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HomeMy WebLinkAbout12-14-15-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PUBLIC PRESENTATIONS Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda.In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council.To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes.Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Mayoral Proclamation In Recognition Of Pam Sweeney, Customer Service Representative Mayor Grant MEMO.PDF, ATTACHMENT A.PDF STAFF COMMENTS Rice Creek Commons (TCAAP) Update Jill Hutmacher, Community Development Director MEMO.PDF APPROVAL OF MINUTES November 23, 2015, Special City Council Work Session 11 -23 -15 -WS.PDF November 30, 2015, Regular City Council 11 -30 -15 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.   There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Cancellation Of The December 28, 2015, Regular City Council Meeting Sue Iverson, Acting City Administrator MEMO.PDF Adoption Of The 2016 Employee Compensation Plan - Non -Union Employees Sue Iverson, Acting City Administrator     Director Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Adoption Of The 2016 City Contribution For Employee Benefits Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF Approve Ordinance 2015 -012 Adopting The 2016 Fee Schedule And Authorizing The Publication Of The Ordinance Summary Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF 2016 Liquor License Renewals Amy Dietl, City Clerk MEMO.PDF 2016 Tobacco License Renewals Amy Dietl, City Clerk MEMO.PDF Adopt Resolution 2015 -051 Setting The 2016 Recycling Fee Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF Lift Station 11 Rehabilitation John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF County Road E/Pine Tree Drive Improvements - Change Order No. 1 And Payment #6 John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Master Partnership Agreement With MnDOT John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Regulatory Sign Replacement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Stormwater Outfall Inspections And Pond Assessment John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -011 (Accessory Antennas Code Update - Approved At 11 -30 -15 Meeting) Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -010 (Window Transparency Code Update - Approved At 11 -30 -15 Meeting) Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -008 (Cable Television Franchise - Approved At 11 -30 -15 Meeting) Sue Iverson, Acting City Administrator MEMO.PDF, ATTACHMENT A.PDF Lake Johanna Direct Department Capital Expenditures Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF Accept Resignation Of EDC Chair Steve Heikkila Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development.  Please be sure to complete a  "Request to Appear before City Council" form (available at the back table).  Completed  forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF Resolution 2015 -050 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Sue Iverson, Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF NEW BUSINESS Adoption Of The 2016 Budget And Tax Levy l Approve the 2016 -2020 CIP l Resolution 2015 -054 Adopting the Proposed 2016 Budget in the Amount of $11,527,350 l Resolution 2015 -055 Setting the Final Tax Levy for Taxes Payable in 2016 in the Amount of $3,478,775 Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Motion To Approve Ordinance 2015 -009 In Planning Case 15 -023 (Public Use Dedication Ordinance) And Motion To Approve Publishing A Summary Of Ordinance 2015 -009 Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Vacant Regular City Council Agenda December 14, 2015 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 6.N. Documents: 6.O. Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda.In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council.To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes.Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.Mayoral Proclamation In Recognition Of Pam Sweeney, Customer Service RepresentativeMayor Grant MEMO.PDF, ATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDF APPROVAL OF MINUTES November 23, 2015, Special City Council Work Session 11 -23 -15 -WS.PDF November 30, 2015, Regular City Council 11 -30 -15 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.   There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Cancellation Of The December 28, 2015, Regular City Council Meeting Sue Iverson, Acting City Administrator MEMO.PDF Adoption Of The 2016 Employee Compensation Plan - Non -Union Employees Sue Iverson, Acting City Administrator     Director Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Adoption Of The 2016 City Contribution For Employee Benefits Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF Approve Ordinance 2015 -012 Adopting The 2016 Fee Schedule And Authorizing The Publication Of The Ordinance Summary Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF 2016 Liquor License Renewals Amy Dietl, City Clerk MEMO.PDF 2016 Tobacco License Renewals Amy Dietl, City Clerk MEMO.PDF Adopt Resolution 2015 -051 Setting The 2016 Recycling Fee Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF Lift Station 11 Rehabilitation John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF County Road E/Pine Tree Drive Improvements - Change Order No. 1 And Payment #6 John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Master Partnership Agreement With MnDOT John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Regulatory Sign Replacement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Stormwater Outfall Inspections And Pond Assessment John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -011 (Accessory Antennas Code Update - Approved At 11 -30 -15 Meeting) Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -010 (Window Transparency Code Update - Approved At 11 -30 -15 Meeting) Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -008 (Cable Television Franchise - Approved At 11 -30 -15 Meeting) Sue Iverson, Acting City Administrator MEMO.PDF, ATTACHMENT A.PDF Lake Johanna Direct Department Capital Expenditures Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF Accept Resignation Of EDC Chair Steve Heikkila Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development.  Please be sure to complete a  "Request to Appear before City Council" form (available at the back table).  Completed  forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF Resolution 2015 -050 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Sue Iverson, Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF NEW BUSINESS Adoption Of The 2016 Budget And Tax Levy l Approve the 2016 -2020 CIP l Resolution 2015 -054 Adopting the Proposed 2016 Budget in the Amount of $11,527,350 l Resolution 2015 -055 Setting the Final Tax Levy for Taxes Payable in 2016 in the Amount of $3,478,775 Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Motion To Approve Ordinance 2015 -009 In Planning Case 15 -023 (Public Use Dedication Ordinance) And Motion To Approve Publishing A Summary Of Ordinance 2015 -009 Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClung Vacant Regular City Council AgendaDecember 14, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 6.N. Documents: 6.O. Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda.In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council.To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes.Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.Mayoral Proclamation In Recognition Of Pam Sweeney, Customer Service RepresentativeMayor Grant MEMO.PDF, ATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDFAPPROVAL OF MINUTESNovember 23, 2015, Special City Council Work Session11-23 -15 -WS.PDFNovember 30, 2015, Regular City Council 11 -30 -15 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.  There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFCancellation Of The December 28, 2015, Regular City Council MeetingSue Iverson, Acting City Administrator MEMO.PDFAdoption Of The 2016 Employee Compensation Plan - Non -Union EmployeesSue Iverson, Acting City Administrator    Director Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDFAdoption Of The 2016 City Contribution For Employee BenefitsSue Iverson, Acting City Administrator        Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDFApprove Ordinance 2015 -012 Adopting The 2016 Fee Schedule And Authorizing The Publication Of The Ordinance SummaryAmy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF2016 Liquor License Renewals Amy Dietl, City Clerk MEMO.PDF 2016 Tobacco License Renewals Amy Dietl, City Clerk MEMO.PDF Adopt Resolution 2015 -051 Setting The 2016 Recycling Fee Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF Lift Station 11 Rehabilitation John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF County Road E/Pine Tree Drive Improvements - Change Order No. 1 And Payment #6 John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Master Partnership Agreement With MnDOT John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Regulatory Sign Replacement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Stormwater Outfall Inspections And Pond Assessment John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -011 (Accessory Antennas Code Update - Approved At 11 -30 -15 Meeting) Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -010 (Window Transparency Code Update - Approved At 11 -30 -15 Meeting) Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -008 (Cable Television Franchise - Approved At 11 -30 -15 Meeting) Sue Iverson, Acting City Administrator MEMO.PDF, ATTACHMENT A.PDF Lake Johanna Direct Department Capital Expenditures Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF Accept Resignation Of EDC Chair Steve Heikkila Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development.  Please be sure to complete a  "Request to Appear before City Council" form (available at the back table).  Completed  forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF Resolution 2015 -050 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Sue Iverson, Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF NEW BUSINESS Adoption Of The 2016 Budget And Tax Levy l Approve the 2016 -2020 CIP l Resolution 2015 -054 Adopting the Proposed 2016 Budget in the Amount of $11,527,350 l Resolution 2015 -055 Setting the Final Tax Levy for Taxes Payable in 2016 in the Amount of $3,478,775 Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Motion To Approve Ordinance 2015 -009 In Planning Case 15 -023 (Public Use Dedication Ordinance) And Motion To Approve Publishing A Summary Of Ordinance 2015 -009 Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClung Vacant Regular City Council AgendaDecember 14, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 6.N. Documents: 6.O. Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda.In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council.To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes.Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.Mayoral Proclamation In Recognition Of Pam Sweeney, Customer Service RepresentativeMayor Grant MEMO.PDF, ATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDFAPPROVAL OF MINUTESNovember 23, 2015, Special City Council Work Session11-23 -15 -WS.PDFNovember 30, 2015, Regular City Council 11 -30 -15 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.  There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFCancellation Of The December 28, 2015, Regular City Council MeetingSue Iverson, Acting City Administrator MEMO.PDFAdoption Of The 2016 Employee Compensation Plan - Non -Union EmployeesSue Iverson, Acting City Administrator    Director Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDFAdoption Of The 2016 City Contribution For Employee BenefitsSue Iverson, Acting City Administrator        Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDFApprove Ordinance 2015 -012 Adopting The 2016 Fee Schedule And Authorizing The Publication Of The Ordinance SummaryAmy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF2016 Liquor License RenewalsAmy Dietl, City Clerk MEMO.PDF2016 Tobacco License RenewalsAmy Dietl, City Clerk MEMO.PDFAdopt Resolution 2015 -051 Setting The 2016 Recycling FeeRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDFLift Station 11 RehabilitationJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDFCounty Road E/Pine Tree Drive Improvements - Change Order No. 1 And Payment #6 John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFMaster Partnership Agreement With MnDOTJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFRegulatory Sign ReplacementJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDFStormwater Outfall Inspections And Pond AssessmentJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDFMotion To Approve Publishing A Summary Of Ordinance 2015 -011 (Accessory Antennas Code Update - Approved At 11 -30 -15 Meeting)Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFMotion To Approve Publishing A Summary Of Ordinance 2015 -010 (Window Transparency Code Update - Approved At 11 -30 -15 Meeting)Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Motion To Approve Publishing A Summary Of Ordinance 2015 -008 (Cable Television Franchise - Approved At 11 -30 -15 Meeting) Sue Iverson, Acting City Administrator MEMO.PDF, ATTACHMENT A.PDF Lake Johanna Direct Department Capital Expenditures Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF Accept Resignation Of EDC Chair Steve Heikkila Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development.  Please be sure to complete a  "Request to Appear before City Council" form (available at the back table).  Completed  forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF Resolution 2015 -050 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Sue Iverson, Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF NEW BUSINESS Adoption Of The 2016 Budget And Tax Levy l Approve the 2016 -2020 CIP l Resolution 2015 -054 Adopting the Proposed 2016 Budget in the Amount of $11,527,350 l Resolution 2015 -055 Setting the Final Tax Levy for Taxes Payable in 2016 in the Amount of $3,478,775 Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Motion To Approve Ordinance 2015 -009 In Planning Case 15 -023 (Public Use Dedication Ordinance) And Motion To Approve Publishing A Summary Of Ordinance 2015 -009 Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClung Vacant Regular City Council AgendaDecember 14, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:6.M.Documents:6.N.Documents:6.O.Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda.In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council.To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes.Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.Mayoral Proclamation In Recognition Of Pam Sweeney, Customer Service RepresentativeMayor Grant MEMO.PDF, ATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDFAPPROVAL OF MINUTESNovember 23, 2015, Special City Council Work Session11-23 -15 -WS.PDFNovember 30, 2015, Regular City Council 11 -30 -15 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.  There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFCancellation Of The December 28, 2015, Regular City Council MeetingSue Iverson, Acting City Administrator MEMO.PDFAdoption Of The 2016 Employee Compensation Plan - Non -Union EmployeesSue Iverson, Acting City Administrator    Director Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDFAdoption Of The 2016 City Contribution For Employee BenefitsSue Iverson, Acting City Administrator        Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDFApprove Ordinance 2015 -012 Adopting The 2016 Fee Schedule And Authorizing The Publication Of The Ordinance SummaryAmy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF2016 Liquor License RenewalsAmy Dietl, City Clerk MEMO.PDF2016 Tobacco License RenewalsAmy Dietl, City Clerk MEMO.PDFAdopt Resolution 2015 -051 Setting The 2016 Recycling FeeRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDFLift Station 11 RehabilitationJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDFCounty Road E/Pine Tree Drive Improvements - Change Order No. 1 And Payment #6 John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFMaster Partnership Agreement With MnDOTJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFRegulatory Sign ReplacementJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDFStormwater Outfall Inspections And Pond AssessmentJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDFMotion To Approve Publishing A Summary Of Ordinance 2015 -011 (Accessory Antennas Code Update - Approved At 11 -30 -15 Meeting)Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFMotion To Approve Publishing A Summary Of Ordinance 2015 -010 (Window Transparency Code Update - Approved At 11 -30 -15 Meeting)Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFMotion To Approve Publishing A Summary Of Ordinance 2015 -008 (Cable Television Franchise - Approved At 11 -30 -15 Meeting)Sue Iverson, Acting City Administrator MEMO.PDF, ATTACHMENT A.PDFLake Johanna Direct Department Capital ExpendituresDave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDFAccept Resignation Of EDC Chair Steve HeikkilaAmy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development.  Please be sure to complete a "Request to Appear before City Council" form (available at the back table).  Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For ResidentsMayor Grant MEMO.PDFTruth-In -Taxation HearingSue Iverson, Acting City Administrator        Director of Finance and Administrative Services MEMO.PDFResolution 2015 -050 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesSue Iverson, Director of Finance and Administrative ServicesPang Silseth, Accounting Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFNEW BUSINESS Adoption Of The 2016 Budget And Tax Levy l Approve the 2016 -2020 CIP l Resolution 2015 -054 Adopting the Proposed 2016 Budget in the Amount of $11,527,350 l Resolution 2015 -055 Setting the Final Tax Levy for Taxes Payable in 2016 in the Amount of $3,478,775 Sue Iverson, Acting City Administrator         Director of Finance and Administrative Services  MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Motion To Approve Ordinance 2015 -009 In Planning Case 15 -023 (Public Use Dedication Ordinance) And Motion To Approve Publishing A Summary Of Ordinance 2015 -009 Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClung Vacant Regular City Council AgendaDecember 14, 20157:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:6.M.Documents:6.N.Documents:6.O.Documents:6.P.Documents:6.Q.Documents:6.R.Documents:7.8.8.A.Documents:8.B.Documents:8.C.Documents:9. 9.A. Documents: 9.B. Documents: 10. 11. Page 1 of 1 DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Mayor Grant SUBJECT: Mayoral Proclamation in Recognition of Pam Sweeney, Customer Service Representative Background/Discussion Attached for your review is a Proclamation in recognition of Pam Sweeney, Customer Service Representative. Attachment Attachment A: Proclamation for Pam Sweeney, Customer Service Representative PUBLIC PRESENTATION – 3A MEMORANDUM r a..... 11Qi1 1l1/i 11) 1 f r 1111•rlrjlf/ 111 drll/j If r i r 111 I r H / i r -.....",\rN • ay;_ n.rvwt"r u=""'.... u'uu. v. .•""" V't' S +T.lk,L!!. VL .e,,,J ew!.Y:lew.x YJld'Y°C r!:!:tV ky' xw:wAy .q"!Y:l"i Llwlbl l+lbks•X4!'S'o..GT,R4l'.:kL .C:l7k!kAA•.A ...ut'yJ ......JAVNC A kL4:4L;'xV.ILS J..f.¢e,re,.,,X v rwrL..3.,.. e ....L:. r 1- .; -= a 4r O r a C13 Arn Cd U UUc CL U Cd Cd U f i 3 CA N Ny bqbO a W W s N as r lr 0 v, CIS u o y+ arArA N-00 y d u U Cd 4 OC 1 , Ld C U 'vi W c If ' •, a a Cd d a Q e O c'r.:.m...r.;tray'ti'4,'u.rwbvxr iuorr,S' atiw. sa axe»:aaz :iia ;sok'z , ae pvmu,'u x. k aa.•a:.sa'xaavva ,wax'r:•z..isbx',a»a:c sasaiza: .axRt,mwr,: ' i V' I Page 1 of 1 DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Rice Creek Commons (TCAAP) Update No new information is available at this time. The December TCAAP Joint Development Authority meeting was cancelled. STAFF COMMENTS – 4A MEMORANDUM Approved: December 14, 2015 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 23, 2015 6:00 PM - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the special City Council work session at 6:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Dave McClung, and Fran Holmes Absent: None Also present: Acting City Administrator and Director of Finance and Administrative Services Sue Iverson 1. APPROVAL OF AGENDA The Council accepted the agenda as presented. 2. AGENDA ITEMS A. Discussion with Recruitment Firm Regarding City Administrator Applicants The City Council and the recruitment firm (Korn/Ferry) discussed the top three candidates in the applicant pool for the City Administrator position. The recruitment firm is in the process of conducting further checks and testing on the selected candidates. ADJOURN Mayor Grant adjourned the special City Council work session at 6:40 p.m. __________________________ __________________________ Sue Iverson David Grant Acting City Administrator Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 30, 2015 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, and Dave McClung Absent: Councilmember Brenda Holden (excused) Also present: Acting City Administrator Sue Iverson; Community Development Director Jill Hutmacher; Acting Public Works Director John Anderson; and Associate Planner Matthew Bachler PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested that Item 3B be added to the agenda recognizing the Community Development Department. Mayor Grant requested that the second motion under Item 6B (Motion to Approve Publishing a Summary of Ordinance 2013-011) and the second motion under Item 6C (Motion to Approve Publishing a Summary of Ordinance 2013-010) be removed from the Consent Calendar. Mayor Grant requested that Item 6J be pulled from the Consent Agenda for further discussion under Unfinished Business Item 10A. Mayor Grant requested that Item 9A be added to the agenda to Accept the Resignation of Pam Sweeney and Authorize Staff to Advertise for the Position. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (3-0). 2. PUBLIC INQUIRIES/INFORMATIONAL ARDEN HILLS CITY COUNCIL – NOVEMBER 30, 2015 2 None. 3. PUBLIC PRESENTATIONS A. Presentation of City Video Tour Community Development Director Hutmacher reported that the Economic Development Commission collaborated with CTV to create a City Video Tour. It was noted that the tour was an economic development tool which informs prospective businesses of the City’s business districts, amenities, and character. It highlights the City’s major employers, convenient transportation access, and the proximity to Minneapolis and St. Paul. The tour has been posted on the City’s website and YouTube channel. Staff played the video for the City Council. B. Community Development Department Award Mayor Grant explained that on November 17, 2015, the City of Arden Hills won the St. Paul Area of Chamber Commerce Leaders in Local Government Award for the City’s Business Retention and Expansion (BRE) Program. He congratulated the Economic Development Authority, Economic Development Commission, and Community Development Department for their BRE efforts. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) Update Community Development Director Hutmacher stated that the Metropolitan Council approved the TCAAP Comprehensive Plan Amendment (CPA) on October 28, 2015. Ramsey County announced on November 13, 2015, that the demolition and remediation project is complete, and that the site has been cleaned to a residential standard. She noted that the Joint Development Authority meeting originally scheduled for Monday, December 7, 2015, has been cancelled. B. Transportation Update Acting Public Works Director Anderson reported that all lanes on the County Road 96 bridge are open to traffic and that the remaining work for this project will be completed in the spring of 2016. Acting Public Works Director Anderson indicated that the County Road F bridge is also open to traffic. Railing work will be completed yet this fall with follow-up work to be completed in the spring of 2016. Acting Public Works Director Anderson stated that the City’s PMP project is now complete with the wear course. He noted that the contractor will be addressing minor concerns this fall. ARDEN HILLS CITY COUNCIL – NOVEMBER 30, 2015 3 Acting Public Works Director Anderson commented that a contractor is addressing the sediment within the rain garden at Valentine Park. Acting Public Works Director Anderson reported that the Old Snelling Avenue culvert replacement is complete and the area is open to traffic. Councilmember Holmes stated that she is pleased that the trail is completed and that students are able to walk safely to the Mounds View High School. 5. APPROVAL OF MINUTES A. October 12, 2015, Special City Council Work Session B. October 19, 2015, City Council Work Session C. October 24, 2015, Special City Council Work Session D. October 26, 2015, Special City Council Work Session E. October 26, 2015, Regular City Council F. November 16, 2015, City Council Work Session MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the October 12, 2015, special City Council work session minutes, the October 19, 2015, City Council work session minutes, the October 24, 2015, special City Council work session minutes, the October 26, 2015, special City Council work session minutes; the October 26, 2015, regular City Council meeting minutes; and the November 16, 2015, City Council work session minutes as presented. The motion carried unanimously (3-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Ordinance 2013-011 in Planning Case 13-022 (Accessory Antennas) and Motion to Approve Publishing a Summary of Ordinance 2013-011 C. Motion to Approve Ordinance 2013-010 in Planning Case 13-019 (Window Transparency) and Motion to Approve Publishing a Summary of Ordinance 2013- 010 D. Motion to Approve 2015 Pavement Management Program (PMP) Pay Estimate #6 and Change Order No. 2 E. Motion to Approve 2015 Sanitary Sewer Lining – Pay Estate #2 F. Motion to Approve Round Lake Road Area Improvement – Payment #10 G. Motion to Acknowledge the Application of Catholic United Financial for an Exempt Permit to Conduct a Raffle with the Drawing being March 10, 2016, with No Waiting Period H. Motion to Approve Resolution No. 2013-049 Appointing Liz Johnson to the Economic Development Commission I. Motion to Approve 2015 Budget Amendment J. Motion to Approve CenturyLink Franchise Agreement K. Motion to Approve Animal Impound Services Agreement ARDEN HILLS CITY COUNCIL – NOVEMBER 30, 2015 4 MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended to authorize execution of all necessary documents contained therein. The motion carried unanimously (3-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS None. 9. NEW BUSINESS A. Accept Resignation of Pam Sweeney and Authorize Staff to Advertise for the Position Mayor Grant reviewed the letter of resignation submitted by Pam Sweeney noting that her last day with the City will be December 31, 2015. He wished her well in her retirement and requested that the Council accept the letter and authorize staff to advertise for the position. MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to accept the Resignation of Pam Sweeney and Authorize Staff to Advertise for the Position. Councilmember McClung wished Ms. Sweeney a long and healthy retirement. The motion carried unanimously (3-0). 10. UNFINISHED BUSINESS A. CenturyLink Franchise Agreement Mayor Grant requested comment from staff regarding the CenturyLink Franchise Agreement Acting City Administrator Iverson discussed the CenturyLink Franchise Agreement in detail with the Council. She reported that Arden Hills is one of nine member cities in the North Suburban Cable Commission. She reviewed the franchise agreement timeline noting that CenturyLink is seeking approval from each of the nine member cities. She noted that the City Council held a public hearing for the CenturyLink Franchise in October. Staff discussed the agreement further and recommended approval by the City Council. Councilmember Holmes requested further information on Attachment C. ARDEN HILLS CITY COUNCIL – NOVEMBER 30, 2015 5 Cor Wilson, Executive Director of the Northwest Cable Commission, explained that Attachment C is a side letter to the Franchise Agreement describing the agreed upon terms by CenturyLink. She noted that the final copy is at her office and that it will be transmitted to the City in the next couple of days. She discussed the Franchise Agreement in further detail. She is pleased with the final agreement and commented that six of the member cities have already adopted the document. Councilmember McClung noted that the Council received a letter from Comcast on November 30th and questioned if Ms. Wilson had any comments regarding this letter. Ms. Wilson did not have any concerns regarding the letter. She understood that Comcast had an issue with CenturyLink’s buildout timeline. She provided further comment on CenturyLink’s build-out timeline noting that all FCC requirements are being followed. Mayor Grant understood that CenturyLink currently offers internet services within Arden Hills and asked if there is a service gap. Patrick Hagerty, CenturyLink, stated that this is the case and indicated that different internet speeds may be offered in different areas of the City. Mayor Grant supported the franchise agreement as presented by staff and believed that CenturyLink was offering a comparable franchise. Mr. Hagerty thanked the staff at the Northwest Cable Commission, Attorney Mike Bradley and the member cities for their input in drafting the franchise agreement. Councilmember McClung also appreciated all of the work that went into the franchise agreement. He looked forward to Arden Hills’ residents having additional competition in the cable market. Councilmember Holmes requested further information on the PEG fees. Ms. Wilson reported that PEG stood for Public, Educational and Government Access. She provided further comment on the PEG fees being paid currently by Comcast and those that would be paid by CenturyLink. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the CenturyLink Franchise Agreement. The motion carried unanimously (3-0). 11. COUNCIL COMMENTS Mayor Grant stated that he is pleased that the trail between St. John’s and Mounds View High School is complete. He indicated that he believes that this trail will greatly improve public safety. Mayor Grant congratulated Associate Planner Matthew Bachler for receiving his AICP certification. He described all that Associate Planner Bachler had to complete in order to receive this achievement. ARDEN HILLS CITY COUNCIL – NOVEMBER 30, 2015 6 ADJOURN MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (3-0). Mayor Grant adjourned the regular City Council meeting at 7:50 p.m. __________________________ __________________________ Sue Iverson David Grant Acting City Administrator Mayor Page 1 of 1 DATE: December 14, 2015 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2015 Payroll #25 .................................................................................... $ 89,902.55 Total Payroll $ 89,902.55 Accounts Payable Claims Through 12/11/2015 Paid Claims (Check No 45289-Check No 45320) ................................. $ 1,481,218.27 Paid Claims (Check No 45321-Check No 45322) ................................. $ 195,389.19 Total Accounts Payable $ 1,676,607.46 Total Claims $ 1,766,510.01 CONSENT ITEM - 6A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 25 CHECKS DATED: 12/04/15 Biweekly: 11/14/15 - 11/27/15 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,156.06 EFT SIT 2,546.51 EFT FICA Oasdi 3,706.36 EFT FICA Medicare 866.83 EFT TOTAL TAXES 13,275.76 Health Premium 2,109.89 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 145.83 A/P Check* FSA Dependent Care Reimb. 