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HomeMy WebLinkAboutCCP 05-29-2001 • ,,-AEN HILLS AGENDA CITY COUNCIL MEETING, CITY HALL TUESDAY,MAY 29,2001, 6:30 P.M. ***NOTEMEETING'DATE AND TIME*** TWIN CITIES ARMY AM1VIi TITII N2PtANT (TCAAP)DISCUSSION Army National Guard:>I,and Transfer Request atioandP` ential Legislation Cn orn City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Approval of Meeting Agenda • 7:30 P.M. 3. Approval of Minutes a. March 26, 2001 Regular City Council Meeting b. April 9, 2001 Regular City Council Meeting, TCAAP Discussion C. April 30, 2001 Regular City Council Meeting, TCAAP Discussion d. April 30, 2001 Regular City Council Meeting 7:40 P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items,unless a Council member so requests,in which event,the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Probationary Appointments, Office Support Specialists (2) C. Interim Planning Services, Michael Cronin & Associates d. Receive 2000 Audit Report, Abdo, Eick & Meyers e. Res. #01-12, American Business Womens Chapter Lady Slipper, Gambling Premises Permit Renewal Citv of Arden Hills • 4364 West Round Lake Road Arden Hills,MN • 55112-5794 Phone(651)633-5676 • Fax: (651)633-7839 www.ci.arden-hills.mn.us CITY COUNCIL MEETING, CITY HALL TUESDAY,MAY 29,2001, 6:30 P.M. 4. Consent Calendar, Continued f. 2001 Seal Coating Project, Award of Bid g. West Round Lake Road Trail,Nott Company Easement h. U.S. Army Reserve, Land Transfer Request i. City Hall Construction Project, Pay Application#8 (Revised), Rochon Corporation j. City Events Task Force, Approval of Revised Budget k. Schedule Public Information Meeting, Lake Johanna Boulevard Buoys 7:45 P.M. 5. Public Comments This is an opportunity or citizens to bring to the Council s attention any items not currently on the agenda. In addressing the Council,please state your name and address for the record,and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council,we ask that individuals limit their comments to three(3)minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies,to allow a more timely presentation. 7:50 P.M. 6. Unfinished and New Business a. "Mini-Mobile Drive" Interrogator Purchase Approval, Water Utility (Unbudgeted 2001 CIP Request) • b. Planning Cases 1. PUBLIC HEARING Case#01-09, Chesapeake Companies, 1-35W and I- 694, (Morris Communications Property) A. Final Plat Approval B. Res. #01-11, Public Hearing, Vacation and Dedication of Easement 2. Case #01-12a, Manufacturers' Services, 4300 Round Lake Road, PUD Amendment(Phase I Parking) 3. Case #01-11, City of Arden Hills, Zoning Ordinance Amendment(Lakeshore Setbacks) A. Ordinance #325 Adoption C. 1-35W Corridor Coalition, Coalition HousingResource Center 8:50 P.M. 7. Administrator Comments 9:00 P.M. 8. Council Comments 9:30 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. F:\USERS\SHEILA\COUNCIL\AGENDAS\REGULAR\2001 Agendas\R-05-29-2001.doc Tentative June Meeting Schedule Meeting dates,times and locations are subject to change. Tentative July Meeting Schedule Please contact City Hall for the most current schedule. Meeting dates,times and locations are subject to change. Please contact City Hall for the most current schedule SUMMER HOURS BEGIN JUNE 4,2001 July 4 Holiday June 6 Planning Commission 7:30 P.M. July 5 Planning Commission 7:30 P.M. June it Council Meeting 7:30 P.M. July 9 Council Meeting 7:30 P.M. June 18 Council Worksession 4:45 P.M. July 19 Operations&Finance 7:00 P.M. June 21 Operations&Finance 7:00 P.M. Committee Committee July 16 Council Worksession 4:45 P.M. June 23 Day in the Park All Day Fiftieth Anniversary July 24 Parks&Recreation 7:00 P.M. Tony Schmidt Park Committee June 25 Council Meeting 7:30 P.M. July 25 Communications 7:00 A.M. Committee June 26 Parks&Recreation 7:00 P.M. Committee July 30 Council Meeting 7:30 P.M. June 27 Communications 7:00 A.M. Committee I CITY OF ARDEN HILLS,MINNESOTA DRAFT REGULAR CITY COUNCIL MEETING MARCH 26, 2001 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:36 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Planner, Jennifer Chaput; and Recording Secretary,Nancy Czaj kowski. APPROVAL OF MEETING AGENDA Councilmember Grant requested Agenda Item 6 A 3 be moved to the Consent Calendar. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to adopt the agenda for the March 26, 2001, regular City Council meeting. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. March 12, 2001 Regular Council Meeting, TCAAP Discussion B. March 12, 2001 Regular Council Meeting C. March 19, 2001 Council Worksession Councilmember Larson noted on Page 3 of the March 12, 2001 Regular Council minutes, in the fourth paragraph the references should be to "he"" instead of"she". Councilmember Rem noted on page 12 of the March 12, 2001 Regular Council minutes Councilmember Grant was listed as both present and absent. She added he was absent. She stated on page 5, in the second paragraph from the bottom, quoting Mr. Lynch, the reference should be to the"Reutilization Plan". MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the March 12, 2001 Regular Council Meeting, TCAAP Discussion,the March 12, 2001 Regular Council Meeting, and the March 19, 2001 Council Worksession minutes as corrected above. The motion carried unanimously (5-0). F T ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 2 CONSENT CALENDAR A. Claims and Payroll B. Receive 2000 Treasurer's Report C. City Hall 1. Rochon Corporation, Pay Application#6 through February 28, 2001, $388,213.37. 2. Architectural Alliance, Pay Request Invoice #0000015 through January 26, 2001, $12,126.29. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No public comments were made. UNFINISHED AND NEW BUSINESS A. Planning Cases 1. Case#00-45, Semper Development, County Road E & Lexington Avenue N., Site Plan, Special Use Permit (SUP), Variance, Lot Split Ms. Chaput explained this is a request for a lot split regarding the Walgreens proposal and the various related cases. She stated this case was last tabled at the February 26 meeting for additional information. She noted it came to staff's attention that the minor subdivision application creating two parcels from the existing Holiday inn site eliminates all landscape area from the Holiday Inn. She added Holiday Inn would then become a non-conforming use by the landscape requirement of the zoning code. She stated Council might recommend approval with conditions and a landscape variance,recommend reasons for denial, grant a request for an extension of time or the applicant could withdraw the application. She added staff recommends denial for two reasons: 1. The proposed minor subdivision of the property located at 1201 County Road E, creating two parcels from one, leaves the Holiday Inn's remaining parcel with less than 25% landscape area which is unable to meet the requirements of Section 5 (F) of the Zoning Ordinance. 2. Since a minor subdivision of 1201 County E can not create a developable lot for a proposed Walgreens, the remaining applications for: a variance from Section 6 (D)#1(b), proximity to drive-in businesses; a Special Use Permit for a drive-in business in a B-2 F ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 3 District; and site plan review, are not possible. All subsequent applications are denied based on the fact that a minor subdivision of the property can not occur. Ms. Chaput stated the applicant did submit a letter waiving the 60-day requirement in order to give them time to review the landscape issue. She noted the applicant was not present. Councilmember Larson stated he would support the recommendation to deny the application. He questioned what would be gained by the waiver. He noted no matter what the Council does the applicant has to come back to the Council and make a case for a variance to allow the subdivision to take place. He added he could not conceive any justification for that variance. He stated he did not see how the case could be made to go forward. He noted there is no hardship there. Councilmember Grant stated by denying the application, the applicant could not bring it back for six months. Mayor Probst stated that is correct unless they changed something on the plan. Councilmember Grant stated he thought the issue is moot. Councilmember Rem stated she understood what Councilmembers Grant and Larson were saying. She noted on the other hand, the applicant has been apprised and wants to wait 60 days. She added she did not see any harm in letting them waive the 60 days. She stated it might not change the outcome, but they have requested it. Mayor Probst stated it is a process issue. He noted that before Walgreens can come in with a plan, they have to create a developable site. He added his only fear relative to a potential waiver on time is that the applicant may think that the Council intends on approving the project, which is not the case. He stated the safest way to do that is to follow staff's recommendation to deny and let them come back with a plan for a developable site. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to deny the Requests for the Property located in the northwest quadrant of county Road E and Lexington Avenue, zoned B-2, General Business District as recommended by Staff. The motion carried unanimously (5-0). 2. Case#01-05, Chesapeake Companies, I-35W and I-694, Master PUD Ms. Chaput explained this is a master plan and concept PUD that was discussed in January. She stated the applicant continues to acquire properties for this development. She noted the Planning Commission reviewed in great detail the design standards at their meeting. She added the Commissioners went through each section and recommended changes accordingly. She stated the whole reason for a master PUD is to set up design standards for the development of that site. She noted they want strict guidelines for this. She reviewed the recommendations of the Planning Commission and noted Exterior Insulation and Finish System (EFIS) samples had been submitted. A T ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 LZr,, 4 Mr. Peter Carlson, Chesapeake Companies, introduced Mr. John Shardlow and Mr. Steve Doughty. He stated they had a very good exchange with the Planning Commission and staff. He noted they have provided input in terms of achieving design and performance standards. He added this gives them a tool with enough definition to say that within these standards they can have confidence the city would look favorably on a plan. He stated this is important to the larger users. He noted there is a lot of planning involved in choosing a site even preliminarily and the large users are reluctant to go through it at all if they are going to lose time. He added there is also a cost investment. He stated the Planning Commission offered good suggestions. He noted they have a few items on which they had a difference of opinion. He added he would like to continue that discussion here. Mayor Probst stated he has a bit of a concern about approving design standards without a plan on the table. He noted his concern that they have not downgraded the standards to allow an unintended outcome. He added this could happen if the applicant does not find a larger user and goes with some other plan. He stated they need to convince him that this could not happen. Mr. Carlson stated this concern was expressed at the Planning Commission as well. He noted they spent three hours in order to have enough specifics to prevent that from happening. He added that is why they have spent so much time discussing site plans, materials, and landscaping. He stated there is that final crucial step the council would have to stop such a project. He noted when they submit the plans for the actual building, final PUD, and building permit,the council would have the control at that time. Mr. John Shardlow stated one good thing about a PUD is the ability to be flexible on zoning. He noted that if they had a specific tenant they were designing for it would be in the mutual interest on both parties to attract that user. He added they have done this many times around the twin cities and other metro communities as well. He stated the Council still has the final development stage at which they would see specific users, plans, and landscaping. Councilmember Larson stated there is not a project yet and he does not feel those guidelines and provisions in anyway bind him. He noted Council, staff, and the Planning Commission would be able to look at a specific project. He added he would guess that the final plan could come back totally different. He stated he shared the concern about it being an envelope. Mr. Shardlow responded he was talking about PUDs working in other communities. He stated the development in Roseville had this same approach. He noted what is important here is that there is a meeting of the minds between the developer and the city on what it wants to see on that site. He added they have discussed every aspect they can think up without a specific plan. He noted the Council is approving the way the signage would be handled, and the materials. He added he is concerned that the city could go back to square one on a specific use. He stated he hopes it is a meeting of the minds so he can go back into the market place and represent this. Councilmember Aplikowski stated one major issue seems to be the height of the building. She noted she does not have a problem with that as long as they are all on the same page. ARDEN HILLS CITY COUNCIL— MARCH 26 2001 t Mr. Steve Doughty, Pope & Associates, the architect, stated there was a lot of discussion at the Planning Commission on the height of the building. He stated they could use the grade change to their advantage to have parking at a lower grade. He noted that was part of the unsurety. He added they are trying to get some frame around the building to understand the broad scope. He stated the maximum height would probably be 100 feet. He noted if there needed to be some clarification, they we could look at that the 85-foot to 140 foot range. There is the chance a user could come in and need a variation. He stated they are trying to get a broad definition, but do not want to allow an elephant onto the site. Mr. Shardlow stated the Council would be surprised how high 100 feet is. He noted this is the site in the gateway area where a signature building should be. He added it is consistent with the New Brighton side. He stated if they are going to get a corporate headquarters that is the site they want it to be on. Mr. Carlson stated they worked backwards. He noted they looked at the given constraints if they did have a corporate user. He added they also considered what would be a typical floor plate for such a user and what the site would accommodate. He stated that is how they came up with the approximate eight stories. He noted how the ultimate shape comes out depends on the user. He added some users want larger floor plates, but may have less height. Mayor Probst asked about the Veritas building in Roseville. Mr. Doughty responded it is a five- story building. He stated the Norman Points building is a seven-story building. He noted some design measures were done too. Mr. Shardlow stated the Roseville development on Snelling Avenue is eight stories. He stated they would not intend that the whole footprint would be raised up eight stories. Mr. Carlson stated they have tried to address the outside limitations so there are no unexpected results. Mayor Probst stated he could see the logic in trying to have the signature building. He noted New Brighton is trying to accomplish the same thing across the freeway. He added they should try to set these standards up to accomplish it in the same way. He stated the Medtronic facility is the kind of thing every community wants. He added he is comfortable with where they want to go, but is concerned if they do not find that user. Mr. Carlson stated they are trying to provide that by pushing the office requirement office. He noted the topside of the development and the bottom side has been addressed. He added they are looking for the highest and best quality for that property. Councilmember Larson stated the bottom line is having a first class user on this site. He noted he is comfortable with the height. He added he has other concerns and asked what constitutes a permitted accessory use. Ms. Chaput responded an accessory use is defined as a secondary use to the primary use of the property. She stated they evaluated the uses allowed in the Gateway Business District. She noted the Planning Commission had added that it could only be class one use. i ARDEN HILLS CITY COUNCIL — MARCH 26, 2001 L 1 6 i Councilmember Larson asked if there is some reason that the developer wants that in there. He noted he worries about an envelope that is so large. Mr. Carlson responded the new campuses have corporate functions and various uses that are not all office uses. He stated one office might also need a light laboratory use. He noted it would be in an office environment, but not an all office use. He added St. Jude medical is a good example. He stated it has office and some light lab. He noted there are quality control departments and preparatory departments. He added they wanted flexibility to accommodate that within a campus environment. He stated they have also put that it would not exceed 50 percent of the total development. He noted one of the parts of the campus might have a little more of that type of use. Councilmember Larson asked for clarification. Mr. Carlson responded it is to address the situation proactively. He stated day care is an important issue. He noted some want the day care inside the building and some want it in an adjacent building. Councilmember Larson stated it is hard to imagine having something that small occupying any part of that space. Mr. Carlson responded they would not focus on day care since it could have a pseudo retailer use like a small cafeteria or a bank. He stated the user might not want it in their building. He noted they are responding to what corporate users have on their list. He added this is one of their ways to provide flexibility. Councilmember Larson stated if an eight-story high quality building is their goal, then it is hard to see this small of a building being a part of that. He noted he does not prefer to see the use of Is colored architectural precast concrete or EFIS. He added he does not find these buildings as attractive as that other building because it is not using the same materials. He stated he knows the last time they were here he felt the freeway side of building would be more attractive if it did not have parking on it. Councilmember Grant stated that given this is at 35W and 694 he does not have problem with the height of the building. He noted he would like to hear about the four additional items from the March 20th meeting. He added he agreed with Councilmember Larson, because of the prominence of the site they want to make sure it is of the highest quality. Mr. Carlson stated, as for condition one, it is hard at this point to determine the number of children allowable in this project. He noted ten would not meet the requirements of a corporate user. He added they recommend letting the state guidelines determine what could fit. He stated if it is going to be an effective tool, then they need to be able to accommodate them. He noted they have put together various samples of EFIS to show the range of use of materials. He added both precast, brick, and glass could be used to project a high level of quality. He stated he thought EFIS has been proven as a material to use more than 10 percent. He noted there are a lot of cost pressures on this site. He added the cost of the structured parking is estimated to be $9,600 per stall. He stated when all these stalls of deck parking are needed there is a tremendous cost. He noted it needs 12 feet of fill and they have wetland mitigation. He added the days when they could build a granite and marble building are gone. He stated companies are looking for a good solid design with a standard of quality. He noted they do not want to pay. He added they want to be able to compromise for cost. He added 30 percent of the building does not affect ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 e a, b 7 the integrity of the design. He stated he thought that 10 or 30 percent could still look nice and be hard to distinguish from each other. He noted the difference in cost is considerable. Councilmember Grant asked if the 30 percent would include the parking structure too. Mr. Carlson responded that no it would be 30 percent of the principle structure. He stated that if they went around and looked at this class of office building, most have colored masonry or precast. He noted it is more related to cost. Mr. Doughty stated architectural precast is a material that has been used very successfully for the last 20 years. He noted he does not have any hesitation on its use. He added it is almost as high of quality as stone material. He stated he does not want to limit them. He stated the other concern on EFIS is the breathability of it and its intrinsic nature. He noted it is only a concern if it does not have good installation practices utilized. He added he does not think it is a Planning Commission issue, but an owner of the building issue. He stated they have a good contractor. He noted they have concerns too about EFIS. He added if it is down at grade and not detailed properly it could be a problem. He stated architectural precast on parking garages is pretty standard. Mr. Carlson stated they would shoot themselves in the foot to have a great building and an ugly duck parking deck. Mr. Shardlow stated along the Gateway Boulevard they think the best way to handle the edge is through berming and landscaping. He noted there might be some area for a decorative wall. Councilmember Grant asked about the percentage of EFIS on the slides provided. Mr. Doughty described the examples. Councilmember Rem stated she thinks the concern with the materials is not how it looks, but how it would age. Mr. Doughty stated that would be the owner's concern. Councilmember Rem stated this is their city and they would have to live it. Mr. Carlson responded there have been changes in the quality of the systems. Councilmember Larson stated when he thinks of a first class building, he does not think of stucco. He noted cost might be a factor. He added Roseville is getting a five-story building without any stucco. He stated Medtronic has none. Mr. Doughty stated he thinks it comes in with a lower office/showroom. He noted they would not put up an eight-story building with EFIS. Mr. Carlson stated if they have a single story building they would like to use 30 percent EFIS, but use 20 percent on a multi-story. Mr. Doughty stated they would add EFIS only on the upper floor. Mr. Shardlow stated synthetic stucco would be permitted on the upper floors. ARDEN HILLS CITY COUNCIL— MARCH 26, 20018 Mr. Doughty asked if the Council was concerned about the looks or the performance. Mayor Probst responded they are not talking about office showroom space. He stated they have both concerns. Councilmember Grant stated there could only be 10 percent EFIS on a multi-story. Councilmember Aplikowski stated they just want brick. She noted a lot of brick buildings are going up in New Brighton. She added she does not have a problem with 10% EFIS on multi- story building. She stated she does have concerns on a lower building. Councilmember Larson asked what is the likelihood they would have a stand alone building of 6,000 square feet. Mr. Carlson responded it would be pretty small. He stated there would only be one if it were a requirement of a large corporate user. He noted they are trying to think proactively and eliminate reasons to say no. Councilmember Larson stated he would rather they go higher and have them come back and say this user needs this. Mr. Carlson asked what was the concern about having a building that size. Councilmember Larson stated it moves away from the whole idea to have a high-class office building. Mr. Carlson stated that in the best of all worlds he hears what they are saying. He noted however in corporate settings, developments of this size have need for compatible uses. Mr. Doughty stated it is also taken from a bank use. Mr. Carlson stated that a bank use is an allowable use in this process. Councilmember Larson stated it seems to be something more incorporated in a bigger building. Mayor Probst states there would be no issue with allowing a smaller building once they know what it would be used for. He noted Medtronic has a daycare facility separate from its office. Mr. Carlson stated in concept the only reason to do it would be to meet a compatibility requirement some users have. Mayor Probst stated if it is a daycare center or convenience and fits into the development he would be happy to see it. He noted sometimes when they establish design standards the outcome is driven lower rather than higher. Mr. Shardlow stated they could make it a permitted use only if it is tied to a larger campus. ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 9 t Councilmember Rem asked about making it an accessory building. She questioned whether they had a number limiting how many they can have. Mr. Carlson responded there is a maximum of two smaller lots overall. All buildings will be considered principal buildings. Mr. Shardlow stated a daycare standing alone would not be permitted at this point. He asked if it could be added in the event a daycare is one use that they would entertain as part of the campus. Councilmember Larson asked about an accessory building. Ms. Chaput responded it is defined as a shed or garage on a principal property. She stated it has the same meaning as in the other districts. Mayor Probst stated part of the difficulty is that it would have to be owned or controlled by the primary user. Councilmember Larson asked if an accessory use is permitted on this PUD other than the parking decks. Ms. Chaput responded that it is an issue because the current zoning does not define parking structure. She noted the Planning Commission felt it would appropriate to deal with it as an accessory structure. Councilmember Larson stated the kind of building they are talking about would not be a accessory building. Ms. Chaput stated this was incorrect. She noted that under the PUD the Guidant campus does not have one main building and the rest accessory buildings. Mayor Probst stated if they have a corporate user who wants to build its own, the user might want another person to own and operate it. He noted they would then need a separate owner and lot. Councilmember Aplikowski asked if anyone was concerned about the 18 months. Councilmember Rem stated she has concerns about using the landscaping and screening on the site. She noted that screening has become a major issue because of the Welsh development to the north. She added part of the discussion about berming and landscaping might work for a general parking lot, but trash-handling etc. is more sensitive. She stated there seems to be conflicting sections about what is appropriate screening. Mayor Probst asked if under their PUD ordinance would any construction that should occur have to come back for site plan approval. Ms. Chaput responded any building has to come for a final PUD. She stated the council would evaluate it according to these design standards. Mayor Probst stated he really has no concern except about an increase in EFIS. He noted he is compelled not to move from the position of the Planning Commission. He added he is comfortable with what they are approving and they have a further opportunity to fine-tune some of this. ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 i`" 10 i Councilmember Aplikowski concurred. Councilmember Larson stated he would like to eliminate EFIS and set their sights high. He noted he wanted to get something they had always talked about and that looks classy. Councilmember Aplikowski stated her problem is seeing all other types of industrial buildings. She noted if the campuses all were bricks, she would hold them further. She added she does not think it fair to hold them to brick or stone only. Councilmember Grant stated as long as it would be multi-story it seems that 10 percent is acceptable. He noted the other three updates on page 4 are agreeable. Ms. Chaput stated staff asks the EAW not be accepted at this time. Councilmember Aplikowski asked if it should be a separate motion. Mr. Shardlow requested they amend the permitted uses to add a freestanding daycare only if it is a part of an existing campus development. Councilmember Aplikowski and Grant accepted this amendment as part of the motion. Councilmember Larson asked about the Planning Commission's concerns regarding the striking of language about architectural precast on parking ramp. Ms. Chaput responded she thinks the preference for different materials types came from Commissioner Erickson. Mr. Shardlow stated they submitted the EAW on the date before the publication date. He noted he assumed copies would be sent out for distribution. He added they would want the information generated in the EAW for the design process. He stated this project is defined well enough to do an EAW. He noted they hope they could have a conversation with Mr. Downing at the EQB and process the EAW. He added that this is a step that could go through. Ms. Chaput stated it was part of the submittal so staff is concerned they would take action on it as part of the application. She noted that she spoke to a representative from the Environmental Quality Board, who was unsure that an EAW was necessary at this point in the project. Mayor Probst stated he suggests the Minutes record no action was taken on the EAW. Mr. Shardlow stated there is a whole 30-day process and a public hearing to go through. Ms. Chaput stated that staff needed to consult with the City Attorney to determine if the Master PUD is at a stage for the EAW to be reviewed. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the Request for Master PUD for Chesapeake Companies, I-35W and I- 694 in Case #01-05 as recommended by Staff with updates except 30 percent ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 11 EFIS shall be changed to 20 percent EFIS. The motion carried unanimously (5- 0). 3. Case #01-06, Comprehensive Plan Amendment, City of Arden Hills Agenda Item moved to the Consent Calendar. B. City Hall Construction 1. Costs 2. Technology, Security and Maintenance, and Furnishing Options and Recommendations Mr. Lynch explained the summary of cost sheets that outlined the original budgeted amount. He stated he also indicates what has been paid to date. He noted that city staff prompted the front reception area change. He added the change makes it fully handicap accessible. He noted there. were no previously planned drawers or cabinets for manuals, permits, etc. He added the roof drains are an additional cost and the City would not pay for that. He stated it is either an oversight by Architectural Alliance or the engineer. He noted it has not been agreed upon yet. He added they have eliminated some outlets. He stated he assumes the Council would allow the general public access to that space. He noted the first floor office space has been changed. He added the City Administrator should not have to walk through the Administrative Secretary's space. He stated they felt it would have better access off the walkway. He noted the changes total $22,249. Mr. Lynch stated he has tried to identify the previously established budget. He noted no previous budget was set for the security and generator. He noted they have purchased a new telephone system. He added they would need to have the system reinstalled. He stated $5,000 is more than safe to cover just the installation. He noted technology was a 2001-budgeted item. He added for security they would go to a card reader system. He stated they have an $18,000 bid from Richon to install a car reader system plus hardware. He added the most costly item would be installation of a permanent generator. He stated it would be between $80,000 to $100,000 in cost. He noted the Emergency Operations Plan could be handled. He added when they buy a mobile generator they could achieve the same results, but not have a permanent generator. He stated they would look for an opportunity to buy a third mobile generator. Mayor Probst asked what action they were looking for tonight. Mr. Lynch responded they are looking for approval of the changes, of the technology and security, and of the generator. Councilmember Grant asked for clarification. Mr. Lynch responded the audiovisual is a separate contract and would be paid for by the cable franchise fees. Councilmember Grant asked about the telephone system. Mr. Lynch responded the State of Minnesota is the off site provider. He stated they have eliminated the box system on site and the associated capital cost. He noted they have had good comments about getting people directly and get quickly to voicemail. ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 13 MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the change order in the amount of$22,249. The motion carried unanimously (5-0). Mayor Probst stated as for the technology, security and generator, they need to direct the staff. He noted he does prefer to go down the path of the mobile generator. He added it gives them another piece of equipment to use in the lift station. He stated a likely cause of a problem would be the weather. He noted if city hall is damaged, a permanently installed generator does not do much good. He added he supports what is purposed. Mr. Lynch stated they could pay for a portion of the generator from utility funds. He noted it would not hit the general fund capital as hard. Councilmember Rem asked if there would be a monthly charge on the security system. She also questioned whether the $18,000 would include the cards and programming. Mr. Lyncli . responded it includes software and training. He stated it would be a nominal charge to buy the cards. He noted there is a basic package of cards that comes with it. Councilmember Grant asked if there is a server as part of the technology plan. He stated it should have a separate UPS as part of the plan. He noted in the event of a catastrophe they might need to access that information. He added it should include an online battery pack for the city's . server in event of a catastrophic event. Mr. Lynch stated they have to indicate on what level the Army National Guard should office. He noted they have asked for one office and 150 square feet on the lower level for training. Mayor Probst stated he has no strong opinion either way. He thinks the Guard representative would be all right having access to the upper level. Councilmember Rem stated if they have an unoccupied office on the main floor, it seems all right to have one office up and one down. Councilmember Aplikowski stated she is in agreement that staff could work it out. She noted she thinks staff should hold firm on the lower level. She added they may need that office before the five-year term is up. She stated it was the original agreement and would be more in tune with keeping in the lower level. MOTION: Mayor Probst moved and Councilmember Aplikowski seconded a motion to approve the proposal by staff about the Technology, Security, Maintenance, and Furnishing options for City Hall. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Lynch stated the Mills Corporation has contacted the city. He noted they are ready to meet with the Councilmembers individually on April 2, 2001. He added their representative would be ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 m 14 available all day and would meet Councilmembers at their place of business at any time. He stated they have a brief presentation they would like to make. Councilmember Aplikowski stated she does not like to meet individually with any group. She noted she prefers the same presentation in front of all the Councilmembers at one time. She added in that way everyone hears the same thing. Councilmembers Grant, Larson, and Rem concurred. COUNCIL COMMENTS Councilmember Grant stated the Operation and Finance Committee did not meet this month. He noted they would meet on April 19 at 7:00 to discuss the role of this Committee in light of the earlier council discussion regarding the Twin Cities Army Ammunition Plant. Councilmember Aplikowski stated the City Events Task Force meeting is on Wednesday, April 4, 2001. She noted the Mayor had suggested on the day of the parade they give tours of city hall. She added it is a logistical problem time wise and vehicle wise. She asked if it could be dropped. Mayor Probst agreed. Councilmember Rem stated she had attended the Human Rights Commission workshop. She noted the Commission faxed forms to the city for an update on the Human Rights Committee. She added it is for the state's records. She stated the Newsletter Committee meeting would be on Wednesday at 7:00 a.m. Mayor Probst reviewed the events coming up. He stated MnDOT is putting together an interregional management plan for Highway 10 from 1-35W on. He noted they have been invited to appoint someone from the City of Arden Hills. He added he thinks it is a good idea to find someone. Councilmember Larson agreed to serve. Mayor Probst stated he had received a letter from the mayor of Shorewood asking the City of Arden Hills join them in a ban on phosphorus fertilizer. He asked if there was any interest. He stated the issue had come up from the Water Quality Task Force. He noted they are asking to use it in discussion of a senate file. He added if there was an interest he would ass it on to staff to Y p put on the agenda. Councilmember Larson stated they should avoid taking action at this time. Councilmember Aplikowski stated a ban would need to be part of an educational campaign. Mayor Probst stated that he would like the Council to consider a field trip to City of Maple Grove to review the work on the gravel pit. He noted it is a potential example of what they might consider. Councilmember Larson stated they could take the time to see the new Hennepin County facility in Medina. ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 F l 3 E 15 Mayor Probst directed staff to follow up on dates. Mayor Probst asked how the Walgreens proposal got this far. Mr. Lynch responded that the information was in the file, but with the number of issues, it was an oversight. He stated it is hard to track that type of information unless an electronic reference file system exists. Mayor Probst asked if the electronic files are going forward, but not back to the older files. Mr. Lynch responded that is correct. Mayor Probst requested the meeting go into a closed session to discuss the performance evaluation of the City Administrator at 10:05 p.m. Mayor Probst reconvened the meeting in open session at 11:35 p.m. ADJOURN MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 10:00 p.m. The motion carried unanimously (5- 0). Dennis Probst Joe Lynch Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, April 9, 2001 at 7:30 p.m. at the Arden Hills Council chambers. CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING A F T APRIL 9, 2001 6:30 P.M. -ARDEN HILLS CITY HALL CONFERENCE ROOM CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 6:40 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Parks & Recreation and Interim Public Works Director, Tom Moore; and Planner, Jennifer Chaput. TWIN CITIES ARMY AMMUNITION PLANT (TCAAP) DISCUSSION Mayor Probst reviewed the meeting discussion from the March 12, 2001 meeting. Staff was directed to obtain the completed, finished product of the TCAAP reutilization document prepared by Camiros, Inc. The City Council discussed the proposed maintenance facility on the Ramsey County property. Discussion included determining the need for the facility at this location, the desire to move ahead with the design, and planning for a joint facility. The City Council also discussed the development of a Joint Powers Agreement (JPA) with Ramsey County that would allow both parties to go down the road of exploring the design of a building, while providing language that would allow either party to opt out under certain conditions. The City Council directed staff to proceed with the drafting of a Joint Powers Agreement with Ramsey County to be reviewed by the Operations and Finance Committee for language opportunities for Arden Hills to opt out of the joint facility. Staff was also directed to proceed with the development of a Request for Qualifications (RFQ) and Request for Proposals (RFP) for design services of the joint maintenance facility. RECESS At 7:30 p.m., Mayor Probst recessed the meeting and reconvened the regular meeting in the City Hall Council Chambers. Dennis Probst Joe Lynch Mayor City Administrator a CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 30, 2001 6:30 P.M. -ARDEN HILLS CITY HALL CONFERENCE ROOM CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 6:40 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Parks & Recreation and Interim Public Works Director, Tom Moore; and Planner, Jennifer Chaput. TWIN CITIES ARMY AMMUNITION PLANT (TCAAP) DISCUSSION Mayor Probst reviewed the meeting discussion from the March 12, 2001 meeting. Staff was directed to obtain the completed, finished product of the TCAAP reutilization document prepared by Camiros, Inc. The City Council discussed the proposed maintenance facility on the Ramsey County property. Discussion included determining the need for the facility at this location,the desire to move ahead with the design, and planning for a joint facility. The City Council also discussed the development of a Joint Powers Agreement (JPA) with Ramsey County that would allow both parties to go down the road of exploring the design of a building,while providing language that would allow either party to opt out under certain conditions. The City Council directed staff to proceed with the drafting of a Joint Powers Agreement with Ramsey County to be reviewed by the Operations and Finance Committee for language opportunities for Arden Hills to opt out of the joint facility. Staff was also directed to proceed with the development of a Request for Qualifications (RFQ) and Request for Proposals (RFP) for design services of the joint maintenance facility. RECESS At 7:30 p.m., Mayor Probst recessed the meeting and reconvened the regular meeting in the City Hall Council Chambers. Dennis Probst Joe Lynch Mayor City Administrator CITY OF ARDEN HILLS, MINNESOTA DR-- A, F T REGULAR CITY COUNCIL MEETING APRIL 30,2001 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS RECONVENE/CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:34 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City Planner, Jennifer Chaput; and Recording Secretary,Nancy Czajkowski. APPROVAL OF MEETING AGENDA Mr. Lynch requested that Agenda Item 3 e. 2001 Water Tower maintenance Project, Award of Bid be pulled off of the consent agenda since there are no recommendations from staff. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the April 30, 2001, regular City Council meeting. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll B. Architectural Alliance Invoice, Professional Services through March 23, 2001 C. Pay Request#7,Rochon Corporation, $284,946.87 D. Approved 2001 Street Seal Coating Project, Authorize Advertisement for Bids (Budgeted 2001 Maintenance Item) E. Approved 2001 Water Tower Maintenance Project, Award of Bid (Budgeted 2001 Maintenance Item) F. Approved 2001 Day in the Park Staff Participation MOTION: Councilmember Larsen moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. ARDEN HILLS CITY COUNCIL — APRIL 30, 2001 ' 2 No public comments were made. UNFINISHED AND NEW BUSINESS A. Planning Cases 1. Planning case 01-02 Guidant Corporation, 4100 Hamline Avenue North, Planned Unit Development (PUD) Amendment, Site Plan Review Ms. Chaput explained the applicant is requesting an amendment to Guidant's Master Planned Unit Development for a change in the location of a parking ramp to the west of where it currently exists on the Master PUD, and the addition of Building 1, a two level office building. She stated the application has also been made for site plan review for the parking ramp in its new proposed location. She noted the Planning Commission tabled it in February and reheard it in April. She added the ramp is 10 feet higher than the zoning district permits. She stated it is within the PUD application, which allows flexibility in zoning. She noted the Planning Commission looked at tradeoffs to the entire campus. She added action must be taken tonight since the application has already had the sixty (60) days extended. She stated staff and the Planning Commission recommend approval of the parking ramp with the conditions listed. She reviewed the conditions. Mr. Dave Reimer, Director of Facilities for Guidant Corporation, stated they had 2.5 billion sales worldwide last year and currently have 9,000 employees worldwide. He noted the campus along Hamline Avenue is the headquarters for the cardiac division and has close to 2400 employees. He added they are growing at 24 % a year and with the purchase of the Control Data site they have a million square feet. He stated the Councilmembers were all invited to come and get a tour of the facility. Mr. Judd Brash and Mr. John Larson from RSP architects gave a brief presentation. Mr. Brash showed photographs and diagrams to indicate the location of the current building and the revised plan. He stated that with the acquisition of the Control Data property they added a lot of surface parking. He noted they would like to work with the city on the heights of the buildings in the conceptual plan. He added in the master PUD they would reach full capacity in 2020. Mr. Larson stated the center of the site is a natural place for the taller structures. He noted they would maintain a lower profile around the perimeter. He added the parking structures would be at the four to five level range. He stated they would maintain 30% of greenspace. Mayor Probst stated that he had an opportunity to tour the facilities and he stated Arden Hills essentially has its Medtronic in Guidant Corporation on this expanded campus. He noted that hopefully they have a mutual interest in working on these issues. He added it is an exciting opportunity for the city. He asked about the vertical treatment of the ramp given the horizontal nature of the campus. Mr. Larson responded it is an attempt to provide a rhythm of material behind the trees that picks up the vertical nature of what people are looking through. He stated at this corner it is a logical approach, but not every ramp would necessarily look that way. d y r, , ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 3 Councilmember Aplikowski asked about the height of the taller buildings. Mr. Larson responded they would like seven to eight levels if possible. He stated they are trying to clear out some of the site so they can develop the next phase. He noted that with the parking ramp they would have 400 additional parking spots. Mr. Reimer stated they have huge parking lots and they would like to break them up and add additional greenspace. He noted the parking ramp allows them to do that and add the greenspace. Councilmember Grant asked about the proposed buildings and ramps impact on traffic flow. Mr. Rymer responded that is all part of the planning to be done. He stated parking studies and lot flows need to be studied. He noted he doubts they would have all that information by the end of the year. Mayor Probst asked if the parking ramp is to set the stage for future changes. Mr. Reimer responded in the affirmative. He stated the ramp would serve buildings A, B, & C. He stated that frees up a lot of parking. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to receive approve Planning Case 01-02, PUD Amendment and Site Plan Review with all the conditions recommended by the Planning Commission. The motion carried unanimously (5-0). 2. Pg ase , Planning C 01-06 Jon Lundin, 1164 Amble Drive,Variance (Lakeshore setback). Ms. Chaput explained the applicant is requesting a variance from the ordinary high water mark setback of Karth Lake (43 feet proposed, with cantilever). She stated 75 feet is required for the expansion of an existing deck with an enclosed patio on grade. She noted the new deck would be slightly larger and would be located no closer to the Ordinary High Water (OHW) setback from Karth Lake than the existing deck. She added this is the second variance from the OHW of Karth Lake within the last six months. She stated the Planning Commission has based their recommendation on the assumption the setback would be amended from 75 to 50 feet in May. She noted the Commission recommended that development on this property be permitted no closer than 50 feet to the lake. She added the deadline for Agency actions is May 11, 2001. She added there was a letter of opposition received from the city by Dr. Cesar Farrell. She stated he was concerned about the quality of the lake and the affect of moving a structure closer. She noted that after an explanation of the project, he was not as concerned. She read the recommendations of the Planning Commission. Mr. Jon Lundin stated his wife and he request this approval for a variance for a new deck with a screened porch underneath. He noted no part of the screened porch would go outside the existing footprint. He added they are getting a little cantilever because there would be better drainage. He stated the deck has been there for 22 years and is 45 feet from the lake. He noted they used an architect to enhance the appearance of the home. He added they have been told others have been successful in requests for variances before so he paid the money for site a survey. He stated F T ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 a 4 they have the support of the neighbors on both sides. He noted they not moving closer to lake. He added the Planning Commission approved them going back 50 feet with the cantilever. He stated he went back to the architect and asked about drawing the deck back five feet. He noted his architect would cause the layout to be long and narrow. He added if would greatly reduce airflow, design, and utility. He stated the change does not seem to work well. He noted if he loses his mid-may window, he could not start the project until fall. He thanked the council for its time. Ms. Chaput stated the Planning Commission felt there could not have findings for a hardship. She noted since they are going to amend the ordinance to match the Minnesota rules back to 50 feet, the Planning Commission felt they could approve it without making findings of hardship with the 50-foot change. She added the reason for the variance is that they are expanding the area of the building. She stated if the ordinance is changed, the variance would be less. Mayor Probst noted there had not been a building there before, only a deck. Mr. Lundin stated it was a permanent deck up above and a legitimate footprint. Councilmember Larson stated his difficulty is that he does not think the requirements for a variance hardship are there. He noted he can sympathize that the family has had the deck for some time, but they have to show hardship. Mr. Lundin stated he thinks the hardship is that they could not go further towards lake and to have to go back another five feet would make the porch narrow. Councilmember Grant asked the airflow issue. Mr. Lundin explained the changes and the airflow pattern. He stated this is not a three-season porch. Mayor Probst stated they are expanding the nonconformity by adding an enclosed space into the setback. Mr. Lundin stated he is under the impression they could put a screened porch under the existing deck and get a building permit. Ms. Chaput concurred. Councilmember Larson asked if there is an existing variance for this house. Ms. Chaput responded no. She stated that it appeared that Karth Lake did not have an outlet, so the homes are closer to the lake than they should be. Mayor Probst stated he does not have a problem with the Planning Commission's recommendations. He noted there are a number of plan configurations that would be allowed in this plan. Mr. Filla stated the application is for a 43-foot setback. He noted Mr. Lundin has not made application for a 50-foot setback. He added they need to respond to the application. He stated Mr. Lundin has right to a reaction to his application. He noted Mr. Lundin has not consented to the 50-foot setback. He added they would still have to go back to finding a hardship. He stated ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 5 in order to expand the non-conforming use there needs to be a variance. He reviewed the three traditional factors for a variance. He stated that if the council determines there is a hardship then they could grant the variance. Councilmember Aplikowski stated she is in favor of granting the variance, because it meets the first factors for a hardship. She noted the third factor might be a stretch, but it is a reasonable use of the area. She added she thinks anybody who has a home on the lake should have full use of that amenity. She stated she does not think it is changing the character of neighborhood or impacting the neighbors. She noted she is willing to go the extra mile and grant this variance. Councilmember Grant stated based on the fact they are not increasing the non-conformity he is inclined to grant the variance. Ms. Chaput stated they have allowed overhangs if the structure is not already placed. Councilmember Larson stated he is opposed to granting the variance. He noted he does feel there is a demonstrated hardship. He added he does feel there is a difference when people have a drainage problem or an unusual lot configuration. He stated he does empathize with Mr. Lundin, but do not think the plan that was submitted is the only way to accomplish the same thing. Councilmember Rem stated it seems like a trap what was applied for is what is left before the city council. She noted she believes there are some options. She added she understands the difficulty with the construction season. Councilmember Aplikowski stated she thinks it is reasonable request and still finds it favorable. Mayor Probst stated he has to oppose the request. He noted they are bound to take actions based on the facts of the case and he does not see a hardship. He added he would not rehash the arguments already expressed. Councilmember Larson asked if this is turned down would Mr. Lundin come back with a different plan. Mr. Philips responded it depends on the new plan. He stated if the city adopts the 50 foot setback and Mr. Lundin meets that, then he would only need a building permit. Mayor Probst asked if Mr. Lundin could come back next week. Mr. Filla responded if he changes the application, it would go back to the Planning Commission. He stated if there is no change, Mr. Lundin could not come back for six months. Mayor Probst stated they could table the matter and then he could change the change application. Mr. Filla stated the structure does include the deck. He noted modifications would be all right as long as they do not expand it. Mayor Probst stated he offers a recommendation to consider tabling it. He noted Mr. Lundin could come in tomorrow and verify he can build it as is with the building official. He added by ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 6 tabling it Mr. Lundin would not incur another fee. He stated his concern is that the building official might renders a different opinion once he has all of the facts. Councilmember Grant stated they are dealing with a porch that faces a lake and not the other neighbor's yards. He noted they are only adding on 45 square feet. He added it does not increase the non-conformity except for the overhang, which was recommended by the Planning Commission. He stated the project could be done without the overhang. He noted if this plan had moved footings closer to lake than it would be a major issue. Mayor Probst stated they are required to deal only with facts and in his view the facts do not support a hardship. He noted if they do approve it, it would set a precedent for any homeowner in Karth Lake to have a 45-foot setback. Mr. Lundin stated it would have to be a person on the lake that built a screened porch under a deck. Mayor Probst stated he is not trying to be obstinate, but it is his interpretation this does not meet the standards. He noted that he is offering to table it since the votes are such that it might fail. He added if Mr. Lundin would rather not risk the fee, it would give him time to confirm that he could build on the other footprint or alter his plan. He stated he is trying to offer some flexibility. Mr. Lynch stated they would want to extend the time limit on the application by 60 days. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to table the matter. The motion carried unanimously (5-0). Ms. Chaput asked what is expected from staff. Mayor Probst responded it is his understanding that if the applicant can build where it is now, he can withdraw his application. He stated if he can not build he can bring it back for the Council to reconsider the changes. B. Ramsey County Construction Project, County Road E-2 Mr. Post stated staff was directed to contact Ramsey County with respect to options on the proposed cold in place recycle of County Road E2 between Interstate 35W and Old Snelling Avenue. He noted they asked the county to reconsider reconstructing the road. He discussed it with Ms. Kathy Jaschke. She stated the county would be willing to reconsider if the city is willing to finance most of the project. Mr. Lynch stated the county would not narrow the road to allow a separate path to be built. Mayor Probst stated he still does not support cold-in-place recycle and is dismayed with the county's position. He noted he does not believe the road has to be 44 feet wide from 35 W to Old Snelling. He added he is a frequent driver of the previously cold-in-place recycled Cleveland Avenue, and believes it to be as bad as it was before the work was done. He stated he ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 7 would like to ask the city engineer to take a look at the cost estimate. He noted he would like some confirmation on the estimated county costs of cold-in-place recycling. Mr. Lynch stated since our current existing firm does work for the county this might be an apparent conflict of interest. He suggested they use a different engineering firm. Councilmember Grant stated he could not see the City paying the estimated amount for reconstructing that road. Councilmember Aplikowski stated she drives it every day and there is always something in the way. She noted she does not agree it can be narrower. She added the recycle would be all right if it was well done. Mayor Probst stated it does not cure the inherent defect of the roadbed. Councilmember Larson stated he is also dismayed by the county's response. He noted he agrees the road around the school area should not be narrower and they could design parking bays. He added the other part of the road does not need to be that wide. He stated it appears they do not want to consider a trail. Councilmember Larson stated, if the choice is waiting until 2010 for reconstruction, he does not think the road surface can wait until then. Councilmember Aplikowski stated they need to widen up the road by the bridge also. She noted it does not make sense to narrow the road after the school. She added she does not see any reason to not keep it one width. Councilmember Grant stated the Parks, Trails and Recreation Committee feels this road has a lot of pedestrian traffic. He noted leaving the road its current width provides a certain amount of safety for that pedestrian traffic. Councilmember Rem stated if county does a cold-in-place recycle, the city does not spend any money. She noted that at this point she does not think they want to spend that kind of money for reconstruction. She added she would like to take some time to work through all of the issues. She stated this would at least get something done now. Mayor Probst stated he would vote against it. He noted one advantage of the reconstruct would be that they could potentially move the roadway off center of the right-of-way and get a trail. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the cold-in-place recycle of County Road E2 between Interstate 35W and Old Snelling Avenue. The motion carried (3-2 Probst and Aplikowski). ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 - 8 C. Resident Request, Paving of Lake Lane (Hugh Bradley,3191 Lake Lane). Mr. Lynch explained the city has heard from Mr. Bradley before. He stated Mr. Bradley is requesting some consideration not to wait to pave the southernmost portion of Lake Lane. Mr. Moore stated it is a designated city street. He noted the city's Public Works Department plows it and patches potholes in the spring. Mr. Lynch stated Mr. Bradley's home is literally the only home that has access of that part of the road. Councilmember Larson asked how many other property owners are affected by it. Mr. Lynch responded five other property owners would be affected. Mayor Probst stated he is not opposed to taking it on and assessing at the 50 percent level. He noted he would like see more than one resident seeking to having them do something there. Councilmember Aplikowski stated it is a terrible road. Mr. Moore stated the plows use Mr. Bradley's driveway to turn around. Councilmember Aplikowski stated they could pave it"as is". Mr. Lynch responded it would be expensive for a short piece of road. Mayor Probst stated they would be assessing at 100 percent if a petitioned improvement. Councilmember Larson stated if they have roads that are still gravel they should be looking at paving them. He noted that maybe they should also look at improving the stormwater management system. He added he is in favor of taking a look at it and having the city engineer look at the feasibility and cost. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to direct the city engineer to evaluate the costs for paving and improvements to the southern most portion of Lake Lane. The motion carried unanimously (5-0). D. Operations and Finance Committee Recommendation, Lake Johanna Buoys, Ordinance 181 Enforcement Councilmember Grant stated the city received letter from Mr. Price. He noted Mr. Price approached the Operations and Finance Committee at its April 19 meeting regarding buoys on Lake Johanna. He added city ordinance 181 does outline use of buoys on Lake Johanna. He stated they contacted staff to obtain more information. He noted the Operations and Finance Committee passed a motion to bring to the council a recommendation to deploy buoys. �� 4F ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 t 9 Mayor Probst stated that to his knowledge the city has never had buoys on the lake even though the ordinance requires them. He noted he is not interested in doing this. He added he thinks the aesthetic of the lake is improved, but safety is not enhanced. He stated he does not want the city to deal with this and is not in favor of going down this path. Mr. Lynch stated the Ramsey County Water Patrol has enforcement responsibility and it is not clear they have a responsibility for buoy placement. He noted the city would have to pay fee to put them in and pull them out. Mayor Probst stated that part of this ordinance sets the area for no wake zone, yet there are occasions when people get closer than 250 feet. Mr. Lynch states it is the same as enforcement anywhere in state, the act is already done and the police are trying to make a determination that a violation has occurred. Mr. Filla stated they have had three violations because it is so difficult to enforce. He noted it would be hard to determine the location of the buoy and the speed of the watercraft. Councilmember Rem stated it seems to make sense to do it since they do not stop striping lanes because of the difficulty in enforcement. She noted if people want to ignore them, at least they should establish where they are. She added they are also talking about this without talking about the costs. Councilmember Aplikowski stated the cost does not matter. She noted it is an ordinance and they either enforce it or take it off the books. Mayor Probst stated Lake Johanna has an unusual speed policy. He noted the moment they open any part of the ordinance they would lose all of it. He added that therefore the desire has been to leave the ordinance alone. Councilmember Larson stated that on one hand he could see it happen. He noted people are driving close to shore and eroding it. Yet, he added the difficulty is the uneven shoreline so it is hard to demarcate the 250 line. He stated the buoys just do not seem a very satisfactory way to do it. He noted he would like to see improvement of the signs. Councilmember Larson stated it does not say who is responsible. He stated the Lakeshore Association could also be responsible. He noted he does not know how other people on lake feel about it. He added there might be something the Lakeshore Association wants to do. He stated it could be left to individual property owners. He stated people are using swimming rafts to keep people from coming too close. Councilmember Rem asked about potential liability from a city ordinance they are not enforcing. Mr. Filla responded it is not a good idea to have a regulation that regulates speed and not enforce it. He stated the regulation sounds like it was adopted because of safety concerns. He noted a city council adopted this. He added he agrees with Councilmember Aplikowski in that if they do not want to enforce it they should get rid of it. He stated it might be more complicated than that. ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 10 Councilmember Larson stated they could not change the ordinance without losing grandfathered DNR status. Mayor Probst stated the new state requirements are less restrictive. Mr. Filla stated then they should look at enforcing it. Mayor Probst stated in order to make it enforceable they need to be close to defining a zone. Councilmember Larson stated the upper limit is 40 mph so something needs be done there as well. He noted they should pick a number that satisfies the ordinance, mark the points and the center shallow area. He added they could start out with a small number and see if it makes a difference. Mr. Lynch stated the recent recodification adopts the Minnesota rules. Mayor Probst stated he would like to suggest they ask the Lake Johanna Association to take a look at this and come back with some recommendations. He noted he does not think it appropriate to do something based on the request of one resident. Councilmember Rem stated the request is to enforce the city's ordinance. Councilmember Aplikowski stated she would like to have staff look into the costs. Councilmember Larson stated he agrees that the question is how to enforce this. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to direct staff to investigate the cost of buoys for Lake Johanna and to seek input from the Ramsey County water patrol on this issue. The motion carried unanimously (5-0). E. Disposition of 2000 General Fund Operating Surplus Mr. Post stated this is an item from the last Worksession. He noted staff seeks the direction of the council at this time, since the council could not take action at that meeting. Mayor Probst stated they seem to be split between alternatives one and two and he would favor alternative two. Councilmember Rem stated she would also agree with alternative two after reflection and further investigation. Councilmember Grant stated that a lot of what they are calling surplus is essentially interest income from not doing the Ingerson Road project. ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 11 Mr. Post stated it is actually a result from the higher than budgeted level of licenses and permit revenue. Councilmember Grant stated the city did not spend a million dollars on the Ingerson project. He noted he would like to see $50,000 moved to the PIR fund for future road improvements. Mayor Probst stated this is surplus and not interest income. Councilmember Grant stated the money regardless of where it was put earned interest. He noted he estimates the City earns five percent on its money. He added the City is essentially deferring doing road projects and making money off that. He stated five percent of a million would be $50,000. Councilmember Aplikowski stated in the capital funds they have some large expenditures coming with the new building. She noted to move it to the other fund would mean they would have to use it to build roads. She added she is in favor of it going to the Municipal Land and Buildings Fund. Councilmember Rem stated she thought to makes sense to put the excess into the road fund. She noted every time they go through the bid process she is shocked at how the cost goes up. She added it is clear there is always a need for more money. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the transfer of$150,000 to the Land and Municipal Buildings Capital Fund No. 408. The motion carried unanimously (5-0). In order to accommodate the discussion, Mayor Probst skipped Agenda Item 5 f. He noted it would be discussed last. G. Personnel Actions 1. Non-Bargaining Unit Employees, Increase in Health and Dental Insurance City Reimbursement from $350 to $400 per month (Effective 1/1/01), consistent with I.U.O.E. Local 49 Contract Renewal. 2. Interim Public Works Director Salary Adjustment 3. Bargaining Unit Trial Policy, Time Off Requests MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Agenda Items G 1, G2 and G3. The motion carried unanimously (5-0). Councilmember Larson stated city staff and Mr. Tom Moore has done a nice job filling in with Mr. Stafford's absence. He noted it seems to be a seamless transition. ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 ' 12 H. Resolution 901-10, "Resolution regarding Meeting Ending Time for City-Related Meetings". Mr. Lynch explained this resolution would set standard meeting times and set a standard of 10:00 p.m. for all meetings to end. Councilmember Larson stated they should amend the resolution and not set a commencement time. He noted they should only require all city meetings should end by 10:00 p.m. Councilmember Aplikowski asked if this is a requirement for all city meetings. She stated her concern is that they should ask the committee members how they feel about it. She noted the Planning Commission meetings frequently go past 10:00 p.m. Councilmember Larson stated he thinks this is an instance were they are setting a policy for the committees. He noted otherwise it places a burden on citizens to not be home by 10:00 p.m. He added it is also good for staff. He stated also the best decisions are not made when everyone is tired. He noted it affects a lot of people. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Resolution#01-10 regarding meeting Ending Time for City—Related Meetings as amended to strike the language "that begin at 7:30 p.m.,". The motion carried unanimously (5-0). I. Fire Station No. 1 Roof Repairs, Lake Johanna Volunteer Fire Department, Adjustment of Capital Improvement Plan (CIP) Projected Expenditures Mr. Lynch explained the Lake Johanna Fire Departments approach regarding roof repairs. He stated Fire Chief Scott showed staff the rust resulting from the leaking roof. He noted the original portion of the roof that was not replaced is leaking. He added there is also not sufficient drainage from the northern portion of the roof. He stated the roof drains are not of a sufficient size. He noted the replacement cost is $18,000. He added the Building Inspector says $5,000 is enough to add a larger roof drain to solve the problem. He suggests doing this work in exchange for the bay floor resurfacing that was scheduled. He stated the bay floor project would be adjusted to 2004. Mayor Probst asked if they are redoing the insulation as well. Mr. Post responded he did not think they were adding any R-value in the roof. Councilmember Aplikowski stated $ 50,000 sounds like a lot for a flat roof. Mr. Post responded the City spent$ 45,000 for maintenance garage roof last year. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve staff's recommendation to expend an amount not to exceed $25,000 to replace the Lake Johanna Volunteer Fire Department Roof Repairs and to reschedule the resurfacing of the bay floors at that facility. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 13 F. City Staff Reorganization Mr. Lynch explained this was a follow up to a presentation at the workshop. He stated he made an assessment of a four leg stool and a three leg stool. He noted the difference would be the Community Developer Director position versus new titles. He reviewed the recommendations in his memo. Councilmember Aplikowski asked if they are looking at hiring somebody other than that for the treasurer position or a non-development type person. Mr. Lynch responded they would fill the city accountant and treasurer function with another position. He stated they would not look for a Community Development Director as part of the services provided by the additional staff person. He noted the emphasis would be on community development. Councilmember Rem stated this made her think of looking at this as a hiring of support staff persons since more discussion is needed on a three-legged versus four-legged approach. She noted staff could do the second part of the recommendation. She added that, since this step takes a fair amount of time, they would fit it into the work plan for the year. Mayor Probst stated if staff knows where they should be going they might as well get there. Councilmember Aplikowski stated that two weeks ago she would have said she is not happy with a three-leg stool alternative. She noted she could live with it if there is more outsourcing of work at least for the next season until everything comes into place. She added it would be with the understanding that this is an open posting with the current in-house staff. Councilmember Larson concurred. Councilmember Grant stated he is in favor of a four-legged stool. He noted he thinks it is more of a walk before run approach. He added he would like to feel more comfortable as current positions are combined for the Director of Maintenance and Operations new position. He stated he is not convinced it is a one-person job. Councilmember Rem stated she personally feels more comfortable with a four-legged stool. She noted she has concerns on how everything would work together. Mayor Probst stated he is in support of the three-legged option. He noted he frankly feels it is time for them to move on and get staffed up and going. He added they directed the City Administrator to tell them how he wanted to organize his staff. He stated they had open slots that have remained open. He noted he does not know if more time would change any opinions. He added he is prepared to support the staff recommendation. Councilmember Aplikowski stated she is hesitant to do this, but watching staff over the last few weeks has made her feel more comfortable. She noted the only measure of the operation is the current staff that has stepped up to plate and done a wonderful job. ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 14 MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to authorize the City Administrator to hire two Office Support Specialists at this time, to direct the City Administrator to begin the hiring process and to authorize the City Administrator to bring back information and a recommendation on Job Descriptions for all the new positions, and process for filling those positions. The motion carried (3-2 Grant and Rem). ADMINISTRATOR COMMENTS None. COUNCIL COMMENTS Councilmember Grant stated the Operations and Finance Committee would like some direction from the City Council on what the Council would like them to work on. He asked each Councilmember and staff person to give it some thought. He noted he would like it to be a discussion topic for the next council meeting. Councilmember Larson stated he concurs with Councilmember Grant's recommendation that they need to provide additional direction. He noted they had a very productive Parks, Trails and Recreation and Trails Committee meeting. He added they have the survey results from the planning process. He stated they have revisited the vision of what their recommendations should be and developed goals to meet that vision. Councilmember Aplikowski stated she would bring in the budget for the Events Committee at the next council meeting. She noted she is making a request from the events committee that the city council ride in the parade. She added if they want to walk they could do it. She stated they would be last so if the parade needs to be expanded they would each have their own car and if it needs to be shortened they would ride together. She noted they do not want to lose track of the Boy Scout Eagle Scouts and the Girl Scout Gold awards. Councilmember Rem stated there is a newsletter meeting Wednesday morning for the final version. Mayor Probst stated he spoke to the Mayor of Maple Grove about a possible tour and the tentative date is 3:30 p.m., Wednesday, May 16, 2001. He noted the purpose of the tour is to view the redevelopment of the gravel pit area. He added he encourages all to attend the Community Leadership Breakfast. F, P', :: ARDEN HILLS CITY COUNCIL— APRIL 30, 2001 4 15 ADJOURN MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to adjourn the meeting at 10:29 p.m. The motion carried unanimously (5-0). Dennis Probst Joe Lynch Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, May 14, 2001 at 7:30 p.m. at the Arden Hills Council chambers. N, +, CITY OF ARDEN HILLS PAGE I OF 3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/30/01 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (05/15/01) f .> '::>::: ' AMQ�SE'C`:''..>i�It4Alls�tTS> 19412 05/11/01 Lakes Country Service Cooperative 3,515.40 Insurance-June 19413 05/14/01 Postmaster-St.Paul 1,700.00 Permit#1962-Posta e 19414 05/14/01 Fortis Benefits 423.00 April/May-Short Term Disability 19415 05/15/01 Health Partners 899.84 Dental Insurance-May/June 19416 05/15/01 Minnesota Mutual Life 281.20 May Life Insurance 19417 05/15/01 Mn Department of Revenue 277.00 Sales Tax-A ril 2001 19418 05/15/01 Gridor Construction Inc. 90 785.05 Pa #4-Lift#8 Reconstruction 19419 05/16/01 Auto Rental Station 84.14 15-Passenger Van Rental-Ma le ove 19420 05/18/01 Fortis Benefits 220.14 April/May-Long Term Disability 19421 05/18/01 Guidant 150.00 Refund-Damage&Key De osit-Cummins Pk 19422 05/18/01 Minnesota Mutual Life 281.20 June Life Insurance 19423 05/18/01 Prior Lake Water Ski Association 650.00 Deposit-Water Ski Exhibit-50th Anniversary 19424 05/22/01 Affinity Plus Federal Credit Union 4-1-2 0-0--0 Second May Payroll 19425 05/22/01 ICMA Retirement Trust-457 1,680.81 Second May Payroll 19426 05/24/01 Stanton Group-FSA Department 75.70 Daycare Reimbursement 5/18/01 19427 05/24/01 MN Dept of Transportation 10.00 1 MN Commercial Vehicle Decals 19428 05/24/01 Xcel Ener 6,736.99 May Service 19429 05/24/01 Reuben Correa 200.00 Folk H Soloist-50th Anniversary 19430 05/24/01 Versatile Vehicles,Inc. 313.00 4 Golf Carts-50th Annivers Subtotal-Paid Claims 112,403.47 Paid Claims From Above- 112,403.47 Add Unpaid Claims, Page 3 of 3- 304.092.17 Total Accounts Payable Claims for Council Approval, 05/30/01- 416,495.64 Note: Checks for unpaid claims totaling$41,904.60 were mailed on May 15,2001 after approval at the May 14,2001 Council Meeting. They were check numbers 19366-19411. This sequence corresponds to unpaid temporary numbers TO -T46. Check numbers 19364-19365 were used for alignment. vap.uan.wnmecia�m.i CITY OF ARDEN HILLS PAGE 3 OF 3 ' ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/30/01 COUNCIL MEETING UNPAID CLAIMS REGISTER: .:: ....•.....<::«>:.:::.......:::. „.. .: ,.. .:.;;>::;. >:;:::::r�:Md#1�E'C;::.:>CU�tl►AllrA1�S»:;' ,; ', ` T38 05/30/01 TCALMC 75.00 Facilitation Fee 5/02/01 T39 05/30/01 United Rentals 93.40 Asphalt Rakes T40 05/30/01 VanSickle,Mary 60.00 Refund-Baseball&Tennis T41 05/30/01 Wondra,Kathryn 250.00 Refund-Friday Trips T42 05/30/01 Zarnoth Brush Works,Inc. 312.47 Toro#4298-Broom Parts Subtotal, Page 3 of 3- 790.87 Pae 2 of 3 Brought Forward- 303 301.30 Total Unpaid Claims--- 304,092.17 .—dYr. t.,�,.ble,Wm..i CITY OF ARDEN HILLS PAGE 2 of; ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/30/01 COUNCIL MEETING UNPAID CLAIMS REGISTER: . .....:...: vOM1i :. TO 1 05/30/01 Accurate Press,Inc. 749.23 May Newsletter/Letterhead&Envelopes T02 05/30/01 AEC Engineering 117-50.0-0- Water Tower Improv-Eng Svcs 4/1-4/28/01 T03 05/30/01 Ameri ride Apparel&Paper 58.75 Uniform Purchase 2001-P.Saxe T04 05/30/01 Braun Intertec Corporation 181.75 Construction Testing-Engineering T05 05/30/01 Brunn,LuAnn 240.00 May Cleaning-City Hall T06 05/30/01 BRW,Inc. 19 840.65 March Engineering Services T07 05/30/01 Construction Bulletin Magazine 356.97 2001 Seal Coating Bid-Advertisement T08 05/30/01 Corporate Express 433.51 Office Supplies/Copy Supplies/CopyPaper T09 05/30/01 Davies Water Equipment Co. 173.81 Water Repair-]841 Gramsie T10 05/30/01 Frattallone's Hardware Inc. 55.17 May Purchases TH 05/30/01 Grainger,Inc. 32.02 Tie Wraps-Parks T12 05/30/01 Haack Carol 138.61 Refund-00 I-7518-Bidg Permit T13 05/30/01 Har Mar Lock&Service Center 13.63 Keys-Lift#8 T14 05/30/01 Hydro Supply Co. 2,682.74 New City Hall-Water Meter T15 05/30/01 Ingraham&Assoc. Inc. 4,845.81 Pay#3-Comp Park&Rec Plan T16 05/30/01 Johnson,Maggie 5.00 Refund-Track Over-Payment T17 05/30/01 Kelly Promotions Inc. 641.92 50th Anniversary Buttons T18 05/30/01 Kinko's 567.97 Camiro's Report/50th Anniversary T19 05/30/01 Lab Safety Supply,Inc. 272.61 First Aid Kit-Rec T20 05/30/01 Mac Queen Equipment,Inc. 1,952.29 Safety Equipment-Rear Vision Camera-PW T21 05/30/01 McDonald Battery Company 221.52 Batteries-PW&Parks T22 05/30/01 MCFOA 35.00 Membership 2001/2002 T23 05/30/01 Met Council Environmental Services 38 031.40 June Sewer Charge T24 05/30/01 Microcomputer Solutions 170.00 Repair-HP Printer T25 05/30/01 Midwest Asphalt Corporation 248.04 Road Repair Material T26 05/30/01 Moore Thomas 151.53 -Mileage/Expense Reimbursement T27 05/30/01 MTI Distributing Co. 39 521.35 Toro Workman 3200/Toro Groundsmaster 325D T28 05/30/01 Pace Analytical 319.00 Water Testing-May T29 05/30/01 People's Electrical Contractor 4,351.53 Install-Damaged Light Pole T30 05/30/01 Peterson Frain&Bergman 61779.47 Aril Legal Fees T31 05/30/01 Peterson,Steve 35.00 Refund-Player Pitch Softball T32 05/30/01 Post Terrance 45.89 Mileage Reimbursement T33 05/30/01 Purchase Power 938.00 Postage-Meter T34 05/30/01 Ramsey County 56 054.62 1 May Law Enforcement/Postal Verif Cards T35 05/30/01 Ranstad 21138.40 Office Temps W/E 05/06&05/13 T36 05/30/01 Roseville City of 117 490.11 1 QO1 Water Purchase 82M T37 05/30/01 Sk hawks Sports Academy 1,778.00 2001 Winter/Spring Winter/SpringPro ams Total-Unpaid Claims--- 303,301.30 candy/ecuw p,.b1e.1..mcl O C) c 0 C, 0 0 C) Ai. 0 0 r r O CD 9 N O 0 Crl-1 0 C� C� 0 CD C) C) 0 CD IL cli ^ 0 C, C) -It C) 0, ::,:w 0 cC) CD c .... ,T 8. UV 3,� CN:) ;7, r-I C) LD =1 l :M: ,T C) - -t c, 10 M r1 0o v ... ........ 04 p FS ...... .... LO th CD c ... z u LU > r 0 r U r is, -a 0 GO L) LLI 0 < r LU FCC s- cn CIO (n CC, 0 Um :2 XX co > 0 p x t2 IL p i 0, S S LOo 0 r4 q C r- � V) 0N 00 w m r- r, 8 N (71 r- N LUa '9 C0tri' a A4 C) -It Cl 5;� s- CD O C� "T n CD 'D CD W r, rq o E Ca cu Mx "a u Z r cri co v ❑ v X S 0 coo u c o L4 a ui cl w u 00. 02 ux z gi, cr- —————————————— :2 n o <D C> C) C> 0 C> 0 C:) C� Cl LL C) C> D C) C= Cl C) C) 0 0 zz C) Cl 0 0 C) C> C, N M ff) en m r,) r,, Fz 7 I CITY OF ARDEN HILLS MEMORANDUM DATE: May 21, 2001 TO: Mayor and City Council FROM: Joe Lynch, City Administrator SUBJECT: Probationary Appointments Background After completing the appropriate background, criminal and reference checks, City Administrator Lynch has offered the positions of Office Support Specialist to two candidates; Julie Bateman and Jackie Gritz. Both have accepted the position, and are scheduled to start full-time employment with the City effective May 29, 2001 and June 4, 2001 respectively. Section 19-5 of Arden Hills Municipal Code states that the City Council shall make all appointments to municipal service. As a result,the City Council is asked to make the formal probationary appointments. Recommendation Staff recommends the City Council approve the six(6) month probationary appointment of Julie Bateman and Jackie Gritz to the positions of Office Support Specialist for the City of Arden Hills effective May 29, 2001 and June 4, 2001 respectively. CITY OF ARDEN HILLS MEMORANDUM DATE: May 24, 2001 TO: Mayor and City Councilmembers FROM: Joe Lynch, City Administrato SUBJECT: Interim Planning Services Background Mike Cronin has served as Planning Consultant to the City of Arden Hills since 2000. He has assisted both Nancy Randall and Jennifer Chaput in providing experience,research, knowledge and information about various topics and assistance with some planning applications. Mr. Cronin was previously employed by the City of Minneapolis for fourteen(14)years as one of their principal planners, and has seen a wide variety of cases. Jennifer's last day will be May 25"', and we will have no one to provide on-site planning services after that date. Mr. Cronin has provided a proposal to the City for planning consultant services in the interim period, until such time that we can hire a new City Planner. Enclosed within is a copy of the estimated time spent one afternoon at City Hall for clients,attendance at two(2)Planning Commission meetings, attendance at one(1) City Council meeting to present and provide the Planning Cases,and availability to City staff for questions by telephone. I anticipate the process taking approximately two(2)months to hire, and have a new person in place as a City Planner. As you can see,the upper end estimate for the number of hours required is 93. This does not take into account if there are any additional cases, or if any of the current application cases are expanded or become more complex(i.e.,Vaughan tower case). We have discussed the fact that the Planning Commission would like to tackle the antenna ordinance next, and that would be a separate proposal to provide those services, and one that I would frankly like to see Mr. Cronin handle. Recommendation Staff recommends that the City Council hire Mr. Cronin as the Interim Planner with the understanding that he is to be in City Hall one afternoon per week to meet with applicants, customers and clients to provide information to them and review their potential cases; to attend the Planning Commission in June for presentation of the cases reviewed and prepared by Ms. Chaput; attend the Planning Commission in July and prepare and present all the background information on those cases; and to attend the June City Council meeting to present the recommendations of the Planning Commission to the City Council on all pending Planning Cases. Also,to attend the July City Council meeting in support of a City Planner, or to present the cases in lieu of the absence of a City Planner at that time. Also, Mr. Cronin will be available by telephone to answer staff questions and to converse with support staff about any appointments for the following week,verify follow-up and preparatory publication and hearing notices are being done correctly and promptly; and to answer any questions between site visits. Q H � � x ccv It p � M N 06 �, Q `c o wx W z z 2 w J G U O Q Q W Z_ ISI "G C to bA 0-4 cr � w � '� cU3 '3 c� •� � C!� Er M ., a, Z �" A. O A .U O r �; O n CS. ., Ou f46) to r � cz CO to to CS nz� o6 zC/) O Q cn n bA O oA bA ^. tl, t cn W U _� C �• as z a" U r- U a 's �d 6 7d a., <dcr 00 4 < d < Q H ci Q 1 CITY OF ARDEN HILLS ARDEN HILLS, MINNESOTA ANNUAL FINANCIAL REPORT YEAR ENDED DECEMBER 31, 2000 CITY OF ARDEN HILLS,MINNESOTA TABLE OF CONTENTS ' DECEMBER 31,2000 • I. INTRODUCTORY SECTION Paa No. Elected and Appointed Officials 1 iII. FINANCIAL SECTION Independent Auditors'Report 2 ' General Purpose Financial Statements Combined Balance Sheet-All Fund Types and Account Groups 3-4 Combined Statement of Revenue,Expenditures and Changes in Fund Balance- ' All Governmental Fund Types 5-6 Combined Statement of Revenue,Expenditures and Changes in Fund Balance- Budget and Actual-General and Special Revenue Funds 7-8 ' Combined Statement of Revenue,Expenses and Changes in Retained Earnings- All Proprietary Fund Types 9 Combined Statement of Cash Flows-All Proprietary Fund Types 10 Notes to Financial Statements 11 -22 ' Combining and Individual Fund Statements General Fund Comparative Balance Sheets 23 Statement of Revenue,Expenditures and Changes in Fund Balance- Budget and Actual 24-27 Special Revenue Funds Combining Balance Sheet 28-29 Combining Statement of Revenue,Expenditures and Changes in Fund Balance(Deficit) 30-31 Debt Service Funds Combining Balance Sheet 32 Combining Statement of Revenue,Expenditures and Changes in Fund Balance 33 ' Capital Projects Funds Combining Balance Sheet 34-35 Combining Statement of Revenue,Expenditures and Changes in Fund Balance 36-37 Enterprise Funds Combining Balance Sheet 38-39 Combining Statement of Revenue,Expenses and Changes in Retained Earnings 40-41 Combining Statement of Cash Flows 42-43 Tax Capacity,Tax Levies and Tax Capacity Rates 44 III. OTHER REPORTS ' Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 45-46 Independent Auditors'Report on Legal Compliance 47 1 1 • 1 1 1 INTRODUCTORY SECTION CITY OF ARDEN HILLS ' ARDEN HILLS, MINNESOTA 1 1 YEAR ENDED DECEMBER 31, 2000 1 1 1 ' CITY OF ARDEN HILLS,MINNESOTA ELECTED AND APPOINTED OFFICIALS DECEMBER 31,2000 ELECTED Term of Office Expires 1 December 31, Mayor: Dennis Probst 2002 ' Council Members: Beverly Aplikowski* 2000 David Grant* 2000 ' Gregg Larson 2002 Lois Rem 2002 APPOINTED City Administrator Joseph Lynch ' Treasurer Terrance Post Attorney Jerome Filla ' * Incumbant council members reelected at November 7,2000 general election. Term of office will be from January 1,2001 to December 31,2004 for these individuals. 10 -1 ' FINANCIAL SECTION CITY OF ARDEN HILLS ' ARDEN HILLS,MINNESOTA YEAR ENDED DECEMBER 31, 2000 • 5ABDO 16ABDO EICK& ' ;W—;MEYERSLLP Certified Public Accountants&Consultants 7241 Ohms Lane Suite 200 ' Minneapolis,MN 55439 INDEPENDENT AUDITORS'REPORT Honorable Mayor and City Council City of Arden Hills,Minnesota ' We have audited the accompanying general purpose financial statements of the City of Arden Hills,Minnesota,as of and for the year ended December 31,2000 as listed in the table of contents. These general purpose financial statements are the responsibility of the City of Arden Hills,Minnesota's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards of the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining,on a test basis,evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used ' and significant estimates made by management,as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion,the general purpose financial statements referred to above present fairly,in all material respects,the financial position of the City of Arden Hills,Minnesota at December 31,2000 and the results of its operations and cash flows of the proprietary fund type for the year then ended,in conforinity with generally accepted accounting principles of the United States. ' In accordance with Government Auditing Standards,we have also issued a report dated April 4,2001 on our consideration of the City's internal control over financial reporting and our tests of its compliance with certain provisions of laws,regulations, contracts and grants. That report is an integral part of an audit conducted in accordance with the standards applicable to financial audits contained in Government Auditing Standards,and in considering the results of the audit,should be read along ' with the independent auditors'report. Our audit was performed for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund financial statements listed in the table of contents are presented for the purpose of additional analysis and are not a required part of the general purpose financial statements of the City of Arden Hills, Minnesota. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and,in our opinion,is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. April 4,2001 ABDO,EICK&MEYERS,LLP Minneapolis,Minnesota Certified Public Accountants 612.835.9090 • Fax 612.835.3261 • 1 ' GENERAL PURPOSE FINANCIAL STATEMENTS ' CITY OF ARDEN HILLS ARDEN HILLS, MINNESOTA 1 t YEAR ENDED DECEMBER 31, 2000 1 1 CITY OF ARDEN HILLS,MINNESOTA ' COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS t DECEMBER 31,2000 (With comparative totals for December 31, 1999) • Governmental Fund Types ' Special Debt Capital General Revenue Service Projects ' ASSETS AND OTHER DEBITS ASSETS Cash and temporary investments $ 672,306 $ 1,241,132 $ 118,583 $ 10,652,710 Receivables ' Interest 4,761 7,204 688 49,247 Taxes 54,441 - - - Accounts 6,174 24,532 - - Loans - 205,194 - - ' Special assessments - - - 185,208 Due from other funds - - - 970,050 Due from other governments 68,450 19,995 - 3,238 Inventory - - Prepaid items 14,586 - - - Fixed assets-net - - - OTHER DEBITS Amount available for compensated absences - - - , Amount available for debt service - - - Amount to be provided for long-term debt - - - TOTAL ASSETS AND OTHER DEBITS $ 820,718 $ 1,498,057 $ 119,271 $ 11,860,453 , LIABILITIES,EQUITY AND OTHER CREDITS LIABILITIES Accounts and contracts payable $ 83,260 $ 21,196 $ - $ 409,007 Accrued salaries and compensated absences payable 26,820 2,930 - - Due to other funds - 970,050 - - Due to other governments 3,520 410 - Bonds payable - - - Deferred revenue 71,828 205,194 - 184,656 TOTAL LIABILITIES 185,428 1,199,780 - 593,663 EQUITY AND OTHER CREDITS Investment in general fixed assets - - - Contributed capital Retained earnings Unreserved - - Fund balance Reserved 21,652 - 1,999 970,050 ' Unreserved Designated 613,638 - - Undesignated - 298,277 117,272 10,296,740 TOTAL EQUITY AND OTHER CREDITS 635,290 298,277 119,271 11,266,790 ' TOTAL LIABILITIES,EQUITY AND OTHER CREDITS $ 820,718 $ 1,498,057 $ 119,271 $ 11,860,453 ' See Notes to Financial Statements. ' -3- - Proprietary Totals Fund Types Account Groups (Memorandum Only) General General Fixed Long-term ' Enterprise Assets Debt 2000 1999 $ 2,776,839 $ - $ - $ 15,461,570 $ 14,191,277 ' 16,092 - - 77,992 67,424 - 54,441 57,641 545,176 - - 575,882 536,142 ' - -- 205,194 424,781 87,825 273,033 394,367 - 970,050 1,065,000 57,783 - - 149,466 68,365 ' 32,966 = _ 32,966 10,718 14,586 5,248 7,505,983 19,374,244 - 26,880,227 26,178,594 ' _ _ 21,652 21,652 21,652 119,271 119,271 1,256,092 - 2,998,902 2,998,902 1,860,029 ' $ 11,022,664 $ 19,374,244 $ 3,139,825 $ 47,835,232 $ 46,137,330 $ 101,574 $ _ $ - $ 615,037 $ 264,162 41,631 39,825 111,206 100,904 - 970,050 1,065,000 136,709 - - 140,639 168,230 ' - = 3,100,000 3,100,000 3,100,000 85,617 547,295 849,295 365,531 - 3,139,825 5,484,227 5,547,591 19,374,244 - 19,374,244 18,674,702 6,724,679 - - 6,724,679 6,830,690 3,932,454 3,932,454 3,691,736 ' - - - 993,701 1,150,200 613,638 579,742 - - - 10,712,289 9,662,669 10,657,133 19,374,244 - 42,351,005 40,589,739 ' $ 11,022,664 $ 19,374,244 $ 3,139,825 $ 47,835,232 $ 46,137,330 CITY OF ARDEN HILLS,MINNESOTA ' COMBINED STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE ALL GOVERNMENTAL FUND TYPES YEAR ENDED DECEMBER 31,2000 (With comparative totals for the year ended December 31, 1999) Special Debt Capital ' General Revenue Service Projects REVENUE $ 1,971,659 $ $ _ $ 1,163 , General property taxes _ 473,418 Tax increments _ - Licenses and permits 345,841 - 356,103 19,995 1,535 ' Intergovernmental _ - Charges for services 50, 87,719 Fines and forfeitures 29,998181 _ _ 2,889 411,487 Special assessments , 30,654 99,368 72,287 314,629 Interest on investments 61,553 173,933 133,244 Miscellaneous TOTAL REVENUE 2,846,543 854,433 75,176 862,058 EXPENDITURES ' Current - General government 588,463 - _ ' Public safety 1,040,375 245,064 - Public works _ - Culture and recreation 292,830 170,467 Economic Development - 119,898 ' _ 26,348 74,487 Miscellaneous 166,569 236,046 _ 670,998 Capital outlay Debt service _ _ 136,997 - Interest and other 2,333,301 552,759 136,997 745,485 TOTAL EXPENDITURES EXCESS(DEFICIENCY)OF REVENUE OVER 513,242 301,674 (61,821) 116,573 ' EXPENDITURES OTHER FINANCING SOURCES(USES) Operating transfers in 2,404 138,000 75,000 1,931,099 ' Operating transfers out (481,750) (455,000) (1,150,000) (2,404) TOTAL OTHER FINANCING SOURCES(USES) (479,346) (317,000) (1,075,000) 1,928,695 EXCESS(DEFICIENCY)OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES 33,896 (15,326) (1,136,821) 2,045,268 AND OTHER FINANCING USES FUND BALANCE,JANUARY 1 601,394 313,603 1,256,092 9,221,522 ' FUND BALANCE,DECEMBER 31 $ 635,290 $ 298,277 $ 119,271 $ 11,266,790 See Notes to Financial Statements. _5_ Totals (Memorandum Only) 2000 1999 ' $ 1,972,822 $ 1,947,576 473,418 250,311 345,841 402,105 377,633 339,031 138,471 125,807 29,981 30,924 414,376 191,285 516,938 371,107 368,730 335,251 4,638,210 3,993,397 1 588,463 609,402 1,040,375 1,014,436 245,064 240,443 463,297 412,575 ' 119,898 152,929 100,835 99,040 1,073,613 2,366,250 '• 136,997 - 3,768,542 4,895,075 ' 869,668 (901,678) 2,146,503 757,028 (2,089,154) (678,500) 57,349 78,528 927,017 (823,150) ' 11,392,611 12,215,761 $ 12,319,628 $ 11,392,611 CITY OF ARDEN HILLS,MINNESOTA r COMBINED STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL ' GENERAL AND SPECIAL REVENUE FUND TYPES YEAR ENDED DECEMBER 31,2000 General ' Variance- Favorable Budget Actual (Unfavorable) , REVENUE Property taxes $ 1,951,000 $ 1,971,659 $ 20,659 Tax increments ' Licenses and permits 210,350 345,841 135,491 351,869 356,103 4,234 Intergovernmental 29,950 50,752 20,802 Charges for services r Fines and forfeitures 28,900 29,981 1,081 Interest on investments 18,000 30,654 12,654 62,975 61,553 (1,422) Miscellaneous TOTAL REVENUE 2,653,044 2,846,543 193,499 ' EXPENDITURES Current General government 611,475 588,463 23,012 1,053,330 1,040,375 12,955 Public safety ' Public works 644,880 245,064 399,816 280,255 292,830 (12,575) Culture and recreation Economic Development - _ _ • Miscellaneous ) Capital outlay ' 155,900 166,569 (10,669 TOTAL EXPENDITURES 2,745,840 2,333,301 412,539 ' EXCESS(DEFICIENCY)OF REVENUE (92,796) 513,242 606,038 OVER EXPENDITURES OTHER FINANCING SOURCES(USES) ' O 275,400 2,404 (272,996) Operating transfers in 0) (183,750) (481,750) (298,00 Operating transfers out r TOTAL OTHER FINANCING SOURCES(USES) 91,650 (479,346) (570,996 EXCESS(DEFICIENCY)OF REVENUE ' AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES $ (1,146) 33,896 $ 35,042 FUND BALANCE,JANUARY 1 601,394 ' FUND BALANCE,DECEMBER 31 $ 635,290 ' See Notes to Financial Statements. r -7- r 1 • Special Revenue Variance- ' Favorable Budget Actual (Unfavorable) 232,000 473,418 241,418 - 19,995 19,995 ' 92,000 87,719 (4,281) 63,000 99,368 36,368 ' 178,562 173,933 (4,629) 565,562 854,433 288,871 160,505 170,467 (9,962) • 40,495 119,898 (79,403) 63,650 26,348 37,302 75,000 236,046 (161,046) ' 339,650 552,759 (213,109) 225,912 301,674 75,762 67,505 138,000 70,495 ' (175,000) (455,000) (280,000) (107,495) (317,000) (209,505) $ 118,417 (15,326) $ (133,743) 313,603 $ 298,277 r -8- CITY OF ARDEN HILLS,MINNESOTA ' COMBINED STATEMENT OF REVENUE,EXPENSES AND CHANGES IN RETAINED EARNINGS ALL PROPRIETARY FUND TYPES , YEAR ENDED DECEMBER 31,2000 Enterprise ' OPERATING REVENUE Charges for services $ 2,330,507 5,990 Permit fees ' 49,827 Miscellaneous 41,750 SAC administrative fee TING REVENUE 2,428,074 TOTAL OPERA OPERATING EXPENSES , 342,529 Personal services 656,903 Supplies Other services and charges 187,318 ' 33,478 Insurance 28,998 Utilities Purchased services 18,814 ' 578,080 Purchased water Recycling charges 56,568 495,420 Sewer charges ' 197,848 Depreciation TOTAL OPERATING EXPENSES 2,595,956 •' OPERATING INCOME (16282) NONOPERATING REVENUE ' Community development block grant 1 ,695 19 County recycling grant 19,554 ' 191,689 Interest on investments TOTAL NONOPERATING REVENUE 359,938 ' NET INCOME BEFORE OPERATING TRANSFERS 192,056 OPERATING TRANSFERS OUT (57,349) , NET INCOME 134,707 CREDIT ARISING FROM REDISTRIBUTION OF DEPRECIATION ON CONTRIBUTED ASSETS 106,011 RETAINED EARNINGS,JANUARY 1 3,691,736 RETAINED EARNINGS,DECEMBER 31 $ 3,932,454 See Notes to Financial Statements. CITY OF ARDEN HILLS,MINNESOTA COMBINED STATEMENT OF CASH FLOWS ' ALL PROPRIETARY FUND TYPES YEAR ENDED DECEMBER 31,2000 Enterprise CASH FLOWS FROM OPERATING ACTIVITIES Operating income $ (167,882) ' Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 197,848 (Increase)decrease in assets: Accounts receivable (28,928) Special assessments receivable (9,909) Due from other governments (57,783) ' Inventory (22,248) Increase(decrease)in liabilities: Accounts payable 81,287 ' Accrued salaries 4,398 Due to other governments (5,801) Deferred revenue 10,381 NET CASH PROVIDED BY OPERATING ACTIVITIES 1,363 ' CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Community development block grant 148,695 County recycling grant 19,554 Operating transfers to other funds (57,349) NET CASH PROVIDED(USED)BY NONCAPITAL FINANCING ACTIVITIES 110,900 ' CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition of fixed assets (199,939) CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 189,679 ' NET INCREASE IN CASH AND CASH EQUIVALENTS 102,003 ' CASH AND CASH EQUIVALENTS,JANUARY 1 2,674,836 CASH AND CASH EQUIVALENTS,DECEMBER 31 $ 2,776,839 See Notes to Financial Statements. -10- i r r i i i THIS PAGE IS LEFT BLANK r INTENTIONALLY i r 1 1 1 1 i CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS 1 DECEMBER 31,2000 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES ' A. Reporting Entity The City of Arden Hills operates under the"Optional Plan A"form of government as defined in the State of Minnesota Statutes. Under this plan,the government of the City is directed by a Council composed of an elected ' Mayor and four elected Council Members. The Council exercises legislative authority and determines all matters of policy. The Council appoints personnel responsible for the proper administration of all affairs relating to the City. As required by generally accepted accounting principles of the United States,the financial statements present the City and its component units,entities for which the City is considered to be financially accountable. Blended component units,although legally separate entities,are,in substance,part of the City's operations and so data from these units are combined with data of the primary government. The blended component unit has a ' December 31 year end. Blended Component Units ' The Economic Development Authority of the City was created pursuant to Minnesota Statutes 469.090 through 469.108 to carry out economic and industrial development and redevelopment consistent with policies established by the City Council. The EDA activities are blended and reported in a separate Special Revenue Fund. Separate financial statements are not issued for this component unit. B. Measurement Focus,Basis of Accounting and Basis of Presentation The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an ' independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with fmance- related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and • managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the ' governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting,revenues are recognized when susceptible to accrual(i.e.,when they are"measurable and available"). "Measurable"means the amount of the transaction can be determined,and ' "available"means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year end. Expenditures are recorded when the related fund liability is incurred,except for unmatured interest on general long-term debt which is recognized when due,and certain compensated absences and claims and judgments which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes,franchise taxes,licenses,interest and special assessments are susceptible to accrual. Other receipts and taxes become measurable and available when cash is received by the government and are recognized as revenue at that time. The preparation of general purpose financial statements in conformity with generally accepted accounting principles of the United States requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly,actual results could differ from those estimates. Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The General fund is the City's primary operating fund. It accounts for all financial resources of the City,except those required to be accounted for in another fund. ' -11- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-CONTINUED The Special Revenue funds account for revenue sources that are legally restricted to expenditures for specified purposes(not including major capital projects). The Debt Service funds account for the servicing of general long-term debt not being financed by proprietary funds. The Capital Projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. Proprietaryfunds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method,revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable FASB pronouncements issued on or before November 30, 1989 in accounting and reporting for its proprietary operations. Proprietary funds include the ' following fund type: Enterprise funds and used to account for those operations that are financed and operated in a manner similar to private business or where the Council has decided that the determination of revenues earned,costs incurred and/or net income is necessary for management accountability. Account Groups. The general fixed assets account group is used to account for fixed assets not accounted for in proprietary funds. The general long-term debt account group is used to account for general long-term debt and certain other liabilities that are not specific liabilities of proprietary funds. C. Assets,Liabilities and Equity ' Deposits and Investments The City's cash and cash equivalents are considered to be cash on hand,demand deposits and short-term Of investments with original maturities of three months or less from the date of acquisition. State statutes authorize the City to invest in obligations of the U.S.Treasury,commercial paper,corporate bonds, repurchase agreements and shares of investment companies registered under the Federal Investment Company Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies. Investments are stated at fair value. Earnings on investments are allocated to the individual funds based upon the average of month-end cash and investment balances. ' Property Taxes The Council annually adopts a tax levy and certifies it to the County for collection. The County is responsible for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within the City on January 1 and are payable by the property owners in two installments. The taxes are collected by the County Auditor-Treasurer and tax settlements are made to the City during January,July and December each year. Taxes payable on homestead property,as defined by State statutes,are partially reduced by a homestead and agricultural credit aid. The credit is paid to the City by the State of Minnesota in lieu of taxes levied against homestead property. The State remits this credit in two equal installments in July and December each year. Delinquent taxes receivable include the past six years'uncollected taxes. Delinquent taxes have been offset by a deferred revenue liability for delinquent taxes not received within 60 days after year end. -12- ' CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-CONTINUED ' Special Assessments Special assessments represent the financing for public improvements paid for by benefiting property owners. These assessments are recorded as receivable upon certification to the County. Special assessments are 1 recognized as revenue when they are received in cash or within 60 days after year end.All special assessments receivable are offset by a deferred revenue liability. Receivables and Payables tTransactions between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either"interfund receivables/payables"(i.e.,the current portion of interfund loans)or"advances to/from other funds"(i.e.,the non-current portion of interfund loans). All other outstanding balances between funds are reported as"due to/from other funds". Inventories and Prepaid Items/Deferred Charges ' The inventories are stated at the lower of cost or market on the first-in,first-out(FIFO)method. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items or deferred charges. Fixed Assets ' Fixed assets used in governmental fund types of the City are recorded in the general fixed assets account group at cost or estimated historical cost if purchased or constructed. Donated fixed assets are recorded at their estimated fair value at the date of donation.Assets in the general fixed assets account group are not depreciated. Interest incurred during construction is not capitalized on general fixed assets. Public domain(infrastructure)general fixed assets(e.g.,roads,bridges,sidewalks and other assets that are immovable and of value only to the City)are not capitalized. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not included in the general fixed assets group or capitalized in the proprietary funds. Property,plant and equipment in the proprietary funds of the City are recorded at cost. Property,plant and 1 equipment donated to these proprietary fund type operations are recorded at their estimated fair value at the date of donation. Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. ' Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset constructed,net of interest earned on the invested proceeds over the same period. Property,plant and equipment are depreciated in the proprietary funds of the City using the straight-line method over the following estimated useful lives: Estimated ' Assets Useful Lives Furniture and equipment 5- 10 years Sewer and collection system 80 years Water distribution system 100 years -13- CITY OF ARDEN HILLS,MINNESOTA r NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-CONTINUED Compensated Absences Employees with at least ten years of service are entitled to receive one-third of their unused sick leave up to a maximum of 800 hours upon termination in addition to any unused vacation and compensatory time. The accrual of these benefits is recorded as a liability in the enterprise funds and expensed. The liability for the , governmental funds is recorded in the general long-term debt account group and recorded as an expenditure when paid. Long-term Obligations i The City reports long-term debt of governmental funds at face value in the general long-term debt account group. Long-term debt and other obligations financed by proprietary funds are reported as liabilities in the appropriate funds. For governmental fund types,bond premiums and discounts,as well as issuance costs are recognized during the current period. Bond proceeds are reported as another financing source net of the applicable premium or , discount. Issuance costs,other than those withheld from the actual net proceeds received,are reported as debt service expenditures. For proprietary fund types,bond discounts are deferred and amortized over the life of the bonds using the straight-line method. Discounts are reported as deferred charges. Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific ' purpose. Reservations of retained earnings are limited to outside third-party restrictions. Designations of fund balance represent tentative management plans that are subject to change. The proprietary funds contributed capital represents equity acquired through capital grants and capital contributions from developers,customers or other funds. Memorandum Only-Total Columns Total columns on the general purpose financial statements are captioned as"memorandum only"because they do , not represent consolidated financial information and are presented only to facilitate financial analysis. The columns do not present information that reflects financial position,results of operations or cash flows in accordance with generally accepted accounting principles of the United States. Interfund eliminations have not been made in the aggregation of this data. Comparative Data/Reclassifications Comparative total data for the prior year have been presented in the selected sections of the accompanying ' financial statements in order to provide an understanding of changes in the City's financial position and operations. Also,certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. Note 2: STEWARDSHIP,COMPLIANCE AND ACCOUNTABILITY A. Budgetary Information , Annual budgets are adopted on a basis consistent with generally accepted accounting principles of the United States for all the general and special revenue funds. The capital projects funds adopt project length budgets. All annual appropriations lapse at fiscal year end. -14- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 2: STEWARDSHIP,COMPLIANCE AND ACCOUNTABILITY-CONTINUED In August of each year,all departments of the City submit requests for appropriations to the City Administrator so that a budget may be prepared. Before September 15,the proposed budget is presented to the Council for review. The Council holds public hearings and a final budget is prepared and adopted in December. The appropriated budget is prepared by fund,function and department. The City's department heads,with the approval of the City Administrator,may make transfers of appropriations within a department. Transfers of appropriations between departments require the approval of the Council. The legal level of budgetary control is the fund level. Budgeted amounts are as originally adopted,or as amended by the Council.Budget amendments ' were made during the year within the budget,which resulted in no increase in appropriations. B. Excess of Expenditures over Appropriations ' For the year ended December 31,2000,expenditures exceeded appropriations in the following funds: ' Fund Budget Actual Excess Special Revenue Funds Recreation Program $ 160,505 $ 170,735 $ 10,230 Insurance Deductible 1,000 9,496 8,496 Economic Development Authority 40,495 321,360 280,865 The excess expenditure over appropriations were funded by revenue in excess of budget and available fund balance. C. Deficit Fund Equity �• The following funds had fund equity deficits at December 31,2000: Fund Amount Special Revenue Fund Recreation Program $ 4,997 Economic Development Authority 878,766 iThe deficits will be eliminated with future revenue sources. Note 3: DETAILED NOTES ON ACCOUNTS A. Deposits and Investments Cash balances of the City's funds are combined(pooled)and invested to the extent available in various investments authorized by Minnesota State Statutes. Each fund's portion of this pool(or pools)is displayed on the financial statements as"cash and temporary investments". For purposes of identifying the risk of investing public funds,the balances are categorized as follows: Deposits In accordance with Minnesota Statutes and as authorized by the Council,the City maintains deposits at those ' depository banks,all of which are members of the Federal Reserve System. ' -15- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 3: DETAILED NOTES ON ACCOUNTS-CONTINUED Minnesota Statutes require that all City deposits be protected by insurance,surety bond or collateral. The market value of collateral pledged must equal 110%of the deposits not covered by insurance or bonds(140%in the case of mortgage notes pledged). Authorized collateral includes the legal investments described below,as well as certain fust mortgage notes,and certain other State or local government obligations. Minnesota Statutes require that securities pledged as collateral be held in safekeeping by the City or in a financial institution other than that furnishing the collateral. Investments ' Investments are categorized into these three categories of credit risk: 1. Insured or registered,or securities held by the City or its agent in the City's name. 2. Uninsured and unregistered,with securities held by the counterparty's trust department or agent in the City's name. , 3. Uninsured and unregistered,with securities held by the counterparty,or by its trust department or agent but not in the City's name. At year end,the City's investment balances were as follows: Category Carrying and 1 2 3 Fair Value U.S.Government Securities $ 7,904,896 $ - $ - $ 7,904,896 Certificates of Deposit 878,000 - - 878.000 $ 8.782.896 $ - $ - 8,782,896 Investments not subjected to categorization: Broker money market funds 98,175 4M Fund 6,580,174 Total investments $ 15.461.245 The City's investment in Broker Money Market Funds and the 4M Fund were equal to the value of the pool shares. A reconciliation of cash and temporary investments as shown on the Combined Balance Sheet for the City follows: Investments $ 15,461,245 ' Petty cash 325 Total cash and temporary investments $ 15.461.570 B. Loans Receivable In 1998,the City entered into an agreement with Cardiac Pacemakers,Inc.and the Minnesota Department of Trade and Economic Development(MNDTED). This agreement provides a$300,000 loan to Cardiac Pacemaker,Inc.that has a$200,000 forgivable component and a$100,000 loan component at 3%payable over 60 months. The forgivable component remains forgivable if Cardiac Pacemakers,Inc.meets certain employment criteria over a five-year period beginning September 1998 through August 2003. The outstanding balance at year end for the forgivable component is$150,000 and for the loan component is$55,194. -16- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 • Note 3: DETAILED NOTES ON ACCOUNTS-CONTINUED C. Accounts Receivable Accounts receivable include amounts billed for services provided before year end. Unbilled utility enterprise fund receivables are also included for services provided in 2000. ' D. Due From Other Governments The amount due from Ramsey County as of December 31,2000 in the General Special Revenue and Capital Projects Funds is$68,450,$19,995 and$3,238,respectively. E. Fixed Assets A summary of changes in general fixed assets for the year ended December 31,2000 is as follows: ' Balance Balance January 1 Additions Deletions December 31 Land $ 2,084,232 $ 225,317 $ - $ 2,309,549 Buildings and structures 589,565 287,122 = 876,687 Furniture,fixtures and office equipment 280,934 9,065 289,999 Machinery and equipment 959,407 65,874 34,209 991,072 Other improvements 14,760,564 146,373 - 14.906,937 Total 18.674.702 $ 733.751 34 2 19.374.244 The following is a summary of proprietary fund type fixed assets at December 31,2000: Enterprise Funds Surface Water Water Sewer Mana eg ment Total Furniture and equipment $ 124,665 $ 361,532 $ 50,075 $ 536,272 Distributions and collection system 5,993,730 4,619,829 - 10,613,559 ' Total 6,118,395 4,981,361 50,075 11,149,831 Less accumulated depreciation (1,472,327) (2,133,855) (37,666) (3,643,848) Net 4.646.068 2 847 506 12 9 7.505.983 F. Interfund Receivables and Payables The composition of interfund balances at December 31,2000 are as follows: Receivable Fund Payable Fund Amount Capital Projects Fund Special Revenue Fund Permanent Improvement Revolving Economic Development Authority -17- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 3: DETAILED NOTES ON ACCOUNTS-CONTINUED • G. Operating Lease On April 30, 1998 the City entered into a lease for office space. The lease calls for monthly payments and began May 1, 1998 and ends on April 30,2001. In addition to rent,the City is also responsible for its share of common area costs. Rent expense for 2000 was$37,536. The commitments for the next year is as follows: 2001 12,512 Total $ 12,512 H. Deferred Revenue Deferred revenue at December 31,2000 is comprised of the following: , Special Capital General Revenue Projects Enterprise Total Delinquent taxes $ 27,602 $ - $ - $ - $ 27,602 1 Special assessments Delinquent - - 559 2,729 3,288 Deferred - - 184,649 82,888 267,537 Other 44,226 205,194 552) - 248,868 Total X24 1 4118,65566 X17 $ 547 295 ' I. Long-term Debt General Obligation Bonds. The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for general government activities. General obligation bonds are direct obligations and pledge the full faith and credit of the government and bonds currently outstanding are as follows: General Long-Term Debt General Obligation Tax Increment Bonds ' The following bonds were issued for redevelopment projects. The additional tax increments resulting from increased tax capacity of the redeveloped properties will be used to retire the related debt. Authorized Issue Maturity Balance at and Issued Interest Rate Date Date Year End G.O.Tax Increment Bonds, Series 1998A $3,100,000 3.80-4.75 3/1/98 2/1/15 $3,100,000 Other Long-term Debt Compensated Absences This liability represents vested benefits earned by employees through the end of the year $ 39,825 -18- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 3: DETAILED NOTES ON ACCOUNTS-CONTINUED Changes in General Long-term Liabilities During the year ended December 31,2000,the following changes occurred in liabilities reported in the General Long-Term Debt Account Group: Balance Balance Januar_ Additions Reductions December 31 Compensated absences $ 37,773 $ 2,052 $ - $ 39,825 General obligation tax Increment debt 3,100,000 - - 3,100,000 Total 3.137.773 $ 2,052 $ - S-3-1239-825 The annual requirements to amortize all debt(excluding compensated absences)outstanding as of December 31, 2000 are as follows: G.O.Tax ' Year Increment 2001 $ 205,667 2002 286,315 2003 285,092 2004 288,450 2005 286,377 • Thereafter 2,966,268 Total $ 4,318,169 Less interest (1,218,169) ' Principal 3.100.000 Amounts Available for Long-term Debt. Available fund balance in the debt service funds for repayment of bonds totaled$119,271 at year end. The General fund has$21,652 available to pay compensated absences ' Amounts to be Provided for Long-term Debt. This represents future revenue to be generated for debt payments, generally including interest earnings,tax increments,scheduled tax levies and deferred(future)special assessment levies. Tax increment districts. The City of Arden Hills is the administering authority for the following tax increment fm -icing districts. District No. #2 #3 Type of District Redevelopment Housing Year established 1989 1993 Duration of District 25 years 15 years Current tax capacity(payable 200 1) $ 604,665 $ 38,393 ' Original tax capacity 41,311 1.917 Captured tax capacity retained by authority $ 563,354 $ 36,476 Total bonds issued $ 3,100,000 $ - Amounts redeemed - - Outstanding bonds/loans at December 31,2000 3.100.000 $ - 1 -19- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 3: DETAILED NOTES ON ACCOUNTS-CONTINUED J. Fund Equity Reservations and Designations The components of fund equity are described in Note 1. Certain reservations and designations have been made in the following funds: Purpose Amount , Reserved General Fund Compensated absences $ 21,652 Debt Service Fund Tax Increment Bonds of 1999A Payment of long-term debt 1,999 Total 2 651 Designated General Fund Working capital &&U&M , K. Contributed Capital The changes in the City's contributed capital accounts of its proprietary fiends were as follows: , Sources Water Sewer Total Beginning balance,contributed capital $4,236,635 $2,594,055 $6,830,690 Less depreciation on contributed assets 49,432 56,579 106,011 Ending balance,contributed capital S4,L87 2-03 $2074 6 24 6 •� Note 4: DEFINED BENEFIT PENSION PLANS-STATEWIDE A. Plan Description , All full-time and certain part-time employees of the City are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota(PERA). PERA administers the Public Employees ' Retirement Fund(PERF)which is a cost-sharing,multiple-employer retirement plan. This plan is established and administered in accordance with Minnesota Statutes,Chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members,and benefits to survivors upon death of eligible members. Benefits are established by State Statute and vest after three years of credited service.The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service,age and years of credit at termination of service. Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring member receives the higher of a step-rate benefit accrual formula(Method 1)or a level accrual formula(Method 2). Under Method 1,the annuity accrual rate for a basic Plan member is 2.2 percent of average salary for each of the fust 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated , Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2,the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. For members whose annuity is calculated using Method 1,a full annuity is available when age plus years of service equal 90. A reduced retirement annuity is also available to eligible members seeking early retirement. -20- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 4: DEFINED BENEFIT PENSION PLANS—STATEWIDE-CONTINUED ' There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree--no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount,because the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination of 1 public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service,but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested,terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF. That report may be obtained by writing to PERA,514 St.Peter Street,#200,St.Paul, Minnesota 55102 or by calling(651)296-7460 or 1-800-652-9026. IB. Funding Policy Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are ' established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 8.75 and 4.75 percent,respectively,of their annual covered salary. The City is required to contribute the following percentages of annual covered payroll; 11.43 percent for Basic Plan PERF members and 5.18 percent for Coordinated Plan PERF members. The City's contributions to the Public Employees Retirement Fund for the years ending December 31,2000, 1999, and 1998 were$42,624,$40,214 and$39,552,respectively. The City's contributions were equal to the contractually required contributions for each year as set by state statute. Note 5: OTHER INFORMATION A. Risk Management 1 The City is exposed to various risks of loss related to torts;theft of,damage to and destruction of assets;errors and omissions;injuries to employees;and natural disasters for which the City carries insurance. The City obtains insurance through participation in the League of Minnesota Cities Insurance Trust(LMCIT)which is a risk ' sharing pool with approximately 800 other governmental units. The City pays an annual premium to LMCIT for its workers compensation and property and casualty insurance. The LMCIT is self-sustaining through member premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims have not exceeded the City's coverage in any of the past three fiscal years. ' Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities,if any,include an amount for claims that have been incurred but not reported(IBNRs). The City's management is not aware of any incurred but not reported claims. I -21- CITY OF ARDEN HILLS,MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2000 Note 5: OTHER INFORMATION-CONTINUED B. Segment Information for Proprietary Funds The City provides services which are accounted for in four enterprise funds. The segment information for these enterprise funds for the year ended December 31,2000 is as follows: Surface i Water Water Sewer Recycling Management Total Operating revenue $ 1,291,282 $ 1,040,518 $ 73,699 $ 190,824 $ 2,596,323 , Depreciation expense 80,972 106,920 - 9,956 197,848 Operating income (66,573) (77,675) 2,049 142,566 367 ' Operating transfers out (57,349) - - (57,349) Net income(loss) (46,971) 16,014 5,874 159,790 134,707 Acquisition of faced assets (176,566) (23,373) - - (199,939) 199,939 Net working capital 1,111,209 1,623,258 57,614 359,069 3,151,150 Total assets 6,000,976 4,527,515 118,229 375,944 11,022,664 Total equity 5,757,277 4,470,764 57,614 371,478 10,657,133 C. Water Tower Funding ' As of December 31, 1989,the City had incurred expenditures of approximately$843,000 to build a water tower. Also,in 1993 the City incurred additional expenditures of$300,775 for the repair of another water tower. Interim financing was provided by the Permanent Improvement Revolving Capital Projects Fund(PIR)for both projects. It is the intention of the City to provide permanent financing for these projects from the Water Enterprise Fund. To date,the$1,250,252 has been transferred to the PIR from the Water fund. D. Legal Debt Margin The City's statutory debt limit is computed as two percent of the taxable market value of property within the City. Long-term debt issued and financed partially or entirely by special assessments or the net revenues of enterprise fund operations is excluded from the debt limit computation. There is no outstanding debt at year end which is applied against the statutory debt limit. The estimated market value of property within the City at December 31,2000 is$593,898,200 which also allows a debt limit of$11,877,964. ' Note 6: COMMITTMENTS Ice Arena Financing ' The City,along with three other cities and Ramsey County,entered into an agreement January 1, 1997 with the Minnesota Amateur Sports Commission to provide financing of a four sheet ice arena. The agreement provides for rental income to cover principal,interest and operating expenses. In the case of default,each City will be responsible ' for a specific portion of the debt. Arden Hills'percentage is 15.5%of one of the four sheets and the amount of the debt will not exceed$9,000,000 for all four sheets in the complex. No expenditures were incurred for this commitment in 2000. Note 7: LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT,INC. The City receives fire protection under a contract with the Lake Johanna Volunteer Fire Department,Inc. The contract calls for annual payments and expires December 31,2003 and allows renewal for three additional five-year periods. The contract cost will be based on the budget submitted by the fire department and approved by the City. Capital costs are billed separately in addition to the contract rate. The amount expended under the contract was$175,034 in 2000. -22- • ' COMBINING AND INDIVIDUAL FUND STATEMENTS CITY OF ARDEN HILLS ARDEN HILLS,MINNESOTA YEAR ENDED DECEMBER 31, 2000 r 1 THIS PAGE IS LEFT BLANK INTENTIONALLY r 1 1 1 1 r ' CITY OF ARDEN HILLS,MINNESOTA GENERAL FUND COMPARATIVE BALANCE SHEETS DECEMBER 31,2000 AND 1999 ' 2000 1999 ASSETS Cash and temporary investments $ 672,306 $ 610,808 ' Receivables Interest 4,761 2,002 Taxes 54,441 53,898 ' Accounts 6,174 278 Due from other governments 68,450 68,365 Prepaid items 14,586 5,248 TOTAL ASSETS $ 820,718 $ 740,599 LIABILITIES AND FUND BALANCE LIABILITIES Accounts payable $ 83,260 $ 63,466 ' Accrued salaries payable 26,820 22,701 Due to other governments 3,520 6,253 Deferred revenue 71,828 46,785 1 TOTAL LIABILITIES 185,428 139,205 FUND BALANCE Reserved for compensated absences 21,652 21,652 Unreserved ' Designated for working capital 613,638 579,742 TOTAL FUND BALANCE 635,290 601,394 ' TOTAL LIABILITIES AND FUND BALANCE $ 820,718 $ 740,599 ' -23- CITY OF ARDEN HILLS,MINNESOTA ' GENERAL FUND STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL YEAR ENDED DECEMBER 31,2000 (With comparative actual amounts for the year ended December 31, 1999) ' 2000 1999 Variance- Favorable ' Budget Actual (Unfavorable) Actual REVENUE General property taxes $ 1,951,000 $ 1,971,659 $ 20,659 $ 1,947,378 Licenses and permits Business 54,550 51,663 (2,887) 56,263 ' Nonbusiness 155,800 294,178 138,378 345,842 Total 210,350 345,841 135,491 402,105 Intergovernmental revenue State Street aid 68,500 74,347 5,847 66,866 ' Property tax credits 116,690 116,196 (494) 96,796 Fireman's relief aid 161,000 160,381 (619) 156,080 5,329 5,179 (150) 19,289 Other County ' Other 350 - (350) - Total 351,869 356,103 4,234 339,031 Charges for services General government 22,300 40,294 17,994 22,218 , 7,150 8,400 1,250 6,332 Public safety Culture and recreation 500 2,058 1,558 910 Total 29,950 50,752 20,802 29,460 ' Fines and forfeitures 28,900 29,981 1,081 30,924 Other 18,000 30,654 12,654 19,469 Interest on investments ' State building code surcharges 5,000 8, 3, 1 ,209 City building code surcharges 900 1,333131 4 431 31 1 1,865 Refunds and reimbursements 1,475 7,713 6,238 11,402 Sale of assets 25,000 13,209 (11,791) 29 4,800 278 , Building rent 30,600 30,600 - , Total 80,975 92,207 11,232 77,023 ' TOTAL REVENUE 2,653,044 2,846,543 193,499 2,825,921 -24- ' CITY OF ARDEN HILLS,MINNESOTA GENERAL FUND ' STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL YEAR ENDED DECEMBER 31,2000 (With comparative actual amounts for the year ended December 31, 1999) 2000 1999 Variance- 1Favorable Budget Actual (Unfavorable) Actual EXPENDITURES ' Current Expenditures General Government Mayor and council Personal services $ 17,570 $ 17,568 $ 2 $ 17,283 ' Supplies 2,050 2,190 (140) 1,866 Other services and charges 45,420 44,096 1,324 42,482 ' Total 65,040 63,854 1,186 61,631 Elections and voter registration ' Personal services 5,990 7,843 (1,853) - Supplies 600 1,059 (459) 100 Other services and charges 3,260 2,732 528 151 ' Total 9,850 11,634 (1,784) 251 Administration Personal services 191,615 186,431 5,184 211,570 Supplies 7,900 7,821 79 4,140 Other services and charges 48,100 64,196 (16,096) 63,507 ' Total 247,615 258,448 (10,833) 279,217 Legal ' Other services 62,000 64,170 (2,170) 58,824 Planning and zoning Personal services 62,295 55,402 6,893 58,970 Supplies 2,200 1,649 551 1,888 Other services and charges 26,100 13,533 12,567 22,399 ' Total 90,595 70,584 20,011 83,257 Building ' Personal services 10,905 12,881 (1,976) 8,891 Supplies 2,100 1,023 1,077 1,963 Other services and changes 89,190 94,404 (5,214) 88,415 Total 102,195 108,308 (6,113) 99,269 -25- CITY OF ARDEN HILLS,MINNESOTA i GENERAL FUND STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL YEAR ENDED DECEMBER 31,2000 (With comparative actual amounts for the year ended December 31, 1999) 2000 1999 Variance- Favorable Budget Actual (Unfavorable) Actual EXPENDITURES-CONTINUED Current Expenditures-Continued ' General Government-Continued Economic development Personal services $ 21,630 $ 3,471 $ 18,159 $ 19,854 Supplies 2,550 - 2,550 - , Other services and charges 10,000 7,994 2,006 7,099 Total 34,180 11,465 22,715 26,953 , Total General Government 611,475 588,463 23,012 609,402 Public Safety ' Police and animal control Other services and charges 606,165 595,276 10,889 573,195 Fire protection , 2%Fire Relief aid 161,000 160,381 619 156,080 Other services and charges 175,035 175,034 1 169,994 Total 336,035 335,415 620 326,074 Protective inspection ' Personal services 76,330 74,627 1,703 68,311 Supplies 1,200 719 481 1,365 Other services and charges 33,600 34,338 (738) 45,491 Total 111,130 109,684 1,446 115,167 Total Public Safety 1,053,330 1,040,375 12,955 1,014,436 i Public Works Streets ' Personal services 108,445 114,896 (6,451) 109,162 Supplies 30,085 26,790 3,295 31,127 Other services and charges 506,350 103,378 402,972 100,154 ' Total Public Works 644,880 245,064 399,816 240,443 -26- ' CITY OF ARDEN HILLS,MINNESOTA GENERAL FUND STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL YEAR ENDED DECEMBER 31,2000 ' (With comparative actual amounts for the year ended December 31, 1999) 2000 1999 Variance- ' Favorable Budget Actual (Unfavorable) Actual EXPENDITURES-CONTINUED Current Expenditures-Continued Culture and Recreation Park maintenance ' Personal services $ 200,200 $ 203,983 $ (3,783) $ 188,269 Supplies 28,505 27,694 811 28,705 Other services and charges 51,550 61,153 (9,603) 38,015 ' Total 280,255 292,830 (12,575) 254,989 Total Culture and Recreation 280,255 292,830 (12,575) 254,989 ' Total Current Expenditures 2,589,940 2,166,732 423,208 2,119,270 Capital Outlay General government 15,000 52,332 (37,332) 12,210 Public safety 24,400 2,404 21,996 699 Public works 30,000 23,486 6,514 - Culture and Recreation 86,500 88,347 (1,847) 69,071 Total Capital Outlay 155,900 166,569 (10,669) 81,980 TOTAL EXPENDITURES 2,745,840 2,333,301 412,539 2,201,250 ' EXCESS(DEFICIENCY)OF REVENUE OVER EXPENDITURES (92,796) 513,242 606,038 624,671 ' OTHER FINANCING SOURCES(USES) Operating transfers in 275,400 2,404 (272,996) - Operating transfers out (183,750) (481,750) (298,000) (598,500) ' TOTAL OTHER FINANCING SOURCES(USES) 91,650 (479,346) (570,996) (598,500) EXCESS(DEFICIENCY)OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER USES $ (1,146) 33,896 $ 35,042 26,171 FUND BALANCE,JANUARY 1 601,394 575,223 FUND BALANCE,DECEMBER 31 $ 635,290 $ 601,394 -27- i 1 i 1 THIS PAGE IS LEFT BLANK INTENTIONALLY 1 i r i r r 1 THIS PAGE IS LEFT BLANK ' INTENTIONALLY CITY OF ARDEN HILLS,MINNESOTA SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET DECEMBER 31,2000 (With comparative totals for December 31, 1999) Community Recreation ' Service Program Park ASSETS $ 90,483 $ (1,958) $ 540,356 ' Cash and temporary investments Receivables 3,131 Interest 524 = - , Taxes 11,258 320 Accounts = Loans - _ 19,995 Due from other governments TOTAL ASSETS $ 102,265 $ (1,638) $ 563,482 , LIABILITIES AND FUND BALANCE(DEFICIT) LIABILITIES Accounts payable $ - $ $ 12,206 Accrued salaries payable - 2,555151 - Due to other funds 410 Due to other governments = = , Deferred revenue TOTAL LIABILITIES - 3,359 12,206 FUND BALANCE(DEFICIT) Unreserved , Undesignated 102,265 (4,997) 551,276 TOTAL LIABILITIES AND FUND BALANCE(DEFICIT) $ 102,265 $ (1,638) $ 563,482 -28- ' Economic Insurance Development Totals Cable TV TCAAP Deductible Authority 2000 1999 ' $ 144,931 218,836 $ 149,184 $ 99,300 $ 1,241,132 $ 1,453,098 ' 840 1,268 865 576 7,204 11,311 3,669 12,954 - - 24,532 19,616 - = 205,194 205,194 424,781 19,995 $ 158,725 $ 2203104 $ 150,049 $ 305,070 $ 1,498,057 $ 1,912,475 ' $ - 379 $ _ $ _ $ 8,592 $ 21,196 $ 87,006 - 2,930 3,197 - - - 970,050 970,050 1,065,000 - 410 18,888 205,194 205,194 424,781 379 - - 1,183,836 1,199,780 1,598,872 1 158,346 220,104 150,049 (878,766) 298,277 313,603 ' $ 158,725 $ 220,104 $ 150,049 $ 305,070 $ 1,498,057 $ 1,912,475 -29- CITY OF ARDEN HILLS,MINNESOTA , SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE(DEFICIT) YEAR ENDED DECEMBER 31,2000 (With comparative totals for the year ended December 31, 1999) , Community Recreation Service Program Park , REVENUE _ $ - $ - Tax increments $ _ _ 19,995 ' Intergovernmental _ 87,719 - Charges for services - _ 2,562 Park dedication fees 15,954 11 34,985 Interest on investments 66,157 2,539 5,058 , Miscellaneous TOTAL REVENUE 82,111 90,269 62,600 EXPENDITURES Current _ 82,971 - Personal services - 12,663 Supplies _ 74,833 Other services and charges - 268 34,316 Capital outlay �— TOTAL EXPENDITURES - 170,735 34,316 EXCESS(DEFICIENCY)OF REVENUE OVER 80 466 28,28 EXPENDITURES 82,111 ( , OTHER FINANCING SOURCES(USES) _ 78,000 60,000 Operating transfers in _ - Operating transfers out (230,000) TOTAL OTHER FINANCING SOURCES (230,000) 78,000 60,000 (USES) EXCESS(DEFICIENCY)OF REVENUE AND OTHER 147,889) (2,466) 889284 SOURCES OVER EXPENDITURES AND OTHER USES FUND BALANCE(DEFICIT),JANUARY 1 250,154 (2,531) 462,992 ' FUND BALANCE(DEFICIT),DECEMBER 31 $ 102,265 $ (4,997) $ 551,276 -30- ' Economic Insurance Development Totals Cable TV TCAAP Deductible Authority 2000 1999 $ _ $ _ $ _ $ 473,418 $ 473,418 $ 250,311 = = - 19,995 - 87,719 96,347 - 2,562 17,413 ' 16,749 14,969 9,228 7,472 99,368 46,561 48,673 27,382 21,562 171,371 259,797 65,422 14,969 36,610 502,452 854,433 670,429 4,979 - 87,950 87,737 378 - - 13,041 14,058 11,304 191 9,496 119,898 215,722 222,904 - - 201,462 236,046 2,175,591 1 16,661 191 9,496 321,360 552,759 2,500,290 48,761 14,778 27,114 181,092 301,674 (1,829,861) ' _ _ _ - 138,000 50,000 (150,000) - - (75,000) (455,000) 80,000 (150,000) - - (75,000) (317,000) (30,000) ' (101,239) 14,778 27,114 106,092 (15,326) (1,859,861) ' 259,585 205,326 122,935 (984,858) 313,603 2,173,464 $ 158,346 $ 220,104 $ 150,049 $ (878,766) $ 298,277 $ 313,603 -31- THIS PAGE IS LEFT BLANK INTENTIONALLY ' CITY OF ARDEN HILLS,MINNESOTA DEBT SERVICE FUNDS COMBINING BALANCE SHEET YEAR ENDED DECEMBER 31,2000 (With comparative total amounts as of December 31, 1999) ' Tax Advance Increment Refunding Bonds Totals ' of 1985 of 1998A 2000 1999 ASSETS Cash and temporary investments $ 116,596 $ 1,987 $ 118,583 $ 1,248,927 Receivables ' Interest 676 12 688 7,091 Taxes 74 Special assessments ' Delinquent - - - 210 Deferred 2,123 TOTAL ASSETS $ 117,272 $ 1,999 $ 119,271 $ 1,258,425 ' LIABILITIES AND FUND BALANCE LIABILITIES ' Deferred revenue $ - $ - $ - $ 2,333 FUND BALANCE Reserved - 1,999 1,999 63,548 Unreserved-undesignated 117,272 - 117,272 1,192,544 TOTAL FUND BALANCE 117,272 1,999 119,271 1,256,092 TOTAL LIABILITIES AND FUND BALANCE $ 117,272 $ 1,999 $ 119,271 $ 1,258,425 1 1 1 -32- THIS PAGE IS LEFT BLANK INTENTIONALLY ' CITY OF ARDEN HILLS,MINNESOTA DEBT SERVICE FUNDS COMBINING STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE YEAR ENDED DECEMBER 31,2000 (With comparative totals for the year ended December 31, 1999) ' Tax Advance Increment Refunding Bonds Totals of 1985 of 1998A 2000 1999 ' REVENUE Special assessments $ 2,889 $ $ 2,889 $ 17,815 Interest on investments 71,839 448 72,287 52,864 Miscellaneous - - - - TOTAL REVENUE 74,728 448 75,176 70,679 ' EXPENDITURES Debt Service Interest and other - 136,997 136,997 136,996 TOTAL EXPENDITURES - 136,997 136,997 136,996 ' EXCESS(DEFICIENCY)OF REVENUE OVER EXPENDITURES 74,728 (136,549) (61,821) (66,317) OTHER FINANCING SOURCES(USES) Operating transfers in - 75,000 75,000 = Operating transfers out (1,150,000) (1,150,000) TOTAL OTHER FINANCING SOURCES(USES) (1,150,000) 75,000 (1,075,000) - EXCESS(DEFICIENCY)OF REVENUE AND OTHER SOURCES OVER EXPENDITURES (1,075,272) (61,549) (1,136,821) (66,317) FUND BALANCE,JANUARY 1 1,192,544 63,548 1,256,092 1,322,409 FUND BALANCE,DECEMBER 31 $ 117,272 $ 1,999 $ 119,271 $ 1,256,092 1 -33- THIS PAGE IS LEFT BLANK INTENTIONALLY ' 1 r r r r THIS PAGE IS LEFT BLANK ' INTENTIONALLY r r� 1 1 r r r 1 r 1 CITY OF ARDEN HILLS,MINNESOTA t CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET DECEMBER 31,2000 (With comparative totals for December 31, 1999) Municipal Non-Assessable Capital Land and Road Equipment Buildings Improvements Sinking , ASSETS Cash and temporary investments $ 2,781,360 $ 1,410,475 $ 151,891 Receivables Interest 15,249 8,174 880 I Accounts . - - - Special assessments Delinquent - - - ' Deferred - - - Due from other funds - - - Due from other governments - - - TOTAL ASSETS $ 2,796,609 $ 1,418,649 $ 152,771 LIABILITIES AND FUND BALANCE ' LIABILITIES Accounts and contracts payable $ 402,402 $ - $ - ' Due to other governments - - - Deferred revenue - - - TOTAL LIABILITIES 402,402 - - FUND BALANCE ' Reserved for interfund receivable - - - Unreserved Undesignated 2,394,207 1,418,649 152,771 ' TOTAL FUND BALANCE 2,394,207 1,418,649 152,771 TOTAL LIABILITIES AND FUND ' BALANCE $ 2,796,609 $ 1,418,649 $ 152,771 -34- Fire Permanent Equipment Improvement Totals 1 Sinking Revolving 2000 1999 $ 383,718 $ 5,925,266 $ 10,652,710 $ 8,203,608 2,224 22,720 49,247 32,938 = 559 559 14,221 184,649 184,649 299,897 970,050 970,050 1,065,000 ' - 3,238 3,238 - $ 385,942 $ 7,106,482 $ 11,860,453 $ 9,615,664 ' $ = $ 6,605 $ 409,007 $ 93,403 579 184,656 184,656 300,160 191,261 593,663 394,142 ' - 970,050 970,050 1,065,000 ' 385,942 5,945,171 10,296,740 8,156,522 385,942 6,915,221 11,266,790 9,221,522 III $ 385,942 $ 7,106,482 $ 11,860,453 $ 9,615,664 -35- CITY OF ARDEN HILLS,MINNESOTA CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE YEAR ENDED DECEMBER 31,2000 (With comparative totals for the year ended December 31, 1999) Municipal Non-Assessable Capital Land and Road Equipment Buildings Improvements Sinking REVENUE General property taxes $ - $ - $ Intergovernmental Special assessments - - - Interest on investments 110,848 96,534 10,389 Miscellaneous - - - ' TOTAL REVENUE 110,848 96,534 10,389 EXPENDITURES , Current Other services and charges 74,487 - - Capital outlay Streets and highways - 2,690 - Miscellaneous 618,424 - TOTAL EXPENDITURES 692,911 2,690 - EXCESS(DEFICIENCY)OF REVENUE OVER EXPENDITURES (582,063) 93,844 10,389 OTHER FINANCING SOURCES(USES) ' Operating transfers in 1,633,750 - - Operating transfers out - - - TOTAL OTHER FINANCING SOURCES(USES) 1,633,750 - - , EXCESS(DEFICIENCY)OF REVENUE AND OTHER ' FINANCING SOURCES OVER(UNDER) EXPENDITURES AND OTHER USES 1,051,687 93,844 10,389 FUND BALANCE,JANUARY 1 1,342,520 1,324,805 142,382 ' FUND BALANCE,DECEMBER 31 $ 2,394,207 $ 1,418,649 $ 152,771 -36- Fire Permanent Equipment Improvement Totals Sinking Revolving 2000 1999 $ - $ 1,163 $ 1,163 $ 198 ' = 1,535 1,535 - 411,487 411,487 191,285 21,816 75,042 314,629 305,077 ' - 133,244 133,244 487 21,816 622,471 862,058 497,047 - - 74,487 84,856 - 9,904 12,594 95,357 ' - 39,980 658,404 13,322 - 49,884 745,485 193,535 21,816 572,587 116,573 303,512 92,000 205,349 1,931,099 707,028 (2,404) - (2,404) - 89,596 205,349 1,928,695 707,028 111,412 777,936 2,045,268 1,010,540 1 274,530 6,137,285 9,221,522 8,210,982 $ 385,942 $ 6,915,221 $ 11,266,790 $ 9,221,522 -37- THIS PAGE IS LEFT BLANK , INTENTIONALLY tTHIS PAGE IS LEFT BLANK INTENTIONALLY CITY OF ARDEN HILLS,MINNESOTA , ENTERPRISE FUNDS COMBINING BALANCE SHEET t DECEMBER 31,2000 (With comparative totals for December 31, 1999) . Surface ' Water Water Sewer Recycling Management ASSETS ' CURRENT ASSETS Cash and temporary investments $ 997,742 $ 1,404,465 $ 62,677 $ 311,955 Interest receivable 5,782 8,139 363 1,808 Accounts receivable 244,317 251,087 - 49,772 Special assessments receivable 16,318 16,318 55,189 - Due from other governments 57,783 - - - Inventory 32,966 - - - ' TOTAL CURRENT ASSETS 1,354,908 1,680,009 118,229 363,535 FIXED ASSETS ' Furniture and equipment 124,665 361,532 - 50,075 Collection and distribution system 5,993,730 4,619,829 - - TOTAL FIXED ASSETS 6,118,395 4,981,361 - 50,075 LESS ACCUMULATED DEPRECIATION (1,472,327) (2,133,855) - (37,666) TOTAL FIXED ASSETS,NET 4,646,068 2,847,506 - 12,409 ' TOTAL ASSETS $ 6,000,976 $ 4,527,515 $ 118,229 $ 375,944 LIABILITIES AND FUND EQUITY LIABILITIES Accounts payable $ 71,635 $ 24,414 $ 4,714 $ 811 Accrued salaries and compensated absences payable 21,078 16,585 313 3,655 ' Due to other governments 135,489 255 965 - Deferred revenue 15,497 15,497 54,623 - TOTAL LIABILITIES 243,699 56,751 60,615 4,466 ' FUND EQUITY Contributed capital 4,187,203 2,537,476 - - , Retained earnings Unreserved 1,570,074 1,933,288 57,614 371,478 TOTAL FUND EQUITY 5,757,277 4,470,764 57,614 371,478 ' TOTAL LIABILITIES AND FUND EQUITY $ 6,000,976 $ 4,527,515 $ 118,229 $ 375,944 -38- i ' Totals 2000 1999 ' $ 2,776,839 $ 2,674,836 16,092 14,082 545,176 516,248 87,825 77,916 57,783 - ' 32,966 10,718 3,516,681 3,293,800 ' 536,272 536,272 10,613,559 10,426,900 ' 11,149,831 10,963,172 (3,643,848) (3,459,280) ' 7,505,983 7,503,892 $ 11,022,664 $ 10,797,692 $ 101,574 $ 20,287 ' 41,631 37,233 136,709 142,510 85,617 75,236 ' 365,531 275,266 6,724,679 6,830,690 3,932,454 3,691,736 ' 10,657,133 10,522,426 $ 11,022,664 $ 10,797,692 -39- CITY OF ARDEN HILLS,MINNESOTA ' ENTERPRISE FUNDS COMBINING STATEMENT OF REVENUE,EXPENSES AND CHANGES IN RETAINED EARNINGS YEAR ENDED DECEMBER 31,2000 (With comparative totals for the year ended December 31, 1999) • Surface , Water Water Sewer Recycling Management OPERATING REVENUE Charges for services $ 1,118,215 $ 967,914 $ 54,145 $ 190,233 , Permit fees 5,490 500 - - Miscellaneous 18,882 30,354 - 591 SAC administration fee - 41,750 - - ' TOTAL OPERATING REVENUE 1,142,587 1,040,518 54,145 190,824 OPERATING EXPENSES ' Personal services 155,736 149,018 6,980 30,795 Supplies and maintenance 417,769 235,673 250 3,211 Other services and charges 69,534 76,001 6,887 4,296 ' Rent 15,300 15,300 - - Insurance 16,739 16,739 - - Utilities 7,184 21,814 - - Purchased services 17,847 2 965 Purchased water 576,774 1,306 - - Recycling charges - - 56,568 - Sewer charges - 495,420 - - ' Depreciation 80,972 106,920 - 9,956 TOTAL OPERATING EXPENSES 1,357,855 1,118,193 71,650 48,258 OPERATING INCOME(LOSS) (215,268) (77,675) (17,505) 142,566 _" NONOPERATING REVENUE Community development block grant 148,695 - - - County recycling grant - - 19,554 - Interest on investments 76,951 93,689 3,825 17,224 TOTAL NONOPERATING REVENUE 225,646 93,689 23,379 17,224 ' NET INCOME BEFORE OPERATING TRANSFERS 10,378 16,014 5,874 159,790 OPERATING TRANSFER OUT (57,349) - - - NET INCOME (46,971) 16,014 5,874 159,790 , CREDIT ARISING FROM REDISTRIBUTION OF DEPRECIATION ON CONTRIBUTED ASSETS 49,432 56,579 - - INCREASE IN RETAINED EARNINGS 2,461 72,593 5,874 159,790 RETAINED EARNINGS,JANUARY 1 1,567,613 1,860,695 51,740 211,688 RETAINED EARNINGS,DECEMBER 31 $ 1,570,074 $ 1,933,288 $ 57,614 $ 371,478 ' -40- 1 1 • ' Totals 2000 1999 ' $ 2,330,507 $ 2,239,183 5,990 5,853 49,827 39,957 41,750 74,550 2,428,074 2,359,543 r342,529 331,752 656,903 90,443 ' 156,718 227,432 30,600 29,800 33,478 39,238 28,998 28,215 r18,814 19,416 578,080 603,956 56,568 56,693 ' 495,420 491,079 197,848 176,856 2,595,956 2,094,880 i (167,882) 264,663 ' 148,695 - 19,554 19,490 191,689 101,215 359,938 120,705 ' 192,056 385,368 (57,349) (78,528 r134,707 306,840 106,011 106,011 r240,718 412,851 3,691,736 3,278,885 $ 3,932,454 $ 3,691,736 1 -41- r CITY OF ARDEN HILLS,MINNESOTA t ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS ' YEAR ENDED DECEMBER 31,2000 (With Comparative totals for the year ended December 31, 1999) • Surface ' Water Water Sewer Recycling Management CASH FLOWS FROM OPERATING ACTIVITIES ' Operating income(loss) $ (215,268) $ (77,675) $ (17,505) $ 142,566 Adjustments to reconcile operating income(used) to net cash provided(used)by operating activities: Depreciation 80,972 106,920 - 9,956 ' (Increase)decrease in assets: Accounts receivable (8,880) (19,581) - (467) Special assessments receivable (4,952) (4,952) (5) - ' Due from other governments (57,783) - - - Inventory (22,248) - - - Increase(decrease)in liabilities: Accounts payable 65,024 15,452 - 811 , Accrued salaries and compensated absences payable 2,750 1,167 31 450 Due to other governments (6,761) (5) 965 - Deferred revenue 5,157 5,157 67 - NET CASH PROVIDED(USED)BY OPERATING ACTIVITIES (161,989) 26,483 (16,447) 153,316 ' CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Community development block grant 148,695 - - - i County recycling grant - - 19,554 - Operating transfers to other funds (57,349) - - - NET CASH PROVIDED(USED)BY , NONCAPITAL FINANCING ACTIVITIES 91,346 - 19,554 - CASH FLOWS FROM CAPITAL AND ' RELATED FINANCING ACTIVITIES Acquisition of fixed assets (176,566) (23,373) - - CASH FLOWS FROM INVESTING ACTIVITIES , Interest on investments 77,196 92,634 3,740 16,109 NET INCREASE(DECREASE) (170,013) 95,744 6,847 169,425 ' IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS,JANUARY 1 1,167,755 1,308,721 55,830 142,530 CASH AND CASH EQUIVALENTS,DECEMBER 31 $ 997,742 $ 1,404,465 $ 62,677 $ 311,955 ' -42- r rTotals 2000 1999 ' $ (167,882) $ 264,663 ' 197,848 176,856 (28,928) (6,782) (9,909) (1,234) ' (57,783) - (22,248) (10,718) ' 81,287 9,644 4,398 8,287 (5,801) 33,849 10,381 807 ' 1,363 475,372 148,695 - 19,554 19,490 (57,349) (78,528) ' 110,900 (59,038) (199,939) (258,684) 1 189,679 100,441 102,003 258,091 2,674,836 2,416,745 ' $ 2,776,839 $ 2,674,836 -43- CITY OF ARDEN HILLS,MINNESOTA , TAX CAPACITY,TAX LEVIES AND TAX CAPACITY RATES TAX CAPACITY (Shown by year of tax collectibility) ' 2000 1999 Real estate $ 11,223,153 $ 10,576,085 r Personal property 246,719 243,357 TOTAL 11,469,872 10,819,442 ' FISCAL DISPARITY ADJUSTMENT Contribution (2,005,653) (1,703,732) ' Distribution 908,726 855,040 ADJUSTED TOTAL TAX CAPACITY $ 10,372,945 $ 9,970,750 ' TAX LEVIES General fund $ 1,975,732 $ 1,924,006 ' TAX CAPACITY RATES , General fund 19.047% 19.300% 01 -44- r OTHER REPORTS CITY OF ARDEN HILLS ' ARDEN HILLS,MINNESOTA ' YEAR ENDED . DECEMBER 31, 2000 • FAABDO ABDO t � 1'�1EICCKK& 1VJpC E16 LLP Cent W Public Accountants&Consultants 7241 Ohms Lane ' Suite 200 Minneapolis,MN 55439 REPORT ON COMPLIANCE AND ON INTERNAL CONTROL ' OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT A UDITING STANDARDS Honorable Mayor and City Council City of Arden Hills,Minnesota ' We have audited the general purpose financial statements of the City of Arden Hills,Minnesota as of and for the year ended December 31,2000 and have issued our report thereon dated April 4,2001. We conducted our audit in accordance with generally ' accepted auditing standards of the United States and the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States. Compliance •' As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement,we performed tests of its compliance with certain provisions of laws,regulations,contracts and grants,noncompliance with which ' could have a direct and material effect on the determination of financial statement amounts. However,providing an opinion on compliance with those provisions was not an objective of our audit and,accordingly,we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. ' Internal Control Over Financial Reporting In planning and performing our audit,we considered the City's internal control over financial reporting in order to determine our , auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However,we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that,in our judgment, could adversely affect the City's ability to record,process,summarize and report financial data consistent with the assertions of management in the financial statements. Our study and evaluation disclosed that because of the limited size of your office staff,your organization has limited segregation , of duties. Good internal control contemplates an adequate segregation of duties so that no one individual handles a transaction from inception to completion. While we recognize that your organization is not large enough to permit an adequate segregation of duties in all respects,it is important,however,that you be aware of this reportable condition. 