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Home My WebLink About07-27-15-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons -TCAAAP Update Patrick Klaers, City Administrator MEMO.PDF Transportation Update John Anderson, Assistant City Engineer MEMO.PDF APPROVAL OF MINUTES Draft Minutes June 8, 2015, Regular City Council June 29, 2015, Special City Council Work Session 06 -08 -15 -R.PDF, 06 -29 -15 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Planning Case 15 -014 Verizon Wireless CUP - 2 Pine Tree Drive Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF Site Use Lease Agreement With New Cingular Wireless, PCS, LLC, Fka AT&T John Anderson, Assistant City Engineer MEMO.PDF, ATTACHMENT A.PDF 2015 2nd Quarter Actuals Sue Iverson, Director of Finance and Administrative Services Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Business Subsidy Criteria And City Public Financing Guidelines Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Adopt Resolution 2015 -038 Authorizing The Use Of New Voting System Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF Approval Of PUD Amendment Agreement - Planning Case 15 -012 Caribou Coffee Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. NEW BUSINESS UNFINISHED BUSINESS City Administrator Recruitment Process Sue Iverson, Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Robert Woodburn Regular City Council Agenda July 27, 2015 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons -TCAAAP Update Patrick Klaers, City Administrator MEMO.PDFTransportation UpdateJohn Anderson, Assistant City EngineerMEMO.PDFAPPROVAL OF MINUTESDraft MinutesJune 8, 2015, Regular City Council June 29, 2015, Special City Council Work Session 06 -08 -15 -R.PDF, 06 -29 -15 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Planning Case 15 -014 Verizon Wireless CUP - 2 Pine Tree Drive Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF Site Use Lease Agreement With New Cingular Wireless, PCS, LLC, Fka AT&T John Anderson, Assistant City Engineer MEMO.PDF, ATTACHMENT A.PDF 2015 2nd Quarter Actuals Sue Iverson, Director of Finance and Administrative Services Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Business Subsidy Criteria And City Public Financing Guidelines Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Adopt Resolution 2015 -038 Authorizing The Use Of New Voting System Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF Approval Of PUD Amendment Agreement - Planning Case 15 -012 Caribou Coffee Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. NEW BUSINESS UNFINISHED BUSINESS City Administrator Recruitment Process Sue Iverson, Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Regular City Council Agenda July 27, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons -TCAAAP Update Patrick Klaers, City Administrator MEMO.PDFTransportation UpdateJohn Anderson, Assistant City EngineerMEMO.PDFAPPROVAL OF MINUTESDraft MinutesJune 8, 2015, Regular City Council June 29, 2015, Special City Council Work Session06-08 -15 -R.PDF, 06 -29 -15 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting AnalystMEMO.PDFPlanning Case 15 -014 Verizon Wireless CUP - 2 Pine Tree DriveMatthew Bachler, Associate PlannerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDFSite Use Lease Agreement With New Cingular Wireless, PCS, LLC, Fka AT&TJohn Anderson, Assistant City EngineerMEMO.PDF, ATTACHMENT A.PDF2015 2nd Quarter ActualsSue Iverson, Director of Finance and Administrative ServicesDave Perrault, Finance AnalystMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFBusiness Subsidy Criteria And City Public Financing GuidelinesMatthew Bachler, Associate PlannerMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFAdopt Resolution 2015 -038 Authorizing The Use Of New Voting SystemAmy Dietl, City ClerkMEMO.PDF, ATTACHMENT A.PDFApproval Of PUD Amendment Agreement - Planning Case 15 -012 Caribou Coffee Ryan Streff, City PlannerMEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. NEW BUSINESS UNFINISHED BUSINESS City Administrator Recruitment Process Sue Iverson, Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Regular City Council Agenda July 27, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents: 6. 7. 8. 9. 9.A. Documents: 10. Page 1 of 1 DATE: July 27, 2015 TO: Honorable Mayor and City Councilmembers FROM: Patrick Klaers, City Administrator SUBJECT: Rice Creek Commons (TCAAP) Update Background A brief oral update will be provided at the meeting regarding Rice Creek Commons (TCAAP). STAFF COMMENTS – 3A MEMORANDUM Page 1 of 1 DATE: July 27, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: John Anderson, Assistant City Engineer SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting regarding road construction/transportation in the City of Arden Hills. STAFF COMMENTS – 3B MEMORANDUM Approved: July 27, 2015 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 8, 2015 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:03 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Robert Woodburn Absent: None Also present: City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; City Planner Ryan Streff; Associate Planner Matthew Bachler; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holmes requested Item 5B be pulled from the Consent Agenda for further discussion. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) Update City Administrator Klaers stated that the City Council preliminarily approved the TCAAP Redevelopment Code (TRC) on Tuesday, May 26, 2015. The City Council discussed the ARDEN HILLS CITY COUNCIL – JUNE 8, 2015 2 Comprehensive Plan Amendment (CPA) at a work session earlier tonight and will discuss it again at a work session on June 15th. Public hearings on the TRC and the CPA are tentatively scheduled for July 8, 2015, at the Planning Commission meeting. The draft TRC is posted on the City’s website with a link from the home page. Council Member Holmes requested that the public hearing date be posted on the City’s website. City Administrator Klaers commented that this will be done once the date is finalized by Council. B. Joint Development Authority Update City Administrator Klaers stated that the TCAAP Joint Development Authority (JDA) met on Monday, June 1, 2015. A presentation on the TCAAP Redevelopment Code was given by City Staff. Councilmember Holden (and JDA member) appreciated the presentation made by staff on the TRC to the JDA. She commented that concerns were raised regarding the role of the JDA, along with the lack of flexibility that was written into the TRC. She feared that not everyone’s vision was being met within the TRC. This would continue to be addressed as the TRC and CPA move through the approval process. C. Transportation Update Public Works Director Maurer reported that the County Road E bridge over Snelling was progressing nicely. The deck has been poured and was curing. Work on the approaches and signals was commencing at this time. He noted that this project was on schedule and the bridge should be open by August 14th. Public Works Director Maurer indicated that County Road E improvements were moving from the inside to the outside of this roadway. Curb, gutter, and sidewalk work would begin shortly. Public Works Director Maurer stated that work has begun on the I-35W/Highway 96 interchange. He explained that this interchange will be closed for three weeks beginning Monday, June 15th. Public Works Director Maurer commented that the County Road F bridge was rebid on Friday. The result was that Ames Contracting was the low bidder. The award of this contract will be expedited and the existing bridge is scheduled for take-down the weekend of July 17-19. Public Works Director Maurer reported that Round Lake Road was essentially completed other than the final lift of blacktop and striping. He anticipated that both would be completed in the next 10 days. Public Works Director Maurer indicated that the Grant and Noble Street Improvement Project area was being prepped for curb/gutter at this time. He noted that the Venus neighborhood would ARDEN HILLS CITY COUNCIL – JUNE 8, 2015 3 have temporary water hookups completed next week in order to allow for the underground work to begin replacing the existing water system. Councilmember Woodburn asked when four lanes of traffic would be open on Lexington Avenue. He discussed the large number of vehicles committing illegal u-turns on TH 51 at Hamline Avenue. Public Works Director Maurer did not have a date certain. He expected that this would occur the first part of July. He reported that the Sheriff’s Department is conducting increased enforcement to address the illegal u-turns. Mayor Grant asked if staff has been in contact with Bethel University regarding the no parking signs. Public Works Director Maurer indicated that the no parking signs have been posted. 4. APPROVAL OF MINUTES A. April 13, 2015, Regular City Council B. April 27, 2015, Special City Council Work Session C. April 27, 2015, Regular City Council MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the April 13, 2015, regular City Council meeting minutes, April 27, 2015, special City Council work session minutes; and April 27, 2015, regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Findings of Fact and Decision Regarding Application of Holiday Stationstores, Inc. C. Motion to Approve Round Lake Road Area Improvement – Payment 8 D. Motion to Approve County Road E – Pine Tree Drive Improvements – Payment 2 E. Motion to Approve 2015 Pavement Management Program – PMP – Pay Estimate 1 F. Motion to Approve Lake Johanna Fire Department Capital Expenditures G. Motion to Approve Amendment to Joint Cooperation Agreement MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended removing Item 5B and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS ARDEN HILLS CITY COUNCIL – JUNE 8, 2015 4 A. Findings of Fact and Decision Regarding Application of Holiday Stationstores, Inc. Associate Planner Bachler reported that on May 26, 2015, the City Council considered the application of Holiday Stationstores, Inc. for a Planned Unit Development Amendment to install architectural accent lighting at the Holiday service station located at 1920 West Highway 96 (Planning Case 15-008). The City Council voted to deny Planning Case 15-008, and directed the City Attorney to draft the Findings of Fact and Decision to be reviewed by the City Council at the meeting on June 8, 2015. It was noted the City Attorney has completed the Findings of Fact and Decision document. Councilmember Holmes did not support the Findings of Fact for this Planning Case and would therefore not be able to support the approval of this item. She stated that in the future with situations like this proposal, only unanimous decisions should be placed on the Consent Calendar. Councilmember Woodburn suggested that all references to “neighboring properties” be amended to be “adjacent properties”. Mayor Grant believed that the City Attorney used this language per State Statute. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the Findings of Fact and Decision Regarding Application of Holiday Stationstores, Inc. for a PUD Amendment for Property at 1920 West Highway 96 in Planning Case 15-008. The motion carried 4-1 (Holmes opposed). 7. PUBLIC HEARINGS A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Mayor Grant stated that under the public hearing section, citizens have an opportunity to discuss ideas regarding the Rice Creek Commons (TCAAP) development. Mayor Grant opened the public hearing at 7:28 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:29 p.m. B. Public Hearing for Presbyterian Homes Request for Conduit Financing Director of Finance and Administrative Services Iverson explained that the City has issued conduit debt to Presbyterian Homes in the past. She reported that Presbyterian Homes was now beginning Phase II of their development for the brownstones and was requesting conduit financing. The issuance would be in accordance with the original Development Agreement which was dated December 20, 2010. It was noted that the fees collected on this debt issuance would be $25,000. Staff recommended that after the Council holds the public hearing for the proposed conduit debt financing, it adopts resolution 2015-034 giving preliminary approval to the ARDEN HILLS CITY COUNCIL – JUNE 8, 2015 5 financing. She also stated that the City’s Bond Counsel and a representative from Presbyterian Homes were present to answer any questions. Councilmember Woodburn requested further information on conduit debt financing. John Utley, bond counsel, provided the Council with further information on conduit debt financing noting that the City would not be responsible for the repayment of these bonds. He reported that the City could issue $10 million each year in conduit debt and could receive a management fee for the issuance of these funds. He noted that conduit debt financing was issued mostly to non-profits at a lower interest rate than can be received elsewhere. Mayor Grant questioned who would be providing the additional financing for this project. Mr. Utley explained that Presbyterian Homes would be financing the remaining $2 million in cash. Mayor Grant opened the public hearing at 7:37 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:38 p.m. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adopt Resolution #2015-034, Approving a housing program relating to a senior rental housing development to be located in the City of Arden Hills; granting preliminary approval to the issuance of revenue obligations by the City to finance the senior rental housing development, and approving and authorizing certain related actions. The motion carried (5-0). 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Woodburn discussed a recent article on affordable housing in the St. Paul Pioneer Press. Councilmember Holmes did not understand why this article claimed Cottage Villas was no longer affordable housing. Director of Finance and Administrative Services Iverson reported that once the TIF note was paid off for this project, the units are not required to remain affordable housing. Mayor Grant provided further comment on Cottage Villas and the increased rental rates. ARDEN HILLS CITY COUNCIL – JUNE 8, 2015 6 Councilmember Holmes commented that she would not be able to attend the July 8th Planning Commission meeting. She questioned if another Councilmember would be able to attend in her absence. Councilmember Woodburn stated that he was able to serve as the Council Liaison for this meeting. Mayor Grant noted that he would be attending this meeting as well. Councilmember Holmes indicated that she has been receiving complaints that the City Hall doors have not been opened in a timely manner for Planning Commission meetings. Councilmember Holden commented that the Personnel Committee would be meeting on Wednesday, June 10th. Councilmember Holden explained that last week she and several representatives from Ramsey County toured the TCAAP site with the Pioneer Press Editorial Board. The focus of this tour was energy resiliency. Councilmember Holden reported that she received several complaints from Planning Commission members regarding the recent work session as it seemed to them to have no purpose or structure. She requested staff follow-up with the Council on this item. Councilmember Holmes stated that she believed that the concern was that the Planning Commissioners were not able to review the proposed Comprehensive Plan Amendment changes and would not be able to review this information until just prior to the July 8th public hearing. Councilmember Holden was in favor of Cottage Villas remaining affordable housing for the lifetime of the structure and not just the duration of the TIF district. Councilmember Holden requested comment from the Lake Johanna Fire Department on the recent purchase of a picnic table that cost $750. Councilmember McClung stated that he would make an inquiry to the Fire Chief regarding this expense. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council meeting at 7:49 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: July 27, 2015 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JUNE 29, 2015 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the special City Council work session at 5:30 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Robert Woodburn Absent: None Also present: City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Finance Analyst Dave Perrault; Public Works Director Terry Maurer; Assistant City Engineer John Anderson; Community Development Director Jill Hutmacher; Associate Planner Matthew Bachler; and City Clerk Amy Dietl 1. AGENDA ITEMS A. Compensation Study Results Ann Antonsen, Springsted, Inc., reviewed the compensation study results with the Council. She explained that she was hired by the City to complete a compensation study which included updating all of the job descriptions. She indicated that a comprehensive market survey was also completed. She provided a listing of communities that were included in the survey. She provided comment on the salary ranges and discussed how these compared to Arden Hills. It was noted that the numbers within the study were from 2014 making them behind the market for 2015. She reviewed how the compensation rates were analyzed and commented on the salary ranges for each employee. She reported that five employees were currently below the minimum range in the recommended pay plan compensation. Councilmember Holmes asked if the City would be making any adjustments to the numbers considering the fact the numbers were from 2014. She questioned how the Personnel Committee planned to implement the compensation study. Ms. Antonsen recommended that the 2014 numbers be increased by 2% when comparing them to Arden Hills’ 2015 wages. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 29, 2015 2 The Council discussed the City’s current step and grade compensation system. Councilmember Holmes inquired how step increases are awarded. Director of Finance and Administrative Services Iverson reported that step increases are recommended by supervisors based on performance evaluations on the employees’ anniversary date. Mayor Grant reviewed the recommendations from the elected officials of the Personnel Committee, noting that they were recommending that Council pursue Option 2. Councilmember Holmes supported Option 3 with a 2% increase to the new salary scale. Ms. Antonsen discussed Option 3 with the Council in further detail. Councilmember Holden reported that the Personnel Committee’s recommendation was Option 1, which would bump all of the employees who are below the range to the minimum, and Option 2 to be implemented over the next year. She noted that these recommendations are reviewed in the Agenda memo. City Administrator Klaers commented that another way to implement Option 2 would be to move all employees from the old pay scale into the new pay scale during the 2015 calendar year. He stated that this would avoid a second overlap in pay increases for those employees who moved during the first six months of 2015. Mayor Grant expressed frustration that yet another option was being brought up at the last minute when the Council did not have the numbers in front of them. Councilmember Holden was in favor of the Council taking action on the compensation study this evening and expressed that further actions could always be taken later. Mayor Grant agreed with Councilmember Holden. Councilmember McClung discussed his definition of pay equity. He stated that the State did not pay as well as local municipalities. Ms. Antonsen explained that the State of Minnesota did not have to comply with pay equity standards, it was only local governments that had to comply. Councilmember Holden agreed with Councilmember McClung with regard to pay equity. However, she understood that Arden Hills was in direct competition with other municipalities for high quality staff. Councilmember McClung stated that he would be interested to know how many qualified applicants have applied for recent City jobs. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 29, 2015 3 Mayor Grant questioned how the Council wanted to proceed with the compensation study. The Council was in favor of proceeding with Option 1 and Option 2 as presented. B. Personnel Committee Recommendation on Compensation and Benefits City Administrator Klaers reviewed the recommendation summary from the Personnel Committee regarding compensation and benefits for holidays, health insurance and PTO. He noted that the study results indicate that 12 holidays (with one being a floating holiday) is the average holiday count among the cities surveyed. Discussion ensued by the Council regarding PTO. Councilmember McClung stated that he could not support the current plan as it was too high. Ms. Antonsen provided comment on the proposed health insurance for City employees. Councilmember Holmes did not understand why married employees who had insurance through their spouses’ plans were required to take single-coverage health insurance through the City. Director of Finance and Administrative Services Iverson stated that due to the small number of employees at the City, all staff members must carry single-coverage to maintain our rates as well as the eligibility to even offer health insurance. Councilmember Holmes questioned the $1,650 amount contributed to the HSA account for employees electing single coverage. She suggested that $1,650 be offered to both current and future employees who only elect single-coverage. Councilmember Holden discussed the reasoning behind this decision as recommended by the Personnel Committee. The Council did not support Councilmember Holmes suggestion. C. City Administrator’s Amendment to Employment Agreement City Administrator Klaers commented that he has changed his retirement plans and was no longer planning to retire in May of 2016 but rather would be leaving on October 2, 2015. Mayor Grant stated that this topic was no longer relevant considering City Administrator Klaers’ announcement. Councilmember Woodburn questioned how the City would approach hiring a new City Administrator. Mayor Grant discussed the hiring process followed by the City in the past noting that a recruitment strategy would have to be designed. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 29, 2015 4 City Administrator Klaers stated that the City would have to consider if they wanted to conduct the search internally or hire a recruitment firm. Councilmember Holden was interested in seeing the expense that would be incurred by hiring a recruitment firm. It was decided that this would be discussed at the Personnel Committee meeting on June 30, 2015. D. Economic Development – Business Retention Strategies This item will be discussed at a future work session. 2. COUNCIL COMMENTS AND STAFF UPDATES Public Works Director Maurer provided the Council with a copy of the preliminary infrastructure design report. ADJOURN Mayor Grant adjourned the special City Council work session at 6:38 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Page 1 of 1 DATE: July 27, 2015 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2015 Payroll #15 .................................................................................... $ 87,191.60 Total Payroll $ 87,191.60 Accounts Payable Claims Through 07/24/2015 Paid Claims (Check No 44863-Check No 44910) ................................. $ 1,277,597.41 Paid Claims (Check No 44911-Check No 44912) ................................. $ 177,721.00 Total Accounts Payable $ 1,455,318.41 Total Claims $ 1,542,510.01 CONSENT ITEM - 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 15 CHECKS DATED: 07/17/15 Biweekly: 06/27/15 - 07/10/15 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,809.77 EFT SIT 2,806.14 EFT FICA Oasdi 4,503.57 EFT FICA Medicare 1,053.26 EFT TOTAL TAXES 15,172.74 Health Premium 2,267.16 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 275.00 A/P Check* FSA Dependent Care Reimb. 370.83 A/P Check* TOTAL FLEXIBLE SPENDING 2,912.99 HSA Health Saving 816.24 Health Care Savings Plan EFT Health Care Savings Plan-2% 270.90 EFT Health Care Savings Plan-4% 166.28 EFT TOTAL HEALTH SAVINGS 1,253.42 PERA 4,149.82 EFT ICMA 2,220.46 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 342.85 EFT TOTAL RETIREMENT 7,327.53 IUOE 49 Dues (Union) 134.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* 5,056.80 0.00 0.00 4,788.24 268.56 0.00 0.00 0.00 CITY BENEFIT 4,503.57 1,053.26 5,556.83 PERA Life Insurance 32.00 A/P Check Life/Addl/Dep Life 126.15 A/P Check* Public Employee Long Term Care 93.72 A/P Check* UNUM 42.55 A/P Check* AFLAC 237.92 EFT Avesis-Vision Care 5.43 A/P Check* TOTAL VOLUNTARY 671.77 Total Employee Deductions 27,338.45 Net Payroll 195.95 Direct Deposit 49,239.52 EFT Gross Payroll Tie-Out 76,773.92 STD/LTD Gross - Up 0.00 Plus City Paid Benefit 10,613.63 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 87,191.60 FICA TIE-OUT Gross Payroll 76,773.92 Less Total FSA 2,912.99 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 73,860.93 FICA Oasdi @ 6.20% 4,503.57 FICA Medicare @ 1.45% 1,053.26 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 0.00 Accounts Payable User: Printed: ashley.bertrand 7/23/2015 6:31 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0382 ICMA Retirement Trust - 106944 07/17/2015ACH PR Batch 00200.07.2015 ICMA Employer Percent 401PR Batch 00200.07.2015 ICMA Employer Percent 401 268.56 PR Batch 00200.07.2015 ICMA Employee Percent 401PR Batch 00200.07.2015 ICMA Employee Percent 401 232.75 501.31Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 07/17/2015ACH PR Batch 00200.07.2015 ICMA Employee PercentPR Batch 00200.07.2015 ICMA Employee Percent 519.63 PR Batch 00200.07.2015 ICMA Employee DeductionPR Batch 00200.07.2015 ICMA Employee Deduction 1,468.08 1,987.71Total for this ACH Check for Vendor 0387: 0549 Able Hose & Rubber 07/17/2015ACH 1-867595 PW Vehicle #321 Parts PW Vehicle #321 Parts 18.04 18.04Total for this ACH Check for Vendor 0549: 1041 Aaron Thelen 07/17/2015ACH 07102015-AT July 2015 Mileage July 2015 Mileage 80.64 80.64Total for this ACH Check for Vendor 1041: 1481 Park Construction 07/17/2015ACH 07132015-PC Payment #3 Cty Rd E/Pine Tree Drive ImprovementsPayment #3 Cty Rd E/Pine Tree Drive Improvements 286,905.10 286,905.10Total for this ACH Check for Vendor 1481: 4447 Braun Intertec Corporation 07/17/2015ACH B028506 Round Lake Road Geotechnicial Services May 2015Round Lake Road Geotechnicial Services May 2015 6,994.00 B030715 Round Lake Road Geotechnicial Services June 2015Round Lake Road Geotechnicial Services June 2015 4,865.74 11,859.74Total for this ACH Check for Vendor 4447: 5587 CES Imaging 07/17/2015ACH INV021142 June 2015 Plotter Rental Charges June 2015 Plotter Rental Charges 60.00 60.00Total for this ACH Check for Vendor 5587: 5596 Jamar Company 07/17/2015ACH 389314 Parks Supplies Parks Supplies 93.50 93.50Total for this ACH Check for Vendor 5596: 5648 Matthew Bachler 07/17/2015ACH 07132015-MB P&Z Training P&Z Training 70.00 70.00Total for this ACH Check for Vendor 5648: 8800 Valley Paving Inc 07/17/2015ACH 07132015-VP Payment #2 2015 PMP Payment #2 2015 PMP 102,711.03 07132015-VP Payment #2 2015 PMP Payment #2 2015 PMP 292,327.65 07132015-VP Payment #2 2015 PMP Payment #2 2015 PMP 7,682.53 Page 1AP Checks by Date - Detail by Check Date (7/23/2015 6:31 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 07132015-VP Payment #2 2015 PMP Payment #2 2015 PMP 86,611.97 489,333.18Total for this ACH Check for Vendor 8800: FPTC Flexible Pipe Tool Company 07/17/2015ACH 18785 Sewer Supplies Sewer Supplies 119.00 119.00Total for this ACH Check for Vendor FPTC: 0600 315800-NCPERS Minnesota 07/17/201544863 3158715 June 2015 Payroll Deductions June 2015 Payroll Deductions 64.00 64.00Total for Check Number 44863: 2597 AARP 07/17/201544864 07142015-AARP July 2015 AARP Class July 2015 AARP Class 225.00 225.00Total for Check Number 44864: 6047 Avesis Third Party Administrators, Inc 07/17/201544865 15H5858-IN July 2015 Vision July 2015 Vision 10.86 10.86Total for Check Number 44865: 5716 William Bomberg 07/17/201544866 07092015-3783 GE 2014-00140 Escrow Release GE 2014-00140 Escrow Release 3,307.31 3,307.31Total for Check Number 44866: 0296 City of Arden Hills 07/17/201544867 07072015-PC June 2015 Petty Cash Rec June 2015 Petty Cash Rec 14.00 07072015-PC June 2015 Petty Cash Rec June 2015 Petty Cash Rec 29.24 07072015-PC June 2015 Petty Cash Rec June 2015 Petty Cash Rec 33.39 07072015-PC June 2015 Petty Cash Rec June 2015 Petty Cash Rec 15.00 91.63Total for Check Number 44867: 3420 DSM Excavating Co, Inc 07/17/201544868 07142015-DSM ROW 2013-01057 Refund ROW 2013-01057 Refund 1,000.00 1,000.00Total for Check Number 44868: 0339 Ferguson Waterworks 2516 07/17/201544869 0147517 PW Parts PW Parts 384.44 384.44Total for Check Number 44869: 4470 GLTC Premium Payments 07/17/201544870 1557717 July 2015 Long Term Care July 2015 Long Term Care 187.44 187.44Total for Check Number 44870: 8050 International Institute of Municipal Clerks 07/17/201544871 06222015-JH Julie Hanson 2015 Membership Dues Julie Hanson 2015 Membership Dues 95.00 95.00Total for Check Number 44871: 1830 M&B Services, LLC 07/17/201544872 06222015-M&B ROW 2015-00229 Refund ROW 2015-00229 Refund 1,000.00 1,000.00Total for Check Number 44872: 1302 Meyer Contract Inc.07/17/201544873 Page 2AP Checks by Date - Detail by Check Date (7/23/2015 6:31 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 07132015-MC Payment #8 (Amended) Round Lake Road Payment #8 (Amended) Round Lake Road 64,581.44 07132015-MC Payment #8 (Amended) Round Lake Road Payment #8 (Amended) Round Lake Road 280,397.92 07132015-MC Payment #8 (Amended) Round Lake Road Payment #8 (Amended) Round Lake Road 63,763.96 408,743.32Total for Check Number 44873: 1330 MN CLN SERVICES LLC 07/17/201544874 0715NN01 June 2015 Cleaning June 2015 Cleaning 1,478.75 1,478.75Total for Check Number 44874: 8032 Pace Analytical Field Svc 07/17/201544875 12150591 May 2015 Water Test Fees May 2015 Water Test Fees 679.00 679.00Total for Check Number 44875: 2500 Peterson, Geraldine 07/17/201544876 07092015-GP Refund of Meter Deposit Refund of Meter Deposit 50.00 50.00Total for Check Number 44876: 1074 Precision Landscape & Tree 07/17/201544877 1989 City Hall Tree Removal City Hall Tree Removal 1,350.00 1,350.00Total for Check Number 44877: 3100 Provident Life and Accident Ins Co 07/17/201544878 9672443-0615 June 2015 UNUM Payment June 2015 UNUM Payment 85.10 85.10Total for Check Number 44878: 0282 Republic Services #899 07/17/201544879 0899-002696321 June 2015 Recycling Costs June 2015 Recycling Costs 7,568.94 7,568.94Total for Check Number 44879: 0751 Short Elliott Hendrickson, Inc.07/17/201544880 299324 PW 12-0029-002-02 May 2015 Escrow Charges PW 12-0029-002-02 May 2015 Escrow Charges 461.40 299325 PW 12-0029-004-02 May 2015 Escrow Charges PW 12-0029-004-02 May 2015 Escrow Charges 1,267.80 1,729.20Total for Check Number 44880: 1305 Standard Heating and Air Conditioning 07/17/201544881 2014-00983 2014-00983 Permit Refund 2014-00983 Permit Refund 234.98 234.98Total for Check Number 44881: 0327 Staples Business Advantage 07/17/201544882 3269186051 Office Supplies Office Supplies 251.99 3269186052 Office Supplies Office Supplies 33.17 3269252368 Office Supplies Office Supplies 68.94 3269252369 Office Supplies Office Supplies 81.98 436.08Total for Check Number 44882: 0925 T-Mobile 07/17/201544883 07222015-Tmobil June 2015 Tablet Charges June 2015 Tablet Charges 359.91 359.91Total for Check Number 44883: 1300 UniFirst Corporation 07/17/201544884 090 0259342 July 2015 Mat Service July 2015 Mat Service 78.60 Page 3AP Checks by Date - Detail by Check Date (7/23/2015 6:31 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 78.60Total for Check Number 44884: 1722 Vulcan, Casey 07/17/201544885 06222015-CV Mini Sports Sampler Refund Mini Sports Sampler Refund 184.00 184.00Total for Check Number 44885: 1,220,371.78Total for 7/17/2015: 0125 Central Wood Products 07/23/2015ACH 63633 Parks Supplies Parks Supplies 641.25 63634 Parks Supplies Parks Supplies 641.25 63644 Parks Supplies Parks Supplies 641.25 63918 Parks Supplies Parks Supplies 641.25 63919 Parks Supplies Parks Supplies 627.75 3,192.75Total for this ACH Check for