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11-16-15-WS
AGENDA ITEMS Draft Public Use Dedication Ordinance Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF 2016 Land Use Application Fees Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF B2/B3 Design Standards And Facade Transparency Amendment Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT A.PDF 2016 Fee Schedule Amy Dietl, City Clerk MEMO.PDF, ORDINANCE 2016 -001 - 2016 FEE SCHEDULE - APPENDIX A2.PDF Budget & CIP Sue Iverson, Acting City Administrator/Director of Finance and Admin Services Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF, MEMO.PDF, PROPOSED 2016 BUDGET.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Vacant Work Session City Council Agenda November 16, 2015 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. Documents: 1.E. Documents: 2. AGENDA ITEMSDraft Public Use Dedication OrdinanceJill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF2016 Land Use Application FeesJill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFB2/B3 Design Standards And Facade Transparency AmendmentJill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT A.PDF2016 Fee ScheduleAmy Dietl, City Clerk MEMO.PDF, ORDINANCE 2016 -001 - 2016 FEE SCHEDULE -APPENDIX A2.PDFBudget & CIPSue Iverson, Acting City Administrator/Director of Finance and Admin ServicesDave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF, MEMO.PDF, PROPOSED 2016 BUDGET.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungVacant Work Session City Council Agenda November 16, 20155:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents:1.E.Documents: 2. Page 1 of 3 DATE: November 16, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Draft Public Use Dedication Ordinance Requested Action The City Council is requested to review and provide comment on draft Ordinance 2015-006 which revises Section 1130.08 (Public Use Dedications) of the City Code. Summary City staff has been working with the City Attorney to update and revise the City’s park dedication ordinance in order to: Clarify requirements for park dedication throughout the City; Affirm park dedication requirements for redevelopment or reuse projects; Ensure that sufficient resources will be available for park development at TCAAP. The revised park dedication ordinance includes two requirements for subdivision or development approval – a land dedication requirement and a park development fee. The land dedication requirement enables the City to acquire land for park, trail, and open space purposes. The park development fee allows the City to collect fees for park development and capital improvements. At its discretion, the City may require subdividers or developers to satisfy the land dedication requirement or the park development fee or both. In redevelopment or reuse scenarios, the City may consider whether adequate land was conveyed or dedicated to the City at the time of previous development to meet the park and open space needs. If the City determ ines that adequate land was previously dedicated, the City could waive the land dedication requirement, but apply the park development fee to support capital improvements to the parks, trails, and open space system. AGENDA ITEM – 1A MEMORANDUM Page 2 of 3 Land Dedication Requirement The land dedication requirement enables the City to acquire land for park, trail, and open space purposes. The requirement for residential subdivision or development varies depending on density. Category Units Per Acre Percentage Park Dedication/Acres of Development Low Density Residential Up to 2.5 10 percent Medium Density Residential More than 2.5 to 8.0 15 percent High Density Residential More than 8.0 20 percent In commercial or industrial subdivisions, five percent of the gross area of the subdivision is required to be dedicated. For both residential and commercial development, a cash contribution in lieu of land dedication may be required at the discretion of the City based on the fair market value of the land that would otherwise be dedicated. Park Development Fee In addition to the land dedication requirements, the City may require a park development fee to support park capital improvements such as finished grading, ground cover, landscaping, recreational facilities and equipment, paving, and utilities. The City may proportionally reduce the park development fee where the subdivider or developer makes certain required park, trail, or open space improvements as described in the development agreement. The residential park development fee will be listed in the City’s fee schedule and updated regularly based on inflation in park construction costs. The commercial park development fee is five percent of the fair market value of the unimproved land. Analysis to Establish Amount of Park Development Fee In 2014, as a component of the TCAAP master planning process, staff evaluated existing park amenities in the developed portion of the City in comparison to the existing population. The City then projected the park amenities necessary to serve the anticipated TCAAP population. A list of basic park amenities (ballfields, picnic shelters, play equipment, etc.) to serve the TCAAP population was compiled. With this list of basic amenities, the City created sample park layouts to determine the amount of park land that would be needed to support the amenities. The list of additional amenities anticipated for TCAAP and the sample park layouts were discussed by the Park, Trails, and Recreation Committee (PTRC) on March 18, 2014, and April 15, 2014, and by the City Council at a work session meeting on April 21, 2014. Page 3 of 3 Following discussions by the PTRC and the City Council, the City contracted with HKGi to estimate park development costs. HKGi developed rough estimates that included site preparation, grading, landscaping, paving, picnic areas, and recreational amenities. Estimates were developed for identified parks in the Town, Creek, and Hill neighborhoods. The estimates did not include improvements along the east-west pedestrian corridor, the pocket park in the retail/office area, or any improvements within public rights-of-way or the natural resources corridor. The park cost estimates were provided to Stacie Kvilvang, Ehlers and Associates, the City’s financial advisor. Ms. Kvilvang was asked to calculate the amount of the park development fee based on the estimated costs and projected residential and commercial development. Ms. Kvilvang was asked to adjust the HKGi estimates based on 1) Ehlers’ experience with actual current park construction bids compared to estimates and 2) the need for upgraded or additional features above the basic amenities to meet the community’s vision. Please see the attached memo from Ms. Kvilvang for a detailed description of the park development fee calculation. Although the proposed park development fee was calculated based on estimated costs of TCAAP park development, the City believes that the park development fee is applicable to redevelopment and reuse projects in the developed portion of the City because the analysis reflects current park capital improvements costs regardless of the location of the improvements. Trail Connections In addition to the land dedication requirement and park development fee, the revised park dedication ordinance requires that when subdivisions occur adjacent to a trail identified in the City’s comprehensive plan, the subdivider or developer is responsible for providing connections from the subdivision to the City trail. Approval Schedule The City Attorney recommends that this policy be approved and implemented for any upcoming development or reuse projects. The public hearing is tentatively scheduled for the December 9, 2015, Planning Commission meeting. The City Council could consider approval of the ordinance at the December 14, 2015, regular City Council meeting. Attachment Memo, Stacie Kvilvang, Ehlers and Associates Draft Ordinance 2015-009, Public Use Dedications Memo To: Jill Hutmacher – Community Development Director From: Stacie Kvilvang Date: November 12, 2015 Subject: Park Dedication Fees You had requested we prepare an analysis of the fees to be generated based upon the proposed park dedication fee policy you are presenting to the City Council for their review and consideration. The fees are based upon the following unit counts and dedicated land requirement per the Master Plan approved by the City Council: Area Average Units/Acre Acres # Of Units NB1 2.5 11.5 29 NB2 4 53.3 213 NB3 6.75 35.8 242 NB4 8 16.1 129 NT 15 24.6 369 TC 45 10 450 TOTAL N/A 151.3 1,431 Area Average Units/Acre Acres Sq/Ft Office 65.3 Retail 29.3 Flex 73.2 TOTAL N/A 167.8 N/A GRAND TOTAL N/A 319.1 1,431 N/A N/A Since there has not been an agreement between the City and the County on (i) the County donating the land for the parks in the plan; (ii) the end developer donating the land for the parks; (iii) the City buying the park land from the County or end developer ; or (iv) a combination thereof, we analyzed the fee structure based upon all possibilities and how the policy is written. The policy states that the there are two fees for park dedication: 1. Land dedication; and 2. Park development Under the first, commercial/industrial development is required to donate 5% of the gross area of the land or the City can require, at its discretion, a fee be paid of 5% of the fair market value of the land. Residential has the same requirements, but the amount of land to be donated or fee to be charged ranges from 10% to 20%, based upon the density. Jill Hutmacher Park Dedication Fees November 12, 2015 Page 2 Under the second fee (park development), the residential fee is fixed and proposed to be a minimum of $2,900 per unit (updated annually based upon actual costs for park development) and the commercial/industrial developments are required to pay 5% of the fair market value of the land. The amount of land required for parks is 24 acres as noted in the table below and the overall cost of financing the estimated $7 million in improvements is approximately $8.2 million ($1.2 million in interest costs). To determine the cost of land acquisition we utilized the estimated land sale proceeds to determine the average acreage cost of the land, dependent upon where the land was located (i.e the cost of land based upon the t ype of housing or commercial development located adjacent to the proposed parks): Category # of Acres Cost Per Acre Total Cost Park Land - Hill 11.5 153,333$ 1,763,333$ Park Land - Creek 6.3 141,667$ 892,500$ Park Land - B 3.4 100,000$ 340,000$ Park Land - A 0.4 158,189$ 63,276$ Park Land - Town NH 2.4 147,750$ 354,600$ TOTAL ACRES 24 N/A 3,413,709$ Improvements & Financing Costs N/A N/A 8,206,135$ TOTAL COST N/A N/A 11,619,845$ Park Land, Improvement & Financing Costs As noted, the overall development of the parks (land acquisition and improvements) is approximately $11.6 million. It should be noted that these are estimates at this time and will need to be reviewed and revised as development actually moves forward. Based upon the unit count and acres required for park land, we analyzed the fee structure based upon the following three scenarios: 1. All land is donated and all development pays a park development fee 2. Residential land is donated, commercial pays a land dedication fee and both pay a park development fee; and 3. No land is donated and all development pays BOTH required fees Jill Hutmacher Park Dedication Fees November 12, 2015 Page 3 As noted in the table below, under Scenario 1 the City would have more land dedicated for parks than they require (park land dedication would be met by residential). Commercial land dedication doesn’t work since there are no sizable parks noted within these areas on the Master Plan and lack of land dedication fees paid by the commercial places an undue financial burden on the residential development. Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee # Of Units Per Unit Fee Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated NB1 0%135,000$ 3.10$ 1,552,500$ -$ 29 123,434$ 123,434$ 1.15 NB2 0%140,000$ 3.21$ 7,462,000$ -$ 213 915,346$ 915,346$ 8.00 NB3 0%150,000$ 3.44$ 5,370,000$ -$ 242 1,037,493$ 1,037,493$ 5.37 NB4 0%170,000$ 3.90$ 2,737,000$ -$ 129 552,986$ 552,986$ 2.42 NT 0%195,500$ 4.49$ 4,809,300$ -$ 369 1,584,253$ 1,584,253$ 4.92 TC 0%265,000$ 6.08$ 2,650,000$ -$ 450 1,932,016$ 1,932,016$ 2.00 TOTAL N/A N/A N/A 24,580,800$ -$ 1,431 4,293$ 6,145,530$ 6,145,530$ 23.85 Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee Total Land Value Fee as % of Land Value Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated Office 0%5%6.30$ 17,929,296$ -$ 17,929,296$ 896,465$ 896,465$ 3.27 Retail 0%5%7.00$ 8,934,156$ -$ 8,934,156$ 446,708$ 446,708$ 1.47 Flex 0%5%4.50$ 14,348,664$ -$ 14,348,664$ 717,433$ 717,433$ 3.66 TOTAL N/A N/A N/A 41,212,116$ -$ 41,212,116$ 5%2,060,606$ 2,060,606$ 8.39 GRAND TOTAL N/A 65,792,916$ -$ 8,206,135$ 8,206,135$ 32.24 4,293$ 5% Scenario 1 County or Developer Dedicates Land and Commercial/Industrial and Resdidential Pay Park Development Fee Land Dedication Fee Park Development Fee In addition, in order to receive $8.2 million in park development fees to pay for park improvements, the per unit fee paid by residential would be approximately $4,300. This is on the high end of fees (if not the highest) in the Metropolitan Area, thus possibly precluding or stunting residential development. Since the policy allows the City, at their discretion, to accept land dedication OR impose a land dedication fee, Scenario 2 better meets the City’s needs as noted below: Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee # Of Units Per Unit Fee Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated NB1 0%135,000$ 3.10$ 1,552,500$ -$ 29 83,375$ 83,375$ 1.15 NB2 0%140,000$ 3.21$ 7,462,000$ -$ 213 618,280$ 618,280$ 8.00 NB3 0%150,000$ 3.44$ 5,370,000$ -$ 242 700,785$ 700,785$ 5.37 NB4 0%170,000$ 3.90$ 2,737,000$ -$ 129 373,520$ 373,520$ 2.42 NT 0%195,500$ 4.49$ 4,809,300$ -$ 369 1,070,100$ 1,070,100$ 4.92 TC 0%265,000$ 6.08$ 2,650,000$ -$ 450 1,305,000$ 1,305,000$ 2.00 TOTAL N/A N/A N/A 24,580,800$ -$ 1,431 2,900$ 4,151,060$ 4,151,060$ 23.85 Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee Total Land Value Fee as % of Land Value Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated Office 5%5%6.30$ 17,929,296$ 896,465$ 17,929,296$ 896,465$ 1,792,930$ 0.00 Retail 5%5%7.00$ 8,934,156$ 446,708$ 8,934,156$ 446,708$ 893,416$ 0.00 Flex 5%5%4.50$ 14,348,664$ 717,433$ 14,348,664$ 717,433$ 1,434,866$ 0.00 TOTAL N/A N/A N/A 41,212,116$ 2,060,606$ 41,212,116$ 5%2,060,606$ 4,121,212$ 0.00 GRAND TOTAL N/A 2,060,606$ 6,211,666$ 8,272,272$ 23.85 2,900$ 5% Scenario 2 County or Developer Dedicates Residential Land, Commercial/Industrial Pays Land Dedication Fee and All Development Pays Park Development Fee Land Dedication Fee Park Development Fee As noted, the 24 acres required for parks is donated and the per unit fee for residential goes down to $2,900. This would cover the current park development estimate, but m ay be inadequate to fund special place making elements and/or increased costs in park development (City receives required $8.2 million for park improvements). Jill Hutmacher Park Dedication Fees November 12, 2015 Page 4 Finally, under Scenario 3, if we assume that the City is required to buy the park land, then they have discretion to charge BOTH fees to all development , which will generate sufficient funds to acquire the land and pay for the improvements. Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee # Of Units Per Unit Fee Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated NB1 10%135,000$ 3.10$ 1,552,500$ 155,250$ 29 83,375$ 238,625$ 0.00 NB2 15%140,000$ 3.21$ 7,462,000$ 1,119,300$ 213 618,280$ 1,737,580$ 0.00 NB3 15%150,000$ 3.44$ 5,370,000$ 805,500$ 242 700,785$ 1,506,285$ 0.00 NB4 15%170,000$ 3.90$ 2,737,000$ 410,550$ 129 373,520$ 784,070$ 0.00 NT 20%195,500$ 4.49$ 4,809,300$ 961,860$ 369 1,070,100$ 2,031,960$ 0.00 TC 20%265,000$ 6.08$ 2,650,000$ 530,000$ 450 1,305,000$ 1,835,000$ 0.00 TOTAL N/A N/A N/A 24,580,800$ 3,982,460$ 1,431 2,900$ 4,151,060$ 8,133,520$ 0.00 Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee Total Land Value Fee as % of Land Value Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated Office 5%274,568$ 6.30$ 17,929,296$ 896,465$ 17,929,296$ 896,465$ 1,792,930$ $0.00 Retail 5%100,000$ 7.00$ 8,934,156$ 446,708$ 8,934,156$ 446,708$ 893,416$ $0.00 Flex 5%100,000$ 4.50$ 14,348,664$ 717,433$ 14,348,664$ 717,433$ 1,434,866$ $0.00 TOTAL 5%N/A N/A 41,212,116$ 2,060,606$ 41,212,116$ 5%2,060,606$ 4,121,212$ $0.00 GRAND TOTAL 65,792,916$ 6,043,066$ 6,211,666$ 12,254,732$ 0.00 2,900$ 5% Scenario 3 County or Developer DOES NOT Provide Land and Development Pays Land Dedication Fee and Park Development Fee Land Dedication Fee Park Development Fee In summary, the City has the ability to preclude scenario 1 from happening due to how the ordinance is written in that the City, at its discretion, can require a land dedication fee in lieu of land dedication. Since the majority of the park land is located in and adjacent to the residential areas, this provides reason for the City to elect to use its discretion. Scenario 2 or 3 would both allow the City to capture the required fees needed to acquire and develop park land as noted in the table below. Scenario 1 Land Dedicated & Park Development Fee Paid 2 Land Dedicated & Park Development Fee Paid 3 City Buys the Land So Both Fees Imposed Park Dedication Fees 8,206,135$ 8,272,272$ 12,254,732$ Land Acquisition -$ 0 (3,413,709)$ Park Improvements (8,206,135)$ (8,206,135)$ (8,206,135)$ Over/(Under)-$ 66,136$ 634,887$ Per Unit Residential Fee 4,293$ 2,900$ 2,900$ Again, it should be noted that the cost of the park development and fees to be imposed are estimates at this time. They need to be continually refined and updated as time progresses, more firm costs for park development are received and actual land values are established. Please contact me at 651-697-8506 with any questions. 1 184087 ORDINANCE NO. 2015-009 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 11, SECTION 1130, OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 11 - Subdivisions, Section 1130 - Minimum Subdivision Design Standards, Subsection 1130.08 - Public Use Dedications, shall be amended in its entirety to read as follows: Section 1130.08 Public Use Dedications Subd. 1 Public Use Dedications Required. A. Pursuant to Minn. Stat. Section 462.358, Subd. 2b, except as otherwise provided in this section, the City requires all owners or developers, as a prerequisite to approval of a subdivision to convey to the City or dedicate to the public use a reasonable portion of any such proposal for public use as streets, roads, sewers, electric, gas, and water facilities, storm water drainage and holding areas or ponds and similar utilities and improvements, parks, recreational facilities, playgrounds, trails, wetlands, or open space, in such portions to be approved and acceptable to the City. B. As a condition of any conditional use permit or planned unit development under City Code Section 1355.06, the City may require as a term and condition of approval, the dedication of land or payment in lieu of dedication and park improvement fees if the project is determined to result in an increased demand for park land or park improvements. In establishing the amount required the Council will take into consideration land and facilities provided by the developer and previous payments or dedications. Subd. 2 Suitability of dedicated land. As determined by the City, land shall be reasonably suitable for its intended use and shall be at a location convenient to the people to be served. Factors used in evaluating the adequacy of proposed park and recreation areas shall include size, shape, topography, geology, hydrology, tree cover, access, and location. Subd. 3 Park, trails, and open space land dedication and development. This subsection is adopted for the purpose of providing for the recreation, health, and well-being of the public through the orderly development of an interconnected system of parks, trails, and open spaces. The City finds that the dedication and improvement requirements as defined in this subsection are necessary to meet the minimum needs for parks, trails, wetlands, and open spaces resulting from development subject to Section 1130.08. At its discretion, the City may require subdividers 2 184087 or developers to satisfy the land dedication requirement or the park development fee requirement, or both. In evaluating the land dedication and park development requirements for a specific application, the City may consider whether in conjunction with a previous subdivision an adequate area of land was conveyed or dedicated to the City to meet the minimum needs for parks, trails, wetlands, and open spaces resulting from the subject development proposal. A. Residential dedication. 1. In residential subdivisions where a land dedication is required, the following formula shall be used to determine the parkland dedication: Category Units Per Acre Percentage Park Dedication/Acres of Development Low Density Residential Up to 2.5 10 percent Medium Density Residential More than 2.5 to 8.0 15 percent High Density Residential More than 8.0 20 percent 2. A cash contribution in lieu of land dedication may be required at the discretion of the City. The cash payment shall be determined based on the fair market of the land that would otherwise be dedicated to the City. B. Commercial and industrial dedication. 1. In commercial or industrial subdivisions where a land dedication is required, the following formula shall be used to determine the parkland dedication: five (5) percent of the gross area of the subdivision. 2. A cash contribution in lieu of land dedication may be required at the discretion of the City. The cash contribution fee shall be five (5) percent of the fair market value of the unimproved land. C. Park development. In addition to the land dedication requirements as defined in this subsection, the City may require a park development fee for subdivisions subject to Section 1130.08 for the purpose of making certain improvements needed to develop parks, playgrounds, trails, and open spaces, including but not limited to finished grading, ground cover, landscaping, recreational facilities and equipment, paving, and utilities. The City may consider a proportionate reduction in the required park development fee in cases where the subdivider or developer commits to making certain required park, trail, or open space improvements within the subdivision area as agreed upon in the development agreement. 3 184087 1. Residential park development fee. In residential subdivisions where a park development fee is required, the City shall apply the fee on a per unit basis. The park development fee shall be established by ordinance on a regular basis. 2. Commercial and industrial park development fee. In commercial or industrial subdivisions where a park development fee is required, the fee shall be five (5) percent of the fair market value of the unimproved land. D. Trail connections. In cases where a subdivision borders a trail identified in the City’s comprehensive plan, the subdivider or developer shall be responsible for constructing trail improvements that provide connections from the subdivision area to this trail. The location and specifications of the trail connections shall be determined by the City Engineer and Community Development Director. E. Contribution combination. The City may, at its discretion, require the subdivider or developer to make a combination of cash and land dedication for parkland. Where a combination of land and cash dedication is made, the land dedicated will be deducted from the total park dedication land requirement, and the balance of required dedication acreage will be converted into a cash contribution in lieu of land dedication pursuant to the fair market value of the property in the subdivision. F. Miscellaneous requirements. The following requirements apply to all dedications or conveyances for park, playground, trails, or public open space purposes: 1. City staff recommendation. In each case City staff shall recommend to the City Council the total area and location of such land that should be conveyed or dedicated within the development for park, trails, or open space purposes, or whether a cash contribution in lieu of land dedication should be required. Such recommendation may take into consideration items such as the zoning classification of the land to be developed, the particular use proposed for such land, amenities to be provided and factors of density and site development as proposed by the developer. 