HomeMy WebLinkAbout09-14-15-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please
state your name and address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each person wishing to
address the Council, we ask that individuals limit their comments to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
PUBLIC PRESENTATIONS
Ramsey County Sheriff's Office Update
Sheriff Bostrom
MEMO.PDF, ATTACHMENT A.PDF
STAFF COMMENTS
Rice Creek Commons (TCAAP) Update
Jill Hutmacher, Community Development Director
MEMO.PDF
Joint Development Authority Update
Jill Hutmacher, Community Development Director
MEMO.PDF
State Of The City Update
Jill Hutmacher, Community Development Director
MEMO.PDF
Transportation Update
Terry Maurer, Public Works Director
MEMO.PDF
APPROVAL OF MINUTES
Draft Minutes
August 17, 2015, City Council Work Session
08 -17 -15 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
County Road E/Pine Tree Drive Improvements Payment #5
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
2015 Pavement Management Program (PMP) Pay Estimate #4
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
Accept Public Works Director/City Engineer's Retirement
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Rice Creek Commons (TCAAP) Development Discussion Opportunity For
Residents
Under this Public Hearing section, citizens have an opportunity to discuss
ideas regarding Rice Creek Commons (TCAAP) development. Please be
sure to complete a “Request to Appear before City Council ” form
(available at the back table). Completed forms may be given to the City
Clerk.
MEMO.PDF
Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities
Sue Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Robert Woodburn
Regular City Council
Agenda
September 14, 2015
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
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4.A.
Documents:
4.B.
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4.C.
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4.D.
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5.A.
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6.A.
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6.B.
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6.C.
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8.A.
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8.B.
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSRamsey County Sheriff's Office UpdateSheriff Bostrom MEMO.PDF, ATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDFJoint Development Authority UpdateJill Hutmacher, Community Development Director MEMO.PDF
State Of The City Update
Jill Hutmacher, Community Development Director
MEMO.PDF
Transportation Update
Terry Maurer, Public Works Director
MEMO.PDF
APPROVAL OF MINUTES
Draft Minutes
August 17, 2015, City Council Work Session
08 -17 -15 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
County Road E/Pine Tree Drive Improvements Payment #5
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
2015 Pavement Management Program (PMP) Pay Estimate #4
Terry Maurer, Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
Accept Public Works Director/City Engineer's Retirement
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Rice Creek Commons (TCAAP) Development Discussion Opportunity For
Residents
Under this Public Hearing section, citizens have an opportunity to discuss
ideas regarding Rice Creek Commons (TCAAP) development. Please be
sure to complete a “Request to Appear before City Council ” form
(available at the back table). Completed forms may be given to the City
Clerk.
MEMO.PDF
Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities
Sue Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Regular City Council AgendaSeptember 14, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:
4.C.
Documents:
4.D.
Documents:
5.
5.A.
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6.A.
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6.B.
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6.C.
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6.D.
Documents:
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8.
8.A.
Documents:
8.B.
Documents:
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10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSRamsey County Sheriff's Office UpdateSheriff Bostrom MEMO.PDF, ATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDFJoint Development Authority UpdateJill Hutmacher, Community Development Director MEMO.PDFState Of The City UpdateJill Hutmacher, Community Development Director MEMO.PDFTransportation UpdateTerry Maurer, Public Works Director MEMO.PDFAPPROVAL OF MINUTESDraft MinutesAugust 17, 2015, City Council Work Session 08 -17 -15 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFCounty Road E/Pine Tree Drive Improvements Payment #5Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDF2015 Pavement Management Program (PMP) Pay Estimate #4Terry Maurer, Public Works Director MEMO.PDF, ATTACHMENT A.PDFAccept Public Works Director/City Engineer's RetirementSue Iverson, Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.
PUBLIC HEARINGS
Rice Creek Commons (TCAAP) Development Discussion Opportunity For
Residents
Under this Public Hearing section, citizens have an opportunity to discuss
ideas regarding Rice Creek Commons (TCAAP) development. Please be
sure to complete a “Request to Appear before City Council ” form
(available at the back table). Completed forms may be given to the City
Clerk.
MEMO.PDF
Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities
Sue Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungRobert Woodburn Regular City Council AgendaSeptember 14, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:7.
8.
8.A.
Documents:
8.B.
Documents:
9.
10.
11.
Page 1 of 1
DATE: September 14, 2015
TO: Honorable Mayor and City Councilmembers
FROM: Patrick Klaers, City Administrator
SUBJECT: Sheriff Bostrom – Update on Police Services
Background/Discussion
Sheriff Matt Bostrom is scheduled to be at this City Council meeting to review recent Ramsey
County Sheriff’s Department (RCSD) activities, discuss upcoming projects, listen to City
Council comments on local Police issues, and to answer questions from the Council. Sheriff
Bostrom meets at least annually with the City Councils in the County.
Arden Hills is one of the seven communities that contract with the County for police services.
The other members of the Contracted Communities group are: Vadnais Heights, Little Canada,
White Bear Township, Gem Lake, Shoreview, and North Oaks. All seven jurisdictions combined
are about 56 square miles and have a population of about 74,000. There has been no change in
membership of the Contracted Communities group since 1990. The Contracted Communities
group is highlighted in the attached map of Ramsey County.
PUBLIC PRESENTATIONS – 3A
MEMORANDUM
Attachment A
Page 1 of 1
DATE: September 14, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Rice Creek Commons (TCAAP) Update
On June 29, 2015, the City of Arden Hills submitted the TCAAP Comprehensive Plan
Amendment (CPA) to all affected jurisdictions including Ramsey County, MnDOT, the Rice
Creek Watershed District, the Mounds View School District, and the cities of Shoreview,
Roseville, New Brighton, and Mounds View. The 60-day comment period for affected
jurisdictions expired on September 1, 2015.
Comments were received from every affected jurisdiction except for the cities of Shoreview and
New Brighton. All comments received were forwarded to the Metropolitan Council on
September 2, 2015, for its 60-day review period.
STAFF COMMENTS – 4A
MEMORANDUM
Page 1 of 1
DATE: September 14, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Joint Development Authority Update
The TCAAP Joint Development Authority meeting is scheduled for Monday, September 14,
2015, 5:30 pm in the Council Chambers. A brief oral update will be provided.
STAFF COMMENTS – 4B
MEMORANDUM
Page 1 of 1
DATE: September 14, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: State of the City Update
Two State of the City events will be held this year:
Tuesday, September 29, 6:30 to 8:00 pm at City Hall, and
Thursday, October 1, 7:30 to 9:00 am at Flaherty’s Arden Bowl.
Councilmembers will give presentations covering Rice Creek Commons/TCAAP, development
projects, transportation improvements, and more. Arden Hills businesses and residents are
encouraged to attend one of the events (the presentations will be the same at both events.)
STAFF COMMENTS – 4C
MEMORANDUM
Page 1 of 1
DATE: September 14, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting regarding road construction/transportation in
the City of Arden Hills.
STAFF COMMENTS – 4D
MEMORANDUM
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
AUGUST 17, 2015
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 5:00 p.m.
