r i d te c h n o l o g i e s / t o o l s fr o m t h e D O E Na t i o n a l La b o r a t o r i e s ( T o p i c Ar e a 2 ) . On l y a v a i l a b l e t o u n i t s o f l o c a l go v e r n m e n t . T h e i m p r o v e m e n t s mu s t b e m e a s u r a b l e , t a n g i b l e wi t h i n 2 4 m o n t h s o f p r o j e c t s t a r t , su b s t a n t i a l o v e r a l o n g p e r i o d o f ti m e , a c c o u n t a b l e f o r r e s i l i e n c e to e n v i r o n m e n t a l s t r e s s o r s ( e . g . , mo r e f r e q u e n t e x t r e m e w e a t h e r ev e n t s a n d o t h e r c l i m a t e c h a n g e im p a c t s ) . 4- M a y - 1 5 De t e r m i n e i f a n y pr o j e c t s a r e pr e p a r e d a n d el i g i b l e t o p r o c e e d wi t h a p p l i c a t i o n . ht t p s : / / w w w . f e dc o n n e c t . n e t / F ed C o n n e c t / ? d o c= D E - F O A - 00 0 1 2 1 9 & a g e n c y= D O E TCAAP Energy Integration Resiliency Framework Exhibits 94 Exhibit V – Definitions Air Handling Unit (AHU) – A central unit consisting of a blower, heating and cooling elements, filter racks or chamber, dampers, humidifier, and other central equipment in direct contact with the airflow. This does not include the ductwork through the building. Active solar – As an energy source, energy from the sun collected and stored using mechanical pumps or fans to circulate heat-laden fluids or air between solar collectors and a building. Alternating Current (AC) – An electric current that reverses its direction at regularly recurring intervals. AC is the form in which electric power is delivered to businesses and residences. Alternative-rate Energy Efficiency program assistance – An Energy Efficiency (demand-side management) program assistance that offers special rate structures or discounts on the consumer's monthly electric bill in exchange for participation in Energy Efficiency programs aimed at cutting peak demands or changing load shape. These rates are intended to reduce consumer bills and shift hours of operation of equipment from on-peak to off-peak periods through the application of time-differentiated rates. For example, utilities often pay consumers several dollars a month (refund on their monthly electric bill) for participation in a load control program. Lar ge commercial and industrial customers sometimes obtain interruptible rates, which provide a discount in return for the consumer's agreement to cut electric loads upon request from the utility (usually during critical periods, such as summer afternoons when the system demand approaches the utility's generating capability). Arden Hills Army Training Site (AHATS) – A military training area of Minnesota National Guard and the Minnesota Department of Military Affairs that is directly adjacent to the Rice Creek Commons Project to the east. ASHRAE Bin temperature data – Temperature frequency in 5 F intervals available from American Society of Heating, Refrigerating and Air-Conditioning Engineers. Boiler – A device for generating steam for power, processing, or heating purposes; or hot water for heating purposes or hot water supply. Heat from an external combustion source is transmitted to a fluid contained within the tubes found in the boiler shell. This fluid is delivered to an end-use at a desired pressure, temperature, and quality. British Thermal Unit (Btu) – The amount of heat required to raise the temperature of one pound of water 1 degree Fahrenheit. The Btu is a small amount of heat equivalent to the heat released by a burning matchstick. For district heating systems, heat is often measured in million Btus (MMBtu) which is equivalent to one million Btu’s. Building Commissioning - a building performance quality assurance process that begins during design and continues through construction, occupancy, and operations. Commissioning ensures that the new building operates initially as intended by design and that building staff are prepared to operate and maintain its systems and equipment. TCAAP Energy Integration Resiliency Framework Exhibits 95 Capacity – The maximum output, commonly expressed in megawatts (MW), that generating equipment can supply to system load, adjusted for ambient conditions. Chiller – Any centrally located air conditioning system that produces chilled water in order to cool air. The chilled water or cold air is then distributed throughout the building, using pipes or air ducts or both. These systems are also commonly known as “central chillers," "centrifugal chillers," "reciprocating chillers," or "absorption chillers." Chillers are generally located in or just outside the building they serve. Buildings receiving district chilled water are served by chillers located at central physical plants. Chilled Water – The product of a Chiller that is distributed through a building or, in the case of a District Cooling system, other adjacent buildings for the purposes of air conditioning. Coefficient of Performance (COP) – Ratio of work or useful output to the amount of work or energy input, both represented in the same unit. Used generally as a measure of the energy-efficiency of chillers and heat pumps. Combined Heating and Power (CHP) – A plant designed to produce both heat and electricity from a single heat source. Conservation – A reduction in energy consumption that corresponds with a reduction in service demand. Service demand can include buildings-sector end uses such as lighting, refrigeration, and heating; industrial processes; or vehicle transportation. Unlike energy efficiency, which is typically a technological measure, conservation is better associated with behavior. Examples of conservation include adjusting the thermostat to reduce the output of a heating unit, using occupancy sensors that turn off lights or appliances, and car-pooling. Constant Air Volume (CAV) – A system designed to provide a constant air flow. This term is applied to HVAC systems that have variable supply-air temperature but constant air flow rates. Most residential forced-air systems are small CAV systems with on/off control. Consumer (energy) – Any individually metered dwelling, building, establishment, or location using natural gas, synthetic natural gas, and/or mixtures of natural and supplemental gas for feedstock or as fuel for any purpose other than in oil or gas lease operations; natural gas treating or processing plants; or pipeline, distribution, or storage compressors. Cooling Degree Days – A degree day is the difference in temperature between the outdoor mean temperature over a 24-hour day and a given base temperature. Cooling degree days occur when the outdoor mean temperature is above 65 F. Cubic Feet per Minute (CFM) – A common means of assigning quantitative values to volumes of air or fluid in transit. Customer conversion – The equipment in a customer building mechanical room that transfers thermal energy from the district heating system to the building systems to allow the heat to be distributed throughout the building. The customer conversion usually consists of heat exchangers, pumps, piping, control sensors, and control valves to enable heat to be efficiently transferred from the higher temperature district heating system to the lower temperature building system. TCAAP Energy Integration Resiliency Framework Exhibits 96 Daylighting – Designing buildings to maximize the use of natural daylight to reduce the need for electricity. Demand-Side Management (Energy Efficiency) – A utility action that reduces or curtails end-use equipment or processes. Energy Efficiency is often used in order to reduce customer load during peak demand and/or in times of supply constraint. Energy Efficiency includes programs that are focused, deep, and immediate such as the brief curtailment of energy-intensive processes used by a utility's most demanding industrial customers, and programs that are broad, shallow, and less immediate such as the promotion of energy-efficient equipment in residential and commercial sectors. Demand-side management costs – The costs incurred by the utility to achieve the capacity and energy savings from the Demand-Side Management Program. Differential temperature (dT, delta T) – The difference between the supply temperature and return temperature of the district heating water delivered to users. This is an indication of the amount of energy delivered to the customer. Direct Current (DC) – The unidirectional flow of electric charge. Direct current is produced by sources such as batteries, thermocouples, and solar cells. The electric current flows in a constant direction, distinguishing it from alternating current (AC). Distributed Control System (DCS) – A control system of an energy production plant and process wherein control elements are not only located in central location but are also distributed throughout the system with each component sub-system controlled by one or more controllers so the intelligence is distributed across the sections of the system. Distribution – The delivery of energy to retail customers. District energy – A thermal energy delivery system that connects energy users with a central production facility. Diversified load – The actual peak load on an energy system. The diversified load is less than the sum of the peak loads of individual users due to the difference in time of day that each individual user realizes their peak load. Distribution system – The underground piping network that delivers hot water from an energy production facility to the customer buildings. Hot water is circulated through this distribution system using pumps that are located at the production facility. Domestic hot water – Potable water that is heated for use in faucets, showers, laundry, and similar uses. Energy Conservation Measure (ECM) – This includes building shell conservation measures, HVAC conservation measures, lighting conservation measures, any conservation measures, and other conservation measures incorporated by the building. However, this category does not include any Energy Efficiency program participation by the building. Any Energy Efficiency program participation is included in the Energy Efficiency Programs. TCAAP Energy Integration Resiliency Framework Exhibits 97 Energy Transfer Station – Equipment installed at the point of customer connection to the district energy system. The energy transfer station is utilized to transfer and measure the thermal energy delivered from the district energy distribution network to the customer’s building(s) or other thermal loads. Energy Usage Intensity - The quantity of total energy that a building consumes per square foot per year. Energy is usually expressed in terms of thousand British thermal units (KBtu/SF/year). Energy Utilization Index (EUI) – Measure of the total energy consumed in cooling or heating of a building or facility in a period, expressed as British thermal unit (Btu) per (cooled or heated) gross square foot. Equivalent Full Load Hours – Annual energy usage divided by the peak capacity used. Fixed Operations and Maintenance (FOM) – Costs other than those associated with capital investment that do not vary with the operation, such as maintenance and payroll. Fuel Cell CHP – Electrochemical power generation process generating both electricity and thermal energy suitable for making steam or hot water. Geothermal energy – Hot water or steam extracted from geothermal reservoirs in the earth's crust. Water or steam extracted from geothermal reservoirs can be used for geothermal heat pumps, water heating, or electricity generation. Geothermal plant – A plant in which the prime mover is a steam turbine. The turbine is driven either by steam produced from hot water or by natural steam that derives its energy from heat found in rock. Green Spine – The corridor through the Rice Creek Commons development that will be designated green space for the use of stormwater management, recreational trails, and parks. Greenhouse gases (GHG) – Those gases, such as water vapor, carbon dioxide, nitrous oxide, methane, hydrofluorocarbons (HFCs), perfluorocarbons (PFCs) and sulfur hexafluoride, that are transparent to solar (short- wave) radiation but opaque to long-wave (infrared) radiation, thus preventing long-wave radiant energy from leaving Earth's atmosphere. The net effect is a trapping of absorbed radiation and a tendency to warm the planet's surface. Ground Source Heat Pump – A heat pump in which the refrigerant exchanges heat (in a heat exchanger) with a fluid circulating through an earth connection medium (ground or ground water). The fluid is contained in a variety of loop (pipe) configurations depending on the temperature of the ground and the ground area available. Loops may be installed horizontally or vertically in the ground or submersed in a body of water. Heat pump – Heating and/or cooling equipment that, during the heating season, draws heat into a building from outside and, during the cooling season, ejects heat from the building to the outside. Heat pumps are vapor- compression refrigeration systems whose indoor/outdoor coils are used reversibly as condensers or evaporators, depending on the need for heating or cooling. TCAAP Energy Integration Resiliency Framework Exhibits 98 Heating Degree Days – A degree day is the difference in temperature between the outdoor mean temperature over a 24-hour day and a given base temperature. Heating degree days occur when the outdoor mean temperature is below 65 F. Heat exchanger – A pressure vessel that contains plates or tubes and allows the transfer of heat through the plates or tubes from the district heating system water to the building heat distribution system. A heat exchanger is divided internally into two separate circuits so that the district heating system water and the building heat distribution system fluids do not mix. Heating coil – A heating element made of pipe or tube that is designed to transfer heat energy to a specific area or working fluid. Hot water supply and return lines – The district heating system piping that distributes hot water for heating purposes to customers (supply) and returns the cooler water to the Plant for reheating (return). Kilowatt (kW) – A unit of power equal to one thousand Watts (W) Kilowatt-hour (kWh) – A measure of electricity defined as a unit of work or energy, measured as 1 kilowatt (1,000watts) of power expended for 1 hour. One kWh is equivalent to 3,412 Btu. Load – The amount of energy used by a customer. Typically refers to the Peak Load on the system. Levelized Cost of Energy (LCOE) – The present value of the total cost of building and operating a generating plant over its economic life, converted to equal annual payments. LCOE is determined by dividing the project’s total cost of operation by the energy generated. Medium temperature hot water – Thermal heat transferred via hot water at a temperature between 190 °F and 250 °F. Megawatt (MW) – One million Watts (W) Megawatt-hour (MWh) – One thousand kilowatt-hours Microgrid – A group of interconnected loads and distributed energy resources within clearly defined electrical boundaries that act as a single controllable entity with respect to the grid and can connect and disconnect from the grid to enable it to operate in both grid-connected or island-mode. Million BTU (MMBTU) –One million British Thermal Units (BTU). One MMBTU is equivalent to 293.07 kWh. Net Present Value (NPV) – The difference between the present value of the future cash flows from an investment and the amount of investment. Present value of the expected cash flows is computed by discounting them at the required rate of return. A zero net present value means the project repays original investment plus the required rate of return. A positive net present value means a better return, and a negative net present value means a worse return, than the return from zero net present value. Non-diversified load – The sum of the peak loads of individual users. This is a theoretical maximum system peak load. TCAAP Energy Integration Resiliency Framework Exhibits 99 Normalized – Adjusted annual data of monthly building usage values measured on different monthly heating degree scales to a common scale prior to averaging. N+1 Redundancy – A measure of system component redundancy to provide backup in the event of failure of any one component. N+1 refers to the number of units installed to carry normal load plus one additional unit as backup. For example, if a system has three chillers to achieve the total design load, each is rated at 33% of the total load, or N=3. For this example, an N+1 system will have a total of four chillers of 33% capacity for a total installed capacity of 133% with one chiller providing backup in the event of failure of any one chiller. Operations and Maintenance (O&M) – The activities related to the performance of routine, preventive, predictive, scheduled, and unscheduled actions aimed at preventing equipment failure or decline with the goal of increasing efficiency, reliability, and safety. Outside Air Temperature (OAT) – A measure of the air temperature outside a building. The temperature and humidity of air inside and outside the building are used in enthalpy calculations to determine when outside air can be used for free heating or cooling. Passive solar heating – A solar heating system that uses no external mechanical power, such as pumps or blowers, to move the collected solar heat. Peak load/ Peak demand– The maximum load during a specified period of time Photovoltaic and solar thermal energy – Energy radiated by the sun as electromagnetic waves (electromagnetic radiation) that is converted at electric utilities into electricity by means of solar (photovoltaic) cells or concentrating (focusing) collectors. PSI – An abbreviation for pounds per square inch. PSI is a unit of pressure measurement. Rice Creek Commons (RCC) – The name of the land development project that is being led by Ramsey County, as the land owner, on the site formerly known as the Twin Cities Army Ammunitions Plant (TCAAP). Recommissioning - A type of commissioning that occurs within an existing, operating building to identify ways the building operation is sub-optimal. The decision to recommission may be triggered by a change in building use or ownership, the onset of operational problems, or some other need. Renewable energy resources – Energy resources that are naturally replenishing but flow-limited. They are virtually inexhaustible in duration but limited in the amount of energy that is available per unit of time. Renewable energy resources include biomass, hydro, geothermal, solar, wind, ocean thermal, wave action, and tidal action Resiliency – The ability to withstand disruptions to the regional or national energy grids or significant volatility to the market price for energy sources. Return on Investment (ROI) – The earning power of assets measured as the ratio of the net income (profit less depreciation) to the average capital employed (or equity capital) in a company or project. Expressed usually as a percentage, return on investment is a measure of profitability that indicates whether or not a company is using its resources in an efficient manner. For example, if the long-term return on investment of a company is lower TCAAP Energy Integration Resiliency Framework Exhibits 100 than its cost-of-capital, then the company will be better off by liquidating its assets and depositing the proceeds in a bank. Seasonal energy efficiency ratio (SEER) – Ratio of the cooling output divided by the power consumption. It is the Btu of cooling output during its normal annual usage divided by the total electric energy input in watt hours during the same period. This is a measure of the cooling performance for rating central air conditioners and central heat pumps. Service line/service piping/customer connection – The segment of the district heating distribution system that extends from the main lines to the inside of the customer building. The service line is typically sized to meet the peak hot water flow requirements for the individual building served by the piping. Square Foot (SQ FT or ft2) – Unit of measure to quantify the footprint area of a customer building, used to estimate the Load of a building based on the usage of the building. Source Energy - The total amount of raw fuel that is required to operate an energy-using device or facility. Source energy includes all transmission, delivery, and production losses, thereby enabling a complete assessment of energy efficiency in a building. On the other hand, “Site Energy” is the amount of heat and electricity consumed by a building as reflected in utility bills. Solar cooling – The use of solar thermal energy or solar electricity to power a cooling appliance. Solar Photovoltaic Systems (PV) – Systems that directly convert sunlight into electricity either for use locally or for delivery to the electric grid. Solar Thermal – Systems that directly convert sunlight into heat, generally for domestic hot water though they can also be used to produce space heating. Substation – Facility equipment that switches, changes, or regulates electric voltage. Sustainability - Meeting the needs of the present generation without compromising the ability of future generations to meet their own needs. Therm – One hundred thousand (100,000) Btu Thermal energy – Energy that is generated and measured in the form of heat. Thermal Energy Storage – The storage of heat energy during utility off-peak times at night, for use during the next day without incurring daytime peak electric rates. Thumb – That portion of the Rice Creek Commons development that is at the extreme northwest of the site, and is separated from the remainder of the site by Rice Creek. Transit Oriented Development (TOD) – Land development that takes into account transportation choices as a means of reducing oil and other energy use. Typically it would combine public transit with walkable, mixed-use communities, and approaches to minimize the impact of individual vehicles and commuting. TCAAP Energy Integration Resiliency Framework Exhibits 101 Waste Heat Recovery – An energy conservation system whereby some space heating or water heating is done by actively capturing byproduct heat that would otherwise be ejected into the environment. In nonresidential buildings, sources of waste heat include refrigeration/air-conditioner compressors, manufacturing or other processes, data processing centers, lighting fixtures, ventilation exhaust air, and the occupants themselves. Not to be considered is the passive use of radiant heat from lighting, workers, motors, ovens, etc., when there are no special systems for collecting and redistributing heat. Water source heat pump – A type of (geothermal) heat pump that uses well (ground) or surface water as a heat source. Water has a more stable seasonal temperature than air thus making for a more efficient heat source. Variable Air Volume (VAV) – An HVAC system that has a stable supply-air temperature, and varies the air flow rate to meet the temperature requirements. Compared to constant air volume (CAV) systems, these systems conserve energy through lower fan speeds during times of lower temperature control demand. Variable frequency drive – an electronic controller that controls the speed of an electric motor by modulating input frequency and voltage to match motor speed to the specific demands of the work being performed. TCAAP Energy Integration and Resiliency Framework Framework Timeline •Project Team engaged in August •Policy White Paper accepted in November •TCAAP development coordination meeting in January •Draft Framework circulated for comment March 7th •Framework finalized March 31st TCAAP’s Energy Vision TCAAP will be a vibrant development that leverages long-term energy conservation and resilience to attract investment and partnership, and achieves sustainable benefits for Arden Hills and the surrounding community. TCAAP’s Guiding Principles •Establish TCAAP as a national model for development of integrated energy systems. •Develop a resilient community for energy and other utilities. •Implement infrastructure solutions that are flexible and scalable over the next 50 years. •Deliver a model of efficient energy and water usage that minimizes TCAAP’s impact on the environment. •Create an economically competitive and attractive environment for developers and businesses. TCAAP Development Plan Estimated Energy Loads Electrical (MW) Thermal (MMBTU) Cooling (tons) TCAAP 8.0 38.9 617 AHATS 3.4 7.3 500 DPS EOC 0.07 0.5 30 RCPW 0.4 4.1 240 Estimated Total 11.9 50.8 1,387 MN National Guard Considerations •Energy conservation & GHG emission reduction •Net-zero in energy, water, and waste •Resiliency in periods of grid outage, including the ability to disconnect from larger grid •Land-use must provide benefit to AHATS •Development must not intrude or obstruct from AHATS mission •Preferred that a third party finances and operates Xcel Energy Considerations •Gas and electricity provider to the area •Regulated utility •Participation could accelerate CHP and solar implementation •Energy demonstration projects partner Partnership Opportunities Combined Heat & Power •Initial plant could meet the electrical needs of the Thumb •Provide thermal energy to the Thumb and Town •Expandable to the south as TCAAP is developed •Establish a platform for developing a site-wide microgrid Solar •Primer Tracer PV –~ 40-60 acres available –~ 8-12 of MW electricity •Additional PV –Areas on AHATS with contaminated soils and limited training usage –1-2 MW of electricity •Future possible solar thermal integration Low-Temperature District Energy •2 MGD pumping for 25-30 years minimum •Provide heating and cooling to residential neighborhoods •Avoid natural gas infrastructure •Net-zero energy home potential Environmental Benefits Traditional Scenario Annual CO2 Emissions Recommended Scenarios Annual CO2 Emissions Annual CO2 Reductions % Reduction Solar PV 7,524 tons 0 tons 7,524 tons 100% CHP 3,581 tons 2,905 tons 676 tons 19% Low Temp District Energy 1,057 tons 747 tons 310 tons 29% Totals 12,162 tons 3,652 tons 8,510 tons 70% Equivalent of removing over 1,600 automobiles off the road annually Energy Conservation through DSM •High-efficiency commercial buildings (SB-2030) •Sub-metering •Strategic building siting and co-location •Low-load residential development •Building orientation and passive solar •High-efficiency streetlights •Community participation and education •Demonstration opportunities Continuing Partnership Discussions •AHATS/Minnesota National Guard •Xcel Energy •US Army •University of Minnesota Center for Sustainable Building Research •Minnesota Department of Homeland Security Next Steps •Partnership development •Solar PV RFP •CHP discussion with Thumb developer •Low-temp district energy business development •Energy conservation design standards •Energy -efficient site planning •Infrastructure planning •Funding pursuits •Outreach and education •Developer RFP process Questions and Discussion Plan could make Arden Hills development energy self-sufficient | Star Tribune http://www.startribune.com/local/east/298985241.html[4/9/2015 12:52:55 PM] A new report for Rice Creek Commons, the former Army ammunitions site in Arden Hills, says a new solar farm — as well as using groundwater now being treated by the Army for heating and cooling — could satisfy all the 427-acre development’s energy needs. The report, called the Energy Integration Resiliency Framework for Rice Creek Commons, outlines a vision to make the development the largest in the state to be energy self-sufficient. At the heart of the proposal are plans to install an on-site 40-acre solar array and use water the Army is now treating to heat and cool homes and businesses. “We have an opportunity to use today’s technology to build a sustainable energy future,” said Ramsey County Commissioner Blake Huffman, who represents the area. But the county must move quickly, Huffman said, to obtain a 60-acre site just north of the development to use for the solar array. The solar project must be in place by the end of 2016 to utilize federal tax credits to offset the cost. Ramsey County officials plan to ask the federal General Services Administration to give it the site for free. In exchange, the county would clean up the site to meet industrial standards, which county officials said would cost about $1.25 million. When complete, the solar installation would use 40 acres and generate 8 megawatts of electricity. That is enough power to meet the needs of the entire Rice Creek Commons development. Officials say that’s also enough power to reduce greenhouse gas emissions each year by the equivalent of removing 1,432 cars from the roads. The second piece of the energy plan would use groundwater to heat and cool homes and businesses. The Army currently is pumping 2 million gallons of contaminated groundwater each day, treating it and dumping it into Marsden Lake. Heat from that 52-degree water could be captured and used to heat and cool all or parts of the development, said Greg Mack, project manager for the county. “It would be just taking advantage of resources that are there,” Mack said. Article by: JAMES WALSH , Star Tribune Updated: April 7, 2015 - 8:32 PM A 40-acre solar array is the key cog to the development’s plan. from the homepage U psychiatry chairman steps down after protocol concerns Mary Lucia to take leave from 89.3 the Current after stalker incidents Pedaling America: Good-bye Rockies, hello Great Plains! ADVERTISEMENT most read most emailed most watched Minn. high school senior accepted to all eight Ivy League schools 18 years later, man charged in disappearance, death of wife in Minn. 