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Home My WebLink AboutCCP 04-16-2001-WS R . ,-ARQEN HILLS AGENDA CITY COUNCIL WORKSESSION CITY HALL MONDAY, APRIL 16,2001, 4:45 P.M. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 4:45 P.M. 1. Call to Order 4:45 P.M. 2. Staff Discussion Items a. Administration Department ■ Day in the Park Event—Employee Compensation b. Finance Department ■ 2002 Budget Discussion(City Council Priorities) ■ 2000 General Fund Surplus Discussion c. Planning and Zoning ■ Planning Case #00-39 Right-of-Way Ordinance (Schedule) d. Public Works Department ■ Operations and Finance Committee Discussion (Signs) ■ 2001 Sealcoating Scope 7:00 P.M. 3. Council Comments 7:30 P.M. 4. Adjourn The above times may vary depending upon length of issue discussion. "What good,for which people, at what cost?" City of Arden Hills • 4364 West Round Lake Road • Arden Hills,MN • 55112-5794 Phone(651)633-5676 • Fax: (651)633-7839 • www.ci.arden-hills.mn.us Tentative May Meeting Schedule Tentative April Meeting Schedule Meeting dates,times and locations are subject to ch le. Meeting dates,times and locations are subject to change. Please contact City Hall for the most current scheL Please contact City Hall for the most current schedule April 4 Planning Commission 7:30 P.M. May 2 Planning Commission 7:30 P.M. April 9 Council Meeting 7:30 P.M. May 14 Council Meeting 7:30 P.M. April 19 Operations&Finance 7:00 P.M. Committee May 17 Operations&Finance 7:00 P.M. Committee April 16 Council Worksession 4:45 P.M. April 24 Parks&Recreation 7:00 P.M. May 21 Council Worksession 4:45 P.M. Committee May 22 Parks &Recreation 7:00 P.M. April 25 Communications 7:00 A.M. Committee Committee May 28 Holiday April 30 Council Meeting 7:30 P.M. May 29 Council Meeting 7:30 P.M. May 30 Communications 7:00 A.M. Committee #to /�( WorvkuRS MEMORANDUM BRW, Inc. • Thresher Square - 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: J seph L ch/City Copy: File: 37951-017-2001 A istrator From: Gregory S. Brown, P.E. Date: April 12, 2001 Subject: 2001 Street Seal Coating Project The 2001 Street Seal Coating Project consists of seal coating two neighborhoods equaling approximately 68,000 square yards of bituminous pavement. One neighborhood is on the north and East Side of Karth Lake; the other neighborhood borders either side of Valentine Lake Road. A segment of Crystal Avenue and Dell View Avenue were seal coated in 1997 and are • not included in this project. This project will be using the same Dresser trap rock aggregate used in the 2000 seal coating project. City crews will be performing the crack sealing prior to seal coating and street sweeping after the seal coating. The Contractor will be responsible for street sweeping prior to applying the seal coat and aggregate. Bids are scheduled to be opened May 8th and presented at the May 14th Council meeting for approval. A completion date of June 29, 2001 has been set for this project assuming an award date of May 15th. The Engineer's estimate for this project is approximately$50,500.00. • - � 41 lal MINUTES OF ARDEN HILLS OPERATIONS & FINANCE • COMMITTEE MEETING October 19, 2000 Attendees: Mark Kelliher, Terry Nygaard, Chuck Stoddard, Clayton Zimmerman, City Treasuer/Accountant Terry Post, Council Liaison Lois Rem. Guest: Council Member David Grant. Chuck Mertensotto arrived at approximately 8:15 P.M. Terry Nygaard recorded the proceedings. Meeting called to order at 7:05 P.M. by Chairperson Mark Kelliher Minutes of the September 21, 2000 meeting were corrected and approved. Review of State Aid Formulas Reviewed comparison of state aid dollars provided to area communities previously distributed by Terry Post. Comparison shows significant disparity among communities, particularly with respect to homestead and agricultural credit aid ("HACA"). Arden Hills receives substantially less aid than neighboring communities under existing formulas. Mr. Post provided historical prospective and explanatory materials provided by state officials. Discussed potential pursuit of legislative help to get inequity corrected, including engaging a lobbyist and identifying other communities similarly affected. Gene Rainieri to be invited to next meeting to help discuss further. City Entry Signs Resumed discussion held during previous meetings concerning entry signs for the city. Identified the • following sites as appropriate for signs: • Hwy. 96 & I-35W • Co. Rd. D & Cleveland Avenue • Co. Rd. D & Lexington Avenue • Co. Rd. E & Lexington Avenue • Hwy. 96 & Lexington Avenue Committee to recommend to Council a budget of$15,000. All signs would be same size; nothing more elaborate at Hwy. 96 &Lexington despite size and cost of Shoreview's significant entrance marker. City Hall identification excluded because regarded as part of City Hall project. Committee's recommendation to cite