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HomeMy WebLinkAboutCCP 05-14-2001 It' FILE ,,-AEN HILLS AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, MAY 14, 2001, 6:30 P.M. ***NOTE SPECIAL MEETING TIME*** 6:30 P.M. TWIN CITIES ARMY AMMUNITION PLANT (TCAAP)DISCUSSION City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Approval of Minutes a. March 26, 2001Regular Council Meeting, TCAAP Discussion b. March 26, 2001 Regular Council Meeting C. March 26, 2001 Closed Executive Session d. April 2, 2001 Special Council Meeting e. April 9, 2001 Regular Council Meeting f. April 16, 2001 Council Worksession 7:40 P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items,unless a Council member so requests,in which event,the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Lift Station#8, Gridor Construction, Pay Request#4 C. Summer Hours of Operation 7:40 P.M. 5. Public Comments This is an opportunity or citizens to bring to the Council s attention any items not currently on the agenda. In addressing the Council,please state your name and address for the record,and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council,we ask that individuals limit their comments to three(3)minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies,to allow a more timely presentation. City of Arden Hills • 4364 West Round Lake Road • Arden Hills,MN • 55112-5794 Phone(651)633-5676 • Fax: (651)633-7839 • www.ci.arden-hills.mn.us AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, MAY 14, 2001, 6:30 P.M. 7:45 P.M. 6. Unfinished and New Business a. Planniniz Cases 1. Case#00-39, City of Arden Hills, Right-of-Way Ordinance (First Read) b. City Hall Construction Project, Furnishings, Award Bid C. 2001 Water Tower Maintenance Project, Award of Bid (Budgeted 2001 Maintenance Item) d. N.M. I-35W Corridor Coalition, Coalition Housing Resource Center Creation e. City Hall Construction, Architectural Alliance, Change Order Request(Data and Phone Lines) f. 2001 Sealcoat Project, Award of Bid (Budgeted 2001 Maintenance Item) g. Council Direction to the Operations & Finance Committee Regarding Prioritization of Goals 7:50 P.M. 7. Administrator Comments a. City Hall Construction, Architectural Alliance Correspondence, Roof Drains 7:55 P.M. 8. Council Comments 8:00 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. Tentative May Meeting Schedule Tentative June Meeting Schedule Meeting dates,times and locations are subject to change. Meeting dates,times and locations are subject to change. Please contact City Hall for the most current schedule Please contact City Hall for the most current schedule. May 2 Planning Commission 7:30 P.M. June 6 Planning Commission 7:30 P.M. May 14 Council Meeting 7:30 P.M. June 11 Council Meeting 7:30 P.M. May 16 Maple Grove Tour 2:30 P.M. June 18 Council Worksession 4:45 P.M. May 17 Operations&Finance 7:00 P.M. June 21 Operations&Finance 7:00 P.M. Committee Committee May 19 Flower Garden Planting 9:00 A.M. June 23 Day in the Park All Day Fiftieth Anniversary May 21 Council Worksession 4:45 P.M. Tony Schmidt Park May 22 Parks&Recreation 7:00 P.M. June 25 Council Meeting 7:30 P.M. Committee June 26 Parks&Recreation 7:00 P.M. May 28 Holiday Committee May 29 Council Meeting 7:30 P.M. June 27 Communications 7:00 A.M. (Tuesday) Committee May 30 Communications 7:00 A.M. Committee CITY OF ARDEN HILLS, MINNESOTA ' REGULAR CITY COUNCIL MEETING MARCH 26,2001 6:30 P.M. -ARDEN HILLS CITY HALL CONFERENCE ROOM CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 6:40 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Parks& Recreation and Interim Public Works Director, Tom Moore; and Planner, Jennifer Chaput. TWIN CITIES ARMY AMMUNITION PLANT (TCAAP) DISCUSSION Mayor Probst reviewed the meeting discussion from the March 12, 2001 meeting. Staff was directed to obtain the completed, finished product of the TCAAP reutilization document from Camiros, Inc. The City Council discussed the proposed maintenance facility on the Ramsey County property. Discussion included determining the need for the facility at this location,the desire to move ahead with the design, and planning for a joint facility. The City Council also discussed the development of a Joint Powers Agreement(JPA) with Ramsey County that would allow both parties to go down the road of exploring the design of a building,while providing language that would allow either party to opt out under certain conditions. The City Council directed staff to proceed with the drafting of a Joint Powers Agreement with Ramsey County to be reviewed by the Operations and Finance Committee for language opportunities for Arden Hills to opt out of the joint facility. Staff was also directed to proceed with the development of a Request for Qualifications (RFQ) and Request for Proposals (RFP) for design services of the joint maintenance facility. RECESS At 7:30 p.m., Mayor Probst recessed the meeting and reconvened the regular meeting in the City Hall Council Chambers. Dennis Probst Joe Lynch Mayor City Administrator CITY OF ARDEN HILLS,MINNESOTA DRAFT REGULAR CITY COUNCIL MEETING MARCH 26,2001 7:30 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:36 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski,David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Planner, Jennifer Chaput; and Recording Secretary,Nancy Czajkowski. APPROVAL OF MEETING AGENDA Councilmember Grant requested Agenda Item 6 A 3 be moved to the Consent Calendar. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to adopt the agenda for the March 26, 2001, regular City Council meeting. The motion carried unanimously(5-0). APPROVAL OF MINUTES A. March 12, 2001 Regular Council Meeting, TCAAP Discussion B. March 12, 2001 Regular Council Meeting C. March 19, 2001 Council Worksession Councilmember Larson noted on Page 3 of the March 12, 2001 Regular Council minutes, in the fourth paragraph the references should be to "he"" instead of"she". Councilmember Rem noted on page 12 of the March 12, 2001 Regular Council minutes Councilmember Grant was listed as both present and absent. She added he was absent. She stated on page 5, in the second paragraph from the bottom, quoting Mr. Lynch,the reference should be to the"Reutilization Plan". MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the March 12, 2001 Regular Council Meeting,TCAAP Discussion,the March 12, 2001 Regular Council Meeting, and the March 19, 2001 Council Worksession minutes as corrected above. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL- MARCH 26, 2001 2 1 CONSENT CALENDAR and Payroll A. Claims y B. Receive 2000 Treasurer's Report C. City Hall 1. Rochon Corporation, Pay Application#6 through February 28, 2001, $388,213.37. 2. Architectural Alliance, Pay Request Invoice#0000015 through January 26, 2001, $12,126.29. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No public comments were made. UNFINISHED AND NEW BUSINESS A. Planning Cases 1. Case#00-45, Semper Development, County Road E & Lexington Avenue N., Site Plan, Special Use Permit (SUP),Variance, Lot Split Ms. Chaput explained this is a request for a lot split regarding the Walgreens proposal and the various related cases. She stated this case was last tabled at the February 26 meeting for additional information. She noted it came to staff's attention that the minor subdivision application creating two parcels from the existing Holiday inn site eliminates all landscape area from the Holiday Inn. She added Holiday Inn would then become a non-conforming use by the landscape requirement of the zoning code. She stated Council might recommend approval with conditions and a landscape variance, recommend reasons for denial, grant a request for an extension of time or the applicant could withdraw the application. She added staff recommends denial for two reasons: 1. The proposed minor subdivision of the property located at 1201 County Road E, creating two parcels from one, leaves the Holiday Inn's remaining parcel with less than 25% landscape area which is unable to meet the requirements of Section 5 (F) of the Zoning Ordinance. 2. Since a minor subdivision of 1201 County E can not create a developable lot for a proposed Walgreens,the remaining applications for: a variance from Section 6 (D)#1(b), proximity to drive-in businesses; a Special Use Permit for a drive-in business in a B-2 ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 3 District; and site plan review, are not possible. All subsequent applications are denied based on the fact that a minor subdivision of the property can not occur. Ms. Chaput stated the applicant did submit a letter waiving the 60-day requirement in order to give them time to review the landscape issue. She noted the applicant was noFTyrewt.",, Councilmember Larson stated he would support the recommendation to deny the application. He questioned what would be gained by the waiver. He noted no matter what the Council does the applicant has to come back to the Council and make a case for a variance to allow the subdivision to take place. He added he could not conceive any justification for that variance. He stated he did not see how the case could be made to go forward. He noted there is no hardship there. Councilmember Grant stated by denying the application,the applicant could not bring it back for six months. Mayor Probst stated that is correct unless they changed something on the plan. Councilmember Grant stated he thought the issue is moot. Councilmember Rem stated she understood what Councilmembers Grant and Larson were saying. She noted on the other hand,the applicant has been apprised and wants to wait 60 days. She added she did not see any harm in letting them waive the 60 days. She stated it might not change the outcome,but they have requested it. Mayor Probst stated it is a process issue. He noted that before Walgreens can come in with a plan,they have to create a developable site. He added his only fear relative to a potential waiver on time is that the applicant may think that the Council intends on approving the project,which is not the case. He stated the safest way to do that is to follow staff's recommendation to deny and let them come back with a plan for a developable site. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to deny the Requests for the Property located in the northwest quadrant of county Road E and Lexington Avenue, zoned B-2, General Business District as recommended by Staff. The motion carried unanimously (5-0). 2. Case#01-05, Chesapeake Companies,I-35W and I-694,Master PUD Ms. Chaput explained this is a master plan and concept PUD that was discussed in January. She stated the applicant continues to acquire properties for this development. She noted the Planning Commission reviewed in great detail the design standards at their meeting. She added the Commissioners went through each section and recommended changes accordingly. She stated the whole reason for a master PUD is to set up design standards for the development of that site. She noted they want strict guidelines for this. She reviewed the recommendations of the Planning Commission and noted Exterior Insulation and Finish System (EFIS) samples had been submitted. D-R[ FT ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 4 Mr. Peter Carlson, Chesapeake Companies, introduced Mr. John Shardlow and Mr. Steve Doughty. He stated they had a very good exchange with the Planning Commission and staff. He noted they have provided input in terms of achieving design and performance standards. He added this gives them a tool with enough definition to say that within these standards they can have confidence the city would look favorably on a plan. He stated this is important to the larger users. He noted there is a lot of planning involved in choosing a site even preliminarily and the large users are reluctant to go through it at all if they are going to lose time. He added there is also a cost investment. He stated the Planning Commission offered good suggestions. He noted they have a few items on which they had a difference of opinion. He added he would like to continue that discussion here. Mayor Probst stated he has a bit of a concern about approving design standards without a plan on the table. He noted his concern that they have not downgraded the standards to allow an unintended outcome. He added this could happen if the applicant does not find a larger user and goes with some other plan. He stated they need to convince him that this could not happen. Mr. Carlson stated this concern was expressed at the Planning Commission as well. He noted they spent three hours in order to have enough specifics to prevent that from happening. He added that is why they have spent so much time discussing site plans, materials, and landscaping. He stated there is that final crucial step the council would have to stop such a project. He noted when they submit the plans for the actual building, final PUD, and building permit,the council would have the control at that time. Mr. John Shardlow stated one good thing about a PUD is the ability to be flexible on zoning. He noted that if they had a specific tenant they were designing for it would be in the mutual interest on both parties to attract that user. He added they have done this many times around the twin cities and other metro communities as well. He stated the Council still has the final development stage at which they would see specific users,plans, and landscaping. Councilmember Larson stated there is not a project yet and he does not feel those guidelines and provisions in anyway bind him. He noted Council, staff, and the Planning Commission would be able to look at a specific project. He added he would guess that the final plan could come back totally different. He stated he shared the concern about it being an envelope. Mr. Shardlow responded he was talking about PUDs working in other communities. He stated the development in Roseville had this same approach. He noted what is important here is that there is a meeting of the minds between the developer and the city on what it wants to see on that site. He added they have discussed every aspect they can think up without a specific plan. He stated they would be able to see a specific roof. He noted the Council is approving the way the signage would be handled, and the materials. He added he is concerned that the city could go back to square one on a specific use. He stated he hopes it is a meeting of the minds so he can go back into the market place and represent this. Councilmember Aplikowski stated one major issue seems to be the height of the building. She noted she does not have a problem with that as long as they are all on the same page. D RtIAFT ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 5 Mr. Steve Doughty, Pope & Associates,the architect, stated there was a lot of discussion at the Planning Commission on the height of the building. He stated they could use the grade change to their advantage to have parking at a lower grade. He noted that was part of the unsurety. He added they are trying to get some frame around the building to understand the broad scope. He stated the maximum height would probably be 100 feet. He noted if there needed to be some clarification,they we could look at that the 85-foot to 140 foot range. There is the chance a user could come in and need a variation. He stated they are trying to get a broad definition,but do not want to allow an elephant onto the site. Mr. Shardlow stated the Council would be surprised how high 100 feet is. He noted this is the site in the gateway area where a signature building should be. He added it is consistent with the New Brighton side. He stated if they are going to get a corporate headquarters that is the site they want it to be on. Mr. Carlson stated they worked backwards. He noted they looked at the given constraints if they did have a corporate user. He added they also considered what would be a typical floor plate for such a user and what the site would accommodate. He stated that is how they came up with the approximate eight stories. He noted how the ultimate shape comes out depends on the user. He added some users want larger floor plates,but may have less height. Mayor Probst asked about the Veritas building in Roseville. Mr. Doughty responded it is a five- story building. He stated the Norman Points building is a seven-story building. He noted some design measures were done too. Mr. Shardlow stated the Roseville development on Snelling Avenue is eight stories. He stated they would not intend that the whole footprint would be raised up eight stories. Mr. Carlson stated they have tried to address the outside limitations so there are no unexpected results. Mayor Probst stated he could see the logic in trying to have the signature building. He noted New Brighton is trying to accomplish the same thing across the freeway. He added they should try to set these standards up to accomplish it in the same way. He stated the Medtronic facility is the kind of thing every community wants. He added he is comfortable with where they want to go, but is concerned if they do not find that user. Mr. Carlson stated they are trying to provide that by pushing the office requirement office. He noted the topside of the development and the bottom side has been addressed. He added they are looking for the highest and best quality for that property. Councilmember Larson stated the bottom line is having a first class user on this site. He noted he is comfortable with the height. He added he has other concerns and asked what constitutes a permitted accessory use. Ms. Chaput responded an accessory use is defined as a secondary use to the primary use of the property. She stated they evaluated the uses allowed in the Gateway Business District. She noted the Planning Commission had added that it could only be class one use. T ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 i ; L AN 6 Councilmember Larson stated there is some reason that the developer wants that in there. He noted he worries about an envelope that is so large. Mr. Carlson responded the new campuses have corporate functions and various uses that are not all office uses. He stated one office might also need a light laboratory use. He noted it would be in an office environment, but not an all office use. He added St. Jude medical is a good example. He stated it has office and some light lab. He noted there are quality control departments and preparatory departments. He added they wanted flexibility to accommodate that within a campus environment. He stated they have also put that it would not exceed 50 percent of the total development. He noted one of the parts of the campus might have a little more of that type of use. Councilmember Larson asked for clarification. Mr. Carlson responded it is to address the situation proactively. He stated day care is an important issue. He noted some want the day care inside the building and some want it in an adjacent building. Councilmember Larson stated it is hard to imagine having something that small occupying any part of that space. Mr. Carlson responded they would not focus on day care since it could have a pseudo retailer use like a small cafeteria or a bank. He stated the user might not want it in their building. He noted they are responding to what corporate users have on their list. He added this is one of their ways to provide flexibility. Councilmember Larson stated if an eight-story high quality building is their goal,then it is hard . to see this small of a building being a part of that. He noted he does not see colored architectural precast concrete or EFIS. He added he does not find these buildings as attractive as that other building because it is not using the same materials. He stated he knows the last time they were here he felt the freeway side of building would be more attractive if it did not have parking on it. Councilmember Grant stated that given this is at 35W and 694 he does not have problem with the height of the building. He noted he would like to hear about the four additional items from the March 20th meeting. He added he agreed with Councilmember Larson, because of the prominence of the site they want to make sure it is of the highest quality. Mr. Carlson stated, as for condition one, it is hard at this point to determine the number of children allowable in this project. He noted ten would not meet the requirements of a corporate user. He added they recommend letting the state guidelines determine what could fit. He stated if it is going to be an effective tool,then they need to be able to accommodate them. He noted they have put together various samples of EFIS to show the range of use of materials. He added both precast,brick, and glass could be used to project a high level of quality. He stated he thought EFIS has been proven as a material to use more than 10 percent. He noted there are a lot of cost pressures on this site. He added the cost of the structured parking is estimated to be $9,600 per stall. He stated when all these stalls of deck parking are needed there is a tremendous cost. He noted it needs 12 feet of fill and they have wetland mitigation. He added the days when they could build a granite and marble building are gone. He stated companies are looking for a good solid design with a standard of quality. He noted they do not want to pay. He added they want to be able to compromise for cost. He added 30 percent of the building does not affect ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 DRAFT 7 the integrity of the design. He stated he thought that 10 or 30 percent could still look nice and be hard to distinguish from each other. He noted the difference in cost is considerable. Councilmember Grant asked if the 30 percent would include the parking structure too. Mr. Carlson responded that no it would be 30 percent of the principle structure. He stated that if they went around and looked at this class of office building,most have colored masonry or precast. He noted it is more related to cost. Mr. Doughty stated architectural precast is a material that has been used very successfully for the last 20 years. He noted he does not have any hesitation on its use. He added it is almost as high of quality as stone material. He stated he does not want to limit them. He stated the other concern on EFIS is the breathability of it and its intrinsic nature. He noted it is only a concern if it does not have good installation practices utilized. He added he does not think it is a Planning Commission issue,but an owner of the building issue. He stated they have a good contractor. He noted they have concerns too about EFIS. He added if it is down at grade and not detailed properly it could be a problem. He stated architectural precast on parking garages is pretty standard. Mr. Carlson stated they would shoot themselves in the foot to have a great building and an ugly duck parking deck. Mr. Shardlow stated along the Gateway Boulevard they think the best way to handle the edge is through berming and landscaping. He noted there might be some area for a decorative wall. Councilmember Grant asked about the percentage of EFIS on the slides provided. Mr. Doughty described the examples. Councilmember Rem stated she thinks the concern with the materials is not how it looks, but how it would age. Mr. Doughty stated that would be the owner's concern. Councilmember Rem stated this is their city and they would have to live it. Mr. Carlson responded there have been changes in the quality of the systems. Councilmember Larson stated when he thinks of a first class building,he does not think of stucco. He noted cost might be a factor. He added Roseville is getting a five-story building without any stucco. He stated Medtronic has none. Mr. Doughty stated he thinks it comes in with a lower office/showroom. He noted they would not put up an eight-story building with EFIS. Mr. Carlson stated if they have a single story building they would like to use 30 percent EFIS, but use 20 percent on a multi-story. Mr. Doughty stated they would add EFIS only on the upper floor. Mr. Shardlow stated synthetic stucco would be permitted on the upper floors. ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 Mr. Doughty asked if the Council was concerned about the looks or the performance. Mayor Probst responded they are not talking about office showroom space. He stated they have both concerns. Councilmember Grant stated there could only be 10 percent EFIS on a multi-story. Councilmember Aplikowski stated they just want brick. She noted a lot of brick buildings are going up in New Brighton. She added she does not have a problem with 10%EFIS on multi- story building. She stated she does have concerns on a lower building. Councilmember Larson asked what is the likelihood they would have a stand alone building of 6,000 square feet. Mr. Carlson responded it would be pretty small. He stated there would only be one if it were a requirement of a large corporate user. He noted they are trying to think proactively and eliminate reasons to say no. Councilmember Larson stated he would rather they go higher and have them come back and say this user needs this. Mr. Carlson asked what was the concern about having a building that size. Councilmember Larson stated it moves away from the whole idea to have a high-class office building. the est of all worlds he hears what Mr. Carlson stated that m e b the saying.y are . He noted however y g in corporate settings, developments of this size have need for compatible uses. Mr. Doughty stated it is also taken from a bank use. Mr. Carlson stated that a bank use is an allowable use in this process. Councilmember Larson stated it seems to be something more incorporated in a bigger building. Mayor Probst states there would be no issue with allowing a smaller building once they know what it would be used for. He noted Medtronic has a daycare facility separate from its office. Mr. Carlson stated in concept the only reason to do it would be to meet a compatibility requirement some users have. Mayor Probst stated if it is a daycare center or convenience and fits into the development he would be happy to see it. He noted sometimes when they establish design standards the outcome is driven lower rather than higher. Mr. Shardlow stated they could make it a permitted use only if it is tied to a larger campus. ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 "' 9 Councilmember Rem asked about making it an accessory building. She questioned whether they had a number limiting how many they can have. Mr. Carlson responded there is a maximum of two lots overall. Mr. Shardlow stated a daycare standing alone would not be permitted at this point. He asked if it could be added in the event a daycare is one use that they would entertain as part of the campus. Councilmember Larson asked about an accessory building. Ms. Chaput responded it is defined as a shed or garage on a principal property. She stated it has the same meaning as in the other districts. Mayor Probst stated part of the difficulty is that it would have to be owned or controlled by the primary user. Councilmember Larson asked if an accessory use is permitted on this PUD other than the parking decks. Ms. Chaput responded that it is an issue because the current zoning does not define parking structure. She noted the Planning Commission felt it would appropriate to deal with it as an accessory structure. Councilmember Larson stated the kind of building they are talking about would not be a accessory building. Ms. Chaput stated this was incorrect. She noted that under the PUD the Guidant campus does not have one main building and the rest accessory buildings. Mayor Probst stated if they have a corporate user who wants to build its own, the user might want another person to own and operate it. He noted they would then need a separate owner and lot. Councilmember Aplikowski asked if anyone was concerned about the 18 months. Councilmember Rem stated she has concerns about using the landscaping and screening on the sight. She noted it has become a major issue. She added part of the discussion about berming and landscaping might work for a general parking lot, but trash-handling etc. is more sensitive. She stated there seems to be conflicting sections about what is appropriate screening. Mayor Probst asked if under their PUD ordinance would any construction that should occur have to come back for site plan approval. Ms. Chaput responded any building has to come for a final PUD. She stated the council would evaluate it according to these design standards. Mayor Probst stated he really has no concern except about an increase in EFIS. He noted he is compelled not to move from the position of the Planning Commission. He added he is comfortable with what they are approving and they have a further opportunity to fine-tune some of this. Councilmember Aplikowski concurred. k ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 10 Councilmember Larson stated he would like to eliminate EFIS and set their sights high. He noted he wanted to get something they had always talked about and that looks classy. Councilmember Aplikowski stated her problem is seeing all other types of industrial buildings. She noted if the campuses all were bricks, she would hold them further. She added she does not think it fair to hold them to brick or stone only. Councilmember Grant stated as long as it would be multi-story it seems that 10 percent is acceptable. He noted the other three updates on page 4 are agreeable. Ms. Chaput stated staff asks the EAW not be accepted at this time. Councilmember Aplikowski asked if it should be a separate motion. Mr. Shardlow requested they amend the permitted uses to add a freestanding daycare only if it is a part of an existing campus development. Councilmember Aplikowski and Grant accepted this amendment as part of the motion. Councilmember Larson asked about the Planning Commission's concerns regarding the striking of language about architectural precast on parking ramp. Ms. Chaput responded she thinks the preference for different materials types came from Commissioner Erickson. Mr. Shardlow stated they submitted the EAW on the date before the publication date. He noted he assumed copies would be sent out for distribution. He added they would want the information generated in the EAW for the design process. He stated this project is defined well enough to do an EAW. He noted they hope they could have a conversation with Mr. Downing at the EQB and process the EAW. He added that this is a step that could go through. Ms. Chaput stated it was part of the submittal so staff is concerned they would take action on it as part of the application. She noted that she spoke to a representative from the Environmental Quality Board, who was unsure that an EAW was necessary at this point in the project. Mayor Probst stated he suggests the Minutes record no action was taken on the EAW. Mr. Shardlow stated there is a whole 30-day process and a public hearing to go through. Ms. Chaput stated that staff needed to consult with the City Attorney to determine if the Master PUD is at a stage for the EAW to be reviewed. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the Request for Master PUD for Chesapeake Companies, I-35W and I- 694 in Case#01-05 as recommended by Staff with updates except 30 percent EFIS shall be changed to 20 percent EFIS. The motion carried unanimously (5- 0). ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 13 MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the change order in the amount of$22,249. The motion carried unanimously (5-0). Mayor Probst stated as for the technology, security and generator, they need to direct the staff. He noted he does prefer to go down the path of the mobile generator. He added it gives them another piece of equipment to use in the lift station. He stated a likely cause of a problem would be the weather. He noted if city hall is damaged, a permanently installed generator does not do much good. He added he supports what is purposed. Mr. Lynch stated they could pay for a portion of the generator from utility funds. He noted it would not hit the general fund capital as hard. Councilmember Rem asked if there would be a monthly charge on the security system. She also questioned whether the $18,000 would include the cards and programming. Mr. Lynch responded it includes software and training. He stated it would be a nominal charge to buy the cards. He noted there is a basic package of cards that comes with it. Councilmember Grant asked if there is a server as part of the technology plan. He stated it should have a separate UPS as part of the plan. He noted in the event of a catastrophe they might need to access that information. He added it should include an online battery pack for the city's server in event of a catastrophic event. Mr. Lynch stated they have to indicate on what level the Army National Guard should office. He noted they have asked for one office and 150 square feet on the lower level for training. Mayor Probst stated he has no strong opinion either way. He thinks the Guard representative would be all right having access to the upper level. Councilmember Rem stated if they have an unoccupied office on the main floor, it seems all right to have one office up and one down. Councilmember Aplikowski stated she is in agreement that staff could work it out. She noted she thinks staff should hold firm on the lower level. She added they may need that office before the five-year term is up. She stated it was the original agreement and would be more in tune with keeping in the lower level. MOTION: Mayor Probst moved and Councilmember Aplikowski seconded a motion to approve the proposal by staff about the Technology, Security, Maintenance, and Furnishing options for City Hall. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Lynch stated the Mills Corporation has contacted the city. He noted they are ready to meet with the Councilmembers individually on April 2, 2001. He added their representative would be ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 14 available all day and would meet Councilmembers at their place of business at any time. He . stated they have a brief presentation they would like to make. Councilmember Aplikowski stated she does not like to meet individually with any group. She noted she prefers the same presentation in front of all the Councilmembers at one time. She added in that way everyone hears the same thing. Councilmembers Grant, Larson, and Rem concurred. COUNCIL COMMENTS Councilmember Grant stated the Operation and Finance Committee did not meet this month. He noted they would meet on April 19 at 7:00 to discuss the role of this Committee in light of the earlier council discussion regarding the Twin Cities Army Ammunition Plant. Councilmember Aplikowski stated the City Events Task Force meeting is on Wednesday, April 4, 2001. She noted the Mayor had suggested on the day of the parade they give tours of city hall. She added it is a logistical problem time wise and vehicle wise. She asked if it could be dropped. Mayor Probst agreed. Councilmember Rem stated she had attended the Human Rights Commission workshop. She noted the Commission faxed forms to the city for an update on the Human Rights Committee. She added it is for the state's records. She stated the Newsletter Committee meeting would be on Wednesday at 7:00 a.m. Mayor Probst reviewed the events coming up. He stated MnDOT is putting together an interregional management plan for Highway 10 from 1-3 5W on. He noted they have been invited to appoint someone from the City of Arden Hills. He added he thinks it is a good idea to find someone. Councilmember Larson agreed to serve. Mayor Probst stated he had received a letter from the mayor of Shorewood asking the City of Arden Hills join them in a ban on phosphorus fertilizer. He asked if there was any interest. He stated the issue had come up from the Water Quality Task Force. He noted they are asking to use it in discussion of a senate file. He added if there was any interest he would pass it on to staff to put on the agenda. Councilmember Larson stated they should avoid taking action at this time. Councilmember Aplikowski stated a ban would need to be part of an educational campaign. Mayor Probst stated that he would like the Council to consider a field trip to City of Maple Grove to review the work on the gravel pit. He noted it is a potential example of what they might consider. Councilmember Larson stated they could take the time to see the new Hennepin County facility in Medina. ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 15 Mayor Probst directed staff to follow up on dates. Mayor Probst asked how the Walgreens proposal got this far. Mr. Lynch responded that the information was in the file, but with the number of issues, it was an oversight. He stated it is hard to track that type of information unless an electronic reference file system exists. Mayor Probst asked if the electronic files are going forward,but not back to the older files. Mr. Lynch responded that is correct. Mayor Probst requested the meeting go into a closed session to discuss the performance evaluation of the City Administrator at 10:05 p.m. Mayor Probst reconvened the meeting in open session at 11:35 p.m. ADJOURN MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 10:00 p.m. The motion carried unanimously (5- 0). Dennis Probst Joe Lynch Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, April 9, 2001 at 7:30 p.m. at the Arden Hills Council chambers. r ' Ou"' RAFT MINUTES CLOSED EXECUTIVE SESSION CITY OF ARDEN HILLS,MINNESOTA CITY COUNCIL MEETING MARCH 26,2001 10:05 P.M.—ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER Pursuant to due call and notice thereof, Mayor Dennis Probst called to order a Special City Council Meeting at 10:05 p.m. in the City Council Chambers. Present: Mayor Probst; Councilmembers Beverly Aplikowski, David Grant; Gregg Larson; and Lois Rem. Also present was City Administrator, Joe Lynch. PURPOSE OF MEETING Mayor Probst convened the meeting for a Closed Executive Session to discuss the annual performance review of the City Administrator. There was no action taken. ADJOURN Mayor Probst adjourned the Closed Executive Session at 11:35 p.m. Dennis Probst Joseph P. Lynch Mayor City Administrator MEETING MINUTES SPECIAL CITY COUNCIL MEETING MONDAY,APRIL 02,2001 5:00 P.M. ARDEN HILLS CITY HALL COUNCIL CHAMBERS Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special City Council meeting at 5:05 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Lois Rem, Gregg Larson, and David Grant. Absent: None Also present were City Administrator, Joe Lynch; Building Official, Dave Scherbel; City Accountant, Terry Post; and Park& Recreation and Interim Public Works Director, Tom Moore. ADOPT AGENDA MOTION: A motion to adopt the agenda for April 2, 2001, special City Council meeting, was passed. PROPOSAL OF STAFF REORGANIZATION Mr. Lynch presented two charts and gave a small presentation of the current staff organization and the proposed staff reorganization. A brief discussion included: new titles and what responsibilities go with each title; how the new organization would have fewer employees reporting directly to the City Administrator, allotting the City Administrator more time to focus on current issues; how each new position or each reorganized position will create a smoother transition of customer service to the residents. It was requested by the Councilmembers that another presentation be given with more specific details regarding the estimated cost value of the staff reorganization,where the money would be taken from, would we promote from within, and a general outline for all new positions. RECESS MOTION: A motion to recess the meeting was passed at 6:52 p.m. Dennis Probst Joe Lynch Mayor City Administrator CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 9,2001 7:30 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS RECONVENE/CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:36 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; and Recording Secretary,Nancy Czajkowski. APPROVAL OF MEETING AGENDA Councilmember Grant asked for clarification that Agenda Item 6A was not in the packet. He noted that the Council had previously decided there would be no decision on any item unless it was in the packet. Mr. Lynch responded it was not in the packet Mr. Post stated the auditor had completed the in-house work last week. He noted they would do some additional work over the next few weeks. Councilmember Grant asked if it was critical that the Council make a decision tonight. Mr. Post responded it was not time critical. Councilmember Grant asked to add a discussion of the sump pump letter mailed to residents under council comments. Councilmember Rem asked to place the Claims and Payroll item on the regular agenda. Mayor Probst responded it would become Agenda Item 5 b. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt the agenda for the April 9, 2001, regular City Council meeting, as amended. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll B. 2001 Union Agreement, Contract Renewal C. Floral Park, Replacement of Playstructure: 2001 Budget Capital Improvement Plan Approved Expense r ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 2 D. Pay Estimate#3, 2001 Sanitary Sewer Rehabilitation Project, (Lift Station#8), Gridor Construction, Inc., $112,990.24. E. City Hall Construction Project, Architectural Alliance, Professional Services Fee (February 2001) MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No public comments were made. UNFINISHED AND NEW BUSINESS A. City Hall Construction Project-Audio Visual Bid Awards Mr. Lynch responded Electronic Interiors was hired to put together an audiovisual package and bid, which includes the oversight of the installation of equipment. He stated that on April 4 they held the bid opening. He noted the three low bidders included Dascom,Impulse Group, and MidCo Audio Visual. He added Dascom was the apparent low bidder in amount of$139,916.85. He stated the budget amount was $160,000. He added staff recommends awarding the bid for construction of the Arden Hills Council Chambers technical media systems equipment and installation to Dascom Systems. He stated Mr. David Skoog was here tonight. Mayor Probst asked if anyone has worked before with this firm and has a comfort level with them. Mr. Skoog responded he had not talked to them, but did review the equipment list and prices. He stated as he looked at the bids and how they were laid out,the material costs were in line. He noted the differences came in the labor portion and that is something up to contractor. He added he has worked with them before and they have contracted for two of his projects. He stated it is a good firm,which works hard. He noted they have a professional presentation and more than adequate customer service. Councilmember Aplikowski stated they would not want someone to install this equipment, which was not trained. Mr. Skoog stated Dascom started in this business by working out of town so they have had to streamline their labor costs. He noted in doing so,they have cut down the time spent on things like putting together an equipment rack. He added their labor costs are under what he had anticipated it to be by about$13,000. He stated it is not so significant to be of concern. Council p Y Councilmember Aplikowski asked if the service their work. Mr. Skoog responded there is a one-year warranty as part of the contract. He stated the warranty does not start until he signs off ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 3 on the process. He noted he would sign off on it the day after the first council meeting in the new chambers. He added he looks closely at that so they would not low ball the bid and come in with change orders. He stated that Dascom does not do that. He noted that he used to install these systems and is very familiar with the procedures. Councilmember Rem stated since they have been through a few iterations of this project, it would be nice at some point to get a listing of what they are getting with this bid. She noted she would like to see in general what they are getting including things like warranty. She added it would nice to know as a baseline what they are getting. Councilmember Grant asked if the equipment was specified as to brand and model. Mr. Skoog responded in the affirmative. He stated they were permitted to submit substitutions. He noted the material costs are low,because they can sell at a discount and still make money on the process. He added they sell so many of them so they can pass the costs on to the consumer. Councilmember Grant asked if they were a small player in this business. Mr. Skoog responded there were not a small player in this market. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to award the bid for construction of the Arden Hills Council Chambers technical media systems equipment and installation to Dascom Systems Group of Woodbury,MN in an amount not to exceed$139,916.85, and authorize the City Administrator to execute all necessary documents and contracts to proceed with construction. The motion carried unanimously(5-0). Mayor Probst stated that at this point the Council has approved the award to the low bidder. B. Claims and Payroll Councilmember Rem asked about Park and Recreation brochure expenses for spring and summer that totals $6,000 and the amount that shows up again at T23 for another $3,000. Mr. Moore responded it is a dual issue and the biggest portion of their budget. He stated fifty percent of their costs come within two months. Mr. Lynch stated they are still working on the presumption that three issues would have the same cost as four issues when spread over the year. Councilmember Rem stated $6,000 for T-shirts is a big jump. She asked if they are for the 50' Anniversary Celebration. Mr. Moore responded it costs a$2,000 a year for normal T-shirt stock up. He stated none of them had new logos so they converted everything at one time. He added they took the same approach with the vehicles. He noted they had not anticipated the logo would be changed so there is an additional expense. He added that on the trucks they usually just get logos when they order new trucks. He stated the new logos cost$1200 for the trucks, so the cost was not anticipated. f N�'Soc �y�. ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 "t 4 Councilmember Rem stated she assumes there is a stock of the older T-shirt version now. Mr. Moore responded their goal is to get rid of those. He stated they plan to give them to Arden Park and the youth that help police the area. He noted they have a young person squad. Councilmember Rem asked if the trolley was coming out of the 50th Anniversary budget. Mr. Moore responded in the affirmative. Councilmember Rem asked about the transmission overhaul and questioned where this vehicle stands in the fleet. Mr. Moore responded the truck is a 1993 model F350. He stated this winter, with its heavier snow amount, was hard on the city's trucks. He noted the public works employees and the mechanic believe the vehicles are undersized for plowing streets. He added they were not heavy enough for this winter. He stated all that backing up was hard on the transmissions this year. He noted they could not have anticipated these costs. He added it is a repair the city's mechanic could not undertake. Mayor Probst asked if the logos could be funded out of the enterprise fund. Mr. Post responded stated the one ton trucks are split between the street, sewer, and water so one-third of the cost comes from the enterprise funds. Councilmember Rem stated that this winter she was very grateful for help in clearing her driveway. She noted she called the city later to thank the department. Councilmember Grant stated the last time the City purchased a vehicle, a heavier weight vehicle was selected for longer transmission life. Councilmember Grant asked about the telephone service setup. Mr. Lynch responded they upgraded the telephone system and this covers installation for this facility and the public works facility. He stated they have budgeted $5,000 for reinstallation for city hall. Councilmember Grant asked if it had not been done until later would it have been cheaper. Mr. Lynch responded it would have saved about$1,000. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the claims and payroll and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS A. 2000 General Fund Surplus Decision Mr. Lynch explained they have a 2000 General Fund surplus and the Council needs to consider what they would like to do with it. He outlined the three options. Mayor Probst stated the Land and Municipal Buildings Capital Fund is not exclusively for City Hall so it could be used for the Public Works building coming up. Mr. Post responded in the affirmative. ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 - °w 5 Mayor Probst stated there is another unfunded issue and that is the hiring of consulting help to look at options on the prospective site for the Public Works building site. He noted it is another option, but he is not advocating any of those. Councilmember Rem stated she would like to see various categories on the City Hall project and what has been spent. She noted it would included the telephone system, security costs, and architectural fees. She added some are budgeted and some are not. She stated they would get a sense of the range of expenses. Mayor Probst stated they got a summary at the last meeting outline those costs. Councilmember Grant stated Councilmember Rem is asking for a full accounting of all the expenditures for city hall. Mayor Probst stated the last sheet they received listed everything, but the architectural fees. He noted it is good news they have a surplus and the question is where do they want to put them. He added historically they have chosen to put them somewhere and he would advocate TCAAP planning money or a capital fund. He stated he would argue against the General Fund. Councilmember Larson stated he recognizes what Mr. Post said about his reluctance to use this money for operating funds. He noted the recent discussion about the addition of support staff person and asked if it was not in neighborhood of$55,000. He added they had not planned on that expenditure. Mr. Lynch responded that is correct. He stated it was for a full year. Councilmember Larson asked if they had a problem making that up. Mr. Post responded based on his discussion with the building inspector they hope to have a strong 2001 building permit year. Councilmember Larson noted he is comfortable with the Land and Municipal Building Capital Fund. Councilmember Grant stated he would like to remind the Council this is a bench handout and they did not know prior to tonight how much of a surplus they had. Mayor Probst stated they would come back at the end of month with a decision. Mr. Probst stated they could have a discussion during the work session. Councilmember Grant asked if they did not act would the money be left in the General Fund. Mr. Probst responded in the affirmative. Councilmember Aplikowski stated she is in tune with putting it in the Land and Municipal Buildings Capital Fund. IL ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 6 Councilmember Rem asked if there are subsections in the fund. She questioned what the difference is between option two and three. Mr. Post responded three is a split between the Land and Municipal Buildings Capital fund and the General Fund. Councilmember Rem asked if the funds are held for specific items. Mr. Post responded it is placed in the fund for the general capital purposes of municipal land and buildings. Councilmember Grant asked if they could choose not to move it and later in mid-summer decide to move it. Mr. Post responded that is an option. Mayor Probst stated the issue is about what the year-end audit would look like. He noted that historically they have rolled any General Fund operating surplus to a capital fund. Councilmember Grant asked that if once the money goes into Land and Municipal Buildings Capital Fund do they ever roll it out again. Mr. Post responded he is not aware of any such past transactions. Mayor Probst asked if they need more discussion or were comfortable with it going to the capital fund. Councilmember Grant stated he is in favor of leaving it in the General Fund. Councilmember Aplikowski stated it seems more discussion is warranted. She suggested it be a ten-minute item on the work session agenda. COUNCIL COMMENTS A. Sump Pump Letter Councilmember Grant stated he had spoken to a resident that had received a certified letter stating his sump pump was in violation of code based on an inspection performed last year. He noted the letter indicated this had to be corrected by August 1, or a$100 per month surcharge would be charged. He asked why this letter was not reviewed and why the Council was not made aware of this. Mr. Lynch stated they did bring forward the concern that there was a gap of people they were not sure had complied with the sump pump regulations. He noted that at that time they estimated the number to be about 50 people. He added they talked about the surcharge and had authorized staff to notify those people if no inspection was done. He stated that list grew to more than 50 people. He noted the contractor did not give the city good information on a pass or fail of the sump pumps. He added that they have been contacted by over 100 people that either have no sump pump or had the test and passed. He stated they included all those whom they did not have adequate records on. He noted staff is doing follow up to verify that. Councilmember Grant stated the Council authorized and reviewed a letter regarding the radio meter installs. He noted he did not recollect the City Council authorizing a letter relative to ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 7 sump pumps. He read from a joint letter to Hydro Supply regarding how disappointed the city was with the results of the inspections. He quoted that"with these issues, the city has lost all confidence in sump pump program". He added the letter resulted in over 100 telephone calls. Mr. Post stated, as a co-author the purpose of that letter to Hydro Supply was to reduce the fee the City was charged. He noted they received a fifty-percent reduction in fees. Mayor Probst asked for clarification. Councilmember Grant responded staff sent letters to 250 people stating there was a violation, and they do not know whether there was one or not. He stated they have received 100 resident telephone calls, and it appears no where in the council packet. Mayor Probst stated that last Monday the Council knew about the mailing. Councilmember Larson stated he got one of those letters. He noted he was there during the inspection. He noted the person saw the sump pump and did not note it. He added the letter accomplished what it was supposed to do. He stated he contacted the inspector and he will come out. He noted that, although he sympathizes with what Councilmember Grant is saying, but other than have the City's Building Inspector go visit every