HomeMy WebLinkAboutCCP 04-30-2001 ,--AEN HILLS P/L
AGENDA
CITY COUNCIL MEETING, CITY HALL
MONDAY,APRIL 30,2001, 6:30 P.M.
**NOTE SPECIALMEETING TIME***
6.30 P.M.
TWIN CITIES ARMY AMMUNITION PLANT (TCAAP)DISCUSSION
City Philosophy
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
THE REGULAR MEETING OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN CANCELED.
7:30 P.M. 1. Call to Order
• 7:30 P.M. 2. Approval of Meeting Agenda
7:30 P.M. 3. Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council
and will be enacted by one motion under a Consent Calendar format. There will be no separate
discussion of these items,unless a Council member so requests,in which event,the item will be
removed from the general order of business and considered separately in its normal sequence
on the agenda.
a. Claims and Payroll
b. Architectural Alliance Invoice, Professional Services through
March 23, 2001
C. Pay Request#7, Rochon Corporation, $284,946.87
d. 2001 Street Seal Coating Project, Authorize Advertisement for
Bids (Budgeted 2001 Maintenance Item)
e. 2001 Water Tower Maintenance Project, Award of Bid
(Budgeted 2001 Maintenance Item)
f. 2001 Day in the Park Staff Participation
7:35 P.M. 4. Public Comments
This is an opportunity or citizens to bring to the Council s attention any items not currently on
the agenda. In addressing the Council,please state your name and address for the record,and
a brief summary.of the specific item being addressed to the Council. To allow adequate time
for each person wishing to address the Council,we ask that individuals limit their comments to
three(3)minutes. Written documents may be distributed to the Council prior to the meeting,
or as bench copies,to allow a more timely presentation.
City of Arden Hills • 4364 West Round Lake Road Arden Hills,MN • 55112-5794
Phone(651)633-5676 • Fax: (651)633-7839 www.ci.arden-hills.mn.us
AGENDA-PAGE TWO
CITY COUNCIL MEETING, CITY HALL
MONDAY, APRIL 30, 2001, 6:30 P.M.
7:45 P.M. 5. Unfinished and New Business
a. Planning Cases
1. Case #01-02, Guidant Corporation, 4100 Hamline
Avenue N., Planned Unit Development(PUD)
Amendment, Site Plan Review
2. Case#01-06, Jon Lundin, 1164 Amble Drive, Variance
(Lakeshore Setback)
b. Ramsey County Construction Project, County Road E-2
C. Resident Request, Paving of Lake Lane (Hugh Bradley, 3191
Lake Lane)
d. Operations & Finance Committee Recommendation, Lake
Johanna Buoys, Ordinance 181 Enforcement
e. Disposition of 2000 General Fund Operating Surplus
f. City Staff Reorganization
g. Personnel Actions
1. Non-Bargaining Unit Employees, Increase in Health and •
Dental Insurance City Reimbursement from $350 to $400
per month (Effective I/1/01), consistent with I.U.O.E.
Local 49 Contract Renewal
2. Interim Public Works Director Salary Adjustment
3. Bargaining Unit Trial Policy, Time Off Requests,
h. Res. #01-10, "Resolution Regarding Meeting Ending Time for
City-Related Meetings"
i. Fire Station No. 1 Roof Repairs, Lake Johanna Volunteer Fire
Department, Adjustment of Capital Improvement Plan(CIP)
Projected Expenditures
9:00 P.M. 6. Administrator Comments
9:15 P.M. 7. Council Comments
9:30 P.M. 8. Adjourn
The above times may vary depending upon length of issue discussion.
i,
Tentative May Meeting Schedule Tentative June Meeting Schedule
Meeting dates,times and locations are subject to change. Meeting dates,times and locations are subject to change.
Please contact City Hall for the most current schedule Please contact City Hall for the most current schedule.
May 2 Planning Commission 7:30 P.M. June 6 Planning Commission 7:30 P.M.
May 14 Council Meeting 7:30 P.M. June 11 Council Meeting 7:30 P.M.
May 17 Operations&Finance 7:00 P.M. June 18 Council Worksession 4:45 P.M.
Committee
June 21 Operations&Finance 7:00 P.M.
May 19 Flower Garden Planing 9:00 A.M. Committee
May 21 Council Worksession 4:45 P.M. June 23 Day in the Park All Day
Fiftieth Anniversary
May 22 Parks&Recreation 7:00 P.M. Tony Schmidt Park
Committee
June 25 Council Meeting 7:30 P.M.
May 28 Holiday
June 26 Parks&Recreation 7:00 P.M.
May 29 Council Meeting 7:30 P.M. Committee
(Tuesday)
June 27 Communications 7:00 A.M.
May 30 Communications 7:00 A.M. Committee
Committee
•
CITY OF ARDEN HILLS r/L ie
TWIN CITIES ARMY AMMUNITION PLANT
DESIRED DEVELOPMENT OUTCOME
1. Federal clean up of hazardous waste and munitions contamination to levels
that provide for the release of all land in the TCAAP site.
2. Release of TCAAP land in a manner that allows the City of Arden Hills to
control development of the site.
3. Adherence to the land uses delineated in the Vento Reutilization Committee
Plan, the Arden Hills TCAAP Reuse Task Force Framework Plan, and the
City of Arden Hills Comprehensive Plan.
4. Staged development of TCAAP that is tied to local infrastructure capacity
and minimizes costs borne by the City of Arden Hills.
5. Design standards for public and private development that enhance the site
and adjacent land uses.
6. Preservation of TCAAP's natural assets, including development of a
regional park that includes the Marsden Lake area.
7. A broadened tax base and economic development opportunities for the City
of Arden Hills in those areas of the TCAAP site not already delineated for
open space/recreational uses, the Arden Hills City Hall, and County and City
public works facilities.
8. A variety of housing types for households with a wide range of incomes.
9. A transportation system focused primarily on the needs of the TCAAP site.
10. Federal legislation that enables the City of Arden Hills to realize its vision
for the TCAAP site.
FAUSERSISHEILAUDMIN\2001-TCAAP\2001-Council Discussion-Desired Development Outcomes.doc
4/27/01
CITY OF ARDEN HILLS PAGE 1 OF 3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04/30/01 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (04/09/01)
.........::.:.. :::::::::::.:..:::::::::::::.:::::::::::::.:::::::::::::::::..:.:.:.....:.;:.;
f31i:.;;:.;:.::.;:.;;:.;:.;:.;:.:< 4L0................�.................
19261 04/09/01 Affinity Plus Federal Credit Union 3,470.00, First April Payroll
19262 04/09/01 ICMA Retirement Trust-457 1,723.23 First April ayroll
19263 04/09/01 Public Employees Retirement Association 2,957.26 First April Payroll
19264 04/11/01 Gridor Construction,Inc. 112,990.24 Pay#3-Lift#8 Reconstruction
19265 04/11/01 Lakes Country Service Cooperative 2,688.13 Ma Insurance
19266 04/11/01 Stanton Group-FSA Department 142.70 Daycare Reimbursement 3/30/01
19267 04/11/01 Green Mill 556.43 2001 Council/Staff Retreat
19268 04/11/01 Erickson,Lynn 222.37 Tennis Balls
19269 04/19/01 Mn Department of Revenue 116.00 Sales Tax-March 2001
19270 04/23/01 Hoffman Talent Agency 130.00 Deposit-Band-50th Anniversary
19271 04/23/01 Mn Department of Revenue 171.10 Minnesota W/H Penal 3/99&4/99
19272 04/23/01 MN Recreation&Park Association 780.00 2001 Softball Registration
19273 04/24/01 Affinity Plus Federal Credit Union 3,470.00 Second April Payroll
19274 04/24/01 ICMA Retirement Trust-457 1,698.28 Second April Payroll
19275 04/26/01 Stanton Group-FSA Department 142.70 Daycare Reimbursement 4/13/01
19276 04/26/01 MN Department of Health 3,243.00 Water Connect Fee 1 01
Subtotal-Paid Claims 134,501.44
Paid Claims From Above- 134,501.44
Add Unpaid Claims, Page 3 of 3- 174,682.75
Total Accounts Payable Claims
for Council Approval, 04/30/01- 309,184.19
Note: Checks for unpaid claims totaling$38,365.52 were mailed on April 10,2001
after approval at the April 9,2001 Council Meeting. They were check numbers
19210-19260. This sequence corresponds to unpaid temporary numbers T01-T51.
Check numbers 19208-19209 were used for alignment.
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CITY OF ARDEN HILLS PAGE 2 of 3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04/30/01 COUNCIL MEETING
UNPAID CLAIMS REGISTER
................
:.::::::::::::::::.:::::::::::::::.....................................r1.MU#1tC......
TO1 04/30/01 American Engineering Testing 115.00 Lift#8-Engineering
T02 04/30/01 American Stores 65.54 Mirror/Bracket
T03 04/30/01 Animal Control Services 914.04 Do Cat Enforcement-March
T04 04/30/01 Arden Hills Texaco&Tire 208.15 A/C Recharge
T05 04/30/01 BeaulieuLori 267.00 Refund-Soccer Cam
T06 04/30/01 Bedford Dee 7.00 Refund-Breakfast w/Santa
T07 04/30/01 Bekele Esete 30.00 Refund-Adult Tennis
T08 04/30/01 Berres,Sandy 24.75 Mileage Reimbursement
T09 04/30/01 Biffs,Inc. 45.18 Portable Toilets 4/12-4/17
TIO 04/30/01 BoltmanJennifer 711.00 Dance Instructor 4/26/01
Tl l 04/30/01 Braun Intertec Corporation 1,407.25 Construction Testing-Engineering
T12 04/30/01 Brunn,LuAnn 240.00 Aril Cleaning-CH
T13 04/30/01 Brymar Electric Inc. 30.00 Refund-#CONTOI-120
T14 04/30/01 Burwell,Lynn 711.00 1 Dance Instructor 4/26/01
T15 04/30/01 Corporate Express 166.79 Office Supplies
T16 04/30/01 Donald Salverda&Associates 600.00 2001 Effective Mgmt Program-JL
T17 04/30/01 E-Z Recycling,Inc 4,855.00 Aril Service
T18 04/30/01 Frattallone's Hardware 69.67 Aril Purchases
T19 04/30/01 Glenwood Inglewood 21.57 Spring Water-CH
T20 04/30/01 Gopher Sport 33.87 Tennis Net
T21 04/30/01 Gopher State One-Call 33.60 March Service
T22 04/30/01 Grainger,Inc. 22.81 Ear Plugs
T23 04/30/01 H&L Mesabi Inc. 168.64 Cutting Edge/Erskine Blade
T24 04/30/01 Hanzalik Sharon 90.00 Aril Newsletter
T25 04/30/01 Hydro upply Company 2,356.31 15 M25GAL Meters
T26 04/30/01 Ingraham&Assoc. Inc 1,002.40 Pay#2-Comp Park&Rec Plan
T27 04/30/01 I.U.O.E.Local 49 262.00 Aril Payroll Deductions
T28 04/30/01 Kath Auto Parts 12.76 Shop Supplies
T29 04/30/01 Keller Linda 32.00 Refund-StickyFingers
T30 04/30/01 Lake Johanna Vol Fire Department 81766*77 25%-New Fire Marshall Vehicle
T31 04/30/01 Larkin,HoffmanDaly,Lindgren 528.00 Employee Issue
T32 04/30/01 League of MN Cities Insurance Trust 825.00 2000 WC Adjustment
T33 04/30/01 Lexington Floral Inc. 67.95 Plant-Greg Brown
T34 04/30/01 Lillie Suburban Newspapers 706.28 Legal Notices/Employment Ad
T35 04/30/01 L nch,Joe 60.20 Expense Reimbursement
T36 04/30/01 1 Mac Queen Equipment,Inc. 1,340.68 Parts-Sweeper#201
T37 04/30/01 Marcotte,Mary 59.00 1 Refund-Sticky Fingers
Total-Unpaid Claims--- 26,857.21
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CITY OF ARDEN HILLS PAGE 3 OF 3
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04/30/01 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
.:.:.::::::::::::.::::::::::::::::::::.::::::::::::.::.::::::::::::::::.:::: :: <::::: ::..::::.:::..:..................:..:::::::::::::..::::::::::::::::::::::::::::::::::.
Mt1l?k"C.;:.:.
