HomeMy WebLinkAbout07-20-15-WSAGENDA ITEMS
CIP
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B CAPITAL
IMPROVEMENT PLAN SUMMARY.PDF, ATTACHMENT C CAPITAL
IMPROVEMENT PROJECT DETAIL SHEETS.PDF, ATTACHMENT D
EQUIPMENT REPLACEMENT PROGRAM.PDF, ATTACHMENT E PROJECTS
BY FUNDING SOURCE.PDF, ATTACHMENT F SOURCES AND USES OF
FUNDS SUMMARY FOR THE CIP.PDF, ATTACHMENT G SUMMARIES AND
DETAILS WITHOUT TCAAP.PDF, ATTACHMENT H SUMMARIES AND DETAIL
OF TCAAP.PDF
Outdoor Sales And Exterior Storage
Ryan Streff, City Planner
Matthew Bachler, Associate Planner
MEMO.PDF, ATTACHMENT.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Robert Woodburn
City Council
Work Session Agenda
July 20, 2015
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
1.A.
Documents:
1.B.
Documents:
2.
Page 1 of 1
AGENDA ITEM – 1A
MEMORANDUM
DATE: July 20, 2015
TO: Honorable Mayor and City Council Members
FROM: Patrick Klaers, City Administrator
Sue Iverson, Director of Finance and Administrative Services
SUBJECT: 2016 – 2020 Capital Improvement Program (CIP)
Action Requested
Provide feedback to staff on Preliminary Proposed 2016 – 2020 CIP Plan.
Background
Annually the City prepares a five (5) year Capital Improvement Plan for budgeting and
forecasting.
Discussion
A preliminary plan has been prepared and is attached along with a summary of projects, detailed
sheets on each project and their proposed funding sources, a report showing the projects by
funding source, and a sheet projecting the fund balances in each of the funds (since the operating
budgets have not yet been completed, these fund balances included estimated operating costs).
The majority of changes are in the Public Works area, a memo from Terry Maurer is attached for
your reference on the major changes to that area. EDA was updated but no changes to costs and
the voting system was moved out as it has not yet been purchased by Ramsey County. There is
also an attachment that separates out TCAAP expenditures from the rest of the expenditures.
Attachment
Attachment A: Memo from Terry Maurer
Attachment B: Capital Improvement Plan Summary
Attachment C: Capital Improvement Project Detail Sheets
Attachment D: Equipment Replacement Program
Attachment E: Projects by Funding Source
Attachment F: Sources and Uses of Funds Summary for the CIP
Attachment G: Summaries and detail without TCAAP
Attachment H: Summaries and detail of TCAAP
MEMORANDUM
DATE: June 10, 2015
TO: Patrick Klaers, City Administrator
Sue Iverson, Director of Finance and Administrative Services
FROM: Terry Maurer, Public Works Director
SUBJECT: Changes/Additions to 2016-2020 CIP
Listed below are the changes and/or additions we made to the 2016-2020 CIP.
A. Parks Department
Added TCAAP park development of $7,000,000 over the years 2017-2019. This is
the estimated park development cost from the TCAAP financial model.
Added the tennis court at Johanna Marsh Park for reconstruction in 2017. The court
was scheduled for resurfacing in 2014, but due to weather it was not completed. The
court has deteriorated to the point that resurfacing is not cost-effective and the court
should be reconstructed.
B. Sanitary Sewer Department
Added the TCAAP Trunk Sanitary Sewer & Lift Station in the amount of $1,200,000
in year 2016. This is the sanitary sewer and lift station associated with the Spine Road
construction. The estimated costs are those presented in the preliminary design
information previously provided to the Council.
C. Water Department
Added the TCAAP Trunk Water improvement associated with the Spine Road
construction in the amount of $1,000,000 in 2016. The estimated costs are those
presented in the preliminary design information previously provided to the Council.
Added the construction of a new water tower on the TCAAP site in the amount of
$4,800,000 in 2016 to coincide with the development of the Spine Road. The
estimated costs are those presented in the preliminary design information previously
provided to the Council.