house again he does not know how else to accomplish this. Councilmember Aplikowski asked if the issue is that they did not see letter prior or that the people who got the letter in error. She questioned what to do to rectify it and whether they send a letter of apology. Councilmember Grant asked staff for a recommendation. He stated there are 2400 residential utility meters and staff received 100 telephone calls. He noted the follow up from the first call should be with a letter. He added this did not indicate what a violation looks like. Mayor Probst asked if the concern is that staff has acted inappropriately and correction is needed. He questioned whether the concern is they should be reviewing letters and if so they should have that discussion. He stated at their retreat they discussed their roles and the Council offered to allow staff to get its arms around the sump pump issue. He noted staff was directed to go forward. He added it is unfortunate that people who should not have gotten a letter received one. He stated it is more a result of what the contractor did. He noted if there is a change in the process they want to investigate,then they should do that. Councilmember Larson stated the letters came certified and the people had to go down to post office. He noted he did not know that he should have seen the letter ahead of time. He asked whether the city feels it can accept word over the telephone or whether there would be additional inspections. He added a follow up letter is a good idea. Mr. Lynch stated to the extent staff can verify by cross-reference,they will check off by pass or isfail. He noted staff would do as many sites as they can. He added they simply tried to be more efficient than making 250 telephone calls and inspections. r ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 8 Councilmember Rem stated she received a letter. She noted her concern is that she was there when the man inspected and he did not fill out the part regarding sump pumps. She added so she filled it out and gave it to Mr. Stafford. She noted the cost of the mailings and the fact the records are not complete. She asked how do they know people who passed are in compliance. She stated staff is on record saying they have lost all confidence. She noted 250 letters went out and 150 should not have gone out. She added a first class letter should have been sufficient. She stated they discussed at length the procedure on the water meters. She noted they saw a draft letter. She added after repeated telephone calls and letters,the last resort was to be certified letter. She stated a couple people she spoke to felt harassed. She noted this does not go very far to increase confidence in the city. She added if they think it is going to spend staff time and city. dollars, this may be one way to get an answer. She stated it is not sure it the most efficient way. She noted the ordinance talks about who is going to do it. She asked why the utility crew could not do this. She questioned the use of the building inspector. She noted the follow up letter of apology is the least they can do. Mayor Probst stated it is clear some people are upset. He asked what the Council wanted to do. Councilmember Aplikowski stated when a letter goes out, they do not have to write it. She noted they should see it, so when they get telephone calls they need to know what has been sent. She added this should be done when a mass letter mailing goes out. She stated she gets upset over receiving a certified letter. Mr. Post stated the ordinance states a certified letter is the method of contacting residents. . Councilmember Rem stated she believes if people are not in compliance there should be repeated contacts before a certified letter went out. She noted the residents heard nothing after the inspection and six months later they get a certified letter. She added that at the very least they could have saved money to send a first class letter stating the records were unclear. Councilmember Larson stated he concurred with Councilmember Aplikowski. He noted it would be a good idea to have a copy of the letter in the packet. He added he thought a letter of apology should go out to people who did get it in error. He asked for further clarification on the building code. Mr. Post responded the focus in the code is on new construction. He stated this project on pre-existing sump pumps was to determine the level of compliance. He noted the ordinance previously did not have anything to deal with existing sump pump connections. Councilmember Aplikowski stated we should chalk it up as a mistake and should not chew away at it. She noted it happened for many good reasons. She stated a letter of apology should be sent, put the matter aside, and learn from it. Councilmember Rem asked if staff has any plans to do an expanded sump pump inspection program. She questioned whether staff was going to assume they have all the information they need and that it was correct. She asked if they are going to make an effort to find out. She further asked if the radio read meter program is it working as they had discussed. Mr. Post responded they had to relocate some of the transponders, but are very pleased with the results. He stated Public Works' manpower devoted to meter reading has been reduced. He noted they ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 9 no longer have to schedule appointments inside the residence for final meter reads. He added now they just have to drive by on the day of closing. Councilmember Grant stated sump pumps that are non-compliant are costing the citizens of Arden Hills money. He is not confident in what has been done. He asked how staff is going to be confident they have inspected all of the sump pumps. Mr. Post responded there was an opportunity to use the water meter installation project to economically perform sump pump inspections. He stated nine years from now when the lithium power packs are dead they will have another mass inspection opportunity. Mayor Probst stated his understanding is that staff does not feel that all of the information is bad, but had sent only 250 letters because some teams were not doing an adequate job. Mr. Post responded the 250 letters represented that portion of the database, that when one looked at the installation document it did not have sump pump information or it was not filled out adequately. B. Other Comments Councilmember Grant stated there is a May meeting of the Ramsey County Commissioners. He noted notices were coming out in the mail and it is open to the public. Councilmember Larson stated the Fire Board met last week and had two significant items discussed. He noted the first is whether to use TCAAP to add to the pension fund. He added it was an inconclusive discussion. He stated it was suggested that half of what the Fire Department has requested should come out of TCAAP. He noted they did not approve next year as requested until they have an opportunity to look at a review of the fund done at the end of the year. He added the new chair is Mr. Tom Watson,the Mayor of North Oaks. He stated the second issue is a proposal for duty crews with shifts of fireman up to three in number. He noted they would be on duty at the fire station and be paid for that time. He added a shift would be three and one half-hours long. He stated that increasingly the fire volunteers do not want to leave their jobs for a missed call that does not amount to anything. He noted this is particularly true during daytime hours. He added that as it gets more complex and the cites grow the Fire Department might be moving to part volunteers and part employees. He added they are starting to look at these questions. Councilmember Larson stated the Parks, Recreation and Trails Committee met two weeks ago. He noted the Parks strategic planning exercise is moving forward. He added fund balances are down from charitable gambling proceeds. He stated this has an effect on funding the Parks and Recreation budget. He added there was no discussion of a solution. He stated there could be problem in the future that would represent a need for additional funding. He noted Ramsey County is moving forward plans for Highway 96. He added it would be nice to put a trail under it now. He asked if they are any further along on getting more women on the Parks Committee. Mr. Moore stated the four women on the Adopt a Park program did not have interest in the committee. However, he noted he has two more male applicants. r ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 10 Mayor Probst stated staff should give Shoreview a call. He noted they paid for tunnel under Highway 96 and should be able to give us an approximation. Mayor Probst stated ours would be more expensive than theirs because of terrain issues. Councilmember Larson stated Ramsey County had said at one time,there might be an opportunity for cost sharing. Mr. Lynch stated that discussion was regarding tunneling under a water pipe at County Road I. Mayor Probst stated Shoreview had an advantage that the grade was working for them. Councilmember Aplikowski stated she recommended listening to the governance tapes. She noted it opened her eyes as to what communication gaps there are. She added they owe it to themselves to look at the style and decide what parts they could or could not do. Councilmember Aplikowski noted the League of Minnesota Cites annual meeting program. She added one of the workshops is on the challenges of an elected official. She stated that hopefully Council could find time to come to attend in June. Councilmember Aplikowski stated the City Events Task Force is having frequent meetings. She noted the Day in the Park event is moving forward with great speed. She added they do have quite a bit of donations, but they are going to solicit smaller businesses as well. She added small businesses do not get the city's newsletter. Mayor Probst asked the reason businesses do not. Mr. Lynch responded the newsletter is mailed under a bulk mail permit. Councilmember Larson stated the business rate is different. Councilmember Grant stated he thinks it would be well worth it. He noted it is reaching out to the community and we are trying to publicize the 50"'Anniversary. Councilmember Larson stated all the issues should go out to all of the businesses. Mayor Probst directed staff to look at the logistics in mailing it out to all businesses. Councilmember Aplikowski stated it is a special labeling process. She noted once they are labeled they could go out in bulk. She added there are different ways to do it. She stated volunteers could be utilized. Councilmember Aplikowski stated they are discussing the Grand Marshal for the parade. She noted they are trying decide if they should have one and who it is should be. Councilmember Larson suggested the oldest resident. Councilmember Aplikowski responded there are quite a few in the over eighty-five category. ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 ► 11 Councilmember Aplikowski stated they have been discussing the new City Hall. She noted that since there is not a historical display case area they are promoting a kiosk. Mayor Probst stated they do have wall space in the lobby. Councilmember Aplikowski stated the wall space is for pictures of the mayors. She noted from this point on there would be council photographs. She added the kiosk could be four sided. She noted the top part would have basic Arden Hills' information regarding where it got its name, etc. She added the columns below could be used for highlighting historical figures or businesses in the city. Councilmember Larson asked if there are any descendants of Arden Farms or the Perry family. Councilmember Aplikowski responded the Adairs are related to the Perry family. Mayor Probst stated the former mayors or Councilmembers could be asked to come back. He noted related to the display, one wall of the council chambers has no windows so there is an opportunity there. He added there is second floor space in the conference room, which could also be a display. Councilmember Aplikowski stated they are open-minded and with a kiosk it could be changeable. Councilmember Rem stated she is going to the 35W Corridor Coalition meeting on Wednesday. She noted she is also going to the Human Rights Commission meeting in Rochester at the end of the month. She added the deadline for the Arden Hills Notes is April 19. Councilmember Aplikowski asked if a route been established for the parade. Mr. Moore responded in the affirmative. Mayor Probst stated he wanted to pitch the LMC conference. He noted it was the same week as their celebration, but it is always a good conference. Mayor Probst questioned the letter granting a restricted right for approval on fire sprinkler heads. Mr. Lynch responded he is comfortable with the changes so far. He stated his communication with the new under-sheriff has been better than that with the last person. He noted the Sheriff wants to charge the cities for another full investigator. He added there are some other potential changes in the supervision. He stated the Fire Department had thought the city should handle all sprinkler reviews. He noted at the meeting, Chief Shreier had received information from local fire chiefs that there should be some limitation. He added the information indicated the chiefs are personally liable so he wanted to have some level of involvement. He stated they do not feel that is correct and are looking for authority on that issue. Mayor Probst stated the fire marshal has ability to designate someone to do these reviews for is them. He noted it was a surprise to have it limited to small remodeling. r., - ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 12 Mr. Lynch stated staff feels it comes under the building code and is the city's responsibility. He noted there is some miscommunication that needs further review. ADJOURN MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adjourn the meeting at 9:29 p.m. The motion carried unanimously (5-0). Dennis Probst Joe Lynch Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, April 16, 2001 at 7:30 p.m. at the Arden Hills Council chambers. a, t MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY,APRIL 16,2001 4:45 P.M.—CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Mayor Dennis Probst called the meeting to order at 4:55 p.m. Those present included Councilmembers Beverly Aplikowski, David Grant, Gregg Larson and Lois Rem. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; Parks and Recreation Director, Tom Moore; City Engineer, Greg Brown. Beverly Aplikowski left at 5:20 p.m. STAFF DISCUSSION ITEMS Administration Department Day in the Park Last year, in exchange for working at this event,employees received the Monday prior to the 4h of July off. This year the Day in the Park is again not a scheduled workday. Employees working this event have asked for compensation by requesting to have one half day off on both Christmas Eve and New Year's Eve day. This would be a total time exchange of eight(8)hours, one (1)hour for every hour worked. This item will be put on the agenda for consent at the April 30, 2001 City Council meeting. Finance Department 2002 Budget Discussion (City Council Priorities) Staff reorganization, operation of new City Hall and pavement management program projects are several of the items that the Council believes will have a significant impact of the 2002 budget. Mayor Probst believes that TCAAP planning and staff reorganization are the only two items that would justify a levy increase. It was requested that the staff come back next month with preliminary 2002 numbers supporting a zero levy increase and a set of identified spending items that would cause a levy increase and give the council an opportunity to prioritize items on the list. ARDEN HILLS CITY COUNCIL WORKSESSION—APRIL 16,2001 `, 2000 General Fund Surplus Discussion Discussions included if the surplus should be left in the General Fund. The benefits of transferring were also discussed. Staff was directed to bring this item to the April 30, 2001 meeting agenda as an unfinished business item. Planning and Zoning Right of Way Ordinance This is an Ordinance that would set uniform regulations to help govern the right- of ways on a more commercial level. The Ordinance would the city's authority to manage its right-of-ways and to recover the costs of managing the right-of ways. The Council decided to proceed with the staff recommendation of a"first reading" at the City Council meeting on April 30, 2001. If it is accepted at that time, a public hearing would be held at the following City Council meeting on May 14, 2001 for final review and adoption of the Ordinance. Public Works Department 2001 Street Seal Coating Project City Engineer Brown gave an overview of the streets that were selected and the reasoning for their selection. Currently DellView Avenue and Crystal Avenue were not selected due to having been done in 1997. He would not be averse to including them in the scope of the 2001 project. Typically seal coating is good for 5-7 years. It was also mentioned a different seal coat material is now being used and there would be greater consistency in the Shorewood Hills neighborhood with all streets having the same appearance. This item will be on the agenda for consent at the April 30, 2001 City Council meeting. The item will include Dellview Avenue and Crystal Avenue in the scope of the project. Operations and Finance Committee Discussion (Signs) Mr. Mark Kelliher, Chairperson of the Office & Finance Committee, was present for a brief discussion on City Entry Signs. The committee agreed that they would like to post entry signs and have identified 5 possible sites. The committee thought of linking the signs as part of the 50' anniversary year. COUNCIL COMMENTS Councilmember Larson noticed in the paper that Shoreview has a time limit on their meetings and would like to initiate a policy creating a time limit for not only Council meetings but also other committee meetings. The attending Councilmembers and Mayor agreed with Councilmember Larson and Councilmember Grant proposed that 10 p.m. be the cut off time for meetings. ARDEN HILLS CITY COUNCIL WORKSESSION—APRIL 16, 2001 r Mayor Probst has a call into Fred McCoy at Guidant regarding their proposed expansion. He is interested in asking them to present to the City Council a complete picture of their future expansion regarding the parking ramp and the adjacent former Control Data site. Mayor Probst was informed,by Joseph Strauss,that the Mayor of Maple Grove would be interested in giving a tour of their redevelopment. The tour would be two to three hours. Maple Grove's redevelopment involved a large land acreage and it would give us an example as to dealing with TCAAP. It was suggested by Councilmember Rem that some of the Planning Commissioners may also benefit from such a tour. It was mentioned by all attending Councilmembers that a Wednesday would work best. ADJOURN The meeting was adjourned by consensus at 7:57 p.m. Respectfully submitted, Joseph P. Lynch City Administrator CITY OF ARDEN HILLS PAGE I OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/15/01 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (04/30/01) .................... ... ....... M. 19352 05101101 Animal Control Services,Inc. 626.36 Do Cat Enforcement-Feb 19353 05101101 AMB Property Corporation 4,388.00 —May Rent&Gen 0e Exp 19354 05101101 Rochon Corporation 284,946.87 Pa v#7-Ci tv Hall Project 19355 05101101 Architectural Alliance 15,004.56 City Hall Refurnishings 19356 05101101 Architectural Alliance 19,975.06 Professional Services Inv#14-#16 19357 , 05101101 Xcel Energy 1,735.71 April Service 19358 05/03/01 Ramsey County 643.70 Ramsey County TNT 19359 05/03/01 Transit Services,Inc. 600.00 Trolley-6/23/01-Final Payment 19360 05/03/01 University of Minnesota 100.00 Prev Maint Workshop-JM&SF 19361 05/07/01 Affinity Plus Federal Credit Union 4,120.00 —First May Payroll 19362 05/07/01 ICMA Retirement Trust-457 169407 First May Payroll 19363 05/08/01 Stanton Group-FSA Den2Ltment 142.70 Da care Reimbursement 4/27/01 Subtotal-Paid Claims 333,977.03JI Paid Claims From Above- 333,977.03 Add Unpaid Claims, Page 3 of 3- 41,904.60 Total Accounts Payable Claims for Council Approval, 05/15/01- 375,881.63 ---1 1 Note: Checks for unpaid claims totaling$174,682.75 were mailed on Mayl,2001 after approval at the April 30,2001 Council Meeting. They were check numbers 19279-19351. This sequence corresponds to unpaid temporary numbers TO I-T73. Check numbers 19277-19278 were used for alignment. CITY OF ARDEN HILLS PAGE 2 OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/15/01 COUNCIL MEETING UNPAID CLAIMS REGISTER: .. . ................. .. . . ""b W ... .. ........ ......... ... ............... . . TOI 05115101 A-1 Hydraulic Sales&Service 4.30 Hydr ulic Fitting#107 T02 05115101 Abdo'Eick&Meyers 6,000.00 Audit Services Thru 4/30/01 T03 05115101 Accurate Press 612.38_ April Newsletter T04 05115101 American Sewer&Drain Cleaning 189.00 1932 Glen Paul-Sewer Clog T05 05115101 Animal Control Services 531.36_ Do Cat En rcement-Apr T06 05115101 Architectural Alliance 4,952.64 1 Prof Svcs 2/24-3/23/01 T07 05115101 Bell,Fred 59.90 2001 Uniform Purchase T08 05115101 Berres,Sandy 12.77 Mileage Reimbursement T09 05115101 BRW,Inc. 4,507.98 En ineering Fees TIO 05115101 Bryan Rock Products,Inc. 765.10 AG-Lime-Perry Park#2&#4 TH 05115101 Chaput,Jennifer 6.51 Mileage Reimbursement T12 05115101 Corporate Express 515.16 Office Supplies T13 05115101 Dept of Administration-Intertech Group 992.07 —Phone Service-March T14 05115101 Electro Watchman,Inc. 239.63 Alarm System-CH-5/1-7/31 T15 05/15/01 Glenwood Inglewood 14.88 Springwater-CH T16 05115101 Greg Larson Sports 59.43. Nylon Straps T17 05115101 HanzaU,Sharon 82.50 May Newsletter T18 05115101 I.U.0.13.Local 49 12,150.00 Insurance-June-August 2001 T19 05115101 Ind School District 621 99.45 Dance Recital-Custodial T20 05115101 Intl Conference of Bldg Officials 85.00 Class A Membership Dues T21 05115101 League of MN Cities 236.60 2001 Directory-MN City Officials T22 05115101 Lillie Suburban Newspapers 179.23 Legal Notices-April T23 05115101 Mac Queen Equipment,Inc. 18.11 Dirt Deflector T24 05/15/01 McKinney,Mike 129.00 2001 Uniform Purchase T25 05115101 Michaels 60.38 After School Crafts T26 05115101 MTI Distributing Co. 120.00 Service School-SF&FB T27 05115101 NCPERS Group Life Ins 36.00 PERA Life-May T28 05115101 Nordeen,Eric 18.29 Mileage Reimbursement T29 05115101 North Metro Inspections,Inc. 1,832.50 April Electrical Inspections T30 05/15/01 Oxygen Service Co.,Inc 16.52 Compressed Oxygen T31 05115101 Post,Terrance 33.81 Mileage Reimbursement T32/33 05115101 Ranstad 3,551.72 Office Temp W/E 4/15,4/22&4/29 T34 05115101 Reed,Fred 129.00 2001 Uniform Allowance T35 05115101 Scherbel,Dave 106.01, Mileage/Expense Reimbursement T36 05115101 Scherer Bros.Lumber Co. 10.06 Marking Stakes T37 05115101 , Schifsky,T.A.&Sons 165.15 Fine Asphalt T38 _j 05115101 1 S2rint PCS 68.68 Cellular Phones Total-Unpaid Claims 38,591.12 CITY OF ARDEN HILLS PAGE 3 OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/15/01 COUNCIL MEETING UNPAID CLAIMS REGISTER: T39 05/15/01 Stanton Group 100.00 FSA Admin Fees-A ril T40 05/15/01 Team LaboratoryChemical Corp. 837.47 ShopSupplies T41 05/15/01 Tessman Seed Co. 1,524.05 Weed&Feed-Grass Seed T42 05/15/01 Universi of MN 335.00 MMCI7/9-13-Stowell T43 05/15/01 Verizon Wireless 127.36 Cellular Phones T44 05/15/01 Viking Electric Supply 46.88 Lift#8-Alarm Wire T45 05/15/01 Waste Management-Blaine 204.63 Waste Removal-1440 Hwy 96 T46 05/15/01 West Weld 138.09 Sho Su lies Subtotal, Page 3 of 3- 3,313.48 Pae 2 of 3 Brought Forward- 38,591.12 Total Unpaid Claims--- 41,904.60 X 14 1, 0 C� 0 r- 0, c� c 0 'T 0 0 COD Q 6O ,:D 6 "" - :� 't CD C, CD 0 C:l CD 0 C) CD 0 CD C� C� C� V: S -.00 -2: 'C� 'I 4— X C 0 r= a E3 FT lc� C:) C:, O In Q Cc: C 0 t5 E U' A E:t.: I Q. :R V) 0 cu) U u 0 X U ::. . E , w -,E! .0: u u :2 o xxx 0 0 0 0 0 0 0 0 r E g > v >L E u u u u u let CDu u u u u < - C4 00 00 w •:::. , _ ———— C'I 0 9 F ixV- C4 > c, 12 0r,. C� N 00 00 00 00 00 C,4 w z. 00 V1 W 02 CD Mm C� C� rq �n U1 V V: C� 10 10 Cq -,r M r, t-, -4r CD r4 a, 'o 00 10 to '0 C4 0, r, 'n C, 00 'n O. r- 0, r- c"'I 01 00 X, ca 0 O CDa CD Q C> Q R C) C> 'D N 'n O 0 �o 'D C) m C-4 CD C, 0 C, C, V: r-: C'i C'i R 'o 01 m 0 CD In 10 CD1 'DI 0. F E O O cn -E u I imu .5M -a N U 9 E. > N r Z ca 1 0 .0 10, E .0 N *N-' 0, -,e E 0 M ca Gn r- >Id M 2 CIO 0; Y 0 r C ;r,� 4 42 0 Zr-I j- .0 00 < z C Ef .ju CNI o 0 o C4 C4) �o S2 !2 eq m O O : LL CD C� Q Q CD C) 0 C> c, C> C, 0 C> C> C> -It r w cy, CD NI r 44' Ac MAY-07-2001 13:09 BRW 612 373 6526 P.02/07 MEMORANDUM BRW, Inc. BRW Thresher Squarc 700'Third Street South Minncapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: foe Lynch/Arden Dills ]bile: 37951-016-0101. City Administrator From: Gregory S. Brown Arden Hills City Engineer Date: May 4, 2001 Subject: Pay Estimate#4 2001 Sanitary Sewer Rehabilitation Project -Lift Station#8 Reconstruction -Sanitary Sewer Test and Seal/Spot Repairs Background The City of Arden Hills awarded Gridor Construction,Inc. of Plymouth,MN the 2001 Sanitary Sewer Rehabilitation Project on January 8, 2001 for a total contract amount of$302,484.00. Only the base bid for this project was awarded,bid alternatives 1 and 2 were not accepted. Three payments have been made for total of$164,035.41 Status teted the sanitary se Project Stat The Project Contractor has complwer testing and sealing, sewer spot repairs and mpleted the reconstruction of the lift station and manhole sealing. The Contractor has also co the station is operational_ Site restoration and driveway paving are the major items left to complete.It is anticipated that the Contractor will totally complete this project in the next few weeks Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate#4 for Gridor Construction,Inc. of Plymouth, MN in the amount of$90,785.04. A retainage of 5.00%is being held for this project. cc: Thomas Moore/City of Arden Hills Mark Lynch/BRW Frank Ticknor/BRW MAY-07-2001 13:09 BRW 612 373 6526 P.03i07 APPLICATION FOR PAYMENT PAYMENT NO. 4 Project: 2001 Sanitary Sewer Rehabilitation Project Lift Station#8 Reconstruction Owner: City of Arden Hills Owner No.. Contractor: GRIDOR CONSTRUCTION, INC. BRW Job No.: 37951-016-0101 Application Date: 5/14/01 For Period Ending: 5/4/01 Original Contract Amount: $302,484.00 Contract Amendments: $0.00 Contract Amount To Date: $302,484.00 Total Amount of Work Complete To Date: $268,232.05 Material Suitably Stored On-Site but not Incorporated into Work: $0.00 Gross Amount Due To-Date: $268,232.05 Less 5.00° Retainage: $13,411.60 Amount Due To-Date: $254,820.45 Less Previous Payments: $164,035.41 Total Due This Application: $90,785.04 I hereby certify that all items and amounts shown are correct for the work completed Io- date. Contractor: GRIDOR CONSTRUCTION, INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. BRW, Inc. / By; tz Date: APPROVED FOR PAYMENT Owner: City of Arden Hills By; Date: Page 1 of 5 * MHY—OY-2001 1.5:by BRW 612 373 6526 P.04/07 Payment History Payment Payment Payment Application No. End-Date Date Amount 1 1/31/01 2/5/01 $10,813.66 2 3/2/01 3/12/01 $40,231.50 3 3/30/01 4/9/01 $112,990.24 Total Payments: $164,035.41 Page 2 of 5 MAY-07-2001 13:09 BRW 612 373 6526 P.05i07 Application for Payment: Itemization Schedule: A-LIFT STATION RECONSTRUCTION , Unit Contract Contract To-Date To-Daft No. Item Unit Price Quantity Amount ouandry Amount 1 M081LI7,ATION LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00 201.501 2 UFT