Vendor 0125: 0189 Gopher State One-Call, Inc.07/23/2015ACH 138045 June 2015 Locates June 2015 Locates 243.75 138045 June 2015 Locates June 2015 Locates 243.75 487.50Total for this ACH Check for Vendor 0189: 0285 Xcel Energy 07/23/2015ACH 462206279 May 2015 Utility Bill May 2015 Utility Bill 1,556.51 462206279 May 2015 Utility Bill May 2015 Utility Bill 575.24 462206279 May 2015 Utility Bill May 2015 Utility Bill 605.25 462206279 May 2015 Utility Bill May 2015 Utility Bill 193.47 462206279 May 2015 Utility Bill May 2015 Utility Bill 941.36 3,871.83Total for this ACH Check for Vendor 0285: 0292 Oxygen Service Company, Inc.07/23/2015ACH 03308777 June 2015 PW Rental June 2015 PW Rental 17.40 17.40Total for this ACH Check for Vendor 0292: 0413 Newman Traffic Signs 07/23/2015ACH TI-0287172 Safety Street Signs Safety Street Signs 76.58 TI-0287240 Safety Street Signs Safety Street Signs 1,209.04 1,285.62Total for this ACH Check for Vendor 0413: 0772 ESS Brothers & Sons, Inc.07/23/2015ACH UU3799 Surface Water Supplies Surface Water Supplies 716.00 716.00Total for this ACH Check for Vendor 0772: 0922 North Suburban Access Corporation 07/23/2015ACH 15-052 June 2015 Council Cable Services June 2015 Council Cable Services 257.40 15-058 Q2 2015 Web Streaming Q2 2015 Web Streaming 696.54 953.94Total for this ACH Check for Vendor 0922: 2129 Elfering & Associates 07/23/2015ACH 2116 June 2015 Round lake Road Expenses June 2015 Round lake Road Expenses 7,212.50 2121 June 2015 SWM CIP Expenses June 2015 SWM CIP Expenses 2,797.50 Page 4AP Checks by Date - Detail by Check Date (7/23/2015 6:31 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 10,010.00Total for this ACH Check for Vendor 2129: 5173 Badger Meter, Inc.07/23/2015ACH 1049040 Water Meter Supplies Water Meter Supplies 1,314.00 1050157 Q2 2015 Service Charges Q2 2015 Service Charges 472.50 1,786.50Total for this ACH Check for Vendor 5173: LACI Sports Unlimited 07/23/2015ACH Skateboard-0615 June 2015 Skateboarding Camp June 2015 Skateboarding Camp 224.00 Volleyball-0715 July 2015 Volleyball Camp July 2015 Volleyball Camp 355.00 579.00Total for this ACH Check for Vendor LACI: TOII Tokle Inspections, Inc 07/23/2015ACH 07012015-Tokle June 2015 Inspections June 2015 Inspections 1,751.20 1,751.20Total for this ACH Check for Vendor TOII: 2129 Elfering & Associates 07/23/2015ACH 2117 June 2015 PMP Expenses-Venus/Crystal June 2015 PMP Expenses 34,347.50 2118 June 2015 PMP Expenses-Grant/Noble June 2015 PMP Expenses 67,017.50 2119 June 2015 County Road E Expenses June 2015 County Road E Expenses 34,970.00 136,335.00Total for this ACH Check for Vendor 2129: UB*00128 Rob & Annette Abel 07/23/201544886 Refund Check 73.08 73.08Total for Check Number 44886: 1461 Brightwood Hills Golf Course 07/23/201544887 06272015-BHGC Summer 2015 Golf Lessons Summer 2015 Golf Lessons 300.00 300.00Total for Check Number 44887: 0319 City of Roseville 07/23/201544888 0220352 July 2015 IT Bill July 2015 IT Bill 3,206.83 0220380 July 2015 Phone Bill July 2015 IT Bill 403.85 3,610.68Total for Check Number 44888: 1785 EcoEnvelopes 07/23/201544889 1433 Window Envelopes Window Envelopes 351.15 351.15Total for Check Number 44889: 0841 Ehlers & Associates, Inc.07/23/201544890 67925 June 2015 TCAAP Services June 2015 TCAAP Services 892.50 67926 June 2015 TIF Services June 2015 TIF Services 51.25 67926 June 2015 TIF Services June 2015 TIF Services 51.25 67926 June 2015 TIF Services June 2015 TIF Services 51.25 67927 June 2015 EDA Services June 2015 TCAAP Services 2,467.50 67928 June 2015 TIF #4 Services June 2015 TIF #4 Services 105.00 3,618.75Total for Check Number 44890: UB*00129 David Elias 07/23/201544891 Refund Check 106.25 106.25Total for Check Number 44891: Page 5AP Checks by Date - Detail by Check Date (7/23/2015 6:31 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0176 Frattallone's Hardware, Inc.07/23/201544892 065297-A City Hall Supplies City Hall Supplies 435.75 065660-A City Hall Supplies City Hall Supplies 8.76 444.51Total for Check Number 44892: 0390 INT'L Union Operating Engineers-Union Dues07/23/201544893 07012015-INT July 2015 Union Dues July 2015 Union Dues 268.00 268.00Total for Check Number 44893: 0147 ISD 621-Mounds View Community Ed 07/23/201544894 5977 June 2015 Facility Rental June 2015 Facility Rental 41.85 41.85Total for Check Number 44894: KEGC Kennedy & Graven 07/23/201544895 AR200-00007 515 General Financial Services: Audit General Financial Services: Audit 171.00 171.00Total for Check Number 44895: 0916 Lakes Country Service Coop 07/23/201544896 CI073HA9-0815 August 2015 Health Insurance August 2015 Health Insurance 4,746.50 CI073HB7-0815 August 2015 Health Insurance August 2015 Health Insurance 2,776.50 CI073HE1-0815 August 2015 Health Insurance August 2015 Health Insurance 1,568.50 9,091.50Total for Check Number 44896: UB*00126 Kyung Lee 07/23/201544897 Refund Check 98.00 98.00Total for Check Number 44897: 0214 LTG Power Equipment 07/23/201544898 173633 PW Parts Credit PW Parts Credit -500.00 179419 PW Parts PW Parts 590.15 182025 PW Parts PW Parts 37.36 191571 PW Parts PW Parts 117.23 191682 PW Parts PW Parts 259.87 191765 PW Parts PW Parts 188.01 692.62Total for Check Number 44898: UB*00127 Scott & Cheryl Miles 07/23/201544899 Refund Check 1,576.88 1,576.88Total for Check Number 44899: 9455 Minnesota Pump Works 07/23/201544900 7283 Sewer/Water Supplies Sewer/Water Supplies 492.50 7283 Sewer/Water Supplies Sewer/Water Supplies 492.50 985.00Total for Check Number 44900: 1208 Premium Waters, Inc 07/23/201544901 610207-06-15 June 2015 City Hall Supplies June 2015 City Hall Supplies 70.38 613317-06-15 June 2015 City Hall Supplies June 2015 City Hall Supplies 97.68 168.06Total for Check Number 44901: 0811 Ramsey County 07/23/201544902 PUBW-014633 May 2015 Repair & Parts Expenses May 2015 Repair & Parts Expenses 1,760.98 Page 6AP Checks by Date - Detail by Check Date (7/23/2015 6:31 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription PUBW-014633 May 2015 Repair & Parts Expenses May 2015 Repair & Parts Expenses 2,993.00 PUBW-014645 May 2015 Fuel Expenses May 2015 Fuel Expenses 3,551.54 8,305.52Total for Check Number 44902: UB*00124 Connie Sandberg 07/23/201544903 Refund Check 3.09 3.09Total for Check Number 44903: 1193 SelectAccount 07/23/201544904 1108637 July 2015 Participant Fees July 2015 Participant Fees 40.09 40.09Total for Check Number 44904: 0327 Staples Business Advantage 07/23/201544905 3269836480 Office Supplies Office Supplies 59.95 3269984758 Office Supplies Office Supplies 427.67 487.62Total for Check Number 44905: 5180 Tessman Seed Co.07/23/201544906 S217638-IN Parks Supplies Parks Supplies 1,234.73 1,234.73Total for Check Number 44906: UB*00125 Darrell Thorstenson 07/23/201544907 Refund Check 185.00 185.00Total for Check Number 44907: 0576 TimeSaver Off Site Secretarial 07/23/201544908 M21420 6/3, 6/17 Planning Commission & 6/15 CC Mtg 6/3, 6/17 Planning Commission & 6/15 CC Mtg 332.00 M21420 6/3, 6/17 Planning Commission & 6/15 CC Mtg 6/3, 6/17 Planning Commission & 6/15 CC Mtg 364.00 696.00Total for Check Number 44908: UB*00130 Chris Wagner 07/23/201544909 Refund Check 4.51 4.51Total for Check Number 44909: 5641 Donna Wiemann 07/23/201544910 07072015-DW Refund: Yoga for seniors (2 classes)Refund: Yoga for seniors (2 classes) 20.00 20.00Total for Check Number 44910: 1974 Dave Perkins Contracting Inc 07/23/201544911 25764 Surface Water 2015 CIP: Oak Ave Storm Sewer Surface Water 2015 CIP: Oak Ave Storm Sewer 28,326.00 28,326.00Total for Check Number 44911: 8081 Kimley-Horn and Associates, Inc 07/23/201544912 6604508 May 2015 TCAAP Services May 2015 TCAAP Services 13,060.00 13,060.00Total for Check Number 44912: 234,946.63Total for 7/23/2015: Page 7AP Checks by Date - Detail by Check Date (7/23/2015 6:31 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Report Total (73 checks): 1,455,318.41 Page 8AP Checks by Date - Detail by Check Date (7/23/2015 6:31 AM) City of Arden Hills City Council Meeting for July 27, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 1 of 5 CONSENT ITEM – 5B MEMORANDUM DATE: July 27, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-014 Applicant: Verizon Wireless (Rob Viera) Property Address: 2 Pine Tree Drive Request: Conditional Use Permit Requested Action Motion to approve a Conditional Use Permit (CUP) to install twelve wireless panel antennas and related equipment on the existing building located at 2 Pine Tree Drive. Background Verizon has requested a CUP to install twelve wireless panel antennas and related equipment on the existing Bethel University building at 2 Pine Tree Drive. Verizon currently has antennas installed on the tower located at 1296 County Road F, near the intersection of Hamline Avenue and Interstate 694. The purpose of the additional antennas at 2 Pine Tree Drive is to improve the provider’s wireless service in the southeast quadrant of the City along County Road E between Lexington Avenue and Snelling Avenue North. The proposed antennas would be attached to the existing penthouse structure located on the roof of the principal building on the property. All antenna equipment would be painted with a solid color to match the color of the existing structure. The overall height of the building measured to the penthouse roof is 62.7 feet. The antennas would each measure eight feet in length and would not extend beyond the penthouse roofline. Verizon would lease the required roof and utilities right-of-way space from Bethel University. The applicant has submitted a letter from the Verizon engineer working on the project, wireless coverage maps, and a complete plan set (Attachments D and E). City of Arden Hills City Council Meeting for July 27, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 2 of 5 The City previously approved a CUP in 2009 allowing for the installation of a roof-mounted monopole and antennas for Clearwire Wireless at 2 Pine Tree Drive (PC #09-020). The existing monopole extends 13 feet above the roofline of the penthouse. The Zoning Code requires a CUP for all new antenna installations in the City and that these uses be accessory to an existing principal use on the property. The proposed antennas would be an accessory use to the principal higher education and office uses at 2 Pine Tree Drive. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission at their July 8, 2015, Regular Meeting. The staff report to the Planning Commission on this case is included in Attachment F. The proposed antenna installation meets the height, location, and screening requirements included in Section 1325.09 of the Zoning Code, which regulates antennas, dish antennas, and towers in the City. At the Planning Commission meeting, Council Liaison Woodburn raised the question of whether the proposed antennas should be considered an accessory use under the definition provided in the Zoning Code. Staff has discussed this with the City Attorney who agrees with the staff conclusion that based on the provisions within the Zoning Code the antennas would be an accessory use to the principal higher education and office uses on the property. Conditional Use Permit Review Section 1355.04 Subd 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; adjoining land values; 6. Park dedications where applicable; and the 7. Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. City of Arden Hills City Council Meeting for July 27, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 3 of 5 Additional Review City Building Official The City Building Official has reviewed the plans for the proposed antenna installation and has no comments at this time. A building permit would be required prior to installation of the antennas and associated equipment. Findings of Fact The Planning Commission reviewed Planning Case 15-014 at their regular meeting on July 8, 2015. Draft minutes from the meeting are included in Attachment G. The Planning Commission offers the following findings of fact for consideration: General Findings: 1. The property at 2 Pine Tree Drive is located in the B-2 – General Business District. 2. Cellular towers and antennas are allowed as a conditional accessory use in the B-2 District. 3. The applicant has submitted documentation that addresses the use of the City’s water tower sites. This documentation indicates that neither of the water tower sites would meet the location needs to provide coverage in this area of the City. 4. The proposed antennas would be located on an existing structure. 5. The proposed antennas would be at a height of 62.7 feet. 6. The antennas would be located approximately 380 feet from the nearest property line. 7. The antennas would be painted to match the color of the structure to which they are attached. 8. The City previously approved the installation of a roof-mounted monopole and antennas on the property in Planning Case 09-020. Conditional Use Permit Evaluation Criteria: 9. The proposed plan would not have any impact on traffic or parking conditions. 10. The proposed plan will not produce any permanent noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics. 11. The proposed plan will not impact drainage. 12. The proposed plan will not impact population density. 13. The proposed antennas will likely only be visible from locations on the property and they are not anticipated to have an impact on land use compatibility with uses and structures on surrounding land or adjoining land values. 14. Park dedications are not applicable. 15. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. City of Arden Hills City Council Meeting for July 27, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 4 of 5 Recommendation The Planning Commission unanimously recommends approval (6-0) of Planning Case 15-014 for a Conditional Use Permit at 2 Pine Tree Drive, based on the findings of fact and the submitted plans in the July 27, 2015, Report to the City Council, as amended by the following four (4) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A building permit shall be obtained for all proposed antennas and associated equipment prior to installation. 3. A Conditional Use Permit drafted by the City Attorney shall be signed by the applicant and the property owner prior to the issuance of any building permits. 4. The antennas and equipment shall be painted to match the color of the structure to which they are attached. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. Notice Notice was published in the Arden Hills/Shoreview Bulletin on June 24, 2015, and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Public Comments At this time, the City has not received any comments from the public regarding this project. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 4, 2015. Pursuant to Minnesota State Statute, the City must act on this request by August 3, 2015 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review City of Arden Hills City Council Meeting for July 27, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 5 of 5 period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Site and Aerial Maps C. Site Photographs D. Letter from Verizon Wireless Addressing Use of City Water Tower Sites E. Antenna Installation Plan Set F. Planning Commission Report, July 8, 2015 G. Draft Planning Commission Minutes, July 8, 2015 H. Conditional Use Permit This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 1,333.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet1,333.30666.67 2 Pine Tree Drive 8,000 Enter Map Description Notes This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet600.00300.00 2 Pine Tree Drive 3,600 Enter Map Description Notes Planning Case 15-014 – 2 Pine Tree Drive – Conditional Use Permit View of Bethel University building looking south. Proposed antennas would be attached to the penthouse structure located on the roof. Antennas would be painted to match color of existing penthouse structure and would not extend above the roofline. View from Pine Tree Drive looking south and west. June 4, 2015 Ryan Streff City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Verizon Wireless Project Name “MIN JOHANNA” and Municipal Water Tanks Dear Mr. Streff, Verizon Wireless is currently searching for a location to build a new cell site in your city to expand and improve our wireless network. The project’s name is Johanna, named for nearby Lake Johanna. The purpose of this letter is to explain what the intention of this new site is as well as clarifying why the water tanks on Red Fox Rd and Cummings Park Dr do not fulfill our needs. The primary purpose of this expansion is to reduce the total number of users to the South of our current site named Arden Hills located near Hamline Avenue and I-494. 