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HomeMy WebLinkAbout05-04-15-RCONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.   There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Approval Of Development Agreement - Planning Case 15 -004 - Valentine Bluff Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF PUBLIC HEARINGS Public Hearing Grant -Noble -Lake Lane Assessment Hearing Resolution 2015 -029 Adopting the Assessment Roll John Anderson, Assistant City Engineer MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Public Hearing - Award PMP Contract l Resolution 2015 -030 Awarding the 2015 PMP Bid l Consider Elfering Proposal for PMP Construction Services John Anderson, Assistant City Engineer MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF NEW BUSINESS Gateway Sign Update - County Road D And Cleveland Avenue Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF Sign Retro Reflectivity Policy Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF Karth Lake Improvement District Board Street Sweeping Request Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Robert Woodburn Special City Council Agenda May 4, 2015 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 2. 2.A. Documents: 2.B. Documents: 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: CONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.  There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Approval Of Development Agreement - Planning Case 15 -004 - Valentine BluffRyan Streff, City PlannerMEMO.PDF, ATTACHMENT A.PDFPUBLIC HEARINGSPublic Hearing Grant -Noble -Lake Lane Assessment HearingResolution 2015 -029 Adopting the Assessment RollJohn Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFPublic Hearing - Award PMP ContractlResolution 2015 -030 Awarding the 2015 PMP Bid l Consider Elfering Proposal for PMP Construction Services John Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF NEW BUSINESS Gateway Sign Update - County Road D And Cleveland Avenue Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF Sign Retro Reflectivity Policy Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF Karth Lake Improvement District Board Street Sweeping Request Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Special City Council Agenda May 4, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:2.2.A.Documents:2.B.Documents: 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: CONSENT ITEM – 1A MEMORANDUM DATE: May 4, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Planning Case #15-004 Applicant: Landmark of Arden Hills, LLC Property Location: 1941 & 1901 County Road E2 Subject: Valentine Bluff Development Contract Requested Action Motion to approve the Valentine Bluff Development Contract, based on the March 30, 2015, City Council approval of Planning Case 15-004. Background On March 30, 2015, the City Council approved Planning Case 15-004 for a Preliminary & Final Plat, Rezoning, and Comprehensive Plan Amendment in order to subdivide the two (2) parcels of property into seven (7) single-family lots at 1941 & 1901 County Road E2. The City Attorney has prepared the Development Contract (Attachment A). The document has been reviewed and signed by Landmark of Arden Hills, LLC. Attachments A. Valentine Bluff Development Contract City of Arden Hills City Council Meeting for May 4, 2015 P:\Planning\Planning Cases\2015\PC 15-004 - Valentine Bluff (1901 & 1941 County Road E2) - Preliminary and Final Plat, Rezoning and Comp Plan Amendment\Memos_Reports_15-004 Page 1 of 1 (reserved for recording information) DEVELOPMENT CONTRACT (Developer Installed Improvements) VALENTINE BLUFF This DEVELOPMENT AGREEMENT (“Agreement”) is dated effective May ___, 2015, and is entered into by and between the CITY OF ARDEN HILLS, a Minnesota statutory city (“City”) and LANDMARK OF ARDEN HILLS, LLC, a Minnesota limited liability company (the “Developer”). 1. REQUEST FOR PLAT APPROVAL. The Developer submitted a completed application on the 26th day of January, 2015, requesting the City to approve a plat for VALENTINE BLUFF (referred to in this Contract as the "plat"). The land is situated in the County of Ramsey, State of Minnesota, and is legally described on Exhibit A attached hereto (the “Subject Property”). The Developer will subdivide two parcels of property into seven (7) single family lots. 2. CONDITIONS OF PLAT APPROVAL. On the 30th day of March, 2015, the Arden Hills City Council approved the plat on condition that the Developer enter into this Contract, furnish the security required by it, and record the plat with the County Recorder or Registrar of Titles within 180 days of the City Council’s approval of the final plat. 3. CITY PLANNING COMMISSION REVIEW AND RECOMMENDATION. On the 4th day of March, 2015, the City Planning Commission reviewed the application at a public hearing and after considering the application, the reports and comments of the City’s staff and consultants, reports and comments 1 181229v1 of the Developer, and other public comments; and, subject to conditions, recommended approval of the Preliminary & Final Plat, Rezoning, and Comprehensive Plan Amendment. 4. CITY COUNCIL REVIEW. On the 30th day of March, 2015, the City Council reviewed the application, the reports and recommendations of the City’s staff and consultants, the reports and requests of the Developer, and the recommendations of the City Planning Commission, and has approved the Preliminary & Final Plat, Rezoning, and Comprehensive Plan Amendment, all subject to the terms and conditions contained herein. 5. TERMS AND CONDITIONS. In consideration of the City’s development approvals, in compliance with the City’s development regulations, and in consideration of the undertakings expressed herein, the parties agree: A. Preliminary & Final Plat, Rezoning, and Comprehensive Plan Amendment: 1. That the project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the execution of the Final Plat shall be contingent upon the Metropolitan Council’s approval of the Comprehensive Plan Amendment. 3. That the development agreement shall be prepared by the City Attorney and subject to City Council approval. The development agreement shall be executed prior to execution of the Final Plat. 4. That the Developer shall submit a park dedication, subject to the approval of the City Council, equal to six percent ($51,360) of the total land area, which is currently under a purchase agreement for $856,000. The City shall use the park dedication to expand the City’s parks, trails, and recreation system. 5. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, retaining walls, stormwater filtration systems, and driveway openings, prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC- insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. 6. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, retaining walls, stormwater filtration 2 181229v1 systems, and driveway openings, prior to the issuance of a building permit. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 7. That the Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 8. That the Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of a building permit. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 9. That the proposed project may require permits, including, but not limited to, MPCA- NPDES, Rice Creek Watershed District, Minnesota Department of Health, MPCA- Sanitary Sewer Extension, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of all issued permits shall be provided to the City prior to the issuance of any building permits. 10. That the final plans shall be subject to approval by the Fire Marshal prior to the issuance of a building permit. 11. That the final grading, drainage, and utility plans shall be subject to approval by the City Engineer prior to the commencement of any construction on the site. 12. That upon completion of grading and utility work on the site, a grading as-built and utility as-built shall be provided to the City for review. 13. Sanitary sewer and water shall be accepted by the City and ready for hookup prior to the issuance of any building permits. To allow construction of model home prior to final testing and acceptance of sewer and water, at sole right of developer and on the condition of occupancy permit prior to full utility services. 14. That the application shall be required to meet the requirements as outlined in the memo from the City Engineer dated 2/19/15. 15. That all landscaping materials shall be put in place as the approved grading plan is completed with the exception of the required three front yard trees, which shall be the responsibility of the applicant to install at the time each house is constructed. 3 181229v1 16. That the maintenance agreement between the RCWD and the developer for the stormwater filtration system shall be provided to the City before the issuance of any development permit. 