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CCP 04-09-2001
,.,nom i L L-� ,--S EN HILLS AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, APRIL 9, 2001, 6:30 P.M. ***NOTE SPECIAL MEETING TIME*** 6:30P.M. TWIN CITIES ARMY AMMUNITION'PLANT (TCAAP)DISCUSSION City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items,unless a Council member so requests,in which event,the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. 2001 Union Agreement, Contract Renewal C. Floral Park, Replacement of Playstructure; 2001 Budget Capital Improvement Plan Approved Expense d. Pay Estimate #3, 2001 Sanitary Sewer Rehabilitation Project, (Lift Station#8), Gridor Construction, Inc. e. City Hall Construction Project, Architectural Alliance, Professional Services Fee (February 2001) 7:40 P.M. 4. Public Comments This is an opportunity or citizens to bring to the Council s attention any items not currently on the agenda. In addressing the Council,p state your our name and address for the record,and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council,we ask that individuals limit their comments to three(3)minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies,to allow a more timely presentation. 7:45 P.M. 5. Unfinished and New Business a. City Hall Construction Project 1. Audio Visual (AV) Bid Awards City of Arden Hills • 4364 West Round Lake Road • Arden Hills,MN • 55112-5794 Phone(651)633-5676 Fax: (651)633-7839 • www.ci.arden-hills.mn.us AGENDA - PAGE TWO is CITY COUNCIL MEETING, CITY HALL MONDAY,APRIL 9, 2001, 6:30 P.M. 8:15 P.M. 6. Administrator Comments a. 2000 General Fund Surplus Decision 8:30 P.M. 7. Council Comments 8:45 P.M. 8. Adjourn The above times may vary depending upon length of issue discussion. "What good, for which people, at what cost?" Tentative May Meeting Schedule Tentative April Meeting Schedule Meeting dates,times and locations are subject to cha� Meeting dates,times and locations are subject to change. Please contact City Hall for the most current schedule Please contact City Hall for the most current schedule April 4 Planning Commission 7:30 P.M. May 2 Planning Commission 7:30 P.M. April 9 Council Meeting 7:30 P.M. May 14 Council Meeting 7:30 P.M. April 19 Operations&Finance 7:00 P.M. Committee May 17 Operations& Finance 7:00 P.M. Committee April 16 Council Worksession 4:45 P.M. April 24 Parks&Recreation 7:00 P.M. May 21 Council Worksession 4:45 P.M. Committee May 22 Parks&Recreation 7:00 P.M. April 25 Communications 7:00 A.M. Committee Committee May 28 Holiday April 30 Council Meeting 7:30 P.M. May 29 Council Meeting 7:30 P.M. May 30 Communications 7:00 A.M. Committee � -� EN HILLS MEMORANDUM DATE: April 3, 2001 TO: Joe Lynch, City Administrator FROM: Terrance Post, City Accountant SUBJECT: Disposition of 2000 General Fund Operating Surplus Background Preliminary General Fund No. 101 operating results for the year ended December 31, 2000 indicates a projected surplus of approximately $170,000. Preliminary revenues were under budget by approximately<$90,000>and preliminary expenditures were approximately $260,000 under budget. On both revenue and the expenditure side, the cancellation of the Ingerson neighborhood street improvement project was an important driver in operating results. i Issue In previous years, the City Council has directed staff where to transfer operating surpluses. Staff is looking for similar direction from the council regarding the preliminary 2000 General Fund operation surplus. Alternatives 1. Leave the operating surplus in the General Fund. The 01/01/01 undesignated equity in the General Fund was $579,742. 2001 General Fund budgeted expenditures and operating transfers amounts are $2,787,691. Adding the 2000 operating surplus ($170,000)to the beginning fund balance ($579,742) would result in the ending 12/31/00 fund balance of approximately $750,000. This fund balance would represent approximately 27% of 2001 budgeted expenditures and operating transfers out. This level of equity could easily be supported for working capital needs. 2. Transfer$150,000 to Land and Municipal Buildings Capital Fund No. 408. The rationale for this transaction would be that, if additional funding were not required for the new city hall project, there certainly would be a funding requirement for the future maintenance facility project. 3. Transfer$75,000 to Land and Municipal Buildings Capital Fund No. 408 to purchase specific items related to the city hall project and leave the remaining $95,000 of surplus in the General Fund. The specific capital items are represented by: 1.) access (card reader) control and security control - $35,000; and 2) wiring and portable generator for • disaster backup - $40,000. Recommendation Staff recommends that the Arden Hills City council direct staff to implement alternative No. 2 and book a$150,000 operating transfer out to Municipal Land and Building Fund No. 408. 