Present: Mayor David Grant; Councilmembers Fran Holmes, Dave McClung, and
Robert Woodburn
Absent: Councilmember Brenda Holden (excused)
Also present: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Finance Analyst Dave Perrault; and City Clerk Amy Dietl
1. AGENDA ITEMS
A. Fire Station 1 Discussion
Councilmember McClung stated that in July of 2015, the Lake Johanna Fire Department (LJFD)
began 24-hour staffing at two of its stations. He explained that this had been the goal of the LJFD
for the past seven years. He indicated that discussion was needed to determine what to do with
Fire Station 1. He did not believe that there would be any negative implications to closing Fire
Station 1. He requested that the Council discuss the station’s future and give him direction to
provide to the Fire Board.
Tim Boehlke, Fire Chief of the Lake Johanna Fire Department, discussed the history of the LJFD
as well as the new operating model. He believed that the new staffing model was improving
response time and morale. He commented that duty crews managed all calls except for structure
fires which require a call-back. He explained that auto aid is received from the cities of Roseville
and Vadnais Heights for structure fires.
Mayor Grant requested further information on how response times have improved.
Chief Boehlke discussed how response times have improved since implementing the 24-hour
duty crew. He believed that the City of Arden Hills was well covered by the other three fire
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 2
stations. He stated that he understood the history of Fire Station 1 but he has to recommend that
this station be closed as it is no longer necessary.
Eric Nordeen, Assistant Fire Chief of the Lake Johanna Fire Department, reported that the new
staffing model has also improved hiring and employee retention. He believed that the 24-hour
duty crew and faster response times have assisted in saving several townhomes in the community
already.
Mayor Grant questioned how many cities were serviced by the LJFD and where the fire stations
were located.
Chief Boehlke indicated that three cities were serviced by the LJFD and the other stations were
located in Shoreview (2) and North Oaks.
Mayor Grant inquired if the longevity of the department would allow for Arden Hills to continue
to be protected by the Lake Johanna Fire Department.
Chief Boehlke commented that the Fire Department had a 20-year agreement with the City of
Arden Hills. He discussed the numerous staffing benefits of the LJFD.
Further discussion ensued regarding the future of the Lake Johanna Fire Department.
Councilmember Woodburn commented that another option for the City of Arden Hills would be
to affiliate with another city for fire protection. He believed that the City’s expense per capita was
fair when compared to neighboring cities. He was in favor of reviewing a more “apples-to-
apples” comparison of fire service related expenses per capita.
Mayor Grant requested that the conversation return to the future of Fire Station 1.
Chief Boehlke explained that Fire Station 1 was built in 1943 when the department covered the
territory all the way to Larpenteur Avenue. He reported that currently Fire Station 1 was in a poor
location and did not serve the City of Arden Hills well. In addition, the building was aging and in
need of numerous repairs.
Councilmember McClung recommended that if Fire Station 1 were to close, and if the land was
sold, the proceeds from the sale could be put into a fund to buy down the capital costs for future
equipment expenses.
Mayor Grant did not believe it made much sense to keep the station open given the expense to
heat and maintain the building.
Councilmember Woodburn questioned what would happen to the furniture and equipment
within Fire Station 1.
Chief Boehlke indicated that an equipment inventory would be taken and some of the equipment
would be kept. The remainder would be phased out and sold. He understood that this was a big
decision and explained that the Council had time to discuss everything before making a decision.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 3
Mayor Grant believed that one of the justifications for going to the duty crew seven years ago
was in anticipation of closing Fire Station 1.
Councilmember Holmes and Councilmember McClung agreed that this was the case.
Mayor Grant asked that an article in the City newsletter properly informing the public of the plan
to close Fire Station 1 be published well-before the closure of the station.
Councilmember McClung discussed the timeline and anticipated that Fire Station 1 would not
close until sometime in 2016. He noted that the 2016 LJFD budget anticipates the station being in
operation in 2016.
Councilmember Woodburn requested again that staff provide the Council with an apples-to-
apples comparison for the Fire Department with neighboring communities.
B. Presbyterian Homes – County Road D Access Driveway
Community Development Director Hutmacher explained that the Lake Johanna Fire
Department has contacted staff about concerns with the County Road D driveway for the
Presbyterian Homes development at 3200 Lake Johanna Boulevard. The driveway includes a
right-out only barrier curb median that restricts traffic from turning left onto County Road D. The
Lake Johanna Fire Department has reviewed this access and determined that its design impedes
access to the site by emergency vehicles.
Community Development Director Hutmacher indicated that Presbyterian Homes was required
to construct the barrier curb median as a condition of approval for the Master PUD that was
approved for the property in November 2010. The purpose of the condition was to prohibit traffic
from continuing directly down Wheeler Avenue when exiting the site.
Mayor Grant asked if the Fire Department signed off on the pork chop design for the
Brownstones.
Community Development Director Hutmacher stated that the department did sign off on the
current design.
Councilmember McClung requested that representatives from the LJFD discuss the problems
with the site.
Nate Berg, Fire Marshal for the Lake Johanna Fire Department, commented that if the department
were to respond to this site for a structure fire, there was concern that the engines would be
driving over the curb due to the pork chop. He stated that if the pork chop was not there, the
engines would be able to make the turn into the Brownstone site.
Councilmember Holmes recommended that the pork chop be removed.
Fire Marshal Berg noted an additional concern with access from an interior driveway.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 4
Mayor Grant agreed with Councilmember Holmes and explained that the safety of the
Brownstone residents must be considered first and foremost.
Public Works Director Maurer reported that he would work with Presbyterian Homes and the
LJFD to resolve this issue.
C. Public Works
Farnsworth Encroachment Agreement
Public Works Director Maurer discussed the Farnsworth Encroachment Agreement with the
Council. He noted that Mr. Farnsworth was building a new home at 1487 Lametti Lane. The
home has access to the lake and the City has an existing sanitary sewer line that runs across the
Farnsworth property in this area. He explained that Mr. Farnsworth would like to do some
landscaping that would fall within the existing utility easement. He noted that staff and the City
Attorney have been working with Mr. Farnsworth to draft an acceptable encroachment agreement.
He discussed the agreement with the Council and requested direction on how to proceed.
Mayor Grant understood that Mr. Farnsworth was requesting to landscape the easement area.
Mr. Farnsworth reported that this was the case.
Mayor Grant explained that if the City ever had to excavate the area within the easement, Mr.
Farnsworth would be responsible for replacing any landscaping material that would have to be
removed.
Public Works Director Maurer stated that this was the understanding with the exception of the
boulder wall, which would be replaced as it was found prior to any excavation work that may be
necessary in the future.
Mayor Grant asked if the encroachment agreement would be tied to the homeowner or be tied to
the land.
Councilmember Holmes asked if the applicant needed to receive approval from the DNR.
Public Works Director Maurer stated that the City was only granting an encroachment
agreement over the City’s easement. It was noted that the applicant would be responsible for
pursuing any other necessary permits for the proposed landscaping.
Councilmember Holmes recommended that all references to the Farnsworth’s be removed from
the encroachment agreement in order to ensure that the agreement was tied to the parcel and not
the property owners.
Councilmember Holmes suggested that the language regarding the Farnsworth’s satisfaction
with the wall’s appearance be removed from the encroachment agreement.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 5
Public Works Director Maurer stated that he would check this recommendation with the City
Attorney.
Councilmember Woodburn questioned if the shoreline had a drop off.
Mr. Farnsworth reported that the shoreline did have a six-foot drop off.