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Minn. high school senior accepted to all eight Ivy League schools St. Paul police honor officer, detective, civilians of the year comments resize text print buy reprints1 29 Tweet 13 Share Log In |Register |My account |Subscribe Digital Home delivery |Today’s Paper Plan could make Arden Hills development energy self-sufficient | Star Tribune http://www.startribune.com/local/east/298985241.html[4/9/2015 12:52:55 PM] Ramsey County is seeking to partner with the Minnesota Army National Guard, which owns and operates the Arden Hills Army Training Site next to Rice Creek Commons. The Guard’s master plan for its training site is to “take it off the grid” for energy, water and waste, Huffman said. The county is contacting third parties interested in public-private partnerships to develop the solar field. Future developers would become part of the discussions for the geothermal piece. Altogether, Huffman said, the prospects for using technology to decrease the site’s carbon footprint are exciting. “There are just a lot of wins out there. But, of course it’s complicated,” Huffman said. James Walsh • 612-673-7428 home Pedaling America: A cross-country biking adventure lifestyle New Blog: Rands on the Run lifestyle 2015 Minnesota Summer Camp Guide local Minnesota History with Curt Brown lifestyle Best of Minnesota: Food, drink, getaways, design and more local Viking stadium construction cam inside the StarTribune News Local Sports Business Politics Opinion Lifestyle Entertainment Obituaries Classifieds Autos Housing more from star tribune Protesters march in France as nationwide strikes targets schools, Eiffel Tower and airspace Surprise! Guardsman dons polo shirt to attend news conference, ends up at a table with Obama Human remains found next to I-90 near Albert Lea Paddling from the Gulf to the Arctic Barley makes a comeback Husband arrested in case of White Bear Township woman missing since 1997 from around the web sponsored links Forget Googling them, this site reveals all. Simply enter a name and state of anyone you know, what will you learn today? (Instant Checkmate) 11 Things You Should Never Do Again After 50 (AARP) Global Warming: See this incredibly detailed map of where America sides on climate change. (iSideWith) The Hoodie So Insanely Popular In Minnesota People Wait Months To Get It (Business Insider) Boy Locked in Manhattan Restroom With Mother Later Dies (The New York Times) 4 Surgeries to Avoid (AARP) [?] comments resize text print buy reprints1 29 Tweet 13 Share STAFF COMMENTS – 3C City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Recycling & Garbage\2015\RFP & Contract_Recycling Services\CC Packet_(4-13-15) - Cart Delivery Page 1 of 1 MEMORANDUM DATE: April 13, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Recycling Cart Delivery Background The recycling carts that were purchased by the City are expected to arrive from Cascade Engineering between April 20th and April 24th. Cascade Engineering will be delivering the recycling carts to the staging area at the Ramsey County Public Works Facility to prepare for distribution to City residents. Following the delivery from Cascade Engineering, Republic Services will distribute a sixty-four (64) gallon recycling cart to each property that participates in the Arden Hills Curbside Recycling Program. The new recycling carts will delivered between April 27th and May 1st. Once the cart delivery is complete the new recycling services provided by Republic Services will begin on May 5 th and May 6th depending on the collection schedule. The current weekly recycling collection schedule will remain unchanged with Republic Services as the new recycling hauler. Recycling collection for properties south of I-694 is on Tuesday and collection for properties north of I-694 is on Wednesday. Attachments A) New Cart/New Hauler Brochure B) Your New Recycling Cart Brochure IN T R O D U C I N G CHANGES TO TH E RE C Y C L I N G PROGRAM... HE R E IS WH A T YO U NE E D TO KN O W . . . ww w . C i t y o f A r d e n H i l l s . o r g / R e c y c l i n g A n d D i s p o s a l Ar d e n Hi l l s Ci t y Ha l l 65 1 ‐79 2 ‐78 0 0 Weekly Collection! Q. Wh a t is Si n g l e So r t Re c y c l i n g ? A. Si n g l e So r t re c y c l i n g al l o w s yo u to th r o w al l re c y c l a b l e ma t e r i a l s in t o on e ca r t . No so r t i n g or se p a r a t i n g of th e ma t e r i a l s is ne e d e d , yo u r ha u l e r (R e p u b l i c Se r v i c e s ) wi l l do it fo r yo u ! Th e ne w ca r t ha s wh e e l s so it ’ s ea s y to ro l l do w n th e dr i v e w a y an d ha s a li d to ke e p ma t e r i a l s fr o m bl o w i n g aw a y . Q. Wh o is my ne w re s i d e n t i a l re c y c l i n g ha u l e r ? A. Re p u b l i c Se r v i c e s is th e Ci t y ’ s ne w re c y c l i n g ha u l e r . Pl e a s e co n t a c t Re p u b l i c Se r v i c e s at ww w . R e p u b l i c S e r v i c e s . c o m or 95 2 ‐94 1 ‐51 7 4 wi t h an y qu e s t i o n s re g a r d i n g yo u r se r v i c e s . Q. Wh e n wi l l my ne w ca r t be de l i v e r e d ? A. Yo u r ne w re c y c l i n g ca r t wi l l be de l i v e r e d to yo u r ho m e be t w e e n Ap r i l 27 t h an d Ma y 1s t . Pl e a s e us e th e cu r r e n t bi n co l l e c t i o n sy s t e m th r o u g h th e mo n t h of Ap r i l un t i l th e ne w pr o g r a m be g i n s wi t h Re p u b l i c Se r v i c e s on Ma y 5t h an d 6t h . Q. Wh e n wi l l se r v i c e wi t h th e ne w sy s t e m be g i n ? A. Af t e r ca r t s ar e de l i v e r e d , th e ne w pr o g r a m wi l l be g i n on Ma y 5t h an d 6t h de p e n d i n g on yo u r co l l e c t i o n da y . We pr o v i d e d yo u wi t h a ca l e n d a r in s i d e th i s br o c h u r e . Pl e a s e ha v e yo u r re c y c l i n g ca r t to th e cu r b by 7: 0 0 a. m . on yo u r co l l e c t i o n da y . Pl a c e yo u r re c y c l i n g ca r t on on e si d e of th e dr i v e w a y an d yo u r tr a s h ca r t on th e ot h e r si d e . Yo u r se r v i c e da y wi l l NO T ch a n g e — i t wi l l re m a i n th e sa m e wi t h we e k l y co l l e c t i o n of re c y c l a b l e ma t e r i a l s . Q. Wh a t si z e is th e ne w Si n g l e So r t Re c y c l i n g ca r t ? A. Th e ne w re c y c l i n g ca r t ha s a ca p a c i t y of 64 ga l l o n s . It st a n d s 43 ” ta l l , is 24 ” wi d e , an d is 26 ” in de p t h . Re q u e s t s fo r a sm a l l e r 32 ga l l o n ca r t ca n be ma d e af t e r 90 da y s (A u g u s t 1s t ) by co n t a c t i n g Ci t y Ha l l . Q. Wh a t if I ne e d an ad d i t i o n a l re c y c l i n g ca r t ? A. If yo u ne e d an ad d i t i o n a l re c y c l i n g ca r t , co n t a c t Re p u b l i c Se r v i c e s at 95 2 ‐94 1 ‐51 7 4 . Q. Wh a t sh o u l d I do wi t h my ol d gr e e n re c y c l i n g bi n ? A. Re s i d e n t s ca n ke e p th e i r ol d re c y c l i n g bi n to re p u r p o s e it fo r an o t h e r us e , br i n g it to Cl e a n u p Da y on Ju n e 6t h , or re c y c l e it at Ci t y Ha l l Ma y 4t h — M a y 15 t h . Pl a c e ma t e r i a l s lo o s e l y in yo u r ca r t ! Ma y 2015 ‐ December 2015 RE C Y C L I N G SCHEDULE Re c y c l i n g is picked up EVERY WEEK on the sa m e da y as your garbage pick up service. Pa p e r & Ca r d b o a r d Ne w s p a p e r & Ne w s p a p e r In s e r t s Ma g a z i n e s an d Ca t a l o g s Ju n k Ma i l an d En v e l o p e s Of f i c e & Sc h o o l Pa p e r Ph o n e Bo o k s Ca r d b o a r d (f l a t t e n e d & pl a c e d in s i d e ca r t ) De l i v e r y Pi z z a Bo x e s Ce r e a l an d Cr a c k e r Bo x e s Sh o e an d Gi f t Bo x e s To o t h p a s t e , Ti s s u e , an d Me d i c a t i o n Bo x e s Br o w n Pa p e r Sa c k s / B a g s Ca r t o n s Mi l k Ca r t o n s So u p an d Br o t h Ca r t o n s Ju i c e Bo x e s an d ot h e r Pa p e r Ca r t o n s Gl a s s Gl a s s Fo o d / B e v e r a g e Bo t t l e s an d Ja r s Me t a l Fo o d an d Be v e r a g e Ca n s Pl a s t i c Co n t a i n e r s (# 1 ‐ #7 ) Bo t t l e s & Ju g s : Wa t e r , So d a , Ju i c e , an d Mi l k Ke t c h u p an d Sa l a d Dr e s s i n g Di s h w a s h i n g Li q u i d an d De t e r g e n t Sh a m p o o , So a p , an d Lo t i o n Cu p s an d Co n t a i n e r s : Yo g u r t , Pu d d i n g , an d Fr u i t Bu t t e r / M a r g a r i n e , Wh i p Cr e a m , Co t t a g e Ch e e s e , an d ot h e r Fo o d Co n t a i n e r s Pl a s t i c Ba g s (p l a c e al l pl a s t i c ba g s in s i d e a pl a s t i c ba g ) TH E FO L L O W I N G IT E M S AR E NO W AC C E P T E D IN YO U R RE C Y C L I N G CA R T . NO SO R T I N G NE E D E D . Th e RED BOX indicates a holiday. Se r v i c e on or after the holiday will be delayed by one day this week. * Pl e a s e no t e th i s is no t a co m p r e h e n s i v e li s t * Ma t e r i a l s sh o u l d be pl a c e d lo o s e l y in th e ca r t * Re c y c l a b l e s sh o u l d no t be pl a c e d in ba g s Tu e s d a y Collection (S o u t h of I ‐694) We d n e s d a y Collection (N o r t h of I ‐694) Starting May 2015 Re p u b l i c Se r v i c e s : cs t w i n c i t i e s @ r e p u b l i c s e r v i c e s . c o m ww w . R e p u b l i c S e r v i c e s . c o m or 95 2 ‐94 1 ‐51 7 4 St i l l ha v e Qu e s t i o n s ? Co n t a c t Re p u b l i c Se r v i c e s or Ar d e n Hi l l s Ci t y Ha l l . NO ! Ga r b a g e Fo o d Wa s t e Fo o d Ta i n t e d It e m s Pa p e r To w e l s Pa p e r Na p k i n s Eg g Ca r t o n s Ba t t e r i e s Cl o t h s & Li n e n s Mu s i c a l Ca r d s NO ! Pl a s t i c Fr e e z e r Bo x e s Ic e Cr e a m Ca r t o n s Al u m i n u m Fo i l St y r o f o a m Cu p s / P l a t e s or Pa c k a g i n g Ae r o s o l Ca n s , Pr o p a n e Ta n k s or He l i u m Ta n k s Ha z a r d o u s Li q u i d s / Wa s t e HE R E IS YOUR IN S T R U C T I O N GUIDE TO... Q. Wh a t is Si n g l e So r t Re c y c l i n g ? A. Si n g l e So r t re c y c l i n g al l o w s yo u to th r o w al l re c y c l a b l e ma t e r i a l s in t o on e ca r t . No so r t i n g or se p a r a t i n g of th e ma t e r i a l s is ne e d e d , yo u r ha u l e r (R e p u b l i c Se r v i c e s ) wi l l do it fo r yo u ! Th e ne w ca r t ha s wh e e l s so it ’ s ea s y to ro l l do w n th e dr i v e w a y an d ha s a li d to ke e p ma t e r i a l s fr o m bl o w i n g aw a y . Q. Wh o is my ne w re s i d e n t i a l re c y c l i n g ha u l e r ? A. Re p u b l i c Se r v i c e s is th e Ci t y ’ s ne w re c y c l i n g ha u l e r . Pl e a s e co n t a c t Re p u b l i c Se r v i c e s at 95 2 ‐94 1 ‐51 7 4 or ww w . R e p u b l i c S e r v i c e s . c o m wi t h an y qu e s t i o n s re g a r d i n g yo u r se r v i c e s . Q. Wh e n wi l l se r v i c e wi t h th e ne w sy s t e m be g i n ? A. Af t e r ca r t s ar e de l i v e r e d , th e ne w pr o g r a m wi l l be g i n on Ma y 5t h an d 6t h de p e n d i n g on yo u r co l l e c t i o n da y . We pr o v i d e d yo u wi t h a ca l e n d a r in s i d e th i s br o c h u r e . Yo u r se r v i c e da y wi l l NO T ch a n g e — i t wi l l re m a i n th e sa m e wi t h we e k l y co l l e c t i o n of re c y c l a b l e ma t e r i a l s . Q. Ca n I ch a n g e th e si z e of my re c y c l i n g Ca r t ? A. Re q u e s t s fo r a sm a l l e r 32 ga l l o n ca r t ca n be ma d e af t e r 90 da y s (A u g u s t 1s t ) by co n t a c t i n g Ci t y Ha l l . If yo u ne e d an ad d i t i o n a l re c y c l i n g ca r t , co n t a c t Re p u b l i c Se r v i c e s at 95 2 ‐94 1 ‐51 7 4 . Q. Wh a t sh o u l d I do wi t h my ol d gr e e n re c y c l i n g bi n ? A. Re s i d e n t s ca n ke e p th e i r ol d re c y c l i n g bi n to re p u r p o s e it fo r an o t h e r us e , br i n g it to Cl e a n u p Da y on Ju n e 6t h , or re c y c l e it at Ci t y Ha l l Ma y 4t h — M a y 15 t h . Q. Am I pa r t of th e Ci t y ’ s cu r b s i d e re c y c l i n g pr o g r a m ? A. Al l ho m e s in Ar d e n Hi l l s ar e pa r t of th e Re p u b l i c Se r v i c e s cu r b s i d e re c y c l i n g pr o g r a m ex c e p t fo r th e fo l l o w i n g ne i g h b o r h o o d s th a t co n t r a c t fo r se p a r a t e re c y c l i n g se r v i c e s : Co t t a g e Vi l l a s , Hu n t e r ’ s Pa r k Co n d o s , Ar d e n Ma n o r , E St r e e t Fl a t s , Pa r k s h o r e Ap a r t m e n t s , an d Ar d e n Fl a t s . Q. Ca n I ge t do o r s t e p re c y c l i n g pi c k u p ? A. Re s i d e n t s ca n co n t a c t Re p u b l i c Se r v i c e s or th e Ci t y of Ar d e n Hi l l s Ci t y to ar r a n g e sp e c i a l pi c k u p in s t r u c t i o n s if th e y ar e di s a b l e d or un a b l e to ge t th e i r re c y c l a b l e s to th e cu r b on th e i r ow n . HE R E IS WH A T YO U NE E D TO KN O W AB O U T YO U R NE W RE C Y C L I N G SE R V I C E WI T H RE P U B L I C SE R V I C E S . . . Weekly Collection! Pl a c e ma t e r i a l s lo o s e l y in yo u r ca r t ! Q. Do e s Re p u b l i c Se r v i c e s ac c e p t cl o t h e s or li n e n s ? A. Re p u b l i c Se r v i c e s do e s no t ac c e p t th e s e it e m s at th e cu r b . Ho w e v e r , in s t e a d of di s p o s i n g of ge n t l y us e d cl o t h e s or li n e n s pl e a s e co n s i d e r do n a t i n g th e s e it e m s or se l l i n g th e m to se c o n d ‐ha n d st o r e s . Co n t a c t Ra m s e y Co u n t y at 65 1 ‐63 3 ‐EA S Y (3 2 7 9 ) an s w e r e d 24 / 7 or vi s i t Ra m s e y R e c y c l e s . c o m . Q. Wh a t ti m e sh o u l d I ha v e my re c y c l i n g at th e cu r b ? A. Pl e a s e ha v e yo u r re c y c l i n g ca r t to th e cu r b by 7: 0 0 a. m . on yo u r co l l e c t i o n da y . Pl a c e yo u r re c y c l i n g ca r t on on e si d e of th e dr i v e w a y an d yo u r tr a s h ca r t on th e ot h e r si d e . Q. Wh o do I co n t a c t if my re c y c l i n g wa s mi s s e d ? A. Yo u mu s t ha v e yo u r re c y c l i n g at th e cu r b on yo u r re c y c l i n g da y no la t e r th a n 7: 0 0 a. m . If yo u r re c y c l i n g wa s ac c i d e n t a l l y mi s s e d , pl e a s e co n t a c t Re p u b l i c Se r v i c e s . Q. Wh a t sh o u l d I do wi t h ho u s e h o l d ha z a r d o u s wa s t e an d el e c t r o n i c wa s t e ma t e r i a l s ? A. Ra m s e y Co u n t y ca n he l p yo u fi n d pl a c e s to re c y c l e th e s e ty p e s of ma t e r i a l s . Co n t a c t Ra m s e y Co u n t y at 65 1 ‐63 3 ‐EA S Y (3 2 7 9 ) an s w e r e d 24 / 7 or vi s i t Ra m s e y R e c y c l e s . c o m . Q. Do I ne e d to si g n up fo r cu r b s i d e re c y c l i n g se r v i c e ? A. If yo u li v e in a si n g l e ‐fa m i l y re s i d e n t i a l un i t , du p l e x , or to w n h o m e yo u do no t ne e d to si g n up . Ju s t pu t yo u r ca r t ou t . Qu e s t i o n s ? Fo r re c y c l i n g qu e s t i o n s or to re p o r t a co n c e r n re g a r d i n g yo u r we e k l y co l l e c t i o n se r v i c e , pl e a s e co n t a c t Re p u b l i c Se r v i c e s . Re p u b l i c Se r v i c e s 95 2 ‐94 1 ‐51 7 4 cs t w i n c i t i e s @ r e p u b l i c s e r v i c e s . c o m ww w . R e p u b l i c S e r v i c e s . c o m Yo u ca n al s o co n t a c t Ar d e n Hi l l s Ci t y Ha l l . Ci t y of Ar d e n Hi l l s 65 1 ‐79 2 ‐78 0 0 ww w . C i t y o f A r d e n H i l l s . o r g / R e c y c l i n g A n d D i s p o s a l Ma y 2015 ‐ December 2015 RE C Y C L I N G SCHEDULE Re c y c l i n g is picked up EVERY WEEK on the sa m e da y as your garbage pick up service. Pa p e r & Ca r d b o a r d Ne w s p a p e r & Ne w s p a p e r In s e r t s Ma g a z i n e s an d Ca t a l o g s Ju n k Ma i l an d En v e l o p e s Of f i c e & Sc h o o l Pa p e r Ph o n e Bo o k s Ca r d b o a r d (f l a t t e n e d & pl a c e d in s i d e ca r t ) De l i v e r y Pi z z a Bo x e s Ce r e a l an d Cr a c k e r Bo x e s Sh o e an d Gi f t Bo x e s To o t h p a s t e , Ti s s u e , an d Me d i c a t i o n Bo x e s Br o w n Pa p e r Sa c k s / B a g s Ca r t o n s Mi l k Ca r t o n s So u p an d Br o t h Ca r t o n s Ju i c e Bo x e s an d ot h e r Pa p e r Ca r t o n s Gl a s s Gl a s s Fo o d / B e v e r a g e Bo t t l e s an d Ja r s Me t a l Fo o d an d Be v e r a g e Ca n s Pl a s t i c Co n t a i n e r s (# 1 ‐ #7 ) Bo t t l e s & Ju g s : Wa t e r , So d a , Ju i c e , an d Mi l k Ke t c h u p an d Sa l a d Dr e s s i n g Di s h w a s h i n g Li q u i d an d De t e r g e n t Sh a m p o o , So a p , an d Lo t i o n Cu p s an d Co n t a i n e r s : Yo g u r t , Pu d d i n g , an d Fr u i t Bu t t e r / M a r g a r i n e , Wh i p Cr e a m , Co t t a g e Ch e e s e , an d ot h e r Fo o d Co n t a i n e r s Pl a s t i c Ba g s (p l a c e al l pl a s t i c ba g s in s i d e a pl a s t i c ba g ) TH E FO L L O W I N G IT E M S AR E NO W AC C E P T E D IN YO U R RE C Y C L I N G CA R T . NO SO R T I N G NE E D E D . Th e RED BOX indicates a holiday. Se r v i c e on or after the holiday will be delayed by one day this week. * Pl e a s e no t e th i s is no t a co m p r e h e n s i v e li s t * Ma t e r i a l s sh o u l d be pl a c e d lo o s e l y in th e ca r t * Re c y c l a b l e s sh o u l d no t be pl a c e d in ba g s Tu e s d a y Collection (S o u t h of I ‐694) We d n e s d a y Collection (N o r t h of I ‐694) Starting May 2015 Re p u b l i c Se r v i c e s : cs t w i n c i t i e s @ r e p u b l i c s e r v i c e s . c o m ww w . R e p u b l i c S e r v i c e s . c o m or 95 2 ‐94 1 ‐51 7 4 St i l l ha v e Qu e s t i o n s ? Co n t a c t Re p u b l i c Se r v i c e s or Ar d e n Hi l l s Ci t y Ha l l NO ! Ga r b a g e Fo o d Wa s t e Fo o d Ta i n t e d It e m s Pa p e r To w e l s Pa p e r Na p k i n s Eg g Ca r t o n s Ba t t e r i e s Cl o t h s & Li n e n s Mu s i c a l Ca r d s NO ! Pl a s t i c Fr e e z e r Bo x e s Ic e Cr e a m Ca r t o n s Al u m i n u m Fo i l St y r o f o a m Cu p s / P l a t e s or Pa c k a g i n g Ae r o s o l Ca n s , Pr o p a n e Ta n k s or He l i u m Ta n k s Ha z a r d o u s Li q u i d s / Wa s t e Page 1 of 1 DATE: April 13, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96 project. STAFF COMMENTS – 3B MEMORANDUM Approved: April 13, 2015 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2015 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro-Tem Dave McClung called to order the regular City Council meeting at 7:00 p.m. Present: Councilmembers Brenda Holden, Dave McClung, and Robert Woodburn Absent: Mayor David Grant (excused) and Councilmember Fran Holmes (excused) Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; City Planner Ryan Streff; City Attorney Joel Jamnik; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Woodburn moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (3-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. TCAAP Update City Administrator Klaers stated that special City Council work sessions will be held at 6:00 pm on Tuesday, February 24 and Wednesday, February 25 to discuss final edits to the draft TCAAP Redevelopment Code. He noted that the Joint Development Authority will meet on Monday, February 2nd at 5:30 p.m. at City Hall. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 2 4. APPROVAL OF MINUTES A. January 20, 2015, City Council Work Session B. January 26, 2015, Special City Council Work Session MOTION: Councilmember Holden moved and Councilmember Woodburn seconded a motion to approve the January 20, 2015, City Council work session minutes; and January 26, 2015, special City Council work session minutes as presented. The motion carried unanimously (3-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve New Felling Trailer Purchase C. Motion to Approve Purchase of Mini Excavator D. Motion to Approve Final Plans and Ordering Advertisement for Bids for 2015 Pavement Management Program Resolution 2015-013 (Venus/Crystal Neighborhood) Resolution 2015-014 (Grant/Noble/Lake Lane Neighborhood) E. Motion to Approve Resolution 2015-020 Approving Recycling Contract with Republic Services F. Motion to Approve Round Lake Road Area Improvement – Payment #7 and Change Order #2 in the Amount of $31,179.93 G. Motion to Adopt Resolution 2015-012 – Restricting Parking – Mounds View High School Trail H. Motion to Approve the Xcel Energy Contract for Lighting Installation for the County Road E Improvements I. Motion to Approve Appointment of Finance Analyst J. Motion to Adopt Resolution 2015-019 Entering into Cooperative Agreement No. 07080 with MnDOT and the City of New Brighton for County Road F Reconstruction K. Motion to Approve Settlement Agreement – TAT Properties MOTION: Councilmember Holden moved and Councilmember Woodburn seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (3-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS None. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 3 8. NEW BUSINESS A. Planning Case 14-036 – Master and Final PUD – Red Fox Business Center City Planner Streff explained that Roberts Management Group is proposing to construct two (2) multi-tenant light industrial buildings on an 8.04 acre development site located at 1235 Red Fox Road. The site is located in the southeast quadrant of Snelling Avenue North and Interstate 694 and bordered by Health Partners and the Northwoods Office Building to the east, and UTC Fire & Security building to the west. City Planner Streff stated that as proposed, the Red Fox Business Center would consist of two (2) buildings totaling 93,300 square feet. Building 1 is proposed at 43,300 square feet in size and Building 2 is proposed at 50,000 square feet in size. The buildings would be designed into individual tenant bays ranging from 5,000 square feet and up to allow businesses to take as much or as little space as needed. City Planner Streff indicated that two driveways are proposed to provide access to the development, the first along the eastern property line for passenger vehicles and the second along the western property line for truck traffic. In this case, it is important to separate passenger vehicles and truck traffic whenever possible in order to minimize conflicts. Parking areas for passenger vehicles would be located along the front façade of Building 1 and along the front and side façades of Building 2. As indicated on the plan set, Building 1 provides a parking area consisting of 82 parking stalls and Building 2 has 80 parking stalls incorporated into its design. In this development, truck docks have been provided along the western façade of Building 1 and along the southeast façade of Building 2. The docks on these building have been positioned on the site to minimize their view from adjacent rights-of-way and neighboring buildings. Where less desirable views exist on to the site, increased landscaping has been provided by the applicant. City Planner Streff stated that both of the proposed buildings would be similar in design and use. The applicant expects 50% wholesaling and warehousing uses with the remainder of the space used for office space, business services, research and development, manufacturing and processing (class 1), retail, and other similar uses. Given the visibility of the property from Interstate 694 and Snelling Avenue, Roberts Management Group believes that the project could attract some commercial showroom and retail tenants as well. City Planner Streff commented that as proposed, the buildings would be constructed with high quality tilt-up concrete panels with exposed aggregate. Decorative metal and anodized aluminum would be used as accent materials to provide architectural interest to the building façades and to create focal points for entryways and corners of the buildings. The applicant intends to use a significant amount of glass coverage on the front façades of each building by incorporating ribbon windows. Glass coverage on the front façade of both buildings would be approximately 42% with an average of approximately 22%-25% glass coverage when combined between all façades. Building 1 would be designed with a 22 foot clear height and Building 2 would be constructed with a 24 foot clear height in order to allow tenants to maximize the use of their space and provide the ability to store products vertically. Staff reviewed additional details on building elevations depicting the types of building materials that would be used for the building construction. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 4 City Planner Streff reported that the applicant has submitted a project narrative explaining the proposed Red Fox Business Center development in further detail, where flexibility is being requested, and why the overall proposal is within the public interest. A complete plan set, including the Site Plan, Tree Preservation & Landscaping Plan, and Photometric Plan have also been submitted. Planning Case 14-036 includes three requests: 1. Master Planned Unit Development 2. Final Planned Unit Development 3. Conditional Use Permit City Planner Streff noted that the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. City Planner Streff reviewed the Plan Evaluation, Traffic Study and Sign Code Review. He noted that the Developer is requesting some flexibility in the tree preservation requirements and in the tree replanting requirements. He also stated that in the traffic circulation within the site there are a couple of pinch points that the tenants will have to address. City Planner Streff explained that the Planning Commission reviewed Planning Case 14-036 at their regular meeting on February 4, 2015. The Planning Commission offers the following Findings of Fact for consideration: General Findings: 1. The applicant is requesting approval of a Master & Final Planned Unit Development (PUD) and a Conditional Use Permit for the Red Fox Business Center development. 2. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 3. The Red Fox Business Center development is comprised of 8.04 acres. 4. The Red Fox Business Center development is located at 1235 Red Fox Road. 5. The proposed development is located in the I-Flex District. 6. The proposed development is a permitted use in the I-Flex District. 7. The Master and Final PUD are in substantial conformance with the requirements set forth in the City’s Zoning Code and design standards. 8. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant. 9. The applicant is proposing to construct two (2) multi-tenant light industrial buildings on the property. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 5 10. The proposed development would be accessed from Red Fox Road. No access from Northwoods Drive would be provided. 11. The proposed plan is in conformance with the City’s 2030 Comprehensive Plan. The property at 1235 Red Fox Road is guided for Mixed Business (MB). The MB area is designated for a variety of businesses including; commercial, certain light industrial uses, warehousing, office, general business, and retail. Conditional Use Findings: 12. A Conditional Use Permit is required for wholesaling and warehousing uses in the I-Flex District. 13. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 14. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 15. The proposal will have limited impacts related to noise concerns. 16. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 17. The proposal will not affect drainage on the property. 18. The proposal will not affect the population density on the property. 19. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 20. The park dedication requirement does not apply in this case. 21. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. City Planner Streff indicated that the Findings of Fact for the Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) support approval. However, if the City Council chooses to deny the application, the Findings of Fact would need to be amended to reflect the reasons for the denial. It was noted the Planning Commission reviewed Planning Case 14 -036 and unanimously recommends approval (6-0) of the Master & Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) for the Red Fox Business Center project in order to construct two (2) multi-tenant light industrial buildings at 1235 Red Fox Road, based on the findings of fact and the submitted plans as presented in the February 23, 2015, Report to the City Council, as amended by the following fourteen (14) conditions: 1. That the project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the applicant shall obtain a building permit within one year of the PUD approval or the approval shall expire unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. That the development agreement and conditional use permit (CUP) shall be prepared by the City Attorney and subject to City Council approval. The development agreement and CUP shall be executed prior to the issuance of a grading and erosion control permit. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 6 4. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the PUD Development Agreement. 5. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of a building permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a building permit. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 8. That the proposed project may require permits, including, but not limited to, MPCANPDES, Rice Creek Watershed District, Minnesota Department of Health, MPCASanitary Sewer Extension, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of all issued permits shall be provided to the City prior to the issuance of any development permits. 9. That the final plans shall be subject to approval by the Building Official and Fire Marshal prior to the issuance of a building permit. 10. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and City Planner prior to the issuance of a grading and erosion control permit or other development permits. 11. That upon completion of grading and utility work on the site, a grading as-built and utility as-built shall be provided to the City for review. 12. That the final plans shall be revised to meet the standards as outlined by the Assistant City Engineer in the memo dated 2-19-15. 13. That the final Lighting and Photometric Plan shall be reviewed and approved by the City prior to the issuance of a building permit. 14. That the applicant shall conform to all other City regulations. Mayor Pro-Tem McClung thanked City Planner Streff for his report and asked if the Council had any questions of staff. Councilmember Holden asked if all landscaping requirements were being met. City Planner Streff stated that this was the case. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 7 Matt Pacyna, SRF Consulting, reviewed the traffic study in further detail with the Council. He explained how data was collected noting that there was a focus on Red Fox Road. He reported that the intersection had cueing issues which provided it a service level D. He discussed the proposed improvements the County had planned for the corridor. Councilmember Holden questioned where the 800 trips were coming from. Mr. Pacyna explained that the trip generation estimates were based on the trip generation handbook for a business park land use. He discussed how the morning and evening rushes were peak traffic times, but noted additional volume would be generated by deliveries, clients and visitors. Councilmember Holden inquired how many of the estimated trips would be truck traffic. Mr. Pacyna anticipated that 5-10% of the trips would be truck traffic for the proposed business center development. Councilmember Woodburn asked if the applicant had submitted a lighting plan. He recommended that the lighting not be visible from the adjacent highway. City Planner Streff reviewed the lighting plan with the Council, noting that all proposed lighting would be shoebox in nature to keep the light within the development site. Nicholas Roberts, Roberts Management Group, discussed the proposed Red Fox Business Center in further detail with the Council. He thanked the Council for their consideration. He assured the Council that the proposed lighting would be shielded from passing traffic and meet all City requirements. Councilmember Holden requested further information on the tip-up panels. Mr. Roberts explained the style and type of tip-up panels that would be used for the business center, along with the color and finish that would be selected for all sides of the building. Councilmember Holden questioned how many trees would be planted on the site. Mr. Roberts pointed out the number and location of the proposed trees within the development. He noted that a utility easement was located adjacent to the property which meant that trees could not be planted in this area. Mayor Pro-Tem McClung agreed that additional screening was necessary to screen the loading dock area on Building 2. He inquired what enhancements were being made to the northern façade. City Planner Streff discussed the proposed enhancements that were planned for the northern façade. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 8 Mayor Pro-Tem McClung understood flexibility was being requested with regard to tree preservation and tree plantings. He requested further information from the applicant as to why the Council should consider this flexibility. Mr. Roberts commented that this was the only area he was requesting flexibility through the entire PUD process. He stated that part of the reason was because there are a lot of trees on the site and that he was running out of space to plant trees; except for the location along the northwest property line. He suggested that this property line not be fully screened by trees in order for the new building to be viewed by passing traffic along the freeway. He wanted to capture some of this exposure for his future tenants. He discussed further how he had worked to achieve both his and the City’s goals through the PUD. Ben Hartberg, consulting landscape architect for the applicant, reviewed the landscape plan further with the Council. He noted that some of the existing trees along the property line belong to HealthPartners. He reported that trees could not be planted over the watermain, but stated junipers or a fence may be an option to provide additional screening. Public Works Director Maurer explained that the City had two utility mains running along this property, a 16” water main and a sanitary sewer line that crossed under I-694. Staff did not recommend plantings in this area given the fact they may need to be taken out for repairs in the future. Mr. Roberts indicated that he would be more than happy to offer additional plantings if they could be placed on the HealthPartners property, away from the utility easement. He stated that he would be happy to plant four or five trees in this area. Mayor Pro-Tem McClung and Councilmember Holden supported this recommendation. Further discussion ensued regarding the loading dock elevation of the building. Councilmember Holden requested that the applicant break up and further improve this elevation. She encouraged Roberts Management Group to communicate their construction plan and timing to HealthPartners. MOTION: Councilmember Holden moved and Councilmember Woodburn seconded a motion to approve Planning Case 14-036 for a Master and Final Planned Unit Development (PUD) and Conditional Use Permit (CUP) in order to construct two (2) multi-tenant light industrial buildings, based on the findings of fact and the submitted plans, as amended by the fourteen (14) conditions in the February 23, 2015, Report to the City Council. Councilmember Holden suggested that Condition #15 be added and read: City Staff will be allowed entrance at least one time a year to determine the percentage of warehouse space. AMENDMENT: Councilmember Holden moved and Mayor Pro-Tem McClung seconded a motion adding Condition #15 which will read: That City Staff shall be allowed access to the development on an annual basis to ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 9 determine the amount of wholesaling and warehousing uses in each building. The amendment carried (3-0). Councilmember Holden suggested that Condition #16 be added and read: Roberts Management Group will communicate their construction plan to HealthPartners. AMENDMENT: Councilmember Holden moved and Mayor Pro-Tem McClung seconded a motion adding Condition #16 which will read: The Developer shall notify the owner of the neighboring medical building of their construction schedule and any changes. The amendment carried (3-0). Councilmember Holden suggested that Condition #17 be added and read: Roberts Management Group will meet with HealthPartners to discuss the potential of planting four trees on HealthPartners property to assist in screening the new dock area. Trees will be planted at HealthPartners’ discretion with the assistance of the City Planner. AMENDMENT: Councilmember Holden moved and Mayor Pro-Tem McClung seconded a motion adding Condition #17 which will read: The Developer shall work with the owner of the neighboring medical building regarding additional screening of the loading dock area along Building 2 and offer four (4) tree plantings to be installed on their property at Developer’s cost. The amendment carried (3-0). Councilmember Holden suggested that Condition #18 be added and read: Developer shall provide architectural relief similar to the north elevation on the loading dock side of the northern building. AMENDMENT: Councilmember Holden moved and Mayor Pro-Tem McClung seconded a motion adding Condition #18 which will read: The Developer shall provide additional façade treatments on the south façade (loading dock area) of Building 2 similar to north façade but not requiring use of the anodized aluminum materials. The amendment carried (3-0). The amended motion carried (3-0). B. Planning Case 15-001 – Preliminary and Final Plat and Master PUD Amendment – Boston Scientific ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 10 City Planner Streff stated that the property at 4100 Hamline Avenue North operates under a Master Planned Unit Development that was approved in Planning Case 02-025 for the Guidant Corporation. Boston Scientific acquired Guidant in 2006, and their Cardiac Rhythm Management Campus is now located on the site. The Campus Master Plan approved in 2002, envisioned an additional 1,029,000 square feet of building space on the property to be built over 10 to 15 years for a total of 2,187,893 square feet. The plan included twelve individual buildings and seven parking ramps on the property. City Planner Streff indicated that a total of 419,500 square feet of additional building space was proposed for Phase 1 of the development, which was scheduled to be completed in 2006. However, due to the change in ownership to Boston Scientific and other market conditions, portions of Phase 1 have not been constructed. To date, 207,560 square feet of new building space has been built on the campus. Since 2002, the City has also approved eleven separate amendments to the original PUD to address modifications to the building footprints, parking areas, and other elements on the site. The Campus Master Plan was last revised in the PUD Amendment request in Planning Case 14-015. City Planner Streff explained that the Boston Scientific Campus in Arden Hills has transitioned over the last few years into a more integrated component of the company’s global operations. As a result, the need for the existing approximately 1.2 million square feet of building space available on the campus has diminished. Boston Scientific has decided to reduce the overall amount of building area on its campus through the sale of Buildings A, B, and C, which are located in the southwest quadrant of the property. The facilities currently located in these three buildings would be consolidated within other buildings on the campus to improve operational efficiencies. City Planner Streff commented that the proposed subdivision would create a 15.6 acre parcel (Lot 1) situated at the corner of Hamline Avenue North and County Road F that would include Buildings A, B, and C and Parking Ramp One, as identified on the Campus Master Plan. The second parcel (Lot 2) would be approximately 78 acres in size and would continue to function as the Boston Scientific Campus. In order to accommodate the subdivision, Boston Scientific is requesting an amendment to the PUD. This amendment would accomplish two things: first, the existing PUD would be revised to reflect the change in property boundaries and the proposed updates to the Campus Master Plan; and second, a separate PUD for the Lot 1 would be created allowing the two sites to function independently. City Planner Streff indicated that the revision to the Campus Master Plan includes the removal of proposed Buildings H and G, which are currently shown being constructed where the lot division line has been proposed, and minor adjustments from the current campus plan to the location of future buildings and parking ramps on Lot 2. The overall density of building area would be reduced as a result of the elimination of Buildings H and G. No additional buildings are proposed at this time on Lot 1. City Planner Streff reported the Campus Master Plan also shows modifications to the existing surface parking lot located between Buildings A, B, and C and Buildings E and D to create a defined border along the Lot 1 and Lot 2 property line. This would be accomplished by removing existing bituminous surfaces and installing landscaping. A Site Plan Review would be required to be approved by the City Council before this work is undertaken. At that time, the City would ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 11 evaluate items such as grading, landscaping requirements, and parking lot setbacks in detail. Boston Scientific expects to apply for a Site Plan Review in Fall 2015 or Spring 2016 to complete the necessary site modifications to demarcate the properties. City Planner Streff noted that the Campus Master Plan also indicates a future second access drive for Lot 1 on Hamline Avenue, just north of the existing entrance to this site. The new access is not being evaluated as part of this proposal. Boston Scientific has included this access drive as a possible option for a future property owner or tenant on the site depending on their needs. Construction of this access would require a Site Plan Review as well as approval through the Ramsey County Public Works Department. Ramsey County has reviewed the Campus Master Plan. City Planner Streff indicated that the development plans for the Boston Scientific Campus would be phased over the next 20 years. The construction of new buildings and parking ramps will be coordinated with the future growth of Boston Scientific Corporation. As is the case with the existing PUD, new building construction or site modifications identified on the approved Campus Master Plan will require the submittal of a Site Plan Review for City Council approval prior to construction. Proposed construction or site modifications not conforming to the approved Campus Master Plan would require an amendment to the PUD. This requirement would apply to both Lot 1 and Lot 2. City Planner Streff discussed the Plan Review, and offered the following Findings of Fact for consideration: 1. The applicant has requested approval of a Preliminary and Final Plat and an amendment to the PUD for the property at 4100 Hamline Avenue North. 2. The subdivision would create two new parcels (Lot 1 and Lot 2) within the existing Boston Scientific Campus plat. 3. The proposed subdivision is in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. A Master PUD was approved for 4100 Hamline Avenue North in Planning Case #02-025. 5. The applicant has requested an amendment to the PUD to reflect the change in the property boundaries, to update the Campus Master Plan, and to create a separate PUD for the proposed Lot 1. 6. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a property owner. 7. Lot 1 and Lot 2 are located in the I-1 Limited Industrial Zoning District. 8. The proposed uses on Lot 1 and Lot 2 are permitted uses in the I-1 District. 9. The revisions to the Campus Master Plan are in substantial conformance with the original PUD approval granted by the City in Planning Case #02-025. 10. The PUD amendment is in substantial conformance with the requirements of the City’s Zoning Code. 11. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on the approval that would mitigate the nonconformity. 12. The PUD amendment would grant flexibility for Lot 1 in terms of building height, front yard setback, and the number of principal buildings allowed on a lot. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 12 13. The PUD amendment would grant flexibility for Lot 2 in terms of building height, front yard setback, structure coverage, and the number of principal buildings allowed on a lot. 14. The applicant has provided a Parking Calculation Plan that shows adequate “proof- of- parking” spaces on Lot 2 in the event that additional parking is needed. 15. The proposal will not adversely impact the surrounding neighborhood or the City as a whole. City Planner Streff explained that the Planning Commission reviewed this request and unanimously recommends approval of Planning Case 15-001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans in the February 23, 2015, Report to the City Council, as amended by the following twelve (12) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant and all subsequent owners of Lot 1 and Lot 2 shall continue to abide by the conditions of all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. 3. A PUD Amendment Agreement pertaining exclusively to Lot 2 shall be drafted by the City Attorney and shall be executed prior to the execution of the Final Plat. 4. A PUD Agreement pertaining exclusively to Lot 1 shall be drafted by the City Attorney and shall be executed prior to the execution of the Final Plat. 5. The applicant shall submit an agreement for shared management and maintenance of the stormwater facilities prior to the execution of the Final Plat. The agreement shall be subject to City Attorney approval. 6. The applicant shall file the Final Plat of Boston Scientific Campus with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. 7. A Site Plan Review application for the modification of the parking area along the Lot 1 and Lot 2 property line shall be submitted prior to March 1, 2016, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration dated. 8. All necessary City permits for the removal of the existing skyway structure connecting Building B and Building E as depicted on the current Campus Master Plan shall be obtained prior to March 1, 2016, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration dated. 9. Prior to City approval of a Site Plan Review for Lot 2 that would result in more than an additional 211,940 square feet of new gross building space on Lot 2, the property owner shall be required to complete a traffic study, unless waived by the City Council. 10. New access to Hamline Avenue North shall require approval through the Ramsey County Public Works Department. A right-of-way permit will be required for any construction activity occurring within the County’s right-of-way. 11. New addressing of Lot 1 and Lot 2 shall be determined upon the sale of Lot 1 per the requirements of the Lake Johanna Fire Department. 12. Sprinkler and Fire Alarm testing shall be required prior to the occupancy of new tenants in Buildings A, B, or C. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 13 Councilmember Holden asked if the City’s standard parking requirements were used for this request. City Planner Streff stated that this was the case. Councilmember Holden requested further information on how staff will review the parking changes on Lot 1 and asked if the lots should be split. Mayor Pro-Tem McClung wanted to see a separation between Lots 1 and 2. City Planner Streff explained that Lots 1 and 2 would be landscaped together. He reviewed Condition #7 with the Council and noted this condition could be amended by the Council to address their concerns. MOTION: Councilmember Holden moved and Councilmember Woodburn seconded a motion to approve Planning Case 15-001 for a Preliminary Plat, Final Plat, and Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans, as amended by the twelve (12) conditions in the February 23, 2015, Report to the City Council. Councilmember Woodburn reviewed the maps provided by staff and noted some confusion with the parking situation around Building K. City Planner Streff deferred this question to the applicant. Joseph Ward, RSP Architects, discussed the differences on the maps noting that one reflected present day parking conditions and the other was a future conditions map. He stated that the height of parking ramps 5, 6, and 7 would be increased to accommodate additional cars. Councilmember Holden requested that Condition #7 be amended adding the following sentence: Landscaping issues will also be addressed in this application for true separation of the two properties. AMENDMENT: Councilmember Holden moved and Mayor Pro-Tem McClung seconded a motion amending Condition #7 adding the following sentence: A Landscaping Plan addressing the separation of Lot 1 and Lot 2 shall be submitted along with the Site Plan Review application for the parking lot modification. The amendment carried (3-0). The amended motion carried (3-0). C. Planning Case 15-002 – Preliminary and Final Plat and Master PUD Amendment – Arden Plaza ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 14 City Planner Streff stated that the City approved a redevelopment plan for the Arden Plaza retail center in 2009 in Planning Case 09-011. The approved Master PUD included the demolition of an existing office building, the subdivision of the parcel into four lots, and the construction of four new buildings over three phases. A total of 97,035 square feet of retail and commercial building space was approved for the Master PUD. Phase I of the PUD, which included the development of a pharmacy in place of the office building at the intersection of Lexington Avenue and County Road E, was also approved as part of this planning case. City Planner Streff indicated that a subsequent PUD Amendment in 2011 (Planning Case 11- 016) included a revised plat that combined two of the lots in the northeast corner of the site into a single lot for the development of the existing Walgreens Pharmacy. Phase I of the Master PUD was largely completed in 2012, and included the construction of the Walgreens building, modifications to parking and circulation within the retail center area, and the construction of stormwater bio-filtration basins required for the proposed build-out of the site. City Planner Streff explained that a Conditional Use Permit (CUP) was approved in Planning Case 97-009 allowing Frattallone’s Hardware to install fencing on a portion of the retail center parking lot for a seasonal garden sales area. A CUP was required because the Zoning Code does not specifically allow or prohibit outdoor garden sales as a use. This seasonal sales area continues to operate on the property, although the area was never fenced off as proposed and its footprint has expanded beyond the original CUP approval. City Planner Streff commented that the Master PUD and subsequent amendment, along with associated plans and conditions of approval, remain valid. Neither Phase II nor Phase III of the approved Master PUD is being reviewed as part of this amendment request. The buildings included in these future phases would return to the Planning Commission and City Council for review and approval prior to development. City Planner Streff noted that the first component of the application is the Preliminary Plat to subdivide Lot 3 within the existing Arden Plaza plat into three separate parcels. Frattallone’s Hardware, which is a current tenant in the retail center, has approached Wellington Management regarding the purchase of its store and the existing outdoor garden center. To accommodate this, a new Lot 4 would be created comprised of the Frattallone’s portion of the building, the area occupied by the seasonal sales area, and related parking and service areas. City Planner Streff stated that the new Lot 3 would be comprised of the remaining retail center, the primary parking area, access drives on County Road E and Lexington Avenue, and the stormwater pond at the southeast corner of the site. The lot line between the retail building on Lot 3 and the Frattallone’s Hardware store on Lot 4 would be defined by a demising wall, which is a common wall used by separate real estate entities erected upon a line dividing two parcels of land. The City Building Official has been working with the property owner on the specifications of the demising wall and building permits will be required prior to construction. Approval of the Final Plat will be conditioned on the issuance of a Certificate of Occupancy for the proposed remodeling work. The Final Plat will be brought back to the City Council for approval once the Certificate of Occupancy has been issued. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 15 City Planner Streff reported that the new Lot 5 is located on Lexington Avenue and would include the future Building #4, which is proposed to be constructed in Phase III of the redevelopment. The proposed footprint of Building #4 has increased from the approved Master PUD. The submitted master site plan indicates that this building would be 20,136 square feet in size, an increase of 2,136 square feet from the 2009 PUD approval. City Planner Streff stated that Wellington Management is requesting an amendment to the Master PUD to address the following five items: 1. Account for the subdivision of Lot 3 within Arden Plaza into three separate lots. 2. Allow for the creation of a non-conforming parcel (Lot 4) that does not have frontage on a public street. 3. Include the expanded outdoor seasonal sales area on Lot 4 within the Master Site Plan. 4. Increase the size of Building #4 on the proposed Lot 5 from 18,000 square feet, as approved in Planning Case 09-011, to 20,136 square feet. 5. Minor modification to the parking lot at the north end of the retail center to retain 12 existing parking stalls that are shown being removed on the Master Site Plan. City Planner Streff indicated that the submitted plans include a Site Plan for the Frattallone’s seasonal sales area. The proposed outdoor garden center would measure 150 feet by 56 feet for a total area of 8,400 square feet. The existing bituminous surface on which the sales area is now located would be replaced with a concrete surface. A concrete curb and fencing along the perimeter of the area would help define and separate the space from the adjacent parking and service areas. The plan shows a six-foot tall ornamental metal fence along the north, east, and south sides of the sales area. City Planner Streff stated that the original CUP approved in 1997 for the outdoor garden center remains valid. However, the applicant is seeking approval to expand the overall area of this use on the site. The Zoning Code requires that any enlargement or intensification of a conditional use shall require an amended permit and all procedures shall apply as if a new permit were being requested. City Planner Streff discussed the Plan Review along with the Conditional Use Review. City Planner Streff explained that the Planning Commission reviewed Planning Case 15-002 at their regular meeting on February 4, 2015. The Planning Commission offers the following Findings of Fact for consideration: Subdivision Findings 1. The applicant has requested approval of a Preliminary and Final Plat for the property at 3527-3557 Lexington Avenue North. 2. The subdivision would create three new parcels (Lot 3, Lot 4, and Lot 5) within the existing Arden Plaza plat. 3. The proposed Lot 3 and Lot 5 are in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 16 4. The proposed Lot 4 is not in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code because it is an interior parcel with no frontage on a publicly dedicated street. 5. The proposed Lot 4 is entitled to access and parking under an existing Reciprocal Easement Agreement (Doc. No. 2156888) that has been recorded against the property with Ramsey County. 6. The applicant has requested for flexibility through the PUD Amendment process for the proposed nonconforming Lot 4. PUD Amendment Findings 7. The applicant is requesting approval of an amendment to the Master PUD for Arden Plaza property. 8. The original Master PUD for the development was approved in Planning Case #09-011. A subsequent PUD Amendment was approved in Planning Case #11-016. 9. The PUD Amendment is being requested in order to accommodate the proposed subdivision, to include an expanded outdoor seasonal sales area on the site, to increase the size of Building #4 to be constructed in Phase III, and to allow for minor modifications to the existing parking lot. 10. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 11. The Arden Plaza development is located in the B-2 General Business District. 12. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 13. The City has adopted Design Standards for the B-2 District within the Zoning Code. 14. The Master PUD Amendment is in substantial conformance with the requirements of the City’s Zoning Code. 15. The Master PUD Amendment is in substantial conformance with the Guiding Plan for the B-2 District. 16. The Master PUD Amendment is in substantial conformance with the City’s Comprehensive Plan. 17. The submitted Site Plan for the Frattallone’s Hardware outdoor seasonal sales area is in conformance with the B-2 District Design Standards. 18. Where the plan is not in conformance with the City’s Zoning Code, such as for outdoor storage and displays, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 19. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. CUP Amendment Findings 20. The City approved a Conditional Use Permit in Planning Case 97-009 for a 3,500 square foot outdoor garden sales area on the Arden Plaza site. 21. The proposed Frattallone’s Hardware outdoor sales area would measure 150 feet by 56 feet, or a total area of 8,400 square feet. 22. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 17 23. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 24. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 25. The proposal will not affect noise on the property. 26. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 27. The proposal will have limited impacts on drainage on the property. 28. The proposal will not affect the population density on the property. 29. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 30. The park dedication requirement does not apply in this case. City Planner Streff indicated that the Planning Commission recommended approval (4-2, Zimmerman and Bartel) of Planning Case 15-002 for a Preliminary Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact and submitted plans in the February 23, 2015, Report to the City Council, as amended by the following twenty-two (22) conditions: 1. Prior to City Council review of Planning Case 15-002, the issue regarding the design and location of the demising wall between Lot 3 and Lot 4 shall be resolved to the satisfaction of the Building Official and Fire Marshall. 2. The applicant shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 3. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review by the Planning Commission and approval by the City Council. 4. A Development Agreement Amendment shall be prepared by the City Attorney and subject to City Council approval. The agreement shall be executed by all parties within the Arden Plaza development prior to the issuance of any building or development permits. 5. The final construction plans for the demising wall between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building shall meet the standards as outlined by the City Building Official in the memo dated January 29, 2015. 6. The execution of the Final Plat shall be conditioned on the demising wall construction between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building receiving final approval from the City Building Official. 7. Prior to the execution of the Final Plat, a copy of the supplemental declaration between Frattallone’s Hardware and Arden Plaza, LLC addressing the issues of drainage and driveway maintenance shall be provided to the City. 8. Prior to the execution of the Final Plat, a copy of an agreement addressing the Sewer and Water services provided to Lot 4 thought the building on Lot 3 shall be provided to the City. 9. Prior to the execution of the Final Plat, a copy of an agreement addressing the operation, maintenance, and ownership of all sanitary sewer, water, and storm sewer within the development, and the process by which future land use applications will be submitted to the City for properties within the development, shall be provided to the City. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 18 10. The applicant shall file the Final Plat with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. An extension request must be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 11. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, paving, and fence installation prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event of a developer default. 12. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, paving, and fence installation prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 13. Final grading and erosion plans shall be submitted to the City Engineer for approval prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 14. The operations of the Bio-Filtration Area #2 identified on the Master Site Plan shall be corrected to the satisfaction of the City Engineer prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 15. The City currently holds a Letter of Credit (American Bank Letter of Credit No. 2527) for the patching and seal coating of the parking lot next to the Frattallone’s Hardware store. This work shall be completed by September 30, 2015 or the LOC maturity date shall be extended. 16. The applicant shall construct the main parking area and landscaping improvements previously planned for Phase I prior to the issuance of a Certificate of Occupancy for either Building #2 or Building #4. 17. The fence around the perimeter of the outdoor seasonal sales area shall be made of wrought iron materials and shall not exceed six (6) feet in height. 18. No exterior signage shall be attached to the fence around the outdoor seasonal sales area. 19. The outdoor seasonal sales area must be an extension of and consistent with the applicant’s permitted principal use. 20. The outdoor seasonal sales area shall be used exclusively for the seasonal sale of nursery and garden items, including but not limited to flowers, plants, landscaping materials, and Christmas trees. 21. The site shall be kept in a neat and orderly fashion, free from litter, refuse, debris, junk, or other waste which results in offensive odors or unsightly conditions. 22. Exterior storage and outdoor display and sales shall be permitted on Lot 4. Mayor Pro-Tem McClung questioned how staff would ensure that the fencing was completed at this time. City Planner Streff commented that staff had included Conditions #11, #12 and #17, which addressed the fence installation. He noted a cash escrow was being requested from the applicant along with a financial surety to ensure the fence was completed. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 19 Councilmember Woodburn wanted to see the weeds surrounding the stormwater pond properly managed. David Bergstrom, Wellington Management, commented that the large pond on the southeast corner of the site had a plugged drainage pipe which has since been cleared. He stated that a maintenance agreement was not in place. He reported that if a maintenance agreement were created, it would have to include several surrounding properties. City Attorney Jamnik advised that the Council could direct staff to implement a procedure to require the property owner to maintain the stormwater pond. He stated that this language could be placed in the agreement with the applicant in order to meet all State requirements. Councilmember Holden asked what would be stored in the garden center area throughout the winter months. Tom Frattallone, Frattallone’s Ace Hardware, commented the garden center would be in use from early March through December 28th. He indicated the space would be used to store tomato cages, concrete, firewood and sidewalk salt in January and February. Councilmember Holden requested further clarification on how staff was defining the outdoor sales area. City Planner Streff defined the outdoor sales area to be the area outlined in red on the preliminary plat map, which included the covered canopy area. He stated this area was approximately 8,400 square feet in size. Mr. Frattallone indicated that the requested garden center area was the same size as has been used by Frattallone’s since they moved into the tenant space. MOTION: Councilmember Holden moved and Councilmember Woodburn seconded a motion to approve Planning Case 15-002 for a Preliminary Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527- 3557 Lexington Avenue North, based on the findings of fact and submitted plans, as amended by the twenty-two (22) conditions in the February 23, 2015, Report to the City Council. Councilmember Woodburn commented that he did not support Condition #22. He recommended exterior storage be removed from the sentence as outdoor storage is not allowed in the B-2 District. Mayor Pro-Tem McClung inquired if this item could be approved on a 2-1 vote of the Council this evening. City Attorney Jamnik stated this would not be the case. He commented that a 3-0 vote would be necessary in order to approve Planning Case 15-002. He clarified that the stormwater management issue would be clarified within the development agreement. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 20 Mayor Pro-Tem McClung questioned if the item would need a 60-day extension if tabled this evening by the City Council. City Planner Streff reported the Council would need to take action on this item by March 6th or an extension would be required. Councilmember Woodburn requested Condition #22 be amended removing the words “exterior storage and”. AMENDMENT: Councilmember Woodburn moved a motion amending Condition #22 removing the words “exterior storage and”. The amendment failed for lack of a second. Councilmember Woodburn questioned why the City would allow outdoor storage in this area of the City. Councilmember Holden suggested that Condition #22 read: No storage, displays or sales shall be permitted outside of the seasonal sales area. AMENDMENT: Councilmember Holden moved and Mayor Pro-Tem McClung seconded a motion amending Condition #22 to read as follows: No storage, displays or sales shall be permitted outside of the seasonal sales area. Mr. Frattallone indicated that he was not asking to change the way he was doing business and requested that Condition #22 remain as is. He did not see why the Council would change the way he has been operating this site for the past 40 years. He explained that if the Council altered this condition he may be forced to look for office/retail space outside the City of Arden Hills. Councilmember Holden supported Condition #22 as amended as she did not want to see the garden center area become used for outdoor storage. The amendment carried (3-0). Councilmember Holden stated that there have been multiple issues with the fire code and building inspector regarding the placement of outdoor storage on the south and west side of the building. She requested comment from the applicant regarding this matter. She was in favor of adding Condition #23 which would prohibit outdoor storage on the South and West side of the building. City Planner Streff explained that Frattallone’s had no violations at this time, and that the Fire Marshal requested that no hazardous materials be stored outside of the garden center area. Councilmember Holden asked if a covered storage area could be located along the west side of the building. ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 21 City Planner Streff did not believe there was enough room to provide for additional storage along this elevation of the building. He reported that the property owner would have to maintain a 24 foot driving aisle. He reviewed a photograph of the rear of the building with the Council. Councilmember Woodburn asked if the dumpsters had to be screened. City Planner Streff stated that with new developments this was a requirement. Mayor Pro-Tem McClung was in favor of the dumpsters being screened along with additional storage along the rear of the building. Councilmember Woodburn supported this recommendation as well. City Attorney Jamnik advised that the Council could add a condition which would require the dumpsters to be screened. However, due to the late hour, he recommended the Council table action on this matter in order to allow staff to work with the applicant on the issues raised by the Council. MOTION: Councilmember Holden moved and Mayor Pro-Tem McClung seconded a motion tabling action on Planning Case 15-002 to the March 9, 2015 City Council meeting. The motion carried 2-1 (Woodburn opposed). 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Woodburn reviewed an article from the Star & Tribune on a development project in Rosemount. Councilmember Holden requested an update from Bethel University on their revised Master Plan. Councilmember Holden recommended that the current vacant apartment units be taken into consideration in the County’s fit study from TCAAP. Councilmember Holden noted that Don Messerly recently passed away. She sent her condolences to the Messerly Family. Mayor Pro-Tem McClung encouraged all residents in Arden Hills to participate in the Friends of the Park tree sale, which was going on now. It was noted that information was available on the City’s website. He appreciated the continued support of the City’s residents. ADJOURN ARDEN HILLS CITY COUNCIL – FEBRUARY 23, 2015 22 MOTION: Councilmember Holden moved and Councilmember Woodburn seconded a motion to adjourn. The motion carried unanimously (3-0). Mayor Pro-Tem McClung adjourned the regular City Council meeting at 9:55 p.m. __________________________ __________________________ Amy Dietl Dave McClung City Clerk Mayor Pro-Tem Approved: April 13, 2015 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 9, 2015 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Dave McClung, and Robert Woodburn Absent: Councilmembers Brenda Holden (excused) and Fran Holmes (excused) Also present: City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Assistant City Engineer John Anderson; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; City Clerk Amy Dietl; and City Attorney Joel Jamnik PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember McClung moved and Councilmember Woodburn seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (3-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. PUBLIC PRESENTATIONS A. Northeast Youth and Family Services Report to the Council Jerry Hromatka, President and CEO of Northeast Youth and Family Services (NYFS), stated that he appreciated the Council’s time for this presentation. He provided the Council with an update on the events taking place at NYFS. He noted that 4,000+ youth, families, and individuals had been served by NYFS in 2014. He reported that NYFS’s main focus continues to be on ARDEN HILLS CITY COUNCIL – MARCH 9, 2015 2 mental health, youth development, and day treatment programs. He reviewed the number of households in Arden Hills who were served in the previous year, along with the current trends and partnerships that were being formed in the community. He thanked the Council for their continued support. Miriam Ward, Arden Hills’ NYFS representative, addressed the Council and thanked them for reappointing her as the City’s representative to NYFS. She stated that she has enjoyed her service to the community through this organization. She encouraged the Council to participate in the Annual Leadership Luncheon at the Midland Hills Country Club in Roseville on Wednesday, May 6th. She reported that a Mayor’s Golf Event was also being scheduled for Monday, June 8th. Mayor Grant stated that he appreciated Miriam’s service to the City and her work with NYFS. He thanked Mr. Hromatka for his presentation and dedication to the youth in the community. Councilmember McClung thanked Mr. Hromatka and Miriam for collaboratively addressing the needs of youth in the community. 4. STAFF COMMENTS A. TCAAP Update Mayor Grant stated that the City should start using the name “Rice Creek Commons” instead of TCAAP on future agendas and at future Council meetings. Community Development Director Hutmacher stated that the City Council reviewed the TCAAP Redevelopment Code (TRC) at a special work session on Tuesday, February 24, 2015. The City Council made changes to the document and authorized staff to move forward and work with the consultants with the “Fit Test” proposed by Ramsey County. Community Development Director Hutmacher commented that the initial findings of the fit test are tentatively scheduled to be presented to the City Council on March 30, 2015. Final approval of the TRC and authorization to submit the TCAAP Comprehensive Plan Amendment for adjacent City and Metropolitan Council review is tentatively scheduled for early May 2015. 5. APPROVAL OF MINUTES A. January 26, 2015, Regular City Council B. February 2, 2015, Special City Council Work Session C. February 9, 2015, Special City Council Work Session D. February 9, 2015, Regular City Council MOTION: Councilmember Woodburn moved and Councilmember McClung seconded a motion to approve the January 26, 2015, regular City Council meeting minutes; February 2, 2015, special City Council work session minutes; February 9, 2015, special City Council work session minutes; and the February 9, 2015, regular City Council meeting minutes as presented. The motion carried unanimously (3-0). ARDEN HILLS CITY COUNCIL – MARCH 9, 2015 3 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Planning Case 13-017 – 1201 County Road E – PUD Amendment and Second Amendment to Development Contract and PUD Agreement C. Motion to Approve Planning Case 14-016 - Arden Plaza Amended and Restated Master Planned Unit Development Agreement and Phase I Development Contract D. Motion to Approve City Administrator Employment Agreement Amendment E. Motion to Continue Consideration of Planning Case 15-002 to the March 30, 2015 Regular City Council Meeting F. Motion to Accept Resignation of Office Support Specialist MOTION: Councilmember McClung moved and Councilmember Woodburn seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (3-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. Rice Creek Commons Development Discussion Opportunity for Residents Mayor Grant stated that under the public hearing section, citizens have an opportunity to discuss ideas regarding the Rice Creek Commons development. Mayor Grant opened the public hearing at 7:42 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:43 p.m. B. NPDES Annual Storm Water Meeting Assistant City Engineer Anderson stated that as of March 10, 2003, the Minnesota Pollution Control Agency required all cities within the Seven County Metro Region to apply for a General Storm Water Permit (Small Municipal Separate Storm Sewer Systems, or MS4, permit) as part of Federal National Pollutant Discharge Elimination System (NPDES) requirements. In 2013, the City of Arden Hills applied for reauthorization under the revised permit as administered by the Minnesota Pollution Control Agency (MPCA). On March 17, 2014, the City’s application was approved and the permit to discharge stormwater was reauthorized. In order to comply with revised federal regulations, municipalities are required to modify their Storm Water Pollution Prevention Plan (SWPPP) that focuses on ways the municipality will reduce the amount of sediment and pollution entering the surrounding water bodies. The SWPPP includes six minimum control measures that need to be addressed by the City. Each measure is aimed at reducing the amount of pollution entering water bodies through various methods such as public outreach and ARDEN HILLS CITY COUNCIL – MARCH 9, 2015 4 education, regulatory ordinances, and physical structures constructed as a part of the storm water sewer system. Each control measure includes several Best Management Practices (BMPs) that will be used to accomplish the measure and each will include measurable goals that can establish the effectiveness of the SWPPP. Assistant City Engineer Anderson reported that one of the permit requirements is that the City must hold an annual public meeting to allow interested parties to provide comments to the City on its SWPPP. The City is also required to submit an annual report to the MPCA documenting the accomplishments of the previous year. He provided a presentation highlighting accomplishments of 2014 and the goals for 2015. He asked for questions or comments from the Council. Mayor Grant questioned how often the City’s grit chambers were inspected. Assistant City Engineer Anderson noted that the City’s 10 grit chambers were inspected annually. Councilmember Woodburn expressed concern with the discharge from the holding pond near Ingerson Road reaching the lake. He commented on the appearance of the Arden Plaza drainage pond. Mayor Grant requested that staff follow-up with Councilmember Woodburn on these matters. Councilmember McClung was pleased with the number of residents who were willing to host a rain garden in their yard. He indicated that these stormwater treatment basins benefited the City greatly. Assistant City Engineer Anderson provided further comment on how rain gardens were improving the City’s stormwater management system, while also improving the clarity of the City’s lakes. Mayor Grant opened the public hearing at 7:58 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:59 p.m. 9. NEW BUSINESS None. 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember McClung commented that the Ramsey County Friends of the Park annual tree sale was going on now through April 17th. He encouraged residents to participate in this event. He noted that information was available on the City’s website. ARDEN HILLS CITY COUNCIL – MARCH 9, 2015 5 Mayor Grant requested that the City’s internally used contact cards be updated. Mayor Grant wanted to see staff complete a high-level financial plan for Rice Creek Commons. City Administrator Klaers commented that staff was working on this project and would have a report to the Council in the near future. Mayor Grant asked if the microphones in the Council Chambers had been changed out. Director of Finance and Administrative Services Iverson noted that CTV has been working to improve the audio quality in the Council Chambers. ADJOURN MOTION: Councilmember McClung moved and Councilmember Woodburn seconded a motion to adjourn. The motion carried unanimously (3-0). Mayor Grant adjourned the regular City Council meeting at 8:04 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Page 1 of 1 DATE: April 13, 2015 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2015 Payroll #7-1 ................................................................................... $ 1,478.05 2015 Payroll #8 ...................................................................................... $ 97,566.84 Total Payroll $ 99,044.89 Accounts Payable Claims Through 04/10/2015 Paid Claims (Check No 44556-Check No 44602) ................................. $ 159,073.25 Paid Claims (Check No 44603-Check No 44605) ................................. $ 219,045.00 Total Accounts Payable $ 378,118.25 Total Claims $ 477,163.14 CONSENT ITEM - 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 7-1 CHECKS DATED: 03/27/15 Biweekly: 03/07/15 - 03/20/15 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 0.00 EFT SIT 0.00 EFT FICA Oasdi 0.00 EFT FICA Medicare 0.00 EFT TOTAL TAXES 0.00 Health Premium 0.00 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 0.00 HSA Health Saving 0.00 Health Care Savings Plan 1,478.05 EFT Health Care Savings Plan-2% 0.00 EFT Health Care Savings Plan-4% 0.00 EFT TOTAL HEALTH SAVINGS 1,478.05 PERA 0.00 EFT ICMA 0.00 EFT Central Pension Fund-Union 0.00 A/P Check* MN State Retirement System 0.00 EFT TOTAL RETIREMENT 0.00 IUOE 49 Dues (Union) 0.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 0.00 A/P Check* Life/Addl/Dep Life 0.00 A/P Check* Public Employee Long Term Care 0.00 A/P Check* UNUM 0.00 A/P Check* AFLAC 0.00 EFT Avesis-Vision Care 0.00 A/P Check* TOTAL VOLUNTARY 0.00 Total Employee Deductions 1,478.05 Net Payroll 0.00 Direct Deposit 0.00 EFT Gross Payroll Tie-Out 1,478.05 STD/LTD Gross - Up 0.00 Plus City Paid Benefit 0.00 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 1,478.05 FICA TIE-OUT Gross Payroll 1,478.05 Less Total FSA 0.00 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 1,478.05 FICA Oasdi @ 6.20% 0.00 FICA Medicare @ 1.45% 0.00 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CITY BENEFIT 0.00 0.00 0.00 CITY OF ARDEN HILLS PAYROLL # 8 CHECKS DATED: 04/10/15 Biweekly: 03/21/15 - 04/03/15 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,441.98 EFT SIT 2,618.30 EFT FICA Oasdi 4,035.60 EFT FICA Medicare 943.82 EFT TOTAL TAXES 14,039.70 Health Premium 2,117.50 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 275.00 A/P Check* FSA Dependent Care Reimb. 370.83 A/P Check* TOTAL FLEXIBLE SPENDING 2,763.33 HSA Health Saving 1,667.35 Health Care Savings Plan EFT Health Care Savings Plan-2% 272.44 EFT Health Care Savings Plan-4% 166.28 EFT TOTAL HEALTH SAVINGS 2,106.07 PERA 4,151.96 EFT ICMA 4,949.70 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 342.85 EFT TOTAL RETIREMENT 10,058.91 IUOE 49 Dues (Union) 132.00 A/P Check* LTD/STD Insurance 1,208.14 A/P Check* PERA Life Insurance 32.00 A/P Check* CITY BENEFIT 4,035.60 943.82 4,979.42 14,215.56 1,194.66 15,410.22 2,093.54 2,093.54 4,790.73 358.08 5,148.81 PERA Life Insurance 32.00 A/P Check Life/Addl/Dep Life 124.45 A/P Check* Public Employee Long Term Care 93.72 A/P Check* UNUM 42.55 A/P Check* AFLAC 237.92 EFT Avesis-Vision Care 5.22 A/P Check* TOTAL VOLUNTARY 1,876.00 Total Employee Deductions 30,844.01 Net Payroll 0.00 Direct Deposit 38,995.93 EFT Gross Payroll Tie-Out 69,839.94 STD/LTD Gross - Up 0.00 Plus City Paid Benefit 27,726.90 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 97,566.84 FICA TIE-OUT Gross Payroll 69,839.94 Less Total FSA 2,763.33 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 67,076.61 FICA Oasdi @ 6.20% 4,035.60 FICA Medicare @ 1.45% 943.82 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 94.91 94.91 Accounts Payable User: Printed: ashley.bertrand 4/9/2015 11:58 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0189 Gopher State One-Call, Inc.04/03/2015ACH 132977 February 2015 Locates February 2015 Locates 44.37 132977 February 2015 Locates February 2015 Locates 44.38 88.75Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 04/03/2015ACH 4964488753 PW Supplies PW Supplies 6.03 6.03Total for this ACH Check for Vendor 0192: 0220 Minnesota Department of Labor & Industry 04/03/2015ACH 22091123005 Q1 2015 Building Surcharge Report Q1 2015 Building Surcharge Report 2,921.87 2,921.87Total for this ACH Check for Vendor 0220: 0225 Lillie Suburban Newspapers 04/03/2015ACH 02272015-LSN February 2015 Publications-Finance February 2015 Publications 122.85 02272015-LSN February 2015 Publications-PC 15-004 February 2015 Publications 44.10 02272015-LSN February 2015 Publications-SWM February 2015 Publications 25.20 192.15Total for this ACH Check for Vendor 0225: 0285 Xcel Energy 04/03/2015ACH 447375442 Feb 2015 Utility Bill Feb 2015 Utility Bill 605.20 447375442 Feb 2015 Utility Bill Feb 2015 Utility Bill 1,353.53 447375442 Feb 2015 Utility Bill Feb 2015 Utility Bill -280.47 447375442 Feb 2015 Utility Bill Feb 2015 Utility Bill 1,046.46 447375442 Feb 2015 Utility Bill Feb 2015 Utility Bill -12.17 447375442 Feb 2015 Utility Bill Feb 2015 Utility Bill 2,423.69 447375442 Feb 2015 Utility Bill Feb 2015 Utility Bill 822.12 450053886 Feb 2015 Utility Bill Feb 2015 Utility Bill 1,956.38 7,914.74Total for this ACH Check for Vendor 0285: 0292 Oxygen Service Company, Inc.04/03/2015ACH 03295358 PW Rental Feb 2015 PW Rental Feb 2015 16.24 07858447 PW Supplies PW Supplies 16.15 32.39Total for this ACH Check for Vendor 0292: 1001 Sprint/Nextel Communications 04/03/2015ACH 196110738-022 Feb/Mar 2015 Cell Phone Bill Feb/Mar 2015 Cell Phone Bill 169.02 169.02Total for this ACH Check for Vendor 1001: 1223 Adam's Pest Control, Inc.04/03/2015ACH 961057 March 2015 Pest Control March 2015 Pest Control 62.54 62.54Total for this ACH Check for Vendor 1223: Page 1AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1252 Campbell Knutson - Attorneys at Law 04/03/2015ACH 3231G-0215 February 2015 Legal Fees-Admin February 2015 Legal Fees 1,415.40 3231G-0215 February 2015 Legal Fees-Admin February 2015 Legal Fees 1,470.00 3231G-0215 February 2015 Legal Fees-P&Z February 2015 Legal Fees 70.00 3231G-0215 February 2015 Legal Fees-Escrow February 2015 Legal Fees 280.00 3231G-0215 February 2015 Legal Fees-TCAAP February 2015 Legal Fees 280.00 3231G-0215 February 2015 Legal Fees-TCAAP February 2015 Legal Fees 140.00 3231G-0215 February 2015 Legal Fees-Escrow February 2015 Legal Fees 756.00 3231G-0215 February 2015 Legal Fees-Recycling February 2015 Legal Fees 140.00 3231G-0215 February 2015 Legal Fees-Round Lake Road February 2015 Legal Fees 105.29 3231G-0215 February 2015 Legal Fees-Public Works February 2015 Legal Fees 70.00 3231G-0215 February 2015 Legal Fees-PC 11-016 February 2015 Legal Fees 225.00 3231G-0215 February 2015 Legal Fees-SWM February 2015 Legal Fees 70.00 3231G-0215 February 2015 Legal Fees-PC 14-036 February 2015 Legal Fees 490.00 3231G-0215 February 2015 Legal Fees-MVHS Trail February 2015 Legal Fees 770.00 3231G-0215 February 2015 Legal Fees-TAT Mediation February 2015 Legal Fees 1,694.70 7,976.39Total for this ACH Check for Vendor 1252: 4889 Community Footworks 04/03/2015ACH 04012015-CF April 2015 Foot Clinic April 2015 Foot Clinic 380.80 380.80Total for this ACH Check for Vendor 4889: 7064 Rotary Club of Arden Hills/Shoreview 04/03/2015ACH 1317 Q1 2015 Dues Q1 2015 Dues 178.10 178.10Total for this ACH Check for Vendor 7064: ALPI Allegra Print & Imaging 04/03/2015ACH 143379 March 2015 Newsletter March 2015 Newsletter 1,590.44 1,590.44Total for this ACH Check for Vendor ALPI: FPTC Flexible Pipe Tool Company 04/03/2015ACH 18389 PW Sewer Supplies PW Sewer Supplies 82.10 82.10Total for this ACH Check for Vendor FPTC: JOHC Johnson Controls 04/03/2015ACH 1-19333060223 City Hall Repair City Hall Repair 215.00 215.00Total for this ACH Check for Vendor JOHC: 6047 Avesis Third Party Administrators, Inc 04/03/201544556 15D5928-IN April 2015 Vision April 2015 Vision 10.86 10.86Total for Check Number 44556: CANON Canon Financial Services 04/03/201544557 14772330 April 2015 Copier Lease April 2015 Copier Lease 822.80 14772330 April 2015 Copier Lease April 2015 Copier Lease 145.20 968.00Total for Check Number 44557: CPF1 Central Pension Fund 04/03/201544558 03312015-CPF March 2015 Contributions March 2015 Contributions 1,228.80 1,228.80Total for Check Number 44558: 1033 Comcast 04/03/201544559 44271-0315 March 2015 TV Services March 2015 TV Services 8.41 Page 2AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 8.41Total for Check Number 44559: 0339 Ferguson Waterworks 2516 04/03/201544560 0127054 PW Supplies PW Supplies 571.85 0127860 PW Supplies PW Supplies 100.00 671.85Total for Check Number 44560: 5599 Frontier Precision, Inc 04/03/201544561 134481 PW Parts PW Parts 200.00 200.00Total for Check Number 44561: 4470 GLTC Premium Payments 04/03/201544562 1520248 April 2015 Long Term Care April 2015 Long Term Care 187.44 187.44Total for Check Number 44562: 0390 INT'L Union Operating Engineers-Union Dues04/03/201544563 03052015-INT March 2015 Union Dues March 2015 Union Dues 264.00 264.00Total for Check Number 44563: 8081 Kimley-Horn and Associates, Inc 04/03/201544564 6551782 Feb 2015 MVHS Trail Expenses Feb 2015 MVHS Trail Expenses 3,821.29 3,821.29Total for Check Number 44564: 5518 KorTerra, Inc.04/03/201544565 15426 2015 Annual Maintenance 2015 Annual Maintenance 1,300.00 1,300.00Total for Check Number 44565: 0222 League of Minnesota Cities 04/03/201544566 214745 Safety & Loss Control Workshops Safety & Loss Control Workshops 100.00 100.00Total for Check Number 44566: 0234 Mac Queen Equipment Inc.04/03/201544567 2151682 PW Parts PW Parts 323.54 323.54Total for Check Number 44567: 5443 Metro Products, Inc.04/03/201544568 106461 PW Parts PW Parts 260.19 260.19Total for Check Number 44568: 0245 Midwest Fire Protection Inc.04/03/201544569 21202 2015 Sprinkler Test & Inspection 2015 Sprinkler Test & Inspection 235.00 235.00Total for Check Number 44569: 0413 Newman Traffic Signs 04/03/201544570 TI-0282220 Regulatory Street Sign Replacement Regulatory Street Sign Replacement 6,448.64 6,448.64Total for Check Number 44570: 0155 Office of MN IT Services 04/03/201544571 W15020667 February 2015 Phone Bill February 2015 Phone Bill 716.55 Page 3AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 716.55Total for Check Number 44571: 4445 Pioneer Rim and Wheel Co.04/03/201544572 1-280222 PW Parts PW Parts 723.06 723.06Total for Check Number 44572: 2151 Ramsey Conservation District 04/03/201544573 12015AE Q4 2014 GE Inspections Q4 2014 GE Inspections 36.62 12015AE Q4 2014 GE Inspections Q4 2014 GE Inspections 292.94 329.56Total for Check Number 44573: 0811 Ramsey County 04/03/201544574 PHEH-038438 2015 Hazardous Waste License 2015 Hazardous Waste License 84.50 PUBW-014363 2014 Bridge Inspections 2014 Bridge Inspections 380.00 PUBW-014381 Feb 2015 Fuel Purchase Feb 2015 Fuel Purchase 2,736.25 PUBW-014431 Feb 2015 Bulk Road Salt Feb 2015 Bulk Road Salt 2,813.52 6,014.27Total for Check Number 44574: 4710 Roger Vadnais Plumbing & Pump Service 04/03/201544575 41019 City Hall Repair City Hall Repair 662.00 662.00Total for Check Number 44575: 0327 Staples Business Advantage 04/03/201544576 3259303126 Office Supplies Office Supplies 16.09 3259303127 Office Supplies Office Supplies 84.00 3259377458 Office Supplies Office Supplies 39.98 3269377454 Office Supplies Office Supplies 109.61 249.68Total for Check Number 44576: 1809 Tri-State Bobcat, Inc. -Burnsville 04/03/201544577 S17139 Skid Steer Trade In Skid Steer Trade In 4,000.00 4,000.00Total for Check Number 44577: 0208 UniSelect USA 04/03/201544578 039186380 PW Parts PW Parts 287.34 287.34Total for Check Number 44578: 50,820.80Total for 4/3/2015: 0602 US BANK 04/07/2015ACH Arvidson-1215 Jan/Feb 2015 CC Expenses-Arvidson Uniform Expense 101.98 Dietl-1215 Jan/Feb 2015 CC Expenses-Supplies Jan/Feb 2015 CC Expenses 39.18 Dietl-1215 Jan/Feb 2015 CC Expenses-MCFOA Conference Jan/Feb 2015 CC Expenses 265.00 DSchifsky-1215 Jan/Feb 2015 CC Expenses-D Schifsky Uniform Expense 79.99 DSchifsky-1215 Jan/Feb 2015 CC Expenses-D Schifsky Training 45.00 DSchifsky-1215 Jan/Feb 2015 CC Expenses-PW Supplies 31.15 DSchifsky-1215 Jan/Feb 2015 CC Expenses-D Schifsky & Arvidson Training 60.00 Freyberger-1215 Jan/Feb 2015 CC Expenses-PW Supplies 133.81 Freyberger-1215 Jan/Feb 2015 CC Expenses-MN AWWA Training 175.00 Frid-1215 Jan/Feb 2015 CC Expenses-Frid Uniform Expense 93.65 Grant-1215 Jan/Feb 2015 CC Expenses-Employee Recognition 306.82 Grant-1215 Jan/Feb 2015 CC Expenses-Employee Recognition 0.31 Page 4AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Grant-1215 Jan/Feb 2015 CC Expenses-Employee Recognition 78.19 Grant-1215 Jan/Feb 2015 CC Expenses-Employee Recognition 33.21 Grant-1215 Jan/Feb 2015 CC Expenses-Creative Writing 20.80 Grant-1215 Jan/Feb 2015 CC Expenses-Winter Wonderland 49.74 Hutmacher-1215 Jan/Feb 2015 CC Expenses-TCAAP Training 52.43 Hutmacher-1215 Jan/Feb 2015 CC Expenses-EDA Training 175.00 Iverson-1215 Jan/Feb 2015 CC Expenses-Recruitment Expense 46.51 Iverson-1215 Jan/Feb 2015 CC Expenses-Council Picture 6.94 Iverson-1215 Jan/Feb 2015 CC Expenses-High Tail Monthly Charge 14.99 Mikacevich-1215 Jan/Feb 2015 CC Expenses-PW Training 1,100.00 Mikacevich-1215 Jan/Feb 2015 CC Expenses-PW Training 12.00 Mikacevich-1215 Jan/Feb 2015 CC Expenses-Mikacevich Uniform Expense 149.99 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -153.38 Misc-1215 Jan/Feb 2015 CC Expenses-Late Payment Fee 30.91 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -3.17 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -1.81 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -8.15 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -4.26 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -27.64 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -2.81 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -0.42 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -16.00 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -10.57 Misc-1215 Jan/Feb 2015 CC Expenses-Rebate Allocation -2.77 Mooney-1215 Jan/Feb 2015 CC Expenses-PW Supplies 149.96 MSchifsky-1215 Jan/Feb 2015 CC Expenses-PW Supplies 320.83 MSchifsky-1215 Jan/Feb 2015 CC Expenses-PW Supplies -207.42 MSchifsky-1215 Jan/Feb 2015 CC Expenses-PW Supplies 207.42 MSchifsky-1215 Jan/Feb 2015 CC Expenses-PW Supplies 42.85 MSchifsky-1215 Jan/Feb 2015 CC Expenses-PW Supplies -23.56 MSchifsky-1215 Jan/Feb 2015 CC Expenses-PW Supplies 67.46 Scherbel-1215 Jan/Feb 2015 CC Expenses-Fire Marshall Inspection Dues 40.00 Scherbel-1215 Jan/Feb 2015 CC Expenses-Inspection Dues 95.00 Scherbel-1215 Jan/Feb 2015 CC Expenses-Inspection Supplies 30.00 3,594.16Total for this ACH Check for Vendor 0602: 0602 US BANK 04/07/2015ACH Arvidson-2315 Feb/Mar 2015 CC Expenses-Arvidson Training 23.00 DSchifsky-2315 Feb/Mar 2015 CC Expenses-PW Supplies 13.93 Freyberger-2315 Feb/Mar 2015 CC Expenses-PW Supplies 249.44 Freyberger-2315 Feb/Mar 2015 CC Expenses-PW Supplies 80.33 Grant-2315 Feb/Mar 2015 CC Expenses-Park Keys 80.34 Grant-2315 Feb/Mar 2015 CC Expenses-Easter Egg Hunt Supplies 49.28 Grant-2315 Feb/Mar 2015 CC Expenses-Easter Egg Hunt Supplies 71.56 Grant-2315 Feb/Mar 2015 CC Expenses-Easter Egg Hunt Supplies 