04/06/01 FRI 11:49 FAX 6516345137 City of Arden Hills [1 001 ERROR TX REPORT TX FUNCTION WAS NOT COMPLETED TX/RX NO 0239 CONNECTION TEL 92282191 CONNECTION ID ST. TIME 04/06 11:48 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 i • 04/06/01 FRI 10:33 FAX 6516345137 City of Arden Hills 001 x� ERROR TX REPORT TX FUNCTION WAS NOT COMPLETED TX/RX NO 0234 CONNECTION TEL 92282191 CONNECTION ID ST. TIME 04/06 10:26 USAGE T 00'00 PGS. SENT 0 RESULT NG #018 • • 04/06/01 FRI 10:11 FAX 6516345137 City of Arden Hills C�001 x�xcx� TX REPORT �x TRANSMISSION OK TX/RX NO 0230 CONNECTION TEL 97634219511 CONNECTION ID ST. TIME 04/06 10:10 USAGE T 00'59 PGS. SENT 2 RESULT OK • • 04/06/01 FRI 10:12 FAX 6516345137 City of Arden Hills X001 �x TX REPORT *$* TRANSMISSION OK TX/RX NO 0231 CONNECTION TEL 96286833 CONNECTION ID ST. TIME 04/06 10:12 USAGE T 00'49 PGS. SENT 2 RESULT OK 04/06/01 FRI 10;14 FAX 6516345137 City of Arden Hills Q001 �kxc TX REPORT �k TRANSMISSION OK TX/RX NO 0232 CONNECTION TEL 97637060891 CONNECTION ID ST. TIME 04/06 10:13 USAGE T 01'00 PGS. SENT 2 RESULT OK • • 04/06/01 FRI 10:16 FAX 6516345137 City of Arden Hills Q001 x���xc�xcx��cx�xcaxxc��k�kx:�*�k*�k x� �x TX REPORT TRANSMISSION OK TX/RX NO 0233 CONNECTION TEL 96333846 CONNECTION ID ST. TIME 04/06 10:14 USAGE T 01'23 PGS. SENT 2 RESULT OK • 04/06/01 FRI 10:18 FAX 6516345137 City of Arden Hills I�J001 **sx TX REPORT xc �x TRANSMISSION OK TX/RX NO 0235 CONNECTION TEL 92279371 CONNECTION ID ST. TIME 04/06 10:17 USAGE T 00'47 PGS. SENT 2 RESULT OK • 04/06/01 FRI 10:20 FAX 6516345137 City of Arden Hills 1j001 �Cak�C�CakBc*�kak�k�k��&xc�B�k�k�k�k��k TX REPORTx TRANSMISSION OK TX/RX NO 0236 CONNECTION TEL 94821262 CONNECTION ID ST. TIME 04/06 10:19 USAGE T 00'47 PGS. SENT 2 RESULT OK • 04/06/01 FRI 10:21 FAX 6516345137 City of Arden Hills fm001 *a� TX REPORT a� TRANSMISSION OK TX/RX NO 0237 CONNECTION TEL 92669301 CONNECTION ID ST. TIME 04/06 10: 20 USAGE T 00'46 PGS. SENT 2 RESULT OK • • 04/06/01 FRI 10:10 FAX 6516345137 City of Arden Hills 16 001 ********************* *** TX REPORT *** ********************* TRANSMISSION OK TX/RX NO 0229 CONNECTION TEL 96123701378 CONNECTION ID BRW, INC. ST. TIME 04/06 10:09 USAGE T 00'56 PGS. SENT 3 RESULT OK • • 04/06/01 FRI 10:08 FAX 6516345137 City of Arden Hills Q001 * x� TX REPORT ac�c TRANSMISSION OK TX/RX NO 0228 CONNECTION TEL 96461220 CONNECTION ID KMWB WB23 MPLS M ST. TIME 04/06 10:07 USAGE T 00'55 PGS. SENT 3 RESULT OK r • CITY OF ARDEN HILLS MEMORANDUM DATE: April 6,2001 TO: Mayor and City Councilmembers and City Staff FROM: Joe Lynch, City Administrator SUBJECT: City Hall Project,Audio Visual(AV) Bids Background Electronic Interiors was hired to work with the City of Arden Hills to determine the right type, amount and layout of audio visual equipment and components to make the City Council chambers and City meetings a place and time where all participants could view, hear and understand any presentation or information important to them,their neighborhood or the City. Electronic Interiors was authorized to put together a bid packet, advertise for bid and make a recommendation to the City on hiring an AV contractor to install, warranty and train City staff on the AV components in the Council Chambers. • On Wednesday, April 4,2001, Electronic Interiors held a bid opening at their company. The three low bidders were Dascom, Impulse Group, and MidCo Audio Visual. The apparent low bidder was Dascom for a total construction cost of$139,916.85. The budget for the AV system is $180,000. The apparent low bid is $40,083.15 under our budgeted amount. Enclosed is a letter from David Skoog of Electronic Interiors, Inc., indicating that the bid from Dascom meets the specifications for the contract. Recommendation Staff recommends that the City Council award the bid for the construction of the Arden Hills Council Chambers technical media systems equipment and installation to Dascom Systems Group of Woodbury, MN in an amount not to exceed $139,916.85, and authorize the City Administrator to execute all necessary documents and contracts to proceed with construction. Enclosures • • ELECTRO t, 'fit ORS, INC. April 5,2001 Mr. Joe Lynch City Administrator City Of Arden Hills Round Lake Business Center 4364 West Round Lake Road Arden Hills,MN 55112-5794 Subject: Arden Hills Council Chambers Construction Technical Media Systems Equipment And Installation (MNAR) Dear Mr. Lynch: Thank you for taking the time to attend the bid opening for the Arden Hills Council Chambers Construction Technical Media Systems Equipment And Installation. I am sorry that I could not be there,but I trust