370.83 A/P Check* TOTAL FLEXIBLE SPENDING 2,626.55 HSA Health Saving 622.49 Health Care Savings Plan EFT Health Care Savings Plan-2% 260.86 EFT Health Care Savings Plan-4% 145.83 EFT TOTAL HEALTH SAVINGS 1,029.18 PERA 4,059.14 EFT ICMA 1,536.52 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 687.41 EFT TOTAL RETIREMENT 6,897.47 IUOE 49 Dues (Union) 134.00 A/P Check* LTD/STD Insurance 1,152.87 A/P Check* PERA Life Insurance 32.00 A/P Check* CITY BENEFIT 3,706.36 866.83 4,573.19 13,824.23 1,105.98 14,930.21 1,968.54 1,968.54 4,683.59 0.00 4,683.59 PERA Life Insurance 32.00 A/P Check Life/Addl/Dep Life 117.40 A/P Check* Public Employee Long Term Care 93.72 A/P Check* UNUM 42.55 A/P Check* AFLAC 199.56 EFT Avesis-Vision Care 5.43 A/P Check* TOTAL VOLUNTARY 1,777.53 Total Employee Deductions 25,606.49 Net Payroll 0.00 Direct Deposit 38,028.87 EFT Gross Payroll Tie-Out 63,655.81 STD/LTD Gross - Up 0.00 Plus City Paid Benefit 26,246.74 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 89,902.55 FICA TIE-OUT Gross Payroll 63,655.81 Less Total FSA 2,626.55 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 61,029.26 FICA Oasdi @ 6.20%3,706.36 FICA Medicare @ 1.45%866.83 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 91.21 91.21 Accounts Payable User: Printed: ashley.bertrand 12/10/2015 12:29 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0602 US BANK 12/03/2015ACH Grant-111215 October/November 2015 Credit Card Exp-Cookies for MtgOctober/November 2015 Credit Card Expenses 5.99 Grant-111215 October/November 2015 Credit Card Expenses-Pizza Halloween PartyOctober/November 2015 Credit Card Expenses 66.12 Grant-111215 October/November 2015 Credit Card Exp-Cookies Halloween PartyOctober/November 2015 Credit Card Expenses 15.55 Grant-111215 October/November 2015 Credit Card Exp-Photo ClassOctober/November 2015 Credit Card Expenses 17.32 Grant-111215 October/November 2015 Credit Card Exp-Serving Trays BreakfastOctober/November 2015 Credit Card Expenses 64.25 Grant-111215 October/November 2015 Credit Card Exp-Plaque for benchesOctober/November 2015 Credit Card Expenses 10.71 Grant-111215 October/November 2015 Credit Card Expenses-Photo ClassOctober/November 2015 Credit Card Expenses 10.25 Hutmache-111215 October/November 2015 Credit Card Expenses-RecruitmentOctober/November 2015 Credit Card Expenses 64.39 Hutmache-111215 October/November 2015 Credit Card Expenses-TrainingOctober/November 2015 Credit Card Expenses 38.00 Hutmache-111215 October/November 2015 Credit Card Expenses-TrainingOctober/November 2015 Credit Card Expenses 60.00 Iverson-111215 October/November 2015 Credit Card Expenses-RecruitmentOctober/November 2015 Credit Card Expenses 26.51 Iverson-111215 October/November 2015 Credit Card Expenses-RecruitmentOctober/November 2015 Credit Card Expenses 13.02 Iverson-111215 October/November 2015 Credit Card Expenses-RecruitmentOctober/November 2015 Credit Card Expenses 41.46 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 345.29 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 306.83 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 614.93 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 637.61 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 611.14 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 674.83 Mooney-111215 October/November 2015 Credit Card Expenses-Christofore TrainingOctober/November 2015 Credit Card Expenses 70.00 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 308.72 Mooney-111215 October/November 2015 Credit Card Expenses-Mikacevich TrainingOctober/November 2015 Credit Card Expenses 70.00 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 323.54 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 326.06 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 638.88 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 304.93 Mooney-111215 October/November 2015 Credit Card Expenses-SewerOctober/November 2015 Credit Card Expenses 284.74 Mooney-111215 October/November 2015 Credit Card Expenses-DSchifsky TrainingOctober/November 2015 Credit Card Expenses 70.00 MSchifsk-111215 October/November 2015 Credit Card Expenses-M Schifksy ClothingOctober/November 2015 Credit Card Expenses 45.99 MSchifsk-111215 October/November 2015 Credit Card Expenses-M Schifksy ClothingOctober/November 2015 Credit Card Expenses 16.00 MSchifsk-111215 October/November 2015 Credit Card Expenses-PW SuppliesOctober/November 2015 Credit Card Expenses 39.59 Scherbel-111215 October/November 2015 Credit Card Expenses-City Hall ToolsOctober/November 2015 Credit Card Expenses 140.27 Scherbel-111215 October/November 2015 Credit Card Expenses-Paint SuppliesOctober/November 2015 Credit Card Expenses 18.60 Scherbel-111215 October/November 2015 Credit Card Expenses-TrainingOctober/November 2015 Credit Card Expenses 220.00 Scherbel-111215 October/November 2015 Credit Card Expenses-Car WashOctober/November 2015 Credit Card Expenses 9.63 Streff-111215 October/November 2015 Credit Card ExpensesTrainingOctober/November 2015 Credit Card Expenses 110.00 Thelen-111215 October/November 2015 Credit Card Expenses-Candy-Boo BashOctober/November 2015 Credit Card Expenses 18.93 Thelen-111215 October/November 2015 Credit Card Expenses-Painting SuppliesOctober/November 2015 Credit Card Expenses 5.13 Thelen-111215 October/November 2015 Credit Card Expenses-Pitching MachineOctober/November 2015 Credit Card Expenses 160.68 Thelen-111215 October/November 2015 Credit Card Expenses-Candy Boo BashOctober/November 2015 Credit Card Expenses 8.55 Thelen-111215 October/November 2015 Credit Card Expenses-Pumpkins Boo BashOctober/November 2015 Credit Card Expenses 55.84 Thelen-111215 October/November 2015 Credit Card Expenses-Boo Bash SuppliesOctober/November 2015 Credit Card Expenses 15.00 Thelen-111215 October/November 2015 Credit Card Expenses-Flash DriveOctober/November 2015 Credit Card Expenses 7.49 Winkel-111215 October/November 2015 Credit Card Expenses-PW SuppliesOctober/November 2015 Credit Card Expenses 12.83 6,905.60Total for this ACH Check for Vendor 0602: Page 1AP Checks by Date - Detail by Check Date (12/10/2015 12:29 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 6,905.60Total for 12/3/2015: 0192 Grainger, Inc 12/04/2015ACH 9895692961 PW Parts PW Parts 8.53 9898382412 PW Parts PW Parts 159.75 168.28Total for this ACH Check for Vendor 0192: 0319 City of Roseville 12/04/2015ACH 0220879 December 2015 IT Bill December 2015 IT Bill 3,206.83 0220908 December 2015 Phone Bill December 2015 Phone Bill 403.85 3,610.68Total for this ACH Check for Vendor 0319: 0387 ICMA Retirement Trust- #302482 12/04/2015ACH PR Batch 00100.12.2015 ICMA Employee PercentPR Batch 00100.12.2015 ICMA Employee Percent 741.52 PR Batch 00100.12.2015 ICMA Employee DeductionPR Batch 00100.12.2015 ICMA Employee Deduction 795.00 1,536.52Total for this ACH Check for Vendor 0387: 0706 Certified Laboratories 12/04/2015ACH 2122218 PW Parts PW Parts 393.78 393.78Total for this ACH Check for Vendor 0706: 0750 Verizon Wireless 12/04/2015ACH 9755401364 Oct/Nov 2015 Cell Phone Charges Oct/Nov 2015 Cell Phone Charges 924.45 924.45Total for this ACH Check for Vendor 0750: 1001 Sprint/Nextel Communications 12/04/2015ACH 196110738-030 Oct/Nov 2015 Cell Phone Charges Oct/Nov 2015 Cell Phone Charges 169.06 169.06Total for this ACH Check for Vendor 1001: 1041 Aaron Thelen 12/04/2015ACH 12012015-AT November 2015 Mileage Reimbursement November 2015 Mileage Reimbursement 23.52 23.52Total for this ACH Check for Vendor 1041: 1110 Pitney Bowes 12/04/2015ACH 11232015-PB November 2015 Postage November 2015 Postage 608.77 11232015-PB November 2015 Postage November 2015 Postage 525.48 11232015-PB November 2015 Postage November 2015 Postage 19.99 1,154.24Total for this ACH Check for Vendor 1110: 1252 Campbell Knutson - Attorneys at Law 12/04/2015ACH 3231G-0815 August 2015 Legal Expenses-Escrow August 2015 Legal Expenses 140.00 3231G-0815 August 2015 Legal Expenses-Escrow August 2015 Legal Expenses 344.40 3231G-0815 August 2015 Legal Expenses-Inspections August 2015 Legal Expenses 378.50 3231G-0815 August 2015 Legal Expenses-Round Lake Road August 2015 Legal Expenses 103.60 3231G-0815 August 2015 Legal Expenses-P&Z August 2015 Legal Expenses 490.00 3231G-0815 August 2015 Legal Expenses-PC 15-012 August 2015 Legal Expenses 55.94 3231G-0815 August 2015 Legal Expenses-Inspections August 2015 Legal Expenses 1,384.20 3231G-0815 August 2015 Legal Expenses-Admin August 2015 Legal Expenses 1,085.00 3231G-0815 August 2015 Legal Expenses-P&Z August 2015 Legal Expenses 595.00 3231G-0815 August 2015 Legal Expenses-TCAAP August 2015 Legal Expenses 70.00 3231G-0815 August 2015 Legal Expenses-Escrow August 2015 Legal Expenses 466.00 3231G-0915 August 2015 Legal Expenses-Admin August 2015 Legal Expenses 140.00 Page 2AP Checks by Date - Detail by Check Date (12/10/2015 12:29 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3231G-0915 August 2015 Legal Expenses-TCAAP August 2015 Legal Expenses 70.00 3231G-0915 August 2015 Legal Expenses-2015 Sanitary Sewer LiningAugust 2015 Legal Expenses 139.10 3231G-0915 August 2015 Legal Expenses-Escrow 1201 Cty Rd EAugust 2015 Legal Expenses 140.00 3231G-0915 August 2015 Legal Expenses-Escrow August 2015 Legal Expenses 1,145.43 3231G-0915 August 2015 Legal Expenses-Admin August 2015 Legal Expenses 1,120.00 3231G-0915 August 2015 Legal Expenses-Inspections August 2015 Legal Expenses 409.60 3231G-0915 August 2015 Legal Expenses-Escrow PC 15-016 August 2015 Legal Expenses 1,613.10 3231G-0915 August 2015 Legal Expenses-P&Z August 2015 Legal Expenses 1,624.42 3231G-0915 August 2015 Legal Expenses-Escrow August 2015 Legal Expenses 549.66 3231G-1015 August 2015 Legal Expenses-P&Z August 2015 Legal Expenses 305.10 3231G-1015 August 2015 Legal Expenses-PC 15-014 August 2015 Legal Expenses 23.10 3231G-1015 August 2015 Legal Expenses-Recycling August 2015 Legal Expenses 603.70 3231G-1015 August 2015 Legal Expenses-Karth Lake District August 2015 Legal Expenses 70.00 3231G-1015 August 2015 Legal Expenses-Sewer August 2015 Legal Expenses 15.40 3231G-1015 August 2015 Legal Expenses-PC 15-016 August 2015 Legal Expenses 634.50 3231G-1015 August 2015 Legal Expenses-P&Z August 2015 Legal Expenses 1,867.75 3231G-1015 August 2015 Legal Expenses-Admin August 2015 Legal Expenses 120.13 3231G-1015 August 2015 Legal Expenses-Escrow PC 15-014 August 2015 Legal Expenses 155.46 3231G-1015 August 2015 Legal Expenses-PC 11-016 August 2015 Legal Expenses 675.16 3231G-1015 August 2015 Legal Expenses-Cty Rd E August 2015 Legal Expenses 70.00 3231G-1015 August 2015 Legal Expenses-P&Z August 2015 Legal Expenses 53.90 3231G-1015 August 2015 Legal Expenses-Admin August 2015 Legal Expenses 661.60 3231G-1015 August 2015 Legal Expenses-Inspections August 2015 Legal Expenses 452.10 17,771.85Total for this ACH Check for Vendor 1252: 2112 Bertrand, Ashley 12/04/2015ACH 12032015-AB December 2015 Expense Reimbursement December 2015 Expense Reimbursement 264.30 264.30Total for this ACH Check for Vendor 2112: 2129 Elfering & Associates 12/04/2015ACH 2187 October 2015 PC 14-036 Escrow Expenses October 2015 PC 14-036 Escrow Expenses 915.00 2188 October 2015 O&A Escrow Expenses October 2015 O&A Escrow Expenses 975.00 2189 Water Permit Inspection 2015-00915 Water Permit Inspection 2015-00915 320.00 2,210.00Total for this ACH Check for Vendor 2129: 3349 Hydro Klean, LLC 12/04/2015ACH 11302015-HK Payment #2 2015 Sewer Lining Payment #2 2015 Sewer Lining 9,399.30 11302015-HK Payment #2 2015 Sewer Lining Payment #2 2015 Sewer Lining 373,878.59 383,277.89Total for this ACH Check for Vendor 3349: 4445 Pioneer Rim and Wheel Co.12/04/2015ACH 1-315234 PW Parts PW Parts 218.71 218.71Total for this ACH Check for Vendor 4445: 4889 Community Footworks 12/04/2015ACH 12022015-CF December 2015 Foot Care Clinic December 2015 Foot Care Clinic 353.60 353.60Total for this ACH Check for Vendor 4889: 5587 CES Imaging 12/04/2015ACH INV027920 November 2015 Plotter Rental Charges November 2015 Plotter Rental Charges 60.00 60.00Total for this ACH Check for Vendor 5587: 5648 Matthew Bachler 12/04/2015ACH 11252015-MB November 2015 Expense Report November 2015 Expense Report 14.95 11252015-MB November 2015 Expense Report November 2015 Expense Report 18.00 Page 3AP Checks by Date - Detail by Check Date (12/10/2015 12:29 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 32.95Total for this ACH Check for Vendor 5648: 8800 Valley Paving Inc 12/04/2015ACH 11302015-VP Payment #6 2015 PMP Payment #6 2015 PMP 191,715.55 11302015-VP Payment #6 2015 PMP Payment #6 2015 PMP 545,736.25 11302015-VP Payment #6 2015 PMP Payment #6 2015 PMP 14,248.51 11302015-VP Payment #6 2015 PMP Payment #6 2015 PMP 161,665.80 913,366.11Total for this ACH Check for Vendor 8800: 7506 Presbyterian Homes of Arden Hills, LLC 12/04/2015ACH 12042015-PH 2nd Half 2015 Tax Settlement 2nd Half 2015 Tax Settlement 66,084.47 66,084.47Total for this ACH Check for Vendor 7506: 0600 315800-NCPERS Minnesota 12/04/201545289 31581215 November 2015 Payroll Deductions November 2015 Payroll Deductions 64.00 64.00Total for Check Number 45289: 6896 APA Minnesota 12/04/201545290 259232-151207 Bachler AICP 2016 Dues Bachler AICP 2016 Dues 125.00 125.00Total for Check Number 45290: 6047 Avesis Third Party Administrators, Inc 12/04/201545291 1125377 Oct/Nov/Dec 2015 Vision Oct/Nov/Dec 2015 Vision 32.58 32.58Total for Check Number 45291: 0131 Beisswenger's How-To Store 12/04/201545292 663207 PW Parts PW Parts 20.21 664304 PW Parts PW Parts 397.97 664309 PW Parts-Cummings Park PW Parts 2.60 666928 PW Parts-Cummings Park PW Parts 32.18 452.96Total for Check Number 45292: CPF1 Central Pension Fund 12/04/201545293 11302015-CPF December 2015 Contributions December 2015 Contributions 1,228.80 1,228.80Total for Check Number 45293: 0176 Frattallone's Hardware, Inc.12/04/201545294 067348-A PW Parts PW Parts 6.58 067828-A PW Parts 0.44 067865-A PW Parts PW Parts 1.10 068152-A PW Parts PW Parts 9.98 18.10Total for Check Number 45294: 4470 GLTC Premium Payments 12/04/201545295 1619660 December 2015 Long Term Care December 2015 Long Term Care 187.44 187.44Total for Check Number 45295: UB*00150 Phyllis Lambert 12/04/201545296 Refund Check 50.84 50.84Total for Check Number 45296: 5665 Metering & Technology Solution 12/04/201545297 Page 4AP Checks by Date - Detail by Check Date (12/10/2015 12:29 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 5092 Water Meter Supplies Water Meter Supplies 1,118.00 1,118.00Total for Check Number 45297: 1302 Meyer Contract Inc.12/04/201545298 11302015-MC Payment #10 Round Lake Road Payment #10 Round Lake Road 3,753.92 11302015-MC Payment #10 Round Lake Road Payment #10 Round Lake Road 3,802.05 11302015-MC Payment #10 Round Lake Road Payment #10 Round Lake Road 16,507.58 24,063.55Total for Check Number 45298: 0257 Minnesota Dept. of Health 12/04/201545299 11172015-MDH Q4 2015 Water Connection Service Fee Q4 2015 Water Connection Service Fee 4,151.00 4,151.00Total for Check Number 45299: 0266 Minnesota Recreation & Park Assn. 12/04/201545300 11302015-MRPASG Grant/Thelen 2016 Membeship Dues Grant/Thelen 2016 Membeship Dues 277.00 11302015-MRPAT Grant/Thelen 2016 Membeship Dues Grant/Thelen 2016 Membeship Dues 247.00 524.00Total for Check Number 45300: 3100 Provident Life and Accident Ins Co 12/04/201545301 9672443-1115 November 2015 UNUM Payment November 2015 UNUM Payment 85.10 85.10Total for Check Number 45301: 9550 Rain for Rent 12/04/201545302 061012118 Sanitary Sewer Lining Sanitary Sewer Lining 4,242.29 4,242.29Total for Check Number 45302: 0811 Ramsey County 12/04/201545303 EMCOM-004718 November 2015 Fleet Support Fee 24.96 EMCOM-004763 November 2015 CAD Services November 2015 Fleet Support Fee 895.50 EMCOM-004778 November 2015 911 Dispatch November 2015 911 Dispatch 4,798.50 PUBW-015080 October 2015 Fuel Expenses October 2015 Fuel Expenses 3,123.55 PUBW-015132 October 2015 Materials Expenses October 2015 Materials & Repair Expenses 1,273.82 PUBW-015132 October 2015 Repair Expenses October 2015 Materials & Repair Expenses 3,526.00 13,642.33Total for Check Number 45303: 6748 Reliance Standard 12/04/201545304 12032015-RS January 2016 Premium Payment January 2016 Premium Payment 1,355.00 1,355.00Total for Check Number 45304: 4710 Roger Vadnais Plumbing & Pump Service 12/04/201545305 43118 City Hall Repair City Hall Repair 204.00 204.00Total for Check Number 45305: UB*00149 Marcia Schultz 12/04/201545306 Refund Check 138.25 138.25Total for Check Number 45306: 1387 Standard Insurance Company 12/04/201545307 147490-1215 Dec 2015 STD/LTD/Life Insurance Dec 2015 STD/LTD/Life Insurance 1,341.48 1,341.48Total for Check Number 45307: 0327 Staples Business Advantage 12/04/201545308 Page 5AP Checks by Date - Detail by Check Date (12/10/2015 12:29 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3278095259 Wellness Supplies-Coffee Maker Wellness Supplies-Coffee Maker 99.95 3284495541 Office Supplies 39.08 3284604061 Office Supplies Office Supplies 168.21 307.24Total for Check Number 45308: UB*00151 Michael Stark 12/04/201545309 Refund Check 157.98 157.98Total for Check Number 45309: 1,445,110.35Total for 12/4/2015: 0189 Gopher State One-Call, Inc.12/10/2015ACH 149847 November 2015 Locates November 2015 Locates 121.43 149847 November 2015 Locates November 2015 Locates 121.42 242.85Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 12/10/2015ACH 9911946730 PW Parts PW Parts 17.30 17.30Total for this ACH Check for Vendor 0192: 0214 LTG Power Equipment 12/10/2015ACH 197235 PW Parts PW Parts 700.87 700.87Total for this ACH Check for Vendor 0214: 0225 Lillie Suburban Newspapers 12/10/2015ACH 11302015-LSN November 2015 Publications November 2015 Publications 34.65 11302015-LSN November 2015 Publications-PC 15-024 November 2015 Publications 37.80 11302015-LSN2 November 2015 Publications November 2015 Publications 563.20 635.65Total for this ACH Check for Vendor 0225: 0285 Xcel Energy 12/10/2015ACH 480962410 11/30/15 Invoice 11/30/15 Invoice 1,655.00 480962410 11/30/15 Invoice 11/30/15 Invoice 3,085.92 480962410 11/30/15 Invoice 11/30/15 Invoice 801.39 480962410 11/30/15 Invoice 11/30/15 Invoice 191.44 480962410 11/30/15 Invoice 11/30/15 Invoice 914.71 6,648.46Total for this ACH Check for Vendor 0285: 0478 Truck Utilities Mfg. Company 12/10/2015ACH 0291750 PW Parts PW Parts 120.00 120.00Total for this ACH Check for Vendor 0478: 0940 Zee Medical Services 12/10/2015ACH 54056836 PW/Finance First Aid Supplies PW/Finance First Aid Supplies 189.30 54056836 PW/Finance First Aid Supplies PW/Finance First Aid Supplies 236.10 425.40Total for this ACH Check for Vendor 0940: 1223 Adam's Pest Control, Inc.12/10/2015ACH 2348960 December 2015 Pest Control December 2015 Pest Control 62.54 62.54Total for this ACH Check for Vendor 1223: Page 6AP Checks by Date - Detail by Check Date (12/10/2015 12:29 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1597 Midwest Lock & Safe, Inc.12/10/2015ACH 29551 Maintenance on City Hall Doors Maintenance on City Hall Doors 165.00 165.00Total for this ACH Check for Vendor 1597: 7501 Kelly & Lemmons, P.A.12/10/2015ACH 43923 November 2015 Prosecution November 2015 Prosecution 2,287.47 2,287.47Total for this ACH Check for Vendor 7501: ALPI Allegra Print & Imaging 12/10/2015ACH 146070 Office Supplies Office Supplies 237.75 237.75Total for this ACH Check for Vendor ALPI: 0243 Metropolitan Council-Waste Water 12/10/2015ACH 0001050109 January 2016 Wasterwater Service Charges January 2016 Wasterwater Service Charges 56,551.77 56,551.77Total for this ACH Check for Vendor 0243: 2129 Elfering & Associates 12/10/2015ACH 2183 Sept-Nov 2015 PMP Venus/Crystal Expenses Sept-Nov 2015 PMP Venus/Crystal Expenses 74,440.00 2184 Sept-Nov 2015 PMP Noble Area Expenses Aug-Nov 2015 MVHS Trail Expenses 14,930.00 2185 Aug-Nov 2015 MVHS Trail Expenses Sept-Nov 2015 Sanitary Sewer Lining Expenses 12,100.00 2186 Sept-Nov 2015 Sanitary Sewer Lining Expenses Sept-Nov 2015 Sanitary Sewer Lining Expenses 19,535.00 121,005.00Total for this ACH Check for Vendor 2129: 4605 Arden Manor 550 Associates 12/10/201545310 11192015-14032 PC 14-032 Escrow Refund PC 14-032 Escrow Refund 525.70 525.70Total for Check Number 45310: 0296 City of Arden Hills 12/10/201545311 12042015-PC December 2015 Petty Cash Reimbursement December 2015 Petty Cash Reimbursement 87.21 12042015-PC December 2015 Petty Cash Reimbursement December 2015 Petty Cash Reimbursement 0.59 12042015-PC December 2015 Petty Cash Reimbursement December 2015 Petty Cash Reimbursement 3.00 90.80Total for Check Number 45311: ENGE Dan Engebretson 12/10/201545312 12092015-DE 2015 MV Wrestling League 2015 MV Wrestling League 468.00 468.00Total for Check Number 45312: 3873 Goldie Siedow 12/10/201545313 12032015-GS 2015 Sewer Lining Expenses 2015 Sewer Lining Expenses 1,129.65 1,129.65Total for Check Number 45313: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 12/10/201545314 12152015-IUOE January 2016 PW Insurance January 2016 PW Insurance 1,200.00 1,200.00Total for Check Number 45314: 8081 Kimley-Horn and Associates, Inc 12/10/201545315 7260441 November 2015 Comp/Sewer Plan-TCAAP November 2015 Comp/Sewer Plan-TCAAP 3,656.80 3,656.80Total for Check Number 45315: 0916 Lakes Country Service Coop 12/10/201545316 CI073HA9-0116 January 2016 Health Insurance January 2016 Health Insurance 5,514.00 CI073HB7-0116 January 2016 Health Insurance January 2016 Health Insurance 986.00 Page 7AP Checks by Date - Detail by Check Date (12/10/2015 12:29 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription CI073HB7-0116 January 2016 Health Insurance January 2016 Health Insurance 1,972.00 CI073HE1-0116 January 2016 Health Insurance January 2016 Health Insurance 1,267.50 CI073HE1-0116 January 2016 Health Insurance January 2016 Health Insurance 403.00 10,142.50Total for Check Number 45316: 0230 MTI Distributing Co.12/10/201545317 1045225.00 PW Parts PW Parts 69.69 69.69Total for Check Number 45317: 7067 Scott Neu 12/10/201545318 12072015-SN 2015 Breakfast with Santa 2015 Breakfast with Santa 140.00 140.00Total for Check Number 45318: 1208 Premium Waters, Inc 12/10/201545319 610207-11-15 November 2015 City Hall Supplies November 2015 City Hall Supplies 42.18 613317-11-15 November 2015 City Hall Supplies November 2015 City Hall Supplies 136.78 178.96Total for Check Number 45319: 0336 T.A. Schifksy & Sons, Inc.12/10/201545320 59157 November 2015 Asphalt Expense November 2015 Asphalt Expense 56.93 56.93Total for Check Number 45320: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 12/10/201545321 12.15.2015-IUOE January 2015 PW Insurance January 2015 PW Insurance 8,480.00 8,480.00Total for Check Number 45321: 0495 Lake Johanna Fire Department Inc. 12/10/201545322 514 2015 Capital Equipment: Computer Replacement 2015 Capital Equipment: Computer Replacement 883.95 515 2015 Capital Equipment:: Station #4 Back Up Generator2015 Capital Equipment: Computer Replacement 6,411.75 518 2015 Capital Equipment: Recliners 2015 Capital Equipment: Recliners 2,056.72 9,352.42Total for Check Number 45322: 224,591.51Total for 12/10/2015: Report Total (66 checks): 1,676,607.46 Page 8AP Checks by Date - Detail by Check Date (12/10/2015 12:29 PM) Page 1 of 1 DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Acting City Administrator SUBJECT: Cancellation of the December 28, 2015, Regular City Council Meeting Background In prior years, the City Council has cancelled the second regular meeting in December if there are no items requiring timely action by the Council. At this time, all necessary items for discussion and Council action have been placed on the agendas for the December 14, 2015, and the December 21, 2015, meetings. This year, the last Monday in December falls on December 28, 2015. Council Action Requested Motion to approve the cancellation of the December 28, 2015, regular City Council meeting. CONSENT ITEM – 6B MEMORANDUM NEW BUSINESS – 6C MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Acting City Administrator Director of Finance and Administrative Services SUBJECT: 2016 Employee Compensation Plan – Non Union Employees Background Annually the City sets the compensation for non-union employees for the next calendar year at its meeting in December. Discussion Annually the City Council evaluates its compensation plan and determines if a cost of living adjustment (COLA) is appropriate. The 2016 budget was prepared with a 3.0% increase for non- union employees. The seasonal and part-time recreation employee compensation plan has been reviewed by staff and adjustments have been based on the attached memo from John Anderson and Sara Grant. Attached are the compensation plans for January 1, 2016, for non-union employees for Council approval. Council Action Motion to approve the 2016 Employee Compensation Plan for non-union employees effective January 1, 2016 as presented and the Seasonal Employee 2016 Part-time scale as presented. Attachment Attachment A: 2016 City of Arden Hills Pay Matrix Attachment B: Memo from John Anderson and Sara Grant Attachment C: Surrounding Cities Comparison for Seasonal and Recreation Employees Attachment D: Public Works Seasonal/Parks & Recreation 2016 Part-Time Pay Scale 2016 City of Arden Hills Pay Matrix 3.00%COLA 2016 - Yearly Step One Step Two Step Three Step Four Step Five Step Six Step Seven Step Eight Step Nine 24 756 -800 115,355.20$ 118,815.86$ 122,380.34$ 126,051.74$ 129,833.30$ 133,728.30$ 137,740.14$ 141,872.35$ 146,128.52$ 23 711 755 108,825.66$ 112,090.43$ 115,453.14$ 118,916.73$ 122,484.24$ 126,158.76$ 129,943.53$ 133,841.83$ 137,857.09$ 22 666 710 102,665.72$ 105,745.69$ 108,918.06$ 112,185.60$ 115,551.17$ 119,017.71$ 122,588.24$ 126,265.89$ 130,053.86$ 21 621 665 96,854.45$ 99,760.09$ 102,752.89$ 105,835.47$ 109,010.54$ 112,280.86$ 115,649.28$ 119,118.76$ 122,692.32$ 20 576 620 91,372.12$ 94,113.29$ 96,936.68$ 99,844.78$ 102,840.13$ 105,925.33$ 109,103.09$ 112,376.18$ 115,747.47$ 19 531 575 86,200.12$ 88,786.12$ 91,449.70$ 94,193.19$ 97,018.99$ 99,929.56$ 102,927.45$ 106,015.27$ 109,195.73$ 18 488 530 81,320.87$ 83,760.49$ 86,273.31$ 88,861.50$ 91,527.35$ 94,273.17$ 97,101.37$ 100,014.41$ 103,014.84$ 17 447 487 76,717.80$ 79,019.34$ 81,389.92$ 83,831.61$ 86,346.56$ 88,936.96$ 91,605.07$ 94,353.22$ 97,183.82$ 16 408 446 72,375.28$ 74,546.54$ 76,782.94$ 79,086.42$ 81,459.02$ 83,902.79$ 86,419.87$ 89,012.47$ 91,682.84$ 15 371 407 68,278.57$ 70,326.93$ 72,436.73$ 74,609.83$ 76,848.13$ 79,153.57$ 81,528.18$ 83,974.03$ 86,493.25$ 14 336 370 64,413.74$ 66,346.15$ 68,336.54$ 70,386.63$ 72,498.23$ 74,673.18$ 76,913.38$ 79,220.78$ 81,597.40$ 13 303 335 60,767.68$ 62,590.71$ 64,468.43$ 66,402.48$ 68,394.56$ 70,446.40$ 72,559.79$ 74,736.58$ 76,978.68$ 12 272 302 57,328.00$ 59,047.84$ 60,819.28$ 62,643.85$ 64,523.17$ 66,458.87$ 68,452.63$ 70,506.21$ 72,621.40$ 11 243 271 54,083.02$ 55,705.51$ 57,376.67$ 59,097.97$ 60,870.91$ 62,697.04$ 64,577.95$ 66,515.29$ 68,510.75$ 10 216 242 51,021.72$ 52,552.38$ 54,128.95$ 55,752.81$ 57,425.40$ 59,148.16$ 60,922.61$ 62,750.28$ 64,632.79$ 9 190 215 48,133.70$ 49,577.71$ 51,065.04$ 52,596.99$ 54,174.90$ 55,800.15$ 57,474.16$ 59,198.38$ 60,974.33$ 8 166 189 45,409.15$ 46,771.43$ 48,174.57$ 49,619.80$ 51,108.40$ 52,641.65$ 54,220.90$ 55,847.53$ 57,522.95$ 7 143 165 42,838.82$ 44,123.98$ 45,447.70$ 46,811.13$ 48,215.47$ 49,661.93$ 51,151.79$ 52,686.34$ 54,266.93$ 6 121 142 40,413.98$ 41,626.40$ 42,875.19$ 44,161.44$ 45,486.29$ 46,850.88$ 48,256.40$ 49,704.09$ 51,195.22$ 5 101 120 38,126.40$ 39,270.19$ 40,448.30$ 41,661.74$ 42,911.60$ 44,198.94$ 45,524.91$ 46,890.66$ 48,297.38$ 4 83 100 35,968.30$ 37,047.35$ 38,158.77$ 39,303.53$ 40,482.64$ 41,697.12$ 42,948.03$ 44,236.47$ 45,563.57$ 3 65 82 33,932.36$ 34,950.33$ 35,998.84$ 37,078.80$ 38,191.17$ 39,336.90$ 40,517.01$ 41,732.52$ 42,984.50$ 2 49 64 32,011.66$ 32,972.01$ 33,961.17$ 34,980.00$ 36,029.40$ 37,110.29$ 38,223.60$ 39,370.30$ 40,551.41$ 1 0 48 30,199.68$ 31,105.67$ 32,038.84$ 33,000.00$ 33,990.00$ 35,009.70$ 36,060.00$ 37,141.80$ 38,256.05$ Points 2016 - Monthly Step One Step Two Step Three Step Four Step Five Step Six Step Seven Step Eight Step Nine 24 756 -800 9,612.94$ 9,901.33$ 10,198.37$ 10,504.32$ 10,819.45$ 11,144.03$ 11,478.35$ 11,822.70$ 12,177.38$ 23 711 755 9,068.81$ 9,340.87$ 9,621.10$ 9,909.73$ 10,207.02$ 10,513.23$ 10,828.63$ 11,153.49$ 11,488.10$ 22 666 710 8,555.48$ 8,812.15$ 9,076.51$ 9,348.80$ 9,629.27$ 9,918.15$ 10,215.69$ 10,522.16$ 10,837.83$ 21 621 665 8,071.21$ 8,313.35$ 8,562.75$ 8,819.63$ 9,084.22$ 9,356.74$ 9,637.44$ 9,926.57$ 10,224.36$ 20 576 620 7,614.35$ 7,842.78$ 8,078.06$ 8,320.40$ 8,570.02$ 8,827.12$ 9,091.93$ 9,364.69$ 9,645.63$ 19 531 575 7,183.35$ 7,398.85$ 7,620.81$ 7,849.44$ 8,084.92$ 8,327.47$ 8,577.29$ 8,834.61$ 9,099.65$ 18 488 530 6,776.74$ 6,980.05$ 7,189.45$ 7,405.13$ 7,627.28$ 7,856.10$ 8,091.79$ 8,334.54$ 8,584.57$ 17 447 487 6,393.15$ 6,584.95$ 6,782.50$ 6,985.97$ 7,195.55$ 7,411.42$ 7,633.76$ 7,862.77$ 8,098.66$ 16 408 446 6,031.28$ 6,212.22$ 6,398.58$ 6,590.54$ 6,788.26$ 6,991.90$ 7,201.66$ 7,417.71$ 7,640.24$ 15 371 407 5,689.89$ 5,860.58$ 6,036.40$ 6,217.49$ 6,404.02$ 6,596.14$ 6,794.02$ 6,997.84$ 7,207.78$ 14 336 370 5,367.82$ 5,528.85$ 5,694.72$ 5,865.56$ 6,041.52$ 6,222.77$ 6,409.45$ 6,601.74$ 6,799.79$ 13 303 335 5,063.98$ 5,215.90$ 5,372.37$ 5,533.54$ 5,699.55$ 5,870.54$ 6,046.65$ 6,228.05$ 6,414.89$ 12 272 302 4,777.34$ 4,920.66$ 5,068.28$ 5,220.33$ 5,376.94$ 5,538.24$ 5,704.39$ 5,875.52$ 6,051.79$ 11 243 271 4,506.92$ 4,642.13$ 4,781.39$ 4,924.84$ 5,072.58$ 5,224.76$ 5,381.50$ 5,542.95$ 5,709.23$ 10 216 242 4,251.81$ 4,379.37$ 4,510.75$ 4,646.07$ 4,785.45$ 4,929.02$ 5,076.89$ 5,229.19$ 5,386.07$ 9 190 215 4,011.15$ 4,131.48$ 4,255.42$ 4,383.09$ 4,514.58$ 4,650.02$ 4,789.52$ 4,933.20$ 5,081.20$ 8 166 189 3,784.10$ 3,897.62$ 4,014.55$ 4,134.99$ 4,259.04$ 4,386.81$ 4,518.41$ 4,653.97$ 4,793.58$ 7 143 165 3,569.91$ 3,677.00$ 3,787.31$ 3,900.93$ 4,017.96$ 4,138.50$ 4,262.65$ 4,390.53$ 4,522.25$ 6 121 142 3,367.84$ 3,468.87$ 3,572.94$ 3,680.12$ 3,790.53$ 3,904.24$ 4,021.37$ 4,142.01$ 4,266.27$ 5 101 120 3,177.20$ 3,272.52$ 3,370.70$ 3,471.82$ 3,575.97$ 3,683.25$ 3,793.75$ 3,907.56$ 4,024.79$ 4 83 100 2,997.36$ 3,087.28$ 3,179.90$ 3,275.30$ 3,373.56$ 3,474.76$ 3,579.01$ 3,686.38$ 3,796.97$ 3 65 82 2,827.70$ 2,912.53$ 2,999.91$ 3,089.90$ 3,182.60$ 3,278.08$ 3,376.42$ 3,477.71$ 3,582.05$ 2 49 64 2,667.64$ 2,747.67$ 2,830.10$ 2,915.00$ 3,002.45$ 3,092.53$ 3,185.30$ 3,280.86$ 3,379.29$ 1 0 48 2,516.64$ 2,592.14$ 2,669.91$ 2,750.00$ 2,832.50$ 2,917.48$ 3,005.00$ 3,095.15$ 3,188.01$ Points 2016 - Hourly Step One Step Two Step Three Step Four Step Five Step Six Step Seven Step Eight Step Eight 24 756 -800 55.46$ 57.13$ 58.84$ 60.61$ 62.42$ 64.30$ 66.23$ 68.21$ 70.26$ 23 711 755 52.33$ 53.89$ 55.51$ 57.18$ 58.89$ 60.66$ 62.48$ 64.35$ 66.28$ 22 666 710 49.36$ 50.84$ 52.37$ 53.94$ 55.56$ 57.23$ 58.94$ 60.71$ 62.53$ 21 621 665 46.57$ 47.97$ 49.41$ 50.89$ 52.41$ 53.99$ 55.61$ 57.27$ 58.99$ 20 576 620 43.93$ 45.25$ 46.61$ 48.01$ 49.45$ 50.93$ 52.46$ 54.03$ 55.65$ 19 531 575 41.45$ 42.69$ 43.97$ 45.29$ 46.65$ 48.05$ 49.49$ 50.97$ 52.50$ 18 488 530 39.10$ 40.27$ 41.48$ 42.73$ 44.01$ 45.33$ 46.69$ 48.09$ 49.53$ 17 447 487 36.89$ 38.00$ 39.13$ 40.31$ 41.52$ 42.76$ 44.05$ 45.37$ 46.73$ 16 408 446 34.80$ 35.84$ 36.92$ 38.03$ 39.17$ 40.34$ 41.55$ 42.80$ 44.08$ 15 371 407 32.83$ 33.82$ 34.83$ 35.88$ 36.95$ 38.06$ 39.20$ 40.38$ 41.59$ 14 336 370 30.97$ 31.90$ 32.86$ 33.84$ 34.86$ 35.91$ 36.98$ 38.09$ 39.23$ 13 303 335 29.22$ 30.10$ 31.00$ 31.93$ 32.89$ 33.87$ 34.89$ 35.94$ 37.01$ 12 272 302 27.57$ 28.39$ 29.25$ 30.12$ 31.03$ 31.96$ 32.91$ 33.90$ 34.92$ 11 243 271 26.01$ 26.79$ 27.59$ 28.42$ 29.27$ 30.15$ 31.05$ 31.98$ 32.94$ 10 216 242 24.53$ 25.27$ 26.03$ 26.81$ 27.61$ 28.44$ 29.29$ 30.17$ 31.08$ 9 190 215 23.15$ 23.84$ 24.56$ 25.29$ 26.05$ 26.83$ 27.64$ 28.47$ 29.32$ 8 166 189 21.84$ 22.49$ 23.17$ 23.86$ 24.58$ 25.31$ 26.07$ 26.85$ 27.66$ 7 143 165 20.60$ 21.22$ 21.85$ 22.51$ 23.19$ 23.88$ 24.60$ 25.33$ 26.09$ 6 121 142 19.43$ 20.02$ 20.62$ 21.24$ 21.87$ 22.53$ 23.21$ 23.90$ 24.62$ 5 101 120 18.33$ 18.88$ 19.45$ 20.03$ 20.64$ 21.25$ 21.89$ 22.55$ 23.22$ 4 83 100 17.30$ 17.82$ 18.35$ 18.90$ 19.47$ 20.05$ 20.65$ 21.27$ 21.91$ 3 65 82 16.32$ 16.81$ 17.31$ 17.83$ 18.37$ 18.92$ 19.48$ 20.07$ 20.67$ 2 49 64 15.40$ 15.86$ 16.33$ 16.82$ 17.33$ 17.85$ 18.38$ 18.93$ 19.50$ 1 0 48 14.52$ 14.96$ 15.41$ 15.87$ 16.35$ 16.84$ 17.34$ 17.86$ 18.40$ Points \\Metro-inet\ardenhills\PR&PW\Recreation\MEMOS\Council Memos\2016 Proposed Pay Sclae memo.doc MEMORANDUM DATE: December 2, 2015 TO: Honorable Mayor and City Council Members Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director / City Engineer Sara Grant, Parks and Recreation Coordinator SUBJECT: Review of Pay Levels for Temporary/Seasonal Positions Background Each year, the City hires a number of temporary/seasonal employees for positions in recreation programs and parks maintenance. The 2015 and the proposed 2016 temporary/seasonal pay ranges are attached. The 2015 pay ranges were approved by the Council at the December 8, 2014 Council meeting. The pay levels for these positions are based on compiled results of a survey that was done on pay scales for surrounding cities. The City of Arden Hills is competing with these cities to attract quality and experienced candidates. The results of the survey of adjacent cities indicated that the cities are maintaining their seasonal pay levels at or above the 2015 pay levels the City of Arden Hills currently has. The pay scale is broken down into different categories for different positions. We are recommending a pay increase may be given from step one to step two for first time employees at the Public Works Superintendant’s discretion. Action Requested Adopt the proposed 2016 part time / seasonal pay scale. Se a s o n a l P o s i t i o n s Ro s e v i l l e S h o r e v i e w N e w B r i g h t o n M o u n d s V i e w V a d n a i s H e ig h t s Ar d e n H i l l s 2 0 1 6 Propopsed Po s i t i o n P a y R a n g e P a y R a n g e P a y R a n g e P a y R a n g e P a y R a n ge P a y R a n g e Ad u l t L e a d e r s $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 9 . 