Added a new booster station in the amount of $1,000,000 in 2016 for the water
system to provide redundancy to the existing high-pressure zone and to serve
TCAAP. The year 2016 coincides with the construction of the Spine Road and trunk
utilities to serve TCAAP. The estimated costs are those presented in the preliminary
design information previously provided to the Council.
Added the replacement of existing water main along County Road E2 where the
repair of three water main breaks in 2015 revealed deteriorated pipe material. Also
included the addition of a water main loop along Old Highway 10 from County Road
E to County Road E2 to provide redundancy to the system. These improvements are
estimated to cost $400,000 and were placed in 2017.
The north water tower repainting is planned for 2016. It had been budgeted at
$750,000. The estimated cost has been raised to $900,000 based on a current market
analysis for this type of work. Note: depending on the timing for the construction of a
new water tower in TCAAP, it may be advisable to wait until that new tower is
operational to repaint the existing tower as the new tower will provide better back-up
while the existing tower is out-of-service for repainting.
D. Street Department
Lexington Avenue Improvement (I-694 to CR F) raised the City contribution from
$100,000 to $300,000 to reflect the costs the City has agreed to with approval of
the Cooperative Agreement.
Added the Highway 96 landscaping in 2017 at an estimated cost of $600,000. This
item reflects that medians and boulevard areas have been created with the recently
completed U.S. 10/Hwy 96 Grade Separation project and more will be created
with the 35W/Hwy 96 Interchange project that will need to be landscaped. The
cost is truly just a place saver with no preliminary design estimates performed at
this time.
Old Snelling Avenue, including the bridge replacement, has been moved from
2025 to 2017 for two purposes. First, it is anticipated that in mid-2016 the City
should be granted State bridge bonding monies for half of the bridge construction
cost. Second, there was much discussion about this project and its timing at the
franchise fees public hearing. So the project has been moved to 2017 for Council
discussion regarding when it should be considered.
E. Equipment
Removed “Replace 2005 4-Door Diesel Pickup” at $44,000 from 2016.
Increased the cost of the “Replace 1997 Street Sweeper” anticipating that TCAAP
could have some public permeable pavers that would require a Vacuum Sweeper
(which is slightly more expensive) to maintain.
Added a pick-up to the fleet in 2017 to be dedicated to TCAAP sewer/water
service inspections and utility locates. Further, anticipating significant
development starting in 2017, these two items will likely require an additional
staff member either in Public Works or Engineering.
Added a fourth “Z” Mower in 2020 anticipating that all the parks and many public
boulevards will be constructed by then which will require a second full mowing
crew. There is also an added trailer to the fleet in 2018 to support the second
mowing crew.
If you have any questions about any of these items, please let me know.
______________________________________________________________________________
City of Arden Hills
City Council Work Session for July 20, 2015
Page 1 of 3
DATE: July 20, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Ryan Streff, City Planner
Matthew Bachler, Associate Planner
SUBJECT: Review of properties with Outdoor Sales or Exterior Storage within the B-2 and
B-3 Zoning Districts
Background
At the regular City Council meeting on April 13, 2015, staff was directed to review properties
within the City with outdoor sales or exterior storage and report back to the City Council at a
future Work Session. The Community Development Department has completed a preliminary
inventory of commercial and industrial properties in the B-2 and B-3 Zoning Districts. This
inventory included information on the type of business, whether outdoor sales or exterior storage
are present on the property, and if the property has received approval for these activities.
For the purpose of this memo, staff focused on the B-2 and B-3 Districts as most of the
commercial retail properties in the City are within these two districts. Businesses that have
outdoor sales or exterior storage but which are not located in either district, such as the Holiday
Service Station on Highway 96, are not discussed in this memo. If directed by the City Council,
staff is prepared to complete a similar inventory of properties within the City’s primarily
industrial zoning districts. It should also be noted that trash and service areas are not addressed in
the memo because these uses are not defined as exterior storage in the Zoning Code.