612.835.9090 • Fax 612.835.3261 -45 ' Page Two 1 A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their ' assigned functions. Our consideration of the internal control over fmancial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and,accordingly,would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However,we believe the reportable condition described above is not a ' material weakness. met" We also noted other matters involving the internal control over financial reporting that we have reported to management of the City in a separate letter dated April 4,2001. ' This report is intended solely for the information and use of the City Council,management and the Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. April 4,2001 ABDO,EICK&MEYERS,LLP Minneapolis,Minnesota Certified Public Accountants lie i 1 -46- • THIS PAGE IS LEFT BLANK ' INTENTIONALLY ' • 9ABDO ABDO t EIICCKT R�' ! VIE 11 JJ�1 El S LLP Certified Public Accountants&Consultants ' 7241 Ohms Lane Suite 200 ' Minneapolis,MN 55439 ' INDEPENDENT AUDITORS'REPORT ON LEGAL COMPLIANCE ' Honorable Mayor and City Council City of Arden Hills,Minnesota We have audited the general purpose financial statements of the City of Arden Hills,Minnesota as of and for the year ended December 31,2000,and have issued our report thereon dated April 4,2001. We conducted our audit in accordance with generally accepted auditing standards of the United States and the provisions of the ' Minnesota Legal Compliance Audit Guide for Local Government promulgated by the Legal Compliance Task Force pursuant to Minnesota Statute Sec.6.65. Accordingly,the audit included such tests of the accounting records and such other auditing procedures,as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers five main categories of compliance to be tested: contracting and bidding,deposits and investments,conflicts of interest,public indebtedness,claims and disbursements. Our study included all of the listed categories. The results of our tests indicate that for the items tested,the City complied with the material terms and conditions of applicable legal provisions. Further,for the items not tested,based on our audit and the procedures referred to above,nothing came to our attention to indicate that the City had not complied with such legal provisions. This report is intended solely for the information and use of the City Council,management and the Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. ! ald, 0, X ,LLY) ' April 4,2001 ABDO,EICK&MEYERS,LLP Minneapolis,Minnesota Certified Public Accountants i • -47- ' 612.835.9090 • Fax 612.835.3261 V CITY OF ARDEN HILLS MEMORANDUM DATE: May 22,2001 TO: Joe Lynch,City Administrator FROM: Terrance Post, City Accountan SUBJECT: ABWA Lady Slipper Chapter,Charitable Gambling Premises Permit Renewal Application (License No.B-03162-003 The two-year premises permit for the American Business Women's (ABWA)Lady Slipper Chapter to conduct Class B gambling activity (i.e.,paddlewheels,pull-tabs,tipboards) at Flaherty's Arden Bowl will expire on July 31, 2001. State Charitable Gambling Board requirements are that Premises Permit renewal applications and supporting City resolutions be reviewed and approved sixty (60) days prior to license expiration date. The applicant has submitted the following documentation in support of the renewal application: (a) A completed State of Minnesota Premises Permit renewal application form (Exhibit A); (b) A Lease Agreement for pull tab activity at a permitted premises (LG221) signed by Lessor,Daniel P. Flaherty (Exhibit B); and (c) Paid the $100.00 permit investigation fee. In addition, staff has obtained background checks for all individuals with check signing authority of the charitable gambling organization and noted no irregularities. A review of compliance with ordinance fifty percent(50%)trade area spending requirements for the twenty-four(24)month period from January 1999 to December 2000 has resulted in a finding that the organization has met this City requirement by expending a higher percentage in the trade area(80%)than is required by City ordinance (50%). Exhibit C details the 1999 and 2000 trade area expenditures. The organization's Gambling Manager,Marilyn Damman,has been invited to the Council meeting to address any questions Council may have of this charitable gambling organization. Recommendation il consider approving Resolution#02-12, "A Resolution Staff recommends that the City Counc Approving ABWA Class B Charitable Gambling Premises Permit Renewal Application at Flaherty's Arden Bowl," at the May 29, 2001 regular Council meeting. STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 01-12 A RESOLUTION GRANTING APPROVAL OF CHARITABLE GAMBLING PREMISES PERMIT APPLICATION FOR ABWA LADY SLIPPER CHAPTER AT FLAHERTY'S ARDEN BOWL WHEREAS,the City has received a renewal premises permit application from the ABWA Lady Slipper Chapter for Class B charitable gambling activity at Flaherty's Arden Bowl,Inc. located at 1273 West County Road E; and WHEREAS, all City licensing and fee requirements have been met as required by City Ordinance. NOW THEREFORE BE IT RESOLVED,by the City Council of the City of Arden Hills, Minnesota: That the City of Arden Hills hereby agrees to grant the premises permit renewal application for ABWA Lady Slipper Chapter for Class B licensed charitable gambling activity to be located at Flaherty's Arden Bowl, Inc., 1273 West County Road E,Arden Hills,Minnesota, for a period from August 1, 2001 to July 31, 2003. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29TH DAY OF MAY,2001. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR 0 State of Minnesota I For Board Use Only Gambling Control Board Amt Pd Premises Permit Renewal Application Check# LG214PPR Printed: 3/5/2001 Date License NumberB-03 162-003 Effective Date: 8/1/1999 Expiration Date:7/31/2001 Name of Organization: American Business Womens Chapt Lady Slipper Gambling Premises Information Name of the establishment where gambling will be conducted Flahertys Arden Bowl Note:Our records show the premises 1273 W Co Rd E is located within the city limits Arden Hills,MN 55112 County: Ramsey Lessor Information Flahertys Arden Bowl Inc RR 1 Box 18C 1273 W. County Road E Remer,MN 56672 Arden Hills MN 55112 Name of the property owner(If different): Square footage leased per month: 28 Rent paid per month: 1,000 Square footage leased per bingo occasion: Rent paid per bingo occasion: Bingo Activity Our records indicate that Bingo is not conducted on these premises. On Site-1273 W Co Rd E Arden Hi �S�t rage Information off Site-P Damman, Route 4 Box 86, Pine City MN 55063 MN Mini Storage, 55 E County Road B, Little Canada MN 55117 Stewards, 248 N..:Dewey St. , St Paul MN 55104 Bank Information Norwest Gambling Bank 1220 W Co Rd E Account Number: 3528255745 Arden Hills,MN 55112 On the lines provided below list the name,address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. Name Address City, State,Zip Code Title Mary Goette 839 22nd Ave N South St.Paul,NIN 55075 Employee Debra Jean Burchett 632�Redwood Ln New Brighton,MN 55112 Employee Sharon Kay Sibell 5043 Madison NE Minneapolis,MN 55421 Employee Marlyn J Damman (Be sure to complete the reverse side of this application) 2700 N Dale Street #208 Roseville MN 55112 GM This form will be made available in alternative format{ie.large print,braille)upon request. Page 1 of 2 (Continued on Back) Acknowledgment Grp 2'Z Page of Gambling Site Authorization Oath 6. any changes in application information I hereby consent that local law enforcement I declare that: will be submitted to the board and local officers,the board or agents of the board,or 1. I have read this application and all unit of government within ten da s of the commissioner of revenue or y information submitted to the board is true, the change;and public safety or agents of the commissioners, accurate, and complete; 7. I understand that failure to provide may enter the premises to enforce the law. 2. all otheruired information has been � frequired information or providing false or Bank Records Information fully disclosed; misleading information may result in the The board is authorized to inspect the bank 3. I am the chief executive officer of the denial or revocation of the license. records of the gambling account whenever organization; necessary to fulfill requirements of current 4. I assume full responsibility for the fair and gambling rules and law. lawfiil operation of all activities to be Organization License Authorization conducted; I hereby authorize the Gambling Control g, 1 will familiarize myself with the laws of Signature4f e chief executive Board to modify the class of organization Minnesota governing lawful gambling and officer(Designee may not sign) license to be consistent with the class of rules of the board and agree,if licensed,to permit being applied for. abide by those laws and rules,including �'• �(/ O� amendments to them; elate Local Unit of Government Acknowled ment and Algjgroval On behalf of the city,I hereby acknowledge this application C) for lawful gambling activity at the premises located within Print&nofity the city's jurisdiction,and that a resolution specifically approving or denying the application will be forwarded to � the applying organization. Si afore of city per receiving application � Title Date For the township;On behalf of the township,I acknowledge that the organization is applying to conduct lawfiil gambling Print name of township activity within the township limits. A township has no statutory authority to approve or deny an Signature of township official receiving application application(Minn.Stat.sec.349.213,subd.2). Title Date For the county:On behalf of the county,I hereby acknowledge this application for lawful gambling activity at Print name of county the premises located within the county's jurisdiction,and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of county personnel receiving application / / Title Date The information requested on this form(and Your name and address will be public Board whose work assignment requires that any attachments)will be used by the Gambling information when received by the Board. All they have access to the information;the Control Board(Board)to determine your the other information that you provide will be Minnesota Departrnent of Public Safety;the qualifications to be involved in lawful gambling private data about you until the Board issues Minnesota Attorney General;the Minnesota activities in Minnesota,and to assist the Board your license. When the Board issues your Commissioners of Administration,Finance, in conducting a background investigation of license,all of the information that you have and Revenue;the Minnesota Legislative you. You have the right to refuse to supply the provided to the Board in the process of Auditor,national and international gambling information requested;however,if you refuse to applying for your license will become public. regulatory agencies;anyone purstiant to court supply this information,the Board may not be If the Board does not issue you a license,all the order,other individuals and agencies that are able to determine your qualifications and,as a information you have provided in the process specifically authorized by state or federal law consequence,may refuse to issue you a license. of applying for a license remains private,with to have access to the information;individuals If you supply the information requested,the the exception of your name and address which and agencies for which law or legal order Board will be able to process your application. will remain public. authorizes a new use or sharing of Private data about you are available only to the following: Board members,staff of the State of Minnesota For Board Use Only Gambling Control Board Amt.Pd Premises Permit Renewal Application Check# �LG214PPR Printed: 3/5/2001 1 Date License Numbers-03162-003 Effective Date: 8/1/1999 Expiration Date: 7/31/2001 Name of Organization: American Business Womens Chapt Lady Slippery j Gambling Premises Information Name of the establishment where gambling will be conducted Flahertys Arden Bowl Note:Our records show the premises 1273 W Co Rd E is located within the city limits Arden Hills,MN 55112 County: Ramsey Lessor Information Flahertys Arden Bowl Inc RR 1 Box 18C 1273 W. County Road E Remer,MN 56672 Arden Hills MN 55112 Name of the property owner(If different): Square footage leased per month: 28 Rent paid per month: 19000 Square footage leased per bingo occasion: Rent paid per bingo occasion: Bingo Activity Our records indicate that Bingo is not conducted on these premises. On Site-1273 W Co Rd E Arden Hi Ngage Information Off Site—P Damman, Route 4 Box 86, Pine City MN 55063 MN Mini Storage, 55 E County Road B, Little Canada MN 55117 Stewards, 248 N. Dewey St. , St Paul MN 55104 Bank Information Norwest Gambling Bank 1220 W Co Rd E Account Number: 3528255745 Arden Hills,MN 55112 On the lines provided below list the name,address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. Name Address City, State,Zip Code Title Mary Goette 839 22nd Ave N South St.Paul,MN 55075 Employee Debra Jean Burchett 632 Redwood Ln New Brighton,MN 55112 Employee Sharon Kay Sibell 5043 Madison NE Minneapolis,MN 55421 Employee Marlyn J Damman (Be sure to complete the reverse side of this application) 2700 N Dale Street #208 Roseville MN 55112 GM This form will be made available in alternative format(ie.large print,braille)upon request. Page 1 of 2 (Continued on Back) Ay' Acknowledgment Page 2 of 2 Gambling Site Authorization Oath 6. any changes in application information I hereby consent that local law enforcement ) declare that: will be submitted to the board and local officers,the board or agents of the board,or 1. I have read this application and all unit of government within ten days of the commissioner of revenue or information submitted to the board is true, the change;and public safety or agents of the commissioners, accurate, and complete; 7. I understand that failure to provide may enter the premises to enforce the law. 2. all other required information has been required information or providing false or Bank Records Information fully disclosed; misleading information may result in the The board is authorized to inspect the bank 3. I am the chief executive officer of the denial or revocation of the license. records of the gambling account whenever organization; necessary to fulfill requirements of current 4. I assume full responsibility for the fair and gambling rules and law. lawful operation of all activities to be Organization License Authorization conducted;I hereby authorize the Gambling Control 5. I will familiarize myself with the laws of Signature f the chief executive Board to modify the class of organization Minnesota governing lawful gambling and officer(Designee may not sign) license to be consistent with the class of rules of the board and agree,if licensed,to permit being applied for. abide by those laws and rules,including O/ amendments to them; ate Local Unit of Government Acknowled ment and A roval On behalf of the city,I hereby acknowledge this application for lawful gambling activity at the premises located within Print name of city the city's jurisdiction,and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of city personnel receiving application Title Date For the township:On behalf of the township,I acknowledge that the organization is applying to conduct lawful gambling Print name of township activity within the township limits. A township has no statutory authority to approve or deny an Signature of township official receiving application application(Minn.Stat.sec.349.213,subd.2). Title Date For the cog=:On behalf of the county,I hereby acknowledge this application for lawful gambling activity at Print name of county the premises located within the county's jurisdiction,and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of county personnel receiving application Title Date The information requested on this form(and Your name and address will be public Board whose work assignment requires that any attachments)will be used by the Gambling information when received by the Board. All they have access to the information;the Control Board(Board)to determine your the other information that you provide will be Minnesota Department of Public Safety;the qualifications to be involved in lawful gambling private data about you until the Board issues Minnesota Attorney General;the Minnesota activities in Minnesota,and to assist the Board your license. When the Board issues your Commissioners of Administration,Finance, in conducting a background investigation of license,all of the information that you have and Revenue;the Minnesota Legislative you. You have the right to refuse to supply the provided to the Board in the process of Auditor,national and international gambling information requested;however,if you refuse to applying for your license will become public. regulatory agencies;anyone pursuant to court supply this information,the Board may not be If the Board does not issue you a license,all the order,other individuals and agencies that are able to determine your qualifications and,as a information you have provided in the process specifically authorized by state or federal law consequence,may refuse to issue you a license. of applying for a license remains private,with to have access to the information;individuals If you supply the information requested,the the exception of your name and address which and agencies for which law or legal order Board will be able to process your application. will remain public. authorizes a new use or sharing of Private data about you are available only to the 0 following: Board members,staff of the Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name of Legal Owner of Premises Street Address City State Zip Daytime Phone F l a h e r t s A r d e 5': . 1 Cty n Hills PIN 112 state Zip Daytime Phone Name of Lessor Street Address CRY (If same as legal owner,write in"SAME") Same 651/633-1777 Name of Leased Premises Street Address City Zip Daytime Phone (651 ) Flahertys Arden B-owl 1273 IN Cty Ed E 'Arden Hills M Name of Lessee(name of organization leasing the premises) GCB license no.of organization Daytime Phone Lady Slipper Chapter ABWA 03162 651/481—OE-72 Rent Information - Total rent cannot exceed $1,000 per month for all - An organization may not pay rent to itself or to non-bingo activity for this premises. any of its affiliates for space used for the conduct of lawful gambling. For bingo activity, use lease form LG222. - For pull-tab dispensing machines, use lease form LG223. Rent lobe paid per month $ 10 C 0.0 0 (If no rent is to be paid,indicate-0-) Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct For Premises Permit Renewal Applications Only: If no of gambling and storage of gambling product at this changes have been made at the site,you do not have to premises, attach a sketch(drawing) showing: (1)the complete this section or provide a sketch. leased area(s), and (2)the dimensions. Dimensions square feet. The leased areas are: feet by feet for a total of feet by feet for a total of square feet. feet by feet for a total of square feet. Storage feet by feet for a total of square feet. Storage feet by feet for a total of square feet. Combined total square feet. Lawful Gambling Activity Type of gambling activity that will be conducted at this gambling premises. Check all that apply. ® Paddlewheels Pull-Tabs x❑Raffles xl Tipboards Term of Lease Amended Lease Only The term of this lease agreement will be concurrent If this is an amended lease showing changes occur- with the premises permit issued by the Gambling Control ring during the term of the current premises permit, Board, unless terminated sooner by mutual consent of write in the date that the changes will be effective the lessor and lessee. Both parties that signed the lease must initial and date all changes. Questions on this form should be directed to the Licensing The information requested on this form will become public Section of the Gambling Control Board (Board) at 651-639- information when received by the Board, and will be used to 4000. This publication will be made available in alternative determine your compliance with Minnesota statutes and rules format(i.e. large print, Braille)upon request. Hearing impaired governing lawful gambling activities. Page 1 of 2 individuals using a TTY may call the Minnesota Relay Service 1/99 at 1-800-627-3529 and ask to place a call to 651-639-4000. Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 LESSOR PROHIBITIONS agents are found to be solely 4. The lessor shall not modify or Management of Gambling responsible for any illegal gambling terminate this lease in whole or in part Prohibited conducted at that site that is due to the lessor's violation of the prohibited by Minnesota Rules, part provisions listed on this lease. The owner of the premises or the lessor 7861.0050, subpart 1, or Minnesota will not manage the conduct of gambling Statutes, section 609.75, unless the Arbitration Process at the premises. organization's agents responsible for The lessor agrees to arbitration when a Participation as Players Prohibited the illegal gambling activity are also violation of these lease provisions is agents or employees of the lessor. alleged.The arbitrator shall be the CRG. The lessor,the lessor's immediate family, 4. The lessor shall not modify or RE and any agents or gambling employees terminate the lease in whole din art ACCESS TO PERMITTED PREMISES SES the lessor will not participate as players p in the conduct of lawful gambling on the because the organization reported to State of Minnesota and Law remises. a state or local law enforcement p authority or the board the occurrence Enforcement Illegal Gambling at the site of illegal gambling activity The board and its agents, the 1. The lessor is aware of the prohibition in which the organization did not commissioners of revenue and public against illegal gambling in Minnesota participate. safety and their agents, and law Statutes, section 609.75, and the Other Prohibitions enforcement personnel have access to penalties for illegal gambling the permitted premises at any violations in Minnesota Rules, part 1. The lessor will not impose restrictions reasonable time during the business 7861.0050, subpart 3. on the organization with respect to hours of the lessor. providers (distributors) of gambling- Organization 2. To the best of the lessor's knowledge, related equipment and services or in g the lessor affirms that any and all the use of net profits for lawful The organization has access to the games or devices located on the purposes. permitted premises during any premises are not being used,and are 2 The lessor, the lessor's immediate reasonable and when necessary for the not capable of being used, in a family, and any agents or employees conduct of lawful gambling on the manner that violates the prohibitions of the lessor will not require the premises. against illegal gambling in Minnesota Statutes, section 609.75, and the organization perform any action LESSOR RECORDS MAINTAINED penalties for- illegal gambling that would violate statute or rule. violations in Minnesota Rules, part 3. If there is a dispute as to whether any The lessor shall maintain a record of all 7861.0050, subpart 3. of these lease provisions have been money received from the organization, 3. Notwithstanding Minnesota Rules, violated,the lease will remain in effect and make the record available to the g pending a final determination by the board and its agents,the commissioners part 7861.0050, subp. 3, an of revenue and public safe and their organization must continue making Compliance Review Group(CRG)of agents upon demand. The record shall rent payments,pursuant to the terms the Gambling Control Board. be maintained for a period of 3-1/2 years. of the lease,if the organization or its OTHER OBLIGATIONS AND AGREEMENTS -Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional-sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) Lady Slipper Chapter ABWA agrees to pay for one ( 1 ) hour of maintenance per day of each month at the rate of $ 9.00 per hour. Check to be made out to Merle Williams Maintenance person. This lease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull-tab dispensing devices.There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. 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ZZtn � � Z � � Q � a m � Yr- (000tn � N � NhO •- � 00NO (oM00tir- NM0O �- 00M0 (� cp t` h- ti cM 0 0 0 0 0 0 0 �' N M 00 ti O M aD o0 ao O O O O O J WOr- NM TgT000Or- r- � � � r � NNNd cOMMMMMei O a = = 000000000000000 (3? OOd700100000000000000D J (.1 Z 0 C� LL W F O m to r- 0 N N N N N N N N N N N nJ > 0 r r r' r r r T e— r- � � 1 1 > p r N M 46 L6 o0 od o0 0D 00 0D 00 o0 o0 00 00 O , � a � 4%� URS .1} BRW Inc. CITY 12001 May 10, 2001 Mr.Joe Lynch City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills,MN 55112 RE: 2001 Seal Coating Project Dear Mr.Lynch: Bids were received and opened for the above-referenced project on May 8,2001. Bids were received from four(4)contractors. The tabulated bid outcome is as follows: Contractor Bid Amount 1 Allied Blacktop Co. $35,900.34 2 Pearson Bros. Inc. $39,893.34 3 Bituminous Roadways,Inc. $46,890.24 4 Asphalt Surface Tech.,Inc. $53,117.85 All bids had proper bid guarantees in the amount of ten percent(10%)of the total bid as required by the Project Manual. A bid tabulation was performed to verify the total bid amounts and all bids were found to be correct. A copy of the bid tabulation is attached for your information. The combined bid prices are within the$50,000 Engineer's estimate. The low bidder is substantially lower than the Engineer's estimate,which reflects a highly competitive bidding market for seal coating projects. The Contractor's bid price of$0.49 per square yard of seal coating reflects the lowest bid the City has received for seal coating in the last 4 projects completed. The low bidder,Allied Blacktop Co.,has been the seal coating Contractor on previous projects and has done an excellent job completing those projects. The City Engineer is very pleased with previous projects by Allied Blacktop Co. and recommends the City Council award the 2001 Seal Coating Project to Allied Blacktop Co.for the bid price of$35,900.34. Thresher Square 700 Third Street South Minneapolis, MN 55415 612.370.0700 Tel 612.370.1378 Fax BRW, Inc. May 10,2001 Page 2 If the Contractor is willing to do additional seal coating work at the current bid price,it is recommended the council amend the contract to include an additional 28,000 square yards of seal coating. The additional seal coating would bring the project closer to the$50,000.00 the City has budgeted for this project and take advantage of the exceptionally low bid price. If awarded, the project schedule is as follows: Award Contract May 14, 2001 Begin Construction June 18,2001 Complete Construction July 31,2001 Please call me at(612)373-6479 if you have any questions or need additional information. Sincerely, BRW C. 41 4 0 regory S. ro E. Arden Hil Ci Engineer Attachments cc: Thomas Moore/Arden Hills Terry Post/Arden Hills Nick LandwerBRW Mark Lynch/BRW Frank Ticknor/BRW aroPMC.VIPD File 37951-017-2001A i CO) O N rn t1f U N �O L- CL cl) C;) Q co O �' O O O V N O '2 T N Q O 0 T c O LO 7>' _ O0') O U N M CO O c co O C Z cu 0 Cz O o �_' N �� O O U 0 c z � o 'o m O o O -5 a . . . \ ) . , . . � � m » \ . § § . kkik } K � .. . � ) \ co . ■ . . 2 $ . . . . Q cc u . � � # # 4q \ % KK7 ) 2 } § . . a ) 44q « K $ $ \ 2 2 § k co � 2 c E k / � B E § §U, U) 2 • [ co k o j / \ \ ( ) § ® � t - . k Z < It �I CITY OF ARDEN HILLS MEMORANDUM DATE: May 24, 2001 TO: Mayor Probst and Councilmembers FROM: Joe Lynch, City Administrator SUBJECT: West Round Lake Road Trail,400ltt Company Easement Background As earlier indicated in a previous non-agenda item,Nott Company has worked closely with the City on the conversion of a utility and drainage easement description and a relocation of the trail easement within the converted utility and drainage easement in order to allow the West Round Lake Road trail to connect up to Highway 96. At this time,they are requesting reimbursement for legal expenses, not to exceed$1,800.00 for the work that their attorney did aA in meeting with our engineer and attorney to change the legal descriptions of the utility and drainage easement,as well as the park trail easement. Payment of legal expenses would not,therefore,be payment for acquisition of the property for the easement. Recommendation I would recommend that the City Council approve payment of legal expenses to Nott Company, not to exceed$1,800.00 so that we may complete the acquisition of the trail easement, and move on and meet with the owners of AMB at 4364 West Round Lake Road, Grainger and Scholl's buildings to complete the trail easement. • HAGERTY, JOHNSON, AI BRIGHTSON & BEITZ, P.A. ATTORNEYS AT LAW SUITE 901 EDWARD S. HAGERTY 701 FOURTH AVENUE SOUTH • ALSO ADMITTED TO PRACTICE TAMFC A=ori RFTT7x MINNEAPOLIS MINNESOTA 55415 IN k"NOIS&3WISeONSE4 DAVID W. JOHNSON TELEPHONE(612)349-9000 .. REAL PRoPERTTy LAW SPECIALIST, JON B.ALBRIGHTSON" FACSIMILE(612) 332-3751 CERTIFIED BY THE MINNESOTA MICHAEL C. HAGERTY STATE BAR ASSOCIATION p . April 19, 2001 APR 2 0 2001 Of AKULN fljLL Wayne Cordes B.R.W Thresher Square 700 3rd St. S. Minneapolis, MN 55415 Re: Nott Company/Arden Hills/Trail and Revised Sanitary Sewer Easement Agreements Dear Mr. Cordes: Last December you and I discussed the above easements and the revised agreements dated September 25, 2000, that were given to Nott Company in October. I am writing to state what I believe the status of this matter is as far as Nott is concerned. Nott has no problem with the location of the revised permanent sanitary sewer easement. However, you and I determined there was a typo in the easement description regarding the word "with" in the fifth line of the easement description, which I believe should be"from". I am enclosing a copy of that description. Regarding the trail easement, we discussed moving the easement 6 feet east.from what was described in the September 25 revision, and reducing the easement to 10 feet in width if possible, because the blacktop path will probably only be 10 feet wide. The same typo is in this easement description and I am enclosing a copy of it. I believe you were going to revise both of these easements and send copies to Jerry Filla and me. We did not discuss the description of Nott's existing property as shown on the first page of the September 25 revisions. As you know, this is registered property. The description used on the September 25 revisions is not the same as on Nott's Certificate of Title, nor is it the same as Mr. Cordes April 19, 2001 Page 2 was used for the road easement on the west side of Nott's property. I am enclosing copies of both the description from Nott's Certificate of Title and a marked up description from the September 25 revisions. Though most of the discrepancies would certainly be overlooked if abstract property, that may not be the case with registered property. And, in two instances, the calls are actually different in the revisions from the certificate. I believe Nott's property should be described exactly as on its Certificate of Title. Last, the issue of consideration has not been finally resolved. Nott has concluded it will grant the easement without being paid market value for the property, but it would like to be reimbursed for its attorney's fees. Fees have beer. $1,800 to date. I would anticipate I will not spend much more time on this matter if this letter is accurate regarding the current status. We will await doing anything further until we hear from a representative of the city. Thank you. Sincerely, Jon B. Albrightson JBA/yyw Enclosures cc: R.A. Rosa Thomas J. Moore Jerry Filla } CITY OF A"EN HILLS Revised Sanitary Sewer Easement EXHIBIT "A" con't. Revised: Sept. 25, 2000 Page lb of 2 P.I.D.# 21-30-23-22-0004 a t OWNER: NOTT COMPANY 4480 Round Lake Road W. APR 2 0 2001 Arden Hills,MN 55112-1961 CITY Uf Ai ULN MILLS Revised Permanent Sanitary Sewer Easement Description: A 30.00 foot wide Permanent Easement for Sanitary Sewer purposes over,under and across that part of the above described property, said Easement is described as lying East of a line drawn parallel with and 15.00 feet West of a line beginning at a point on the north line of the above described property, distant 15.0 feet west of the northeast corner thereof; thence Southerly(parallel with the east line thereof) at an angle of 89 degrees 12 minutes 05 seconds (measured from west to south-tW-1--Whe north line thereof, a distance of 249.87 feet; thence Southerly at an angle of 176 degrees 12 minutes 33 seconds (measured to the west),a distance of 53.55 feet to a point on the south line of the above described property,distant 18.54 feet west of the southeast corner thereof, and said line there terminating. K CITY OF ARDEN DILLS Round Lake Trail Project EXHIBIT "A" con't. January 31, 2000 Revised.•Sept. 25, 2000 P.I.D.# 21-30-23-22-0004 Page lb of 2 OWNER: NOTT COMPANY 4480 Round Lake Road W. Arden Hills,MN 55112-1961 Proposed Permanent Trail Easement Description: A 12.00 foot wide Permanent Easement for Trail purposes over and across that part of the above described property ,the centerline of said Easement is described as beginning at a point on the north line of the above described property, distant 15.0 feet west of the northeast corner thereof, thence Southerly(parallel with the east line thereof) at an angle of 89 degrees 12 minutes 05 seconds (measured from west to south wrt a north line thereof, a distance of 249.87 feet; thence Southerly at an angle of 17 degrees 12 minutes 33 seconds (measured to the west), a distance of 53.55 feet to a point on the south line of the above described property,distant 18.54 feet west of the southeast corner thereof, and said centerline there terminating. � J i i Certificate of Title Certificate Number: 500767 Document Number: 1504114 Transfer From Certificate Number: 345374 Originally registered the 23rd day of January, 1974. Book: 563 Page: 435 Dist. Court No.: 11538 Also originally registered the 25th day of November, 1981. Book: 648 Page: 257 Dist. Court No.: 12362 State of Minnesota REGISTRATION County of Ramsey S.S. This is to certify that Nott Company, a Minnesota corporation, 4480 West Round Lake Road, City of Arden Hills, State of Minnesota is now the owner of an estate in fee simple ­v­!!=I-?P .� y✓"C rte'' In the following described land situated in the Count ,o1 s aid` at o nos ta,.tto��It: w + a *a ♦ C That part of the following described parg4l )' ortM©f'th S,uth' ®�e t kle>%of That part of the Northwest quarter of Section 21,Township 30, Range 2NIe t0,n ori a�t� 11e"S t estcorner of said Northwest quarter; thence North along the West line of s41d Nolhy •carter a distanc eet; hence East, parallel to the North line of said Northwest quarter, a distanc"f 945.10 f e a actual point inrfiig of thou land herein described; thence continuing East along said parallel')ne a is 1[ 5.90 feet; thenc herly, daecting to the left 101 degrees 02 minutes 24 seconds,a distance oI7 "; orthed he righty degrees 06 minutes 44 seconds, a distance of 253.18 fee't*to the a i e Sniff . iwest;quarter, thence East along said North line of the South half a dist�ce ot82/100 c ,= e p to the Ieh-Q0 degrees 56 minutes 33 seconds, a distance of 292.33 fe thence No ff I. i ofe�i it ries, 5CMinutes 48 seconds, a distance of 33 feet;thence North, deflectirig,to thE;ri 'Atu�t�es'05sec'on ds, a distance of 330.03 feet to the South line of the North 660 feet ofcsaid No -est al -- sdid SolI line of the North 660 feet a distance of 302 feet to the East line f the (Ves ,ofi_ s .,quarters them North along said East line of the West half of the Northwest quarter a7,,istance feet t a "Aig 3 of the SqAtki half of the Northwest quarter of said Northwest quarter; thence West alon air< Kiri ef-th of if of the,lrthwest quarter of the Northwest quarter a distance of 213.23 feet; thence ,dg a int®-t_�yfi1t gree1minutes 14 seconds, a distance of 288.17 feet; thence Southwesterly, defectiq le# 167 degrees 6 tem 3 seconds, a distance of 565.07 feet; thence on a tangential curve to the left havitl of e and,a 46tral angle of 17 degrees 04 minutes 13 seconds a distance of 321.85 feet; thence ori a.