Public Works Director Maurer reported that the agreement would be made against the land,
similar to the easement on the property. He commented that if the Council was in support of the
encroachment agreement, he would place this item on an upcoming Consent Agenda for Council
approval.
The Council was in agreement with staff’s suggestion.
County Road E2 Trail
Public Works Director Maurer reported that the County Road E2 Interchange was scheduled to
be replaced by MnDOT in 2016. A pedestrian facility on the south side of the bridge would be
included as part of this Interchange replacement project. He noted that a trail would be extended
past Cleveland Avenue. He stated that there would be a 600-foot gap between the new trail and
the City’s existing Safe Routes to School trail which starts at New Brighton Road and continues to
Old Highway 10. He commented that the extra 600-feet of sidewalk is not a programed expense.
He requested comment from the Council on how to proceed with this potential trail connection.
Mayor Grant questioned if it would cost the City more to wait and complete the segment in the
future.
Public Works Director Maurer anticipated that the construction and design costs would be close
to the same whether the work was done today or in the future.
Further discussion ensued regarding road construction taking place in and around the City of
Arden Hills.
Mayor Grant questioned the expense of the 600-foot sidewalk.
Public Works Director Maurer estimated that the trail segment would cost the City around
$250,000.
Councilmember Woodburn questioned how many pedestrians would be walking in this area.
He inquired if it would be better to install a path versus a trail.
Public Works Director Maurer commented that this was a concern, but noted that the sidewalk
segment would create a connection to the City’s trail segments. He then discussed the State Aid
trail construction requirements.
Councilmember McClung did not support the sidewalk segment at this time.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 6
Councilmember Woodburn believed that there may be a better place for the $250,000 to be
spent.
Mayor Grant was in favor of the Parks, Trails and Recreation Committee reviewing this item.
Public Works Director Maurer commented that staff could have the sidewalk segment bid by
the City of New Brighton and explained that it may not be pursued, pending the expense. He
anticipated that the County would pay for approximately 25% of the trail based on their cost
participation policy.
Councilmember Holmes was interested in knowing the expense of the trail to see if it could fit
into the 2016 budget.
Mayor Grant questioned the expense to find out how much the sidewalk segment would cost the
City.
Public Works Director Maurer estimated the design costs to be $30,100. He reported that if the
Council did not want to pursue this trail after it was designed, the plans could be used in the
future.
Mayor Grant inquired if the sidewalk expense would fit into the City’s 2016 budget.
Director of Finance and Administrative Services Iverson commented that the Council could
use reserves.
Mayor Grant stated that after considering the expense of the trail and its design, he did not
support the trail segment. He believed that the funds could be used elsewhere or at another point
in the future to complete a trail segment. He was in favor of the City focusing on County Road E.
D. 2016 Proposed Preliminary Budget and Tax Levy
Director of Finance and Administrative Services Iverson reviewed the 2016 preliminary
budget and tax levy with the Council. She noted that she met with Ramsey County last Thursday
afternoon. At that meeting, she was told by the County that the City’s property values had risen
by 1.8% and that the county-wide average was 3.4%. She explained that the Round Lake TIF
District expires in 2015, which means that the area would be coming back onto the tax rolls in
2016.
City Administrator Klaers explained that staff was also seeking additional insight with regard to
taxing issues in order to fund street improvements, parks and trails. Staff also needs input on
COLA, step, and wage increases for 2016. He recommended that the City’s tax rate remain level
with 2015 and that the Council take advantage of increased property values and the properties
coming back on the tax rolls. He noted that due to valuation increases, the City could keep the tax
rate flat for 2016 and the tax levy amount would increase by 6.5% or $217,000.
Councilmember Woodburn asked if staff would be proposing increases in expenses of more
than $217,000.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 7
City Administrator Klaers reported that this was the case if you included the transfer to the PIR
Fund.
Mayor Grant commented that the public safety increases equated to a 2% levy increase. He
requested further information on the staff wage increases.
Director of Finance and Administrative Services Iverson discussed how providing a 2% cost
of living adjustment in addition to step increases would impact the tax levy. She encouraged the
Council to consider if the compensation scale should be adjusted by 2% as the recent study used
2014 wages and the consultant reported that the market moved 2% for 2015.
Further discussion ensued regarding the tax levy.
Councilmember McClung discussed the tax rate and appreciated staff providing the proper
numbers in order for this to remain flat.
Councilmember Holmes was concerned about the City’s PIR fund. She did not want to see this
fund diminished.
Director of Finance and Administrative Services Iverson requested that the Council provide
her with a starting point. She understood that the Council could always work their way down.
Mayor Grant offered 3% as a starting point. He questioned how under budget the City was at the
end of 2014.
Director of Finance and Administrative Services Iverson reported that the City had an excess
of revenue over expenditures of $142,000 at the end of 2014 in the General Fund. She explained
that the funds remained in the General Fund as the City was right at the 50% Fund Balance level
according to policy so no funds were transferred to the PIR Fund.
Councilmember McClung stated that he would support 3%.
Councilmember Holmes did not support 3%. She believed it should be higher.
Councilmember McClung feared that the City should not raise its taxes too much given the fact
that the County always has such large increases.
Councilmember Woodburn commented that he would go along with the 3%.
Director of Finance and Administrative Services Iverson asked if the Council wanted to
review a budget prior to approving the preliminary tax levy.
The Council was in favor of reviewing a budget when it set the preliminary tax levy at the
September meeting.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 8
Director of Finance and Administrative Services Iverson thanked the Council for their input
and noted that the Council would be approving the preliminary tax levy on Monday, September
28th.
E. State of the City Update
Community Development Director Hutmacher stated that the City Council has scheduled the
State of the City events as follows:
• Tuesday, September 29, 6:30 – 8:00 p.m. at City Hall
• Thursday, October 1, 7:30 – 9:00 a.m. at Flaherty’s Arden Bowl
Community Development Director Hutmacher reported that event promotion is underway and
will include:
• News item on the City’s homepage and business news page
• Advertisements in Shoreview-Arden Hills Bulletin (2)
• Citywide postcard mailing
• City newsletter announcements
• Email invitation to businesses and stakeholder list
• Postcard delivery to local businesses by Economic Development Commission members
• City Council meeting announcements
• News item on the Cable Bulletin
Community Development Director Hutmacher stated that in order to prepare for the event, the
City Council is requested to identify presentation topics and speaker assignments. The Economic
Development Commission discussed the State of the City presentation at their meeting on August
5, 2015, and recommends the following topics:
• Rice Creek Commons (TCAAP) Update
o TCAAP Redevelopment Code and Comprehensive Plan Amendment
o TCAAP Site Redevelopment Infrastructure Preliminary Design Report
o Remediation, infrastructure and development schedule
• 2015/2016 Transportation Projects
o County Road E and Highway 51/Snelling Avenue bridge
o 2015 Pavement Management Projects
o Round Lake Road
o Lexington Avenue/County Road F intersection improvements
o Highway 96/I-35W bridge replacement
o Lake Valentine Road/I-35W bridge replacement
o County Road E2/I-35W bridge replacement
o County Road H/I-35W improvements
• Current Development Projects
o Red Fox Business Center
o Goodwill
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 9
o Johanna Shores Brownstone Buildings
o Valentine Bluff
o Tavern Grill
• Business Retention and Expansion Program
o Program overview
o Project timeline
• City Video Tour
• Arden Hills Foundation Update
Community Development Director Hutmacher commented that a MnDOT representative will
be asked to attend to answer questions on transportation projects.
