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HomeMy WebLinkAbout10-12-15-R lt ,- II EN HILLS Approved: October 26, 2015 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 12,2015 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Mayor Grant declared it a non-holiday in order for the Council to conduct business. Mayor Grant stated that it was with deep regret that he needed to make the announcement to the public of the passing of Councilmember Robert Woodburn. He explained that Councilmember Woodburn passed away on Friday, October 2, 2015, after complications from a recent automobile accident. His thoughts and prayers are with the entire Woodburn family. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Dave McClung Absent: None Also present: Acting City Administrator and Director of Finance and Administrative Services Sue Iverson; Community Development Director Jill Hutmacher; Acting Public Works Director John Anderson; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holmes requested that Item 3A be pulled from the agenda and addressed at the October 26, 2015, City Council meeting. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. ARDEN HILLS CITY COUNCIL—OCTOBER 12, 2015 2 3. PUBLIC PRESENTATIONS A. Proclamation in Recognition of Sue Schroeder, Former Communications Committee Member This item was pulled from the agenda and will be addressed on October 26, 2015. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) Update Community Development Director Hutmacher stated that the Metropolitan Council has notified the City that its application for the TCAAP Comprehensive Plan Amendment (CPA) is complete. The TCAAP CPA will be reviewed by the Community Development Committee on October 19, 2015, and considered for approval by the Metropolitan Council on October 28, 2015. The 60-day review period for the Metropolitan Council expires on November 1, 2015. B. Joint Development Authority Update Community Development Director Hutmacher stated that the TCAAP Joint Development Authority met on Monday, October 5, 2015. JDA Attorney Mike Norton presented information on the quasi-judicial authority of the JDA and the procedures and standards required for that authority under Minnesota law. The presentation was part of ongoing discussions on JDA governance. Heather Worthington, JDA Administrative Director, provided an update on site activities. She noted that site remediation will be complete by the end of October. The County is moving forward with the purchase of the primer-tracer property for a solar array project, and the County Board will consider a Memorandum of Understanding with Xcel Energy at an upcoming meeting. Bids for the reconstruction of the County Road H interchange, including the Rice Creek remeander, are due in late October. C. Transportation Update Acting Public Works Director Anderson reported that the I-35W/County Road 96 bridge deck will be poured this week. He explained that County Road 96 will be closed beginning on October 21, 2015, for signal work and anticipated that the roadway will be open for traffic in early November. Acting Public Works Director Anderson stated that the deck for the County Road F bridge will be poured this week. He indicated that it is anticipated that the bridge will be open for traffic in early November. The City's trail work will continue in tandem with the bridge. Acting Public Works Director Anderson indicated that Phase III of the City's PMP project was curbed last week and will be paved later this week. Landscape work will be completed in the coming weeks. Lake Lane is scheduled to be curbed at the end of this week. ARDEN HILLS CITY COUNCIL—OCTOBER 12, 2015 3 Acting Public Works Director Anderson explained that the County would be completing some utility work at the intersection of Lexington Avenue and County Road F this fall and the road work would begin in the spring of 2016. Councilmember Holmes commented that she spoke with Robert Wentzel at the recent State of the City event and reported that Mr. Wentzel thanked the City for addressing all of his concerns. 5. APPROVAL OF MINUTES A. September 14, 2015, Regular City Council B. September 21, 2015, City Council Work Session C. September 28, 2015, Regular City Council MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the September 14, 2015, regular City Council meeting minutes, September 21, 2015, City Council work session minutes; and September 28, 2015, regular City Council meeting minutes as presented. The motion carried unanimously (4-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2015 Pavement Management Program (PMP) Pay Estimate#5 MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Mayor Grant stated that under the public hearing section, citizens have an opportunity to discuss ideas regarding the Rice Creek Commons (TCAAP) development. Mayor Grant opened the public hearing at 7:14 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:15 p.m. 9. NEW BUSINESS ARDEN HILLS CITY COUNCIL—OCTOBER 12, 2015 4 A. Advertise for Council Vacancy Acting City Administrator Iverson stated that due to the unexpected passing of Councilmember Robert Woodburn on October 2, 2015, a vacancy now exists on the City Council. This vacancy will need to be filled by Council appointment until an election is held. She indicated that since more than two years remain in the unexpired term, a special election will need to be held at the next regular City election. The appointed person shall serve until the qualification of a successor is elected at a special election to fill the unexpired portion of the term. Staff recommended that the Council adopt a resolution declaring the vacancy. Councilmember Holmes asked when the special election would be held. Acting City Administrator Iverson reported that the special election for the open Council position would be held in November of 2016. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adopt Resolution #2015-045 — Declaring a Vacancy of the City Council. Councilmember Holmes asked when the Council would be making an appointment for this position. Mayor Grant commented that the Council will be discussing the open position at its next work session and that he felt it would be a good idea to use the Arden Hills Notes, the City's website, and the Bulletin to publicize the vacancy. The motion carried (4-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Holmes reported that she has received a number of comments regarding the temporary stop signs at the intersection of County Road E2 and Snelling Avenue. She believed that residents wanted these stop signs to remain in place. She noted that she contacted Jim Tolaas at Ramsey County and he reported that the County would be completing a study to see if the stop signs could remain in place. Councilmember Holden requested an I& I update from staff. Councilmember Holden stated that she was receiving complaints from local business owners located near the Red Fox Road and Lexington Avenue intersection due to signal and traffic delays. She was in favor of discussing this intersection and the signals at a future meeting. ARDEN HILLS CITY COUNCIL—OCTOBER 12, 2015 5 Councilmember McClung was in favor of having Jim Tolaas address this matter with the City Council. Councilmember McClung commented that he received an email from the Fire Chief regarding a structure fire at a group home in a member City. He discussed the quick action that was taken by the duty crew to manage the situation. Councilmember McClung extended his condolences to the Woodburn family. He thanked former Mayor Woodburn for his years of dedicated service to the City of Arden Hills. Mayor Grant sent his condolences to the Robert Woodburn family as well. He appreciated Councilmember Woodburn's service to the community and stated that he will truly be missed. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adiourn. The motion carried unanimously (4-0). Mayor Grant adjourned the regular City Council meeting at 7:28 p.m. ,�" N f Amy Dietl 10 David Grant City Clerk Mayor