� ve.rse g a_Cdius of 7805.44 feet and a central angle of 4 degrees 14 minutes 04 seconds a distance of 576:86WI-ort,:�_c Id int of beginning; except that part lying Westerly of a line parallel.to and 33 feet Easterly of the Westerly line thereof. Subject to an easement 130 feet in width for electric transmission line purposes in favor of Northern States Power Company,together-with the incidental rights connected therewith, as set forth in the instrument recorded in Book 2434 of Ramsey County Records, page 474,the center line of which is described as follows: Commencing at the Southwest corner of the Northwest quarter of Section 21,Township 30, Range 23; thence East, along the South line of said Northwest quarter, a distance of 990 feet to the actual point of beginning of the line herein described;thence Northerly, deflecting to the left 90 degrees 23 minutes, a distance of 161.6 feet; thence Northerly, deflecting to the right 1 degree 46 minutes, a distance of 1186 feet;thence Northeasterly, deflecting to the right 10 degrees 38 minutes, a distance of 1040 feet;thence Northwesterly to a point on the North line of said Northwest quarter,a distance 1140.6 feet East of the Northwest corner of said Northwest quarter and there terminating. Subject to an easement 30 feet in width for sewer purposes in favor of the Village of Arden Hills,together with the incidental rights connected therewith, as set forth in the instrument recorded in Book 2432 of Ramsey County Records, page 359,the center line of which is described as follows: Commencing at a point on the South line of the North 660 feet of the Northwest quarter of Section 21,Township 30, Range 23, distant 278 feet East of the East line of the West half of said Northwest quarter;thence South 2 degrees East (assuming said South line of the North 660 feet as bearing ast and West) a distance of 167 feet;thence Southerly to a point on a line parallel to the North line of said Northwest quarter and 825 feet North of the South line of said Northwest quarter(as measured along the West line of said Northwest quarter), distant 1573.5 feet East of the West line of said Northwest quarter and there terminating: the location of which center line was revised by stipulation filed in Torren Case 11538. Subject to the interests shown by the following memorials and to the following rights or encumbrances set forth in Minnesota statutes Page 1 of 2 J P CITY OF ARDEN HILLS Round Lake Trail Project EXHIBIT "A" January 31 2000 Revised: Sept. 25, 2000 Page la of 2 P.I.D.# 21-30-23-22-0004 OWNER: NOTT COMPANY 4480 Round Lake Road W. Arden Hills, MN 55112-1961 Per Certificate of Title No. 500767 Existing Property Description: I That part of the following described parcel lying North of the South 850 feet thereof I That part of the Northwest Quarter of Section 21,Township 30,Range 23, described as commencing at the southwest corner of said Northwest Quarter; thence N rt rl V along the west line of said Northwest Quarter, a distance of 825 feet; thenc& as te Iy parallel to the north line of said Northwest Quarter, a distance of 945.10 feet'"to the actual point of beginning of the land herein described; thence continuing Eas erl along said parallel line a distance of 765.90 feet; thence Northerly, deflecting to the left 101 degrees 02 minutes 24 seconds, a distance of 252.17 feet; the Northerly, deflecting to the right 2 degrees 06 minutes 44 seconds, a distance of 25Tr et, ore or 1 se to the north line of the _. South Half of said Northwest Quarter;thence .,Easterly along said north line of the South Half, a distance of 0.82 feet; thence:Nortr y deflecting to the left 90 degrees 56 i minutes 33 seconds , a distance of 292.33 eet; thence Hortrl deflecting to the right 00 degrees 58 minutes 48 seconds , a distance of 33 feet; thence Nort erl deflecting to the right 00 degrees 52 minutes 05 seconds, a distance of 330.03 feet to the south line of the North 660 feet of said Northwest Quarter; thence Weste 1 ;along said south line of the North 660 feet, a distance of 3Q2 feet to the east line ofWest Half of said Northwest Quarter; thence Northe'rely along said east line of the West Half of the Northwest Quarter, a distance of 2.02 feet to the north line of the South Half afathe Northwest Quarter of said Northwest Quarter; thence Westerl along th rt� line of the South Half of the Northwest Quarter of said"rthwest Quarter, a distance of 213.23 feet; thence Tort -erly' deflecting to the right 91 degrees 41 minutes 14 seconds, a distance of 288.17 eet; thence Southwesterly, deflecting to the left 167 degrees 06 minutes 03 seconds ,a Mance of 565.07 feet; thence on a tangential curve to the left having a radius of 08X, ence eet and a central angle of 17 degrees 04 minutes 13 seconds, a distance of 321.8 on a reverse curve having a radius of 7805.44 feet and a I central angle of 4 degrees 14 minutes 04 seconds, a distance of 576.86 feet to the actual point of beginning; Except that part lying Westerly of a line parallel to and 33 feet Easterly of the Westerly line thereof i i i { i t May 30, 2001 DRAFT Major John Brossart, Office of the Judge Advocate Office of the Adjutant General State of Minnesota, Department of Military Affairs Veterans Service Building, Fourth Floor 20 West 12th Street St. Paul, MN 55155-2098 Dear John: This letter is in response to your request for input from the City of Arden Hills regarding the application by the United States Army Reserve for expansion of property and use at the TCAAP site immediately northeast of City Hall property. The City Council has discussed this and determined that it is acceptable for the Reserve to expand 500 feet to the north of their immediate property, as long as they are in compliance with the zoning and building codes of the City and State of Minnesota. This would include paved parking surfaces. The City Council is in opposition to the expansion of the Reserve Center to their west, and immediately to our north, abutting our northeast property line. The City feels that this is an encroachment on an area that may one day be available and utilized by the general public for an open space/passive recreation area, and if utilized for storage and motor pool purposes that may include paved surface parking, it would forever change the nature and the ability of that property to be used in such a way. I hope this response to your request is sufficient. If you have any questions or need additional information,please contact me. Sincerely, Joseph P. Lynch City Administrator cc: City Council United States Army Reserve Center 05/11/01 15:56 AGOMN WEST 4 6516345137 NO.217 902 rt DEPARTMENT OF MILITARY AFFAIRS MINNESOTA ARMY AND AIR NATIONAL GUARD OmCE OF THE ADJUTANr GENERAL VETERANS SERVICE BUQD STATE OF MINNESOTA 0 20 WEST 12TH STREET ST.PAUL,MINNESMA ILS17Sa099 May 10, 2001 Office of the Judge Advocate VIA FAX Joseph P. Lynch City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills,MN 55112-5794 Dear Mr. Lynch: Enclosed please find a land transfer request the Minnesota National Guard received from the United States Army Reserve. Please note that the request seeks use of land adjoining City of Arden Hills property. In order to be able to make an informed response to the enclosed request, I ask for input from the city regarding the proposed transfer. Please feel free to call me if you have any questions. Thank you for your.assistance in this. Sincerely, J. Brossart Major,Minnesota Army National Guard Judge Advocate Enclosure II "AN EQUAL OPPORTUN177EAMOMR" � Wei 05i11i01 15:56 AGOMN WEST 4 6516345137 NU. 21YUtF'AK 1 MtN 1 OF 1 Ht AKMY HEADQUARTERS,88TH REGIONAL SUPPORT COMMAND �- 506 ROEDER CIRCLE FORT SNELLING,MINNESOTA 55111-4009 507 "oun ru u REPLT TO ATTENTION OF AFRO-CMN-EN (420) 16 April, 2001 MEMORANDUM FOR The Adjutant General, Minnesota National Guard, Veterans Services Building, St. Paul, MN 55101 SUBJECT: Federal Lands transfer request for Arden Hills USARC, Minnesota. 1. Current and long range unit staffing levels at the USAR Arden Hills USARC necessitates an expansion of the military vehicle parking area to the north of the facility. As the required federal land is now under real property control of the Minnesota National Guard it is requested that you provide the land transfer documentation to the 880' Regional Support Command, Ft. Snelling, Minnesota. 2. The land required is shown on attached Exhibit"A" but generally consists of an additional 500 feet to the north, (shown as Area"A")of the facility and an additional 500 feet to the west(shown as Area "B".). The west boundary would continue from a point 500 feet north of the current ownership and south to the land occupied by the City of Arden-Hills_ The additional acreage to the west will be used for future expansion, as it becomes necessary and will remain in the current condition except the boundary fence may be adjusted to secure the new acquisition. The additional land to the north, Area "A"will be a gravel-covered surface to be used for military vehicle parking much the same as the adjacent area to the south is being used now. 3. Considerations of impact for this use are: Surfacing: Gravel parking area to grade. Drainage. No Change in drainage direction. Lighting: Current perimeter lighting will be expanded to encompass this additional area. Additional lighting should not constitute a nuisance or hazard. Noise levels: No appreciable increase or change from current levels. Security: Matching existing fencing will be continued to enclose new Areas"A&B". Safety: No full fuel takers will be parked in either of these areas. 4. Please provide this office with the required transfer documents and supporting data at your earliest convenience. Questions or comments may be directed to Mr. Ron Wolney at 612-713-3823. wu�- 4 1 Encl James F. Phillips ✓ LTC, EN Regional Engineer 05/11/01 15:57 AGOMN WEST i 6516345137 NO.217 PO4 ►Ten Hula vonn�, wIaFr IwL w aw1c r N4 i ,f � f Soo W E Feet 500 Few Area "A" m . LM Q Arden Hills USARC 88th Regional a Support Command o (current configuration) X 0 j City Property i . Highway 96 FML IM Map not to scale Exhibit "A" r AHCHITICTUHAL ALLIANCE May 16,2001 400 CLIFTON AVENUE SOUTH Mr.Joe Lynch-City Administrator MINNEAPOLIS, MINNESOTA 55403-3299 Arden Hills City Hall Round Lake Business Center TELEPHONE (61 2) 871-5703 4364 West Round Lake Road Arden Hills, MN 55112-5794 FAX (612) 871.7212 Re: Arden Hills City Hall Payment Application Number 08(Revised) Comm.No. 1997149 Dear Joe: We have reviewed Rochon Corporation's Application and Certificate for Payment No 8 for the Arden Hills City Hall Project. We have visited the site and find that the percentages for work completed is correct.This pay application covers the period ending April 30,2001. The percentage of the contract amount applied for is 68.03%(minus a 5%retainage of$100,011.38). We recommend payment in the amount of$411,398.07.This is different from the payment request we forwarded on 5/14/01 per our discussions. Please note that this application for payment does not include Change Order Number Two for the amount of$62,947.00. 1 have enclosed a spreadsheet that summarizes payments to date for your reference. Please call me if you have any questions. Sincerely, 4vka PETER VESTERHOLT Principal Cc w/enclosure: Jeff Wellman—Rochon Corporation,Jeanne Sterner, file Enclosure: 2 copies of Payment Application,spreadsheet 1997149\CrCA\Pay Applicad ons\PAYAPP08.DOC z Q W _ o ' n a _ H SSSvornoW�O.D:'s"'oo V ON.-O�aD mo O ppop pp r W mm ':.:Q t�O N VI N Op to�m O Oo 8 W ;:>:H Vf H ttHpp H w _i:::SSSNO avD W O anp O 0) -O pO QQQ Q O Amo N co N o .;_Q T W O Um1..,:::� N N Q aD m 7 ::v�N4Dn WOaD tO W H W N H v C,;.N v H N Ne- H� n O .N n r 2e ...... n W m O CNN OND mSc N oo O %N _ W N H H� .' 0 W fo N 0Or O o�-QncO W mm...:: o)hr N aD OoN H v WN v O Q W W W W W O O N �N N W NODO ado v vNQ NfoN .W W OD NN r N N H H H H N H H H S SS a00�(mp aD pMp VN W O 0 0 of W O W OHO W W WOa00 N N O o W O N N W W N H N m m ?:O OONtom W nQ3e OOo Nto m� .. 0 0 1 00 0 r W W n O: H mtoNnn QN O n f o O N v W N Nt7 OONN •�:� oQa l+nlgaNj tO W m N .T f.HN w H H H H H ..-.. SSSo W ranemv ddadm 'coin Cd o:.$HSmOo f�Nv c,(6 O V)r n N NN W N Nc4 W W W H W N co N s:N N H pHHN SSSm�t*liS�N S 0 0 S n N 0H N H n N '$. SQnn nN ..< Ch W N V co• M.W W H H H ao r H N N H N m v N 4 D n C D W \o\o J J Q N Z Z 2 F-0 q m:c c LL E'g: tlrUm � mormoo�. `mo Gfa c . c�o: m E m U: vv O. m O m a U m o m:y:O O o u d d n a m g' I m m t1y o `m C'U m u'0 m m �of Uof Z c U W mU Q. o VO J 2 of7 S a 'oZ Z U' v m v _ Z`o o c Q v W U cr Q Q >- ~ o m a Q N as M WAIVER OF CONSTRUCTION LIEN, PAYMENT BOND AND LIEN FUNDS May 1,2001 For good and valuable consideration,the undersigned hereby irrevocably and unconditionally waives and releases any and all(a)rights and claims for a construction or other lien on land and buildings being constructed,altered,erected or repaired and to the appurtenances thereunto,(b)rights and claims on any payment bond(s)furnished in conjunction with said construction,alteration,erection or repair,and(c) rights and claims for lien on money,bonds,or warrants due or to become due to the prime contractor therefor. The property covered by this waiver is owned by the City of Arden Hills(owner),is located at 1245 West H._..ghw-U 96.Arden Hills.MN is described as Arden Hills City Hall and this waiver pertains to a portion of the work to be performed by Rochon Corporation(prime contractor). This waiver covers all labor,material and supplies for construction,alteration,erection,and repairs furnished by the undersigned under a contract with City of Arden Hills through the date of this waiver in the amount of FOUR HUNDRED ELEVEN THOUSAND THREE HUNDRED NINETY EIGHT AND 08/100 Dollars ($411.398.08) This lien waiver is not valid until the amount listed above has been received. s � evq GRACE L. BURGHARDT NOTAR`!ptiBLIC-MINNESOTA Company' ame Rocho or rati n Comm.Expires Jan.31,2005 BY it::� Jerry, raton Its Pr esid' Contractor Waiver Form w APPLICATION AND CERTIFICATE FOR PAYMENT (SUBSTITUTE AIA DOCUMENT G702) PAGE ONE OF 2 PAGES TO(OWNER(: City of Arden Hills PROJECT: Arden Hills City Hall APPLICATION NO: 8 4364 West Round Lake Rd 1245 West Highway 96 Arden Hills,MN 55112-5794 Arden Hills,MN 55112 PERIOD TO: 30 Apr-O7 FROM(CONTRACTOR): Rochon Corporation VIA(ARCHITECT): Architectural Alliance ARCHITECT'S 3650 Annapolis Lane North,Suite 101 400 Clifton Avenue S. PROJECT NO: Plymouth,MN 55447 Minneapolis,MN 55403 CONTRACT DATE: 8/15/00 CONTRACT FOR: General Construction CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment,as shown below,in connection CHANGE ORDER SUMMARY with the Contract,Continuation Sheet,Substitute AIA Document Change Orders approved in ADDITIONS DEDUCTIONS G703 is attached. previous months by Owner TOTAL 12,544.00 1. ORIGINAL CONTRACT SUM............................... $ 2,942,000.00 Approved this Month 2. Net Change by Change Orders............................ $ 12,544.00 Number Date Approved 3. CONTRACT SUM TO DATE(Line 1+/-2)..............$ 2,954,544.00 4. TOTAL COMPLETED&STORED TO DATE........... $ 2,001,521.41 (Column G on G703) 5. RETAINAGE: TOTALS 0.00 a._%of Completed Work Net change by Change Orders 12,544.00 (Column D+E on G703) The undersigned Contractor certifies that to the best of the Contractor's b._%of Stored Material knowledge,information and belief the Work covered by this Application (Column F on G703) for Payment has been completed in accordance with the Contract Total Retainage(Line 5a+5b or $ 100,011.38f G703)...............•••......• Documents,that all amounts have been paid by the Contractor for Work for Total in Column I oQ which previous Certificates for Payment were issued and payments received 6. TOTAL EARNED LESS RETAINAGE......................$ 1,901,510.Oe 7 from the Owner,and that current payment shown herein is now due. (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR CONTRACT : Rochon Corporatio PAYMENT(Line 6 from prior Certificate)..... $ 1,490,111.96 B. CURRENT PAYMENT DUE.................................. $ 411,398.W, By: Date: May 1,2001 9. BALANCE TO FINISH,PLUS RETAINAGE............. $ 1,053,033.97 Jerry, raton-Presi t (Line 3 less Line 6) State of: Minnesota County of: Hennepin Subscribed and sworn to before me this 1 at day of May,2001 ■ ■ G"' 'u L. GURGHARDT Notary Public: Q NOTAPY PUBLIC-MINNESOTA � � My Comm.Expires Jan.31,2005 ■ ■ 46,4� My Commission expires: January 31,2005 ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED................................. 69 IN 7 In accordance with the Contract Documents,based on on-site observations (Attach explanation if amount certified differs from the amount applied for.) and the data comprising the above application,the Architect certifies to the Owner that to the best of the Architect's knowledge,information and belief the ARCHITECT: Work has progressed as indicated,the quality of the Work is in accordance AjtAl //_ F with the Contract Documents,and the Contractor is entitled to payment Thi "4L.-I (�KJ V l of the AMOUNT CERTIFIED. This certificate is not negotiable. The AMOUNT C RTIFIED is payable only to the Contractor named herein. Issuance,payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. i PAGE 2 OF 2 CONTINUATION SHEET APPLICATION NUMBER: 8 Substitute AIA Document G703 APPLICATION DATE: 1-May-01 PERIOD FROM: 1-Apr-01 Arden Hills City Hall TO: 30-Apr-01 CONTRACTOR'S PROJECT NO: 0028 SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE CODE DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL TO DATE % TO FINISH RETAINAGE 01000 GEN'L RQMTS 151,171.00 106,453.72 11,267.53 0.00 117,721.25 78 33,449.75 5,886.06 02200 EARTHWORK 63,722.00 42,997.00 5,000.00 0.00 47,997.00 75 15,725.00 2,399.85 02480 LANDSCAPING 32,797.00 0.00 0.00 0.00 0.00 0 32,797.00 0.00 02513 ASPHALT PAVING 57,252.00 9,790.09 0.00 0.00 9,790.09 17 47,461.91 489.50 02600 SITE UTILITIES 143,700.00 40,000.00 0.00 0.00 40,000.00 28 103,700.00 2,000.00 04200 CONCRETE/MASONRY 833,568.00 502,600.00 205,932.80 0.00 708,532.80 85 125,035.20 35,426.64 03410 PRECAST CONCRETE 44,565.00 44,565.00 0.00 0.00 44,565.00 100 0.00 2,228.25 05100 STEEL FABRICATION 108,129.50 82,500.00 0.00 0.00 82,500.00 76 25,629.50 4,125.00 05600 STEEL ERECTION 75,977.50 75,977.50 0.00 0.00 75,977.50 100 0.00 3,798.88 05500 EXPANSIN JT COVERS 2,000.00 0.00 0.00 0.00 0.00 0 2,000.00 0.00 06100 CARPENTRY 203,699.00 146,349.70 10,000.00 0.00 156,349.70 77 47,349.30 7,817.49 06400 MILLWORK 56,438.00 0.00 0.00 0.00 0.00 0 56,438.00 0.00 07160 WATERPROOFING 10,000.00 10,000.00 0.00 0.00 10,000.00 100 0.00 500.00 07530 ROOFING 62,670.00 50,780.00 0.00 0.00 50,780.00 81 11,890.00 2,539.00 07900 CAULKING 3,342.00 0.00 0.00 0.00 0.00 0 3,342.00 0.00 08100 HM/DOORS/HARDWARE 27,120.00 7,107.88 10,565.98 0.00 17,673.86 65 9,446.14 883.69 08360 OH DOORS/AUTO OPERA 6,031.00 910.00 3,625.00 0.00 4,535.00 75 1,496.00 226.75 08800 ALUM STOREFRONT 193,559.00 64,585.00 45,315.00 0.00 109,900.00 57 83,659.00 5,495.00 09300 CERAMIC/QUARRY TILE 40,545.00 0.00 0.00 0.00 0.00 0 40,545.00 0.00 09500 ACOUSTICAL CEILING TIL 17,847.00 0.00 0.00 0.00 0.00 0 17,847.00 0.00 09680 CARPTE/VINYL TILE 32,240.00 0.00 0.00 0.00 0.00 0 32,240.00 0.00 09900 PAINTING 12,125.00 0.00 0.00 0.00 0.00 0 12,125.00 0.00 ? ACCESS PANELS 300.00 0.00 0.00 0.00 0.00 0 300.00 0.00 10200 LOUVERS 1,900.00 0.00 0.00 0.00 0.00 0 1,900.00 0.00 10100 VISUAL DISPLAY BOARD 2,185.00 0.00 0.00 0.00 0.00 0 2,185.00 0.00 10160 TOILET PARTITIONS 1,971.00 0.00 0.00 0.00 0.00 0 1,971.00 0.00 10800 TOILET ACCESSORIES 3,057.00 0.00 0.00 0.00 0.00 0 3,057.00 0.00 12690 FLOOR MATS 2,519.00 0.00 2,519.00 0.00 2,519.00 100 0.00 125.95 10520 FIRE EXTINGISHERS 1,200.00 0.00 0.00 0.00 0.00 0 1,200.00 0.00 12490 WINDOW BLINDS 1,675.00 0.00 0.00 0.00 0.00 0 1,675.00 0.00 10990 WARDROBE SPECIALTIES 243.00 0.00 0.00 0.00 0.00 0 243.00 0.00 10440 SIGNS/FLAGPOLE 6,987.00 0.00 0.00 0.00 0.00 0 6,987.00 0.00 10990 FIREPLACE 11500.00 1,293.91 0.00 0.00 1,293.91 86 206.09 0.00 ? AUDIO VISUAL EQUIP 4,250.00 0.00 0.00 0.00 0.00 0 4,250.00 0.00 14200 ELEVATOR 36,900.00 10,788.00 881.00 0.00 11,669.00 32 25,231.00 583.45 15500 MECHANICAL 362,410.00 225,093.00 56,794.30 0.00 281,887.30 78 80,522.70 14,094.37 15300 FIRE SPRINKLER 19,526.00 16,630.00 0.00 0.00 16,630.00 85 2,896.00 831.50 16000 ELECTRICAL 154,423.00 37,300.00 54,900.00 0.00 92,200.00 60 62,223.00 4,610.00 SUBTOTAL 2,779,544.00 1,475,720.80 406,800.61 0.00 1,882,521.41 68 897,022.59 94,061.38 FEE 175,000.00 92,750.00 26,250.00 0.00 119,000.00 68 56,000.00 5,950.00 TOTAL 2,954,544.00 1,568,470.80 433,050.61' 0.00 1 2,001,521.41 68 953,022.59 1 100,011.38 I N h O d V O 0000 O O M O O M O M O O M N O O M N GD: OLO M 0) (O C0 69OD LO r �O CD N to r 0 O C) M r Ln CV O N M M 69L "O 0000 O 0000000000000 O O SI). 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O O n d 7 cq 7 \ N 0 0 0 C LM C P Ln M a0 m m coW O O D 1� O m in O v V, 7 W " Q 1A O m 0 C1 tp W {n tD m m m 01 tq c" r to tD N fA V! r Ki E!f Ui 1R O O V •• d1 � O � � r1 G Z o a 4 V Q c o _ o s. '�'U as t 3 h to O W 7 h C a0+ Ic= OJ C s am In w .� Ln y m e m m E " "' c w n : c t o cL1— � QvsA 8V 30: JVfHZHEl p o _ C H �^^ u m CO m O O N m Z d CO CO m O) O1 m m W LJJ v # # f r• r r r w+ r r r• r ° W o0000000000000o m rn m un Ln ►n m m N \ NN Q N- mN N N N N N N m m elf Q LL QI c3l 1 1 r I 10 'd L80EEE9I S9 'ON XU ON I S3WOH 30I S3NV l Wd VS:Z 1301 100E-ZZ-AW 0 0 0 0 o a 0 0 C) 0 0 o a o 0 0 0 0 o60 oao Ln Ln ou, o r W) LMyj Lnd/ wo M! d! M Z O N " a C) a p 0 C)a 0 0 0 O r of p O o O O CD O NN o c o 0 0 o o Q o Y R V W a a N G r re du lo LL O Of c » C C Q = C '60 i7 e C O -p 10 U ,y sin MA m Z d Y l{I Q �pp N O C37 O N Z J L O Z u. C9 a J CD o V! O of z J 2 LL. 0000000000 [? 000000 LninN ^ mmmr� ^ NN \ N \ \ r N Z \ \ ^ \ N N N N r+ M d Ln 1!1 ►n u. Lm LM `i fV LLJ O a 0 0 O O O Cl O Q a (D Q V) At O � tD Lr; - m cv w � df mtA to h Z Q Q p � O_ F- � Q W Z a .r1 Wow J , W = W W Y a O V W Zuj 0 WZ z 2 Q pC > o � oz _ o Q LLI cc V A N V N H ZO 'd L80EEMS9 'ON xv. ONI S3WOH 34ISITYdl Wd VS:31 ani t00Z-Z3-AVW MAY-22-2001 TUE 12:55 PM LAKESIDE HOMES INC FAX NO. 6516333087 P. 03 UPDATED BUDGET- 50th ANNIVERSARY- !!Y-?1, 200 ACTUAL TOTALS REVENUE TO DATE PROJECTED.REVENUE C17 COUNCIL $25,000.00 $25,000.00 DAY IN PARK FUND $7500.00 $7,500.00 SPONSORS 1 $25 000,00 $3000000 CONTRIBUTIONS $7,000.00 $3,950-00 SALE ARTICLES $1 000.00 TOTAL PROJECTED REVENUE $65,SOO.'OQ $66,450,00 PROJECTED EXPENSES ACTUAL 7. Calendars dela ed-01 '$4 000.00 Prodamation Da -Feb 12 $100,00 112,472.16 IT Hall Meeting S100.00 Prornotion P•R matedalc✓T-shirts $4,000.00 Promotion-Give AvwmaYms $2,000.00 Promotion-For Sale $3,000.00 DAY in Park Permits no charge Faalities . Parade $1,000.00: Transportation I51,600.00 Food .1 , '.. . I.City Sponsors Contract-:Foo Games&Activities $5 500.00 $3 785.00 Entertainment-Mei ;5,000.00 $130.00 Utilities 7 sanitation . $1,500:00 Labor-staff $5,000.00 Fireworks $10,000.00 Hist Book 5100000:00 Video $5,000.00 Art Fair 1 $18.73 Banners 1 year only $1 500.00 $843.48 Ion aoin S2,506.00151,848.40 City Hall Dedication Business Luncheon I 5500.00 0 an House $1 000.00 Ban uet $3,000,00 Mist $800.00 . TOTALS $65,500.00 $10,697.77 May 24, 2001 DRAFT North Lakeshore Homeowners Association/South Lakeshore Homeowners Association Attn: President Dear Homeowners: The City Council of Arden Hills is contemplating what to do about the current ordinance regarding the placement of buoys on Lake Johanna. These buoys need to be placed to delineate the distance from the shoreline for speed control. The City Council would request input from your respective associations regarding the ordinance and the enforcement thereof. The City Council will be discussing this at their June 11, 2001 Council meeting. We invite you to attend. The meeting starts at 7:30 p.m. at City Hall at the address shown on this letterhead. If, for any reason, you or a designated representative, are unable to attend this meeting, your written comments prior to the meeting are welcome. I have enclosed a copy of the current ordinance for your review. Feel free to copy and distribute it to members of the homeowners association. If you have any questions,please contact me. Sincerely, Joseph P. Lynch City Administrator Enclosure CITY OF ARDEN HILLS MEMORANDUM DATE: May 24,2001 TO: Joe Lynch, City Administrator FROM: Terry Post, City Accountant t) SUBJECT: Consideration for Purchase of Unbudgeted Water Utility Capital Item Background When the City of Arden Hills began converting commercial/industrial accounts to radio read technology in 1997, the water utility obtained a used handheld Personal Interrogator(PI)unit from the supplier in order to radio read the new meters. PI's have a purchase cost of approximately $7,500. It was always anticipated that the PI unit would be replaced in the future. Product Development The Badger Water Meter Company has stopped manufacturing, and will only support in an emergency repair sense, the PI model the City is using. Badger is close to releasing a more powerful, and costly, PI. The release of this new product has been delayed. Equipment Alternative The reading alternative to the PI is a"Mini-Mobile Drive"interrogator. This is a powerful, GPS compatible, device that lists for$30,000. Staff has always felt that the mini-mobile is the right long-term reading hardware, but is overpriced. Staff has "borrowed" a corporate mini-mobile the last two utility billing cycles to quality check subcontractor installations. Purchasing Opportunity Badger has several cities coming on line with respect to radio read project installations and is plagued by the delayed release of the new PI model. In order to provide new customers with reading capability, they have discounted the mini-mobile unit 50%to $15,000. This price reduction(through May 31, 2001)has also been made available to the existing customer base. Recommendation Staff recommends that the Arden Hills City Council revise the Water Utility CIP to include an unbudgeted 2001 purchase of a new Badger Mini-Mobile Drive at a cost of$15,000; and further direct staff to place an order for such equipment before May 31, 2001. CITY OF ARDEN HILLS MEMORANDUM DATE: April 6, 2001 TO: Mayor and City Council FROM: Jennifer Chaput, City Planner SUBJECT: Planning Case#01-09 Final Plat/Vacation of Easement Chesapeake Companies,NE Quadrant of I-694 and I-35W Request The applicant is requesting a final plat of the Morris Communications property, located in the Northeast quadrant of I-694 and I-35W. Background The City Council approved the preliminary plat of the Morris Communications property in January, 2001. The preliminary plat met all of the requirements of the City Code and created one developable lot (which is actually,by plat, three lots due to the railway intersection and the road easement) and two outlots for the existing billboards. Following approval of a preliminary plat, the applicant had three months to file a final plat application with the City. The purpose of the final plat application is to incorporate any changes that the City Council required during the preliminary plat phase. There were no changes required at that time so this is just a procedural application. As a part of the final plat application, a vacation of easements application has been made as well. The Morris Communications property has two road easements (3'd Avenue and 13th Street) in favor of the City of Arden Hills at this time. In order to file for final plat, the State Statutes requires that the easements be vacated by the City and be dedicated back to the City. Submitted as part of the application are copies of easement documents 1688078, 1719279, 1832660, and 2110427. The City Council is required by State Statute to hold a public hearing to vacate and dedicate the easements. Attached is Resolution#01-11, outlining the findings for this procedure, as required by the State of Minnesota Chapter 412.851,vacation of streets. The City Council received all information pertinent to this case as part of the Planning Commission packet for the April 4 Planning Commission meeting. Deadline for Agency Actions The City of Arden Hills received the complete application for this request on March 7, 2001. Pursuant to Minnesota State Statue the City must act on this request by May 6, 2001 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The additional review period would extend to July 5 2001. The City may, with the petitioner's consent, extend the review period beyond the July 5, 2001 date. Lastly, if the City denies the petitioner's request, "... it must state in writing the reason for the denial at the time that it denies the request." Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. 4. Table for additional information. Recommendation- Staff recommends approval of Planning Case#01-09, final plat of the property located in the Northeast quadrant of I-694 and 1-3 5W, for the reasons outlined in Resolution#01-11 and the following conditions: 1. Dedication or conveyance of storm water pond easement over lot 1, block 1 by the applicant; 2. Land dedication to the City as a requirement of the platting process will be addressed when the properties are being replatted at the final PUD stage; 3. Blocks 1, 2 and 3 of Lot 1 will not be developed separately as it is the understanding of the City that all parcels will be consolidated through an additional platting process; 4. The final plat must be recorded with the County within sixty (60) days after the date of approval, otherwise it shall be considered void; 5. Following recording, the applicant shall provide the City with a tracing ad three (3) prints of the final plat, showing evidence of the recording; and 6. If possible, condition#3 shall be recorded on the final plat with the County. Updates None at this time. 2 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-11 A RESOLUTION TO VACATE AND DEDICATE ROAD EASEMENTS WHEREAS,the City of Arden Hills received an application from Chesapeake Companies for a final plat of the property located in the northeastern quadrant of I-35W and I-694; and WHEREAS,Chesapeake Companies has requested that the City vacate certain road easements currently located within the area of the proposed plat; and WHEREAS,the City conducted a public hearing on May 29, 2001,preceded by mailed,posted and published public hearing notice to consider the vacation of the following described road easements: Those portions of the permanent easements described as parcel No. 22 in that certain Notice of Completion of Condemnation Proceeding recorded as Document No. 1832660, Ramsey County Records, which lies within the area described on Exhibit A attached. The portion of the permanent easement described in that certain Notice of Completion of Condemnation Proceeding recorded as Document No. 1719279,Ramsey County • Records,which lies within the area described as Exhibit A attached; and WHEREAS, at the conclusion of the public hearing, the City Council determined that the above- described road easements were no longer necessary for public purposes because similar road easements would be dedicated as part of the final plat by Chesapeake Companies in Planning Case#01-09; and WHEREAS,the final plat was approved by the City Council on May 29, 2001. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that the City Council finds that the vacation of the above described road easements is in the interest of the public. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29`h DAY OF MAY,2001. ATTEST: DENNIS PROBST, MAYOR . JOSEPH P. LYNCH, CITY ADMINISTRATOR CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION TO VACATE AND DEDICATE ROAD EASEMENTS WHEREAS,the City of Arden Hills received an application from Chesapeake Companies for a final plat of the property located in the northeastern quadrant of I-35W and I-694; and WHEREAS, Chesapeake Companies has requested that the City vacate certain road easements currently located within the area of the proposed plat; and WHEREAS,the City conducted a public hearing on May 29, 2001,preceded by mailed,posted and published public hearing notice to consider the vacation of the following described road easements: Those positions of the permanent easements described as parcel No. 22 in that certain Notice of Completion of Condemnation Proceeding recorded as Document No. 1832660, Ramsey County Records,which lies within the area described on Exhibit A attached. The portion of the permanent easement described in that certain Notice of Completion of Condemnation Proceeding recorded as Document No. 1719279,Ramsey County Records,which lies within the area described as Exhibit A attached; and WHEREAS, at the conclusion of the public hearing, the City Council determined that the above- described road easements were no longer necessary for public purposes because similar road easements would be dedicated as part of the final plat by Chesapeake Companies in Planning Case#01-09; and WHEREAS,the final plat was approved by the City Council on May 29, 2001. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that the City Council finds that the vacation of the above described road easements is in the interest of the public. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF MAY, 2001. ATTEST: DENIMS PROBST, MAYOR JOSEPH P. LYNCH, CITY ADMINISTRATOR EXHIBIT A S That part of the Southwest 1/4 of Section 21, Township 30 North, Range 23 West, Ramsey County, Minnesota lying Northerly of Interstate Hwy 694 and lying Easterly of Interstate 35W and 1-ying Southerly of BUTCHER'S AT T OIME 1 NO,1 OF GROUNDS IN SECTION 21, TOWNSHIP 30 NORTH, RANGE 23 WEST, RAMSEY CO., MINNESOTA; except that part described as follows: Beginning at a point where the Northwesterly line of Lot 21 in Block 2 of BUTCHER'S ALLOTMENT NO.1 extended in a Southwesterly direction intersects the Southerly right-of-way line of the Butcher's Spur; thence continuing Southwesterly along said Northwesterly line of said Lot 21 extended, a distance of 175 feet; thence Northwesterly in a straight line 628.27 feet to a point in the line between Lots 13 and 14 in Block 1 of said Butcher's Allotment No. 1 extended in a Southerly direction, said point being 175 feet Southerly measured along said extended line from the Southerly line of right-of-way of the Butcher's Spur; thence Northerly along said extended line 175 feet to the Butcher's Spur; thence Southeasterly along Southerly right-of-way line of the Butcher's Spur 715.69 to the place of the beginning; except Butcher's Spur and that part taken for Minnesota Transfer Railway Company right-of- way; and except that part described as follows: That part of the Northeast Quarter of the Southwest Quarter of Section 21, Township 30, Range 23, Ramsey County, Minnesota, described as beginning at the intersection of the Southwesterly extension of the Northwesterly line of Lot 21, Block 2, BUTCHER'S ALLOTMENT NO.1 OF GROUNDS IN SECTION 21, TOWNSHIP 30 NORTH,RANGE 23 WEST, RAMSEY CO., MINNESOTA, according to the recorded plat thereof, and the Southerly right-of-way line of Butcher's Spur; thence Southeasterly along said Southerly right-of-way line of Butcher's Spur to the South line of said Northeast Quarter of the Southwest Quarter of Section 21, thence Westerly along said South line of the Northeast Quarter of the Southwest Quarter of Section 21, a distance of 118.58 feet to a line 30.00 feet Southwesterly of and parallel with a line hereinafter described as "Line A" and its Southeasterly extension; thence Northwesterly parallel with said "Line A" and its Southeasterly extension, a distance of 282.18 feet to the Southwesterly extension of said Northwesterly line of Lot 21; thence Northeasterly along said Southwesterly extension of Lot 21 a distance of 205.64 feet to the point of beginning. (Said "Line A" is described as follows: Commencing at the intersection of the Southwesterly extension of the Northwesterly line of said Lot 21 and the Southerly right-of-way line of said Butcher's Spur; thence Southwesterly along said Southwesterly extension of the Northwesterly line of Lot 21 a distance of 175.00 feet to the point of beginning of the line to be described; thence Northwesterly to a point on the Southwesterly extension of the Northwesterly line of Lot 14, Block 1, said BUTCHER'S ALLOTMENT NO.1 OF GROUNDS IN SECTION 21, TOWNSHIP 30 NORTH, RANGE 23 WEST, RAMSEY CO., MINNESOTA distant 175.00 feet Southwesterly of the Southerly right-of-way line of said Butcher's Spur, and there terminating.) CITY OF ARDEN HILLS MEMORANDUM DATE: May 7, 2001 TO: Mayor and City Council FROM: Jennifer Chaput, City Planne1cp SUBJECT: Case #01-12a, Planned Unit Development Amendment(Phase I) Manufacturers' Services,4300 West Round Lake Road Re uest The applicant is requesting to amend the Planned Unit Development for 4300 West Round Lake Road to expand the existing parking area in two phases. At this time, only Phase I, an increase of 38 spaces,has been recommended to the City Council for action. The phase II expansion (Planning Case#01-12b)was tabled at the Planning Commission for additional information. Background Manufacturers' Services was originally approved by Planning Case#96-12,permitting the construction of one building at 4300 W. Round Lake Road, with variances for building materials (insulated concrete panel with architectural reveals where brick/stone/glass required) and office buildout percentage(20%where 25% is required). The applicant is requesting that an addition of 38 spaces be provided along the southern portion of the property, expanding the current loading area to accommodate parking. Additionally, two light poles will be added to match the existing light fixtures on the property. All trees that are removed as a result of this expansion will be relocated on site with best efforts made to provide screening of the loading area as it exists currently. The ratio of office to warehouse is not proposed to change in this application. The parking expansion is to assist with current parking problems on the site. The proposal meets all of the minimum requirements of the Zoning Ordinance, as illustrated in Table 1. Table 1: Zoning Review Summar G-B District Existing Approved PUD Proposed Requirements Site Data P.C.#96-12 Phase I Landscape Lot Area 35% 37% 38% 35% Parking Setbacks ft Public Street 50 52(closest area) 52 N/A Side(North) 20 20 20 N/A Side(south) 20 61 61 30 Parking Spaces Total Existing/Proposed 408 248 446 Total Required 431 246 431 Use Office 25-50% 31% 20%(variance) 31% Warehouse N/A 69% N/A 69% i Deadline for Agency Actions The City of Arden Hills received the comm "tom a application for this request nn Awl 4, 2001 Pursuant to Minnesota State Statute, the City must act on this request by June 3, 2001 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to August 1, 2001. The City may, with the petitioners' consent, extend the review period beyond the August 1, 2001 date. Lastly, if the City denies the petitioners' request, "... it must state, in writing, the reasons for the denial at the time that it denies the request." Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. 