2. Acquisition of sites proposed on official map or comprehensive plan. Where a proposed park, playground, trail, open space or other recreational area that has been indicated on the official map or comprehensive plan is located in whole or in part within a proposed subdivision, such proposed site shall be designated as such on the plat and be dedicated to the City. If the subdivider chooses not to dedicate an area in excess of the land required hereunder for such proposed public site, the City may consider acquiring the site through purchase or condemnation. 3. Calculating density. Land area conveyed or dedicated to the City shall not be used in calculating density requirements of the City Zoning Code and shall be in addition to and not in lieu of private open space requirements prescribed in the Zoning Code. 4. Park dedication and development fund. Cash contributions shall be deposited in a designated park dedication and development fund and shall only be used for the 4 184087 acquisition and development or improvement of parks, recreational facilities, playgrounds, trails, wetlands, or open space. 5. Fair Market Value. Fair market value shall be determined as of the time of filing the Final Plat in accordance with the following: (i) The City and developer may agree as to the fair market value; or (ii) The fair market value may be based upon a current appraisal submitted to the City by the subdivider at the subdivider’s expense. The appraisal shall be made by an appraiser who is an approved member of the SREA or MAI, or equivalent real estate appraisal societies. (iii) If the City disputes such appraisal, the City may, at the subdivider’s expense, obtain an appraisal of the property by a qualified real estate appraiser, which appraisal shall be conclusive evidence of the fair market value of the land. 6. Property being subdivided without an increase in the number of lots shall be exempt from park dedication requirements if similar requirements were satisfied in conjunction with an earlier subdivision. If the number of lots is increased, then the dedication shall be based on the additional lots created. 7. Any land required to be dedicated for park, trails, or open space purposes as defined in this section shall be conveyed to the City prior to the City’s release of the Final Plat for filing. 8. Cash contributions for land dedication or park improvements are to be calculated at the time of the Final Plat approval. The City may require the payment at the time of the Final Plat approval or at a later time under terms agreed upon in the development agreement. Delayed payment shall include interest at a rate set by the City. SECTION 2. This Ordinance shall be effective immediately upon its passage and publication according to law. PASSED and ADOPTED this _____ day of _______________, 20__, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Amy Dietl, City Clerk 5 184087 Published in the ____________________ on _______________, 2015. Page 1 of 3 DATE: November 16, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: 2016 Land Use Application Fees Requested Action The City Council is requested to review and provide comment on the proposed 2016 land use application fees. Summary City staff has completed an analysis of land use application fees. The purpose of the analysis is to: Compare Arden Hills fees with comparable cities; Adjust fees to reflect actual City costs in reviewing and processing land use applications; and Establish fees for TCAAP land use applications that will fully compensate the City for staff review of JDA development applications. Fee Analysis For the fee analysis, City staff collected data from adjacent cities (Roseville, Mounds View, New Brighton, and Shoreview). Staff also collected data from “development” cities (Blaine, Woodbury, Bloomington, and Maple Grove). The development cities regularly process applications for large-scale residential and commercial projects similar in size and scope to what is anticipated at TCAAP. As shown in the attached comparison table, fees and how they are applied vary widely among cities. For example, some cities allow exceptions or adjustments to fees based on land use or zone. Arden Hills’ existing fees are generally within the range demonstrated by adjacent and development cities. AGENDA ITEM – 1B MEMORANDUM Page 2 of 3 Escrow-based Approach Some cities, such as Arden Hills, regularly require escrow payments with land use applications. Other cities require escrows only for large projects. The escrows support costs for the City Attorney, City Engineer, and any outside consultants. Small or rural cities with no on-staff planners usually use escrow to cover costs for planning consultants. During the fee study, two metropolitan cities were identified that use an escrow-based approach for their land use application fees. For both of these cities (Brooklyn Park and Plymouth), administrative fees are generally lower than in other cities. Planning staff hours and hearing notice costs, however, are applied to the escrow in addition to legal, engineering, and consulting costs. How escrows are applied vary between the two cities for planning cases needing multiple land use approvals. In Plymouth, if multiple approvals are sought, only the largest escrow is charged. In Brooklyn Park, an administrative fee and escrow is charged for each land use approval requested. This is similar to how Arden Hills currently charges fees in situations in which multiple land use approvals are requested. Staff contacted both Brooklyn Park and Plymouth to inquire about their experience with the escrow-based approach to application fees. Both cities reported that they had been using the escrow-based approach for several years and had no problems with administration. Developers did not complain about fees and generally understood that they were paying for services used. Staff Recommendation Staff recommends that Arden Hills adopt an escrow-based approach to land use application fees. The advantages of this approach are: A simplified fee structure is easier for developers to understand and for the City to administer; Small administrative fees cover overhead and support staff; Total fees are consistent with the City’s actual costs for review and processing of land use applications; For straightforward single-family (homeowner initiated) applications, the City Planner may reduce the escrow (not the administrative fee) to prevent upfront costs from being a barrier to reinvestment for residential property owners; The escrow-based approach provides an incentive for developers to submit complete and accurate application materials as that will limit staff review time; Fees will largely automatically adjust with inflation as the staff costs charged to escrow accounts will be adjusted annually; and Because the escrow-based approach fully accounts for City costs in land application review and processing, the same fees can be recommended for the JDA fee schedule. This will create an equitable relationship between TCAAP and non-TCAAP projects. Some challenges are presented by the escrow-based approach, but most can be mitigated or managed: Planning staff will need to track hours spent on each project. Engineering is already doing this. Page 3 of 3 Staff will need to monitor escrow accounts and notify applicants when they are less than twenty percent of their initial deposit. Planning and Finance staff will work cooperatively to implement an efficient monitoring procedure. Staff will need to work with businesses and developers to help them understand how to be efficient under the escrow-based system. The City Attorney has reviewed th e revised fee structure and does not have concerns with this approach. Red-lined and clean copies of the proposed land application fees are attached. Attachment Fee Analysis, October 2015 Proposed land use application fees, red-lined Proposed land use application fees, clean Land Use Application Fee Comparison October 2016 Adjacent Cities Development Cities Escrow Cities Arden Hills Roseville 4 Mounds View 10 New Brighton Shoreview 18,19 Blaine 21 Woodbury 24 Bloomington 27 Maple Grove Brooklyn Park 35,36 Plymouth 36,37,38 Preliminary Plat Administrative Fee 630 + 26/lot 550 400 475+119/acre 600+25/lot 600+30/lot 500+50/lot or unit 250; 700/800+90/lot 28 400+ 32 500 300 Escrow 1575 2500 minimum 5 5000 1000 4000 Final Plat Administrative Fee 525 + 26/lot 500 400 253 400+20/lot 400 500/1000 + 50 25 250; 400+20/lot 28 100 500 200/300 39 Escrow --5000 1000 2000/4000 40 Minor Subdivision Administrative Fee 473 650 minimum 5 350/700 11 263+77/lot 250 200 500 300 Escrow 1050 500 1000 2000 Rezoning Administrative Fee 630 650 500 1125 500 700 1000 1660 300/350+ 33 350 700 Escrow 1050 3000 1000 Comp Plan Amendment Administrative Fee 893 900 500 1125 600 700 1000 1660 500 350 200 Escrow 1050 5000 1000 1500 Variance Administrative Fee 315 350/450 6 200/400 12 304/774 14 200/400 20 200/400 22 300/500 26 310/610 29 175 100 150/200/300 41 Escrow 630 1000 - CUP/Amendment Administrative Fee 630/315 1 500/750 7 200/400 13 351/609 15 400 400 500 880 300 350 400/500/35 42 Escrow 630 1500 1000 IUP/Amendment Administrative Fee 630/315 1 650/200 8 400 253/573 16 400 400 500 420/250 30 350 400/500/35 43 Escrow 735 250 1000 PUD Master Plan Administrative Fee 630 400 750 769+/1187 17 600+25/lot 900 23 1000 830 500+ 34 350 300 Escrow 2100 2000 minimum 5 5000 1000 2000 Final PUD Administrative Fee 315 400 750 253 300 900 23 1000 1660 100 350 150 Escrow 630 2000 minimum 5 5000 1000 PUD Amendment Administrative Fee 630/315 1 400 400 253 300 900 23 1000 130/830 31 350 200/300 44 Escrow 2100 2000 minimum 5 5000 1000 2000 45 PUD Concept Administrative Fee 315 staff charge 300 500+20/acre 350 200 Escrow --2000 Vacation of Easement Administrative Fee 420 250 248 200 Escrow 630 Site Plan Review Administrative Fee 315 400 526 500 500 350 350 200 Escrow 630 5000 1000 2000 46 Zoning Code Amendment Administrative Fee 630 900 400 1125 500 500 1660 200 350 300 Escrow 1050 1000 1000 Zoning Letter Administrative Fee 53 2 staff charge 50 50 30 100 93 50 Escrow Arden Hills 1 $315 for Home Occupation or if no Site Plan Review is required 2 $53 + $53 per half hour of research time in excess of one hour 3 $53 for the first 1,000 square ft + $11 for each addl 1,000 sq ft or fraction thereof Roseville 4 For multiple requests, Roseville charges only for most expensive request 5 Higher escrow may be charged as warranted. Staff (engineering) time charged at hourly rate*1.9; $50 minimum/hr 6 $350 for residential/$450 for non-residential 7 $500 residential/$750 commercial 8 $650 for 1st request; $200 for extension 9 $150 residential/$300 commercial Mounds View 10 Mounds View requires escrow for consultants, attorney, and engineering fees. Park dedication fees are due at time of subdivision application 11 $350 for minor subdivision; $700 for major subdivision 12 $200 for R1 and R2; $400 all others 13 $200 for R1 to R2; $400 all others New Brighton 14 $304 for R1 & R2; $774 all other 15 $351 for res; $609 for non-res 16 $253 for res; $573 for non-res 17 $769 + $98/acre res; $1,187 non-res Shoreview 18 Shoreview collects escrows for consultant, engineering, and attorney fees for larger projects only 19 $1/address added mailing fee for notices related to actions by the applicant 20 $200 for res; $400 for non-res Blaine 21 All applications requiring a hearing must pay $32.14 for address labels. 22 $200 for SF; $400 all others 23 $500 credit towards building permit fees Woodbury 24 All application requiring hearings must pay a fee of $1.00/name 25 $500 10 lots or less residential + $50/lot/unit; $1000 more than 10 lots residential + $50/lot/unit; $1000 commercial + $50/acre 26 $300 residential/$500 all other Bloomington 27 Bloomington charges a hearing fee of $1.50 per address in excess of 100 addresses 28 Varies on Type 1, 2, or 3 Plat 29 310 for SF and 2Fam; 610 all others 30 420 initial/220 extensions 31 130 for minor revision to final plan/830 all other revisions Maple Grove 32 For residential - $400 + $10/lot OR $50/acre for MF; For non-res - $400 + $75/acre 33 $300 from R-A or R-1 + $20/acre to max of $700; $350 for all others + $20/acre to max of $650 34 $500 + $50/acre for non-res; $500 + $5/lot or unit for res Brooklyn Park 35 The same fees apply to amendments. 36 Cost of mailings, planning staff, consultants, and attorneys are applied to escrow. Escrow/fees are charged for each application. Plymouth 36 For multiple applications, only the largest escrow is collected. 