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Home My WebLink About06-29-15-WSAGENDA ITEMS Compensation Study Results Sue Iverson, Director of Finance and Administrative Services MEMO.PDF, BENEFITS HANDOUTS.PDF, COMPENSATION HANDOUTS.PDF Personnel Committee Recommendation On Compensation And Benefits Sue Iverson, Director of Finance and Administrative Services MEMO.PDF City Administrator's Amendment To Employment Agreement Sue Iverson, Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Economic Development - Business Retention Strategies Patrick Klaers, City Administrator COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Robert Woodburn Special City Council Work Session Agenda June 29, 2015 5:30 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. 2. AGENDA ITEM – 1A MEMORANDUM DATE: June 29, 2015 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Compensation and Benefit Study Results - Springsted The Compensation and Benefit Study has been completed and reviewed by the Personnel Committee. Ann Antonsen from Springsted will be present at the worksession on June 29, 2015 to present the study to the entire City Council. Attached is the study results for your review prior to Monday night’s meeting. If you have any questions, please feel free to all me at 651-792-7816. I am also happy to meet with you to go over any of the information if you have questions prior to Monday night. All Position Descriptions have been updated and will be available upon request or you can access them on SharePoint. These were updated as part of the study and it included input from employees, their supervisor, directors, the City Administrator, as well as Springsted. The elected officials on the Personnel Committee have made their recommendations as a result of the study results and I have included a memo on their recommendations for your consideration. City of Arden Hills, Minnesota Fringe Benefit Comparison Least Reported Most Reported Average Reported Arden Hills Multiple sets of fringe benefits?No (0)Yes (3)Yes What groups are there? Which group was used to complete the questionare? Holidays (Days/Year)9 12 11 12 Floating Holidays No (3)Yes (10)Yes No If yes, how many?1.00 3.00 2 Holiday on Regular Days Off Other (0)Fri-Mon (14)Fri-Mon Fri-Mon Comp on Holidays Worked T&½ (8) Time and a ½T&½ (8)8 T&½ (8) Double Time Dbl (4)4 Double Double Time and a ½DT&½ (0)0 Other Other (0)0 Annual Leave (Days/Year) Vacation/Sick or PTO PTO (5)Vac-Sick (7)Vac-Sick PTO Vacation - days or hours? 6 months - 10.00 7 1 year 10.00 18.00 11 2 years 10.00 18.00 11 3 years 10.00 18.00 11 4 years 10.00 18.00 12 5 years 10.00 18.00 13 6 years 15.00 18.00 15 7 years 15.00 18.00 15 8 years 15.00 24.00 16 9 years 15.00 24.00 16 10 years 15.00 24.00 17 11 years 15.00 24.00 18 12 years 15.00 24.00 19 13 years 15.00 24.00 19 14 years 15.00 24.00 19 15 years 20.00 24.00 20 16 years 20.00 26.00 21 17 years 20.00 26.00 21 18 years 20.00 26.00 22 19 years 20.00 26.00 22 20 years 20.00 26.00 23 20+ years 20.00 26.00 24 PTO - days or hours? 6 months 8.25 19.00 15 11.38 1 year 10.00 19.00 16 22.75 2 years 15.00 19.00 17 22.75 3 years 15.00 18.00 17 22.75 4 years 15.00 19.00 17 22.75 5 years 16.00 24.00 20 22.75 6 years 20.00 24.00 22 29.25 7 years 20.00 24.00 22 29.25 8 years 20.00 24.00 22 29.25 9 years 20.00 24.00 22 29.25 10 years 20.00 26.25 23 29.25 11 years 21.00 28.00 25 32.50 12 years 21.00 29.00 25 32.50 13 years 23.00 29.00 26 32.50 14 years 23.00 29.00 26 32.50 15 years 25.00 29.00 27 32.50 16 years 25.00 29.00 27 32.50 17 years 25.00 29.00 27 32.50 18 years 25.00 29.00 27 32.50 19 years 25.00 29.00 27 32.50 20 years 25.00 30.00 28 32.50 20+ years 25.00 34.00 28 32.50 Carried into Next Year 20.00 62.50 38 30.00 Max Accumulation 10.00 80.00 42 30.00 Comp after Max Accumulation Yes (1)No (8)No Yes Sick Leave (Days/Year)10.00 12.00 12 Carried into Next Year 12.50 35.00 23 Max. Accumulation 12.00 35.00 17 Paid at Termination/Retirement No (1)Yes (7)Yes Use for Medical Appointments No (0)Yes (9)Yes Use for Dental Appointments No (0)Yes (8)Yes Use for Family Illness No (0)Yes (9)Yes Sick Leave Bank No (0)Yes (3)Yes Pension and Retirement Other Than Social Security No (1)Yes (12)Yes Yes State Sponsored No (1)Yes (10)Yes Yes Employer Paid 7%7%7%7% Employee Paid 6%7%6%6% Death Benefit No (1)Yes (7)Yes No Life & Disability Insurance Life Insurance No (1)Yes (10)Yes Yes Employer Paid 100%100%100%100% AD&D No (2)Yes (6)Yes Yes AD&D Double Indeminity No (3)Yes (6)Yes Yes Employer Paid 100%100%100%100% Short Term Disability No (3)Yes (8)Yes Yes Employer Paid 100%100%100%100% Long Term Disability No (0)Yes (11)Yes Yes Employer Paid 100%100%100%100% City of Arden Hills, Minnesota Fringe Benefit Comparison Least Reported Most Reported Average Reported Arden Hills Health Insurance No (0)Yes (14)Yes Yes Different Types of Coverage?No (0)Yes (12)Yes Yes 100% FTE participation required Yes (1)No (6)No Yes Not participating No (3)Yes (8)Yes No Employee Only 315.00$ 751.92$ 543.92$ 431.50$ Employer Paid 50%100%91%100% Employee Paid 0%50%9%0% Max out of pocket 1,100.00$ 3,000.00$ 2,207.14$ 1,600.00$ Standard Office Visit Co-pay N/A 40.00$ 26.00$ N/A Employee/Spouse 630.00$ 1,607.50$ 1,194.47$ 925.50$ Employer Paid 60%78%70%76% Employee Paid 22%40%30%24% Max out of pocket 4,000.00$ 5,000.00$ 4,333.33$ 3,200.00$ Standard Office Visit Co-pay 25.00$ 40.00$ 30.00$ N/A Employee/Child N/A 1,607.50$ 1204 925.50$ Employer Paid 60%78%71%76% Employee Paid 22%40%29%24% Max out of pocket 4,000.00$ 5,000.00$ 4,333.33$ 3,200.00$ Standard Office Visit Co-pay 25.00$ 40.00$ 30.00$ N/A Employee/Family 960.00$ 2,165.54$ 1,461.82$ 925.50$ Employer Paid 60%85%72%76% Employee Paid 15%40%28%24% Max out of pocket 4,000.00$ 6,000.00$ 4,957.14$ 3,200.00$ Standard Office Visit Co-pay N/A 25.00$ 22.50$ N/A HEALTH INSURANCE TYPE 2 - Employee Only 443.77$ 618.20$ 526.63$ 378.50$ Employer Paid 75%100%96%100% Employee Paid 0%25%4%0% Annual Deductible 1,500.00$ 4,000.00$ 2,428.57$ 3,125.00$ Standard Office Visit Co-pay