STATION REMOVALS LS $30,000.00 1.00 $30,000.00 1.00 $30,000.00 2103.501 3 REMOVE SEWER PIPE(10'CIP) LF $10.00 26.00 $260.00 26.00 $260.00 2104.501 4 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $3.00 180.00 $540.00 180.00 $540.00 2104.801 5 BITUMINOUS DRIVEWAY PAVEMENT(3') SY $30.00 180.00 $5,400.00 0.00 $0.00 2350.521 s LIFT STATION STRUCTURAL CONCRETE LS $40,000.00 1.00 $40,000.00 1.00 $40,000.00 241IM3 7 DEWATERING LS $2,000.00 1.00 $2,000.00 1.00 $2,000.00 2451.601 a REBUILD WEST WELL INVERT LS $300.00 1.00 $300.00 1.00 $300.00 2509.602 8 FITTINGS LS $1.00 900.00 $900.00 900.00 $900.00 2503.603 10 10'CIPFORCEMAIN LF $60.00 17.00 $1,020.00 17.00 $1,020.00 2509.603 11 SEWER BYPASS LS $15,000.00 1.00 $15,000.00 1.00 $15,000.00 2509.603 12 6'CIP FORCEMAIN LF $100.00 10.00 $1,000.00 10.00 $1,000.00 25oIM 13 6'FLANGE GATE VALVE EA $400.00 3.00 $1,200.00 3.00 $1,200.00 2509.609 14 T STEEL VENT PIPE EA $150.00 2.00 $300.00 2.00 $300.00 2503.603 15 CONNECT TO EXISTING SANITARY FORCEMAIN EA $5,000.00 1.00 $5,000.00 1.00 $5,000.00 3503.803 16 UFT STATION PUMP SYSTEM LS $34,450.00 1.00 $34,450.00 1.00 $34,450.00 2509.609 17 LIFT STATION ELECTRICAL SYSTEM LS $30,000.00 1.00 $30,000.00 1.00 $30,000.00 2503.603 18 6'SWING FLEX CHECK VALVE EA $800.00 3.00 $2,400.00 3.00 $2,400.00 2503.603 19 10'FLANGE GATE VALVE EA $1,000.00 2.00 $2.000.00 2.00 $2,000.00 2503.803 20 60'PRECAST METER MANHOLE WITH CASTING LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00 2608.802 21 CONSTRUCTION FENCE LF $3.00 350.00 $1,050.00 0.00 $0.00 2573.502 22 SILT FENCE TYPE HEAVY DUTY LF $2.00 180.00 $360.00 0.00 $0.00 2573.5!,` 23 SITE GRADING LS $300.00 1.00 $300.00 1.00 $300.00 2575.502 24 SOD WITH 4'TOPSOIL SY $3.00 140.00 $420.00 0.00 $0.00 2575.502 25 INSTALL 10'MCES MAG METER EA $800.00 1.00 $800.00 1.00 $800.00 o0oC.000 Subtotal- $184,700'00 $177,470.00 Page 3 of 5 +, MAY-07-2001 13:09 BRW 612 373 6526 P.06i07 Schedule: B-TEST AND SEALISPOT REPAIR Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 10'TRENCHLESS PIPE REPAIR LF $175.00 12.00 $2,100.00 0.00 $0.00 100000.000 2 81TRENCHLESS PIPE REPAIR LF $175.00 60-00 $10,500-00 56.00 $9,800.00 0000.000 3 MANHOLE SEAL•MORTAR GAL $20,00 250.00 $5,000.00 0.00 $0.00 2503.602 4 MANHOLESEAL-CHEMICAL GAL $19.50 350.00 $6,825.00 367.00 $7,156.50 2503.602 5 JOINT SEAL-8' GAL $6.10 240.00 $1,464.00 556.00 $3,391.60 2503.W2 6 JOINT SEAL-10' GAL $6.10 100,00 $610.00 0.00 $0.00 2503.602 7 JOINT SEAL-15' GAL $6.10 1,050.00 $6,405.00 536.50 $3,272.65 2503,002 8 JOINT SEAL-18' GAL $6.00 475-00 $2,850.00 351.00 $2,106.00 2503.602 9 JOINT TEST-8' EA $29.00 770.00 $22,330.00 827,00 $23,983.00 2503.602 10 JOINT TEST•10' EA $31.00 250.00 $7,750.00 0.00 $0.00 2503.6!71 11 JOINT TEST-15' EA $43.25 600,00 $25,950,00 374.00 $16,175.50 2503.602 12 JOINT TEST.19' EA $43.20 250.00 $10,800.00 224.00 $9,676.80 Z%3.602 13 MANHOLE RECONSTRUCT-60' LF $475.00 32.00 $15,200.00 32.00 $15,200.00 2503.fiO3 Subtotal: $117,784-00 $90,762.05 Grand Total: $302,464.00 $268,232.05 Page 4 of 5 MAY-07-2001 13:10 BRW 612 373 6526 P.07i07 x Application for Payment: Itemization Summary Contract To-Date Amount of Schedule Amount Work Completed A-LIFT STATION RECONSTRUCTION $184,700.00 $177,470.00 B-TEST AND SEAUSPOT REPAIR $117,784.00 $90,762.05 Grand Total: $302,484.00 $269,232.05 Page 5 of 5 TOTAL P.07 t CITY OF ARDEN HILLS MEMORANDUM DATE: May 9,2001 TO: Mayor and City Council FROM: Joe Lynch, City Administrator SUBJECT: Summer Hours Request Staff would request that the City Council again consider a change in the normal workday hours for City Hall and maintenance staff during the summer from Monday, June 4, 2001 through Friday,August 31, 2001. As in past years,this requested change for work hours at City Hall would be Monday through Thursday, 8:00 a.m. —5:30 p.m., and Friday, 8:00 a.m. — 12:00 p.m. For Public Works and Parks maintenance,the change would be Monday through Thursday, 7:00 a.m. —4:30 p.m.; and Friday, 7:00 a.m. — 11:00 a.m. The week of July 2—6,2001 would be an exception due to the fact that Wednesday, July 4`h is an eight(8)hour holiday. Friday, July 6', all employees would need to work one additional hour. Therefore, hours of operation on Friday, July 6'would 8:00 a.m. to 1:00 p.m. for City Hall staff, and 7:00 a.m. to 12:00 noon for maintenance employees. Recommendation Staff recommends the Council authorize the implementation of a change in the normal workday for the City for the time period of June 4 through August 31, 2001. The new Union Contract specifies that the City can change the hours of operation, and does not require an addendum to the contract as in years past. CITY OF ARDEN HILLS MEMORANDUM DATE: May 7, 2001 TO: Mayor and City Council FROM: Jennifer Chaput, City Planner( 'i SUBJECT: Planning Case#00-39, City of Arden Hills Right of Way Ordinance Request The City of Arden Hills requests a first review of a model right-of-way ordinance(Exhibit A) at the May 14, 2001 City Council meeting. If appropriate, a public hearing will be held on the proposed ordinance at the June 11, 2001 meeting, followed by adoption at the same meeting. Background As discussed at the April 16 worksession, the model right-of-way ordinance was provided by the North Suburban Communications Commission (NSCC) and is largely based on the League of Minnesota Cities' model ordinance. This ordinance is the result of a cooperative effort between the City Engineer Association of Minnesota and the League of Minnesota Cities, thoroughly reviewed by an attorney for the North Suburban Communications Commission. Additionally, the proposed ordinance has been reviewed by the City Engineer, City Attorney and former Public Works Director. Again,the purpose of the model ordinance is to give cities a uniform set of regulations to help them govern the use of their rights-of-way. It is intended to provide a single set of regulations that cities can apply to all right-of-way users, including telecommunications companies. The ordinance conforms to the provisions of the new telecommunications right-of-way legislation adopted into law as Minn. Session Laws 1997, chapter 123. In particular,the ordinance implements a city's authority to manage its right-of-ways and to recover its actual costs incurred in managing excavations and/or obstructions within the right of way. At the request of the City Council, staff contacted the League of Minnesota Cities to inquire about the success of their model ordinance in metro area cities. The League has stated that the model right- of-way ordinance has been adopted by about thirty metro communities and they have not heard of any significant issues with the ordinance. The League also mentioned that one of the toughest critics of right-of-way ordinances is Xcel Energy and that even their criticisms have not been overly bad. Review The Public Works Director and the City Engineer reviewed the proposed ordinance, providing the following list of comments, corresponding with the page numbers in Exhibit A: 1. Definition of "Business District" (page 3 or 4/32)—should add in "to be subsequently designated" in reference to business districts. 2. Definition of`Equipment"(page 3 or 4/32)—propose to change this definition to,"...means any tangible asset used to install,repair or maintain facilities in any right-of-way or which obstructs any right-of-way". 3. The City does not currently have excavation or obstruction permits(page 4 or 5/32). They should be a combined permit when the ordinance is adopted. 4. Definition of"Restore"(page 5 or 6/32)—should state that the right-of-way should be restored to new or better condition instead of returned to the same condition. This is also addressed in right of way restoration(page 11, 12/32)—should state that it will be restored to new or better condition. 5. Permit application submission requirements (page 10 or 11/32)—should include in the application scaled drawings showing the location of all existing roadways and public or private utilities. 6. Right of Way restoration (page 12 or 13/32}--states that the permittee may choose to have the City to restore the right of way. This should be amended to state that the permittee will patch its own work. 7. City Restoration and Permittee Restoration (page 12 or 13/32)—suggested that the time limits for restoration be reduced from 36 months to 12 months. 8. Installation requirements(page 16 or 17/32)--the language"the standard specifications for street openings"should be replaced with"Engineering Standards adopted by the PUC". 9. Undergrounding (page 20 or 21/32)—The City Engineer questioned this section's relevance. However, this language has been adopted by surrounding communities in their ordinances. Recommendation Staff recommends that the City Council review the proposed Ordinance and direct staff to make any necessary changes. The Ordinance will be presented to the City Council a second time, at the next regular City Council meeting on June 11, 2001, for a public hearing and adoption. 2 10/05/00 15:59 002 $ 00 ,31 SxlAIe t tsk i MODEL RIGHT-OF-WAY ORDINANCE by Thomas D. Creighton � �- �-Bra 0 c' ert J. V. 'Vose � C� .`. Bernick at . ifson 1200 The C ade 5500 Wa taBoule dra Minnea is, Minnesota 55416 (6 12) 546-1200 Modeled after the _ Ordinance prepared by the City Engineers Association of Minnesota, and the League of Minnesota Cities k-S t1Z0V DSD wt usoN, F-xe-O 'I lie P1 RZOTDn- VWW 5UA0u GpX111V1I1Vt Nt G/ ffiti35 G®VUIYVI( 55(DI^� 10/05X00 15:59 003 x`32 Model Ordinance City Of , County,Minnesota An ordinance to enact a new Chapter of the Code of Ordinances to manage and administer use of the public Right-of-Way in the public interest,and to provide for the Issuance and regulation of Right-of-Way Permits' THE COUNCIL OF _ ORDAINS:' SECTION I Chapter of Cod_e_of Ordinances hereafter "_this Code")is b=by repealed - —in its entirety, and is replaced by the following new Chapter 1,to read as follows: Chapter 1 Right-of-Way Management Sec. 1.01. Findings and Purpose. Subd. 1.. General. In order to provide for the health, safety and well-being of its citizens, as well as to insure the structural integrity of its streets and the use of the Rights-of--Way,the City strives to keep its Rights-of-Way in a.state of good repair and free from unnecessary encumbrances. Although the general population bears the financial burden for the upkeep of the Rights-of-Way,a primary cause for the early and excessive deterioration of its Rights-of-Way is their frequent Excavation by Persons whose Equipment is located therein. Riglit-of-Way Obstruction is a source of frustration for merchants,business owners and the general population which must avoid these Obstructions or change travel or shopping plans because of them and has a detrimental effect on commerce. Persons whose Equipment is located within the Right.of Way are the primary cause of these frequent Obstructions. This ordinance may supersede existing permitting ordinances or similar regulations. Any such conflicting ordinances should be repealed. w 2 Enacting clauses are different in various charters. The statutory City enacting clause is used here. 1 10/05/00 16:00 004 3�32 1 The City recognizes that it holds the Riglits-of-Way within its geographical boundaries as an assetin trust for its citizens. The City and other public entities have invested millions of dollars iii public funds to build and maintain the Right-of-Way. It also recognizes that some Persons;by placing their Equipment in the Right-of-Way and charging the citizens of,the City for goods and services delivered thereby, are using this prupurty held for the public good. Although such services are often necessary or convenient for the citizens, such Persons receive revenue.and/or profit through their use of public property. The Minnesota Legislature has recognized that it is in the public's interest that the use and regulation of Rights-of-Way be carried on in a fair, efficient,competitively neutral, and substantially uniform manner,while recognizing such regulation must reflect distinct engineering, construction, operation,maintenance, and public and workccr safety requirements and standards applicable to various users of Rights-of-Way. Further, the Legislature has determiiaed that because increasing numbers of persons may seek usage of Rights-of-Way, municipalities such as the City must be and have been authorized to regulate use of Rights-of- -- ------VVay� Cons stent�vitlxihir>mandate he C*—bas-endeaverect-to-model-its-R-�t f=� — regulations consistent with those of models enacted or under consideration by inui upalities throughout the state. Further, the City has endeavored to create competitively neutral Right-Of- Way ightof- Way standards and regulations of general applicability. In response to the foregoing, the City hereby enacts this new Chapter 1 of this Code relating.to Right-of-Way Permits and management together with ari ordinance making necessary revisions to other Code provisions. This Chapter imposes fair,efY-icient, competitively neutral, 0 uniform, and reasonable regulations on the placement and maintenwice of Equipment currently within its Rights-of=-Way or to be placed therein. Tbis Chapter is intended to complement the regulatory toles of state and federal agencies. Under this Chapter,Persons disturbing and obstructing the Rights-of-Way will bear. a fair share of the financial responsibility for their integrity. Finally,this Chapter provides for recovery.of out-of-pocket and projected costs $om 1.1ersong using the public Rights-of-Way. Subd. 2. Legislative Power. By enactment of this Chapter, the Council desires to exercise its lawful police power and common law authority, and all statutory authority which is available to it, including,but not limited to,the powers conferred on it under Minn. Stat. §§ 237.162 and 237.163,while preserving all power and authority to further require franchises from Right-of- Way users under Minn. Stat. §§ 216B.36, 222.37, 300.03, and 412.11,and other provisions of law. See. 1.42, Definitions The following definitions apply in this Chapter of this Code, (hereinafter, "this Chapter). References hereafter to"Sections" are,unless otherwise specified,references to Sections in this Code. Defined terms remain defined terms whether or not capitalized. 2 1OZ05/00 16:01 005 4/1,a e S (a)"Applicant" means any Person requesting permission to Excavate or Obstruct a Xi.ght-of- Way. (b) "Business District"means that portion of the City lying within and bounded by the following streets::(insert your City definition here) (c) "City"means the City of , Minnesota. For purposes of Section 1.30, City means its elected officials, of c-ers, employees, agents or any conunission, committee or subdiviision acting pursuant to lawfully delegated authority." (d) "City Cost" means the actual costs incurred by the City for managing Rights-of-Way ineludiing, but not limited to, registration of applicants; issuing,processing, and verifying Right- of-Way Permit applications; revoking Right-of:-Way Permits; inspecting job sites; creating and updating mapping systems; determining the adequacy of Right-of:--Way restoration; restoring work inadequately performed; maintaining, supporting,protecting, or moving user equipment — --dugigh=of�wap work;budget atia i�riiysxs;record�eeepng-legal assistance; systetns analysis— and performing all of the other tasks required by this Chapter,including;other costs the City may incur ill managing the provisions of this Chapter except as expressly prohibited by law. (e) "City inspector" means any Person authorized by the City to carry out inspections related to the pro*isions of this Chapter. (t) "Degradation"means the accelerated depreciation of the Right-of Way caused by Excavation in or disturbance of the Right-of-Way,resulting in the need to reconstruct such Right-of-Way earlier than would be required if the Excavation did not occur. (g) "Emergency"means a condition that(a) poses a clear and inunediate danger to life or health, or of a significant loss of property; or(b)requires immediate repair or replacement in order to restore.Se,vice to a customer. (h) "Equipment"means any tangible thing located in any Right-of-Way; but shall not include boulevard plantings or gardens planted or maintained in the Right-of-Way between a Person's propclty and the street curb, (i) "Excavate"means to dig into or in any way remove or physically disturb or penetrate any part of a Right-of-Way,except horticultural practices of penetrating the boulevard area to a depth of less thiin 12 inches. 3 1'he term"City"is used throughout: The City could designate the City engineer, the street superintendent, or the City manager,or in each case,his or her designee to perform some or all of the functions contemplated herein. Some cities prefer to designate the City manager or administrator as the administrative authority in all cases. 3 10/05/00 16:01 006 r (j)"Exdavation Permit" means the Permit which,pursuant to this Chapter,must be obtained before a Person may excavate in a Right-of-Way. An Excavation Permit allows the holder to Excavate that part:of The Right-of-Way described in such Perinit. (1c) "Excavation Permit Fee"means money paid to the City by an Applicant to cover the costs as provided in Section 1.12. (1)"Local Representative" mans the Person or Persons, or designee of such Person or Persons, authorized by a Registrant to accept Service and to make decisions for that Registrant regarding all matters within the scope of this Chapter. (m) "Obstruct"means to place any tangible object in a Right-of-Way so as to hinder fi<ee and open passage over that or any part of the Right-of-Way. (n) "Obstruction Permit"means the Permit which,pursuant to this Chapter,must be obtained — ----befbre-a-Person-rnay bstMN—IL—ght of Way-,aRowing-the holder u.)hinder free and open passage over the specified portion of a Right-of-Way by.plaeing Equipment described therein on the Right-of-Way for the duration specified therein. (o) "Obstruction Permit Fee"means money paid to the City by a Registrant to cover the costs as provided in Section 1.12. (p) "Permittee"means any Person to whom a Permit to Excavate or Obstruct a Right-uf Way has been granted by the City under this Chapter, (q)"Person" means any natural or corporate Person, business association or other business entity including, but not limited to, a partnership, a sole proprietorship, a political subdivision, a public or private agency of any kind, a utility, a successor or assign of any of the foregoing, or any other legal entity which has or seeks to have Equipment located in any Right-of-Way. (r) "Probation"means the status of a Person that has not complied with the conditions of this Chapter, (s) "Probation Period" means one(1)year from the dutc that a Person has been notified in writing that they have been put on Probation, (t) "Registrant"means any Person who (1)has or seeks to have its Equipment located in any Right-of=Way, or(2) in any way occupies or uses,or seeks to occupy or use,the Right-of-Way or any Fquipment located in the Right-of-Way and, accordingly, is required to register with the City. 0 4 10/05/00 16:02 007 , (u) "Restoration Bond"means a performance bond or letter of credit posted to ensure the availability of sufficient funds to assure that Right-of-Way Excavation and Obstruction work is timely and properly completed and shall be sufficient to restore the Right-of-Way. (v) "Restore" or"Restoration"means the process by which an Excavated or Obstructed Right-of- Way including,but not limited to,pavement and foundation is returned to the same condition the same as,or which approximates as closely as possible, its condition before the commencement of Excavation. (w) "Restoration Fee" means an amount of money paid to the City by a.Permittee to cover the cost of Restoration, (x)"Right-of-Way"means the area on, below, or above any real property in which the City has an interest including, but not limited to any street,road,highway, alley, sidewalk, parkway, park, skyway, or any other place, area, or real property owned by or under the control of the City, — ----including-other dedicated-R4gfits-of�V-ey-for--t-r-avel-purposes-and-u.t-ility-caseaalents -- - (y)"Right-of-Way Permit"means either the Excavation Permit or the Obstruction Permit, or both, depending on the context,required by this Chapter. (z) "SeXvice" or"Utility Service" includes,but is not limited to, (i)those Services provided by a public utility as defined in Minn. Stat, § 216B.02. Subds, 4 and 6 (1996), (ii) Telecom municatiow Right-of-Way User,pipeline, community antenna television, cable communications, fire and alarm communications, water, electricity, light,heat, cooling energy, or power services, (iii)the services provided by a corporation organized for the purposes set for in Minti, Stat, § 300.03 (1996); and(iv)the Services provided by a district heating or cooling system. (aa) "Supplementary Application' means an application made to Excavate or Obstruct more of the Right-of Way than allowed in, or to extend, a Permit that had-already been issued. (bb) "'IIelecommunications Right-of-Way User" means a Person owning or controlling a facility in the Right-of-Way, or seeking to own or control the same, that is usW or is intended to be used for transporting telecommunication or other voice or data inforination, Vor purposes of this Chapter, this definition shall not be inconsistent with Minn, Stat. § 237.162, Subd. 4. (cc) "Unusable}?quiprnent"means Equipment located in the Right-of-Way which has remained unused for one(1)year and for which the Registrant is unable to provide proof that it has either a plan to.begin using it within the next twelve (12)months or a potential purchaser or user of the Equipment. Sec. 1.03.Administration. 5 10/05/00 16:03 008 The City may designate a principal City official responsible for the administration of the Rights-Qf Way, Right-of-Way Peinnits,and the ordinances related thereto' The City may delegate any or all of the duties hereunder. Sec. 1.04. Registration, Bonding and Right-of-Way Occupancy. Subd. L Each Person which occupies,uses,or scoks to occupy or use,the Right-of-Way or any Equipment located in the Right-of-Way, including by lease, sublease or assignment, or who has, or seeks to have, Equipment located in any Right-of-Way must register with the City. Registration will consist of providing application information to and as required by the City, paying 4 registration fee, and posting a Restoration Bond. The Restoration Bond required in this Section, in Sections 1.10(d), 1.13 and Section 1.32, Subd. I(b)(3) shall be in an amount sufficient to cover 1250/a of the cost of removing the Registrant's Equipment located or proposed to be located under the surface of the Right-of.--Way _ �jght�o �V�y ther�a#Ler,� -i-n-such4esser�want-as may be determined by the an restoring the -.---------- City, taking into account the amount of Equipment in the Right-of--Way,the location and method of installation of the Equipment,the conflict or interference of such Equipment with the Equipment of other Persons, and the purposes and policies of this Chapter. Subd. 2. No Person may construct, install,repair, remove,relocate, or perforni any other wont on, or use any Equipment or any part thereof located in any Right-of-Way without first being rdgistered with the City. Subd. 3. Nothing herein shall be construed to repeal or amend the provisions of a City ordinance permitting Persons to plant or maintain boulevard.plantings or gardens or in the arca of Right-of.--Way between their property and the street curb, Persons planting or maintaining boulevard plantings or gardens shall not be deemed to use or occupy the Right-of=Way, and shall not be required to obtain any Permits or satisfy any other requirements for planting or maintaining such boulevard plantings or gardens under this Chapter. However, Excavations deeper than 12 inches are subject to the Permit requirements of Section 1.09 of this Chapter. Sec. 1.05. Right to Occupy Rigbts-of-Way; Payment ofFccs. Subd. I. Any Person required to register under Section 1.04,which occupies,uses,or places its Equipment in the Right-of-Way,is hereby granted a right to do so if and only so long as it(1):timely pays all fees as provided herein and(2)complies with all other requirements of law. "'rhe City manager would usually make the appointment. A council resolution should be used in the typical weak mayor,non-manager City. The mayor of strong mayor cities would typically make this appointment. 6 10/05/00 16:03 009 Subd. 2. The grant of such right is expressly conditioned on, said is subject to,the police P owersof the City,continuing compliance with all provisions of law now or heneinaftea enacted, including this Chapter as it maybe from time to time and, further, is specifically subject to the obligation to obtain any and all additional required authorizations,whether from the City or other body oz authority. Sec. 1.66. )Franchise; Franchise Supi-emacy. `l'he City may, in addition to the requirements of this Chapter,require any Person which has or seeks to have Equipment located in any Right-of-Way to obtain a franchise to the full extent permitted by law, now or hereinafter enacted, The terms of any franchise which are in direct conflict with any provision of this Chapter, whether granted prior or subsequent to enactment to this Chapter, shall control and supersede the conflicting terms of.this Chapter. All other terms of this Chapter shall be fully applicable to all Persons whether franchised or not. -----See. 1.07. Registrutie"nformat-ion. - — Subd. Y. The information provided to she City at the time of registration shall include, but not be limited to: ,(a) The Registrant's name, Gopher One-Call registration certificate number, address and e-mail address if applicable, and telephone and facsimile numbers. b The name, address and e-mail address, if applicable, and telephone and facsimile numbers of a Local Representative. The Local Representative or designee shall be available at all times. Current information regarding how to contact the Local Representativc in au Emergency shall be provided at the time of registration. (c)A certificate of insurance or self-insurance: (1) Shall be on a form approved by the City, (2)Verifying that an insurance policy has been issued to the Registrant by an insurance company licensed to do business ill the State of Minnesota; or is covered by self-insurance which the City determines to provide the City with protections equivalent to that of a Minnesota licensed insurance company, legally independent from Registrant, (3)Verifying that the Registrant is insured against claims for personal injury, including death, as well as claims for property damage arising out of the (i)use and occupancy of the Right-of.