2 sectors of this current site pointing Southeast and Southwest are experiencing high data growth and require us to expand our network to serve this additional traffic. In the following maps our requested rooftop location is labelled JOHANNA and the alternate water tank locations are labelled JOHANNA – Red Fox and JOHANNA – Cummings accordingly. Other labels on the maps indicate the names of existing cell sites. The following map shows the sectors that require offloading and the portion of the coverage footprints we would like to move to the new site. You will notice immediately that the Cummings Park Dr water tank North of the Arden Hills site is outside the footprint of the heavily loaded sectors and therefore would definitely not meet our primary objective. The next maps will show the footprint of the new Johanna site in the 3 locations. The Cummings water tank does not overlap with our area of interest at all. The Red Fox water tank is in the right direction for offload, but you will see in follow-up maps why this location does not satisfy the secondary requirement of the new site. In addition to providing the capacity offload on these sectors, we are also looking to improve our coverage indoors at homes and businesses in the community. The following maps will outline the improvement in signal level expected by each of the 3 options. The areas colored purple indicate where we have sub-optimal indoor coverage and light blue would indicate likely loss of signal indoors. The signal level maps above show that the Red Fox Rd tank does provide a slightly expanded coverage footprint around the Arden Hills site but does not do much to improve indoor coverage along Snelling Ave. Also, what is missing from these maps is the issue of interference between the Arden Hills site and the Red Fox Rd tank. These two sites would be so close and exposed to each other that they would overwhelm devices with multiple signal sources causing degraded performance in a large section of currently excellent service. I hope that these maps help explain why the 2 municipal tanks fail to meet the objectives of this Verizon project. If you have any further questions regarding the matter please do not hesitate to call me to discuss. Sincerely, John Mullins RF Engineer Mobile (612) 791-1710 Verizon Wireless 6+((7&217(1766758&785$/VERIZON WIRELESS52%(57-'$9,6$,$$5&+,7(&7 9$//(<9,(:5'('(135$,5,(01DESIGN %86+/$.(52$'%/220,1*72101352-(&7 '5$:1%<'$7(&+(&.('%<3,1(75(('5,9($5'(1+,//601&/70 5(9$ 5(9%1257+UG6768,7(0,11($32/,601*(1(5$/6758&785$/127(6 GE N E R A L S T R U C T U R A L N O T E S 1. B U I L D I N G C O D E S U S E D F O R D E S I G N : a. M I N N E S O T A B U I L D I N G C O D E , 2 0 0 7 E D I T I O N . ( I B C 2 0 0 6 ) 2. D E S I G N L O A D S : a. W I N D L O A D C R I T E R I A ME T H O D U S E D : A S C E 7 - 0 5 BA S I C W I N D ( 3 S E C O N D G U S T ) V 3 S = 9 0 M P H WI N D L O A D I M P O R T A N C E F A C T O R I = 1 . 0 WI N D L O A D E X P O S U R E C WI N D T O P O G R A P H I C F A C T O R K z t = 1 . 0 b. M I S C . L O A D S : EX I S T I N G F L O O R L I V E L O A D 1 0 0 P S F (P E R E X I S T I N G D W G . S H E E T S 1 4 D A T E D 3 / 1 4 / 1 9 7 8 ) EQ U I P M E N T W E I G H T S E E P L A N S 3. D E S I G N S T R E S S E S : a. S T R U C T U R A L S T E E L i. W I D E F L A N G E S H A P E S F y = 5 0 , 0 0 0 P S I A S T M A 9 9 2 ii . A L L O T H E R S H A P E S F y = 3 6 , 0 0 0 P S I A S T M A 3 6 b. S T R U C T U R A L T U B I N G F y = 4 6 , 0 0 0 P S I A S T M A 5 0 0 G R A D E B c. S T A N D A R D S T E E L P I P E F y = 3 5 , 0 0 0 P S I A S T M A 5 3 G R A D E B d. P L A T E S F y = 3 6 , 0 0 0 P S I A S T M A 3 6 e. B O L T S F u = 1 2 0 , 0 0 0 P S I A S T M A 3 2 5 f. W E L D E L E C T R O D E F u = 7 0 , 0 0 0 P S I 4. S T R U C T U R A L S T E E L : a. F A B R I C A T I O N & E R E C T I O N O F S T R U C T U R A L S T E E L M E M B E R S A R E T O B E I N A C C O R D A N C E W I T H A . I . S . C . C O D E O F S T A N D A R D P R A C T I C E . b. A L L C O N N E C T I O N S S H A L L B E B O L T E D O R W E L D E D . B O L T E D C O N N E C T I O N S S H A L L H A V E A M I N I M U M O F T W O B O L T S U N L E S S N O T E D O T H E R W I S E c. A L L W E L D I N G S H A L L B E B Y Q U A L I F I E D W E L D E R S A N D S H A L L C O N F O R M T O T H E S T A N D A R D S O F T H E A M E R I C A N W E L D I N G S O C I E T Y , D 1 . 1 - S T R U C T U R A L W E L D I N G C O D E - S T E E L . W E L D I N G OF G A L V A N I Z E D P A R T S I S N O T P E R M I T T E D . d. E L E C T R O D E S F O R A L L F I E L D A N D S H O P W E L D I N G S H A L L C O N F O R M T O M A T C H I N G F I L L E R M E T A L R E Q U I R E M E N T S O F A W S D 1 . 1 e. F I E L D C O N N E C T I O N S A R E T O B E B O L T E D . U S E ¾ ” D I A M . H I G H S T R E N G T H B O L T S A N D N U T S ( A 3 2 5 ) U N L E S S S H O W N O T H E R W I S E O N P L A N S . f. U N L E S S O T H E R W I S E N O T E D , S T R U C T U R A L S T E E L S U P P L I E R I S T O F U R N I S H 3 1 / 2 ” X 3 1 / 2 ” X 1 / 4 ” S H O P W E L D E D A N G L E F R A M E S A T A L L R O O F O PE N I N G S . V E R I F Y S I Z E A N D L O C A T I O N WI T H M E C H A N I C A L C O N T R A C T O R . g. A L L I N T E R I O R S T R U C T U R A L S T E E L A N D M I S C E L L A N E O U S M E T A L S S H A L L B E P R I M E P A I N T E D W I T H O N E C O A T O F T N E M E C # 9 9 P R I M E R O R E Q U A L . T OU C H U P A L L D I S T U R B E D A R E A S AF T E R E R E C T I O N . h. C U T S , H O L E S ( O P E N I N G S ) , E T C . R E Q U I R E D I N S T R U C T U R A L S T E E L M E M B E R S F O R T H E W O R K O F O T H E R T R A D E S S H A L L N O T B E A L L O W E D , E X C E P T B Y W R I T T E N P E R M I S S I O N F R O M T H E AR C H I T E C T . i. A L L E X T E R I O R S T R U C T U R A L S T E E L , M I S C E L L A N E O U S M E T A L S , B A R G R A T I N G A N D H A R D W A R E S H A L L B E H O T - D I P P E D G A L V A N I Z E D I N C O N F O R M A N C E W IT H A S T M A 1 5 3 A N D A S T M A 1 2 3 . j. W E L D I N G O F G A L V A N I Z E D M A T E R I A L S I S N O T A L L O W E D . R E M O V E G A L V A N I Z I N G B E F O R E F I E L D W E L D I N G . W E L D S S H A L L B E S P R A Y E D W I T H Z I N C R IC H P A I N T . k. E X I S T I N G S T E E L F R A M I N G T O B E W E L D E D T O , S H A L L H A V E P A I N T , R U S T , O I L A N D O T H E R C O N T A M I N A N T S R E M O V E D T O B A S E M A T E R I A L W I T H I N 2 ” O F W E L D E D A R E A . 5. C O N S T R U C T I O N P R O C E D U R E : a. T H E S T R U C T U R E S H A L L B E A D E Q U A T E L Y B R A C E D A N D S H O R E D D U R I N G E R E C T I O N A G A I N S T W I N D A N D E R E C T I O N L O A D S . S T R U C T U R A L M E M B E R S A R E DE S I G N E D F O R “ I N P L A C E ” L O A D S . b. C O M P L Y W I T H A L L A P P L I C A B L E C I T Y , C O U N T Y , S T A T E A N D F E D E R A L L A W S , I N C L U D I N G T H E O C C U P A T I O N A L S A F E T Y A N D H E A L T H A C T ( O S H A ) A N D RE G U L A T I O N S A D O P T E D P U R S U A N T TH E R E T O . c. T H E C O N T R A C T S T R U C T U R A L D R A W I N G S A N D S P E C I F I C A T I O N S R E P R E S E N T T H E F I N I S H E D S T R U C T U R E . U N L E S S O T H E R W I S E N O T E D , T H E Y D O N O T I N DI C A T E T H E M E A N S O R M E T H O D O F CO N S T R U C T I O N . P R O V I D E A L L M E A S U R E S N E C E S S A R Y T O P R O T E C T T H E S T R U C T U R E , W O R K M E N O R O T H E R P E R S O N S D U R I N G C O N S T R U C T I O N . S U C H M E A SU R E S S H A L L I N C L U D E , B U T AR E N O T L I M I T E D T O , B R A C I N G , S H O R I N G F O R C O N S T R U C T I O N E Q U I P M E N T , S H O R I N G F O R T H E B U I L D I N G , S H O R I N G F O R E A R T H B A N K S , F O R M S , S C A F FO L D I N G , P L A N K I N G , S A F E T Y N E T S , SU P P O R T A N D B R A C I N G F O R C R A N E S A N D G I N P O L E S , E T C . d. E N G A G E P R O P E R L Y Q U A L I F I E D P E R S O N S T O D E T E R M I N E W H E R E A N D H O W T E M P O R A R Y P R E C A U T I O N A R Y M E A S U R E S S H A L L B E U S E D A N D I N S P E C T S A M E IN T H E F I E L D . O B S E R V A T I O N VI S I T S T O T H E S I T E B Y E N G I N E E R ' S F I E L D R E P R E S E N T A T I V E S H A L L N O T I N C L U D E I N S P E C T I O N O F T H E A B O V E I T E M S . e. S U P E R V I S E A N D D I R E C T T H E W O R K S O A S T O M A I N T A I N S O L E R E S P O N S I B I L I T Y F O R A L L C O N S T R U C T I O N M E A N S , M E T H O D S , T E C H N I Q U E S , S E Q U E N C E S A N D P R O C E D U R E S . A S A P A R T O F TH I S R E S P O N S I B I L I T Y , R E T A I N T H E S E R V I C E S O F A L I C E N S E D S T R U C T U R A L E N G I N E E R T O D E S I G N A N D S U P E R V I S E A N Y S C A F F O L D I N G F O R W O R K M E N , A N D A L L S H O R I N G O F F O R M S A N D EL E M E N T S O F T H E C O N S T R U C T I O N . 6. M I S C E L L A N E O U S : a. P L A C E M E N T O F A N C H O R B O L T , P I P E S L E E V E S , P A D S A N D O P E N I N G S F O R E Q U I P M E N T S H A L L B E C O O R D I N A T E D B E T W E E N T H E G E N E R A L C O N T R A C T O R A ND T H E O T H E R SU B C O N T R A C T O R S . b. A L L C O R E D R I L L I N G S H A L L B E D O N E U N D E R T H E S U P E R V I S I O N O F T H E G E N E R A L C O N T R A C T O R . N O R E I N F O R C I N G S H A L L B E C U T . V E R I F Y L O C A T I ON O F R E I N F O R C I N G B E F O R E C O R E DR I L L I N G . T H E R E S H A L L N O T B E A N Y C O R E D R I L L I N G T H R O U G H B E A M S O R C O L U M N S . M A X I M U M C O R E H O L E T H R O U G H S L A B S S H A L L B E P I P E D I A M E T ER P L U S 1 ” . 7 . C O O R D I N A T I O N W I T H A R C H I T E C T U R A L D R A W I N G S : a. T H E C O N T R A C T O R S H A L L V E R I F Y A L L D I M E N S I O N S A N D E L E V A T I O N S W I T H T H E A R C H I T E C T U R A L D R A W I N G S . W H E R E D I S C R E P A N C I E S OC C U R , I T I S T H E C O N T R A C T O R ' S R E S P O N S I B I L I T Y T O N O T I F Y T H E A R C H I T E C T P R I O R T O C O N S T R U C T I O N . 8. N E W W O R K I N C O N J U N C T I O N W I T H E X I S T I N G C O N S T R U C T I O N : a. T H E C O N T R A C T O R S H A L L V E R I F Y , B Y F I E L D C H E C K , A L L S I Z E S , D I M E N S I O N S , E L E V A T I O N S , L O C A T I O N S , E T C . O F E L E M E N T S O F T H E E X I S T I N G CO N S T R U C T I O N W H I C H A R E R E L A T I V E T O T H E N E W C O N S T R U C T I O N . b. A L L D I M E N S I O N S I N V O L V I N G N E W W O R K T Y I N G I N T O O R G O V E R N E D B Y E X I S T I N G C O N S T R U C T I O N S H A L L B E F I E L D C H E C K E D B Y T H E CO N T R A C T O R A N D F U R N I S H E D T O T H E S U B C O N T R A C T O R P R I O R T O F A B R I C A T I O N O F A N Y W O R K . T H E V E R I F I E D D I M E N S I O N S S H A L L AP P E A R A N D B E N O T E D A S S U C H O N T H E F I R S T S H O P D R A W I N G S U B M I T T E D . c. T H E E N G I N E E R H A S M A D E A S S U M P T I O N S C O N C E R N I N G T H E S O U N D N E S S O F T H E E X I S T I N G B U I L D I N G S A N D T H E S E A S S U M P T I O N S A R E TH A T T H I S B U I L D I N G W A S D E S I G N E D A N D C O N S T R U C T E D I N C O N F O R M I T Y W I T H G O O D D E S I G N A N D C O N S T R U C T I O N P R A C T I C E S . T H E CO N T R A C T O R S H A L L T A K E E X T R A O R D I N A R Y P R E C A U T I O N S C O N C E R N I N G P R E S E R V A T I O N O F T H E B U I L D I N G D U R I N G D E M O L I T I O N A N D NE W C O N S T R U C T I O N W O R K . F U R T H E R , H E S H A L L A G R E E T O A S S U M E A L L R E S P O N S I B I L I T Y F O R T H E P R E S E R V A T I O N O F T H I S P R O P E R T Y . d. T H E C O N T R A C T O R S H A L L N O T I F Y T H E A R C H I T E C T / E N G I N E E R I M M E D I A T E L Y O F A N Y D I S C R E P A N C I E S B E T W E E N C O N S T R U C T I O N DO C U M E N T S A N D A C T U A L F I E L D C O N D I T I O N S . e. A L L H O L E S T H R O U G H E X I S T I N G C O N C R E T E O R M A S O N R Y C O N S T R U C T I O N S H A L L B E C O R E D R I L L E D O R S A W C U T . N E W O P E N I N G S M U S T BE M A D E W I T H E N G I N E E R ' S A P P R O V A L . f. C U T T I N G O F E X I S T I N G S T R U C T U R A L S T E E L I S P R O H I B I T E D W I T H O U T A P P R O V A L F R O M T H E E N G I N E E R . 9. S H O P D R A W I N G S : a. S H O P D R A W I N G S , U N L E S S O T H E R W I S E N O T E D , S H A L L B E S U B M I T T E D F O R R E V I E W P R I O R T O F A B R I C A T I O N . b. S H O P D R A W I N G S S H A L L B E P R E P A R E D U N D E R T H E S U P E R V I S I O N O F A R E G I S T E R E D P R O F E S S I O N A L E N G I N E E R , A N D I N C L U D E C O M P L E T E DE T A I L S , S C H E D U L E S , P R O C E D U R E S A N D D I A G R A M S F O R F A B R I C A T I O N A N D A S S E M B L Y O F S T R U C T U R A L M E M B E R S . c. F A B R I C A T O R S S H A L L D R A W T H E I R O W N E R E C T I O N P L A N S . C O P Y I N G T H E S T R U C T U R A L P L A N S A N D U S I N G T H E M A S E R E C T I O N D R A W I N G S IS N O T A C C E P T A B L E . d. P R I O R T O S U B M I T T A L , T H E C O N T R A C T O R S H A L L R E V I E W T H E S H O P D R A W I N G S A N D M A K E A N Y C O R R E C T I O N S R E Q U I R E D . T H E CO N T R A C T O R S H A L L S T A M P A N D S I G N T H E D R A W I N G S A S E V I D E N C E T H A T H E H A S R E V I E W E D T H E M . e. S H O P D R A W I N G S S H A L L B E F U R N I S H E D F O R A L L S T R U C T U R A L C O M P O N E N T S . f. T U R N A R O U N D T I M E F O R S H O P D R A W I N G S S H A L L B E T W O W E E K S F R O M D A T E R E C E I V E D I N T H E E N G I N E E R ' S O F F I C E . 10 . S P E C I A L I N S P E C T I O N S : SP E C I A L I N S P E C T I O N S S H A L L B E P R O V I D E D I N A C C O R D A N C E W I T H I B C S E C T I O N 1 7 0 4 , A S O U T L I N E D B E L O W . T H E S P E C I A L I N S P E C T O R S H A L L B E EM P L O Y E D B Y T H E O W N E R , S H A L L B E T H O R O U G H L Y K N O W L E D G E A B L E O F I B C S P E C I A L I N S P E C T I O N R E Q U I R E M E N T S A N D S H A L L D E M O N S T R A T E CO M P E T E N C E T O T H E S A T I S F A C T I O N O F T H E B U I L D I N G O F F I C I A L ( I B C 1 7 0 4 . 1 ) . T H E C O N T R A C T O R S H A L L C O N T A C T T H E S P E C I A L I N S P E C T O R DU R I N G A P P R O P R I A T E P H A S E S O F C O N S T R U C T I O N S O T H A T I N S P E C T I O N S C A N B E M A D E I N A T I M E L Y M A N N E R . T H E S P E C I A L I N S P E C T O R S H A L L SU B M I T W R I T T E N I N S P E C T I O N R E P O R T S T O T H E E N G I N E E R O F R E C O R D ' S O F F I C E , W I T H I N 3 W O R K I N G D A Y S O F E A C H I N S P E C T I O N . A N Y PR O B L E M S S H O U L D B E B R O U G H T T O T H E I M M E D I A T E A T T E N T I O N O F T H E C O N T R A C T O R . T H E F O L L O W I N G I T E M S W I L L R E Q U I R E S P E C I A L IN S P E C T I O N : a. S T E E L i. S P E C I A L I N S P E C T I O N S A R E N O T R E Q U I R E D F O R W O R K D O N E I N A N A P P R O V E D F A B R I C A T I N G S H O P . T H E S T E E L F A B R I C A T O R M U S T B E RE G I S T E R E D A N D A P P R O V E D B Y T H E B U I L D I N G O F F I C I A L T O P E R F O R M T H E W O R K W I T H O U T S P E C I A L I N S P E C T I O N S . ( I B C 1 7 0 4 . 2 . 