5 0 - 1 2 . 5 0 $ 9 . 0 0 - $ 1 1 . 5 0 $ 1 0. 5 0 - $ 1 4 . 0 0 $ 9 . 0 0 - $ 1 1 . 5 0 $ 1 1 . 0 0 - $ 1 2 . 0 0 As s i s t a n t P l a y g r o u n d L e a d e r s $ 8 . 0 0 - $ 1 0 . 0 0 $ 1 0 . 5 0 - $ 1 2 . 50 $ 9 . 0 0 - $ 1 0 . 5 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 9 . 0 0 - $ 1 2 . 5 0 $ 1 1 . 0 0 - $ 1 2 . 0 0 Bu i l d i n g A t t e n d a n t $ 8 . 0 0 - $ 1 0 . 0 0 $ 1 0 . 0 0 - $ 1 1 . 0 0 $ 1 0 . 0 0 - $ 12 . 5 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 0 0 - $ 1 1 . 5 0 $ 9 . 0 0 - $ 1 0 . 0 0 Bu i l d i n g M a i n t e n a n c e $ 10 . 5 0 - $ 1 2 . 5 0 $ 1 1 . 0 0 - $ 1 3 . 0 0 $ 9 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 - $ 1 7 . 0 0 $ 10 . 0 0 - $ 1 2 . 5 0 $ 1 0 . 5 0 - 1 4 . 0 0 Gy m S u p e r v i s o r $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 0 0 - $ 1 1 . 0 0 $ 9 . 5 0 - $ 1 1 . 0 0 $ 1 0 . 0 - $ 1 2 . 5 0 $ 1 0 . 0 0 - $ 1 1 . 5 0 N / A Ot h e r R e c r e a t i o n s P o s i t i o n s Yo u t h S o f t b a l l U m p i r e ( p e r g a m e ) $ 1 2 . 0 0 - $ 1 3 . 0 0 $ 1 5 . 0 0- $ 2 5 . 0 0 $ 1 2 . 0 0 - $ 1 8 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 1 2 . 0 0 - $ 1 4 . 0 0 $ 1 3 . 00-$15.00 So c c e r R e f e r e e ( p e r g a m e ) $ 1 4 . 0 0 - $ 1 6 . 0 0 $ 1 5 . 0 0 - $ 2 5 . 0 0 $ 1 2 . 0 0 - $ 1 6 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 1 2 . 0 0 - $ 1 6 . 0 0 $ 1 3 . 0 0 - $ 1 5 . 00 Pl a y g r o u n d S u p e r v i s o r $ 1 1 . 0 0 - $ 1 3 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 0 .0 0 - $ 1 1 . 5 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 1 1 . 0 0 - $ 1 3 . 0 0 $ 1 3 . 0 0 - $ 1 4 . 0 0 Pl a y g r o u n d L e a d e r $ 9 . 0 0 - $ 1 1 . 0 0 $ 9 . 0 0 - $ 1 1 . 0 0 $ 8 . 5 0 - $ 1 0 . 50 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 9 . 0 0 - $ 1 2 . 5 0 $ 9 . 0 0 - $ 1 0 . 0 0 Pu b l i c S e r v i c e L a b o r e r S e a s o n a l Pa r k s : $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 -$ 1 7 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 Se w e r : $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 -$ 1 7 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 St r e e t s : $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 00 - $ 1 7 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 Wa t e r : $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 -$ 1 7 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 Sc o r e k e e p e r N / A $ 1 0 . 0 0 - $ 1 1 . 0 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 - $ 1 7 . 00 $ 1 0 . 0 0 - $ 1 2 . 0 0 N / A Wa r m i n g H o u s e A t t e n d a n t $ 9 . 0 0 - $ 1 1 . 5 0 $ 9 . 0 0 - $ 1 0 . 5 0 $ 9 . 0 0- $ 1 0 . 5 0 $ 1 0 . 0 0 - $ 1 3 . 5 0 $ 1 0 . 0 0 - $ 1 1 . 5 0 $ 9 . 0 0 - $ 1 0 . 0 0 Yo u t h I n s t r u c t o r I ( A f t e r S c h o o l , RO C K S , T - b a l l , S p e c i a l E v e n t s ) $ 1 2 . 0 0 - $ 1 5 . 0 0 $ 1 0 . 0 0 - $ 12 . 5 0 $ 1 1 . 5 0 - $ 1 3 . 5 0 $ 1 1 . 5 0 - $ 2 0 . 0 0 $ 1 1 . 5 0 - $ 1 4 . 5 0 $ 1 1 . 0 0 - $12.00 Yo u t h I n s t r u c t o r I I ( G y m n a s t i c s , Te n n i s ) $1 5 . 0 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 2 . 0 0 - $ 1 4 . 0 0 $ 1 1 . 5 0 - $ 2 0 . 0 0 $ 1 2 . 5 0 -$ 1 5 . 0 0 $ 1 3 . 0 0 - $ 1 4 . 0 0 Yo u t h I n s t r u c t o r I I I ( G y m n a s t i c s H e a d , Te n n i s , A e r o b i c s , I c e S k a t i n g ) $ 1 5 . 0 0 $ 1 3 . 0 0 - $ 1 6 . 0 0 $ 1 2. 0 0 - $ 1 4 . 0 0 $ 1 1 . 5 0 - $ 2 0 . 0 0 $ 1 2 . 5 0 - $ 1 5 . 0 0 $ 1 5 . 0 0 - $ 1 6 . 2 5 Yo u t h W o r k e r $ 7 . 0 0 - $ 8 . 0 0 $ 9 . 0 0 - $ 1 2 . 0 0 $ 8 . 5 0 - $ 1 0 . 5 0 $ 8 . 5 0- $ 1 0 . 5 0 $ 8 . 5 0 - $ 1 0 . 0 0 $9 . 0 0 - $ 1 0 . 0 0 Se a s o n a l P o s i t i o n s Ro s e v i l l e S h o r e v i e w N e w B r i g h t o n M o u n d s V i e w V a d n a i s H e ig h t s A r d e n H i l l s Po s i t i o n P a y R a n g e P a y R a n g e P a y R a n g e P a y R a n g e P a y R a n ge P a y R a n g e Yo u t h W o r k e r I ( P l a y g r o u n d s , C h i l l , Su m m e r S p e c i a l E v e n t s ) $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 0 .0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 1 . 5 0 - $ 1 4 . 5 0 $9 . 0 0 - $ 1 0 . 0 0 Yo u t h W o r k e r L e a d S t a f f $ 1 2 . 0 0 - $ 1 4 . 0 0 $ 1 5 . 0 0 - $ 1 8 . 0 0 $ 1 2. 5 0 - $ 1 4 . 5 0 $ 1 1 . 5 0 - $ 2 0 . 0 0 $ 1 2 . 5 0 - $ 1 5 . 0 0 $1 3 . 0 0 - $ 1 4 . 0 0 Yo u t h W o r k e r I I I ( Z o n e - U n d e r g r o u n d Ev e n i n g s ) $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 1 .5 0 - $ 2 0 . 0 0 $ 1 1 . 5 0 - $ 1 4 . 5 0 $1 1 . 0 0 - $ 1 2 . 0 0 Parks and Recreation 2016 (Proposed) Part-Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-t-ball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball Specialty crafts/ceramics; drawing; special event classes, Steps: 1 2 3 4 5 $11.00 $11.25 *$11.50 $11.75 $12.00 * Pay Rate based on qualifications and experience Program Instructor II: Tennis, Baby-Sitting Steps: 1 2 3 4 5 $13.00 $13.25 $13.50 $13.75 $14.00 Program Instructor III: Ice skating instructor, hockey skills instructor. Steps: 1 2 3 4 5+ $15.00 $15.25 $15.50 $15.75 $16.25 Program Instructor IV: Sports Coordinator, Lead Summer Staff. Steps: 1 2 3 4 5+ $13.00 $13.25 $13.50 $13.75 $14.00 Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game / Flag Football Steps: 1 2 3 4 5 $13.00 $13.50 *$14.00 $14.50 $15.00 * Certified Entry Maintenance Worker: Steps: 1 2 3+ 4 5+ $10.50 $11.50 $12.50 $13.50 $14.00 A pay increase will be given from step one to step two for first time employees at the Public Works Superintendant’s discretion. Ice Rink Attendants: Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience Park Attendants: Adult Softball; Soccer. Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience CONSENT ITEM – 6D City Council Meeting P:\Admin\Council\Agendas & Packet Information\2015\12-14-15-R\Sue\6D -Benefit Contribution\Benefit Contribution.doc Page 1 of 1 MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Acting City Administrator Director of Finance and Administrative Services SUBJECT: Adoption of the 2016 City Contribution for Employee Benefits Background Each year in December, the City sets the monthly contribution rate for employee benefits for the next year. Discussion As part of the annual budget and levy adoption process, the Council is also asked to approve the 2016 City contribution for employee benefits. The City contribution rate is currently set by increasing the current contribution by 50% of the increase in premiums for the next year using the lowest cost medical plan at the family level plus dental. There was only modest increases in the medical (6.9%) and dental (2.9%) premiums. In 2015 the employer contribution rate was $699.61 per month per employee. For 2015 it has been proposed to increase the contribution rate to $29.01 for all employees with the exception that a maximum contribution to HSA accounts (those dollars that are not used to pay premiums for dental and medical by those choosing single medical) be capped at $1,650 per employee hired prior to June 29, 2015 and $500 for those employees hired June 29 or after. Council Action Motion to adopt Resolution 2015-053, a Resolution setting the City Contribution to Employee Monthly Benefits at the amount of $728.62 per month, per employee, with a cap of $1,650 or $500 of HSA contributions where applicable. Attachments: Attachment A: Resolution 2015-053 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-053 A RESOLUTION APPROVING THE 2016 CITY CONTRIBUTION TO EMPLOYEE MONTHLY BENEFITS WHEREAS, the City Council of Arden Hills does hereby approve the contribution of seven hundred twenty-eight dollars and one cent ($728.62) per month, per employee toward bargaining unit employees benefits; WHEREAS, the City Council of Arden Hills does hereby approve the contribution of seven hundred twenty-eight dollars and one cent ($728.62) per month, per employee toward non- bargaining unit employees benefits; WHEREAS, the City Council of Arden Hills does hereby approve that those employees selecting single coverage will have their remaining dollars after medical and dental premiums capped at $1,650 if hired prior to June 29, 2015 and capped at $500 if hired on June 29, 2015 or after to be deposited in their HSA accounts; THEREFORE BE IT RESOLVED, that the City Council of Arden Hills does hereby approve the contribution toward bargaining and non-bargaining unit employee benefits as stated above. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF DECEMBER, 2015. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk Page 1 of 1 DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Amy Dietl, City Clerk SUBJECT: 2016 Fee Schedule Background At the November 16, 2015, work session, the City Council discussed the suggested changes to the fees found in the proposed 2016 Fee Schedule. Staff was provided with feedback and was given direction to bring this topic back for Council approval at tonight’s meeting. Please note that a memo from Stacie Kvilvang, Ehlers, is included as Attachment C. The amount of the proposed Park Development Fee (last item on page ten of the fee schedule) is higher than what was discussed at the November 16th work session. Ms. Kvilvang’s memo explains the reasoning behind the proposed fee amount. Requested Action Motion to approve Ordinance 2015-012 adopting the 2016 Fee Schedule and authorizing publication of the Ordinance Summary. Attachments Attachment A: Ordinance 2015-012 – Appendix A – 2016 Fee Schedule Attachment B: Summary of Ordinance 2015-012 Attachment C: Memo from Stacie Kvilvang (Ehlers) CONSENT ITEM – 6E MEMORANDUM Page 1 of 10 City of Arden Hills Ordinance 2015-012 – Appendix A 2016 Fee Schedule I. Administrative Dogs/Cats – Licenses Two years (Pro-rated for second year @ $13.00) $26.00 Dogs/Cats – Duplicate Tags Each $6.50 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – Minutes, City Council Meetings Annual $69.00 Copying – Minutes, Planning Commission Meetings Annual $56.00 Copying – Agendas, City Council Meetings Annual $14.00 Copying – Agendas, Planning Commission Meetings Annual $7.00 Copying – Agenda Packets, City Council Meetings Annual Cost based on per sheet, staff labor, and postage Copying – Agenda Packets, Planning Commission Annual Cost based on per sheet, staff labor, and postage Copying – General Any Size $0.25 per side Assessment Search $53.00 per half hour II. Building Construction Building Permits – Permit Fee Fees shall be based according to the 2011 State Statute 326B.153 and are determined by the City’s Building Official Building Permits – Plan Review Fee 65% of Building Permit Fee Building Permits – Re-inspection $40.00 Building Permits – Manufactured Home Location, Swimming Pools, and Demolition $55.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation fee based on 2011 State Statute 326B.148 Page 2 of 10 State Surcharge – Fixed Fees fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $40.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Non- Residential 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $40.00 Electrical Permits – Maximum Single Family Dwelling Fee $150.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $40.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Non- Residential 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 2011State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $40.00 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Page 3 of 10 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Per two hour time block $25.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $40.00 per time block + applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $50.00 per time block + applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $84.00 per time block + applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $525.00 per day + $200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $315.00 per day + $200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours $30.00 per hour + $200.00 damage deposit + key deposit + applicable tax Picnic Shelters Available for reservation $0 Picnic Pavilions – Resident Includes up to five picnic tables $65.00 per day + $200.00 damage deposit + applicable tax Picnic Pavilions – Non-Resident Includes up to five picnic tables $100.00 per day + $200.00 damage deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $35.00 per day + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $70.00 per day + $200.00 damage deposit Additional Picnic Tables For every two extra tables $10.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot – One Plot Annual $36.00 + applicable tax Community Garden Plot – Second Plot Annual $18.00 + applicable tax Page 4 of 10 Room Rental – City Hall, Community Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hour usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $63.00 Resident, For-profit: $74.00 Non-Resident, Non-profit: $105.00 Non-Resident, For-profit: $137.00 (+ applicable tax) Room Rental – City Hall, Small Conference Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hour usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $26.00 Resident, For-profit: $32.00 Non-Resident, Non-profit: $42.00 Non-Resident, For-profit: $53.00 (+ applicable tax) Room Rental – Damage Deposit Required $105.00 Equipment Rental – DVD, VCR, T.V. $11.00 + applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description Escrow Fees Initial Application Fees Preliminary Plat Administrative Fee $500 Escrow $1,000 Final Plat Administrative Fee $500 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,000 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $350 Escrow $1,000 Comprehensive Plan Amendment Administrative Fee $500 Escrow $1,000 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $350 Escrow $1,000 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $350 Escrow $1,000 Page 5 of 10 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $1,000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $350 Escrow $1,000 Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $350 Escrow $1,000 City Code Amendment Administrative Fee $350 Escrow $1,000 Zoning Code or TRC Amendment Administrative Fee $350 Escrow $1,000 Zoning Letter Administrative Fee $60 Land Use Requests – Not Already Specified Administrative Fee $150 Zoning Letter Escrow $1,000 Zoning Permit – New Fence Construction or Expansion $65 Zoning Permit – New Driveway Construction or Expansion $65 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Home Occupation I Permit Escrow $500 Right-of-Way Permit Grading & Erosion Control Fees Per Excavation $200 Administrative Fee $150 Escrow $3,675 / acre Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 VII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $40.00 Water Permits – Interior Plumbing, New Home $40.00 Water Turn On/Off, Temporary $40.00 Water Permanent Disconnect $215.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $165.00 Restoration of Typical Road Mix Street $105.00 Page 6 of 10 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Inspector Water Permits – Plan Check Fee Set by Inspector Water Permits – Re-inspection $40.00 Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $435.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $540.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Water Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 per unit Sewer Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $40.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections $40.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month Page 7 of 10 VIII. Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Casual Roadside Stands Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 per 1,000 square feet, or fraction thereof Page 8 of 10 Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge IX. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 X. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $55.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $105.00 Tobacco Sales, Illegal Second Offense within 24 months $525.00 Page 9 of 10 Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license + admin fine of $250 Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration Fee $45.00 per rental unit Rental Registration Penalty Fee $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XI. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $60.00 per alarm False Alarm Over ten alarms $160.00 per alarm XII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XIII. Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $23.88 Meter Charge 1” Meter Size $57.69 Meter Charge 1.5” Meter Size $122.02 Meter Charge 2” Meter Size $196.58 Meter Charge 3” Meter Size $427.89 Meter Charge 4” Meter Size $641.43 Meter Charge 6” Meter Size $1,068.45 Meter Charge 8” Meter Size $2,153.91 Meter Charge 10” Meter Size $3,061.33 Meter Charge 12” Meter Size $4257.34 Consumption: 1-10,000 gals. gallons $2.65 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $3.45 per 1,000 gallons (pro- rated) Consumption: Over 35,000 gals. gallons $6.10 per 1,000 gallons (pro- rated) Water Test Fee set by MN State Health Dept $1.59 Sanitary Sewer Per Quarter: Base Charge – Single Family per lot $90.79 Base Charge – Multiple Family per dwelling $90.79 Usage Over 15,000 gals. – Single Family/Multiple Family gallons $5.23 per 1,000 gallons (pro- rated) Page 10 of 10 Sanitary Sewer – Commercial Apartment/Condominium gallons $5.66 per 1,000 gallons (pro- rated) Sanitary Sewer - Mobile Home per unit $98.20 Surface Water Per Quarter: Residential - Single Family per lot $14.29 Residential – Multiple Family per dwelling $18.52 Apartment / Condominium per acre $116.61 Industrial / Commercial per acre $182.06 Undeveloped per acre $21.42 Standby Per Quarter: Standby 1” Service Line or smaller $8.16 Standby 1.25” Service Line $11.78 Standby 1.5” Service Line $16.24 Standby 2” Service Line $24.81 Standby 3” Service Line $55.97 Standby 4” Service Line $99.81 Standby 6” Service Line $223.80 Standby 8” Service Line $398.29 Standby 10” Service Line $623.02 Standby 12” Service Line $895.40 Standby Shared 6.95 $26.68 XIV. Recycling Fee and Bins Per Residential Parcel with curbside recycling Annual $42.60 Per Residential Parcel without curbside recycling Annual $2.00 Recycling Bin One bin provided free of charge to each newly constructed home $6.00 for each additional bin XV. Park Development Park Development Fee Per residential unit $5,300.00 1 MINNESOTA STATUTES 2015 326B.153 Copyright © 2015 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 326B.153 BUILDING PERMIT FEES. Subdivision 1. Building permits. (a) Fees for building permits submitted as required in section 326B.106 include: (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2) the surcharge required by section 326B.148. (b) The total valuation and fee schedule is: (1) $1 to $500, $29.50; (2) $501 to $2,000, $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and including $2,000; (3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction thereof, to and including $50,000; (5) $50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction thereof, to and including $100,000; (6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or fraction thereof, to and including $500,000; (7) $500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8) $1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof. (c) Other inspections and fees are: (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2) reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. 326B.153 MINNESOTA STATUTES 2015 2 Copyright © 2015 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and mu- nicipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b) If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c) If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in sub- division 2; and (2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d) If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s 11 ELECTRICAL PERMIT FEES – Exhibit A HOMEOWNERS AND ELECTRIC CONTRACTORS – Complete an electrical permit form available from the Building Inspections Division. Add $5.00 for State surcharge to total cost of each permit. Residential panel replacement is $100.00 sub panel $40.00. New service or power supply is. Circuits and Feeders 0 to 300 Amp $50.00 0 to 30 Amp $8.00 400 Amp $58.00 31 to 100 Amp $10.00 500 Amp $72.00 101 to 200 Amp $15.00 600 Amp $86.00 300 Amp $20.00 800 Amp $114.00 400 Amp $25.00 1000 Amp $142.00 500 Amp $30.00 1100 Amp $156.00 600 Amp $35.00 1200 Amp $170.00 700 Amp $40.00 Add $14.00 for each additional 100 amps Add $5.00 for each additional 100 amps Minimum Fee Maximum Fee Minimum permit fee is $40.00 plus $5.00 State surcharge. This is for one inspection only. Minimum fee for rough-in inspection and final is $80.00 plus $5.00 State surcharge. Maximum fee for single family dwelling or townhouse not over 200 amps is $175.00 plus $5.00 State surcharge. Maximum of 3 inspections. Apartment Buildings Fee per unit of an apartment or condominium complex is $70.00. This does not cover service, unit feeders or house panels. Swimming Pool Additions, Remodels or Basements Finishes Accessory Structures $80.00 plus circuits. This includes 2 inspections $80.00 this includes up to 10 circuits and 2 inspections $50.00 for panel plus $8 per circuit. Traffic Signals $7.00 per each standard Street and Parking Lot Lights $4.00 per each standard Transformers and Generators $10 up to 10KVA, $40 11 to 75KVA, $60 75KVA to 299 KVA, over 299 KVA is $150. Retro Fit Lighting $.65 cents per fixture Sign Transformer $8.00 per transformer Remote Control and Signal Circuits $.75 cents per device Re-Inspection Fee $40.00 THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2015-012 On the 14th day of December, 2015, the Arden Hills City Council adopted Appendix A of Ordinance No. 2015-012, and by four affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2015-012 be published. Appendix A of Ordinance 2015-012 entitled “2016 Fee Schedule” an Ordinance Relating to Fees Payable within the City of Arden Hills for 2016. The primary purpose of the ordinance amendment is to update the Municipal Code to reflect fees for the calendar year of 2016. A full copy of Appendix A of Ordinance 2015-012 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.com Memo To: Jill Hutmacher – Community Development Director From: Stacie Kvilvang Date: December 10, 2015 Subject: Park Dedication Fees On November 16, 2015, we met with the City Council to discuss the updated park dedication fee policy for the City, along with the anticipated park dedication fee schedule that would be approved for 2016. At the meeting we discussed that the original estimates of $7 million for park development/improvements within TCAAP may not be adequate to cover the real future costs of those parks and that the numbers should be increased to assure the City would collect adequate funds to pay for those costs. In addition, we discussed that the fee for the commercial development would not change (since it is set at 10% of over all land value), but that the per unit fee for residential would change. We discussed that staff would go back and update the park development/improvement numbers and review the new anticipated residential per unit fee in relation to competitiveness within the metropolitan market for growing communities. The park development/improvements costs have been updated from $7 million to $10 million (park land acquisition costs remained the same). Based upon this, following is the total anticipated park costs (land and improvements): Category # of Acres Cost Per Acre Total Cost Park Land - Hill 11.5 153,333$ 1,763,333$ Park Land - Creek 6.3 141,667$ 892,500$ Park Land - B (Community Park)3.4 100,000$ 340,000$ Park Land - A 0.4 158,189$ 63,276$ Park Land - Town NH 2.4 147,750$ 354,600$ TOTAL ACRES AND COST 24 N/A 3,413,709$ Creek Park Improvements N/A N/A 1,000,000$ Hill Park Improvements N/A N/A 4,500,000$ B Park Improvements (Community Park) & Town NH Park N/A N/A 4,500,000$ A Park Imrovements N/A N/A -$ Financing Interest Costs N/A N/A 1,723,051$ TOTAL PARK IMPROVEMENT COSTS N/A N/A 11,723,051$ GRAND TOTAL PARK COSTS N/A N/A 15,136,760$ Park Land, Improvement & Financing Costs Jill Hutmacher Park Dedication Fees December 10, 2015 Page 2 As we discussed, there has not been an agreement between the City and the County on (i) the County donating the land for the parks in the plan; (ii) the end developer donating the land for the parks; (iii) the City buying the park land from the County or end developer; or (iv) a combination thereof. However, the City has the ability to preclude the commercial development from donating land since the ordinance is written that the City, at its discretion, can require a land dedication fee in lieu of land dedication. Since the majority of the park land is located in and adjacent to the residential areas, this provides reason for the City to elect to use its discretion. Therefore, we analyzed the total per unit residential fee based upon (a) 100% of the park land being dedicated and (b) no land being dedicated (City would have to purchase the land). Both of these scenarios allow the City to capture the required fees needed to acquire and develop park land as shown in the table below. Option A - Land Dedicated By Residential Only B - No Land Dedicated Commercial Land Dedication Fees 2,060,606$ 2,060,606$ Residential Land Dedication Fees -$ 3,982,460$ Commercial Park Imp Fees 2,060,606$ 2,060,606$ Residential Park Imp Fees 7,586,420$ 7,586,420$ TOTAL FEES 11,707,632$ 15,690,092$ Land Acquisition 0 (3,413,709)$ Park Improvements (including interest)(11,723,051)$ (11,723,051)$ Over/(Under)(15,419)$ 553,332$ Per Unit Residential Fee 5,301$ 8,084$ As noted, if the land is dedicated, the per unit residential fee is $5,300. At the last meeting, we were looking at a possible fee of $4,300/unit and thought that may be on the high side of what were are seeing within the market. Since the last meeting we were able to obtain updated park dedication fees schedules from other developing communities and have noted their per unit residential park dedication fees below: City Residential 2015 Bloomington $5,700 per unit Brooklyn Park $4,600 per unit Chanhassen $5,800 per unit Eden Prairie $6,500 per unit Maple Grove $3,993 per unit Plymouth $7,500 per unit Shakopee $5,340 per unit AVERAGE $5,633 Comparative Park Dedication Data - 2015 Jill Hutmacher Park Dedication Fees December 10, 2015 Page 3 The average fee is $5,600, with Brooklyn Park and Maple Grove having lower fees than proposed for TCAAP, Shakopee having the same fee and the remaining four having a higher fee. Overall, Staff is of the opinion that the fee proposed will not preclude residential development within TCAAP and that the fees collected will be adequate to cover the current park development costs. The $5,300 per residential unit fee that is being set for 2016 is based upon current estimates and will need to be updated annually as more firm costs for park development are received and actual land values are established. Please contact me at 651-697-8506 with any questions. CONSENT ITEM – 6F MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Amy Dietl, City Clerk SUBJECT: 2016 Liquor License Renewals Background The following Arden Hills businesses have requested renewal of their City liquor licenses for 2016: Establishment Name On- Sale Off- Sale Sunday Sale Wine Only 3.2 Beer 2:00 a.m. Big Ten Supper Club X X X X Cub Foods X Cub Discount Liquor X Davanni's X X X X Flaherty's Arden Bowl X X Great China X X Lindey's Steakhouse X X Noodles & Company X X X Fire inspection reports have been completed for each location, and the City has received the required application forms and Certificates of Insurance. Of the eight businesses, all have successfully passed background checks with the Ramsey County Sheriff’s Department. Requested Action Motion by the City Council to approve the 2016 liquor license renewals. CONSENT ITEM – 6G MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Amy Dietl, City Clerk SUBJECT: 2016 Tobacco License Renewals Background The following Arden Hills’ businesses have requested renewal of their City tobacco licenses for 2016: Arden Hills Shell Arden Hills Tobacco, Inc. Cub Foods Holiday Station Walgreens Fire inspection reports have been completed for each location, and the City has received the required application forms and Certificates of Insurance. Additionally, all five of these businesses have successfully passed background checks completed by the Ramsey County Sheriff’s Department. Requested Action Motion by the City Council to approve the 2016 tobacco license renewals. CONSENT ITEM – 6H City of Arden Hills City Council Meeting for December 14, 2015 P:\Planning\Recycling & Garbage\2016\Recycling Fees Page 1 of 2 MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Council Members Sue Iverson, Acting City Administrator FROM: Ryan Streff, City Planner SUBJECT: 2016 Curbside & Non-curbside Recycling Fees Background The Arden Hills recycling program includes the weekly curbside recycling program and the annual (spring and fall) community cleanup day events. The current curbside recycling services are provided by Republic Services. The community cleanup day events are operated jointly with the City of Shoreview. The recycling budget is an enterprise fund that receives revenues from the annual household fee that is applied to the property taxes and from the SCORE grant provided by Ramsey County. The majority of the expenses are for the services provided by the recycling contractor for weekly operations. Since there are no other dedicated funding sources, the revenue must be balanced with the expenses. For 2016, the per household fee charged by Republic Services for curbside recycling services is expected to increase based on the anticipated change in the Consumer Price Index (CPI) from the Minneapolis Federal Reserve for the Upper Midwest. In part because of the increase in the base fee for curbside recycling per household and the decrease in revenue share due to the declining commodity markets for recyclable materials, the annual fee to single family households in the City is proposed to increase from $47.00 to $48.00. The proposed recycling fee of $48.00 for the households that receive curbside service includes the cost of the community cleanup events. Staff is not proposing to increase the annual fee for each housing unit that is not part of the curbside recycling program, which includes Cottage Villas, Hunter’s Park Condos, Parkshore Apartments, Arden Manor, E Street Flats and Arden Flats. The fee for non- curbside residential units is proposed to remain at $2.50 per unit. Although these properties contract separately for regular recycling services, they still have access to the CONSENT ITEM – 6H City of Arden Hills City Council Meeting for December 14, 2015 P:\Planning\Recycling & Garbage\2016\Recycling Fees Page 2 of 2 community cleanup day events. This fee covers their portion of the community cleanup event. Recommendation Motion to Approve Resolution 2015-051 setting the 2016 Curbside and Non-curbside Recycling Fees. Attachment A. Resolution 2015-051 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-051 A RESOLUTION ESTABLISHING THE SERVICE FEE CHARGE FOR THE 2016 RESIDENTIAL CURBSIDE RECYCLING PROGRAM WHEREAS, the City of Arden Hills has an established curbside recycling program in place for Arden Hills residents; and WHEREAS, the City will continue the program into the year 2016, and WHEREAS, the City Council of Arden Hills has entered into a Joint Powers Agreement (JPA) with Ramsey County to assess residential property owners fees to support the recycling program; and WHEREAS, the City of Arden Hills wishes to continue this funding mechanism. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the funding rate for residential recycling for the year 2016 is hereby established at $48.00 per residential unit that is offered curbside recycling services, and $2.50 per residential unit that is not offered curbside recycling services. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF DECEMBER, 2015. ______________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ AMY DIETL, CITY CLERK Certification: STATE OF MINNESOTA) COUNTY OF RAMSEY) CITY OF ARDEN HILLS) I hereby certify that Resolution No. 2015-051 is a true and correct copy presented to and adopted by the City Council of the City of Arden Hills at a meeting thereof held in the City of Arden Hills, Ramsey County, Minnesota, on the 14th day of December, 2015. ______________________________ AMY DIETL, CITY CLERK Page 1 of 2 DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Lift Station 11 Rehabilitation Requested Action Accept proposal from Bolton & Menk dated December 11, 2015, in the amount of $44,500 for design and engineering construction services for the rehabilitation of Lift Station 11. Background The Public Works Department has been working to make our sanitary sewer lift station operations more efficient and more reliable. Lift Station 11 is the last installation with a dry well / wet well design. This design has a wet well, where sewage is collected and a dry well where pumps are located underground. Maintenance of the equipment requires staff to enter the dry well and climb down to the elevation of the pump. Modern lift stations as installed though out the rest of Arden Hills have a wet well with a submersible pump that is lifted to the surface for maintenance. Discussion Lift Station 11 was built in 1970 and serves the Arden Manor manufactured home park, Scherer Brothers Lumber and the northern portion of Round Lake Road. Rehabilitation of this lift station has been a priority for Public Works for some time due to the high maintenance this station requires. There is enough grade to eliminate the lift station with a very flat pipe running from the lift station to the south end of Round Lake Road. An attempt was made along with the County Road 96 construction in 2013 to lay the first segment of this gravity pipe. Unfortunately, the soil conditions made it cost prohibitive to lay a pipe outlet for this lift station. The forcemain which connects this lift station with the gravity sewer on Lakeshore Place was replaced with the 2013 reconstruction of County Road 96. CONSENT ITEM – 6I MEMORANDUM Page 2 of 2 Lift Station 11 is situated on a City owned parcel within the Arden Manor development. The reconstruction of County Road 96 in 2013 built a noise wall along the north right of way and as a result the lift station is now accessed by the private roadways in the Arden Manor Development. Bolton & Menk assisted the City with the reconstruction of Lift Station 13 in 2011 and this station is similar in design. In an effort to standardize equipment and replacement parts, the city has used the same manufacture of control panels and pumps on all lift station rehabilitations and we plan to continue this practice with this lift station. Staff recommends that the City Council accept the proposal from Bolton & Menk for design and engineering construction services for the rehabilitation of Lift Station 11. Attachments Attachment A: Bolton & Menk Proposal N:\Proposals\Arden Hills\Lift Station 11\lift station 11 proposal ltr.doc December 11, 2015 John Anderson, P.E. Acting Public Works Director / City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Re: Lift Station 11 Arden Hills, Minnesota Dear Mr. Anderson, Thank you for providing us this opportunity to assist you with the replacement plans for Lift Station 11. Bolton & Menk, Inc. has the technical expertise, experience and resources to complete this project for the City and we appreciate your consideration. Based on the information we discussed during our meeting on November 19, 2015 the project will consist of the following major components: • Replacement of the existing wet well/dry well lift station • Installation of a new precast lift station and valve vault • Installation of two, new submersible pumps • New control panel and SCADA equipment • Miscellaneous piping and site work We have identified three (3) tasks in order to complete the work as described above. A summary of the tasks are described below. Task 1 – Preliminary Design Phase • Kickoff meeting • Assemble and review existing site data (surveys, preliminary plans, as-built information, etc.) • Topographic survey • Geotechnical evaluation • Complete preliminary design summary Task 2 – Final Design/Bidding Phase • Prepare final plans and specifications • Design review meetings with City staff • Construction cost estimates Mr. John Anderson, P.E. December 11, 2015 Page 2 of 2 N:\Proposals\Arden Hills\Lift Station 11\lift station 11 proposal ltr.doc • Assist with State and local agency reviews and permitting (We do not anticipate any permits are required from the MPCA or the MCES since this is an existing lift station) • Bidding services Task 3 – Construction Phase • Construction administration • Construction observation • Construction staking • Start-up services • Record drawings We propose to complete the above tasks for a total fee of $44,500. I recommend that we work on an hourly basis with a not-to-exceed this amount. The following is a summary of our fees: Item Fee Task 1 - Preliminary Design Phase $8,800 Task 2 – Final Design/Biddi ng Phase $16,500 Task 3 – Construction Phase $19 ,200 Total $4 4,500 If any permits are required, the permit application fees shall be the responsibility of the City. However, as noted above, we do not anticipate any permits are required from the MPCA or MCES. We would be able to begin work on this project immediately upon approval from the City. Thank you for the opportunity to present this proposal. We look forward to working with you and your staff. If you need any additional information or have any questions on the above, please do not hesitate to give me a call at 612-803-5223. Respectfully submitted, BOLTON & MENK, INC. Seth A. Peterson, P.E. Principal Engineer Cc: Mark D. Kasma, P.E., Senior Principal Engineer Page 1 of 1 DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Susan Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: County Road E/Pine Tree Drive Improvements Change Order No. 1 and Payment #6 Requested Action Approve Change Order No. 1 and Approve Payment #6 to Park Construction, Inc., in the amount of $40,018.41 for the County Road E/Pine Tree Drive Improvements. Background The City Council awarded the County Road E/Pine Tree Drive Improvements to Park Construction, Inc., on February 9, 2015, in the amount of $1,349,913.06. Discussion Change Order No. 2 includes repair of irrigation systems not identified in the plans and adjustment of the county survey monument at Lexington and Co. Rd. E. This sixth pay request is primarily for concrete work, signage, striping and irrigation repairs. The pay request is in the amount of $40,018.41 after retainage of $2,106.23. Financial Implications Approximately eighty-seven percent of the construction cost is being funded by Ramsey County through a Cooperative Agreement. The remaining construction cost is being funded by Municipal State Aid funds and assessments to the benefitted properties. Attachments Attachment A: Payment Estimate #6 Attachment B: Change Order No. 1 CONSENT ITEM – 6J MEMORANDUM PARTIAL PAY ESTIMATE #6 FROM: TO: CONTRACTOR: PARK CONSTRUCTION CO. ADDRESS: 1481 81st AVENUE NE, SPRING LAKE PARK, MN 55432 OWNER: CITY OF ARDEN HILLS PROJECT: SUBSTANTIAL COMPLETION DATE AMOUNT OF CONTRACT July 31,2015 ORIGINAL: 1,349,913.06 $ REVISED: ITEM NO. ITEM DESCRIPTION UNIT QTY. UNIT PRICE QTY. TOTAL PRICE QTY. TOTAL PRICE SCHEDULE 1.0 - STREET 1 2021.501 MOBILIZATION LUMP SUM 1.00 $60,000.00 0.00 $0.00 1.00 $60,000.00 2 2101.502 CLEARING TREE 7.00 $505.00 0.00 $0.00 16.00 $8,080.00 3 2101.507 GRUBBING TREE 7.00 $202.00 0.00 $0.00 16.00 $3,232.00 4 2104.501 REMOVE PIPE DRAIN LIN FT 70.00 $5.65 0.00 $0.00 24.00 $135.60 5 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 16.00 $18.00 0.00 $0.00 18.00 $324.00 6 2104.501 REMOVE CURB & GUTTER LIN FT 2,797.00 $6.55 0.00 $0.00 3,356.00 $21,981.80 7 2104.503 REMOVE BITUMINOUS WALK SQ FT 478.00 $4.05 0.00 $0.00 611.00 $2,474.55 8 2104.503 REMOVE CONCRETE WALK SQ FT 6,548.00 $1.25 0.00 $0.00 8,302.00 $10,377.50 9 2104.503 REMOVE CONCRETE NOSE SQ FT 444.00 $4.30 0.00 $0.00 444.00 $1,909.20 10 2104.503 REMOVE CONCRETE MEDIAN SQ FT 4,155.00 $1.60 0.00 $0.00 4,155.00 $6,648.00 11 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 289.00 $15.10 0.00 $0.00 334.30 $5,047.93 12 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 498.00 $7.65 0.00 $0.00 753.00 $5,760.45 13 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 1,988.00 $9.50 0.00 $0.00 2,462.00 $23,389.00 14 2104.509 REMOVE LIGHT UNIT EACH 16.00 $345.00 0.00 $0.00 16.00 $5,520.00 15 2104.509 REMOVE DRAINAGE STRUCTURE EACH 3.00 $348.00 0.00 $0.00 3.00 $1,044.00 16 2104.509 REMOVE LIGHT FOUNDATION EACH 16.00 $454.00 0.00 $0.00 15.00 $6,810.00 17 2104.509 REMOVE SIGN TYPE C EACH 20.00 $40.40 0.00 $0.00 20.00 $808.00 18 2104.509 REMOVE MARKER EACH 5.00 $35.40 0.00 $0.00 5.00 $177.00 19 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 820.00 $3.55 0.00 $0.00 1,236.00 $4,387.80 20 2104.523 SALVAGE HYDRANT EACH 1.00 $283.00 0.00 $0.00 1.00 $283.00 21 2104.523 SALVAGE SIGN EACH 14.00 $40.40 0.00 $0.00 14.00 $565.60 22 2104.523 SALVAGE DELINEATORS & MARKERS EACH 6.00 $35.40 0.00 $0.00 6.00 $212.40 23 2104.601 REMOVE CABLES LUMP SUM 1.00 $1,590.00 0.00 $0.00 1.00 $1,590.00 24 2104.601 RELOCATE SPRINKLER SYSTEM A LUMP SUM 1.00 $4,490.00 0.00 $0.00 1.00 $4,490.00 25 2104.601 RELOCATE SPRINKLER SYSTEM B LUMP SUM 1.00 $4,490.00 0.00 $0.00 1.00 $4,490.00 26 2104.603 REMOVE AND REPLACE BITUMINOUS PAVEMENT LIN FT 230.00 $20.00 0.00 $0.00 321.00 $6,420.00 27 2106.607 EXCAVATION - COMMON (P) CU YD 1,864.00 $22.70 0.00 $0.00 1,864.00 $42,312.80 28 2106.607 COMMON EMBANKMENT (CV) (P) CU YD 25.00 $68.70 0.00 $0.00 25.00 $1,717.50 29 2106.607 SELECT GRANULAR EMBANKMENT (CV) (P) CU YD 598.00 $37.10 0.00 $0.00 0.00 $0.00 30 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10.00 $126.00 0.00 $0.00 2.00 $252.00 31 2211.503 AGGREGATE BASE (CV) CLASS 5 (P) CU YD 1,319.00 $30.40 9.00 $273.60 1,926.00 $58,550.40 32 2231.604 BITUMINOUS PATCH SPECIAL SQ YD 427.00 $59.90 0.00 $0.00 1,547.60 $92,701.24 33 2232.501 MILL BITUMINOUS SURFACE (2.0") SQ YD 18,204.00 $1.15 0.00 $0.00 19,250.00 $22,137.50 34 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,C) TON 2,860.00 $84.30 0.00 $0.00 3,252.06 $274,148.66 35 2360.502 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (4,B) TON 317.00 $77.90 0.00 $0.00 255.05 $19,868.40 36 2411.618 MODULAR BLOCK RETAINING WALL SQ FT 580.00 $23.80 42.52 $1,011.98 966.52 $23,003.18 37 2502.521 6" PE NON PERF PIPE DRAIN LIN FT 74.00 $18.70 0.00 $0.00 68.00 $1,271.60 38 2503.511 15" RC PIPE SEWER CLASS V LIN FT 22.00 $64.70 0.00 $0.00 31.00 $2,005.70 39 2503.511 18" RC PIPE SEWER CLASS V LIN FT 8.00 $68.80 0.00 $0.00 0.00 $0.00 40 2503.602 CONNECT TO EXISTING STORM SEWER EACH 3.00 $1,000.00 0.00 $0.00 3.00 $3,000.00 41 2504.602 CONNECT TO EXISTING WATERMAIN EACH 1.00 $1,490.00 0.00 $0.00 1.00 $1,490.00 42 2504.602 INSTALL HYDRANT EACH 1.00 $5,120.00 0.00 $0.00 1.00 $5,120.00 TOTAL TO DATE ORIGINAL: REVISED: ORIGINAL CONTRACT September 5, 2015 November 27, 2015 COUNTY ROAD E IMPROVEMENTS THIS PERIOD 1 ITEM NO. ITEM DESCRIPTION UNIT QTY. UNIT PRICE QTY. TOTAL PRICE QTY. TOTAL PRICE TOTAL TO DATE ORIGINAL CONTRACT THIS PERIOD 43 2504.602 ADJUST GATE VALVE AND BOX EACH 2.00 $96.40 0.00 $0.00 1.00 $96.40 44 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 10.00 $93.40 0.00 $0.00 33.00 $3,082.20 45 2504.608 WATERMAIN FITTINGS POUND 152.00 $4.45 0.00 $0.00 102.00 $453.90 46 2506.501 CONST DRAINAGE STRUCTURE DESIGN G OR H LIN FT 3.30 $533.00 0.00 $0.00 3.30 $1,758.90 47 2506.501 CONST DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 4.60 $548.00 0.00 $0.00 4.60 $2,520.80 48 2506.516 CASTING ASSEMBLY EACH 2.00 $725.00 0.00 $0.00 2.00 $1,450.00 49 2506.522 ADJUST FRAME & RING CASTING EACH 3.00 $245.00 0.00 $0.00 3.00 $735.00 50 2506.602 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH 2.00 $1,990.00 0.00 $0.00 2.00 $3,980.00 51 2521.501 4" CONCRETE WALK SQ FT 15,126.00 $3.10 1,553.40 $4,815.54 18,781.40 $58,222.34 52 2521.501 5" CONCRETE WALK SPECIAL SQ FT 2,624.00 $7.95 0.00 $0.00 3,518.00 $27,968.10 53 2521.501 6" CONCRETE WALK SQ FT 1,811.00 $4.90 0.00 $0.00 1,903.85 $9,328.87 54 2531.501 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 2,719.00 $17.40 0.00 $0.00 3,650.00 $63,510.00 55 2531.501 CONCRETE CURB & GUTTER DESIGN B624 SPECIAL LIN FT 1,346.00 $18.00 0.00 $0.00 1,831.50 $32,967.00 56 2531.502 CONCRETE CURB DESIGN V6 LIN FT 24.00 $37.30 0.00 $0.00 64.00 $2,387.20 57 2531.507 8" CONCRETE DRIVEWAY PAVEMENT (HIGH EARLY) SQ YD 857.00 $56.00 0.00 $0.00 918.22 $51,420.32 58 2531.604 8" CONCRETE VALLEY GUTTER SQ YD 8.00 $104.00 0.00 $0.00 25.70 $2,672.80 59 2531.618 TRUNCATED DOMES SQ FT 218.00 $39.00 0.00 $0.00 224.00 $8,736.00 60 2563.601 TRAFFIC CONTROL LUMP SUM 1.00 $11,500.00 0.00 $0.00 1.00 $11,500.00 61 2563.601 TEMPORARY PEDESTRIAN ACCESS CONTROL LUMP SUM 1.00 $2,420.00 0.00 $0.00 1.00 $2,420.00 62 2563.602 RAISED PAVEMENT MARKER TEMPORARY EACH 142.00 $1.45 0.00 $0.00 142.00 $205.90 63 2563.602 TUBE DELINEATOR EACH 14.00 $34.30 0.00 $0.00 19.00 $651.70 64 2564.531 SIGN PANEL TYPE C SQ FT 153.25 $42.30 178.25 $7,539.98 188.25 $7,962.98 65 2564.552 HAZARD MARKER X4-2 EACH 3.00 $50.50 0.00 $0.00 3.00 $151.50 66 2564.554 SNOW PLOW MARKER X4-5 EACH 2.00 $50.50 0.00 $0.00 2.00 $101.00 67 2564.602 INSTALL SIGN EACH 14.00 $298.00 0.00 $0.00 14.00 $4,172.00 68 2564.602 INSTALL MARKER EACH 6.00 $35.40 0.00 $0.00 6.00 $212.40 69 2565.601 TRAFFIC CONTROL INTERCONNECTION LUMP SUM 1.00 $30,600.00 0.00 $0.00 1.00 $30,600.00 70 2565.616 REVISE SIGNAL SYSTEM A SYS 1.00 $125,300.00 0.00 $0.00 1.00 $125,300.00 71 2565.616 REVISE SIGNAL SYSTEM B SYS 1.00 $247,300.00 0.00 $0.00 1.00 $247,300.00 72 2565.616 TEMPORARY SIGNAL SYSTEM B LUMP SUM 1.00 $13,700.00 0.00 $0.00 1.00 $13,700.00 73 2571.502 DECIDUOUS TREE 2.5" CAL B&B TREE 56.00 $384.00 0.00 $0.00 67.40 $25,881.60 74 2572.502 CLEAN ROOT CUTTING LIN FT 255.00 $10.10 33.00 $333.30 43.00 $434.30 75 2573.502 SILT FENCE, TYPE MS LIN FT 590.00 $2.60 0.00 $0.00 555.00 $1,443.00 76 2573.530 STORM DRAIN INLET PROTECTION EACH 12.00 $121.00 0.00 $0.00 13.00 $1,573.00 77 2574.525 COMMON TOPSOIL BORROW CU YD 200.00 $44.60 0.00 $0.00 396.00 $17,661.60 78 2575.505 SODDING TYPE SALT TOLERANT SQ YD 4,735.00 $4.65 0.00 $0.00 5,058.00 $23,519.70 79 2575.570 RAPID STABILIZATION METHOD 2 ACRE 1.20 $1,030.00 0.00 $0.00 0.00 $0.00 80 2581.501 REMOVABLE PREFORMED PAVEMENT MARKING TAPE LIN FT 2,872.00 $1.25 0.00 $0.00 2,872.00 $3,590.00 81 2582.501 PAVEMENT MESSAGE (LEFT ARROW) EPOXY EACH 29.00 $106.00 0.00 $0.00 0.00 $0.00 82 2582.501 PAVEMENT MESSAGE (RIGHT ARROW) EPOXY EACH 3.00 $106.00 0.00 $0.00 0.00 $0.00 83 2582.501 PAVEMENT MESSAGE (ONLY) EPOXY EACH 2.00 $206.00 0.00 $0.00 0.00 $0.00 84 2582.502 4" SOLID LINE WHITE-PAINT LIN FT 2,000.00 $0.24 0.00 $0.00 2,000.00 $480.00 85 2582.502 4" BROKEN LINE WHITE-PAINT LIN FT 356.00 $0.24 0.00 $0.00 356.00 $85.44 86 2582.502 4" SOLID LINE YELLOW-PAINT LIN FT 2,550.00 $0.24 0.00 $0.00 2,550.00 $612.00 87 2582.502 4" DOUBLE SOLID LINE YELLOW-PAINT LIN FT 1,780.00 $0.47 0.00 $0.00 1,780.00 $836.60 88 2582.502 4" SOLID LINE WHITE-EPOXY LIN FT 5,692.00 $0.25 0.00 $0.00 0.00 $0.00 89 2582.502 8" SOLID LINE WHITE-EPOXY LIN FT 216.00 $0.76 0.00 $0.00 0.00 $0.00 90 2582.502 12" SOLID LIVE WHITE-EPOXY LIN FT 28.00 $5.15 0.00 $0.00 0.00 $0.00 91 2582.502 4" BROKEN LINE WHITE-EPOXY LIN FT 780.00 $0.25 0.00 $0.00 0.00 $0.00 92 2582.502 8" DOTTED LINE WHITE-EPOXY LIN FT 39.00 $0.76 0.00 $0.00 0.00 $0.00 2 ITEM NO. ITEM DESCRIPTION UNIT QTY. UNIT PRICE QTY. TOTAL PRICE QTY. TOTAL PRICE TOTAL TO DATE ORIGINAL CONTRACT THIS PERIOD 93 2582.502 4" SOLID LINE YELLOW-EPOXY LIN FT 4,215.00 $0.26 0.00 $0.00 0.00 $0.00 94 2582.502 12" SOLID LINE YELLOW-EPOXY LIN FT 44.00 $4.15 0.00 $0.00 0.00 $0.00 95 2582.502 4" BROKEN LINE YELLOW-EPOXY LIN FT 580.00 $0.26 0.00 $0.00 0.00 $0.00 96 2582.502 4" DOUBLE SOLID YELLOW-EPOXY LIN FT 423.00 $0.53 0.00 $0.00 0.00 $0.00 97 2582.503 CROSSWALK MARKING-EPOXY SQ FT 1,185.00 $5.15 0.00 $0.00 0.00 $0.00 SCHEDULE 1.0 - STREET - TOTAL $13,974.39 $1,525,421.34 SCHEDULE 2.0 - EXTRA ITEMS 1 SPEC BITUMINOUS INCENTIVES TON 3,000.00 $4.22 3,000.00 $12,645.00 3,000.00 $12,645.00 2 SPEC SURVEY MONUMENT ADJUSTMENT EACH 1.00 $1,200.00 1.00 $1,200.00 1.00 $1,200.00 3 SPEC IRRIGATION REPAIRS LS 1.00 $14,305.25 1.00 $14,305.25 1.00 $14,305.25 SCHEDULE 2.0 - EXTRA ITEMS - TOTAL $28,150.25 $28,150.25 BID SUMMARY SCHEDULE 1.0 - STREET $13,974.39 $1,525,421.34 SCHEDULE 2.0 - EXTRA ITEMS - TOTAL $28,150.25 $28,150.25 TOTAL BID SUMMARY THIS PERIOD $42,124.64 TOTAL BID SUMMARY TO DATE $1,553,571.59 AMOUNT EARNED AMOUNT RETAINED MATERIAL ON SITE MATERIAL DEDUCT. PREVIOUS PAYMENTS AMOUNT DUE $138,475.54 TOTAL TO DATE $1,553,571.59 THIS PERIOD TOTAL TO DATE $77,678.58 $40,018.41 $138,475.54 $1,435,874.60 $40,018.41 TOTAL THIS PERIOD $42,124.64 $2,106.23 $0.00 ********************************** 3 GENERAL CONDITIONS 00700 - 2 CHANGE ORDER #1 (Attachment) This contract is amended as follows: WHEREAS: irrigation repairs were necessary due to impacts within the project limits outside of those anticipated in the plans. WHEREAS: It was determined that an adjustment was necessary to a Ramsey County survey monument that was within the project limits; and WHEREAS: The Engineer directed the Contractor to make the modifications to the irrigation system and survey monument. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. The Contractor shall complete the above described changes and additions to the project. 2. Payment for the work was reviewed and approved by the Engineer. 3. The Contractor will not make claim of any kind or character for any other costs or expenses that he may have incurred or that he may hereafter incur in performing the work or furnishing the materials of this agreement. Page 1 of 1 DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Master Partnership Agreement with MnDOT Requested Action Adopt Resolution 2015-052 to Approve Master Partnership Agreement with the Minnesota Department of Transportation Background From time to time the City of Arden Hills uses MnDOT services such as construction testing, engineering design and roadway maintenance. The Attachment A is the MnDOT Master Partnership Contract. This contract authorizes City staff to request these services on this contract. The city’s purchasing policy remains in place and limits the dollar amounts that can be authorized by city staff. Discussion MnDOT has provided Entering into this contract with MnDOT allows a faster response on certain interactions between the City of Arden Hills and MnDOT. The City Attorney has reviewed this contract and staff recommends the City Council adopt Resolution 2015-052 Approving the Master Partnership Contract with the Minnesota Department of Transportation. Attachments Attachment A: Master Partnership Contract with the Minnesota Department of Transportation. Attachment B: Resolution 2015-052 CONSENT ITEM – 6K MEMORANDUM MnDOT Agreement # 1002067 STATE OF MINNESOTA AND CITY OF ARDEN HILLS MASTER PARTNERSHIP CONTRACT This master contract is between the State of Minnesota, acting through its Commissioner of Transportation hereinafter referred to as the “State” and the City of Arden Hills, acting through its City Council, hereinafter referred to as the “Local Government." Recitals 1. The parties are authorized to enter into this agreement pursuant to Minnesota Statutes. §§15.061, 471.59 and 174.02. 2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. 3. Each party to this Contract is a “road authority” as defined by Minn. Stat. §160.02, subd. 25. 4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway maintenance. 5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into agreements with other governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other means of providing transportation-related services; or for other cooperative programs that promote efficiencies in providing governmental services, or that further development of innovation in transportation for the benefit of the citizens of Minnesota. 6. Each party wishes to occasionally procure services from the other party, which the parties agree will enhance the efficiency of delivering governmental services at all levels. This Master Partnership Contract provides a framework for the efficient handling of such requests. This Master Partnership Contract contains terms generally governing the relationship between the parties hereto. When specific services are requested, the parties will (unless otherwise specified herein) enter into a “Work Order” contracts. 7. Subsequent to the execution of this Master Partnership Contract, the parties may (but are not required to) enter into “Work Order” contracts. These Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific work. 8. The parties are entering into this Master Partnership Contract to establish terms that will govern all of the Work Orders subsequently issued under the authority of this Contract. Master Contract 1. Term of Master Contract; Use of Work Order Contracts; Survival of Terms 1.1. Effective Date: This contract will be effective on the date last signed by the Local Government, and all State officials as required under Minn. Stat. § 16C.05, subd. 2. 1.2. A party must not accept work under this Contract until it is fully executed. 1.3. Expiration Date. This Contract will expire on June 30, 2017. Page 1 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the Local Government) for each particular engagement, except for Technical Services provided by the State to the Local Government as specified in Article 2. The work order contract must specify the detailed scope of work and deliverables for that engagement. A party must not begin work under a work order until such work order is fully executed. The terms of this Master Partnership Contract will apply to all work orders issued hereunder, unless specifically varied in the work order. The Local Government understands that this Master Contract is not a guarantee of any payments or work order assignments, and that payments will only be issued for work actually performed under fully-executed work orders. 1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this Master Contract will survive with respect to any Work Order issued prior to the expiration date of the Master Contract. 1.6. Sample Work Order. A sample work order contract is available upon request from the State. 2. Technical Services 2.1. Technical Services include repetitive low-cost services routinely performed by the State for the Local Government. These services may be performed by the State for the Local Government without the execution of a work order, as these services are provided in accordance with standardized practices and processes and do not require a detailed scope of work. Technical services are limited to the following services: 2.1.1. Pavement Striping, Sign and Signal Repair, Bridge Load Ratings, Bridge and Structure Inspections, Minor Bridge Maintenance, Minor Road Maintenance (such as guard rail repair and sign knockdown repair), Pavement Condition Data, Materials Testing and Carcass Removal. 2.1.2. Every other service not falling under the services listed in 2.1.1 will require a Work Order contract. 2.2. The Local Government may request the State to perform Technical Services in an informal manner, such as by the use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request may be made via telephone, but will not be considered accepted unless acknowledged in writing by the State. 2.3. The State will promptly inform the Local Government if the State will be unable to perform the requested Technical Services. Otherwise, the State will perform the Technical Services in accordance with the State’s normal processes and practices, including scheduling practices taking into account the availability of State staff and equipment. 2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will charge the Local Government the State’s then-current rate for performing the Technical Services. The then-current rate may include the State’s normal and customary labor additives. The State will invoice the Local Government upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties. The invoice will provide a summary of the Technical Services provided by the State during the invoice period. 3. Services Requiring A Work Order Contract 3.1. Work Order Contracts: A party may request the other party to perform any of the following services under individual work order contracts. Page 2 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 3.2. Professional and Technical Services. A party may provide professional and technical services upon the request of the other party. As defined by Minn. Stat. §16C.08, subd. 1, professional/technical services “means services that are intellectual in character, including consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and result in the production of a report or completion of a task.” Professional and technical services do not include providing supplies or materials except as incidental to performing such services. Professional and technical services include (by way of example and without limitation) engineering services, surveying, foundation recommendations and reports, environmental documentation, right-of-way assistance (such as performing appraisals or providing relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final construction plans, graphic presentations, public relations, and facilitating open houses. A party will normally provide such services with its own personnel; however, a party’s professional/technical services may also include hiring and managing outside consultants to perform work provided that a party itself provides active project management for the use of such outside consultants. 3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party. Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. 3.4. Construction Administration. A party may administer roadway construction projects upon the request of the other party. Roadway construction includes (by way of example and without limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and channelization. These services may be performed by the Providing Party’s own forces, or the Providing Party may administer outside contracts for such work. Construction administration may include letting and awarding construction contracts for such work (including state projects to be completed in conjunction with local projects). All contract administration services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. 3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man-made disaster, natural disaster or other act of God. Emergency services includes all those services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations. These services include, without limitation, planning, engineering, construction, maintenance, and removal and disposal services related to things such as road closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. If it is not feasible to have an executed work order prior to performance of the work, the parties will promptly confer to determine whether work may be commenced without a fully-executed work order in place. If work commences without a fully-executed work order, the parties will follow up with execution of a work order as soon as feasible. 3.6. When a need is identified, the State and the Local Government will discuss the proposed work and the resources needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order contract will be limited to one specific Page 3 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 project/engagement, although “on call” work orders may be prepared for certain types of services, especially for “Technical Services” items as identified section 2.1.2. The work order will also identify specific deliverables required, and timeframes for completing work. A work order must be fully executed by the parties prior to work being commenced. The Local Government will not be paid for work performed prior to execution of a work order and authorization by the State. 4. Responsibilities of the Providing Party The party requesting the work will be referred to as the “Requesting Party” and the party performing the work will be referred to as the “Providing Party.” Each work order will set forth particular requirements for that project/engagement. 4.1. Terms Applicable to ALL Work Orders. The terms in this section 4.1 will apply to ALL work orders. 4.1.1. Each work order will identify an Authorized Representative for each party. Each party’s authorized representative is responsible for administering the work order, and has the authority to make any decisions regarding the work, and to give and receive any notices required or permitted under this Master Contract or the work order. 4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer), to be in responsible charge of the project(s) and to supervise and direct the work to be performed under each work order. For services not requiring an engineer, the Providing Party will furnish and assign another responsible employee to be in charge of the project. The services of the Providing Party under a work order may not be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting Party’s authorized representative. This written consent will in no way relieve the Providing Party from its primary responsibility for the work. 4.1.3. If the Local Government is the Providing Party, the Project Engineer may request in writing specific engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The work order may require the Local Government to deposit payment in advance or may, at the State’s option, permit payment in arrears. If the State furnishes the services requested, the Local Government will promptly pay the State to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current State labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. 4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work order contract is fully executed is considered unauthorized and undertaken at the risk of non-payment. 4.1.5. In connection with the performance of this contract and any work orders issued hereunder, the Providing Agency will comply with all applicable Federal and State laws and regulations. When the Providing Party is authorized or permitted to award contracts in connection with any work order, the Providing Party will require and cause its contractors and subcontractors to comply with all Federal and State laws and regulations. 4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all work orders for Roadway Maintenance. 4.2.1. Unless otherwise provided for by agreement or work order, the Providing Party must obtain all permits and sanctions that may be required for the proper and lawful performance of the work. Page 4 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals, policies and operations. 4.2.3. The Providing Party must use State-approved materials, including (by way of example and without limitation), sign posts, sign sheeting, and de-icing and anti-icing chemicals. 4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to all work orders for construction administration. 4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance with state law. 4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the contract amount. The Providing Party will take all necessary action to make claims against such bonds in the event of any default by the contractor. 