N/A 40.00$ 40.00$ N/A Annual Maximum Out-of-Pocket 2,500.00$ 4,000.00$ 3,083.33$ 3,125.00$ Employee/Spouse N/A 1,084.34$ 967.39$ 811.50$ Employer Paid 75%100%85%86% Employee Paid 0%25%15%14% Annual Deductible 3,000.00$ 8,000.00$ 5,666.67$ 6,250.00$ Standard Office Visit Co-pay 40.00$ 40.00$ 40.00$ N/A Annual Maximum Out-of-Pocket 6,000.00$ 8,000.00$ 7,000.00$ 6,250.00$ Employee/Child N/A 1,084.34$ 1,056.08$ 811.50$ Employer Paid 80%100%90%86% Employee Paid 0%20%10%14% Annual Deductible 3,000.00$ 6,000.00$ 4,500.00$ 6,250.00$ Standard Office Visit Co-pay 40.00$ 40.00$ 40.00$ N/A Annual Maximum Out-of-Pocket 6,000.00$ 8,000.00$ 7,000.00$ 6,250.00$ Employee/Family 1,161.56$ 1,642.44$ 1,352.56$ 811.50$ Employer Paid 67%100%79%86% Employee Paid 0%33%21%14% Annual Deductible 3,000.00$ 6,000.00$ 4,900.00$ 6,250.00$ Standard Office Visit Co-pay N/A 40.00$ 40.00$ N/A Annual Maximum Out-of-Pocket 5,000.00$ 8,000.00$ 6,200.00$ 6,250.00$ Supplemental program for HDP?No (1)Yes (8)Yes Yes Type of Program H.S.A. Employer Paid 0%100%48%0.00% Retirees No (1)Yes (6)Yes Yes Years of Service Required Yes (0)No (3)No If yes, how many?- - 0 Employer Paid 0%100%20%0% Dental Insurance No (1)Yes (10)Yes Yes Part of Health Plan Yes (2)No (7)No No Employee Only 28.00$ 42.85$ 39.82$ 41.66$ Employer Paid 0%100%81%100% Employee/Family 84.00$ 129.87$ 111.48$ 123.24$ Employer Paid 0%100%56%0% Vision Insurance Yes (1)No (7)No Yes Part of Health Plan Yes (2)No (3)No No Employee Only Yes/No (0/0)Yes/No (0/0)5.96$ Employer Paid 0%0%0%0% Employee/Family -$ -$ 10.44$ Employer Paid 0%0%0%0% Deferred Compensation No (0)Yes (11)Yes Yes Available to all Employees No (2)Yes (9)Yes Yes Type of Plan ICMA-RC 457, MSRS 457 Employer Contribution Yes (2)No (8)No No Other Benefits Program Other Benefits Yes (3)No (5)No Yes Post Retirement Hlth Care Svgs No (3)Yes (6)Yes Yes Call Back Pay No (1)Yes (8)Yes Yes On Call/Stand By Pay No (2)Yes (6)Yes Yes Clothing Allowance No (2)Yes (6)Yes Yes Mgr/Administrator Compensation Included in Pay Plan No (0)Yes (11)Yes Yes Car or Vehicle Allowance No (2)Yes (7)Yes Yes Personal Allowance Yes (1)No (2)No No Accrues Leave Differently Yes (1)No (5)No No Retirement Plan Differ Yes (1)No (5)No Yes Additional Benefits No (2)Yes (5)Yes N/A Level of Coverage Survey Average Total Cost Employer Cost Employee Cost Arden Hills Cost Employer Cost Employee Cost Difference in Employer Cost Difference in Employee Cost Standard Coverage Single $543.00 $494.94 $48.06 $431.50 $431.50 $0.00 -$63.44 -$48.06 Employee + Spouse $1,194.47 $836.19 $358.28 $925.50 $703.38 $222.12 -$132.81 -$136.16 Employee + Child $1,204.00 $854.84 $349.16 $925.50 $703.38 $222.12 -$151.46 -$127.04 Family $1,461.82 $1,052.51 $409.31 $925.50 $703.38 $222.12 -$349.13 -$187.19 High Deductible Single $526.63 $505.57 $21.06 $378.50 $378.50 $0.00 -$127.07 -$21.06 Employee + Spouse $967.39 $822.28 $145.11 $811.50 $697.89 $113.61 -$124.39 -$31.50 Employee + Child $1,056.08 $950.47 $105.61 $811.50 $697.89 $113.61 -$252.58 $8.00 Family $1,352.56 $1,068.52 $284.04 $811.50 $697.89 $113.61 -$370.63 -$170.43 Dental Single $39.82 $32.25 $7.57 $41.66 $41.66 $0.00 $9.41 -$7.57 Family $111.48 $62.43 $49.05 $123.24 $0.00 $123.24 -$62.43 $74.19 Benefit Survey Average Arden Hills Holiday 13 12 Vacation (7)26 0 Sick Leave (7)12 0 Total 38 0 Paid Time Off (5)34 32.5 Average 36 32.5 Total Time Off 49 44.5 City Blaine Circle Pines Columbia Heights Fridley Lake Elmo Lino Lakes Little Canada Mahtomedi Maplewood Mendota Heights Mound Mounds View New Brighton North St. Paul Oak Grove Roseville Shoreview St. Anthony Village Vadnais Heights White Bear Lake White Bear Township Completed Survey Provided Wage Information LMC Data City of Arden Hills, Minnesota Salary Survey - Summary Average Position Surveyed YOS Lowest Highest Average Lowest Highest Lowest Highest Average Min Diff %Mid Diff %Max Diff % Accounting Analyst 11 1.00 7.00 60,688.42 52,728.00 55,827.00 54,075.87 59,363.20 62,805.50 59,987.00 69,784.00 66,916.03 54,022.00 (53.87)-0.10%60,774.00 85.58 0.14%67,526.00 609.97 0.90% Accounting Clerk 10 1.00 17.63 49,108.54 38,705.00 48,276.00 44,000.48 45,535.50 54,963.50 51,521.60 61,651.00 54,216.60 43,365.00 (635.47)-1.47%48,784.50 (324.04)-0.66%54,204.00 (12.60)-0.02% Accounting Clerk/Office Support Specialist 9 1.00 15.13 44,587.26 35,776.00 44,824.00 40,177.80 39,000.00 50,003.00 41,724.80 55,556.00 48,996.73 Assistant City Engineer 8 1.13 13.83 82,412.76 62,397.00 85,809.00 73,121.18 73,408.00 85,945.00 83,592.00 97,768.00 91,704.34 72,027.00 (1,094.18)-1.52%81,030.00 (1,382.76)-1.71%90,033.00 (1,671.34)-1.86% Associate Planner 9 1.11 7.58 60,127.90 49,235.00 58,656.00 53,089.00 57,793.00 64,667.20 64,210.00 70,678.40 67,166.80 48,233.00 (4,856.00)-10.07%54,262.00 (5,865.90)-10.81%60,291.00 (6,875.80)-11.40% Building & Code Enforcement Inspector 10 1.00 16.50 63,695.40 51,867.00 61,989.00 56,956.50 59,404.50 65,582.00 65,686.00 73,569.00 70,434.30 54,022.00 (2,934.50)-5.43%60,774.00 (2,921.40)-4.81%67,526.00 (2,908.30)-4.31% Building Official 11 1.00 12.88 73,650.40 60,736.00 78,435.96 66,376.27 68,246.00 86,465.91 72,696.00 94,495.86 80,924.53 54,954.00 (11,422.27)-20.79%68,072.50 (5,577.90)-8.19%81,191.00 266.47 0.33% City Administrator 21 1.00 15.25 113,102.11 85,612.00 127,275.00 102,676.31 99,122.00 132,007.00 108,118.00 144,518.00 123,525.00 97,841.00 (4,835.31)-4.94%110,071.50 (3,030.61)-2.75%122,302.00 (1,223.00)-1.00% City Clerk 11 1.00 14.17 62,959.93 49,517.00 62,192.00 56,618.75 54,852.50 68,556.80 58,728.00 79,453.00 69,707.18 54,022.00 (2,596.75)-4.81%60,774.00 (2,185.93)-3.60%67,526.00 (2,181.18)-3.23% City Planner 10 1.00 12.81 75,940.71 58,635.00 75,005.00 68,264.29 66,809.50 82,711.50 74,984.00 90,626.00 83,617.14 57,879.00 (10,385.29)-17.94%65,113.50 (10,827.21)-16.63%72,348.00 (11,269.14)-15.58% Community Development Director 9 1.00 10.50 99,296.14 74,630.00 112,831.00 88,531.69 83,959.00 109,012.80 93,288.00 133,473.00 110,060.60 87,829.00 (702.69)-0.80%98,807.50 (488.64)-0.49%109,786.00 (274.60)-0.25% DNU - Community Development Intern 1 0.50 16,394.00 14,407.00 14,407.00 14,407.00 16,394.00 16,394.00 18,381.00 18,381.00 18,381.00 Customer Service Specialist 7 0.93 4.50 45,134.87 39,249.00 42,118.00 40,304.50 44,449.50 46,177.00 49,400.00 50,321.00 49,992.60 39,873.00 (431.50)-1.08%44,857.50 (277.37)-0.62%49,842.00 (150.60)-0.30% DNU-Engineering Intern 2 1.00 28,322.25 14,407.00 20,278.00 24,546.00 16,394.00 23,856.50 18,381.00 27,435.00 32,098.50 21,232.00 23,354.00 25,476.00 DNU-Finance Analyst 2 1.00 55,812.00 45,226.00 45,226.00 45,226.00 55,812.00 55,812.00 66,398.00 66,398.00 66,398.00 54,022.00 60,774.00 67,526.00 Finance and Administrative Services Director 19 1.00 9.25 99,642.18 80,300.00 103,833.00 88,581.21 88,951.50 114,462.00 97,603.00 125,091.00 110,703.14 87,829.00 (752.21)-0.86%98,807.50 (834.68)-0.84%109,786.00 (917.14)-0.84% DNU - Finance Intern 1 0.50 16,394.00 14,407.00 14,407.00 14,407.00 16,394.00 16,394.00 18,381.00 18,381.00 18,381.00 Finance Manager 5 1.00 2.75 85,147.80 64,078.00 82,524.00 76,293.00 73,818.50 92,742.00 83,559.00 102,960.00 94,002.60 DNU-Maintenance Laborer - Seasonal 3 4.17 10.75 23,285.11 17,646.00 21,840.00 21,019.66 20,760.00 23,920.00 23,874.00 26,000.00 25,550.56 20,518.00 22,570.36 24,622.73 Office Support Specialist 14 2.64 21.00 46,265.01 30,659.00 48,996.00 40,366.85 42,265.00 52,338.00 46,113.00 55,806.00 52,163.18 39,873.00 (493.85)-1.24%44,857.50 (1,407.51)-3.14%49,842.00 (2,321.18)-4.66% DNU - Park Attendant 1 1.00 20,760.00 17,646.00 17,646.00 17,646.00 20,760.00 20,760.00 23,874.00 23,874.00 23,874.00 16,387.50 17,350.00 18,312.50 Parks and Recreation Manager 9 1.00 27.00 70,776.20 52,743.00 74,652.00 62,514.40 64,561.00 79,740.00 76,379.00 84,828.00 79,038.00 57,879.00 (4,635.40)-8.01%65,113.50 (5,662.70)-8.70%72,348.00 (6,690.00)-9.25% DNU - Playground Instructor/Special Event Chaperone 2 1.00 24,824.80 6,377.28 21,424.00 19,822.40 9,096.36 23,660.00 11,815.44 25,896.00 29,827.20 17,150.00 (2,672.40)24,650.00 32,150.00 Program Instructor I 1 1.00 23,000.00 24,000.00 25,000.00 Program Instructor II 1 1.00 Program Instructor III 1 2.00 32,800.00 34,100.00 35,400.00 Public Works Director/City Engineer 15 1.00 17.50 100,229.01 78,525.00 99,630.00 89,467.08 88,341.00 110,571.50 98,157.00 127,157.00 110,990.94 87,829.00 (1,638.08)-1.87%98,807.50 (1,421.51)-1.44%109,786.00 (1,204.94)-1.10% Public Works Superintendent 15 1.13 10.20 78,556.08 56,368.00 78,374.00 71,136.47 63,419.00 84,770.00 70,470.00 95,255.00 85,627.35 57,879.00 (13,257.47)-22.91%65,113.50 (13,442.58)-20.64%72,348.00 (13,279.35)-18.35% Recreation Programmer 5 1.40 22.00 49,390.83 33,617.00 48,309.00 42,853.00 40,069.00 54,589.00 46,521.00 62,545.00 55,928.67 39,873.00 (2,980.00)-7.47%44,857.50 (4,533.33)-10.11%49,842.00 (6,086.67)-12.21% DNU-Warming House Attendant 1 1.00 20,760.00 17,646.00 17,646.00 17,646.00 20,760.00 20,760.00 23,874.00 23,874.00 23,874.00 16,062.50 17,104.17 18,145.83 Youth Soccer Official/Softball Umpire 1 7.00 36,000.00 38,400.00 Averages 7.26 1.37 13.41 (3,687.62)-6.55%(3,535.21)-5.59%(3,305.26)-4.89% DNU - did not use survey information City of Arden Hills InformationNumber of Respondents Average FTES Average Midpoint Minimum Salary Midpoint Salary Maximum Salary Page 1 y = 124.32x + 27032 R² = 0.9905 0 20,000 40,000 60,000 80,000 100,000 120,000 0 100 200 300 400 500 600 700 800 Su r v e y M i d -Po i n t ( y ) SAFE Total Points (x) Arden Hills, Minnesota Compensation Survey City of Arden Hills, Minnesota Pay Scale % Between Grades:6% % Between Steps:3.00%Range:26.68% Starting midpoint:33,000 Grade 1 2 3 4 5 6 7 8 9 0 -48 1 29,320.07 30,199.67 31,105.67 32,038.83 33,000.00 33,990.00 35,009.70 36,059.99 37,141.79 49 -64 2 31,079.28 32,011.66 32,972.00 33,961.17 34,980.00 36,029.40 37,110.28 38,223.59 39,370.30 65 -82 3 32,944.03 33,932.35 34,950.33 35,998.83 37,078.80 38,191.16 39,336.90 40,517.01 41,732.52 83 -100 4 34,920.68 35,968.30 37,047.34 38,158.77 39,303.53 40,482.63 41,697.11 42,948.03 44,236.47 101 -120 5 37,015.92 38,126.39 39,270.19 40,448.29 41,661.74 42,911.59 44,198.94 45,524.91 46,890.66 121 -142 6 39,236.87 40,413.98 41,626.40 42,875.19 44,161.44 45,486.29 46,850.88 48,256.40 49,704.09 143 -165 7 41,591.08 42,838.82 44,123.98 45,447.70 46,811.13 48,215.46 49,661.93 51,151.79 52,686.34 166 -189 8 44,086.55 45,409.14 46,771.42 48,174.56 49,619.80 51,108.39 52,641.64 54,220.89 55,847.52 190 -215 9 46,731.74 48,133.69 49,577.70 51,065.04 52,596.99 54,174.90 55,800.14 57,474.15 59,198.37 216 -242 10 49,535.65 51,021.72 52,552.37 54,128.94 55,752.81 57,425.39 59,148.15 60,922.60 62,750.27 243 -271 11 52,507.78 54,083.02 55,705.51 57,376.67 59,097.97 60,870.91 62,697.04 64,577.95 66,515.29 272 -302 12 55,658.25 57,328.00 59,047.84 60,819.27 62,643.85 64,523.17 66,458.86 68,452.63 70,506.21 303 -335 13 58,997.75 60,767.68 62,590.71 64,468.43 66,402.48 68,394.56 70,446.39 72,559.79 74,736.58 336 -370 14 62,537.61 64,413.74 66,346.15 68,336.54 70,386.63 72,498.23 74,673.18 76,913.37 79,220.78 371 -407 15 66,289.87 68,278.56 70,326.92 72,436.73 74,609.83 76,848.13 79,153.57 81,528.18 83,974.02 408 -446 16 70,267.26 72,375.28 74,546.54 76,782.93 79,086.42 81,459.01 83,902.78 86,419.87 89,012.46 447 -487 17 74,483.30 76,717.79 79,019.33 81,389.91 83,831.61 86,346.55 88,936.95 91,605.06 94,353.21 488 -530 18 78,952.29 81,320.86 83,760.49 86,273.30 88,861.50 91,527.35 94,273.17 97,101.36 100,014.40 531 -575 19 83,689.43 86,200.11 88,786.12 91,449.70 94,193.19 97,018.99 99,929.56 102,927.44 106,015.27 576 -620 20 88,710.80 91,372.12 94,113.28 96,936.68 99,844.78 102,840.13 105,925.33 109,103.09 112,376.18 621 -665 21 94,033.44 96,854.45 99,760.08 102,752.88 105,835.47 109,010.53 112,280.85 115,649.28 119,118.75 666 -710 22 99,675.45 102,665.72 105,745.69 108,918.06 112,185.60 115,551.17 119,017.70 122,588.23 126,265.88 711 -755 23 105,655.98 108,825.66 112,090.43 115,453.14 118,916.73 122,484.24 126,158.76 129,943.53 133,841.83 756 -800 24 111,995.34 115,355.20 