37 Costs of city time and materials expended in reviewing and procesing an application will be charged against the escrow account and credited to city 38 When cash escrows are depleted to less than 10% of original amount, additional funds must be deposited as determined by city 39 $2,000 for 3 or fewer lots; $4,000 for 4 or more lots 40 $200 for 3 or fewer lots; $300 for 4 or more lots 41 $150 for subdivision code; $200 for 1- or 2-family lot; $300 all others 42 $400 for res; $500 non-res; $35 renewal 43 $200 for existing 1- or 2-family PUD; $300 all others 44 escrow for all PUD amendments except for existing 1- or 2-family PUDs 45 escrow for residential projects greater than 2 units and for projects within 200 feet of residential 46 $100 for new application; $35 for renewal Page 1 of 2 City of Arden Hills Proposed 2016 Land Use Application Fees VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. In addition to the application fee, all planning cases are subject to a minimum escrow fee to cover any consulting costs the City may incur. Additional charges may apply if the consulting costs exceed the escrow amount. The escrow may be waived, reduced, or increased by the City Planner on a project by project basis.) Description Escrow Fees Initial Application Fees Preliminary Plat Administrative Fee $500630.00 + $26.00 per lot Escrow $1,000575.00 Final Plat Administrative Fee $500525.00 + $26.00 per lot Escrow $1,000No charge Lot Split/Minor Subdivision (R-1 or R-2 only) Administrative Fee $350473.00 Escrow $1,0001,050.00 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $350630.00 Escrow $1,0001,050.00 Comprehensive Plan Amendment Administrative Fee $500893.00 Escrow $1,0001,050.00 Variance or Permitted Adjustment Administrative Fee $350315.00 Escrow $1,000630.00 Conditional Use or Interim Use Permit/CUP or IUP or Amendment Administrative Fee $350630.00; $315.00 for Home Occupation or if no Site Plan Review is required Escrow $1,000630.00 Interim Use Permit or Amendment Administrative Fee $630.00; $315.00 if no Site Plan Review is required Escrow $735.00 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $350630.00 Escrow $1,0002,100.00 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350315.00 Escrow $1,000630.00 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $350630.00; $315.00 if no Site Plan Review is required Escrow $1,000.002,100.00 Planned Unit Development Concept Review Administrative Fee $150315.00 Escrow $1,000No Charge Vacation of Easement Administrative Fee $150420.00 Escrow $1,000630.00 Site Plan Review Administrative Fee $350315.00 Page 2 of 2 Escrow $1,000630.00 City Code Amendment Administrative Fee $350630.00 Escrow $1,0001,050.00 Zoning Code or TRC Amendment Administrative Fee $350630.00 Escrow $1,0001,050.00 Zoning Letter Per half hourAdministrative Fee $6053.00 + $53.00 per half hour after one hour of staff research time Land Use Requests – Not Already Specified Administrative Fee (Escrow may also apply) $150210.00 Escrow $1,000 Zoning Permit – New Fence Construction or Expansion $65 53.00 for first 100 lineal feet + $11.00 each additional 100 lineal feet, or fraction thereof Zoning Permit – New Driveway Construction or Expansion $65 53.00 for first 1,000 square feet + $11.00 each additional 1,000 square feet, or fraction thereof Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $2511.00 Home Occupation I Permit No charge Home Occupation II Permit Administrative FeeConsulting fees and administrative escrow $150368.00 Escrow $500 Right-of-Way Permit Per Excavation $200184.00 Grading & Erosion Control Fees Administrative Fee $150158.00 Escrow $3,675 / acre Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative FeeCost of staff time to prepare appeal information $150105.00 Escrow $1,000 IX. Signs Initial Fee Per Sign $10053.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $2521.00 Temporary Signs $5053.00 Signs, Impoundment First Offense $5026.00 Signs, Impoundment Second Offense $7553.00 Signs, Impoundment Third Offense $150105.00 Page 1 of 2 City of Arden Hills Proposed 2016 Land Use Application Fees VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description Escrow Fees Initial Application Fees Preliminary Plat Administrative Fee $500 Escrow $1,000 Final Plat Administrative Fee $500 Escrow $1,000 Lot Split/Minor Subdivision (R-1 or R-2 only) Administrative Fee $350 Escrow $1,000 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $350 Escrow $1,000 Comprehensive Plan Amendment Administrative Fee $500 Escrow $1,000 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $350 Escrow $1,000 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $350 Escrow $1,000 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $1,000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $350 Escrow $1,000 Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $350 Escrow $1,000 City Code Amendment Administrative Fee $350 Escrow $1,000 Zoning Code or TRC Amendment Administrative Fee $350 Escrow $1,000 Zoning Letter Administrative Fee $60 Page 2 of 2 Land Use Requests – Not Already Specified Administrative Fee $150 Zoning Letter Escrow $1,000 Zoning Permit – New Fence Construction or Expansion $65 Zoning Permit – New Driveway Construction or Expansion $65 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Home Occupation I Permit Escrow $500 Right-of-Way Permit Grading & Erosion Control Fees Per Excavation $200 Administrative Fee $150 Escrow $3,675 / acre Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 IX. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 Page 1 of 2 DATE: November 16, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: B2/B3 Design Standards and Façade Transparency Amendment Requested Action The City Council is requested to provide direction regarding: 1. City Council consideration of the B2/B3 District Façade Transparency Zoning Code amendment, and 2. Inclusion of possible amendments to the B2/B3 Design Standards on the 2016 Planning Commission Work Plan. Summary The 2015 Planning Commission Work Plan includes a task to “clarify transparent vs non transparent coverage” in the B2 and B3 districts. On November 4, 2015, the Planning Commission held a public hearing and voted to recommend that the City Council approve the ordinance amendment (attached). At the September Planning Commission meeting when the transparency code amendment was discussed, Commissioners questioned whether additional amendments to the B2 and B3 zoning districts were needed and asked staff to get Council direction on that item. The Council briefly discussed the issue during Council comments at the September 21 work session meeting, but specific direction was not provided. Staff had intended to bring this issue forward as a discussion topic with the 2016 Work Plan. If Council consensus is to amend the B2 and B3 zoning standards, staff would recommend that a comprehensive review of the B2 and B3 districts be completed – looking at recent developments in Arden Hills and development patterns/zoning in peer cities. AGENDA ITEM – 1C MEMORANDUM Page 2 of 2 Discussion Questions 1. Does the City Council want to consider the approval of the Façade Transparency Code Amendment at its regular meeting on November 30, 2015, possibly as an interim measure until a more thorough review of the B2 and B3 District Design Standards can be completed? 2. Should a review of the B2 and B3 Design Standards be placed on the 2016 Planning Commission Work Plan, and should staff begin research on this topic in preparation for Planning Commission and City Council review in 2016? Attachment Proposed Amendments to Section 1325.05, Subd 8 (black-lined version) City of Arden Hills Chapter 13 - Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 1 of 9 Chapter 13 – Zoning Code Section 1325 - General Regulations 1325.05 Design Standards. The standards established in this section are designed to encourage a high standard of development by providing assurances that neighboring land uses and neighboring properties will be compatible. The standards shall also apply to all future development and shall apply to existing development where so stated. Before any applications for development or construction under the City Code are approved, it shall be determined that the proposal will be in conformance with these standards unless a deviation has been granted. It shall be the responsibility of the applicant to demonstrate such conformance. (revised 4/28/08) Subd. 8 Additional Design Standards for New Development, Redevelopment, and Modifications to Existing Sites in the B2 and B3 Districts. (revised 12/17/08) Unless preempted by the standards in this section, all other zoning provisions shall apply: A. Purpose and Intent. The purpose of these additional design standards is to promote a high level of architectural, landscaping, and site design in the business districts of Arden Hills. The City seeks to create a unified, harmonious, and high-quality environment to foster a distinct, positive, and successful image for the City. The criteria by which new development, redevelopment, and site modifications in the Districts shall be judged are as follows: 1. Consistency with provisions of the comprehensive plan and other guiding plans as amended from time to time; provisions of the zoning ordinance and subdivision ordinance; and all other applicable regulations. 2. Use of appropriate materials, lighting, textures, colors, and architectural and landscape forms to create a unified, high-quality design concept for each site that is compatible with adjacent and neighboring structures and functions. 3. Creation of unified site designs, each with a sense of internal order, that provide desirable environments for site users and visitors and the community as a whole and that consider all site elements. 4. Provision of safe and adequate access from public streets to sites giving ample consideration to the location and number of access points, the safety and convenience of merging and turning movements, and traffic management and mitigation. 5. Provision of on-site vehicular, bicycling, and pedestrian circulation by way of interior drives, parking areas, pathways, and walkways adequate to handle anticipated needs and to safety buffer pedestrians and cyclists from motor vehicles. Ample consideration shall be given to the width of interior drives, internal traffic movement and flow, City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 2 of 9 separation of pedestrian, cycling, automobile; and delivery traffic, and the safe, convenient, and practical arrangement of parking spaces. B. Application. The standards in this Section should apply only to the building or site elements being developed or altered (i.e. a proposal for changes to a building would be required to meet only those standards that pertain to buildings while changes to a parking area would be required to meet the standards for parking areas but not for buildings). The design standards shall be applied proportionately to the degree of change proposed. Upon recommendation from the Planning Commission, the City Council may waive specific design standards based on the scale of the project. The City Council shall make the final determination on the compatibility and consistency with the design standards. C. Architectural Style and Building Character. Evaluation of a project shall be based on the quality of its design and on its relationship to its surroundings. Site characteristics to be evaluated for this purpose include, but are not limited to, building and landscaping materials, colors, textures, shapes, massing, building components, height, roof-line, and setback. Monotony of design, both within projects and between projects and its surrounding, is prohibited. Variation in detail, form, and arrangement shall provide visual interest. (revised 11/25/13) D. Building Materials. Buildings shall be constructed of materials that are enduring, timeless, and well-detailed. Other new materials of equal or better quality to those listed may be approved by the Community Development Department. (revised 11/25/13) 1. At least seventy-five percent (75%) of the exterior building materials shall be of brick masonry, tile masonry, natural stone (or synthetic equivalent), decorative concrete plank, transparent glass or any combination thereof. (revised 11/25/13) 2. Trim and other accent or decorative features may be metal, wood, split faced block, EIFS, or stucco. Metals shall have a matte finish and have visible corner moldings and trim when used on exterior walls. EIFS shall be located at least twelve (12) feet above the ground line. (revised 11/25/13) 3. Undesirable materials shall include simulated brick, vinyl or aluminum siding, sheet or corrugated metal siding, plain concrete blocks or panels, brightly colored metal roofing or canopies, pre-cast tilt-up walls, mirrored or reflective glass, and materials that represent corporate colors or logos not in conformance with approved building materials. (revised 11/25/13) E. Building Design. The arrangement, massing, materials and colors shall work to create a high quality development that is responsive to City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 3 of 9 existing buildings, site features, and site design on adjoining sites in the district. (revised 11/25/13) 1. At least fifty percent (50%) of the largest building on each site shall be constructed at the front setback line. 2. Façade treatment shall be carried around all sides. Architectural elements such as, but not limited to, windows, shutters, awnings, doors, masonry exterior veneers, cornice detailing, window casings, and other architectural details should demonstrate consistency on all sides of the structure that are reasonably visible to the general public. Plain flat walls shall not be permitted when viewable from the public right-of-way or public areas. 