365.47 Grant-2315 Feb/Mar 2015 CC Expenses-Premium Waters 74.60 Grant-2315 Feb/Mar 2015 CC Expenses-Premium Waters 77.81 Grant-2315 Feb/Mar 2015 CC Expenses-Easter Egg Hunt Supplies 171.00 Grant-2315 Feb/Mar 2015 CC Expenses-Easter Egg Hunt Bags 79.00 Grant-2315 Feb/Mar 2015 CC Expenses-Rec Training 80.00 Grant-2315 Feb/Mar 2015 CC Expenses-Rec Supplies 277.70 Grant-2315 Feb/Mar 2015 CC Expenses-Rec Supplies 43.99 Grant-2315 Feb/Mar 2015 CC Expenses-Rec Supplies 74.98 Iverson-2315 Feb/Mar 2015 CC Expenses-HighTail Monthly ChargeFeb/Mar 2015 CC Expenses 14.99 Iverson-2315 Feb/Mar 2015 CC Expenses-Finance Dues Feb/Mar 2015 CC Expenses 60.00 Iverson-2315 Feb/Mar 2015 CC Expenses-Office Supplies Feb/Mar 2015 CC Expenses 29.93 Mikacevich-2315 Feb/Mar 2015 CC Expenses-PW Training 23.00 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -0.45 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -1.26 Page 5AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -17.76 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -0.83 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -0.47 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -3.45 Misc-2315 Feb/Mar 2015 CC Expenses-Late Fee 37.94 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -1.25 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -2.39 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -0.21 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -0.94 Misc-2315 Feb/Mar 2015 CC Expenses-Rebate Allocation -13.76 Mooney-2315 Feb/Mar 2015 CC Expenses-PW Supplies 245.01 MSchifsky-2315 Feb/Mar 2015 CC Expenses-PW Supplies 243.63 Scherbel-2315 Feb/Mar 2015 CC Expenses-Inspection Training 220.00 Scherbel-2315 Feb/Mar 2015 CC Expenses-Vehicle Maintenance 9.63 Scherbel-2315 Feb/Mar 2015 CC Expenses-Vehicle Maintenance 9.63 Scherbel-2315 Feb/Mar 2015 CC Expenses-City Hall Supplies 13.10 Scherbel-2315 Feb/Mar 2015 CC Expenses-Vehicle Maintenance 9.63 2,686.15Total for this ACH Check for Vendor 0602: 6,280.31Total for 4/7/2015: 0602 US BANK 04/08/2015ACH Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 8.15 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 153.38 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 10.57 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 0.42 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 16.00 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 2.77 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 1.81 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 3.17 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 4.26 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 27.64 Rebate-1215 US Bank Rebate Correction US Bank Rebate Correction 2.81 230.98Total for this ACH Check for Vendor 0602: 230.98Total for 4/8/2015: 0192 Grainger, Inc 04/10/2015ACH 9691706742 PW Supples PW Supples 15.74 15.74Total for this ACH Check for Vendor 0192: 0323 Pro-Tec Design, Inc.04/10/2015ACH 70175 Access Card Upgrade Access Card Upgrade 1,905.68 1,905.68Total for this ACH Check for Vendor 0323: 0382 ICMA Retirement Trust - 106944 04/10/2015ACH PR Batch 00100.04.2015 ICMA Employer Percent 401PR Batch 00100.04.2015 ICMA Employer Percent 401 358.08 PR Batch 00100.04.2015 ICMA Employee Percent 401PR Batch 00100.04.2015 ICMA Employee Percent 401 310.34 668.42Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 04/10/2015ACH PR Batch 00100.04.2015 ICMA Employee DeductionPR Batch 00100.04.2015 ICMA Employee Deduction 4,088.08 PR Batch 00100.04.2015 ICMA Employee PercentPR Batch 00100.04.2015 ICMA Employee Percent 551.28 Page 6AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 4,639.36Total for this ACH Check for Vendor 0387: 0453 Continental Research Corp.04/10/2015ACH 417738-CRC-1 PW Supplies PW Supplies 815.00 815.00Total for this ACH Check for Vendor 0453: 5585 Amy Dietl 04/10/2015ACH 04082015-AD April 2015 Mileage Reimbursement April 2015 Mileage Reimbursement 44.28 44.28Total for this ACH Check for Vendor 5585: TOII Tokle Inspections, Inc 04/10/2015ACH 04012015-Tokle March 2015 Inspections March 2015 Inspections 1,415.60 1,415.60Total for this ACH Check for Vendor TOII: 0243 Metropolitan Council-Waste Water 04/10/2015ACH 0001040428 March 2015 Wastewater Service Charges March 2015 Wastewater Service Charges 57,579.25 0001041606 April 2015 Wastewater Service Charges April 2015 Wastewater Service Charges 57,579.25 0001043049 May 2015 Wastewater Service Charges May 2015 Wastewater Service Charges 57,579.25 172,737.75Total for this ACH Check for Vendor 0243: 2597 AARP 04/10/201544579 04072015-AARP April 2015 AARP Class April 2015 AARP Class 100.00 100.00Total for Check Number 44579: ANDL Anderberg 04/10/201544580 150499-01 Spring/Summer Rec Guide Spring/Summer Rec Guide 3,435.00 3,435.00Total for Check Number 44580: 0131 Beisswenger's How-To Store 04/10/201544581 559725 March 2015 PW Expenses March 2015 PW Expenses 8.70 560889 March 2015 PW Expenses March 2015 PW Expenses 23.49 561343 March 2015 PW Expenses-Parks March 2015 PW Expenses 578.73 562147 March 2015 PW Expenses March 2015 PW Expenses 25.17 562152 March 2015 PW Expenses March 2015 PW Expenses 67.96 562683 March 2015 PW Expenses March 2015 PW Expenses 11.90 564378 March 2015 PW Expenses March 2015 PW Expenses 23.52 564715 March 2015 PW Expenses March 2015 PW Expenses 898.99 565696 March 2015 PW Expenses March 2015 PW Expenses 391.97 566632 March 2015 PW Expenses March 2015 PW Expenses 126.30 2,156.73Total for Check Number 44581: 0319 City of Roseville 04/10/201544582 0220044 2015 Laserfiche Maintenance 2015 Laserfiche Maintenance 2,180.51 2,180.51Total for Check Number 44582: 0339 Ferguson Waterworks 2516 04/10/201544583 0129378 PW Parts PW Parts 23.33 23.33Total for Check Number 44583: 0176 Frattallone's Hardware, Inc.04/10/201544584 063697-A March 2015 PW Expenses March 2015 PW Expenses 12.92 063929-A March 2015 PW Expenses March 2015 PW Expenses 6.90 Page 7AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 063979-A March 2015 PW Expenses March 2015 PW Expenses 2.20 064063-A March 2015 PW Expenses March 2015 PW Expenses 2.49 24.51Total for Check Number 44584: GFOA Government Finance Officers Association 04/10/201544585 0188635S GAAFR Review Newsletter GAAFR Review Newsletter 50.00 50.00Total for Check Number 44585: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 04/10/201544586 04152015-IUOE May 2015 PW Benefits May 2015 PW Benefits 1,200.00 1,200.00Total for Check Number 44586: 1959 LS Black Constructors 04/10/201544587 04082015-LSBC Hydrant Meter Rental Refund 2014-00378 Hydrant Meter Rental Refund 2014-00378 976.49 976.49Total for Check Number 44587: 1185 Jeff Magnuson 04/10/201544588 04082015-JM GE Permit 2013-01153 Escrow Release GE Permit 2013-01153 Escrow Release 2,095.32 2,095.32Total for Check Number 44588: 5443 Metro Products, Inc.04/10/201544589 106736 PW Parts PW Parts 27.67 27.67Total for Check Number 44589: 0922 North Suburban Access Corporation 04/10/201544590 15-001 Council Cable Services-February 2015 Council Cable Services-February 2015 257.40 257.40Total for Check Number 44590: 0282 Republic Services #899 04/10/201544591 0899-002648221 April 2015 Trash Service April 2015 Trash Service 304.01 0899-002648221 April 2015 Trash Service April 2015 Trash Service 626.47 930.48Total for Check Number 44591: 9111 Safe Assure Consultants Inc.04/10/201544592 826 2015 Safety Training 2015 Safety Training 1,876.00 1,876.00Total for Check Number 44592: 0751 Short Elliott Hendrickson, Inc.04/10/201544593 295239 Feb 2015 Escrow Charges-PW 12-0029-001-02 Feb 2015 Escrow Charges 466.53 295240 Feb 2015 Escrow Charges-PW 12-0029-001-03 Feb 2015 Escrow Charges 73.22 295240 Feb 2015 Escrow Charges-PW 12-0029-002-04 Feb 2015 Escrow Charges 113.47 295240 Feb 2015 Escrow Charges-PW 12-0029-003-03 Feb 2015 Escrow Charges 1,012.31 295240 Feb 2015 Escrow Charges-PW 12-0029-004-02 Feb 2015 Escrow Charges 657.29 2,322.82Total for Check Number 44593: 0327 Staples Business Advantage 04/10/201544594 3259914011 Office Supplies Office Supplies 179.25 179.25Total for Check Number 44594: 3535 Sweeper Services 04/10/201544595 15028 Street Sweeper Repair Street Sweeper Repair 219.75 Page 8AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 219.75Total for Check Number 44595: 0576 TimeSaver Off Site Secretarial 04/10/201544596 M21170 3/4 Plan Com Mtgs 2/23, 2/24, 3/9, CC Mtgs & 3/4 Plan Com Mtgs 234.25 M21170 2/23, 2/24, 3/9, CC Mtgs 2/23, 2/24, 3/9, CC Mtgs & 3/4 Plan Com Mtgs 886.25 1,120.50Total for Check Number 44596: 1175 TNT Cleaning and Consulting, INC 04/10/201544597 270574 March 2015 Cleaning March 2015 Cleaning 845.00 845.00Total for Check Number 44597: 1809 Tri-State Bobcat, Inc. -Burnsville 04/10/201544598 S17360 Excavator Purchase 02.23.15 Council Approval Excavator Purchase 02.23.15 Council Approval 68,557.12 68,557.12Total for Check Number 44598: 1300 UniFirst Corporation 04/10/201544599 090 0243914 March 2015 Mat Service March 2015 Mat Service 78.60 78.60Total for Check Number 44599: 1363 Water Conservation Service, Inc.04/10/201544600 5877 Feb 2015 Leak Locates Feb 2015 Leak Locates 252.88 252.88Total for Check Number 44600: 0101 Winnick Supply 04/10/201544601 291633 PW Parts PW Parts 221.95 221.95Total for Check Number 44601: 7548 Yorway Custom Home Builders 04/10/201544602 03242015-YC GE# 2013-00473 Escrow Release GE# 2013-00473 Escrow Release 3,105.77 3,105.77Total for Check Number 44602: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 04/10/201544603 04.15.2015-IUOE May 2015 PW Benefits May 2015 PW Benefits 8,480.00 8,480.00Total for Check Number 44603: 8081 Kimley-Horn and Associates, Inc 04/10/201544604 6391428 December 2014 MVHS Trail Expenses December 2014 MVHS Trail Expenses 13,522.93 13,522.93Total for Check Number 44604: 0811 Ramsey County 04/10/201544605 SHRFL-001392 April 2015 RC Sheriff April 2015 RC Sheriff 6,917.00 SHRFL-001392 April 2015 RC Sheriff April 2015 RC Sheriff -51,780.00 SHRFL-001392 April 2015 RC Sheriff April 2015 RC Sheriff -9,740.00 SHRFL-001392 April 2015 RC Sheriff April 2015 RC Sheriff -11,582.00 SHRFL-001392 April 2015 RC Sheriff April 2015 RC Sheriff 90,489.32 24,304.32Total for Check Number 44605: 320,786.16Total for 4/10/2015: Page 9AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Report Total (75 checks): 378,118.25 Page 10AP Checks by Date - Detail by Check Date (4/9/2015 11:58 AM) CONSENT ITEM – 5B MEMORANDUM DATE: April 13, 2015 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Authorization to Appoint Public Works Intern and Seasonal Maintenance Workers Background Annually the City hires temporary seasonal workers to help with summer maintenance in Public Works. The Council has also authorized an Engineering Intern in Public Works. Discussion Staff received twelve applications and interviewed all applicants on April 3, 2015. Six are being recommended for the seasonal public works positions and two will rotate between the seasonal jobs and the intern position. Staff Recommendation 1. A motion for authorization to hire Paul O’Brien, Matthew Goertzen, Chad Goertzen, Nathan Ecker, Alex Jonas, Andrew Evans, Riley Plisek, and Nathan Rhode as Public Works seasonal workers and interns. CONSENT ITEM – 5C MEMORANDUM DATE: April 13, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator SUBJECT: Authorization to Advertise to Fill Office Support Vacancy Background At the March 9, 2015, City Council Meeting, the City Council accepted the resignation of Sonja Klingberg, Office Support Specialist. This left a vacancy in the Administrative Services department and staff members are doing what they can to help out for the time being as this position supported all departments. Discussion The Personnel Committee met on April 8, 2015 and discussed this position. It is recommended to advertise and fill this position as summer is coming and with vacation schedules, we will be/and are short staffed as this position also backs up the front counter personnel. We would like to advertise for this position as soon as possible to enable us to fill the vacancy by early May. The Personnel Committee is recommending a change in the position title to accurately reflect the job duties and to help attract an applicant pool with the qualifications needed to assist with the duties of the City Clerk, HR, elections, licensing, etc. To this end, the Personnel Committee recommends changing the title from Office Support Specialist to Deputy Clerk. This position will continue to provide administrative services to all departments and the salary range will remain the same as the previous position. As is past practice, a revised job description is attached. This revised position will be incorporated into the Position Classification Study that Springsted is completing for the City. Staff Recommendation 1. A motion for authorization to advertise for the position of Deputy Clerk for the City of Arden Hills and approve the attached Job Description. Attachments Attachment A: Deputy Clerk Job Description 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Office Support SpecialistDeputy Clerk Department: Finance and Administration Accountable to: City Clerk Positions Supervised: None Status: Regular Full Time <DATE>April 2015 PRIMARY OBJECTIVES Performs intermediate skilled administrative support work providing a variety of routine and complex clerical and administrative support assistance, and related duties as apparent or assigned. Work is performed under the limited supervision of the City Clerk. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Prepares various types of correspondence including press letters, memos, reports, press releases, City Council Packets, Legal Notices, promotional materials, etc. Provides administrative clerical support to all departments as needed. Compiles, preparesPrepares, compiles, and distributes department-specific agenda packets, and supporting material, and assists the City Clerk with minutes (this may include taking minutes at meetings). Assists the City Clerk with the issuance of licenses and answers questions related to the process. Creates and maintains files and records to ensure City information is complete, accurate and current. Creates databases and enters department data on the computer in order to maintain and generate accurate computer inquiries and reports. Assists City staff with maintaining the City’s web site, intranet, and social media sites. Prepares promotional flyers as directed by Parks and Recreation Manager. Assists the City Clerk with the Election process. Assists with the coordination of documents for scanning into records retention software. Provides backup to Customer Service Representative I Specialist by answering phone calls, answering questions from the public, or routing calls as appropriate. Generates permits and answers questions related to permits and process. 2 Assists City Clerk and Administrative Services Director with Human Resource processes, workers compensation, and other reporting criteria and maintains the confidential nature of the items. Assists the Finance department with utility billing functions, payroll and accounts payable input. Serves as back-up Customer Service Representative ISpecialist as needed. Assists Planner with file maintenance. Assists other staff as necessary and other duties as assigned. EDUCATION and/or EXPERIENCE High school diploma or GEDAssociates/Technical degree with coursework in business, or related field and moderate moderate experience in technical training, IT, office support, word processing, or equivalent combination of education and experience. Municipal experience desired. KNOWLEDGE, SKILLS AND ABILITIES General knowledge of the functions and activities of the City; general knowledge of standard office and customer service procedures; ability to read and interpret documents such as operating and maintenance instructions, policies, and regulations, ordinances, codes, contracts, and procedure manuals; understanding of Data Privacy issues and rules; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to compute rates, ratios, and percentages; ability to prepare reports and correspondence; ability to communicate effectively both orally and in writing; ability to understand and follow written and oral directions; ability to operate standard office equipment including related hardware and software; ability to establish and maintain effective working relationships with associates and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 50 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Specific job-related software training.Certified Municipal Clerk certification or ability to attain within four years of hire. Ability to attend night meetings as required. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment 3 in its programs and activities. __________________________________________________________________ DATE: April 13, 2015 TO: City Councilmembers Patrick Klaers, City Administrator FROM: Mayor Grant SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Discussion Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. PUBLIC HEARING – 7A MEMORANDUM Page 1 of 2 DATE: April 13, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Sewer Lining Bids Requested Action Adopt Resolution 2015-026 Awarding the 2015 Sanitary Sewer Lining Project including alternates A through E to Hydro-Klean LLC of Des Moines Iowa. Background/Discussion On Thursday the 26th of March, bids were opened for the 2015 Sanitary Sewer Lining project. The main focus of this year’s project is the trunk (15” and 18”) sanitary sewer line that runs down the TH 51 ditch from County Road E to Lift Station 8. The base bid includes lining the sewer pipe and sealing the manholes. As we have done in previous years, several alternates were also bid to ensure that the grant the City received from MCES could be maximized. The base bid and the four alternates (there is a fifth alternate with a bid amount of $9,544.80 that lines a storm sewer pipe in the 2015 PMP area) are shown on the attached exhibit. The four alternates involve lining and sealing manholes on 8” to 15” sanitary sewer lines that flow into the base bid facility. A total of four bids were received. A summary of the bidders and their total bid, including all alternates, is provided in the following table (a detailed bid tabulation is also attached): Hydo-Klean LLC $507,465.50 Lametti and Sons, Inc. $514,900.00 Insituform Technologoes USA, LLC $552,126.80 SAK Construction, LLC $645,362.25 In the past two years, the City has been assessed three surcharges by MCES for exceeding the maximum sanitary sewer allowed from various meter sheds. These exceedances were due to significant rain storms causing inflow/infiltration into the sanitary sewer system. Similar to the surcharge the City was assessed from the MCES for their first phase of the I/I (inflow/infiltration) elimination program. These new surcharges can either be added to the City’s NEW BUSINESS – 8A MEMORANDUM Page 2 of 2 wastewater annual charges or can be invested into the City’s sanitary sewer system towards the elimination of I/I. If the City elects to invest in its sanitary sewer system to eliminate I/I and “pay off” the surcharge, it has four years to do so. A summary of the three surcharges the City has been assessed is as follows: Date Meter Shed Overage Surcharge June 21, 2013 051 0.38 mgd $154,660* June 19, 2014 051 0.46 mgd $190,900 June 19, 2014 054 0.28 mgd $116,200 $461,760 *$67,508.02 has been completed with 2013 sewer lining project. 2015 is the second of the four years needed to “pay off” the 2013 surcharge, and it is the first year for both of the 2014 surcharges. All of the proposed improvements in the 2015 project are in meter shed 051 so they would go towards the 2013 surcharge first and the 2014 meter shed 051 surcharge second. It is important to note that only a portion of the cost (approximately 50%) of sewer lining goes towards reduction of surcharges. The City did apply for the latest round of MCES grants for I/I reduction. This is the third time this program has been offered through funding from the Legislature. The program has been changed this year. In the past two programs, cities were awarded a maximum grant. If too little city-funded work was completed to use all of the allotted funding, the unused funds were forfeited. This year, each applicant was awarded a minimum amount and any leftover funding will be distributed at the end of the program based on the amount of work each city has completed. Arden Hills’ initial award is $37,295.31. The 2015 Capital Improvement Program (CIP) contains an item for I/I reduction in the amount of $400,000 (a copy of the CIP detail sheet is attached). When the CIP amount and the MCES grant are added together, the total bid is approximately $60,000 over the budgeted amount. Staff would recommend still awarding the entire contract (base bid plus all alternates) for a couple of reasons. First, with the surcharge amounts due over the next several years, a significant investment in the sanitary sewer system will need to be made beyond the 2015 project. Next, the bids received were very competitive; there is the potential for increase grant monies at the end of the program by doing more work; and finally, by doing more work up front in meter shed 051, it reduces the likelihood of overages in the future which would lead to more surcharges. Attached is Resolution 2015-026 Awarding the Contract (base bid plus all alternates) to Hydro- Klean LLC of Des Moines Iowa. Staff would recommend adoption of Resolution 2015-026. Attachments Attachment A: Project Exhibit Attachment B: Bid Tabulation Attachment C: Bid Results Attachment D: CIP Detail Sheet Attachment E: Resolution 2015-026 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-026 A RESOLUTION AWARDING THE 2015 SANITARY SEWER LINING PROJECT WHEREAS, pursuant to advertisement for bids for the 2015 Sanitary Sewer Lining Project, bids were received, opened, and tabulated according to the law; and WHEREAS, it appears that Hydro-Klean LLC of Des Moines IA, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into a contract with Hydro-Klean LLC for the base bid plus Alternates A, B, C, D, and E for a total cost of $507,465.50 in the name of the City of Arden Hills for the above improvements according to the plans and specifications thereof on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF April, 2015. ____________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy, Dietl, City Clerk GREY FOX RD INGERSON RD TILLER LN G L E N A R D E N R D ARDEN PL D U N L A P S T N HARRIET AVE CARLTON DR F O R E S T L N P I N E T R E E D R A R D E N O AKS DR B E N T O N W A Y L A M E T T I L N BUSSARD CT C A N N O N G L E N A R D E N C T CU M MIN G S LN INGERSON CT HUNTERS CT P A S C A L A V E N L A K E L N N C O N N E L L Y AVE A R D E N O A K S C T TILLER LN S N E L L I N G A V E N D U N L A P S T N S K I L E S L N H A M L I N E A V E N D E L L W O O D A V E L A M E T T I C I R W A L D E N P L F E R N W O O D S T S N E L L I N G A V E N GLE N A R D E N R D A R D E N O A K S D R S N E L L I N G A V E N L E X I N G T O N A V E N BETHEL DR COU NTY ROAD E W B E N T O N W A Y AVE INGERSON RD A V E N COU NTY ROAD E mapdoc:2015sanlining.mxdmap: 2015sanlining.pdf Prepared by:City of Arden Hills2/9/15 Data Sources and Contacts:* Ramsey County GIS Base Map (4/30/12)* City of Arden Hills DISCLAIMER:This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is tobe used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to preparethis map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purposerequiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepanciesare found please contact 651-792-7044. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees todefend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties whicharise out of the user's access or use of data provided. 2015 Sewer Lining Project µ 0 0.085 0.170.0425 Miles Legend Railroad Sanitary Sewer <all other values> Sanitary Sewer Base Bid Alternate A Alternate B Alternate C Alternate D Storm Sewer Alternate E Ci t y of Ar d e n Hi l l s , MN Bi d Ta b u l a t i o n P r o j e c t No. PW12 ‐0009 ‐2015 20 1 5 Sa n i t a r y Se w e r Li n i n g ‐ Ar d e n Hi l l s MN Sc h e d u l e 1. 0 ‐ Ba s e Bi d Se w e r Li n i n g No . D e s c r i p t i o n U n i t s Q u a n t i t y P r i c e C o s t P r i c e C o s t P r i c e C o s t P r i c e C o s t 1. 0 1 1 8 in c h ‐ CI P P li n i n g L F 1 8 6 8 58 . 2 0 $ 10 8 , 7 1 7 . 6 0 $ 50 . 0 0 $ 93 , 4 0 0 . 0 0 $ 53 . 5 0 $ 99 , 9 3 8 . 0 0 $ 75.75 $ 141,501.00 $ 1. 0 2 1 5 in c h ‐ CI P P li n i n g L F 3 0 4 4 43 . 7 0 $ 13 3 , 0 2 2 . 8 0 $ 46 . 0 0 $ 14 0 , 0 2 4 . 0 0 $ 46 . 1 0 $ 14 0 , 3 2 8 . 4 0 $ 62.70 $ 190,858.80 $ 1. 0 3 1 2 in c h ‐ CI P P li n i n g L F 5 5 7 36 . 7 0 $ 20 , 4 4 1 . 9 0 $ 38 . 0 0 $ 21 , 1 6 6 . 0 0 $ 35 . 6 0 $ 19 , 8 2 9 . 2 0 $ 69.80 $ 38,878.60 $ 1. 0 4 R e o p e n Se r v i c e E A 3 1 75 . 0 0 $ 2, 3 2 5 . 0 0 $ 15 0 . 0 0 $ 4, 6 5 0 . 0 0 $ 14 2 . 0 0 $ 4, 4 0 2 . 0 0 $ 100.00 $ 3,100.00 $ 1. 0 5 R e m o v e Pr u t r u d i n g Ta p H O U R 5 25 0 . 0 0 $ 1, 2 5 0 . 0 0 $ 30 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 27 9 . 2 0 $ 1, 3 9 6 . 0 0 $ 260.00 $ 1,300.00 $ Sc h e d u l e 1. 0 ‐ To t a l 2 6 5 , 7 5 7 . 3 0 $ Sc h e d u l e 1. 0 ‐ To t a l 2 6 0 , 7 4 0 . 0 0 $ Sc h e d u l e 1. 0 ‐ To t a l 2 6 5 , 8 9 3 . 6 0 $ Schedule 1.0 ‐ Total 375,638.40 $ Sc h e d u l e 2. 0 ‐ Ba s e Bi d Ma n h o l e Se a l i n g No . D e s c r i p t i o n U n i t s Q u a n t i t y P r i c e C o s t P r i c e C o s t P r i c e C o s t P r i c e C o s t 2. 0 1 S e a l Ma n h o l e H o u r 4 5 22 5 . 0 0 $ 10 , 1 2 5 . 0 0 $ 30 0 . 0 0 $ 13 , 5 0 0 . 0 0 $ 22 3 . 4 0 $ 10 , 0 5 3 . 0 0 $ 300.00 $ 13,500.00 $ 2. 0 2 M a n h o l e Gr o u t G A L 3 0 0 15 . 0 0 $ 4, 5 0 0 . 0 0 $ 25 . 0 0 $ 7, 5 0 0 . 0 0 $ 13 9 . 6 0 $ 41 , 8 8 0 . 0 0 $ 24.00 $ 7,200.00 $ Sc h e d u l e 2. 0 ‐ To t a l 1 4 , 6 2 5 . 0 0 $ Sc h e d u l e 2. 0 ‐ To t a l 2 1 , 0 0 0 . 0 0 $ Sc h e d u l e 2. 0 ‐ To t a l 5 1 , 9 3 3 . 0 0 $ Schedule 2.0 ‐ Total 20,700.00 $ To t a l Ba s e Bi d (S c h e d u l e 1. 0 & 2. 0 ) 2 8 0 , 3 8 2 . 3 0 $ d (S c h e d u l e 1. 0 & 2. 0 ) 2 8 1 , 7 4 0 . 0 0 $ d (S c h e d u l e 1. 0 & 2. 0 ) 3 1 7 , 8 2 6 . 6 0 $ d (Schedule 1.0 & 2.0) 396,338.40 $ 20 1 5 Sa n i t a r y Se w e r Li n i n g ‐ Ar d e n Hi l l s MN Al t e r n a t e Bi d Sc h e d u l e s Sc h e d u l e 3. 0 ‐ Al t e r n a t e A Bi d Se w e r Li n i n g No . D e s c r i p t i o n U n i t s Q u a n t i t y P r i c e C o s t P r i c e C o s t P r i c e C o s t P r i c e C o s t 3. 0 1 8 in c h ‐ CI P P li n i n g L F 1 2 1 1 27 . 6 0 $ 33 , 4 2 3 . 6 0 $ 24 . 0 0 $ 29 , 0 6 4 . 0 0 $ 20 . 9 0 $ 25 , 3 0 9 . 9 0 $ 24.25 $ 29,366.75 $ 3. 0 5 R e o p e n Se r v i c e E A 1 0 75 . 0 0 $ 75 0 . 0 0 $ 15 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 13 0 . 1 0 $ 1, 3 0 1 . 0 0 $ 100.00 $ 1,000.00 $ 3. 0 6 R e m o v e Pr u t r u d i n g Ta p H O U R 1 25 0 . 0 0 $ 25 0 . 0 0 $ 30 0 . 0 0 $ 30 0 . 0 0 $ 27 9 . 2 0 $ 27 9 . 2 0 $ 260.00 $ 260.00 $ Sc h e d u l e 3. 0 ‐ To t a l 3 4 , 4 2 3 . 6 0 $ Sc h e d u l e 3. 0 ‐ To t a l 3 0 , 8 6 4 . 0 0 $ Sc h e d u l e 3. 0 ‐ To t a l 2 6 , 8 9 0 . 1 0 $ Schedule 3.0 ‐ Total 30,626.75 $ Sc h e d u l e 4. 0 ‐ Al t e r n a t e B Bi d Se w e r Li n i n g No . D e s c r i p t i o n U n i t s Q u a n t i t y P r i c e C o s t P r i c e C o s t P r i c e C o s t P r i c e C o s t 4. 0 1 1 2 in c h ‐ CI P P li n i n g L F 9 8 0 36 . 7 0 $ 35 , 9 6 6 . 0 0 $ 35 . 0 0 $ 34 , 3 0 0 . 0 0 $ 33 . 0 0 $ 32 , 3 4 0 . 0 0 $ 36.45 $ 35,721.00 $ 4. 0 2 8 in c h ‐ CI P P li n i n g L F 5 3 0 27 . 6 0 $ 14 , 6 2 8 . 0 0 $ 27 . 0 0 $ 14 , 3 1 0 . 0 0 $ 25 . 5 0 $ 13 , 5 1 5 . 0 0 $ 27.00 $ 14,310.00 $ 4. 0 3 R e o p e n Se r v i c e E A 5 75 . 0 0 $ 37 5 . 0 0 $ 15 0 . 0 0 $ 75 0 . 0 0 $ 18 3 . 4 0 $ 91 7 . 0 0 $ 100.00 $ 500.00 $ 4. 0 4 R e m o v e Pr u t r u d i n g Ta p H O U R 1 25 0 . 0 0 $ 25 0 . 0 0 $ 30 0 . 0 0 $ 30 0 . 0 0 $ 27 9 . 2 0 $ 27 9 . 2 0 $ 260.00 $ 260.00 $ Sc h e d u l e 4. 0 ‐ To t a l 5 1 , 2 1 9 . 0 0 $ Sc h e d u l e 4. 0 ‐ To t a l 4 9 , 6 6 0 . 0 0 $ Sc h e d u l e 4. 0 ‐ To t a l 4 7 , 0 5 1 . 2 0 $ Schedule 4.0 ‐ Total 50,791.00 $ Sc h e d u l e 5. 0 ‐ Al t e r n a t e C Bi d Se w e r Li n i n g No . D e s c r i p t i o n U n i t s Q u a n t i t y P r i c e C o s t P r i c e C o s t P r i c e C o s t P r i c e C o s t 5. 0 1 1 5 in c h ‐ CI P P li n i n g L F 1 3 4 6 43 . 7 0 $ 58 , 8 2 0 . 2 0 $ 50 . 0 0 $ 67 , 3 0 0 . 0 0 $ 45 . 2 0 $ 60 , 8 3 9 . 2 0 $ 56.50 $ 76,049.00 $ 5. 0 2 1 2 in c h ‐ CI P P li n i n g L F 1 1 6 36 . 7 0 $ 4, 2 5 7 . 2 0 $ 60 . 0 0 $ 6, 9 6 0 . 0 0 $ 61 . 1 0 $ 7, 0 8 7 . 6 0 $ 84.85 $ 9,842.60 $ 5. 0 3 R e o p e n Se r v i c e E A 4 75 . 0 0 $ 30 0 . 0 0 $ 15 0 . 0 0 $ 60 0 . 0 0 $ 25 2 . 1 0 $ 1, 0 0 8 . 4 0 $ 100.00 $ 400.00 $ 5. 0 4 R e m o v e Pr u t r u d i n g Ta p H O U R 1 25 0 . 0 0 $ 25 0 . 0 0 $ 30 0 . 0 0 $ 30 0 . 0 0 $ 27 9 . 2 0 $ 27 9 . 2 0 $ 260.00 $ 260.00 $ 5. 0 5 S e a l Ma n h o l e H o u r 3 5 22 5 . 0 0 $ 7, 8 7 5 . 0 0 $ 30 0 . 0 0 $ 10 , 5 0 0 . 0 0 $ 22 3 . 4 0 $ 7, 8 1 9 . 0 0 $ 300.00 $ 10,500.00 $ 5. 0 6 M a n h o l e Gr o u t G A L 1 4 0 15 . 0 0 $ 2, 1 0 0 . 0 0 $ 25 . 0 0 $ 3, 5 0 0 . 0 0 $ 13 9 . 6 0 $ 19 , 5 4 4 . 0 0 $ 24.00 $ 3,360.00 $ Sc h e d u l e 5. 0 ‐ To t a l 7 3 , 6 0 2 . 4 0 $ Sc h e d u l e 5. 0 ‐ To t a l 8 9 , 1 6 0 . 0 0 $ Sc h e d u l e 5. 0 ‐ To t a l 9 6 , 5 7 7 . 4 0 $ Schedule 5.0 ‐ Total 100,411.60 $ Sc h e d u l e 6. 0 ‐ Al t e r n a t e D Bi d Se w e r Li n i n g No . D e s c r i p t i o n U n i t s Q u a n t i t y P r i c e C o s t P r i c e C o s t P r i c e C o s t P r i c e C o s t 5. 0 1 1 0 in c h ‐ CI P P li n i n g L F 8 4 1 32 . 4 0 $ 27 , 2 4 8 . 4 0 $ 24 . 0 0 $ 20 , 1 8 4 . 0 0 $ 26 . 7 0 $ 22 , 4 5 4 . 7 0 $ 28.25 $ 23,758.25 $ 5. 0 2 8 in c h ‐ CI P P li n i n g L F 1 0 7 5 27 . 6 0 $ 29 , 6 7 0 . 0 0 $ 26 . 0 0 $ 27 , 9 5 0 . 0 0 $ 23 . 5 0 $ 25 , 2 6 2 . 5 0 $ 22.75 $ 24,456.25 $ 5. 0 3 R e o p e n Se r v i c e E A 1 5 75 . 0 0 $ 1, 1 2 5 . 0 0 $ 15 0 . 0 0 $ 2, 2 5 0 . 0 0 $ 14 0 . 5 0 $ 2, 1 0 7 . 5 0 $ 100.00 $ 1,500.00 $ 5. 0 4 R e m o v e Pr u t r u d i n g Ta p H O U R 1 25 0 . 0 0 $ 25 0 . 0 0 $ 30 0 . 0 0 $ 30 0 . 0 0 $ 27 9 . 2 0 $ 27 9 . 2 0 $ 260.00 $ 260.00 $ 58 , 2 9 3 . 4 0 $ Sc h e d u l e 6. 0 ‐ To t a l 5 0 , 6 8 4 . 0 0 $ Sc h e d u l e 6. 0 ‐ To t a l 5 0 , 1 0 3 . 9 0 $ Schedule 6.0 ‐ Total 49,974.50 $ Sc h e d u l e 7. 0 ‐ Al t e r n a t e E Bi d St o r m Se w e r Li n i n g No . D e s c r i p t i o n U n i t s Q u a n t i t y P r i c e C o s t P r i c e C o s t P r i c e C o s t P r i c e C o s t 5. 0 1 1 8 in c h ‐ CI P P li n i n g L F 1 6 4 58 . 2 0 $ 9, 5 4 4 . 8 0 $ 78 . 0 0 $ 12 , 7 9 2 . 0 0 $ 83 . 4 0 $ 13 , 6 7 7 . 6 0 $ 105.00 $ 17,220.00 $ Sc h e d u l e 7. 0 ‐ To t a l 9 , 5 4 4 . 8 0 $ Sc h e d u l e 7. 0 ‐ To t a l 1 2 , 7 9 2 . 0 0 $ Sc h e d u l e 7. 0 ‐ To t a l 1 3 , 6 7 7 . 