4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the Minnesota Department of Transportation Standard Specifications for Construction. 4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify and hold the State harmless against any loss incurred with respect to the performance of the contracted work, and must be required to provide evidence of insurance coverage commensurate with project risk. 4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law. 4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations, including but not limited to applicable human rights/anti-discrimination laws and laws concerning the participation of Disadvantaged Business Enterprises in federally- assisted contracts 4.3.7. Unless otherwise agreed in a Work Order, each party will be responsible for providing rights of way, easement, and construction permits for its portion of the improvements. Each party will, upon the other’s request, furnish copies of right of way certificates, easements, and construction permits. 4.3.8. The Providing Party may approve minor changes to the Requesting Party’s portion of the project work if such changes do not increase the Requesting Party’s cost obligation under the applicable work order. 4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the Requesting Party’s written approval, and the execution of a proper amendment to the applicable work order when necessary. The Local Government will tender the processing and defense of any such claims to the State upon the State’s request. 4.3.10. The Local Government must coordinate all trunk highway work affecting any utilities with the State’s Utilities Office. 4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party. 4.3.12. If the Local Government is the Providing Party, and there is work performed on the trunk highway right-of-way, the following will apply: 4.3.12.1 The Local Government will have a permit to perform the work on the trunk highway. The State may revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if the contractor is violating the terms of any law, regulation, or permit applicable to the work. The State will have no Page 5 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 liability to the Local Government, or its contractor, if work is suspended or stopped due to any such condition or concern. 4.3.12.2 The Local Government will require its contractor to conduct all traffic control in accordance with the Minnesota Manual on Uniform Traffic Control Devices. 4.3.12.3 The Local Government will require its contractor to comply with the terms of all permits issued for the project including, but not limited to, NPDES and other environmental permits. 4.3.12.4 All improvements constructed on the State’s right-of-way will become the property of the State. 5. Responsibilities of the Requesting Party 5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in its possession relating to the project that may be of use to the Providing Party in performing the work. 5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be promptly returned upon the Requesting Party’s request or upon the expiration or termination of this contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other applicable law). 5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the Requesting Party before proceeding with the part of the project affected. The Providing Party will investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 5.4. The State will provide to the Local Government copies of any Trunk Highway fund clauses to be included in the bid solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for Highway Construction, that are different from those required for State Aid construction. 5.5. The Requesting Party will perform final reviews and/or inspections of its portion of the project work. If the work is found to have been completed in accordance with the work order contract, the Requesting Party will promptly release any remaining funds due the Providing Party for the Project(s). 5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party. 6. Time In the performance of project work under a work order contract, time is of the essence. 7. Consideration and Payment 7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State’s normal and customary labor additives will apply to work performed by the State, unless otherwise specified in the work order. The State’s normal and customary labor additives will not apply if the parties agree to a “lump sum” or “unit rate” payment. 7.2. State’s Maximum Obligation. The total compensation to be paid by the State to the Local Government under all work order contracts issued pursuant to this Master Contract will not exceed $50,000.00. Page 6 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing Party’s services, and unless otherwise specifically set forth in an applicable work order, the Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the Providing Party in performing any work order contract. In those cases where the State agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than provided in the current "MnDOT Travel Regulations” a copy of which is on file with and available from the MnDOT District Office. The Local Government will not be reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has received the State’s prior written approval for such travel. 7.4. Payment. 7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work order, and will make prompt payment in accordance with Minnesota law. 7.4.2. Payment by the Local Government. 7.4.2.1. The Local Government will make payment to the order of the Commissioner of Transportation. 7.4.2.2. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE “MNDOT CONTRACT NUMBER” SHOWN ON THE FACE PAGE OF THIS CONTRACT AND THE “INVOICE NUMBER” ON THE INVOICE RECEIVED FROM MNDOT. 7.4.2.3. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number 1002067 and Invoice Number ###### Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7.4.3. Payment by the State. 7.4.3.1. Generally. The State will promptly pay the Local Government after the Local Government presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted as specified in the applicable work order, but no more frequently than monthly. 7.4.3.2. Retainage for Professional and Technical Services. For work orders for professional and technical services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the amount due under any work order contract may be paid until the final product of the work order contract has been reviewed by the State’s authorized representative. The balance due will be paid when the State’s authorized representative determines that the Local Government has satisfactorily fulfilled all the terms of the work order contract. 8. Conditions of Payment All work performed by the Providing Party under a work order contract must be performed to the Requesting Party’s satisfaction, as determined at the sole and reasonable discretion of the Requesting Party’s Authorized Representative and in accordance with all applicable federal and state laws, rules, and regulations. The Providing Party will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal or state law. Page 7 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 9. Local Government’s Authorized Representative and Project Manager; Authority to Execute Work Order Contracts 9.1. The Local Government’s Authorized Representative for administering this master contract is the Local Government’s Engineer, and the Engineer has the responsibility to monitor the Local Government’s performance. The Local Government’s Authorized Representative is also authorized to execute work order contracts on behalf of the Local Government without approval of each proposed work order contract by its governing body. 9.2. The Local Government’s Project Manager will be identified in each work order contract. 10. State’s Authorized Representative and Project Manager 10.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the responsibility to monitor the State’s performance. 10.2. The State’s Project Manager will be identified in each work order contract. 11. Assignment, Amendments, Waiver, and Contract Complete 11.1. Assignment. Neither party may assign or transfer any rights or obligations under this Master Contract or any work order contract without the prior consent of the other and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Master Contract, or their successors in office. 11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that failure does not waive the provision or the party’s right to subsequently enforce it. 11.4. Contract Complete. This master contract and any work order contract contain all negotiations and agreements between the State and the Local Government. No other understanding regarding this master contract or any work order contract issued hereunder, whether written or oral may be used to bind either party. 12. Liability. Each party will be responsible for its own acts and omissions to the extent provided by law. The Local Government’s liability is governed by Minn. Stat. chapter 466 and other applicable law. The State’s liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any legal remedies a party may have for the other party’s failure to fulfill its obligations under this master contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of the other party. A Providing Party under any work order is acting only as a “Contractor” to the Requesting Party, as the term “Contractor” is defined in Minn. Stat. §115B.03 (subd. 10), and is entitled to the protections afforded to a “Contractor” by the Minnesota Environmental Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to any work undertaken under this Master Contract and any work order issued hereunder. 13. State Audits Under Minn. Stat. § 16C.05, subd. 5, the party’s books, records, documents, and accounting procedures and practices relevant to any work order contract are subject to examination by the parties and by the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Master Contract. 14. Government Data Practices and Intellectual Property Page 8 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 14.1. Government Data Practices. The Local Government and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this Master Contract and any work order contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this Master Contract and any work order contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Local Government or the State. 14.2. Intellectual Property Rights 14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under work order contracts. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing Party, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this master contract or any work order contract. Works includes “Documents.” Documents are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or contractors, in the performance of a work order contract. The Documents will be the exclusive property of the Requesting Party and all such Documents must be immediately returned to the Requesting Party by the Providing Party upon completion or cancellation of the work order contract. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be “works made for hire.” The Providing Party Government assigns all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The Providing Party must, at the request of the Requesting Party, execute all papers and perform all other acts necessary to transfer or record the Requesting Party’s ownership interest in the Works and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an irrevocable and royalty-free license to use such intellectual property for its own non-commercial purposes, including dissemination to political subd.s of the state of Minnesota and to transportation-related agencies such as the American Association of State Highway and Transportation Officials. 14.2.2. Obligations with Respect to Intellectual Property. 14.2.2.1. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Providing Party, including its employees and subcontractors, in the performance of the work order contract, the Providing Party will immediately give the Requesting Party’s Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 14.2.2.2. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain any interest in and to the Works and Documents. 15. Affirmative Action Page 9 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Local Government is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the Local Government lets a contract for the performance of work under a work order issued pursuant to this Master Contract, it must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof: 15.1. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more than 40 full-time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor must comply with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more than 40 full-time employees in another state and does not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. 15.2. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota Commissioner of Human Rights (“Commissioner”) as indicated by a certificate of compliance. The law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 15.3. Minn. R. Parts 5000.3400-5000.3600. 15.3.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; procedures for issuing certificates of compliance and criteria for determining a contractor’s compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures for compliance review; and contract consequences for non-compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and 5000.3552-5000.3559. 15.3.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements for disabled workers: 15.3.2.1. The Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 15.3.2.2. The Contractor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and relevant orders of the Minnesota Page 10 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. 15.3.2.5. The Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. 15.3.3. Consequences. The consequences for the Contractor’s failure to implement its affirmative action plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of a certificate of compliance by the Commissioner, refusal by the Commissioner to approve subsequent plans, and termination of all or part of this contract by the Commissioner or the State. 15.3.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the consequences for noncompliance. 16. Workers’ Compensation Each party will be responsible for its own employees for any workers compensation claims. This Master Contract, and any work orders issued hereunder, are not intended to constitute an interchange of government employees under Minn. Stat. §15.53. To the extent that this Master Contract, or any work order issued hereunder, is determined to be subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict between the Contract and the statute. 17. Publicity 17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the Requesting Party must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Local Government individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from a work order contract. 17.2. Data Practices Act. Section 17.1 is not intended to override the Local Government’s responsibilities under the Minnesota Government Data Practices Act. 18. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this master contract and all work order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or the breach of any such contracts, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19. Prompt Payment; Payment to Subcontractors Page 11 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 The parties must make prompt payment of their obligations in accordance with applicable law. As required by Minn. Stat. § 16A.1245, when the Local Government lets a contract for work pursuant to any work order, the Local Government must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the Local Government for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 20. Minn. Stat. § 181.59. The Local Government will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 21. Termination; Suspension 21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this Master Contract and any work order contracts at any time, with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.2. Termination by the Local Government for Convenience. The Local Government may cancel this Master Contract and any work order contracts at any time, with or without cause, upon 30 days written notice to the State. Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this Master Contract and any work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination or suspension must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of termination or suspension. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the master contract or work order is terminated because of the decision of the Minnesota legislature or other funding source, not to appropriate funds. The State must provide the Local Government notice of the lack of funding within a reasonable time of the State’s receiving that notice. 22. Data Disclosure Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the Page 12 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 23. Defense of Claims and Lawsuits If any lawsuit or claim is filed by a third party (including but not limited to the Local Government’s contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under this Master Contract, the Local Government will, at the discretion of and upon the request of the State, tender the defense of such claims to the State or allow the State to participate in the defense of such claims. The Local Government will, however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or cause of action asserted is based on its own acts or omissions in performing or supervising the work. The Local Government will not purport to represent the State in any litigation, settlement, or alternative dispute resolution process. The State will not be responsible for any judgment entered against the Local Government, and will not be bound by the terms of any settlement entered into by the Local Government except with the written approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law. 24. Additional Provisions [The balance of this page has intentionally been left blank – signature page follows] Page 13 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) MnDOT Agreement # 1002067 LOCAL GOVERNMENT COMMISSIONER OF TRANSPORTATION The Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable ordinance, resolution, or charter provision. By: By: (with delegated authority) Title: Title Division Director Date: Date: By: COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division Title By: Date: Date: Page 14 of 14 CM Master Partnership Contract (CM Rev. 10/05/2015) CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-052 A RESOLUTION APPROVING THE MASTER PARTNERSHIP CONTRACT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and WHEREAS, the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. That the City of Arden Hills enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Council. 2. That the proper City officers are authorized to execute such contract, and any amendments thereto. 3. That the City Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Engineer may execute such work order contracts on behalf of the City without further approval by this Council PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14st DAY OF DECEMBER, 2015. ______________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ AMY DIETL, CITY CLERK Certification: STATE OF MINNESOTA) COUNTY OF RAMSEY) CITY OF ARDEN HILLS) I hereby certify that Resolution No. 2015-052 is a true and correct copy presented to and adopted by the City Council of the City of Arden Hills at a meeting thereof held in the City of Arden Hills, Ramsey County, Minnesota, on the 14th day of December, 2015. ______________________________ AMY DIETL, CITY CLERK DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Regulatory Sign Replacement Requested Action Authorize Staff to order and install signs listed in the Quotation from MR Sign, Fergus Falls, MN in the amount of $10,413.34 Background The Public Works Department has been working to comply with the federally mandated retroreflectivity of regulatory street signs. In 2014 a number of street signs were ordered and installed by public works in 2015. We plan to continue this practice until we have updated signs throughout the entire city. Discussion The City Council adopted a sign retrorefectivit y sign policy May 4, 2015 based on the expected life method. Signs throughout the City will be replaced and installation documented in Simple Signs as well as by placing a sticker on the sign. Moving forward signs will be replaced based on the expected life cycle of each installation. An additional benefit of this approach is all out dated signs will be replaced with the modern equivalent or eliminated if redundant or no longer relevant. The City solicited 3 quotes, 2 were returned with the quote from MR Sign being the lowest at $10,413.34. with the work identified in this order and the signs previously replaced roughly 90 percent of the sign replacement will be completed throughout the city. Attachments Attachment A: Quotations received CONSENT ITEM – 6L MEMORANDUM FERGUS FALLS, MN 56537 PHONE 218-736-5681 FAX 218-736-4070 QUOTATION Quote No: 9487 Date: 12107115 Quote To: Phone No: 651-633-5676 Fax No: 651-633-7839 ARDEN HILLS, CITY OF 4364W ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 Attention: fue flOCnty Quoted By: TYLER OUANTIW STOCKCODE,,.,:.:.:. I ::::::::::::EESORIPfiON, SS30'X3O'OCTDGWOSORl -1 ss36'x36'TRTDGWl 00R1 -2 ss1 8'x06'RECDGW080R1 -3P SS24"X3O"RECDGWO8O R2.1 *4 EA. 25 MPH *5 EA. 35 MPH *13 EA.30 MPH ss24'x24"2CLDGW080R3-2 SS30'X36'RECDGW1 OOR3.5L SS30"X3O'SQ RDGWOSOR3-X1 SS30'X3O'SQ RDGWOSOR3-X2 ss36'x30'RECDGWI 00R3-30AF36 ss36'x30'RECDGW1 00R3-30AD36 ss36'x3o'RECDGWI 00R3-30DA36 ss36'x30'RECDGW1 00R3-30A836 SS3O'X3O"SQRDGWOsO R3-X1 ss30'x30'sQRDGW080R3-X2 ss30'X36"RECDGW080R3-9A ss30'x36"RECDGW1 00R4-7 SS30'X3O"SQRDGWO80R5-1 ss36'x24',RECDGW1 00R5-1 A ss24'x24',2CLDGW080R5-2 ss1 2'x12"2CLDGW080R8-3 ss1 2'x1 8'RECDGW080R7-1 1 ss1 8"X24"RECVPW080R7-1 3 SS1 8'X24"RECDGWO8OR7-3MOD ss30'x1 8'RECDGW080R9-9 SS1 2'X1 8'RECDGWOSOBBL NO LEFT TURN - SYMBOL MANDATORY LANE USE - LEFT RIGHT TURN LANE LEFT TURN IANE LT ONLY, LT-RT LT ONLY, THRU-RT LT.THRU, RT ONLY LT ONLY, LT ONLY RIGHT TURN LANE LEFT TURN LANE CENTER LANE, LT TURN ONLY KEEP RIGHT - SYMBOL DO NOT ENTER WRONG WAY NO TRUCKS - SYMBOL NO PARKING . SYMBOL NO PARKING HERE TO CORNER NO PKG THIS SIDE OF STREET NO PARKING SCHOOL DAYS SIDEWALK CLOSED RED BRDR DG ON WHT NO COPY 28.00 52.50 43.75 43.75 52.50 52.50 52.50 52.50 43.75 43.75 52.50 s2.50 43.75 42.00 28.00 7.00 10.50 21.00 21.00 26.25 10.50 84.00 52.50 43.75 43.75 52.50 52.50 52.50 52.50 43.75 131.25 210.00 577.50 175.00 42.OO 84.00 763.00 10.50 63.00 84.00 105.00 210.00 3 1 1 1 1 1 1 1 1 J 4 11 4 1 J 109 1 3 4 4 20 900-690 1 34 900-332098 900-221022 900-999306 900-685655 900-693325 900-790343 900-68s71 5 900-221022 900-999306 900-685735 900-685898 900-61 7500 900-692079 900-685971 900-01 3400 900-223231 900-689669 900-6955265 900-686276 900-993825 r_rNE TOrArs, SALES TAX; FREIGHT,:,,,,,',,, QUOTE TOTAL: Page 1 of 3 Quote To: ARDEN HILLS, CITY OF 4364 W ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 Phone No: 651-633-5676 Fax No: 651-633-7839 1706 1ST AVENUE NORTH FERGUS FALLS, MN 56537 PHONE 218-736-5681 FAX 218-736-4070 Attention: QUOTATION Quote No: 9487 Date: 12107115 Quoted By:TYLER QUANflTV : : ::::SrOcK::co0E,,,,,,,,,,,,,,,::,:,,,, :, . DEscRtpTtoN 900-003001 900-693263s 900-6943275 900-689825 700-061 91 0 900-689903 900-995431 900-992127 900-6951 1 6 900-6951 1 0 900-992 1 08 900-686722 900-692735 900-691 71 5 900-69 1 71 6 900-996593 *WHITE DG SHEETING *WITH RED COPYAND *BORDER *20 EA. *2 HOUR *PARKING *BY HIGH *SCHOOL SS1 8'XO6'RECDGWOSOCBL *1 EA.2.3PM SCHOOL DAYS *1 EA,7-8AM SCHOOL DAYS SS1 8'X24'RECDGWOsOTHRU SS1 2'X1 8'RECDGWOSOBRI DGE ss1 8'x24',RECVPWo80R8-1 4 DF48'.X09"RECDGW1 25R1 5-1 ss27'x1 8'X09'.RECDGW080R1 5-2 *2 TRACKS ss1 2'x1 8',RECDGW080Rl 6-X1 0 SS30'X30'DIADGSO8OWl -1 L SS30'X30'DIADGSOsOWl -1 AL *1 EA. 15 MPH ss30'x30"DrADGS080wl -1AR *1 EA. 15 MPH SS30"X3O"DIADGSO8OW1.4R ss1 8';x24"RECDGS08oW1 -8 SS30'X3O'DIADGSO8OW2.X1 M ss30'x3o"sYM DGS080W3- 1 SS30"X3O"SYM DGSOSOW3-2 ss30'x30"3clDGso80w3-3 COVERED BLANK DGWHT ON ALUM. NOT A THRU STREET NO PARKING ON BRIDGE NO PKG DURG SNOW REMOVAL MILROAD CROSSBUCK-(SET) D/G -TRACKS NO FISHING FROM BRIDGE TURN - LEFT TURN WSPEED ADV - LEFT TURN WSPEED ADV - RIGHT REVERSE CURVE -RIGHT-#4081 YEL CHEVRON ALIGNMENT BLINDDRIVEWAYAHEAD FLO-Y sToP AHEAD - SYMBOL (4081 ) YTELDAHEAD-SYMBOL (4081) SIGNAL AHEAD - SYMBOL 5.25 21.00 10.50 21.00 135.00 16.79 10.50 43.75 43.75 43.75 43.75 21.00 43.75 56.25 56.25 56.25 10.50 21.00 21.00 210.00 270.00 aa Ra 21.00 43.75 43.75 43.75 87.50 126.00 43.75 337.50 112.50 112.50 t]NE..TOTAUS!. seres.'+44,.. ... FREiGHT::,,,,,,,,, ' QUOTE TOT*L.: Page 2 of 3 Quote To: ARDEN HILLS, CITY OF 4364 W ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 Phone No: 651-633-5676 Fax No: 651-633-7839 1706 1ST AVENUE NORTH FERGUS FALLS, MN 56537 PHONE 218-736-5681 FAX 218-736-4070 Attention: QUOTATION Quote No: 94BT Date: 12107115 Quoted By: TYLER OUANT|TY,,,, ,, ,SIOeK,,CODE ,,.,. ,.,.,., ,, oEBoR|PT|ON EACH LINETOTAL 3 lz 22 2 1 2 2 1 27 1 2 4 7 50 ZU.UU 900-6904735 900-7904995 900-699006 900-691 983 900-993000 900-992546 900-692076s 900-6920775 900-691 836 900-993943 900-692031 900-992s55 900-0401 04 GV07-2001 GV07-3001 043-10'X1 .00-12 ss30'x30"DtADGS080W6-2 ss 1 8"X24"RECDGS080W9-1 3 ss36'x36'CTRDGSl 00W1 0-1 SS30'X3O'DIADGLOSOWl 1 -2 ss30'x30"DtADGs080w1 1 -1 5A *15 EA. WITH ARROWS ss30'x30"DrADGS080w1 4-2 SS36'XO8"RECDGS1 OOW1 4.2AL SS36'XO8"RECDGS1 OOW1 4-2AR ss30'x30'PTGDGL080Sl -1 SS1 2'XOg"RECDGGO8OM7-2 ss06'x1 2"RECDGS080X4-5 ss 1 8'x1 8',DIASCB080X4-1 1 (DG3) SS 1 8'X1 8'DIASCBOEOX4-2 VI PFLY GAL POST 7'X2.00#tFr 3t8'1" GAL POST 7'X3.00#tFr 3t8" 1" 1 20',X1.00',X1 .00'X1 2-GAUGE FOB FERGUS FALLS DIVIDED HIGHWAY ENDS slow (sYM) scHooL RAILROAD ADVANCE WARNING PEDESTRIAN XING - ADVANCE TRAIL CROSSING NOOUTLET (FLOYLW#4081) NO OUTLET. LEFT NO OUTLET - RIGHT scHool ADVANCE (SYM) (YEUGRN) DIR ARROWVERTICAL-WHT ON GRN SNOWPLOW MARKER END OF RD..DG3 RED ON BLK S/C HMARD MARKER H-1 (V|PFL-YELL) GALV U CHANNEL POST GALV U CHANNEL POST GALVANIZED SQUARE TUBE POST 43.75 21.00 64.44 43.75 43.75 43.75 14.00 14.00 54.34 5.25 3.50 17.75 17.75 11.17 16.76 12.92 43.75 42.00 128.88 43.75 1181.25 131.25 308.00 308.00 108"68 5.25 7.00 71.00 124.25 558.50 838.00 258.40 1fiw,,ks, frtkn LTNEToTALS: ii 10413-34 FREiGHT: U.UU QUOTE. TQII.fi1-,; ,.,.,.,.,.,.,.,.,.,.,.'.,.,.,.,.,.,.,.,.,,,.,.,.,.,.,. 144tr3'34 Page 3 of 3 Y ** QUOTATION ** Prices on quote are guaranteed for 30 days Quote Date : Page# :X11/24/2015TQ-0015025Quote# : Sales Rep : Customer Number :ARD01454Ship Via : FOB :Net 30Payment Terms : NEWMAN SIGNS INC PO Box 1728 Phone: 800-437-9770Jamestown, ND 58402 Bill To: Ship To: CITY OF ARDEN HILLS CITY OF ARDEN HILLS 1245 W HWY 96 ATTN: MAINT FACILITY ARDEN HILLS, MN 55112 1425 PAUL KIRKWOOD DR ARDEN HILLS, MN 55112 Item #Extended PriceUnit PriceLine QuantityPart/Description 1 $817.0043.000019.00T-R1-130/2A7A 30X30 - 0.080 - 1 POST STD PUNCH - DG3 - R/W STOP 2 $127.4831.87004.00T-R1-236/2C7A 36X36 - 0.080 - 1 POST STD PUNCH - DG3 - R/W YIELD 3 $73.988.22009.00T-R1-418/2M7A 18X6 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - R/W ALL WAY 4 $140.3235.08004.00T-R2-1-2524/2K7A 24X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/W SPEED LIMIT 25 5 $456.0435.080013.00T-R2-1-3024/2K7A 24X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/W SPEED LIMIT 30 6 $175.4035.08005.00T-R2-1-3524/2K7A 24X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/W SPEED LIMIT 35 7 $88.8029.60003.00T-R3-2L24/2I7A 24X24 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - R/B/W NO LEFT TURN SYM 8 $69.7169.71001.00T-ECG036030/3Z7A 36X30 - 0.100 - SPECIAL PUNCH/RADIUS - SF - DG3 B/W (1 EA) (LEFT CURVE SYM/LEFT CURVE SYM/RIGHT CURVE SYM) EC FILM - FLAT 9 $55.9855.98001.00T-R3-5L30/3Z7A 30X36 - 0.100 - SPECIAL PUNCH/STD RADIUS - DG3 - B/W LEFT TURN ONLY ARROW Tax may be charged where applicable. 10 $86.0043.00002.00T-R3-X130/2I7A 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/W RIGHT TURN LANE - MN 11 $172.0043.00004.00T-R3-X230/2I7A 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/W LEFT TURN LANE - MN 12 $69.7169.71001.00T-ECG036030/3Z7A 36X30 - 0.100 - SPECIAL PUNCH/RADIUS - SF - DG3 B/W (R3-30DA MN SPEC) (1 EA) STRAIGHT/LEFT-RIGHT TURN ONLY EC FILM - FLAT 13 $69.7169.71001.00T-ECG036030/3Z7A 36X30 - 0.100 - SPECIAL PUNCH/RADIUS - SF - DG3 (R3-30AD MN SPEC) (1 EA) LEFT ONLY-RIGHT/STRAIGHT EC FILM - FLAT 14 $69.7169.71001.00T-ECG036030/3Z7A 36X30 - 0.100 - SPECIAL PUNCH/RADIUS - SF - DG3 (R3-30AB MN SPEC) (1 EA) DOUBLE LEFT EC FILM - FLAT 15 $181.0845.27004.00T-R3-9B24/3K7A 24X36 - 0.100 - 1 POST STD PUNCH/RADIUS - DG3 - B/W CENTER LANE L TURN ONLY 16 $612.8155.710011.00T-R4-730/3K7A 30X36 - 0.100 - 1 POST STD PUNCH/RADIUS - DG3 - B/W KEEP RIGHT SYM 17 $188.3247.08004.00T-R5-130/3I7A 30X30 - 0.100 - 1 POST STD PUNCH/RADIUS - DG3 - R/W DO NOT ENTER 18 $45.5445.54001.00T-R5-1A36/3Z7A 36X24 - 0.100 - SPECIAL PUNCH/RADIUS - DG3 - R/W WRONG WAY 19 $88.8029.60003.00T-R5-224/2I7A 24X24 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - R/B/W NO TRUCKS SYM 20 $1,159.7610.6400109.00T-R8-3A12/2I7A 12X12 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - R/B/W NO P SYM 21 $13.0013.00001.00T-R7-1112/2K7A 12X18 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - R/W NO P HERE TO CORNER 22 $67.4122.47003.00 T-R7-13B18/2K7A NO P THIS SIDE 18X24 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - R/W Tax may be charged where applicable. 23 $118.1229.53004.00T-SP018024/2K7A 18X24 - 0.080 - 1 POST STD PUNCH/RADIUS - SF - DG3 R/W RED BDR (4 EA:) NO PARKING SCHOOL DAYS SPECIAL - 1 COLOR 24 $45.6222.81002.00T-W9-1118/2K7Y 18X24 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY SLOW CHILDREN SYM 25 $80.0840.04002.00T-S1-130/2U7Z 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLYG SCH SYM 26 $43.7043.70001.00T-W1-1L30/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY TURN SYM-L 27 $87.4043.70002.00T-W1-4L30/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY REVERSE CURVE SYM-L 28 $335.1055.85006.00T-W3-1A30/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/W/R/FLY STOP AHEAD SYM 29 $114.9457.47002.00T-W3-2A30/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/R/W/Y YIELD AHEAD SYM 30 $91.6045.80002.00T-W3-330/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY/R/G SIGNAL AHEAD SYM 31 $388.0817.640022.00T-W14-2PL36/2Z7Y 36X8 - 0.080 - SPECIAL PUNCH/STD RADIUS - DG3 - B/FLYEL NO OUTLET PLQ - ARR L 36 X 8 32 $358.3816.290022.00T-W14-2PR36/2M7Y 36X8 - 0.080 - 1 POST STD PUNCH/STD RADIUS - DG3 - B/FLYEL NO OUTLET PLQ - ARR R 36 X 8 33 $131.1043.70003.00T-W14-230/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY NO OUTLET 34 $46.5246.52001.00T-W1-1AL30/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY 15 MPH TURN SYM-L W/MPH ADVISORY 35 $46.5246.52001.00 T-W1-1AR30/2E7Y TURN SYM-R W/MPH ADVISORY 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY 15 MPH Tax may be charged where applicable. 36 $136.8622.81006.00T-W1-818/2K7Y 18X24 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY CHEVRON ARROW 37 $46.5246.52001.00 T-W6-230/2E7Y DIVIDED HWY 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY 38 $137.8668.93002.00T-W10-136/3G7Y 36X36 - 0.100 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY RR CIRCLE 39 $43.7043.70001.00T-W11-230/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY PED SYM 40 $25.2012.60002.00T-ECG006012/2K7Y 6X12 - 0.080 - 1 POST STD PUNCH/RADIUS - SF - DG3 B/Y SNOW PLOW MKR (X4-5) EC FILM - FLAT 41 $86.0443.02002.00T-R15-148/2Y7A 49X9 - 0.080 - NO PUNCH/NO RADIUS - DG3 - B/W RR CROSSBUCKS NO RAD/NO PUN (SF-FLAT) 42 $42.7821.39002.00T-R15-227/2Z7A 9X9 & 27X9 - 0.080 - SPECIAL PUNCH/RADIUS - DG3 - B/W (2 EA) 2 TRACKS __ TRACKS 43 $56.0456.04001.00T-ECG030030/2E7Y 30X30 - 0.080 - 1 POST STD PUNCH/RADIUS - SF - DG3 B/Y BLK BDR (1 EA:) BLIND DRIVEWAY AHEAD EC FILM - FLAT 44 $74.2418.56004.00T-DLN9CRDG3R18/2Z1G DELINEATOR BLACK/CIRCLES RED DG3 45 $140.4920.07007.00T-DLN9CRDG3FLY18/221G DELINEATOR BLACK/CIRCLES FLUOR. YL DG3 46 $252.9025.290010.00T-SP018024/2K7A 18X24 - 0.080 - 1 POST STD PUNCH/RADIUS - SF - DG3 B/W (10 EA) SNOW EVENT PARKING (ORDINANCE SNOW PARKING SPECIAL - 1 COLOR 47 $14.4014.40001.00 T-ECG018006/2M7A 18" X 6" SF .080 STD 1 POST PUNCH/RADIUS DG3 B/W (1 EA) 2-3PM SCHOOL DAYS Tax may be charged where applicable. 