17. That the RCWD Easements on Lot 7 shall be revised to reflect the flood plain limits or provided in writing to indicated that an encroachment is permitted into the easements held by the RCWD. The easement revision or encroachment permit shall be provided to the City and approved by the City Attorney prior to the execution of the final plat. 18. Driveway easements providing for cross access and maintenance agreements shall be submitted to the City and approved by the City Attorney and recorded by the Developer prior to the execution of the final plat. 19. The applicant shall conform to all other City regulations. 6. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following plans, which will be retained in Arden Hills Planning File No. PC 15-004. The plans shall not be attached to this Contract. The erosion control plan may also be approved by Ramsey County and the Rice Creek Watershed District. If the plans vary from the written terms of this Contract, the written terms shall control. The plans are: Plan A – Preliminary Plat Site Plat (PP-1), dated 02/06/15 Plan B – ALTA/ACSM Land Title Survey (PP-2), dated 01/02/15 Plan C – Preliminary Plat (PP-3), dated 01/23/15 Plan D – Title Sheet (PP-4), dated 02/06/15 Plan E – Sanitary Sewer, Watermain & Storm Sewer Plan (PP-5)-, dated 02/06/15 Plan F – Grading & Erosion Control Plan (PP-6), dated 02/06/15 Plan G - Tree Survey and Preservation Plan (PP-7 and PP-8), dated 02/25/15 Plan H - Landscape Plan (LP1 & LP2), dated 01/30/15 Plan I – Final Plat (PP-11) 7. IMPROVEMENTS. The Developer shall install and pay for the following private improvements in accordance with the approved Plans: A. Sanitary Sewer System B. Water System C. Storm Sewer System D. Driveways, Parking Areas and connections to Streets E. Site Grading, Stormwater Filtration System and Erosion Control F. Landscaping and Tree Preservation G. Underground Utilities 4 181229v1 H. Setting of Iron Monuments I. Surveying and Staking The improvements shall be installed in accordance with the City subdivision ordinance; and any other ordinances of the City Code concerning erosion and drainage. Hours of construction, including moving of equipment and delivery, shall be limited to the hours of 7:00 a.m. to 9:00 p.m. on weekdays and 8:00 a.m. to 9:00 p.m. on Saturdays, with no work permitted on Sundays or holidays. The Developer shall submit plans and specifications for permit which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer which approval shall be provided on the condition that such submittals comply with the Plans and this Agreement. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work as the City may reasonably determine. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer's engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his engineer shall schedule a pre-construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. 8. IRON MONUMENTS. In accordance with Minnesota Statutes Section 505.021 and the Arden Hills City Code, the final placement of iron monuments for all lot corners must be completed before the “security” is released. The Developer's surveyor shall submit a written notice to the City certifying that the monuments have been installed. 9. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: • Ramsey County for County Road Access and Work in County Rights-of-Way • City of Arden Hills for Building Permits and Grading and Erosion Control Permit • Rice Creek Watershed District for erosion control permit and storm water management permit 10. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the subject property to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 11. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, shall be implemented by the Developer and inspected and approved by the City or Rice Creek Watershed District. The 5 181229v1 City or Rice Creek Watershed District may impose additional erosion control requirements if they would be beneficial. All areas disturbed by the excavation and backfilling operations shall be reseeded within 48 hours after the completion of the work or in an area that is inactive for more than seven (7) days unless authorized and approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed shall be in accordance with the City's current seeding specification which may include certified oat seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be fertilized, mulched, and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City or the Rice Creek Watershed District, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may draw down the letter of credit to pay any costs. No development, utility or street construction will be allowed and no building permits will be issued unless the plat is in full compliance with the approved erosion control plan. 12. GRADING PLAN. The plat shall be graded in accordance with the approved grading development and erosion control plan. The plan shall conform to City of Arden Hills specifications. The Developer certifies to the City that all lots with house footings placed on fill have been monitored and constructed to meet or exceed FHA/HUD 79G specifications. 13. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from construction work by the Developer, home builders, subcontractors, their agents or assigns. Prior to any construction in the plat, the Developer shall identify in writing a responsible party and schedule for erosion control, street cleaning, and street sweeping. 14. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and final acceptance by the City, the improvements lying within public easements shall become City property without further notice or action. 15. CITY ENGINEERING ADMINISTRATION AND CONSTRUCTION OBSERVATION. The Developer shall pay a fee for engineering administration as required under Section 5, Terms and Conditions. Developer agrees to provide a cash escrow with the City for engineering administration and construction observation in an amount equal to twenty-five percent (25%) of the estimated cost for Developer constructed improvements. City engineering administration will include monitoring of construction observation, consultation with Developer and its engineer on status or problems regarding the project, coordination for final 6 181229v1 inspection and acceptance, project monitoring during the warranty period, and processing of requests for reduction in the “security.” Fees for this service shall be at standard hourly rates. These fees shall be billed monthly, and paid out of and drawn against the escrow account established by Developer for payment of all City consultant fees. Any balance remaining in the escrow shall be returned to the Developer at the completion of the project. Estimated cost of site improvement has been provided in Section 22 c. 16. CLAIMS. In the event that the City receives claims from labor, materialmen, or others that work required by this Contract has been performed, the sums due them have not been paid, and the laborers, materialmen, or others are seeking payment from the City, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Contract. 17. CONSTRUCTION ACCESS. Construction traffic access and egress for grading, public utility construction, and building construction is restricted to access the subdivision via County Road E2 and New Brighton Road. No construction traffic is permitted on the adjacent local streets. 18. PARK DEDICATION. The Developer shall pay a cash contribution of $51,360.00 in satisfaction of the City's park dedication requirements. The charge is equal to six (6%) percent of the total land area. The park dedication shall be provided prior to the execution of the Final Plat. 19. LANDSCAPING & TREE PRESERVATION. All landscaping including tree plantings shall be installed in accordance with the approved landscape plan, Plan H. 20. SPECIAL PROVISIONS. The following special provisions shall apply to plat development: A. Before the Developer can obtain a building permit for the site Rice Creek Watershed District (“RCWD”) approval and permits are required. The City will not issue a building permit until the RCWD has approved the stormwater management plans and the Developer has provided evidence that all required RCWD permits have been obtained. B. Before the City releases the final plat, the Developer shall submit a Driveway easement providing for cross access and maintenance agreements to be approved by the City and recorded by the Developer for lots 1-6. 7 181229v1 C. All of the proposed lots must contain suitable area meeting all established setback requirements to allow the construction of single family residences. D. The Developer is required to submit the final plat in electronic format. The electronic format shall be either AutoCAD.DWG file or a .DXF file. All construction record drawings (e.g., grading, utilities, streets) shall be in electronic format in accordance with standard City specifications. The Developer shall also submit one complete set of reproducible construction plans on mylar. 