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HomeMy WebLinkAbout05-11-15-R 'It ,`iIQEN HILLS Approved: June 29, 2015 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 11,2015 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Dave McClung, and Robert Woodburn Absent: Councilmember Brenda Holden(excused) Also present: City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Items 5E and 5F be pulled from the Consent Calendar. Councilmember Holmes requested Item 5B be pulled from the Consent Calendar. Councilmember Woodburn asked that Item 5C be removed from the Consent Calendar for further discussion. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIESANFORMATIONAL None. 3. STAFF COMMENTS ARDEN HILLS CITY COUNCIL—MAY 11, 2015 2 A. Rice Creek Commons (TCAAP)Update City Administrator Klaers stated that the City Council continues to discuss the draft TCAAP Redevelopment Plan (TRC). He noted that the Council held special work sessions on both May 2nd and May 4th. The TRC would be addressed again by the Council on May 18th. B. Joint Development Authority Update City Administrator Klaers stated that the TCAAP Joint Development Authority (JDA) meeting scheduled for Monday, May 4, 2015, was cancelled. The JDA will meet next on June 1St C. Transportation Update Public Works Director Maurer reported that the east side ramps of the County Road E bridge are now open. The west side ramps will be closed now for the next 14 days. He explained that the bridge beams will be set next Monday and Tuesday. The single lane status on Snelling Avenue will continue for one more week. The bridge is scheduled to be complete on August 10. Public Works Director Maurer stated that the County Road E improvements began on May 1 Ith and the inside lanes are closed. He discussed the work that will be conducted over the next two weeks and it is anticipated that the project will take approximately 10-12 weeks. Public Works Director Maurer explained that MnDOT is rebidding the County Road F project. The bids will be opened in early June with work anticipated to begin in mid-July. Public Works Director Maurer indicated that the I-35W/Highway 96 project has been awarded and a preconstruction meeting will be held later this week. He noted that this intersection will be closed for three weeks in the early phase of the work. This will assist in completing the project in a timely manner, while also providing cost saving. Public Works Director Maurer reported that Round Lake Road is progressing nicely. The trail is complete, all of the lights have been installed and only several pedestrian ramps are left to be poured. He explained that the final paving will be completed by late May or early June. Public Works Director Maurer stated that the Lexington Avenue improvements from I-694 to County Road F are being bid and work was scheduled to begin mid-July or early August. Public Works Director Maurer commented that work has begun on the City's PMP project. The contractor has mobilized and began work Wednesday of last week in the Grant and Noble area. Councilmember McClung expressed concern with how residents would be impacted by the closing of the I-35W/Highway 96 intersection. He did not want to see the three week closure turn into four or five. He requested that staff voice the City's concern to the County. ARDEN HILLS CITY COUNCIL—MAY 11, 2015 3 Public Works Director Maurer understood this concern and reported that he would have additional information for the Council on this project after the preconstruction meeting was held later this week. 4. APPROVAL OF MINUTES A. March 30, 2015, Regular City Council MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the March 30, 2015, regular City Council meeting minutes as presented. The motion carried unanimously (4-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Adoption of Resolution 2014 031 Reeognizing National P11 Works Week C. Motion ApprovalAmendment of P D A gree v ei4 .,n C 12 Amendment vMotioi f v D. Motion to Approve Planning Case 14-013 Arden Plaza Final PUD — Phase 2 Extension Request Fl. --Metion to Aece3t Publie Works , ainte,,.nee Worker- Resignation and Attthefize Advei4isemen€e eine Works Maii4ena*cv W,,,kef v,,,.aney G. Motion to Approve County Road E—Pine Tree Drive Improvements Payment 1 MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 6. PULLED CONSENT ITEMS A. Authorization to Appoint Public Works Seasonal Maintenance Worker Mayor Grant stated that he pulled this item from the Consent Calendar as the direction from staff did not reflect the direction provided by the Personnel Committee. He believed that the option recommended by staff was too open-ended. He understood that staff was in need of a seasonal maintenance worker after the City received a resignation from one of its Public Works Maintenance Workers. He recommended that the dates within the hire be more clearly defined to ensure that the department is not over-staffed. Councilmember Holmes asked if the Personnel Committee did not support the hire of seasonal maintenance worker. Mayor Grant explained that Scott Freyberger has resigned his position with the City effective July 2"d. This will be a reduction in the City's Public Works force until a replacement is hired. As a way to bridge this gap over the summer, staff requested the hire of a seasonal Public Works ARDEN HILLS CITY COUNCIL—MAY 11, 2015 4 Maintenance Worker. He supported the seasonal worker, so long as Mr. Freyberger's replacement wasn't also being hired at the same time. Councilmember Woodburn