48 $14.4014.40001.00 T-ECG018006/2M7A 18" X 6" SF .080 STD 1 POST PUNCH/RADIUS DG3 B/W (1 EA) 7-8AM SCHOOL DAYS 49 $1,179.9043.700027.00T-W11-15A30/2E7Y 30X30 - 0.080 -1 POST STD PUNCH/STD RADIUS - DG3 - B/FLY (15 EA) NEED TO GET DIRECTION OF ARROWS FROM CUSTOMER TRAIL CROSSING 50 $196.0816.340012.00T-W16-9P24/2M7Y 24X12 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY AHEAD (24 X 12) 51 $342.1522.810015.00T-W16-7PR24/2M7Y 24X18 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/FLY ARR PLQ LEFT OBLIQUE DOWN(MN RIGHT24X18) 52 $108.7227.18004.00T-R9-930/2M7A 30X18 - 0.080 - 1 POST STD PUNCH/RADIUS - DG3 - B/W SIDEWALK CLOSED (30 X 18) 53 $288.2014.410020.00T-SP012018/2K7A 12X18 - 0.080 - 1 POST STD PUNCH/RADIUS - SF - DG3 G/W (20 EA) 2 HR PARKING BY HIGH SCHOOL SPECIAL - 1 COLOR 54 $40.0420.02002.00T-ECD012018/2K7A 12X18 - 0.080 -1 POST STD PUNCH/RADIUS - SF - DG3 RED ON WHITE (2 EA) NO PARKING ON BRIDGE EC FILM - FLAT 55 $30.9415.47002.00T-ECG012018/2K3A 12X18 - 0.080 - 1 POST STD PUNCH/RADIUS - SF - HIP B/W BLK BDR LIKE R16-X10 CUSTOM SIZE (2 EA:) NO FISHING FROM BRIDGE EC FILM - FLAT 56 $512.0010.240050.00T-UCH-G-7-2# U-CHANNEL POST 7 FT GALV. 57 $772.0015.440050.00T-UCH-G-7-3# U-CHANNEL POST 7 FT GALV. 58 $498.2024.910020.00T-TLS-1.75-12 TELESPAR 1.75 IN X 12' - 12 GA 11,755.38 Tax may be charged where applicable. Page 1 of 2 DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Stormwater Outfall Inspections and Pond Assessment Requested Action Accept proposal from Elfering & Associates Inc. dated December 7, 2015 in the amount of $22,000 for Outfall Inspection and Pond Assessment Background The City of Arden Hills has a permit to discharge stormwater issued by the Minnesota Pollution Control Agency. The Permit is known as National Pollutant Discharge Elimination System (NPDES) and is issued to all Municipal Separate Storm Sewer Systems (MS4’s) in the state of Minnesota. This permit requires the City of Arden Hills to complete various tasks related to stormwater. The proposal submitted by Elfering & Associates completes two required tasks for 2015 and 2016, namely Outfall inspections and Pond Assessment. Discussion The City of Arden Hills is obligated by its NPDES-MS4 permit to inspect all the outfalls in the city on a 5 year basis or roughly a minimum of 20 percent per year. The last time the City had a comprehensive inspection of Outfalls was 2011 and this was performed by Elfering and Associates and covered all outfalls identified by the city at that time. The 2011 inspection covered about 380 outfalls. There was another series of inspections in 2013 completed by the Engineering department. The goal of this round of inspections would be to cover roughly 50 percent of the outfalls in city and satisfy the 2015 and 2016 required inspections. The process of inspection since the initial round has been streamlined to utilize a smart phone application customized for this purpose. These inspections help the Public Works Department prioritize repair work and identify areas of illicit discharge. CONSENT ITEM – 6M MEMORANDUM Page 2 of 2 Additionally in the most recent NPDES – MS4 permit renewal the City is obligated to develop a pond maintenance strategy over a 6 year period. The steps of this assessment process and the schedule to complete these steps are listed below in Table 1. This table is taken from the City of Arden Hills NPDES permit. Table 1 - Pond Assessment Procedure and Schedule Activity Timeline Determine and delineate the subwatersheds that drain to each City owned pond. Year 1 (2015) Determine the percent of land use cover and soils within each subwatershed to achieve a runoff curve number. Year 2 (2016) Determine the time-of-concentration for each subwatershed. Year 3 (2017) Determine original pond wet volumes from construction plans and as-builts. Year 4 (2018) For ponds with no size information: Using waders or a small boat, gather water depth and sediment depth information for each pond. Year 5 (2019) Pond effectiveness calculations: Using the data gathered from the previous years, input this information into the model chosen for determining the effectiveness of each pond. Year 6 (2020) The Pond Assessment Procedure is intended to create a framework by which the city can make decisions and plan for maintenance of its stormwater treatment facilities. At the completion of the process, it is anticipated that, the City will be required to report on progress in applying the pond maintenance schedule. Attachments Attachment A: Elfering & Associates Proposal 10062 Flanders Court N.E. Blaine, MN 55449 – Phone: (763) 780-0450 – Fax: (763) 780-0452 December 7, 2015 John Anderson P.E. Interim Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Proposal for Services: Outfall Inspections and Pond Assessment Dear Mr. Anderson: It is our understanding that assistance is requested for two storm system related issues. The first is the inspection of a portion of the outfalls within the City as required by the Municipal Separate Storm Sewer System (MS4) permit. The permit requires inspections of all outfalls within the City every five years. We assisted the City with the initial inspection and documentation of the outfalls in 2011. As such we are familiar with the process and the location of the outfalls within Arden Hills. We propose to inspect 200 outfall structures (approximately 50% of the total number of outfalls within the City). We will document the inspection utilizing the City’s mobile application so that the data is readily transferable to the City. We will also provide a summary of our inspections and any maintenance that is identified. The second area that we will provide assistance is in regards to pond assessment. The City has outlined a schedule and associated activities that are desired to be completed. We will assist the City with the first two activities, which consist of determining the subwatersheds that drain to each City owned pond and utilizing existing data to determine a runoff curve number for each area. It is estimated that there are thirty (30) City owned ponds that will need to be reviewed. We will delineate the subwatersheds and provide a GIS map that provides the area that drains to each pond. Then we will utilize existing maps to determine the percent of land use cover and soils within each area to determine an associated runoff curve number. We appreciate this opportunity to submit a schedule of rates and anticipated hours for staff that are available to assist with the City with inspection of outfalls and development of the first two activities of the pond assessment: # of Hours # of Hours Hourly Rate Outfall Inspection Pond Assessment Project Manager $110.00 10 40 Field Inspector $ 78.00 100 - Engineering Technician $ 75.00 16 100 10062 Flanders Court N.E. Blaine, MN 55449 – Phone: (763) 780-0450 – Fax: (763) 780-0452 Page Two December 7, 2015 Mr. Anderson It is an opportune time to inspect the outfalls due to the winter vegetation conditions and limited snow cover. We are prepared to complete the inspection by the end of January unless snow cover becomes an issue and then the remaining outfalls would be inspected in the spring at snow melt. Based on our understanding of the desired services and discussions with you we estimate our fees to be approximately $22,000.00. We are prepared to assist you as soon as directed. Please feel free to contact us directly at (763) 780-0450. Sincerely, Elfering & Associates Accepted: Kristie Elfering, P.E. Principal City of Arden Hills Date City of Arden Hills City Council Meeting for December 14, 2015 P:\Planning\Planning Cases\2015\PC 15-022 - Zoning Code Amendment - Accessory Antennas\Memos_15-022 Page 1 of 1 MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-022: Zoning Code Amendment – Accessory Antennas, Dish Antennas, and Towers Requested Action Motion to approve publishing a Summary of Ordinance Number 2015-011 (A supermajority vote is required for this motion. The City Attorney has notified the City that, despite the current Council vacancy, a 4/4 vote is required for items that require supermajority approval). Background The City Council approved Ordinance Number 2015-011 at their regular meeting on November 30, 2015. The Ordinance amends Sections 1325.09, Subd. 4(A) of the Arden Hills City Code to clarify that wireless antennas are not required to complement or support the principal use they are associated with. The revision states that antennas may be treated as a secondary use as well as an accessory use. A copy of the Ordinance has been provided in Attachment A. Under Minnesota State law, the City is required to publish the ordinance in its official newspaper within 45 days of being passed. The City Council may approve the publication of a summary of the ordinance by a fourth-fifths vote of its members. The City Attorney has notified the City that, despite the current Council vacancy, a 4/4 vote is required for items that require supermajority approval. A copy of the Publication Summary of Ordinance Number 2015-11 is included in Attachment B. Attachments A. Ordinance Number 2015-011 B. Publication Summary of Ordinance Number 2015-011 CONSENT AGENDA - 6N Page 1 of 1 184508 ORDINANCE NO. 2015-011 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 13, SECTION 1325.09, SUBD. 4(A), OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 13, Zoning Code, Section 1325.09, Antennas, Dish Antennas, and Towers, Subd. 4(A), is amended to read as follows: 1325.09 Antennas, Dish Antennas, and Towers Subd. 4. Conditional Use Permit. A. New Antennas, dish antennas and towers are allowed only as conditional accessory uses or structures. They are therefore allowed only on property containing a principal use or structure to which the antenna, dish antenna or tower is accessory or secondary. SECTION 2. This Ordinance shall become effective the day following its publication. PASSED and ADOPTED this _____ day of _______________, 20__, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Amy Dietl, City Clerk Published in the ____________________ on _______________, 2015. CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 2015-011 On the 30th day of November, 2015, the Arden Hills City Council adopted Ordinance No. 2015- 011. On the 14th day of December, 2015, by the four affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, the Arden Hills City Council directed that a summary of Ordinance 2015-011 be published. Ordinance 2015-011 is entitled “An Ordinance Amending Chapter 13, Section 1325.09, Subd. 4(A) of the Arden Hills City Code.” The primary purpose of the amendment is to revise language on the regulation of accessory cellular antennas. The amendment clarifies that cellular antennas are not required to complement or support the principal use they are associated with. The revision states that antennas may be treated as a secondary use as well as an accessory use. A full copy of Ordinance 2015-011 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.org. City of Arden Hills City Council Meeting for December 14, 2015 P:\Planning\Planning Cases\2015\PC 15-019 - Zoning Code Amendment - B-2 & B-3 Design Standards - Window Transparency\Memos_Reports_15-019 Page 1 of 1 MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-019: Zoning Code Amendment – B-2 and B-3 District Design Standards Façade Transparency Requirements Requested Action Motion to approve publishing a Summary of Ordinance Number 2015-010 (A supermajority vote is required for this motion. The City Attorney has notified the City that, despite the current Council vacancy, a 4/4 vote is required for items that require supermajority approval). Background The City Council approved Ordinance Number 2015-010 at their regular meeting on November 30, 2015. The Ordinance amends Sections 1325.05, Subd. 8(F) of the Arden Hills City Code to clarify the façade transparency requirements for commercial and multi-family residential buildings included in the Additional Design Standards for the B-2 and B-3 Districts. A copy of the Ordinance has been provided in Attachment A. Under Minnesota State law, the City is required to publish the ordinance in its official newspaper within 45 days of being passed. The City Council may approve the publication of a summary of the ordinance by a fourth-fifths vote of its members. The City Attorney has notified the City that, despite the current Council vacancy, a 4/4 vote is required for items that require supermajority approval. A copy of the Publication Summary of Ordinance Number 2015-10 is included in Attachment B. Attachments A. Ordinance Number 2015-010 B. Publication Summary of Ordinance Number 2015-010 CONSENT AGENDA – 6O Page 1 of 2 184506 ORDINANCE NO. 2015-010 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 13, SECTION 1325.05, SUBD. 8 (F), OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 13, Zoning Code, Section 1325.05, Design Standards, Subd. 8(F), is amended to read as follows: 1325.05 Design Standards Subd. 8. Additional Design Standards for New Development, Redevelopment, and Modifications to Existing Sites in the B2 and B3 Districts. F. Window and Door Openings. 1. Commercial Façade Transparency. a) Fifty percent (50%) of all first level building façades that front a public street shall be comprised of transparent windows or doors in order to allow views of interior uses and activities. Transparency requirement may be waived by the City where privacy concerns warrant. b) Twenty percent (20%) of all other first level building facades that are reasonably visible from the public right of way shall be comprised of window or door openings. Simulated or opaque windows may be used on service areas. c) If the building is a one story design and the first floor elevation exceeds twelve (12) feet, then only the first twelve (12) feet shall be included in calculating the façade area. d) The City may consider a proportional reduction in the transparent window and door requirement on the public street façade if additional transparent glass is used on the remaining sides. 2. Residential Façade Transparency. Twenty percent (20%) of all residential building façades that front a public street shall be comprised of transparent windows or doors in order to allow views of interior uses and activities. Transparency requirement may be waived by the City where privacy concerns warrant. SECTION 2. This Ordinance shall become effective the day following its publication. Page 2 of 2 184506 PASSED and ADOPTED this _____ day of _______________, 20__, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Amy Dietl, City Clerk Published in the ____________________ on _______________, 2015. CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 2015-010 On the 30th day of November, 2015, the Arden Hills City Council adopted Ordinance No. 2015- 010. On the 14th day of December, 2015, by the four affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, the Arden Hills City Council directed that a summary of Ordinance 2015-010 be published. Ordinance 2015-010 is entitled “An Ordinance Amending Chapter 13, Section 1325.05, Subd. 8 (F) of the Arden Hills City Code.” The primary purpose of the amendment is to clarify the façade transparency requirements for commercial and multi-family residential buildings included in the Additional Design Standards for New Development, Redevelopment, and Modifications to Existing Sites in the B-2 and B-3 Districts. A full copy of Ordinance 2015-010 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.org. MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Acting City Administrator SUBJECT: Approve Publishing a Summary of Ordinance 2015-008 Requested Action Motion to approve publishing a Summary of Ordinance Number 2015-008 (A supermajority vote is required for this motion. The City Attorney has notified the City that, despite the current Council vacancy, a 4/4 vote is required for items that require supermajority approval). Background The City Council approved Ordinance Number 2015-008 at their regular meeting on November 30, 2015. The Ordinance grants a franchise to Qwest Broadband Services, Inc., D/B/A CenturyLink, to construct, operate, and maintain a cable communications system in the City of Arden Hills, setting forth conditions accompanying the grant of the franchise, providing for the regulation and use of the system and the public rights-of-way ordinance, if any, and prescribing penalties for the violation of the provisions herein. Under Minnesota State law, the City is required to publish the ordinance in its official newspaper within 45 days of being passed. The City Council may approve the publication of a summary of the ordinance by a fourth-fifths vote of its members. The City Attorney has notified the City that, despite the current Council vacancy, a 4/4 vote is required for items that require supermajority approval. A copy of the Publication Summary of Ordinance Number 2015-008 is included in Attachment A. Attachment A. Publication Summary of Ordinance Number 2015-008 CONSENT AGENDA – 6P 1 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA CABLE TELEVISION FRANCHISE SUMMARY OF ORDINANCE NO. 2015-008 AN ORDINANCE GRANTING A FRANCHISE TO QWEST BROADBAND SERVICES, INC., D/B/A CENTURYLINK, TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE COMMUNICATIONS SYSTEM IN THE CITY OF CITY OF ARDEN HILLS; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION AND USE OF THE SYSTEM AND THE PUBLIC RIGHTS-OF-WAY IN CONJUNCTION WITH THE CITY’S RIGHT-OF-WAY ORDINANCE, IF ANY, AND PRESCRIBING PENALTIES FOR THE VIOLATION OF THE PROVISIONS HEREIN; The City Council of the City of CITY OF ARDEN HILLS ordains: STATEMENT OF INTENT AND PURPOSE Qwest Broadband Services, Inc., d/b/a CenturyLink (“Grantee”), applied for a cable franchise to serve the City. The City adopted separate findings related to the application and the decision to grant a cable franchise to Grantee, which shall be incorporated herewith by reference. The City intends, by the adoption of this Franchise, to bring about competition in the delivery of cable services in the City. Adoption of this Franchise is, in the judgment of the Council, in the best interests of the City and its residents. The specific terms and conditions of the Franchise Ordinance, Sections 1 to 14, and Exhibits are available for review at City Hall, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.org. DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator/Director of Finance and Admin Services FROM: Dave Perrault, Finance Analyst SUBJECT: Lake Johanna Fire Department Capital Expenditures Budgeted Amount: Actual Amount: Funding Source: $11,590.95 $9,352.42 Public Safety Capital Background The City has received three invoices from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2015 (Attachment A). These invoices relate to capital equipment expenditures which were included and approved in the 2015 budget. The total LJFD budgeted cost for these items was $46,550 and the actual cost is $37,559.90. Arden Hills’ budget share for these items in the Public Safety Capital account was $11,590.95 (or 24.9%) and the actual cost is $9,352.42. Invoice #514 is for the replacement of one computer (General Equipment). The Arden Hills budget for this expenditure was $883.95. Our actual expenditure is $883.95. Invoice #515 is for the replacement of one emergency back-up generator (Station 4). The Arden Hills budget for this expenditure was $8,715. Our actual expenditure is $6,411.75. Invoice #518 is for the replacement of two recliners (Station 2 & 4). The Arden Hills budget for this expenditure was $1,992. Our actual expenditure is $2,056.72. Council Action Requested 1. Motion to approve a payment in the amount of $9,352.42 to the Lake Johanna Fire Department, which is the City’s share of the capital expenditures for the replacement purchase of two recliners, one back-up generator, and one comptuer. Attachment Attachment A: Invoice #514, Invoice #515, and Invoice #518 CONSENT ITEM – 6Q MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Accept Resignation of EDC Chair Steve Heikkila Background The Chair of the Economic Development Commission (EDC), Steve Heikkila, is resigning from his position effective January 31, 2016, due to the fact that his employer is moving from the City of Arden Hills, which will make it difficult for him to attend meetings after January 2016. Mr. Heikkila’s resignation creates a vacancy on the commission as well as a vacant chair position. A future recommendation will be made to fill the chair vacancy. Recommended Action Motion to accept the resignation of Steve Heikkila from the Economic Development Commission (EDC). Attachment Attachment A: Steve Heikkila Resignation Letter CONSENT ITEM – 6R MEMORANDUM From: Steve Heikkila [ Sent: Wednesday, December 02, 2015 12:11 PM To: Jill Hutmacher Subject: EDC resignation Follow Up Flag:Follow up Flag Status: Flagged Hello Jill, As we discussed this morning, I will be resigning my position on the Arden Hills Economic Development Commission effective January 31, 2016.The reason is that my employer,ATC Group Services, LLC,will be moving our consulting office from Arden Hills to Fridley in January.As such, I anticipate that I will not be able to attend EDC meetings after January 2016. 1 feel fortunate to have had the opportunity to work with you, EDC commissioners,and staff at the City of Arden Hills over the past three years. I've enjoyed being involved in city government, learning about the unique characteristics of Arden Hills, and contributing to economic development in the city. I especially appreciate your support in my role as EDC Chair. Let me know what I can do to facilitate the transition of this position to an existing commissioner. I wish you continued success and look forward to following the exciting things happening in Arden Hills! Regards, Steve Steve Heikkila PEI Branch Manager I ATC Group Services LLC 4380 Round Lake Road West I Arden Hills, MN 55112 I www.atcgroupservices.com This email and its attachments may contain confidential and/or privileged information for the sole use of the intended recipient(s). If you are not the intended recipient, any use,distribution or copying of the information contained in this email and its attachments is strictly prohibited. If you have received this email in error, please notify the sender by replying to this message and immediately delete and destroy any copies of this email and any attachments.The views or opinions expressed are the author's own and may not reflect the views or opinions of ATC. DATE: December 14, 2015 TO: City Councilmembers Sue Iverson, Acting City Administrator FROM: Mayor Grant SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Discussion Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. PUBLIC HEARING – 8A MEMORANDUM PUBLIC HEARINGS – 8B MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Acting City Administrator Director of Finance and Administrative Services SUBJECT: 2016 Budget and Tax Levy Truth-In-Taxation Hearing Staff is preparing a power point presentation for the Public Hearing. A memo describing the budget and actions needed after the hearing can be found in Item 9A. This presentation will be uploaded to the website prior to the meeting. PUBLIC HEARING – 8C MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Susan Iverson, Director of Finance and Administrative Services Pang Silseth, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Background: Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated November 12, 2015, were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by December 9, 2015. Utility accounts with an unpaid delinquent balance after December 9, 2015, would be certified to Ramsey County to be added to property taxes payable in 2016. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. A list of remaining delinquent utility accounts, as of December 11, 2015, is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Recommended Action: Motion to approve Resolution 2015-050 certifying the attached list of delinquent utility accounts to Ramsey County. Attachments Attachment A: Resolution No. 2015-050 Attachment B: List of Delinquent Utility Accounts CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-050 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filling been open for public inspection, and an opportunity has been given to all interest parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2015, payable in 2016: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF DECEMBER, 2015. ____________________________________ ATTEST: David Grant, Mayor __________________________________________ Amy Dietl, City Clerk PID Prior Cert Customer Name Property Address Utility Arrears 8% Cert Fee Total Delinquent 223023340051 X William & Pam Ross 4123 Norma Circle 221.83 17.75 239.58 223023340011 X Mary J Mathews Redden 1365 Eide Circle 305.28 24.42 329.70 223023240275 Victoria DelCastillo 4442 Arden View Court 239.42 19.15 258.57 223023240278 X Thomas Simon 4445 Arden View Court 534.73 42.78 577.51 223023240335 X David Christoffersen 4334 Arden View Court 116.58 9.33 125.91 223023240326 X Jane Larson 4370 Arden View Court 150.44 12.04 162.48 223023210063 X Brian & Amy Sopcinski 1400 Arden View Drive 220.69 17.66 238.35 223023210057 James Holland 1393 Arden View Drive 154.89 12.39 167.28 223023240171 X Robert & Rie Anderson 1469 Arden View Drive 157.69 12.62 170.31 223023120013 X Robert & Sherrie Besser 1307 Karth Lake Circle 242.34 19.39 261.73 223023110063 X John Berg 4510 Pleasant Drive 254.30 20.34 274.64 223023340047 X Gregory Wagner 4101 Gale Circle 159.60 12.77 172.37 223023320035 X Patrick & Bonnie Haik 1550 Briarknoll Circle 199.14 15.93 215.07 223023220018 Parveen Bharmal 4540 Keithson Drive 153.71 12.30 166.01 223023120007 Jacqueline Quigley 1337 Karth Lake Circle 207.26 16.58 223.84 283023240021 X Richard & Sandra Malecha 1822 Venus Avenue 221.63 17.73 239.36 273023340040 Kris & Stephanie Rydberg 1435 County Road E W 15.59 1.25 16.84 283023440033 X Kevin & Shauna Schroeder-F1636 Oak Avenue 189.26 15.14 204.40 283023330013 X Joseph Mauricio 2027 Thom Drive 168.24 13.46 181.70 213023140006 X Caren Cushing 4401 Old Highway 10 110.88 8.87 119.75 163023340015 X Wayne Erickson 4627 Highway 10 157.56 12.60 170.16 283023410038 X Paul Markegard 3757 McCracken Lane 237.87 19.03 256.90 283023440022 X Paul & Jennifer Harrington 1683 Chatham Avenue 305.10 24.41 329.51g 273023340016 Donald & Nancy Evertz 1442 Arden Oaks Drive 181.35 14.51 195.86 213023430017 Sally Paulsen 1791 Janet Court 167.90 13.43 181.33 333023110036 X Dave Moberg 1611 Lake Johanna Boulevard 331.09 26.49 357.58 283023120052 X Gene Erickson 1761 Lake Valentine Road 176.91 14.15 191.06 213023410051 X Mary Fresonke 1681 Brueberry Lane 144.53 11.56 156.09 283023120048 X Scott Heineman 1707 Valentine Avenue 172.10 13.77 185.87 333023430022 X Al & Sharon Mason 3208 Shorewood Drive 153.74 12.30 166.04 343023410055 X Christopher & Ann Whiting 1171 Carlton Drive 431.66 34.53 466.19 333023340019 Lee Osterberg 3211 Lake Johanna Boulevard 191.97 15.36 207.33 333023340020 X Michael Johnson 3223 Lake Johanna Boulevard 210.90 16.87 227.77 333023340066 X Todd Rose 1921 Glenpaul Avenue 213.32 17.07 230.39 343023310046 X Joann Kulman 1468 Bussard Court 110.88 8.87 119.75 343023210016 X Sharon Davies 1437 Arden Place 174.99 14.00 188.99 343023430002 X Curtis Larson 3240 Hamline Avenue N 138.38 11.07 149.45 333023420038 X Candace McCloskey 3290 Lake Johanna Boulevard 201.01 16.08 217.09 333023340099 X Marc & Jenny Skowronek 1921 County Road D W 166.49 13.32 179.81 333023240032 X Courtney McCloskey 1876 Grant Road 209.25 16.74 225.99 333023240094 X Gregory Weeks 1873 Stowe Avenue 168.23 13.46 181.69 343023440077 X Todd & Jennifer Spalding 3205 Lexington Avenue N 158.79 12.70 171.49 343023220035 Michael Aamoth 3550 Ridgewood Road 161.32 12.91 174.23 343023230017 X Geraldine Hagen 1532 Arden Place 149.08 11.93 161.01 343023140062 X Chad Eiswald 1150 Benton Way 215.36 17.23 232.59 333023320003 X Judie Prayfrock 1950 Stowe Avenue 323.80 25.90 349.70 333023330034 X Robert Morrissette 2028 Edgewater Avenue 163.74 13.10 176.84 333023330031 Pam O'Meara 3194 Cleveland Avenue N 169.33 13.55 182.88 333023240108 X Pl T i t 1850 I di Pl 167 42 13 39 180 81333023240108XPaul Trites 1850 Indian Place 167.42 13.39 180.81 PID Prior Cert Customer Name Property Address Utility Arrears 8% Cert Fee Total Delinquent 343023220009 Rolf Oliver 3505 Siems Court 164.71 13.18 177.89 283023320045 X David Laurion LTD 3820 Cleveland Avenue N, Unit 650 20.72 1.66 22.38 223023240239 Christy Stueve 4413 Arden View Court 29.28 2.34 31.62 333023420002 Steve Schmidt 3352 Lake Johanna Boulevard 360.61 28.85 389.46 343023210049 X Robert Ecker 1408 Forest Lane 112.47 9.00 121.47 223023240240 X Joseph Ordos 4412 Arden View Court 157.98 12.64 170.62 343023420040 X Bryan & Kristin Jones 1305 Tiller Lane 210.32 16.83 227.15 333023240098 Lynn Gondorchin 1901 Stowe Avenue 167.78 13.42 181.20 223023330015 X Dustin Foghe 4149 Norma Avenue 177.88 14.23 192.11 223023310011 Kasandra Knudson 1388 Colleen Avenue 154.16 12.33 166.49 223023320061 Robert & Sarah Arndt 1528 Dawn Circle 176.91 14.15 191.06 333023320008 X Todd McDonald 2000 Stowe Avenue 258.37 20.67 279.04 223023210117 X John Herber 1450 Arden View Drive 152.56 12.20 164.76 343023240018 Kyle Lassen 1400 Skiles Lane 162.52 13.00 175.52 213023410028 X Sandy Lange 1675 Brueberry Lane 167.83 13.43 181.26 223023240248 X Shardae Okeleye 4416 Arden View Court 158.01 12.64 170.65 283023330011 X Zdenek Kuhn 1971 Thom Drive 148.02 11.84 159.86 223023230016 X Karen J Braaten 1528 McClung Drive 202.39 16.19 218.58 343023420030 Kristine Botelho 1270 Ingerson Road 903.64 72.29 975.93 223023320026 Lynne Stoesz Eldridge 1469 Colleen Avenue 291.13 23.29 314.42 343023410018 Anthony & Hayley Richter 1150 Ingerson Road 25.01 2.00 27.01 273023410020 VRM Properties LLC 3757 Lexington Avenue N 720.03 57.60 777.63 333023310012 Natalie Tall 1910 Stowe Avenue 156.90 12.55 169.45 14,856.80 1,188.54 16,045.34 NEW BUSINESS – 9A MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Acting City Administrator Director of Finance and Administrative Services SUBJECT: 2016 Budget and Tax Levy INTRODUCTION In preparation for adoption of the final tax levy in December, staff has attached the November 16, 2015 worksession memo on the budget. This memo addressed the following information: recap of residential property values, The City’s levy history, discussion on the preliminary levy and budget, and excess revenue over expenditures with the estimated fund balance. Staff prepared detailed budget books for the Council for the November 16, 2015, worksession. In response to a Council request, a budget reduction was made for $23,000 moving the costs for the City newsletter from the General Fund: Mayor and Council department to the Cable Fund. A budget adjustment was also approved moving this amount in 2015 on November 30, 2015. PRELIMINARY PROPERTY TAX LEVY AND BUDGET Per Council direction, staff is presenting a Preliminary General Fund levy increase of 3.5% and a preliminary General Fund Budget of $4,670,617 which uses $160,326 in reserves and includes a transfer from the General Fund to the PIR Fund of $100,000. The proposed levy would have the following effect on the median valued home in Arden Hills as shown on the following page. Memo - City Council 2016 Budget and Tax Levy 2 Actual Proposed % Item Pay 2015 Pay 2016 Change (A)(B)(C) 1.Levy before reduction for state aids $3,359,775 $3,478,775 3.5% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,359,775 $3,478,775 3.5% 4.Fiscal Disparity Portion of Levy - $248,682 $264,113 6.2% 5.Local Portion of Levy = $3,111,093 $3,214,662 3.3% 6.Local Taxable Value ÷ 11,425,974 12,163,391 6.5% 7.Local Tax Rate = 27.228%26.429%-2.9% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,119,584,100 1,144,235,400 2.2% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2016 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $333.80 ($1.92)(0.16)$ ($14.27)(1.19)$ $12.35 1.03$ 300,300 10,213 290,087 2,901 $766.71 ($7.65)(0.64)$ ($36.03)(3.00)$ $28.38 2.37$ 350,000 5,740 344,260 3,443 $909.95 ($9.00)(0.75)$ ($42.67)(3.56)$ $33.67 2.81$ 500,000 - 500,000 5,000 $1,321.45 ($15.99)(1.33)$ ($64.89)(5.41)$ $48.90 4.08$ 750,000 - 750,000 8,125 $2,147.36 ($19.72)(1.64)$ ($99.19)(8.27)$ $79.47 6.62$ Total Change and Fiscal Disparities Impact from Levy Incr Impact from Market Shifts The County has sent notice out to all residents in November. TAKING A LOOK AT ARDEN HILLS LEVY TAX RATE HISTORY AND FUND BALANCE INFORMATION The State of Minnesota has granted local municipalities the authority to levy taxes to fund operations and debt payments. The City’s entire tax levy goes for General Fund expenditures. For the City of Arden Hills, the property tax levy accounts for approximately 79% of the General Fund revenues. The following table provides a historical view of the City’s property tax levies: Memo - City Council 2016 Budget and Tax Levy 3 %% Year Tax Levy Change Tax Rate Change 2002 2,201,002$ -25.092%- 2003 2,265,712$ 2.9%23.930%-4.63% 2004 2,333,337$ 3.0%23.367%-2.35% 2005 2,440,453$ 4.6%21.299%-8.85% 2006 2,537,520$ 4.0%20.191%-5.20% 2007 2,688,944$ 6.0%20.206%0.07% 2008 2,797,348$ 4.0%19.585%-3.07% 2009 2,948,646$ 5.4%20.520%4.77% 2010 3,016,465$ 2.3%22.647%10.37% 2011 3,040,964$ 0.8%24.180%6.77% 2012 3,096,994$ 1.8%25.544%5.64% 2013 3,191,230$ 3.0%27.931%9.34% 2014 3,257,456$ 2.1%27.954%0.08% 2015 3,359,775$ 3.1%27.228%-2.60% 2016 3,478,775$ 3.5%26.429%-2.93% Salary and Benefits The 2016 preliminary budget is currently prepared assuming a 3% wage adjustment for non- union staff, union negotiations are currently being held for union staff. In surveying surrounding communities most have included a 2.5% - 3.0% COLA increase in their preliminary estimates. The City Council approved a new compensation plan effective July 1, 2015, as a result of the market and pay equity study that was done in 2014, at that time the consultant recommended an increase of 2% to the salary scale to keep up with the market as we were slightly below 2014 numbers from their results. Council choose not to adopt that change at the time, so a 3% COLA was included in the 2016 budget to help offset the market difference from the study. Benefit History The City currently provides $699.61 per month per full-time employee for benefits (pro-rated for permanent part-time employees). The 2016 budget proposes an increase of $29.01 to the monthly contribution making it $728.62 which is one half of the increase in medical and dental coverage as is per city policy. On June 29, 2015, Council adopted a new policy that funds a total max to employee’s taking single coverage to a max total to employee’s HSA accounts of $1,650 if hired previous to June 29, 2015 and $500 to employees hired June 29, 2015 or later but did not place a max on the contribution to family or higher cost plans (union would fall into this). This was communicated to all employees during open enrollment. BUDGET OVERVIEW Public Safety Public Safety costs are set to increase as previously communicated. This alone would amount to an $54,039 increase in the budget or a levy increase of 1.6%. Memo - City Council 2016 Budget and Tax Levy 4 The General Fund Revenue and Expenditures are summarized on page VI of the November 16, 2015 memo. The only exception is the removal of the $23,000 in newsletter expenses. The proposed revenues are $4,510,291, expenditures are $4,670,617, and reserves used to balance this budget are $160,326. This is with a tax levy increase of $119,000. All other funds were discussed at the November 16, 2015, worksession. as well as the 2016 – 2020 Capital Improvement Plan (CIP). A copy of the CIP was distributed to the Council at this worksession and the change directed by Council to add $50,000 to 2016 and move $425,000 from 2016 to 2017 for the Hwy 96 and County Road F Sidewalk Improvement was completed and is reflected on the new summary sheets attached. GENERAL INFORMATION A final levy needs to be established and certified by December 28th. As Council knows, once a preliminary levy is established, the amount can be reduced, but it cannot be increased. The information on the preliminary budget and levy has been updated per Council direction at the November 16, 2015 worksession, but staff has not prepared revised books at this time. The City Council previously reviewed the 2016 – 2020 CIP at the November 16, 2015, worksession. Staff has made the change directed by Council to add $50,000 to 2016 and move $425,000 from 2016 to 2017 for the Hwy 96 and County Road F Sidewalk Improvement. A summary of that plan is attached. REQUESTED ACTION 1. Motion to approve the 2016 – 2020 CIP as presented. 