21. ESTIMATED COST OF IMPROVEMENTS. CONSTRUCTION COSTS: Amount a. Sanitary Sewer $ 7,325.00 b. Water Main $ 32,500.00 c. Grading & Erosion Control $ 38,475.38 d. Retaining Walls $ 53,650.00 e. Driveways & Street Connections $ 13,731.50 f. Underground Utilities $ 0.00 g. Stormwater Filtration System $ 30,777.50 h. Landscaping $ 41,346.00 CONSTRUCTION SUB-TOTAL $ 217,805.38 22. TOTAL SECURITIES, ESCROWS AND CASH REQUIREMENTS: a. Financial Surety in the amount of 125% of estimated cost of site improvements (Section 21 a-g) $ 220,574.22 b. Financial Surety in the amount of 125% of estimated cost of landscaping improvements (Section 21 h) $ 51,682.50 c. Cash Escrow in the amount of 25% of estimated cost of site improvements (Section 21 a-g) $ 44,114.84 d. Cash Escrow in the amount of 25% of estimated cost of landscaping improvements (Section 21 h) $ 10,336.50 e. Park Dedication $ 51,360.00 8 181229v1 23. REDUCTION OF SITE IMPROVEMENT SECURITY. Upon completion of the required Developer improvements for the Property, and acceptance by the City, the City shall reduce the amount of security for the combined improvements provided that, in no case shall the total remaining security be equal to less than 125% of the estimated cost of the incomplete Developer improvements. (Section 21 a-g) 24. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to Soil and Water Conservation District charges, legal, planning, engineering and inspection expenses incurred in connection with approval and acceptance of the plat, the preparation of this Contract, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Contract. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt plat development and construction until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of eighteen percent (18%) per year. F. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 25. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a Court order for 9 181229v1 permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 26. MISCELLANEOUS. A. The Developer represents to the City that the plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is compliance. B. Third parties shall have no recourse against the City under this Contract. C. Breach of the terms of this Contract by the Developer shall be grounds for denial of building permits, including lots sold to third parties. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. F. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, its contractors, subcontractors, material men, employees, agents, or third parties. No sewer and water connection permits may be issued and no one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the utilities are accepted by the City. G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. H. This Contract shall run with the land and may be recorded against the title to the property. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being final platted and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. I. Developer shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has issued the last certificate of occupancy for the development, commercial general liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000 for one person and 10 181229v1 $1,000,000 for each occurrence; limits for property damage shall be not less than $200,000 for each occurrence; or a combination single limit policy of $1,000,000 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. J. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. K. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. L. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. 27. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: 13432 Hanson Boulevard NW, Andover, Minnesota 55304. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: c/o City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112. [Remainder of page intentionally left blank. Signatures contained on following pages.] 11 181229v1 CITY: CITY OF ARDEN HILLS By: ______________________________________ David Grant, Mayor (SEAL) And _____________________________________ Amy Dietl, Deputy Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 2015, by David Grant and by Amy Dietl, respectively the Mayor and Deputy Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. __________________________________________ Notary Public 12 181229v1 DEVELOPER: LANDMARK OF ARDEN HILLS, LLC By: ______________________________________ Nathan Fair, Its _____________________ STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ________ day of ______________, 2015 by Nathan Fair, the ____________________ of Landmark of Arden Hills, LLC, a Minnesota limited liability company, on behalf of the limited liability company. ______________________________________________ Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: (651) 452-5000 JJJ 13 181229v1 EXHIBIT “A” TO DEVELOPMENT CONTRACT Legal Description of Property Being Final Platted as VALENTINE BLUFF 14 181229v1 Page 1 of 2 DATE: May 4, 2015 TO: Honorable Mayor and City Council members Patrick Klaers, City Administrator FROM: John Anderson, Assistant City Engineer SUBJECT: 2015 Pavement Management Program (PMP) Grant / Noble Neighborhood  Assessment Hearing  Adopt Assessment Roll Requested Action The City Council is requested to approve the following: 1. Hold Assessment Hearing 2. Adopt Resolution 2015-029 Adopting Assessment Roll for the 2015 Pavement Management Program-Grant/Noble Neighborhood (This can be adopted with any changes the Council deems appropriate) Discussion On February 23, 2015, the City Council adopted Resolution No. 2015-014 Approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were solicited during March and opened on Thursday March 19, 2015. A portion of the costs for the 2015 PMP project are proposed to be assessed against the benefitting properties according to the City’s Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. On March 30, 2015, after the bids were opened, the City Council adopted Resolution 2015-017 Declaring the Amount of the Cost to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of the State Statute 429. The proposed assessment area is shown on the attached exhibit. The project is proposed to be assessed consistent with the City’s Assessment Policy and past practices, which states that 50% of the costs for roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. Financing for the project is PUBLIC HEARING – 2A MEMORANDUM Page 2 of 2 consistent with City policy and past practices and is summarized in the table below. The project costs include engineering and overhead costs as outlined in the Assessment Policy. The calculation of the amount to be assessed as approved by Council Resolution 2015-017 is shown below. Also, the Council established that the interest rate would be 4.30% and the term would be 10 years. Item Calculation Result Half of Construction Cost $657,823.19/2 $328,911.60 Add 37% Overhead $328,911.60 x 1.37 $450,608.88 Divide by Assessable Units $450,608.88/81 $ 5,563.07 The full detailed assessment roll as mailed to each of the property owners is attached. To date, no formal objections have been submitted in writing to City staff. Any written objection received prior to Monday evening will be provided to the City Council at the assessment hearing. As provided for in State Statute, no appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City at or prior to the assessment hearing. After the adoption of the assessment roll, property owners who have submitted an objection in writing have 30 days to serve notice of an appeal to the City, and within 10 days after serving notice to file with the District Court. Recommendation The Council should hold the Assessment Hearing first. After the Assessment Hearing is closed Council should consider adopting Resolution 2015-029 Adopting the Assessment Roll for the 2015 Pavement Management Program-Grant/Noble Neighborhood with an changes they deem appropriate. Following the assessment hearing for the Grant/Noble portion of the project, staff will be recommending award of the contract to Valley Paving as the lowest responsible bidder. Attachments Attachment A: Assessment Area Map Attachment B: Assessment Roll Attachment C: Resolution 2015-029 Adopting the Assessment Roll 34201911 3407 1889 3395 3377 3379 1880 1849 18301902 3433 3441 1873 1918 1895 1892 1831 18601884 1848 1850 1840 1834 1936 1935 1870 1828 1839 1832 1832 1923 1885 19111927 1924 1921 1918 1903 1910 1897 1906 1863 1857 1851 1876 1843 1835 1868 1831 1860 1854 1846 1840 1898 1875 1890 1880 1876 1869 1868 1862 1863 1854 1857 1825186318331875 1886 1891 3449 1930 1931 1851 3453 3459 34173415 3403 3401 LAKE LN NOBLE RD GRANT RD N E W B R I G H T O N R D L A K E J O H A N N A B L V D F A I R V I E W A V E N I N D I A N P L Prepared by:City of Arden Hills Engineering DepartmentApril 28, 2015 mapdoc: grantassmt.mxdmap:grantassmt.pdf Assessed ParcelsGrant / Noble Neighborhood Legend Assessed Parcels µ 0 0.045 0.090.0225 Miles 20 1 5  PM P  ‐   Gr a n t  / No b l e  / La k e P e n d i n g  As s e s m e n t  Ro l l 4/2/15 No . P a r c e l I D P r i m a r y T a x P r i m a r y T _ 1 P r i m a r y T _ 2 P r i m a r y _ 1 0 Residential  UnitsAssessment Amount 1 3 3 3 0 2 3 2 4 0 1 0 5 G a r y  Wa h l s t r o m J a n i c e  L  An d e r s o n 1 8 3 1  No b l e  Ro a d N e w  Br i g h t o n  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         2 3 3 3 0 2 3 2 4 0 0 5 6 Th o m a s  S  Ha n s o n S u s a n  M  Ha n s o n 1 8 4 8  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 8 1 5 , 5 6 3 . 