2 ) . ii . H I G H S T R E N G T H B O L T I N G : C O N T I N U O U S I N S P E C T I O N S A R E R E Q U I R E D F O R S L I P - C R I T I C A L C O N N E C T I O N S . P E R I O D I C I N S P E C T I O N S A R E RE Q U I R E D F O R B E A R I N G - T Y P E C O N N E C T I O N S . ii i . F I E L D W E L D I N G : C O N T I N U O U S I N S P E C T I O N S A R E R E Q U I R E D F O R C O M P L E T E A N D P A R T I A L P E N E T R A T I O N G R O O V E W E L D S , M U L T I - P A S S FI L L E T W E L D S A N D S I N G L E - P A S S F I L L E T W E L D S G R E A T E R T H A N 5 / 1 6 ” . P E R I O D I C I N S P E C T I O N S A R E R E Q U I R E D F O R F L O O R A N D R O O F D E C K WE L D S A N D S I N G L E - P A S S F I L L E T W E L D S S M A L L E R T H A N O R E Q U A L T O 5 / 1 6 ” . C O R R E C T W E L D F I L L E R M A T E R I A L S H A L L B E V E R I F I E D I N A L L CA S E S . iv . S T E E L E R E C T I O N : P E R I O D I C I N S P E C T I O N S S H A L L B E M A D E T O V E R I F Y C O M P L I A N C E W I T H T H E D E S I G N D R A W I N G S . v. M A T E R I A L S : T H E S T E E L M A N U F A C T U R E R S C E R T I F I E D M I L L T E S T R E P O R T S S H A L L B E S U B M I T T E D T O T H E S P E C I A L I N S P E C T O R O R T O T H E EN G I N E E R O F R E C O R D . 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D a t e R E V I S I O N S B y C H K A P P ' D SM K NT G / J M B FI E L D W O R K : 1 / 2 2 / 1 5 & 4 / 1 7 / 1 5 CH E C K E D B Y : DR A W N B Y : © 2015 WIDSETH SMITH NOLTING HALF SCALE ON 11"x17"FULL SCALE ON 22"x34" SI T E N A M E : I H E R E B Y C E R T I F Y T H A T T H I S D O C U M E N T W A S PR E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N AN D T H A T I A M A D U L Y L I C E N S E D L A N D S U R V E Y O R UN D E R T H E L A W S O F T H E S T A T E O F M I N N E S O T A . SHEET 1 OF 4 SHEETS P R E L I M I N A R Y WIDSETH SMITH NOLTING Engineering | Architecture | Surveying | Environmental PR O P E R T Y D E S C R I P T I O N : Ĉ Ĉ Ĉ SC H E D U L E “ B ” E X H I B I T S : SI T E S U R V E Y PR O P E R T Y D E S C R I P T I O N : SC H E D U L E “ B ” E X H I B I T S : DENOTES A FOUND SECTION CORNER MONUMENTORIENTATION OF THIS BEARING SYSTEM IS BASED ON THE RAMSEY COUNTY COORDINATE SYSTEM NAD 3 (199 )ELECTRIC LIGHT POLE SECTION LINE SI TEENTH LINE RIGHT OF WAY LINELEGEND MI N C J O H A N N A Ra m s e y C o u n t y , M N 0494A1535.000 No . D a t e R E V I S I O N S B y C H K A P P ' D SM K N T G / J M B FI E L D W O R K : 1 / 2 2 / 1 5 & 4 / 1 7 / 1 5 CH E C K E D B Y : DR A W N B Y : © 2015 WIDSETH SMITH NOLTING HALF SCALE ON 11"x17"FULL SCALE ON 22"x34" SI T E N A M E : VICINITY MAP SURVEYOR NOTES: I H E R E B Y C E R T I F Y T H A T T H I S D O C U M E N T W A S PR E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N AN D T H A T I A M A D U L Y L I C E N S E D L A N D S U R V E Y O R UN D E R T H E L A W S O F T H E S T A T E O F M I N N E S O T A . SI T E S U R V E Y 1" 00'NORTH CULVERT 0 SCALE ( IN FEET ) 0 1 0NORTHSITEBOUNDARY LINE UARTER LINEUNDERGROUND FIBER FOC T TELEPHONE PEDESTAL CONCRETE SURFACEUNDERGROUND ELECTRIC UGE TREE - DECIDUOUSSANITARY MANHOLE DENOTES A FOUND IRON MONUMENTEDGE OF WOODSSTUMP TELEPHONE MANHOLE CATCH BASIN/ROOF DRAINS TREE - CONIFEROUS SIGN - SINGLE POSTST P R E L I M I N A R Y ROOFTOP CABLE CONDUITS UGC H Y DGROUND LIGHT HYDRANT ROOF VENT FLAG POLE ROOF VENT BUILDING HATCHSD TV DISHPROPERTY LINECHAIN LINK FENCE WIDSETH SMITH NOLTING Engineering | Architecture | Surveying | EnvironmentalSHEET 2 OF 4 SHEETS MI N C J O H A N N A Ra m s e y C o u n t y , M N 0494A1535.000 No . D a t e R E V I S I O N S B y C H K A P P ' D SM K NT G / J M B FI E L D W O R K : 1 / 2 2 / 1 5 & 4 / 1 7 / 1 5 CH E C K E D B Y : DR A W N B Y : © 2015 WIDSETH SMITH NOLTING HALF SCALE ON 11"x17"FULL SCALE ON 22"x34" SI T E N A M E : I H E R E B Y C E R T I F Y T H A T T H I S D O C U M E N T W A S PR E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N AN D T H A T I A M A D U L Y L I C E N S E D L A N D S U R V E Y O R UN D E R T H E L A W S O F T H E S T A T E O F M I N N E S O T A . DETAIL A SH E E T 3 O F 4 S H E E T S P R E L I M I N A R Y EL E C T R I C L I G H T P O L E SI T E E N T H L I N E LE G E N D 0 SCALE ( IN FEET )20 40NORTH UN D E R G R O U N D F I B E R FO CT TE L E P H O N E P E D E S T A L CO N C R E T E S U R F A C E UN D E R G R O U N D E L E C T R I C UG E TR E E - D E C I D U O U S CA T C H B A S I N / R O O F D R A I N S TR E E - C O N I F E R O U S SI G N - S I N G L E P O S T RO O F T O P C A B L E C O N D U I T S UG C H Y D GR O U N D L I G H T HY D R A N T RO O F V E N T FL A G P O L E RO O F V E N T BU I L D I N G H A T C H SD TV D I S H CH A I N L I N K F E N C E WIDSETH SMITH NOLTING Engineering | Architecture | Surveying | Environmental WO O D F E N C E UN D E R G R O U N D G A S GA S W G ST O R M S E W E R WA T E R V A L V E GA S M E T E R GU A R D P O S T GA T E P O S T MI N C J O H A N N A Ra m s e y C o u n t y , M N 0494A1535.000 No . D a t e R E V I S I O N S B y C H K A P P ' D SM K NT G / J M B FI E L D W O R K : 1 / 2 2 / 1 5 & 4 / 1 7 / 1 5 CH E C K E D B Y : DR A W N B Y : © 2015 WIDSETH SMITH NOLTING HALF SCALE ON 11"x17"FULL SCALE ON 22"x34" SI T E N A M E : I H E R E B Y C E R T I F Y T H A T T H I S D O C U M E N T W A S PR E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N AN D T H A T I A M A D U L Y L I C E N S E D L A N D S U R V E Y O R UN D E R T H E L A W S O F T H E S T A T E O F M I N N E S O T A . DETAIL B SH E E T 4 O F 4 S H E E T S P R E L I M I N A R Y EL E C T R I C L I G H T P O L E LE G E N D 0 SCALE ( IN FEET )10 20NORTH UN D E R G R O U N D F I B E R FO CT TE L E P H O N E P E D E S T A L CO N C R E T E S U R F A C E UN D E R G R O U N D E L E C T R I C UG E TR E E - D E C I D U O U S CA T C H B A S I N / R O O F D R A I N S TR E E - C O N I F E R O U S SI G N - S I N G L E P O S T RO O F T O P C A B L E C O N D U I T S UG C H Y D HY D R A N T RO O F V E N T BU I L D I N G H A T C H CH A I N L I N K F E N C E WIDSETH SMITH NOLTING Engineering | Architecture | Surveying | Environmental WO O D F E N C E UN D E R G R O U N D G A S GA S W G ST O R M S E W E R WA T E R V A L V E GA S M E T E R GU A R D P O S T GA T E P O S T City of Arden Hills Planning Commission Meeting for July 8, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 1 of 6 MEMORANDUM DATE: July 8, 2015 PC Agenda Item 3.A TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-014 – Public Hearing Required Applicant: Verizon Wireless (Rob Viera) Property Address: 2 Pine Tree Drive Request: Conditional Use Permit Requested Action The applicant has requested a Conditional Use Permit (CUP) to install twelve wireless panel antennas and related equipment on the existing building located at 2 Pine Tree Drive. Background 1. Overview of Request: Verizon has requested a CUP to install twelve wireless panel antennas and related equipment on the existing Bethel University building at 2 Pine Tree Drive. Verizon currently has antennas installed on the tower located at 1296 County Road F, near the intersection of Hamline Avenue and Interstate 694. The purpose of the additional antennas at 2 Pine Tree Drive is to improve the provider’s wireless service in the southeast quadrant of the City along County Road E between Lexington Avenue and Highway 51. The proposed antennas would be attached to the existing penthouse structure located on the roof of the principal building on the property. All antenna equipment would be painted with a solid color to match the color of the existing penthouse structure. The overall height of the existing building measured to the penthouse roof is 62.7 feet. The antennas would each measure eight feet in length and would not extend beyond the penthouse roofline. Verizon would lease the required roof and utilities right-of-way space from Bethel University. The applicant has submitted a letter from the Verizon engineer working on the project, wireless coverage maps, and a complete plan set (Attachments D and E). City of Arden Hills Planning Commission Meeting for July 8, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 2 of 6 The City previously approved a CUP in 2009 allowing for the installation of a roof -mounted monopole and antennas for Clearwire Wireless at 2 Pine Tree Drive (PC #09-020). The existing monopole extends 13 feet above the roof height of the penthouse. The Zoning Code requires a CUP for all new antenna installations in the City. The proposed antennas would be an accessory use to the principal higher education and office uses on the property. 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Community Mixed Use B-2 – General Business District Commercial South Low Density Residential, Parks and Open Space R-1 Single Family Residential District, Parks and Open Space District Single Family Residential, Parks and Open Space East Community Mixed Use, High Density Residential, Low Density Residential B-2 – General Business District, R-4 – Multiple Dwelling District, and R-3 – Townhouse and Low Density Multiple Dwelling District Commercial, Office, Multiple Family Residential, and Single Family Residential West Right-of-Way (Highway 51) Right-of-Way (Highway 51) Right-of-Way (Highway 51) 3. Site Data: Future Land Use Plan: Community Mixed Use Existing Land Use: Office, Public & Institutional Zoning: B-2 – General Business District Size: 19.16 Acres Topography: The property is a large, heavily wooded site, with rolling topography Plan Evaluation 1. Section 1320 – District Provisions A. Allowable Uses (Section 1320.05) The proposed use of the property for a wireless antenna installation is a permitted conditional accessory use in the B-2 General Business District. The proposed antennas would be an accessory use to the principal higher education and office uses on the property. 2. Section 1325 – General Regulations A. Antennas, Dish Antennas, and Towers (Section 1325.09) City of Arden Hills Planning Commission Meeting for July 8, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 3 of 6 Height The Zoning Code states that no antenna shall be mounted at a height exceeding a height of 75 feet. The proposed antennas would be attached to the existing penthouse structure located on the roof of the principal building on the property. The overall height of the existing building measured to the penthouse roof is 62.7 feet. The antennas would not extend higher than this roofline. Location The Zoning Code states that new antennas shall be located on City water tower sites unless the applicant can show this is not feasible from an engineering perspective to the satisfaction of the City. The applicant has provided a letter from the Verizon engineer working on the project addressing the use of the Red Fox Road and Cummings Park Drive water tower sites (Attachment D). Verizon has noted in the letter that areas to the southeast and southwest of their existing antennas at 1296 County Road F are experiencing high data growth and there is a need to expand their network specifically in the southeast quadrant of the City. The coverage maps included in the letter show that the addition of antennas on either water tower would not address the coverage gap Verizon has identified. The Zoning Code lists alternative locations in order of preference for antennas if they cannot be placed on a City water tower. The first preference is existing towers or structures located within any Industrial, Civic-Center, or Business District. The proposed 2 Pine Tree Drive site is located in the B-2 Business District. The antennas would be located on the existing building eliminating the need to construct a new tower. Additionally, the City has previously approved a CUP for the installation of a roof-mounted monopole and antennas on this property. Antennas are required to be located on buildings in areas that are least visually intrusive to nearby properties and public streets. The property is heavily wooded and the existing principal building is largely screened from adjacent residential properties and public streets. Additionally, the antennas would be located approximately 380 feet from the nearest property line. All other location requirements are met by this application. Screening The Zoning Code requires antennas to be painted to match the color of the structure to which they are attached. The plans indicate that a finish paint coat would be applied to the antennas to match the color of the penthouse structure. 3. Section 1355.04 Subd 3 – Conditional Use Permit Section 1355.04 Subd 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the City of Arden Hills Planning Commission Meeting for July 8, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 4 of 6 surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; adjoining land values; 6. Park dedications where applicable; and the 7. Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. Additional Review City Building Official The City Building Official has reviewed the plans for the proposed antenna installation and has no further comments at this time. A building permit would be required prior to installation of the antennas and associated equipment. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings of fact for consideration: General Findings: 1. The property at 2 Pine Tree Drive is located in the B-2 – General Business District. 2. Cellular towers and antennas are allowed as a conditional accessory use in the B-2 District. 3. The applicant has submitted documentation that addresses the use of the City’s water tower sites. This documentation indicates that neither of the water tower sites would meet the location needs to provide coverage in this area of the City. 4. The proposed antennas would be located on an existing structure. 5. The proposed antennas would be at a height of 62.7 feet. 6. The antennas would be located approximately 380 feet from the nearest property line. 7. The antennas would be painted to match the color of the structure to which they are attached. 8. The City previously approved the installation of a roof-mounted monopole and antennas on the property in Planning Case 09-020. City of Arden Hills Planning Commission Meeting for July 8, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 5 of 6 Conditional Use Permit Evaluation Criteria: 9. The proposed plan would not have any impact on traffic or parking conditions. 10. The proposed plan will not produce any permanent noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics. 11. The proposed plan will not impact drainage. 12. The proposed plan will not impact population density. 13. The proposed antennas will likely only be visible from locations on the property and they are not anticipated to have an impact on land use compatibility with uses and structures on surrounding land or adjoining land values. 14. Park dedications are not applicable. 15. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. Staff Recommendation Staff anticipates that the proposed antennas will likely only be visible from locations on the property itself and not from residential properties to the east and south. The site is fairly wooded and has a rolling topography, which will provide screening of the antenna installation. Additionally, the equipment will be painted to match the color of the structure to which they will be attached further reducing their visibility. The proposed antennas are not expected to present any conflicts with land uses in the vicinity. Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 15-014 for a Conditional Use Permit at 2 Pine Tree Drive. If the Planning Commission recommends approval of this request, staff is recommending the following four (4) conditions be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A building permit shall be obtained for all proposed antennas and associate equipment prior to installation. 3. A Conditional Use Permit drafted by the City Attorney shall be signed by the applicant and the property owner prior to the issuance of any building permits. 