that Mary was able to answer any of your questions. I had her fax over the bid results, so that I could get you my recommendation right away. is I reviewed the bids and equipment list for both Dascom Systems and Impulse Group. These were the two lowest bids, and both substantially complied with the bid guidelines. It is therefore the recommendation of Electronic Interiors, Inc. that the contract be awarded to Dascom Systems Group in the amount of$139,916.85. If you have any questions,please do not hesitate to contact me. I will be available to attend the ccouncil meeting on the 90'in order to answer any questions that the council members may have. I fyou would like for me to attenc,please nitify Mary sot that she can put it on my schedule. Sincerely, Jam. auto � David Skoog Senior Consultant Enclosure • 40 MACKUBIN STREET ST. PAUL, MINNESOTA 55102 651.292.1035 651.292.1063 fax info@electronicinteriors.com www.electronicinteriors.com d • d dv � � v CL X U U U U W c c c c 7 NOfDO NLO0)O � •�o y ciwcmao v — c 0 U) m 69 69 69 69 C � y C Q J N U N c C. O c o O E Q c'S o Z3 a w C r5 w �a w c E .�. N 0 N N arri i d � a U _O of N C •p O O O O O m Q Z Z Z Z U 2 R C C 0 d (� C N N N N N E F— It0NO O O O c6 N L H t•) O — O U G - ornv_ VN O 0) OD Fa � r, M (D QQ7 W CJ Q N m 69 69 69 69 = O O O O O O O co C L6 C6 cli N N R J 69 69 69 69 f� OtnO et ONO 00tD � O M i Mr to N. U) W) N 't d w R vs,69 69 69 N 0) a 7 • C O ` M O Ca QG Ur R >%0E � CL c U 8 U E yv m a vi- � o E CITY OF ARDEN HILLS PAGE 1 OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/09/01 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (03/26/01) .::::::::........:.:.:..::::::::.:::::::::::::::::::::::::::::::::::::::::::::::::::::.::.::::..:....:........:::...:. ....::....................... ........................... ............... 19195 03/22/01 Arden Hills Texaco 371.18 Sales Tax Refund-Exemption 7/99-12/00 19196 03/26/01 Affinity Plus Federal Credit Union 3,470.00 Third March Payroll 19197 03/26/01 ICMA Retirement Trust-457 1,692.71 Third March Payroll 19198 03/26/01 Public Employees Retirement Association 2,930.25 Third March Payroll 19199 03/27/01 Citv of New Brighton 13.50 License Tabs-2000 Ford Truck Parks 19200 03/27/01 Architectural Alliance 11,748.40 1 Prof.Svcs. 12/30/00-01/26/01 19201 03/27/01 Rochon Corporation 388,213.37 Pay#6-City Hall Construction 19202 03/29/01 Stanton Group-FSA Department 176.20 Daycare Reimbursement 03/16/01 19203 03/29/01 Postmaster 1,700.00 Postage-Permit#1962 19204 04/03/01 AMB Property LP 3,392.33 Aril Rent/Gen O er Exp-Includes 2000 Credit 19205 04/03/01 E-Z Recycling,Inc. 4,855.00 March Service 19206 04/03/01 Happy Faces Entertainment 20.00 Easter Bunny for Egg Hunt 19207 04/03/01 Cra 's Conference Center 227.43 MCMA/MACA Annual Conference-Lodging Subtotal-Paid Claims 418,810.37 • Paid Claims From Above- 418,810.37 Add Unpaid Claims, Page 3 of 3- 38,365.52 Total Accounts Payable Claims for Council Approval, 04/09/01- 457,175.89 Note: Checks for unpaid claims totaling$42,172.44 were mailed on March 27,2001 after approval at the March 26,2001 Council Meeting. They were check numbers 19146-19194. This sequence corresponds to unpaid temporary numbers TO] -T49. Check numbers 19144-19145 were used for alignment. wndyiawwmx pnwbleicleimrl 1 r CITY OF ARDEN HILLS PAGE 2 OF 3 • ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/09/01 COUNCIL MEETING UNPAID CLAIMS REGISTER: t T01 04/10/01 Accurate Press,Inc. 1,433.38 March Newsletter/P&R Survey T02 04/10/01 American Fire&Safety 45.65 Extinguisher Service T03 04/10/01 Anderbur -Lund Printing Co. 5,595.51 Rec Guide-S rin Summer 2001 T04 04/10/01 Association for Nonsmokers 223.70 2001 N Sub Tobacco Compliance Project T05 04/10/01 AT&T 24.99 638-0998,Long Distance-Final P mnt T06 04/10/01 Beisswen er's How To Store 232.09 1 March Purchases T07 04/10/01 Brake&Equipment Warehouse 105.94 Anchorlock Spring T08 04/10/01 Bro-Tex,Inc. 133.08 Shop Towels T09 04/10/01 CampFire Bos&Girls 150.00 "Taking Care"Class-January 2001 T10 04/10/01 Carsonite International Corp 419.78 Flex Fence Posts Tl l 04/10/01 Chaput,Jennifer 10.54 Mileage Reimbursement T12 04/10/01 Construction Bulletin Magazine 97.80 Tech Bid-Elec Interiors TO 04/10/01 Corporate Express 44.06 Office Supplies T14 04/10/01 Dept of Administration-Intertechnolo ies 2,006.50 Phone Service/Setup-February T15 04/10/01 Electro Watchman 155.00 Alarm Connection/Prog Charges T16 04/10/01 Envirotech Services,Inc. 450.00 Asphalt Repair-Bituminous T17 04/10/01 Fabri-Gra hics 6,390.40 Park&Rec-T-Shirts T18 04/10/01 Frattallone's Hardware 45.80 March Purchases • T19 04/10/01 GameTime 276.98 Floral Park Rain Shelter T20 04/10/01 Government Training Services 199.00 MCMA/MACA Annual Conf-JL T21 04/10/01 Grainger,Inc. 