0 7 $         3 3 3 3 0 2 3 2 4 0 0 8 1 C h i n  Mi n g  Ts a i L i  Yu a n  Ts a i 1 8 5 1  La k e  Ln S t  Pa u l  MN  55 1 1 2 ‐78 0 7 1 5 , 5 6 3 . 0 7 $         4 3 3 3 0 2 3 2 4 0 0 5 4 Vi r g i n i a  Ru e t e r  Tr u s t e e 2 8 1 0  Ar t h u r  St  Ne M i n n e a p o l i s  MN  55 4 1 8 ‐30 0 2 1 5 , 5 6 3 . 0 7 $         5 3 3 3 0 2 3 2 4 0 0 5 5 D o n a l d  H  Gr a n h o l m 1 8 3 4  No b l e  Rd S t  Pa u l  MN  55 1 1 2 ‐78 0 8 1 5 , 5 6 3 . 0 7 $         6 3 3 3 0 2 3 2 4 0 0 4 0 Ri c h a r d  C  We n z e l M a r y  L  We n z e l 1 9 3 1  No b l e  Rd S t  Pa u l  MN  55 1 1 2 ‐78 3 2 1 5 , 5 6 3 . 0 7 $         7 3 3 3 0 2 3 2 4 0 0 4 5 J o h n  P  My e r s 1 8 7 5  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         8 3 3 3 0 2 3 2 4 0 0 4 6 Ci n d y  A  Os t r a n d e r M a r k  K  Lo k e n 1 8 6 9  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         9 3 3 3 0 2 3 2 4 0 0 4 2 M a r l y s  M  Al b r e c h t 1 9 1 1  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 2 1 5 , 5 6 3 . 0 7 $         10 3 3 3 0 2 3 2 4 0 0 4 4 Jo e l  Sz c z e p a n s k i 1 8 8 5  No b l e  Rd S a i n t  Pa u l  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         11 3 3 3 0 2 3 2 4 0 0 4 1 K i r k  R  So l d n e r C a t h y  So l d n e r 1 9 2 3  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 2 1 5 , 5 6 3 . 0 7 $         12 3 3 3 0 2 3 2 4 0 0 4 9 P a t r i c i a  J  Kn o w l e s 1 8 4 9  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         13 3 3 3 0 2 3 2 4 0 0 5 3 H e a t h e r  Ge i s e r A n d r e w  Ge i s e r 3 1 1 3  Lo u i s i a n a  Av e  S M i n n e a p o l i s  MN  55 4 2 6 ‐32 5 6 1 5,563.07 $         14 3 3 3 0 2 3 2 4 0 0 4 7 W i l l i a m  F  Ma t h i e s e n S h a r o n  A  Ma t h i e s e n 1 8 6 3  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         15 3 3 3 0 2 3 2 4 0 0 4 8 J a n e t  L  Ha v l i s h 1 8 5 7  No b l e  Ro a d N e w  Br i g h t o n  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         16 3 3 3 0 2 3 2 4 0 0 4 3 S u s a n  El i z a b e t h  Ka t h 1 8 9 5  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         17 3 3 3 0 2 3 2 4 0 0 5 0 Ch u n g  Ye  Ts a i S i u  Yu e  Ta m 1 8 3 9  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 4 1 5,563.07 $         18 3 3 3 0 2 3 2 4 0 0 7 4 Il e n e  Ma r i e  Br u n e t t e 1 8 9 2  La k e  Ln A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 7 1 5 , 5 6 3 . 0 7 $         19 3 3 3 0 2 3 2 4 0 0 7 3 D e l o r e s  A  Ki e f f e r 1 8 9 1  La k e  Ln N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 7 1 5,563.07 $         20 3 3 3 0 2 3 2 4 0 0 7 9 S t e v e n  Sc o t t 3 3 7 5  La k e  Jo h a n n a  Bl v d A r d e n  Hi l l s  MN  55 1 1 2 ‐79 3 7 1 5 , 5 6 3 . 0 7 $         21 3 3 3 0 2 3 2 4 0 0 8 3 J o h n  G  Oc o n n e l l P a t r c i a  M  Oc o n n e l l 1 8 3 3  La k e  Ln S t  Pa u l  MN  55 1 1 2 ‐78 0 7 1 5 , 5 6 3 . 0 7 $         22 3 3 3 0 2 3 2 4 0 0 7 6 Ro b e r t  E  Ab e l A n n e t t e  R  Ab e l 1 8 8 4  La k e  Ln N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 7 1 5,563.07 $         23 3 3 3 0 2 3 2 4 0 0 7 5 B r i c e  S  Sc o t t J e a n  M  Sc o t t 3 3 7 5  La k e  Jo h a n n a  Bl v d A r d e n  Hi l l s  MN  55 1 1 2 ‐79 3 7 1 5 , 5 6 3 . 0 7 $         24 3 3 3 0 2 3 2 4 0 0 8 2 G e r a l d  Sc h l e i c h e r 1 8 5 0  La k e  Ln A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 7 1 5 , 5 6 3 . 0 7 $         25 3 3 3 0 2 3 2 4 0 0 8 0 Ro b e r t  M  Gi b s o n T h e r e s a  A  Gi b s o n 1 8 6 0  La k e  Ln S t  Pa u l  MN  55 1 1 2 ‐78 0 7 1 5 , 5 6 3 . 0 7 $         26 3 3 3 0 2 3 2 4 0 0 8 6 To d d  F  Du r a n d J e s s i c a  M  Du r a n d 1 8 2 8  La k e  Ln A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 7 1 5 , 5 6 3 . 0 7 $         27 3 3 3 0 2 3 2 4 0 0 8 5 F r e d r i c k  Be c k e r 1 8 2 5  La k e  La n e N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 7 1 5,563.07 $         28 3 3 3 0 2 3 2 4 0 0 7 8 P a u l  F  Sp e n c e r C a t h e r i n e  E  Sp e n c e r 1 8 6 3  La k e  Ln A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 7 1 5 , 5 6 3 . 0 7 $         29 3 3 3 0 2 3 2 4 0 0 8 4 Ja m e s  E  Hi x s o n B e t t i n a  Hi x s o n 1 8 4 0  La k e  Ln N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 7 1 5,563.07 $         30 3 3 3 0 2 3 1 3 0 0 0 2 P a u l  R  Pr e h a t n e y K a r e n  J  Pr e h a t n e y 3 4 5 9  La k e  Jo h a n n a  Bl v d N e w  Br i g h t o n  MN  55 1 1 2 ‐79 0 9 1 5,563.07 $         31 3 3 3 0 2 3 1 3 0 0 0 3 B r a d l e y  G  Hu c k l e 3 4 5 3  La k e  Jo h a n n a  Bl v d N e w  Br i g h t o n  MN  55 1 1 2 ‐79 0 9 1 5,563.07 $         32 3 3 3 0 2 3 1 3 0 0 1 6 Ge o r g e  H  Bo o m e r A y u k o  U  Bo o m e r 3 3 9 5  La k e  Jo h a n n a  Bl v d A r d e n  Hi l l s  MN  55 1 1 2 ‐79 3 6 1 5 , 5 6 3 . 0 7 $         33 3 3 3 0 2 3 1 3 0 0 1 7 E l h a m  Sa k h i 3 3 7 9  La k e  Jo h a n n a  Bl v d A r d e n  Hi l l s  MN  55 1 1 2 ‐79 3 6 1 5 , 5 6 3 . 0 7 $         34 3 3 3 0 2 3 1 3 0 0 2 1 M a r e n  R  Ba r t e l B r e n t  Ja m e s  Ba r t e l 3 3 7 7  La k e  Jo h a n n a  Bl v d A r d e n  Hi l l s  MN  55 1 1 2 ‐29 3 7 1 5 , 5 6 3 . 0 7 $         35 3 3 3 0 2 3 1 3 0 0 0 4 Th o m a s  R  Cu t h b e r t 3 4 4 9  La k e  Jo h a n n a  Bl v d S a i n t  Pa u l  MN  55 1 1 2 ‐79 3 5 1 5 , 5 6 3 . 0 7 $         36 3 3 3 0 2 3 1 3 0 0 1 2 W i l l i a m  A  St o p h l e t 3 4 0 7  La k e  Jo h a n n a  Bl v d A r d e n  Hi l l s  MN  55 1 1 2 ‐79 3 5 1 5 , 5 6 3 . 0 7 $         37 3 3 3 0 2 3 2 4 0 0 3 5 G a r y  J  Ry a l s 1 9 1 0  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 2 9 1 5 , 5 6 3 . 0 7 $         38 3 3 3 0 2 3 2 4 0 0 3 6 Je r r y  B  El l e f s o n  Tr u s t e e C y n t h i a  B  El l e f s o n  Tr u s t e e 1 1 3 6 7  71 s t  Av e  N M a p l e  Gr o v e  MN  55 3 6 9 ‐76 2 5 1 5 , 5 6 3 . 0 7 $         39 3 3 3 0 2 3 2 4 0 0 3 3 E u g e n i a  M  Mo r i n 1 8 8 0  Gr a n t  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 5 1 5,563.07 $         40 3 3 3 0 2 3 2 4 0 0 1 4 Mi s t i  D  Mu n s o n 1 9 2 1  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 2 8 1 5 , 5 6 3 . 0 7 $         41 3 3 3 0 2 3 2 4 0 0 3 2 A n n e  C  Mc c l a s k e y D a n i e l  As h b y 1 8 7 6  Gr a n t  Ro a d N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 5 1 5,563.07 $         42 3 3 3 0 2 3 2 4 0 0 1 6 Eu d o r o  A  Ol i v a r e s B l a n c a  Ra n i o l o  Ol i v a r e s 1 9 0 3  Gr a n t  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐78 2 8 1 5,563.07 $         20 1 5  PM P  ‐   Gr a n t  / No b l e  / La k e P e n d i n g  As s e s m e n t  Ro l l 4/2/15 No . P a r c e l I D P r i m a r y T a x P r i m a r y T _ 1 P r i m a r y T _ 2 P r i m a r y _ 1 0 Residential  UnitsAssessment Amount 43 3 3 3 0 2 3 2 4 0 0 2 5 K r i s t y n e  J  Be r g W e s l e y  B  Be r g 1 8 3 1  Gr a n t  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐78 3 0 1 5,563.07 $         44 3 3 3 0 2 3 2 4 0 0 1 9 S a m u e l  Sc o t t 3 3 7 5  La k e  Jo h a n n a S a i n t  Pa u l  MN  55 1 1 2 ‐79 3 7 1 5 , 5 6 3 . 0 7 $         45 3 3 3 0 2 3 2 4 0 0 2 1 D a n i e l l e  M  Br a d y 1 8 5 7  Gr a n t  Rd S a i n t  Pa u l  MN  55 1 1 2 ‐78 3 0 1 5 , 5 6 3 . 0 7 $         46 3 3 3 0 2 3 2 4 0 0 2 3 A n n  C  Fe h r m a n 1 8 4 3  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 0 1 5 , 5 6 3 . 0 7 $         47 3 3 3 0 2 3 2 4 0 0 2 4 Da w n  M  Ma t h s o n 1 8 3 5  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 0 1 5 , 5 6 3 . 0 7 $         48 3 3 3 0 2 3 2 4 0 0 1 3 C r a i g  E  Op s a h l C a t h r y n  L  Op s a h l 1 9 2 7  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 2 8 1 5 , 5 6 3 . 0 7 $         49 3 3 3 0 2 3 2 4 0 0 1 2 C a r l  J  St a m p f l e L o r i  St a m p f l e 1 9 3 5  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 2 8 1 5 , 5 6 3 . 0 7 $         50 3 3 3 0 2 3 1 3 0 0 0 6 Ch a d  My e r s S a s h a  My e r s 3 4 4 1  La k e  Jo h a n n a  Bl v d A r d e n  Hi l l s  MN  55 1 1 2 ‐79 3 5 1 5 , 5 6 3 . 0 7 $         51 3 3 3 0 2 3 1 3 0 0 2 5 J e f f r e y  T  Ki t t e l s o n L i s a  K  Ki t t e l s o n 3 4 2 0  Fa i r v i e w  Av e  N A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 9 1 5 , 5 6 3 . 0 7 $         52 3 3 3 0 2 3 1 3 0 0 1 0 Al e x a n d r a  Fi e l d R u s s e l l  E  Po s e r 3 4 1 7  La k e  Jo h a n n a  Bl v d A r d e n  Hi l l s  MN  55 1 1 2 ‐79 3 5 1 5 , 5 6 3 . 