Councilmember Woodburn was in favor of the Finance Department providing a presentation as
well.
Councilmember McClung suggested that the Popular Report be presented. He asked that a brief
comment be made regarding the 24-hour duty crew for the Lake Johanna Fire Department. He
commented that he would be willing to address this topic at the State of the City meetings.
Councilmember Holmes volunteered to discuss transportation issues at the State of the City
meetings.
Mayor Grant reported that he would discuss TCAAP.
Councilmember Holmes suggested that Councilmember Holden address current development
projects. She reported that she would discuss the business retention program.
Councilmember Woodburn explained that he would address the finance presentation.
Mayor Grant requested that Kim Tamble provide an update from the Arden Hills Foundation.
F. City Video Tour Update
Community Development Director Hutmacher stated that the Economic Development
Commission (EDC) has been working with CTV North Suburbs since 2014 on a City video tour
that will be used as a marketing tool to attract new businesses and residents to the community.
CTV has completed production work and the EDC reviewed the video at their meeting on August
5, 2015. The EDC provided staff with recommended changes to some of the graphics in the video
and these revisions have since been incorporated. The EDC also directed staff to work with CTV
to shorten the length of the video if possible. She requested feedback from the Council on how to
proceed.
The City video was played for the Council.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 10
Councilmember McClung recommended that the screen showing the Target in Shoreview be
removed so as not to mislead people into thinking that the Target is located in Arden Hills. In
addition, he requested a completed shot of the apartments on County Road F.
Councilmember Holmes added that the YMCA was also shown and this was not in Arden Hills.
Mayor Grant was not concerned with the Target shot as it is located extremely close to the Arden
Hills border.
Community Development Director Hutmacher reported that businesses value having nearby
service retail for their employees.
Mayor Grant questioned what the EDC thought of the video.
Community Development Director Hutmacher stated that several font changes were made.
The EDC would like the video to be shorter, but this would require something to be cut.
Councilmember Holmes did not believe the video should be shortened or changed.
Community Development Director Hutmacher questioned if the video should be posted on the
City’s website or if it should be unveiled at the State of the City.
Councilmember Holmes was in favor of showing the video at the State of the City, but
recommended that it also be placed on the website as soon as possible.
The Council was in agreement.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holmes requested the Council review the City’s antenna policy to be consistent
with the City Attorney’s suggestions.
Councilmember Holmes asked if the Old City Hall property should be discussed by the Council
at a future work session.
Mayor Grant was also interested in discussing the Old City Hall property.
Councilmember McClung was interested in discussing the sale of this property as well. He
believed that the timing of the sale would be important as TCAAP develops.
Mayor Grant commented that the City of Roseville seems to have planted a number of trees
along County Road C. These trees are growing really well and have watering bags on them. He
recommended that staff closely monitor the City’s newly planted trees to ensure that they are
properly watered.
Mayor Grant stated that he was pleased with the progress being made on County Road E.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 17, 2015 11
ADJOURN
Mayor Grant adjourned the City Council work session at 7:45 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Page 1 of 1
DATE: September 14, 2015
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1. Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2015 Payroll #19 .................................................................................... $ 101,006.16
Total Payroll $ 101,006.16
Accounts Payable Claims Through 09/11/2015
Paid Claims (Check No 45036-Check No 45071) ................................. $ 66,467.68
Paid Claims (Check No 45072-Check No 45075) ................................. $ 141,145.44
Total Accounts Payable $ 207,613.12
Total Claims $ 308,619.28
CONSENT ITEM - 6A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 19
CHECKS DATED: 09/11/15
Biweekly: 08/22/15 - 09/04/15
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 7,108.63 EFT
SIT 2,796.65 EFT
FICA Oasdi 4,245.47 EFT
FICA Medicare 992.93 EFT
TOTAL TAXES 15,143.68
Health Premium 2,267.17 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 208.33 A/P Check*
FSA Dependent Care Reimb. 370.83 A/P Check*
TOTAL FLEXIBLE SPENDING 2,846.33
HSA Health Saving 622.49
Health Care Savings Plan EFT
Health Care Savings Plan-2% 259.86 EFT
Health Care Savings Plan-4% 166.28 EFT
TOTAL HEALTH SAVINGS 1,048.63
PERA 4,263.34 EFT
ICMA 2,287.11 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 456.39 EFT
TOTAL RETIREMENT 7,621.24
IUOE 49 Dues (Union) 134.00 A/P Check*
LTD/STD Insurance 1,179.17 A/P Check*
PERA Life Insurance 32.00 A/P Check*
CITY BENEFIT
4,245.47
992.93
5,238.40
14,813.66
1,237.19
16,050.85
2,135.21
2,135.21
4,919.21
304.42
5,223.63
PERA Life Insurance 32.00 A/P Check
Life/Addl/Dep Life 116.75 A/P Check*
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 199.56 EFT
Avesis-Vision Care 5.43 A/P Check*
TOTAL VOLUNTARY 1,803.18
Total Employee Deductions 28,463.06
Net Payroll 0.00
Direct Deposit 43,802.40 EFT
Gross Payroll Tie-Out 72,265.46
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 28,740.70
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 101,006.16
FICA TIE-OUT
Gross Payroll 72,265.46
Less Total FSA 2,846.33
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 69,419.13
FICA Oasdi @ 6.20%4,245.47
FICA Medicare @ 1.45%992.93
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
92.61
92.61
Accounts Payable
User:
Printed:
ashley.bertrand
9/11/2015 6:55 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0602 US BANK 09/01/2015ACH
Arvidson-070815 July-August 2015 CC Expenses-Arvidson ClothingJuly-August 2015 CC Expenses 43.92
Dietl-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses 51.24
Dietl-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses 25.00
Dietl-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses 22.21
Dietl-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses 155.00
Dietl-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses -155.00
Dietl-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses 27.65
DSchifsk-070815 July-August 2015 CC Expenses-PW Supplies July-August 2015 CC Expenses 11.97
DSchifsk-070815 July-August 2015 CC Expenses-PW Supplies July-August 2015 CC Expenses 21.99