4. The antennas and equipment shall be painted to match the color of the structure to which they are attached. City of Arden Hills Planning Commission Meeting for July 8, 2015 P:\Planning\Planning Cases\2015\PC 15-014 - Verizon Wireless CUP - 2 Pine Tree Drive\Memos_Reports_15-014 Page 6 of 6 Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 15-014 for a Conditional Use Permit at 2 Pine Tree Drive, based on the findings of fact and the submitted plans, as amended by the four (4) conditions in the July 8, 2015, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 15- 014 for a Conditional Use Permit at 2 Pine Tree Drive based on the findings of fact and the submitted plans in the July 8, 2015, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 15-014 for a Conditional Use Permit at 2 Pine Tree Drive based on the following findings: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 15-014 for a Conditional Use Permit at 2 Pine Tree a specific reason and/or information request should be included with a motion to table. Notice Notice was published in the Arden Hills/Shoreview Bulletin on June 24, 2015, and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Public Comments At this time the City has not received any comments from the public regarding this project. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 4, 2015. Pursuant to Minnesota State Statute, the City must act on this request b y August 3, 2015 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Site and Aerial Maps C. Site Photographs D. Letter from Verizon Wireless Addressing Use of City Water Tower Sites E. Antenna Installation Plan Set Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JULY 8, 2015 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A. Planning Case 15-014; Conditional Use Permit – Verizon Wireless – 2 Pine Tree Drive – Public Hearing Associate Planner Bachler stated that Verizon has requested a CUP to install twelve wireless panel antennas and related equipment on the existing Bethel University building at 2 Pine Tree Drive. Verizon currently has antennas installed on the tower located at 1296 County Road F, near the intersection of Hamline Avenue and Interstate 694. The purpose of the additional antennas at 2 Pine Tree Drive is to improve the provider’s wireless service in the southeast quadrant of the City along County Road E between Lexington Avenue and Highway 51. Associate Planner Bachler indicated that the proposed antennas would be attached to the existing penthouse structure located on the roof of the principal building on the property. All antenna equipment would be painted with a solid color to match the color of the existing penthouse structure. The overall height of the existing building measured to the penthouse roof is 62.7 feet. The antennas would each measure eight feet in length and would not extend beyond the penthouse roofline. Verizon would lease the required roof and utilities right-of-way space from Bethel University. The applicant has submitted a letter from the Verizon engineer working on the project, wireless coverage maps, and a complete plan set. Associate Planner Bachler explained the City previously approved a CUP in 2009 allowing for the installation of a roof-mounted monopole and antennas for Clearwire Wireless at 2 Pine Tree Drive (PC #09-020). The existing monopole extends 13 feet above the penthouse roof. The Zoning Code requires a CUP for all new antenna installations in the City. The proposed antennas would be an accessory use to the principal higher education and office uses on the property. Site Data Land Use Plan: Community Mixed Use Existing Land Use: Office, Public & Institutional Zoning: B-2, General Business District Current Lot Sizes: 19.16 Acres Topography: The property is a large, heavily wooded site, with rolling topography. Associate Planner Bachler reviewed the surrounding area and the Plan Evaluation. ARDEN HILLS PLANNING COMMISSION – July 8, 2015 2 Associate Planner Bachler indicated that the Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings of fact for consideration: General Findings: 1. The property at 2 Pine Tree Drive is located in the B-2 – General Business District. 2. Cellular towers and antennas are allowed as a conditional accessory use in the B-2 District. 3. The applicant has submitted documentation that addresses the use of the City’s water tower sites. This documentation indicates that neither of the water tower sites would meet the location needs to provide coverage in this area of the City. 4. The proposed antennas would be located on an existing structure. 5. The proposed antennas would be at a height of 62.7 feet. 6. The antennas would be located approximately 380 feet from the nearest property line. 7. The antennas would be painted to match the color of the structure to which they are attached. 8. The City previously approved the installation of a roof-mounted monopole and antennas on the property in Planning Case 09-020. Conditional Use Permit Evaluation Criteria: 9. The proposed plan would not have any impact on traffic or parking conditions. 10. The proposed plan will not produce any permanent noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics. 11. The proposed plan will not impact drainage. 12. The proposed plan will not impact population density. 13. The proposed antennas will likely only be visible from locations on the property and they are not anticipated to have an impact on land use compatibility with uses and structures on surrounding land or adjoining land values. 14. Park dedications are not applicable. 15. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. Associate Planner Bachler stated that staff anticipates the proposed antennas will likely only be visible from locations on the property itself and not from residential properties to the east and south. The site is fairly wooded and has a rolling topography, which will provide screening of the antenna installation. Additionally, the equipment will be painted to match the color of the structure to which they will be attached further reducing their visibility. The proposed antennas are not expected to present any conflicts with land uses in the vicinity. Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 15-014 for a Conditional Use Permit at 2 Pine Tree Drive. If the Planning Commission recommends approval of this request, staff is recommending the following four (4) conditions be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. ARDEN HILLS PLANNING COMMISSION – July 8, 2015 3 2. A building permit shall be obtained for all proposed antennas and associate equipment prior to installation. 3. A Conditional Use Permit drafted by the City Attorney shall be signed by the applicant and the property owner prior to the issuance of any building permits. 4. The antennas and equipment shall be painted to match the color of the structure to which they are attached. Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Vice Chair Hames opened the floor to Commissioner comments. The Commission had no comments or questions. Vice Chair Hames opened the public hearing at 6:42 p.m. Vice Chair Hames invited anyone for or against the application to come forward and make comment. Councilmember Woodburn reviewed several slides with the Planning Commission. He understood that Bethel University was requesting an accessory use. He discussed the differences between a principal and accessory use. He questioned if the accessory use of the 2 Pine Tree Drive site was the college itself. He recommended that the zoning definitions be reviewed by the Planning Commission. Commissioner Jones believed that Bethel University was the principal use at 2 Pine Tree Drive and that the proposed Verizon Wireless antennas would be an accessory use. There being no additional comment Vice Chair Hames closed the public hearing at 6:48 p.m. Commissioner Holewa moved and Commissioner Bartel seconded a motion to recommend approval of Planning Case 15-014 for a Conditional Use Permit at 2 Pine Tree Drive based on the findings of fact and the submitted plans, as amended by the four (4) conditions in the July 8, 2015, report to the Planning Commission. The motion carried unanimously (6- 0). 1 (reserved for recording information) CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA CONDITIONAL USE PERMIT 1. Recitals. A. Bethel University is a non-profit institution of higher education (“Bethel”) which is located in the City of Arden Hills, Ramsey County, Minnesota. B. On January 13, 2014, Bethel was issued a Conditional Use Permit for property it owns located at 2 Pine Tree Drive in Arden Hills. The higher education use may include administrative offices, general and specialized classrooms, meeting rooms, common spaces, and other general educational and related purposes. C. Bethel has proposed to lease space to Verizon Wireless (“Verizon”), and Verizon has requested a Conditional Use Permit (CUP) to install twelve wireless panel antennas and related equipment on the existing building located at 2 Pine Tree Drive. D. The City previously approved a CUP in 2009 allowing for the installation of a roof- mounted monopole and antennas for Clearwire Wireless at 2 Pine Tree Drive (PC #09-020). The existing monopole extends 13 feet above the roof height of the penthouse. E. The Zoning Code requires a CUP for all new antenna installations in the City. The Zoning Code provides that the proposed antennas would be a permitted conditional accessory use to the principal higher education and office uses on the property. 2 F. At a public hearing on the 8th day of July, 2015, the Arden Hills Planning Commission reviewed Verizon’s application, the report and recommendations of the Arden Hills City Planner, the comments made by the public during the public hearing, and recommended approval of the Conditional Use Permit Amendment, subject to certain conditions, to the City Council. D. On the 27th day of July, 2015, the Arden Hills City Council considered the recommendations of the Planning Commission, the comments made during the public hearing on July 8 , 2015, the effects of the proposed Conditional Use Permit Amendment on the health, safety, convenience, and general welfare of the owners and occupants of the surrounding land, and the community as a whole, and passed a motion approving Planning Case No. 15-014, subject to certain conditions enumerated herein. 2. Permit. Subject to the terms and conditions set forth herein, the City of Arden Hills hereby grants a conditional use permit for the following use: Installation of an additional twelve wireless panel antennas and related equipment on the existing building. 3. Property. The permit is for the following described property ("subject property") located at 2 Pine Tree Drive in the City of Arden Hills, Ramsey County, Minnesota: Legal Descriptions and land survey as attached as Exhibit A. 4. Conditions. The permit is issued subject to full compliance by Verizon and Bethel of the following conditions: a. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. b. The antennas and equipment shall be painted to match the color of the structure to which they are attached. c. A building permit shall be obtained for all proposed antennas and associate equipment prior to installation. 3 d. This Conditional Use Permit shall be signed by the applicant and the property owner prior to the issuance of any building permits. 5. Termination of Permit. The City may revoke the permit following a public hearing for violation of the terms of this permit. 6. Lapse. If within one year of the issuance of this permit the allowed use has not been completed or the use commenced, this permit shall lapse. 7. Criminal Penalty, other Enforcement. Both the owner and lessee of the subject property are responsible for compliance with this conditional use permit. Violation of the terms of this conditional use permit is a criminal misdemeanor. The City may suspend or revoke building or occupancy permits or seek other civil remedies for any violations of this Permit. City costs of enforcement may be imposed against the owner, lessee and property. Dated July 27, 2015. 4 CITY OF ARDEN HILLS BY: _______________________________ David Grant, Mayor (SEAL) AND _______________________________ Patrick Klaers, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2015, by David Grant and by Patrick Klaers, respectively the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. __________________________________ NOTARY PUBLIC 5 VERIZON WIRELESS BY: ______________________________ Its: _________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF____________ ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2015, by ____________________ the ________________ of Verizon Wireless, ___________, on behalf of the corporation and pursuant to the authority granted by the corporation. __________________________________ NOTARY PUBLIC 6 BETHEL UNIVERSITY BY: ________________________________ Molly Holmes, Acting Vice-President of Facilities Services STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2015, by Molly Holmes, the Acting Vice-President of Facilities Services, of Bethel University, a Minnesota non-profit corporation, on behalf of Bethel and pursuant to the authority granted by Bethel. DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJ Page 1 of 1 DATE: July 27, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: John Anderson, Assistant City Engineer SUBJECT: Site Use Lease Agreement with New Cingular Wireless PCS, LLC, fka AT&T Requested Action Approve the Site Use Lease Amendment No. 1 with New Cingular Wireless PCS, LLC for the lease of City property located at 1221 Cummings Park Drive. Background/Discussion AT&T currently leases space at the Cummings Park Drive water tower and has installed three antennas at 130 feet (the top of the tower), three antennas at 80 feet, and an equipment shelter on the ground. AT&T is proposing to build an addition to their ground leased area to house a generator to supply emergency power to their equipment on site. The work would involve extending a concrete slab to the east of their existing building and replacing all of their fencing with a wooden privacy fence. Their on ground facility is located inside the driveway loop at the site. The other carrier that leases space on the ground at the site is T-Mobile. The current City lease (renegotiated and approved in 2014) with AT&T for this site has an annual lease payment of $34,320 which will increase by 4% annually. The lease amendment proposed, would increase the annual payment by $4,800 and this increase would also increase annually by the 4% annual rate increase. The City Attorney has reviewed the terms of this lease amendment. Attachments  First Amendment to Site Use Lease Agreement CONSENT ITEM - 5C MEMORANDUM CONSENT ITEM – 5E MEMORANDUM DATE: July 27, 2015 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services Dave Perrault, Finance Analyst SUBJECT: 2015 2nd Quarter Actuals Background/Discussion Attached are the 2nd Quarter Actuals for 2015. Overall, expenditures are running slightly below what was budgeted, while revenues are on-track. Please remember that we receive our revenue from property taxes in July and December, therefore property tax revenue is not reflected in these reports. Governmental accounting is not done on an accrual basis, the numbers reflect what was actually taken in as revenue or paid out as expenditures thru June 30, 2015. Accruals, deferred revenue adjustments, etc. are only done at year-end. General Fund expenditures from operating activities are running at, or slightly below, budget estimates (Note: percentages look lower because property taxes, liquor licenses, etc are collected at year-end). An Investment Portfolio has also been included with these financial reports. Per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At June 30, 2015 – this rate was 0.05% and our portfolio is averaging 1.997%. All of our investments are in government secured or government backed deposits. The section listed at the top of the portfolio are the “liquid” investments that we can access at any time. As we try to stay diversified in this area we will be transferring between these accounts. We are working on cash flows with the PMP and other CIP projects, along with the utility billing cycles to determine how much and when we can invest. Staff Recommendation Staff requests that Council accept the 2nd Quarter 2015 Financial