T38 04/30/01 Massengale,Brandy 32.00 Refund-Sticky Fingers
T39 04/30/01 Met Council Environmental Services 38,031.40 May Sewer Charge
T40 04/30/01 Midwest Asphalt Corporation 272.10 Concrete-Floral/Sampson
T41 04/30/01 Mikes Tree Service 2,075.69 Tree Removal-Sampson/Floral
T42 04/30/01 MN Society of CPA's 115.00 Annual Dues
T43 04/30/01 Miracle Recreation 37,192.42 Pla structure-Sam son/Floral
T44 04/30/01 MN Dept of Natural Resources 125.00 Fire Arm Safe 4/22/01
T45 04/30/01 Moore Thomas 127.38 Mileage/Expense Reimbursement
T46 04/30/01 My ron Manufacturing Corp 703.37 Promo Pens-P&R Volunteers/EDA
T47 04/30/01 Natale's Caffe,Inc. 67.10 Council Worksession 4/16/01
T48 04/30/01 North Metro Inspection,Inc. 2,295.60 Mar Electrical Inspections
T49 04/30/01 Olson,Michelle 154.15 Mileage/Expense Reimbursement
T50 04/30/01 Ox en Service Company,Inc. 29.90 Acetylene/Oxygen
T51 04/30/01 Pace Analytical 319.00 Water Testing-Apr 2001
T52 04/30/01 Peterson,Fram&Bergman 4,482.47 March Legal Fees
T53 04/30/01 Post,Terrance 96.61 Mileage Reimbursement
T54 04/30/01 Purchase Power 1,488.00 Postage-Me r
T55 04/30/01 Ramsey County 397.68 2001 Waste Management Fees-Parks
T56 04/30/01 Ramsey County 48,511.31 Mar/Apr Law Enforcement 2000 Recon Ad'
T57 04/30/01 Ranstad 1,719.06 Temp Office W/E 04/01&04/08
T58 04/30/01 Roseville Parks&Recreation 231.75 Trip Reimbursements
T59 04/30/01 Shoreview,City of 296.98 Trip Reimbursements
T60 04/30/01 Sk hawks Sports Academy 180.00 2001 Winter/Spring Winter/SpringProgram
T61 04/30/01 Stanton Group 100.00 FSA Admin Fees-March
T62 04/30/01 Steppingstone Theatre 845.00 Theatre Classes
T63 04/30/01 TCALMC 375.00 2001 Membership Fee/Labor Mgmt Mt 4/11
T64 04/30/01 TCI Berlin Tire Centers,LLC 67.12 1 2-Tractor Tires
T65 04/30/01 TimeSaver Off-Site Secretarial 620.25 Recording Secretary-CC 3/26&4/09-PC 4/04
T66 04/30/01 Triarco Arts&Crafts 192.82 After School Supplies
T67 04/30/01 United Business Machines 74.55 Okidata Ribbons
T68 04/30/01 United Rentals 112.77 White Field Mrkng Paint/Orange Mrkng Paint
T69 04/30/01 Vadnais Hts,Cit of 126.10 Tri Reimbursements
T70 04/30/01 VikingElectric Supply 432.18 3 Phase Monitors-Lifts
T71 04/30/01 Wear ard 155.19 2001 Uniform Purchase-F.Bell
T72 04/30/01 Xcel Energy 5,715.59 Mar/Apr Service
T73 04/30/01 Zappa,Rebekah 65.00 Refund-Golf Lessons
IF
Subtotal, Page 3 of 3- 147,825.54
Pae 2 of 3 Brought Forward- 26,857.21
Total Unpaid Claims--- 174,682.75
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Invoice
ARCHITECTURAL ALLIANCE
400 CLIFTON AvtNuE SOUTH
April 17, 2001 MINREAPOLIS, MINNESOTA 55403-3299
Invoice No: 0000001 TELEPHONE (612) 871-5703
FAX 1612) 871-7212
MR. JOE LYNCH
CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
ARDEN HILLS MN 55112-5794 RC,_.. x
APR 2001
CITY OF � , r .
Project: 1997149-04-0
ARDEN HILLS CITY HALL REFURNISHINGS
Professional Services: November 18, 2000 through March 23, 2001
Fee
Percent
Phase Fee Complete Earned
Budget Verification 2,000.00 100.00 2,000.00
Design Phase 8,000.00 100.00 8,000.00
Specification Phase 5,000.00 100.00 5,000.00
Bidding Phase 2,000.00 0.00 0.00
Construction Phase 3,000.00 0.00 0.00
Total Fee 20,000.00 Total Earned 15,000.00
Previous Fee Billing 0.00
Current Fee Billing 15,000.00
Total Fee 15,000.00
Total $15,000.00
PHOTOCOPIES (AA) 4.56
Total $4.56
Please indicate project and invoice number on remittance. Thank you!
Project: 1997149-04-0 ARDEN HILLS CITY HALL REFURNISHINGS
TOTAL THIS INVOICE $15.004.56
Billings to date Current Prior Total
Fee 15,000.00 0.00 15,000.00
Expense 4.56 0.00 4.56
Totals 15,004.56 0.00 15,004.56
Respectfully Submitted,
ARCHIT CTURAL ALLIANCE
SHAR COOPE , I A
Pdncipa
Please indicate project and invoice number on remittance. Thank you! Page 2
AHCHIT [ CTU RAI ALLIANCE
CCW-ED
APR 16 2001 400 CLIFTON AVENUE SOUTH
April 12,2001
Cl}i[
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UfAl`%t i°ii. flILLS MINNEAPOLIS, MINNESOTA 55403.3299
Mr.Joe Lynch-City Administrator
TELEPHONE (612) 871-5703
Arden Hills City Hall
Round Lake Business Center FAX J612) 871-7212
4364 West Round Lake Road
Arden Hills,MN 55112-5794
Re: Arden Hills City Hall
Payment Application Number 07
Comm. No. 1997149
Dear Joe:
We have reviewed Rochon Corporation's Application and Certificate for Payment No 7 for the Arden Hills City
Hall Project. We have visited the site and find that the percentages for work completed is correct.This pay
application covers the period ending March 31,2001. The percentage of the contract amount applied for is
53.09%(minus a 5%retainage of$78,358.84). We recommend payment in the amount of$284,946.87. Please
note that this application for payment does not include Change Order Number Two for the amount of
$62,947.00. 1 have enclosed a spreadsheet that summarizes payments to date for your reference.Please call me
if you have any questions.
Sincerely,
kz��
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v •
PETER VESTERHOLT
Principal
cc: Jeff Wellman—Rochon Corporation,Jeanne Sterner,file
Enclosure: 3 copies of Payment Application,spreadsheet
1997149\6-CA\Pay Applications\PAYAPP07.DOC
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WAIVER OF CONSTRUCTION LIEN, PAYMENT
BOND AND LIEN FUNDS
April 1,2001
For good and valuable consideration,the undersigned hereby irrevocably and unconditionally waives and
releases any and all(a)rights and claims for a construction or other lien on land and buildings being
constructed,altered,erected or repaired and to the appurtenances thereunto,(b)rights and claims on any
payment bond(s)furnished in conjunction with said construction,alteration,erection or repair,and(c)
rights and claims for lien on money,bonds,or warrants due or to become due to the prime contractor
therefor. The property covered by this waiver is owned by the City of Arden Hills(owner),is located at
1245 West Highway 96,Arden Hills,MN is described as Arden Hills City Hall and this waiver pertains to
a portion of the work to be performed by Rochon Corporation(prime contractor).
This waiver covers all labor,material and supplies for construction,alteration,erection,and repairs
furnished by the undersigned under a contract with City of Arden Hills through the date of this waiver in
the amount of TWO HUNDRED EIGHTY FOUR THOUSAND NINE HUNDRED FORTY SIX AND
87/100 Dollars ($284,946.87)
This lien waiver is not valid until the amount listed above has been received.
■
■
am"
GRADE L. BURGHARDT
NOTARY PUBLIC-MINNESOTA Company Name Rochon Corporation
My Comm.Expires Jan.31,2005
■ • By
,Q Jeff Wellman
ice c-e Y�c t j Its Vice President
Contractor Waiver Form
APPLICATION AND CERTIFICATE FOR PAYMENT (SUBSTITUTE AIA DOCUMENT G702) PAGE ONE OF 2 PAGES
TO(OWNER): City of Arden Hills PROJECT: Arden Hills City Hall APPLICATION NO: 7
4364 West Round Lake Rd 1245 West Highway 96
Arden Hills,MN 55112-5794 Arden Hills,MN 55112 PERIOD TO: 31-Mar-01
FROM(CONTRACTOR): Rochon Corporation VIA(ARCHITECT): Architectural Alliance ARCHITECT'S
3650 Annapolis Lane North,Suite 101 400 Clifton Avenue S. PROJECT NO:
Plymouth,MN 55447 Minneapolis,MN 55403
CONTRACT FOR: General Construction CONTRACT DATE: 8/15/00
CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment,as shown below,in connection
CHANGE ORDER SUMMARY with the Contract,Continuation Sheet,Substitute AIA Document
Change Orders approved in ADDITIONS DEDUCTIONS G703 is attached.
previous months by Owner
TOTAL 12,544.00 1. ORIGINAL CONTRACT SUM............................... $ 2,942,000.00
Approved this Month 2. Net Change by Change Orders............................ $ 12,544.00
Number Date Approved 3. CONTRACT SUM TO DATE(Line 1+/-2)..............$ 2,954,544.00
4. TOTAL COMPLETED&STORED TO DATE........... $ 1,568,470.80
(Column G on G703)
5. RETAINAGE:
TOTALS 0.00 a._%of Completed Work
Net change by Change Orders 12,544.00 (Column D+E on G703)
The undersigned Contractor certifies that to the best of the Contractor's b._%of Stored Material
knowledge,information and belief the Work covered by this Application (Column F on G703)
for Payment has been completed in accordance with the Contract Total Retainage(Line 5a+5b or
Documents,that all amounts have been paid by the Contractor for Work for Total in Column I of G703)......................... $ 78,358.84
which previous Certificates for Payment were issued and payments received 6. TOTAL EARNED LESS RETAINAGE......................$ 1,490,111.96
from the Owner,and that current payment shown herein is now due. (Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR
CONTRACTO Rochon Corporation PAYMENT(Line 6 from prior Certificate)..... $ 1,205,165.09
8. CURRENT PAYMENT DUE.................................. $ 284,946.87
By; Date: April 1,2001 9. BALANCE TO FINISH,PLUS RETAINAGE............. $ 1,464,432.04
f Wel n-Vice President (Line 3 less Line 6)
State of: Minnesota County of: Hennepin
Subscribed and sworn to before me this 1st day of April,2001
■/1/,y^\l ^n^AAAAA--~AAAAA■
C
GHARDT Notary Public:� o
d
'IC-MINNESOTA
�,. � rs Jan.31,2005
■w�vwvwev ■
My Commission expires: January 31,2005
ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED�.
In accordance with the Contract Documents,based on on-site observations (Attach explanation if amount certified differs from the amount applied for.)
and the data comprising the above application,the Architect certifies to the
Owner that to the best of the Architect's knowledge,information and belief the ARCHITECT:
Work has progressed as indicated,the quality of the Work is in accordance /�_/ � I b
with the Contract Documents,and the Contractor is entitled to payment By:`T///� A0 Date:
of the AMOUNT CERTIFIED. This certificate is not negotiable. The AMOU14T CE IFIED is payable
only to the Contractor named herein. Issuance,payment and acceptance
of payment are without prejudice to any rights of the Owner or Contractor
under this Contract.