4. Table for additional information. Recommendations The Planning Commission recommends approval of Planning Case#01-12,PUD Amendment for Manufacturers' Services to expand the existing parking area of 408 spaces by 38 spaces in Phase I,with the following conditions: 1. The landscape lot area shall be no less than 35%in Phase I; 2. All trees removed as a result of Phase I expansion of the parking lot must be relocated on site per landscape plans approved in advance by staff, 3. All lighting, additional and relocated, must meet the requirements of the Ordinance and match the existing fixtures on site; 4. All trees that have died since the initial development of the site must be replaced per landscape plans approved by staff; 5. With respect to the removal of all trees, a best efforts approach to removal and replacement of trees along the southern border of the parking area is acceptable; 6. The applicant must satisfy Rice Creek Watershed District permitting requirements; and 7. Application for a building permit must be made with the City Building Official. Updates: None at this time. 2 CITY OF ARDEN HILLS MEMORANDUM DATE: May 7, 2001 TO: Mayor and City Council �► / FROM: Jennifer Chaput, City Planner �✓ SUBJECT: Case#01-11, Zoning Ordinance Amendment City of Arden Hills Request The City of Arden Hills requests amendment of Section 6 (C)#1 (d), Lakeshore Setbacks, of the Zoning Ordinance to amend the setbacks for all general development lakes from 75 feet to 50 feet,per Minnesota Rule 6120.3300. Background It was brought to the City's attention late last year that the Zoning Ordinance language regarding lakeshore setbacks for structures from general development lakes did not match the requirements outlined in Minnesota Rule 6120.3300. The City Zoning Ordinance (Section 6 (C) #1(d)) classifies lakes Josephine, Johanna,Little Johanna and Karth as general development lakes by DNR regulations. Minnesota Rule 6120.3300 Subp. 3 (A), Structure Setbacks, identifies two types of setbacks for every lake classification. For general development lakes, setbacks from the OHW should be 75 feet for unsewered lots and 50 feet for sewered lots. The Zoning Ordinance should reflect the Minnesota Rule 6120.3300 requirements with 50 foot structure setbacks from the OHW of general development lakes since all lots within the City are sewered. The Planning Commission requested that staff research Marsden Lake's classification and incorporate it into the amendment. The DNR replied that this wetland is not classified in either Arden Hills or Shoreview, since the wetland stretches into another community. Also, it was requested that Round Lake's classification be clarified before this application was reviewed by the City Council, as the lake is listed as a Recreational Development lake but does not allow for recreation. The DNR defines Recreational Development lakes � as, ...having between 60 and 225 acres of water per mile of shoreline,between 3 and 25 dwellings per mile of shoreline and are more than 15 feet deep". Therefore, the classification is accurate according to the DNR. Proposed Zoning Ordinance Amendment I The following amendments to Section 6 (C) #1 of the Zoning Ordinance are proposed, with additions shown in BOLD CAPITAL LETTERS and language to be removed d. Lakeshore Setbacks. Minimum lakeshore setbacks are established by Minnesota DNR for all development abutting lakes. No building shall be located within the following minimum lakeshore setbacks: Lake Classification Minimum Setback(ft) From Ordinary High Water Mark OHM Josephine General Development 50 Johanna General Development 74 50 Little Johanna General Development 7450 Round Recreation Development 75 Karth General Development -7-550 Valentine Natural Development 150 Sunfish Natural Development 150 Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. 4. Table for additional information. Recommendation The Planning Commission recommends approval of the amendment of Section 6 (C)#1 (d)the Zoning Ordinance as per Ordinance#325, attached. 2 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 325 AN ORDINANCE AMENDING ORDINANCE NUMBER 291, THE CITY OF ARDEN HILLS' ZONING ORDINANCE The Arden Hills City Council hereby ordains that the City of Arden Hills' Ordinance 291, Zoning Ordinance, is amended to read as follows: Section 6 (C) #1 Setbacks d. Lakeshore Setbacks. Minimum lakeshore setbacks are established by Minnesota DNR for all development abutting lakes. No building shall be located within the following minimum lakeshore setbacks: Lake Classification Minimum Setback (ft) From Ordinary High Water Mark (OHM) Josephine General Development 50 Johanna General Development 50 40 Little Johanna General Development 50 Round Recreation Development 75 Karth General Development 50 Valentine Natural Development 150 Sunfish Natural Development 150 Effective Date. This ordinance shall become effective the_day of , 2001. Adoption Date. Passed by the City Council of the City of Arden Hills the day of , 2001. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR 40 Publication Date. Published on the of , 2001 I MINUTES CITY OF ARDEN HILLS, MINNESOTA DRAFT PLANNING COMMISSION WORKSESSION WEDNESDAY, MAY 2, 2001 7:00 P.M. -ARDEN HILLS CITY HALL CALL TO ORDER Chair Steve Baker called the meeting to order at 7:05 p.m. ROLL CALL Present were Chair Steve Baker, Commissioners Warren Pakulski, Clayton Zimmerman, Terri Duchenes, David Sand and Therese Galatowitsch(7:13 p.m.). Commissioner Steve Erickson was absent with prior notice. Also present were Councilmembers Beverly Aplikowski and Lois Rem and Planner Jennifer Chaput. DISCUSSION The Planning Commissioners generally discussed the cases on the agenda from first to last. Planner Chaput clarified the issue under discussion for Manufacturers' Services. The application was for the expansion of the parking area to the south in Phase I and to the west in Phase II, towards Round Lake Road. Only four of the existing loading docks were being used at this time so the loading area was restriped by the applicant within the last year to provide more parking. The building was built out with 31% office space but the parking provided appeared to meet their variance application of that time for 20%office. This application did not modify the percentage of office within the structure. Commissioner Zimmerman asked about the loading area and how the applicant was able to restripe it for parking when the doors were still useable?There was discussion that a condition on their application should be that the doors would not be useable due to the location of current parking. The Commissioners briefly reviewed the proposed Zoning Ordinance amendment to change the setbacks from general development lakes from 75'to 50'. The Commissioners were in agreement on this issue, as it had been discussed over past meetings. The Commissioners began to review the six Ordinances listed on the agenda for future codification into the Zoning Ordinance. Under review were: subdivisions; adult entertainment; mobile homes; flood plains; shoreland management; and excavations. Since the adult entertainment ordinance had been adopted recently, the Commissioners did not believe that it needed to be re-reviewed. It was decided that the best method to ARDEN HILLS PLANNING COMMISSION WORKSESSION—APRIL 4, 2001 2 review all of the Ordinances would be one per meeting, holding the public hearing at the following meeting. It was thought that it would be best to start with Excavations and move down the list from there. The Commissioners will use the worksession to review the Ordinance and comments that Planner Chaput has obtained from the League of Minnesota i les C551 o er s a . ADJOURNMENT The worksession adjourned at 7:30 p.m. and the Planning Commission moved to the regular meeting's agenda. MINUTES CITY OF ARDEN HILLS,MINNESOTA PLANNING COMMISSION DAFT WEDNESDAY, MAY 2, 2001 7:30 P.M. -ARDEN HILLS CITY HALL CALL TO ORDER Chair Steve Baker called the meeting to order at 7:33 p.m. ROLL CALL Present were Chair Steve Baker, Commissioners Dave Sand, Terri Duchenes, Warren Pakulski, Clayton Zimmerman, and Therese Galatowitsch. Absent: Commissioner Stephen Erickson. Also present were Councilmember Beverly Aplikowski, Councilmember Lois Rem, Planner Jennifer Chaput, and Recording Secretary Kathleen Altman. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON APRIL 4,2001 Commissioner Zimmerman requested the following corrections: On page 1 of the Worksession second paragraph of the Discussion first sentence should read, "that the proposal included an enclosed...". On the Planning Commission minutes,page 4, second paragraph first sentence should read"on the 50-foot v. the 75-foot setback and ..." and on the second sentence Mr. Chaput should read Ms. Chaput. Page 5, the blank table should be deleted. Page 7, first paragraph, second sentence, change mobile home to travel trailer. Page 7, 4th paragraph from the bottom, should read "Chair Baker suggested having staff work ...". Page 8, title should be changed from Guidant Corporation, 4100 Hamline Avenue to "Morris Corporation — I-694 and (-35W" (the text is correct). The blank table on page 11 should be deleted. Commissioner Zimmerman moved, seconded by Commissioner Pakulski, to approve the April 2, 2001 minutes as amended. The motion carried unanimously(7-0). PLANNING CASE #01-12 — MANUFACTURERS' SERVICES, 4300 W. ROUND LAKE ROAD, PUD AMENDMENT—PUBLIC HEARING Chair Baker opened the public hearing at 7:38 p.m. Ms. Chaput explained that the applicant was requesting to amend the Planned Unit Development for 4300 West Round Lake Road to expand the existing parking area in the southern portion of the property, in two phases: Phase I, increase of 38 spaces; and Phase II, increase of 27 spaces (in addition to those provided in Phase I). Ms. Chaput presented the background information by explaining that Manufacturers' Services was originally approved by Planning Case#96-12,permitting the construction of one building at 4300 W. Round Lake Road, with variances for building materials (insulated concrete panel with r ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 2 architectural reveals where brick/stone/glass required) and office buildout percentage (20% where 25%was required). This building was not a part of Planning Case#97-06 which reviewed the next three buildings on Gateway Boulevard, also owned by Welsh Companies at that time and constructed of similar style to this building. Ms. Chaput reviewed the requests which the City had reviewed for this property as detailed in her staff report. She noted the applicant was requesting that additional parking area be provided on the property. Although the original PUD requested a variance to allow less than 25%office, the Building Inspector's plans showed that the structure was built with 31% office area but with the number of parking spaces required for 20% office. Therefore, Manufacturers' Services had been struggling with parking problems for some time and had since restriped a large area of their loading area to address this issue. Ms. Chaput noted the proposed expansion of the parking lot did not have any impact on any aspect of the building and how it related to the property (i.e. F.A.R.). The review was specifically related to a parking lot expansion. Therefore,parking stall requirements (number, dimensions, setbacks) and the impact on the landscape (landscape lot area,required caliper inches, relocation of vegetation)needed to be thoroughly reviewed. Phase I also proposed the installation of two additional light poles and Phase II added one light pole and one wall pack,matching fixtures already located on the property. Plans had not been submitted to illustrate these additions since they would be required to match the original fixtures approved in the PUD. She presented the parking requirements detailed in the Zoning Ordinance as follows: a) Number of Spaces Required. The Zoning Ordinance required one space for every 250 square feet of office space and one space per every 100 square feet of warehouse space (or one per employee, whichever is greater). Currently, there were 231 employees and 50,000 square feet of office space, requiring a total of 431 parking spaces. However, the PUD was approved with 248 parking spaces, much less than was needed. Currently, Manufacturers' Services was able to stripe 408 parking spaces on their existing blacktop but were requesting 446 parking spaces in their Phase I construction(an addition of 38 spaces) and a total of 473 spaces (an addition of 27 spaces above Phase I) in Phase II. Phase II included the addition of thirty employees which increased the number of parking spaces required to 461, less than what was proposed. Phases I and II met the requirements of the Ordinance. b) Use. The original PUD requested that this property had no more than 20% office when constructed, obviously what created the shortage in parking spaces. Although the PUD was approved in this manner, it was built with 31% office (permitted by the G-B District) with parking to match a 20% office build out. It was currently occupied by 31% office and 69%warehouse which would not be changing with this proposal. c) Setbacks of Spaces. Parking setback requirements in the Gateway Business District were 50 feet from the public right-of-way and 20 feet from side and rear lot lines. Setback to the north property line would not change with this proposal. The parking areas were being added to the south side of the building. In Phases I and II, the proposed parking lot expansion came no closer than 30 feet from the south property line. The approved PUD permitted a setback of 61 feet from the south side setback only because this was what was proposed. The G-B District Zoning permitted the side yard setback of as close as 20 feet which both Phases I and II met. V ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 3 d) Dimensions of Spaces &Drive Aisles. Section 6 of the Zoning Ordinance required that parking spaces be no smaller than 9 feet by 18 feet in size, with a drive aisle of no less than 24 feet. Both phases of this proposal met these requirements. All off-street parking areas must also be paved and drained as required by Rice Creek Watershed District. Ms. Chaput then presented the landscape requirements as follows: a) Landscape Lot Area Minimum. The Zoning Ordinance required that a minimum landscape area of 35%be provided on a property in the Gateway Business District. The property was built with 37%landscape area. Phase I decreased the landscape area to 35% and Phase II brings it below the Ordinance requirement to 33%. However, as a trade off, staff would propose that 33% landscape lot area is acceptable if the applicant is willing to increase the number of tress (to a number that is acceptable by staff) around the perimeter of the parking lot to provide better screening from the road. b) Total Caliper Inches Required. The PUD allowed for flexibility in the number of trees required to be added to the site due to the number of larger trees that were proposed to be saved at the time of construction. Some trees will need to be relocated on the site during Phases I and II of the parking lot expansion due to grading. The applicant will be bringing a color rendered map to the Planning Commission meeting to illustrate which trees will be lost and where they will be replaced on site. All trees that will need to be moved must be relocated on the site and continue to meet the requirements of the PUD. Additionally, all trees that have died since the building was constructed should be replaced. The applicant has provided photos of the site to illustrate the appearance of the current vegetation(Exhibit D). Ms. Chaput presented the lighting requirements as follows: a) Direction. All lighting shall be arranged to direct light away from adjoining properties or streets. No more than 25% of the fagade of the building may be illuminated by direct lighting. b) Concealment. The lighting source shall be hooded, concealed or controlled in a manner to direct the lighting only on the site to which the lighting is intended. c) Intensity. All lighting shall not cast light that exceeds a meter reading of one foot candle on public streets. Ms. Chaput summarized the zoning review for this Planning Case and advised that the City of Arden Hills received the complete application for this request on April 4, 2001. Pursuant to Minnesota State Statute, the City must act on this request by June 3, 2001 (60 days),unless the City provides the petitioner with written reasons for an additional 60-day review period. The additional review period would extend to August 1, 2001. The City may, with the petitioners' consent, extend the review period beyond the August 1, 2001 date. Ms. Chaput noted that if the City denies the petitioners' request, "... it must state, in writing, the reasons for the denial at the time that it denies the request." Ms. Chaput stated staff recommended approval of Planning Case#01-12 based on the findings detailed in staff s memorandum. ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 4 Paula Sartor,Manufacturer's Services, stated Manufacturer's Services had been growing significantly since moving into the facility. She indicated this past winter they had run out of parking spaces and had to borrow parking from another facility. She believed the best long-term solution was to expand the parking lot on their site. Chuck Habinger HKS Associates, stated they had prepared the design for the expanded parking. He presented a diagram to the Commission showing where they proposed to add the additional parking. He noted any trees taken off of the site would be transplanted; there would be no loss of landscaping around the facility. He stated the height of the berm would not necessarily be affected. He stated the additional parking need would be on an as needed basis. Commissioner Zimmerman asked what conditions had changed that they did not need the additional parking at this time. Ms. Sartor replied they had laid off some employees due to the downturn of the economy,but they anticipate they would need the additional parking in the future. Mr. Habinger stated the lighting proposed would be photometric plans be given the City staff at the time of building permit application to ensure that a light reflection past the property lines would not exceed the City's standards. Commissioner Pakulski asked if the berm on the west side could be raised. Mr. Habinger replied that was possible,but it would be necessary to do some retainage. He stated it would be conceivable to extend the height of the existing wall to block the view of the area. Chair Baker asked if the usingtheir loading docks at the present time. Ms. Sartor stated some of the docks were used,but some of them were not used. She stated this proposal would not restrict the dock area. Commissioner Sand asked what vegetation currently existed along the western side of the area. Mr. Habingerstated it was basically conifer trees. Commissioner Sand asked what they could do to improve the situation of being able to see the parking area from the west side. Mr. Habinger replied they could extend the retaining wall to create a wider green area in order to plant trees in the area. That would be at an elevation to screen the cars. Commissioner Sand expressed concern that there was not enough green space in the areas where the green space was needed. Commissioner Zimmerman asked what was the success rate of transplanting the trees. Mr. Habinger stated the rate of success was high. He explained how they would transplant the trees. He stated it was extremely difficult to find large caliper trees in the Metro area. He stated the shock to the trees would be minimal. Chair Baker expressed concern about having only conifers along the south side of the area. Mr. Habinger stated the snow removal would not push snow up against the trees because of the retaining wall being there. He stated if there was excessive snow, they would either need to truck the snow off of the property or blow the snow off of the lot. Kelly Ortley,United Properties, stated the pine trees did better than the conifer trees. ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 5 J Commissioner Duchene asked what was the survival rate of the trees along the retaining wall. Mr. Habinger stated that was the reason they were relocating the landscaping on the south side of property. There would be less damage to the root structure of the trees if they were to move them tow ere there was no retaining wall. Chair Baker stated the most substantial issue was the area on the west side of the property facing the street. Mr. Habinger replied they could plant shrubs instead of trees, which would do a better job of screening the area than the trees would. Chair Baker asked Ms. Chaput if staff had addressed the issue of the landscaping. Ms. Chaput replied staff had not specifically address this, but agreed it was a good idea to have screening along that side. Ms. Ortley stated she had walked the property with a landscaper and stated she anticipated she would have information available for next month's meeting. She indicated the owner also wanted screening the make the area attractive. Commissioner Duchene stated the issue also extended beyond the corner to the south. She requested the landscaping be along the southwest corner also. Mr. Habinger replied that would be difficult because of the wetland area. Commissioner Duchene asked they also provide a shrub screen along the south side. Commissioner Sand asked how high would the scrubs be. Mr. Habinger replied the g g p y would grow approximately four feet, which should be a sufficient screen. Commissioner Sand asked how this proposal would impact last month's request made by United Properties. He noted even though they were separate applications, it was all inter-related. Commissioner Zimmerman stated considering there was no urgency for this request, they could table this for further information. He stated he would like to see some elevation drawings as a part of the proposal. Chair Baker stated they could approve Phase I and defer Phase II for future discussion. He stated at the present time, the parking area was not in conforming use and if they approved Phase I, it would get the parking area closer to conforming use. He indicated he would be comfortable approving Phase I and tabling Phase II. Commissioner Zimmerman expressed concern about the large trees being taken out of Phase I and not being replaced. Commissioner Sand agreed. Commissioner Galatowitsch stated she did not have an issue with not screening an area that was not viewed on a regular basis. Commissioner Sand stated if they could relocate the larger trees along the southern side, he would have no problem with the screening. Mr. Habinger replied they could do that. Chair Baker requested applicant to, in the future, attempt to anticipate what the needs of the property were so applications were not being brought to the Commission every month. ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 6 Commissioner Zimmerman stated he would like to see both Phases tabled so they could see the entire application with respect to the parking and the screening of the dumpsters. Mr. Habinger replied applicant would like to have the phases split at this time. Approve Phase I and table Phase 11. Commission Sand asked if they were going to build Phase I before Phase 11. Ms. Sartor stated they would build Phase I before Phase II. She indicated their business changed very rapidly and they needed to be prepared to accommodate their employees' parking needs. Mr. Habinger stated they would be wiling to meet with staff and come up with a plan that was satisfactory to staff regarding the landscaping on the south side of Phase I. Chair Baker closed the public hearing at 8:36 p.m. Commissioner Pakulski stated he agreed with approving Phase I as long as the landscaping was approved by staff. Commissioner Sand agreed. Commissioner Zimmerman stated they needed to state the landscaping should remain as 35%. Commissioner Duchene moved, seconded by Commissioner Sand, to recommend approval of Phase I and tabling Phase 11 of Planning Case #01-12, Manufacturers' Services, 4300 W. Round Lake Road, PUD Amendment, Lakeshore Setback Variance,based on the following findings: 1. The landscape lot area shall be no less than 35% in Phase I; 2. All trees removed as a result of Phase I expansion of the parking lot must be relocated on site per landscape plans approved in advance by staff; 3. All lighting, additional and relocated, must meet the requirements of the Ordinance and match the existing fixtures on site; 4. All trees that have died since the initial development of the site must be replaced per landscape plans approved by staff; 5. With respect to the removal of all trees, a best efforts approach to removal and replacement of trees along the southern border of the parking area is acceptable; 6. The applicant must satisfy Rice Creek Watershed District permitting requirements; and 7. Application for a building permit must be made with the City Building Official. The motion carried unanimously (7-0). This Planning Case will be reviewed at the Tuesday, May 29, 2001, regular meeting of the City Council. PLANNING CASE # 01-11 — CITY OF ARDEN HILLS ZONING ORDINANCE AMENDMENT (LAKESHORE SETBACKS) - PUBLIC HEARING Chair Baker opened the public hearing at 8:43 p.m. Ms. Chaput explained the City of Arden Hills was requesting an amendment of Section 6 (C)#1 (d), Lakeshore Setbacks, of the Zoning Ordinance. The amendment proposed that all lakes classified as General Development" have a minimum setback from the OHW of 50 feet(where currently 75 feet) and that additional language be added regarding exceptions,per Minnesota ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 7 Rule 6120.3300. She advised that it was brought to the City's attention late last year that the Zoning Ordinance language regarding lakeshore setbacks for structures from general development lakes did not match the requirements outlined in Minnesota Rule 6120.3300. Variance requests for structure setbacks along Karth Lake began the discussion on this issue. Ms. Chaput reviewed that the City Zoning Ordinance (Section 6 (C)#1(d)) classifies lakes Josephine, Johanna, Little Johanna and Karth as general development lakes by DNR regulations. Lake Josephine has a setback of 50 feet whereas all of the remaining lakes in this category have a setback of 75 feet. Minnesota Rule 6120.3200 Subp. 3 (A), Structure Setbacks, identifies two types of setbacks for every lake classification. For general development lakes, setbacks from the OHW should be 75 feet for unsewered lots and 50 feet for sewered lots. All properties within the City of Arden Hills are sewered so the setbacks from sewered lots apply. Therefore, the Zoning Ordinance should reflect the Minnesota Rule 6120.3200 requirements with 50 foot structure setbacks from the OHW of general development lakes. Ms. Chaput noted that Minnesota Rule 6120.3300 identifies exceptions to structure setback standards listed for each lake classification that was not originally adopted into the Zoning Ordinance. This section should be included with the classification chart that is already in the Ordinance. The exception section states that setbacks may be altered without a variance to match the setbacks of buildings on either side of the property. Ms. Chaput presented the proposed Zoning Ordinance amendment and explained that additions shown in BOLD CAPITAL LETTERS and language to be removed striskon: d. Lakeshore Setbacks. Minimum lakeshore setbacks are established by Minnesota DNR for all development abutting lakes. No building shall be located within the following minimum lakeshore setbacks: Lake Classification Minimum Setback(ft) From Ordinary High Water Mark(OHM) Josephine General Development 50 Johanna General Development 75 50 Little Johanna General Development 74 50 Round Recreation Development 75 Karth General Development 75 50 Valentine Natural Development 150 Sunfish Natural Development 150 Marsden Natural Development Ms. Chaput stated staff recommended approval of the amendment of Section 6 (C)#1 (d)per the "Proposed Zoning Ordinance Amendment" section of this staff memorandum. Councilmember Aplikowski asked how Round Lake could be classified as Recreational Development. Ms. Chaput replied the DNR had classified this, but she would check into the classification as well as the Marsden Lake classification. Chair Baker closed the public hearing at 8:46 p.m. ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 8 Commissioner Galatowitsch asked why they were reducing the setback to 50 feet. Ms. Chaput stated the DNR requirement was 50 feet, not 75 feet. Commissioner Galatowitsch stated there might be more new construction along the lakes if this was approved, which would e a benefit to the residents . Commissioner Zimmerman expressed concern larger homes would be built on the lakes if this was changed. Ms. Chaput replied the reality of the situation was that lakes around the Metropolitan Area were being built up and any homes built would be required to meet other requirements, such as landscaping issues in order to build a large home. Commissioner Sand asked for clarification as to what could be limited within the 50 feet. He asked if they had any type of control over the landscaping and other types of improvement issues that are were structures. Commissioner Galatowitsch replied the DNR had requirements. Ms. Chaput stated the DNR had permitting requirements,but she did not have that information at the present time. She replied the Shoreline Ordinance addressed some of these concerns. Commissioner Sand moved, seconded by Commissioner Galatowitsch, to approve the amendment of Section 6 (C) #1 (d)per the "Proposed Zoning Ordinance Amendment" section of staff s memorandum,with staff confirm verify Marsden Lake and Round Lake classifications. The motion carried unanimously(7-0). NEW BUSINESS PLANNING CASE #01-13 - CITY OF ARDEN HILLS (FIRST REVIEW) ORDINANCE CODIFICATION (CITY CODE TO ZONING ORDINANCE) SUBDIVISION, ADULT ENTERTAINMENT, MOBILE HOMES, FLOOD PLAINS, SHORELAND MANAGEMENT, EXCAVATIONS Ms. Chaput explained the City of Arden Hills requested review and codification of the following Ordinances from the City Code into the Zoning Ordinance: Adult Entertainment (Exhibit A); Excavations (Exhibit B); Flood Plains (Exhibit C); Mobile Homes (Exhibit D); Shoreland Management (Exhibit E); and Subdivisions (Exhibit F). At this time, staff would like to establish a schedule for review and adoption of these sections. Ms. Chaput advised that the City's current Code of Ordinances dates back to 1979. In approximately 1996, City administration began a codification process to update the Code, with the assistance of the League of Minnesota Cities. During the review process, certain Ordinances were identified as more appropriate within the Zoning Ordinance. These include the following sections: Adult Entertainment; Excavations; Flood Plains; Mobile Homes; Shoreland Management; and Subdivisions. Since these sections have been removed from the new City Code, they need to be adopted into the Zoning Ordinance. Ms. Chaput stated it appears that the new City Code is finally at the point of going to the City Council for adoption within the next few months. Therefore, the sections that have been removed from the City Code for incorporation into the Zoning Ordinance need to be reviewed and a public hearing must be held to amend the Ordinance. ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 9 Ms. Chaput explained that from the files she reviewed, it appeared that these sections of the Code had been reviewed within the last few years by previous the Community Development Director, City Administrator and City Engineer, as well as the current City Engineer. With this in mind, she is not sure how involved the Planning Commission would like to get in reviewing these sec ion . subcommittees to review certain sections but she is unsure if this occurred, as she was unable to locate any comments of this nature. Ms. Chaput advised that in 1998, an Adult Use Ordinance was passed. The Ordinance has not been incorporated into a document at this time and still exists in Ordinance form. Section 2 of the Ordinance (Definitions) should be added into the Definitions section of the Zoning Ordinance. Section 3 is the specific language that should create another section within the Zoning Ordinance, entitled, "Adult Uses". Since this Ordinance was so recently adopted, she doesn't believe that it needs additional review and should be codified as is. With regard to Excavations, Flood Plains, Shoreland Management, Mobile Homes,Ms. Chaput stated she was unable to find an electronic copy of these sections although she knows that they were reproduced by the League a few years ago (judging by the text). She stated she provided the cleanest copies that she could locate at this time. Although apparently reviewed by staff over the last few years, she suggested that these sections be re-reviewed by the Building Official and the City Engineer for the next meeting. Ms. Chaput stated she would appreciate it if the Planning Commission could review these sections and provide input for the next meeting. Ms. Chaput stated the Subdivision section was reviewed during the codification process of the Code of Ordinances. Comments were provided to the League of Minnesota Cities by the past Community Development Director, City Administrator, and City Engineer(past and present). The League took the original subdivision chapter and made it more user-friendly,reformatting the chapter with subheadings (minor subdivisions major subdivisions (preliminary and final) and PUDs). She stated this section appears to have been reviewed extensively and suggested that it be left as proposed. Ms. Chaput explained that staff proposes the Planning Commission spend two meetings (May and June) information and then hold a public hearing (July) to incorporate the sections into the Zoning Ordinance. Chair Baker asked if it was appropriate to schedule a worksession regarding these issues instead of addressing these issue as a formal meeting. Ms. Chaput replied they could go over one Ordinance a month to anticipate being done by the end of the year. Commissioner Sand pointed out that the City Engineer and the City Attorney also needed to review some of these issues. Ms. Chaput agreed and stated if they reviewed one issue a month that would be sufficient time for her to receive the City Engineer and the City Attorney's comments. The Commission agreed to review one issue a month at worksession prior to the regular meeting, and schedule a public hearing for the next month on that issue. Commissioner Sand asked about hiring a consultant for guidelines for development being prepared. Ms. Chaput replied that was not budgeted for this year, but she anticipated it would be budgeted for next year. ARDEN HILLS PLANNING COMMISSION—MAY 2, 2001 10 ' is REPORTS A. Council Liaison Councilmember Aplikowski stated a 10:00 p.m. ending time was accepted by Council, which applied to all Committees, it must be voted on to extend the meeting. She stated she had met with Morrie Johnson who had served on the Planning Commission many years ago. Mr. Johnson thanked the Commission for their time and effort they put on the Commission. Councilmember Aplikowski advised that the City Administrator and the Mayor had met with the National Guard on how the lines were shifting on the TCAAP property and she anticipated there might be an update soon. The discussion was still ongoing. Councilmember Aplikowski reported the City Hall was progressing nicely. She did not have an update on the joint facility discussion. The architect had brought in a design for block lettering designs for the entrance. She stated they were trying to get the logo put on the entrance signs instead. They would be hiring some support staff and there was some discussion of restructuring the staff. She thanked the Commission for volunteering their time and invited them to the Day in the Parks celebration on June 23, 2001. Councilmember Aplikowski stated Guidant Corporation's request was approved. She indicated Jon Lundin's application was tabled by Council in order to allow Mr. Lundin time to amend this application. Councilmember Aplikowski stated the Operations and Finance Committee had requested buoys be put on Lake Johanna to mark the wake line. Council felt that might be a bit restrictive so it was sent back to the Committee to review again. B. Planning Commissioners There were no reports from the Commission. C. Staff There were no reports from staff. ADJOURNMENT Commissioner Zimmerman moved, seconded by Commissioner Sand, to adjourn the meeting at 9:50 p.m. The motion carried unanimously (7-0). r 1 NORTH METRO I-35W CORRIDOR COALITION 8525 Edinbrook Crossing, Suite#5 / Brooklyn Park, MN 55443 MEMO DATE: April 25,2001 TO: Mayors and City Managers FROM: Joseph Strauss RE: Coalition HousingResource Center The Coalition Board approved the creation of a Coalition HousingResource CenterTmupon recommendation of the Community Development Committee. (See attached copy of Board Minutes from March 28, 2001.) Further the Board instructed your Administrator to revise the 2001-2002 city membership fee schedule to reflect the deletion of Blaine as a participating member. Blaine representatives reported that the city was under contract with a vendor providing similar services and requested that they be not included in the HRC program for the present. This required that GMMHC resubmit a revised 2001-2002 operating budget recognizing the fact that Coalition HousingResource CenterT`N products and services provided by GMMHC would not be provided to Blaine residents during the first year of operation. Also,the Board's motion included the qualification that the Board will review and determine future membership fee schedules for HRC on an annual basis. The enclosed Coalition 2001-2002 Membership Fee Schedule for the HRC is structured using a formula comprised of two components; namely: 1)Households over 30 years old and 2)Households valued at under$120K. Both factors are used as a percent of total single-family household in member cities. The combined number is then factored against a dollar amount representing the member city share of the total operating budget for 2001-2002 ($75,000). Note, that the City of Coon Rapids is also contributing $50,000 against the operating costs for the HRC. This number was derived using a comparative formula approach based on population,net tax capacities and household factors. As you approach this funding decision note that the HRC operating year(July 2001 through June 2002) includes two fiscal years for member cities. This will give you some flexibility in managing your individual membership fee payment. For instance, a city could make its full membership fee payment for 2001-2002 participation in either 2001 or 2002 or spread its payment over said time period as it might chose best for budgetary purposes. The Board recognized that most member cities did not include TT-%T_iGw%TTnTTRTNP-MUV MFMn Tn rTTTFC d..96_O1 nnr 1 these HRC membership fee amounts in this years' budget, as the project was not finally authorized until March 2001. Enclosed with this memorandum find the CDC's recommendation to the Board and a copy of GMMHC's proposal for your files. The location for the HRC has not been determined as of the writing of this memorandum. However, 2 site-s Are-- i_n the _n n- Sho_rexienv And another in N.4nund.,; View. GMMHC (through the Coalition)has submitted a grant application to Ramsey County for$50K(CDBG funds)to help support HRC operating costs. All indications are that the county will approve this request. GMMHC also has submitted a grant request to the Bush Foundation. This grant, if approved, would be a three-year funding grant to GMMHC in the amount of$215,000 for all of its HRCs. A portion of these dollars (approximately 25%of the total grant received)would be dedicated to the Coalition's HousingResource Center"moperation over the next 3-year period. In the near term GMMHC will submit grant requests to both the Wilder Foundation and the McKnight Foundation seeking funding support for the Coalition's HRC. Depending on the success generated from these various funding applications future Coalition membership HRC fee structure could be reduced. Results from these activities will be part of the board consideration when it revisits the HRC program membership fee charge for future years. The goal remains to have the Coalition's HousingResource CenterT`xoperating by July 1. Note, however,that GMMHC is tentatively scheduled to begin delivering services and product to the residents of the City of Coon Rapids in May from its Northeast Minneapolis HRC, as Coon Rapids wants to get the program started as soon as possible. Action Reauested: Members, except the city of Blaine, are requested to seek council approval to participate in the Coalition's HousingResource CenterTmprogram and consent to the 2001-2002 membership fee schedule. Once members have processed this request, and assuming, concurrent unanimous approval, HRC membership fee invoices will be tendered consistent with city payment instructions. FYI the cities of Roseville and Shoreview have already acted favorably on this program. If you need additional information or prefer a formal presentation to your respective city councils please advise. I TT.ii_24W1H0TTQ1Vr_% P UVAM T!1 ('7TiFR d_96_01 and 1.35W Corridor Coalition Board of Directors Meeting March 28 2001 Date Filed: MEETING MINUTES Attendance Bob Benke, Community Resource Partnerships Patricia Curtiss, Metro. Council David Claypool, Ramsey County GIS Roger Fraser, Blaine Susan Gillis, Strauss Management John Carpenter, DTI Randy Johnson, Metro GIS James Keinath, Circle Pines John Kysylyczyn, Mayor of Roseville Steve Larson, Mayor of New Brighton Joseph Lynch, Arden Hills Sandy Martin,Mayor of Shoreview Dean Maschka, Roseville Lee Ann Osbun, Mayor of Circle Pines Chandra Peterson, Circle Pines Dennis Probst, Mayor of Arden Hills Thomas Ryan, Mayor of Blaine Terry Schwerin, Shoreview Richard Sonterre, Mayor of Mounds View Joseph Strauss, Strauss Management Shannon Strauss, Strauss Management Carol Swenson, Design Center Dennis Welsch, Roseville Roger Williams, Metro. Council David Windle, Roseville Call To Order Mayor Probst called to the meeting to order at 5:50 p.m. Minutes of Board Meetings from March 7, 2001 Hearing no additions or corrections to minutes, request for motion to accept the minutes of Board meetings of March 7, 2001 as presented. MOTION PETERSON, SECOND RYAN to accept the minutes of Board meeting of March 7, 2001 as presented. Motion Carried Unanimously President Update . Mayor Probst reviewed the presentation that was made to Ramsey County Commissioners approximately 2 weeks ago. The Coalition was given 45 minutes to give Commissioners an update on Coalition activities. The presentation was received very favorably. The Commissioners stay and asked numerous questions afterwards. The County was informally invited to become a full voting member of the Coalition. They were quite excited about the Coalition's proposed HousingRecource Center. An invitation letter will be sent to Ramsey County in the very near future. Legislative Update Administrator noted members have been e-mailed requesting their availability for testimony at the Legislature. There are currently two bills that have been introduced at the Legislature. The first is a request for a two-year grant similar to prior supporting legislation and the second is a generic Coalition funding bill through MnDOT that could apply to any coalition in the State. The second bill has been included in other House legislation, but has not been heard in the Senate to date. There is a third funding bill that is still in the Reviser's Office being drafted. 