115.89 Proheat Gun/Safety Equipment T22 04/10/01 Har Mar Lock&Key 809.90 Re-Key Buildings T23 04/10/01 High Point Creative,LLC 3,139.14 Rec Guide-Spring/Summer 2001 T24 04/10/01 Juleen Designs,Inc. 906.00 Vehicle Logo Decals T25 04/10/01 Kath Auto Parts 71.95 March Purchases T26 04/10/01 Kennedy Transmissions 2,444.72 Transmission Overhaul T27 04/10/01 Kinko's 249.08 Printing Cost-Xerox T28 04/10/01 Menards 126.38 Park Maintenance Shop Supplies T29 04/10/01 Microa e Computer Centers 367.95 Printer Repair T30 04/10/01 Moore,Thomas 82.96 Mileage/Expense Reimbursement T31 04/10/01 MTI Distributing Co. 246.82 Switches/Toro Parts T32 04/10/01 NCPERS Group Life Insurance 36.00 PERA Life-April T33 04/10/01 Post,Terrance 34.85 Mileage Reimbursement Total-Unpaid Claims--- 26,671.84 ..&I—un,pny.bklcW-1 CITY OF ARDEN HILLS PAGE 3 OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/09/01 COUNCIL MEETING UNPAID CLAIMS REGISTER: ... ........ .X... ......... .. . . . .x "'.Xv . . x. ..... .......... X X�::W. X W. ' . . T34 04/10/01 Purchase Power 488.05- Postage-Meter T35 04/10/01 Qwest 112.94 Phone Service-Parks&PW-Final T36 04/10/01 Ramsev Co. 629.44 Salt/Sand 28 Tons T37 04/10/01 Ranstad 2,143.54 Office Temps W/E 3/18&W/E 3/25 T38 04/10/01 Scherer Bros.Lumber Co. 60.30 Bird House Construction T39 04/10/01 Schifsky,TA&Sons 20.38 1 Recycled Base T40 04/10/01 Scott Publishing Co. 211.44 Safety Check-Newsletter T41 04/10/01 Sprint PCS 67.60 Cellular Phones T42 04/10/01 Star Tribune 968.40 Ad-Administrative-3/18/01 T43 04/10/01 Stillwater Trolley Co. 900.00_ Trolley For 50th Anniversary 6/23/01 T44 04/10/01 TCALMC 150.00 Facilitation Fee 2/7&3/7 T45 04/10/01 The Brimeyer Group,Inc. 180.00 Six Audio Tapes-Retreat T46 04/10/01 TimeSaver Off-Site Secretarial 211.00 Recording Secretary-CC&P&R T47 04/10/01 United Rentals 219.39 Safety Fence T48 04/10/01 Verizon Wireless 107.19 Cellular Phones T49 04/10/01 Waste Management-Blaine 204.63 Waste Removal-1440 Hwy 96 T50 04/10/01 Xcel Energy 3,672.98 March Services T51 04/10/01 Xerox Corporation 1,346.45 April Copier Lease/Feb&Mar Base Charge • Subtotal, Page 3 of 3- 11,693.68 Page 2 of 3 Brought Forward- 26,671.841 1 Total Unpaid Claims--- 38,365.52 .... .... ..... ..... I=> O r- 00 *Lf: C) C) C) �c a, C) O C> CD C> 00 E Cl C> O C) O O C) WC3, 00 00 r .... .... ..... .... .... .... .... .... ..... IL .... .... ...X .... .... .. .... .... .... ... .... .... .... .... r- 00 C-4 00 r- 00 *0: c, CD C, C,4 *4 CD CD 1=1 N CD 00 C> M V') C> 00 O O0 �6 Vn 06 C� g:Pk.. C> 1= C) W) A: C, 1=1 C> r- C, -It C14 �c 10 00 ON ON "T V m r14 C> C4 oo 'It "t "o 0 oc�-'r "M: :M: M :,M,. C1 M, C, a, .... .... .... ..... .... .... ... ...... ..... ...... N .... O .... .... ... .... ..... .... .... .... .... ..... ..... .... .... A: .00 LU .... ... .... lu lu 72 (U W K K A., ,F. r,-. 0 . - U U vi �1. �J. .JA-- o �'D :::;PEM,::� Z I-E� a. 0 Z Ti. P. 00 r- .......... .......... .......... .......... .......... .......... .......... ilii L vi G 00 V > > 0 C-4 0 0 CL 0 - C� 00 w 00 W M M opo opo A opo N opo opo opo N C> O 00 C;, vi c,4 r zr oo O zr m tt c� K C, 17, O M S C, 0 00 cq vl m - - - m r- 00 � rn r- 0 It C) c C> C, 0 00 a, v . . N r4 00 C4 Cl M rl- C14 a, In 00 ,t C, c, 00 M � Cq rl t- r4 r- M CA C14 C7, mt N ,r 00 r- -til CD 'Ir V1a, C> m r- C, I- t- 00 N C,4 N O "t m t-- 'D m 00 V mf� 0 0 Ln u in. C, C, E 0 C? 4 u 0 C', V) u Z m 20 00 m N �O C14 X'i C, C4 N M 10 C, C) <D O C> C> g D C) C, CD C) c) " C> q, C, C> g 0000000000 N N C4 C4 N M M M M ........... ........... ........... V) 71 "1 Cl -n W) V� �c C� C, 0 0 C, ol 0 � CD C) C C, 000 w 00 00 00 00 00 00 000 000 *CITY OF ARDEN HILLS MEMORANDUM DATE: April 5,2001 TO: Mayor and City Councilmembers y FROM: Joe Lynch, City Administrator`� l SUBJECT: Union Contract The Union has voted to approve the contract as offered by the City. This is essentially the contract that we discussed at our meeting on February 26, 2001. Two points of clarification include: ■ Article XXII. Group Insurance Long-term disability insurance has been added as coverage for public works employees. This was on a previous proposal. This levels the playing field so that all City employees will now be provided with long-term disability insurance as a City- paid benefit. ■ Article XXVII. Unused Sick Leave Pay There is conflicting language in our personnel ordinance. One section states that the maximum amount of sick leave accrued is 100 days or 800 hours. After that point, any accrued sick leave, and if the 800 hours are not used, it goes into a sick bank. There is another section in our ordinance that says, upon severance,the maximum paid out will be 40 days, or 320 hours. This is existing language, but we had indicated that we felt it was an arithmetic error based on