118,815.85 122,380.33 126,051.74 129,833.29 133,728.29 137,740.14 141,872.34 Pts Step City of Arden Hills, Minnesota Title & Grade Points Department Division Title Grade 1 5 9 Min % Diff Mid % Diff Max % Diff Min % Diff Mid % Diff Max % Diff 88 Finance and Administration N/A Finance Intern 4 34,920.68 39,303.53 44,236.47 100 Public Works N/A Engineering Intern 4 34,920.68 39,303.53 44,236.47 108 Finance and Administration N/A Receptionist 5 37,015.92 41,661.74 46,890.66 121 Finance and Administration N/A Accounting Clerk/Office Support Specialist 6 39,236.87 44,161.44 49,704.09 40,177.80 -2.40%44,587.26 -0.96%48,996.73 1.44% 160 Finance and Administration N/A Customer Service Specialist 7 41,591.08 46,811.13 52,686.34 40,304.50 3.19%45,134.87 3.71%49,992.60 5.39%39,873.00 4.31%44,857.50 4.36%49,842.00 5.71% 160 Finance and Administration N/A Office Support Specialist 7 41,591.08 46,811.13 52,686.34 40,366.85 3.03%46,265.01 1.18%52,163.18 1.00%39,873.00 4.31%44,857.50 4.36%49,842.00 5.71% 181 Community Development N/A Community Development Intern 8 44,086.55 49,619.80 55,847.52 188 Public Works N/A Recreation Programmer 8 44,086.55 49,619.80 55,847.52 42,853.00 2.88%49,390.83 0.46%55,928.67 -0.15%39,873.00 10.57%44,857.50 10.62%49,842.00 12.05% 195 Finance and Administration N/A Accounting Clerk 9 46,731.74 52,596.99 59,198.37 44,000.48 6.21%49,108.54 7.10%54,216.60 9.19%43,365.00 7.76%48,784.50 7.81%54,204.00 9.21% 218 Finance and Administration N/A Deputy Clerk 10 49,535.65 55,752.81 62,750.27 246 Community Development N/A Associate Planner 11 52,507.78 59,097.97 66,515.29 53,089.00 -1.11%60,127.90 -1.74%67,166.80 -0.98%48,233.00 8.86%54,262.00 8.91%60,291.00 10.32% 250.5 Finance and Administration N/A Accounting Analyst 11 52,507.78 59,097.97 66,515.29 54,075.87 -2.99%60,688.42 -2.69%66,916.03 -0.60%54,022.00 -2.88%60,774.00 -2.84%67,526.00 -1.52% 280 Community Development N/A Building & Code Enforcement Inspector 12 55,658.25 62,643.85 70,506.21 56,956.50 -2.33%63,695.40 -1.68%70,434.30 0.10%54,022.00 3.03%60,774.00 3.08%67,526.00 4.41% 290.5 Public Works N/A Recreation Coordinator 12 55,658.25 62,643.85 70,506.21 331 Finance and Administration N/A City Clerk 13 58,997.75 66,402.48 74,736.58 56,618.75 4.20%62,959.93 5.47%69,707.18 7.22%54,022.00 9.21%60,774.00 9.26%67,526.00 10.68% 326 Finance and Administration N/A Finance Analyst 13 58,997.75 66,402.48 74,736.58 340 Public Works N/A Parks and Recreation Manager 14 62,537.61 70,386.63 79,220.78 62,514.40 0.04%70,776.20 -0.55%79,038.00 0.23%57,879.00 8.05%65,113.50 8.10%72,348.00 9.50% 380 Community Development N/A Building Official 15 66,289.87 74,609.83 83,974.02 66,376.27 -0.13%73,650.40 1.30%80,924.53 3.77%54,954.00 20.63%68,072.50 9.60%81,191.00 3.43% 403.5 Community Development N/A City Planner 15 66,289.87 74,609.83 83,974.02 68,264.29 -2.98%75,940.71 -1.78%83,617.14 0.43%57,879.00 14.53%65,113.50 14.58%72,348.00 16.07% 393 Public Works N/A Public Works Superintendent 15 66,289.87 74,609.83 83,974.02 71,136.47 -7.31%78,556.08 -5.29%85,627.35 -1.97%57,879.00 14.53%65,113.50 14.58%72,348.00 16.07% 460 Finance and Administration N/A Finance Manager 17 74,483.30 83,831.61 94,353.21 76,293.00 -2.43%85,147.80 -1.57%94,002.60 0.37% 452.5 Public Works N/A Assistant City Engineer 17 74,483.30 83,831.61 94,353.21 73,121.18 1.86%82,412.76 1.72%91,704.34 2.89%72,027.00 3.41%81,030.00 3.46%90,033.00 4.80% 585 Community Development N/A Community Development Director 20 88,710.80 99,844.78 112,376.18 88,531.69 0.20%99,296.14 0.55%110,060.60 2.10%87,829.00 1.00%98,807.50 1.05%109,786.00 2.36% 590 Finance and Administration N/A Finance and Administrative Services Director 20 88,710.80 99,844.78 112,376.18 88,581.21 0.15%99,642.18 0.20%110,703.14 1.51%87,829.00 1.00%98,807.50 1.05%109,786.00 2.36% 600 Public Works N/A Public Works Director/City Engineer 20 88,710.80 99,844.78 112,376.18 89,467.08 -0.85%100,229.01 -0.38%110,990.94 1.25%87,829.00 1.00%98,807.50 1.05%109,786.00 2.36% 675 Finance and Administration N/A City Administrator 22 99,675.45 112,185.60 126,265.88 102,676.31 -3.01%113,102.11 -0.82%123,525.00 2.22%97,841.00 1.87%110,071.50 1.92%122,302.00 3.24% Salary Survey vs Proposed Current vs ProposedProposed City of Arden Hills, Minnesota Staff Department Name Sex FLSA Union Grade Hrly Salary Hrs/Yr Hire Date Pos Date Yrs of Svc Title Grade 1 5 9 Range Salary Diff % Inc Finance & Administrative Services Eisenbraun, Sherri F Non-Exempt N/A 4 24.33 50,606.40 2080 10/28/08 10/28/08 7 Office Support Specialist 7 41,591.08 46,811.13 52,686.34 Within 50,606.40 Finance & Administrative Services Vacant F Non-Exempt N/A 4 24.33 50,606.40 2080 8/13/07 8 Office Support Specialist 7 41,591.08 46,811.13 52,686.34 Within 50,606.40 Finance & Administrative Services Sweeney, Pam F Non-Exempt N/A 4 24.33 50,606.40 2080 2/16/99 2/16/99 16 Customer Service Specialist 7 41,591.08 46,811.13 52,686.34 Within 50,606.40 Recreation Aaron Thelen M Non-Exempt N/A 4 19.46 40,476.80 2080 2/12/15 2/12/15 0 Recreation Programmer 8 44,086.55 49,619.80 55,847.52 Below 44,086.55 3,609.75 8.92% Finance & Administrative Services Silseth. Pang F Non-Exempt N/A 5 26.46 55,036.80 2080 12/16/02 5/29/07 8 Accounting Clerk 9 46,731.74 52,596.99 59,198.37 Within 55,036.80 Community Development Bachler, Matthew M E N/A 6 25.22 52,457.60 2080 1/1/14 1/1/14 1 Associate Planner 11 52,507.78 59,097.97 66,515.29 Below 52,507.78 50.18 0.10% Finance & Administrative Services Bertrand, Ashley F E N/A 7 30.13 62,670.40 2080 2/10/11 2/10/11 4 Accounting Analyst 11 52,507.78 59,097.97 66,515.29 Within 62,670.40 Community Development Ward, Rob M Non-Exempt N/A 7 30.13 62,670.40 2080 7/29/13 7/29/13 2 Building & Code Enforcement Inspector 12 55,658.25 62,643.85 70,506.21 Within 62,670.40 Recreation Grant, Sara F E N/A 6 26.06 54,204.80 2080 1/1/09 11/10/14 1 Recreation Coordinator 12 55,658.25 62,643.85 70,506.21 Below 55,658.25 1,453.45 2.68% Finance & Administrative Services David Perrault M E N/A 8 28.25 58,760.00 2080 3/10/15 3/10/15 