DSchifsk-070815 July-August 2015 CC Expenses-PW Supplies July-August 2015 CC Expenses 97.61
DSchifsk-070815 July-August 2015 CC Expenses-PW Supplies July-August 2015 CC Expenses 85.68
DSchifsk-070815 July-August 2015 CC Expenses-DSchifsky ClothingJuly-August 2015 CC Expenses 28.44
Grant-070815 July-August 2015 CC Expenses-Penny Carnival July-August 2015 CC Expenses 77.03
Grant-070815 July-August 2015 CC Expenses-Bark & Rec Day July-August 2015 CC Expenses 19.47
Grant-070815 July-August 2015 CC Expenses-Rec Supplies July-August 2015 CC Expenses 12.17
Grant-070815 July-August 2015 CC Expenses-Playground SuppliesJuly-August 2015 CC Expenses 57.72
Iverson-070815 July-August 2015 CC Expenses-CAFR July-August 2015 CC Expenses 370.00
Iverson-070815 July-August 2015 CC Expenses-Adobe July-August 2015 CC Expenses 19.99
Iverson-070815 July-August 2015 CC Expenses-P&R July-August 2015 CC Expenses 1,250.00
Iverson-070815 July-August 2015 CC Expenses-PAFR July-August 2015 CC Expenses 225.00
Mikacevi-070815 July-August 2015 CC Expenses-PW Supplies July-August 2015 CC Expenses 358.23
Mooney-070815 July-August 2015 CC Expenses-PW Supplies July-August 2015 CC Expenses 220.35
Scherbel-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses 130.53
Scherbel-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses 9.63
Scherbel-070815 July-August 2015 CC Expenses July-August 2015 CC Expenses 220.00
Thelen-070815 July-August 2015 CC Expenses-Tye Dye Shirt ReturnJuly-August 2015 CC Expenses -17.98
Thelen-070815 July-August 2015 CC Expenses-Fall Softballs July-August 2015 CC Expenses 205.17
Thelen-070815 July-August 2015 CC Expenses-Penny Carnival July-August 2015 CC Expenses 33.67
3,606.69Total for this ACH Check for Vendor 0602:
3,606.69Total for 9/1/2015:
0549 Able Hose & Rubber 09/04/2015ACH
1-868792 Vehicle #105 Repair Vehicle #105 Repair 65.40
65.40Total for this ACH Check for Vendor 0549:
0750 Verizon Wireless 09/04/2015ACH
9450464655 July/August 2015 Phone Bill July/August 2015 Phone Bill 953.08
953.08Total for this ACH Check for Vendor 0750:
0772 ESS Brothers & Sons, Inc.09/04/2015ACH
UU5262 Streets Repair Parts Streets Repair Parts 588.00
588.00Total for this ACH Check for Vendor 0772:
Page 1AP Checks by Date - Detail by Check Date (9/11/2015 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1001 Sprint/Nextel Communications 09/04/2015ACH
196110738-027 July/August 2015 Phone Bill July/August 2015 Phone Bill 169.09
169.09Total for this ACH Check for Vendor 1001:
1110 Pitney Bowes 09/04/2015ACH
08232015-PB August 2015 Postage August 2015 Postage 608.94
08232015-PB August 2015 Postage August 2015 Postage 1,019.99
1,628.93Total for this ACH Check for Vendor 1110:
1363 Water Conservation Service, Inc. 09/04/2015ACH
6223 August 2015 Leak Locates August 2015 Leak Locates 255.75
255.75Total for this ACH Check for Vendor 1363:
1597 Midwest Lock & Safe, Inc.09/04/2015ACH
29126 Maintenance on City Hall Doors Maintenance on City Hall Doors 145.00
145.00Total for this ACH Check for Vendor 1597:
3117 Jill Hutmacher 09/04/2015ACH
09022015-JH August 2015 Expense Report August 2015 Expense Report 3.36
09022015-JH August 2015 Expense Report August 2015 Expense Report 275.00
278.36Total for this ACH Check for Vendor 3117:
5648 Matthew Bachler 09/04/2015ACH
08282015-MB P&Z Training P&Z Training 225.00
225.00Total for this ACH Check for Vendor 5648:
ALPI Allegra Print & Imaging 09/04/2015ACH
144829 Dietl/Hanson Business Cards Dietl/Hanson Business Cards 144.07
144.07Total for this ACH Check for Vendor ALPI:
ANDL Anderberg 09/04/201545036
151587-01 Fall 2015 Rec Guide Fall 2015 Rec Guide 2,151.00
2,151.00Total for Check Number 45036:
0638 Bro-Tex, Inc 09/04/201545037
466911 Shop Supplies Shop Supplies 397.15
397.15Total for Check Number 45037:
0651 CDW Government, Inc.09/04/201545038
XG94735 Finance Technology Supplies Finance Technology Supplies 2,890.79
2,890.79Total for Check Number 45038:
0319 City of Roseville 09/04/201545039
09032015-CR 2016 Mack License & Registration 2016 Mack License & Registration 5,747.86
5,747.86Total for Check Number 45039:
1033 Comcast 09/04/201545040
44271-0815 August 2015 TV Services August 2015 TV Services 8.41
8.41Total for Check Number 45040:
3239 E.G. Rud & Sons, Inc., Land Surveying 09/04/201545041
Page 2AP Checks by Date - Detail by Check Date (9/11/2015 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
31289 Lake Valentine Road Trail (MVHS)Lake Valentine Road Trail (MVHS) 1,939.50
1,939.50Total for Check Number 45041:
IDAI Ideal Advertising, Inc 09/04/201545042
38857 Uniform Clothing Uniform Clothing 675.00
675.00Total for Check Number 45042:
1228 Jason Langlie 09/04/201545043
08312015-JL Reissue Jason Langlie Payroll Reissue Jason Langlie Payroll 185.40
185.40Total for Check Number 45043:
0214 LTG Power Equipment 09/04/201545044
193893 PW Parts PW Parts 30.62
193949 PW Parts PW Parts 30.66
61.28Total for Check Number 45044:
COMT Minnesota Department of Transportation 09/04/201545045
P00004677 Round Lake Road Expenses Round Lake Road Expenses 432.44
432.44Total for Check Number 45045:
5592 NovaCare Rehabilitation 09/04/201545046
841445895 HR Procedures HR Procedures 110.00
110.00Total for Check Number 45046:
6252 Office Depot 09/04/201545047
1824190631 Office Supplies Office Supplies 70.67
70.67Total for Check Number 45047:
0811 Ramsey County 09/04/201545048
PUBW-014818 July 2015 Fuel Purchase July 2015 Fuel Purchase 4,464.57
PUBW-014837 July 2015 Parts Purchase July 2015 Equipment Services 1,541.33
PUBW-014837 July 2015 Equipment Services July 2015 Equipment Services 902.00
6,907.90Total for Check Number 45048:
1161 Valley-Rich Co., Inc.09/04/201545049
21851 Watermain Repair Watermain Repair 4,528.14
4,528.14Total for Check Number 45049:
30,558.22Total for 9/4/2015:
0192 Grainger, Inc 09/11/2015ACH
9817079610 PW Parts PW Parts 274.56
9819797623 PW Parts PW Parts 81.00
355.56Total for this ACH Check for Vendor 0192:
0285 Xcel Energy 09/11/2015ACH
468608054 June/August 2015 City Hall Electric Bill June/August 2015 City Hall Electric Bill 1,966.17
1,966.17Total for this ACH Check for Vendor 0285:
0382 ICMA Retirement Trust - 106944 09/11/2015ACH
Page 3AP Checks by Date - Detail by Check Date (9/11/2015 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
PR Batch 00100.09.2015 ICMA Employee Percent 401PR Batch 00100.09.2015 ICMA Employee Percent 401 263.83
PR Batch 00100.09.2015 ICMA Employer Percent 401PR Batch 00100.09.2015 ICMA Employer Percent 401 304.42
568.25Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 09/11/2015ACH
PR Batch 00100.09.2015 ICMA Employee DeductionPR Batch 00100.09.2015 ICMA Employee Deduction 1,468.08
PR Batch 00100.09.2015 ICMA Employee PercentPR Batch 00100.09.2015 ICMA Employee Percent 555.20
2,023.28Total for this ACH Check for Vendor 0387:
0453 Continental Research Corp.09/11/2015ACH
424278-CRC-1 PW Parts PW Parts 875.00
875.00Total for this ACH Check for Vendor 0453:
1041 Aaron Thelen 09/11/2015ACH
09082015-AT 8/25-9/2 Mileage Reimbursement 8/25-9/2 Mileage Reimbursement 8.40
8.40Total for this ACH Check for Vendor 1041:
1330 MN CLN SERVICES LLC 09/11/2015ACH
0915NN01 August 2015 Cleaning August 2015 Cleaning 1,478.75
1,478.75Total for this ACH Check for Vendor 1330:
4889 Community Footworks 09/11/2015ACH
09022015-CF September 2015 Foot Clinic September 2015 Foot Clinic 326.40
326.40Total for this ACH Check for Vendor 4889:
5025 Sara Grant 09/11/2015ACH
09082015-SG 7/22-8/12 Mileage Reimbursement 7/22-8/12 Mileage Reimbursement 89.60
89.60Total for this ACH Check for Vendor 5025:
6060 Batteries Plus 09/11/2015ACH
029-561703 PW Parts PW Parts 97.50
97.50Total for this ACH Check for Vendor 6060:
ALPI Allegra Print & Imaging 09/11/2015ACH
145028 Aug/Sept 2015 Newsletter & PAFR Aug/Sept 2015 Newsletter & PAFR 216.44
145028 Aug/Sept 2015 Newsletter & PAFR Aug/Sept 2015 Newsletter & PAFR 216.44
145028 Aug/Sept 2015 Newsletter & PAFR Aug/Sept 2015 Newsletter & PAFR 216.44
145028 Aug/Sept 2015 Newsletter & PAFR Aug/Sept 2015 Newsletter & PAFR 216.44
145028 Aug/Sept 2015 Newsletter & PAFR Aug/Sept 2015 Newsletter & PAFR 216.43
145028 Aug/Sept 2015 Newsletter & PAFR Aug/Sept 2015 Newsletter & PAFR 1,575.44
2,657.63Total for this ACH Check for Vendor ALPI:
HANSJ Julie Hanson 09/11/2015ACH
09102015-JH 9/3 Mileage Reimbursement 9/3 Mileage Reimbursement 13.23
13.23Total for this ACH Check for Vendor HANSJ:
2129 Elfering & Associates 09/11/2015ACH
2146 2015 PMP Venus/Crystal August 2015 Expenses 2015 PMP Venus/Crystal August 2015 Expenses 75,620.00
2147 2015 PMP Noble/Grant August 2015 Expenses 2015 PMP Noble/Grant August 2015 Expenses 12,510.00
2148 County Road E August 2015 Expenses County Road E August 2015 Expenses 14,837.50
102,967.50Total for this ACH Check for Vendor 2129:
Page 4AP Checks by Date - Detail by Check Date (9/11/2015 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0600 315800-NCPERS Minnesota 09/11/201545050
3158915 August 2015 Payroll Deductions August 2015 Payroll Deductions 64.00
64.00Total for Check Number 45050:
2597 AARP 09/11/201545051
09082015-AARP September 2015 AARP Class September 2015 AARP Class 245.00
245.00Total for Check Number 45051:
6047 Avesis Third Party Administrators, Inc 09/11/201545052
15J5984-IN September 2015 Vision September 2015 Vision 10.86
10.86Total for Check Number 45052:
5634 Challenger Sports 09/11/201545053
0006689-IN 2015 Summer Soccer Camp 2015 Summer Soccer Camp 592.00
592.00Total for Check Number 45053:
0317 City of Roseville-Parks & Recreation 09/11/201545054
081715 City Field Trip Reimbursement City Field Trip Reimbursement 261.50
261.50Total for Check Number 45054:
0337 D-Rock Center Landscape Supply 09/11/201545055
2354 Parks Supplies Parks Supplies 75.00
3077 Parks Supplies Parks Supplies 75.00
150.00Total for Check Number 45055:
4470 GLTC Premium Payments 09/11/201545056
1581784 September 2015 Long Term Care September 2015 Long Term Care 187.44
187.44Total for Check Number 45056:
HEPC Hewlett Packard Company 09/11/201545057
56267904 P&Z Technology Expenses P&Z Technology Expenses 1,042.00
1,042.00Total for Check Number 45057:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 09/11/201545058
09152015-IUOE October 2015 PW Insurance October 2015 PW Insurance 1,200.00
1,200.00Total for Check Number 45058:
0210 Kath Fuel Oil Service 09/11/201545059
522859 PW Parts PW Parts 117.00
117.00Total for Check Number 45059:
0222 League of Minnesota Cities 09/11/201545060
08312015-MMA 2015 Membership Dues 2015 Membership Dues 30.00
30.00Total for Check Number 45060:
0557 David Leiser 09/11/201545061
09032015-DL 2015 BB Camp K-9th Grades 2015 BB Camp K-9th Grades 4,139.20
4,139.20Total for Check Number 45061:
2982 Dorothy Masterman 09/11/201545062
09012015-DM Computer 101 Refund Computer 101 Refund 45.00
Page 5AP Checks by Date - Detail by Check Date (9/11/2015 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
45.00Total for Check Number 45062:
0242 Met Council Environ. Service-SAC 09/11/201545063
09092015-SAC August 2015 SAC Payment August 2015 SAC Payment 7,380.45
7,380.45Total for Check Number 45063:
6073 Northstar Inspection Service, Inc 09/11/201545064
08312015-NIS August 2015 Inspection Services August 2015 Inspection Services 520.00
520.00Total for Check Number 45064:
0155 Office of MN IT Services 09/11/201545065
W15070686 July 2015 Phone Bill July 2015 Phone Bill 716.33
716.33Total for Check Number 45065:
1074 Precision Landscape & Tree 09/11/201545066
2179 1388 Colleen Ave Tree Removal 1388 Colleen Ave Tree Removal 360.58
360.58Total for Check Number 45066:
2180 Redstone Construction Inc 09/11/201545067
2015-00297 2015-00297 Water Meter Refund 2015-00297 Water Meter Refund 982.29
982.29Total for Check Number 45067:
1387 Standard Insurance Company 09/11/201545068
147490-0915 September 2015 STD/LTD/Life Insurance September 2015 STD/LTD/Life Insurance 1,701.94
1,701.94Total for Check Number 45068:
0327 Staples Business Advantage 09/11/201545069
3274556295 Office Supplies Office Supplies 17.69
3274621562 Office Supplies Office Supplies 267.66
285.35Total for Check Number 45069:
0576 TimeSaver Off Site Secretarial 09/11/201545070
M21520 8/3 JDA, 8/5 Plan Com, 8/10 CC Mtg 8/3 JDA, 8/5 Plan Com, 8/10 CC Mtg 133.00
M21520 8/3 JDA, 8/5 Plan Com, 8/10 CC Mtg 8/3 JDA, 8/5 Plan Com, 8/10 CC Mtg 160.50
M21520 8/3 JDA, 8/5 Plan Com, 8/10 CC Mtg 8/3 JDA, 8/5 Plan Com, 8/10 CC Mtg 133.00
426.50Total for Check Number 45070:
9755 Verizon Networkfleet Inc 09/11/201545071
INVE0084874 PW Technology Expenses PW Technology Expenses 1,351.53
INVEX0085680 PW Technology Expenses PW Technology Expenses 34.03
1,385.56Total for Check Number 45071:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 09/11/201545072
09.15.2015-IUOE October 2015 PW Insurance October 2015 PW Insurance 8,480.00
8,480.00Total for Check Number 45072:
8081 Kimley-Horn and Associates, Inc 09/11/201545073
6874422 June 2015 TCAAP Services June 2015 TCAAP Services 6,007.60
6874422 June 2015 TCAAP Services June 2015 TCAAP Services 7,052.40
13,060.00Total for Check Number 45073:
Page 6AP Checks by Date - Detail by Check Date (9/11/2015 6:55 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0222 League of Minnesota Cities 09/11/201545074
221203 2015 Membership Dues 2015 Membership Dues 9,069.00
9,069.00Total for Check Number 45074:
0282 Republic Services #899 09/11/201545075
0899-002724033 August 2015 Recycling Costs August 2015 Recycling Costs 7,568.94
7,568.94Total for Check Number 45075:
173,448.21Total for 9/11/2015:
Report Total (64 checks): 207,613.12
Page 7AP Checks by Date - Detail by Check Date (9/11/2015 6:55 AM)
Page 1 of 1
DATE: September 14, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: County Road E/Pine Tree Drive Improvements
Payment #5
Requested Action
Approve Payment #5 to Park Construction, Inc., in the amount of $547,209.54 for the County
Road E/Pine Tree Drive Improvements.