the fact that 1/3 of 800 hours is 266.67,not 320 hours. That language needs to be consistent. The significant items that have been agreed upon over the last few months of negotiations include: ■ Health insurance coverage increase by the City from $340 to $400 per month,per employee. ■ Three percent(3%) wage increase for 2001. ■ $275.00 annual uniform allowance (from previous $235.00). ■ Long-term disability insurance provision. ■ Language continuation indicating the above-referenced change to Article XXVII. Staff recommends that the City Council ratify the 2001 I.U.O.E. Local No. 49 contract. With the change to Article XXVII,this sick leave benefit will be up to a maximum of 320 hours of pay. Enclosure: March 22,2001 Letter,Kent Korman March 15,2001 Letter, Staff to I.U.O.E. International Union of Operating Engineers LOCAL UNION NO. 49, 49A, 4913, 49C, 49D and 49E 0 MINNESOTA NORTH DAKOTA • SOUTH DAKOTA(East half) MICHAEL S.WENDEL,President NO. °PFF Affiliated with A.F.L.-C.I.O. DUANE L.OTNESS, Vice President DAK. TIMOTHY L.LELAND, aO Recording-Corresponding Secretary SO. JAMES J.HANSEN, Treasurer DAK MINN. I�JPD FRED P.DERESCHUK, Business Manager-Financia!Secretary [ -'.K 9 r O 2829 ANTHONY LANE SOUTH—MINNEAPOLIS,MINNESOTA 55418-3285 March 22, 2001 Phone:(612)788-9441 HILLS FAX:(612)788-1936 G I3 d Mr. Joe Lynch City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112-5794 Dear Mr. Lynch; The members employed by the City of Arden Hills, represented by I.U.O.E. Local No. 49, have voted to accept the City's proposal dated March 15, 2001 (Copy enclosed)for the duration of January 1, 2001, through December 31, 2001, contingent upon the CitY amending its March 15th proposal as follows: 1) ARTICLE XXII. GROUP INSURANCE Section 22.1 The "long-term disability insurance"language should be added to the first paragraph of section 22.1, and deleted from the second paragraph of section 22.1; and, 2) ARTICLE XXVII. UNUSED SICK LEAVE PAY Article 27.1 This language should be deleted from the City's proposal dated March 15, 2001. Please process the necessary copies of our new agreement for the Union's review and signatures. If you have any questions or concerns, feel free to contact me. Sincerely, Kent A. Korman Area Business Representative KAK/dka opeiu#12,afl-cio cc: Steward Enclosure BRANCH OFFICES Box 279 2002 London Road 816 South Bend Ave. 1848 2nd Ave.SE 8 North Enterprise Drive Bagley,MN 56621 Duluth,MN 55812 Mankato,MN 56001 Rochester,MN 55904 Virginia,MN 55792 (218)694-6206 (218)724-3840 (507)625-3670 (507)282-0401 (218)741-8190 2109-251 st Street 2901 Twin City Dr. 3002 1 st Ave.No. 724 Washington N. St.Cloud,MN 56301 Mandan,ND 58554 Fargo,ND 58102 Grand Forks,ND 58203 (320)252-2162 (701)663-0407 (701)232-2769 (701)775-3969 -AlILLS March 15, 2001 RECaa, Kent Korman, Business Representative I.U.O.E. Local 49 C iTY C` '. �L0 2829 Anthony Lane South Minneapolis, MN 55418-3285 Dear Mr. Korman: The City of Arden Hills has received your proposal dated February 6, 2001, and has had an opportunity to discuss it and hereby submits the following counter-proposal for your consideration for contract year 2001/2002. ARTICLE VII. WORK SCHEDULES Section 8.1 If the City authorizes "summer work hours," employee work schedules will be consistent with other departments' summer hours, as determined by the City for the duration of that schedule. ARTICLE IX. OVERTIME PAY Section 9.4 Maximum compensatory time accumulated shall not exceed forty (40) hours. If the maximum is exceeded,the employee will receive overtime pay to reduce the accumulation to the maximum allowed. ARTICLE XXII. GROUP INSURANCE Section 22.1 Effective January 1, 2001, the employer will contribute up to a maximum of$400.00 per month per employee, including dependent coverage,to the Operating Engineers Local No. 49 Health and Welfare, administrator's for group health and dental insurance. The employer shall provide, in accordance with the City's personnel policy as amended, coverage for basic $10,000 employee life insurance and base short-term disability insurances in the amount of$200.00. Employees may participate attheir own expense in additional life, short-term a*4 4e*g4er-F&disability insurance as add-ons to City-sponsored plans provided under the employer's current insurance provider(s). Cite of Arden Hills • 4364 West Round Lake Road Arden Hills,AIN • 55112-5794 Phone 16511 633-3676 • Fax: 16;11 633-7839 www.ci.arden-hills.mn.us 1 Kent Korman. I.U.O.E. Local 49 Page Two March 15, 2001 SECTION XXIV. UNIFORM ALLOWANCE Section 24.1 The employer shall provide each employee with an annual uniform allowance of $275.00. Section 24.2 (Eliminated) Section 24.4 (Eliminated) ARTICLE XXVI. INJURY ON DUTY Section 26.1 If an injury on duty results in an employee missing work, the employer will pay the employee's regular base pay rate. The amount paid by the Workers Compensation insurance will be turned over by the employee to the employer. Section 26. 