0 7 $         53 3 3 3 0 2 3 1 3 0 0 1 1 T i m o t h y  S  Br e d o w K a t h e r i n e  Jo  Br e d o w 3 4 1 5  La k e  Jo h a n n a  Bl v d N e w  Br i g h t o n  MN  55 1 1 2 ‐79 3 5 1 5,563.07 $         54 3 3 3 0 2 3 1 3 0 0 1 3 S 2  Ho l d i n g s  Ll c 1 7 9 5  Lo n g  La k e  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐54 7 8 1 5,563.07 $         55 3 3 3 0 2 3 1 3 0 0 1 4 Ju d y  Ly n n  He i m l i c h 1 4 5 7  Ar d e n  Vi e w  Dr N e w  Br i g h t o n  MN  55 1 1 2 ‐19 4 1 1 5,563.07 $         56 3 3 3 0 2 3 2 4 0 0 3 4 Jo s h u a  D  Bl o y e r 1 9 0 6  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 2 9 1 5 , 5 6 3 . 0 7 $         57 3 3 3 0 2 3 2 4 0 1 0 3 S t e v e n  M  Sc h i r l b a u e r 1 8 8 6  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 5 1 5 , 5 6 3 . 0 7 $         58 3 3 3 0 2 3 2 4 0 0 2 9 R i c h a r d  L  Pa u l z i n e I l s e  J  Pa u l z i n e 1 8 5 4  Gr a n t  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 5 1 5,563.07 $         59 3 3 3 0 2 3 2 4 0 0 2 7 K i m b e r l y  A  Be r s c h e i d R o n a l d  P  Be r s c h e i d 1 8 4 0  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 5 1 5 , 5 6 3 . 0 7 $         60 3 3 3 0 2 3 2 4 0 0 2 8 W i l b e r t  G  Ba u m a n A r l e n e  E  Ba u m a n 1 8 4 6  Gr a n t  Rd S t  Pa u l  MN  55 1 1 2 ‐78 0 5 1 5 , 5 6 3 . 0 7 $         61 3 3 3 0 2 3 2 4 0 0 2 6 Br a n d o n  Ho r a k M a u r e e n  Ho r a k 1 8 3 2  Gr a n t  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 5 1 5,563.07 $         62 3 3 3 0 2 3 2 4 0 0 3 7 J e f f e r y  K  Be a r d 1 9 2 4  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 2 9 1 5 , 5 6 3 . 0 7 $         63 3 3 3 0 2 3 2 4 0 0 3 1 R o b e r t  W  Ni e l s e n R o b e r t  W  Ni e l s e n  Tr u s t e e 1 8 6 8  Gr a n t  Ro a d N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 5 1 5,563.07 $         64 3 3 3 0 2 3 2 4 0 0 1 5 L e o n  G  St u g e l m e y e r S a n d r a  L  St u g e l m e y e r 6 0 4  St a t e  St  N N e w  Ul m  MN  56 0 7 3 ‐18 6 7 1 5 , 5 6 3 . 0 7 $         65 3 3 3 0 2 3 2 4 0 0 3 0 Ja c k  E  Lo n g n e c k e r M a r c e l l a  M  Lo n g n e c k e r 9 1 5 8  St a t e  Hw y  27 O n a m i a  MN  56 3 5 9 ‐78 2 2 1 5 , 5 6 3 . 0 7 $         66 3 3 3 0 2 3 2 4 0 0 1 8 V a u g h n  R  Mo r i n 1 8 8 9  Gr a n t  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐78 3 0 1 5,563.07 $         67 3 3 3 0 2 3 2 4 0 0 1 7 E r v i n  A  St u d e n s k i J o a n n  J  St u d e n s k i 1 8 9 7  Gr a n t  Rd S t  Pa u l  MN  55 1 1 2 ‐78 3 0 1 5 , 5 6 3 . 0 7 $         68 3 3 3 0 2 3 2 4 0 0 2 0 Ge o f f r e y  M  Ru r i k 1 8 6 3  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 0 1 5 , 5 6 3 . 0 7 $         69 3 3 3 0 2 3 2 4 0 0 2 2 J a c o b  Pr i c e J a c q u e l i n e  An d e r s o n 1 8 5 1  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 0 1 5 , 5 6 3 . 0 7 $         70 3 3 3 0 2 3 2 4 0 0 3 8 A m y  R  Fl e u r y J e f f r e y  J  Fl e u r y 1 9 3 6  Gr a n t  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 2 9 1 5 , 5 6 3 . 0 7 $         71 3 3 3 0 2 3 1 3 0 0 0 7 H i e n  Th a n h  Ng o N g u y e t  An h  Ky  Tr u s t e e 3 4 3 3  La k e  Jo h a n n a  Bl v d N e w  Br i g h t o n  MN  55 1 1 2 ‐79 3 5 1 5,563.07 $         72 3 3 3 0 2 3 2 4 0 0 6 2 J o h n  P  Wi e b e D i a n n a  L  Wi e b e 1 8 9 0  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 8 1 5 , 5 6 3 . 0 7 $         73 3 3 3 0 2 3 2 4 0 0 6 3 R i c h a r d  W  He r s c h b a c h M a r a  L  He r s c h b a c h 1 8 9 8  No b l e  Ro a d N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 8 1 5,563.07 $         74 3 3 3 0 2 3 2 4 0 0 5 7 M e r l e  D  Lo n n o n P h y l l i s  A  Lo n n o n 1 8 5 4  No b l e  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐78 0 8 1 5,563.07 $         75 3 3 3 0 2 3 2 4 0 0 6 5 M a r y  K  Re i e r s o n 1 9 1 8  No b l e  Rd N e w  Br i g h t o n  MN  55 1 1 2 ‐78 3 3 1 5,563.07 $         76 3 3 3 0 2 3 2 4 0 0 6 4 Ro b e r t  P  Jo h n s o n S h a n n o n  L  Jo h n s o n 1 9 0 2  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 3 3 1 5 , 5 6 3 . 0 7 $         77 3 3 3 0 2 3 2 4 0 0 6 0 Ro b e r t  D  Do w m a N a o m i  R  Do w m a 1 8 7 6  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 8 1 5 , 5 6 3 . 0 7 $         78 3 3 3 0 2 3 2 4 0 0 6 6 Da l e  C  Er i c k s o n 9 1 0  19 1 s t  Av e  Nw C e d a r  MN  55 0 1 1 ‐95 2 0 1 5 , 5 6 3 . 0 7 $         79 3 3 3 0 2 3 2 4 0 0 6 1 R o b e r t  C  Ku r t z 1 8 8 0  No b l e  Rd A r d e n  Hi l l s  MN  55 1 1 2 ‐78 0 8 1 5 , 5 6 3 . 0 7 $         80 3 3 3 0 2 3 2 4 0 0 5 8 A n t o n i o  L  Ma n e l l i 1 0 9 9 5  97 t h  Pl  N M a p l e  Gr o v e  MN  55 3 6 9 ‐37 0 8 1 5 , 5 6 3 . 0 7 $         81 3 3 3 0 2 3 2 4 0 0 5 9 D u a n e  R  Me t z B a r b  Me t z 1 8 6 8  No b l e  Rd S t  Pa u l  MN  55 1 1 2 ‐78 0 8 1 5 , 5 6 3 . 0 7 $         CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-029 RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL FOR THE 2015 PAVEMENT MANAGEMENT PROGRAM – GRANT, NOBLE, LAKE NEIGHBORHOOD WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvement of the City of Arden Hills 2015 Pavement Management Program improvement of the following streets: Grant Road, New Brighton Road to Fairview Avenue Fairview Avenue, Grant Road to Alley Noble Road, Fairview Avenue to New Brighton Road Lake Lane, Lake Johanna Boulevard to West end THEREFORE, BE IT RESOLVED by the Mayor and the City Council that: 1. Such proposed assessment roll, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment assessed against each parcel of land shall be payable in equal annual installments extending over a period of ten (10) years, unless prepaid, the first of the installments to be payable with general taxes levied in 2015, collectible with such taxes during the year of 2016. The assessment shall bear interest at the rate of 4.30 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2013. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. If the adopted assessment differs from the proposed assessment as to any particular lot, piece, or parcel of land, the City Administrator shall mail to the owner a notice stating the amount of the adopted assessment. The administrator must also notify affected owners of any changes adopted by the Council in interest rates or prepayment requirements from those contained in the notice of the proposed assessment. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by June 3, 2015. The owner may at any time thereafter, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Administrator shall forthwith prepare and transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 4th DAY OF MAY, 2015. _____________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk Page 1 of 2 DATE: May 4, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director John Anderson, Assistant City Engineer SUBJECT: 2015 PMP’s (Venus/Crystal Neighborhood and Grant/Noble/Lake Ln Neighborhood) Contract Award and Construction Services Proposal Requested Action The City Council is requested to approve the following: 1. Adopt Resolution 2015-030 Awarding the 2015 PMP Contract to Valley Paving, Inc. 2. Accept the proposal from Elfering and Associates for construction services Discussion On February 23, 2015, the City Council adopted Resolution 2015-013 (Venus/Crystal) and Resolution 2015-014 (Grant/Noble/Lake Lane) approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were opened on Thursday, March 19, 2015. One bid was solicited for both 2015 PMP neighborhoods. The bid contained two alternates. The first alternate bid was for the use of HDPE (plastic) pipe for the storm sewer. This alternate turned out to actually be more expensive and therefore staff is not recommending it be awarded. The second alternate was for water replacement in the Venus/Crystal neighborhood. To give the Council some options, the worst water main (highest break history) replacement was put into the base bid with the areas with a lesser break history placed in an alternate bid. Based on the bids received (these were the costs presented at the assessment hearing) staff is recommending award of alternate number 2 replacing more water main in the Venus/Crystal neighborhood. There were a total of eight bids received. The following table lists the bidders name and their total bid including Alternate No. 2 (but not Alternate No.1): PUBLIC HEARING – 2B MEMORANDUM Page 2 of 2 Bidder Total Bid including Alt.No. 2 Valley Paving, Inc. $3,896,796.88 Astech Corporation $4,233,026.72 Palda & Sons, Inc. $4,294,821.86 Park Construction, Co. $4,351,515.05 Northwest Asphalt $4,530,919.36 T. A. Schifsky & Sons, Inc. $4,759,464.55 Redstone Construction $4,966,656.59 Meyer Contracting, Inc. $5,406,576.06 As you are aware, there are several rain gardens included in both neighborhoods for the management of storm water runoff as required by Rice Creek Watershed District (RCWD). One thing included in the base bid was enhanced soil treatments for the engineered