J
PAGE 2 OF 2
CONTINUATION SHEET APPLICATION NUMBER: 7
Substitute AIA Document G703 APPLICATION DATE: 1-Apr-01
PERIOD FROM: 1-Mar-01
Arden Hills City Hall TO: 31-Mar-01
CONTRACTOR'S PROJECT NO: 0028
SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE
CODE DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL TO DATE % TO FINISH RETAINAGE
01000 GEN'L RQMTS 151,171.00 90,578.06 15,875.66 0.00 106,453.72 70 44,717.28 5,322.69
02200 EARTHWORK 63,722.00 40,855.00 2,142.00 0.00 42,997.00 67 20,725.00 2,149.85
02480 LANDSCAPING 32,797.00 0.00 0.00 0.00 0.00 0 32,797.00 0.00
02513 ASPHALT PAVING 57,252.00 9,790.09 0.00 0.00 9,790.09 17 47,461.91 489.50
02600 SITE UTILITIES 143,700.00 40,000.00 0.00 0.00 40,000.00 28 103,700.00 2,000.00
04200 CONCRETE/MASONRY 833,568.00 380,100.00 122,500.00 0.00 502,600.00 60 330,968.00 25,130.00
03410 PRECAST CONCRETE 44,565.00 44,565.00 0.00 0.00 44,565.00 100 0.00 2,228.25
05100 STEEL FABRICATION 108,129.50 82,500.00 0.00 0.00 82,500.00 76 25,629.50 4,125.00
05600 STEEL ERECTION 75,977.50 70,000.00 5,977.50 0.00 75,977.50 100 0.00 3,798.88
05500 EXPANSIN JT COVERS 2,000.00 0.00 0.00 0.00 0.00 0 2,000.00 0.00
06100 CARPENTRY 203,699.00 114,900.00 31,449.70 0.00 146,349.70 72 57,349.30 7,317.49
06400 MILLWORK 56,438.00 0.00 0.00 0.00 0.00 0 56,438.00 0.00
07160 WATERPROOFING 10,000.00 9,250.00 750.00 0.00 10,000.00 100 0.00 500.00
07530 ROOFING 62,670.00 40,780.00 10,000.00 0.00 50,780.00 81 11,890.00 2,539.00
07900 CAULKING 3,342.00 0.00 0.00 0.00 0.00 0 3,342.00 0.00
08100 HM/DOORS/HARDWARE 27,120.00 7,107.88 0.00 0.00 7,107.88 26 20,012.12 355.39
08360 OH DOORS/AUTO OPERA 6,031.00 0.00 910.00 0.00 910.00 15 5,121.00 45.50
08800 ALUM STOREFRONT 193,559.00 64,585.00 0.00 0.00 64,585.00 33 128,974.00 3,229.25
09300 CERAMIC/QUARRY TILE 40,545.00 0.00 0.00 0.00 0.00 0 40,545.00 0.00
09500 ACOUSTICAL CEILING TIL 17,847.00 0.00 0.00 0.00 0.00 0 17,847.00 0.00
09680 CARPTE/VINYL TILE 32,240.00 0.00 0.00 0.00 0.00 0 32,240.00 0.00
09900 PAINTING 12,125.00 0.00 0.00 0.00 0.00 0 12,125.00 0.00
? ACCESS PANELS 300.00 0.00 0.00 0.00 0.00 0 300.00 0.00
10200 LOUVERS 1,900.00 0.00 0.00 0.00 0.00 0 1,900.00 0.00
10100 VISUAL DISPLAY BOARD 2,185.00 0.00 0.00 0.00 0.00 0 2,185.00 0.00
10160 TOILET PARTITIONS 1,971.00 0.00 0.00 0.00 0.00 0 1,971.00 0.00
10800 TOILET ACCESSORIES 3,057.00 0.00 0.00 0.00 0.00 0 3,057.00 0.00
12690 FLOOR MATS 2,519.00 0.00 0.00 0.00 0.00 0 2,519.00 0.00
10520 FIRE EXTINGISHERS 1,200.00 0.00 0.00 0.00 0.00 0 1,200.00 0.00
12490 WINDOW BLINDS 1,675.00 0.00 0.00 0.00 0.00 0 1,675.00 0.00
10990 WARDROBE SPECIALTIES 243.00 0.00 0.00 0.00 0.00 0 243.00 0.00
10440 SIGNS/FLAGPOLE 6,987.00 0.00 0.00 0.00 0.00 0 6,987.00 0.00
10990 FIREPLACE 1,500.00 0.00 1,293.91 0.00 1,293.91 86 206.09 0.00
AUDIO VISUAL EQUIP 4,250.00 0.00 0.00 0.00 0.00 0 4,250.00 0.00
14200 ELEVATOR 36,900.00 5,535.00 5,253.00 0.00 10,788.00 29 26,112.00 539.40
15500 MECHANICAL 362,410.00 165,868.80 59,224.20 0.00 225,093.00 62 137,317.00 11,254.65
15300 FIRE SPRINKLER 19,526.00 16,630.00 0.00 0.00 16,630.00 85 2,896.00 831.50
16000 ELECTRICAL 154,423.00 10,300.00 27,000.00 0.00 37,300.00 24 117,123.00 1,865.00
SUBTOTAL 2,779,544.00 1,193,344.83 282,375.97 0.00 1,475,720.80 53 1,303,823.20 73,721.34
FEE 175,000.00 75,250.00 17,500.00 0.00 92,750.00 53 82,250.00 4,637.50
TOTAL 2,954,544.00 1,268,594.83 299,875.97 0.00 rl..6,,470.801 53 1 1,386,073.20 78,358.84
t/J*Q01 14:14 FAX 6123701378 BRW, INC._ _ 18001
URS MEMORANDUM
BRW, Inc. Thresher Square
p�f�(
700 Ttcd Street South
Minne,T,01is,MN 55415
Phone: (612)370-0700
Fax: (612)370-1378
File: 37951-017-2001
To:
Joseph Lynch/City Copy:
Administrator
From: Gregory S.Brown,P E-
Date: April 12, 2001
Subject: 2001 Street Seal Coating Project
borhoods equaling
Project consists of seal coating two neigh
The 2001 Street Seal Coating Proj Pavement' One neighborhood is °n the north
entilie Lake
appmllimately 68,000 square Yards of bituminous
nth Lake; the other net
and East Side ofer side of Val
ghborhood borders
er
Avenue were e seal coated in 1997 and areRoad. A segment of Crystal Avenue and Dell View Aven
not included
in this project.
rock aggregate used in the 2000 seas coating
will be using the same Dresser trap icor to seal coating and street sweeping
This project ws will be performing the crack sealing p rior to applying
in
project. City crews
e seal coating. The Contractor will be responsible for street sweeping p
after th
the seal coat and aggregate.
8'h and presented at the May 14t°Council meeting for
opened May -project assuming an award
Bids are scheduled to be ope r -proje ely$509500-00-
date
A completion date of June 29, 2001 has been sot
s°a this Prof
app 15th. The Engineer's estimate for this Proj
date of May
r�
• �l i
ol
4WD I
r • -10,!!11��
10
I
�10TIC�t�
At?YISEMEI�FOR BIDS -
91 AY SEALCOATING PROJECT.
o X►RDEN HILLS'
RAMSEY 000NT1f,'MINNESOTA
NOTICt_tS HEREBY,GIVEN that sealed
s wry nfeeived by the City CouncN
tlf idlaerdert Is R nt
Qi sg s atw E` .i4v-:3n tri?
Engineers, 700 Third Street, South',
Mirx;rlis MM 55415,until 11:00 a.m.CAT,
jSh �0011,ar will be publicly.opaned'a t
rrr Ce ,thy Ftwb.!a-,Awry:'
design it dffi Or a-gwhts of th 6lty of
-Arden H1lfs`>;aid -dposaWto be for this
furrrislnng,ofto
lafior and materials for the
cortstrac rR, mplslie attd4 pfiltt 6 irt;
a�sordarpe the plates and.
for the following:''
08,130 SY Bituminous Seal Coat
The bids,mustrbs submitted on the proposal
forms-provided in accgrdance�ywtl?contract
doeurnenWj,plans and apecificatioris a$
prepared P.y.SRW,.Inc.Consultinngineers.
700 Trhrrd' g E
Street South, Minneapolis,
Mirgtesota"55415,which are on file with the
City CleW.Of.Arden Hills and maybe seen at
the atRce of dte,Consultetg Engineer
Federal Labor Standard
.and Equf{t>.
EmpNdyment Apportariity requiremen%ts MrNI'
0opof thens and specifications willbe
furrushedupoh rdquestfor the price of$A*
per set-sent to BRW;4nc.,700 Third S0i0et
SouSi,'Mljnneapolis. Mihnesota 5,5415. 5.
Am specifications,so p achased,become die
prQperty gf;the purcha§er and no refund'aMN'
'be wed for any portion of the purchase
�Orieta• > :. � ,
Eaeh Wddar,.sha -filp,with.ttis_big an.,
3acsptabie dartified ehe & oastl'de ,
cashiers Ril e, ,Dr bud bor to :
not lees than 1096 of the amotrrt of the
bid.No bid may be w>f#idrawn wI
-days aftw,Abe bids are operred w'
reserves the cigtu to reiact�jrr�r aN,baia�r kt
asee�t�e=bbl d�ep'!ed inttt�.intifr.
An lutlders.for iSontract azo .559 i
,,or-more shall require trortjrh'ctbis -
crirtteactors and:vendors wl fia w,or
more fuN-ti"employees t<t sukri3it a rpPY of
their Affirmative Action:Carta+#icate for the
cxuxr"ertt period,with their bid =
The bids will be considered by the City of
Arden Hills at their meeting on,,May 14th;
250E
Dated:App 511h,20M
By Otader ON&%* f4c CeunO
lsl.leeeph'tayrrsAr,- r
City of Aw ims oft ti mese"
(Bulletin:April 11,is,25,10W
APR-25-01 WED 12;21 AEC ENGINEERING, MNPLS FAX N0, 16123343101 P. 02/03
K
AEC ENGINEERING E N G I N E E R4
400 1 at Avenue North INSPECTORS
Suite 400
Minneapolis,Minnesota 55401
Phone:(612)332-8905
Fax:(612)334-3101
April 23, 2001
Mr. Thomas J. Moore BY: Facsimile
Parks and Recreation Director (651) 633-7839
City of Arden Hills
4364 West Round Lake Road
Arden Hills, Minnesota, 55112-5794
Re: Cleaning, Repairing and Painting of the
500,000 Gallon Hydropillar, (North Tower)
and Ladder Modifications on the
1.0 MMG Hydropillar, (South Tower)
City of Arden Hills, Minnesota
AEC Project Number 99502-2503
Bid Evaluation
Dear Mr. Moore:
The bid opening for the above referenced project was held on April 19, 2001 at 2:30
p.m. The following four(4) bids were received as follows:
BIDDER Base Bid Qotion A Option B
Champion Coatings, Inc. $24,800 $13,675 $10,000
Kangas Tank $42,000 $24,000 $13,000
TMI Coatings, Inc. $62,600 $15,100 $12,300
LeadCon Inc. $134,500 $20,000 $10,000
The Engineers Cost Estimate was $24,200 for the base bid, $21,000 for Option A and
$10,000 for Option B.
AEC has reviewed the qualifications of the lowest bidder, and finds that Champion
Coatings, Inc. meets the requirements of the Project Specifications. Based upon the
above Bids, AEC recommends Champion Coatings, Inc. be awarded the contract for
the cleaning, repairing and painting of the 500,000 gallon Hydropillar (North Tower)
and ladder modifications on the 1.0 MMG Hydropillar (South Tower) in the City of
Arden Hills, Minnesota.
APR-25-01 WED 12:21 AEC ENGINEERING, MNPLS FAX N0. 16123343101 P. 03/03
It is AEC's understanding the Notice of Award and the Contract Documents will be sent
to the Contractor you select by the City.
If you have any questions regarding AEC's recommendation please call me at 612/332-
8905,
Sincerely,
ASC IN ER/NG, Inc.
Robert E. Kollmer,
Supervisor Coating Department
Certified NACE International Coatings Inspector No. 1291
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2 W Y F J U v 0
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 11,2001
TO: Mayor and City Councilmembers
FROM: Joe Lynch, City Administrato
SUBJECT: Day in the Park
Background
Previously,the City had sponsored the Day in the Park as an opportunity to showcase and
familiarize various park amenities in the City. For 2000,the focus of the event was shifted to
create more of a community event feeling. In 2001,the City will celebrate our Fiftieth
Anniversary with a celebration at Tony Schmidt Park. As a part of this, Day in the Park will be
celebrated with activities and events recognizing our anniversary celebration.
In 2000, staff was invited to be involved with and work at the Day in the Park celebration.
Those staff that worked on the Saturday event were offered the Monday off before the July 4h
holiday as an exchange for helping with this City event. Those staff who chose not to work at
the event worked on that Monday.
This year, I would again like to extend the invitation to staff to work at the Fiftieth Anniversary
event. The response has been very positive and enthusiastic. A request has been made to allow
those employees that work the event time off on another date or date(s) in exchange. The request
has been made to have the %2 holiday on Christmas Eve converted to a full day, an the 1/2 day
holiday for New Year's Eve made into a full day. The total time exchange would be eight(8)
hours, 1 hour for every hour worked.
Labor costs to the City for allowing employees to work this event total $3,257 for all existing
personnel.
Recommendation
Staff would recommend that the City Council encourage the staff to participate in the Fiftieth
Anniversary celebration by allowing an exchange of time worked at the celebration for an
additional '/z holiday on both Christmas Eve and New Year's Eve day.
Planning Commission/City Council Agenda Items(Planning Cases) updated: 04/24/01
Planning Commission City Council
May 2(Deadline April 2) April 30
01-12 Manufacturers'Services 01-02 Guidant Corporation(action must be taken)
4300 Round Lake Road 4100 Hamline Avenue
PUD Amendment(parking) PUD Amend/Site Plan Review
01-11 City of Arden Hills 01-07 Jon Lundin
Zoning Ordinance Amendment 1164 Amble Drive
(Lakeshore Setbacks) Variance(Lakeshore setback)
01-13 City of Arden Hills(Schedule)
Codification of Ordinances from Code to Zoning May 14
(Adult Entertainment,Subdivision,Mobile 00-39 Right of Way Ordinance(first read)
Homes,Flood Plains,
Shoreland Management,Excavations) May 21 Worksession
Erosion and Sediment Control Ordinance(schedule)
May(TBA)
Sign Ordinance Working Group Meetings May 29
01-09 Chesapeake Companies(action must be taken)
June 6(Deadline May 7) I35W&1694
01-08 United Properties Final plat
4300 Round Lake Road, PUBLIC HEARING:Vacation/Dedication(Easement)
1987& 1887 Gateway Blvd. 01-12 Manufacturers'Services
PUD Amendment(enclosures) 4300 Round Lake Road
01-13 City of Arden Hills(First Review) PUD Amendment(parking)
Codification of Ordinances from Code to Zoning 01-11 City of Arden Hills
(Adult Entertainment,Subdivision,Mobile Zoning Ordinance Amendment(Lakeshore Setbacks)
Homes,Flood Plains,
Shoreland Management,Excavations) June 11
01-03 Goserud/Aiken?(incomplete) 00-39 Right of Way Ordinance(second read)
Concept PUD Erosion and Sediment Control Ord.(first read)
HAvenue
01-07 Arrdenden T Towers Inc.?(incomplete) June 18 Worksession
1777 Gateway Blvd. 01-13 Codification of Code Ordinances to Zoning(schedule)
PUD
June 25
July 5(?)(Deadline June 4) 01-08 United Properties(action must be taken)
01-13 City of Arden Hills(Second Review) 4300 Round Lake Road,
Codification of Ordinances from Code to Zoning 1987& 1887 Gateway Blvd.
(Adult Entertainment,Subdivision,Mobile PUD Amendment(dumpster enclosures)
Homes,Flood Plains,
Shoreland Management,Excavations) July 9
Sign Ordinance Revisions? Erosion and Sediment Control Ord.(second read)
01-13 Codification of Code Ordinances to Zoning(first read)
August 1
August 13
September 5 01-13 Codification of Code Ordinances to Zoning(second read)
October 3 September 17 Worksession
Storm Water Management Plan Presentation?(schedule)
November 7
October 8
December 5 Storm Water Management Plan(first read)
October 15 Worksession
Comp.Plan Final Document(schedule)
November 13
Storm Water Management Plan(second read)
(schedule) introduction of Ordinance and timeline for Comp.Plan Final Document(first read)
adoption
(first read) first presentation of the Ordinance December 10
(second read) second presentation of the Ordinance for Comp.Plan Final Document(second read)
adoption with Public Hearin
M:\USERS\JENNIFER\Planning Commission Cases\Upcoming Planning Cases schedule\Planning Cases Calendar.doc
MINUTES DRAFT
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION WORKSESSION
WEDNESDAY,APRIL 4,2001
6:30 P.M. -ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Steve Baker called the meeting to order at 6:37 p.m.