2 This injury on duty benefit would be provided up to a maximum of twenty-six (26) days. Section 26. 3 No sick leave shall be charged against the employee's accrued sick leave for payment of this benefit. ARTICLE XXVII. UNUSED SICK LEAVE PAY Article 27.1 Regular full-time employees, who have completed ten (10) or more years of continuous service with the employer, and who leave in good standing, will receive a percentage of their unused, accumulated sick leave upon their leave. This unused sick leave pay benefit shall be 33-1/3 percent of the employee's unused, accumulated sick leave, to a maximum benefit of Z46-6-7 hours of pay. 3710 ARTICLE XXVIX. DURATION The agreement shall be effective as of January 1, 2001 and shall remain in full force and effect through December 31, 2001. Kent Korman, I.U.01. Local 49 Page Three February 28, 2001 APPENDIX A. WAGES AND CLASSIFICATIONS SECTION A. WAGES Effective January 1, 2001, a three percent (3%) increase from current wages for the term of the contract. SECTION C. WORKING FOREMAN Section C-1 If an employee is assigned on a temporary basis to the position of working foreman, the employee shall be paid $.30/hour in addition to their regular base pay rate for each hour worked in that position. Section C-2 If the employer continues the appointment of the employee assigned to the position of temporary working foreman, following successful completion of the probationary period, the employee shall be paid $.85/hour in addition to their regular base pay rate for each hour worked in that position. We will be meeting on Thursday, March 15, 2001 at 2:00 p.m., at which time I will be available at your convenience to discuss this counter-proposal. Sincerely, Jo eph P. Lynch ity Administrator cc: Terry Post, City Accountant Dwayne Stafford, Public Works Director Tom Moore, Parks & Recreation Director Ann Antonsen, Labor Relations Associates 3' iCITY OF ARDEN HILLS MEMORANDUM DATE: March 13, 2001 TO: Joe Lynch; City Administrator FROM: Thomas J. Moore; Parks & Recreation Director SUBJECT: Replacement of the Floral Park Playstructure Background The existing playstructure at Floral Park was installed in the summer of 1987. It is a wooden and steel structure that is showing its age. The wood is in poor condition and the steel is rusting. In addition the safety box area is filled with pea gravel,which does not meet the safety codes. Budget The 2001 Capital Improvement Plan Budget for the replacement of the Floral Park playstructure is $25,000.00. The proposed replacement playstructure is a Kid's Choice play system from Miracle Recreation. The cost of the new playstructure is $ 13,791.00. Excavation and Installation will cost$ 5,000.00. The construction of a new safety box, filled with Gerrick Wood fiber will cost$ 5,575.00. The final total cost, including Sales tax is; $ 25,262.42. This leaves a deficit of$ 262.42. Staff anticipated this deficit and planned accordingly so that the replacement playstructure can be purchased and all budgetary obligations are met. The budget deficit of$ 262.42 will be made up through savings realized in the replacement of the playstructure at Sampson Park, CIP # 509-01. The budget for CIP # 509-01 is $ 15,000.00. The actual cost of the replacement of the playstructure at Sampson Park is $ 11,930.00. This produced savings of$ 3,070.00. Notification Process On February 26, 2001, Staff mailed out 300 letters to the residents of the Floral Park neighborhood. A sample letter is attached. Staff received a total of five phone calls, all of which were in support of the project. Parks,Trails and Recreation Committee (PTRC)Recommendation At the March 27, 2001 PTRC meeting the Committee recommended presenting the bid from Miracle Recreation to Council for approval. Staff Recommendation Staff recommends that the City Council authorize the replacement of the Floral Park playstructure at a cost not to exceed $ 25,262.42. M ,,-AEN HILLS February 26, 2001 All Residents Floral Park Area Arden Hills Re: Replacement of the Play Structure at Floral Park Dear Residents, r this year. In addition cement of the Play Structure at Flora.Park is scheduled for 1 n The replacement Y p Y to the Play Structure, a swing set with 4 swings will be installed. Enclosed, please find a diagram of the proposed Play Structure. The Arden Hills City colors, tan and green,will be the primary colors for the structure. A sample of the proposed color scheme may be viewed at 3255 North Lexington Avenue, the site of Ingerson Park. wood timbers are to be installed surrounding the Play Structure. In addition, twelve New o0 8 Y inches of Gerick Safety Wood Fiber will be placed in the play area. The City anticipates the project will commence in late May, with construction lasting about four days. Should you have further questions, or wish to express concern regarding the Play Structure Project,please don't hesitate to call me at 651.634.5133. With appreciation for your dedication to improving Arden Hills Parks, Thomas J. Moore Parks and Recreation Director Enc. 1 City of Arden Hills • 4364 West Round Lake Road Arden Hills,MN • 55112-5794 Phone(651)633-5676 • Fax: (651)633-7839 www.ci.arden-hills.mn.us I W S J 4 i I /A 714 I 71- 56U VIPs 2~ -.