--Way by the Registrant, its officers, agents, ^ employees and Permittees, and (ii)placement and use of Equipment in the Right- of-Way by the Registrant, its officers, agents, employees and Permittees, 7 10/05/00 16:04 010 including,but not limited to,protection against]lability arising from completed operations, damage of underground Equipment and collapse of property, (4)Naming the City as an additional insured as to whom the coverages required herein are in force and applicable and for whom defense will be provided as to all such coverages, (5)Requiring that the City be notified thirty(30)days in advance of: cancellation of the policy,and (6) Indicating comprehensive liability coverage, automobile liability coverage, workers col)apeiisation acid umbrella coverage in amounts established by the City of the office of risk and.employee benefit management in amounts sufficient to protect the City and carry out the purposes and policies of this Chapter. (d)If the Registrant is a corporation, a copy of the certificate required to be filed under Minn—Stat. § 300.06 (1996)as recorded and certified to by the Secretary of State. (e) A copy of the Registrant's certificate of authority from the Minnesota public Utilitics Commission, where the Registrant is lawfully required to have such certificate from said Commission. (i) Such other information as the City may require. Subd. 2. The Registrant shall keep all of the information listed above current at all titues by providing to the City information of changes within fifteen (15) days following the dale on which the Registrant has knowledge of any change, Sec. 1,08, Reporting Obligations. Subd-'L Onerns• Each Registrant shall, at the time of registration and by December l of each year, flea construction and major maintenance plan with the City. Registrants must use commercially reasonable efforts to anticipate and plan for all upcoming projects and include all such projects in a construction or major maintenance plan. Such plan shall be submitted using a format designated by the City and shall contain the information determined by the City to be necessary to facilitate the coordination and reduction in the frequency of Excavations and Obstructions of Rights-of-Way. The plan shall include,but not be limited to,the following information: P 10/05/00 16:04 011 (1) the specific locations and the estimated beginning and ending dates of all Projects to be commenced during the next calendar year(in this Section, a "Next-year Project"); and (2)the tentative locations and beginning and ending dates for all Projects .contemplated for the five years following the next calendar year(in this Section, a "Pivr,-year Project"). The term "Project" in this Section skull include both Next-year Projects and Five-year Projects. 'By January 1 of each year the City will have available for inspection in its offices a composite list of all Projects of which it has been informed in the annual plans. All Registrants are responsible for keeping themselves apprised of the current status of this list. :Thereafter,by February 1, each Registrant may change any Project in its list of Next-year -- - -- - I'ro]ects, and mus not . a��i e i -alI otli�r �g3�trant -all-such-changes inter] list: _ Notwithstanding the foregoing, a Registrant may at any time join in a Next-year Project of another Registrant that was listed by the other Registrant, Subd.2. Additional Next-year r sects_ Notwithstanding the foregoing, the City may, for good cause shown, allow a Registrant to submit additional Next-year Projects. Good cause includes, but is not limited to,the criteria set forth in Section 1.17, Subd. 3 concerning the discretionary issuance of Permits. Sec. 1.09. Permit Requirement. Except as otherwise provided in this Code, no Person may Obstruct or Excavate any Right-of-Way without f rst having obtained the appropriate Right-of-Way Permit from the City to do so. 0)FxeayationPermit. An Excavation Permit is required to allow the holder to Excavate that partt of the 1Zight-of-Way described in,such Permit and/or to hinder free and open passage over the specified portion of the Right-of-Way by placing Equipment described therein,to the extent and for the duration specified therein. (b)Moruction Permit. An Obstruction Permit is'required to allow the holder to hinder free and open passage over the specified portion of Right-of-Way by placing Equipment, vehicles, or other obstructions described therein on the Right-of-Way for the duration specified therein. No Person may Excavate or Obstruct the Right-of-Way beyond the date or dates specified in the Permit unless such person(i)makes a Supplementary Application for another Right-of- 9 ight-of9 10/05/00 16:05 012 Way Permit before the expiration of the initial Permit, and (ii)a new Permit or Permit extension is granted, :Permits issued under this Chapter shall be conspicuously displayed at all times at the indicated work site and shall be available for inspection by the City Inspectors and authorized City personnel, Sec. 1.1o. Permit Applications. Application for a Permit is made to the City. Right-of-Way Permit applications shall contain, and will be considered complete only upon compliance with,the requirements of the following provisions.. (a) Registration with the City pursuant to this Chapter. (b) -_- Submissiorrof--a--completed-Permit-apps-ication-form- miudhigall-requh-ad attachments, and scaled.drawings showing the location and area of the proposed proiect and the location of all existing and proposed Equipment, (c) Payment of all money due to the City for; (1) Permit fees and costs due; (2) prior Obstructions or Excavations; (3) any loss, damage, or expense suffered by the City as a result of Applicant's prior Excavations or Obstructions of the Rights-of-Way or any Emergency actions taken by the City; and (4) franchise fees, if applicable. (d) When an Excavation Permit is requested fox-purposes of installing additional Equiprtlent, and the existing Restoration Bond is insufficient with respect to the additional Equiprtient,the posting of an additional or larger Removal Bond for the additional Equipment may be required. Sec. 1:11. Issuance of Permit; Conditions Subd. 1. if the City determines that the Applicant has satisfied the requirements of this chapter, the City may issue a Permit, Subd. 2. The City may impose any reasonable conditions upon the issuance of a Permit and the performance of the applicant thereunder in order to protect the public health,safety and 10 10/05/00 16:06 013 f welfare,to ensure the structural integrity of the Right-of-Way,to protect the property and safety of other users of the Right-of-Way, to minimize the disruption and inconvenience to the tiaveling public,'and to otherwise efficiently manage use of the Right-of--Way. See. 1.12. Permit Fees Subd. 1. on Pest Fee, The Excavation Permit Fee shall be established by the City iii an amount sufficient to recover the following costs: (1) the City Cost; (2) the Degradation of the Right-of-Way that will result from the Excavation; (3) Restoration, if done or caused to be done by the City, -- -(,.�� �,simt;o„Permit -& The-Obstntction.permii Eee.shalLbe��tablished��the_. -------Subd:-Z.- City and shall be in an amount sufficient to recover the City Cost. Subd.3. DisruptionFees. The City may establish and impose a disruption fee for unreasonable delays in Excavations or Obstructions. Subd,q, Pavm!;M 9f Permit Fem No Excavation.Permit or Obstruction Permit shall be issued without payment of all fees required prior to the issuance of such a Permit unless the Applicant shall agree (in a manner and substance acceptable to the City)to pay such fees within thirty (30)days of billing therefor. All Permit fees shall be doubled during a probationary period, Permit fees that were paid for a Permit which was revoked for a breach are not refundable, Any refunded Permit Fees shall be less all City Cost up to and including the date of refund, Subd. S. Use of Permit Fees. All Obstruction and Excavation Permit Fees shall be used solely for City management, construction, maintenance said repair costs of the Right-of:-Way. See. 1.13. Right-of--Way Restoration. Subd-I. The work to be done under the Permit, and the Restoration of the Right-of-Way as required herein,must be completed within the dates specified in the Permit, increased by as many days as work could not be done because of circumstances constituting f a-ce majeure or when work was prohibited as unseasonal or unreasonable under Section 1.16, Subd, 2 all in the sole determination of the City. In addition to its own work, the Permittee must restore the general area of the work,and the surrounding areas, including the paving and its foundations, to the same condition that existed before the eommenceanent of the work and must inspect the area of the work and use reasonable care to maintain the same condition for thirty-six (36) months thereafter. 11 10/05/00 16:06 014 r Subd.2. In its application for an Excavation Permit,the Permittee may choose to have the City restore the Right-of:-Way, In any event,the City may determine to perform the Right-of- Way Restoration and shall require the Permittee to pay a Restoration Fee to provide for reimbursement of all costs associated with such Restoration. In the event Permittee elects not to perform Restoration, City may, in lieu of performing the Restoration itself, impose a fee to fully compensate for the resultant Degradation as well as for any and all additional City Costs associated therewith. Such fee for Degradation shall compensate the City for costs associated with a decrease in the useful life of the Right-of-Way caused by Excavation and shall include a RestorAtion Fee component. Payment of such fee does not relieve a Permittee frons any RestoriLtion obligation. (a) Restoration. If the City restores the Right-of-Way,the Permittee shall pay the costs thereof within thirty (30) days of billing. If,during the thirty-six (36)months following such Restoration,the Right-of-Way settles due to Permittee's Excavation or Restoration,the Permittee shall pay to the City, within thirty(30)days of billing,the cost of repairing said Right- o - ay: (b) Permittee Restoration. If the Permittiee restores the Right-of-Way itself at the time of application for an Excavation.Permit, such Permittee may be required to post an additional performance bond in an amount determined by the City to be sufficient to cover the cost of restoring the Right-of-Way to its pre-excavation condition. If,thirty-six,(36)months aft=er completion of the restoration of the Right-of-Way,the City determines that the Right-of-way has been properly restored, the surety on the performance bond shall be released. Subd.3. The Permittee shall perform the work according to the standards and with the materials specified by the City. The City shall have the authority to prescribe the manner and extent of the Restoration, and.may do so in written procedures of general application or on a case-by-case basis. The City, in exercising this authority, shall be guided but not limited by the following stwida ds and considerations: (a) the number, size,depth and duration of the Excavations, disruptions or damage to the Right-of-Way; (b) the traffic volume carried by the Right-of--Way;the character of the neighborhood surrounding the Right-of-Way; (c) the pre-excavation condition of the Right-of-Way;the remaining life- expectancy of the Right-of-Way affected by the Excavation; (d) whether the relative cost of the method of Restoration to the P"Inittee is in reasonable balance with the prevention of an accelerated depreciation of the Righlrof Way that would otherwise result from the Excavation, disturbance or damage to the Right-of-Way; and 12 10/05/00 16:07 015 - (e) the likelihood that the particular method of Restoration would be effective in slowing the depreciation of the Rigbt-of-Way that would otherwise take place. Subd. 4. By choosing to restore the Right-of-Way itself, the Permittee guarantees its work and shall maintain it for thirty-six (36)Months following its completion. During this thirty-six- month period it shall,upon notification from the City, correct all Restoration work to the extent necessary, using the method required by the City. Said work shall be completed within five(5) calendar days of the receipt of the notice from the City,not including days during which work cannot be done because of circumstances constituting force majeure or days when work is prohibited as unseasonal or unreasonable under Section 1.16, Subd. 2 all in the sole determination of the City. Subd. 5. If the Permittee fails to restore the Right-of-Way in the manner and to the condition required by the City, or fails to satisfactorily and timely complete all repairs required Dy,—City-,-the Eiry ac LLD-aptisn An 'pecfornt--or cause to be performed such work.n tha the Permittee shall pay to the City,within thirty (30)days of billing, the cost of restoring the Right-o Way. If Permittee fails to pay as required,the City may exercise its rights under the Restoration Bond. See. 1.14. Joint Applications Subd. 1. Registrants may jointly make application for Permits to Excavate or Obstruct the Right-of-Way at the same place and time. Subd. 2. Registrants who join in and during a scheduled Obstruction or Excavation performed by the City, whether or not it is a joint application by two or more Registrants or a single application, are not required to pay the Obstruction and Degradation portions of the Permit Fee, Subd. 3. Registrants who apply for Permits for the same Obstruction or Excavation, which is not performed by the City, may share in the payment of the Obstruction or Excavation Permit Fee. Registrants must agree among themselves as to the portion each will pay and indicate the sant oii their applications. Sec. 1.15. supplementary Applications Subd. 1. A Right-of-Way Permit is valid only for the area of the Right-of-Way specified in the Permit, No Permittee may perform any work outside the area specified in the Permit, except as provided herein. Any Permittee which determines that an area greater than that specified in the permit must be Obstructed or Excavated must before working in that greater area (i)snake application for a Permit extension and pay any additional fees necessitated thereby, and (ii)be granted a new Permit or Permit extension. 13 10/05/00 16:08 016 15��i2 Subd.2 A Might-of-Way Permit is valid only for the dates specified in the Permit. No Permittee may begin its work before the Permit start date or, except as provided herein, continue working after the end date. if a Permittee does not finish the work by the Permit end date, it must make application for a new Permit for the additional time it needs, and receive the new permit or an extension of the old Permit before working after the end date of the previous Pen nit, Thus Supplementary Application must be done before the Permit end date. See. 1.16. Other Obligations Subd. 1. Obtaining a Right-of-Way Permit does not relieve Permittee of its duty to obtain all other necessary permits,licenses,franchises or. other authorizations and to pay all fees required by the City, any other city, County, State, or Federal rules,laws or regulations. A Permittee shall comply with all requirements of local, state and federal laws, including Mimi. Stat. §§::216D,01-09 ("One Call Excavation Notice System"). A Permittee shall perform/all work in conformance with all applicable codes and established ruler and.regulations, and is responsible for all work done in aRight-of-Way pursuanto t erm�reWdkwof vc'ho perm a thr. work. Subd.Z. l;xcept in the case of an Emergency,and with the approval of the City,no Right- of-Way.Obstruction or Excavation may be performed when seasonally prohibited or when conditions are wirmsonable for such work. Subd. 3. A Permittee shall not so Obstruct a Right-of-Way that the natural free and clear passage of;water through the gutters or other waterways shall be interfered with. Private vehicles may not be parked with or adjacent to a Permit area. The loading or unloading of trucks adjacent to a Permit area.is prohibited unless specifically authorized by the Permit. Sec. 1.17. Denial of Permit. The City may, in accordance with Minn. Stat. § 237.163, Subd. 4, deny any application for a Permit as provided in this Section. Subd. 1. Mandatoiw DeniaL Except in the case of an Emergency, no Right-of-Way Permit will be granted; (a) To any Person required by Section 1.04 to be registered who has not done so; (b) To any Person required by Section 1.08 to file an annual report but has failed to do so; 14 10x05/00 16:08 017 (c) For any Next-year Project not listed in the construction and major maintenance plan required under Section 1.08 unless the Person used commercially reasonable efforts to anticipate and plan for the project; (d) For any project which requires the Excavation of any portion of a Right- of-Way which was constructed or reconstructed within the preceding five (S)yew;5 (e) To any Person who has failed within the past three(3)years to comply, or is presently not in full compliance,with the requirements of this Chapter; (f) To any Person as to whom there exists grounds for the revocation of a Permit under Section 1.22; and (g) If, in the discretion of the City,the issuance of a Permit for the particular date and,orlime-wottid-.ause4-csnffiet-orate;ire-�_nrcxhibition, celebration,festival,or any other event, The City, in exercising this discretion, shall be guided by the safety and convenience of ordinary travel of the public over the Right-of-Way, and by considerations relating to the public health,safety and welfare. Subd. 2. Permisjive Denial. The City may deny a Permit in order to protect the public health, safety and welfare,to prevent interference with the safety and convenience of ordinary travel over the Right-of-Way,when necessary to protect the Right-of-Way and its users. The City may consider one or more of the following factors; (a) the extent to which Right-of-Way space where the Permit is sought is available; (b) the competing demands for the particular space in the Right-of--Way; (c) the availability of other locations in the Right-of-Way or in other Rights- of-Way for the Equipment of the Permit Applicant; (d) the applicability of ordinance or other regulations of the Right-of-Way that affect location of Equipment in the Right-of-Way; s This requirement mai►be objectionable to industry and could be contested as a"barrier to entry". 11re City may elect to shorten this moratorium although we do not believe such 1110dification is required by law. 15 10/05/00 16:09 018 (e) the degree of compliance of the Applicant with the terms and conditions of its f'i•anciiise, this Chapter and other applicable ordinances and regulations; (f) the degree of disruption to surrounding communities and businesses that will result from/tae use of that part of the Right-of-Way; (g) the condition and age of the Right-of-Way, and whether and when it is scheduled for total or partial reconstruction; and (h) the balancing of the costs of disruption to the public and damage to the Right-of-Way, against the benefits to that part of the public served by the expansion Into additional parts of the Right-of-Way. Subd.3. iscretionry Issuance. Notwithstanding the provisions of Sec. 1.19, Subd. I(c) and(d) Above,the City may issue an Permit in any case where the Permit is necessary (a)to --prevent-substantial-ecf nor-niethardship a-a eustotaaer-0 the P A igican"r-(b)to allowsi►ch customer to materially improve its Utility Service,or(c)to allow a new economic development project;.and where the Permit Applicant did not have knowledge of the hardship, the plates for improvement of Service, or the development project when said Applicant was required to submit its list of Next-year Projects, Subd. 4. Fer^:iU for Addtional Next-3Mar proiecis. Notwithstanding die provisions of Section 1.18, Subd. l(c) above, the City may issue a Permit to a Registrant who was allowed under Section 1.08, Subd, 2 to submit an additional Next-year Project, or in the event the Registrant demonstrates that it used commercially reasonable efforts to anticipate and plan for the project, such Permit to be subject to all other conditions and requirements of law, including such conditions as may be imposed under Section.1.11, Subd. 2. See. 1.18. Installation Requireinents In accordance with Minn. Stat. §§ 237.162, Subd, 8(3); 237.163, Subd. 8; and other provisions of law,and until the Public Utilities Commission adopts uniform statewide standards, the Excavation, Restoration, and all other work performed in the Right-of-Way shall be done in conformance with"The Standard Specifications for Street openings"as promulgated by the City and at a location as may be required by Section 1.25, Subd. 2. The City may enforce its local standards prior to adoption of mandatory,preemptive statewide standards pursuant to its inherent and.historical police power authority. See. 1.19. Inspection Subd. 1. When the work under any Permit hereunder is completed, the Permittee shall notify the City. 16 10/ob/ow 16:09 .019 Subd.2. Permittee shall snake the work-site available to the City Inspector and to all others as authorized by law for inspection at all reasonable times during the execution and upon completion of the work, SubdA. At the time of inspection the City Inspector may order the immediate cessation of any work which poses a serious threat to the life, health, safety or well-being of the public, 7 he City Inspector may issue an order to the Registrant for any work which does not conform to the applicable standards, conditions or codes. The order shall state that failure to con-ect the violation will be cause for revocation of the Permit. Within ten(10) days after issuance of the order, the Registrant shall present proof to the City that the violation has been corrected. If such proof has not been presented within the required,time,the City may revoke the Permit pursuant to SccUon 1,22. See. 1.20. Work Done Without a Permit. -Subd. 1_ FA=gcw Situations, Each Registrant shall immediately notify the City or the City's designee of any event regarding its Equipment which it considers to be an Emergency. The Registrant may proceed to take whatever actions are necessary in order to respond to the Emergency. Within two (2) business days after the occurrence of the Emergency,the Registrant shall apply for the necessary Permits,pay the fees associated therewith and fulfill the rest of the requirements necessary to bring itself into compliance with this Chapter for the actions it took in response to the fimcrgcney. In the event that the City becomes awake of an Emergency regarding a Registrant's Equipment,the City may attempt to contact the Local Representative of each Registrant affected, or potentially affected,by the Emergency. In any event, the City may take whatever action it deems necessary in order. to respond to the Emergency,the cost of which shall be borne by the Registrant whose Equipment occasioned the,L7mergency. Subd, 2. Nen-tnierae ncv Situations. Except in the case of an Emergency, any Person who, without first having obtained.the necessary Permit, Obstructs or Evacuates a Right-of-Way must subsequently obtain a Permit,pay double'the normal fee for said Pennit,pay double all the other fees required.by City ordinance, including, but not limited to, criminal fines and penalties, deposit with the City the fees neeesseirry to correct any damage to the Right-of-Way and comply with all of the requirements of this Chapter. See. 1.21. Supplementary Notification. 17 10/05/00 16:10 020 • if the Obstruction or Evacuation of the Right-of-Way begins later or ends sooner than the date given on the Permit, Per inittee shall notify the City of the accurate information as soon as this information is known. Sec. 1.12. Revocation of Permits. Subd. 1. Registrants hold Permits issued pursuant to this Code as a privilege and not as a right. The City reserves its right,as provided herein and in accordance with Minn. Stat. § 237.163, Subd. 4, to revoke any Right-of-Way Permit, without fee refund, in the event of a substantial breach of the terms and conditions of any statute,ordinance,rule or regulation, or any condition of the Permit. A substantial breach by Permittee shall include,but shall not be limited to,the following, (a) The violation of any material provision of the Right-of-Way Permit; A,"vaslon- r att mpt-to-evade nny inater-ial-pro-v-i.sian-o of-Waw--- Permit, or the perpetration or attempt to perpetrate any fraud or deceit upon the City or its citizens; (c) Any material misrepresentation of fact in the application for a Right-of-Way Permit; <d) The failure to maintain the required bonds and/or insurance; (e) The failure to complete the work in a timely manner; or {f) I lie failure to correct a condition indicated on an order issued pursuant to Section 1.19, Subd, 3. Subd. 2. If the City determines that the Permittee has committed a substantial breach of it term or condition of any statue, ordinance, rule, regulation or any condition of the Permit, the City shall make a written demand upon the Permittee to remedy such violation. The demand shall state that continued violations may be cause for revocation of the Permit. Further, a substantial breach, as stated above, will allow the City, at the City't+ discretion, to place additional or revised conditions on the Permit. Subd,3. Within twenty-four(24) hours of receiving notification of the breach, Permittee shall contact the City with a plan, acceptable to the City, for its correction. Permittee's failure to so contact the City,the Permittee's failure to submit an acceptable plan,or the Permittee's failure to reasonably implement the approved plan shall be cause for immediate revocation of the Permit. further, Permittee's failure to so contact the City, or the Permittee's failure to submit an acceptable plan, or PermifEee's failure to reasonably implement the approved plan shall automatically place the Permittee on Probation for one(1)full year. 16 14 /05/00 16:10 021 - Subd. 4. From time to time, the City may establish a list of conditions of the Permit which, if breached,will automatically place the Permittee on Probation for one (1) full year, such as,but not lim'Ited to, working out of the allotted time period or working on Right-of-Way grossly outside of the Permit. Subd. S. If a Permittee,while on Probation, commits a breach as outlined above, Permittee's Permit will automatically be revoked and Permittee will not be allowed further Permits for vile (1) full year, except for Emergency repairs. Subd. G. If a Permit is revoked,the Permittee shall also reimburse the City for the City's reasonable costs, including Restoration costs and the costs of collection and reasonable attorneys' fees incurred in connection with such revocation. See. ]..73. Appeals. _-T,Person that! (a) has been denied Registration; (b) has been denied a Right-of-Way Permit; (c) has had its Right-of-Way Permit revoked; or (d) believes that the fees imposed on the user by the City do not conform to the requirements of law, may have the denial, revocation, or fee imposition reviewed, upon written request, by the City Council. The City Council shall act on a timely written request at its next regularly scheduled meeting. A decision by the City Council affirming the denial, revocation, or fee imposition must be in writing and supported by written findings establishing the reasonableness of the decision, Subd. 2. Upon affirmation by the City Council of the denial, revocation, or fee imposition, the telecommunications Right-of-Way user shall have the right to have the matter resolved by binding arbitration. Binding arbitration must be before an arbitrator agreed to by both the City and the Person. if the parties cannot agree on an arbitrator,the matter must be resolved by a three-person arbitration panel made up of one arbitrator selected by the City, one arbitrator selected by the Person, and one arbitrator selected by the other two arbitrators. The costs and fees of a single arbitrator sball be bome equally by the City and the Person. In the event there is a third arbitrator, each party shall bear the expense of its own arbitrator and shall jointly and equally beat'with the other party the expense of the third arbitrator and of the arbitration. Subd.3. Each party to the arbitration shall pay its own costs, disbursements,and attorney fees. See. 1,24. Mapping Data. 19 10/05/00 16:11 022 Subd. 1 Each Registrant shall provide to the City information indicating the horizontal and vertical location, relative to the boundaries of the Right-of-Way, of all Equipment which it owns or over?which it has control and which is located in any Right-of-Way ("Mapping Data"). Mapping Data shall be providedwith the specificity and in the format requested by the City for inclusion in the mapping system used by the City. Within six months of the acquisition,installation, or construction of additional Equipmcrit or any relocation, abandonment, or disuse of existing Equipment,each Registrant shall supplement the Mapping Data required herein. Subd. 2. Information regarding Equipment of Tclecoinmunications Right-of-Way Users constructed.or located prior to May 10, 1997,need only be supplied in the form maintained, however, all Telecommunications Right-of-Way Users must submit sonic type of documentary evidence regarding the location of Equipment within the Rights-of-Way of the City. �#JtJtfie-request o€-any�egistrant�y iJL rmation-regnestcd W7 the City,WLIiWAJL --- qualifies as a"trade-secret"under Minn. Stat. § 13.37(b) shall be treated as trade secret information as detailed therein. With respect to the provision of Mapping Data,the City may consider unique circumstances from time to time required to obtain Mapping Data, Each Registrant shall, within six(6)months after the date of passage of this ordinance, submit a plan to the City specifying in detail the steps it will take to comply with the requirements of this Section. Said plan shall provide for the submission of all Mapping Data(a) for the Downtown Business District within two(2)years after the date of passage of this ordinance, and (b) for the remainder of the City as early as may be reasonablc and practical, but not later than five (S)years after the date of passage of this ordinance. Notwithstanding the foregoing,Mapping Data shall be submitted by all Registrants for all Equipment which is to be installed or constructed after the date of passage of this ordinance at the time any Permits are sought under this Chapter. After six (6)months after the passage of this ordinance, a new Registrant,or a Registrant which has not submitted a plan as required above, shall submit complete and accurate Mapping Data for all its Equipment at the time any Permits are sought under this Chapter. Sec, 1.25. Location of Equipment. Subd. 1. 