Reports. Attachments Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: City-Wide Revenues and Expenditures Summary Page 1 of 2 DATE: July 27, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Business Subsidy Criteria and City Public Financing Guidelines Requested Action The City Council is asked to consider the following: 1. Motion to approve the Business Subsidy Criteria and City Public Financing Guidelines 2. Motion to approve the Public Financing Proposal Grading and Report Card Background The City Council approved the Business Subsidy Criteria and City Public Financing Guidelines and the Public Financing Proposal Grading and Report Card on April 29, 2013. Minnesota State Statute requires that the City hold a public hearing on the business assistance criteria and guidelines before approving the policy and rewarding subsidies. A public hearing was not held in April 2013 when the City previously approved the criteria and guidelines. The Economic Development Authority (EDA) will be discussing the items listed above and hold the required public hearing at the July 27, 2015 EDA meeting. Notice of the public hearing was published in the Arden Hills/Shoreview Bulletin on July 15, 2015. At this time, the City has not received any comments from the public regarding this item. If any comments are received during the public hearing, staff will request that this item be removed from the Consent Agenda so that the comments can be discussed. Staff is requesting that the City Council approve the Business Subsidy Criteria and City Public Financing Guidelines and the Public Financing Proposal Grading and Report Card. No changes have been made to these documents since they were previously approved in April 2013. CONSENT ITEM - 5F MEMORANDUM Page 2 of 2 Attachments A. Business Subsidy Criteria and City Public Financing Guidelines B. Public Financing Proposal Grading and Report Card City of Arden Hills Public Financing Policy Page 1 of 7 April 29, 2013 City of Arden Hills Business Subsidy Criteria and City Public Financing Guidelines APRIL 29, 2013 1. PURPOSE AND AUTHORITY A. The purpose of this document is to establish the criteria for the City of Arden Hills for granting of business subsidies and for City public financing for private development within the City. These criteria shall be used as a guide in processing and reviewing applications requesting business subsidies and/or City public financing. B. The City's ability to grant business subsidies is governed by the limitations established in Minnesota Statutes 116J.993 through 116J.995 (Statutes). The City may choose to apply its Business Subsidy Criteria to other development activities not covered under this statute. City public financing may or may not be considered a business subsidy as defined by the Statutes. C. Unless specifically excluded by the Statutes, business subsidies include grants by state or local government agencies, contributions of personal property, real property, infrastructure, the principal amount of a loan at rates below those commercially available to the recipient of the subsidy, any reduction or deferral of any tax or any fee, tax increment financing (TIF), abatement of property taxes, loans from the City’s Revolving Loan Fund, any guarantee of any payment under any loan, lease, or other obligation, or any preferential use of government facilities given to a business. D. These criteria are to be used in conjunction with other relevant policies of the City. Compliance with the Business Subsidy Criteria and City Public Financing Guidelines shall not automatically mean compliance with such separate policies. E. The City may deviate from these criteria by documenting in writing the reason(s) for the deviation. The documentation shall be submitted to the Department of Employment and Economic Development with the next annual report. F. The City may amend this document at any time. Amendments to these criteria are subject to public hearing requirements contained in the Statutes. 2. BUSINESS SUBSIDY PUBLIC PURPOSE REQUIREMENT A. All business subsidies must meet a public purpose with measurable benefit to the City as a whole. Public purpose may include, but not be limited to, creating needed services or facilities not currently available, providing a variety of housing ownership alternatives and housing choices, redeveloping and removing blight City of Arden Hills Public Financing Policy Page 2 of 7 April 29, 2013 and encouraging redevelopment in the commercial and industrial areas of the City in order to encourage high levels of property maintenance and private reinvestment in those areas, retaining local jobs, increasing the job base, and providing diversity in that job base, enhancing existing jobs through increased wages, encouraging additional unsubsidized private development in the area, either directly, or through secondary “spin off” development, offsetting increased costs of redevelopment over and above those costs that a developer would incur in normal urban and suburban development, and meeting other uses of public policy, as adopted by the Council from time to time including the promotion of quality urban design, quality architectural design, energy conservation, decreasing the capital and operating costs of local government, etc. B. Job retention may only be used as a public purpose in cases where job loss is specific and demonstrable. The City shall document the information used to determine the nature of the job loss. C. The creation of tax base shall not be the sole public purpose of a subsidy. D. Unless the creation of jobs is removed from a particular project pursuant to the requirements of the Statutes, the creation of jobs is a public purpose for granting a subsidy. Creation of at least one Full Time Equivalent (FTE) job is a minimum requirement for consideration of assistance. E. The wage floor for wages to be paid for the jobs created shall be not less than 150% of the State minimum wage in effect at the time the subsidy is granted. The City will seek to create jobs with higher wages as appropriate for the overall public purpose of the subsidy. Wage goals may also be set to enhance existing jobs through increased wages, which increase must result in wages higher than the minimum under this Section. 3. SUBSIDY AGREEMENT A. In granting a business subsidy, the City shall enter into a subsidy agreement with the recipient that provides the following information: wage and job goals (if applicable), commitments to provide necessary reporting data, and recourse for failure to meet goals required by the Statutes. B. The subsidy agreement may be incorporated into a broader development agreement for a project. C. The subsidy agreement will commit the recipient to providing the reporting information required by the Statutes. 4. CITY’S OBJECTIVE FOR THE USE OF PUBLIC FINANCING A. As a matter of adopted policy, the City may consider using public financing which may include tax increment financing (TIF), tax abatement, bonds, waiver of City fees (excluding building permit fees), and other forms of public financing City of Arden Hills Public Financing Policy Page 3 of 7 April 29, 2013 as appropriate, to assist private development projects when such assistance complies with all applicable statutory requirements to: 1. Remove blight and/or encourage redevelopment in designated redevelopment/development area(s) per the goals and visions established by the City Council 2. To achieve the following housing-related goals: a. To provide a balanced and sustainable housing stock to meet diverse needs both today and in the future b. To ensure all housing is safe and well-maintained c. To promote neighborhood stabilization and revitalization by the removal of blight and the upgrading of existing housing stock. 3. To retain local jobs and/or increase the number and diversity of quality jobs 4. To encourage additional unsubsidized private development in the area, either directly or through secondary “spin-off” development. 5. To offset increased costs for redevelopment over and above the costs that a developer would incur in normal urban and suburban development (determined as part of the But-For analysis). 6. To facilitate the development process and to achieve development on sites which could not be developed without this assistance. 7. To meet other uses of public policy, as adopted by the City Council from time to time, including but not limited to promotion of quality urban design, quality architectural design, energy conservation, sustainable building practices, and decreasing the capital and operating costs of local government. 5. PUBLIC FINANCING PRINCIPLES A. The guidelines and principles set forth in this document pertain to all applications for City public financing regardless of whether they are considered a business subsidy as defined by the Statutes. The following general assumptions of redevelopment shall serve as a guide for City public financing: 1. All viable requests for City public financing assistance shall be reviewed by a third party financial advisor who will inform the City of its findings and recommendations. 2. The City shall establish mechanisms within the development agreement to ensure that adequate checks and balances are incorporated in the distribution of financial assistance where feasible and appropriate, including but not limited to: a. Third party review of the “but for” analysis City of Arden Hills Public Financing Policy Page 4 of 7 April 29, 2013 b. Establishment of “look back provisions” c. Establishment of minimum assessment agreements 3. TIF and abatement will be provided on a pay-as-you -go-basis. Any request for upfront assistance will be evaluated on its own merits and may require security to cover any risks assumed by the City. 4. The City will elect the fiscal disparities to come from inside applicable TIF district(s) to eliminate any impact to the existing tax payers of the community. 5. The City will target up to the maximum allowed by State Statute of tax increment for administrative purposes only. 6. The developer shall proactively attempt to minimize the amount of public assistance needed through the pursuit of grants, innovative solutions in structuring the deal, and other funding mechanisms. 7. Proposals should not be used to support speculative industrial, commercial, office or housing projects. In general the developer should be able to provide market data, tenant letters of commitment or finance statements which support the market potential/demand for the proposed project. 8. Public financing will not be used in a project that involves an excessive land and/or property price. This will normally be where the acquisition price is more than 20% in excess of market value as determined by an independent appraisal of the property (exclusive of relocation benefits). The City shall commission an appraisal and the cost will be paid from Developer’s escrow. 9. Public financing will not be used in projects that would give a significant competitive financial advantage over similar projects in the area due to the use of public subsidies. Developers should provide information to support that assistance will not create such a competitive advantage. Priority consideration will be given to projects that fill an unmet market need. 10. TIF and Abatement will not be utilized for the construction of new rental housing units. The City will consider waivers of various City fees for new rental housing developments (building permit fees excluded). 11. Public financing will not be used for projects that would generate significant environmental problems in the opinion of the local, state, or federal governments. Priority will be given to projects that aim to clean-up existing contaminated sites and would facilitate the location of an industry or business that has an environmentally-sound track record, or that meets a housing need in the City. 12. The City will not approve new TIF districts that would cause the percentage of the City’s total tax capacity captured within TIF districts to rise above six percent. City of Arden Hills Public Financing Policy Page 5 of 7 April 29, 2013 6. PROJECTS WHICH MAY QUALIFY FOR PUBLIC FINANCING ASSISTANCE A. All new applications for assistance considered by the City must meet each of the following minimum qualifications and will also be evaluated based on their ability to meet the desired qualifications for assistance. However, it should not be presumed that a project meeting any of the qualifications will automatically be approved for assistance. Meeting the qualifications does not imply or create contractual rights on the part of any potential developer to have its project approved for assistance. 6.1 Minimum Qualifications: A. In addition to meeting the applicable requirements of State law, the project shall meet one or more of the Public financing objectives outlined in Section 4; and shall either: 1. Remove blight and/or encourage redevelopment in the City in order to encourage high quality development or redevelopment and private reinvestment in those areas; OR 2. Facilitate the development process and to achieve development on sites which would not be developed without this assistance. B. The developer must demonstrate to the satisfaction of the City that the project is not financially feasible “but for” the use of tax increment or other public financing. C. The project must be consistent with the City’s Comprehensive Plan and Zoning Ordinances, Design Guidelines or any other applicable land use document. D. Prior to approval of a financing plan, the developer shall provide any requested market and financial feasibility studies, appraisals, soil boring, private lender commitment, and/or other information the City or its financial consultants may require in order to proceed with an independent evaluation of the proposal. E. The developer must provide adequate financial guarantees to ensure the repayment of any public financing and completion of the project. These may include, but are not limited to, assessment agreements, letters of credit, personal deficiency guarantees, guaranteed maximum cost contract, etc. F. Any developer requesting assistance must be able to demonstrate past successful general development capability as well as specific capability in the type and size of development proposed. Public financing will not be used when the developer’s credentials, in the sole judgment of the City, are inadequate due to past history relating to completion of projects, general reputation, and/or bankruptcy, or other problems or issues considered relevant to the City. City of Arden Hills Public Financing Policy Page 6 of 7 April 29, 2013 G. The developer, or its contractual assigns, shall retain ownership of any portion of the project long enough to complete it, to stabilize its occupancy, to establish project management and/or needed mechanisms to ensure successful operation. 