�� c71•-p9�sy Rte' 0 r� .rte ~� 111 411 ycosl;�J1550\ 714-9�w-w7+l i-•I 19900 854 1 1 1 W a Y o � N N o sN D�•s.c a -al l n, - � a•� N.Y a , w c y c C 0 0 ..0 4v O y •t� y=j? -[1=o f/1v� OL a ' URS MEMORANDUM BRW, Inc. BRW Thresher Square 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: Joe Lynch/Arden Hills File: 37951-016-0101 City Administrator From: Nick Landwer for: Gregory S. Brown Arden Hills City Engineer Date: April 4, 2001 Subject: Pay Estimate#3 2001 Sanitary Sewer Rehabilitation Project -Lift Station#8 Reconstruction -Sanitary Sewer Test and Seal/Spot Repairs • Background The City of Arden Hills awarded Gridor Construction, Inc. of Plymouth,MN the 2001 Sanitary Sewer Rehabilitation Project on January 8, 2001 for a total contract amount of$302,484.00. Only the base bid for this project was awarded, bid alternatives 1 and 2 were not accepted. Payment#1 for the amount of$10,814.66 was approved on 2/12/01. Payment#2 for the amount of$40,231.50 was approved on 3/12/01. Project Status The Contractor has completed the sanitary sewer testing and sealing, sewer spot repairs and manhole sealing. The Contractor has begun the construction of the new valve well and is in the process of installing the new piping. The Contractor is prepared to begin the temporary bypass of the lift station. City crews are working closely with the Contractor to complete the removal of the existing pumps and demolition of the existing lift station building. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate#3 for Gridor Construction,Inc. of Plymouth, MN in the amount of$112,990.24. A retainage of 5.00% is being held for this project. cc: Thomas Moore/City of Arden Hills Mark Lynch/BRW Frank Ticknor/BRW R, APPLICATION FOR PAYMENT PAYMENT NO. 3 Project: 2001 Sanitary Sewer Rehabilitation Project • Lift Station #8 Reconstruction Owner: City of Arden Hills Owner No.: Contractor: GRIDOR CONSTRUCTION, INC. BRW Job No.: 37951-016-0101 Application Date: 4/9/01 For Period Ending: 3/30/01 Original Contract Amount: $302,484.00 Contract Amendments: $0.00 Contract Amount To Date: $302,484.00 Total Amount of Work Complete To Date: $172,668.85 Material Suitably Stored On-Site but not Incorporated into Work: $0.00 Gross Amount Due To-Date: $172,668.85 Less 5.00% Retainage: $8,633.44 Amount Due To-Date: $164,035.41 Less Previous Payments: $51,045.16 Total Due This Application: $112,990.24 1 hereby certify that all items and amounts shown are correct for the work completed to- • date. Contractor: GRIDOR CONSTRUCTION, INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. BRW, Inc. By: Date: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 Payment History • Payment Payment Payment Application No. End-Date Date Amount 1 1/31/01 2/5/01 $10,813.66 2 3/2/01 3/12/01 $40,231.50 Total Payments: $51,045.16 • • Page 2 of 5 Application for Payment: Itemization Schedule: A-LIFT STATION RECONSTRUCTION • Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00 2021.501 2 LIFT STATION REMOVALS LS $30,000.00 1.00 $30,000.00 0.00 $0.00 2103.501 3 REMOVE SEWER PIPE(10'CIP) LF $10.00 26.00 $260.00 0.00 $0.00 2104.501 4 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $3.00 180.00 $540.00 180.00 $540.00 2104.601 5 BITUMINOUS DRIVEWAY PAVEMENT(3') SY $30.00 180.00 $5,400.00 0.00 $0.00 2350.521 6 LIFT STATION STRUCTURAL CONCRETE LS $40,000.00 1.00 $40,000.00 0.63 $25,200.00 2411.603 7 DEWATERING LS $2,000.00 1.00 $2,000.00 0.50 $1,000.00 2451.601 8 REBUILD WEST WELL INVERT LS $300.00 1.00 $300.00 0.00 $0.00 2503.602 9 FITTINGS LB $1.00 900.00 $900.00 0.00 $0.00 2503.603 10 10"CIP FORCEMAIN LF $60.00 17.00 $1,020.00 4.33 $259.80 2503.603 11 SEWER BYPASS LS $15,000.00 1.00 $15,000.00 0.50 $7,500.00 2503.603 12 6'CIP FORCEMAIN LF $100.00 10.00 $1,000.00 7.40 $740.0 2503.603 13 6'FLANGE GATE VALVE EA $400.00 3.00 $1,200.00 2.20 $880.00 2503.603 14 3"STEEL VENT PIPE EA $150.00 2.00 $300.00 0.00 $0.00 2503.603 15 CONNECT TO EXISTING SANITARY FORCEMAIN EA $5,000.00 1.00 $5,000.00 0.00 $0.00 2503.603 16 LIFT STATION PUMP SYSTEM LS $34,450.00 1.00 $34,450.00 0.58 $19,981.00 2503.603 17 LIFT STATION