0 Finance Analyst 13 58,997.75 66,402.48 74,736.58 Below 58,997.75 237.75 0.40% Finance & Administrative Services Dietl, Amy F E N/A 7 32.01 66,580.80 2080 6/4/12 6/4/12 3 City Clerk 13 58,997.75 66,402.48 74,736.58 Within 66,580.80 Community Development Scherbel, Dave M E N/A 9 39.62 82,409.60 2080 1/27/97 1/27/97 18 Building Official 15 66,289.87 74,609.83 83,974.02 Within 82,409.60 Community Development Streff, Ryan M E N/A 8 31.28 65,062.40 2080 7/1/13 7/1/13 2 City Planner 15 66,289.87 74,609.83 83,974.02 Below 66,289.87 1,227.47 1.89% Public Works Mooney, Joe M E N/A 8 35.31 73,444.80 2080 4/1/86 6/14/10 5 Public Works Superintendent 15 66,289.87 74,609.83 83,974.02 Within 73,444.80 Public Works Anderson, John M E N/A 10 40.17 83,553.60 2080 3/12/12 3/12/12 3 Assistant City Engineer 17 74,483.30 83,831.61 94,353.21 Within 83,553.60 Community Development Hutmacher, Jill F E N/A 12 53.58 111,446.40 2080 11/3/10 11/3/10 5 Community Development Director 20 88,710.80 99,844.78 112,376.18 Within 111,446.40 Finance & Administrative Services Iverson, Susan F E N/A 12 53.58 111,446.40 2080 1/22/07 1/22/07 8 Finance and Administrative Services Director 20 88,710.80 99,844.78 112,376.18 Within 111,446.40 Public Works Maurer, Terry M E N/A 12 53.58 111,446.40 2080 8/2/12 8/2/12 3 Public Works Director/City Engineer 20 88,710.80 99,844.78 112,376.18 Within 111,446.40 Administration Klaers, Patrick M E N/A 13 59.69 124,155.20 2080 5/3/10 5/3/10 5 City Administrator 22 99,675.45 112,185.60 126,265.88 Within 124,155.20 Current Misc Info Proposed Option 1 - Move to Min City of Arden Hills, Minnesota Staff Department Name Sex FLSA Union Grade Hrly Salary Hrs/Yr Hire Date Pos Date Yrs of Svc Title Grade 1 5 9 Range Finance & Administrative Services Eisenbraun, Sherri F Non-Exempt N/A 4 24.33 50,606.40 2080 10/28/08 10/28/08 7 Office Support Specialist 7 41,591.08 46,811.13 52,686.34 Within Finance & Administrative Services Vacant F Non-Exempt N/A 4 24.33 50,606.40 2080 8/13/07 8 Office Support Specialist 7 41,591.08 46,811.13 52,686.34 Within Finance & Administrative Services Sweeney, Pam F Non-Exempt N/A 4 24.33 50,606.40 2080 2/16/99 2/16/99 16 Customer Service Specialist 7 41,591.08 46,811.13 52,686.34 Within Recreation Aaron Thelen M Non-Exempt N/A 4 19.46 40,476.80 2080 2/12/15 2/12/15 0 Recreation Programmer 8 44,086.55 49,619.80 55,847.52 Below Finance & Administrative Services Silseth. Pang F Non-Exempt N/A 5 26.46 55,036.80 2080 12/16/02 5/29/07 8 Accounting Clerk 9 46,731.74 52,596.99 59,198.37 Within Community Development Bachler, Matthew M E N/A 6 25.22 52,457.60 2080 1/1/14 1/1/14 1 Associate Planner 11 52,507.78 59,097.97 66,515.29 Below Finance & Administrative Services Bertrand, Ashley F E N/A 7 30.13 62,670.40 2080 2/10/11 2/10/11 4 Accounting Analyst 11 52,507.78 59,097.97 66,515.29 Within Community Development Ward, Rob M Non-Exempt N/A 7 30.13 62,670.40 2080 7/29/13 7/29/13 2 Building & Code Enforcement Inspector 12 55,658.25 62,643.85 70,506.21 Within Recreation Grant, Sara F E N/A 6 26.06 54,204.80 2080 1/1/09 11/10/14 1 Recreation Coordinator 12 55,658.25 62,643.85 70,506.21 Below Finance & Administrative Services David Perrault M E N/A 8 28.25 58,760.00 2080 3/10/15 3/10/15 0 Finance Analyst 13 58,997.75 66,402.48 74,736.58 Below Finance & Administrative Services Dietl, Amy F E N/A 7 32.01 66,580.80 2080 6/4/12 6/4/12 3 City Clerk 13 58,997.75 66,402.48 74,736.58 Within Community Development Scherbel, Dave M E N/A 9 39.62 82,409.60 2080 1/27/97 1/27/97 18 Building Official 15 66,289.87 74,609.83 83,974.02 Within Community Development Streff, Ryan M E N/A 8 31.28 65,062.40 2080 7/1/13 7/1/13 2 City Planner 15 66,289.87 74,609.83 83,974.02 Below Public Works Mooney, Joe M E N/A 8 35.31 73,444.80 2080 4/1/86 6/14/10 5 Public Works Superintendent 15 66,289.87 74,609.83 83,974.02 Within Public Works Anderson, John M E N/A 10 40.17 83,553.60 2080 3/12/12 3/12/12 3 Assistant City Engineer 17 74,483.30 83,831.61 94,353.21 Within Community Development Hutmacher, Jill F E N/A 12 53.58 111,446.40 2080 11/3/10 11/3/10 5 Community Development Director 20 88,710.80 99,844.78 112,376.18 Within Finance & Administrative Services Iverson, Susan F E N/A 12 53.58 111,446.40 2080 1/22/07 1/22/07 8 Finance and Administrative Services Director 20 88,710.80 99,844.78 112,376.18 Within Public Works Maurer, Terry M E N/A 12 53.58 111,446.40 2080 8/2/12 8/2/12 3 Public Works Director/City Engineer 20 88,710.80 99,844.78 112,376.18 Within Administration Klaers, Patrick M E N/A 13 59.69 124,155.20 2080 5/3/10 5/3/10 5 City Administrator 22 99,675.45 112,185.60 126,265.88 Within Current Misc Info Proposed Salary Diff % Inc 51,151.79 545.39 1.08% 51,151.79 545.39 1.08% 51,151.79 545.39 1.08% 44,086.55 3,609.75 8.92% 55,800.14 763.34 1.39% 52,507.78 50.18 0.10% 62,697.04 26.64 0.04% 64,523.17 1,852.77 2.96% 55,658.25 1,453.45 2.68% 58,997.75 237.75 0.40% 68,394.56 1,813.76 2.72% 83,974.02 1,564.42 1.90% 66,289.87 1,227.47 1.89% 74,609.83 1,165.03 1.59% 83,831.61 278.01 0.33% 112,376.18 929.78 0.83% 112,376.18 929.78 0.83% 112,376.18 929.78 0.83% 126,265.88 2,110.68 1.70% Option 2 - Next Step City of Arden Hills, Minnesota Staff Department Name Sex FLSA Union Grade Hrly Salary Hrs/Yr Hire Date Pos Date Yrs of Svc Title Grade 1 5 9 Range Finance & Administrative Services Eisenbraun, Sherri F Non-Exempt N/A 4 24.33 50,606.40 2080 10/28/08 10/28/08 7 Office Support Specialist 7 41,591.08 46,811.13 52,686.34 Within Finance & Administrative Services Vacant F Non-Exempt N/A 4 24.33 50,606.40 2080 8/13/07 8 Office Support Specialist 7 41,591.08 46,811.13 52,686.34 Within Finance & Administrative Services Sweeney, Pam F Non-Exempt N/A 4 24.33 50,606.40 2080 2/16/99 2/16/99 16 Customer Service Specialist 7 41,591.08 46,811.13 52,686.34 Within Recreation Aaron Thelen M Non-Exempt N/A 4 19.46 40,476.80 2080 2/12/15 2/12/15 0 Recreation Programmer 8 44,086.55 49,619.80 55,847.52 Below Finance & Administrative Services Silseth. Pang F Non-Exempt N/A 5 26.46 55,036.80 