Analysis
Outdoor Sales
The Zoning Code does not include a general definition for outdoor sales. The closest term is
Open Sales Lot, which is defined as, “Any land used or occupied for the purpose of buying and
selling any goods, materials, or merchandise, and for the storing of same under the open sky
prior to sale.” Generally, this term is more applicable to the use of a property for motor vehicle
sales and leasing or flea market type activities and not to limited display of retail goods, such as
AGENDA ITEM - 1B
MEMORANDUM
______________________________________________________________________________
City of Arden Hills
City Council Work Session for July 20, 2015
Page 2 of 3
ice melt or firewood. However, the definition for open sales lots in the Zoning Code has been
interpreted it to apply to all cases of outdoor display and sale of goods.
The Zoning Code prohibits open sales lot uses in the B-2 District (Section 1320.085, Subd. 2).
Open air garden centers with an approved Conditional Use Permit are exempt from this
restriction. For the B-3 District, the Land Use Chart within the Zoning Code does not specifically
permit or prohibit open sales lots. Section 1320.03 of the Zoning Code states that the City
Council may designate a use as a conditional use if it is not listed in the Land Use Chart.
Five properties in the B-2 and B-3 Districts have some type of outdoor sales or display. The table
below provides information on these properties:
Exterior Storage
The Zoning Code defines exterior storage as, “the storage of goods, materials, equipment,
manufactured products and similar items not fully enclosed by a building.” The Land Use Chart
restricts exterior storage uses only to the I-2 - General Industrial District. Exterior storage is
prohibited in both the B-2 and B-3 Districts. However, in cases where a property has an
approved Conditional Use Permit for an open air garden center, limited exterior storage directly
associated with the garden center use may be approved by the City.
The inventory completed by staff included two properties with exterior storage areas. The table
below provides information on these properties:
Zoning District
Products
Sold/Displayed City Approvals
1201 County Road E -
Now Bike & Fitness B-2 District Bicycles -
1306 County Road E -
Shell Gas Station B-2 District
Propane tanks,
firewood, ice melt,
bagged ice
Approved CUP requires outdoor display of
products be contained in cabinets or racks (PC
94-014).
3527 Lexington Ave. -
Frattallone's Ace
Hardware B-2 District
Garden supplies,
propane tanks, ice melt
Approved CUP for outdoor seasonal garden
center and limited display areas at store
entrance (PC 15-002).
3585 Lexington Ave. -
Walgreens B-2 District Propane tanks -
3717 Lexington Ave. -
Cub Foods B-3 District
Propane tanks,
firewood, garden
supplies
• Approved PUD for seasonal garden center
with condition that adequate parking is
provided (PC 02-018).
• Non-garden center sales did not receive
approval from City.
______________________________________________________________________________
City of Arden Hills
City Council Work Session for July 20, 2015
Page 3 of 3
Discussion
Staff is requesting direction on the following items:
1) Should certain types of outdoor display and sales, such as vending machines, propane
tank exchanges, and ice machines, be allowed as permitted accessory uses if the principal
use on the property is a vehicle service business or convenience retail store?
2) Should a separate definition be added to the Zoning Code specifically for outdoor display
and sales for vehicle service businesses and convenience retail stores?
3) Should products that are displayed outdoors while a business is open and stored inside
overnight, such as equipment or bicycles, be exempt from the restrictions on outdoor
display and sales?
4) Should the City establish a process that would allow more extensive outdoor display and
sales areas with an approved Site Plan if certain location and setback standards are met?
5) Should any changes be made at this time to the Zoning Code’s prohibition of exterior
storage in the B-2 and B-3 District?
Attachments
• Map of Properties in the B-2 and B-3 Districts with Outdoor Sales or Exterior Storage
Zoning District Products Stored City Approvals
1253 Connelly Ave -
Pugleasa Company B-2 District Materials, equipment
Approved Site Plan Review for exterior
storage area screened by 8' chain link fence
with slats (PC 86-026).
3527 Lexington Ave -
Frattallone's Ace
Hardware B-2 District
Seasonal garden center
supplies and materials
Approved CUP allows storage of products
associated with seasonal garden center (PC
15-002).
RED FOX RD
GREY FOX RD
G L E N A R D E N R D
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Outdoor Sales and Exterior Storage - B-2 District and B-3 District
B-2 Zoning District
B-3 Zoning District
Buildings
Outd oor Sales
Exterior Storage
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