1 indergroundin¢. Unless otherwise permitted by an existing franchise or Minnesota Statute 2165.34, or unless existing above-ground Equipment is repaired or replaced, or unless infeasible such as in the provision of electric service at certain voltages,new construction,the installation of new Equipment, and the replacement of old Equipment shall be 20 10/05/00 16:12 023 done underground or contained within buildings or other structures in conformity with applicable codes.6 Subd. 2. o rid rs• The City may assign specific corridors within the Right-of-Way, or any particular segment thereof as may be necessary, for each typo of Equipment that is or, pursuant to current technology,the City expects will someday be located within the Right-of- Way. Pxcavation, Obstruction, or other Permits issued by the City involving the installation or replacement of Equipment may designate the proper corridor for the Equiptent at issue and such Equipment must be located accordingly. Any Registrant whose Equipment is located prior to enactment of this Chapter in the Right-of-Way in a position at variance with the corridors established by the City shall, no later than at the time of the next reconstruction or Excavation of the area where its Equipment is located, move that Equipment to its assigned position within the Right-of Way, unless this requirement is waived by the City for good cause shown,upon consideration of such factors as the remaining economic life of the facilities, public safety, customer service needs and hardship to the Registrant. Subd. 3. Ngisance- One year after the passage of this ordinance, any Equipment found in a Right-of Way that has not been registered shall be deemed to be a nuisance. The City may exercise any remedies or rights it has at law or in equity, including,but not limited to, abating the nuisance pursuant to Section of this Code or taking possession of the Equipment and restoring the Right-of-Way to a useable condition. protect health safe and welfare the Cit shall have the Subd. 4. i.,mrtatton of Spgce. To pr safety Y power to prohibit or limit the placement of new or additional Equipment within the Right-of. Way if.there is insufficient space to accommodate all of the requests of Registrants or Persons to occupy and use the Might-of-Way. In making such decisions,the City shall strive to tbo extent possible to accommodate all existing and potential users of the Rigltt-of-Way,but shall be guided primarily by considerations of the public interest,the public's needs for the particular Service,the condition of the Right-of-Way, the time of year with respect to essential utilities, the protection of existing hquipment in the Right-of-Way, and future City plans for public improvcnients M.1d development projects which have been detennined to be in the public interest, See. 1.26. Relocation of Equipment. The Person must proanptly and at its own expense,with due regard for seasonal working conditions, permanently remove and relocate its Equipment and facilities in the Right-of-Way a This Subsection is optional and could be applied only within c:ortain specified districts of the City, i.e.,the Business District, or may be omitted entirely if undergrounding is not a priority objective of the community. 21 10/05/00 16:12 024 Z��32 when the City requests such removal and relocation, and shall restore the Right-of-Way to the same condition it was in prior to said removal or relocation. The City may make such requests in order to prevent interference by the Company's Equipment or facilities with (i) a present or future City use of the Right-of-Way, (ii) a public improvement undertaken by the City, (iii) ah economic development project in which the City has an interest or investment, (iv)when the public health, safety and welfare requires it, (v) or when necessary to prevent interference with the safety and convenience of ordinary travel over the Right-of-Way. Notwithstanding the foregoing, a Person shall not be required to remove or relocate its Equipment from any Right-of-Way which has been vacated in favor of a non-governmental entity unless and until the reasonable costs thereof are first paid by such non-governmental entity to the Person therefor. Sec. 1:627. Pre-Excavation Equipment Location. - _-fin©clition o complying with the requirements of Minn. Stat. §§ 216D.0 1-.09 ("One Call Excavation Notice System")before the start date of any Right-of-Way Excavation, each Registyrant who has Equipment located in the area to be Excavated shall mark the horizontal and approximate vertical placement of all said Equipment. Any Registrant whose Equipment is less than twenty (20) inches below a concrete or asphalt surface shall notify and work closely with the Excavation contractor in an effort to establish the exact location of its Equipment and the best procedure for Excavation. Sec. 1.28. Damage to Other Equipment. When the City perforins work in the Right-of-Way and finds it necessary to maintain, support, or move a Registrant's Equipment in order to protect it,the City shall notify the Local Representative as early as is reasonably possible. The costs associated therewith will be billed to that Registrant and must be paid within thirty (30) days Brom the date of billing.. Each Registrant shall be re-sponsible for the cost of repairing any Equipment in the Right- of-Way which it or its Equipment damages. Each Registrant shall be responsible for the cost of repairing any damage to the Equipment of another Registrant caused during the City's response to an Etitergency occasioned by that Registrant's Equipment. Sec. 1..29. Right-of-Way Vacation. Subd. i. If the City vacates a Right-of-Way which contains the equipment of a Registrant, and if the vacation does not require the relocation of Registrant or Permittee Equipment, the City shall reserve, to and for itself and all.Registrants having Equipment in the vacated Right-of-Way, the right to install, maintain and operate any Equipment in the vacated Right-of-Way and to enter upon such Right-of-Way at any time for the purpose of reconstructing, inspecting, maintaining or repairing the sante. 22 10/05/00 16:13 025 Subd. Z. if the vacation requires the relocation of Registrant or Permittee Equipment and: (a) if th6 vacation proceedings are initiated by the RegistYant or Permittee, the Registrant or Permittbe must pay the relocation costs; or(b)if the vacation proceedings are initiated by the City,the Registrant or Permittee must pay the relocation costs unless otherwise agreed to by the City and the Registrant or Permittee; or(c) if the vacation proceedings are initiated by a Person or Persons other than the Registraut or Permittee, such other Person or Persons must pay the relocation costs. Sec. 1.30.Indemnification and Liability. Subd. 1. By reason of the acceptance of a registration or the grain,of a Right-of-Way Permit,.the City does not assume any liability; (a) for injuries to Persons, damage to property, or loss of Service claims by parties other than the Registrant or the City; or(b)for claims or penalties of any sort resulting fiom the installation,presence, maintenance, or operation of Equipment by Registrants or activities of Registrants. Subd. 2. By registering with the City, a Registrant agrees, or by accepting a Permit under this Chapter, a Permittee is required to defend, indemnify,and hold the City whole and harmless from all costs, liabilities, and claims for damages of any kind arising out of the construction, presence, installation, maintenance,repair or operation of its Equipment, or out of any activity undertaken in or near a Right-of-Way, whether or not any act or omission complained of is authorised,allowed, or prohibited by a Right-of-Way Permit. It further agrees that it will not bring, nor cause to be brought, any action, suit or other proceeding claiming damages, or seeking any other relief against the City for any claim nor for any award arising out of the presence, installation,maintenance or operation of its Equipment,or any activity undertaken in or near a Right-of--Way, whether or not the act or omission,complained of is authorized, allowed or prolubited by a Right-of-Way Permit. The foregoing does not indemnify the City for its own negligeince except for claims arising out of or alleging the City's negligence where such negligence arises out of or is primarily related to the presence, installation, construction, operation, maintenance or repair of,said Equipment by the Registrant or on the Registrant's behalf;including, but not limited to, the issuance of Permits and inspection of plans or work. This Section is not, w to third parties, a waiver of any defense or immunity otherwise available to the Registrant or to the City; and the Registrant, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf See. 1.31. Future Uses. :In placing any Equipment, or allowing it to be placed, in the Right-of-Way the City is not liable for any damages caused thereby to any Registrant's Equipment which is already in place, No Registrant is entitled to rely on the provisions of this Chapter, and no special duty is created as to any Registrant. This Chapter is enacted to protect the general-health, welfare and safety of the public at large. 23 10/05/00 16:14 026 See. x..32. Abandoned and Unusable Equipment. Subd- 1. ,A Registrant who has determined to discontinue its operations with respect to any. Equipment in any Right-of-Way,or segment or portion thereof., in the City must either: (a) Provide information satisfactory to the City that the Registrant's obligations for its Equipment in the Right-of-Way under this Chapter have been lawfully assumed by another Registrant; or fib) Submit to the City a.proposal and instruments for transferring ownership of:its Equipment to the City. If a Registrant proceeds under this clause,the City may, at Its .0tion: (1)purchase the Equipment,or _ ___ -__-- 2 re utre tete stYan��t-its o�vn-expenses to-remflve-it, (3)require the Registrant to post an additional bond or an increased bond amount sufficient to reimburse the City for reasonably anticipated costs to be incurred in removing the Equipment. Subd. 2. Equipment of a Registrant who fails to comply with the preceding paragraph and which, for two (2)years,remains unused shall be deemed to be abandoned. Abandoned Equipment is deemed to be a nuisance, The City may exercise any remedies or rights it has at law or in equity, including, but not limited to, (i)abating the nuisance pursuant to Section , (ii)taking possession of the Equipment and restoring it to a useable condition, or(iii)requiring removal of the Equipment by the Registrant or by the Registrant's surety. Subd. 3. Any Registrant who has unusable Equipment in any Right-of--Way shall remove it from that Right-of-Way during the next scheduled Excavation,unless this requirement is waived by the City. Sec. )L:33. Reservation of Regulatory and Police Powers. The City by the granting of a Right-of-Way Permit, or by registering a Person under this Chapter does not surrender or to any extent lose,waive, impair, or lessen the lawful powers and rights,which it has now or may be hereafter vested in the Cityunder elate the use of the Right-of- ution and . Way of the State of Minnesota(or the Charter of the City) o g Way by the Permittee; and the Permittee by its acceptance of a Right-of-Way Permit or of registration under those ordinances agrees that all lawful powers and rights,regulatory power, or police power, or otherwise as are or the same may be from time to time vested in or reserved to the City, shall be in full force and effect and subject to the Exercise thereof by the City at any time. A Permittee or Registrant is deemed to acknowledge that its rights are subject to the 24 10/05/00 16:15 027 M)/� regulatory and police powers of the City to adopt and enforce general ordinances necessary to the safety and welfare of the public and is deemed to agree to comply with all applicable general laws and ordinances enacted by the City pursuant to such powers. Any conflict between the provisions of a registration or of: a Right-of-Way Permit and any other present or future lawful exercise of the City's regulatory or police powers shall be resolved in favor of tlic latter. See. 1.34. Severability. If any Section, subsection, sentence,clause,phrase, or portion of this Chaptet is for any reason held invalid or unconstitutional by any court or administrative agency of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions thereof. it a regulatory body or a court of competent jurisdiction should determine by a final,non-appealable order that any Pen-nit,right or registration issued under this Chapter or any portion of this Chapter is illegal or unenforceable,then any such Permit,right or registration granted or deemed to exist;hereunder shall a consideree, as a revocab e I I-ermit w' v a-mutuafirwltln-e thm-p-artyrto-- terminate without cause upon giving sixty(60)days written notice to the other. The wreinents and conditions of such a revocable Permit shall be the same requirements and reg conditions as set forth in the Permit,right or registration, respectively, except for conditions relating to the term of the Permit and the right of termination. if a Permit,right or registration shall bo considered a revocable Permit as provided herein,the Permittee must acknowledge the authority of the City Council to issue such revocable Permit and the power to revoke it, Nothing in this Chapter precludes the City from requiring a franchise agreement with the Applicant, as allowed by law, in addition to requirements set forth herein. Sec. 1.35. Nun-Exclusive Remedy. The remedies provided in this Chapter and other Chapters in the Legislative Code are not exclusive or in lieu of other rights and remedies that the City may have at law or in equity. The City is hereby authorized to seek legal and equitable relief for actual or threatened injury to the public Rights-of-Way, including damages to the Rights-of-Way, whether or not caused by a violation of any of the provisions of this Chapter or other provisions of the Legislative Code. 25 10/05/00 16:15 2��32 SECTION 2 This Chapter shall take effect following its passage and publication according to law. passed by the Council this day of Mayor Attest: Clerk Published in on MADIX1t+A"MLMC,O1a 0 26 10/05/00 16:15 029 u {MFS v M M rim u a . 1d id sI a A r y 10/05/00 16:16 030 FA 45. 42 g a °a� ' v46p ' 10X05/00 16:16 031 �J L G u PQ o � H R Q. 10/05/00 16:17 032 n I } all d � ffi o � � v 10/05/00 16:17 033 if , 19 oAft O Po q7 D U w pp w CITY OF ARDEN HILLS MEMORANDUM DATE: May 9, 2001 TO: Joe Lynch, City Administrator FROM: Michelle Olson,Furniture Committee SUBJECT: City Hall Project,Furniture Bids Background Architectural Alliance was hired to work with the City of Arden Hills Furniture Committee (composed of Joe Lynch, Michelle Olson, and Pam Sweeney) to determine the furniture needs for all offices, conference rooms, lobby, council chambers, and community room. After several meetings, our needs were determined. Architectural Alliance was authorized to put together a bid packet and advertise for bid. On Thursday, April 26, 2001, Architectural Alliance held a bid opening at The Arden Hills City Hall. The six low bidders were Albinsons,FSI, General Office Products,KI, Pink, and Plantscape. Bid Results The grand total low bid for all items was $120,878.09. Bidders were allowed to bid on individual items, with the low item bid, rather than the overall project bid,prevailing. (See enclosure). The budget estimate for furniture was $155,000. The bid is $34,121.91 under the budget estimate. Council should note that kitchen appliances, lower level storage shelving, or facility art work was not included in the bid packet. Recommendation Staff recommends that the City Council award the Furniture bid to the six low item bidders (Albinsons, F.S.I., General Office Products, KI, Pink, and Plantscape) in an amount not to exceed $120,878.09, and authorize the City Adminstrator to execute all necessary documents and contracts to proceed with purchase and installation. 0 0 � U T p •� H O 00 `�' ci LM ,Q to a' p 00 M O pMj � N M 00 00 CJ All,p N M 4a N a o 0 o D o LnO o 0 00 .. N O �' N Lo O Ln O O �• V' l� l� 1` [� m �'M '.0D p p O O p Y 6> CO �' 1� 00 N l� N00 N �D "T �' O O O M �' N Q, N M CO � W .--� N N O_ C 00 c0 C Ifl M N N m N O C Op C ..+ lt) 11) V O O O M V M N M N O N O C N N W N "' N N N 00 p — C M C Op .--i C N M N pj N Ln M 'r O) 00 69 Lo fA EA K3 N N N M EA 59 b9 b9 69 EA EA H3 N to EA N 69 fA 69 69 Y! FA 6s EH Ei> Ei3 GH 69 yj yj H3 6s EA EA 69 O F v N O � O O l!7 O O 00 CO N. O p � � O M iti VC' M O O O O Op tfi O N 00 O_ O) N 00 O_ N N C N O V] C O p in N d d �tJ to p �+ ►. 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M N -' Cc O M M z z 00 cD N &�9 M Efl % 69 EA 69 EA 4A 69 4A O O O O O O O UJ 1,7 U7 M W Z4 M < < _ Mp O� N z z O , O) CO I' M - � N O O V' O V3 69 EA 69 69 b9 EA b9 V3 V3 V3 V3 z z M O M lf� L; � �• O O N U Q U U � S N 00 o r C4 moo co x� xa > ; W Fw_- Fw_- 0- E - � T • Ry vc a of v E E S > pw wp 0 � z o� W S * - c o o O O cZ.a WS > O U U O U U 0. F N z m > a O O OC?. �+ >+ � � � •p fY � O � Cc. U v C a �j Q N > > FN- fi O O bQ = y .NN+ O O cu b0 5 •D 'NO •D N N > > L i O o C7 3 3 N N N N M N N M H V 'O G a > m m � Ca rn a z d a z v a U CITY OF ARDEN HILLS MEMORANDUM DATE: May 6, 2001 TO: Joe Lynch, City Administrator FROM: Thomas J. Moore; Parks & Recreation Director SUBJECT: 2001 Water Tower Maintenance Background At the City Council meeting of January 8, 2001, the Arden Hills City Council authorized staff to accept the proposal from AEC Engineering to provide the City with their services for water tower maintenance. Those services included: • Specifications for the tower maintenance project • Bid Administration • Necessary forms and documents • Field inspection • Recommendation to the City to accept the project The Tower Maintenance Project for 2001 The tower maintenance project for 2001 will consist of; cleaning, repairing and painting of the North Tower. The North Tower is a 500, 000-Gallon Hydropillar. The North Tower is currently painted `Arden Hills Tan'. In addition a safety ladder(ladder modifications)will be installed on the South Tower. The South Tower is a 1.0 MMG Hydropillar. The South Tower is currently painted blue. Two options were included in the maintenance project as well. Option A is placing the new City Logo on the North Tower and Option B is placing the new City Logo on the South Tower. The maintenance project will start on or before June 4, 2001 and be completed on or before July 6, 2001. Bid Process A pre-bid conference was held on April 10, 2001. The bid opening was held on April 19, 2001. The following four bids were received; Bidder Base Bid Option A Option B Champion Coatings, Inc. $24,800 $13,675 $10,000 Kangas Tank $42,000 $24,000 $13,000 TMI Coatings, Inc. $62,600 $15,100 $12,300 LeadCon, Inc. $134,500 $20,000 $10,000 Memorandum, 2001 Water Tower Maintenance Page Two May 6, 2001 The Engineer's Cost Estimate was $24, 200 for the base bid, $21,000 for Option A and $10, 000 for Option B. Recommendation AEC Engineering has reviewed the qualifications of the lowest bidder, and finds that Champion Coatings, Inc. meets the requirements of the Project Specifications. Based upon the above bids, AEC Engineering along with staff, recommends Champion Coatings, Inc. be awarded the contract for the cleaning,repairing and painting of the 500,000 gallon Hydropillar(North Tower) and ladder modifications on the 1.0 MMG Hydropillar(South Tower) at a cost not to exceed$24,800. Furthermore staff recommends that the City Council authorize Option A, the placing of the new City Logo on the North Tower at a cost not to exceed $13,675. The total overall cost of the 2001 water tower Maintenance project is $38,475. APR-25-01 WED 12:21 AEC ENGINEERING, MNPLS FAX N0. 16123343101 P. 02/03 V. Offi AEC ENGINEERING E N G I N E E R S 400 1 st Avenue North I N S P E C T O R S Suite 400 Minneapolis,Minnesota 55401 Phone:(612)332-8905 Fax:(612)334-3101 April 23, 2001 Mr. Thomas J. Moore By: Facsimile Parks and Recreation Director (651) 633-7839 City of Arden Hills 4364 West Round Lake Road Arden Hills, Minnesota, 55112-5794 Re: Cleaning, Repairing and Painting of the 500,000 Galion Hydmpillar, (North Tower) and Ladder Modifications on the 1.0 MMG Hydropillar, (South Tower) City of Arden Hills, Minnesota AEC Project Number 99502-2503 Bid Evaluation Dear Mr. Moore: The bid opening for the above referenced project was held on April 19, 2001 at 2:30 p.m. The following four (4) bids were received as follows: BIDDER Base Bid poticn A Option B Champion Coatings, Inc. $24,800 $13,675 $10,000 Kangas Tank $42,000 $24,000 $131000 TMI Coatings, Inc. $62,600 $15,100 $12,300 LeadCon Inc. $1341500 $20,000 $10,000 The Engineers Cost Estimate was $24,200 for the base bid, $21,000 for Option A and $10,000 for Option S. AEC has reviewed the qualifications of the lowest bidder, and finds that Champion Coatings, Inc. meets the requirements of the Project Specifications. Based upon the above Bids, AEC recommends Champion Coatings, Inc. be awarded the contract for the cleaning, repairing and painting of the 500,000 gallon Hydropillar (North Tower) and ladder modifications on the 1.0 MMG Hydropillar (South Tower) in the City of Arden Hills, Minnesota. APR-25-01 WED 12;21 AEC ENGINEERING, MNPLS FAX N0. 16123343101 P. 03/03 A It is AEC's understanding the Notice of Award and the Contract Documents will be sent to the Contractor you select by the City. If you have any questions regarding AEC's recommendation please call me at 612/332- 8905. Sincerely, AEC /N ER/NG, Inc. Robert E. Kollmer, Supervisor Coating Department Certified NACE International Coatings inspector No. 1291 a, CjTj a a o 00 N M d N IN 00 0 o W N e M` =oma c z 0 0 o F z o, C o p Q 0 c 0 g K v ���� m LO) c \ m cCL o � �'�a NCLS m ro 1% N 00 Q 0 0 �--' ,�mCc ur 0 c cm WPL cm c c c c U m f- c o d a a U a v W e IL W I- v Affibabit of Vublication 94ate of Ainn nota P t, g�. Countp of Ramorp STEPHANIE K. MICHEL , being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SHOREVIEW BULLETIN and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printed ADVERTISEMENT FOR BIDS which is attached was cut from the columns of said newspaper, and was printed and published once each week, for 2 successive weeks; it was first published on WEDNESDAY the 4TH day of APRIL 20 01 , and was thereafter printed and published on every WED. to and including WED. , the 11TH day of APRIL 20 01 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGHIJKLMNOPORSTUVWXYZ *ABCDEFGHIJKLMNOPORSTUVWXYZ BY: S�eQ *abcdefghijkimnopgrstuvwxyz TITLE Bookkeeper Subscribed and sworn to before me on this 11TH day of APRIL , 2001 Notary Public *Al,phabetsl�o��l� �tsame size and kind of type as the notice. 'JOTAPy pELIC 6t " MyCoru"I _ Jut,3 1RATE INFORMATION (1) Lowest classified rate paid by commercial users for comparable space . . . . . . . . . . . . . . . . . . . . . . . . $24.80 per col. inch (2) Maximum rate allowed by law for the above matter . . . . . . . . . . . . . . . $15.38 per col. inch (3) Rate actually charged for the above matter. . . . . . . . . . . . . . . . . . . . . $ per col. inch 1/01 SECTION A ADVERTISEMENT FOR BIDS +► ARDEN HILLS,MINNESOTA s CLEANING-'REPAIRING AND-PAINTING OF A 500,000,GALLON HYDROPILLAR— NORTH TOWER AND LADDER MODIFICATIONS ON A 1.0 MME HYDR(9PILLAfl—S©UTH='TOWEfl AEC PROJECT 99502-=3 NOTICE-IS-HEREBY-GIVEN that sewed bids for Die folldwirig services'vill'be received by the City-of Arden Hills at City Half,3464 West Round Laice 'Road, Afden Hills, IitiAinr►esota:5541, ,until x:30 I)I •prevaiNn9 time on,Aprg 19;200A,at-which time and place sil Proposals wdl.be pu6liciy opened ari0seadaldUd,,., Clpning Repairing end Painting of a 500,000,Galion Hydropillar-North Tower, and Ladder-Modifications on a 1.01MMQ e Kon'he M tilaa� MINI 35401. 1: �a�$�50:00` and ue as1lR4- 4 '; A Mi►11 RY. RE BI ,�. w�111D;1�1 IFER Ntsi `A > 1 ams �1DANOf �CQf>�fRENOE WI<d'#1+TtIFEf NT"*ff�SEPAA#il:ENVIE; �+Flit?