ROLL CALL
Present were Chair Steve Baker, Commissioners Warren Pakulski, Clayton Zimmerman,
Terri Duchenes, David Sand and Therese Galatowitsch. Commissioner Steve Erickson
arrived at 7:13 p.m.
Also present were Councilmember Beverly Aplikowski and Planner Jennifer Chaput.
DISCUSSION
The Planning Commissioners generally discussed the cases on the agenda from first to
last.
There was some discussion regarding the proposed deck expansion for case#01-07,
requiring a variance from Karth Lake. It was determined that the proposal included and
enclosed patio below the deck that was being squared off with a slight expansion. Even
though the expansion was slight, the house was located about 45' from the OHW mark of
the Lake where it should have been 75', making the structure nonconforming. Therefore,
any expansion within this setback area required a variance. The Commissioners discussed
a past planning case of a similar nature, determining that they were dissimilar due to lot
shape and terrain.
Some discussion took place regarding United Properties'proposal to screen the dumpsters
on the three Gateway Boulevard properties. The applicant was proposing one sided fences
between each dumpster and the road on every property. The Commissioners appeared
pleased that the management company was being proactive and addressing this issue.
The final plat was reviewed for the Morris Communications property on the corner of I-
35W and I-694. The Planning Commission had reviewed the preliminary plat a few
months back for the same property. The final plat review completed the platting process.
Planner Chaput stated that the proposal was for five lots, two of which were outlots for
the existing billboards. The three remaining lots were proposed because a road intersects
one section of the property and railway property through the other section. As a condition
of the approval, these lots would not be developable in this manner since it was
understood that the applicant would be working to acquire other properties and then go
through a consolidation process. The Commissioners had few comments on this item.
ARDEN HILLS PLANNING COMMISSION WORKSESSION—APRIL 4, 2001 2
The Commission reviewed the new information submitted by Guidant for their requested
master PUD amendment and parking structure site plan review. It was expressed that they
had a better understanding of the big picture now that Guidant had disclosed their
previously confidential purchase of the Control Data property. The Commissioners felt
much more comfortable discussing the parking structure's proposed 45' height due to the
elevations and renderings provided in their packets.
ADJOURNMENT
The worksession adjourned at 7:30 p.m. and the Planning Commission moved to the
regular meeting's agenda.
MINUTES DRAFT
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY,APRIL 4,2001
7:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Steve Baker called the meeting to order at 7:30 p.m.
ROLL CALL
Present were Chair Steve Baker, Commissioners Dave Sand, Terri Duchenes, Warren
Pakulski, Stephen Erickson, Clayton Zimmerman, and Therese Galatowitsch.
Also present were Councilmember Beverly Aplikowski, Councilmember Lois Rem,
Planner Jennifer Chaput, and Recording Secretary Kathleen Altman.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
MARCH 7, 2001
Commissioner Erickson moved, seconded by Commissioner Sand, to approve the March
7, 2001 minutes as submitted. The motion carried unanimously(7-0).
PLANNING CASE #01-07 — JON LUNDIN, 1164 AMBLE DRIVE, VARIANCE —
PUBLIC HEARING
Chair Baker opened the public hearing at 7:32 p.m.
Ms. Chaput explained that the applicant, was requesting a variance from the ordinary high water
mark setback of Karth Lake (43 feet proposed (with cantilever), when 75 feet was required) for
the expansion of an existing deck.
Ms. Chaput explained the applicant was requesting a variance to replace an existing deck with a
slightly larger deck (-45 square feet greater), locating no closer to the Ordinary High Water
(OHW) setback from Karth Lake than it already exists (45' where 75' was required). However, a
cantilever was proposed that would be 2' closer, creating the need for a variance of 43' from the
OHW of Karth Lake. This was the second request for a variance from the OHW of Karth Lake
within the last year.
Ms. Chaput explained the last variance application of this type (1228 Karth Lake Drive), the
Planning Commission recommended approval and the City Council approved. Staff
recommended denial of the variance because undue hardship could not be identified and
recommended that this issue would be better dealt with in the future by amending the Zoning
Ordinance. At that time, the City Council did not agree to the immediacy of amending the
Ordinance. However, the Planning Commission had since identified the Ordinance amendment
as a priority and staff intended on drafting changes to this section for the May Planning
Commission meeting.
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 2
Ms. Chaput stated to reiterate the issue, the setback, determined by the DNR and adopted by the
City, from the ordinary high water mark of Karth Lake (934.95) was 75'. It appeared that a
number of homes along Karth Lake are unable to meet this setback as they currently existed.
Minnesota Rules 6120.3200 stated that lakes classified as "general development" (Karth Lake)
should have a structure setback of 75' from the ordinary high water level for unsewered lots and
50' for sewered lots. The Zoning Ordinance language should be adjusted accordingly.
Ms. Chaput reviewed the variance criteria, stating:
A. State Requirements
Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue hardship"as:
"... means the property in question cannot be put to a reasonable use if used under
conditions allowed by the official controls, the plight of the landowner is due to
circumstances unique to the property not created by the landowner, and the variance,
if granted, will not alter the essential character of the locality. Economic
considerations alone shall not constitute an undue hardship if reasonable use of the
property exists under the terms of the ordinance..."
B. City Requirements
Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that,
"Adherence to the provisions of this ordinance was required, except for special cases
which arise because of the configuration of a particular parcel. The condition shall
not have been created by the landowner. A variance or variances of a side of a lot, the
shape of the lot or the unusual terrain prohibit reasonable development equivalent to
that which would be permitted without variance on a similar size lot located in the
same district, but which lot has no unusual configuration. Economic conditions alone
shall not be grounds for a variance. In no case shall the granting of a variance impair
the health, safety, comfort and general welfare of the public, nor will it be contrary to
the intent and purpose of the Comprehensive Plan, the official map or this or any
other ordinance of the City".
Ms. Chaput reviewed the variance finding explaining in order to grant a variance, a physical
hardship must be identified, as defined by the City and State criteria. For this application for a
variance from the ordinary high water mark from Karth Lake at 1164 Amble Drive, staff can
make the following findings:
A. Whether the circumstances for which the variance is requested are unique to the property.
There are a number of properties along Karth Lake that face the same situation as this
property owner. It appears that a number of the houses on the east side of the lake are, on
average, no more than fifty feet back from the ordinary high water mark (an estimation made
from GIS data), not meeting the current ordinance requirements. The circumstances relating
to this particular property are, therefore,not unique.
B. Whether granting the variance would be in keeping with the spirit and intent of the City's
Zoning Code.
The City's Zoning Code states as one of its intentions as, "To promote the character of and
preserve and enhance the properties and areas within the City including wetlands, ponds and
marshes". The setback requirements from the OHW mark are enacted to preserve and protect
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 3
the existing wetlands by not allowing development within a certain setback. Allowing for a
variance from this would be contrary to the intent of the ordinance.
C. Whether the property in question can be put to a reasonable use without granting of a
variance.
A single family home is currently constructed on the property. Therefore, the property in
question has already been put to a reasonable use. The entire deck juts into the ordinary high
water mark setback so the reconstruction and addition to the deck could not be reconfigured
outside the setback. However, it cannot be said that without this variance, the property could
not be put to a reasonable use.
D. Whether the hardship was created by the property owner.
Although the shape of the lot and position of the house are not the fault of the current owner,
the owner is proposing the construction and addition within the setback area, creating the
need for a variance. This could be avoided by performing general maintenance to the existing
deck and not enlarging the footprint of a nonconforming structure, requiring a variance.
Therefore, the need for this variance is being created by the property owner.
E. Whether granting the variance will alter the essential character of the neighborhood.
This is contrary to the intent of the ordinance to allow nonconformities to continue to exist
and be expanded without consideration for current ordinances. Technically, this variance will
not alter the character of the neighborhood since there are a number of properties along Karth
Lake in the same situation.
Ms. Chaput presented the Commission's options for consideration of this application and advised
that Staff recommended denial of the variance from the ordinary high water mark setback of
Karth Lake based on the five reasons noted in the staff report.
Jon Lundin, applicant, stated his home was 22 years old. The siding was rotting and the deck
was falling off. He stated they wanted to do this project right, and it was on the advice of the
architect that he was applying for a variance. He stated he felt it was worth paying for the
variance and a survey so it was done right. He stated both neighbors on his sides were
supportive of the project.
Chair Baker asked if the lower level would be a fully enclosed screened porch. Mr. Lundin
replied that was correct with the existing deck above it being reconstructed.
Commissioner Zimmerman asked how the screen portion would be constructed. Mr. Lundin
replied there would be footings, with screen, and in the winter there would be plexi-glass put on,
but there would be no permanent windows, heating or plumbing.
Commissioner Zimmerman asked if they were replacing a window in the home with a sliding
door. Mr. Lundin indicated on the drawing where the door would be placed and where the
window would be moved. He stated there would be French doors.
Chair Baker stated if they approved the two-foot overhang, would it be two feet closer to the
lake. Mr. Lundin replied that was correct, but they would not be closer to the lake on the ground
level,just the overhang would be closer, which would provide better drainage.
r
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 4
Commissioner Galatowitsch asked if his deck could go out and be squared off. Mr. Lundin
replied they could do that, but they did not want to go any closer to the lake. He stated the deck
had odd angles and the house was a contemporary home, which angles matched the home.
Commissioner Erickson asked Ms. Chaput to elaborate on the 50-foot v. the 75-foot back and
what was happening with that and also the variance application at 1228 Karth Lake. Mr. Chaput
replied the 1228 Karth Lake was quite a bit farther from the lake than this application was, but it
was discovered at that time the discrepancy with the State statutes. She stated she would provide
an amendment to the Ordinance for next month's meeting. She stated the odd shape of the lot
was why the variance was allowed to go through.
Commissioner Erickson asked if the deck could be rebuilt if it was taken down. Ms. Chaput
stated this was a non-conforming structure, but the deck could be replaced. She stated the reason
for the variance was because he wanted to add onto the deck, increasing the nonconformity.
Chair Baker asked Mr. Lundin if he had conferred with the architect to see if he could stay within
the variance. Mr. Lundin stated the 50 feet did not come up. He stated the architect came up
with a better plan that did not come any closer to the lake.
Chair Baker stated he would be more comfortable with a variance of 50 feet, considering the City
was going to amend the Ordinance to conform to the State Statute in the nest few months. He
stated his concern was this setting precedence. He stated they needed to be cognizant if there
was any other alternative for him.
Commissioner Zimmerman agreed with Chair Baker and stated he would like to see alternatives
to the deck expansion.
Ms. Chaput explained options the Planning Commission had.
Mr. Lundin stated the deck would be very small if they had to take it in five feet. He stated he
did not know about the 50 feet. He knew they had to stay within the existing footprint.
Commissioner Sand asked if it was better for the applicant to ask him to revise this, or deny it
and not allowing him to come back for six months. Ms. Chaput stated they could put it in the
requests and staff would monitor this.
Commissioner Sand asked what would happen if the 50-foot was not approved for some reason
and this was approved for the 50 foot, what would happen to the applicant's request. Chair
Baker stated they would deal with the variance.
Chair Baker closed the public hearing at 7:58 p.m.
Commissioner Zimmerman moved, seconded by Commissioner Sand, to recommend approval of
Planning Case #01-07, Jon Lundin, 1164 Amble Drive, Lakeshore Setback Variance, based on
the following findings:
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 5
1. Approve the 50-foot setback variance consistent with the correct DNR setback in
anticipation of the City of Arden Hills Ordinance being changed by the City and staff was
to evaluate the final building plan to ensure it was 50 feet.
2. Fifty-feet would be a five foot improvement from the existing structure;
3. Allow a two-foot cantilever into the 50-foot setback.
The motion carried unanimously(7-0).
This Planning Case will be reviewed at the Monday, April 30, 2001, City Council meeting.
PLANNING CASE # 01-08 —UNITED PROPERTIES, 4300 ROUND LAKE ROAD, 1887
& 1987 GATEWAY BLVD., PUD AMENDMENT- PUBLIC HEARING
Chair Baker opened the public hearing at 8:03 p.m.
Ms. Chaput explained that the applicant was requesting to amend the Planned Unit
Development for the properties at 4300 W. Round Lake Road and 1887 & 1987 Gateway Blvd.
to screen the existing refuse containers on all properties.
Ms. Chaput explained at the time of construction, the above listed properties were managed by
Welsh Companies. Since this time, United Properties had taken over the management. The
building at 4300 W. Round Lake Road was built separately from those on Gateway Boulevard
(different application)but was of the same style and materials as the others.
Ms. Chaput stated the City's Zoning Ordinance required that all refuse containers be screened so
not to be visible from adjoining properties. All three of the above mentioned properties have a
number of dumpsters along the back of the buildings. Planning Case #99-06 approved the
Gateway Boulevard development and required that all dumpsters be screened, although it was
never implemented. The other property on Round Lake Road did not list this requirement in the
conditions of approval but the applicant is willing to include it as part of the overall screening
plan.
Ms. Chaput explained in Planning Case #00-40, it became evident that there were dumpsters on
the properties that were not properly screened and United Properties was asked to address this
issue. United Properties had filed this Planning Case to propose a method of screening all of the
existing dumpsters.