soils used in the rain gardens. This is above and beyond the RCWD requirements. Staff simultaneously applied for a grant from RCWD for the cost of the enhanced engineered soils. The City was unsuccessful in obtaining the grant for the enhanced engineered soils so we are recommending removing them from the contract by Change Order No. 1 which will reduce the overall contract amount by $70,325. Valley Paving has completed similar projects successfully in the metro area and City staff has worked with them in the past although not in Arden Hills. Also, attached is a letter from Elfering and Associates recommending award to Valley Paving as the lowest responsible/responsive bidder. The contract award should be in the following amount: 2015 PMP Neighborhood Improvements Base Bid $ $3,775,052.88 Alternate 2.0 Additional Watermain $121,744.00 Change Order 1 Rain Garden Modifications ($70,325.00) Total Project Cost $3,826,471.88 Attached is Resolution 2015-030 awarding the 2015 Pavement Management Program to Valley Paving. Staff would recommend adoption of Resolution 2015-030. Finally, as with previous PMP projects, staff will need consultant help with construction inspection, construction staking and some routine administration services. We have asked Elfering and Associates to provide a proposal based on the hours of each service John Anderson believes will be necessary for successful completion of the two neighborhood projects. The attached letter proposal from Elfering and Associates provides these costs on a neighborhood basis; $322,000 for the Venus/Crystal neighborhood and $166,850 for the Grant/Noble/Lake Lane neighborhood. These costs are well within the Assessment Manual allocation for this overhead item. Staff would recommend accepting the proposal from Elfering and Associates for construction services. Attachments Attachment A: Elfering and Associates Award Letter Attachment B: Resolution 2015-030 Awarding the Contract for the 2015 PMP Attachment C: Elfering and Associates Construction Services Proposal Letter IMIK k ASSOCIATIS TAUT BATA April 28, 2015 File: 170025E - 0060 Mr. John Anderson, Assistant City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: 2015 PMP Improvements Project Recommendation of Award Dear Mr. Anderson: Bids were opened for the above referenced project at 10:00 a.m. on Thursday, March 19, 2015 in accordance with the Advertisement for Bids. The project consists of improvements in the Venus/Crystal neighborhood and the Noble/Grant neighborhood. The improvements include street reconstruction, watermain installation and storm sewer improvements. Eight (8) bids were received from the following companies listed below from lowest to highest total bid: Corporation Total Base Bid with Alternate 2.0 Valley Paving, Inc.3,896,796.88 Astech Corporation 4,233,026.72 Palda& Sons, Inc.4,294,821.86 Park Construction, Co. 4,351,515.05 Northwest Asphalt 4,530,919.36 T. A. Schifsky& Sons, Inc. 4,759,464.55 Redstone Construction 4,966,656.59 Meyer Contracting, Inc. 5,406,576.06 Alternates were bid with the project to provide the City flexibility depending on the pricing received. Alternate 1.0 provided the option for Contractor's to utilize HDPE (high density polyethylene pipe) storm sewer material in lieu of concrete. It was anticipated that this might result in a cost savings, however in Valley Paving, Inc.'s bid there is an increase to the base bid of $15,045.57. Based on this increase, we are not recommending including Alternate 1.0 in the award. 10062 Flanders Court NE, Blaine, MN 55449—Ph: (763)780-0450—Fax:(763)780-0452 Mr. Anderson April 28, 2015 Page Two As part of the design process we worked with the City to obtain a permit from Rice Creek Watershed District. The permit required the construction of several rain water gardens to accomplish the treatment requirement of the permit. In the base bid we included the addition of steel fibers into the soil correction for each garden. The steel fibers were not required by the Watershed, but rather went above and beyond in the removal of soluble pollutants. The City simultaneously applied for a grant to provide funds for this additional cost. The grant was unsuccessful and therefore we are recommending removal of the steel fibers from the project cost. As we have worked throughout the design process we have requested volunteers for rain water gardens. We have reviewed the properties of those that have volunteered to ensure that the gardens are constructed in viable locations. In working with the residents, the number and location of the individual gardens has fluctuated. We have prepared Change Order 1 for consideration by the City that removes the steel fiber and adjusts the bid quantities for the rain water gardens to match the current number of volunteers. Based on the bids received, Valley Paving, Inc. is the low bidder. The low bid received appears to be competitive and the bids have been reviewed for errors and/or omissions. Valley Paving, Inc. has successfully completed similar work and we would consider them to be a responsible and responsive bidder. We would recommend award of the project to Valley Paving, Inc. based on the following items: 2015 PMP Neighborhood Improvements—Base Bid 3,775,052.88 Alternate 2.0—Additional Watermain 121,744.00 Change Order 1 —Rain Water Garden Modifications 70,325.00) Total Project Cost 3,826,471.88 The Contractor anticipates starting May 5th, 2015 if award of the project occurs at the City Council meeting on May 4th, 2015 in order to meet the schedule of completing all of the improvements in 2015. If you have any questions, please call me at 763-780-0450 Ext 2. Sincerely, Elfering & Associates Kristie Elfering, P. 10062 Flanders Court NE,Blaine, MN 55449—Ph: (763)780-0450—Fax:(763)780-0452 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-030 A RESOLUTION AWARDING THE 2015 PAVEMENT MANAGEMENT PROGRAM WHEREAS, pursuant to advertisement for bids for the improvement of the City of Arden Hills 2015 Pavement Management Program, the improvement of the following streets:  Venus Avenue, Dellview Avenue to Rolling Hills Road  Crystal Avenue, Fairview Avenue to Lake Valentine Road  Glenview Court, Glenview Avenue to Cul-De-Sac  Glenview Avenue, Crystal Avenue to Fairview Avenue  Dellview Avenue, Crystal Avenue to Venus Avenue  Fairview Avenue, Gramsie Road to Venus Avenue  Rolling Hills Road, Gramsie Road to Venus Avenue  Gramsie Road, Rolling Hills Road to Dellview Avenue AND WHEREAS, it appears that Valley Paving, Inc., of Shakopee, Minnesota, is the lowest responsible bidder at the tabulated price of $3,826,471.88; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into a contract with Valley Paving, Inc., for $3,826,471.88 in the name of the City of Arden Hills for the above improvements according to the plans and specifications thereof heretofore approved by the City Council and on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 4th DAY OF MAY, 2015. ____________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk UTUIN k ASSOURS TANS NIA1N April 21, 2015 Mr. Terry Maurer, Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: 2015 PMP Improvements Project— Construction Phase Dear Mr. Maurer: It is our understanding that the City is anticipating awarding the 2015 PMP Improvements Project in May and moving into the construction phase. Based on your request we are providing information on how we can work to assist Staff with construction services. Roger Bialke, Senior Field Inspector, is available to provide construction inspection services with the assistance of other staff and a survey crew would provide construction staking. We would also provide construction administration services as the Engineer that completed the design. Roger has provided construction inspection services to the City for the past couple of years. He inspected the 2011 and 2013 Pavement Management Program project and is knowledgeable on City requirements and standards. He will oversee the inspection in both neighborhoods. The survey crew that we would utilize to provide assistance has also worked within the City of Arden Hills in the past. In addition, our team is well aware of the specific aspects of the project having provided feasibility and design services. Venus/Crystal Neighborhood The Venus/Crystal neighborhood improvements include the reconstruction of eight streets with a total length of approximately 8,900 linear feet. The streets will be upgraded to an urban section complete with curb and gutter. In addition, storm sewer improvements will be made including the expansion of the existing system and replacing existing storm structures that have deteriorated. Other utility improvements include replacement of all of the watermain and associated appurtenances in the neighborhood and repair of a sanitary sewer segment. We anticipate the following hours for staff that is available to assist with the construction phase within this neighborhood: Anticipated# of Hours Hourly Rate Project Manager 600 100.00 Project Engineer 200 75.00 Senior Field Inspector 1,080 75.00 Field Inspector 1,800 70.00 Engineering Technician 200 70.00 Survey Crew 200 130.00 Based on our understanding of the proposed improvements and discussions with you we estimate our fees for the Venus/Crystal Neighborhood to be $322,000.00. 