2080 12/16/02 5/29/07 8 Accounting Clerk 9 46,731.74 52,596.99 59,198.37 Within Community Development Bachler, Matthew M E N/A 6 25.22 52,457.60 2080 1/1/14 1/1/14 1 Associate Planner 11 52,507.78 59,097.97 66,515.29 Below Finance & Administrative Services Bertrand, Ashley F E N/A 7 30.13 62,670.40 2080 2/10/11 2/10/11 4 Accounting Analyst 11 52,507.78 59,097.97 66,515.29 Within Community Development Ward, Rob M Non-Exempt N/A 7 30.13 62,670.40 2080 7/29/13 7/29/13 2 Building & Code Enforcement Inspector 12 55,658.25 62,643.85 70,506.21 Within Recreation Grant, Sara F E N/A 6 26.06 54,204.80 2080 1/1/09 11/10/14 1 Recreation Coordinator 12 55,658.25 62,643.85 70,506.21 Below Finance & Administrative Services David Perrault M E N/A 8 28.25 58,760.00 2080 3/10/15 3/10/15 0 Finance Analyst 13 58,997.75 66,402.48 74,736.58 Below Finance & Administrative Services Dietl, Amy F E N/A 7 32.01 66,580.80 2080 6/4/12 6/4/12 3 City Clerk 13 58,997.75 66,402.48 74,736.58 Within Community Development Scherbel, Dave M E N/A 9 39.62 82,409.60 2080 1/27/97 1/27/97 18 Building Official 15 66,289.87 74,609.83 83,974.02 Within Community Development Streff, Ryan M E N/A 8 31.28 65,062.40 2080 7/1/13 7/1/13 2 City Planner 15 66,289.87 74,609.83 83,974.02 Below Public Works Mooney, Joe M E N/A 8 35.31 73,444.80 2080 4/1/86 6/14/10 5 Public Works Superintendent 15 66,289.87 74,609.83 83,974.02 Within Public Works Anderson, John M E N/A 10 40.17 83,553.60 2080 3/12/12 3/12/12 3 Assistant City Engineer 17 74,483.30 83,831.61 94,353.21 Within Community Development Hutmacher, Jill F E N/A 12 53.58 111,446.40 2080 11/3/10 11/3/10 5 Community Development Director 20 88,710.80 99,844.78 112,376.18 Within Finance & Administrative Services Iverson, Susan F E N/A 12 53.58 111,446.40 2080 1/22/07 1/22/07 8 Finance and Administrative Services Director 20 88,710.80 99,844.78 112,376.18 Within Public Works Maurer, Terry M E N/A 12 53.58 111,446.40 2080 8/2/12 8/2/12 3 Public Works Director/City Engineer 20 88,710.80 99,844.78 112,376.18 Within Administration Klaers, Patrick M E N/A 13 59.69 124,155.20 2080 5/3/10 5/3/10 5 City Administrator 22 99,675.45 112,185.60 126,265.88 Within Current Misc Info Proposed Salary Diff % Inc 51,151.79 545.39 1.08% 51,151.79 545.39 1.08% 52,686.34 2,079.94 4.11% 44,086.55 3,609.75 8.92% 57,474.15 2,437.35 4.43% 52,507.78 50.18 0.10% 62,697.04 26.64 0.04% 64,523.17 1,852.77 2.96% 55,658.25 1,453.45 2.68% 58,997.75 237.75 0.40% 68,394.56 1,813.76 2.72% 83,974.02 1,564.42 1.90% 68,278.56 3,216.16 4.94% 74,609.83 1,165.03 1.59% 83,831.61 278.01 0.33% 112,376.18 929.78 0.83% 112,376.18 929.78 0.83% 112,376.18 929.78 0.83% 126,265.88 2,110.68 1.70% Option 3 - Yrs of Svc City of Arden Hills, Minnesota Impact # of Staff Current Salary Proposed Salary Difference % Increase Totals 19 1,367,641.60$ 1,374,220.20$ 6,578.60$ 0.48% Employee Below Min 5 270,961.60$ 277,540.20$ 6,578.60$ 2.43% Employee Within Range 14 1,096,680.00$ 1,096,680.00$ -$ Employee Above Max 0 -$ -$ -$ # of Staff Current Salary Proposed Salary Difference % Increase Totals 19 1,367,641.60$ 1,388,220.36$ 20,578.76$ 1.50% 0 0 -$ Employee Below Min 5 270,961.60$ 277,540.20$ 6,578.60$ 2.43% Employee Within Range 14 1,096,680.00$ 1,110,680.16$ 14,000.16$ 1.28% Employee Above Max 0 -$ -$ -$ # of Staff Current Salary Proposed Salary Difference % Increase Totals 19 1,367,641.60$ 1,393,417.61$ 25,776.01$ 1.88% 0 0 -$ Employee Below Min 5 270,961.60$ 279,528.90$ 8,567.30$ 3.16% Employee Within Range 14 1,096,680.00$ 1,113,888.71$ 17,208.71$ 1.57% Employee Above Max 0 -$ -$ -$ Option 1 - Move to Min Option 2 - Next Step Option 3 - Yrs of Svc AGENDA ITEM – 1B MEMORANDUM DATE: June 29, 2015 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Personnel Committee SUBJECT: Recommendation on Compensation and Benefits Changes The Personnel Committee last met on June 17, 2015. After much debate and consideration on the Compensation and Benefit Study data, the elected officials on the committee have determined a recommendation on changes to the City’s Compensation Plan and Benefits as shown below effective July 1, 2015 or as otherwise noted in each section.  Springsted Study – wages and benefits  Recommendations:  Holidays Keep 12 Holidays but make 11 designated days and 1 floating day. This will change the work schedule to be a working day on the morning of both Christmas Eve and New Year’s Eve and the afternoon a holiday. (Not sure of the effective date on this)  PTO Change plan for all future (new) employees and grandfather in current employees. Current PTO Plan The current plan: 0-5 years 22.75 days per year or 7 hours a pay period 6-10 years 29.25 days per year or 9 hours a pay period 10 years or more 32.50 days per year or 10 hours a pay period Personnel Committee Recommendation The plan would change as follows: 0-3 years 19.50 days per year or 6 hours a pay period 4-9 years 22.75 days per year or 7 hours a pay period 10-14 years 24.38 days per year or 7.5 hours a pay period 15-19 years 27.63 days per year or 8.5 hours a pay period 20 year or more 29.25 days per year or 9 hours a pay period No change in the carry over amount or pay out amount (max 240 hours)  Heath Insurance No change in how increase in City contribution is calculated, but a change in the City contribution amount to the HSA plan when the cost of insurance is less than what the City contribution is. This will only impact employees that select single coverage at this time. The City contribution to the HSA is capped at $1,650 a year for current employees and $500 a year for (new) future employees. (Effective date for current employees is 1/1/2016 as 2015 was established last fall prior to open enrollment).  Position Descriptions Have City Council approve all new/updated descriptions when they approve the entire Springsted Compensation Study/Report and the Personnel Committee recommendation on implementation. (Staff has these available upon request to each council member if they would like to see them, we will also post them on the Council SharePoint page.)  