asked if the City typically hired seasonal workers. Mayor Grant commented that the City does hire seasonal help; however, this was to complete different tasks than the work currently completed by Scott Freyberger. He supported staff hiring a new Public Works employee after July 2°d Public Works Director Maurer commented that replacing Scott Freyberger would take at least two months. For this reason, staff was requesting the seasonal employee to assist the City this summer. He understands there would be some overlap, but this would end the first of September. He discussed the unique skill set that Mr. Freyberger has noting that it will be difficult to replace him. Mayor Grant questioned how staff wanted to proceed with this matter. Public Works Director Maurer reported that it would be his preference to hire Scott Freyberger's replacement as quickly as possible. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to deny the hiring of Daniel Crist as a Public Works Seasonal Maintenance Worker. The motion carried (4-0). B. Accept Public Works Maintenance Worker Resignation and Authorize Advertisement for the Public Works Maintenance Worker Vacancy Mayor Grant recommended that the Council accept Scott Freyberger's resignation and authorize staff to advertise for the position of Public Works Maintenance Worker. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to accept Scott Freyberger's resignation as Public Works Maintenance Worker for the City of Arden Hills effective July 2, 2015, and authorization to advertise for the position of Public Works Maintenance Worker for the City of Arden Hills. The motion carried (4-0). C. Adoption of Resolution 2014-031 Recognizing National Public Works Week Councilmember Holmes suggested that Resolutions or Proclamations that recognize staff, the public works department, or the police department be read aloud by the Mayor for the record. Mayor Grant read a Resolution aloud for the record recognizing National Public Works Week as May 17-23, 2015. He thanked the department for their efforts in maintaining the City infrastructure consisting of sanitary sewer, water, storm sewer, streets, trails, parks and public buildings. The daily efforts by these dedicated employees enhance the health, safety and quality of life for all our residents. ARDEN HILLS CITY COUNCIL—MAY 11, 2015 5 MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to adopt Resolution #2015-031, Recognizing National Public Works Week: May 17-23, 2015. The motion carried (4-0). D. Approval of PUD Amendment Agreement and CUP Amendment — Planning Case 15-002 Councilmember Woodburn did not support the PUD amendment agreement and CUP amendment for Frattallone's. He expressed concern with the language used within the agreement on Page 5. He stated that he believed it was incomprehensible. Councilmember Holmes believed that the language reflected the direction provided by Council at the meeting. Councilmember McClung agreed that the screening language reflected the Council's discussion. Mayor Grant also believed the language clearly reflected how the screening situation would be addressed. Councilmember Woodburn did not believe that the screening was being properly maintained at the Frattallone's site. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Third Amendment to the Planned Unit Development Agreement and Conditional Use Permit — Phase I for the Arden Plaza retail center, based on the March 30, 2015 and April 13, 2015, City Council approval of Planning Case 15-002. The motion carried 3-1 (Woodburn opposed). 7. PUBLIC HEARINGS A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Mayor Grant stated that under the Public Hearing section, citizens have an opportunity to discuss ideas regarding the Rice Creek Commons (TCAAP) development. Mayor Grant opened the public hearing at 7:37 p.m. Joseph Cox, 2 Peterson Place in North Oaks, explained that he is a potential home builder and investor in TCAAP. It was his understanding that the TCAAP property may be sold to a single developer. He requested that the City and County reconsider this line of thinking in order to allow a local investor to purchase land as this would put local contractors to work. Mayor Grant reviewed the Council's current planning timeline for TCAAP and anticipated that RFP's would be considered over the fall and winter by the JDA. He encouraged Mr. Cox to review the City's website to further view information on TCAAP. ARDEN HILLS CITY COUNCIL—MAY 11, 2015 6 With no one else coming forward to speak, Mayor Grant closed the public hearing at 7:41 p.m. 8. NEW BUSINESS A. Mounds View High School Trail Bids Public Works Director Maurer stated that MnDOT is planning to replace the County Road F bridge and the new bridge would include a 10-foot pedestrian facility along the south side. For this reason, the City has been considering a trail from the bridge to the Mounds View High School. The project includes approximately 1,200 feet of trail, in addition to 1,200 feet of concrete curb which would create an urban roadway so the trail could be placed immediately behind the curb. A retaining wall is still needed in order to create a bench area for the trail due to steep slopes. Public Works Director Maurer reported that the entire project was bid with a New Brighton street project, and New Brighton received five bids for the project. The low bid came in from Bituminous Roadways and was just over $3 million with the Arden Hills' Trail portion of the project amounting to $522,423.30. This was significantly more than the engineer's estimate, mostly due to the rising cost of concrete work. Public Works Director Maurer discussed the school trail project in further detail and requested that the Council approve an Agreement with the School District for their $120,000 contribution to the project and a Joint Powers Agreement with the City of New Brighton for construction of the Trail. Councilmember Holmes asked if the City was able to receive grant funds for this project. Public Works Director Maurer commented that staff investigated the potential of a Safe Routes to School grant; however, these funds could not be used for high schools. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve entering into a Joint Powers Agreement with the City of New Brighton and Ramsey County for the construction of the Mounds View High School Trail. The motion carried (4-0). MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve entering into an Agreement with the Mounds View Public Schools (District 621) for their contribution of $120,000 towards the proiect. The motion carried (4-0). B. Presbyterian Homes Request for Conduit Debt Financing Director of Finance and Administrative Services Iverson stated that Presbyterian Homes has requested approval from the City for conduit debt financing. She reported that Presbyterian Homes has submitted all necessary paperwork and fees. She requested that the Council call for a Public Hearing and authorize publication for the Public Hearing. ARDEN HILLS CITY COUNCIL—MAY 11, 2015 7 Mayor Grant asked for further information from bond counsel regarding State Statutes and conduit bonds. John Utley, Kennedy & Graven, discussed the bond management fee payable to the City for conduit bonds. He reported that the City could designate up to $10 million in conduit bonds each year. He advised that the bond fee would be addressed further by the Council and staff at the Public Hearing. Mayor Grant reported that the conduit bonds would be used by Presbyterian Homes to construct a 40 unit independent living facility referred to as the Brownstones. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve Resolution #2014-032, Calling for a Public Hearing and Authorizing Publication of a Notice of Public Hearing with respect to the proposed issuance of Revenue Bonds under Minnesota Statutes for the benefit of Presbyterian Homes of Arden Hills, Inc. The motion carried (4-0). 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Holmes discussed the Planning Cases that were reviewed on May 6, 2015 by the Planning Commission. She indicated that there were concerns with parking that was occurring at Bethel University during sporting events. She was in favor of staff investigating this matter further. Public Works Director Maurer reported that he received a letter from Bethel University. He provided the Council with a copy of the letter and noted that Bethel was in favor of adding the "No Parking" signs to the east side of the roadway. In addition, Bethel would try to provide enough parking on campus for its sporting events. He stated that staff would work with the public works staff and the County to have "No Parking" signs posted. Mayor Grant reported that he lives in the Chatham neighborhood and the parked cars from Bethel were creating safety concerns. He supported additional "No Parking" signs being posted. Public Works Director Maurer explained that he would be in touch with the County to get these signs posted. Councilmember Holmes asked if the May 4th Council meeting was televised. Mayor Grant indicated that audio of the meeting was recorded and that minutes would be drafted, but the meeting was not televised. Councilmember Holmes questioned when the Council would be discussing the Stacie Kvilvang memo. ARDEN HILLS CITY COUNCIL—MAY 11, 2015 8 Councilmember Holmes requested that proclamations not be put on consent but read during Public and Informational sections. Mayor Grant understood that Stacie's availability has been limited. He was in favor of reviewing this memo further. He recommended that staff speak with Ms. Kvilvang in order to arrange for her to attend an upcoming work session. Councilmember McClung thanked Public Works Director Maurer and the entire public works staff for the work they complete for the residents of Arden Hills. He appreciated the new trees that were planted by the Public Works Department in the City's parks. Mayor Grant commented that the newly elected governor in the State of Oregon, Kate Brown, was a Mounds View High School graduate. He noted that a letter of congratulations was sent to her and the City received a response. He read this response in full for the record. Mayor Grant noticed a rock at the County Road E2 Gateway sign has been placed in front of the light base. Public Works Director Maurer reported that the rock was put in its new location to hide the light and wooden base. Mayor Grant indicated that two years ago, a street repair was made in the Cannon/Tiller neighborhood due to the fact the street was delaminating and a selective mill and overlay was completed. He reported that he was in this neighborhood this weekend and he believed the roads were in great condition. He appreciated staff s efforts to extend the life of the roadways. Councilmember Woodburn discussed several other streets in the City that were beginning to delaminate. ADJOURN MOTION: Mayor Grant moved and Councilmember McClunjj seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the regular City Council meeting at 8:23 p.m. L" L!� % Amy Dietl David Grant City Clerk Mayor