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 6
Ms. Chaput reviewed the zoning requirements explaining planning Case #97-06 approved that
dumpsters on the Gateway Properties be screened with, "...one inch by eight inch cedar siding
attached to galvanized iron posts..." with a height of, "...seven feet (7'), its width was ten feet six
inches (10'-6") and its depth was ten feet (10')" (See Exhibit A, Section A). There was no record
of requirements for the Round Lake Road property.
Ms. Chaput stated the Section 6, G, #2 of the Zoning Ordinance states that, "In all districts, all
waste materials, debris, refuse or garbage shall be kept in an enclosed building or be properly
screened and contained in a closed container designed for such purpose so as not to be visible
from adjoining properties or public streets".
Ms. Chaput explained the Zoning Ordinance does not specify that a screened enclosure was
required for every dumpster but that the container must be closed and screened in some manner.
It also does not state the types of materials or dimensions that are acceptable. Past applicants
have had a mixture of cedar fencing and chain link fence with vinyl slats.
The applicant was proposing a one-sided chain link fence with vinyl slats of silver or beige. The
fence would be located between each dumpster and the road to adequately screen the dumpster
from the road. The fence would be 8' by 10', extending one foot longer for the fencing located at
the Gateway Center and Pacesetter properties (Phases 1 and 2 of the development). A similar
type of screening was approved in Planning Case #00-40 for a trash compactor. This type of
screening was appropriate for a property that is already developed and was a better solution than
enclosing each and every dumpster with varying sizes of enclosures that are impractical for
maintenance of the larger dumpsters.
Ms. Chaput presented the Commission's options for consideration of this application and advised
that Staff recommended approval of Planning Case #01-08, Planned Unit Development
amendment for the properties at 4300 W. Round Lake Road and 1887 & 1987 Gateway Blvd. to
install chain-link fencing with vinyl slats to screen all refuse containers all properties with two
conditions as outlined in the staff report.
Commissioner Erickson asked where the fences were located. Kelly Overtly, United Properties,
indicated they would have cedar enclosures around each dumpster. She indicated where the
dumpsters were located. She proposed to put a one-sided chain link fence 10 x 8 with vinyl
inserts between the dumpster and the road on the 18887 Gateway Boulevard.
Commissioner Zimmerman asked if the fences would be perpendicular to the building. Ms.
Oerth responded that was correct.
Chair Baker asked if they approved this tonight, what would happen if another dumpster was
added. Ms. Chaput stated she wanted it to be stated as a condition, that any future dumpsters be
screened by the tenant.
Ms. Oerth stated at the present time, all of the buildings were completely rented out and she did
not anticipate there would be many more, if any, dumpsters added.
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 7
Commissioner Sand stated that at building 1987, on the very east side, there was a trailer there
that had not moved, and he wanted to make sure it was not being used as permanent storage
facility. He also stated there was a mobile home in the parking lot. He asked Ms. Oertli to check
to make sure these were temporary facilities only.
Commissioner Sand asked how many screens would there be when there were two dumpsters
together. Ms. Oertli stated they would use one screen to enclose both dumpsters.
Commissioner Sand stated he wanted to see the dumpsters moved closer together so they could
not be seen. Ms. Oertli agreed.
Commissioner Erickson expressed concern that the dumpsters would still be seen from the road.
Ms. Chaput pointed out that as the landscaping grew, that would also aid in screening the
dumpsters.
Commissioner Erickson expressed concern that the fences would be hit by the trucks and would
not maintain their neat appearance.
Commissioner Erickson asked the owner look into screening the whole area, instead of
individual dumpsters.
Chair Baker closed the public hearing at 8:24 p.m.
Chair Baker concurred a more long-term solution would be desirable. He asked if these
proposals had been taken to the owners. Ms. Oertli replied the current requirements were to
screen each dumpster with cedar, and that was the reason this was being proposed. She stated
with respect to landscaping, once the trees grew bigger, that would aid in the screening, but this
was not a short-term solution.
Commissioner Zimmerman asked how Ms. Oertli felt about the proposal Commissioner Erickson
gave with respect to one fence along the whole loading dock area. Ms. Oertli replied
Commissioner Erickson's suggestion would work with the 4300 Round Lake Road property, but
probably not with the other properties.
Chair Baker suggested having staff works with the owner with respect to this issue to see if any
of Commissioner Erickson's suggestions would work, or if they could come up with a better
solution to this.
Commissioner Erickson suggested tabling this item to give the owner an opportunity to come
back with modifications that would better screen in the area, without having to screen in
individual dumpsters. Commissioner Galatowitsch agreed.
Chair Baker asked if this would be setting a precedent if they approved this. Ms. Chaput stated
this was specific to this development.
Commissioner Zimmerman commended Ms. Oertli for being proactive regarding this and stated
it may be economically cheaper to do it this way, instead of enclosing each individual dumpster.
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 8
Commissioner Erickson stated he would like to see a more permanent structure. Ms. Oertli
agreed and stated she would want to obtain estimates for alternative enclosures.
Commissioner Sand moved, seconded by Commissioner Zimmerman, to table this item to allow
the owners an opportunity to modify their request, taking into consideration the Commission's
suggestions/recommendations.
The motion carried unanimously(7-0).
PLANNING CASE #01-09 — GUIDANT CORPORATION — 4100 HAMLINE AVENUE —
MASTER PUD AMENDMENT/SITE PLAN REVIEW—PUBLIC HEARING
Chair Baker opened the public hearing at 8:42 p.m.
Ms. Chaput explained the applicant was requesting a final plat of the Morris Communications
property, located in the Northeast quadrant of I-694 and I-35W.
Ms. Chaput stated the City Council approved the preliminary plat of the Morris Communications
property in January, 2001. The preliminary plat met all of the requirements of the City Code and
created one developable lot (which is actually, by plat, three lots due to the railway intersection
and the road easement) and two outlots for the existing billboards. Following approval of a
preliminary plat, the applicant had three months to file a final plat application with the City. The
purpose of the final plat application was to incorporate any changes that the City Council
required during the preliminary plat phase. There were no changes required at that time so this
was just a procedural application.
Ms. Chaput explained as a part of the final plat application, a vacation of easements application
had been made as well. The Morris Communications property had two road easements in favor
of the City of Arden Hills at this time. In order to file for final plat, the State Statutes required
that the easements be vacated by the City and be dedicated back to the City. Submitted as part of
the application are copies of easement documents 1688078, 1719279, 1832660, and 2110427.
Ms. Chaput reviewed by final plat and vacation of easement by explaining Section 22-7 of the
City Code outlines the necessary date for a final plat application. The requirements are general,
regarding how the final plat should be created, all of which are met by the submitted final plat
map. The final plat does not deviate from what was approved on the preliminary plat by the City
Council.
The City currently had two road easements on the property: 3ra Avenue NE; and 13th Street NE.
As stated by the applicant, the easements needed to be vacated by the City and then dedicated
back to the City as required by State Statute and for ease of later platting of the property. Since
this was not staff s area of expertise nor was it that of the City Engineer's, the City Engineer had
the application reviewed by a registered land surveyor within his office. The land surveyor
commented that the dedication agreed with the existing easement documents for both streets.
There was additional right-of-way on the east side of the dedicated right-of-way shown on the
plat for 3rd Avenue. There was a question of whether this should have been added into the
dedication on the plat.
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 9
The land surveyor also pointed out that the plat did not show or dedicate the Ponding and Utility
Easement that was created in 1998 for the pond located in the northwest corner of the plat. Staff
researched this issue and found that that City did not complete the filing procedures for the
easement when the Welsh Development was completed. Therefore, the City would need to
complete this procedure for it to show up on the plat. This would be best done during the time
when the applicant returned to the City with a preliminary plat to consolidate all parcels for
development. Otherwise, the Ponding and Utility Easement would need to be going through the
same vacation and dedication procedures as the road easements were currently.
The land surveyor also asked if the sixty-foot right-of-way for Gateway Boulevard would be
sufficient for the area development. The City Engineer stated that the right-of-way might need to
be expanded, depending on the location of the trail dedication, at the time of development. This
was not an issue that needed to be dealt with at this time, but when the applicant returned for
preliminary platting (consolidating) of all of the properties pertaining to the proposed
development.
Ms. Chaput stated the final plat and vacation of easements had also been thoroughly discussed
with the City Attorney who had not identified any particular issues at this time.
Ms. Chaput presented the Commission's options for consideration of this application and advised
that Staff recommended approval of Planning Case #01-09, final plat of the property located in the
Northeast quadrant of I-694 and I-35W, with six conditions as outlined in the staff report.
Chair Baker closed the public hearing at 8:46 p.m.
Commissioner Duchenes asked if there should be some memorialization of this in the land
documents filed. Ms. Chaput stated she would check with the City Attorney regarding this.
Commissioner Duchenes moved, seconded by Commissioner Zimmerman, to recommend
approval of Planning Case #01-09, Chesapeake Companies, I-35W and I-694, Northeast
Quadrant, Final Plat/Vacation of Easement, based on the following findings:
1. Dedication or conveyance of the storm water pond easement over Lot 1, Block 1 by the
applicant;
2. Land dedication to the City as a requirement of the platting process will be addressed when
the properties are being replatted at the final PUD stage;
3. Blocks 1, 2 and 3 of Lot 1 will not be developed separately as it is the understanding of the
City that all parcels will be consolidated through an additional platting process, and this be
memorialized in the real estate record along with the recording of the plat;
4. The final plat must be recorded with the County within sixty (60) days after the date of
approval, otherwise it shall be considered void;
5. Following recording, the applicant shall provide the City with a tracing and three (3) prints
of the final plat, showing evidence of the recording.
6. Land ties at any MnDOT monuments located in the field should be shown on the plat.
The motion carried unanimously(7-0).
J
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 10
This Planning case would be heard at the Monday, April 30, 2001 regular meeting of the City
Council.
Chair Baker recessed the meeting at 8:50 p.m.
Chair Baker reconvened the meeting at 8:55 p.m.
OLD BUSINESS
PLANNING CASE #01-02 — GUIDANT CORPORATION — 41.00 HAMLINE AVENUE —
MASTER PUD AMENDMENT/SITE PLAN REVIEW
Ms. Chaput explained the Planning Commission heard and made a motion to table Planning Case
#01-02 at the February meeting so that the applicant could address the following comments:
1. Preference was given to having the parking ramp shifted/lowered so not to require a variance
from the 35'height limit on structures;
2. It would be beneficial to have rendered elevations showing how the parking ramp would
appear from the street and if it would be visible from nearby properties through the existing
landscaping; and
3. Expressed the desire that the applicant work on reconfiguring the parking structure in its
proposed location, acknowledging a willingness to look at an increase in lot coverage before
an increase in height.
Ms. Chaput stated the applicant had submitted additional information on the same submission,
for clarification, from the February meeting. During the previous review of this case, staff
recommended approval with conditions.
Ms. Chaput gave a brief review stating, the PUD for the Guidant campus was last amended with
Planning Case 99-07, approving a parking ramp on the west side of the wooded wetlands,
adjacent to County Road F. In the proposed Master PUD amendment, the parking ramp was
located farther west of where it was approved, replacing an existing surface lot. The parking
ramp, exceeding the maximum height requirements for the I-1 District by 10'-8" (to the tallest
point), was being reviewed. The amendment also proposed an additional building, Building I,
between Buildings E and D, not requiring site plan review at this time.
Ms. Chaput stated the Master PUD amendment proposes two changes: the addition of Building I
(between buildings D and E); and the relocation of the parking ramp.
Ms. Chaput summarized the changes as a result of the Master PUD amendment.
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 11
Ms. Chaput reviewed the site plan parking structure explaining the Planning Commission had
had some debate over how to define and evaluate parking structures within the City since the
Ordinance was unclear on this issue. It was obvious that a parking structure cannot be considered
a principal structure (conducting a principal use) on the campus and should not be evaluated as
such. However, it was still a structure and, in light of other proposals that have been before the
Planning Commission in the last few months, was evaluated according to the "structure"
requirements of maximum height. Staff would continue to recommend that the setbacks be
evaluated according to surface parking setbacks since it continues to be the same use being
performed, even if it was at a different height.
The previous review of this case found that there were no outstanding issues, in terms of: access;
circulation; materials; floor area ratio; lot coverage; landscaping; and setbacks. The main issue of
discussion was the proposed height for the parking structure.
Height
The Zoning Ordinance in Section 5, F, 4, states that the height of a structure in the I-1 zoning
district shall not exceed 35 feet. (Please note that the I-2 and I-FLEX zones allow for a height of
45 feet).
The proposed parking structure, at its highest elevation, is 10'-8" above the maximum height for
the District. This proposal typically does require a variance review. However, this structure was
within a PUD and, therefore, on advice of the City Attorney, should be evaluated according to
the underlying zoning and proposed "flexibility" to the Zoning Ordinance language.
Ms. Chaput explained during the review of recent PUD applications, it had been made apparent
that the Zoning Ordinance language was vague regarding flexibility of standards within a PUD.
Therefore, the flexibility in a PUD was addressed through a "variance" review, keeping in mind
the potential benefits or trade-offs that could be made for allowing a structure that does not meet
the underlying Ordinance restrictions. The City Attorney has advised staff that this was not a true
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 12
variance review since it truly relates to the flexibility offered in a PUD. Therefore, a hardship did
not need to be identified.
The following points should be considered when evaluating the height of the proposed parking
structure:
• A master plan was approved in Planning Case #99-07, showing the future build out of the
property and the need for a parking ramp to accommodate the parking needs of the structures.