6 0 $ Schedule 7.0 ‐ Total 17,220.00 $ La m e t t i & So n s , In c . S A K Construction, LLC Hy d r o ‐Kl e a n LL C I n s i t u f o r m Te c h n o l o g i e s US A , LL C Bi d Re s u l t s 20 1 5 Sa n i t a r y Se w e r Li n i n g ‐ Ar d e n Hi l l s , MN Da t e : Ma r c h 26 , 20 1 5 10 : 0 0 AM Co n t r a c t o r B a s e Bi d Al t e r n a t e A A l t e r n a t e B A l t e r n a t e C A l t e r n a t e D A l t e r n a t e E 1. 0 & 2. 0 1 . 0 , 2. 0 & 3. 0 1. 0 , 2. 0 , 3. 0 & 4. 0 1. 0 , 2. 0 , 3. 0 , 4 . 0 & 5. 0 1. 0 , 2. 0 , 3. 0 , 4. 0 , 5. 0 &6 . 0 1.0, 2.0, 3.0 4. 0 , 5.0, 6.0 & 7.0 Hy d r o ‐Kl e a n , LL C 2 8 0 , 3 8 2 . 3 0 $ 31 4 , 8 0 5 . 9 0 $ 36 6 , 0 2 4 . 9 0 $ 43 9 , 6 2 7 . 3 0 $ 49 7 , 9 2 0 . 7 0 $ 507,465.50 $ La m e t t i an d So n s , In c . 2 8 1 , 7 4 0 . 0 0 $ 31 2 , 6 0 4 . 0 0 $ 36 2 , 2 6 4 . 0 0 $ 45 1 , 4 2 4 . 0 0 $ 50 2 , 1 0 8 . 0 0 $ 514,900.00 $ In s i t u f o r m Te c h US A , In c . 3 1 7 , 8 2 6 . 6 0 $ 34 4 , 7 1 6 . 7 0 $ 39 1 , 7 6 7 . 9 0 $ 48 8 , 3 4 5 . 3 0 $ 53 8 , 4 4 9 . 2 0 $ 552,126.80 $ SA K Co n s t r u c t i o n , LL C 3 9 6 , 3 3 8 . 4 0 $ 42 6 , 9 6 5 . 1 5 $ 47 7 , 7 5 6 . 1 5 $ 57 8 , 1 6 7 . 7 5 $ 62 8 , 1 4 2 . 2 5 $ 645,362.25 $ CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-026 A RESOLUTION AWARDING THE 2015 SANITARY SEWER LINING PROJECT WHEREAS, pursuant to advertisement for bids for the 2015 Sanitary Sewer Lining Project, bids were received, opened, and tabulated according to the law; and WHEREAS, it appears that Hydro-Klean LLC of Des Moines IA, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into a contract with Hydro-Klean LLC for the base bid plus Alternates A, B, C, D, and E for a total cost of $507,465.50 in the name of the City of Arden Hills for the above improvements according to the plans and specifications thereof on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF April, 2015. ____________________________________ David Grant, Mayor ATTEST: _______________________________________ Patrick Klaers, City Administrator UNFINISHED BUSINESS – 9A MEMORANDUM DATE: April 13, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-002 Applicant: Wellington Management, Inc. Property Location: 3527-3557 Lexington Avenue North Request: Conditional Use Permit Amendment and Planned Unit Development Amendment Requested Action Motion to approve Planning Case 15-002 for a Conditional Use Permit Amendment and Planned Unit Development Amendment at 3527-3557 Lexington Avenue North, based on the findings of fact and submitted plans, as amended by the sixteen (16) conditions in the April 13, 2015, Report to the City Council. Background The City Council reviewed Planning Case 15-002 for a Preliminary Plat, Planned Unit Development Amendment (PUD), and Conditional Use Permit (CUP) Amendment for the Arden Plaza retail center at their Regular Meeting on February 23, 2015. The Council voted to table this request to allow the applicant time to provide the City with information on the business plan for the Frattallone’s Ace Hardware Store and to address alternative options for exterior storage and seasonal outdoor displays on the property. At the Work Session on March 16, 2015, the City Council reviewed a proposed Garden Center Site Plan submitted by Frattallone’s Ace Hardware. The Site Plan addressed the proposed location of exterior storage, outdoor displays and sales, and trash and recycling collection on the property. Staff met with the applicant following the meeting to discuss the feedback provided at the Work Session and determined that additional time was needed to refine the garden center Site Plan prior to City Council consideration. On March 30, 2015, the City Council continued consideration of Planning Case 15-002 and voted to approve the components of the planning case not pertaining to the expanded City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 1 of 9 Frattallone’s seasonal garden center area. These components included the Preliminary Plat for the Arden Plaza subdivision and a PUD Amendment, which accounted for the subdivision, increased the footprint for Building #4, and modified the parking lot at the north and south end of the retail center. At this meeting, the City Council also approved a motion to postpone consideration of the remaining requests in Planning Case 15-002 relating to the expansion of the Frattallone’s seasonal garden center area to the April 13, 2015, Regular City Council meeting. Overview of Request The applicant has requested a CUP Amendment in order to expand the overall area of the previously approved and operating garden center on the property. A CUP was originally issued in Planning Case 97-009 allowing for the use of a 3,500 square foot portion of the retail center parking lot for a seasonal garden center. The seasonal garden center continues to operate, but the footprint has expanded beyond the original approval. The Zoning Code states that any enlargement or intensification of a conditional use shall require an amended permit and all procedures shall apply as if a new permit were being requested. The expanded seasonal garden center area would measure approximately 155 feet by 61 feet for a total area of 9,455 square feet. This total area includes the space underneath the building canopy that is now used for outdoor sales year-round and the five-foot wide concrete curb along the north and east perimeter of the garden center that would provide display space for materials such as soil, mulch, and compost. A small outdoor sales area on the right-hand side of the store’s front door is not included in this total square footage. The proposal also includes an exterior storage area along the south side of the retail center building that would measure approximately 150 feet long by 12 feet wide. The use of this area for storage purposes would be limited to materials and products directly associated with the approved garden center use. With the expansion of the seasonal garden center footprint, the existing bituminous surface would be replaced with a new concrete surface. A five-foot wide concrete curb and a six-foot tall metal fence along the entire perimeter of the area would help define and separate the space from the adjacent parking and service areas. Customer access aisles would also be provided adjacent to the parking stalls along the north and east side to facilitate customer pick-up of materials. The Garden Center Exhibit included in Attachment D provides details on the locations of exterior storage, outdoor displays and sales, and trash and recycling collection on the property. The following operational requirements are depicted on the Site Plan: • The west side of Frattallone’s Hardware store would be restricted to trash and recycling collection only. Materials placed in this area would be required to be collected within seven days. No exterior storage or seasonal sales would be permitted in this area. • The south side of Frattallone’s Hardware store would be designated for short-term exterior storage of seasonal materials and products only. The space would be divided into three separate areas each with an approximate dimension of 50 feet in length by 12 feet in width. Different parameters on allowed storage periods are established for each area: storage would be allowed in the western section (Zone C) from March 1st – July 1st, City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 2 of 9 in the central section (Zone B) from March 1st – August 1st, and in the eastern section (Zone A) from March 1st – December 1st. • Seasonal sales would be permitted along the north and east side of the garden center fence. These areas would be restricted to 5 feet in width. A maximum height of 5 feet would be permitted for products displayed on the east side of the garden center. • No exterior storage or sales would be permitted within the open-air, fenced garden center area during the months of January and February. Winter sales would continue to be permitted under the existing canopy in front of the Frattallone’s Hardware store and in the designated outdoor sales area on the right-hand side of the store’s front door. As part of the CUP Amendment request for the expanded seasonal garden center area, a PUD Amendment is also required due to the parking lot modifications that will be needed to accommodate the expansion. The Master Site Plan included in Attachment C depicts how parking stalls at the south end of the retail center parking lot will be reorganized around the perimeter of the garden center. These modifications would not result in any change to the overall number of parking stalls in the approved Master PUD for the site. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission at their February 4 2015, Regular Meeting. The staff report to the Planning Commission on this case is included in Attachment E. The Planning Commission recommended approval of the proposal. Zoning Code Review A. Structure Coverage and Landscaping The expanded seasonal garden center area would measure approximately 155 feet by 61 feet for a total area of 9,455 square feet. A five-foot wide concrete curb would be installed along the perimeter of the garden center. The existing bituminous surface on which the sales area is now located would be replaced with a concrete surface. The proposal would not result in a decrease in the landscape coverage on the property. B. Parking The PUD Amendment would modify the parking area at the south end of the retail center in order to accommodate the expanded seasonal garden center area. The approved Master Site Plan shows 27 parking stalls that would be impacted by the expansion of the garden center. Of these, 22 stalls would be relocated along the north and east sides of the garden center and 5 additional stalls would be added in front of the retail center building. These modifications would not result in any change to the overall number of parking stalls in the approved Master PUD for the site. C. Traffic and Circulation City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 3 of 9 The site will have similar circulation patterns following the expansion of the garden center area. The applicant has provided a revised Site Circulation Plan that takes into account the proposed amendment to the Master Site Plan (Attachment C). Conditional Use Permit Review The Zoning Code states that any enlargement of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. The garden center approved in Planning Case 97-009 measured approximately 50 feet by 70 feet, or 3,500 square feet in total area. The proposed expanded garden center would measure approximately 155 feet by 61 feet for a total area of 9,455 square feet. This total area includes the five foot wide display curb along the north and east perimeter of the garden center. The proposal includes an exterior storage area along the south side of the retail center building would measure approximately 150 feet long by 12 feet wide and would be limited to materials and products directly associated with the approved garden center use. Section 1355.04 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3. Drainage 4. Population density 5. Visual and land use compatibility with uses and structures on surrounding land 6. Adjoining land values 7. Park dedications where applicable 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Discussion One of the main topics discussed by the Planning Commission was exterior storage and display uses on the property. The staff recommendation included approval of a condition that stated: “No storage, displays, or sales shall be permitted outside of the outdoor seasonal sales area.” Frattalone’s Hardware requested that this condition be removed so the business could continue to store bulk materials on the exterior of the building. After deliberation, the Planning Commission voted to amend the condition to state: “Exterior storage and outdoor display and sales shall be permitted on Lot 3, Arden Plaza 2nd Addition.” Staff requests that as part of their consideration City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 4 of 9 of the CUP Amendment the City Council address the extent to which exterior storage, displays and sales should be permitted on the property. Condition #13, as amended by the Planning Commission, has been included in the Report to the City Council, listed under the Recommendation section below. The special requirements for the B-2 District prohibit open sales lots, which are defined as “any land used or occupied for the purpose of buying and selling any goods, materials, or merchandise, and for the storing of the same under the open sky prior to sale.” However, approved open-air garden centers are specifically exempt from this provision and outdoor displays, sales, and storage uses can be permitted by the City Council within a defined garden center. The existing garden center currently operates with a CUP under this exception. The Garden Center Exhibit included in Attachment D depicts those areas on the property where outdoor displays and storage associated with the open-air garden center are proposed. If the CUP Amendment is approved, the Garden Center Exhibit would act as a regulating document for the conditional use on the property. Staff is recommending as a condition of approval that the site be maintained and the business operated per the requirements depicted in the Garden Center Exhibit. This condition is listed as #14 under the Recommendations section below. One item raised by the City Council at the Work Session on March 16, 2015 was the need for additional screening of the storage area along the south side of the retail center building. Staff has discussed with the applicant whether fencing and gates could be installed along the perimeter of the defined storage area. This could present operational challenges to the business and would require a significant financial investment. As a compromise, staff is recommending condition #15, which would require a financial commitment of up to $20,000 from Frattallone’s Ace Hardware to install additional landscaping or screening along the south and west side of the property if after two full years of operations it was determined by the City that the storage on the south side of the building was creating a negative impact on neighboring properties. Additional Review Lake Johanna Fire Department The Lake Johanna Fire Marshall has reviewed the plans and noted that no storage of hazardous materials will be permitted within the storage area along the south side of the Frattallone’s Hardware building and that no storage will be allowed to block egress doors. City Engineer The City Engineer has reviewed the construction plans for the outdoor seasonal sales area and has determined that a Grading and Erosion Control Permit will be required. Findings of Fact City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 5 of 9 The Planning Commission reviewed Planning Case 15-002 at their regular meeting on February 4, 2015. Minutes from the meeting are included in Attachment F. The Planning Commission offers the following findings of fact for consideration: PUD Amendment Findings 1. The applicant is requesting approval of an amendment to the PUD for Arden Plaza property. 2. The original Master PUD for the development was approved in Planning Case #09-011. Subsequent PUD Amendments were approved in Planning Case #11-016 and Planning Case #15-002. 3. The PUD Amendment is being requested to complete minor modifications to the existing parking lot in order to accommodate the expanded seasonal garden center area. 4. The Arden Plaza development is located in the B-2 General Business District. 5. The City has adopted the Guiding Plan for the B-2 District that outlines future development principles for the area. 6. The City has adopted Design Standards for the B-2 District within the Zoning Code. 7. The PUD Amendment is in conformance with the requirements of the City’s Zoning Code. 8. The PUD Amendment is in conformance with the Guiding Plan for the B-2 District. 9. The PUD Amendment is in conformance with the City’s Comprehensive Plan. 10. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. CUP Amendment Findings 11. The City approved a Conditional Use Permit in Planning Case 97-009 for a 3,500 square foot seasonal garden center on the Arden Plaza site. 12. The proposed Frattallone’s Hardware seasonal garden center area would measure approximately 155 feet by 61 feet for a total area of 9,455 square feet. This total area includes the five foot wide display curb along the north and east perimeter of the garden center. 13. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. 14. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 15. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 16. The proposal will not affect noise on the property. 17. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 18. The proposal will have limited impacts on drainage on the property. 19. The proposal will not affect the population density on the property. 20. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 21. The park dedication requirement does not apply in this case. City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 6 of 9 Recommendation The Planning Commission recommended approval (4-2, Zimmerman and Bartel) of Planning Case 15-002 for a Preliminary Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North. The Planning Commission recommended that the following thirteen (13) conditions pertaining to the Conditional Use Permit Amendment and PUD Amendment be included in the approval: 1. The applicant shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 2. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review by the Planning Commission and approval by the City Council. 3. A Development Agreement Amendment shall be prepared by the City Attorney and subject to City Council approval. The agreement shall be executed by all parties within the Arden Plaza development prior to the issuance of any building or development permits. 4. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, paving, and fence installation prior to the issuance of any development permits related to the construction of the seasonal garden center area. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event of a developer default. 5. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, paving, and fence installation prior to the issuance of any development permits related to the construction of the seasonal garden center area. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. Final grading and erosion plans shall be submitted to the City Engineer for approval prior to the issuance of any development permits related to the construction of the seasonal garden center area. 7. The operations of the Bio-Filtration Area #2 identified on the Master Site Plan shall be corrected to the satisfaction of the City Engineer prior to the issuance of any development permits related to the construction of the seasonal garden center area. 8. The fence around the perimeter of the seasonal garden center area shall be made of wrought iron materials and shall not exceed six (6) feet in height. 9. No exterior signage shall be attached to the fence around the seasonal garden center area. 10. The seasonal garden center area must be an extension of and consistent with the applicant’s permitted principal use. 11. The seasonal garden center area shall be used exclusively for the seasonal sale of nursery and garden items, including but not limited to flowers, plants, landscaping materials, and Christmas trees. 12. The site shall be kept in a neat and orderly fashion, free from litter, refuse, debris, junk, or other waste which results in offensive odors or unsightly conditions. City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 7 of 9 13. Exterior storage and outdoor display and sales shall be permitted on Lot 3, Arden Plaza 2nd Addition. Since the Planning Commission review of Planning Case 15-002 on February 4, 2015, staff has worked with the City Attorney on three (3) additional recommended conditions of approval pertaining to the CUP Amendment request: 14. The site shall be maintained and the business operated per the requirements depicted in the Garden Center Exhibit included in Attachment D. 15. Applicant/Owner shall install, at the City’s discretion, up to $20,000 of additional landscaping or other type of screening to screen storage along the south and west side of the property following an operational review by the City after the second full year of operations. City staff will base their recommendation on the need for additional screening after an evaluation of complaint and code violation history, if any. If the Applicant/Owner disagrees with the staff recommendation, the disagreement shall be resolved by the City Council. Landscaping or screening may be installed on the property or on adjacent properties. Prior to the issuance of any development permits, the Applicant/Owner shall provide the City with a Letter of Credit in the amount of $20,000 issued by a FDIC-insured Minnesota bank. If the Applicant/Owner refuses to comply with the direction provided by the City, the City may without further notice enter the property and place the additional landscaping or screening and draw upon the Letter of Credit. 16. Applicant/Owner shall install evergreen plantings along the west property line of Lot 3, Arden Plaza 2nd Addition to provide additional screening of the trash and recycling collection area associated with the Frattallone’s Ace Hardware portion of the retail center building. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. If the City denies the petitioners request, “…it must state in writing the reasons for the denial at the time it denies the request.” If the application for expansion is denied, the garden center would continue to operate consistent with the current CUP. 4. Table for additional information. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 5, 2015. Pursuant to Minnesota State Statute, the City was required to act on this request by March 6, 2015 (60 days), unless the City provided the petitioner with written reasons for an additional 60 day review period. City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 8 of 9 The petitioner was notified on February 24, 2015, of the City’s request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by May 5, 2015 (120 days). The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Supporting Materials B. Site and Aerial Maps C. Plan Set (Master Site Plan, Frattallone’s Garden Center Site Plan, Parking and Circulation Plan) D. Frattallone’s Garden Center Exhibit E. Planning Commission Report, February 4, 2015 F. Planning Commission Minutes, February 4, 2015 City of Arden Hills City Council Meeting for April 13, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 9 of 9 Frattallone’s Ace Hardware and Garden has been a fixture in Arden Plaza since 1975, we moved into our current location in 1995 in a space that had been vacant almost three years. Throughout the 39 plus years we have been in Arden Hills we have continually upgraded our assortments and our business plan to match the market place. In 1995 we opened our fifth garden center in the space adjacent to our store, in a spot that was barely used. Since 1995 we have grown both our inside sales and our garden center sales at our Arden Hills site. This growth has been fueled by the addition of the garden center, which has clearly made us a destination in our community. Roughly 30% of our business is done in the garden center, between live goods, outdoor décor, and bagged goods we are supplying what our neighbors want. Throughout the last 19 years we have tried to make the shopping experience both complete and more enjoyable for our customers. Making it easier to shop, both inside and in the garden center area have been our goal in our business. Because of this we have striven to make it as easy as possible for us to deliver the “helpful” promise. This has had us find the best solutions for our customers. Each season we sell approximately 23,000 units of bag goods. Mulches, potting soils, top soils, while not high dollar items are in great demand in our community. We have tried to run less truck traffic though our site, bringing in more product on each shipment. Even with that said 23,000 bags easily is between 250 and 400 pallets of product, which primarily sells April to July. We try to stage product to arrive by need, but manipulating trucks from Montana, Ohio, Florida, and elsewhere poses challenges. We have used the south side of our building to “store” this bagged good product. This has kept it mostly out of anyone’s site line, and made it so we can serve our customers in a timely manner. We have also created a system to keep bagged good product adjacent to the parking area with no physical barriers to loading for customers. Spring really is our busiest time, both inside the store and in the garden center, the month of May accounts for 20% of our annual business. Last year we had 17,500 customer in our store just that month. Many of these people bought some of the 70,000 plants that we sold in that month. We attempt to keep our product as fresh as possible, and receive as many realistically sized orders as possible. This product fills the inside of the fenced area and presents a neat, clean, garden center experience for our customers. We have striven throughout the years to enhance the customer experience at Frattallone’s Ace Hardware and Garden. Now with buying our site, remodeling the inside, making the garden center permanent, and moving our offices offsite we believe that we are moving the next step for us and our customers. I think that with all the improvements coming after we purchase this building everyone will be even happier having Frattallone’s Hardware and Garden in Arden Hills. Tom Frattallone CL A S S I C ™ MA J E S T I C ™ GE N E S I S ™ CO L O R O P T I O N S AD O R N M E N T O P T I O N S IN V I N C I B L E ™ Pi c k e t s c u r v e o u t w a r d gr a c e f u l l y w i t h a d u a l i t y t h a t a c t s a s a n at t r a c t i v e y e t vi s u a l l y i n t i m i d a t i n g d e t e r r e n t . Si n g l e o r d o u b l e sw i n g & s l i d e g a t e s t h a t p e r f e c t l y m a t c h t h i s f e n c e s t y l e a r e a l s o a v a i l a b l e . 4- r a i l p a n e l s | 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 3- r a i l p a n e l s | 3 ½ ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t (3 ½ ' p a n e l s a v a i l a b l e w i t h f l u s h b o t t o m r a i l o n l y ) 2- r a i l p a n e l s | 3 ' , 3 ½ ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t Ti m e l e s s & E l e g a n t Sl e e k & M o d e r n Pe r s o n a l i z e d & S e c u r e In t r e p i d & F o r t i f i e d BL A C K B R O N Z E QU A D F L A R E B A L L P O S T C A P RO Y A L T Y TR I A D Ex t e n d e d p i c k e t s t h a t c u l m i n a t e t o a n ar r o w - p o i n t e d s p e a r ca p t u r e t h e l o o k o f o l d s t y l e w r o u g h t i r o n f e n c i n g . 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Si n g l e o r d o u b l e sw i n g & s l i d e g a t e s t h a t p e r f e c t l y m a t c h t h i s f e n c e s t y l e a r e a l s o a v a i l a b l e . 4- r a i l p a n e l s | 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 3- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 2- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t Th e fl u s h t o p r a i l pr o j e c t s a m o r e mo d e r n , s t r e a m l i n e d l o o k th a t be a u t i f u l l y a c c e n t s f l o w e r s a n d s h r u b s w h e n u s e d a s b o r d e r la n d s c a p i n g . Si n g l e o r d o u b l e s w i n g & s l i d e g a t e s t h a t pe r f e c t l y m a t c h t h i s f e n c e s t y l e a r e a l s o a v a i l a b l e . 4- r a i l p a n e l s | 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 3- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 2- r a i l p a n e l s | 3 ' , 3 ½ ' , 4 ' , 5 ' , 6 ' , 7 ' & 8 ' h e i g h t s | f l u s h b o t t o m o r e x t e n d e d p i c k e t 1" s q . x 1 4 g a . P I C K E T S | 1 . 7 5 " x 1 . 7 5 " x 1 2 g a . R A I L S | 2 . 5 " s q . x 1 2 g a . / 3 " s q . x 1 2 g a . P O S T S ➤➤➤ ➤➤➤ ➤➤➤ ➤➤➤ IN D U S T R I A L O R N A M E N T A L S T E E L F E N C E 4 Le a r n m o r e o n l i n e a t a m e r i s t a r f e n c e . c o m o r b y c a l l i n g 8 8 8 - 3 3 3 - 3 4 2 2 MO N T A G E I I ® | I n d u s t r i a l O r n a m e n t a l S t e e l F e n c e 5 Created: 01/21/2015 ALED3T150 Specification grade area lights available in IES Type III distributions. For use for roadway, general parking and other area lighting applications where a larger pool of lighting is required. Replaces up to 400W metal halide. Patent pending thermal management system. 5 Year Warranty. LED Info Watts:150W Color Temp:5000K (Cool) Color Accuracy:65 L70 Lifespan:100000 LM79 Lumens:12526 Efficacy:81 LPW Driver Info Type:Constant Current 120V:1.31A 208V:0.80A 240V:0.69A 277V:0.60A Input Watts:155W Efficiency:97% Color: Bronze Weight: 30.4 lbs Technical Specifications UL Listing: Suitable for wet locations. Lifespan: 100,000-hour LED lifespan based on IES LM-80 results and TM-21 calculations. IES Classification: The Type III distribution is ideal for roadway, general parking and other area lighting applications where a larger pool of lighting is required. It is intended to be located near the side of the area, allowing the light to project outward and fill the area. Effective Projected Area: EPA = 0.75 LEDs: Multi-chip, high-output, long-life LEDs Drivers: Two Drivers, Constant Current, Class 2, 2000mA, 100-277V, 50-60Hz, 1.1A, Power Factor 99% THD: 6% at 120V, 11.3% at 277V Ambient Temperature: Suitable for use in 40°C (104°F) ambient temperatures. Surge Protection: 4kV Cold Weather Starting: The minimum starting temperature is -40°F/-40°C. Thermal Management: Superior thermal management with external Air-Flow fins. Housing: Die-cast aluminum housing, lens frame and mounting arm. Mounting: Heavy-duty mounting arm with "O" ring seal & stainless steel screws Color Consistency: 7-step MacAdam Ellipse binning to achieve consistent fixture-to-fixture color. Color Stability: LED color temperature is warrantied to shift no more than 200K in CCT over a 5 year period. Color Uniformity: RAB's range of CCT (Correlated Color Temperature) follows the guidelines of the American National Standard for Specifications for the Chromaticity of Solid State Lighting (SSL) Products, ANSI C78.377-2011. Reflector: Specular vacuum-metallized polycarbonate Gaskets: High-temperature silicone gaskets Finish: Our environmentally friendly polyester powder coatings are formulated for high-durability and long-lasting color, and contains no VOC or toxic heavy metals. Green Technology: Mercury and UV free, and RoHS compliant. Polyester powder coat finish formulated without the use of VOC or toxic heavy metals. Copyright ©2015 RAB Lighting Inc. All Rights Reserved Tech Help Line:888 RAB-1000 Email:sales@rabweb.com On the web at:www.rabweb.com Page 1 of 2Note: Specifications are subject to change without notice Created: 01/21/2015 ALED3T150 - continued IESNA LM-79 & LM-80 Testing: RAB LED luminaries have been tested by an independent laboratory in accordance with IESNA LM-79 and LM-80, and have been received the Department of Energy "Lighting Facts" label. DLC Listed: This product is on the Design Lights Consortium (DLC) Qualified Products List and is eligible for rebates from DLC Member Utilities. Replacement: The ALED150 replaces 400W Metal Halide Area Lights. California Title 24: See ALED3T150/D10, ALED3T150/BL, ALED3T150/PCS, ALED3T150/PCS2, or ALED3T150/PCT for a 2013 California Title 24 compliant product. Any additional component requirements will be listed in the Title 24 section under technical specifications on the product page. Dark Sky Approved: The International Dark Sky Association has approved this product as a full cutoff, fully shielded luminaire. For use on LEED Buildings: IDA Dark Sky Approval means that this fixture can be used to achieve LEED Credits for Light Pollution Reduction. Warranty: RAB warrants that our LED products will be free from defects in materials and workmanship for a period of five (5) years from the date of delivery to the end user, including coverage of light output, color stability, driver performance and fixture finish. Powered by TCPDF (www.tcpdf.org) Copyright ©2015 RAB Lighting Inc. All Rights Reserved Tech Help Line:888 RAB-1000 Email:sales@rabweb.com On the web at:www.rabweb.com Page 2 of 2Note: Specifications are subject to change without notice This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet600.00300.00 Arden Plaza Retail Center 3,600 Enter Map Description Notes This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 400.