2. A motion to approve Resolution 2015-054, a resolution adopting the 2016 Budget. 3. A motion to approve Resolution 2015-055, a resolution setting the Final Levy to taxes payable in 2016. Attachments Attachment A: November 16, 2016 Budget and Tax Levy Memo. Attachment B: Summary of the 2015-2020 CIP. Attachment C Resolution 2015-054. Attachment D: Resolution 2015-055. I MEMORANDUM DATE: November 16, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Acting City Administrator/Director of Finance and Admin Svcs SUBJECT: 2016 Proposed Budget and Tax Levy INTRODUCTION Previously staff provided data to the City Council on August 17, 2015, which detailed residential property values, a recap of the Ramsey County Finance Director meeting, past Arden Hill’s levy rate history and general levy information and scenarios. On September 28, 2015, the City Council adopted a Preliminary Levy of 3.5%. RESIDENTIAL PROPERTY VALUES According to information provided by Ramsey County in May of this year, the median home value in Arden Hills will increase from $295,100 for 2015 taxes, to $300,300 for 2016 taxes which is a 1.8% increase (last year we saw a 11.5% increase) in value compared to the county average increase of 3.4%. According to Ramsey County, assessed value had declined for five consecutive assessments, the markets are stabilizing, and we are now experiencing an increase of residential, apartment, and commercial values. In order to evaluate the true impact to the residential property owner, you need to take into account the increase in fiscal disparities (increase of 6.2%) and the change in the taxable value (increase of 6.5% after exclusions). This does account for the Round Lake TIF District being back on the tax rolls. To help illustrate this, the following table shows the impact to the residential property owner due to the increase in fiscal disparity dollars, the changes in the assessed market values, and the addition of the Round Lake TIF District coming back on the tax rolls. This results in a net Tax Rate decrease of 6.5% before any levy changes are made. Assuming no City levy change, the home owner that has a median valued home ( value going from $295,100 to $300,300) will see their City taxes going down by $36.03 or 4.7% as illustrated on the following chart. Memo - City Council 2016 Proposed Budget and Tax Levy II II Actual Proposed % Item Pay 2015 Pay 2016 Change (A)(B)(C) 1.Levy before reduction for state aids $3,359,775 $3,359,775 0.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,359,775 $3,359,775 0.0% 4.Fiscal Disparity Portion of Levy - $248,682 $264,113 6.2% 5.Local Portion of Levy = $3,111,093 $3,095,662 -0.5% 6.Local Taxable Value ÷ 11,425,974 12,163,391 6.5% 7.Local Tax Rate = 27.228%25.451%-6.5% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,119,584,100 1,144,235,400 2.2% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2016 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $321.45 ($14.27)(1.19)$ ($14.27)(1.19)$ 300,300 10,213 290,087 2,901 $738.33 ($36.03)(3.00)$ ($36.03)(3.00)$ 350,000 5,740 344,260 3,443 $876.28 ($42.67)(3.56)$ ($42.67)(3.56)$ 500,000 - 500,000 5,000 $1,272.55 ($64.89)(5.41)$ ($64.89)(5.41)$ 750,000 - 750,000 8,125 $2,067.89 ($99.19)(8.27)$ ($99.19)(8.27)$ Impact from Market Shifts Total Change and Fiscal Disparities The City’s share of Fiscal Disparities (line 4) has increased, and the City’s Tax Capacity (line 6) has increased, which results in a 6.5% decrease in the tax rate. Fiscal Disparities runs on a one year lag and is based on the levy amounts that jurisdictions submitted for 2015 (or last year). Jurisdictions that increased their levies will receive more, while those that kept their levies flat or fairly small will see decreases. Memo - City Council 2016 Proposed Budget and Tax Levy III III The impact of a 3.5% levy increase is as follows: Actual Proposed % Item Pay 2015 Pay 2016 Change (A)(B)(C) 1.Levy before reduction for state aids $3,359,775 $3,478,775 3.5% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,359,775 $3,478,775 3.5% 4.Fiscal Disparity Portion of Levy - $248,682 $264,113 6.2% 5.Local Portion of Levy = $3,111,093 $3,214,662 3.3% 6.Local Taxable Value ÷ 11,425,974 12,163,391 6.5% 7.Local Tax Rate = 27.228%26.429%-2.9% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,119,584,100 1,144,235,400 2.2% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2016 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $333.80 ($1.92)(0.16)$ ($14.27)(1.19)$ $12.35 1.03$ 300,300 10,213 290,087 2,901 $766.71 ($7.65)(0.64)$ ($36.03)(3.00)$ $28.38 2.37$ 350,000 5,740 344,260 3,443 $909.95 ($9.00)(0.75)$ ($42.67)(3.56)$ $33.67 2.81$ 500,000 - 500,000 5,000 $1,321.45 ($15.99)(1.33)$ ($64.89)(5.41)$ $48.90 4.08$ 750,000 - 750,000 8,125 $2,147.36 ($19.72)(1.64)$ ($99.19)(8.27)$ $79.47 6.62$ Impact from Market Shifts Total Change and Fiscal Disparities Impact from Levy Incr RECAP OF RAMSEY COUNTY FINANCE DIRECTORS MEETING On August 13, 2015, Ramsey County held a meeting with its Finance Directors from all taxing districts. The Assessor is optimistic that our real estate markets are much improved and still getting better. Residential markets experienced the most positive improvements, with buyer activity improving, there are fewer foreclosure and short sales. Apartment markets continue to be very healthy and there is substantial construction of new apartments across the Twin Cities metro area. Commercial and industrial markets have recovered most of the loss in value from the recession. County-wide Commercial/Industrial aggregate values have increased 2.2%. Ten years of tax appeals were settled with the Ford Motor Plant earlier this year, which will impact the Fiscal Disparities pool and the Count-wide rates/values. TAKING A LOOK AT ARDEN HILLS LEVY TAX RATE HISTORY The State of Minnesota has granted local municipalities the authority to levy taxes to fund operations and debt payments. The City’s entire tax levy goes for General Fund expenditures. For the City of Arden Hills, the property tax levy accounts for approximately 79% of the General Fund revenues. Historically, the City does not use reserves to balance the City’s budget, Memo - City Council 2016 Proposed Budget and Tax Levy IV IV however, due to the current economic environment $41,201 was used to balance the budget for 2010 and $20,000 was used in 2011, no reserves were used in 2012, $20,454 were used in 2013, no reserves were used for 2014, and $58,305 were used to balance the budget in 2015. The following table provides a historical view of the City’s property tax levies: % Year Tax Levy Change Tax Rate 2002 2,201,002$ -25.092% 2003 2,265,712$ 2.94%23.930% 2004 2,333,337$ 2.98%23.367% 2005 2,440,453$ 4.59%21.299% 2006 2,537,520$ 3.98%20.191% 2007 2,688,944$ 5.97%20.206% 2008 2,797,348$ 4.03%19.585% 2009 2,948,646$ 5.41%20.520% 2010 3,016,465$ 2.30%22.647% 2011 3,040,964$ 0.81%24.180% 2012 3,096,994$ 1.84%25.544% 2013 3,191,230$ 3.04%27.931% 2014 3,257,456$ 2.08%27.954% 2015 3,359,775$ 3.14%27.228% In 2009 the LJFD duty crew implementation began, while 2010 and 2011 saw the unallotment of the MVHC to cities. The City Council has been very conservative in budgeting and has reduced department budgets or used reserves to deal with the increased costs of our contracted services while still maintaining services the last few years. OPERATING BUDGET Salary and Benefits The 2016 preliminary budget has been prepared assuming a 3% wage adjustment for all staff. Union negotiations will be held this fall as the current contract will end on December 31, 2015 – it is unknown what the results of those negotiations will be. Our health insurance increase will be 6.5% for 2016 and the dental insurance increase is 2.9%. This has a total General Fund increase of $56,614 when including the new salary scale implementation that will continue into 2016. Total overall effect on salaries and benefits is a $101,305 increase over the 2015 budget but this also includes the changes made with the implementation in 2015 of the new compensation plan. Memo - City Council 2016 Proposed Budget and Tax Levy V V General Fund Revenues Property Tax Levy 119,000$ Intergovernmental-Police Aid 11,331 Antenna Rentals 33,514 Fines and Forfeits (4,171) Other Misc Adjustments (354) 159,320$ General Fund Revenues and expenditures are shown in the following table. We have highlighted the impact of the tax levy and the proposed budget on the next page to give you a brief overview. Staff can discuss any questions with the City Council during the meeting. City of Arden Hills General Fund Actual Actual Budget Amended Year To Date Proposed % Change FY 2013 FY 2014 FY 2015 FY2015 06/30/2015 FY 2016 15 vs 16 Revenues Taxes Taxes 3,086,064 3,210,026 3,389,875 3,389,875 325,791 3,508,875 3.51% Licenses and Permits 382,038 327,726 273,730 273,730 298,505 265,530 -3.00% Other Intergovernmental 120,811 136,249 125,328 125,328 94,893 141,659 13.03% Charges for Services 487,569 510,347 439,943 439,943 288,907 476,302 8.26% Fines & Forfeits 32,056 29,569 38,740 38,740 21,180 34,569 -10.77% Special Assessments 3,225 2,244 3,000 3,000 - 3,000 0.00% Miscellaneous (10,335) 88,405 80,355 80,355 39,205 80,355 0.00% Transfers - - - - - - 0.00% Total Revenues 4,101,427$ 4,304,566$ 4,350,971$ 4,350,971$ 1,068,480$ 4,510,291$ 3.66% Expenditures by Category Personal Services 1,329,650$ 1,400,601$ 1,436,571$ 1,436,571$ 601,322$ 1,498,764$ 4.33% Materials and Supplies 176,728 206,106 157,940 157,940 46,592 160,246 1.46% Other Services and Charges 2,310,255 2,505,384 2,734,765 2,734,765 1,140,111 2,824,607 3.29% Capital Outlay - - - - - - 0.00% Transfers 270,000 212,417 80,000 80,000 - 210,000 162.50% Contingency/Reserves - - - - - - 0.00% Other Financing Uses - - - - - - 0.00% Total Expenditures 4,086,632$ 4,324,508$ 4,409,276$ 4,409,276$ 1,788,024$ 4,693,617$ 6.45% Fund Balance - January 1 2,350,919 2,365,714 2,345,772 2,345,772 2,345,772 2,287,467 Excess Revenue Over Expenditure 14,795 (19,942) (58,305) (58,305) (719,544) (183,326) Fund Balance - December 31 2,365,714$ 2,345,772$ 2,287,467$ 2,287,467$ 1,626,228$ 2,104,141$ Revenues All revenue items were evaluated based on current economic conditions and past trends. The most notable item is the proposed tax levy which equates to $119,000 in additional revenue over last year’s levy. As shown in the box to the right, Police Aid is estimated to increase (we receive this as part of the Sheriff’s contract group), Antenna Revenues have increased with the new negotiated contracts and Fines and Forfeits have decreased. Memo - City Council 2016 Proposed Budget and Tax Levy VI VI General Fund Expenditures Salary & Benefits 56,614$ Public Safety Contract Incr.54,039 City Hall Maintenance 10,000 EDA Transfer 30,000 PIR Transfer 100,000 Other Misc Adjustments 33,688 284,341$ 2016 Rate Increases Water 2% Sanitary Sewer 2% Surface Water 3% Expenditures Public Safety costs are set to increase by 7.85% for Fire, 1.81% for the Sheriff contract, and Dispatch will decrease by 2.43%. This alone would amount to a 1.6% increase to the levy. City Hall is now 15 years old and seeing increased maintenance costs. The EDA approved a preliminary budget with an increased transfer from the General Fund as the Round Lake TIF District will expire in 2015 leaving no other revenue source. Staff has included a transfer from the general fund to the PIR Fund for infrastructure/capital reserves. Issues to Consider A 1% increase in wages on the General Fund is $9,500 and City-Wide $13,500. Benefit increases amount to a $11,338 increase in the General Fund and $13,928 City-Wide. The costs for the newsletter currently in the Mayor/Council Budget of the General Fund may be able to be moved to the Cable Fund as it is used for public information. Other Funds We have had previous discussion on the EDA Funds at the July EDA meeting. Capital Funds were discussed for 2016 at our July worksession during the Capital Improvement Plan (CIP) review. It should be noted that staff has included a transfer from the General Fund in this proposal to build reserves. Enterprise Funds are being evaluated and changes made to accurately reflect economic conditions and historical trends and any increase that may be passed through to us by other agencies. GENERAL INFORMATION A final levy is established and certified in December. As Council knows, once a preliminary levy is established, the amount can be reduced, but it cannot be increased. DIRECTION REQUESTED: 1. Discussion with staff regarding the 2016 proposed levy. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-054 RESOLUTION ADOPTING THE 2016 BUDGET WHEREAS, the City Administrator has prepared an annual budget and the City Council has met several times for the purpose of discussing the 2016 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS, The City Council held a Truth-in-Taxation public hearing on December 14, 2015, to discuss the 2016 budget and has concluded the budget as prepared is appropriate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 2016 budget be adopted and approved: General Fund Revenue and Transfers In Expenditures and Transfers Out Taxes $3,508,875 General Gov’t $1,191,250 Licenses & Permits $265,530 Public Safety $1,996,284 Intergovernmental $141,659 Street Maintenance $530,443 Charges for Service $476,302 Parks Maintenance $453,895 Fines & Forfeits $34,569 Recreation $288,745 Special Assessments $3,000 Contingency/Reserves $0 Miscellaneous $80,355 Transfers $210,000 Other Financing Sources $0 Other financing Uses $0 Total General Fund $4,510,291 Total General Fund $4,670,617 Special Revenue Funds (including the EDA) $329,100 (Cable, EDA) $393,046 Debt Service Funds $0 (G.O. Tax Increment Bonds) $0 Capital Project Funds $990,765 (Public Safety Cap.; Capital Improvement; Equip, Bldg Replacement, Park Capital) $755,336 Subtotal Governmental Funds $12,219,827 Subtotal Governmental Funds $5,818,999 Internal Service Funds $933,670 (Risk Mgmt, Engr, Tech, Central Garage) $953,898 Enterprise Funds $4,986,943 (Water, Sewer, Recycling, Surface Water Management) $4,754,453 TOTAL FUNDS $18,140,440 TOTAL FUNDS $11,527,350 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF DECEMBER, 2015. ____________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ AMY DIETL, CITY CLERK CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-055 A RESOLUTION SETTING THE FINAL LEVY FOR TAXES PAYABLE IN 2016 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2015, payable in 2016 upon taxable property in said City of Arden Hills for the following purposes: CERTIFIED LEVY AMOUNT General Fund $3,478,775 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF DECEMBER, 2015. __________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ AMY DIETL, CITY CLERK City of Arden Hills City Council Meeting for December 14, 2015 P:\Planning\Planning Cases\2015\PC 15-023 - Subdivision Code Amendment - Park Dedication Ordinance\Memos_15-023 Page 1 of 3 NEW BUSINESS – 9B MEMORANDUM DATE: December 14, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-023: Subdivision Code Amendment – Public Use Dedications Requested Action 1) Motion to approve Ordinance Number 2015-009 in Planning Case 15-023 for an amendment to Section 1130.08 of the Arden Hills City Code, as presented in the December 14, 2015 Report to the City Council. 2) Motion to approve publishing a Summary of Ordinance Number 2015-009 (A supermajority vote is required for this motion. The City Attorney has notified the City that, despite the current Council vacancy, a 4/4 vote is required for items that require supermajority approval). Background Development results in new residents and employees that have an impact on a community’s existing public infrastructure, such as streets, utilities, and parks. Minnesota State law authorizes cities to require as part of a subdivision approval that a reasonable portion of buildable land be dedicated to the public or preserved for public use specifically for parks, recreational facilities, playgrounds, trails, wetlands, or open space. The City’s current public use dedication requirements are found in Chapter 11 – Subdivisions, Section 1130.08 of the City Code (Attachment A). With the pending redevelopment of the former Twin Cities Army Ammunition Plant (TCAAP) site, City staff has been working with the City Attorney to update the public use dedication requirements to ensure that sufficient resources will be available for park development on TCAAP. Additionally, the update to the ordinance is meant to clarify park dedication requirements throughout the City and to affirm that these requirements may apply to City of Arden Hills City Council Meeting for December 14, 2015 P:\Planning\Planning Cases\2015\PC 15-023 - Subdivision Code Amendment - Park Dedication Ordinance\Memos_15-023 Page 2 of 3 redevelopment or reuse projects as well. The proposed Ordinance 2015-009 amending Section 1130.08 is included in Attachment B. Discussion The City Council reviewed the proposed amendments to Section 1130.08 at their Work Session on November 16, 2015. City staff presented a summary of the changes to the park dedication ordinance, which would be updated to include two requirements for subdivision or development approval: a land dedication requirement and a park development fee. The land dedication requirement would allow the City to acquire land for park, trail, and open space purposes. The park development fee would enable the City to collect fees to be used for park development and improvements. The staff report from the City Council Work Session is included in Attachment D and provides greater detail on the proposed amendments. The City’s financial advisor, Stacie Kvilvang, Ehlers and Associates, provided an analysis of the estimated costs for park acquisition and development on TCAAP at the Work Session. The City Council and Ms. Kvilvang discussed an appropriate park development fee amount to ensure sufficient funds are available to develop the parks and open spaces shown on the TCAAP Regulating Plan. A memo from Ms. Kvilvang providing a financial analysis on the park dedication policy is included in Attachment E. Following their discussion the City Council directed staff to schedule the required public hearing for the Ordinance at the Planning Commission meeting on December 9, 2015, and to place the Ordinance on the City Council agenda for December 14, 2015. The Planning Commission raised several issues during their discussion on the proposed Ordinance. Draft minutes from the meeting are included in Attachment F. Staff forwarded these questions to the City Attorney who has since provided a revised version of Ordinance 2015-009 (Attachment B). One change was made under Subdivision 1, Paragraph B replacing the word “Council” with “City” for the purpose of consistency. Findings of Fact The Planning Commission reviewed Planning Case 15-023 at their regular meeting on December 9, 2015 and offers the following findings of fact for consideration: 1. The proposed amendment advances the land use goals in the City’s Comprehensive Plan by ensuring a balanced mix of residential, park, open space, and commercial land uses are provided in the City. 2. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by supporting the development of a system of neighborhood parks and pathways that are safe and engaging. City of Arden Hills City Council Meeting for December 14, 2015 P:\Planning\Planning Cases\2015\PC 15-023 - Subdivision Code Amendment - Park Dedication Ordinance\Memos_15-023 Page 3 of 3 3. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by supporting the protection of access to lakes, marshes, and wooded areas for active and passive recreation. 4. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by establishing financing and funding options to improve and expand the City’s parks and recreation system. Recommendation The Planning Commission reviewed Planning Case 15-023 at their regular meeting on December 9, 2015, and recommends approval (5-1, Zimmerman) of the proposed amendments to Section 1130.08 of the Arden Hills City Code, as presented in the December 14, 2015 Report to the City Council. Proposed Motion Language 1. Approve the proposal as submitted (Recommended Action). 2. Deny the proposal with reasons for denial. 3. Table for additional information. Public Notice and Comments Notice on this planning case was published in the Arden Hills/Shoreview Bulletin on November 25, 2015. The Planning Commission held the required public hearing for the proposed Ordinance amendment at their meeting on December 9, 2015. The City has not received an y public comments regarding this case. Attachments A. Chapter 11, Section 1130.08 of the City Code B. Ordinance Number 2015-009 Amending Section 1130.08 of the City Code C. Summary of Ordinance Number 2015-009 D. City Council Work Session Memo, November 16, 2015 E. Memo from Stacie Kvilvang, Ehlers and Associates, November 12, 2015 F. Draft Planning Commission Minutes, December 9, 2015 City of Arden Hills Chapter 11 - Subdivisions 11 - 1 Adopted August 12, 2002 Chapter 11 - Subdivisions Section 1100 - General Provisions 1130.08 Public Use Dedications. Subd. 1 Streets Utilities and Storm Water. The developer of a parcel of land shall dedicate to the public all streets and utility and drainage easements, as reasonably required by the City Council, in order to integrate the proposed development with the City's current and anticipated utility systems. The area to be dedicated for public use shall be delineated on the proposed plat or otherwise conveyed by easement to the City prior to the issuance of any development permits. Subd. 2 Recreation and Conservation. Based upon a review of its comprehensive plan and utility systems, the City Council has determined that all subdivision of property within the City will place a greater demand on the City's need to acquire land for parks, playgrounds, trails, wetlands or open space if the City's physical environment is to be preserved and enhanced. Therefore, in addition to the dedications required by Subd.1, the developer of a parcel of land shall dedicate to the public for use as parks, playgrounds, trails, wetlands or open space, a reasonable percentage of the tract to be developed. In determining the percentage of dedication, the City Council shall take into consideration the amount of open space, park, recreational or commons areas and facilities which the developer has designed into the proposed development for use by occupants of the development. The City Council shall be guided by the following criteria in establishing a particular percentage dedication requirement: A. Gross density in percentage dedication in dwelling units per acre for residential projects. 1. Zero to two shall be 6%. 2. Over two to three shall be 7%. 3. Over three to four shall be 8%. 4. In excess of four shall be 10%. B. Nonresidential projects or combination residential and commercial projects. The percentage of dedication for nonresidential projects or combination residential/commercial projects shall not exceed ten (10%) percent. C. Delineation of area to be dedicated. The area to be dedicated for recreation and conservation uses shall be delineated on the proposed plat or otherwise conveyed by easement to the City prior to the issuance of any development permits. D. Cash in lieu of dedication. In lieu of the dedication of land for recreational and conservation purposes, the City Council may require the developer to pay to the City, as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated, multiplied by City of Arden Hills Chapter 11 - Subdivisions 11 - 2 Adopted August 12, 2002 the fair market value of the property at the time of final approval of the development application. The fair market value of the property shall be determined by reference to current appraisal data or sales information. When appraisal data is utilized, the developer shall reimburse the City for the cost of the appraisal prior to the issuance of any development permits. E. Installment payment. The City Council, at its option, may permit the developer to submit two-thirds (2/3) of the cash equivalency payment over a period of time pursuant to an installment payment agreement approved by the city attorney. The agreement shall require the payment of interest on the unpaid principal; shall require final payment within eighteen (18) months; and shall require security for the unpaid principal portion thereof. The City may withhold development or building permits for any portion of the project if the developer does not comply with the terms of the installment payment agreement. F. Restriction of use of cash contributions. All cash contributions received by the City pursuant to this provision shall be placed in a special fund and used only for the acquisition of land for parks, playgrounds, trails, wetlands or open space; for development of existing parks, playgrounds, trails, wetlands or open space areas; or for debt retirement in connection with land previously acquired for such purposes. 1 184087 ORDINANCE NO. 2015-009 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 11, SECTION 1130, OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 11 - Subdivisions, Section 1130 - Minimum Subdivision Design Standards, Subsection 1130.08 - Public Use Dedications, shall be amended in its entirety to read as follows: Section 1130.08 Public Use Dedications Subd. 1 Public Use Dedications Required. A. Pursuant to Minn. Stat. Section 462.358, Subd. 2b, except as otherwise provided in this section, the City requires all owners or developers, as a prerequisite to approval of a subdivision to convey to the City or dedicate to the public use a reasonable portion of any such proposal for public use as streets, roads, sewers, electric, gas, and water facilities, storm water drainage and holding areas or ponds and similar utilities and improvements, parks, recreational facilities, playgrounds, trails, wetlands, or open space, in such portions to be approved and acceptable to the City. B. As a condition of any conditional use permit or planned unit development under City Code Section 1355.06, the City may require as a term and condition of approval, the dedication of land or payment in lieu of dedication and park improvement fees if the project is determined to result in an increased demand for park land or park improvements. In establishing the amount required the City will take into consideration land and facilities provided by the developer and previous payments or dedications. Subd. 2 Suitability of dedicated land. As determined by the City, land shall be reasonably suitable for its intended use and shall be at a location convenient to the people to be served. Factors used in evaluating the adequacy of proposed park and recreation areas shall include size, shape, topography, geology, hydrology, tree cover, access, and location. Subd. 3 Park, trails, and open space land dedication and development. This subsection is adopted for the purpose of providing for the recreation, health, and well-being of the public through the orderly development of an interconnected system of parks, trails, and open spaces. The City finds that the dedication and improvement requirements as defined in this subsection are necessary to meet the minimum needs for parks, trails, wetlands, and open spaces resulting from development subject to Section 1130.08. At its discretion, the City may require subdividers or developers to satisfy the land dedication requirement or the park development fee 2 184087 requirement, or both. In evaluating the land dedication and park development requirements for a specific application, the City may consider whether in conjunction with a previous subdivision an adequate area of land was conveyed or dedicated to the City to meet the minimum needs for parks, trails, wetlands, and open spaces resulting from the subject development proposal. A. Residential dedication. 