1-35W Corridor Coalition Board of Directors Meeting March 28, 2001 Date Filed: GIS Presentation David Windle of Roseville gave an updated GIS presentation showing the various GIS applications that have been developed since Coalition inception, as well as outlining the goals for the GIS Committee over 2001 The Coalition web page includes a mapping feature that is now available to the general public. The challenge now is getting the word out to the public as well as member cities putting these tools to use in their daily operations. Mayor Larson suggested putting a GIS demonstration including instructions, on local cable television channels and producing a video for distribution to members. John Carpenter of DTI gave an updated GIS presentation that included his socioeconomic demographic data. He noted the amount of data obtained, stored and updated regularly is very powerful and useful to our member cities and partners. Design Center Update Carol Swenson updated the Board on Design Center work products and current activities. The Design Center will be mailing out a Draft Summary Report of the Buildout Study early next week. This report includes key findings and tentative recommendations. They seek feedback from members on the content of this report. Also noted the 2001 Work Plan calls for 3 Work Sessions as part of the Land Use, Transportation and Transit studies that should include a broader group of participants. Board agreed these Work Sessions are a priority and suggested that Administrator work with DCUAL to set up meeting schedule. Administrator noted all transportation study contracts have been signed and are in place. Mayor Probst added in light of the current project workload,the Board consider meeting on a monthly basis. Administrator will circulate possible future meeting dates for consideration. Other Business Coalition HousingResource Center-The Coalition Community Development Committee recommends establishing a Coalition HousingResource Center and partner with the Greater Minneapolis Metropolitan Housing Corporation(GMMHC)to operate the facility over a three-year period. Request for motion from the Board to approve the establishment of a Coalition HRC in partnership with GMMHC for a three-year period, subject to all members individually committing to the adoption of the attached HRC Member Fee Schedule and success in securing necessary foundation and other referenced support. Roger Fraser noted Blaine currently has a contractual obligation for a very similar service and thus would not be in a position to join with the Coalition at this time in this recommended HRC. MOTION SONTERRE, SECOND OSBUN for Board to approve the establishment of a Coalition HRC in partnership with GMMHC for a three-year period, subject to all members, except the City of Blaine, individually committing to the adoption of the attached HRC Member Fee Schedule and success in securing necessary foundation and other referenced support. Further the Coalition membership fee schedule should be adjusted to reflect both the fact that Blaine would not be participating and recognize the reduction in total number of households being served as a result. The Board will review future membership fee schedules for HRC on an annual basis. Amended Motion Carried Unanimously Meeting was adjourned at 8:25 p.m. U:11-35YABOARDIMINUTESI3-28-01.doc North Metro I-35W Coalition Housing Subcommittee To: Community Development Directors Re: Report on Work Plan Priorities for 2001 Copy to: Housing Subcommittee Members Cathy Bennett, Jennifer Bergman, Patrick Boylan, Marylou Egan, Don Munson, Kathleen Noidine/Mellisa Joyce, Nancy Reeves, Bryan Schafer, Carol Swenson, Connie Swanson, Dennis Welsch, Guests: Rosemary Fagrelius, Carolyn Olson The Housing Subcommittee met on Monday, February 5, 2001, 2:00 pm to 3:30 pm at Roseville's Community Development Meeting Room. The Housing Resource Center (HRC) was the main topic of the meeting. The Housing Subcommittee rated the HRC as the most important housing activity to initiate in the Housing Work Plan of 2001. Because the Coalition attempts to be innovative, following the Livable Communities Program guidelines, the HRC is a well-founded new concept that, if successful at this subregional level, can be replicated in other areas of Ramsey and Anoka County. The HRC and uniform Housing Code can be initiatives that help the Coalition score highly on Livable Communities grant/incentive applications. 1 Starting the subregional housing program offers the HRC a win/win situation, leveraging local dollars (at least "1 local to 4 other" in the Roseville pilot project) with other sources to upgrade non-complaint housing and preserve existing housing. The Committee felt the aging housing stock needs attention throughout the Coalition and that the HRC would be an excellent "action" item (something tangible). Funding is a critical issue, especially after the first year set up. Rosemary Fagrelius and Carolyn Olson of the GNIFIHC and HRC explained the start up process and the funding needed to start the program. A three year commitment was discussed: $133,450 in the first year including start-up; $266,150 in the second year; and, $279,400 in the third year. The Committee consensus recommendation was that a fair share formula be adopted in the early fall of 2001 (or earlier) by the Coalition and each of the cities to support the program in 2002. Such a program would require each city to contribute to the operation based on some ratio of demonstrated use of the program, population, age of housing, and/or average valuation (perhaps of housing units) rather than commercial improvements. If each city has or establishes a housing renovation revolving loan program, the HRC will administer these programs individually for each community and integrate this loan program with state, county, or other non-profit funding for the homeowner. The location of the HRC is critical to its success and should be located centrally, somewhere near 3 5 W and 694. The HRC should be highly visible, but also connected to the cities through monthly half-day visits or "office hours" to each city hall. The HRC should be a proactive program, able to visit individual homes to discuss the construction, design, and financing issues of each potential project. It is important to get the Housing Resource Center "up and running" before adopting additional housing or maintenance codes. It will offer a solution to some of the code issues. There was also support for Coon Rapids' proposal to join the HRC for services similar to the Coalition cities, with Coon Rapids to contribute approximately $40,000 for the service. 2 Other topics to be discussed in more detail at future meetings include: 2) Local Housing Policies -compare and contrast; March 5 (Dennis Welsch —work from Carol Swenson) 3) Affordable Housing —with Metro Council; February 26th (Marylou to report on new funds; Nancy to report on her past work and LCDA housing benchmarks for the 7 communities) 4) Housing maintenance, nuisance and land use codes; March 5 Nancy and Phil to compare and contrast programs by each city) 5) Life cycle housing; March 5- Nancy to explain her work with other communities and frustration of 35W plan. Kathleen to report on Institute meeting. Future meetings: Monday, Feb. 26, 2001 Monday, March 5, 2001 A11 meetings will be held at the City of Roseville City Hall from 1:OOpm until 3:OOpm. Q:/North Metro/Housing Committee Rec(FebS) 3 � O HOLISM' Resource Center N o r t h e a s t 0 Houg sin Resource Center A Program of The Greater Minneapolis Metropolitan Housing Corporation Program Proposal for the North Metro 1-35W Corridor Coalition g09 Main Street I�Iortl-feast � Mirirzeapolis, MN �. 55413 Phone: (612)378-7985 Fax: (612) 378-7986 Proposal for the North Metro 1-35W Corridor Coalition I. Introductions & Background 11. HousingResource Center Services III. :Marketing Plan IV. HousingResource Center — North Metro V. Operating Budget and Funding Needs VI. List of Center Staff VII. List of Programs VIII. Reporting Samples 2 I. Introductions & Background HISTORY OF THE GREATER MINNEAPOLIS METROPOLITAN HOUSING CORPORATION (GMMHC) GMMHC was founded in December of 1970 by the Minneapolis business community with its primary purpose is to improve the quality of life in the Minneapolis area by: improving the availability and quality of affordable housing for low and moderate income families and individuals in the Minneapolis area. GMMHC began its operations in January of 1971 and over the last 30 years has received contributions of nearly $8.3 million dollars from the Minneapolis business community, which has been leveraged to over $1 billion dollars of quality affordable housing for low and moderate income persons in the Minneapolis area, a leverage of $125:1. As of December 31, 2000, we have a total fund balance of$3.8 million. HISTORY OF THE RESOURCE CENTER The HousingResource Center— Northeast is a program of the Greater Minneapolis Metropolitan Housing Corporation (GMMHC) a business-supported nonprofit. GMMHC is a business sponsored nonprofit whose mission is to improve the quality of life in the Metropolitan area by making housing available for low and moderate income families and individuals, by providing financial and technical assistance to neighborhood and communities and other nonprofit housing corporations, by providing financial and technical assistance to small housing developers, by constructing and selling single family detached housing for home ownership, by owning multi-family low-income rental housing, by generating neighborhood Housing Resource Centers, and by proposing and carrying out demonstrations projects. The HousingResource Center — Northeast was opened in 1995 and in February of 1998 the HousingResource Center - Northwest was opened. In March 1999 GMMHC opened the HousingResource Center— Southside. The HousingResource Center program is comprehensive in design in that it is "one- stop" shopping with a broad array of homeownership programs and services available in one location. Convenient and flexible hours for residents to access the services and financing tools available is extremely important. Since July of 1995, the HousingResource Centers have served over 11,374 clients. 3 GIIAI1ALJrr` CvnrnGREl ���+r INCE GMMHC has provided $21.2 million in pre-development loans & commitments for the development of 16,628 units of affordable housing representing a total development cost of$941 million over its 30 years of operation. As of 12/31/00, GMMHC has built or renovated over 1,099 homes at a development cost of nearly 87 million in the City of Minneapolis. Another 55 homes are currently in process. Included in the folder is the HousingResource Center brochure and fact sheet, the 2000 NE, NW and SO Resource Center Summaries, the GMMHC Mission Statement and Purpose, the GMMHC Programs and the last Annual Report. Also included in the folder are some of the NRP Programs, which are currently being administered through the HousingResource Centers for the other neighborhoods. Samples of effective marketing tools used at the HousingResource Centers are included in the folder. HOUSINGRESOURCE CENTER ATTRIBUTES The HousingResource Center will assist the residents of the 1-35 Corridor Communities with various programs and services through the application and construction process to make it simple and easy for homeowners to participate in housing improvement programs. We have found that individual attention to each homeowner is very important and critical for homeowners to understand the program requirements and have a successful experience when making investments in their properties. We intend to maintain this high level of service to the residents of the 1-35 Corridor Communities. The HousingResource Center in partnership with Norwest Mortgage was awarded $1 million dollars from Minnesota Housing Finance Agency in the CASA Program for first time homebuyers. We were also approved for the MHFA Community Fix-up Funds, which is an unlimited amount of funds. GMMHC will continue to participate in MHFA programs for use in the 1-35 Corridor Communities. These loan funds can be used to leverage other programs that the 1-35 Communities have or those that will be developed to enable residents to borrow additional funds beyond current existing programs. 4 II. HousingResource Center Services The HousingResource Center is tailored to the circumstances of each individual family and property. Information and applications are available for all of the dozens of 111urtgage and hume inpoverrient loan programs. Most importantly, a knowledgeable staff discusses the individual situation, recommends the most effective program available, and assists the resident through the entire process. The availability of construction consultants, who can give accurate, honest, an impartial and expert assessment during the bid and construction process is imperative for a successful NRP program. Residents and property owners are provided resources and services through the HousingResource Centers at no charge. THESE SERVICES INCLUDE: b Renters b First time homebuyers b Homeowners and rental property owners CLIENTS RECEIVE INDIVIDUAL ASSISTANCE IN THE FOLLOWING WAYS: C* Identifying financing tools that best suit their needs b Technical construction consulting, which includes on site visits in homes, and working with homeowner(s) and contractors through the construction process. ADDITIONALLY: b Knowledge of and information about local and state neighborhood programs. E* Mortgage financing tools. OUR CONSULTANTS OFFER DETAILED KNOWLEDGE OF AND EXPERIENCE WITH: b Renovation needs and building code requirements. b Methods to achieve resident goals. v Provide accurate cost estimates as well as ongoing assistance. SERVICES AVAILABLE AT THE HOUSINGRESOURCE CENTER: b Flexible loan products to homeowners & homebuyers C* Identification of substandard housing C* Scopes of work for home improvement projects b Construction monitoring C* Construction financing tools / programs b Home buyer-training classes b Down payment & closing cost assistance b Assistance with contractors & bid selections a Rehabilitation & structural evaluations b City building codes & permit information b Energy efficiency information & programs available C* Mortgage Foreclosure Prevention Program 5 Additional Related Housing Services: 1. GMMHC will provide, through the HousingResource Center— North Metro, a broad array of home ownership and home improvement tools to all residents of the 1-35 Coalition Corridor Communities: a. Purchase & rehabilitation mortgages h Private hnmc imF rnvcment Inans (for owners and FeRtal .,FOperty) c. Public loan and grant programs d. Equity loans e. Reverse mortgage loans 2. GMMHC will assist owners to make improvements by providing: a. Building evaluations b. Information on City building codes and building permit c. Written scope of work d. Construction cost information e. Assistance with education on construction bid process f. Evaluation of bids and work completed g. Construction monitoring 3. GMMHC will create new homeowners by providing: a. Access to homeownership education programs (pre/post purchase counseling) b. Information on down payment, closing cost loans and grants c. Public and private mortgage loan program information & application 4. Assistance will be provided to homeowners having financial difficulties by providing information on: a. Mortgage foreclosure prevention programs b. Energy assistance programs 5. GMMHC will support redevelopment: a. When Purchase/Rehab (GAP) funds are available, GMMHC will act as a willing buyer of residential properties for home ownership b. Identification of problem properties that should be rehabbed or demolished 6. Provide collection of housing information: a. Neighborhood housing inventory information b. Information resource of available affordable housing c. Residential energy efficiency 7. GMMHC staff will provide the administrative, marketing and loan packaging services, a construction manager, and other support staff as needed at the HousingResource Center. 8. Assist the local city staff and city inspectors in coordinating housing programs and to form partnerships to encourage home homeownership in the 1-35 Coalition Corridor Communities: 9. Based upon adequate prior notice, make the HousingResource Center— North Metro office available for 1-35 Coalition Corridor Communities related neighborhood evening or Saturday meetings. 6 III . Marketing Plan Attachedare marketing samples IV. HousingResource Center — North Metro Opening Date: July 1 , 2001 Central location Accessible Adequate parking 600 sq. feet minimum HousingResource Centers Location & Hours SOUTHSIDE 3800 LONGFELLOW AVE. SOUTH MINNEAPOLIS, MN 55407 722-7141 NORTHEAST 909 MAIN ST. NE MAINSTREET LODGE(LOWER LEVEL) MINNEAPOLIS, MN 55413 378-7985 NORTHWEST 2140 -44 TH AVE. NORTH MINNEAPOLIS, MN 55412 588-3033 HOURS: Monday —Thursday 9:00 — 5:00 2nd 3`d & 4th -- Saturday 9:00 -- 1:00 And by appointment. Staff is available at no extra charge to meet at any community location or in a resident's home, whatever would be more convenient for the homeowner or whatever the individual communities would prefer. 7 V. Operating Budget and Funding; Needs YEAR #1: 2001 Start-up Costs- Program Development $10,000 Start-Up Equipment* $38,550 Operating Costs July-December 2001 (6 months) CEO & Dev. Director+Fringe $ 7,500 HRC Program Director $ 5,900 Const. Manager $22,500 Admin Staff $15.000 Fringe Benefits (25%) $10,850 Bookkeeping & Fringe $10,000 Overhead Costs (6 months) $13,150 $133,450 YEAR #2: 2002 _Operating Costs CEO & Dev. Director+ Fringe $10,000 HRC Program Director $12,000 Construction Managers (1.5) $66,750 Admin Staff(1.5) $46,500 Fringe Benefits (25%) $31,312 Bookkeeping & Fringe $20,000 Overhead Costs $29,900 $216,462 YEAR #3: 2003 Operating Costs CEO & Dev. Director+ Fringe $12,000 HRC Program Director $12,500 Construction Managers (2) $93,000 Admin Staff(2) $64,500 Fringe Benefits (25%) $42,500 Bookkeeping & Fringe $22,000 Overhead Costs $29,900 $276,400 TOTAL 3 YEAR OPERATING COST $626,312 ($208,770 per year) *Start-up- Equipment Copy Machine $ 9,000 Telephones $ 5,000 Office Furniture $ 2,500 Computers, Fax, Networking, etc. $20,000 Postage Machine (166 quarter x 2) $ 350 Signage $ 1,200 Other 5 500 $38,550 **Monthly Cost (6 months) Rent ($1,200 x 6 months) $7,200 Phones (3 lines) $1,000 Supplies $600 Letterhead $350 Postage $500 Printing $500 Insurance $300 Travel / Auto $200 (Constr Mgr. — 1) $1200 Audit/Legal/Insurance $1000 Misc. $ 500 $13,150 (52,191/month) 9 VI. List of Center Staff Nni IclKiczRgS .. v I niftar� �'GAITRG SreGF Rosemary Fagrelius, Program Director Rosemary spent over 20 years in the public sector with various state, regional and city government agencies in the housing field before joining the GMMHC staff. Since July 1995, she has been responsible for setting up the Northeast, the Northwest and the Southside HousingResource Centers. Rosemary is also responsible for negotiating the NRP contracts, developing program guidelines, working with neighborhood and municipal staff and participating lenders. Ron Korsh, Construction Manager Ron's background includes architectural studies at the University of MN School of Architecture and twenty years experience running his own residential design studio. During that time he worked with several non-profit neighborhoods based groups designing both new and renovated single and multifamily residences. Currently as a construction manager based at GMMHC's Northeast Housing Resource Center. Ron creates the plans and specifications for GMMHC's large whole.house renovation projects. He also works with individual homeowners and contractors to identify home improvement projects. Bill Buelow, Director of Construction Bill has over 20 years experience in residential construction, both new home building and remodeling of all types. Extensive hands-on experience with all aspects of construction has made Bill a well-rounded construction manager, working well with tradesman, assisting with technical problems on the job site and helping homeowners work through the issues, which are important to them. Ernest Rhoney, Program Coordinator Ernest is a graduate of the University of Minnesota from the College of Human Ecology with an emphasis of study in the area of Housing and Community Development. He completed an internship at the Minneapolis Community Development Agency(MCDA) in the Single Family Development Department. Ernest is currently working at the Northwest HousingResource Center, which services north Minneapolis and the four suburban communities. Susan Jackson, Program Coordinator Susan has a wide and diverse background in the private and public sector in addition to an extensive real estate background with seven years experience in real estate sales. She is a graduate of Concordia University with a B.A. in Marketing Management and is currently handling the southern metro at the HousingResource Center— Southside. 10 Warren Ditch, Construction Manager Warren has extensive worked in the construction field. He worked for the MCDA for 33 years in single-family development, multi- family development, and public housing and w economic development projects. Warren also managed of the Urban Homestead and New Home programs -while- a a MCDA. Waffen currently worRs out of the tVorthwessl Resouarm— Center. Marie Malrick, Program Coordinator Marie recently joined the GMMHC staff after graduating from Hamline University with an Urban Studies degree. She interned at Dayton's Bluff Neighborhood Services, Inc. in St. Paul. Her responsibilities included rezoning parcels of land, organizing and conducting a neighborhood housing conditions survey, conducting community meetings and compiling information. Marie is at the Northwest Resource Center. Decker Alsop, Program Assistant Decker Alsop has completed two years of general study at the University of Minnesota. She has worked as an administrative assistant at Norwest, Community Reinvestment Fund, and Solar Plastics, Inc. She has had Microsoft computer training in Word, Excel, Access, and Power Point. Decker started working in October 2000 as the program assistant at the Southside Resource Center. Stephanie Wampler, Program Assistant Stephanie joined GMMHC in October 2000 at the NE Housing Resource Center. She graduated from Moorhead State University with a Bachelor of Science Degree in Special Education/Early Childhood. She has a background in customer service, data entry and accounts receivable. She is currently attending St. Paul Technical College for a degree in Sign Language Interpreting. She is the Program Assistant at the Housing Resource Center- Northeast. Curt Bennett, Construction Manager Curt has obtained extensive work experience and educational training related to the construction industry. While working as a project manager he was responsible for the successful management and completion of new and renovated single family and multifamily housing developments, in both the public and private sectors. While managing and working at his own general contracting firm, Curt obtained extensive hands-on experience in all aspects of residential construction. In addition to his construction background, Curt obtained a degree in Safety Engineering from The University of California at San Diego, which serves him well while assisting homeowners in the inherent dangers of residential remodeling. Curt enjoys helping homeowners solve problems, coordinate tasks and achieve speck goals. Susan Pipkorn, Staff Accountant JoAnn Seibert, Accounting VII. List of Programs Communities Provided Services by the HousingResource Centers: • City of Minneapolis • Robbinsdale • Crystal • Brooklyn Center • New Hope • Roseville ✓ Roseville Revolving Loan Program ✓ Roseville Rehab Incentive Program Housing Programs administered by the HousingResource Centers ST. ANTHONY WEST • Revolving Loan Program • Purchase /Rehab (GAP) Program • Matching Business Loan Program • Closing Cost Assistance Program ST. ANTHONY EAST • Revolving Loan Program • Purchase / Rehab (GAP) Program COLUMBIA PARK • Matching Grant Home Improvement Program • Low Income Grant Home Improvement Program WAITE PARK • Home Improvement Loan Program • Matching Grant Program • Deferred Loan Program • 15% Rebate Program BELTRAMI • Deferred Loan, Matching for Owner-Occupants • Deferred Loans, Non-Matching, for Owner-Occupants SHERIDAN • Deferred Loan Program • Revolving Loan Program • Duplex Conversion Program (DuCon) • Duplex Purchaser Deferred Loan Program 12 STANDISH - ERICSSON • Matching Deferred Loan Program • Revolving Loan Program • Interest Subsidy Program • Home Improvement Rebate Program • First Time Homebuyers Grant Program • Design and Rehab Consultation Grant Program • Commercial Business Node Grant Program • Business Matching Grant Program VENTURA VILLAGE ■ Matching Homestead Grant Program ■ Non-Homestead Rental ■ Carriage House VICTORY • Revolving Loan Program • Deferred Loan Program LYNNHURST Loan Program LOWRY HILL EAST • Revolving Loan Program FOLWELL • Matching Deferred Exterior Loan Program • Owner Occupied NRP Revolving Loan Program • Rental Property Revolving Loan Program • First Time Home Buyer Assistance Program BRYANT • Exterior Grants Program • Revolving Loan Program VIII. Reporting Samples Attacfiedare samples of monthly eZquarterly reports 13 NORTH METRO I-35W CORRIDOR COALITION 'i 8525 Edinbrook Crossing, Suite#5 Brooklyn Park, MN 55443 MEMO DATE: May 16, 2001 TO: Joe Lynch, City Administrator, Arden Hills FROM: Joseph Strauss As per our request see the attached materials. These were sent to your attention on April 25, 2001. Note the Coalition membership fee is based on a formula that the CDC devised. It takes into account the total number of HI-Is in each member community that are a) over 30 years of age and b) under 125K in value. These 2 factors are used to arrive at an overall participation percentage for each member and ultimately a member fee. The CDC thought this approach was both reasonable and fair for members. As further background the cities of Roseville, Shoreview, Circle Pines have approved participation and funding in the Coalition's HRC. New Brighton will consider the matter at its next council meeting. Mounds View has yet to schedule the subject, as K. Miller has been out-of-the country on vacation. Ramsey County has approved $50,000 to assist in the operational costs of the HRC and also approved $95,000 to help rehabilitate the Lepak Larson House in Shoreview that will be used as the Coalition's HRC site. The city of Coon Rapids has approved a 3 year contract to participate in the Coalition's HRC with the Coalition and has committed $50K for each of 3 years. The County Board was truly enthusiastic in terms of its support and praise for the Coalition's HRC effort. Further, Metro Council has approved $100K for renovation rebates and MHFA has approved approximately$300K for program deliverables. (Note, these are not operating funds rather program driven). Lastly, The Greater Minneapolis Metropolitan Housing Corporation has submitted a grant request to the Bush Foundation that would, if approved, provide additional operating dollars for the Coalition's HRC. (Estimated to be up to $75K per year). As you can see we have been successful in leveraging Coalition membership fee dollars in a very meaningful way. Joe, if you need additional information or would like someone to come to your next council meeting please advise. nOrITX4V 1VTe a r CMO 'tf O' O 0 O � l� .� O � MM Cpl Opp O (� O M CO V (CL S O O LL ! lhet0lvMO r 0 N Z P' m Go 0 69 Ge d M - N COO � - O II' cm COOti0Nul ON O N = et lq � O N h U) O V P N Lo O CO le M Cts 60 CA fR C!9 Cfl fH 613 N Y o 0 0 0 0 0 O O N O C N Cfl pO N M O LO tb M 0 O \ 3 w P ` O CO N O tO 00 N P Ln O U) N N _ r co O O LO r O N co co co co U) N O .a d •p f� f� MNNI� O L Ii 0 CA �t cq O e = N O P U) M I c c N P IT I- O � M U- (a EA fA to to 0% fA O. i O � O O O O 00 M O 2M 0y � NCO� V O N e M ` N « ON O 00 N to V O O > (04 V 00 M 00 V 0 co t�0 N CO U1 y 00 O .a P L N N # M N C O CO N Lq I� O u U') O O CO) N O =O \ LLP Ch N O P O M O v U) N I— CO P P M P O N I— O M M O Z d1 = N P N O CO N C A ~ N £ R LL O N O to N '1 P 1� O tihCOI— Nto I— CO I7 M P 00 Cfl .� C4 O Lf) C14 N M N O a O a � v 0 x U- U) N O 72 3 U) c CL j 1 ca 0 0 3 n E v £ = a i m > U- m - C c d c d c � d U -CC U2zw ( la-111 U L Ila- NORTH METRO 1-35W CORRIDOR COALITION 8525 Edinbrook Crossing, Suite#5 / Brooklyn Park, MN 55443 v/ MEMO DATE: April 25, 2001 TO: Mayors and City Managers FROM: Joseph Strauss RE: Coalition HousingResource Center The Coalition Board approved the creation of a Coalition HousingResource CenterTmupon recommendation of the Community Development Committee. (See attached copy of Board Minutes from March 28, 2001.) Further the Board instructed your Administrator to revise the 2001-2002 city membership fee schedule to reflect the deletion of Blaine as a participating member. Blaine representatives reported that the city was under contract with a vendor providing similar services and requested that they be not included in the HRC program for the present. This required that GMMHC resubmit a revised 2001-2002 operating budget recognizing the fact that Coalition HousingResource CenterT`N products and services provided by GMMHC would not be provided to Blaine residents during the first year of operation. Also, the Board's motion included the qualification that the Board will review and determine future membership fee schedules for HRC on an annual basis. The enclosed Coalition 2001-2002 Membership Fee Schedule for the HRC is structured using a formula comprised of two components; namely: 1)Households over 30 years old and 2)Households valued at under$120K. Both factors are used as a percent of total single-family household in member cities. The combined number is then factored against a dollar amount representing the member city share of the total operating budget for 2001-2002 ($75,000). Note,that the City of Coon Rapids is also contributing $50,000 against the operating costs for the HRC. This number was derived using a comparative formula approach based on population, net tax capacities and household factors. As you approach this funding decision note that the HRC operating year(July 2001 through June 2002) includes two fiscal years for member cities. This will give you some flexibility in managing your individual membership fee payment. For instance, a city could make its full membership fee payment for 2001-2002 participation in either 2001 or 2002 or spread its payment over said time period as it might chose best for budgetary purposes. The Board recognized that most member cities did not include TT•\T_i[W%T4l1TTCTNf_IT4Pr MFMl1 Tn !'TTTFC d_14_!IY "nir' these HRC membership fee amounts in this years' budget, as the project was not finally authorized until March 2001. Enclosed with this memorandum find the CDC's recommendation to the Board and a copy of GNMMC's proposal for your files. The location for the HRC has not been determined as of the writing of this memorandum How-ever, 2 sites are in tbe. in Shoreview and another in Mounds View. GMMHC (through the Coalition)has submitted a grant application to Ramsey County for $50K(CDBG funds)to help support HRC operating costs. All indications are that the county will approve this request. GMMHC also has submitted a grant request to the Bush Foundation. This grant, if approved, would be a three-year funding grant to GM1vgIC in the amount of$215,000 for all of its HRCs. A portion of these dollars(approximately 25% of the total grant received) would be dedicated to the Coalition's HousingResource CenterTmoperationover the next 3-year period. In the near term GMMHC will submit grant requests to both the Wilder Foundation and the McKnight Foundation seeking funding support for the Coalition's HRC. Depending on the success generated from these various funding applications future Coalition membership HRC fee structure could be reduced. Results from these activities will be part of the board consideration when it revisits the HRC program membership fee charge for future years. The goal remains to have the Coalition's HousingResource CenterTMoperating by July 1. Note, however,that GMNIHC is tentatively scheduled to begin delivering services and product to the residents of the City of Coon Rapids in May from its Northeast Minneapolis HRC, as Coon Rapids wants to get the program started as soon as possible. Action Requested: Members, except the city of Blaine, are requested to seek council approval to participate in the Coalition's HousingResource CenterTmprogram and consent to the 2001-2002 membership fee schedule. Once members have processed this request, and assuming, concurrent unanimous approval, HRC membership fee invoices will be tendered consistent with city payment instructions. FYI the cities of Roseville and Shoreview have already acted favorably on this program. If you need additional information or prefer a formal presentation to your respective city councils please advise. TT•1T_2CW1TTnTTCTNl.1 T7 T7!' 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