6.2 Desired Qualifications: A. Projects providing higher than a 3 to 1 ratio of private investment to City public investment will receive priority consideration. Private investment includes developer cash, government and bank loans, conduit bonds, tax credit equity, and land if already owned by the developer. B. Projects meeting the following minimum building valuation will receive priority consideration: C. Proposals that significantly increase the amount of property taxes paid after redevelopment will receive priority consideration. D. Proposals that encourage the following will receive priority consideration: 1. Provides significant improvement to surrounding land uses, the neighborhood, and/or the City 2. Provides opportunities for development of restaurants 3. Attracts or retains a significant employer within the City 4. Provides opportunity for hi-tech, med-tech and R & D facilities/office 5. Provides significant rehabilitation of an existing apartment complex or significant rehabilitation and/or expansion of existing office, commercial or industrial facility 6. Provides opportunities for high end and/or specialty retail that is not currently available to City residents 7. Redevelops a blighted and/or challenged site Use Minimum Value Per Sq/Ft or Unit Industrial 60$ Commercial/Retail 125$ Office 100$ Rental Housing 100,000$ City of Arden Hills Public Financing Policy Page 7 of 7 April 29, 2013 8. Provides opportunities for small businesses E. Preference will be given to projects that meet good public policy criteria as determined by the City Council, including: 1. High project quality (e.g. sound architectural design, quality construction and materials, sustainable building practices) 2. Projects that meet financial feasibility criteria established by the City 3. Projects that provide the highest and best desired use for the property 7. PUBLIC FINANCING PROJECT EVALUATION PROCESS A. The following five methods of analysis for all public financing proposals will be used: 1. Consideration of project meeting minimum qualifications 2. Consideration of project meeting desired qualifications 3. Project meets “but-for” analysis and/or statutory qualifications 4. Project is deemed consistent with City’s Goals and Objectives 5. Score of a “B” or higher on the TIF report card Please note that the evaluation methodology is intended to provide a balanced review. Each area will be evaluated individually and collectively and in no case should one area outweigh another in terms of importance to determining the level of assistance. Adopted by Arden Hills City Council April 29, 2013 1 FINAL GRADE:F 1 Ratio of private investment to public investment in project:Points:0 Points -$ 3 to 1 1 -$ 4 to 1 2 #DIV/0!5 to 1 3 6 to 1 4 7 & Up to 1 5 2 Minimum Valuation threshold Points:0 Points -$ $60 1 0 $61 to $70 2 $0.00 $71 to $80 3 $81 &Up 4 Points:0 Points -$ $125 1 0 $126 to $150 2 $151 to $175 3 $176 &Up 4 Points:0 Points -$ $100 1 0 $101 to $110 2 $111 to $120 3 $121 &Up 4 Points:0 3 Increase in real estate value:Points:0 Points -$ 1 to 1.9 0 -$ 1 to 2 1 #DIV/0!1 to 3 2 1 to 4 3 1 to 5 4 1 & Up 5 4 Bonus Points (18 points total)Points:0 Avail Awarded A. Project will add value to and likely stimulate further investment in surrounding neighborhood 3 0 B. Provides opportunities for restaurant 3 0 C. Project attracts or retains significant employer within the City 3 0 D. Provides opportunity for hi-tech, med-tech and R & D facilities/office 3 0 E. Provides significant rehabilitation or expansion of existing facility 2 0 F. Provides opportunities for high end and/or specialty retail 2 0 G. Project will redevelop a blighted and/or challenged site 1 0 H. Provides opportunities for small business 1 0 TOTAL 18 0 5 0 Grade:F 0 to 5 F 6 to 10 D 11 to 15 C 16 to 21 B 22 to 32 A TOTAL POINTS Points Value of site after redevelopment Total Points Public Financing Proposal Grading and Report Card Business and Commercial Redevelopment Public Investment Private Investment Building Square Footage Value Per Sq/Ft Office Valuation Building Valuation Note: Private investment includes developer cash, loans from banks, conduit bonds, tax credit equity and land if already owned by developer 32 Total Points Available Industrial Valuation Building Valuation Building Square Footage Value Per Sq/Ft Retail Valuation Building Valuation Building Square Footage Value Per Sq/Ft Private Funds/Public Funds Ratio of Private/Public Financing Before/After Ratio of value before/after redevelopment Value of site before redevelopment CONSENT ITEM – 5G MEMORANDUM DATE:July 27, 2015 TO:Honorable Mayor and City Council Patrick Klaers, City Administrator FROM:Amy Dietl, City Clerk SUBJECT:Adopt Resolution 2015-038 Authorizing the Use of New Voting System Background All of the cities who contract with the Ramsey County Elections Office for election administration services have been asked to adopt a resolution authorizing the use of a new voting system. Ramsey County Elections Manager Joe Mansky expects the county board to approve the new v oting system at their meeting on August 11 , 2015 . The new votin g system that has been chosen will be purchased through a company called Hart Verity. The new system will be used for the City and school district general election on November 3, 2015. Staff Recommendation Approve Resolution 2015-038 Adopting the Use of a New Voting System. Attachment Attachment A: Resolution 2015-038 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-038 RESOLUTION ADOPTING THE USE OF NEW VOTING SYSTEM WHEREAS, Minnesota Statutes § 206.58, subdivision 1 authorizes cities to use voting systems at their elections, subject to the approval of the County; and WHEREAS, Ramsey County has authorized the use of the Hart Verity voting system for the city and school district general election to be conducted on November 3, 2015 , and all elections conducted thereafter; NOW THEREFORE, BE IT RESOLVED , that the Hart Verity voting system is hereby authorized for use in all elections conducted in the City of Arden Hills on November 3, 2015, and thereafter; and BE IT FURTHER RESOLVED, that the City Clerk is directed to transmit a copy of this resolution to the Ramsey County Elections Office; and BE IT FURTHER RESOLVED, that the City Clerk is directed to provide information to the voters concerning the use of the new voting system; and BE IT FURTHER RESOLVED, that the City Clerk shall make the new voting system available for demonstration to the voters at one or more locations in the City prior to the November 3, 2015, election. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JULY, 2015. ____________________________________ ATTEST: David Grant, Mayor __________________________________________ Amy Dietl, City Clerk CONSENT ITEM – 5H City of Arden Hills July 27, 2015 P:\Planning\Planning Cases\2015\PC 15-012 - PUD Amendment - Caribou Coffee - Shannon Square\Memos_Reports_15-012 Page 1 of 1 MEMORANDUM DATE: July 27, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Planning Case #15-012 Applicant: Caribou Coffee Property Location: 3673 Lexington Avenue North Subject: Planned Unit Development (PUD) Amendment Agreement Requested Action Motion to approve the Planned Unit Development Amendment Agreement, based on the May 26, 2015, City Council approval of Planning Case 15-012. Background On May 26, 2015, the City Council approved Planning Case 15-012 for a Planned Unit Development (PUD) Amendment for a drive-thru lane and pick-up window at 3673 Lexington Avenue North. The City Attorney has prepared the Planned Unit Development Amendment Agreement (Attachment A). The document has been reviewed and signed by Inland Shannon Square Cub, LLC and Caribou Coffee Company, INC. Attachments A. Inland Shannon Square/Caribou Coffee Planned Unit Development Amendment Agreement 182061v3 (reserved for recording information) CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA PLANNED UNIT DEVELOPMENT AMENDMENT Case No. 15-012 1. Recitals. A. Inland Shannon Square Shoppes, L.L.C., is a Delaware limited liability company (“Inland”) which is located in the City of Arden Hills, Ramsey County, Minnesota. B. On the 6th day of April, 2015, Caribou Coffee Company, Inc., a Minnesota corporation (“Caribou”), and Inland submitted a completed application to the City of Arden Hills (“City”) requesting that its existing Planned Unit Development Agreement be amended to allow the construction and addition of a drive-thru lane and pick-up window on the east side of the retail center, specifically the existing Caribou Coffee located at 3673 Lexington Avenue North, in the City of Arden Hills, Minnesota, which will require modifications to the façade to accommodate the 36 square foot addition. In addition, the application also includes related alterations and reconfiguration of the parking area, sidewalk and landscaping, as well as the installation of a menu board, speaker and canvas awning. Said plans and specifications of this project are attached hereto as Exhibit “A”. C. At a public hearing on the 6th day of May, 2015, the Arden Hills Planning Commission reviewed Caribou’s application for a Planned Unit Development (PUD) Amendment, the report and recommendations of the Arden Hills City Planner, the comments made at the public hearing, and recommended approval of the PUD Amendment, subject to certain conditions, to the City Council. D. On the 26th day of May, 2015, the Arden Hills City Council considered the recommendations of the Planning Commission, the effects of the proposed PUD Amendment on the health, safety, convenience, and general welfare of the owners and occupants of the surrounding 182061v3 I land, and the community as a whole, and passed a motion approving Planning Case No. 15-012, subject to certain conditions enumerated herein. 2. Property. The PUD Amendment is for the following described property ("subject property") in the City of Arden Hills, Ramsey County, Minnesota: All that part of the East ½ of Southeast ¼ of Section 27, Township 30 North, Range 23 West, and described as follows: Commencing at the East quarter corner of said Section 27; thence due South along the East lien of said Section 27 a distance of 1357.1 feet to the point of beginning of the parcel herewith described; thence West at right angles a distance of 525.6 feet; thence South at right angles a distance of 482 feet; thence East at right angles a distance of 525.6 feet; thence North at right angles along the East line of said Section 27 a distance of 482 feet, more or less, to the point of beginning. Except there from the following: All that part of the East ½ of the Southeast ¼ of Section 27, Township 30 North, Range 23 West, described as follows: Commencing at the East quarter corner of said Section 27, thence due South along the East line of said Section 27, a distance of 1819.1 feet to the point of beginning of the parcel herein described; thence West at right angles a distance of 525.6 feet; thence South at right angles a distance of 20 feet; thence East at right angles a distance of 525.6 feet; thence North at right angles along the East line of said Section 27 a distance of 20 feet to the point of beginning. 3. Approval of Amendment. Subject to the terms and conditions set forth herein, the City hereby grants a PUD Amendment to Inland and Caribou for the construction and addition of a drive-thru lane and pick-up window on the east side of the retail center, specifically the existing Caribou Coffee retail business. The project shall be completed in accordance with the plans and specifications attached hereto as Exhibit “A”. Any significant changes to the plans and specifications, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. Inland and Caribou shall continue to abide by all previous Planned Unit Development approvals, agreements and amendments, as amended by the conditions of approval of this application. 4. Conditions. The PUD Amendment is issued subject to the following conditions: (1) That the project shall be completed in accordance with the submitted plans as amended b y the conditions of approval. An y significant changes to these plans, as determined b y the City Planner, shall require review and approval b y the Planning Commission and City Council. 182061v3 (2) That the Inland and Caribou shall continue to abide by all previous agreements, as amended b y the conditions of approval of this application. (3) That a Planned Unit Development (PUD) Amendment shall be prepared by the City Attorney and subject to City Council approval. The PUD Amendment shall be signed b y Inland and Caribou and approved by Council prior to the issuance of any building permits. (4) That a building permit, grading and erosion control permit, and RCWD permit if required shall be obtained for the proposed project. (5) That the building permit for the addition shall be issued by June 1, 2016, or an extension shall be requested at least 45 days preceding this deadline. (6) That Inland and/or Caribous shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping (materials and installation) prior to the issuance of a building permit. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the Inland and/or Caribou default on the PUD Amendment. The City will hold the letter of credit for two (2) years after the installation of landscaping. The letter of credit should not expire during the two-year period. (7) That no additional wall signage beyond what is permitted in the Zoning Code shall be permitted as part of this application. The additional signage depicted within the Development Plan Set A1.1 is not being considered at this time. 5. Compliance. Inland and Caribous hereby agree to comply with the conditions of approval for this PUD Amendment. [Remainder of page intentionally left blank. Signatures contained on following pages.] 182061v3 Dated ____________________, 2015. INLAND SHANNON SQUARE SHOPPES, L.L.C., a Delaware Limited Liability Company By, Inland Real Estate Corporation, Its Manager By: __________________________________ D. Scott Carr, Executive Vice-President STATE OF _____________ ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2015, by D. Scott Carr, the Executive Vice-President of Inland Real Estate Corporation, the Manager of Inland Shannon Square Shoppes, L.L.C., a Delaware limited liability company, and that he executed the foregoing instrument and acknowledged that he executed same by authority of and on behalf of the corporation. __________________________________ Notary Public 182061v3 Dated ____________________, 2015. CARIBOU COFFEE COMPANY, INC. By: __________________________________ Dan E. Lee Its SVP, General Counsel and Secretary STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2015, by Dan E. Lee, the SVP, General Counsel and Secretary of Caribou Coffee Company, Inc., a Minnesota corporation, and that he executed the foregoing instrument and acknowledged that he executed same by authority of and on behalf of the corporation. __________________________________ Notary Public 182061v3 Dated ____________________, 2015. CITY OF ARDEN HILLS By: _______________________________ David Grant, Mayor (SEAL) And _______________________________ Patrick Klaers, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2015, by David Grant and by Patrick Klaers, respectively the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. __________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ EXHIBIT “A” to PLANNED UNIT DEVELOPMENT AMENDMENT 182061v3 182061v3 182061v3 182061v3 182061v3 182061v3 182061v3 182061v3 182061v3 182061v3 182061v3 182061v3 UNFINISHED BUSINESS – 9A MEMORANDUM DATE: July 27, 2015 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: City Administrator Recruitment Process Background The City Council accepted Patrick Klaers’ resignation as City Administrator effective October 2, 2015. The Personnel Committee met on June 30, 2015, and instructed staff to get proposals from two firms. Discussion The elected officials of the Personnel Committee are reviewing these proposals and will provide a recommendation to the City Council at Monday night’s meeting. Requested Action A motion to enter into a contract with ________________________ for recruitment of a City Administrator. Bench Handout distributed by CM Woodburn _1325.09 Antennas, Dish Antennas and Towers. during Council Comments— Subd. 4 Conditional Use Permit. (revised 5/6/10) A. New Antennas, dish antennas and towers are allowed only as conditional accessory uses. They are therefore allowed only on property containing a principal use to which the antenna, dish antenna or tower is accessory. 1305.04 Definitions. • Building, accessory structure or use. A subordinate building structure or use which is located on the same lot on which the principal building or use is situated and which is reasonable necessary, appropriate and incidental to the conduct of the primary use of such principal building or principal use. 1305.04 Definitions. • Structure, accessory. A detached, subordinate structure, the use of which is incidental and related to that of the principal use of or principal structure on the lot on which it is located. 1305.04 Definitions. • Use, conditional accessory. A use which is both an accessory use and a conditional use and which, after due consideration by the Commission and Council, pursuant to the applicable procedures contained herein, may be allowed as an accessory use by Conditional Use Permit granted by the Council.