A parking ramp was envisioned as part of the master plan, making this situation unique from
others that have not planned for, and built according to, this need.
• Since a master building plan has already been approved on this site, with a required number
of parking spaces, it is the choice of the City to have the parking take up more horizontal
surface area or to maintain existing greenspace and build parking vertically (both of which
vary from the Zoning Ordinance). The trade-off in permitting a higher structure, as proposed,
is that greenspace is preserved on-site. In staff s opinion, the other option does not provide
any additional benefit, increasing the amount of hardcover in order to restrict a structure to
35' in height, especially when no other industrial district is that restrictive on height
(permitting 45').
Ms. Chaput explained, Guidant was unable to provide an illustration of their future (20 years)build
out plans due to a confidentiality agreement on a potential land purchase. Generally, Guidant had
informed staff that there was a possibility of acquiring additional land for expansion and that plans
indicate a potential increase in office buildings (possibly four additional buildings, ranging from
two to seven stories in height) and the resulting required parking (possibly six parking structures
between five and eight stories in height). Staff had been informed that the applicant would be able
to disclose this information to the Planning Commission in greater detail at the meeting with a
visual aid.
Other Comments
The following comments were provided by the City Engineer and should be incorporated into the
final plans:
a) The developer should provide a detailed removals plan and summary of trees to be
removed along with proposed landscaping plan;
b) The ditch subdrain does not have an outlet illustrated on the plans — this should be
reviewed by the developer and added to the final plans;
c) The proposed roadway widths and geometry should be shown on the plans;
d) The plans should include the proposed pavement sections for roadways and
driveways;
e) The plans should indicate how construction access will work while maintaining
emergency access to the site and vehicle access to the remaining parking lots;
f) The project may require additional hydrant(s) around the structure — defer to the Fire
Marshall for these requirements;
g) It appears that a retaining wall will be needed between the proposed access drive and
the existing parking lot to the east—this should be reflected on the proposed plans;
h) The main access to County Road F is 24 feet wide and the proposed plans do not
indicate any widening of this. Recommend the developer review this and consider a
three lane (36 - 40 foot wide) access with two exist lanes (striped accordingly) and
one entrance lane; and
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 13
i) The proposed ramp will need connection to the storm sewer system and possibly
sanitary sewer and water systems — no such connections are indicated on the
submittal.
Ms. Chaput presented the Commission's options for consideration of this application and advised
that Staff recommended approval of Planning Case #01-02, Master Planned Unit Development
Amendment and Site Plan Review for a parking ramp with the five conditions as outlined in the
staff report.
Dave Reimer, Guidant, gave an overview of Guidant's business. He invited the Commissioners
to have a tour of the facility.
Representatives of Guidant presented the long-range plans. They stated Guidant anticipated an 8
percent growth rate. They presented a conceptual future campus plan for the area.
Commissioner Galatowitsch asked how the buildings would be connected. Guidant
representatives responded they intended on having skyways eventually connect the buildings.
Mr. Reimer stated the Commission would see this conceptual campus plan officially presented to
them this year. This was not a five-year future plan. Guidant wanted to get this approved this
year.
Commissioner Sand asked what the height of the buildings would be; would they go over the 35-
foot height. Guidant representatives responded some of the buildings probably would be
potentially higher than 35 feet.
Commissioner Zimmerman asked what the breakout would be office versus manufacturing
space. Mr. Rierman responded they did not anticipate the manufacturing portion would increase.
Most of the expansion would be for research and development, marketing, and finance.
Commissioner Sand asked where the main entrance would be to the campus. Guidant
representatives stated there were various options for entrances, including Fernwood, Lexington
Avenue, or from the North. They did not anticipate Hamline Avenue would be used as the main
entrance.
Commissioner Erickson asked what was the proposed setback. Guidant representatives stated it
would be approximately 60 feet.
Commissioner Sand expressed concern with the ramp being lit at night. He asked how many
lumens would be generated and how visible the ramp would be through the trees at night.
Guidant representatives stated 85 percent of that area was currently a parking lot and this was
already lit. They stated they were concerned about safety and the ramp would be lit, but they had
not specifically decided what type of lighting would be in place.
Commissioner Sand stated his preference would be a yellow light and not the blue light. Guidant
representatives pointed out that there was a mesh screen in place and it would not be an open
ramp, which may help with the lighting.
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 14
Commissioner Sand asked what type of lighting would be on the top of the ramp. Guidant
representatives stated they would use the structure itself to mount lights on, but they would also
need to have higher lighting in the middle of the ramp.
Guidant representatives stated the ramp would actually be even more screened than shown
because they anticipated they would be planting more vegetation and trees.
Commissioner Galatowitsch asked if there were mature trees all around the property and were
they anticipating that all of the ramps would be as well screened. Guidant representatives stated
the rest of the ramps would be fairly open to view because there was more wetland rather than
woods in those areas.
Commissioner Erickson requested the City look into screening as the ramps and buildings moved
further from the property that they had the ability to build taller buildings, which would allow for
more open space.
Commissioner Duchenes asked if they saw what the next step in the process was with respect to
the ramp. Ms. Chaput stated if they wanted to add lighting specifications onto the ramp if they
wanted,but this would go to Council for approval and would not come back to the Commission.
Commissioner Zimmerman moved, seconded by Commissioner Duchenes, to approve Planning
Case 401-02, Master Planned Unit Development Amendment and Site Plan Review for a parking
ramp, with the following conditions:
1. A parking structure of 45'-8" in height is permitted, as proposed, due to the potential long
range plans for the facility, creating greater parking needs as a result of additional buildings,
in turn preserving landscape area and not encouraging additional hard surface area greater
than that permitted on the campus;
2. The applicant shall contact Rice Creek Watershed District for the required approvals;
3. The applicant shall amend final plans to comply with the City Engineer's comments in this
memorandum;
4. The applicant shall meet with the Building Inspector and resolve the compliance issue with
Universal Building Code 503.3 for distances between the buildings on the campus, including
the Parking Structure; and
5. Application for a building permit must be made with the Building Inspector;
6. Minimize the outward exposure of lighting and to use sodium type lighting instead of
halogen lighting for the parking ramp and future addition.
The motion carried unanimously(7-0).
The Planning Commission will be heard at the Monday, April 30, 2001 regular meeting of the
City Council.
REPORTS
A. Council Liaison
Councilmember Aplikowski reported plans were going forward to do the joint facility public
works building with the County. She stated MnDOT it was no longer interested in relocating
ARDEN HILLS PLANNING COMMISSION—APRIL 4, 2001 15
onto the property. She stated the Public Works Director had resigned and the City was currently
without a Public Works Director. City Administrator Lynch was developing a plan to restructure
the City staff to deal with this loss and the recent loss of two other staff.
Councilmember Aplikowski stated the City Council had a presentation on the 10/96/694
transportation study.
B. Planning Commissioners
Chair Baker asked if the comprehensive plan had been approved. Ms. Chaput replied it had been
recently approved.
C. Staff
Staff gave no report to the Commission. A memorandum was provided in the packet.
ADJOURNMENT
Commissioner Sand moved, seconded by Commissioner Erickson, to adjourn the meeting at
10:11 p.m. The motion carried unanimously(7-0).
• CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 6, 2001
TO: Mayor and City Council
FROM: Jennifer Chaput, City Planner
SUBJECT: Case#01-02 Master PUD Amendment/Site Plan Review
Guidant Corporation, 4100 Hamline Avenue North
Request
The applicant is requesting an amendment to Guidant's Master Planned Unit
Development for a change in the location of a parking ramp to the west of where it
currently exists on the Master PUD, and the addition of Building I, a two level office
building. Application has also been made for site plan review for the parking ramp in its
new proposed location.
Background
The Planning Commission heard this case in February, tabling for additional information
on the proposed parking ramp. The applicant appeared before the Planning Commission a
second time with additional plans for the parking ramp and a presentation of the potential
long term buildout of the campus with the addition of the newly purchased Control Data
property to the east. The applicant will also make a brief presentation of this information
to the City Council.
The PUD for the Guidant campus was last amended with Planning Case 99-07, approving
a parking ramp on the west side of the wooded wetlands, adjacent to County Road F. In
the proposed Master PUD amendment, the parking ramp is located farther west of where
it was approved, replacing an existing surface lot. The amendment also proposes an
additional building, Building 1,between Buildings E and D,not requiring site plan review
at this time.
The site plan application for a parking ramp, exceeding the maximum height
requirements for the I-1 District by 10'-8" (to the tallest point), is also being reviewed.
The parking ramp is within a PUD application which does allow for flexibility in the
underlying zoning regulations.
All plans and information relating to this case were provided to the City Council as a part
of the Planning Commission's packet for the April 4 Planning Commission meeting.
Deadline for Agency Actions
The City of Arden Hills received a complete application for this request on January 9,
2001. Pursuant to Minnesota State Statute, the City must act on this request by March 10,
2001 (60 days), unless the City provides the petitioner with written reasons for an
additional 60-day review period. A letter was sent to the applicant, extending the 60-
day review period to May 9, 2001. The City may,with the petitioners' consent, extend
the review period beyond the May 9, 2001 date.
Lastly, if the City denies the petitioners' request, "... it must state in writing, the reasons
for denial at the time that it denies the request."
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial.
4. Table for additional information.
Recommendation
Staff recommends approval of Planning Case#01-02, Master Planned Unit Development
Amendment and Site Plan Review for a parking ramp,with the following conditions and
reasons:
1. A parking structure of 45'-8" in height is permitted, as proposed, due to the potential
long range plans for the facility, creating greater parking needs as a result of
additional buildings, in turn preserving landscape area and not encouraging additional
hard surface area greater than that permitted on the campus;
2. The applicant shall contact Rice Creek Watershed District for the required approvals;
3. The applicant shall amend final plans to comply with the City Engineer's comments
in this memorandum;
4. The applicant shall meet with the Building Inspector and resolve the compliance issue
with Universal Building Code 503.3 for distances between the buildings on the
campus, including the parking structure;
5. Minimize outward exposure of lighting and use environmentally friendly lighting
colors on the parking ramp; and
6. Application for a building permit must be made with the Building Inspector.
Updates
None at this time.
2
CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 6, 2001
TO: Mayor and City Council
FROM: Jennifer Chaput, City Planner Cf
SUBJECT: Case#01-07,Lakeshore Setback Variance
Jon Lundin, 1164 Amble Drive
Request
The applicant is requesting a variance from the ordinary high water mark setback of Karth Lake(43
feet proposed(with cantilever),when 75 feet is required) for the expansion of an existing deck with
an enclosed patio on grade.
Background
The applicant is requesting a variance to replace an existing deck with a slightly larger deck (-45
square feet greater), locating no closer to the Ordinary High Water(OHW) setback from Karth Lake
than it already exists (45'where 75'is required). However, a cantilever is proposed that would be 2'
closer, creating the need for a variance of 43' from the OHW of Karth Lake. Below the deck, on
grade, an enclosed patio would also be constructed within the boundaries of the proposed deck.Plans
for this proposal were provided to the City Council as part of the April 4 Planning Commission
packet.
This is the second variance from the OHW of Karth Lake within the last six months. The Planning
Commission has directed staff to amend the setback requirement from this lake for the May Planning
Commission meeting. Minnesota Rules 6120.3200 states that lakes classified as "general
development" (Karth Lake) should have a structure setback of 75' from the ordinary high water level
for unsewered lots and 50' for sewered lots. The Planning Commission has based their
recommendation on the assumption that this language will be amended in May and adopted by the
City Council later that month. They have recommended that development on this property be
permitted no closer than 50' to the lake.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on March 12, 2001.
Pursuant to Minnesota State Statute, the City must act on this request by May 11, 2001 (60 days),
unless the City provides the petitioner with written reasons for an additional 60-day review period.
The additional review period would extend to July 10, 2001. The City may with the petitioners
consent, extend the review period beyond the date.
Lastly, if the City denies the petitioners request, "...it must state in writing the reasons for the denial
at the time that it denies the request". 0
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial.
4. Table for additional information.
Recommendation
The Planning Commission recommends approval of Planning Case#01-07,variance from the OHW
of Karth Lake(43'where 75' is required), with the following modifications and reasons:
1. Allow a 50 foot setback variance (instead of 43 feet) to be consistent with the correct DNR
setback standard from Karth Lake, in anticipation of a future amendment to the City Ordinance
regarding setback requirements;
2. Allow for a 2 foot cantilever into the 50 foot setback; and
3. Application for a building permit must be made with the Building Inspector at which time the
plans will be reviewed by staff to ensure that the proposed construction is no closer than 50 feet
from the OHW of Karth Lake.
Updates
One letter of opposition was received from Dr. Cesar Farell, 1144 Amble Drive,who was concerned
that allowing this variance would permit additional applications of this type, effecting the quality
of the lake.
2
Al
Department of Public Works
- Kenneth G.Haider,P.E.,Director and County Engineer
ENGINE ERING/OPERATIONS
ADMINISTRATION/LAND SURVEY 3377 N.Rice Street
50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126
RAMSEYCOUNN St.Paul,MN 55102• (651)266-2600•Fax 266-2615 (651)484-9104•Fax 482-5232
E-mail:Public.Works@co.ramsey.mn.us
April 14, 2001 F ECFIVED
APR 16 2001
Terrance Post
City of Arden Hills CITY Ut kKULN iALS
4364 West Round Lake Boulevard
Arden Hills, NIN 55112
Dear Terry,
Thank you for your letter regarding the proposed cold-in-place recycle of County Road
E2 between Interstate 35W and Old Snelling Avenue.