�SEAf�®d�fiOP :� E REUpNE4t1NGPANED. - At Inuotbe al ndritialiCed A In Si ttio INSTRUCTION TO xEach bldt'b v=wnpm ded by �dccheFlMl —check—or-Bidders ' arnouit of five�5„percentof t Joe:Lyua11, City Adminisheloi (pulean:April 4,11,2001) NORTH METRO 1-35W CORRIDOR COALITION 8525 Edinbrook Crossing, Suite#5 Brooklyn Park, MN 55443 \v/ MEMO DATE: April 25, 2001 TO: Mayors and City Managers FROM: Joseph Strauss RE: Coalition HousingResource Center The Coalition Board approved the creation of a Coalition HousingResource CenterTm upon recommendation of the Community Development Committee. (See attached copy of Board Minutes from March 28, 2001.) Further the Board instructed your Administrator to revise the 2001-2002 city membership fee schedule to reflect the deletion of Blaine as a participating member. Blaine representatives reported that the city was under contract with a vendor providing similar services and requested that they be not included in the HRC program for the present. This required that GMMHC resubmit a revised 2001-2002 operating budget recognizing the fact that Coalition HousingResource CenterT`xproducts and services provided by GMMHC would not be provided to Blaine residents during the first year of operation. Also,the Board's motion included the qualification that the Board will review and determine future membership fee schedules for HRC on an annual basis. The enclosed Coalition 2001-2002 Membership Fee Schedule for the HRC is structured using a formula comprised of two components; namely: 1)Households over 30 years old and 2)Households valued at under$120K. Both factors are used as a percent of total single-family household in member cities. The combined number is then factored against a dollar amount representing the member city share of the total operating budget for 2001-2002 ($75,000). Note,that the City of Coon Rapids is also contributing $50,000 against the operating costs for the HRC. This number was derived using a comparative formula approach based on population, net tax capacities and household factors. As you approach this funding decision note that the HRC operating year(July 2001 through June 2002) includes two fiscal years for member cities. This will give you some flexibility in managing your individual membership fee payment. For instance, a city could make its full membership fee payment for 2001-2002 participation in either 2001 or 2002 or spread its payment over said time period as it might chose best for budgetary purposes. The Board recognized that most member cities did not include TT•\T_'iiUVlT3llTTCTNCIA7?!' MFMl1 Th ('TTII C d_76_(I1 "nir' these HRC membership fee amounts in this years' budget, as the project was not finally authorized until March 2001. Enclosed with this memorandum find the CDC's recommendation to the Board and a copy of GMIVIHC's proposal for your files. The location for the HRC has not been determined as of the writing of this memorandum. However, 2 sites are in the running, one in Shoreview and another in Mounds View. GMMHC (through the Coalition)has submitted a grant application to Ramsey County for$50K(CDBG funds)to help support HRC operating costs. All indications are that the county will approve this request. GMMHC also has submitted a grant request to the Bush Foundation. This grant, if approved, would be a three-year funding grant to GMMHC in the amount of$215,000 for all of its RRCs. A portion of these dollars(approximately 25%of the total grant received)would be dedicated to the Coalition's HousingResource CenterTmoperationover the next 3-year period. In the near term GMMHC will submit grant requests to both the Wilder Foundation and the McKnight Foundation seeking funding support for the Coalition's HRC. Depending on the success generated from these various funding applications future Coalition membership HRC fee structure could be reduced. Results from these activities will be part of the board consideration when it revisits the HRC program membership fee charge for future years. The goal remains to have the Coalition's HousingResource CenterTmoperatingby July 1. Note, however,that GMMHC is tentatively scheduled to begin delivering services and product to the residents of the City of Coon Rapids in May from its Northeast Minneapolis HRC, as Coon Rapids wants to get the program started as soon as possible. Action Requested: Members, except the city of Blaine,are requested to seek council approval to participate in the Coalition's HousingResource CenterTmprogram and consent to the 2001-2002 membership fee schedule. Once members have processed this request, and assuming, concurrent unanimous approval, HRC membership fee invoices will be tendered consistent with city payment instructions. FYI the cities of Roseville and Shoreview have already acted favorably on this program. If you need additional information or prefer a formal presentation to your respective city councils please advise. TTt T_4GW1HTl TT.CTNRi NT?t' MPP MTl TO f TTTFR d_96_At "nC r p M,(Y) It M v GD LA (D O CD O (� IO- MGOCMSp8CD O 0�� O 0 O O O LL M 4.CA r c) ti LO N Z to f 369 f!3 40 to 6s vi fH 0 0 r o) M N O Y Cl) r N CO f+ r O N = N ti U (�e � _ - N (n (fl (O � h V r M fA EA fA (fl f9 d3 fA H Y o 0 0 o 0 0 O) O N S N O O = CN (+iO - - t CN O y LY O) O �v � N N _ C N (O O 0) m to 0 4k O Ml N 7 M M (M (M to N O 'C) 32 hrl� (M N N n O N M O CD O O U LL O =e r = rM �N to � 4) M LL to 61% to (f} fA 69 (H d 0 00 0 0 0 i O OOOOCDM O O O qw r N I O N = r L o N M C N y, N VO ' CCD OD GND � O GOD V ; 12 O t` (O O h N M r M (D N Ln O In a r N = O U) # CO) N CD \ \ c \ \ c .y O O CD N (n ti O O o LLL. f` LnO CA (M N O 2 e N r Cl? N O r O M CO tt = N !- (O r r M r Z N = NrN � apO N O � � H N E LL ON O O) N tt r ti O ti I- O I- N O fl- (O qq Cl) r CO (O r O) (f) N r N CO CD r N M N O 7 r Q O a a� x x L CM r 3 c v, a R 7 N C Sa N V = dca 0 .� Q) > Ix LL a V L o m o t o 00 0 QU2zW- co - U F- i a ARCHITECTURAL ALLIANCE MEMORANDUM 4n0 CLIFTON AVENUE SOUTH MINNEAPOLIS, MINNESOTA 55403-3199 Date: May 10,2001. To: Joe Lynch,City of Arden Hills TELEPHONE (61 2)871-5703 From: Jeanne Sterner Copy: David Scherbel,Peter Vesterholt FAX (612) 811-1212 Comm No: 1997149 Re: Summary of Changes The following summarizes contractor responses to proposal requests and other recent correspondence: 1. Proposal Request No. 13 Add Server Closet $3,230.00 2. Proposal Request No. 14 Relocate hollow metal doors B03b and B03c $1,010.00 3. Proposal Request No. 16 Revisions to accommodate payphone in Alcove Rm. 133. Revised to remove the telephone enclosure. $258.00 4. Proposal Request No. 18 Additional blocking for systems furniture $1,066.00 5. Proposal Request No.21 Add National Guard Office Room B03 $21,768.00 6. Proposal Request No.22 Telephone and Data $27,494.00 7. Proposal Request No.23 Return Air grille. $320.00 8. Miscellaneous Cost#6 Treated wood nailer at roof. $626.00 9. Miscellaneous Cost#8 Manual door closers at entrance doors 100, 100A, 104A. $824.00 10. Miscellaneous Cost#9 Elevator Equipment Room Bassmouth Fittings. $308.00 MEMORANDUM May 10,2001 Page 2 of 2 11. Miscellaneous Cost#10 Credit for VAV box not installed in room 130(C.O.#2) (2,176.00) 12. Architects Supplemental Instruction#13 Added electrical systems and relocation of electrical to accommodate furniture locations. $975.00 13. Architects Supplemental Instruction#20 Caulk head joint at stone parapet coping. $3,499.93 HAHQ PROJECTS\1997\1997149\6-CA\Correspondence\Memos\City 05-09-01.doc Rochon Corporation Suite 101 3650 Annapolis Lane North Plymouth, MN 55447 Office 763.559.9393 Fax 763.559.8101 Arden Hills City Hall Rochon#0028 Proposal Request#13 5/7101 Description: Additional server closet,conduit,and deduct for tack board. Cost Breakdown Vendor I Material/Other Subcontractor ; Labor Total Wilkie Sanderson ; $ 2.,188.00 ; ; $ 2,188.00 Gopher Electric_ ' $ 227.00 I $ 495.00 ; $ 722.00 ���_____________ �__1_-__-____-_----__--___-_L; 1 �_____����______... _....._..___._....._ Friedyes Drywall _ $ 104.00 ; $ 104.00 _______________ r�_-____-�__—___-__�.________________�__ Lake Count Resources $ 111.00 ; $ 11.1.00 Subtotal'- 0 $ 2,903.00 OH&P; 290.30 Bond Costl I 36.29 __���___ ________ __........1__���_____��_��_ ____....i.___�����___��__________L------------------- ----------------- i. 22 X59 Total; ; $ 3,229.59 Total Proposal Request Cost $3,230 P 4 ZF- a a os y, Assistant Project Manager SubcontractorNendor Proposals Attached.• Wilkie Sanderson Gopher Electric Friedges Drywall ►� W I LA I-1 1010 N. Summit Avenue P.O. Box 250 Sauk Rapids, MN 56379 320.252.3165 FAX-252-067 f CHANGE REQUEST# 3225 - 3 TO: Rochon Corporation DATE: 4/17/01 3650 Annapolis Lane North. #120 JOB NAME: Arden Hills City Hall Plymouth MN 55447 LOCATION: 1245 West Hwy 96 Arden Hills, MN 55112 ATTN: Rnhort I)aut DESCRIPTION AND PRICING OF PROPOSED WORK ADD OR (DEDUCT) REFERENCE:Proposal Request #13 DOLLAR INITIAL AMOUNT 1 A ri tt" Wnrdr be Cnbinett tui l Iwav #117 $2 IRS 2 t 1 3 4111M 4yya�l. 5 6 7 8 9 10 11 12 13 14 15 THIS(CONTRACT)(SUM) WOULD BE(INCREASED) (DECREASED) (UNCHANGED) BY THIS CHANGE REQUEST 2,188 RETURN THIS REQUEST TO WILKIE SANDERSON IMMEDIATELY. NONE OF THE ABOVE WORK WILL BE MANUFACTURED UNTIL THIS APPROVED CHANGE REQUEST OR AN OFFICIAL CHANGE ORDER HAS BEEN RETURNED TO WILKIE SANDERSON APPROVED. IF AN OFFICIAL CHANGE ORDER CANNOT BE ISSUED BEFORE THE WORK IS REQUIRED, PLEASE INDICATE YOUR INTENT BY SIGNING BELOW. SUBMITTED: APPROVAL DATE: WILKIE SANDERSON CONTRACTOR: BY: BY: # 006227 John Bjork Equal Employment Opportunity/Affirmative Action Policy WHITE-CONTRACTOR CANARY-RETURN TO OFFICE PINK-JOB FILE GOLDENROD-COMM.DEPT. r MUITI UurnCr[ CLCI I R 1 .. . ..�... � /i Rochon Corporation Transmittal Cover Sheet sufte5O 101 Each Transm ttal tsumber 9e30Anna➢oRs Lst+e Noah peteiled,Grouped by plymouih.MH 55447 Of}be 703559.8309 Fox 703,559.8101 Pmtis Rochon t a Corporotion Arden 1119s ChY Nall Tel: 851-836-3261 Fax: 651_6363288 1245 West Kqg way 96 Arden Hills.Mnne5ota 55112 R�Iereaoe Number: 0129 Ono: glZPla11 7ranafflltted By TransYrlitlsd To ChOd 912hOsky Ed MdW Rod=CWPOndlOn C,opAer Ek*& Suite•101 1406 Coon RMOda Boulevard 3650 Annapolis Lane K Wirxt'espolla,MN 35433 Plymouth.MN 55447 Te1:783-755-1930 Tel:763-6569383 Fox:763-755-1938 Fax:783.558-9101 Delivered Via Tracking Number pack pe Transmitted for Fent Review 5tOA ttotn N Zbw i4e+n ReferwKe Deacrl WOn Motes Cc: Com Nom9 Contact Home �> NounRomatlrs Attached 13 PR 1113. PIe+Ase prOvlde a d2t21Fad DreAkdown of labor and materiels and tax to Rochon Corp.IlSAP. of . do 61s- 00 Signe ate gignawre ftw"�"Oodr t>r;r+leo on: 3rasrol t to es �et+ch P".pmd Pap 1 d t Rochon Corporation Suite 101 AEMF'IML 3650 Annapolis Lane North Plymouth, MN 55447 Office 763.559.9393 " Fax 763.559.8101 Arden Hills City Hall Rochon#0028 Proposal Request#14 4/16/01 Description: Relocate hollow metal door#B03b,Add hollow metal door B03c. Cost Breakdown Vendor Material/Other Subcontractor Labor Total Friedses Drywaii_Inc--------------------�--------------------- f$ —- --------- 348.00--------- ------------------Y$--------348_00_ ----- Commercial Door Systems:Inc $ 560.00 1 560.00 I i i Subtotal; $ 908.00 OH&PI $ 90.80 ---------------------------------------------1-------------------------- -----------------------4-----------------,1-------------------- Bond Cost! I I $ 11.35 --------------------------------------------'L-------------------------- -----------------------L-------------------1-------------------- Total- ; $ 1,010.15 Total Proposal Request Costj $1,010 0 Chad a os y,Assistant Project Manager SubcontractorNendor Proposals Attached.' Friedges Drywall, Inc. Commercial Door Systems, Inc. T8'd -1d101 I' C11AX1IERCIA1. 1111111 SYSTEAS9 INC, PROPOSAL Proposal Submitted To: Job Name: ROCHON CORPORATION c/o CHAD BLAHOSKY ARDEN HILLS CITY HALL Address: Location: ARDEN HILLS MN City; State:Zip Code Architect: ARCHITECTURAL ALLIANCE Phone: Fax: Addendum: 763 559-93931(763) 669-8101 Date of Bid: 3/16/0 NONE ` WE ARE PLEASED TO QUOTE THE FOLLOWING: • PROPOSAL REQUEST #14 • Add: Hollow Metal Frame; Hollow Metal Door; Hardware Door#603C ADD $560.00 • SALES TAX & FREIGHT INCLUDED I • GLASS & GLAZING NOT INCLUDED. ' THANK YOUI • RICK WOZNIAK We n ynee bveby m rund.b maewal dw.a wy .•:r�. .; 60 ay.. Dom. 3 Tis ftyffwn is, M 304".—A 4W"&-d-PWWAM- -arw.Mreei�h-o*, IBM GW60 to -.. AL eVewro u mus e•:a"W%M order to be W44 AN yeenm an om iµaa Won wtlm,neaaru and qbr ddw WM" d&bb er eeyne ev ea mL B.dmhn"•01 na be eoeeped vilsMs ya►eubviaepon by conwerwil Dov*tm Inc. AnWnree dPA+d-Tl..I pia.d a.�'dea w rtiv:mry-M a be.dy Accq".Yen ue•&P weO 0 do Nm*Wk as propme $IBMtYrM �• . 7Q7n r.nmmerra Ctroat•On Qnv 977•r.nrrnrvn Wnnacnh r.S7dn r7Q71 AOM.-0x,77 Cav/79.11 A9n.4017 TO/TO'd LE620ztV£9L SQ9 ION LV:LO T002-9T-8bW Ara-ii-Gun Irnl I u6rKitum VNIIALL, INC. IrR,�Ib1G 9bl S!�9 P. UUS;UUy E� 430 Webster Street-P.O.Box 37 New Market, MN 55054 (952)481-3288 Fax (952) 461-3289 CHANGE ORDER Rochon Corporation 3650 Annapolis lane N. Suite 101 Plymouth, MN.55447 Attn: Robert Dew Change Order No: 2 Date: 4/11/01 Job Name: Arden Hills City Hall Job Number. 3110 Gen. Contractor. Rochon Project Manager. Robert Dew Job Supervisor. Work Ordered By: Description Amount L//' �9C/ ©K / r l/t � Vi t eveI 348.00 Total This Change S �! Original Contract Previous Changes 3 _ Total Contract $ Rochon Corporation Sluite 101 :ifiPIYITI An*,,M14 s 1 ,17 North Office 76:.55 .91.17 Office 763.SSy.4)3y3 Fax 763.559.8 101 Arden Hills City H811 Rochon 0 0028 Propos A Reauea M 519101 oescrir mon: 1Nov+e wag in akove twice, conduit;J-DOX,and becking as required Cost Breakdown Vendor Material/Other ; u on actor; Labor ; Total Feed es Dir±fan. ----------} __�—-------------- $--------232.00 ----- _—_—$—_232.00_ 011 Gopher Efecxric ... _------ ------ __ —..--- ' i 4 $ I - SubtoW; ; $ 232.00 ._..— - O8 Pi + ------- ----------------+ -- _ 0 — »�-- - a90Bond Cosh2. Towi 258.10. Total Proposal Request Cost 258 a os sistant ProjectManager Subcontiacto MendarProposals Attached_ Friedges Drywall,InC. Gopher Electric £T/FO'd TOT86SS£91, NOIlddOda00 NOHDW OZ:ST SOOZ-60-AUW Z aged `.30NVIIIV ivmn1031IH0HV <- 1018699£9L ,ndLL:z l /6 /9 :PenT90ea n17\-GJ-CCIKII YJ�•JCJ KU-HUN GURPORRTION 612 559 8101 P.03i09 W-13-10WHI) 08:3? FROM ORYTAII, W. Ef 1612 �6l 3?89 P. 003�00y 430 Webster Street-P.O.Box 37 New Merltet,MN $5054 (952)461-32aa Fax (OR 461-uas CHANGE O Roc?ton Corporation RDER 3660 Annapolis Lane N.Suite 101 Plymouth,MN.55447 Attn:Robert Dew Change ander No: 2 Date: 4x11101 Job Name: Arden Hills City Hall Job Number. 3110 Gen, Contractor, Rochon Project Manager Robert Dew Job Supervisor. Work Ordered '-' Description . Amount IV) move wall at vestibule 23T.00 Total This Change s Original Contract Previous Changes 3 Total Contrast S i APR-25-2001 09:50 ROCHON CORPORATION 612 559 8101 P.04i09 i f\VI.1 • \rY . 1x. 1w♦ vrr. I.r.r r•r.r .1�. • yr r•.r.rr r1 r.rl 1. Rochon CorPorlltic m Transmittal Cover Sheet swelal . sed!!D Arn+aoeh Lang NDN„ De18Ued.GnDupRd by Esdl Tanafn11h1 Aiurinbsr Pq►mum,MN 5w'? 4pba 78l.6SeA3e3 FE1t M3.5'99.8101 An3en 1i11e MY Nati Pro*A r oast Rodm COPOM loe 1245 weal Figh�W 96 Tel: 96ti4363z91 Fay 6s1-836.32e6 Aralen Mb,Mlin amuM 55112 RrNtetaes Nwaeoas 87� Ddw TtenemltMd Ay Tfentnt111Md Tel G11ad 51eno� Ed mdwRoom cprporman GGpwqd1Supe 701 ll�i'tru'dgWio.IAN 55439 Plym Ann,MN lane t� Tel:�.756.1990 Pt L.763 l MH 561147 VQPC 78S-7b6.1835 Tel 763d'S�oO83 Fax 7834Ms-e1a1 Pe0loa8e Tratnsmialod-Fat D.wffs4 vle TmekbiNwpa9r FOX FteVieM It'rm �j► VAM Ask" Bon Meldscc SL/i1N It@" canl9t:l Name copies lleees R9fllsrla ANtcl>ed in QR 1115. Pnrilde d"10preaV own of LaW and MVWj*k m Rochen ASAP. 4/i r' I !road DN¢ pm"4oa„wwr 1'rtntad on; 3+19V01 bpp*ftwL+0*09 p" papa 1 el f r9.+A•.a TlasCt !.M ?T4 KCljli M3--tO? NMOM 6:=9t Twe-6G-dw ' RPR-25-2001 09:50 ROCHON CORPORATION 612 559 8101 P.O5/O9 Fax Cover This is a confidential message,intended solely for the person to whom it is addressed H you receive this measaga in error,please forward it to the correct person,or mail it back to us.Thank you. To Rochon Corporation Atta. Chad Bthosky Fax No. 763.559-8101 a From Bill Uhlmann DaxelTkne Apra 4,2001 Subject Arden Hills City Hall PR 16 Pages 3,including this one Attached you will find our change order number O146 in response to PR I b,as well as,a detail cut sheet Revkw and advise. Z Regards, gal Uhlmann 2020 S&er Be Rd Unk 5 sap%MN,ss i n Pia d3f-�Ofr930b Hr:�-25-2001 09:50 ROCHON CORPORATION 612 559 8101 P.06i09 INTERIOR. CONSTRUCTION SPECIALTIES INC. 2020 SU VER BELL RD#5 EAGAN MN 55122 PH 651406-9500 FAX 651406-9739 CHANGE ORDER.REQUEST DATE: April 4, 2401 JOB'NAME: Arden Dills City Hall CHANGE ORDER#0146 DESCWTYON: Provide(1)ASI model 1310-56-STS telephone accommodation with directory holder per PRI 6. AMOUNT: S 1,445.00 delivered,tax included 1N ORDER TO EXPEDITE TICS CIS MOE ORDER TI-WRE MUST BE AN AUTHORIZED STON ATURE_ ACCF,pTED BY' DATE: <. GJ «,�� ��• KLy—nU[v t,UKt-UKHIIUN B12 559 8101 P.07/09 �RICA/y ap�C1AtT/ uoon,I� 7310.56-5H 441 Ealy ll" rnr,�cen Nr�o�o� rd ' INC 1'ELEAMpNE ACCQMMODAYtON WITH DIRECTORY HDl.DEA� all la• asrw 3� WIN" �• ao�w �• miwr st.oT - WIN" �ua �° a7••w --r�M�_► To�i1WraN 9-W41 MT To Wy,L 1 q�vtl Lt L! Sr 1 I s ST>1q, vMa 1 i ' 31r 2VI !' 1 36& tsC?.w. 93"Wt Sha NMn:L 1` 1 rw+.w LUX •artr � 1 I =4• ��w►.. t7tto IdINfI�"`•pER 1' M0.i! _ �� iRU►►I�FD�' 0� f�Si1p v ELEVATJDN MBE v or ►•or r..l cre o �kphaole Ated�nod��rilb aiteet�y Holder shall k..c dooe and back paad�ie�al Irl!tu►te rgiokax sled:s>r diaeaory boldo mdshdlabgl)I>t fabripKed�I�16 gain sryiale Ss s�ad.Atl wt Dib and M)Or(6mm)db.pa Wkd,�;p Aales �a swfaas shop ea�+c s Nr sada disink Upb sbw kava faw ��°9Ci1*�a5 s vei ieJ i em+m-i hofs M MMOd4womodat<a dlCl hone. 4+ crtgaa dtsw' �P lnxtrumtot 1 w other be savrr yr&&4d yilb tIv.1A Es ast told><etW"Ed Ir-ILcli an WR f ur s,LVSWM w"Had iaurda ent aad>waatla6 nYoMgdga. J;Ak nk to (6*m)dbL MOWR&boles vn dt a boMM W .,;w pi►eaorTeoWar A,dl bc Tsud9e Alsad X823106M ns ma 4I1 slkw)WA Rlstr f ",Ydu6w4 NY.IM1.01L '�+t �7 +caa�e1pyek . $ewes wall vKh"O to W fwidwwa gos MAUMbled boob dnlo wall>taebgr miL 1WCPI nc 11t�uwea"e(p►dv)&d by abm)u dim Sa odld bscr of vn n aoa , ""r"''°"�,°. 'YAdtf abelrat bosom or iattal)48'(121*=)magiRNm a64re fiwitbed IAFFj W cenrbck Q Of loin slot W seaerd oWipt�w�it O shdf. AtedlRsoey Spee:lslties AMERICAN oad[++satit e—.. � .:.. �5llI�IgP1�IClZ Nl11<�,e. rniataatsc+orS�pR+&POTeawmDamonPoE�Id10t+ o�aa+twnraurronwl�>yonet ! �+ W W TC1TeY Ce'V'!t AT W W MAY-10-2001 09:57 ROCHON CORPORRTION 612 559 5101 P.02i13 Rochon Corporation Suite 101 ;4650 Annapolis Lari.W 1h Plymnulh,MN xW7 Unice 763.659.9393 Fax 763.569.9101 Arden Hills City Hall Rochon#0028 5/10/01 pt,o sal mad—A"8 D *n; Prov/de addlttonel bloekbng and deleft base bid tack boards. Cost Break dOwn � U On raC rTOM o r a r ' 1,89520 $72.80 w 2.088.00 rni -----------�---+---- ------ -� ------ — _ $ X ,110.00es To —..�_-_------------- 958.00$rrb�oat95 80_OH&P -+ .�.----------- -------__._-•.w ...-11.98----Bor►d Cost — � . : $ 9,085.78 tell Total proposal Request Cost $1,006 Mh-adDIahOMSIIkMV,ASMtentPro ec manager SOCWtractorNendor Proposals Attached: Friedges Drywall, Inc- Lake Country ReseUFM PROPOSAL - FRIEDGES DRYWALL 430 Webster Street New Market, MN 55054 (612)461-3288 fax(612)461-3289 ower matad o �, ata Rochon Co oration 612-559-9393 3/27/01 3650 Annapolis Lane North Arden Hills City Hall Gly,Stab,and zip f:ode Joe LACA n Maple Grove, MN. 55447 Arden Hills, MN. Aeanaan raa PhM Robert Dew 612-559-81 o1 We hereby submit spedfkatbns and eetbnates for: FRIEDGES DRYWALL INC.IS A OPEN SHOP CONTRACTOR Wali blocking labor and materials for the following:T7iMlti� '= I 1,860.00 furniture blocking f W w�aK furs Fur ©Gly' &/)o X �!,Pp Frfedges Dywall to broom clean and place In dumpster sueelled by G.C. We propose hereby to fumish nlatertat and tabor—compete In accordance with above spw Hicoons for the sum of: One thousand eight hundred s' $ 1,860.00 AN onawfal N owrwrbad b M"sr.dllad AN-ak m be WMIeled In a wa mw0ke mww wwrone to eanoard Oraeftn.Any 61NUon of def Won born aW-q-Wpwtlale k"Mng am mm wAY be aaaamd aft YNorl"r0m often,and MN eeeoma an adra aAwW o.ar and abo—da ea6mma. AU aN�amaMs ooMlnNmt upon euNw,aedesnta e<eelps bryp�d Our amlriDL Ow w b wry aro.tornado and Dear neceaary Irmraom our w,oAws are mly cawed eywad~a,comfamadoonln+aaanw. Authorized Signature Todd Friedges Note: This proposal may be withdrawn by us If not accepted within 3D days Acceptance of Proposal The above prim.epecMeWon and contfdtons are feaNsbetory and are hereby acoepted. You are aut mUed to do the work as spectned. Signature: Date of Acceptance: SI nature: Lake Country Resources 1120 County Rd 9 NE • Willmar; MN, 56201 • (320) 235-44"' �1 • Fax: (320) 235-5489 April 6, 2001 Chad Blahosky Project Manager Rochon Corporation 3650 Annapolis Lane North Plymouth, MN 55447 Chad, Proposal Request #18 at the Arden Hills City Hall project deletes the marker and tack boards from room 121, 120, 119, 124 , 125, 126, 127, 130, 130A and 202 . The deduct would be as follows. -$1, 110 . 00 Materials only There would be a total deduct of $1, 110 . 00 to our contract . If you have any questions please give me a call . Sincerely, 4 L 6 Dave Collins Estimator MAY-10-2001 09:57 ROCHON CORPORATION 612 559 8101 P.03i13 Roohon Corporation Suite 101 ® Annapolis Lang NAfli1 Plymouth. _ Plymouth,MN S.`Y147 Otli 393 r-ax 7 iS 59.81 1 fax 763.'S59.tZ 101 Hall Arden Hills C" Roftn#0026 5110/01 proposal q"M2 t#21 Descr/ptdore: Add MOMWW Gerard O/flae Room 809. Cost Brakdown r : Total en r _ 11 967.00 11,967.00 Kumar Mechanical.Inc_____—.—__,__--j------- - -_ �... +----------- -""-'� 1,052:001 _ _; $1,746.0Q�a 2,798.00_ r Electric— y_—_.— _—�.-$--------------- __-• _.. ' a __ T18.00 I 718.00 1 KurttiConstrueion___W— -�51,380� $ 2,040.00 F ---------00-x—.___.__-�- - + $ a69.00� ;3w 869.00 a Paul L'rn p—egm_ --- _________.-._.�.-----__-----_�----�--- 375.00 � --_____----,�,$- 375.00 Lonsdale Painting_----------------+ -- ..- -- ------- ------ 8 0.00 Commer+cW Door 1 800.00 Subbta! $ 19,567.00 -------- P -------------------r- � 244.59 BondCost-. ------^------=------- -------------~_. Yom' 1 1 $ 21,768.29 Total Proposal Request Cos 1, Assistant roe anger SubconhactorN6ndOr Pmposa/s A#vd wd: Kumar Mechenicak Inc. Gopher Electric Kurtti Contruc Wn Friedges DrywP St.Pard Lk*M m Lonsdale Past" CommeWIN poor MAY-10-2001 09:5? ROCHON CORPORATION 612 559 8101 P.04i13 1 UM beCHANICAL,INC K u m ar 877 S.W.3RD STRSST SUITE#1, x N NEW BgIC WON, MMM 55112 M schanical TFL,,652-636-6564 InTAX:651-636.2093 E-mail Y-uV=wh@soLcom . --T---Wo t Ooutrac%off 1% +tome*" T0: Chad Mob1, Navin Kutruar COMPANY: Rochon na COR#; 20013-10 PRONE: 763-559.9393 FAM 763-559.8101 DATE: 4/27101 CWGE ORDMt PROPOSAL: Mal MOlECT; Arden Hills City Hall DPSCRJl''1'IOM Add ductwork,Ewsmoke dampers.VAV box,VAV diffuser,etc- for Room B03C and 130A, NlATERLAL SHOP Pl> � MISC DESCR>PTION R� HOURS HOURS S 1 300 3 ' b YA, box#or 803C 1,500 20 32 � Lined SAMA dwWo*.i and difbw for B03C 40 500 2 4 Firrlcmdoe datnpeo for B03C 1 0 1 Self regulated difflsser •50 -Z Credit for no 18x 12=Wfor duct 1 -5 8 Trucking and H TOTALS 2,750 22 45 0 TAR R Tj RATA MULTIPL IM 1.070 61.00 61.00 1 2,943 1,342 2,745 0 DOLLARS SUBTOTAL 7.030 SUBCONTRACTOR North Air 2.723 a► S00 B9lancing 1,200 Ynsatatioa 4,423 TOTAL D CT C05T 11,453 Nom: PERMIT% 1.5 172 Ale Mwlaj Molt- r� li�SvR% 200 229 Alr (�/�[� 1/�! /��� Cw% 10.00 1,145 l ' TOTAL � � PPR-25-2001 14:26 5T-PAUL LINOLEUM 651 686 6660 A.01/01 2956 Center Court 10 PAUL MOLEUM AND CARPET COMPANY Eagan, MN 551214257 Tel. (651) 686-7770 FaX (653) 686-666{) April 25, 2001 Rochon Corporation, 3650 Annapolis Lane North Suite 101 Plymouth,MN 55447 Attn: Chad Blehosky Re: Arden Hills City Hall,Revision to PR#21 Dear Chad: Following are the cost implications of the Proposal Request#21 revision, adding carpeting and vinyl base to Room B03: CPT-•4 34 SY Shaw"Motion,"capeting and installation @$22.85 $ 777.00 68 LF vinyl base installed @$ 1.22 $ 83.00 3 LF doorway transitions @$ 3.00 9. NET ADD $ 869.00 Please call me if you have any questions or used further information. Thank you. Sincerely, Gretchen Hesli Project Manager rea�ra..raua . Contract=and Designers of Interior Floor Finish Systems Equal Opportunity F.inploye TnTQI O Al ET/80'd TOT869SE92, NOIibNOdd00 NOHOOZI TZ:ST TOOZ-60—AW g eBsd =30NHI�1V 1VHf11031IHOt�V �- LOl86SS£9L `•WdBIiZ l /6 /S =PenFeaaa 05/09/2001 12:55 61 JitPND1TMJ PAGE 0,r@2 L off' 307 W. 92"d St. Proposal 8100 ningWn,MN 55420 Phone: 6124M9.844 FA= 612,26408i To: Chad"tochon Corp Date: Simi We PMPOw f0 furnish all labor and material forthe foNawMg projed. Nadiorml Guam!Ofte PR 21 cOst to Paint walls of Nwonal GLmm Ofnee two coats flat wex. TOTAL $375.00 19,111 r�w.s t gn�ea ro be ea speraaied and tt at�ae+ ib ae car~in a aubstanW W�rimer for the em of DoLLARSPe�/amnd dt acwndenoe wAh the dm►vkw and spec prye a for bW&N*upas canpletion Ant,aftrwm or ft&OM tram MXW �Abbe)�P%TMM to bo meet as fdbm Pie cause o+er and abatis eetlrnrte. i iebAf<y ill6tt t�pyid6d for 46 kWOWS WO* a�°°'ts W be"°em°a°njr+pn W RW cn�a.�a wui beoa wake d Werrwwftm&#* d If not d wt*v 3o d4w. "�'� rat+ng,tac e abovoesAeciflcalione and conditions are Asat�PTANCB Of PRQPOt3AL meat WIN be made as ougined above. Y and are hereby aCoepted. You ars aulhori¢Ld to do the work as spm_ RGWWVuft Allm R SeI nmtr ACCepled dam By; £Ti60'd T0TB6SS£9L NOIIUNO&M NOHDO TZ:ST TOOZ-60—AUW 6 86ed !30NVI11V /6 /S :P6AT000W FROM GOPHER ELECTRIC FAX NO. : 612 7SS 1935 Apr. 25 2001 03:39PM PZ GOPHER ELECTRIC CONTRACTORS, 1 1006 COON RAPIDS BOULEVARD MINNEAPOLIS.MINNESOTA 5543 • phone: TS-+1930 . Date: /a,<- REQUEST FOR .CHANGE ORDER -------------------- A - To: rAW—V-,0A2 Of 1^t All l.A bS ice! Project: y 1 40111 '00) , (- � 4-s This form is in regard to a request for compensation for additional work at the above site. 1. W&0 81.1000"A rloor ma rowe cam. A. 1SW bxw leu em mLe4 see awhed dm"PR-ENTI.1. L Roots 6030 woo"chod osllac A. PkWA*+es,110-11 ase reerabwwAe&caitr*AWftL B. riwid.eoev�Codu�u ledfe�d. A. lite asie ltwnt as vrttib para logdes aMeehss�!ooeoRas�s. IL Low* n Ama. 1 ltsar to 59.19-- - Plrx i Wd= A. ROM 943 eoeaP hW bele rnrlad eoe WbcW 4mwft PF En J.1. 1. Mean 11aciC Net t1ueM O� 3. RaAt Ad&UMIL A. Lecdo 4%}boap L&rws,emdbmw aioet moon was dost wwL 9, Loatc tiffsre!>adwe ea shown. 1324 reitr.4 4A8v�� er-Ar Cost oz change: s.r q;�Q - ,�.ao •--� �7g 8 0 0 Please issue a Change--order or purchase order for,the above work. Very truly y rs, GOPHER ;4E ECTRIC CON RACTORS, XNC- i Form O� ET/S0'd T0T86GS29L NOI UNOdNOO NOH OZ:SZ TOOZ-60-AUW S; eBed :30NV111b' 1b'Llf11031IH0LlV <- LOL969909L =Wd9L:Z t /6 /9 :peATeaea �fAY-08-�ODI (t0E) V:19 FRIEDGES DRYfill, 1K (FAM12 413111 P, DD1�'ODI Ar 4.30 Webster Street-P.0,Box 37 New Market,MN 55054 (952)461-3288 fax(952)461.3289 OS-Op"Subnxneo To PROPOSAL Osk+ Rochon co orat 'PhD" 783-559-9393 51810JW 1 st1e.1 wMe 3650 Annapolis Lane North Arden Hills Cit Hall aq,3W.,w o 4 60 roe Loft"" Maple Grove, MN $5447 Arden Hills. MN. Phare Chad Biahosky ht 63-559-8101 Wo homby submit OPaeirlceilonS and estha tes for. FRIEDGES DRYWALL INC.I$A MERrr SHOP CONTRACTOR Labor and materials for P.R.#21 Labor 1,380.00 materials 660.00 Fried es to broom clean and place In durn sten supplied bvr General Contractor We propose hereby to furnish material and labor-c�in aecoroaraa with abovr spec�7leattons for the aum or: Two thousand fo S 2,040.00 AN manual e:Dweiwlteatl to 1m N eP.W d. Aq werk m bo tsDfnp4*v M a w"MmWw trlemw sero ov to LOmard praedcek Any W6P4 bn or dw=Gm bM&""OPWI stuns i woKV eros tAeO V4 he eee6elw 0'Upon wllam eftm mrd w l owme an ox"a n .orer and •Yew Ufe wrtYne% AU a9mmau+rts wdnOmt upon eYYree,Mudd=W do"ow"eur control. Owner ro cwntr Ne.tan"de and etlnrneeey Insurance. ppr"ed, a.teUr eewted by vft�°"° 4 coa1pi1"elion mw"ncr, Authorized Signature Todd Friedges Note: This proposal may be withdrawn by us Acceptance of Proposal If not accepted within 30 days The above prices,speomcatbn wo ccndmOm are 6011 rectory and are hVeby weepled. You aro �,e aun*rbed to do um work as spd, Signature: Date of Acceptance: signature: 2T/LO'd TOT86SS£9L NOI_WbOdIN00 NOIR TZ:ST TOOZ-60—AbW L eBed :30NVI11V -1vun-L031IHouv <- LoL8639£!3L :nd8L:Z L /6 /5 :PanT600H 04/30/2801 10:35 7634973434 KURTTT CONST PAGE 01 IKCI> COMPANY KuF1 i Cow1ruct9ap jpc. PROJECT MLE tJ irf�Il ADDRESS 1157.8 70th Street J Albertville. N 35301 _ TELEPHONE-671497.3434 - ESTIMATOR Leon- _, DATE RECEIVED 7 i 30 -01 fi�� 7�� • y97- 3y3 x SECTION DESCRIPTION AMOUNT • I i 'ri .x' Alt.* ADD/DED. ALT.# ADD/DED. Alt. # ,_ ADD/DED. LT.# ADD/DED. Alt. I ADD/DED. ALT.