3. To avoid long unbroken expanses and to increase visual interest from the street, buildings of more than 40 feet in width shall be divided into smaller increments (between 20 and 40 feet) through articulation of the facades to convey the impression of individually-constructed small storefronts or, in the case of housing, housing units. This can be achieved through the combination of the following techniques: a) The use of windows and doors; b) Façade modulation—stepping backward or forward or extending a portion of the façade; c) Vertical divisions into storefronts with separate display windows and entrances; d) Recesses and projections such as porches, dormers and bays that create shadows and add visual interest; e) Variation in the rooflines by using multiple roof and ridge lines perpendicular to one another, offsetting single roof lines, stepped roofs; f) Providing a lighting fixture, trellis, tree, or other landscape feature with each interval. 4. Awnings or overhangs shall be provided at the primary entryway and at all entrances fronting a public street to provide protection for pedestrians. Awnings shall be opaque so as not to create a glowing effect with lights under the awnings. Awnings shall be constructed of durable and protective material, and shall be properly maintained. Plastic or fiberglass awnings shall not be permitted. (revised 11/25/13) 5. Any multi-level building shall distinguish the ground floor level from the upper floors by use of any or a combination of these techniques: an intermediate cornice line, difference in building City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 4 of 9 materials or details, awnings trellis or arcade, special window details, or brick corbels or quoins. A strong base and top for multi-story buildings shall be established; middle layers shall be simpler. Detail shall be an integral part of the architecture rather than a series of applied elements. 6. Standardized corporate or franchise architecture identified with a particular chain shall be discouraged unless it is compatible with surrounding architecture and conforms to these design standards. (revised 11/25/13) 7. Entrances shall have convenient access to the street frontage and to parking serving the use. For those properties along County Road E, access to the street frontage shall be given priority where feasible. F. Window and Door Openings. (revised 11/25/13) 1. Commercial Façade Transparency. a) Fifty percent (50%) of all the first level building façades that fronts a public street shall be comprised made of transparent windows or doors in order to allow views of interior uses and activities. Transparency requirement may be waived by the City where privacy concerns warrant. (revised 11/25/13) b) Twenty percent (20%) of all other first level building facades that are reasonably visible from the public right of way shall be comprised of window or door openings. Simulated or opaque windows may be used on service areas. (revised 11/25/13) c) If the building is a one story design and the first floor elevation exceeds twelve (12) feet, then only the first twelve (12) feet shall be included in calculating the façade area. (revised 11/25/13) d) The City may consider a proportional reduction in the transparent window and door requirement on the public street façade if additional transparent glass is used on the remaining sides. (revised 11/25/13) 2. Residential Façade Transparency. At least Ttwenty percent (20%) of all residential building façades that front a public street shall be comprised of transparent windows or doors balcony/door openings in order to allow views of interior uses and activities. Opaque or tinted windows may be used to provide privacy. Transparency requirement may be waived by the City where privacy concerns warrant. (revised 11/25/13) 3. Configurations. The shape, size, and placement of windows and doors shall emphasize the intended organization and articulation City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 5 of 9 of the façade. Windows and doors shall be recessed at least one inch rather than being flush with the building façade. (revised 11/25/13) 4. Materials. Acceptable materials for window trim include anodized aluminum, steel, wood, and clad wood. Door trim shall be made of steel, wood, or clad wood. (revised 11/25/13) 5. For buildings with a use or function that does not readily allow windows (e.g. cooler or freezer areas, mechanical rooms, security areas, storage areas) the transparent window standards may be reduced at the discretion of the City Council. However, aesthetic interest must be provided by the use of upper level windows or architectural detailing that provides arches, patterning, recesses, and shadowing. Architectural detailing may include such things as change in materials, change in color and other significant visual relief provided in a manner or at intervals in keeping with the size, mass, and scale of the wall. (revised 11/25/13) G. Building Color. Building colors shall be muted. Recommended colors include browns, grays, tans, beiges, and dark or muted green, blues, and reds. Bright or brilliant colors and sharply contrasting colors may be used for only accent purposes occupying a maximum of five percent (5%) of building façades. (revised 11/25/13) H. Fences. Fences shall blend into the landscape, be compatible with other materials used on site, and be made of a material that minimizes corrosion. Finished and treated wood, brick, stone or wrought iron is encouraged. I. Signs. 1. Business signs shall be architecturally compatible with the style, materials, colors and details of the building. Signs shall be incorporated into the façades of the buildings rather than extending past the roof line and should not project more than twelve (12) inches beyond the plane of the façades. Retail business wall signs shall be located in a position above the front window that is located consistently among stores. (revised 11/25/13) 2. All other provisions in Chapter 12, Sign Code, shall apply. J. Site Furnishings and Seating Areas. 1. Site furnishings shall be provided based on the scale of the project. The site furnishings may be spread out on the site or clustered to provide a more formal area. Placing site furnishings near landscaped areas is encouraged. These areas may be shared by multiple tenants on a property or adjacent properties and may include tables, chairs, benches, plantings, and other outdoor amenities such City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 6 of 9 as a plaza. These areas shall be maintained for year round use. Creativity is highly encouraged. These spaces shall be connected to the sidewalk system. 2. Benches and decorative plantings shall be provided near the primary entrance of all buildings on a site. 3. Restaurants shall include a functional outdoor seating area with tables, chairs, plantings, and access to the restaurant. a) No outdoor seating shall be permitted in any portion of the public sidewalks where normal pedestrian traffic flow is obstructed. b) The outdoor seating area shall not be used for exterior storage when the area is not in use. (revised 11/25/13) c) These areas shall be distinguished with decorative fencing and/or plantings. K. Screening. 1. Trash and recycling equipment, materials, and containers shall be fully enclosed and integrated into the architecture of the buildings. 2. All mechanical equipment, whether roof-mounted or ground- mounted should be integrated into the architecture of the building. It shall be completely screened from the ground-level view of adjacent properties and public streets. Wood screening shall not be permitted. 3. Truck docks and delivery areas shall face away from the public street and shall be integrated into the architecture of the building. L. Landscaping. A minimum of one tree shall be placed along the right- of-way every forty (40) feet. The tree shall not interfere with the roadway and shall be on private property. (revised 11/25/13) M. Parking. 1. Placing parking between the street right-of-way and a building shall be discouraged. 2. No more than fifty percent (50%) of the parking on a site may be between buildings or in the side yards. 3. Sufficient parking shall be provided to accommodate the reasonable hourly peak on a given site. Shared parking is encouraged to reduce land devoted to parking. Hourly variations City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 7 of 9 among different types of land use may be considered when estimated parking demands. 4. Plantings shall be used to soften and shade parking lots and parking structures. Parking adjacent to streets should be screened from view with landscaping, including but not limited to trees, hedges, flowers and other bushes and/or decorative masonry walls. Berms shall be discouraged. (revised 11/25/13) 5. Parking lot islands shall be used to distribute large parking lots into separate areas. Parking lot islands shall be planted with trees or include infiltration basins and plantings. Entry drives shall be defined by trees and shrubs. (revised 11/25/13) 6. A concrete curb shall be provided around the periphery of all parking lots and access roads, except where the City Engineer determines that a curb would impede drainage. 7. Parking structures that are visible from off the site shall display an integration of building materials, form, and colors with the principal building. No signs other than directional signs shall be permitted on parking ramp facades. (revised 11/25/13) N. Traffic Study. A traffic study shall be required for all new developments, redevelopments, and significant modifications to existing sites unless waived by the City Council. O. Lighting. Exterior lighting shall be provided for the safety and convenience of occupants and visitors. 1. A lighting plan shall be submitted that shows location, type of illumination and design. A photometric analysis of site and building shall be submitted for City approval with all new construction or redevelopment projects. 2. Exterior lighting shall be consistent in type, design, scale, and color to create unity in the Districts. High-pressure sodium lighting and other similar types of lighting color may be required by the City to promote a unified lighting color throughout the Districts. Other lighting colors may be considered during the City review process. 3. Exterior lighting for parking lots and buildings shall not be excessive and shall be directed at their intended purposes. 