ELECTRICAL SYSTEM LS $30,000.00 1.00 $30,000.00 0.47 $14,100.00 2503.603 18 6"SWING FLEX CHECK VALVE EA $800.00 3.00 $2,400.00 2.62 $2,096.00 2503.603 19 10"FLANGE GATE VALVE EA $1,000.00 2.00 $2,000.00 1.61 $1,610.00 2503.603 20 60"PRECAST METER MANHOLE WITH CASTING LS $5,000.00 1.00 $5,000.00 0.60 $3,000.00 2506.602 21 CONSTRUCTION FENCE LF $3.00 350.00 $1,050.00 0.00 $0.00 2573.502 22 SILT FENCE TYPE HEAVY DUTY LF $2.00 180.00 $360.00 0.00 $0.00 2573.502 23 SITE GRADING LS $300.00 1.00 $300.00 0.00 $0.00 2575.502 24 SOD WITH 4'TOPSOIL SY $3.00 140.00 $420.00 0.00 $0.00 2575.502 25 INSTALL 10'MCES MAG METER EA $800.00 1.00 $800.00 0.00 $0.00 OOOO.O00 Subtotal: $184,700.00 $81,906.80 Page 3 of 5 Schedule: B-TEST AND SEAUSPOT REPAIR Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount •1 10'TRENCHLESS PIPE REPAIR LF $175.00 12.00 $2,100.00 0.00 $0.00 0000.000 2 8"TRENCHLESS PIPE REPAIR LF $175.00 60.00 $10,500.00 56.00 $9,800.00 0000.000 3 MANHOLE SEAL-MORTAR GAL $20.00 250.00 $5,000.00 0.00 $0.00 2503.602 4 MANHOLE SEAL-CHEMICAL GAL $19.50 350.00 $6,825.00 367.00 $7,156.50 2503.602 5 JOINT SEAL-8' GAL $6.10 240.00 $1,464.00 556.00 $3,391.60 2503.602 6 JOINT SEAL-10' GAL $6.10 100.00 $610.00 0.00 $0.00 2503.602 7 JOINT SEAL-15" GAL $6.10 1,050.00 $6,405.00 536.50 $3,272.65 2503.602 8 JOINT SEAL-18' GAL $6.00 475.00 $2,850.00 351.00 $2,106.00 2503.602 9 JOINT TEST-8' EA $29.00 770.00 $22,330.00 827.00 $23,983.00 2503.602 10 JOINT TEST-10" EA $31.00 250.00 $7,750.00 0.00 $0.00 2503.602 11 JOINT TEST-15" EA $43.25 600.00 $25,950.00 374.00 $16,175.50 2503.602 12 JOINT TEST-18' EA $43.20 250.00 $10,800.00 224.00 $9,676.80 2503.602 13 MANHOLE RECONSTRUCT-60" LF $475.00 32.00 $15,200.00 32.00 $15,200.00 •2503.603 Subtotal: $117,784.00 $90,762.05 Grand Total: $302,484.00 $172,668.85 • Page 4 of 5 Application for Payment: Itemization Summary Contract To-Date Amount of Schedule Amount Work Completed • A-LIFT STATION RECONSTRUCTION $184,700.00 $81,906.80 B-TEST AND SEAUSPOT REPAIR $117,784.00 $90,762.05 Grand Total: $302,484.00 $172,668.85 • • Page 5 of 5 j9:49 FAX 6516024533 MET COUNCIL REG. MAINE. WJVvi -29-2001 BRW 612 373 6526 P.02iO4 tu LJ di x z .� .V J $ ''Z AP 0 aW IJ r3 IL C3 z� •�� IL C O Ci 7 m y,U Z to W fAj < ■ D J 1 �A q� in � � J, O � � .-�c�c�rr,, za o✓ fl+ p W o usu 00 3 v tR W. p G7bo iE Im'd 3 is Q la1VN 8 vm ES 19, IWK wa. low `• V a ZyWIn MEW ME oo 1C3 � © 0 ® 0 0 a 14 A Q s ZCL LLF ta %49Lo y F t— a T Ld zoo 3 �F H 3 t Dl, Xi -I! s o � ' .1 Zli 41t � a ra N W, W o. m d •� .-V) N t .gip° ,9:441 't''AA DOIDUA4000 ma 1 VkJWl\V1L a�uu. iunia\a. a��= r REMOV9 LADDCR y :v REMOVE TEMPORARY PIPE WEST YVELL � E, ! 1 MH A ' tQ�Q S INP 11" EIP V -to CONIROL PANEL z F & 1 PERMAN€N-T PUMP --f! i INSTALL Z 1-1/4!' PW CONDUIT • 1 VALVE VAULT • 1 INSTALL 3�r,-,�►- PVC -'�' coNourr'tT�t TaGES ME7ER MANN= CONTROL PANEL .ef 1.111 A • ,• • Ir r•Y -'i �.•.1_ i �O. ILI WM WELL 6 rAST WELL old n o '1 m ' e S EXISTING di E7fIS71N6 ODNC7RE7E FA 1. SLOPE i w ji• j' O rz SAWCUT AND RESHAPE INVERT SECITON A—A TO ACCEPT NEW PUMP INCIDENTAL RECON5TA ICT INVERT P Y ITEM) S C3 e• xG. F1.e 1 MAY Ckk11FY 7MT DW PLAN, 94WI[A14ON Na BY DATE 1EVISMS Dl�ON OR RtTOR7 WAS PREYAWcT!BY DR UNDER YY al �� GNUMT 9lPIRYILION ANO THAT 1 AI!A DULY Dt�ICN 119 I�pS1E7�D PROGNAL E11G1flEFR SOT STw1U7Im E fON7C aR6 A3'Ala�6 QIEM 1Y. D NA4/C so 0,6� 4M DATE uleBF 0 2- -W nam 19-H1t-m un+u Dm "A IOA44 170i£0'd 9zs9 £LZ ZT9 rias Os:OT T002-62-4W ! Invoice ARCHITECTURAL ALLIANCE 400 CLIFTON AVENUE SOUTH March 22, 2001 MINNEAPOLIS, MINNESOTA 55403-3299 Invoice No: 0000016 TELEPHONE (612) 871-5703 MR. JOE LYNCH CITY OF ARDEN HILLS FAX (612) 871-7212 4364 WEST ROUND LAKE ROAD ARDEN HILLS MN 55112-5794 Project: 1997149-00-0 ARDEN HILLS CITY HALL Professional Services:January 27, 2001 through February 23, 2001 Fee Percent Phase Fee Complete Earned • SCHEMATIC DESIGN 24,375.00 100.00 24,375.00 DESIGN DEVELOP. 32,500.00 100.00 32,500.00 CONST. DOCUMENTS 65,000.00 100.00 65,000.00 BIDDING PHASE 8,125.00 100.00 8,125.00 CONSTRUCTION 46,664.00 65.00 30,331.60 F� Total Fee 176,664.00 Total Earned 160,331.60 Previous Fee Billing 157,998.40 Current Fee Billing 2,333.20 Total Fee 2,333.20 PHOTOCOPIES (AA) 16.92 PRINT SERVICE (AA) 1.20 FAX SERVICE (AA) 21.00 DELIVERY/MISC. (AA) 129.77 Total Expenses 168.89 Please indicate project and invoice number on remittance. Thank you! r Project: 1997149-00-0 ARDEN HILLS CITY HALL TOTAL THIS INVOICE $2,502.09 • Billings to date Current Prior Total Fee 2,333.20 157,998.40 160,331.60 Expense 168.89 12,893.19 13,062.08 Totals 2,502.09 1701891.59 173,393.68 Respectfully Submitted, ARCHITECTURAL ALLIANCE IZ4,4WA44,� PETER VESTERHOLT,AIA Principal • Please indicate project and invoice number on remittance. Thank you! Page 2