# _ ADD/DED. Alt. il ��. ADD/DED. ALTJ ADD/DED. TYPE -OF BID ER PLAN/SPEC $ALSO TAX DELIVERY ADDENDA LABOR & MAT. YES INCL. INCL. YES NO MAT"L. ONLY NO EXCL. EXCL. # 's LABOR ONLY _ ETi90'd T0T86SSc9L NOIIU80cfdOO NOFDO 1 TZ:ST TOOZ-60-AUW 9 aged =30NVI11V 1vmnio31IH3UV <- LOL86SS£9L =WdBL:Z L /6 /5 :POATOOOM Rochon Corporation Suite 101 ® 3650 Anmpc3li:..181)e North + Plymouth.MPJ 55447 Office 763.b69.!.)393 Fax 76:3.S.S5m ir)i Arden Hills City Hall Rochon#0028 Proposal Reauest W SJ9/09 Desa*Wbn. ClariNca&m and lnstsllsdon of telephone and Glate. Cost Breakdown en or Materiamnner ; Subcontractor ,- Total Gopher ledric -;---- __ .-- -+$--------2x,714_0024_714.00 $. Sub t t t I $ 24,714.00 OH&P; ; .40 Cost Bond ------------� ��------------ _._._ $ 308.93 '— 27,494.33 Total Proposal Request Cost Chad 4 a os y, is n rotes anager Subc0nNart0r1Vend0rPraposals Attached: Gopher Electric RT/OT'd TOT86SSE9L NOIU60da00 N0HD08 OL eBEdzz:ST TOW-60—AmTOW-60—Am-`HONVIIIV 'lvun-L0a1IHOHY <- L0L9699£9L nd6L:a L /6 /5 :POAteoea FROM GOPHER ELECTRIC FAX NO. : 612 755 1938 May. 07 2001 09:49AM P1 GOPHER ELECTRIC CONTRACTORS, INC, optCOMMERCIAL•INDUSTRIAL•REVOENZ'wl 1406 COON RAPIDS BOULEVARD MINNEAPOLIS,MINNESOTA 55433 (612)765-1930 FAX(612)755-1938 May 4,2001 Roehon Corporation 3650 Atulapolis Lane No. Plymouth,MN 55447 Attn: Chad Elahoslry 2!- Re: Cain Ouse Assoejnc. B6-•NoX. Proposal Request. 6.1 1. E1.0 A. Has been installed per original plan(2)4"conduits. 2. E1.1 A. Stair B 10 one type p fixture in lieu of H and HF-. Cost: $115.00 B. B09 Community Room 1. Delete manual pu11,stair B 10 Cost: No Change, 2. Data outlet(wireless access point) Cost:No Electrical. A. 108 Council Chambers 1. Delete dimmers at chase. B. Room 133 Alcove 1 -type H. Deduct: ($15 .00) Reuse fixture from stair B 10 Cost: $100.00 C. Relocate exit light 115 to 131 4. Refer to drawing VE2.1. Cost: No Change. A. Room 103 waiting area,move switch. 6.2. Cost: No Change, 1. Refer to drawing E 1.1., generator. Refer to PR#9 submitted and approved. 2. Refer to drawing 41E2.1. Cost: $12,120.00. A. Room open office 129. 1. Data outlet(wireless access point). Cost: No Electrical. CT/TT'd TOT86SS29L NOI1UNW80O NOHOCRI ZZ:ST T00Z-6&-AUW LL aged =30Nb'I11V 1` un-L031IHOUV LO L8699£9L =Wd6 L:Z L /6 /9 :P6AT808H FROM GOPHER ELECTRIC FRX NO. : 612 755 1935 May. 07 2001 09:49W P2 Page 2. 2. J-Box at door 129. Refer to PRO 11,submitted and approved. Cost: No Chane. 3. Provide 2— 1 %4 empty conduits, 1"floor to rd floor. Material: 49.00 Labor: 220.00 269.00 15% AQM. 309.00 Cost: Add$309.00, B. Room 115 Reception. 1. Rough in for distress push button. Cost: $100,00. 2. J-Box at 115. Refer to PR#11, submitted and approved Cost: No Changc. C. Room 117 Hallway. I. Provide rough-in for telephone/data. Cost: $150.00. 2. Provide fourplex 20 amp dedicated. Part of PR#13,submitted 4/02/01. 3. J-Box at 131. Refer to PR#11, submitted and approved. D. Door 117. Cost: No Change. J•Box at 117 (not included in PR#11). Cost: $75.00. F,- ]-Box at 100(not included in PR##11). Cost: $75.00. F. Room 104A Hallway. 1. 20 amp 120 volt power at i-box. Labor and Maternal......................Cost: $155.00 2- J-Box at 100A and 104A. Refer to PRO 11, submitted and approved_ Cost: No Change. G. Cougcil Chambers. 1-2-'-"W-4. All items believed complete, will review at later date. 6.3. Data and Communication Section 16743 Per specifications and drawings dated 4-20-01..................Add: $22,451.00. ET/ZT'd TOT86SS29L NOIRINOdd00 NOF OW ZZ:ST T00Z-60-MI4 ZL aBed :30NbI 1'IbldHf11�31IH0!!d c- LOL86S9£9L :Wd6L:Z L /6 /5 :pan�aoaa Z T'd ld.iol FROM GOPHER ELECTRIC FAX NO. : 612 755 1939 May. 07 2001 09:S0AM p3 Page 3 Unit prices: 1. Provido and install one data drop.................................Add $200.00 each. : 2. Provide and install one voiceldeta drop...........................Add$247.00 each. 3. Provide one 24 port patch panel and 24-4 ft.patch cords...Add$300.00 each. } 4. Provide one 48 port patch panel and 48 4 ft.patch cords......Add$594.00 each. Exceptions: 1. Owner to install required network equipment. 2. Provide and install telephone entrance service and cross connections. (entrance conduit by Electrical Contractor). Wi db very truly yours, GOPHER ELECTRIC CONTRACT RS,INC. -71q'0'0' Edward C. £T/£T'd TOT86SS29L NOIiU80dWO NOHD08 FZ:ST T00E-60-AUW £l eBed =3owiiiv wlifl.LOa1IHOUV <- LO19699£9L :Wd6L:e L /6 /9 :pen'ceoea Rochon Corporation Suite 101 3650 Annapolis Lane North Plymouth, MN 55447 Office 763.559.9393 Fax 763.559.8101 Arden Hills City Hall Rochon#0028 Proposal Request#23 5/7/01 Description: 2-16x36 return air grilles per engineers request Cost Breakdown Vendor Material/Other ; Subcontractor Labor Total Kumar Mechanical, Inc. ; $ 288.00 ; $ 288.00 ------_-"---------"-----'__--_'--'------'-T------------------------- ------------------------r-----------------'r-'-'--__----------- i $ --_—_-- _____------------------- ----------------------- ___-______-__-__-_-.A-___--_--_______-__-_ ____________________________________________.T_______----_-______-_-___T___--_---_-__-___-__---r-------------------.I____--_--______----_ i 1 1 Subtotal; 0 ; ; $ 288.00 OH& P; ; $ 28.80 -------------------------------------------- ------------------------- ------------------- -------------------- Bond Cost. ; i --------------------------------------------- -------------------------•------------------------ -------------------1-------------40- Total; ; $ 320.40 Total Proposal Request Cost $320 a a os y,Assistant Project Manager SubcontractorNendor Proposals Attached. Kumar Mechanical, Inc. Kumar KUMAR MECHANICAL,INC. s 877 S.W.3RD STREET SUITE#1, M' M e c h a n i c a l NEW BRIGHTON, MN 55112 TEL:651-636-6564 Inc. FAX: 651-636-2093 E-Mail Kummochgaol.com + contractors +Engineers TO: Chad FROM: Navin Kumar COMPANY: Rochon IM COR#: 20013-14 PHONE: 763-559-9393 FAX: 763-559-8101 DATE: 4/24101 CHANGE ORDER PROPOSAL! PROTECT: Arden Hills City Hall DBSCRIPTION: 2-1606 return air grilles. Pricing as per Engineer's request DESCRIPTION QTY MATERIAL SHOP FIELD MISC HOURS HOURS $ Return air grilles 2 180 Trucking and Handling 1 h TOTALS 180 0 1 0 TAX RATE RATE MULTIPLMR 1.070 61.00 61.00 1 DOLLARS 193 0 61 1 -0 - SUBTOTAL 254 SUBCONTRACTOR otes: The above price of$180 for the grilles 0 is for a 5 day ship time. r,or 10 day ship,c DIRECT COSTS 254 is$165. For 5 week ship,cost is$140. /� % 1.5 4 B % 0 0 Advise which shipping method to proceed ti % 2.00 5 if this is approved APR 2 4 2001 o % 10.00 25 TOTAL $ 288 - VJ. �•�r"�T •'1.LtJC,,l.. Y•.,JYI 11 .rr. V . ..mow.....��w..wv r..-.`... `--"' SPECIFICA71oN SHEET IP [EnAlishl Units MODELS ATRB,RTAB, RSRB and ASAB S/(Netr1c)In p&lmfi�vsi STEEL REGISTERS Ot GRILLES-- RETURN CARNES COMPANY,440,9-Moln St.,P.O.Bos 430040•VamnA.WE S3S09-0040 Phot1o:600/8{5.6411 FSIN GL EL� •DEFECTION FIXED BLADE 70 d crw.com hop:/j*wx oq'aes.00m RETURN GRILLE MODELS RSRB or RETURN REGISTER RSAB MODELS RTRB or RTAB C 14A` Ptxl LISTED SIZE+$• LISTED SM•19•(12.7) 619$• Is'0I 1-114' Is •e. �� T111ItT1 2AHe• v YV 110.x) 4 (06.1) d � 3 „• • eb b� p9 % B NOTES: LISTED SIZE o-W / •O • I I. SCREWS: no.a x 1-1/4'(31.8mm)long. DIMENSION L16TED IN INCHts(mlBlmabra) 1 2. GASKET: Polyurethane. III 2. STANDARD FINISH: Whirs. BLADE AVAILABLE SIZES* 4. BLADES INDIVIDUALLY ADJUSTABLE BLADE NINIMUN MAXIMUM S. REMOVABLE KEY OPERATOR ON DAMPER. MODEL SETTING DIREC110N QAINPER 6' CENTER MULLION IS USED FOR BLADE LENGTH A9A8V 45° Vertical M=H w Y H 'EXCEEQINO 24'(6m.6mm)(Umd Si;4 198ABH 430 No 4'x 4•(102 x 102) 38'x36'(911 x 914) 7. STANNIRD 91ZES ARE IN FULL INCH INCREMENTS RSHE o Hortto.0ral o ..lI 4'(102 x 102) 38'x 36'(914 x 914) IN EITHER DIRECTION. ALSO AVAILABLE,AS 0 Yerlkal No 4'x 4' 102 x 102 38'x 3B•(911x914) STANDARD,IN SIZES 1n FIT NOMINAL 12''8N-'mm) HTA BH 0° Horizonfal No and 24'(809.8mm)'LAY-IN T-BAR'APPLICATION- RTADV 450 Vertiea) Yes -4'x 1' 102 x 102) 36•x a8•(811><91 A) S.FRACTIONAL SIZES 1N 1/8'(3.2mm)INCREMENTS RTAB}{ Igo 1'x 4'(102 x 102) 9B'x 38' 914 x 914 ARE AVAILABLE ON SPECIAL ORDER, Horl:Dnlal Yes 4'jr 4'(1 u2 x 102) 36'x 9t3' 81i x 910) I. U.S.PATENT 5,771,647. RTRBV e° Verlleal Yee 4'x 4' 102 x 102 26 RTRB/l 0° Hrnfeootal Yes 4•x 4' 102 ) x (9141r 914) and ( z 102) 28'x36 (eU x 914) mA 7JXMn 47yk enjf S&a& Larger Siwe are furnished by hulling single unite to sUm All butted unllr;w)p be conswned of even Inch sized panels unless olherwise spedrod. urvr covey ct2 a rsvz rr>sAasFivvei, It,l _SUPERSEDES 14096-P 14095-G .: Rochon Corporation Suite 101 3650 Annapolis Lane North Plymouth, MN 55447 Office 763.559.9393 Fax 763.559.8101 Arden Hills City Hall Rochon#0028 Miscellaneous Cost#6 4/16/01 Description: Drawing W 24,Add 3/4"Treated Nailer to 2Ws. Cost Breakdown Vendor Material/Other I Subcontractor Labor Total Fried�es Drywall_Inc_ $ 563.00 $ 563.00 -------------------+------------------------+------------------- 4--------------____-3-------------------- ' ' ; - --------------------------------------------i---------------------j------------------------j------------------ i-------------------- -------------------------------------------1•-------------------------*------------------------r-------------------T------------------- Subtotal; ; $ 563.00 OH& P-' ' $56_30_ ---------------------- ---------------- -------- Bond Cost' ' ; ------------------------------ -- --------..----_-------------------a----------_-------------�------_------------i-------------�—�- Total; ; $ 626.34 Total Miscellaneous Costl 626 Chad a os y, AsslStant Project Manager Subcontractor/Vendor Proposals Attached: Hedges Drywall, Inc. t t t 11 1 J u V V l \r is r I V V 'I'j r Ili u V 4 u V Mill lI u u u t r [IV, r u u I V l u 7 V 1 V U V/ V V l j V V! rr.�1 PROPOSAL FRIEDGES DRYWALL 430 Webster Street New Market, MN 55054 (612)461-3288 fax (612) 461-3289 Propose aubmim O Phone Dote Rochon Corporation 612-559-9393 1/24101 base Job Nom■ 3650 Annapolis Lane North Amen Hills CAy Hall Gry,sate.and zip Coos Job locatlon Maple Grove, MN. 55447 Arden Hills, MN. AWnuon o■rnone Robert Dew 612-559-8101 We hereby submit specifications and estimates for: FRiEnGEs DRYWALL INC.IS A OPEN SHOP CONTRACTOR Rough carpentry labor and materials for the following: 563.00 add 1 x 6 at wood nailers al slopped roof Fried es DnTmll to broom clean and place in dumpster supplied by G.C. We propose hereby to fumish material and labor—complete In accordance w11h above speclf{catlons for the sum of: Five hundred sbdy three $ 563.00 Au mslenal is guaranteed to be an aped 0oct AN want to to compleb0 k1 a worknnenAke manner soaordng to ebodsrd prscUeea Any albftWn of dMat"from above spe64tatlam inwwinN ems does wife be eeecuted ositr upon NolMon 810e19,and will become an sada dterpe amr and oboe uN esdmilok AN egroomont:oornMg•nt upon sale;socldarb or dslsys Aryond Our cannel. owner to carry An.mrnodo and soar netsssaty Insurance. Our werkere an fully Caeerad by workman',Compeneetlen Insurance. Authorized Signature Todd Friedges Note: This proposal may be withdrawn by us if not accepted within 30 days Acceptance of Proposal The above prices,spteciflcalion and conditions are satisfactory and are hereby accepted. You are atAhorized to do the work es specilled. Signature: Date of Acceptance: Signature: Rochon Corporation Suite 101 3650 Annapolis Lane North Plymouth, MN 55447 Office 763.559.9393 Fax 763.559.8101 Arden Hills City Hall Rochon#0028 Miscellaneous Cost#8 5/7/01 Description: Per RR answer#35 two manual closers need to be added to doors 100, 100A,and 104A Cost Breakdown en or I Material/Other Subcontractor ; Labor Total Twin City-Glass Cont_Inc. $ 741_00 1 ; $ 741.00 ------------------- ------------------------ ------------------ 1 1 1 1 - -------------------------------------«-----i-------------------------L------------------------L-------------------i-------------------- 1 1 1 1 1 1 1 1 --------------------------------------------T---------------_---------*-----------------------1'-------------------T-------------------- i Subtotal; ; I I $ 741.00 OH& N 74.10 ---------------------------------- -------------- ---------------- ------------- $ -------- Bond Costi ; 1 � $ 9.26 ---------------------------------- -------y-------------------------L------------------------L-------------------1-------------------- Total; ; $ 824.36 Total Proposal Request Cost $824 -Mad Blahosky, AS551iVnt Project Manager SubcontractorNendor Proposals Attached: Twin City Glass Cont. Inc. Twin City Glass Contractors InFax 2805 Fairview Ave. North St. Paul, MN 55113 (651) 746-0650 Fax (651) 746-065544 To-Chad Blahosky Project Name: Arden Hills City Hall Project Number: 2006 Rochon Construction 3650 Annapolis Lane North Suite 120 Plymouth ,MN 55447 Fax:763$59-8101 From:Dan Welty Date:26 April 2001 Total Pages: 1, including this cover sheet. Re: Outstanding Pricing Issues Chad, have yet to receive a formal change order to proceed with the following changes. item One -A.S.I. #7 refer to Twin City Glass pricing dated 3/17/01 in the sum of$3,789.00. I closures for doors 100, 100A, and 104A in the sum of Item Two - R.F.I. #35 adds manua $741.00. will need authorization directing me to proceed prior to releasing materials. Please advise as we are scheduled to begin onsite within the next few weeks. Rochon Corporation Suite 101 3650 Annapolis Lane North Plymouth,MN 55447 Office 763.559.9393 Fax 763.559.8101 Arden Hills City Hall Rochon#0028 Miscellaneous Cost#9 5/7/01 Description: Elevator Equipment Room Bassmouth Fitting. Cost Breakdown Vendor I Material/Other ; Subcontractor ; Labor Total Kumar Mechanical, Inc. ; $ 277.00 ; ; $ 277.00 _________________- ---__--___---------------r___--------------------4------------------------------ ______--_- --------------------------------------------i-------------------------±-----------------------L-------------------'i$------------------ ____________________________________________--------------------------T------------------------r-------------------T--------------_-_--_ 1 1 1 1 Subtotal; is 277.00 OH&131 ; $ 27.70 -------------------------------------------- ------------------------- -------------------- Bond Cost I ______ --------------------------------------------i-------------------------_----------------- -�-------------------i------------—3=4fi- Total, ; $ 308.16 Total Miscellaneous Cost $308 Chad a os y, Assistant Projeff Manager SubcontractorlVendor Proposals Attached: Kumar Mechanical, Inc. NOTE% TRERE t5 A CZ"tATkTf dF' SIVE � �lT'S"INC�S . 5/1/01 2:21 Ptd Kumar KUMAR MECHANICAL,INC. RM t 877 S.W.3RD STREET SUITE##1, Mechanical NEW BRIGHTON, MN 55112 TEL:651-636-6564 Inc. FAX:651-636-2093 + Contractors E-Mail Kummech@aol.com +Epgineers TO: Chad FROM: Navin Kumar COMPANY: Rochon KNU COR#: 20013-17 PHONE: 763-559-9393 FAX: 763-559-6101 DATE: 5/1/01 CHANGE ORDER PROPOSAL: PROJECT: Arden Hills City Hall' DESCRTMON; Elevator Equipment Room bassmouth fitting DESCRIPTION QTY MATERIAL SHOP FIELD MISC HOURS HOURS $ B assmouth fitting to fit duct tight under beam 1 4 (cutting,measuring,bending) TOTALS 0 0 4 0 TAX RATE RATE MULTIPLIER 1,070 61,00 61,00 1 DOLLARS 0 0 244 0 SUBTOTAL 244 $UBCONTRACTOR Notes: 0 TOTAL DIRECT COSTS 244 PERMIT% 1.5 4 BOND% 0 0 1NSUR% 2.00 5 OH&P% 10.00 24 TOTAL $ 277 MAY-10-2001 09:58 ROCHON CORPORATION 612 559 8101 P.10/13 Rocbon Corporation Suite 101 3650 Annapolis Lano North Plymouth,MN 55447 FaxOffice7 763.559.9393 Fax 763.559,8101 Arden Hills City Hail Rocbon#0028 MWellaneotm Cost# 5/10/01 pescripdon; Propossi Request#7 Credit for the VA V boar not kL%I*ied on Change Order#2 Cost Breakdown bor Total LA vendor ; Materia er ; u on ac or ; $ (2,986:�� $ 1,032-004. .._.�' ..�1.� Itanical,Inc. �_�.------------- S ' $ 1,956.00 ubtotal; ' $ spas. ---_._-�-�--------.�------_--�&� ------ Bond----- _ Costl,_____--_�__._.. __:__ ------------ ------------------- ---- L �..� ----- ----- ----• Total; $ 2,176.05) Total Miscellaneous Cost ( 2.1 er Chad a n roje=9 -Manager SubcontradtorNendor Proposals Attacked: Kumar Mechanical,Inc. M Y-10-2001 ey:5y R HUN CURPORRTION 612 559 8101 P.11i13 Kumar KUMAR USCHAMCAL,INC. x� 877 S.w,3RD STAM SUITE til, ' M e c h ani c al NEW BRIGWON, UN 55112 TEL;651-636-6564 In c. FAX:651-636-2093 Ronsracteri E-Mail xummech(gaol.com + +EpS�ueesy TO: Robert FROM: Navin Kumar COWAXY; Rochon XMI CORM: 20013-10 PHONB: 763-559-9393 PAX: 763.559.8101 )]A'Y'E: 2/26101 CHMOE ORDER PROPOSAL: PRO PROJECT: Arden Hills City Ball DESCRVnON; Add VAV box and controls DESCOLI T'IQN QTY MATERIAL SHOP FIELD MISC HOURS HOURS ; Fmish and instill VAV box and new claq 1 450 2 4 for VAV box TOTALS 450 2 4 0 TAX RATE RATE MUL'TIPLnR 1.070 61.Oo 61.00 1 DOLLARS 482 122 244 0 sv13TOrAY. $a8 9U8CONTRACTOIt --- ( M7 1'o T f*-Z Northern Air 1..710 / Balancing 75 CAV 17i t 1,785 ote�s 'TOTAL DIRECT COSTS 2,633 PBRW Tr, 1.5 39 This price is to furnish a box ;BOND% 0 0 identical to'VA,V's 3,4,or S. INSUR% 2.00 53 6"round inlet.I row water coil OH&F% 10.00 263 TOTAL 21985 i i 1 MAY-10-2001 09:59 ROCHON CORPORATION 612 559 8101 P.12i13 ,A, r Northem .Air Corporation . �E 75 South Owasso r81 vd, Little Canada, 3,&.55 117 Phone. (67 2) 490-9868 Par.- (61 z) 490-1636 DATE: FtbMary 20,2001 _ CHANGE ORDER REQUEST#2 JOB NAME: ARDEN HILLS CITY HALL NAC JOB# 2901LE"l 0 RFI# ASI# TO: KUMAR MECHANICAL PRO 7 077 3RD STREET SW SUITE 1 NEW BRIGHTON,MN 5112 FAX 0 851-636-2093 REQUESTED BY: ITEM# QTY DESCRIPTION OF ITEM COST EXTENDED 1 Add VAV Ou to room 130 S0.00 2; 5.5 Flitter Moans $60.00 $330.00 3 9 Conne eon arjd ppe malert Is $110.00 3110.00 d 11r1sutat'wa $200.00 5200.00 S 4.5 Electrical Moors WO.00 $270.00 G 1 VAV controller 5535,32 $335 7 1 Techician HOW 475.00 $75.00 S 1 MiSC.Mailri8lS $25.00 $25.00 9 10 $0.00 $0.00 SUS,-TOTAL $1,34.5.32 10 % PIO $1$4.53 SHIPPING 410.D0 CO- TOTAL 51,706.85 PLEASE SIGN AND RETURN FOR WORK TO BE PROCESSED AUTHORIZED BY: TITLE: SUBMITTE13 BY: I fit. C' 1301ZD! 'L00'd C�0�ti0 T0t0�lZQ MAY-10-2001 09:59 ROCHON CORPORATION 612 559 8101 P.13i13 KUMAIt N ECHANICAL,INC. jai Kum ar $77 s.w.3RD spu=sLms#i, Mechanical N W BR1GR70N, MN 55112 TEL:651-636-6564 Inc. PAX:651-636-2093 1:-ly i Kummoch6aoLcom t Contractors t Er�u►eert . TO: Chad MOM, Navin Kumar COUFANY: Rochon KMi COR#, 20013-10 PHONE: 763.559-9393 DATE: 4,127101 FAX 763.559-8101 - CHANGE ORDER PROPOSAL. PR#21 PROM-CT: Arden Hills City Hail DESCRIPTION: Add Oa daV�'VAV box,VAV diffuser,ew. for Roam 13030 and QTY MATERIAL. SHOP FED MISC DLSCRjPT10N HOURS HOURS $ i 300 2 , NO VAV box for 8030 1,500 20 32 Lined SAMA dactwork.Ole and dlMzser for B03C 2 2 4 >;irdstnoh damPors for B030 2 500 i1 500 1 Self regulated diffuser 1 -50 -2 Credit for no lax 12 trarssfer duct S Truclang sad Handling -7 TOTALS 2,750 22 4S 0 popTAX RA LF1 RATE MULTIPLIER 1.070 61.00 61.00 1 DOLLARS 2,943 1,342 2,745 0 SUBTOTAL 7.030 SCON'Y'itACTOR Nos here Air 2.723 Balancing 500 UB 1,200 Insulation 4.423 TOTAL I)IIMCTF COSTS 11,453 Nous: PERW S 1,5 172 sorm% 0 0 2 Q0 229 °&P% 10.00 �� TOTAL $ 12,9991 �rD01M tip -r�l �I TOTAL P.13 Hrn-��-gee i eyes Ruc.'F UN CURPORRT I ON 612 559 8101 P.08/09 Rochon Corporation Suile 101 AW Annapcli.,Lana North Plymouth.MN 554.17 Office 16-13-bt�)91493 Pax 763,559.8701 Arden Hills City Hall Rochon#DO26 Archftcts SupplernontoLhostructlon A" 423/01 Deser4)E10n: Added 609cftel systems and rabcatlon or elec&kOf needed. Cost Bn3ekdown en : a na r = u on or ; G hoop r Electric Con mots,Inc. : $ 381.00 _ $495.00 876.00 $ sMo0 OH&P. ,. .. X87.60 Bond COW __� _y a- 10.85 $ 55$74. Total ASI Cost 975 'Chada as y. a roject Manager Subs.�art&edodl/ert"Proposa/s Attached.' Gopher El dit Conbactom Inca HHK-25-2001 09 51 ROCHON CORPORATION 612 559 8101 P.09i09 GOPHER ELECTRIC CONTRACTORS, INC. 14M COON RAPIDS BOVANARD MINNEAPOUS,MINNESOTA 550.'!3 Phone:755-1930 - Date;��-� REQUEST FOR CHANGE ORDER - ------------------ To ------------------ To•' �;06� .� ��uJ project: l�Ro�N �.�ls C, PAW form is :in regard to a request fox compensation for additional work at the above site. iphanige requested by: mm A,9cJ14r,- ' C&r at. SellQoArlte� Q°a,, �3 DescripeVA&WJ WA tion of change: s l..sC-� o o U c UW . .0 04 AZc s+I[ psTgll Poe--rgA' •1 u &t AjJ Ygice. DA 20z ,IMEW AKS I& M AMI&R[- �1v7, p6D Cost of change: �,�,,tdZ 9�4° Please issue a change order or purchase order for• the above work. Very truly yours, GOPER B CTRIC CONTRACTORS, INC. Porm 0 TOTAL P.09 WHITEROCK CONSTRUCTION SERVICES,INC. 14144 Whiterook Road.Burnsville,Minnesota 55337 •(952)431-5470.Fax(952)431.4110 PROPOSAL May 8, 2001 ROCHON CORP, FAX*651-636-3286 PROJECT: ARDEN HILLS CITY HALL - COPING STONE CAULKING WE PROPOSE TO SUPPLY ALL LABOR, MATERIAL AND EQUIPMENT TO CAULK THE BED JOINT AND HEAD JOINT FOR THE SUM OF THREE THOUSAND ONE HUNDRED FORTY SIX DOLLARS ($3,146.00) ALL TAX AND INSURANCE INCLUDED r-69 144W/ DAVE JOHNSON �-�' '� r 14' ba `YCJra� � � �l e� Caulking • Coatings .Expansion Joints .Sealers •Conomte Rest"lon .Fire Caulking ARCH IT [ CTU HAL ALLIANCE ARCHITECT'S SUPPLEMENTAL INSTRUCTIONS NO. 20 Modified AIA Document G710 Project: Arden Hills City Hall Date: May 7,2001 1245 West Hwy.96 Comm No: 1997149 Arden Hills,MN 55112 Contractor: Rochon Corporation Owner: City of Arden Hills Suite 101 Round Lake Business Center 3650 Annapolis Lane North 4364 West Round Lake Road Plymouth,MN 55447 Arden Hills,MN 55112-5794 Initiated By: x Owner x--Architect _ Contractor _Consultant Copies to: _X..Rochon Corporation Alliance _ Cain Ouse_Mechanical ,_x_, City of Arden Hills _ Damon Farber-Landscape _ Cain Ouse--Electrical _ BRW-Civil _ Clark -Civil _ MBJ-Structural The Work shall be carried out in accordance with the following supplemental instructions issued in accordance with theContract Documents without change in Contract Sum or Contract Time. Proceeding with the Work in accordance with these instructions indicates your acknowledgement that there will be no change in the Contract Sum or Contract Time. Description: 1. As a clarification:The head joints at stone cap are to be raked and caulked. Attachments: none Architect: Architectural Alliance By: Jeanne Sterner 400 Clifton Avenue South, Minneapolis, Minnesota, 55403-3299, Tel: 1612)871-5703, Fax: (612)871.1212 MAY-10-2001 13:54 BRW 612 373 65 6 r.el/e� is BRW Inc. May 10,2001 Mr.Joe Lynch City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills,MN 55112 RE: 2001 Seal Coating Project Dear Mr.Lynch= Bids were received and opened for the above-referenced project on May 8.2001- Bids were received from four(4)contractors. The tabulated bid outcome is as follows: Contractrn. Bid Amount 1 Allied Blacktop Co. $35,900.34 2 Pearson Bros.Inc. $39,893.34 3 Bituminous Roadways,Inc. $46,890.24 4 Asphalt Surface Tech.,Inc. $53,117.85 All bids had proper bid guarantees in the amount of ten percent(10%)of the total bid as required by the project Manual. A bid tabulation was performed to verify the total bid amounts and all bids were found to be correct. A copy of the bid tabulation is attached for your information. The combined bid prices are within the$50,000 Engineer's estimate. The low bidder is substantially lower than the Engineer's estimate,which reflects a highly competitive bidding market for seal coating projects. The Contractor's bid price of$0.49 per square yard of seal coating reflects the lowest bid the City has received for seal coating in the last 4 projects completed. The low bidder,Allied Blacktop Co.,has been the seal coating Contractor on previous projects and has done an excellent job completing those projects. The City Engineer is very pleased with previous projects by Allied Blacktop Co. and recommends the City Council award the 2001 Seal Coating Project to Allied Blacktop Co.for the bid price of$35,900.34. Thresher Square 700 Third Street South Minneapolis, MN 55415 612.370.0700 Tel 612.370.1378 Fax MAY-10-2001 13:54 BRW 612 373 6526 P.02/05 �r UM BRW. Inc. Mr.Joe Lynch May 10, 2001 Page 2 If the Contractor is willing to do additional seal coating work at the current bid price,it is recommended the council amend the contract to include an additional 28,000 square yards of seal coating. The additional seal coating would bring the project closer to the$50,000.00 the City has budgeted for this project and take advantage of the exceptionally low bid price. If awarded,the project schedule is as follows: Award Contract May 14,2001 Begin Construction June 18,2001 Complete Construction July 31,2001 Please call me at(612)373-6479 if you have any questions or need additional information. Sincerely, BRW C. eg S. to E. Arden Hil Ci gineer Attachments cc: Thomas Moore/Arden Hills Terry Post/Arden Hills Nick LandwerBRW Mark Lynch/BRW Frank Ticknor/BRW File 37951-017-2001A WDREC.WM MHY-10-2001 1-3:54 BRW 612 373 6526 P.03i05 � C 0v0 07 Cl) (' M C,Z Co Z -. "- m . Z0 2) o c m _ co CD O� co CA) o n cCn o (1) -- o co 'D V Q CD CD O 0 T O � D cC ui 0 ro �o MAY-10-2001 13:5 BRW §12 37 6526 R.0 5 � E ¥ � m § � � 2 71 V \ � ■ # kk § T k o �� . . . . . . . . . . . . . .�. . \ MHY-10-2001 1-5:t4 612 373 6526 P.05/05 r a t a .y� r r = s i H y �g S f y� Gl < Z 6 s E m v cC v CJ rn H 2 m A }e v s N y a r � 3 TOTAL P.05 1: ARCHITECTURAL ALLIANCE May 1,2001400 CLIFTON AVENUE SOUTH �S= _... .... VP..r. Mr.Joe Lynchpp ;;3 CC iA _ 3a1 MINNEAPOLIS, MINNESOTA 55403-3299 r";i €j a L u yJ City Administrator TELEPHONE 16121871-5703 Arden Hills City Hall j H`j-�-S Round Lake Business Center FAX 16121 871-7212 4364 W.Round Lake Rd. Arden Hills,MN 55112-5794 Re: Roof Drains New City Hall Project Comm.No.97149 Dear Joe: We appreciate your April 5,2001 letter regarding the(2)additional roof drains. We understand your position relative to payment for the roof drains and regret that the drains were not indicated on the mechanical drawings. (They were indicated on the architectural drawings.) Part of the cost for the additional roof drains include an upsizing of the diameter of the rain water leader which was indicated on the mechanical drawings. Dave Scherbel and the State plumbing reviewer requested this upsizing. The roof drains are necessary to make the building perform. They should have been indicated on the mechanical drawings. We trust that the City's construction contingency can absorb the cost for the roof drains.The cost to add the drains as a change order item may be slightly higher than if the drains had been included in the original contractor bids.At issue is how much more the City may be paying for the drains now than the City would have paid at bid date. We will attempt to identify the cost difference for you,but do not believe that it is significant. As we have stated before,we have spent much time during the construction phase of the project incorporating City requested changes to the project.(e.g.,Guard office,additional private office, reception counter revisions,etc.). As of this date we have not charged the City for this time. Mr.Joe Lynch May 1,2001 Page 2 of 2 We believe that the new City Hall project will become a very nice facility for the citizens of Arden Hills,for City staff and City Council. Sincerely, /' � PETER VESTERHOLT,AIA Principal cc: Terry Post H:\HQ PROJECTS\1997\1997149\Office\043001L1.DOC It' FILE ! ,-ARQEN HILLS THE CITY WILL BE HOLDING ITS ANNUAL ADOPT-A-FLOWER GARDEN PLANTING DAY AT VARIOUS PARKS WITHIN THE CITY ON SATURDAY, MAY 199 2001 A quorum of the City Council may be in attendance and city business items may be discussed. City of Arden Hills • 4364 West Round Lake Road • Arden Hills,MN • 55112-5794 Phone(651)633-5676 • Fax: (651)633-7839 • www.ci.arden-hills.mn.us It' FILE • EN HILLS THE CITY COUNCIL WILL BE TOURING THE MAPLE GROVE GOVERNMENT CENTER AND DOWNTOWN REDEVELOPMENT AREA • ON WEDNESDAY, MAY 16, 2001 A quorum of the City Council may be in attendance and city business items may be discussed. City of Arden Hills • 4364 West Round Lake Road • Arden Hills,MN • 55112-5794 Phone(651)633-5676 • Fax: (651)633-7839 • www.ci.arden-hills.mn.us