expression of civic pride and business and residential identification of city boundaries as reasons for placement of signs. Also, occasion of City's 50th Anniversary in 2001 is an appropriate time to consider entry signs. Signs could note anniversary in some fashion. Council Update Ms.Rem reported that the Ingerson neighborhood road reconstruction project had been deferred pending Council's reconsideration of its Pavement Management Program. Meeting adjourned at 9:10 P.M. • • CITY OF ARDEN HILLS MEMORANDUM DATE: April 11,2001 TO: Mayor and City Councilmembers FROM: Joe Lynch, City Administrato SUBJECT: Day in the Park Background Previously, the City had sponsored the Day in the Park as an opportunity to showcase and familiarize various park amenities in the City. For 2000, the focus of the event was shifted to create more of a community event feeling. In 2001, the City will celebrate our Fiftieth Anniversary with a celebration at Tony Schmidt Park. As a part of this, Day in the Park will be celebrated with activities and events recognizing our anniversary celebration. In 2000, staff was invited to be involved with and work at the Day in the Park celebration. Those staff that worked on the Saturday event were offered the Monday off before the July 4th . holiday as an exchange for helping with this City event. Those staff who chose not to work at the event worked on that Monday. This year, I would again like to extend the invitation to staff to work at the Fiftieth Anniversary event. The response has been very positive and enthusiastic. A request has been made to allow those employees that work the event time off on another date or date(s) in exchange. The request has been made to have the 1/2 holiday on Christmas Eve converted to a full day, an the 1/2 day holiday for New Year's Eve made into a full day. The total time exchange would be eight(8) hours, 1 hour for every hour worked. Labor costs to the City for allowing employees to work this event total $3,257 for all existing personnel. Recommendation Staff would recommend that the City Council encourage the staff to participate in the Fiftieth Anniversary celebration by allowing an exchange of time worked at the celebration for an additional %holiday on both Christmas Eve and New Year's Eve day. • ------- ^Z EN HILLS MEMORANDUM DATE: April 12, 2001 TO: Joe Lynch, City Administrator FROM: Terrance Post, City Accountant9P SUBJECT: Preliminary 2002 Budget Discussion At this stage in the 2002 budget planning process, staff is identifying and evaluating internal and external changes that may impact next year's budget. On a parallel track, this is also an opportunity to link the budget to the recent council/staff retreat priority items as well as incorporate other council input at this preplanning stage. Request . Could this item be placed on the April 12 worksession agenda as an overview discussion item to begin the 2002 budget planning at the City Council level? • • CITY OF ARDEN HILLS MEMORANDUM DATE: March 30, 2001 TO: Mayor and City Council FROM: Jennifer Chaput, City Planner( SUBJECT: Right of Way Ordinance VV Planning Case #00-39, City of Arden Hills Request The City of Arden Hills requests review of a model right-of-way ordinance at the April 30, 2001 City Council meeting and a public hearing and adoption at the May 14, 2001 City Council meeting. Background The model right-of-way ordinance,provided by the North Suburban Communications Commission • (NSCC), was presented to the Planning Commission at their November and December,2000 regular meetings for review. The Planning Commission reviewed a model right-of-way ordinance that was provided by the North Suburban Communications Commission(NSCC),the result of a cooperative effort between the City Engineer Association of Minnesota and the League of Minnesota Cities and thoroughly reviewed by an attorney for the North Suburban Communications Commission. The Planning Commission did not feel that this Ordinance was within their area of expertise and referred the Ordinance to the City Council for review, without recommendations. The purpose of the model ordinance is to give cities a uniform set of regulations to help them govern the use of their rights-of-way. It is intended to provide a single set of regulations that cities can apply to all right-of-way users, including telecommunications companies. In particular, the Ordinance implements a city's authority to manage its right-of-ways and to recover its actual costs incurred in managing excavations and/or obstructions within the right of way, a basic and necessary requirement of the City. Recommendations Staff recommends that the proposed Right of Way Ordinance be presented to the City Council at the April 30, 2001 City Council meeting for a "first read". If acceptable at that time, a public hearing will be held at the following City Council