10062 Flanders Court N.E. Blaine,MN 55449—Phone: (763)780-0450—Fax: (763)780-0452 Page Two April 21, 2015 Mr. Maurer Grant/Noble Neighborhood The Grant/Noble neighborhood improvements include the reconstruction of four streets with a total length of 4,000 linear feet. The streets within this neighborhood will also be upgraded to an urban section complete with curb and gutter. The storm sewer system will be expanded to serve the neighborhood with additional inlets. Other utility improvements include replacement of watermain hydrants and valves and minor sanitary sewer improvements. We anticipate the following hours for staff that is available to assist with the construction phase within this neighborhood: Anticipated #of Hours Hourly Rate Project Manager 250 100.00 Project Engineer 80 75.00 Senior Field Inspector 400 75.00 Field Inspector 1,200 70.00 Engineering Technician 80 70.00 Survey Crew 125 130.00 Based on our understanding of the proposed improvements and discussions with you we estimate our fees for the Grant/Noble Neighborhood to be $166,850.00. Our survey crew would provide staking for the following items: Provide staking for the proposed utilities o Watermain o Storm sewer Provide staking for curb on all streets Provide grade staking necessary outside of the street area o Large Rain Water Gardens As-built the project o Elevations on the top nut of hydrants o Watermain valve locations o Casting elevations on sanitary sewer and storm sewer structures o Rain water garden volumes Elfering &Associates would assist the City Staff through the construction phase with administration, inspection and staking, under the direction of City Staff. We are prepared to assist you as soon as directed. Please feel free to contact us directly at 763) 780-0450. Sincerely, E ering &Associates Accepted: Kristie Elfering,V.E. Principal City of Arden Hills Date 10062 Flanders Court N.E. Blaine,MN 55449—Phone:(763)780-0450—Fax: (763)780-0452 Page 1 of 1 DATE: May 4, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Gateway Sign (CR D/Cleveland) At the February 9, 2015, work session, the Council discussed the Gateway Sign located at County Road D and Cleveland Avenue. At that meeting, the Council directed that the face of the sign should be repainted Arden Hills tan and that the acrylic logo should be changed to green. This work is to be done at the contractor’s expense as the sign was constructed and installed without verification of the color scheme as requested by staff. At this same work session, the Council requested that staff get a quote for changing the brick material at the bottom of the sign to a darker color. At the February 23, 2015, work session, staff reported back to the Council that a quote of $2200 was received to change the brick material on the Gateway Sign (a copy of the quote is attached). The Council directed staff to obtain some color samples and bring the issue back when the entire Council was present. At tonight’s meeting, staff will have two samples of darker brick material that could be put on the sign to contrast with the tan face at a cost of $2200. Attachment Attachment A: Estimate NEW BUSINESS – 2A MEMORANDUM Fourth Dimension Signs Estimate i 1209 West County Road E Suite 100 Date Estimate No. I 19 Arden Hills,MN 55112 02/19/2015 2821 Ar 00 651)481-9036 Exp. Date sales@fourthdimensioncnc.com ph: 551.481.9036 ^ N:651.481.0613 www.fOurthdimensioncne.com 03/19/2015 Address City of Arden Hills 1245 W Hwy 96 Arden Hills,mn 55112 Activity Quantity Rate Amount City of Arden Hills-Monument on Cty Road D 0.00 Change faux brick panels on lower portion of monument 1 2,200.00 2,200.00T SubTotal 2,200.00 Tax(6.875%) 151.25 Total 2,351.25 Accepted By Accepted Date Page 1 of 1 DATE: May 4, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Sign Retro Reflectivity Policy As the Council is aware, based on laws adopted at the Federal level, all cities must manage their street sign inventory relative to retro reflectivity. The deadlines for the implementation of the Federal law were delayed as challenges and other issues where considered. The new deadlines are now upon us (actually the deadline for adopting a sign management policy was 2014, but as TCAAP was consuming most meeting time, this issue was held back). Attached is a model Sign Retro Reflectivity Policy as suggested by the League of Minnesota Cities (LMC). There are several methods allowed by the Federal law for measuring retro reflectivity relative to when signs need to be replaced. These range from purchasing an expensive piece of equipment and measuring the retro reflectivity, nighttime visual inspection, using control signs as a guide, expected life, or blanket replacement. The method we are suggesting is the Expected Life method. The expected life initially will be based on the manufacture’s information for the type of sheeting used. Over time, we will develop our own modifications based on such factors as how much longer the retro reflectivity is good on a north or east facing sign vs. a west or south facing one. Staff has been working for some time towards meeting all the Federal requirements. We have inventoried all City signs in the Simple Sign software. We have instituted a sticker program, which means that every new sign that is installed is given a sticker indicating the installation date. We have replaced many of the signs in our system that did not meet the new standards, and we will continue this replacement program over the new few years until we get all signs up to the new standards. Staff would recommend that the Council consider adopting the LMC model policy for sign retro reflectivity. Attachment: Attachment A: Sign Retroreflectivity Policy NEW BUSINESS – 2B MEMORANDUM City of Arden Hills, Minnesota Sign Retroreflectivity Policy Article I. Purpose and Goal The purpose of this policy is to establish how the City will implement an assessment or management method, or combination of methods, to meet the minimum sign retroreflectivity requirements in the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD). Substantial conformance with the MN MUTCD is achieved by having a method in place to maintain minimum retroreflectivity levels. Conformance does not require or guarantee that every individual sign in the city will meet or exceed the minimum retroreflective levels at every point in time. The goal of this policy is to improve public safety on the City's streets and roads and prioritize the City's limited resources to replace signs. Article II. Applicable Signs This policy applies to all regulatory, warning, and guide signs as set forth in the MN MUTCD. Pursuant to Section 2A.8 of the MN MUTCD the City excludes the following signs from the retroreflectivity maintenance guidelines: A. Parking, Standing, and Stopping signs (R7 and R8 series) B. Walking, Hitchhiking, Crossing signs (R9 series, R10-1 through R10-4b) C. Acknowledgement signs, including Memorial signs D. All signs with blue or brown backgrounds E. Bikeway signs that are intended for exclusive use by bicyclists or pedestrians Article III. Resource Materials The City has reviewed and relied on numerous resources in adopting this policy. These resource materials include, but are not limited to the following: Methods for Maintaining Traffic Sign Retroreflectivity, Publication No. FHWA-HRT-08- 026, U.S. Department of Transportation, Federal Highway Administration (November 2007). Sign Retroreflectivity Guidebook, Publication No. FHWA-CFL/TD-09-005, U.S. Department of Transportation, Federal Highway Administration(September 2009). Sign Retrorereflectivity: A Minnesota Toolkit, Minnesota Department of Transportation, Local Road Research Board (June 2010). Traffic Sign Maintenance/Management Handbook, Report No. 2010RIC10, Version 1.1, Minnesota Department of Transportation (October 2010). LMCIT Sign Retroreflectivity Memo and Model Policy, League of Minnesota Cities Final Edition, March 2014). Article IV. Sign Inventory To meet the City's goal of maintaining sign retroreflectivity above certain levels, the City will maintain a sign inventory of all new or replacement signs installed after the effective date of this policy. The inventory shall indicate the type of sign, the location of the sign, the date of installation or replacement, the type of sheeting material used on the sign face, the expected life of the sign, and any maintenance performed on the sign. As to existing signs, the City will perform an inventory of all signs covered by this policy. The City recognizes this process will occur over time subject to the City's monetary and human resources. The City expects to complete its sign