HomeMy WebLinkAbout12-21-15-RCONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Step And Grade Change For Associate Planner
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Vacant
Special
Regular City Council
Agenda
December 21, 2015
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
1.A.
Documents:
1.B.
Documents:
2.
Page 1 of 1
DATE: December 21, 2015
TO: Honorable Mayor and City Council Members
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1. Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2015 Payroll #26 .................................................................................... $ 73,076.86
Total Payroll $ 73,076.86
Accounts Payable Claims Through 12/18/2015
Paid Claims (Check No 45323-Check No 45341) ................................. $ 35,267.51
Paid Claims (Check No 45342-Check No 45344) ................................. $ 125,327.39
Total Accounts Payable $ 160,594.90
Total Claims $ 233,671.76
CONSENT ITEM - 1A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 26
CHECKS DATED: 12/18/15
Biweekly: 11/28/15 - 12/11/15
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,149.75 EFT
SIT 2,545.14 EFT
FICA Oasdi 3,717.95 EFT
FICA Medicare 869.49 EFT
TOTAL TAXES 13,282.33
Health Premium 2,109.89 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb.145.91 A/P Check*
FSA Dependent Care Reimb.208.41 A/P Check*
TOTAL FLEXIBLE SPENDING 2,464.21
HSA Health Saving 622.49
Health Care Savings Plan EFT
Health Care Savings Plan-2%278.66 EFT
Health Care Savings Plan-4%181.86 EFT
TOTAL HEALTH SAVINGS 1,083.01
PERA 4,139.23 EFT
ICMA 1,547.66 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 687.41 EFT
TOTAL RETIREMENT 6,988.70
IUOE 49 Dues (Union)134.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 32.00 A/P Check*
4,776.01
0.00
0.00
4,776.01
0.00
0.00
0.00
0.00
CITY BENEFIT
3,717.95
869.49
4,587.44
PERA Life Insurance 32.00 A/P Check
Life/Addl/Dep Life 117.40 A/P Check*
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 199.56 EFT
Avesis-Vision Care 5.43 A/P Check*
TOTAL VOLUNTARY 624.66
Total Employee Deductions 24,442.91
Net Payroll 0.00
Direct Deposit 39,270.50 EFT
Gross Payroll Tie-Out 63,713.41
STD/LTD Gross - Up 0.00
Plus City Paid Benefit 9,363.45
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 73,076.86
FICA TIE-OUT
Gross Payroll 63,713.41
Less Total FSA 2,464.21
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 61,249.20
FICA Oasdi @ 6.20%3,717.95
FICA Medicare @ 1.45%869.49
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
0.00
Accounts Payable
User:
Printed:
ashley.bertrand
12/17/2015 2:02 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0192 Grainger, Inc 12/17/2015ACH
9914807723 PW Supplies PW Supplies 549.12
549.12Total for this ACH Check for Vendor 0192:
0292 Oxygen Service Company, Inc.12/17/2015ACH
03325756 November 2015 PW Rental November 2015 PW Rental 17.40
17.40Total for this ACH Check for Vendor 0292:
0387 ICMA Retirement Trust- #302482 12/17/2015ACH
PR Batch 00200.12.2015 ICMA Employee PercentPR Batch 00200.12.2015 ICMA Employee Percent 752.66
PR Batch 00200.12.2015 ICMA Employee DeductionPR Batch 00200.12.2015 ICMA Employee Deduction 795.00
1,547.66Total for this ACH Check for Vendor 0387:
0413 Newman Traffic Signs 12/17/2015ACH
TI-0293041 Street Signs Street Signs 178.48
178.48Total for this ACH Check for Vendor 0413:
0453 Continental Research Corp.12/17/2015ACH
429089-CRC-1 PW Parts PW Parts 476.00
476.00Total for this ACH Check for Vendor 0453:
0922 North Suburban Access Corporation 12/17/2015ACH
15-164 November 2015 Council Cable Services November 2015 Council Cable Services 257.40
257.40Total for this ACH Check for Vendor 0922:
1041 Aaron Thelen 12/17/2015ACH
12142015-AT 11/30-12/11 Mileage Reimbursement 11/30-12/11 Mileage Reimbursement 32.48
32.48Total for this ACH Check for Vendor 1041:
12018 Achieve Services 12/17/2015ACH
9898 Document Shredding Document Shredding 42.80
9903 Document Shredding Document Shredding 68.20
111.00Total for this ACH Check for Vendor 12018:
1252 Campbell Knutson - Attorneys at Law 12/17/2015ACH
3231G-1115 November 2015 Legal Fees-Inspections November 2015 Legal Fees 411.80
3231G-1115 November 2015 Legal Fees-Sewer Lining November 2015 Legal Fees 140.00
3231G-1115 November 2015 Legal Fees-P&Z November 2015 Legal Fees 350.00
3231G-1115 November 2015 Legal Fees-Sewer Lining November 2015 Legal Fees 298.20
3231G-1115 November 2015 Legal Fees-Recycling November 2015 Legal Fees 76.20
3231G-1115 November 2015 Legal Fees-P&Z November 2015 Legal Fees 38.50
3231G-1115 November 2015 Legal Fees-Inspections November 2015 Legal Fees 254.30
3231G-1115 November 2015 Legal Fees-Admin November 2015 Legal Fees 700.00
Page 1AP Checks by Date - Detail by Check Date (12/17/2015 2:02 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
3231G-1115 November 2015 Legal Fees-Inspections November 2015 Legal Fees 140.00
2,409.00Total for this ACH Check for Vendor 1252:
1408 Supply Solutions 12/17/2015ACH
8096 City Hall Supplies City Hall Supplies 128.69
128.69Total for this ACH Check for Vendor 1408:
1785 EcoEnvelopes 12/17/2015ACH
12172015-ECO January 2016 Utility Billing Postage January 2016 Utility Billing Postage 333.00
12172015-ECO January 2016 Utility Billing Postage January 2016 Utility Billing Postage 333.00
12172015-ECO January 2016 Utility Billing Postage January 2016 Utility Billing Postage 334.00
1,000.00Total for this ACH Check for Vendor 1785:
2112 Bertrand, Ashley 12/17/2015ACH
12142015-AB Fall 2015 Tution Remibursement Fall 2015 Tution Remibursement 2,013.64
2,013.64Total for this ACH Check for Vendor 2112:
4464 Saint Paul Area Chamber of Commerce 12/17/2015ACH
2490085 2016 Membership Dues 2016 Membership Dues 450.00
450.00Total for this ACH Check for Vendor 4464:
JOHC Johnson Controls 12/17/2015ACH
1-27575519822 City Hall Repair City Hall Repair 2,508.25
2,508.25Total for this ACH Check for Vendor JOHC:
TOII Tokle Inspections, Inc 12/17/2015ACH
12012015-Tokle November 2015 Inspections November 2015 Inspections 1,445.60
1,445.60Total for this ACH Check for Vendor TOII:
AMBO AMBO 12/17/201545323
12172015-AMBO 2016 Membership Dues 2016 Membership Dues 200.00
200.00Total for Check Number 45323:
ANDL Anderberg 12/17/201545324
152519-01 Winter 2015 Rec Guide Winter 2015 Rec Guide 2,298.00
2,298.00Total for Check Number 45324:
5715 Arden Village 12/17/201545325
12162015-AV GE# 2013-00270 Escrow Release GE# 2013-00270 Escrow Release 7,841.02
7,841.02Total for Check Number 45325:
7504 Clarice Auluck-Wilson 12/17/201545326
12032015-CAW 2015 Music Together Program 2015 Music Together Program 1,714.10
1,714.10Total for Check Number 45326:
0376 FirstLab 12/17/201545327
FL00133581 October 2015 Drug Testing October 2015 Drug Testing 89.00
89.00Total for Check Number 45327:
9045 Happy Feet Dance Company 12/17/201545328
12162015-HFDC Fall 2015 Dance Lessons Fall 2015 Dance Lessons 1,020.00
Page 2AP Checks by Date - Detail by Check Date (12/17/2015 2:02 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,020.00Total for Check Number 45328:
0390 INT'L Union Operating Engineers-Union Dues12/17/201545329
12082015-INT Dec 2015 Union Dues Dec 2015 Union Dues 268.00
268.00Total for Check Number 45329:
5322 MBPTA-C/O Julie Hultman 12/17/201545330
12102015-MBPTA 2016 Membership Dues 2016 Membership Dues 100.00