meeting(May 14, 2001) for final review and adoption of the Ordinance. • � �� EN HILLS MEMORANDUM DATE: April 3, 2001 TO: Joe Lynch, City Administrator FROM: Terrance Post, City Accountant SUBJECT: Disposition of 2000 General Fund Operating Surplus Background Preliminary General Fund No. 101 operating results for the year ended December 31, 2000 indicates a projected surplus of approximately$170,000. Preliminary revenues were under budget by approximately<$90,000> and preliminary expenditures were approximately $260,000 under budget. On both revenue and the expenditure side, the cancellation of the Ingerson neighborhood street improvement project was an important driver in operating results. • Issue In previous years, the City Council has directed staff where to transfer operating surpluses. Staff is looking for similar direction from the council regarding the preliminary 2000 General Fund operation surplus. Alternatives 1. Leave the operating surplus in the General Fund. The 01/01/01 undesignated equity in the General Fund was $579,742. 2001 General Fund budgeted expenditures and operating transfers amounts are $2,787,691. Adding the 2000 operating surplus ($170,000) to the beginning fund balance ($579,742)would result in the ending 12/31/00 fund balance of approximately $750,000. This fund balance would represent approximately 27% of 2001 budgeted expenditures and operating transfers out. This level of equity could easily be supported for working capital needs. 2. Transfer$150,000 to Land and Municipal Buildings Capital Fund No. 408. The rationale for this transaction would be that, if additional funding were not required for the new city hall project, there certainly would be a funding requirement for the future maintenance facility project. • 3. Transfer$75,000 to Land and Municipal Buildings Capital Fund No. 408 to purchase • specific items related to the city hall project and leave the remaining $95,000 of surplus in the General Fund. The specific capital items are represented by: 1.) access (card reader) control and security control - $35,000; and 2) wiring and portable generator for disaster backup - $40,000. 4. Transfer$150,000 to TCAAP Planning Special Revenue Fund No. 229. This fund had a preliminary 12/31/00 year end balance of approximately$215,000. In 1999, TCAAP Phase II Implementation Planning consultant project costs were estimated at $380,000. Recommendation Staff recommends that the Arden Hills City council direct staff to implement alternative No. 2 and book a$150,000 operating transfer out to Municipal Land and Building Fund No. 408. • � 1t BRW, Inc. MEMORANDUM • Thresher Square 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: Thomas Moore Copy: Nick Landwer File: 37951-017 Jim Perron City of Arden Hills 4364 West Round Lake Road Arden Hills,MN 55112 From: Frank Ticknor Project Engineer Date: April 4, 2000 Subject: 2001 Street Seal Coating Project • Attached is a map showing the streets proposed for the 2001 Street Seal Coating Project. Please review the streets that are shown on the map and if you and Jim agree approve them for this years project. We would like to have the first advertisement for bid in the Shoreview and Arden Hills Bulletin by April I lth and in the Construction Bulletin on April 13`h. If you have any questions please call me at (612) 373-6416 or Nick at(612) 373-6500. Thank you and have a nice day. • L _ V.OOIMTY ROAD V 3TJL NO." p gm 0 O < ± F O O MER DR Q� � b W tlP NLL z aG GD � I i OA r Dr. A ro 13TH p c C FRAC 01 W a O o „� o°I < 9 o O^ PUMP t,snts \ � o L VALmorms sagoL C, . � o 0 0 D o S1NE � L7,1 7$ , RMIer man. vE A a5" PR CT LOCATIO YM[HIIIIE "�'°i� o NILE s AF` In ,� I a LAKE LAZE d xA I ` watMo Or 6 Hom e COLUX L AµE j0E EP�1NE cauNlr RDM v aONL Ra T1O016v NNr MARM93 4001 37NEET SEAL COAliNO YAP ;�Jj MU T BRW '_".<` „( (TD E CRY OF Al10Et1 WLt3 / D.poftm*ad Pub"wart.A DAMES EAMORE GROUP ODMPANY STREETS TO BE SEAL COATED PLOT DAIS: Ma 15.MI 8:2Bom DISK FILE NAME: (15.0)W\AROU/ \77951\3T951017\"-SN\O1,.*-.&, L� 41. It coum RDAD V S.Tx Nage 0 ZO H t Oy NEW DR m 0 y w !10 i Z � I KO HILL I E CT VPK OA AY CT. O C01 I EEN AVE Q 1 CIR < A AY p 13TH 0 DAMo W 0 7RALj W aCr 0 a� �Q ` O O O ^ PARKSHCRE o \ P o 0 0 L Cr VALENTMIE oUNDSNEW IIGH SCHOOL cm < 0 D p p @ w,� COLLEGE Z 1 N E °�►f O �� , VVL \ RAMKY COW" ►�E Z r PR CT LOCATIO be HILLS 'i sawa. Q 6 PAM op sr-MND NR o �Sf.PItom le 3 A ROAD AD 6 ` a a +� LAKE LANE r ,O ER'APE NUSSARD cr HOMES M NOR7HWE57ERN COLLEGE ` A K E < � E D3OSEPH,N COUNTY ROAD V GLENHI L RD. TLO3RA"r XREF DRAWINGS 2001 STREET $K CUTIt1O MAP SHEET N0. EUT_SAN > cnY OF ARM NW AROHLETO BRW 700w'E",wallow Sam zMY OF ARDM H11.1.11I "" / DNporkno t of Public Wodw A DAMES&MOORE GROUP COMPANY ® STREETS TO BE SEAL COATED PLOT DATE: Mar 15, 2001 &28om DISK FILE NAME: (15.0) R:\ARDENHIL\37951\37951017\PLAN—SHT\Olspeeplan.dwq