4. Lighting under a gasoline station canopy shall not be directly visible from the street but shall be recessed into the canopy or otherwise shielded. City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 8 of 9 5. Light washing of buildings and accent lighting may be permitted through the City review process provided that it does not negatively impact residential areas or traffic safety and is complementary to the district as a whole. P. Pedestrian and Bicycle Circulation. Pedestrian and bicycle improvements shall be installed in accordance with the City of Arden Hills Comprehensive Plan and the local guiding plan and shall be in conformance with the following: 1. Site design shall facilitate pedestrian connections and mobility within and between buildings, sites, and uses by providing clear visual indicators through door placement, signage, striping, raised pathways, and integrating landscaping components. (revised 11/25/13) 2. An internal sidewalk system shall link the primary entrance of each building on site with the public sidewalk or trail network. In the event a building is subdivided into multiple separated tenant spaces, a sidewalk must link the primary entrance of each separated tenant space with the public sidewalk network. (revised 11/25/13) 3. Where there is new building construction or renovation where the renovation value is thirty percent (30%) or more of the pre-renovation value of the structure, a minimum six foot concrete sidewalk adjacent to or in all rights-of-way shall be provided. The location of the sidewalk shall be prescribed by the Public Works Director. The new sidewalks shall connect to sidewalks on adjacent properties if they exist. At the discretion of the City Council, the property owner may, in lieu of constructing the sidewalk, pay the City an amount equal to the cost of constructing the sidewalk to satisfy the obligations of this section. Said payment shall be used by the City to further maintain and construct the pathway system within the City. (revised 11/25/13) Q. Bicycle Parking. (adopted 11/25/13) 1. General Requirements. a) Bicycle parking may be provided using the following approaches: bicycle racks, bicycle lockers, or bicycle parking stations. b) Bicycle racks must support a bicycle frame at two locations and enable the frame and one or both wheels to be secured. The City requires that bicycle racks meet inverted “U”, ring-and-post, or comparable design standards. c) Bicycle racks or lockers must be securely anchored to a level, concrete or pavement surface. City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 9 of 9 2. Location Criteria. Bicycle parking shall be located in a safe, designated area and should be within fifty (50) feet of the primary building entrance. Bicycle racks shall be visible either from within the building or the public right-of-way. 3. Dimension Criteria. a) At least two (2) feet of clearance shall be provided from the centerline of each adjacent bicycle rack. b) An access aisle of at least five (5) feet shall be provided in each bicycle parking facility. c) Bicycle racks shall be at least twenty-four (24) inches from a wall to which they are parallel and thirty (30) inches from a wall which they are perpendicular. 2. Number of Required Bicycle Parking Spaces. For commercial uses, one bicycle parking space shall be provided for every twenty (20) automobile parking spaces. A minimum of two (2) parking spaces is required. R. Drainage/Water Management Plan: Stormwater management plans shall comply with Rule C: Stormwater Management Plans of the Rice Creek Watershed District Rules. (amended 04/27/15) S. Environmental Conservation and Sustainability. The City encourages the use of green materials and environmentally friendly construction and site design such as the use of pervious surfaces, green rooftops, energy efficient materials, LEED standards, and other green building techniques. Page 1 of 3 DATE: November 16, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Amy Dietl, City Clerk SUBJECT: 2016 Fee Schedule Background The City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning and zoning, utilities, business licenses, false alarms, utility fees, and other miscellaneous permits and penalties that are enforced by the City. Below is a brief recap of the fee schedule changes in recent years. Changes in 2011: Planning and Zoning o Final Planned Unit Development – administrative fee increased o Erosion control fee increased Utility use charges adjusted Residential surface water, commercial water, and commercial sanitary sewer and surface water fees increased Changes in 2012: Park and Recreation Fees o Youth Athletic Association field rental fees added o Adult/club intramural field rental added o Non-resident and non-profit pavilion fees increased Planning and Zoning o Final Plats o Comprehensive Plan Amendments o PUD Master Plans o Site Plan Reviews Utility Rates (including SAC and WAC) AGENDA ITEM – 1D MEMORANDUM Page 2 of 3 Changes in 2013: Five percent increase of all fees (except fees set by State Statute) Increased utility hookups, tobacco licenses, recycling, utility rates, and return check fees Building and construction fees added to fee schedule o State Statute 326B.153 o Electrical Permit Fee Schedule (set by the City’s electrical inspector) Adjustments to false alarms were made Changes in 2014: Changed utility billing rate language Waived picnic shelter fees and clarified room rental business hours Increased dangerous dog fee and added potentially dangerous dog fee Raised SAC rate to match the amount set by the Met Council Changes in 2015: Increased electrical fees by approximately six percent Increased utility rates by two percent Increased surface water charges by three percent Discussion Staff has reviewed the fee schedule and has also researched the “Municipal License and Permit Fee Survey” results on Metro Cities’ website to evaluate Arden Hills’ rates to those of other cities. Staff has found our City’s rates to be comparable to other cities. A few changes are being recommended and they are noted in red bold print on the attached 2016 Fee Schedule. A brief explanation of the reason for the changes is provided below. Administrative Staff received notice from Hillcrest Animal Hospital regarding an increase in impound and boarding fees effective January 1, 2016. The proposed increase in the two fees is found on page one of the fee schedule. Building Construction The State of Minnesota reduced the “fixed fee” for building permits from $5.00 to $1.00 effective July 1, 2015. As such, pages one and two of the fee schedule reflect that update by removing the dollar amount associated with the fee and simply referencing the State Statute. Miscellaneous Fees/Permits Minimal increases to the Rental Registration Fee and Rental Registration Penalty Fee (page nine) are proposed based on a comparison of the fees charged by surrounding cities. Park Development A new addition of a Park Development fee (actual fee amount to be determined at a later date) is proposed. This park dedication fee is found on page ten of the fee schedule. Page 3 of 3 Parks & Recreation The Parks & Recreation Coordinator reviewed the City’s current fees and is proposing several changes and/or increases to fees found on pages three and four. Planning and Zoning This section of the fee schedule will be discussed as Agenda Item 1B (2016 Land Use Application Fees). As such, this section found on pages four and fee of the fee schedule are greyed out on the red-lined copy for this discussion. Signs Staff researched adjacent cities and recommends changes to the fees found on page eight. The sign impoundment fees were increased to better reflect actual staff costs for removing signs. Utility Rates As in previous years, the utility rates and charges (i.e. SAC/WAC fees) proposed increase is 2%, and surface water charges per quarter is a 3% proposed increase. Requested Action Staff would like Council feedback on the proposed 2016 Fee Schedule. Attachment Attachment A: Redlined Version of Ordinance 2016-001 – Appendix A – 2016 Fee Schedule Page 1 of 10 City of Arden Hills Ordinance 2016-001 – Appendix A 2016 Fee Schedule I. Administrative Dogs/Cats – Licenses Two years (Pro-rated for second year @ $13.00) $26.00 Dogs/Cats – Duplicate Tags Each $6.50 Dogs/Cats – Boarding $19.00 22.00 per day Dogs/Cats – Impoundment Fee $44.00 50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – Minutes, City Council Meetings Annual $69.00 Copying – Minutes, Planning Commission Meetings Annual $56.00 Copying – Agendas, City Council Meetings Annual $14.00 Copying – Agendas, Planning Commission Meetings Annual $7.00 Copying – Agenda Packets, City Council Meetings Annual Cost based on per sheet, staff labor, and postage Copying – Agenda Packets, Planning Commission Annual Cost based on per sheet, staff labor, and postage Copying – General Any Size $0.25 per side Assessment Search $53.00 per half hour II. Building Construction Building Permits – Permit Fee Fees shall be based according to the 2011 State Statute 326B.153 and are determined by the City’s Building Official Building Permits – Plan Review Fee 65% of Building Permit Fee Building Permits – Re-inspection $40.00 Building Permits – Manufactured Home Location, Swimming Pools, and Demolition $55.00 + $5.00 State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation fee based on 2011 State Statute 326B.148 Page 2 of 10 State Surcharge – Fixed Fees $5.00 fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $40.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Non- Residential 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $40.00 Electrical Permits – Maximum Single Family Dwelling Fee $150.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $40.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Non- Residential 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 2011State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $40.00 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Page 3 of 10 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Per four two hour time block $8.00 25.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $21.00 40.00 per time block + applicable tax Ball Field Rental, Unlighted Per four two hour time block. Tournament fees are extra. $33.00 50.00 per time block + applicable tax Ball Field Rental, Lighted Per four two hour time block. Tournament fees are extra. $84.00 per time block + applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $525.00 per day + $105.00 200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $315.00 per day + $105.00 200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours $26.00 30.00 per hour + $105.00 200.00 damage deposit + key deposit + applicable tax Picnic Shelters Available for reservation $0 Picnic Pavilions – Resident Includes up to five picnic tables $53.00 65.00 per day + $105.00 200.00 damage deposit + $53.00 key deposit + applicable tax Picnic Pavilions – Non-Resident Includes up to five picnic tables $79.00 100.00 per day + $105.00 200.00 damage deposit + $53.00 key deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $26.00 35.00 per day + $105.00 200.00 damage deposit & $53.00 key deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $63.00 70.00 per day + $105.00 200.00 damage deposit & $53.00 key deposit Additional Picnic Tables For every two extra tables $5.00 10.00 + applicable tax Page 4 of 10 Community Garden Plot – One Plot Annual $34.00 36.00 + applicable tax Community Garden Plot – Second Plot Annual $17.00 18.00 + applicable tax Room Rental – City Hall, Community Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hour usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $63.00 Resident, For-profit: $74.00 Non-Resident, Non-profit: $105.00 Non-Resident, For-profit: $137.00 (+ applicable tax) Room Rental – City Hall, Small Conference Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hour usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $26.00 Resident, For-profit: $32.00 Non-Resident, Non-profit: $42.00 Non-Resident, For-profit: $53.00 (+ applicable tax) Room Rental – Damage Deposit Required $105.00 Equipment Rental – DVD, VCR, T.V. $11.00 + applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate fee even if submitted on the same application. In addition to the application fee, all planning cases are subject to a minimum escrow fee to cover any consulting costs the City may incur. Additional charges may apply if the consulting costs exceed the escrow amount. The escrow may be waived, reduced, or increased by the City Planner on a project by project basis.) Description Escrow Fees Initial Application Fees Preliminary Plat Administrative Fee $630.00 + $26.00 per lot Escrow $1,575.00 Final Plat Administrative Fee $525.00 + $26.00 per lot Escrow No charge Lot Split/Minor Subdivision Administrative Fee $473.00 Escrow $1,050.00 Rezoning Administrative Fee $630.00 Escrow $1,050.00 Comprehensive Plan Amendment Administrative Fee $893.00 Escrow $1,050.00 Variance Administrative Fee $315.00 Escrow $630.00 Conditional Use Permit or Amendment Administrative Fee $630.00; $315.00 for Home Occupation or if no Site Plan Review is required Escrow $630.00 This section of the fee schedule will be