100.00Total for Check Number 45330:
5443 Metro Products, Inc.12/17/201545331
113443 PW Parts PW Parts 117.00
117.00Total for Check Number 45331:
0155 Office of MN IT Services 12/17/201545332
W15100714 October 2015 Phone Bill October 2015 Phone Bill 772.48
W15110689 November 2015 Phone Bill November 2015 Phone Bill 777.64
1,550.12Total for Check Number 45332:
7025 On Site Sanitation 12/17/201545333
0000180145 12/10-1/1 Restroom Rental 12/10-1/1 Restroom Rental 128.13
128.13Total for Check Number 45333:
8032 Pace Analytical Field Svc 12/17/201545334
12151277 November 2015 Water Test Fees November 2015 Water Test Fees 636.75
636.75Total for Check Number 45334:
0811 Ramsey County 12/17/201545335
PRRLG-001501 Q4 2015 Election Contract Payment Q4 2015 Election Contract Payment 4,682.00
4,682.00Total for Check Number 45335:
8354 Rowekamp Associates, Inc 12/17/201545336
2014640 Street Sign Maintenance & Support Street Sign Maintenance & Support 400.00
400.00Total for Check Number 45336:
6225 Sand Creek Group LTD 12/17/201545337
93727 2016 Magnet Claendars 2016 Magnet Claendars 31.50
31.50Total for Check Number 45337:
1193 SelectAccount 12/17/201545338
1127249 Nov/Dec 2015 Particpant Fee Invoice Nov/Dec 2015 Particpant Fee Invoice 37.98
1130510 Nov/Dec 2015 Particpant Fee Invoice Nov/Dec 2015 Particpant Fee Invoice 37.98
75.96Total for Check Number 45338:
6657 Sensible Land Use Coalition 12/17/201545339
12172015-SLUC 2016 Membership Dues 2016 Membership Dues 250.00
250.00Total for Check Number 45339:
0327 Staples Business Advantage 12/17/201545340
3286101069 Office Supplies Office Supplies 68.98
3286274156 Office Supplies Office Supplies 283.62
Page 3AP Checks by Date - Detail by Check Date (12/17/2015 2:02 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
352.60Total for Check Number 45340:
0925 T-Mobile 12/17/201545341
12222015-Tmobil November 2015 Tablet Charges November 2015 Tablet Charges 388.61
388.61Total for Check Number 45341:
0811 Ramsey County 12/17/201545342
SHRFL-001448 Dec 2015 RC Sheriff Dec 2015 RC Sheriff 90,489.32
90,489.32Total for Check Number 45342:
0282 Republic Services #899 12/17/201545343
0899-002770481 November 2015 Recycling Costs November 2015 Recycling Costs 7,568.94
7,568.94Total for Check Number 45343:
1161 Valley-Rich Co., Inc.12/17/201545344
22320 Nov 2015 Sanitary Sewer Lining Expenses Nov 2015 Sanitary Sewer Lining Expenses 27,269.13
27,269.13Total for Check Number 45344:
160,594.90Total for 12/17/2015:
Report Total (37 checks): 160,594.90
Page 4AP Checks by Date - Detail by Check Date (12/17/2015 2:02 PM)
CONSENT ITEM – 1B
MEMORANDUM
DATE: December 21, 2015
TO: Honorable Mayor and City Council Members
FROM: Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
SUBJECT: Step and Grade Change for Associate Planner Position
Background
The Personnel Committee recommended the adoption of a new compensation system
earlier in the year which the Council adopted effective July 1, 2015. As part of that
study, all positions were reviewed and placed into the new system. At the time of the
study, a Senior Planner position was created and graded by the consultant for future use.
This position was placed in Pay Grade 13.
Discussion
The Personnel Committee felt that the Associate Planner position needed further review
and discussion of the current duties in this position. After further discussions and
research, the Personnel Committee is now recommending that Matthew Bachler be
placed in the Senior Planner position, Grade 13 – Step 2, effective January 1, 2016.
Council Action
A motion to move Matthew Bachler to the position of Senior Planner, Grade 13, Step 2
effective January 1, 2016.