Wages Implement the new compensation plan effective July 1, 2015. Option 1 effective July 1, 2015 and moving Aaron Thelen on that date and eliminate the six month move that is scheduled 8/12/2015. Option 2 will be implemented as anniversary dates come up over the next year by first moving them in the current scale and then placing them in the next highest step in the new scale. This will be fair to all employees. Option 3 no recommendation for action on this option. AGENDA ITEM – 1C MEMORANDUM DATE: June 29, 2015 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Personnel Committee SUBJECT: City Administrator’s Contract Amendment Background The Personnel Committee last met on June 17, 2015. At that meeting, the elected officials on the committee asked that the City Administrator’s contract amendment be pl aced on the City Council’s work session for discussion. Attachments Attachment A: Memo from City Administrator Attachment B: Employee Agreement Amendment (2015) Attachment C: Employee Agreement (2010) AGENDA ITEM – 1C MEMORANDUM DATE: June 29, 2015 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator SUBJECT: Employment Agreement Amendment Background During the November 6, 2014, Personnel Committee (PC) meeting, I advised the PC that I intended to retire in 2015. I did not have a specific date set for my retirement but said that it could be around the start of summer. At the next PC meeting on January 28, 2015, I told the PC that under certain conditions, I was open to staying on with the City for an additional year (until May 2016). A thirty hour work week schedule and my request for benefits and flex time were discussed. The PC discussed how this type of work arrangement could be a win-win situation and beneficial for both parties. The elected officials on the PC said this was a proposal worth further consideration and asked that the City Attorney draft some language for their review. I provided the City Attorney with the background information for what should be included in the proposed Employment Agreement Amendment. The City Attorney presented the proposed Amendment at the next PC meeting on February 19, 2015. At this meeting, the PC made no changes to the proposed Amendment and requested that the Amendment be added to the February 24, 2015, special work session agenda. At the February 24 work session, the City Council reviewed the proposed Amendment. The benefits and drawbacks for both parties for a “phased in retirement plan” were briefly presented and discussed. The Council made no changes to the proposed Amendment and requested that the Employment Agreement Amendment be placed on the March 9, 2015, agenda as a consent item. On March 9, 2015, the City Council approved the Employment Agreement Amendment. The Amendment went into effect on May 2, 2015. After the Saturday, May 2, 2015, special City Council work session, Mayor Grant discussed with me his concerns with the Amendment. At that time he stated that the Employment Agreement Amendment needed to be put on the next PC meeting agenda for additional discussion. At the next PC meeting on June 17, 2015, discussion by the PC elected officials on this topic centered on: 1.) the employment benefits being received by me as compared to what they thought I was going to receive, and 2.) the amount of time that I would be in the office if I earned and took full-time PTO and flex-time benefits. They further directed that the Employment Agreement Amendment be put on this June 29 Council work session agenda for discussion. At this June 29 work session, Mayor Grant and Councilmember Holden can review with the Council what they understood to be in the proposal and any issues that they have with the Amendment and how it is working. AMENDMENT TO EMPLOYMENT AGREEMENT THIS AMENDMENT TO EMPLOYMENT AGREEMENT ("Amendment") is entered into by and between Patrick D. Klaers ("Employee") and the City of Arden Hills ("City"). Employee and the City are collectively referred to as the parties. WHEREAS,the City currently employs Employee as its City Administrator and have previously entered into an Employment Agreement dated April 26, 2010; and WHEREAS, Employee anticipates retiring within the year, and the parties desire to modify the existing contract terms to facilitate a phased and orderly transition and replacement. NOW THEREFORE,IN CONSIDERATION OF the mutual promises contained in this Amendment,the parties agree as follows: 1.Effective May 2, 2015, Employee's regular work week shall be reduced to thirty(30) hours on average and his salary shall be reduced by twenty-five percent(25%) of the current rate. 2.Employee shall keep a log of his hours worked and any work hours over or under the target of thirty(30)hours per week will be carried forward and subsequent work weeks will be adjusted accordingly. There shall be no additional compensatory time or payments. 3.Employee shall make periodic reports regarding his hours worked and schedule to the Personnel Committee. 4.Employee shall be eligible to receive flex-time consistent with the City Personnel Policy. 5.The City Personnel Policy calls for benefits to be paid into the employee's Post- Retirement Health Care Saving Plan. Upon retirement or termination, Employee shall have the option to receive all or part of the benefits in cash. 6. No other terms and conditions of employment are affected by this reduction in hours. The City will continue to pay Personal Time Off and group health, dental, life, and disability insurance premiums on behalf of the Employee at the same rate and in the same manner as currently being paid. 7.Either party may terminate this Amendment upon thirty(30) days written notice. Upon termination of this Amendment,the Employee will resume a standard schedule under the Agreement. If not otherwise terminated earlier,this Amendment shall terminate April 30, 2016. 