Background
The City Council awarded the County Road E/Pine Tree Drive Improvements to Park
Construction, Inc., on February 9, 2015, in the amount of $1,349,913.06.
Discussion
This fifth pay request is primarily for concrete work (curb/gutter and sidewalk), milling of the
existing pavement and wear course paving. The pay request is in the amount of $547,209.54 after
total retainage of $75,572.35.
Financial Implications
Approximately eighty-seven percent of the construction cost is being funded by Ramsey County
through a Cooperative Agreement. The remaining construction cost is being funded by
Municipal State Aid funds and assessments to the benefitted properties.
Attachments
Attachment A: Payment Estimate #5
CONSENT ITEM – 6C
MEMORANDUM
Page 1 of 2
DATE: September 14, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John Anderson, Assistant City Engineer
SUBJECT: 2015 Pavement Management Program (PMP)
Pay Estimate #4
Requested Action
Approve Payment #4 to Valley Paving, Inc. in the amount of $606,298.08 for the 2015 PMP
Improvements.
Background
The City Council awarded the 2015 PMP Improvements to Valley Paving, Inc. on May 4, 2015,
in the amount of $3,826,471.88.
Discussion
This fourth pay request includes work through August 28, 2015. Five percent is being withheld
from the work completed according to the contract documents. The payment is in the amount of
$606,298.08. Major items of work for this payment are:
road excavation/granular fill (Venus/Crystal)
water main replacement (Venus/Crystal)
concrete curb and gutter (Venus/Crystal)
CONSENT ITEM – 6D
MEMORANDUM
Page 2 of 2
Financial Implications
The following breakdown shows the funding sources and the amounts for Payment #4
Funding Source Amount
PIR $362,202.47
Surface Water Management $ 107,314.76
Water Utility $ 127,261.97
Sanitary Sewer Utility $ 9,518.88
Total $606,298.08
Attachments
Attachment A: Payment Estimate #4
CONSENT ITEM – 6E
MEMORANDUM
DATE: September 14, 2015
TO: Honorable Mayor and City Council
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Accept Public Works Director/City Engineer’s Retirement
Background
The City Administrator has received a letter from Terry Maurer, Public Works Director/City Engineer,
announcing his intent to retire from the City on October 2, 2015.
Staff Recommendation
Motion to accept Terry Maurer’s retirement from the City of Arden Hills as the Public Works Director/City
Engineer effective October 2, 2015, per the attached letter dated September 2, 2015.
Attachments
Attachment A: Memo from Terry Maurer to Patrick Klaers dated September 2, 2015
September 2, 2015
Mr. Patrick Klaers
City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Dear Pat,
have decided to retire as of October 2, 2015. Please consider this my notice to end my
employment with the City of Arden Hills.
It has been a pleasure working for you. Thank you for the opportunity.
Sincerely,
Terry Maurer
DATE: September 14, 2015
TO: City Councilmembers
Patrick Klaers, City Administrator
FROM: Mayor Grant
SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for
Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek
Commons (TCAAP) development.
PUBLIC HEARING – 8A
MEMORANDUM
PUBLIC HEARING – 8B
MEMORANDUM
DATE: September 14, 2015
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Susan Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Background:
Delinquent utility amounts are certified to Ramsey County quarterly.
A list of utility accounts with a delinquent balance was compiled and notices dated August 6,
2015, were mailed. These customers were informed of their delinquent status and were asked to
make payment of the delinquent balance by September 2, 2015. Utility accounts with an unpaid
delinquent balance after September 2, 2015, would be certified to Ramsey County to be added to
property taxes payable in 2016. The certification amount is equal to the unpaid delinquent
balance plus an eight percent penalty.
A list of remaining delinquent utility accounts, as of September 10, 2015, is attached. The City
will request that Ramsey County levy the delinquent balances against the respective properties.
Recommended Action:
Motion to approve Resolution 2015-040 certifying the attached list of delinquent utility accounts
to Ramsey County.
Attachments
Attachment A: Resolution No. 2015-040
Attachment B: List of Delinquent Utility Accounts
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2015-040
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS, notices have been duly mailed as required by law; and
WHEREAS, said proposed assessments have at all times since their filling been open
for public inspection, and an opportunity has been given to all interest parties to present
objections if any, to the proposed assessments; and
WHEREAS, there were no oral or written objections received.
1. The amounts so calculated and set forth in said notices are hereby levied against
the respective parcels of land described therein, and
2. The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive
of any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2015, payable in 2016:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14th DAY OF SEPTEMBER, 2015.