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet400.00200.00 Arden Plaza Retail Center 2,400 Enter Map Description Notes 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 x x x x x x x x x x x x x x x x x x 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 (888) 937-5150 x x x x x 7699 Anagram Drive Eden Prairie, MN 55344 Phone (952) 937-5150 Fax (952) 937-5822 Toll Free (888) 937-5150 Sunken Ex. Loading Dock At-Grade Existing Service Garage Door West Utility Area: transformer, dumpster, recycling and pallet recycling. No Sales/Storage. (TYP.) Maintain 15' wide Access Drive around building, at all times Zone C - Storage Permitted March 1st - July 1st Short Term Sales Storage Area on South Side of Building, 12' wide. No long term storage. (TYP.) Zone B - Storage Permitted March 1st - August 1st Zone A - Storage Permitted March 1st - December 1st No Sales/Storage Outside Fence on South Side 6' High Perimeter Ornamental Fence Sales Area Outside Fence on East Side, on 5' wide Raised Concrete, with Height Limit of 5' 8' Customer Access Area, East Side 9.5' Customer Access Area, North Side Sales Area Outside Fence on existing 6' concrete sidewalk Sales Area Outside Fence on North Side, on 5' Wide Raised Concrete Ex. Front Door Sales Area Inside Fence and under exisiting canopy, with winter storage Sales Area Inside Fence and not under canopy, no winter storage Existing Canopy WESTWOOD PROFESSIONAL SERVICES Date: 04-09-2015 GARDEN CENTER EXHIBIT MEMORANDUM DATE: February 4, 2015 PC Agenda Item 4.C TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-002 - Public Hearing Required Applicant: Wellington Management, Inc Property Location: 3527-3557 Lexington Avenue North Request: Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment Requested Action Wellington Management has requested a Preliminary and Final Plat in order to subdivide the existing Lot 3 within the Arden Plaza subdivision into three different parcels. A Planned Unit Development (PUD) Amendment is also being requested to accommodate the proposed subdivision, to include an expanded outdoor seasonal sales area on the site, to increase the size of Building #4 to be constructed in Phase III, and to allow for minor modifications to the existing parking lot. A Conditional Use Permit (CUP) Amendment is also requested to reflect the proposed changes to the current CUP for the existing outdoor seasonal sales area. Background The City Council approved a redevelopment proposal for the Arden Plaza retail center in 2009 in Planning Case 09-011. The approved Master PUD included the demolition of an existing office complex, the subdivision of the parcel into four lots, and the construction of four new buildings over three phases. A total of 97,035 square feet of retail and commercial building space was approved for the Master PUD. Phase I of the PUD, which included the development of a pharmacy in place of the office building at the intersection of Lexington Avenue and County Road E, was also approved as part of this planning case. A subsequent PUD Amendment in 2011 (Planning Case 11-016) included a revised plat that combined two of the lots in the northeast corner of the site into a single lot for the development of the existing Walgreens Pharmacy. Phase I of the Master PUD was largely completed in 2012, and included the construction of the Walgreens building, modifications to parking and City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 1 of 16 circulation within the retail center area, and the construction of stormwater bio-filtration basins required for the proposed build-out of the site. Prior to the City’s approval of the Master PUD for the retail center, a Conditional Use Permit (CUP) request from Frattallone’s Hardware was approved in Planning Case 97-009 for fencing a part of the parking lot on the property to allow for an seasonal garden sales area. A CUP was required because the Zoning Code does not specifically allow or prohibit outdoor garden sales area as a use. The seasonal outdoor sales area continues to operate on the property, although the area was never fenced off as proposed and its footprint has expanded beyond what was originally approved by the City in the CUP. The Master PUD and subsequent amendment, along with the associated plans and the conditions of approval, remain valid. The Master Site Plan approved in Planning Case 09-011 and the revised Preliminary Plat from Planning Case 11-016 are both included in Attachment D for reference. Neither Phase II nor Phase III of the approved Master PUD is being reviewed as part of this amendment request. The buildings included in these future phases would return to the Planning Commission and City Council for review and approval prior to development. 1. Overview of Request The first component of the application is the Preliminary and Final Plat to subdivide Lot 3 within the existing Arden Plaza plat into three separate parcels. Frattallone’s Hardware, which is a current tenant in the retail center, has approached Wellington Management regarding the purchase of its store and the existing outdoor garden center. To accommodate this, a new Lot 4 would be created comprised of the Frattallone’s portion of the building, the area occupied by the outdoor seasonal sales area, and related parking and service areas. The new Lot 3 would be comprised of the remaining retail center, the primary parking area, access drives on County Road E and Lexington Avenue, and the stormwater pond at the southeast corner of the site. The common lot line between the remaining portion of the retail building on Lot 3 and the Frattallone’s Hardware store on Lot 4 would be defined by a demising wall. The definition of a demising wall is a wall used jointly by two parties erected upon a line dividing two parcels of land, each of which is a separate real estate entity. The City Building Official and the Lake Johanna Fire Department have been working with the property owner on the specifications of the demising wall and final building permits will be required prior to construction. Approval of the Final Plat will be conditioned on the issuance of a Certificate of Occupancy for the proposed remodeling work. The new Lot 5 would include the future Building #4, which is proposed to be constructed in Phase III of the approved Master PUD, along with a small parking area. Lot 5 is located along Lexington Avenue. The proposed footprint of Building #4 has increased from the Master PUD approved in 2009. The submitted master site plan indicates that this building would be 20,136 square feet in size, an increase of 2,136 square feet from the 2009 PUD approval. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 2 of 16 Wellington Management is requesting an amendment to the Master PUD to address the following items: • Account for the subdivision of Lot 3 within Arden Plaza into three separate lots. • Allow for the creation of a non-conforming parcel (Lot 4) that does not have frontage on a publicly dedicated street. • Include the proposed permanent outdoor seasonal sales area on Lot 4 within the Master Site Plan. • Increase the size of Building #4 on the proposed Lot 5 from 18,000 square feet, as approved in Planning Case 09-011, to 20,136 square feet. • Minor modification to the parking lot at the north end of the retail center to retain 12 existing parking stalls that are shown being removed on the Master Site Plan. The proposed amendments in this case only relate to the Master PUD for the site. Detailed Final PUD plans will be submitted prior to the approval of Building #2 on Lot 2 and Building #4 on Lot 5. The submitted plans include a detailed Site Plan for the Frattallone’s seasonal sales area. The proposed outdoor garden center would measure 150 feet by 56 feet for a total area of 8,400 square feet. The existing bituminous surface on which the outdoor sales area is now located would be replaced with a four inch high concrete display curb. Fencing along the perimeter of the area would help define and separate the space from the adjacent parking and service areas. A six-foot tall ornamental fence is proposed along the north and east sides of the sales area and an eight-foot tall chain link fence on the south side. The CUP for the outdoor garden center use approved in 1997 remains valid. However, the applicant is seeking approval to expand the overall area of this use on the site. The Zoning Code requires that any enlargement or intensification of a conditional use shall require an amended permit and all procedures shall apply as if a new permit were being requested. 2. Planned Unit Development (PUD) Process: The Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 3 of 16 If a PUD is comprised of multiple lots, it is often treated as one continuous development. The development as a whole would be expected to meet the landscaping, stormwater, and other similar requirements. For example, one property in the PUD may have 60 percent building coverage, but the development as a whole may not exceed 50 percent building coverage to maintain conformance with the underlying zoning district. In order to maintain shared amenities such as parking spaces, access drives, and stormwater ponds the development is required to create a legal entity to manage and maintain the shared facilities. 3. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Community Mixed Use B-2: General Business District Multi-Family Residential, Retail South Community Mixed Use B-2: General Business District Office East (Shoreview) Commercial C2: General Commercial & OFC: Office Gas Station/Retail/Office West Community Mixed Use B-2: General Business District Office 4. Site Data: Future Land Use Plan: Community Mixed Use Existing Land Use: Retail/Commercial Zoning: B-2: General Business District Lot Size: 12.55 Acres (546,717) Topography: The elevation of the lot is lower than Lexington Avenue. There is a stormwater pond in the southeast corner of the property. Plan Evaluation 1. Chapter 11, Subdivision Code Review A. Lots The proposed Preliminary and Final Plat would create a single Block and five Lots. All lots within the plat meet the Zoning Code requirements in terms of lot width, depth, and area. Lots 1, 2, 3, and 5 abut by their full frontage on a publicly dedicated street. However, the proposed Lot 4 is an interior parcel with no frontage on a publicly dedicated street. This lot is entitled to access and parking under an existing Reciprocal Easement Agreement that has been recorded against the property with Ramsey County. The applicant has requested flexibility through the PUD Amendment process for creating the nonconforming Lot 4. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 4 of 16 B. Easements Drainage and utility easements have been provided on each lot and over delineated wetland areas in accordance with the requirements of the Subdivision Code. C. Public Use Dedication Staff has reviewed the files pertaining to this property and found documentation that the park dedication requirements included in the Subdivision Code were satisfied in conjunction with the original development of the site in 1973. No additional park dedication is required as a result of this application. All utility and drainage easements will be dedicated to the public as required by the Subdivision Code. D. Grading Minimal grading work is proposed in conjunction with the construction of the seasonal sales area. This work will mainly include cutting into the existing bituminous pavement. Detailed grading and erosion control plans, calculations, and permits will be required prior to any construction on the site. E. Utilities No additional utility development is planned at this time. Any proposal to expand utilities will be evaluated in conjunction with the proposed future phases of the Master PUD. Water and sanitary stubs have already been provided to the building sites on Lot 2 and Lot 5. Existing utility easements on the site will be maintained following the subdivision. 2. Chapter 13, Zoning Code Review The Arden Plaza retail center is located in the B-2 General Business District. The approved PUD for the property acts as an additional governing document for the campus providing flexibility in certain areas which the underlying zoning regulations would not otherwise allow. The following section reviews the proposed PUD Amendment based on how it compares to the previous PUD approvals and the underlying B-2 District regulations. This section only reviews those regulations within the Zoning Code specific to the limited requests included in the PUD amendment. Section 1320 – District Provisions A. Special Requirements for B-2 General Business District – Section 1320.085 The Zoning Code includes certain special requirements for the B-2 District. Open sales areas are specifically listed as a prohibited use, but open air garden centers are exempt from this City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 5 of 16 restriction. Since the open air garden center use is not listed in the Land Use Chart as either permitted or conditional use, a Conditional Use Permit may be issued for this use following review by the Planning Commission and approval by the City Council, as stated in Section 1320.03 of the Zoning Code. A CUP was approved in Planning Case 97-009 for an outdoor garden sales area on the property. B. Lot Size, Structure Coverage, and Landscaping The proposed Lots 1 – 5 are in conformance with the B-2 Zoning District requirements in terms of minimum lot area, depth, and width. Since the site operates under an approved PUD that encompasses all five of the proposed lots, the proposal was evaluated based on whether the development as a whole conforms to the B-2 District requirements for structure coverage and landscape coverage. The maximum permitted structure coverage in the district is 45 percent. A total of 93,118 square feet of building area is proposed across the five lots, for coverage of 19.4 percent. Properties must maintain minimum landscape coverage of 20 percent. The development as a whole would include 114,046 square feet of landscaped area, or 23.76 percent of the total area. Total Area (square feet) Structure Coverage (square feet) Structure Coverage (percentage) Landscape Coverage (square feet) Landscape Coverage (percentage) Lot 1 (Walgreens) 76,533 14,572 19.04% 16,515 21.58% Lot 2 (Future Building #2) 27,853 6,000 21.54% 7,221 25.93% Lot 3 (Building #5 – Retail Center) 274,702 35,801 13.03% 76,670 27.91% Lot 4 (Building #5 – Frattallone’s) 63,171 16,609 26.29% 6,551 10.37% Lot 5 (Future Building #4) 37,732 20,136 53.37% 7,089 18.79% Total (PC #15-002) 479,991 93,118 19.40% 114,046 23.76% Approved PUD Amendment (PC #11-016) 479,991 92,748 19.32% 112,781 23.50% B-2 Zoning District Requirements 13,000 45% or less 20% or more C. Setbacks The minimum setbacks in the B-2 District are 20 feet in the front and rear and 10 feet in the side yards. The internal lot lines proposed in the Preliminary Plat are based on the locations of the buildings and setbacks to these are less of a concern in planned unit developments. The primary concern is setbacks to the public rights-of-way of County Road E and Lexington, as well as the City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 6 of 16 private properties located to the south and west of the development. The proposed PUD amendment would not impact any building setbacks along the public right-of-way or adjacent private properties. A zero-foot setback is proposed along the side lot line of Lot 3 and Lot 4 since the subdivision would create a property line running through the existing retail building. Section 1325.03, Subdivision 1 of the Zoning Code allows for exceptions from side setback requirements provided that a proper demising or fire wall is used and if the adjacent buildings are constructed as an integral unit. The Zoning Code states that a shopping center, such as Arden Plaza, is an example of where this provision would apply. As mentioned in the introduction, the City Building Official and the Lake Johanna Fire Department have been working with the property owner on the specifications of the demising wall and building permits will be required prior to construction. Section 1325 – General Regulations A. Landscaping - Section 1325.05, Subdivision 1 A Landscaping Plan for the whole development was approved in Planning Case 09-011. For each successive phase of the Master PUD, the property owner will be required to install the landscaping improvements shown on the Landscaping Plan. The plan includes the installation of parking lot islands within the main parking area on Lot 3. This work was originally intended to be completed as part of Phase I. Staff is recommending as a condition of approval that the property owner be required to complete these parking lot landscaping improvements prior to the issuance of a Certificate of Occupancy for either Building #2 or Building #5. The proposed amendment would not modify the existing Landscape Plan other than a reduction in the parking lot planting islands due to the construction of the outdoor sales area. The Zoning Code requires that at least ten percent of the parking area be occupied by planting islands that are at least 150 square feet in size and have at least one tree. The approved Landscape Plan shows a total of 10.5 percent of parking areas being occupied by planting islands. Three planting islands would be removed on the south side of the site to accommodate the outdoor sales area resulting in a reduction in the planting island area to 9.5 percent. B. Lighting – Section 1325.05, Subdivision 3 The Zoning Code requires that lighting be arranged to direct light away from adjacent lots and public streets. The source of illuminate must be hooded, concealed, or controlled so that only the intended site is illuminated. Two new parking lot lights would be located at the south perimeter of the parking area to assist with lighting the service area and the outdoor garden center. The applicant has provided examples of the proposed lights, which would conform to the Zoning Code requirements (Attachment A). City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 7 of 16 C. Fence Regulations - Section 1325.05, Subdivision 4 The Zoning Code restricts the height of fences to no more than six feet. For proposed fences on non-residential properties greater than six feet in height, deviation from this requirement may be permitted after a Site Plan review by the Planning Commission and approval by the City Council. The fencing along the perimeter of the outdoor sales area would measure six feet along the north and east side and eight feet along the south side. The need for additional height for the fence on the south side of the outdoor sales area is not clear based on the application and staff is recommending that this segment of the fence be no more than six feet in height. D. Parking – Section 1325.06, Subdivision 1 It is difficult to determine the exact number of required parking spaces for the development based on the Zoning Code regulations. The Master PUD assumes that a retail tenant would occupy the 20,136 square foot Building #4 on Lot 5 and that a restaurant use would be located in the 6,000 square foot Building #2 on Lot 2. For retail uses, one parking stall is required for every 150 square feet of gross retail sales floor area and for restaurant uses one stall is required for every two seats. However, the tenants for these buildings have yet to be determined. Different tenants may require different floor layouts that would impact the amount of gross retail floor area or the number of seats, thus impacting the number of required stalls. For the purpose of this evaluation, staff relied on the same calculation used in Planning Case 09- 011, which assumed that all space in the development would have the same percentage of gross retail sales space as the Walgreens at 80 percent. Based on these assumptions the number of parking stalls required for all the buildings would be 497 spaces. This calculation does not take into account the shared parking agreements that will allow users to park anywhere on the site and walk to their desired location. Off Street Parking Requirements Structure Coverage (square feet) Required Retail Parking (1 stall/150 sq. ft. gross sales floor area) Lot 1 (Walgreens) 14,572 78 Lot 2 (Future Building #2) 6,000 32 Lot 3 (Building #5 – Retail Center) 35,801 191 Lot 4 (Building #5 – Frattallone’s) 16,609 89 Lot 5 (Future Building #4) 20,136 107 Total Required Parking 497 Proposed Parking Stalls (PC 15-002) 440 Approved PUD (PC #09-011) 455 City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 8 of 16 The PUD Amendment would reduce the overall number of parking stalls for the development from 455 to 440. This amount of parking equates to a ratio of 4.53 stalls per 1,000 square feet of retail space on site. According to the Institute of Traffic Engineers (ITE), a retail center of this size is recommended to have at least 4.5 stalls per 1,000 square feet in order to accommodate peak parking demand. Based on the shared parking on the site provided through the Reciprocal Easement Agreement, the design layout of the parking lot, and ITE recommendations, staff has concluded that 440 stalls should be adequate to accommodate the development. Parking demands on the site would be evaluated in greater detail once the property owner moves forward with Phase II and Phase III. C. Traffic and Circulation – Section 1325.06, Subdivision 3 The Zoning Code requires that all commercial buildings be accessible to and from nearby public streets. The proposed Lot 4 is an interior parcel with no frontage on a publicly dedicated street. However, this lot would be entitled to access and parking under an existing Reciprocal Easement Agreement for the development as a whole that was recorded with the County. No amendments or additions are required for access or parking for the five lots within the development. The site will have similar circulation patterns following the addition of the outdoor sales area. The applicant has provided a revised Site Circulation Plan that takes into account the proposed amendments to the master plan (Attachment C). 3. B-2 District Design Standards – Section 1325.05 Subd. 8 The standards in this section only apply to building or site elements being developed or altered. Staff evaluated the Site Plan for the proposed outdoor sales area based on these design standards. The standards require that fences blend into the landscape, be compatible with other materials used on the site, and be made of material that minimizes corrosion. Finished and treated wood, brick, stone, or wrought iron materials are encouraged. The six-foot tall portion of the sales area fencing would be wrought iron and the eight-foot tall segment would be a vinyl-coated chain link material. Photo examples of the wrought iron fence are included in Attachment A. Staff is recommending as a condition of approval that wrought iron materials be used for the fencing used around the entire perimeter of the sales area, including the south side. Section 1345 – Conditional Uses A Conditional Use Permit (CUP) was approved in Planning Case 97-009 to allow for an outdoor garden sales area. The outdoor sales area approved in Planning Case 97-009 measured approximately 50 feet by 70 feet, or 3,500 square feet in total area. The proposed expanded outdoor sales area would measure 150 feet by 56 feet for a total area of 8,400 square feet. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 9 of 16 procedures shall apply as if a new permit were being requested. Section 1355.04 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3. Drainage 4. Population density 5. Visual and land use compatibility with uses and structures on surrounding land 6. Adjoining land values 7. Park dedications where applicable 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Additional Review City Engineer The City Engineer has reviewed the submitted plans and his comments are included in the attached memo dated January 13, 2015 (Attachment E). Those comments related to necessary revisions to the plan set have been added by the applicant. Other comments related to specific site operation requirements are being recommended as conditions of approval. Building Official The Building Official has reviewed the submitted plans and his comments are included in the attached memo dated January 29, 2015 (Attachment E). The Building Official has been working with the Lake Johanna Fire Department and the property owner to come up with construction plans for the demising wall between Lot 3 and Lot 4 that satisfy the State Building Code. In order to comply with the Building Code requirements, the wall separating the Frattallone’s Hardware store from the rest of the Arden Plaza retail building will need to be a fully compliant two hour fire barrier with no openings. Staff is recommending as a condition of approval that the issue regarding the design and location of the demising wall between the two lots be resolved to the satisfaction of the Building Official prior to City Council review of Planning Case 15-002. Ramsey County Public Works Department The Ramsey County Public Works Department has reviewed the submitted plans and did not City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 10 of 16 have any comments at this time. Lake Johanna Fire Department The Fire Marshal has reviewed the submitted plans and his comments are included in the attached memo date January 12, 2015 (Attachment E). Rice Creek Watershed District The Rice Creek Watershed District has reviewed the submitted pans and determined that a RCWD permit will not be required for the proposed subdivision, parking lot modifications, and the construction of the outdoor seasonal sales area. Future phases outlined in the site development plans may require a permit at a later date. Findings of Fact This planning case includes four separate requests: the Preliminary Plat, the Final Plat, an amendment to the existing PUD for the property, and an amendment to the Conditional Use Permit for the outdoor seasonal sales area on the property. Staff offers the following findings of fact for consideration: Subdivision Findings 1. The applicant has requested approval of a Preliminary and Final Plat for the property at 3527-3557 Lexington Avenue North. 2. The subdivision would create three new parcels (Lot 3, Lot 4, and Lot 5) within the existing Arden Plaza plat. 3. The proposed Lot 3 and Lot 5 are in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. The proposed Lot 4 is not in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code because it is an interior parcel with no frontage on a publicly dedicated street. 5. The proposed Lot 4 is entitled to access and parking under an existing Reciprocal Easement Agreement (Doc. No. 2156888) that has been recorded against the property with Ramsey County. 6. The applicant has requested for flexibility through the PUD Amendment process for the proposed nonconforming Lot 4. PUD Amendment Findings 7. The applicant is requesting approval of an amendment to the Master PUD for Arden Plaza property. 8. The original Master PUD for the development was approved in Planning Case #09-011. A subsequent PUD Amendment was approved in Planning Case #11-016. 9. The PUD Amendment is being requested in order to accommodate the proposed subdivision, to include an expanded outdoor seasonal sales area on the site, to increase City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 11 of 16 the size of Building #4 to be constructed in Phase III, and to allow for minor modifications to the existing parking lot. 10. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 11. The Arden Plaza development is located in the B-2 General Business District. 12. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 13. The City has adopted Design Standards for the B-2 District within the Zoning Code. 14. The Master PUD Amendment is in substantial conformance with the requirements of the City’s Zoning Code. 15. The Master PUD Amendment is in substantial conformance with the Guiding Plan for the B-2 District. 16. The Master PUD Amendment is in substantial conformance with the City’s Comprehensive Plan. 17. The submitted Site Plan for the Frattallone’s Hardware outdoor seasonal sales area is in conformance with the B-2 District Design Standards. 18. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 19. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. CUP Amendment Findings 20. The City approved a Conditional Use Permit in Planning Case 97-009 for a 3,500 square foot outdoor garden sales area on the Arden Plaza site. 21. The proposed Frattallone’s Hardware outdoor sales area would measure 150 feet by 56 feet, or a total area of 8,400 square feet. 22. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. 23. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 24. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 25. The proposal will not affect noise on the property. 26. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 27. The proposal will have limited impacts on drainage on the property. 