inventory by December 31, 2015. The City shall record the above information related to new signs to the extent that such information is known and shall also include a statement on the general condition of the sign. Article V. Removal of Signs In recognition of the fact that excess road signs have been shown to reduce the effectiveness of signage, as well as impose an unnecessary financial burden on road authorities, it is the City's policy to remove signs determined to be unnecessary for safety purposes and which are not required to comply with an applicable state or federal statue or regulation. The removal of signs shall be based on an engineering study and the MN MUTCD. Article VI. Approved Sign Evaluation Method After reviewing the various methods proposed for sign maintenance, the City adopts one or more of the following methods to meet the minimum sign retroreflectivity requirements in the MN MUTCD: Check one or more of the boxes that apply; for example, a city might choose Nighttime Visual Inspection and Expected Sign Life] Nighttime Visual Inspection. The retroreflectivity of the City's signs is assessed by a trained sign inspector following a formal visual inspection procedure from a moving vehicle during nighttime conditions. Signs that are visually identified by the inspector to have retroreflectivity below the minimum levels will be replaced. The City will visually inspect its signs based on the following schedule: Describe how often the City will visually inspect signs. For example, the City might visually inspect all signs covered by this policy once each year; visually inspect one-half of all signs covered by this policy in even numbered years and visually inspect the other one-half of its signs in odd numbered years; visually inspect all signs on high volume roads once per year and visually inspect signs on all other roads once every three years.] Measured Sign Retroreflectivity. Sign retroreflectivity is measured using a retroreflectometer. Signs with retroreflectivity below the minimum levels will be replaced. The City will measure sign retroreflectivity based on the following schedule: ZExpected Sign Life. The installation date is labeled or recorded when a sign is installed, so that the age of any given sign is known. The age of the sign is compared to the expected sign life. The expected sign life is based on the experience of sign retroreflectivity degradation in the City. Signs older than the expected life will be replaced. Blanket Replacement. All signs in the City of a given type are replaced at specified intervals. This eliminates the need to assess retroreflectivity or track the life of individual signs. The replacement interval is based on the expected sign life for the shortest-life material used in the City or a given sign type. The current replacement interval is years. Control Signs. Replacement of signs in the City is based on the performance of a sample set of signs. The control signs will be a small sample located in the City's maintenance yard or a selection of signs in the field. The control signs will be monitored to determine the end of retroreflective life for the associated signs. All signs represented by a specific set of control signs will be replaced before the retroreflectivity levels of the control signs reach the minimum retroreflectivity levels. Article VII. Sign Replacement The City hereby establishes the following priority order in which road signs will be replaced: First priority shall be given to replacing all signs determined not to meet applicable retroreflectivity standards. Top priority shall also be given to replacing missing or damaged signs determined to be of a priority for safety purposes. Second priority shall be given to signs determined to be marginal in their retroreflectivity evaluation. Third priority shall be given to all remaining signs as they come to the end of their anticipated service life, become damaged, etc. In addition, within each category above, further priority shall be given to warning and regulatory signs on roads with higher vehicle usage. After the initial replacement of signs as provided for in this Article or the installation of new signs, the City shall, for the purpose of complying with the requirements of the MN MUTCD, maintain minimum retroreflectivity standards, as budgetary factors allow, by replacing signs as they reach the end of the latter of their (a) warranty period; (b) expected life expectancy for the sheeting material used on the sign; or (c) expected life as determined by an authorized engineering study. Damaged, stolen, or missing signs may be replaced as needed. Article VIII. Modification and Deviation from Policy The City reserves the right to modify this Sign Retroreflectivity Policy at any time if deemed to be in the best interests of the City based on safety, social, political and economic considerations. The Director of Public Works, or his or her designee, may authorize a deviation from the implementation of this policy in regard to a particular sign when deemed to be in the best interests of the City based on safety, social, political and economic considerations. Such deviation shall be documented including the reason for the deviation and other information supporting the deviation. Adopted by the City Council of the City of Arden Hills on this Fourth day of May, 2015 Amy Dietl, City Clerk David Grant, Mayor Page 1 of 2 DATE: May 4, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Karth Lake Improvement District Board Street Sweeping Request Requested Action Consider the request from the Karth Lake Improvement District Board and give staff direction on how the Council would like to respond. Background/Discussion At their October 2014 meeting, the Karth Lake Improvement District Board was having an open discussion about other Best Management Practices (BMP’s) that they could implement to continue their mission of protecting the water quality in Karth Lake. One of the suggestions they were exploring was sweeping the adjacent streets more than two times (spring and fall) a year. They asked me if I thought the Council would allow them to hire City staff to provide additional sweepings as needed. My answer was that I did not know, but if the Council would allow it, the work would have to be done on overtime so we were not taking any time away from the tax payers of the City. I suggested that they provide me with a map of the streets they had in mind and I would work up an estimate to complete the work with City equipment and City staff on overtime. Then they could decide if they wanted to have they question posed to the Council. The Board provided a list of streets shown on the attached exhibit. Working with Joe Mooney, we came up with an estimate of $500 per sweeping assuming one employee and the sweeper for a period of three hours. The equipment rental prices were derived from MnDOT’s listing of going rates for similar equipment considering fuel, maintenance and depreciation. I presented this information to the Karth Lake Improvement District Board at their April 2015 meeting. They thought they would like to try this extra sweeping on an ‘as needed’ basis if the Council would consider it. The Board would plan to fund the extra sweepings through donations to the Arden Hills Foundation designated for the betterment of Karth Lake. NEW BUSINESS – 2C MEMORANDUM Page 2 of 2 Staff is looking for Council reaction to this request so we can provide feedback to the Karth Lake Improvement District Board. Attachments Attachment A: Street Sweeping Map 1219 1185 0 1245 1229 12244360 4295 12191291 1280 0 1211 4367 1212 43651268 1116 1273 1241 1236 1281 4408 1200 1144 0 1249 1260 1136 12374440 4490 4480 1148 1112 1169 4348 1289 1230 4500 4410 4551 4350 1246 1233 1304 1184 1285 1275 1302 1295 1295 1245 1250 1278 1301 4480 1291 4550 1159 1163 1113 4420 1285 4460 4418 1298 1256 4460 4468 1309 1331 1217 1330 1119 1308 1175 4415 1259 1287 1160 1231 1176 1297 4425 4414 4542 1330 1317 1120 1338 1104 1307 4466 1321 1150 4500 1313 4504 1233 1145 4508 1284 4472 1105 4443 1245 1320 1280 1320 1294 1314 1120 1149 1140 1130 1249 4422 1297 1301 1209 1300 4452 4533 1280 4518 4534 4526 4510 44354429 4340 1246 1292 4414 1137 4419 112011241128 1176 1132 1277 1267 1255 1261 1172 1168 1228 1164 1160 1156 1236 1152 1220 11421140 1425 12121180 1244 1264 1248125612741238 1168 1127 1139 1331 1108 1131 1225 1277 1259 1315 1243 1225 1321 1332 4545 1233 1267 1251 1310 1286 1276 1241 1292 1325 1300 1274 1315 11291139 119111811173 1121 1161 1165 1149 1153 1169 1157 11601152 112811361144 11471155 1284 1326 1131 1201 1335 1290 44344440 12381230 4428 4446 1298 1337 1257 1270 1254 1306 1266 4415 4408 13151325 1305 13071301 0 1329 4545 1281133013491290 1253 4368 4320 4324 Prepared by:City of Arden Hills Engineering DepartmentApril 15, 2015 mapdoc: karthlakesweeping.mxdmap: karthlakesweeping.pdf Karth Lake Sweeping 0 0.04 0.08 0.12 0.160.02 Miles Legend karth_lk_str <all other values> maint_type Sweep