discussed as Agenda Item 1B (2016 Land Use Application Fees). Page 5 of 10 Interim Use Permit or Amendment Administrative Fee $630.00; $315.00 if no Site Plan Review is required Escrow $735.00 Planned Unit Development Master Plan Administrative Fee $630.00 Escrow $2,100.00 Final Planned Unit Development Administrative Fee $315.00 Escrow $630.00 Planned Unit Development Amendment Administrative Fee $630.00; $315.00 if no Site Plan Review is required Escrow $2,100.00 Planned Unit Development Concept Review Administrative Fee $315.00 Escrow No Charge Vacation of Easement Administrative Fee $420.00 Escrow $630.00 Site Plan Review Administrative Fee $315.00 Escrow $630.00 City Code Amendment Administrative Fee $630.00 Escrow $1,050.00 Zoning Code Amendment Administrative Fee $630.00 Escrow $1,050.00 Zoning Letter Per half hour $53.00 + $53.00 per half hour after one hour of staff research time Land Use Requests – Not Already Specified Administrative Fee (Escrow may also apply) $210.00 Zoning Permit – New Fence Construction or Expansion $53.00 for first 100 lineal feet + $11.00 each additional 100 lineal feet, or fraction thereof Zoning Permit – New Driveway Construction or Expansion $53.00 for first 1,000 square feet + $11.00 each additional 1,000 square feet, or fraction thereof Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $11.00 Home Occupation I Permit No charge Home Occupation II Permit Consulting fees and administrative escrow $368.00 Right-of-Way Permit Per Excavation $184.00 Grading & Erosion Control Fees Administrative Fee $158.00 Escrow $3,675 / acre Appeal of Administrative Zoning, Sign, or Subdivision Decisions Cost of staff time to prepare appeal information $105.00 VII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $40.00 Water Permits – Interior Plumbing, New Home $40.00 Water Turn On/Off, Temporary $40.00 Water Permanent Disconnect $215.00 Page 6 of 10 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $165.00 Restoration of Typical Road Mix Street $105.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Inspector Water Permits – Plan Check Fee Set by Inspector Water Permits – Re-inspection $40.00 Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 3/4” x 7 1/2” 5/8” x ¾” Meter Model 25 Standard Meter $390.00 Water Meter/Spacer Charges – 3/4” x 9” 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $480.00 502.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Water Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 per unit Sewer Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $40.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections $40.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 Page 7 of 10 Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month VIII. Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Casual Roadside Stands Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 per 1,000 square feet, or fraction thereof Page 8 of 10 Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge IX. Signs Initial Fee Per Sign $53.00 100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $21.00 25.00 Temporary Signs $53.00 50.00 Signs, Impoundment First Offense $26.00 50.00 Signs, Impoundment Second Offense $53.00 75.00 Signs, Impoundment Third Offense $105.00 150.00 X. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $55.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $105.00 Page 9 of 10 Tobacco Sales, Illegal Second Offense within 24 months $525.00 Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license + admin fine of $250 Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration Fee $42.00 45.00 per rental unit Rental Registration Penalty Fee $84.00 90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XI. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $60.00 per alarm False Alarm Over ten alarms $160.00 per alarm XII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XIII. Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $ 23.41 23.88 Meter Charge 1” Meter Size $ 56.56 57.69 Meter Charge 1.5” Meter Size $ 119.63 122.02 Meter Charge 2” Meter Size $ 192.73 196.58 Meter Charge 3” Meter Size $ 419.50 427.89 Meter Charge 4” Meter Size $ 628.85 641.43 Meter Charge 6” Meter Size $ 1047.50 1,068.45 Meter Charge 8” Meter Size $ 2111.68 2,153.91 Meter Charge 10” Meter Size $ 3001.30 3,061.33 Meter Charge 12” Meter Size $ 4257.34 Consumption: 1-10,000 gals. gallons $ 2.60 2.65 per 1,000 gallons (pro-rated) Consumption: 10,001-35,000 gals. gallons $ 3.38 3.45 per 1,000 gallons (pro-rated) Consumption: Over 35,000 gals. gallons $ 5.98 6.10 per 1,000 gallons (pro-rated) Water Test Fee set by MN State Health Dept $1.59 Sanitary Sewer Per Quarter: Base Charge – Single Family per lot $ 89.01 90.79 Base Charge – Multiple Family per dwelling $ 89.01 90.79 Page 10 of 10 Usage Over 15,000 gals. – Single Family/Multiple Family gallons $ 5.13 5.23 per 1,000 gallons (pro-rated) Sanitary Sewer – Commercial Apartment/Condominium gallons $ 5.55 5.66 per 1,000 gallons (pro-rated) Sanitary Sewer - Mobile Home per unit $ 96.27 98.20 Surface Water Per Quarter: Residential - Single Family per lot $ 13.87 14.29 Residential – Multiple Family per dwelling $ 17.98 18.52 Apartment / Condominium per acre $ 113.21 116.61 Industrial / Commercial per acre $ 176.76 182.06 Undeveloped per acre $ 20.80 21.42 Standby Per Quarter: Standby 1” Service Line or smaller $ 8.00 8.16 Standby 1.25” Service Line $ 11.55 11.78 Standby 1.5” Service Line $ 15.92 16.24 Standby 2” Service Line $ 24.32 24.81 Standby 3” Service Line $ 54.87 55.97 Standby 4” Service Line $ 97.85 99.81 Standby 6” Service Line $ 219.41 223.80 Standby 8” Service Line $ 390.48 398.29 Standby 10” Service Line $ 610.80 623.02 Standby 12” Service Line $ 877.84 895.40 Standby Shared 6.95 $ 26.16 26.68 XIV. Recycling Fee and Bins Per Residential Parcel with curbside recycling Annual $42.60 Per Residential Parcel without curbside recycling Annual $2.00 Recycling Bin One bin provided free of charge to each newly constructed home $6.00 for each additional bin XV. Park Development Park Development Fee Per residential unit $ To Be Determined 1 MINNESOTA STATUTES 2015 326B.153 Copyright © 2015 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 326B.153 BUILDING PERMIT FEES. Subdivision 1. Building permits. (a) Fees for building permits submitted as required in section 326B.106 include: (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2) the surcharge required by section 326B.148. (b) The total valuation and fee schedule is: (1) $1 to $500, $29.50; (2) $501 to $2,000, $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and including $2,000; (3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction thereof, to and including $50,000; (5) $50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction thereof, to and including $100,000; (6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or fraction thereof, to and including $500,000; (7) $500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8) $1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof. (c) Other inspections and fees are: (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2) reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. 326B.153 MINNESOTA STATUTES 2015 2 Copyright © 2015 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and mu- nicipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b) If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c) If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in sub- division 2; and (2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d) If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s 11 ELECTRICAL PERMIT FEES – Exhibit A HOMEOWNERS AND ELECTRIC CONTRACTORS – Complete an electrical permit form available from the Building Inspections Division. Add $5.00 for State surcharge to total cost of each permit. Residential panel replacement is $100.00 sub panel $40.00. New service or power supply is. Circuits and Feeders 0 to 300 Amp $50.00 0 to 30 Amp $8.00 400 Amp $58.00 31 to 100 Amp $10.00 500 Amp $72.00 101 to 200 Amp $15.00 600 Amp $86.00 300 Amp $20.00 800 Amp $114.00 400 Amp $25.00 1000 Amp $142.00 500 Amp $30.00 1100 Amp $156.00 600 Amp $35.00 1200 Amp $170.00 700 Amp $40.00 Add $14.00 for each additional 100 amps Add $5.00 for each additional 100 amps Minimum Fee Maximum Fee Minimum permit fee is $40.00 plus $5.00 State surcharge. This is for one inspection only. Minimum fee for rough-in inspection and final is $80.00 plus $5.00 State surcharge. Maximum fee for single family dwelling or townhouse not over 200 amps is $175.00 plus $5.00 State surcharge. Maximum of 3 inspections. Apartment Buildings Fee per unit of an apartment or condominium complex is $70.00. This does not cover service, unit feeders or house panels. Swimming Pool Additions, Remodels or Basements Finishes Accessory Structures $80.00 plus circuits. This includes 2 inspections $80.00 this includes up to 10 circuits and 2 inspections $50.00 for panel plus $8 per circuit. Traffic Signals $7.00 per each standard Street and Parking Lot Lights $4.00 per each standard Transformers and Generators $10 up to 10KVA, $40 11 to 75KVA, $60 75KVA to 299 KVA, over 299 KVA is $150. Retro Fit Lighting $.65 cents per fixture Sign Transformer $8.00 per transformer Remote Control and Signal Circuits $.75 cents per device Re-Inspection Fee $40.00 THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED MEMORANDUM DATE: November 16, 2015 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Acting City Administrator/Director of Finance and Admin Svcs Dave Perrault, Finance Analyst SUBJECT: 2016 – 2020 Capital Improvement Program (CIP) Action Requested Provide feedback to staff on the Proposed 2016 – 2020 CIP Plan. Background Annually the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting. The Council last discussed this on July 20, 2015. Discussion A proposed plan has been prepared based on discussions that were held with the Council. The proposed plan contains a summary of projects, detailed sheets on each project, their proposed funding sources, a report showing the projects by funding source, and a sheet projecting the fund balances in each of the funds (since the operating budgets have not yet been finalized, these fund balances included estimated operating costs). There is also a listing that separates out TCAAP expenditures from the rest of the expenditures. Council directed items and staff changes to the CIP since the last worksession are as follows: More justification was added to the Co. Rd. E2 Water Replacement/Old Hwy 10 Water Loop item. The Bethel donations for the Co. Rd E sidewalk and Old Hwy 10 Trail have been incorporated into the years that they will be received in the Sources and Uses of Funds section. TCAAP expenditures have all been moved out one more year as we now know that it i s not going to start with the spine road in 2016. There will be a discussion prior to the CIP discussion on the TCAAP expenditures, so we have not changed the funding on these yet, but will update based on that conversation. Descriptions and justifications have been added to the Playground Structure Replacement by John Anderson. The Karth Lake BMP has been changed to Storm Water BMP Study with $50,000 programed to do a study in 2016 and the Karth Lake BMP has been moved to 2017 as a part of that program pending outcome of the study. The New Booster Station has been changed to be part of the TCAAP items. The Street Sweeper has been moved from 2016 to 2017 per Council direction. Technology items have been updated per Council direction. Water Towers Repair and Repainting has been moved from 2016 to 2017 per Council direction. Gateway Signs have been moved from 2016 to 2017 per Council direction and it is noted that bids will be needed for future signs. The LJFD Capital expenses have been explained based on the information received from the Fire Department on the project sheet. All equipment and vehicle sheets have been updated by Joe Mooney to accurately reflect the condition of the equipment. Items that will require discussion at a future worksession once we have a new City Administrator are: An in-depth discussion about future PMP projects and their prioritization. Possible funding from organizations for Fire Department capital costs. For your reference, the staff memo that was included at the last meeting from Terry Maurer is attached. Attachment Attachment A: Memo from John Anderson and Previous Memos from Terry Mauer and Sue Iverson