180163 IN WITNESS WHEREOF, the parties have approved and executed this Amendment on the dates shown by their signatures. EMPLOYEE Date: Patrick D. Klaers CITY OF ARDEN HILLS Date: — BY: 4uy Its 180163 r EMPLOYMENT AGREEMENT 0 OPI THIS AGREEMENT is dated the 26b day of April, 2010, and is entered into by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation ("Employer"), and Patrick D_Klaers("Employee"). The parties agree as follows: I-POSITION_ Employer agrees to employ Employee as its City Administrator/Clerk. Employee agrees to serve as City Administrator/Clerk in accordance with state statutes, City ordinances and the Code of Ethics of the International and Minnesota City/County Management Associations, and to perform such other legally permissible and proper duties and functions as the City Council shall from time to time assign_ 2.PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee or an alternate pension plan,if selected by Employee,authorized by State law. 3_COMMENCEMENT DATE. Employee shall begin his duties as City Administrator/Clerk no later than May 3, 2010 but may, in the Employee's discretion begin during the week of April 26,2010("Commencement Date"). 4.SALARY. Employer shall pay Employee a beginning salary of $103,301 per year starting on the Commencement Date. Employee's beginning salary is equal to Step 5 on the Employer's Pay Matrix,attached as Exhibit A- 5. PERFORMANCE REVIEW_ Employee's initial performance review shall be conducted six (6) months (approximately) after the Commencement Date and thereafter on an annual basis. If the Employee receives a favorable evaluation at the initial performance review, Employee's salary shall be increased to a Step 6 level of compensation on EmpIoyer's Pay Matrix. Performance evaluation shall be based on the Employee's ability to satisfactorily perform the Essential Functions and the Supervisory Functions contained in the Position Description for the City Administrator, attached as Exhibit B,as well as other duties assigned by the city council. 6. PERSONAL TDIE OFF (PTO). For purposes of employment benefits such as sick leave, vacation leave, and the like, Employee will start with a PTO bank of 60 hours, which shall thereafter accrue at the rate of nine(9)hours bi-weekly for years 1 through 10;and ten(10) hours bi-weekly after year 10, provided that, no more than two hundred forty (240) PTO hours can be carried over from benefit year to benefit year. Benefit years start on March 1 and conclude on February 28 of the following year_ 7. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other non-union employees. 8. GENERAL INSURANCE. Employer shall provide Employee the same group hospital, medical, dental, life and disability insurance benefits as provided to all other non-union employees_ 9. DUES AND SUBSCRIPTIONS_ Employer shall budget and pay the professional dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's continued participation in national, regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement. 10. PROFESSIONAL DEVELOPMENT. Employer recognizes the need for and encourages the Employee to be active in professional activities. Employer agrees to pay reasonable expenses associated with the attendance at one (1) national conference per year. In addition,Employee may attend other regional and national conferences as approved by the city council. 11. CIVIC CLUB A fE ERSIHP. Employer recognizes the desirability of representation in and before local civic and other organizations_ Employee is authorized to 2 become a member of such civic clubs or organizations as deemed appropriate by Employee and Employer,and at Employer's expense- 12. AU JrOMOBn E.Employee shall be paid a monthly allowance of$100 per month for use of his personal automobile for Employer business. 13. GENERAL EXPENSES- Employer shall reimburse Employee reasonable miscellaneous job related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 14- HOURS OF WORK- It is understood that the position of City Administrator/Clerk requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. Employee shall not be entitled to flex time. 15. TERM[NATION BENEFITS. Initial term of Employee's employment shall be for an indefinite period beginning on the Commencement Date. In the event that the Employee is terminated by Employer during such time that Employee is willing and able to perform the duties of the City Administrator/Clerk, the Employer agrees to pay Employee, as requested by Employee, either a lump sum cash payment or a continuation of bi-weekly payments according to the following schedule: A. 0-2 years of employment: Three (3) months aggregate salary and to continue to provide and pay for the benefits set forth in this Agreement for a period of three(3)months following termination unless prohibited bylaw. B. Over 2 years: Six(6) months aggregate salary and to continue to provide and pay for the benefits set forth in this Agreement for a period of six(6) months following termination unless prohibited by law- in the event, applicable state or federal law prohibits the termination as set forth above, Employer will pay a lessor amount to the fullest extent allowed under applicable law. In the 3 event Employee is terminated because of malfeasance in office,gross misconduct, incompetence, conviction for a felony,or conviction for an illegal act involving personal gain to Employee,then Employer shall have no obligation to pay the termination benefits. If Employee voluntarily resigns his position with Employer, Employee agrees to give the Employer thirty (30) days advance notice. If Employee voluntarily resigns his position with Employer,there shall be no termination pay due to Employee. 14. GENERAL CONDITIONS OF EMPLOYMENT_ Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from his position with Employer, subject only to the provisions of this Agreement. IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and executed on its behalf by its Mq'6C Pi'Ci=i`y1 and Employee has signed this Agreement,in duplicate,the day and year first written above. EMPLOYER CITY OF ARDEN HILLS BY: f EMPLOYEE: 124ezew z) Patrick D. Klaers 4