Ramsey County is planning to cold-in-place recycle County Road E2 during the 2001
construction season. The project includes grinding the existing pavement in place and
placing new bituminous pavement. The bituminous curb will be replaced and the striping
configuration is expected to remain the same. Recycling is effective at improving the
condition of the pavement including sunken utility patches. A recycle project does not
correct other deficiencies of the roadway, such as storm sewer or a pedestrian/bicycle
path.
It will not be possible to construct a path in conjunction with a recycle project. There is
too much wetland adjacent to the project. Where there is some upland,walls would be
needed which is beyond the scope of a maintenance project.
We are not willing to make the road narrower. The road is currently 44 feet wide with 86
feet of right of way. Given the school bus traffic and overflow parking from the school,
it is important to maintain the width to provide adequate parking areas and adequate
reactionary distances between'parked vehicles and moving vehicles.
The City of Arden Hills submitted County Road E2 for construction during our last
solicitation of projects in the fall of 2000. Based on the results of that solicitation, this
segment of County Road E2 will not move into the programmed category of our
Transportation Improvement Program until 2009 or 2010. In order for the project to
move up the City would need to finance most of the project. We are estimating a
reconstruction project to cost$1,900,000. The cold-in-place recycle project is estimated
to cost $234,000. If the city offered to pay the difference, we could present the proposal
to our Technical Advisory Committee. The TAC, which is made up of local city
engineers, would most likely approve moving the project up.
Minnesota's First Home Rule County
printed on recycled paper with a minimum of 10%post-consumer content
�-` -
The city has expressed concerns about the water quality of Valentine Lake. Our records
show that County Road E2 drains to a low point about 1000 feet west of Old Highway
10. The water then travels northwesterly into the open space wetlands and on into Long
Lake. County Road E2 does not drain into Valentine Lake. While we are also interested
in water quality efforts, treating County Road E2 runoff would not have an effect on
Valentine Lake.
If the road is not recycled this year we wi11 have to conduct some kind to maintenance on
it which would be either a thin overlay (one inch) or a seal coat to hold the road together
until such time as it is recycled or reconstructed.
Ramsey County Public Works Department would like to move forward with the recycling
project. Please let me know by June ls`if the City would like to proceed with the recycle
project or wait until the road can be reconstructed.
Please call me at 482-5222 if you have any questions.
Sincerely,
K
Kathy Jaschke
Assistant Maintenance Engineer
CITY OF ARDEN HILLS
4364 WEST ROUND LAKE ROAD
P ARDEN HILLS, MN 55112-5794
October 19, 2000
Hugh Bradley
3191 Lake Lane
Arden Hills, MN 55112
Dear Mr. Bradley:
Thank you for the letter regarding Lake Lane. I am very familiar with the situation, as
you know. It appears to me there may be two options to consider.
1. Have 100% of the property owners whose land abuts Lake Lane file a petition for the
improvement. This may be the quickest method; however,probably the most
difficult as affected owners may be assessed 100%of the costs according to the
City's Assessment Policy. The City Council may, at their discretion, establish a rate
other than the 100%rate.
2. Wait for the City to program the project in which case residents are typically
assessed 50% of the improvement costs.
One thing you may keep in mind is, the City is currently reevaluating their pavement
management program. It is the City's intent to draft a program,which identifies
proposed future street improvement projects for the next five (5) years. All of the streets
in your area have been rated in poor condition and are likely candidates for that program.
I realize this may seem like a long time to wait,but the savings to you could be
significant.
In the mean time, the more the City hears from residents wishing to have their
neighborhood streets improved,the easier it makes the City Council and the Staff's
decision to move ahead with a project.
If you have any questions,please feel free to contact me at City Hall at(651) 633-5676.
Sinc ,
Dwayne Stafford
Public Works Director
City of Arden Hills
DFS:pjs
PHONE: (651) 633-5676 * FAX (651) 633-7839
October 10, 2000
City of Arden Hills
4364 W. Round Lake Rd
Arden Hills, Mn. 55112-5794
Dear City of Arden Hills,
I am requesting consideration be given to paving the Southern most portion of Lake
Lane. This section of Lake Lane provides access to our home at 3191 Lake Lane. I am
sure in the not too distant past gravel roads provided adequate surfaces to drive,bike, and
recreate on...and probably still do in most rural areas. Certainly this is not the case in the
year 2000,within city limits, and 10 minutes from the State Capitol. I am of course being
facetious,however please let me know what I can do to expedite the process of having
the City of Arden Hills pave Lake Lane. Your attention to this matter is greatly
appreciated by my entire family.
Sincere
Hugh Bradley
3191 Lake Lane
Arden Hills, Mn. 55112
651-484-3181
Cc; Mayor Dennis Probst
City Administrator Joe Lynch
RECEEIVED
October 102000 APR 13 20QI
City of Arden Hills CITY Of AKUtN HILLS
4364 W. Round Lake Rd
Arden Hills, Mn. 55112-5794
Attn; Dwayne Stafford
Dear City of Arden Hills,
I am requesting consideration b,: given to paving the Southern most portion of Lake
Lane. This section of Lake Une provides access to our home at 3191 Lake Lane. I am
sure in the not too distant pas:gravel roads provided adequate surfaces to drive, bike, and
recreate on...and probably still 3o in most rural areas. Certainly this is not the case in the
year 2000, within city limits, and 10 minutes from the State Capitol.'I am of course being
facetious, however please let me know what I can do to expedite the process of having
the City of Arden Hills pave Lake Lane. Your attention to this matter is greatly
appreciated by my entire famly.
Sincenaly,
r�
Hugh Bradley
3191 Lake Lane
Arden Hills, Mn. 55112
651-484-3181
Cc; Mayor Dennis Probst
City Administrator Joe Lynch
s
i
CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 23,2001
TO: Joe Lynch, City Administrator
FROM: Terrance Post, City Accountant
SUBJECT: Lake Johanna Buoys
Background
At the April 19, 2001 meeting of the Operations and Finance Committee, a new business agenda
item concerned a resident's concerns with City of Arden Hills Ordinance No. 181. Specifically,
Mr. Willie Price, 3471 Siems Court,believes that the lack of a buoy placement on Lake Johanna;
as specified by the ordinance, is creating safety and shoreline erosion problems.
Discussion
The committee discussed this matter(including a reading of the relevant portion of Ordinance
No. 18 1) and reached a unanimous conclusion in the form of the following motion:
"We as the Operations and Finance Committee recommend that the City of Arden Hills
coordinate with the Ramsey County Sheriff's Department Water Patrol Division(as well
as any other agency that may be required) and act to enforce City Ordinance No. 181.
The effects of this enforcement will be to improve safety for Lake Johanna users and
reduce lake erosion."
Subsequent Information
Staff contacted the Ramsey County Sheriff's Trails and Water group to obtain more information
concerning buoy cost and placement. Sargent Tom LaBatt is the County contact for this
information.
If the Arden Hills City Council directs staff to proceed on this item, a possible buoy funding
source is the Community Services Fund as public safety expenditures are a legal use of licensed
charitable gambling ten percent contributions.
Recommendation
Staff recommends that this item be placed on April 30, 20001 regular Council meeting agenda as
a new business discussion item.
Enclosures
S
LAKES § 12-29
Sec. 12-20. Surface zoning map.
The boundaries of the various speed zones of the waters of
Lake Johanna are designated on the map thereof on file in
the office of the clerk-administrator, which map is adopted
and incorporated herein by reference and shall hereinafter
be referred to as the "Surface Water Zoning Map of Lake
Johanna." (Ord. No. 181, § 4(a), 10-28-74)
Secs. 12-21-12-26. Reserved.
DIVISION 2. SPEED ZONES
Sec. 12-27. Establishment and designation.
There is hereby established and created a restricted speed
zone between the shoreline of Lake Johanna and a line
approximately two hundred fifty (250) feet from the
shoreline, which line shall be clearly marked by the
placement of buoys at such intervals as are necessary to
inform watercraft users of Lake Johanna and clearly to
demarcate said restricted speed zone. In addition to the
aforesaid restricted speed zone, there is hereby established
and created an additional restricted speed zone encompass-
ing the shallow area approximately near the center of Lake
Johanna, as delineated on the Surface Water Zoning Map,
which additional restricted speed zone shall be clearly
marked by the placement of buoys at such intervals as are
necessary to inform watercraft users and clearly to
demarcate said zone. (Ord. No. 181, § 4(b)(1), 10-28-74)
Sec. 12-28. Maximum speed.
Within the restricted speed zones established hereby, no
watercraft shall at any time be operated at a speed in excess
of five (5) miles per hour. (Ord. No. 181, § 4, 10-28-74)
Sec. 12-29. Open speed zone.
There is hereby created and established an open speed
zone on Lake Johanna encompassing all that portion of the
687
-price
6516960871
d
Wdlk J.Price
3471 Siems Court
Arden Hills,NIN 55112
651.636.0869
April 19, 2001
Terry Post
I will try to make at least part of the meeting tonight, but I currently have three conflicts
during that time period.
Perhaps you will recall our conversation regarding Ordinance No. 181. Specifically
Section 4 (b) (1)Establishment and Designation Thereof. In essence this ordinance
requires the placement of buoys on Lake Johanna. Currently this is not being done. My
concerns are safety and property values.
Lake Johanna is not unique in the problem of unsafe and reckless operation of motorized
watercraft. In my opinion,this problem is exacerbated by its relatively small size.
Because of its smaller size, swimmers can often be observed swimming in various parts
of the take. In addition, there are non-motorized watercraft operated by all ages, including
young and not so young. I have personally observed many families in canoes and small
boats. During the time I have lived on Lake Johanna, 1 have noticed one collision with
injuries and numerous near misses. I have heard comments from homeowners on the lake
as well as visitors to the lake commenting on safety issues and concerns, especially on
weekends. As a homeowner and taxpayer, I am concerned about the potential liability
resulting from litigation. In my opinion, failure to comply and enforce an existing;
ordinance places the city at unnecessary risk.
I may be mistaken, but I believe the homes on Lake Johanna to have one of the higher tax
bases in the city. We also have, in my opinion, a higher percentage of non-conforming
lots. Net result is many homes would have difficulty getting equipment down to the
shoreline to make necessary repairs. Many areas are experiencing shoreline erosion due
in part to boats going too fast too close to shore- Potential decrease in property value.
Boats are operating too close to shore because they don't realize they are too close.
Brings us right back to the buoys as called for in the ordinance. The water patrol can only
enibrce what it sees and it can't be everywhere all the time. When they are called after
the fact, little can be done.
1 feel that placing the buoys as called for in the ordinance will assist in the facilitation of
safer boating conditions and reduced property damage.
C4 (5�Ll
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J� .n Qn..r.. /� c... \ .Anwi x/�Ji:Il �.-+f ✓ \�i Jac ( ` 1�F lei 1A --foe,
-� EN HILLS
MEMORANDUM
DATE: April 3, 2001
TO: Joe Lynch, City Administrator
FROM: Terrance Post, City Accountant
SUBJECT: Disposition of 2000 General Fund Operating Surplus
Background
Preliminary General Fund No. 101 operating results for the year ended December 31, 2000
indicates a projected surplus of approximately$170,000. Preliminary revenues were under
budget by approximately<$90,000>and preliminary expenditures were approximately$260,000
under budget. On both revenue and the expenditure side, the cancellation of the Ingerson
neighborhood street improvement project was an important driver in operating results.
Issue
In previous years, the City Council has directed staff where to transfer operating surpluses. Staff
is looking for similar direction from the council regarding the preliminary 2000 General Fund
operation surplus.
Alternatives
1. Leave the operating surplus in the General Fund. The 01/01/01 undesignated equity in
the General Fund was $579,742. 2001 General Fund budgeted expenditures and
operating transfers amounts are $2,787,691. Adding the 2000 operating surplus
($170,000) to the beginning fund balance ($579,742)would result in the ending 12/31/00
fund balance of approximately$750,000. This fund balance would represent
approximately 27%of 2001 budgeted expenditures and operating transfers out. This
level of equity could easily be supported for working capital needs.
2. Transfer$150,000 to Land and Municipal Buildings Capital Fund No. 408. The rationale
for this transaction would be that, if additional funding were not required for the new city
hall project, there certainly would be a funding requirement for the future maintenance
facility project.
i
r
r r Y
3. Transfer$75,000 to Land and Municipal Buildings Capital Fund No. 408 to purchase
• specific items related to the city hall project and leave the remaining $95,000 of surplus
in the General Fund. The specific capital items are represented by: 1.) access (card
reader) control and security control - $35,000; and 2)wiring and portable generator for
disaster backup - $40,000.
4. Transfer $150,000 to TCAAP Planning Special Revenue Fund No. 229. This fund had a
preliminary 12/31/00 year end balance of approximately$215,000. In 1999, TCAAP
Phase II Implementation Planning consultant project costs were estimated at$380,000.
Recommendation
Staff recommends that the Arden Hills City council direct staff to implement alternative No. 2
and book a$150,000 operating transfer out to Municipal Land and Building Fund No. 408.
•
•
CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 27,2001
TO: Mayor and City Councilmembers
FROM: Joe Lynch, City Administrator
SUBJECT: City Staff Reorganization
At the March 19, 2001 City Council Worksession, I presented a plan for reorganization of the
staff for the City of Arden Hills. I outlined the number of direct reports; changes in job titles;
number of additional hires; and preliminary cost estimates for the proposed changes. Council
directed me to return with two (2) plans comparing and contrasting the plan presented (the 3-
legged stool), with one that called for four(4)direct reports that included a Community
Development Director position. Council has also asked for a comparison of costs to make the
changes contained in either plan, and to the extent possible, indicate the people who might be in
the proposed positioning changes.