28. The proposal will not affect the population density on the property. 29. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 30. The park dedication requirement does not apply in this case. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 12 of 16 Recommendation Staff is generally supportive of the separate requests within Planning Case 15-002. The proposed subdivision should help with the marketing of the proposed Lot 5 for future development. While Lot 4 would not have frontage on a public street, the existing Reciprocal Easement Agreement for the development will guarantee access to Lot 4 in perpetuity. The amendment to the Master PUD to include an expanded and more permanent outdoor seasonal sales area for Frattallone’s Hardware will better define and formalize this activity within the development. Staff does have concerns about certain site improvements that were scheduled to be finished during Phase I that have yet to be completed. Additionally, staff would recommend that the execution of the Final Plat be conditioned on the issuance of a Certificate of Occupancy for the building following the completion of the required demising wall between Lot 3 and Lot 4. These concerns are reflected in the recommended conditions of approval. If the Planning Commission votes to recommend approval of Planning Case 15-002, staff is recommending the following twenty-two (22) conditions of approval: 1. Prior to City Council review of Planning Case 15-002, the issue regarding the design and location of the demising wall between Lot 3 and Lot 4 shall be resolved to the satisfaction of the Building Official and Fire Marshall. 2. The applicant shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 3. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review by the Planning Commission and approval by the City Council. 4. A Development Agreement Amendment shall be prepared by the City Attorney and subject to City Council approval. The agreement shall be executed by all parties within the Arden Plaza development prior to the issuance of any building or development permits. 5. The final construction plans for the demising wall between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building shall meet the standards as outlined by the City Building Official in the memo dated January 29, 2015. 6. The execution of the Final Plat shall be conditioned on the demising wall construction between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building receiving final approval from the City Building Official. 7. Prior to the execution of the Final Plat, a copy of the supplemental declaration between Frattallone’s Hardware and Arden Plaza, LLC addressing the issues of drainage and driveway maintenance shall be provided to the City. 8. Prior to the execution of the Final Plat, a copy of an agreement addressing the Sewer and Water services provided to Lot 4 thought the building on Lot 3 shall be provided to the City. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 13 of 16 9. Prior to the execution of the Final Plat, a copy of an agreement addressing the operation, maintenance, and ownership of all sanitary sewer, water, and storm sewer within the development, and the process by which future land use applications will be submitted to the City for properties within the development, shall be provided to the City. 10. The applicant shall file the Final Plat with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. An extension request must be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 11. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event of a developer default. 12. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 13. Final grading and erosion plans shall be submitted to the City Engineer for approval prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 14. The operations of the Bio-Filtration Area #2 identified on the Master Site Plan shall be corrected to the satisfaction of the City Engineer prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 15. The City currently holds a Letter of Credit (American Bank Letter of Credit No. 2527) for the patching and seal coating of the parking lot next to the Frattallone’s Hardware store. This work shall be completed by September 30, 2015 or the LOC maturity date shall be extended. 16. The applicant shall construct the main parking area and landscaping improvements previously planned for Phase I prior to the issuance of a Certificate of Occupancy for either Building #2 or Building #5. 17. The fence around the perimeter of the outdoor seasonal sales area shall be made of wrought iron materials and shall not exceed six (6) feet in height. 18. No exterior signage shall be attached to the fence around the outdoor seasonal sales area. 19. The outdoor seasonal sales area must be an extension of and consistent with the applicant’s permitted principal use. 20. The outdoor seasonal sales area shall be used exclusively for the seasonal sale of nursery and garden items, including but not limited to flowers, plants, landscaping materials, and Christmas trees. City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 14 of 16 21. The site shall be kept in a neat and orderly fashion, free from litter, refuse, debris, junk, or other waste which results in offensive odors or unsightly conditions. 22. No storage, displays, or sales shall be permitted outside of the outdoor seasonal sales area. Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact, submitted plans, and the twenty-two (22) conditions in the February 4, 2015, Report to the Planning Commission. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact and the submitted plans in the February 4, 2015, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the following findings of fact… 4. Table: Motion to table Planning Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527- 3557 Lexington Avenue North for the following reasons… Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to property owners within five hundred (500) feet of the subject property. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 5, 2015. Pursuant to Minnesota State Statute, the City must act on this request by March 6, 2015 (60 City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 15 of 16 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Supporting Materials B. Site and Aerial Maps C. Plan Set (Preliminary and Final Plat, Master Site Plan, Grading Plan, Utility Plan, and Parking and Circulation Plan) D. Approved Master Site Plan (PC 09-011) and Preliminary Plat (PC 11-016) E. Additional Review Comments (City Building Official, City Engineer, Lake Johanna Fire Department) City of Arden Hills Planning Commission Meeting for February 4, 2015 P:\Planning\Planning Cases\2015\PC 15-002 - Arden Plaza - Master PUD Amendment and Subdivision\Memos_15-002 Page 16 of 16 Approved: April 8, 2015 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, FEBRUARY 4, 2015 6:30 P.M. - ARDEN HILLS CITY HALL C. Planning Case 15-002; Preliminary and Final Plat, PUD Amendment and CUP Amendment – 3527-3557 Lexington Avenue North – Arden Plaza – Public Hearing Associate Planner Bachler stated that the City Council approved a redevelopment proposal for the Arden Plaza retail center in 2009 in Planning Case 09-011. The approved Master PUD included the demolition of an existing office complex, the subdivision of the parcel into four lots, and the construction of four new buildings over three phases. A total of 97,035 square feet of retail and commercial building space was approved for the Master PUD. Phase I of the PUD, which included the development of a pharmacy in place of the office building, was also approved as part of this planning case. Associate Planner Bachler indicated that a subsequent PUD Amendment in 2011 (Planning Case 11-016) included a revised plat that combined two of the lots in the northeast corner of the site into a single lot for the development of the existing Walgreens Pharmacy. Phase I of the Master PUD was largely completed in 2012, and included the construction of the Walgreens building, modifications to parking and circulation within the retail center area, and the construction of stormwater bio-filtration basins required for the proposed build-out of the site. Associate Planner Bachler explained that prior to the City’s approval of the Master PUD for the retail center, a Conditional Use Permit (CUP) request from Frattallone’s Hardware was approved in Planning Case 97-009 for fencing a part of the parking lot on the property to allow for a seasonal garden sales area. A CUP was required because the Zoning Code does not specifically allow or prohibit outdoor garden sales as a use. The seasonal outdoor sales area continues to operate on the property, although the area was never fenced off as proposed and its footprint has expanded beyond what was originally approved by the City in the CUP. Associate Planner Bachler noted the Master PUD and subsequent amendment, along with the associated plans and the conditions of approval, remain valid. Neither Phase II nor Phase III of the approved Master PUD is being reviewed as part of this amendment request. The buildings included in these future phases would return to the Planning Commission and City Council for review and approval prior to development. Associate Planner Bachler commented that the first component of the application is the Preliminary and Final Plat to subdivide Lot 3 within the existing Arden Plaza plat into three separate parcels. Frattallone’s Hardware, which is a current tenant in the retail center, has approached Wellington Management regarding the purchase of its store and the existing outdoor ARDEN HILLS PLANNING COMMISSION – February 4, 2015 2 garden center. To accommodate this, a new Lot 4 would be created comprised of the Frattallone’s portion of the building, the area occupied by the outdoor seasonal sales area, and related parking and service areas. Associate Planner Bachler reported that the new Lot 3 would be comprised of the remaining retail center, the primary parking area, access drives on County Road E and Lexington Avenue, and the stormwater pond at the southeast corner of the site. The common lot line between the remaining portion of the retail building on Lot 3 and the Frattallone’s Hardware store on Lot 4 would be defined by a demising wall. The definition of a demising wall is a wall used jointly by two parties erected upon a line dividing two parcels of land, each of which is a separate real estate entity. The City Building Official and the Lake Johanna Fire Department have been working with the property owner on the specifications of the demising wall and final building permits will be required prior to construction. Approval of the Final Plat will be conditioned on the issuance of a Certificate of Occupancy for the proposed remodeling work. Associate Planner Bachler stated that the new Lot 5 would include the future Building #4, which is proposed to be constructed in Phase III of the approved Master PUD, along with a small parking area. Lot 5 is located along Lexington Avenue. The proposed footprint of Building #4 has increased from the Master PUD approved in 2009. The submitted master site plan indicates that this building would be 20,136 square feet in size, an increase of 2,136 square feet from the 2009 PUD approval. Associate Planner Bachler indicated that Wellington Management is requesting an amendment to the Master PUD to address the following items: • Account for the subdivision of Lot 3 within Arden Plaza into three separate lots. • Allow for the creation of a non-conforming parcel (Lot 4) that does not have frontage on a publicly dedicated street. • Include the proposed permanent outdoor seasonal sales area on Lot 4 within the Master Site Plan. • Increase the size of Building #4 on the proposed Lot 5 from 18,000 square feet, as approved in Planning Case 09-011, to 20,136 square feet. • Minor modification to the parking lot at the north end of the retail center to retain 12 existing parking stalls that are shown being removed on the Master Site Plan. Associate Planner Bachler reported that the submitted plans include a detailed Site Plan for the Frattallone’s seasonal sales area. The proposed outdoor garden center would measure 150 feet by 56 feet for a total area of 8,400 square feet. The existing bituminous surface on which the outdoor sales area is now located would be replaced with a four inch high concrete display curb. Fencing along the perimeter of the area would help define and separate the space from the adjacent parking and service areas. A six-foot tall ornamental fence is proposed along the north and east sides of the sales area and an eight-foot tall chain link fence on the south side. Associate Planner Bachler explained the CUP for the outdoor garden center use approved in 1997 remains valid. However, the applicant is seeking approval to expand the overall area of this use on the site. The Zoning Code requires that any enlargement or intensification of a conditional use shall require an amended permit and all procedures shall apply as if a new permit were being requested. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 3 Associate Planner Bachler noted that the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. Associate Planner Bachler commented that when a PUD is comprised of multiple lots, it is often treated as one continuous development. The development as a whole would be expected to meet the landscaping, stormwater, and other similar requirements. For example, one property in the PUD may have 60 percent building coverage, but the development as a whole may not exceed 50 percent building coverage to maintain conformance with the underlying zoning district. In order to maintain shared amenities such as parking spaces, access drives, and stormwater ponds the development is required to create a legal entity to manage and maintain the shared facilities. Site Data Land Use Plan: Commercial Mixed Use Existing Land Use: Retail/Commercial Zoning: B-2: General Business District Current Lot Sizes: 12.55 Acres (546,717) Topography: The elevation of the lot is lower than Lexington Avenue. There is a stormwater pond in the southeast corner of the property. Associate Planner Bachler reviewed the surrounding area, the Plan Evaluation, the Zoning Code Review and B-2 District Design Standards. Associate Planner Bachler provided the Findings of Fact for review: Subdivision Findings 1. The applicant has requested approval of a Preliminary and Final Plat for the property at 3527-3557 Lexington Avenue North. 2. The subdivision would create three new parcels (Lot 3, Lot 4, and Lot 5) within the existing Arden Plaza plat. 3. The proposed Lot 3 and Lot 5 are in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code. 4. The proposed Lot 4 is not in conformance with the Subdivision Ordinance in Chapter 11 of the Arden Hills City Code because it is an interior parcel with no frontage on a publicly dedicated street. 5. The proposed Lot 4 is entitled to access and parking under an existing Reciprocal Easement Agreement (Doc. No. 2156888) that has been recorded against the property with Ramsey County. 6. The applicant has requested for flexibility through the PUD Amendment process for the proposed nonconforming Lot 4. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 4 PUD Amendment Findings 7. The applicant is requesting approval of an amendment to the Master PUD for the Arden Plaza property. 8. The original Master PUD for the development was approved in Planning Case #09-011. A subsequent PUD Amendment was approved in Planning Case #11-016. 9. The PUD Amendment is being requested in order to accommodate the proposed subdivision, to include an expanded outdoor seasonal sales area on the site, to increase the size of Building #4 to be constructed in Phase III, and to allow for minor modifications to the existing parking lot. 10. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 11. The Arden Plaza development is located in the B-2 General Business District. 12. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 13. The City has adopted Design Standards for the B-2 District within the Zoning Code. 14. The Master PUD Amendment is in substantial conformance with the requirements of the City’s Zoning Code. 15. The Master PUD Amendment is in substantial conformance with the Guiding Plan for the B-2 District. 16. The Master PUD Amendment is in substantial conformance with the City’s Comprehensive Plan. 17. The submitted Site Plan for the Frattallone’s Hardware outdoor seasonal sales area is in conformance with the B-2 District Design Standards. 18. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 19. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. CUP Amendment Findings 20. The City approved a Conditional Use Permit in Planning Case 97-009 for a 3,500 square foot outdoor garden sales area on the Arden Plaza site. 21. The proposed Frattallone’s Hardware outdoor sales area would measure 150 feet by 56 feet, or a total area of 8,400 square feet. 22. Section 1345.03 of the Zoning Code states that any enlargement or intensification of a conditional use not specifically permitted by the permit shall require an amended permit and all procedures shall apply as if a new permit were being requested. 23. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit. 24. The proposal will have limited impacts on existing and anticipated traffic and parking conditions. 25. The proposal will not affect noise on the property. 26. The proposal will not affect glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 27. The proposal will have limited impacts on drainage on the property. 28. The proposal will not affect the population density on the property. 29. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 5 30. The park dedication requirement does not apply in this case. Associate Planner Bachler stated that staff is generally supportive of the separate requests within Planning Case 15-002. The proposed subdivision should help with the marketing of the proposed Lot 5 for future development. While Lot 4 would not have frontage on a public street, the existing Reciprocal Easement Agreement for the development will guarantee access to Lot 4 in perpetuity. The amendment to the Master PUD to include an expanded and more permanent outdoor seasonal sales area for Frattallone’s Hardware will better define and formalize this activity within the development. Associate Planner Bachler indicated that staff does have concerns about certain site improvements that were scheduled to be finished during Phase I that have yet to be completed. Additionally, staff would recommend that the execution of the Final Plat be conditioned on the issuance of a Certificate of Occupancy for the building following the completion of the required demising wall between Lot 3 and Lot 4. These concerns are reflected in the recommended conditions of approval. If the Planning Commission votes to recommend approval of Planning Case 15-002, staff is recommending the following twenty-two (22) conditions of approval: 1. Prior to City Council review of Planning Case 15-002, the issue regarding the design and location of the demising wall between Lot 3 and Lot 4 shall be resolved to the satisfaction of the Building Official and Fire Marshall. 2. The applicant shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 3. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review by the Planning Commission and approval by the City Council. 4. A Development Agreement Amendment shall be prepared by the City Attorney and subject to City Council approval. The agreement shall be executed by all parties within the Arden Plaza development prior to the issuance of any building or development permits. 5. The final construction plans for the demising wall between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building shall meet the standards as outlined by the City Building Official in the memo dated January 29, 2015. 6. The execution of the Final Plat shall be conditioned on the demising wall construction between the Frattallone’s Hardware store and the remainder of the Arden Plaza retail building receiving final approval from the City Building Official. 7. Prior to the execution of the Final Plat, a copy of the supplemental declaration between Frattallone’s Hardware and Arden Plaza, LLC addressing the issues of drainage and driveway maintenance shall be provided to the City. 8. Prior to the execution of the Final Plat, a copy of an agreement addressing the Sewer and Water services provided to Lot 4 thought the building on Lot 3 shall be provided to the City. 9. Prior to the execution of the Final Plat, a copy of an agreement addressing the operation, maintenance, and ownership of all sanitary sewer, water, and storm sewer within the development, and the process by which future land use applications will be submitted to the City for properties within the development, shall be provided to the City. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 6 10. The applicant shall file the Final Plat with Ramsey County within 180 days of the date of the City’s approval of the Final Plat. An extension request must be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 11. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The financial surety shall be in the form of a letter of credit issued by a FDIC- insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event of a developer default. 12. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 13. Final grading and erosion plans shall be submitted to the City Engineer for approval prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 14. The operations of the Bio-Filtration Area #2 identified on the Master Site Plan shall be corrected to the satisfaction of the City Engineer prior to the issuance of any development permits related to the construction of the outdoor seasonal sales area. 15. The City currently holds a Letter of Credit (American Bank Letter of Credit No. 2527) for the patching and seal coating of the parking lot next to the Frattallone’s Hardware store. This work shall be completed by September 30, 2015 or the LOC maturity date shall be extended. 16. The applicant shall construct the main parking area and landscaping improvements previously planned for Phase I prior to the issuance of a Certificate of Occupancy for either Building #2 or Building #4. 17. The fence around the perimeter of the outdoor seasonal sales area shall be made of wrought iron materials and shall not exceed six (6) feet in height. 18. No exterior signage shall be attached to the fence around the outdoor seasonal sales area. 19. The outdoor seasonal sales area must be an extension of and consistent with the applicant’s permitted principal use. 20. The outdoor seasonal sales area shall be used exclusively for the seasonal sale of nursery and garden items, including but not limited to flowers, plants, landscaping materials, and Christmas trees. 21. The site shall be kept in a neat and orderly fashion, free from litter, refuse, debris, junk, or other waste, which results in offensive odors or unsightly conditions. 22. No storage, displays, or sales shall be permitted outside of the outdoor seasonal sales area. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table ARDEN HILLS PLANNING COMMISSION – February 4, 2015 7 Chair Thompson opened the floor to Commissioner comments. Commissioner Bartel requested further information on the zero lot line setback. Associate Planner Bachler explained that lots are required to maintain certain rear, front, and side yard setbacks. He reviewed Section 1325 of the Zoning Code, noting the exception to the required side yard setback provided that a demising wall is used and if the adjacent buildings are constructed as an integral unit, as was the case with the Arden Plaza shopping center. Further discussion ensued regarding the property line, outdoor storage and future additions to the property. Commissioner Holewa questioned if the proposed eight-foot height of the fencing was at the applicant’s request. Associate Planner Bachler stated that the applicant had requested an eight-foot chain link fence to be placed along the south side of the seasonal sales area. He reported that staff had concerns with the additional height and that it would be a chain link fence. Commissioner Bartel discussed the parking concerns on the Arden Plaza property and inquired if the proposed number of parking spaces was sufficient. Associate Planner Bachler reviewed the site plan with the Commission and commented that staff believed the proposed number of parking stalls was adequate. He reported that the exact parking needs for the future phases was uncertain at this time. Commissioner Zimmerman provided comment on how the parking and traffic from the future uses would impact this site. He questioned if the current traffic patterns would support the proposed use. Associate Planner Bachler noted that a traffic study was completed with the original PUD request. He commented that a similar amount of building space was being proposed for the site with the current PUD Amendment request. David Bergstrom, Wellington Management, provided comment on the zero lot line with regard to the shopping center. He noted that several parking spaces were lost on the site due to the Walgreens development. Commissioner Jones asked if any additional landscaping would be installed surrounding the seasonal sales area. Mr. Bergstrom explained that the seasonal sales area was a non-permeable surface at this time. He reported that the main focus of the PUD Amendment request was the proposed lot split. Tom Frattallone, Frattallone Hardware, discussed the design of the garden center with the Commission. He commented that a raised concrete area would surround this garden center in order to provide a platform for the fencing. He requested that Condition #22 be removed from ARDEN HILLS PLANNING COMMISSION – February 4, 2015 8 the staff’s recommendation for approval. It was his opinion that this condition was holding his property to a higher standard than surrounding uses. Commissioner Holewa believed this was a reasonable request. Associate Planner Bachler supported amending the language within Condition #22 to allow for the continued use of the area under the canopy for outdoor display of merchandise. He was concerned about the outdoor sales continuing into the parking lot or service areas outside of the defined fenced-off garden center. Staff then discussed the requirements for outdoor storage in the B-2 Zoning District. Chair Thompson supported the outdoor storage for Frattallone’s remain in place as is. Chair Thompson opened the public hearing at 9:08 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 9:09 p.m. Commissioner Holewa asked if Wellington Management had any prospects for Lot 2. Mr. Bergstrom stated he was in negotiations with a business at this time. Commissioner Jones understood that the building was well screened and for this reason, he supported the outdoor storage. City Planner Streff reported that within the City Code, outdoor storage was only allowed as a conditional use in the I-2 district. Community Development Director Hutmacher stated if the Commission was in favor of allowing outdoor storage, staff could draft appropriate language. Chair Thompson was in favor of allowing outdoor storage on the south side of the building, so long as it did not extend into the parking lot. Commissioner Bartel believed that Frattallone’s was not interested in having outdoor storage along the front of their building, but rather the south side of the building. He discussed how the applicant was expanding their outdoor sales area on the site. Mr. Frattallone explained that he was not requesting any additional storage space than what has been used by his business for the past 17 years. Commissioner Zimmerman asked if bulk product would still be stored on the south side of the building. Mr. Frattallone stated bulk items would still be stored in this location. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 9 Commissioner Holewa was in favor of striking Condition #22. Chair Thompson agreed, but suggested that the Council make the final determination on this matter. Commissioner Holewa moved and Commissioner Jones seconded a motion to recommend approval of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact and the submitted plans, as amended by the twenty-one (21) conditions (striking condition #22) in the February 4, 2015, report to the Planning Commission, Commissioner Bartel asked how the property was altered by the Walgreens development. Associate Planner Bachler discussed how the site was impacted by Walgreens. He noted that several parking spaces would be lost due to the expansion of the seasonal sales area, while several spaces on the north side of the retail center building would be retained through the PUD amendment. Commissioner Zimmerman stated that he could not support the removal of Condition #22 when this went against the City’s Zoning Code. Commissioner Holewa suggested that his motion be amended to reinstate Condition #22, with the word “no” deleted. Commissioner Holewa moved and Commissioner Jones seconded an amendment to reinstate Condition #22, with the word “no” deleted. Commissioner Zimmerman stated that the role of the Planning Commission was to uphold the City’s Zoning Code. Commissioner Holewa noted that the request before the Commission was a PUD, which allowed for some level of flexibility. Commissioner Jones stated that the applicant was only requesting to grandfather in a space for storage that was already being used for storing bulk items. Commissioner Bartel did not support the amendment. He suggested that the case be tabled to allow for the storage and parking issues to be further addressed by staff with the applicant. Community Development Director Hutmacher explained that this would allow for additional time for the staff to discuss the storage and parking concerns. She then discussed how tabling the matter would impact the applicant. If the Planning Commission chose to move forward with this item, she recommended Commissioner Holewa withdraw his original motion and friendly amendment, and that a new motion be made. Commissioner Holewa withdrew his motion and friendly amendment. ARDEN HILLS PLANNING COMMISSION – February 4, 2015 10 Commissioner Holewa moved and Commissioner Jones seconded a motion to recommend approval of Planning Case 15-002 for a Preliminary and Final Plat, Planned Unit Development Amendment, and Conditional Use Permit Amendment at 3527-3557 Lexington Avenue North based on the findings of fact and the submitted plans, as amended by the twenty-two (22) conditions (noting only Lot 4 shall be allowed to have outdoor storage and sales) in the February 4, 2015, report to the Planning Commission, The motion carried 4-2 (Bartel and Zimmerman opposed).