____________________________________
ATTEST: David Grant, Mayor
__________________________________________
Amy Dietl, City Clerk
PID Account No
Prior
Cert Customer Name Property Address
Utility
Arrears 8% Cert Fee
Total
Certified
223023340051 000147‐000 X William & Pam Ross 4123 Norma Circle 200.37 16.03 216.40
223023340011 000171‐000 X Mary J Mathews Redden 1365 Eide Circle 285.38 22.83 308.21
223023340036 000231‐000 X Mary Beuning 4101 Hamline Avenue N 296.26 23.70 319.96
223023240275 000290‐000 Victoria DelCastillo 4442 Arden View Court 239.34 19.15 258.49
223023240278 000293‐000 X Thomas Simon 4445 Arden View Court 667.25 53.38 720.63
223023240335 000366‐000 David Christoffersen 4334 Arden View Court 57.31 4.58 61.89
223023240326 000375‐000 X Jane Larson 4370 Arden View Court 154.44 12.36 166.80
223023210063 000443‐000 X Brian & Amy Sopcinski 1400 Arden View Drive 181.07 14.49 195.56
223023120013 000569‐000 X Robert & Sherrie Besser 1307 Karth Lake Circle 236.68 18.93 255.61
223023110063 000572‐000 X John Berg 4510 Pleasant Drive 241.85 19.35 261.20
223023340047 000602‐000 X Gregory Wagner 4101 Gale Circle 158.16 12.65 170.81
223023310019 000759‐000 X Daniel Yaman 1423 Colleen Avenue 228.00 18.24 246.24
223023420032 000777‐000 X Maxine & Karl Oelker 1286 Wyncrest Lane 216.83 17.35 234.18
223023320035 000860‐000 X Patrick & Bonnie Haik 1550 Briarknoll Circle 163.98 13.12 177.10
283023130051 001065‐000 Angela Hames 1812 Venus Avenue 172.86 13.83 186.69
283023240021 001082‐000 X Richard & Sandra Malecha 1822 Venus Avenue 251.71 20.14 271.85
283023140004 001198‐000 Doris Canniff 3946 Glenview Avenue 110.88 8.87 119.75
283023120007 001199‐000 Howard Vander Wyst 1716 Lake Valentine Road 276.40 22.11 298.51
283023440033 001227‐000 Kevin & Shauna Schroeder‐Frey 1636 Oak Avenue 176.39 14.11 190.50
283023330041 001253‐000 Norman Rosenkranz 3650 Cleveland Avenue N 148.22 11.86 160.08
283023330013 001255‐000 X Joseph Mauricio 2027 Thom Drive 174.65 13.97 188.62
213023140006 001271‐000 X Caren Cushing 4401 Old Highway 10 110.88 8.87 119.75
213023140007 001276‐000 X Joan Carlson 4375 Old Highway 10 110.88 8.87 119.75
163023340015 001285‐000 X Wayne Erickson 4627 Highway 10 170.80 13.66 184.46
283023410038 001344‐000 X Paul Markegard 3757 McCracken Lane 235.02 18.80 253.82
283023440022 001441‐000 X Paul & Jennifer Harrington 1683 Chatham Avenue 323.86 25.91 349.77
273023340029 001477‐000 X Margaret Brunner 1387 County Road E W 174.81 13.98 188.79
273023340019 001496‐000 Todd & Cindy Lundeen 1414 Arden Oaks Drive 166.69 13.34 180.03
333023110036 001551‐000 X Dave Moberg 1611 Lake Johanna Blvd 238.05 19.04 257.09
283023120052 001575‐000 X Gene Erickson 1761 Lake Valentine Road 166.07 13.29 179.36
213023410051 001584‐000 X Mary Fresonke 1681 Brueberry Lane 149.40 11.95 161.35
283023120048 001602‐000 X Scott Heineman 1707 Valentine Avenue 172.34 13.79 186.13
343023330018 001639‐000 Tim Ronchak 1516 Edgewater Avenue 163.85 13.11 176.96
343023330030 001640‐000 T & M Albertson 1543 Glenhill Road 150.93 12.07 163.00
343023330050 001671‐000 X Renae Peterschick 3130 Ridgewood Road 149.44 11.96 161.40
333023430022 001790‐000 Al & Sharon Mason 3208 Shorewood Drive 154.12 12.33 166.45
343023410055 001808‐000 X Christopher & Ann Whiting 1171 Carlton Drive 385.56 30.84 416.40
333023340020 001884‐000 X Michael Johnson 3223 Lake Johanna Blvd 196.85 15.75 212.60
343023410053 001887‐000 Timothy J Stowman 1191 Carlton Drive 171.02 13.68 184.70
333023120003 001893‐000 X Charles Mertensotto 3491 Lake Johanna Blvd 277.08 22.17 299.25
333023340066 001897‐000 X Todd Rose 1921 Glenpaul Avenue 210.05 16.80 226.85
343023310046 001898‐000 X Joann Kulman 1468 Bussard Court 110.88 8.87 119.75
343023210016 001920‐000 X Sharon Davies 1437 Arden Pl 170.39 13.63 184.02
343023430002 001933‐000 Curtis Larson 3240 Hamline Avenue N 132.96 10.64 143.60
333023420038 001969‐000 X Candace McCloskey 3290 Lake Johanna Blvd 197.91 15.83 213.74
333023340099 002028‐000 X Marc & Jenny Skowronek 1921 County Road D W 152.34 12.19 164.53
333023240032 002096‐000 X Courtney McCloskey 1876 Grant Road 197.06 15.76 212.82
343023420053 002098‐000 X David Neuberger 3330 Dunlap Street N 137.97 11.04 149.01
333023240094 002105‐000 X Gregory Weeks 1873 Stowe Avenue 168.92 13.51 182.43
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENT
RESOLUTION NO. 2015-040
SEPTEMBER 14, 2015
PID Account No
Prior
Cert Customer Name Property Address
Utility
Arrears 8% Cert Fee
Total
Certified
343023440077 002194‐000 X Todd & Jennifer Spalding 3205 Lexington Avenue N 161.78 12.94 174.72
333023240027 002204‐000 X Kimberly Berscheid 1840 Grant Road 169.58 13.57 183.15
343023440067 002244‐000 Hugh & Karla Bradley 3191 Lake Lane 247.51 19.80 267.31
343023230017 002369‐000 X Geraldine Hagen 1532 Arden Pl 162.41 12.99 175.40
343023140062 002397‐000 X Chad Eiswald 1150 Benton Way 198.01 15.84 213.85
333023320003 002476‐000 X Judie Prayfrock 1950 Stowe Avenue 366.76 29.34 396.10
333023330034 002487‐000 X Robert Morrissette 2028 Edgewater Avenue 159.69 12.78 172.47
333023240108 002512‐000 X Paul Trites 1850 Indian Pl 155.48 12.44 167.92
283023320045 002830‐000 X David Laurion LTD 3820 Cleveland Avenue N 60.51 4.84 65.35
283023310016 002879‐000 X Jeff & Kathy Smith 3786 Brighton Way 203.25 16.26 219.51
343023210049 003126‐000 Robert Ecker 1408 Forest Lane 115.05 9.20 124.25
223023240240 003444‐000 X Joseph Ordos 4412 Arden View Court 156.15 12.49 168.64
343023420040 003660‐000 X Bryan & Kristin Jones 1305 Tiller Lane 216.45 17.32 233.77
343023140009 003823‐000 Gricel Bermudez 1115 Benton Way 62.79 5.02 67.81
223023240283 003898‐000 X Mary Speggen 4463 Arden View Court 167.56 13.40 180.96
223023330015 004713‐000 X Dustin Foghe 4149 Norma Avenue 177.90 14.23 192.13
343023210059 005204‐000 X GW Agency LTD 3530 Glenarden Road 276.91 22.15 299.06
333023320008 005251‐000 Todd McDonald 2000 Stowe Avenue 255.12 20.41 275.53
223023210117 005368‐000 John Herber 1450 Arden View Drive 151.68 12.13 163.81
213023410028 006494‐000 Sandy Lange 1675 Brueberry Lane 170.37 13.63 184.00
223023240248 007082‐000 X Shardae Okeleye 4416 Arden View Court 160.08 12.81 172.89
283023330011 007090‐000 X Zdenek Kuhn 1971 Thom Drive 151.55 12.12 163.67
223023230016 007235‐000 X Karen J Braaten 1528 McClung Drive 194.92 15.59 210.51
343023330009 007398‐000 Tim & Judy Quesnell 1523 Edgewater Avenue 182.68 14.61 197.29
223023210086 008185‐000 Mark Wilson 1430 Arden View Drive 138.98 11.12 150.10
333023240019 008210‐000 X Sam Scott 1873 Grant Road 158.18 12.65 170.83
223023240264 008301‐000 Sandra Vatthauer 4441 Arden View Court 165.87 13.27 179.14
$14,571.38 $1,165.71 $15,737.09