1. In residential subdivisions where a land dedication is required, the following formula shall be used to determine the parkland dedication: Category Units Per Acre Percentage Park Dedication/Acres of Development Low Density Residential Up to 2.5 10 percent Medium Density Residential More than 2.5 to 8.0 15 percent High Density Residential More than 8.0 20 percent 2. A cash contribution in lieu of land dedication may be required at the discretion of the City. The cash payment shall be determined based on the fair market of the land that would otherwise be dedicated to the City. B. Commercial and industrial dedication. 1. In commercial or industrial subdivisions where a land dedication is required, the following formula shall be used to determine the parkland dedication: five (5) percent of the gross area of the subdivision. 2. A cash contribution in lieu of land dedication may be required at the discretion of the City. The cash contribution fee shall be five (5) percent of the fair market value of the unimproved land. C. Park development. In addition to the land dedication requirements as defined in this subsection, the City may require a park development fee for subdivisions subject to Section 1130.08 for the purpose of making certain improvements needed to develop parks, playgrounds, trails, and open spaces, including but not limited to finished grading, ground cover, landscaping, recreational facilities and equipment, paving, and utilities. The City may consider a proportionate reduction in the required park development fee in cases where the subdivider or developer commits to making certain required park, trail, or open space improvements within the subdivision area as agreed upon in the development agreement. 1. Residential park development fee. In residential subdivisions where a park development fee is required, the City shall apply the fee on a per unit basis. The park development fee shall be established by ordinance on a regular basis. 3 184087 2. Commercial and industrial park development fee. In commercial or industrial subdivisions where a park development fee is required, the fee shall be five (5) percent of the fair market value of the unimproved land. D. Trail connections. In cases where a subdivision borders a trail identified in the City’s comprehensive plan, the subdivider or developer shall be responsible for constructing trail improvements that provide connections from the subdivision area to this trail. The location and specifications of the trail connections shall be determined by the City Engineer and Community Development Director. E. Contribution combination. The City may, at its discretion, require the subdivider or developer to make a combination of cash and land dedication for parkland. Where a combination of land and cash dedication is made, the land dedicated will be deducted from the total park dedication land requirement, and the balance of required dedication acreage will be converted into a cash contribution in lieu of land dedication pursuant to the fair market value of the property in the subdivision. F. Miscellaneous requirements. The following requirements apply to all dedications or conveyances for park, playground, trails, or public open space purposes: 1. City staff recommendation. In each case City staff shall recommend to the City Council the total area and location of such land that should be conveyed or dedicated within the development for park, trails, or open space purposes, or whether a cash contribution in lieu of land dedication should be required. Such recommendation may take into consideration items such as the zoning classification of the land to be developed, the particular use proposed for such land, amenities to be provided and factors of density and site development as proposed by the developer. 2. Acquisition of sites proposed on official map or comprehensive plan. Where a proposed park, playground, trail, open space or other recreational area that has been indicated on the official map or comprehensive plan is located in whole or in part within a proposed subdivision, such proposed site shall be designated as such on the plat and be dedicated to the City. If the subdivider chooses not to dedicate an area in excess of the land required hereunder for such proposed public site, the City may consider acquiring the site through purchase or condemnation. 3. Calculating density. Land area conveyed or dedicated to the City shall not be used in calculating density requirements of the City Zoning Code and shall be in addition to and not in lieu of private open space requirements prescribed in the Zoning Code. 4. Park dedication and development fund. Cash contributions shall be deposited in a designated park dedication and development fund and shall only be used for the acquisition and development or improvement of parks, recreational facilities, playgrounds, trails, wetlands, or open space. 4 184087 5. Fair Market Value. Fair market value shall be determined as of the time of filing the Final Plat in accordance with the following: (i) The City and developer may agree as to the fair market value; or (ii) The fair market value may be based upon a current appraisal submitted to the City by the subdivider at the subdivider’s expense. The appraisal shall be made by an appraiser who is an approved member of the SREA or MAI, or equivalent real estate appraisal societies. (iii) If the City disputes such appraisal, the City may, at the subdivider’s expense, obtain an appraisal of the property by a qualified real estate appraiser, which appraisal shall be conclusive evidence of the fair market value of the land. 6. Property being subdivided without an increase in the number of lots shall be exempt from park dedication requirements if similar requirements were satisfied in conjunction with an earlier subdivision. If the number of lots is increased, then the dedication shall be based on the additional lots created. 7. Any land required to be dedicated for park, trails, or open space purposes as defined in this section shall be conveyed to the City prior to the City’s release of the Final Plat for filing. 8. Cash contributions for land dedication or park improvements are to be calculated at the time of the Final Plat approval. The City may require the payment at the time of the Final Plat approval or at a later time under terms agreed upon in the development agreement. Delayed payment shall include interest at a rate set by the City. SECTION 2. This Ordinance shall be effective immediately upon its passage and publication according to law. PASSED and ADOPTED this _____ day of _______________, 20__, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Amy Dietl, City Clerk Published in the ____________________ on _______________, 2015. 5 184087 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 2015-009 On the 14th day of December, 2015, the Arden Hills City Council adopted Ordinance No. 2015- 009, and by at least four/fifths affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Ordinance 2015-009 be published. Ordinance 2015-009 is entitled “An Ordinance Amending Chapter 11, Section 1130 of the Arden Hills City Code.” The primary purpose of the additions, amendments, and deletions is to update the City’s requirements for park dedication and development included in Subsection 1130.08 – Public Use Dedications of the Subdivision Code. A full copy of Ordinance 2015-009 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.org. Page 1 of 3 DATE: November 16, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Draft Public Use Dedication Ordinance Requested Action The City Council is requested to review and provide comment on draft Ordinance 2015-006 which revises Section 1130.08 (Public Use Dedications) of the City Code. Summary City staff has been working with the City Attorney to update and revise the City’s park dedication ordinance in order to: • Clarify requirements for park dedication throughout the City; • Affirm park dedication requirements for redevelopment or reuse projects; • Ensure that sufficient resources will be available for park development at TCAAP. The revised park dedication ordinance includes two requirements for subdivision or development approval – a land dedication requirement and a park development fee. The land dedication requirement enables the City to acquire land for park, trail, and open space purposes. The park development fee allows the City to collect fees for park development and capital improvements. At its discretion, the City may require subdividers or developers to satisfy the land dedication requirement or the park development fee or both. In redevelopment or reuse scenarios, the City may consider whether adequate land was conveyed or dedicated to the City at the time of previous development to meet the park and open space needs. If the City determines that adequate land was previously dedicated, the City could waive the land dedication requirement, but apply the park development fee to support capital improvements to the parks, trails, and open space system. AGENDA ITEM – 1A MEMORANDUM Page 2 of 3 Land Dedication Requirement The land dedication requirement enables the City to acquire land for park, trail, and open space purposes. The requirement for residential subdivision or development varies depending on density. Category Units Per Acre Percentage Park Dedication/Acres of Development Low Density Residential Up to 2.5 10 percent Medium Density Residential More than 2.5 to 8.0 15 percent High Density Residential More than 8.0 20 percent In commercial or industrial subdivisions, five percent of the gross area of the subdivision is required to be dedicated. For both residential and commercial development, a cash contribution in lieu of land dedication may be required at the discretion of the City based on the fair market value of the land that would otherwise be dedicated. Park Development Fee In addition to the land dedication requirements, the City may require a park development fee to support park capital improvements such as finished grading, ground cover, landscaping, recreational facilities and equipment, paving, and utilities. The City may proportionally reduce the park development fee where the subdivider or developer makes certain required park, trail, or open space improvements as described in the development agreement. The residential park development fee will be listed in the City’s fee schedule and updated regularly based on inflation in park construction costs. The commercial park development fee is five percent of the fair market value of the unimproved land. Analysis to Establish Amount of Park Development Fee In 2014, as a component of the TCAAP master planning process, staff evaluated existing park amenities in the developed portion of the City in comparison to the existing population. The City then projected the park amenities necessary to serve the anticipated TCAAP population. A list of basic park amenities (ballfields, picnic shelters, play equipment, etc.) to serve the TCAAP population was compiled. With this list of basic amenities, the City created sample park layouts to determine the amount of park land that would be needed to support the amenities. The list of additional amenities anticipated for TCAAP and the sample park layouts were discussed by the Park, Trails, and Recreation Committee (PTRC) on March 18, 2014, and April 15, 2014, and by the City Council at a work session meeting on April 21, 2014. Page 3 of 3 Following discussions by the PTRC and the City Council, the City contracted with HKGi to estimate park development costs. HKGi developed rough estimates that included site preparation, grading, landscaping, paving, picnic areas, and recreational amenities. Estimates were developed for identified parks in the Town, Creek, and Hill neighborhoods. The estimates did not include improvements along the east-west pedestrian corridor, the pocket park in the retail/office area, or any improvements within public rights-of-way or the natural resources corridor. The park cost estimates were provided to Stacie Kvilvang, Ehlers and Associates, the City’s financial advisor. Ms. Kvilvang was asked to calculate the amount of the park development fee based on the estimated costs and projected residential and commercial development. Ms. Kvilvang was asked to adjust the HKGi estimates based on 1) Ehlers’ experience with actual current park construction bids compared to estimates and 2) the need for upgraded or additional features above the basic amenities to meet the community’s vision. Please see the attached memo from Ms. Kvilvang for a detailed description of the park development fee calculation. Although the proposed park development fee was calculated based on estimated costs of TCAAP park development, the City believes that the park development fee is applicable to redevelopment and reuse projects in the developed portion of the City because the analysis reflects current park capital improvements costs regardless of the location of the improvements. Trail Connections In addition to the land dedication requirement and park development fee, the revised park dedication ordinance requires that when subdivisions occur adjacent to a trail identified in the City’s comprehensive plan, the subdivider or developer is responsible for providing connections from the subdivision to the City trail. Approval Schedule The City Attorney recommends that this policy be approved and implemented for any upcoming development or reuse projects. The public hearing is tentatively scheduled for the December 9, 2015, Planning Commission meeting. The City Council could consider approval of the ordinance at the December 14, 2015, regular City Council meeting. Attachment • Memo, Stacie Kvilvang, Ehlers and Associates • Draft Ordinance 2015-009, Public Use Dedications Memo To: Jill Hutmacher – Community Development Director From: Stacie Kvilvang Date: November 12, 2015 Subject: Park Dedication Fees You had requested we prepare an analysis of the fees to be generated based upon the proposed park dedication fee policy you are presenting to the City Council for their review and consideration. The fees are based upon the following unit counts and dedicated land requirement per the Master Plan approved by the City Council: Area Average Units/Acre Acres # Of Units NB1 2.5 11.5 29 NB2 4 53.3 213 NB3 6.75 35.8 242 NB4 8 16.1 129 NT 15 24.6 369 TC 45 10 450 TOTAL N/A 151.3 1,431 Area Average Units/Acre Acres Sq/Ft Office 65.3 Retail 29.3 Flex 73.2 TOTAL N/A 167.8 N/A GRAND TOTAL N/A 319.1 1,431 N/A N/A Since there has not been an agreement between the City and the County on (i) the County donating the land for the parks in the plan; (ii) the end developer donating the land for the parks; (iii) the City buying the park land from the County or end developer; or (iv) a combination thereof, we analyzed the fee structure based upon all possibilities and how the policy is written. The policy states that the there are two fees for park dedication: 1. Land dedication; and 2. Park development Under the first, commercial/industrial development is required to donate 5% of the gross area of the land or the City can require, at its discretion, a fee be paid of 5% of the fair market value of the land. Residential has the same requirements, but the amount of land to be donated or fee to be charged ranges from 10% to 20%, based upon the density. Jill Hutmacher Park Dedication Fees November 12, 2015 Page 2 Under the second fee (park development), the residential fee is fixed and proposed to be a minimum of $2,900 per unit (updated annually based upon actual costs for park development) and the commercial/industrial developments are required to pay 5% of the fair market value of the land. The amount of land required for parks is 24 acres as noted in the table below and the overall cost of financing the estimated $7 million in improvements is approximately $8.2 million ($1.2 million in interest costs). To determine the cost of land acquisition we utilized the estimated land sale proceeds to determine the average acreage cost of the land, dependent upon where the land was located (i.e the cost of land based upon the type of housing or commercial development located adjacent to the proposed parks): Category # of Acres Cost Per Acre Total Cost Park Land - Hill 11.5 153,333$ 1,763,333$ Park Land - Creek 6.3 141,667$ 892,500$ Park Land - B 3.4 100,000$ 340,000$ Park Land - A 0.4 158,189$ 63,276$ Park Land - Town NH 2.4 147,750$ 354,600$ TOTAL ACRES 24 N/A 3,413,709$ Improvements & Financing Costs N/A N/A 8,206,135$ TOTAL COST N/A N/A 11,619,845$ Park Land, Improvement & Financing Costs As noted, the overall development of the parks (land acquisition and improvements) is approximately $11.6 million. It should be noted that these are estimates at this time and will need to be reviewed and revised as development actually moves forward. Based upon the unit count and acres required for park land, we analyzed the fee structure based upon the following three scenarios: 1. All land is donated and all development pays a park development fee 2. Residential land is donated, commercial pays a land dedication fee and both pay a park development fee; and 3. No land is donated and all development pays BOTH required fees Jill Hutmacher Park Dedication Fees November 12, 2015 Page 3 As noted in the table below, under Scenario 1 the City would have more land dedicated for parks than they require (park land dedication would be met by residential). Commercial land dedication doesn’t work since there are no sizable parks noted within these areas on the Master Plan and lack of land dedication fees paid by the commercial places an undue financial burden on the residential development. Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee # Of Units Per Unit Fee Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated NB1 0%135,000$ 3.10$ 1,552,500$ -$ 29 123,434$ 123,434$ 1.15 NB2 0%140,000$ 3.21$ 7,462,000$ -$ 213 915,346$ 915,346$ 8.00 NB3 0%150,000$ 3.44$ 5,370,000$ -$ 242 1,037,493$ 1,037,493$ 5.37 NB4 0%170,000$ 3.90$ 2,737,000$ -$ 129 552,986$ 552,986$ 2.42 NT 0%195,500$ 4.49$ 4,809,300$ -$ 369 1,584,253$ 1,584,253$ 4.92 TC 0%265,000$ 6.08$ 2,650,000$ -$ 450 1,932,016$ 1,932,016$ 2.00 TOTAL N/A N/A N/A 24,580,800$ -$ 1,431 4,293$ 6,145,530$ 6,145,530$ 23.85 Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee Total Land Value Fee as % of Land Value Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated Office 0%5%6.30$ 17,929,296$ -$ 17,929,296$ 896,465$ 896,465$ 3.27 Retail 0%5%7.00$ 8,934,156$ -$ 8,934,156$ 446,708$ 446,708$ 1.47 Flex 0%5%4.50$ 14,348,664$ -$ 14,348,664$ 717,433$ 717,433$ 3.66 TOTAL N/A N/A N/A 41,212,116$ -$ 41,212,116$ 5%2,060,606$ 2,060,606$ 8.39 GRAND TOTAL N/A 65,792,916$ -$ 8,206,135$ 8,206,135$ 32.24 4,293$ 5% Scenario 1 County or Developer Dedicates Land and Commercial/Industrial and Resdidential Pay Park Development Fee Land Dedication Fee Park Development Fee In addition, in order to receive $8.2 million in park development fees to pay for park improvements, the per unit fee paid by residential would be approximately $4,300. This is on the high end of fees (if not the highest) in the Metropolitan Area, thus possibly precluding or stunting residential development. Since the policy allows the City, at their discretion, to accept land dedication OR impose a land dedication fee, Scenario 2 better meets the City’s needs as noted below: Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee # Of Units Per Unit Fee Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated NB1 0%135,000$ 3.10$ 1,552,500$ -$ 29 83,375$ 83,375$ 1.15 NB2 0%140,000$ 3.21$ 7,462,000$ -$ 213 618,280$ 618,280$ 8.00 NB3 0%150,000$ 3.44$ 5,370,000$ -$ 242 700,785$ 700,785$ 5.37 NB4 0%170,000$ 3.90$ 2,737,000$ -$ 129 373,520$ 373,520$ 2.42 NT 0%195,500$ 4.49$ 4,809,300$ -$ 369 1,070,100$ 1,070,100$ 4.92 TC 0%265,000$ 6.08$ 2,650,000$ -$ 450 1,305,000$ 1,305,000$ 2.00 TOTAL N/A N/A N/A 24,580,800$ -$ 1,431 2,900$ 4,151,060$ 4,151,060$ 23.85 Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee Total Land Value Fee as % of Land Value Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated Office 5%5%6.30$ 17,929,296$ 896,465$ 17,929,296$ 896,465$ 1,792,930$ 0.00 Retail 5%5%7.00$ 8,934,156$ 446,708$ 8,934,156$ 446,708$ 893,416$ 0.00 Flex 5%5%4.50$ 14,348,664$ 717,433$ 14,348,664$ 717,433$ 1,434,866$ 0.00 TOTAL N/A N/A N/A 41,212,116$ 2,060,606$ 41,212,116$ 5%2,060,606$ 4,121,212$ 0.00 GRAND TOTAL N/A 2,060,606$ 6,211,666$ 8,272,272$ 23.85 2,900$ 5% Scenario 2 County or Developer Dedicates Residential Land, Commercial/Industrial Pays Land Dedication Fee and All Development Pays Park Development Fee Land Dedication Fee Park Development Fee As noted, the 24 acres required for parks is donated and the per unit fee for residential goes down to $2,900. This would cover the current park development estimate, but may be inadequate to fund special place making elements and/or increased costs in park development (City receives required $8.2 million for park improvements). Jill Hutmacher Park Dedication Fees November 12, 2015 Page 4 Finally, under Scenario 3, if we assume that the City is required to buy the park land, then they have discretion to charge BOTH fees to all development, which will generate sufficient funds to acquire the land and pay for the improvements. Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee # Of Units Per Unit Fee Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated NB1 10%135,000$ 3.10$ 1,552,500$ 155,250$ 29 83,375$ 238,625$ 0.00 NB2 15%140,000$ 3.21$ 7,462,000$ 1,119,300$ 213 618,280$ 1,737,580$ 0.00 NB3 15%150,000$ 3.44$ 5,370,000$ 805,500$ 242 700,785$ 1,506,285$ 0.00 NB4 15%170,000$ 3.90$ 2,737,000$ 410,550$ 129 373,520$ 784,070$ 0.00 NT 20%195,500$ 4.49$ 4,809,300$ 961,860$ 369 1,070,100$ 2,031,960$ 0.00 TC 20%265,000$ 6.08$ 2,650,000$ 530,000$ 450 1,305,000$ 1,835,000$ 0.00 TOTAL N/A N/A N/A 24,580,800$ 3,982,460$ 1,431 2,900$ 4,151,060$ 8,133,520$ 0.00 Area Per Land Value Value Per Acre Value Per Sq/Ft Total Land Value Total Land Dedication Fee Total Land Value Fee as % of Land Value Total Park Development Fee TOTAL PARK DEDICATION FEES Total Acres Dedicated Office 5%274,568$ 6.30$ 17,929,296$ 896,465$ 17,929,296$ 896,465$ 1,792,930$ $0.00 Retail 5%100,000$ 7.00$ 8,934,156$ 446,708$ 8,934,156$ 446,708$ 893,416$ $0.00 Flex 5%100,000$ 4.50$ 14,348,664$ 717,433$ 14,348,664$ 717,433$ 1,434,866$ $0.00 TOTAL 5%N/A N/A 41,212,116$ 2,060,606$ 41,212,116$ 5%2,060,606$ 4,121,212$ $0.00 GRAND TOTAL 65,792,916$ 6,043,066$ 6,211,666$ 12,254,732$ 0.00 2,900$ 5% Scenario 3 County or Developer DOES NOT Provide Land and Development Pays Land Dedication Fee and Park Development Fee Land Dedication Fee Park Development Fee In summary, the City has the ability to preclude scenario 1 from happening due to how the ordinance is written in that the City, at its discretion, can require a land dedication fee in lieu of land dedication. Since the majority of the park land is located in and adjacent to the residential areas, this provides reason for the City to elect to use its discretion. Scenario 2 or 3 would both allow the City to capture the required fees needed to acquire and develop park land as noted in the table below. Scenario 1 Land Dedicated & Park Development Fee Paid 2 Land Dedicated & Park Development Fee Paid 3 City Buys the Land So Both Fees Imposed Park Dedication Fees 8,206,135$ 8,272,272$ 12,254,732$ Land Acquisition -$ 0 (3,413,709)$ Park Improvements (8,206,135)$ (8,206,135)$ (8,206,135)$ Over/(Under)-$ 66,136$ 634,887$ Per Unit Residential Fee 4,293$ 2,900$ 2,900$ Again, it should be noted that the cost of the park development and fees to be imposed are estimates at this time. They need to be continually refined and updated as time progresses, more firm costs for park development are received and actual land values are established. Please contact me at 651-697-8506 with any questions. Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, DECEMBER 9, 2015 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A. Planning Case 15-023; Subdivision Code Amendment – Public Use Dedications – Public Hearing Required Associate Planner Bachler stated that development results in new residents and employees that have an impact on a community’s existing public infrastructure, such as streets, utilities, and parks. Minnesota State law authorizes cities to require as part of a subdivision approval that a reasonable portion of buildable land be dedicated to the public or preserved for public use specifically for parks, recreational facilities, playgrounds, trails, wetlands, or open space. The City’s current public use dedication requirements are found in Chapter 11 – Subdivisions, Section 1130.08 of the Arden Hills City Code. Associate Planner Bachler explained that with the pending redevelopment of the former Twin Cities Army Ammunition Plant (TCAAP) site, City staff has been working with the City Attorney to update the public use dedication requirements to ensure that sufficient resources will be available for park development on TCAAP. Additionally, the update to the ordinance is meant to clarify park dedication requirements throughout the City and to affirm that these requirements may apply to redevelopment or reuse projects as well. Associate Planner Bachler indicated that the City Council reviewed the proposed amendment to Section 1130.08 at their Work Session on November 16, 2015. City staff presented a summary of the revisions to the park dedication ordinance, which would be updated to include two requirements for subdivision approval: a land dedication requirement and a park development fee. The land dedication requirement would allow the city to acquire land for park, trail, and open space purposes. The park development fee would enable to the City to collect fees to be used for park development and improvements. Associate Planner Bachler explained that the City’s financial advisor, Stacie Kvilvang, Ehlers and Associates, also provided an analysis of the estimated costs for park acquisition and development on TCAAP at the Work Session. The City Council and Ms. Kvilvang discussed the appropriate park development fee amount to ensure sufficient funds would be available to develop the parks and open spaces shown on the TCAAP Regulating Plan. Associate Planner Bachler provided the Findings of Fact for review: ARDEN HILLS PLANNING COMMISSION – December 9, 2015 2 1. The proposed amendment advances the land use goals in the City’s Comprehensive Plan by ensuring a balanced mix of residential, park, open space, and commercial land uses are provided in the City. 2. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by supporting the development of a system of neighborhood parks and pathways that are safe and engaging. 3. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by supporting the protection of access to lakes, marshes, and wooded areas for active and passive recreation. 4. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by establishing financing and funding options to improve and expand the City’s parks and recreation system. Associate Planner Bachler stated that staff recommends approval of Planning Case 15-023 to amend Section 1130.08 of the City Subdivision Code pertaining to public use dedications, as presented in the December 9, 2015, report to the Planning Commission Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval as Submitted. 2. Recommend Approval with Changes. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Holewa asked if the term “commercial” referred to all non-residential subdivisions. Associate Planner Bachler stated that this was the case. Commissioner Holewa suggested that the term “commercial” be changed to “non-residential” as this was a more broad term and would cover government uses such as a post office or library. Associate Planner Bachler indicated that staff could discuss this further with the City Attorney. Commissioner Holewa questioned if park dedication requirements would be reduced for projects that included affordable housing. Associate Planner Bachler reported that a reduction in the park dedication requirements for affordable housing was not included in the proposed Ordinance. Commissioner Holewa inquired about the park dedication requirements for redevelopment projects. ARDEN HILLS PLANNING COMMISSION – December 9, 2015 3 Community Development Director Hutmacher discussed the language within the proposed Ordinance that applied to redevelopment projects and their associated park dedication requirements. Commissioner Holewa suggested that staff review the references to the “City” and the “City Council” within the Ordinance and whether these references should be consistent. Commissioner Holewa questioned whether the City could require private developers to provide public trail connections to regional trails not owned by the City. Commissioner Holewa inquired where a developer would be able to find information on the residential park development fee amount. Associate Planner Bachler noted that the park development fee would be included in the City’s Fee Schedule. The Fee Schedule is available on the City’s website. Commissioner Holewa suggested that the proposed Ordinance state where the park development fee has been adopted. Commissioner Zimmerman asked if there would be sufficient funding available to develop the neighborhood parks that will be dedicated on the TCAAP site. Associate Planner Bachler explained that developers would be charged a park development fee that could be used for capital improvements for the neighborhood parks on TCAAP. Community Development Director Hutmacher discussed how the City and its financial advisor completed an analysis to ensure that sufficient land would be set aside for parks, whether it was dedicated to the City by developers or had to be purchased using the fees charged in lieu of the park dedication requirement. She reported that the proposed Ordinance allows the City to require a developer to satisfy the park dedication requirement or pay the park development fee, or both of these, based on the City’s discretion. She added that staff has worked closely with the City Attorney on the language included in the Ordinance. Councilmember Holmes believed that the current language was slightly unclear and that staff should perhaps clarify if land or cash would be sought for residential developments. Community Development Director Hutmacher reiterated that the requirements for park dedication and park development fees would be at the City’s discretion. She described several different development scenarios and explained which request the City could make in each scenario. Commissioner Hames anticipated that developers would work through these issues with staff and would understand the proposed Ordinance clearly. Community Development Director Hutmacher reported that staff reviewed park dedication ordinances adopted by several other cities and that the proposed regulations were consistent with other cities. She did not believe the language would be new to developers. ARDEN HILLS PLANNING COMMISSION – December 9, 2015 4 Chair Thompson agreed that developers would work with staff in order to find clarity and understanding on the City’s required park dedication and park development fees. Commissioner Jones asked if a multi-use building would be charged separate rates for its residential and commercial space. Community Development Director Hutmacher stated this was the case and that the fees would be prorated based on the percentage of each use. Commissioner Holewa asked if the proposed Ordinance had been brought to the JDA. Community Development Director Hutmacher indicated that the proposed Ordinance was discussed in general, but noted this was a City-wide policy that did not require JDA approval. Chair Thompson opened the public hearing at 7:15 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 7:16 p.m. Commissioner Holewa moved and Commissioner Neururer seconded a motion to recommend approval of Planning Case 15-023 to amend Section 1130.08 of the City Subdivision Code pertaining to public use dedications, as presented in the December 9, 2015, report to the Planning Commission. The motion carried 5-1 (Zimmerman opposed).