The following is an outline of the assumptions and rationale for cost identification related to each
plan.
I. Assumptions
A. "Four-Leg" Stool
1. Full-time employee (FTE) impact is net 1.5 (Community
Development Director; additional Office Support Specialist;
increase Customer Service Representative II (CSR II), .5; and
decrease either the Parks and Recreation Director or Public Works
Director position <1.0>.
2. Salary impacts are:
a. +1.0 FTE Office Support Specialist(2001 Department
Secretary salary range is $26,957 - $35,942 with Pay
Equity points of 55), in addition to FICA(7.65%); PERA
(5.18%); Health, Dental (Maximum $4,800 per year);
Short-term Disability(STD); Long-term Disability (LTD);
and Basic Life Insurance ($10,000 coverage).
b. +1 FTE Community Development Director. Input from
City Administrator is to reflect salary range $2,000 above
the City Accountant position,with implied Pay Equity
points at 119. Therefore,the salary range would be
$46,437 - $61,916, in addition to similar benefits to those
listed above.
Memorandum, City Staff Reorganization
Page Two
April 27, 2001
C. +.5 FTE for CSR II. Current budgeted amounts are for a
one-half time position. The salary increase to full-time is
from a range of$12,875 - $17,170 to $25,750 - $34,340, in
addition to full benefits (medical were budgeted at$- 0 -).
d. Delete 1.0 FTE Public Works Director and 1.0 FTE Parks
and Recreation Director, and create 1.0 FTE Maintenance
and Operations Director. Direction from the City
Administrator calls for a$6,000 pickup of the Parks &
Recreation Director's current salary to $54,942, and a
reduction in the budgeted 2001 Public Works Director
salary($54,825). This action would create a budgetary
wash.
e. Additional $10,000 compensation for the Deputy Clerk.
Salary Impact Recap
(PERA/FICA)
Statutory Health/Dental
Position Salary Fringe STD/LTD Total
1. Support Staff $31,500 $4,041 $5,040 $40,580
Specialist
2. Community 54,200 6,954 5,040 66,195
Development
Director*
3. Additional 15,000 1,925 5,040 21,965
'/2 time CSR II
4. Maintenance& <50,000> <6,415> <5,040> <61,455>
Operations
Director*
5. Deputy 10,000 1,283 - 0- 11,283
Clerk
E8.568
B. "Three-Leg" Stool
The same salary impacts would apply as shown above.
• Assume position is additional (i.e., City Accountant/Treasurer
position remains).
** Assume that both the Public Works Director and Parks&
Recreation Director positions are eliminated and replaced by the
Maintenance and Operations Director position.
I have enclosed copies of both options, showing the reporting and management relationships.
Memorandum, City Staff Reorganization
Page Three
April 27, 2001
Recommendation
Staff would recommend that the City Council authorize the City Administrator to hire two (2)
Office Support Specialists at this time, in support of the"three-legged" option organizational
change as presented, and direct the City Administrator to begin the hiring process for a Customer
Service Representative II position with the City.
Also, staff would recommend that the City Council authorize the City Administrator to bring
back information and a recommendation on Job Descriptions for all the new positions, and
process for filling those positions, as well as a plan for review of the job Pay Equity point system
for all positions. Along with that information, a recommendation on what adjustments are
necessary in order to keep the City of Arden Hills in compliance with Pay Equity and
Comparable Worth requirements.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 27,2001
TO: Mayor and City Councilmembers
FROM: Joe Lynch, City Administrator
SUBJECT: Personnel Actions
1. Non-Bargaining Unit Health/Dental Insurance Reimbursement
With the settlement of the I.U.O.E. Local 49 contract,the City Council has in the past,
passed along to non-bargaining unit employees any benefits obtained by those in the
bargaining unit. The Union employees received an increase in health/dental insurance
cost coverage by the City in the amount of$50.00 per month,to $400 per month
retroactive to January 1, 2001.
Recommendation
The City Council should, by consent action, approve the same benefit increase to all non-
bargaining unit employees, retroactive to January 1, 2001.
2. Interim Public Works Director Salary Adjustment
Tom Moore has been handling about fifty percent(50%) of the duties of the Public
Works Director position, with the remaining portion being shared between Mr. Post and
myself. He is meeting with staff to review work schedules and projects; meeting with the
consulting engineer to review projects, pay requests and bid openings; handling customer
complaints and follow-up; and is designated as the contact person for reference and
related information.
Recommendation
I would like to recommend that the City Council include an interim pay bonus for Mr.
Moore of$125.00 per pay period to cover those additional duties he is covering in the
Public Works area. The interim pay would be for the period of time from March 26,
2001 until such time that the City Council approves the reorganization schedule and the
position(s) are filled.
The current hourly wage of the Public Works Director was $26.00 per hour. The current
hourly wage of the Parks and Recreation Director is $23.00 per hour. What I'm
proposing is a splitting of the hourly wage difference between the two positions.
Memorandum, Personnel Actions
Page Two
April 27, 2001
In addition to the interim pay, I would recommend that Mr. Moore be allowed to use the
Public Works pick up truck that was not sold in 2000 for all trips in and throughout
Arden Hills for Parks and Recreation purposes. This vehicle is currently only being used
for short trips to pick up supplies for Public Works, or in the case of emergency, or if one
of our other vehicles is not in service. This should reduce the wear and tear on Mr.
Moore's personal vehicle, and eliminate the mileage claim from him for all of the internal
trips within the City for Parks & Recreation and Public Works matters.
3. Labor Management Committee(LMC) Recommendation,Time Off Requests
The Labor Management Committee (LMC) met on April 11, 2001, and brought forward a
recommendation to institute a new policy regarding the number of persons permitted off
at one time. Prior to this recommendation, it was the policy and practice of the former
Public Works Director not to allow more than two (2)people off at any given time. This
did not allow those bargaining unit employees of less seniority an opportunity to have
access to time off until all senior employees had scheduled their time off. Also,there
were emergencies or other situations that necessitated the ability to have time off when
two were already scheduled to be off.
The recommendation provides for a trial policy to modify each bargaining unit employee
to be the third person off for up to three (3)times per year,between April 12, 2001 and
December 1, 2001. The same policies regarding the number of days notice prior to the
time being taken off will apply, (see March 14, 2001 memorandum regarding the policy
change for the number of days notification),with the approval of time off requests given
by the Public Works Foreman and approval of the request of the Public Works Foreman
to be the Public Works Director or responsible position. This policy will be evaluated
and brought up for discussion at LMC meetings on a monthly basis for review and
examination,with a final recommendation being made after December 1, 2001.
This does not add any additional time off for any employees, nor change the amount of
accumulated time off, but only affects the use of their time off.
cc: Terry Post
Sandy Berres
Tom Moore
CITY OF ARDEN HILLS DRAFT
MEMORANDUM
DATE: April 27,2001
TO: Mayor and City Councilmembers
FROM: Joe Lynch, City Administrator jbV
SUBJECT: Public Works/Parks& Recreation Maintenance Employees—Trial
Policy Regarding Number of Persons Off at One Time
At the Labor Management Committee (LMC)meeting on April 11, 2001,the LMC brought
forward a recommendation to institute a new policy regarding the number of persons permitted
off at one time. The proposed recommendation was to allow each person in the union three (3)
opportunities to be the third man off for the remaining portion of the year 2001,until December
1, 2001
The approval of the third man off would be given by the Interim Public Works Director, and any
subsequent succeeding position. The LMC recommended that this policy be in place and tried
until December 1, 2001 at which time the LMC will re-evaluate the policy, and make a
recommendation for future use or discontinuation.
Effective immediately,the policy for the City of Arden Hills regarding the number of persons off
at one time will be modified to allow each bargaining unit employee to be the third person off for
up to three (3)times per year,between April 12, 2001 and December 1, 2001. The same policies
regarding the number of days notice prior to the time being taken off apply, (see March 14, 2001
memorandum regarding the policy change for the number of days notification),with the approval
of time off requests given by the Public Works Foreman and approval of the request of the
Public Works Foreman to be the Public Works Director or responsible position.
This policy will be evaluated and brought up for discussion at LMC meetings on a monthly basis
for review and examination, with a final recommendation being made after December 1, 2001.
cc: Bargaining Unit Employees
Tom Moore
Terry Post
Sandy Berres
Union File
CITY OF ARDEN HILLS
MEMORANDUM
DATE: March 14,2001
TO: Bargaining Unit Employees
FROM: Joe Lynch, City Administrator
SUBJECT: Time-Off Requests
Temporary Change
The Labor Management Committee(LMC)of the City of Arden Hills,consisting of representatives from
union and management,have been meeting over the course of the last five months to discuss topics
important to City's bargaining unit personnel, and to attempt to address some of the issues being brought
forward by both groups.
One of those issues was the ability for personnel to receive time off in a timely fashion. The City's
current personnel ordinance requires a ten(10)day notification to supervisory personnel for a request for
time off. This policy has presented itself as being difficult for time off requests that come up out of need
or necessity. The LMC went through a discussion on attempting to be more flexible in a timely fashion
with notification and granting of time off requests.
Effective March 8,2001,all bargaining unit employees in the City of Arden Hills will be required to
submit a two(2)calendar work day notice to the department supervisor(either the Public Works or Parks
Foreman)for all"Employee Leave Requests"for a minimum requested time of four(4)hours for
vacation or compensatory time off. This is time that is requested off after the annual leave schedule is
completed and returned by April 15t,as past practiced by Public Works members of the bargaining unit.
The LMC has submitted this with the concept that it continue through the end of the year 2001, at which
time it will be evaluated by the LMC for its response to the request for more flexibility in scheduling
unanticipated time off requests. As was discussed by the LMC and should have been communicated to
both members of the union and management, if at any time either union or management feel that this is
not responding to the request,or is being abused, it should be brought up for discussion for termination of
the temporary policy. The LMC has agreed to review this policy change at every monthly meeting as a
regular agenda item.
I will be communicating this information to the City Council,but I feel that, as it doesn't change the
amount or type of time off granted to members of the bargaining unit, it's an administrative decision, and
one that I have accepted because it has gone through the LMC process.
cc: Terry Post, City Accountant
Dwayne Stafford,Public Works Director
Tom Moore,Parks and Recreation Director
Sandy Berres, Senior Accounting Clerk
City Council
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 01-10
A RESOLUTION ESTABLISHING A TIME LIMIT FOR ALL CITY MEETINGS
WHEREAS,the City Council of Arden Hills wants to conduct all City meetings with efficiency
and effectiveness; and
WHEREAS,the Council wants to balance the City Council needs for public input with the need
for making decisions and moving ahead with projects, programs and services; and
WHEREAS,the City Council wants to extend the idea of conducting effective, efficient and
decisive meetings for all advisory, ad hoc and task force groups currently functioning, or those so
named in the future;
NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Arden Hills that:.
All City meetings that begin at 7:30 p.m., will end by 10:00 p.m., unless a motion is
made and seconded, and approved by majority present,to extend the meeting for a certain
period of time, or until a time certain.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 30'h DAY OF APRIL,2001.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 27, 2001
TO: Mayor and City Councilmembers
FROM: Joe ,L nchCi Administrator
Y h'
SUBJECT: Fire Station#1
The Lake Johanna Volunteer Fire Department has approached the City about the need for replacement of
the north roof on Fire Station#1. The roof is leaking badly,and they need to replace it immediately. This
is an unscheduled 2001 capital improvement. The LJVFD was asked, and indicated that they would like
to switch the previous planned Capital Improvement Plan(CIP)of resurfacing the bay floors with the
replacement of the entire roof,which was previously scheduled in the year 2004. The estimated cost for
the resurfacing of the bay floors in the 2001 CIP(previously deferred from 2000)was$16,000.
The total estimated cost for the roof replacement is$18,000,but an additional$5,000 will be needed to
add an additional roof drain, due to the fact that there is an insufficient number of an insufficient size to
handle the drainage from the south roof,which is higher and drains onto the north roof,which is
compounding the north bay leaking problem.
There is an additional 2001 capital improvement approved in the plan, and that is the replacement of the
north bay door or doors to increase the size to allow Engine No. 763 into the bay.
A question was raised about the possibility of changing the roof structure at Station#I to possibly
eliminate the problems that might continue to arise with this flat roof. At this time,the LJVFD indicated
that the one and only cost estimate they've received for construction of a peaked roof is $200,000. Also,
the City raised the issue about the possibility of Arden Hills owning Fire Station#1. The City continues
to put capital dollars into the building without any ownership,and at some point,the City may want to
consider owning the facility.
At this time,the response from LJVFD is understandably cautious about the City owning Fire Station#1..
They have asked that the request not continue to be pushed until such time that a determination has been
made about the full-time fire chief.
Recommendation
Staff is recommending that the City Council approve the capital expenditure for the replacement of the
north roof at Fire Station#1,at a cost not to exceed$25,000,which includes the installation of an
additional roof drain to assist with proper and necessary drainage,and exchange the replacement of the
bay floors at an estimated cost of$16,000,until the year 2004, due to the emergency nature of the roof
replacement; and that the LJVFD CIP be adjusted accordingly.
Enclosure: CIP Budget
JUN-08-2000 15:25 CITY OF SHOREVIEW 651 490 4699 P.02iO3
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