Attachment B: Capital Improvement Plan Summary Attachment C: Capital Improvement Project Detail Sheets Attachment D: Equipment Replacement Program Attachment E: Projects by Funding Source Attachment F: Sources and Uses of Funds Summary for the CIP Attachment G: Summaries and detail without TCAAP Attachment H: Summaries and detail of TCAAP I MEMORANDUM DATE: November 16, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Acting City Administrator/Director of Finance and Admin Svcs SUBJECT: 2016 Proposed Budget and Tax Levy INTRODUCTION Previously staff provided data to the City Council on August 17, 2015, which detailed residential property values, a recap of the Ramsey County Finance Director meeting, past Arden Hill’s levy rate history and general levy information and scenarios. On September 28, 2015, the City Council adopted a Preliminary Levy of 3.5%. RESIDENTIAL PROPERTY VALUES According to information provided by Ramsey County in May of this year, the median home value in Arden Hills will increase from $295,100 for 2015 taxes, to $300,300 for 2016 taxes which is a 1.8% increase (last year we saw a 11.5% increase) in value compared to the county average increase of 3.4%. According to Ramsey County, assessed value had declined for five consecutive assessments, the markets are stabilizing, and we are now experiencing an increase of residential, apartment, and commercial values. In order to evaluate the true impact to the residential property owner, you need to take into account the increase in fiscal disparities (increase of 6.2%) and the change in the taxable value (increase of 6.5% after exclusions). This does account for the Round Lake TIF District being back on the tax rolls. To help illustrate this, the following table shows the impact to the residential property owner due to the increase in fiscal disparity dollars, the changes in the assessed market values, and the addition of the Round Lake TIF District coming back on the tax rolls. This results in a net Tax Rate decrease of 6.5% before any levy changes are made. Assuming no City levy change, the home owner that has a median valued home ( value going from $295,100 to $300,300) will see their City taxes going down by $36.03 or 4.7% as illustrated on the following chart. Memo - City Council 2016 Proposed Budget and Tax Levy II II Actual Proposed % Item Pay 2015 Pay 2016 Change (A)(B)(C) 1.Levy before reduction for state aids $3,359,775 $3,359,775 0.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,359,775 $3,359,775 0.0% 4.Fiscal Disparity Portion of Levy - $248,682 $264,113 6.2% 5.Local Portion of Levy = $3,111,093 $3,095,662 -0.5% 6.Local Taxable Value ÷ 11,425,974 12,163,391 6.5% 7.Local Tax Rate = 27.228%25.451%-6.5% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,119,584,100 1,144,235,400 2.2% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2016 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $321.45 ($14.27)(1.19)$ ($14.27)(1.19)$ 300,300 10,213 290,087 2,901 $738.33 ($36.03)(3.00)$ ($36.03)(3.00)$ 350,000 5,740 344,260 3,443 $876.28 ($42.67)(3.56)$ ($42.67)(3.56)$ 500,000 - 500,000 5,000 $1,272.55 ($64.89)(5.41)$ ($64.89)(5.41)$ 750,000 - 750,000 8,125 $2,067.89 ($99.19)(8.27)$ ($99.19)(8.27)$ Impact from Market Shifts Total Change and Fiscal Disparities The City’s share of Fiscal Disparities (line 4) has increased, and the City’s Tax Capacity (line 6) has increased, which results in a 6.5% decrease in the tax rate. Fiscal Disparities runs on a one year lag and is based on the levy amounts that jurisdictions submitted for 2015 (or last year). Jurisdictions that increased their levies will receive more, while those that kept their levies flat or fairly small will see decreases. Memo - City Council 2016 Proposed Budget and Tax Levy III III The impact of a 3.5% levy increase is as follows: Actual Proposed % Item Pay 2015 Pay 2016 Change (A)(B)(C) 1.Levy before reduction for state aids $3,359,775 $3,478,775 3.5% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,359,775 $3,478,775 3.5% 4.Fiscal Disparity Portion of Levy - $248,682 $264,113 6.2% 5.Local Portion of Levy = $3,111,093 $3,214,662 3.3% 6.Local Taxable Value ÷ 11,425,974 12,163,391 6.5% 7.Local Tax Rate = 27.228%26.429%-2.9% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,119,584,100 1,144,235,400 2.2% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2016 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $333.80 ($1.92)(0.16)$ ($14.27)(1.19)$ $12.35 1.03$ 300,300 10,213 290,087 2,901 $766.71 ($7.65)(0.64)$ ($36.03)(3.00)$ $28.38 2.37$ 350,000 5,740 344,260 3,443 $909.95 ($9.00)(0.75)$ ($42.67)(3.56)$ $33.67 2.81$ 500,000 - 500,000 5,000 $1,321.45 ($15.99)(1.33)$ ($64.89)(5.41)$ $48.90 4.08$ 750,000 - 750,000 8,125 $2,147.36 ($19.72)(1.64)$ ($99.19)(8.27)$ $79.47 6.62$ Impact from Market Shifts Total Change and Fiscal Disparities Impact from Levy Incr RECAP OF RAMSEY COUNTY FINANCE DIRECTORS MEETING On August 13, 2015, Ramsey County held a meeting with its Finance Directors from all taxing districts. The Assessor is optimistic that our real estate markets are much improved and still getting better. Residential markets experienced the most positive improvements, with buyer activity improving, there are fewer foreclosure and short sales. Apartment markets continue to be very healthy and there is substantial construction of new apartments across the Twin Cities metro area. Commercial and industrial markets have recovered most of the loss in value from the recession. County-wide Commercial/Industrial aggregate values have increased 2.2%. Ten years of tax appeals were settled with the Ford Motor Plant earlier this year, which will impact the Fiscal Disparities pool and the Count-wide rates/values. TAKING A LOOK AT ARDEN HILLS LEVY TAX RATE HISTORY The State of Minnesota has granted local municipalities the authority to levy taxes to fund operations and debt payments. The City’s entire tax levy goes for General Fund expenditures. For the City of Arden Hills, the property tax levy accounts for approximately 79% of the General Fund revenues. Historically, the City does not use reserves to balance the City’s budget, Memo - City Council 2016 Proposed Budget and Tax Levy IV IV however, due to the current economic environment $41,201 was used to balance the budget for 2010 and $20,000 was used in 2011, no reserves were used in 2012, $20,454 were used in 2013, no reserves were used for 2014, and $58,305 were used to balance the budget in 2015. The following table provides a historical view of the City’s property tax levies: % Year Tax Levy Change Tax Rate 2002 2,201,002$ -25.092% 2003 2,265,712$ 2.94%23.930% 2004 2,333,337$ 2.98%23.367% 2005 2,440,453$ 4.59%21.299% 2006 2,537,520$ 3.98%20.191% 2007 2,688,944$ 5.97%20.206% 2008 2,797,348$ 4.03%19.585% 2009 2,948,646$ 5.41%20.520% 2010 3,016,465$ 2.30%22.647% 2011 3,040,964$ 0.81%24.180% 2012 3,096,994$ 1.84%25.544% 2013 3,191,230$ 3.04%27.931% 2014 3,257,456$ 2.08%27.954% 2015 3,359,775$ 3.14%27.228% In 2009 the LJFD duty crew implementation began, while 2010 and 2011 saw the unallotment of the MVHC to cities. The City Council has been very conservative in budgeting and has reduced department budgets or used reserves to deal with the increased costs of our contracted services while still maintaining services the last few years. OPERATING BUDGET Salary and Benefits The 2016 preliminary budget has been prepared assuming a 3% wage adjustment for all staff. Union negotiations will be held this fall as the current contract will end on December 31, 2015 – it is unknown what the results of those negotiations will be. Our health insurance increase will be 6.5% for 2016 and the dental insurance increase is 2.9%. This has a total General Fund increase of $56,614 when including the new salary scale implementation that will continue into 2016. Total overall effect on salaries and benefits is a $101,305 increase over the 2015 budget but this also includes the changes made with the implementation in 2015 of the new compensation plan. Memo - City Council 2016 Proposed Budget and Tax Levy V V General Fund Revenues Property Tax Levy 119,000$ Intergovernmental-Police Aid 11,331 Antenna Rentals 33,514 Fines and Forfeits (4,171) Other Misc Adjustments (354) 159,320$ General Fund Revenues and expenditures are shown in the following table. We have highlighted the impact of the tax levy and the proposed budget on the next page to give you a brief overview. Staff can discuss any questions with the City Council during the meeting. City of Arden Hills General Fund Actual Actual Budget Amended Year To Date Proposed % Change FY 2013 FY 2014 FY 2015 FY2015 06/30/2015 FY 2016 15 vs 16 Revenues Taxes Taxes 3,086,064 3,210,026 3,389,875 3,389,875 325,791 3,508,875 3.51% Licenses and Permits 382,038 327,726 273,730 273,730 298,505 265,530 -3.00% Other Intergovernmental 120,811 136,249 125,328 125,328 94,893 141,659 13.03% Charges for Services 487,569 510,347 439,943 439,943 288,907 476,302 8.26% Fines & Forfeits 32,056 29,569 38,740 38,740 21,180 34,569 -10.77% Special Assessments 3,225 2,244 3,000 3,000 - 3,000 0.00% Miscellaneous (10,335) 88,405 80,355 80,355 39,205 80,355 0.00% Transfers - - - - - - 0.00% Total Revenues 4,101,427$ 4,304,566$ 4,350,971$ 4,350,971$ 1,068,480$ 4,510,291$ 3.66% Expenditures by Category Personal Services 1,329,650$ 1,400,601$ 1,436,571$ 1,436,571$ 601,322$ 1,498,764$ 4.33% Materials and Supplies 176,728 206,106 157,940 157,940 46,592 160,246 1.46% Other Services and Charges 2,310,255 2,505,384 2,734,765 2,734,765 1,140,111 2,824,607 3.29% Capital Outlay - - - - - - 0.00% Transfers 270,000 212,417 80,000 80,000 - 210,000 162.50% Contingency/Reserves - - - - - - 0.00% Other Financing Uses - - - - - - 0.00% Total Expenditures 4,086,632$ 4,324,508$ 4,409,276$ 4,409,276$ 1,788,024$ 4,693,617$ 6.45% Fund Balance - January 1 2,350,919 2,365,714 2,345,772 2,345,772 2,345,772 2,287,467 Excess Revenue Over Expenditure 14,795 (19,942) (58,305) (58,305) (719,544) (183,326) Fund Balance - December 31 2,365,714$ 2,345,772$ 2,287,467$ 2,287,467$ 1,626,228$ 2,104,141$ Revenues All revenue items were evaluated based on current economic conditions and past trends. The most notable item is the proposed tax levy which equates to $119,000 in additional revenue over last year’s levy. As shown in the box to the right, Police Aid is estimated to increase (we receive this as part of the Sheriff’s contract group), Antenna Revenues have increased with the new negotiated contracts and Fines and Forfeits have decreased. Memo - City Council 2016 Proposed Budget and Tax Levy VI VI General Fund Expenditures Salary & Benefits 56,614$ Public Safety Contract Incr.54,039 City Hall Maintenance 10,000 EDA Transfer 30,000 PIR Transfer 100,000 Other Misc Adjustments 33,688 284,341$ 2016 Rate Increases Water 2% Sanitary Sewer 2% Surface Water 3% Expenditures Public Safety costs are set to increase by 7.85% for Fire, 1.81% for the Sheriff contract, and Dispatch will decrease by 2.43%. This alone would amount to a 1.6% increase to the levy. City Hall is now 15 years old and seeing increased maintenance costs. The EDA approved a preliminary budget with an increased transfer from the General Fund as the Round Lake TIF District will expire in 2015 leaving no other revenue source. Staff has included a transfer from the general fund to the PIR Fund for infrastructure/capital reserves. Issues to Consider A 1% increase in wages on the General Fund is $9,500 and City-Wide $13,500. Benefit increases amount to a $11,338 increase in the General Fund and $13,928 City-Wide. The costs for the newsletter currently in the Mayor/Council Budget of the General Fund may be able to be moved to the Cable Fund as it is used for public information. Other Funds We have had previous discussion on the EDA Funds at the July EDA meeting. Capital Funds were discussed for 2016 at our July worksession during the Capital Improvement Plan (CIP) review. It should be noted that staff has included a transfer from the General Fund in this proposal to build reserves. Enterprise Funds are being evaluated and changes made to accurately reflect economic conditions and historical trends and any increase that may be passed through to us by other agencies. GENERAL INFORMATION A final levy is established and certified in December. As Council knows, once a preliminary levy is established, the amount can be reduced, but it cannot be increased. DIRECTION REQUESTED: 1. Discussion with staff regarding the 2016 proposed levy.